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Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr.
Secretary
Fred Korzon
Thomas A. Law
John P. McCulloch
Ruel E. McPherson
Shelley G. Taub
J. David VanderVeen
Richard V. Vogt
Ralph Richard
Executive Officer
July 6, 2001
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Commissioners:
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A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................... Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, MI 48328
TIME ............ . . . .. . . .........Wednesday, July 11, 2001
9:00 a.m.
PURPOSE ........................ Regular Meeting &
Budget Work Session
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, August 1, 2001
Wednesday, September 5, 2001
Lunch will be provided
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OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
2800 Watkins Lake Rd
Waterford, MI 48328
July 11, 2001
1. Call Meeting to Order at 9:00 a.m
2. Roll Call
3. Approval of Minutes for Commission Meeting, June 20, 2001
4. Public Comments
5. Approval of Payment Summary for:
Interdepartmental Payment Register
Payment Register
6. Combined Statement of Operations FM 8, FY 2001 for Month ending 5/31/01
7. Activity Report for May, 2001
8. Lyon Oaks Master Plan Update J. Figa / 858-4620
9. Recreational Cricket Field Proposal — Lyon Oaks D. Stencil / 858-4944
10. Waterford Oaks — Paved Trail System J. Figa / 858-4920
11. Orion Oaks — Sewer Extension
12. OCPR — Recreation Master Plan
13. Executive Session R. Richard / 858-0909
14. Executive Officer's Report ff
15.
Old Business
16.
New Business
17.
Adjourn to Budget Work Session
Lunch will be provided
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 20, 2001
Chairman Pecky Lewis called the meeting to order at 9:05 a.m. in the maintenance building of the Lyon
Oaks Golf Course.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Thomas Law, John McCulloch, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard
V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Bd. of Commissioners
City of Madison Heights
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Park Operations
Jon Kipke, Assistant Administrator
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Zayn Gregory, Landscape Architect
John Thoel, Construction Inspector III
Sandy Dorey, Recreation Supervisor
Bill Stokes, Grounds Maintenance Supervisor
Gary Berschbach, Pro Shop Supervisor
Tim Nowicki, Recreation Specialist - Naturalist
Dave Sutter, Intern
Phil Castonia, Intern
Mike Kreza, Buyer II
Hugh Crawford, Commissioner
Jon Austin, City Manager
Moved by Mrs. Taub, supported by Mr. Kuhn to approve the minutes of the meeting of May
16, 2001, as written.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
---Jon Austin, Madison Heights City Manager, appeared before the Commission requesting their re-
consideration to join in negotiations with SOCRRA for the acquisition/lease of the property at Red Oaks.
There is a final deadline of July 17 before the contractor must begin the alternative restoration, at an
additional cost to the project of $1.1 million plus on -going maintenance costs.
3-1
(Commission Meeting, June 20, 2001)
Discussion followed, with the Commission directing Executive Officer Ralph Richard to continue discussion
with SOCRRA for a possible resolution on the acquisition/lease of the property at Red Oaks.
---Executive Officer Ralph Richard announced that, for the first time, one of our nominations through the
National Association of Counties has won an award: Mr. Ernie Baker has won for Volunteer of the Year. Mr.
Baker will be traveling with Mr. Richard to receive his award at the July NACo Conference in Philadelphia.
APPROVAL OF PAYMENTS:
Moved by Mr. McCulloch, supported by Mr. Skarritt to approve the payment of the Payment
Summary, which includes the Interdepartmental Payment Register for January, February,
and March, 2001, (FM 04, FM 05 and 06, FY 2001).
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending April 30, 2001 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for April 2001 was accepted as filed.
LYON OAKS:
Master Plan/Cricket Program Update:
Chief of Design and Development Joe Figa presented a "mini" master plan for the northeast corner of Lyon
Oaks, which will encompass two proposed cricket fields, corporate picnic area, dog park, nature center, and
small self -guided trail.
Administrator — Park Operations Dan Stencil reviewed the proposed cricket program, including the proposal
from the Michigan Cricket Association for a donation and programs to build public awareness.
Staff recommended approving the update of the master plan, plus the expenditure of $10,000 for the
construction of a temporary cricket pitch. Staff noted the Michigan Cricket Association will reimburse the
Commission for 50% of the construction costs.
Commission raised several concerns regarding the cricket program and requested the following information
be investigated and gathered for review:
• Can we determine the interest/need/desire for these fields?
• Are there any leagues in the metro area/county? If so, how many?
• Number of participants in the area.
3-2
(Commission Meeting, June 20, 2001)
• Number of members in the Michigan Cricket Association.
• Where do they play now?
• What's their revenue?
