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Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr.
Secretary
Fred Korzon
Thomas A. Law
John P. MCCLIIIOCII
Rue] E. McPherson
Shelley G. Taub
^wid VanderVeen
•d V. Vogt
Ralph Richard
Executive Officer
C�I1'�\�I�UM
M
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Commissioners:
www.co.oaldand.mi.us
November 29, 2001
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................... Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME ............................Wednesday, December 5, 2001
9:00 a.m.
PURPOSE ........................ Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Next Meetings: Wednesday, January 9, 2002
Wednesday, February 6, 2002
Sincerely,
1?a-a 1/2-1 e �' 4
Ralph Richard
Executive Officer
Parks and Recreation
0 1 D:\$Dat \My documents\COMMISSMagendaltr.doc
ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
Oakland County Parks ar ecreation Commission
2800 Watkii.. .Lake Rd
Waterford, MI 48328
**AGENDA**
December 5, 2001
Action Required Presenter/Phone #
PUBLIC HEARING
1. Call Meeting to Order 9:00 a.m.
2. Roll Call
3. Public Comments
4. Commission Meeting Minutes for November 7, 2001 Approval K. Kohn / 858-4606
5. Interdepartmental Payment Register Approval F. Trionfi / 858-4607 %
Journal Voucher Register "
Oak Management Credit Register
Operating Transfers "
Payment Register "
c�
6. Activity Report for October, 2001 Approval
7. Award Presentation S. Wells / 858-4634
8. Children's Water Play Structure — Red Oaks Waterpark Approval J. Figa / 858-4620
9. Bid Items: Aerator — Lyon Oaks Approval M. Thibodeau / 858-4630
Chemicals Approval "
Mower — Independence Oaks Approval J. Kipke / 858-4605
10. Orion Oaks Master Plan Approval J. Figa / 858-4630
11. Lyon Oaks Building Changes. Approval "
12. Red Oaks Golf Course Update Approval R. Richard / 858-0909
13. EXECUTIVE SESSION
14. Department Legal Support Information
15. Executive Officer's Report Infonnation
16. Old/Business
17. New Business
18. Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 7, 2001
Chairman Pecky Lewis called the meeting to order at 9:13 a.m. in the commission room of the
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Thomas Law, John McCulloch, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard
V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Oakland County Purchasing
Oakland County Drain Commission
Oakland County Facilities Management
Fair Oaks
Oakland County 4-H Fair
Township of Lyon
City of South Lyon
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator— Park Operations
Jon J. Kipke, Assistant Administrator
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Zayn Gregory, Architectural Engineer I
Jim Dunleavy, Recreation Supervisor
Derenda Howard, Recreation Specialist
Phil Castonia, Intern
Judy Cunningham, Corporation Counsel
John Ross, Assistant Corporation Counsel
Mike Kreza, Buyer
Joseph Colaianne, Attorney
Mike Hughson, Property Management Specialist
L.C. Scramlin, President
Ken Roberts
Dave Coleman
Dave Ax
Pat Carcone, Treasurer
Rod Cook, City Manager
There were no questions asked by, or comments received from, the public.
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mr. VanderVeen to approve the minutes of the meeting
of October 10, 2001, as written.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Law to approve the minutes of the special meeting
of October 15, 2001, with the following change:
4-
(Commission Meeting, November 7, 2001)
After the first sentence reporting the call to order, add the following: "This was in
agreement with the Commissioners' request in the meeting of October 10 that a special
meeting would be held, if necessary, to approve the Red Oaks Waterpark expansion
project contract to meet the completion deadline.
This meeting was posted on Friday, October 12, 2001."
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis congratulated Commissioner Law on becoming the Chairman of the Oakland
County Board of Commissioners.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Vogt to approve the payment of the Payment
Summary, which includes the Interdepartmental Payment Register for August and
September, 2001 (FM 11 and 12, FY 2001), and the Payment Register, including the
Voucher Report Period for September, 2001 (FM 12, FY 2001), and the C.I.P. Voucher
Report Period for September, 2001 (FM 12, FY 2001).
