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Pecky D. Lewis, Jr.
chairman
Richard Skarritt
Vice chairman
Richard D. Kuhn, Jr.
Secretary
Fred Korzon
Thomas A. Law
John P McCulloch
Ruel E. McPherson
Shelley G. Taub
J. David VanderVeen
Richard V. Vogt
Ralph Richard
Executive Officer
KLAND
_ i
August 27, 2001
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Commissioners:
www.co.oal<land.mi.us
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................... Oaldand County Parks and Recreation
2800 Watkins Lake Road
Waterford, MI 48328
TIME ............................Wednesday, September 5, 2001
9:00 a.m.
PURPOSE ........................ Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Next Meetings: Wednesday, September19, 2001
Wednesday, October 10, 2001
Sincerely,
1?4"tL 2A�I�
Ralph Richard
Executive Officer
Parks and Recreation
D:\$Data\My documents\COMMISSN\agendaltr. doe
Our mission is to provide recreational, leisure and learning experiences that enhance quality of life.
OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
2800 Watkins Lake Rd
Waterford, MI 48328
September 5, 2001
PUBLIC HEARING
1. Call Meeting to Order at 9:00 a.m
2. Roll Call
3. Approval of Minutes for Commission Meeting, August 1, 2001
4. Public Comments
5. Approval of Payment Summary for:
Interdepartmental Payment Register:
Payment Register:
6. Combined Statement of Operations FM 10, FY 2001 for Month Ending 7/31/01
7. Activity Report for July, 2001
8.
2002 Operating Budget Adoption
F. Trionfi / 858-4607
9.
Water Feature Expansion — Red Oaks Waterpark.
J. Figa / 858-4620
10.
Bid Items: Golf Course Signage — Lyon Oaks
M. Thibodeau / 858-4630
Range Balls — Lyon Oaks
11
Golf Range Equipment — Lyon Oaks
if
11.
Goose Management Program — Lyon Oaks
D. Stencil / 858-4944
12.
Cricket Letter of Agreement — Lyon Oaks
'I
13.
Nature Center Bridge Repairs — Independence Oaks
J. Figa / 858-4620
14.
Wave Pool Renovation — Waterford Oaks
it
15.
Correspondence — Glen Oaks
R. Richard / 858-0909
16.
Ellis Barn Relocation —
D. Stencil / 858-4944
MDOT TEA21 Grant Application Resolution
17.
EXECUTIVE SESSION
18.
Executive Officer's Report
19. Old Business
20. New Business
21. Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 1, 2001
Chairman Pecky Lewis called the meeting to order at 9:05 a.m. in the commission room of the
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Thomas Law, John McCulloch, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard
V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Kaleidoscope Foundation
Private Citizen
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator —Administration
Daniel Stencil, Administrator — Park Operations
Mike Thibodeau, Chief of Golf
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Brian Menghini, Accountant III
Desiree Stanfield, Public Communications Assistant
Mike Kreza, Buyer II
Helen Vergin, Chairperson
Ernie Baker
Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of
July 11, 2001, as written.
AYES: Korzon, Kuhn, Law, Lewis, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, or comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mrs. Taub, supported by Mr. Skarritt to approve the payment of the Payment
Summary, which includes the Interdepartmental Payment Register for May and June, 2001,
(FM 08 and 09,. FY 2001), the Oak Management Inc. Credit Register for Apri, May, and June,
2001; and the Payment Register, which includes the Voucher Report Period for June, 2001
(FM 09, FY 2001), and C.I.P. Voucher Report Period for June, 2001 (FM 09, FY 2001).
AYES: Korzon, Kuhn, Law, Lewis, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, August 1, 2001)
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending June 30, 2001 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for June 2001 was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
In conjunction with the CIP Update, staff reported on the status of the Arnold acquisition and grant. The
Capital Improvement Projects Budget Update as of June 30, 2001 was accepted as presented.
AWARD PRESENTATION:
Staff presented Mr. Ernie Baker with a plaque as Outstanding Volunteer of the Year, awarded by the
National Association of County Parks and Recreation Officials for his fund raising efforts on behalf of the
Oakland County Parks and Orion Oaks County Park.
Administrator of Park Operations Dan Stencil presented a plaque awarded by the National Association of
Counties in recognition of "From Seedlings to Trees: A Natural Partnership." He reported that, over the last
five years, more than 60,000 seedlings have been distributed to park agencies, schools districts, and
municipalities.
Mr. Stencil also presented a certificate of appreciation from Orion Township awarded to the Friends of Orion
Oaks for their participation in the annual Orion Township Clean Up Program.