• How long will they expect us to keep the field for their use in exchange for their $5,000 donation?
• Ensure we consider the use of the facility from the local "Oakland County" standpoint rather than
bringing in "international" people.
• Any other facts/pertinent information necessary to make a decision.
Moved by Mr. McPherson, supported by Mr. Law to refer the issue of the cricket program
back to staff for further investigation and information.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Rotary Mower:
Moved by Mr. Kuhn, supported by Mr. McPherson to award the bid for the purchase of the
Ransomes AR-250 rotary mower, with the Turbo upgrade, for Lyon Oaks to W. F. Miller in
the amount of $40,719.35,
ROLL CALL VOTE:
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen (9)
NAYS: Vogt (1)
A sufficient majority having voted, the motion carried.
Yardage Markers:
Moved by Mr. McCulloch, supported by Mrs. Taub to award the bid for the purchase of the
yardage markers for the Lyon Oaks Golf Course to the low bidder, Kirby Markers, in the
amount of $18,553.00.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Golf Program:
Staff presented information on the proposed golf operations and fees for Lyon Oaks Golf Course and
requested Commission approval of the rates in order to begin preparations for the 2002 season.
Moved by Mrs. Taub, supported by Mr. McCulloch to approve the fee structure as presented
by staff for the Lyon Oaks Golf Course for the 2002 season.
ROLL CALL VOTE:
3-3
(Commission Meeting, June 20, 2001)
AYES: Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Korzon (9)
NAYS: Vogt (1)
A sufficient majority having voted, the motion carried.
After review of the proposed schedule for leagues and closed course outings, Commission expressed their
concerns about keeping the course open and available as much as possible for regular play. After
discussion, Commission directed staff to bring back an outing plan for discussion during the budget work
session scheduled for July 11.
DISABILITIES TODAY TELEVISION PROGRAM SPONSORSHIP:
Moved by Mr. Skarritt, supported by Mr. VanderVeen to approve the expenditure of $4,000
for a six-month sponsorship of the "Disabilities Today" television program, which promotes
social and recreational opportunities for the physically and mentally impaired in metropolitan
Detroit.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
DNR INLAND FISHERIES GRANT EXTENSION:
Moved by Mr. Kuhn, supported by Mr. McPherson to adopt the following resolution approving
the extension of the DNR Inland Fisheries Grant and the change in scope of the project:
WHEREAS, the County of Oakland, Department of Parks and Recreation,
entered into the Project Agreement, IFG 99-906 — Oakland County Parks Boat Ramp and
Dock Installations, with the Michigan Department of Natural Resources; and
WHEREAS, the revised Project Agreement includes an effective completion of
said project by the deadline of September 30, 2001; and
WHEREAS, this is an amendment to the Agreement entered into between the
Michigan Department of Natural Resources (`DEPARTMENT') and Oakland County
Parks and Recreation Commission, a local unit of government, hereinafter referred to as
the "GRANTEE", for the Inland Fisheries Grant program grant number IFG 99-906. The
purpose of the amendment is to extend the project period to September 30, 2001 and
modify the Work Plan as further explained in correspondence from the GRANTEE to the
DEPARTMENT dated November 29, 2000; and
WHEREAS, the Project Period is October 1, 1999 to September 30, 2001.
Project expenses must occur within the Project Period to be eligible for grant payment.
The Project Period may be extended only by the written approval of the DEPARTMENT;
and
WHEREAS, all work is to be completed in accordance with the grant application
and revised Work Plan attached as part of this agreement; and
3-4
(Commission Meeting, June 20, 2001)
WHEREAS, the Oakland County Parks and Recreation Commission has
appropriated matching funds and is actively pursuing the completion of the grant project
thereby meeting the criteria for extension and a revised Work Plan.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends amending the MDNR Inland Fisheries Grant, IFG 99-
906, with the appropriate extension and its conditions as specified.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
RIGHT-OF-WAY CONVEYANCE — GLEN OAKS:
Executive Officer Ralph Richard reviewed the information on the vacating of Clairview Drive, which abuts
the north end of the Glen Oaks Golf Course, and the request from Grand/Sakwa Properties, LLC proposing
to purchase the Commission's portion of the right-of-way resulting from that road being vacated.
Commission directed staff to send a letter to Grand/Sakwa Properties informing them we are not interested
in selling the property.