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of September, 2001 was accepted as filed.
AWARD PRESENTATION:
Recreation Supervisor Jim Dunleavy presented the Parks Commission with the Governor's Council on
Physical Fitness Regional Amateur Athletic Event of the Year 2001 Award received for the Oakland County
Sports Camp.
Executive Officer Richard presented the Commission with a check from the Clarkston SCAMP in the
amount of $3,515.50 for use in youth programming at the Wint Nature Center. These funds are the Parks'
portion of the proceeds from the SCAMP/Wint Memorial Golf Outing, which was held on September 7.
DEPARTMENT LEGAL SUPPORT:
As presented at the October 10 meeting, Oakland County Corporation Counsel Judy Cunningham provided
a written opinion that the statute that created the parks and recreation commission created an agency
relationship; therefore, as an agent of the county, the Parks Commission would be precluded from retaining
outside counsel without the express consent of the Oakland County Board of Commissioners.
Commissioner Law noted the intent of the inquiry is to address conflicts, or the appearance of conflicts as
determined by the board, plus to handle legal areas in which Corporation Counsel has no expertise.
4-2
(Commission Meeting, November 7, 2001)
He suggested the Commission request authorization to identify and hire a firm, on an as needed basis
rather than on a retainer, in preparation for possible specific circumstances on contracts and municipal law.
Moved by Mr. Law, supported by Mr. McPherson to authorize staff to prepare a resolution
for Oakland County Board of Commissioner approval to allow the Oakland County Parks
and Recreation Commission to retain outside legal counsel on an as -needed basis to
handle specific instances of conflict, perceived conflict, and those areas in which Oakland
County Corporation Counsel has no expertise. Also, to set up the procedures for how and
when that attorney can be used.
Commissioners expressed concern over how this would affect the current working relationship with
Corporation Counsel, the definition of conflict, procedural administration of that contract, and the intent of
the motion.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, Vogt (9)
NAYS: VanderVeen (1)
Motion carried on a voice vote.
LEASE AGREEMENT — RED OAKS WATERPARK:
A proposed lease agreement for the property at the Red Oaks Waterpark has been negotiated between
Parks staff, Drain staff, and attorneys.
Staff recommended Commission approval of the lease, which includes the following terms:
• The lease is for 50 years with option to renew.
• Future restoration costs will be shared equally between the Parks and Drain.
Although the point covering the restoration costs is different from the Parks' original stance, the possibility
of future costs is remote; and Parks and Drain staff believe this is the best compromise between the
interested parties.
Executive Officer Richard also noted that an environmental assessment phase I was completed on the
property approximately 18 months ago; and since nothing has been done on or to the property since that
time, staff is comfortable in using that assessment.
Moved by Mr. Korzon, supported by Mr. VanderVeen to approve the lease agreement with
the George W. Kuhn Drainage District for the property to construct, operate, and maintain
the Red Oaks Waterpark facilities.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS GOLF COURSE UPDATE:
Mr. Colaianne, attorney for the Drain Commission, updated the Parks Commission on the progress of the
4-3
(Commission Meeting, November 7, 2001)
acquisition of the property from SOCRRA. He noted that negotiations have stalled on the point covering
future restoration costs in the Parks' May 3, 2000 resolution and requested consideration for changes.
Commission directed this information back to staff for review and recommendation at the December 5
meeting.
Moved by Mrs. Taub, supported by Mr. Kuhn to award the following bids as per the
information filed in the agenda and as recommended by staff and Purchasing:
Aerial photography at Lyon Oaks and Springfield Oaks, plus a topographical survey for
Springfield Oaks, to the low bidder, Advanced Mapping Technologies, in the amount of
$15,925.00.
Purchase of 500 multi -purpose stacking chairs for the Springfield Oaks Activities Center
to the low bidder, Virco, Inc., in the amount of $17,000.00.