KALEIDOSCOPE FOUNDATION:
Helen Vergin, Chairperson of the Kaleidoscope Foundation, presented additional details of a proposal
previously made to the Commission for consideration of a lease between the Kaleidoscope Foundation and
Oakland County Parks for approximately 5.4 acres of land at the Springfield Oaks Activities Center. The
Kaleidoscope Foundation, which provides programs for seniors and youth, is currently sharing a facility;
they are now looking for a parcel of land to build their own facility and parking lot. The Foundation will
pledge $2 million in building funds, plus another $1 million in trust for operational funds, before any
construction begins; also, Parks Commission would review and approve the plans. She also noted that, if
for some reason the Foundation must dissolve, the building would revert to the County's ownership.
Staff recommended Commission approval of the concept, with authorization to proceed with a proposed
lease agreement.
Discussion followed, with several concerns remaining unresolved, including the philosophy of leasing
property to a private agency, continued programming should the Foundation dissolve, under -utilization of
the Springfield Oaks Activities Center, physical area of the county this agency will be providing services,
plus financial obligations.
Moved by Mr. Vogt, supported by Mr. Law to approve the concept of a lease between the
Oakland County Parks and Recreation Commission and the Kaleidoscope Foundation for
5.4 acres of land at the Springfield Oaks Activities Center to build a facility for expanded
programming to seniors and youth.
Further concerns were expressed on future obligations entailed by this lease, plus duplication of services
already provided around the county. Mr. Law withdrew his support of the motion.
3-2
(Commission Meeting, August 1, 2001)
Commission requested further investigation into this proposal before any action is taken. They also
suggested to Mrs. Vergin that consideration to purchase a parcel of land, or the donation of same, would
be in the best interest of the Foundation.
LYON OAKS GOLF COURSE ACCESSORIES:
Moved by Mr. Vogt, supported by Mrs. Taub to award the purchase of the golf course
accessories for Lyon Oaks Golf Course, including benches, trash receptacles, water
dispensers, and tee divot boxes, to the low bidder, Great Lakes Golf Course Products, in
the amount of $17,429.00.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
NEW WATER FEATURES — RED OAKS WATERPARK:
Chief of Design and Development Joe Figa reported on the review process completed by staff on the
conceptual designs submitted by Water Technology and Aquatic Development for the new water features
proposed at the Red Oaks Waterpark. After review, staff agreed that Aquatic Development submitted a
more exciting design and had proposed a more thorough assessment and evaluation of the facility.
Therefore, staff recommended Commission authorize staff to negotiate a contract with Aquatic Development
for the next phase of development for the new water features at the Red Oaks Waterpark. Staff will review
the final costs and determine whether it will be more cost effective to have Aquatic Development create the
construction plans or have them fast track the project by developing a set of preliminary plans and basing
their costs on that amount.
During discussion, concern was expressed that the new development may adversely affect the pending
litigation with the lessees of the Golf Dome and Sports Village.
Moved by Mr. Kuhn, supported by Mr. Korzon to authorize staff to negotiate the contract
for the next phase of development of the new water features at the Red Oaks Waterpark
to Aquatic Development, with the understanding that we may or may not move ahead with
this project due to the pending litigation with the lessees of the Red Oaks Golf Dome and
Sports Village.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS WATERPARK RENOVATION:
Chief of Design and Development Joe Figa reviewed the proposals for the Waterford Oaks Wave Pool
renovation, noting this project is part of a 50/50 matching grant from the Clean Michigan Initiative
Recreation Bond Fund grant program with an estimated project cost of $500,000.
Staff recommended Commission award the contract for the preparation of a study report to determine the
3-3
(Commission Meeting, August 1, 2001)
type and extent of repairs required, including replacement of the wave -making equipment, plus plans,
specifications, and construction supervision during the construction phase. Cost of the document and
construction administration phase will be 9 percent of the construction costs.
Moved by Mrs. Taub, supported by Mr. Vogt to award the contract for the study report,
plans and specifications, plus construction supervision during the construction phase of
the Waterford Oaks Wave Pool renovation to Integrated Design Solution (IDS) in the
amount of 9 percent of the construction costs.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS PATH PAVING:
Staff requested Commission approval to amend the contract approved at the July 11, 2001 Commission
meeting for the path paving at Waterford Oaks to include an additional 1,090 feet of existing path in poor
condition discovered after a recent site visit. Cost for the additional milling and recapping was quoted at
$9,875; the new contract total will be $78,278.00.