As per the information filed in the agenda, the following bids were reviewed and recommended by
staff and Purchasing:
Moved by Mrs. Taub, supported by Mr. Vogt to award the contact for the application of
Pebble Tec to the bottom of the memorial fountain at Addison Oaks, plus material and
labor to bond together the fountain, to Robertson Brothers at an estimated amount of
$10,200.00. Cost for this project is being split 25/75, with Oakland County Parks paying
25% and Oak Management paying 75%.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mr. Skarritt to award the contract for the asphalt
resurfacing of the All Visitor Trail and boathouse walkway at Independence Oaks to the low
bidder, Statewide Striping and Asphalt, in the amount of $11,088.00.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
3-5
(Commission Meeting, June 20, 2001)
FERNDALE TENNIS COURTS REQUEST:
Commission directed staff to notify the City of Ferndale that it is not the Oakland County Parks and
Recreation Commission's policy to provide financial assistance for local community recreation facilities.
However, staff will continue discussions with. the City of Ferndale providing assistance with grant
information for possible financial assistance for the renovation of their municipal tennis courts.
Commissioner McPherson noted he will be introducing plans at the county level for consideration to
establish infrastructure funds for which local communities can apply for aid; requested staff plan for that
possibility.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---A linear trails meeting was held on June 6, with positive discussion and information shared. Staff will
update the Commission when additional information is available.
OLD BUSINESS:
---Commissioner Kuhn was contacted by Springfield Township Clerk Nancy Strole about the recently
completed dam project at Springfield Oaks. Complaints have been received on the looks of the dam, plus
concerns have been expressed about the adjacent wetlands area. Investigation and additional information
will follow, with a report back to the Commission.
The next Commission meeting will be 9:00 a.m. on Wednesday, July 11, 2001 and will include the budget
work session.
The meeting was adjourned at 11:20 a.m.
c/0s
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of April, 2001
Source
Department/Fund
Purpose
Amount
12/IN201026
O.C. Materials Management Fund
Misc., housekeeLing & office supp)y charges for April 2001-Admin.
109,42
121IN201026
O.C. Materials Management Fund
Misc., housekeeping & office supply charges for April 2001-Admin., Rec. Admin.,
Add., Grove., Inde ., Wh. Lk., Spring. & Mob. Rec.
946,69
12/IN201034
O.C. Motor Pool Fund
Car/truck lease, maintenance, insurance &_gasoline charges for April 2001-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks,
Spring., R.O.W.Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon
26,696.69
12/IN201039
O.C. Printing, Mailing & Copier Fund
Postage charges for April 2001-Admin.
3,106.87
12/1N201039
O.C. Printing, Mailin & Copier Fund
Printing charges for April 2001-Admin., Rec. Admin., Add., Grove., Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W.Park, Water., W.O.W.Park, Mob. Rec., & Nat. Cntr.
2,974.98
12/IN201050
O.C. Motor Pool Fund
Car/truck Voyager fueling fee for April 2001-Grove.
19.73
18/IN201024
O.C. Radio Communications Fund
Radio lease, maintenance & communication charges for April 2001-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring.,
R.O.W.Park, Water., W.O.W.Park, Mob. Rec. & Nat. Cntr.
3,299.22
18/C1011704
O.C. Telephone Communications Fund
Telephone charges for April 2001-Admin., Rec. Admin., Tech. Sup., Add., Grove.,
Inde ., Wh. Lk., Glen Oaks, Red Oaks, R.O.W.Park, Spring,, SAC, Water., Mob. Rec.,
Nat. Cntr. &Lon
17,236.18
43/IN201037
O.C. General Fund
Securitv expense charges for 3/10/01 thru 4/20/01-Admin., Add., Grove., Orion, Inde .,
Wh. Lk., Glen Oaks, S rin ., R.O.W.Park, SAC, Water. & W.O.W.Park
30,831.56
61/IN201058
O.C. Drain Commission Fund
Water & Sewer Exp., 4/1/01 thru 4130/01-Add. & Add. Conf. Cntr.