Contract for the roof repairs at the Wint Nature Center at Independence Oaks to the low
bidder, G. A. Frisch, in the amount of $25,050.00, plus a contingency of $3,750.00, for a
total budgeted amount of $28,800.00.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
2002 CAPITAL IMPROVEMENT PROJECTS REVISED BUDGET:
As directed by the Commission, staff revised the 2002 Capital Improvement Projects Budget to reflect the
project changes approved at the October 10 meeting for the Addison Oaks Campground Renovation Project
and the Red Oaks Waterpark Expansion Project.
Moved by Mr. Kuhn, supported by Mr. Law to adopt the 2002 Capital Improvement Projects
Budget, as revised.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
HURON VALLEY TRAIL REQUEST — LYON OAKS:
Moved by Mr. Skarritt, supported by Mr. Law to approve the expenditure of $92,000 toward
the completion of the Huron Valley trail segment at Lyon Oaks along Pontiac Trail from Old
Plank Road to the Wixom city limit. There is $40,000 budgeted in the 2002 Capital
Improvement Projects budget for this expenditure; an additional $52,000 will be transferred
from the 2002 Capital Improvement Projects Budget contingency.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
4-4
(Commission Meeting, November 7, 2001)
NAYS: (0)
Motion carried on a voice vote.
South Lyon City Manager Rod Cook thanked the Parks Commission for their contribution and support for
this project.
SPRINGFIELD OAKS ACTIVITIES CENTER MASTER PLAN UPDATE:
Chief of Design and Development Joe Figa reviewed the updates made to the Springfield Oaks master plan
to incorporate the planned farmstead, future equestrian facility, and changes to the roadway/parking.
Moved by Mr. McCulloch, supported by Mr. Vogt to approve the Springfield Oaks Activities
Center master plan update as presented.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. McCulloch, supported by Mrs. Taub to adjourn the meeting to an Executive
Session for the purpose of discussing a proposed property acquisition.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:58 a.m.
The meeting was reconvened at 11:15 a.m.
CLAIRVIEW ROAD —GLEN OAKS:
Moved by Mrs. Taub, supported by Mr. VanderVeen to authorize staff to seek approval
from the Oakland County Board of Commissioners' Planning and Building Committee for
the abandonment of Clairview Road adjacent to Glen Oaks Golf Course; plus approval to
sell the road right-of-way to Grand Sakwa Properties for the appraised value of $50,000,
contingent upon Grand Sakwa Properties granting a permanent easement to Glen Oaks
for ingress and egress to our service gates.
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
4-5
(Commission Meeting, November 7, 2001)
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Mr. Richard noted that the Parks have received a large response from citizens reviewing and commenting
on the proposed revised master plan for Orion Oaks. This item is planned for the December 5 agenda.
The meeting was adjourned at 11:21 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, December 5.
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS, Recording Secretary
4-6
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
December 5, 2001
INTERDEPARTMENTAL PAYMENT REGISTER:
October (FM 1, FY 2002)
$470,890.00
JOURNAL VOUCHER REGISTER:
July, August & September, FY 2001
$2,298.05
OAK MANAGEMENT CREDIT REGISTER:
July, August & September, FY 2001
$3,193.10
OPERATING TRANSFERS:
July, August & September, FY 2001
$85,187.85
PAYMENT REGISTER:
Voucher Report Period, October (FM 1, FY 2002)*
$86,488.44
C.I.P. (408) Voucher Report Period, October (FM 1, FY 2002)*
$32,549.14
TOTAL
$680,606.58
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7114/00:
VOUCHER REPORT PERIOD, OCTOBER (FM 1, FY 2002)* $278,689.98
5-1
Oakland County Parks an,. acreation Commission
Interdepartmental Payment Register
For the month of October, 2001 (FM 01, FY 2002)
Source
Department/Fund
Purpose
Amount
12/IN201453
O.C. Materials Management Fund
Misc., housekeeping & office supply charges for October 2001-Admin. &Lon G.C.