997.25
61/IN201061
O.C. Drain Commission Fund
Water & Sewer Exp., 1/25/01 thru 4/18/01-Glen Oaks
737.92
81/PR010011-010013
O.C. Payroll Fund
Payroll charges for pay period ending 4/06/01-All Parks
179,719.96
811PR010131 & 10132
O.C. Payroll Fund
Payroll charges for pay period ending 4/20/01-All Parks
189,537.15
81/FB422386-422393
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/06101-All Parks
65,252.81
81/FB422745-422749
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4120/01-All Parks
66,169.69
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$587,636.12
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 8, FY 2001
(FOR MONTH ENDING 5131/01)
YEAR TO
2001
(OVER),
% OF
REVENUE
DATE
BUDGET UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$10,288,664.39
$10,552,493,00
$263,828.61
97.5%
Other
227,532.78
201,600.00
(25,932.78)
112.9%
GLEN OAKS GOLF COURSE
535,681.77
1,348,100.00
812,418.23
39.7%
LYON OAKS
(750.00)
1,000.00
1,750.00
-75.0%
RED OAKS GOLF COURSE
28,702.68
40,300.00
11,597.32
71.2%
RED OAKS GOLF DOME & SPORTS VILLAGE
0.00
18,000.00
18,000,00
0.0%
SPRINGFIELD OAKS GOLF COURSE
389,256.27
934,240.00
544,983.73
41.7%
WHITE LAKE OAKS GOLF COURSE
444,415.88
1,086,641.00
642,225.12
40.9%
NATURE CENTER
12,412.27
17,000.00
4,587.73
73.0%
ADDISON OAKS
98,783.99
388,253.00
289,469.01
25A%
ADDISON OAKS CONFERENCE CENTER
39,715.00
120,000.00
80,285.00
33.1%
GROVELAND OAKS
47,949.61
608,625.00
560,675.39
7.9%
INDEPENDENCE OAKS
109,181.64
252,300.00
143,118.36
43.3%
ORION OAKS
12,430.25
6,000.00
(6,430.25)
207.2%
ROSE OAKS
415.20
200.00
(215.20)
207.6%
SPRINGFIELD OAKS ACTIVITY CENTER
1,102.00
3,000.00
1,898.00
36.7%
WATERFORD OAKS
32,485.17
54,844.00
22,358.83
59.2%
RECREATION ADMINISTRATION
21,321.82
74,020.00
52,698.18
28.8%
MOBILE RECREATION
109,593.75
302,000.00
192,406.25
36.3%
RED OAKS WATER PARK
518.68
396,700.00
396,181.32
0.1 %
WATERFORD OAKS BMX COMPLEX
4,826.00
27,500.00
22,674.00
17.5%
WATERFORD OAKS TENNIS COMPLEX
14,209.00
20,200.00
5,991.00
70.3%
WATERFORD OAKS TOBOGGAN COMPLEX
99,570.13
79,200.00
(20,370.13)
125.7%
WATERFORD OAKS WATERPARK
142.58
737,700.00
737,557.42
0.0%
TOTAL REVENUE
$12,518,160.86
$17,269,916.00
$4,751,755.14
72.5%
OPERATING EXPENSES
ADMINISTRATION
$1,474,211.93
$2,534,176.00
$1,059,964.07
58.2%
GLEN OAKS GOLF COURSE
479,836.09
864,230.00
384,393.91
55.5%
LYON OAKS
264,797.22
1,025,201.00
760,403.78
25.8%
RED OAKS GOLF COURSE
87,193.34
160,763.00
73,569.66
54.2%
RED OAKS GOLF DOME & SPORTS VILLAGE
197.12
247.00
49.88
79.8%
SPRINGFIELD OAKS GOLF COURSE
329,527.41
851,294.00
521,766.59
38.7%
WHITE LAKE OAKS GOLF COURSE
400,541.50
780,196.00
379,654.50
51.3%
NATURE CENTER
273,299.26
528,146.00
254,846.74
51.7%
ADDISON OAKS
454,239.85
989,268.00
535,028.15
45.9%
ADDISON OAKS CONFERENCE CENTER
43,033.37
105,882.00
62,848.63
40.6%
GROVELAND OAKS
291,555.28
926,258.00
634,702.72
31.5%
INDEPENDENCE OAKS
469,745.36
897,441.00
427,695.64
52.3%
ORION OAKS
15,293.75
27,062.00
11,768,25
56.5%
ROSE OAKS
883.30
24,628.00
23,744.70
3.6%
SPRINGFIELD OAKS ACTIVITY CENTER
104,362.41
165,912.00
61,549.59
62.9%
WATERFORD OAKS
317,839.20
589,286.00
271,446.80
53.9%
RECREATION ADMINISTRATION
249,457.49
529,625.00
280,167.51
47.1%
MOBILE RECREATION
195,311.35
579,641.00
384,329.65
33.7%
RED OAKS WATERPARK
135,524.37
571,083.00
435,558.63
23.7%
WATERFORD OAKS BMX COMPLEX
14,662.15
68,719.00
54,056.85
21.3%
WATERFORD OAKS TENNIS COMPLEX
11,687.48
50,063.00
38,375.52
23.3%
WATERFORD OAKS TOBOGGAN COMPLEX
135,809.33
157,561.00
21,751.67
86.2%
WATERFORD OAKS WATERPARK
146,768.94
735,224.00
588,455.06
20.0%
TECHNICAL SUPPORT
500,835.84
888,735.00
387,899.16
56.4%
CONTINGENCY*
236,898.49
502,247.00
265,348.51
N/A
TOTAL OPERATING EXPENSES
$6,633,511.83
$14,552,888.00
$7,919,376.17
45.6%
REVENUE OVER/(UNDER) EXPENSES
$5,884,649.03
$2,717,028.00
($3,167,621.03)
2001
2000
ACTUAL REVENUE TO DATE:
72.5%
73.7%
BUDGET BALANCE:
27.5%
26.3%
ACTUAL EXPENSE TO DATE:
45.6%
47.3%
BUDGET BALANCE:
54.4%
52.7%
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL
PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $164,587 HAS
BEEN TRANSFERRED TO SPRINGFIELD OAKS (NOV.)
$13,621 HAS BEEN TRANSFERRED TO NATURE CENTER (NOV.)
$10,545 HAS BEEN TRANSFERRED TO ROSE OAKS (NOV.)
$109,000 HAS BEEN TRANSFERRED TO LYON OAKS (MAR.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 8, FY 2001
(FOR MONTH ENDING 5/31101)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS
RED OAKS GOLF COURSE
RED OAKS GOLF DOME & SPORTS VILLAGE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
TOTAL
YEAR TO DATE
REVENUE
10,516,197.17
535,681.77
(750.00)
28,702.68
0.00
389,256.27
444,415.88
12,412.27
98,783,99
39,715.00
47,949.61
109,181.64
12,430.25
415.20
1,102.00
32,485.17
21,321.82
109,593.75
518.68
4,826.00
14,209.00
99,570.13
142.58
0.00
0.00
12,518,160.86
YEAR TO DATE
EXPENSE
1,474,211.93
479,836.09
264, 797.22
87,193.34
197.12
329,527.41
400,541.50
273,299.26
454,239.85
43,033.37
291,555.28
469,745.36
15,293.75
883.30
104,362.41
317,839.20
249,457.49
195,311.35
135,524.37
14,662.15
11,687.48
135, 809.33
146,768.94
500,835.84
236,898.49
6,633,511.83
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT,
REVENUE OVER
(UNDER) EXP.
9,041,985.24
55,845.68
(265,547.22)
(58,490.66)
(197,12)
59,728.86
43,874.38
(260,886.99)
(355,455.86)
(3,318.37)
(243,605.67)
(360,563.72)
(2,863.50)
(468.10)
(103,260.41)
(285,354.03)
(228,135.67)
(85,717.60)
(135,005.69)
(9,836.15)
2,521.52
(36,239.20)
(146,626.36)
(500,835.84)
(236,898.49)
$5,884,649.03
6-2
MAY, 2001
r-l�AKLAND
DAJ'1SE PARKS AND FACILITIES
*Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2000 2001 2000 2001
ADDISON OAKS PARK
Campers
Day Use
Day Campers
4708
0
8541
4281
3766
0
6868
4016
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
4665
4833
22705
20984
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
9204
12,632
9204
12632
1326
1560
1326
1560
0
329
0
329
INDEPENDENCE OAKS PARK
Day Use
Overnight Group Campers
20973
16795
102511
107763
140
566
156
832
LYON OAKS PARK
0
0
0
24
ORION OAKS PARK
3167
3642
13385
15444
ROSE OAKS PARK
0
0
0
0
WATERFORD OAKS WATERPARK
144
151
144
151
RED OAKS WATERPARK
140
0
140
0
RED OAKS GOLF DOME & SV
12420
0
43183
30551
TOTALS
55988
35675
185458
177583
'GOLF•
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2000 2001 2000 2001
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
7562
7419
18304
17958
1941
1559
6006
5657
5812
5625
27564
28148
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
0
0
0
0
0
0
0
0
0
0
0
0
RED OAKS
Rounds Played
5119
0
14315
3101
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Activities Center
1729
5329
5127
7621
2822
2475
9571
7067
12232
3560
31226
28779
May totals for Addison Oaks will be available next month.