$638.68
12/IN201461
O.C. Postage Fund
Postage charges for October 2001-Admin.
1,456.57
12/IN201461
O.C. Print Shop Fund
Printing charges for October 2001-Admin., Add., Wh. Lk., Glen Oaks & R.O.W.Park
896.78
18/CI014304
O.C. Telephone Communications Fund
Telephone charges for October 2001-Admin., Rec. Admin., Tech. Sup., Add., Grove.,
Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, Water., Mob. Rec.,
Nat. Cntr., Lyon &Lon G.C.
9,695.32
18/IN201443
O.C. Radio Communications Fund
Radio lease, maintenance & communication charges for October 2001-Admin., Add., Grove.,
Inde ., Glen Oaks & Nat. Cntr.
2,958.01
18/IN201445
O.C. Radio Communications Fund
Pager charges for October 2001-Admin., Tech. Sup., Add., Grove. & Spring.
59.13
43/IN201455
O.C. General Fund
Security expense charges for 9/22/01 thru 10/19/01-Add., Grove., Orion, Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W.Park, SAC, Water., W.O.W.Park &Lon
31,395.34
61/IN201431
O.C. Drain Commission Fund
Water & Sewer Exp., 10/1/01 thru 10/31 /01 -Add.& Add. Conf. Cntr.
1,037.14
81/PR011423 & 11424
O.C. Payroll Fund
Payroll charges for pay period 10/1/01-10/5/01-All Parks
100,801.42
81/PR011589, 11590 & 11591
O.C. Payroll Fund
Payroll charges for pay period ending 10/19/01-AII Parks
211,648.64
81/FB426101, 102,103 & 104
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period 10/1/01-10/5/01-AII Parks
35,902.56
81/FB426570, 571, 572, 573 & 574
jO.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 10/19/01-AII Parks
74,400.41
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$470,890.00
.--1 nn►Mssion
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Jul., Aug. & Sep., 2001
Source
Park/Budget Center
Purpose
Amount
JV210594/001
White Lake Oaks
UPN 50 Fundraiser - Closest to the Pin Contest - White Lake Oaks
$136.00
JV211674/001
Administration
O.C. Parks & Recreation Commission Meeting - Lyon Oaks
450.00
JV211675/001
Administration
Oakland County Commissioner Parks Tour - Addison Oaks
221.85
JV212212/001
Rec. Admin. - Theraputics
Warren Orlick Inclusion Golf Outing - White Lake Oaks
400.00
JV212614/001
Administration
O.C. Commissioners Golf Outing - White Lake Oaks
148.75
JV213348/001
Red Oaks Waterpark
2001 Birthday Party meal vouchers
345.00
JV213348/002
Waterford Oaks Waterpark
2001 Birthday Party meal vouchers
1,491.50
$3,193.10
creation Commission. ,.... �.,tv Parks and Re-rfPrs
OCTOBER, 2001
CIAKLAND
• ► ARA
DAY PARKS
*Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2000 2001 2000 2001
ADDISON OAKS PARK
Campers
Day Use
Day Campers
4281
9559
4281
9559
1761
721
1761
721
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
1 39801
30381
39801
3038
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
0
0
0
0
0
0
0
0
0
0
0
0
INDEPENDENCE OAKS PARK
Day Use
Overnight Group Campers
16136
18795
16136
18795
74
0
74
0
LYON OAKS PARK
0
0
0
0
ORION OAKS PARK
2533
2913
2533
2913
ROSE OAKS PARK
0
0
0
0
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
RED OAKS GOLF DOME & SV
2176
0
2176
0
TOTALS
26961
31988
26961
31988
GOLF COURSES
PARTICIPANTS (MO= PARTICIPANTS (YTD)
2000 2001 2000T 22001
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
2927
1894
2927
1894
1268
931
1268
931
3987
4586
3987
4586
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