7/5/2001
1 of 2
7-1
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
7538
7162
15802
11932
2478
2169
6981
4389
237
590
2997
3505
TOTALS
29189
26113
76106
57725
REGREATI(WIAL% D SPECIAL EVENTS
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
20002001 2000 2001
MOBILE RECREATION
Bouncer
Bus
Climbing Wall
Dunk Tank
Inline Skate Mobile
Orbotron
Puppet
Show Mobile
Skate Mobile
Sport Mobile
Teen Mobile
Traveling Music Show
Miscellaneous
4305
3280
6150
4510
3375
3240
17325
17100
200
200
800
400
2563
2097
2563
2330
668
334
668
2138
1050
450
1050
750
1360
680
2380
1190
0
16
0
25
1002
334
1169
334
3435
1145
3664
1603
0
0
0
0
0
0
0
0
3227
750
3250
5700
WATERFORD OAKS
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
1768
1598
14347
10474
150
480
592
1420
2995
2953
2995
2953
840
670
17541
21593
ENVIRONMENTAL PROGRAM
Nature Center
Outreach
*Nature Trail Usage
3632
5199
20473
22771
642
183
11288
7218
5105
5400
40535
46519
THERAPEUTIC/SENIOR EVENTS
2808
295
7541
4770
TOTALS
34020
23904
113796
107279
COMBINED•
PARTICIPANTS (MONTH)
PARTICIPANTS (YTD)
2000
2001
2000
2001
GOLF COURSES
29189
26113
76106
57725
RECREATIONAL AND SPECIAL EVENTS
46252
27464
145022
136058
DAY USE PARKS
55988
35675
185458
177583
BANQUET FACILITIES
10714
110481
53266
52637
GRAND TOTALS
142143
100300
459852
424003
Therapeutic/Senior Event Breakdown
CP Sports - 140; Senior Tours - 120; Novi Friends - 15; Billiards - 20
7/5/2001
2of2
7-2
ITEM #8
LYON OAKS MASTER PLAN UPDATE
Staff has reviewed Commission's input from the June 20 meeting and has
enclosed a proposed revised master plan for Lyon Oaks.
Staff has also recently received notification from the DNR Grants Management
Division approving staff s request to demolish the old farm house and poultry barn,
formerly known as the Rizzolo property. See enclosed.
Monies for this demolition are proposed in the 2002 Capitol Improvement Project
Budget.
Staff will make a presentation for the revised master plan.
8-1
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8-2
ITEM #9
RECREATIONAL CRICKET FIELD PROPOSAL
LYON OAKS
Staff has reviewed the Commission's comments regarding the proposed
recreational cricket facility at Lyon Oaks.
The Executive Board of the Michigan Cricket Association has responded to the
Commission's concerns regarding the development of a recreational cricket facility at
Lyon Oaks. Their response to the following questions are on the following pages:
1. Can we determine the interest/need/desire for these fields?
2. Are there any leagues in the metro area/county? If so, how many?
3. Number of participants in the area?
4. Number of members in the Michigan Cricket Association?
5. Where do they play now?
6. What's their revenue?
7. How long will they e expect us to keep the field for their use in exchange for their
$5,000 donation?
8. Ensure we consider the use of the facility from the local "Oakland County"
standpoint rather than bringing in "international" people.
9. Any other facts/pertinent information necessary to make a decision
Representatives of the Michigan Cricket Association and staff will make a
presentation to the Commission.
9-1
REPLY TO VARIOUS QUERIES
LYON OAKS CRICKET FACILITY
Please find the answers to your queries in order as listed in your fax.
I. We would like to start using the field as early as possible. We are prepared to share
the 50% of the total costs that might be incurred to put up an Astroturf pitch.
Astroturf worth 2000 USD is already in place at Lyon Oaks.
2. Apart from the MICHCA organized league championship (started this year) and the
knock out tournament there are at -least two leagues that play in the abandoned fields
and the parking lots.
3. Michigan State Cricket Club — Forty registered members
Motown Cricket Club — Thirty registered members
MICHCA as whole — Ten teams with thirty members each team on average (Four
teams on waiting list)
Tennis ball teams — At -least ten teams in Oakland County with 20 members in each
team.
4. Michigan Cricket Association — Four hundred registered members approximately.
5. Oakland County has the largest concentration of Doctors, IT professionals and
Engineers from India, Pakistan, Sri Lanka, Bangladesh, Caribbean islands and other
cricket playing countries. Added to this we have the students from all these countries
studying in WSU, MSU, UOM, OU, WMU and UDM who are eager to play cricket.
The contribution of this community is enormous and significant towards the
economic development of the Oakland County as a whole. This field will be fully
used to satisfy the needs of all the cricket loving public from Oakland community and
we could also showcase the facility internationally if it is desired.
6. Bloomer Park is the only cricket ground we have available for cricket as of today.
There are a total of 60 games per season that has to take place. The League has been
going through some hard times to schedule the games so far this season. Other than
Bloomers people play in very unsuitable conditions for cricket such as soccer fields,
abandoned vacant areas, parking lots etc.
7. All the clubs and the association are registered non-profit amateur sports
organizations.
8. The need or desire for the field is evident from the fact that we have been pursuing
our ever -continuous relentless efforts with OCP for allotment of this ground to play
cricket. MICHCA, MCC, MSCC and the cricket loving community as a whole is
badly in need of grounds and facilities where the game of cricket could be played
watched and enjoyed. This will satisfy the recreational needs of a huge community,
9-2
which has been contributing heavily towards the economic development of Oakland
County.
9. It is a fact that the league scheduled games at Lyon Oaks in anticipation of the
availability of the field for usage in June. It is a fact that we are very keen and eager
to work with OCP to make this project a reality. IF OCP desire for more information
we would be very pleased to provide the same.
OCP
Oakland County parks
MCC
Motown Cricket Club
MSCC
Michigan State Cricket Club
MICHCA
Michigan Cricket Association.
WSU
Wayne State University
MSU
Michigan State University
UOM
University of Michigan
UDM
University of Detroit, Mercy
OU
Oakland University
WMU
Western Michigan University.
End
9-3
-1/1/14,
WATERFORD OAKS PAVED TRAIL
Sealed bid requests were sent to the following firms: AWE, Inc; Al's Asphalt
Paving Co; Bush Brothers Asphalt Paving; Allied Construction Co; LDS
Contractors; Statewide Striping and Asphalt; T&M Asphalt Paving; Asphalt
Specialists Inc; Detroit Concrete Products Corp; and Thompson McCully Co.
Only Thompson McCully and Allied Construction attended the mandatory pre -bid
that was held on June 21, 2001.
The only bid received was from Allied Construction with a
Base Bid .....................$65,102.00
Alt # 1......................... $ 3,000.00
Alt # 2......................... $ 300.00
The Base Bid includes 35,270 s.f. of asphalt, the total length of the trail.
Alternate #1 was for milling and recapping of 1,000 s.f. of existing asphalt trail.
Alternate #2 was for 150 s.f. of asphalt to replace a deteriorated section of
existing trail.
ITEM #11
ORION OAKS
SEWER EXTENSION
Kieft Engineering has requested the commission consider a sewer easement and
construction of a sanitary sewer line along the south property line of Orion Oaks Park to
connect with the existing sanitary sewer that runs north and south from park border to
border. This line will serve a development that is planned on the west side of Baldwin
Road. It would provide a considerably shorter route to connect into an existing sewer.
This area of the park is presently open meadows that back up to a subdivision.
Staffs main concern, besides using parkland to serve development, is the future
use of this area. The master plan for this park is still being developed and no use has
yet been assigned to this area. However, there could be some potential benefit, such as
allowing for the use of this line for future structures, such as restrooms.
Because of the impact of this request on the park, staff requires direction from
the commission to further pursue this request.
Oakland County Parks and Recreation
Master Plan Revision
Proposals were received June 29t" for the updating of the Parks and
Recreation overall master plan. This plan is required by the Michigan
Department of Natural Resources (DNR) and must be on file and comply with
their requirements in order to submit and receive grants. The new adopted
master plan must be completed and sent to the DNR by March of 2002.
The following six firms submitted proposals:
Firm
Base Price
Workshop Opt.
Landscape Architects & Planners
$24,750
$650 ea.
Lansing, MI
CarlisleANortman
$18,480
$4,295
Ann Arbor, MI
McKenna Associates
$25,000
$1,000 - 1,500
Novi, MI
Land Ethics/Johnson Hill
$24,000
$2,000 - $6,000
Ann Arbor, MI
Beckett Raeder Inc.
$29,525
Ann Arbor, MI
Langworthy Strader LaBlanc/Russell $29,500 $3,000 - $5,000
Northville, MI
There is a variety of methods, workshop processes and personnel
presented in the proposals. Staff has reviewed the proposals and, based on the
completeness, understanding of the project and methods proposed, recommends
the contract be awarded to Land Ethics/Johnson Hill.
- tr -/,
.��
ITEM #14
EXECUTIVE OFFICER'S REPORT
---Nature programming expands at waterparks, campgrounds, and Orion Oaks:
On June 18, 2001 nature programming began at Red Oaks Waterpark. Specimens from the Wint Nature
Center were used for interpreting water -related animals. A portable cabinet was used with animal pictures
and used to house the specimens during the presentation. Staff talked with people, mostly young
students, about the live animals and mounts that were brought. This same format will be used on three
other dates at the two waterparks.
Three days have been scheduled for nature programming at the two campgrounds. A different topic has
been planned for each day. Live animals and mounts from the Wint Nature Center will be used to facilitate
these programs.
A canoe program and hike are scheduled for Orion Oaks in mid July. Canoes will be transported from
Independence Oaks and rented by patrons for an evening canoe on Lake Sixteen. The next day a hike on
the trails will be conducted. Both programs will help people understand and appreciate the natural history
of the park.