0
0
0
0
0
0
0
0
0
0
0
0
RED OAKS
Rounds Played
2575
0
2575
0
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Activities Center
870
706
870
706
2911
1086
2911
1086
3459
3839
3459
3839
11 /27/2001
6-1 of
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
'Banquet Facilities
1005
1785
1005
1785
418
823
418
823
722
1174
722
1174
TOTALS
11974
7225
11974
7225
RECREATIONAL
PARTICIPANTS (MO= PARTICIPANTS (YTD)
2000 2001 2000 2001
MOBILE RECREATION
Bouncer
Bus
Climbing Wall
Dunk Tank
Inline Skate Mobile
Orbotron
Puppet
Show Mobile
Skate Mobile
Sport Mobile
Teen Mobile
Traveling Music Show
Miscellaneous
615
1230
615
1230
2340
2340
2340
2340
100
0
100
0
233
0
233
0
484
167
484
167
300
450
300
450
340
340
340
340
0
40
0
40
0
0
0
0
458
0
458
0
0
687
0
687
0
0
0
0
0
1950
0
1950
WATERFORD OAKS
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
1313
1128
1313
1128
180
304
180
304
0
0
0
0
585
610
585
610
ENVIRONMENTAL PROGRAM
Nature Center
Outreach
"Nature Trail Usage
4429
3890
4429
3890
0
0
0
0
4880
5122
4880
5122
THERAPEUTIC/SENIOR EVENTS
1175
1064
1175
1064
TOTALS
12552
14200
12552
14200
COMBINED TOTALS
PARTICIPANTS (MONTH)
PARTICIPANTS (YTD)
2000
2000
2000
2000
GOLF COURSES
11974
7225
11974
7225
RECREATIONAL AND SPECIAL EVENTS
16011
18039
16011
18039
DAY USE PARKS
26961
31988
26961
31988
BANQUET FACILITIES
8689
87981
8689
8798
GRAND TOTALS
63635
66050
63635
66050
Therapeutic/Senior Event Breakdown
GARDENING - 20; JR SPORTS - 60; BASKETBALL - 40; HALLOWEEN HOPP - 250; SR. FALL COLOR TOUR
SR. VOLLEYBALL - 240; FERNDALE OPENHOUSE - 50;
11 /27/2001
6-2of2
ITEM #7
AWARD PRESENTATIONS
1. Oakland and Macomb Center for Independent Living
2. Waterford Oaks BMX
7-1
ITEM #8
RED OAKS WATER FEATURE
The construction of the new water feature expansion at the Red Oaks
Waterpark has commenced.
One of the essential components in this expansion is the children's large
water interactive play structure. This structure will consist of many sprays, water
jets, large water -dumping bucket, slides and other interactive water components,
similar to but larger than the one installed at Waterford Oaks several years ago.
There is a $325,000 allowance for this item in the contract with Aquatic
Development Group. We are to purchase this item with installation by our
contractor. This structure can be purchased as a basic unit, as was the one
installed in Waterford, or with some type of theme. The theming price will be
included as an alternate in the bids.
It is important that this unit be acquired at this time, as the pool will be
started in the near future, and the plumbing connections must be compatible with
the unit that is acquired.
The item was bid out, with the bids due on Friday, November 30.
Staff will review the bids and make a presentation and recommendation at
the Commission meeting.
8-1
ITEM #9
BID ITEMS
• Aerator — Lyon Oaks
• Chemicals
• Mower — Independence Oaks
L�itslQi/.G/Ii! ((la.�W�
AERATOR
LYON OAKS
We have received from Purchasing the following bids for the purchase of a
fairway aerator for Lyon Oaks Golf Course:
Weingartz $18,580.00
Farmington Hills
Spartan Distributors $19.987.00
Auburn Hills
Five other firms submitted "No Bid" responses.
Staff recommends awarding the bid to the low bidder, Weingartz, in the
amount of $18,580.00.
There is $20,000.00 budgeted for this aerator.
9-1
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90 The Aercore 1000 can
produce up to 600,000
CHEMICALS
GOLF COURSES
We have received from Purchasing the following bids for the purchase of
two pallets (1,920 lbs.) of Daconil Ultrex fungicide for the golf courses:
Turfgrass Inc. $8.50 lb. $16,320.00
South Lyon
Sumplot Partners $8.50 lb. $16,320.00
Farmington Hills
Lesco $9.10lb. $17,472.00
Ohio
One and one-half pallets of this fungicide will go to Lyon Oaks and the
remaining amount will be distributed to the other three golf courses. This product
will be used for fungus prevention and cure in the 2002 season.
To take advantage of recent price reductions on this product, we need to
purchase before December 17 and take delivery by June 15, 2002. Earlier this
season we paid $8.90 per pound for this product.
Staff recommends awarding the bid to Turfgrass in the amount of
$16,320.00. Turfgrass has always been available for disease problems at Lyon
Oaks, and the product is readily available for our pick up.
Funds for this purchase are available in each respective golf course's
Grounds Maintenance Budget Line Item.
9-3
VENTRAC TRACTOR/MOWER
INDEPENDENCE OAKS
Bids were requested for a Ventrac Tractor with mower deck, cab, and
snowblower for Independence Oaks. This vehicle will replace a ten year -old
Steiner tractor.
The reasons for replacing the Steiner with the Ventrac are as follows:
The Ventrac tractor is safer and easier to operate because it uses a foot
pedal as compared to a hand throttle on the Steiner tractor. This allows
the operator to have both hands on the steering wheel, making it much
easier to control.
2. The Ventrac tractor's wheel base is larger and has more room for the
operator. In the Steiner tractor, the operator's knee hits the dash when
turning.
3. The Ventrac tractor is easier to service because the engine and other
components are not as cramped as in the Steiner tractor. This has been
verified by both Cris Ferron at Lyon Oaks and Phil Goulding from FM&O
Grounds, as they have both purchased a Ventrac tractor.
4. The Ventrac tractor's wider wheel base is safer for mowing sloped areas.
It will not slide like the Steiner tractor.
The only bid received for the Ventrac tractor was from Billings Feed Store
Inc. of Royal Oak for $21,940.00. Therefore, staff is requesting Commission
approval of this purchase from Billings Feed Store Inc. in the amount of
$21,940.00.
There is $24,000 budgeted in the Operating Equipment Budget for this
purchase.
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RED OAKS WATERFEATURE EXPANSION
CHILDREN'S WATER PLAY FEATURE
Bids were received on Nov. 30,2001 for the main children's water play feature at
Red oaks. This water feature is a large interactive waterplay system, which
includes a variety of waterjets, sprays, slides and a large water -dumping bucket.
It is to be similar to the one at Waterford Oaks but considerably larger.
The base bid was for the basic waterplay system with theming as an alternate.
The price includes delivery of the system to the site. Our contractor will be
performing the installation.
Bids were received from the following.
Base bid
SCS Interactive Inc. $281,130
Tillamook Or.
Whitewater W. Ind. Ltd. $283,075
Columbus, Oh
Theming alt.
$15,000 to $75,000
$$75,000 to$108,500
Staff has review the bids and recommends awarding the contract to SCS in the
amount of $281,130 plus up to $25,000 for additional theming and on site
supervision on the installation for a total not to exceed of $306,130. An
allowance of $325,000 was included for this item in the contract for the
construction of the waterfeature expansion with Aquatic Development Group.
ITEM 110
ORION OAKS MASTER PLAN
Staff has been working with McKenna and Associates and Ludwig and
Associates for the last several months on revising the present Orion Oaks master
plan, which was adopted in 1987.
A steering committee was formed and meetings were held, two public
workshops were held in April for citizen input, as well as meetings with the staff
and the Parks Commission.