---The newly renovated Cohn Amphitheater opened the 2001 "On Stage" season on June 20 with the
music and the humor of Kevin Devine. Devine, an award -winning singer and songwriter, mesmerized the
audience with his shenanigans and totally delighted the kids by involving them on stage. Blue skies
provided perfect weather for 176 participants who included moms with kids in tow, grandparents holding
the hands of the grandkids and a line of strollers packed with toddlers. The crowd almost filled the
amphitheater. New recycled wood benches along with a new lawn seating area in the shade provided
park guests with a great place to enjoy a summer afternoon fun.
Check out upcoming "On Stage" performances. (Enclosed)
---Fireworks displays at Addison Oaks and Groveland Oaks attracted record crowds. Over 10,000
patrons attended each of the annual fireworks displays.
---On June 28, two park commissioners, eight county commissioners and the parks executive
administrative staff participated in a four -park tour. The response from the participants was very positive.
Staff is considering making this activity an annual event.
---Please note on your calendars:
• July 31-August 5: Oakland County 4-H Fair, Springfield Oaks Activities Center
• Friday, September 7: SCAMP/Wint Outing, Springfield Oaks Golf Course
• October 3-7: National Recreation and Park Association Annual Conference, Denver, Colorado.
Please note that if you are planning to attend, you must contact Karen asap for arrangements.
EXOREPRT.doc 14-1
Michigan Recreation and Park Association
Return this form as promptly as possible
to secure the best availability
To: Reservations Department
Grand Hotel
Mackinac Island, Michigan 49757
Telephone: (906) 847-3331
Fax: (906) 847-0945
MR.
MS.
MR. AND MRS.
(circle one)
Address
City
Late Summer Holiday
August 26, 27, 28, 29, 30, 2001
ABOVE DATES ARE SUBJECT TO AVAILABILITY
440
9 ant ores
MACKINAC ISLAND
MICHIGAN
(please print or type)
State Zip Code Home Telephone
If sharing a room, name(s) of person(s) sharing with you: Business Telephone
It is pleasing when guests wish to arrive early or remain following scheduled Mackinac Island events. At times, specific accommodations are
not available prior to or following official dates. In such instances, temporary accommodations will be assigned. Be assured your request will
receive careful attention.
ARRIVAL DATE:
PLEASE RESERVE THE FOLLOWING ACCOMMODATIONS:
DEPARTURE DATE:
The following package rates are valid Sunday, August 26 through Thursday, August 30, 2001 (subject to availability).
DOUBLE (per couple)
SINGLE
ADDITIONAL ADULTS 18 & UP (per person)
)ne Night
$310.00
$280.00
$ 66.00
Two Nights
$520.00
$460.00
$130.00
Three Nights
$650.00
$550.00
$190.00 .
Four Nights
$760.00
$660.00
$230.00
Five Nights
$830.00
$730.00
$265.00
Grand Hotel operates on the Modified American Plan. This means that your daily rate includes breakfast and dinner. in addition to our
Grand Luncheon Buffet, other facilities are available at Grand Hotel for lunch.
RESERVATIONS FOR CHILDREN (when occupying same room with two persons and on a rollaway bed):
4 years of age and under, no charge 12 through 17 years of age, $35.00 daily, per person
5 through 11 years of age, $25.00 daily, per person
The regular adult rate applies when children occupy a room by themselves.
The rates are subject to Michigan 6% State Sales Tax.
GUEST ROOMS FROM THE VARIOUS ROOM TYPES AVAILABLE AT GRAND HOTEL WILL BE RESERVED.
NO TIPPING: Tipping to any employee anywhere in the Hotel is not required, expected or permitted. Grand Hotel's 18% ADDED CHARGE is
included in the above rates.
NOTE: Taxi transportation to and from the boat docks to the Hotel is not included in the above rates. However, the one-time baggage
handling fee of $5.00 per person is included in the above rates
Reservation deposits will be refunded if canceled 10 or more days prior to arrival, less a $25.00 processing fee. Reservations canceled less
than 10 days prior will forfeit their room deposit.
Once a guest confirms a departure date upon check -in, should check-out occur earlier than agreed, there will be a $300.00 charge.
DEPOSIT POLICY: A $300.00 deposit must accompany this form in order to hold your room.
METHOD OF DEPOSIT: _Visa —MasterCard —Discover —AMEX —Check Amount to be charged to my credit card: $
CREDIT CARD NUMBER:
EXPIRATION DATE:
SIGNATURE: (Not valid without signature)
Grand Hotel accepts VISA, MasterCard, Discover, American Express, traveler's checks, personal checks, and cash payments for bills.
CHECK -IN TIME: After 3:00 p.m. CHECK-OUT TIME: Noon
Visit our Web site at httpJ/www.grandhotel.com
14-2