A four -week period from October 12 to November 9 was also established
where the plan and information was available to the public at our administrative
office for additional review and comment.
Information was also available on our web site for public comments.
Today's public meeting presentation of the proposed plan is the
culmination of the past several months of this various input and may be adopted
at your discretion.
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ITEM 011
LYON OAKS BUILDING CHANGES
Staff recently discovered that a change order in the Lyon Oaks
Clubhouse, which was discussed with the Commission in September of 1999,
was never officially approved.
These changes reduced the cost of construction. They amounted to
$6,622.50 and included the following items:
• Addition of a function room
• Relocation of the banquet room bar
• Relocation of the banquet room kitchen access
• Relocation of the dance floor
• Elimination of the small meeting room
• .Relocation of the banquet coat room
• Changes to the restrooms, including additional fixtures to golf and
banquet restrooms
• Additional entrance to bride's room
• Relocation of phone areas
• Provide two instead of one movable partitionwall
• Design banquet room to accommodate 60 round tables instead of 66
• Provide an exterior sidewalk to banquet room for delivery
There was also an extra charge of $2,580.00 for additional test digs for the
golf course restrooms due to poor soil conditions.
Staff is requesting Commission approval of both expenditures, for
auditor's review, in the total amount of $9,202.50.
Funds for these items will come from the 2002 Capital Improvement
Project Budget Contingency.
Staff will be available to answer any questions.
ITEM 112
RED OAKS GOLF COURSE UPDATE
Attached is information from the Drain Commission staff regarding the
property at the Red Oaks Golf Course.
Staff is requesting approval of this resolution to assist with the finalization
of the purchase of the property with SOCRRA.
12-1
RESOLUTION
TO: Drainage Board for the George W. Kuhn Drainage District (GWKDD)
Southeastern Oakland County Resource Recovery Authority (SOCRRA)
RE: Red Oaks Golf Course
WHEREAS, on May 3, 2000 the Oakland County Parks and Recreation
Commission adopted a resolution where it committed funding to restore the Red Oaks
Golf Course and pay for the restoration over the next 20 years in conjunction with
bonding of the George W. Kuhn Drain Project, subject to the following conditions: (1)
the Oakland County Parks and Recreation millage was secured throughout the 20-year
period, (2) the George W. Kuhn Drainage District's acquisition of the 18+/- acres from
SOCCRA and (3) any restoration required as a result of future drain improvements will
not require Parks and Recreation Commission funding; and
WHEREAS, the George W. Kuhn Drainage District and the Southeastern
Oakland County Resource Recovery Authority are currently negotiating the acquisition
of the property by the drainage district; and
WHEREAS, SOCRRA adopted a resolution that the property acquisition
by the Drainage District is subject to the condition that current and any restoration and
alteration of the Red Oaks Golf Course be the financial responsibility of the Oakland
County Parks and Recreation Commission regardless of the need to restore or alter;
and,
WHEREAS, as a result of the positions of the parties there is an impasse.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission will commit funding to restore the Red Oaks Golf Course and
pay for the restoration costs over the next 20 years in conjunction with the bonding of
the George W. Kuhn Drain Project or by some other loan, with the following conditions:
(1) during the period of time the Oakland County Parks and Recreation
Commission is paying off either the project or other loan related to the
current restoration costs of the Red Oaks Golf Course, the GWK DD
will remain responsible for any golf course restoration costs resulting
from future drain improvements;
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(2) for ten (10) years thereafter, the GWK DD and the Parks and
Recreation Commission agree to equally share the costs of any future
golf course restoration as result of any drain improvements; and
(3) thereafter, Parks and Recreation Commission will bear the
responsibility of any golf course restoration costs as a result of future
drain improvements;
FURTHER BE IT RESOVLED, that the Commission authorizes its staff to
negotiate with the GWK DD an agreement and funding necessary to restore the golf
course;
FURTHER BE IT RESOLVED that the May 3, 2000 resolution is amended to
incorporate the foregoing.
Moved by
Supported by
Date:
12-3
ITEM #13
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss proposed land acquisitions.
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ITEM #14
DEPARTMENT LEGAL SUPPORT
Parks executive staff met with Corporation Counsel on November 14 to
discuss a resolution for the General Government Committee regarding outside
legal support. In the meeting, we were informed that the General Government
Committee also has the same concerns, and Corporation Counsel is researching
this issue for countywide ramifications.
A letter from Corporation Counsel Judy Cunningham is attached for your
information. As soon as additional information is provided from Corporation
Counsel, we will pass this along to the Commission.
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qo,.AKLANDF!�-
COUNTY MICHIGAN
DEPARTMENT OF CORPORATION COUNSEL
November 27, 2001
Mr. Pecky D. Lewis, Jr.
Chairman
Oakland County Parks and Recreation
Commission
2800 Watkins Lake Road
Waterford, Michigan 48328
Dear Mr. Lewis:
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Judith K. Cunningham, Director 858-0553
Please consider this letter as a status report on the continuing question concerning legal
representation for the Parks and Recreation Commission.
As you know, this matter was discussed at length at your November 7 meeting. By way of
following up on the attendant issues as detailed in your minutes from that meeting, John Ross
(of my staff) and I met with Ralph Richard on November 14. At that time I advised Ralph that a
similar question surfaced at the November 8 meeting of the Board of Commissioners —
specifically, the issue of attorney conflicts, which is the apparent impetus for this continuing
dialogue. As a result of the discussion at the November 8 Board of Commissioners' meeting, I
was asked to prepare a comprehensive opinion on this matter. We are currently doing the
research and working on this comprehensive opinion, which will not only consider the relevant
statutes and case law, but also the applicable Rules of Professional Conduct for all attorneys.
Since the Parks and Recreation Commission is an agency of the County [MCL 46.351(4)], the
opinion I am drafting for the Board of Commissioners will have implications for your Board as
well. I will share the opinion with you when it is completed.
I trust that this status report will bring you up to date on this matter. Please let me know if you
have any questions.
JKC/egm
cc: Ralph Richard
John Rossi,/
\2001-0828\Lewis It.doc
Very truly yours,
OAKLAND COUNTY CO
nningh
Couns
RATION COUNSEL
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Court Tower - West Wing • 1200 North Telegraph Road • Pontiac, Michigan 48341-0419 • (248) 858.0550 • Fax (248) 858-1003
ITEM #15
EXECUTIVE OFFICER'S REPORT
---Traffic to the Parks and Recreation web site more than doubled in the summer of 2001 compared to the
previous year. In August, 2001, there were 26,335 "hits" on the web page (the largest number of any
County department) compared to 10,214 hits in August, 2000. Parks and recreation information is updated
quarterly including new services, events, and programs. The site is managed and designed by Public
Communications staff members.
---Becky Christiansen of Waterford Oaks Waterpark was awarded a "Golden Guard Award" for 2001. The
award is given by the National Pool and Waterpark program. Becky, from Waterford, was one of only 60
lifeguards nationwide to receive this award.
---Driver's safety: On Thursday, December 13, full-time staff will participate in a two-hour driver's training
seminar. Part-time Mobile Recreation staff will receive similar training in spring, 2002. The seminar is
being provided by St. Paul, the county's motor fleet insurance carrier at no direct cost to the Commission.
---Red Oaks Waterpark construction has begun for the new features and will continue until weather
prohibits further progress. Addison Oaks campground road and lagoon expansion is in progress and will
continue throughout the winter.
If anyone would like to tour these facilities, please let me know.
---The Lyon Oaks clubhouse is now scheduled to be turned over to the Parks on January 15. As you
know, this is the third delay with DeMattia on the completion of this building.
Staff will bring you further information at the meeting.
---Next Commission meeting is scheduled for 9 a.m. on Wednesday, January 9, 2002.
EXOREPRT.doc
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