Moved by Mr. VanderVeen, supported by Mr. Law to approve the additional expenditure
of $9,875 to Allied Construction for 340 feet x 6 feet of paved path at Waterford Oaks to
be milled and recapped and 740 feet x 8 feet to be capped. The new contract total will be
$78,278.00.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS UPDATE:
Executive Officer Ralph Richard updated the Commission on the progress of negotiations between the
George W. Kuhn Advisory Board and SOCRRA for the acquisition of the property necessary for the
restoration of the Red Oaks Golf Course. A final agreement is expected imminently.
GRANT RESOLUTION AMENDMENT — INDEPENDENCE OAKS:
Moved by Mr. McCulloch, supported by Mrs. Taub to amend the previously adopted grant
resolution for the Youth Camp at Independence Oaks as follows:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants
from the Michigan Natural Resources Trust Fund and Land and Water Conservation Fund
may be submitted by April 1, 2001; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for improvements within the adopted Recreation Master Plan;
and
3-4
(Commission Meeting, August 1, 2001)
WHEREAS, the Oakland County Parks and Recreation Commission recommends
the filing of the following application to the Department of Natural Resources for matching
grant:
Independence Oaks Youth Camp
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant with the
appropriate matching funds to be designated from the one -quarter mill.
AYES: Korzon, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Mr. Richard reported on staffs involvement in the Michigan Senior Olympics, which will be held in
Midland on August 5-9.
Other noteworthy events include the Wheelchair Daze scheduled at Independence Oaks on Saturday,
August 4; the Oakland County 4-H Fair at the Springfield Oaks Activities Center on July 31 to August 4; and
the SCAMP/Wint Memorial Golf Classic to be held at the Springfield Oaks Golf Course on Friday,
September 7.
---Mr. Richard updated the Commission on the status of the proposed Clareview Road abandonment
adjacent to Glen Oaks.
ADJOURNMENT:
Moved by Mr. Law, supported by Mr. McPherson to adjourn the meeting.
AYES: Korzon, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned at 11:05 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, September 5.
dam -
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
September 5, 2001
INTERDEPARTMENTAL PAYMENT REGISTER:
July 2001, (FM 10)
PAYMENT REGISTER:
$1, 084,122.46
Voucher Report Period, July (FM 10, FY 2001)* 726,271.46
C.I.P. (408) Voucher Report Period, July (FM 10, FY 2001)* 400,598.20
TOTAL
$2,210,992.12
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7114100:
VOUCHER REPORT PERIOD, JULY (FM 10, FY 2001)* $446,826.13
5-1
Oakland County Parks and Recreation Commission
Interdepartmental Payment Register
For the month of July, 2001
Source
Department/Fund
Purpose
Amount
12/IN201249
O.C. Materials Management Fund
Misc., housekeeping & office supply charges for Jul 2001-Add., Grove. & Water.
$5,134.30
12/IN201244
O.C. Printing, Mailin& Copier Fund
Postage charges for June 2001-Admin.
1,507.22
12/IN201244
O.C. Printing, Mailing& Copier Fund
Printin charges for Jul 2001-Admin., Rec. Admin. Add., Grove., Orion, Inde ., W.O.W.Park,
Mob. Rec. & Nat. Cntr.
1,507.18
18/CI013004
O.C. Tele hone Communications Fund
Telephone charges for Jul 2001-Admin., Rec. Admin., Tech. Sup., Add., Grove.,
Inde ., Wh. Lk., Glen Oaks, Red Oaks, R.O.W.Park, Spring., SAC, Water., Mob. Rec.,
Nat. Cntr. & Lyon
6,562.95
18/IN201235
O.C. Radio Communications Fund
Radio lease, maintenance & communication charges for July 2001-Admin., Tech. Sup., Add.,
Grove., Inde ., Wh. Lk., Glen Oaks, Spring. & Nat. Cntr.
3,146.89
43/IN201239
O.C. General Fund
Security expense charges for 6/15/01 thru 7/13/01-Add., Grove., Orion, Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W.Park, SAC, Water., W.O.W.Park, BMX &Lon
56,401.65
611IN201223
O.C. Drain Commission Fund
Water & Sewer Exp., 7/1/01 thru 7131/01-Add. & Add. Conf. Cntr.
997.25
81/PR010789, 10790 & 10791
O.C. Pa roll Fund
Payroll charges for pay period ending 7/13/01-AII Parks
413,754.61
81/PR010901 & 10902
O.C. Payroll Fund
Payroll charges for pay period ending 7/27101-AII Parks
420,215.46
81/FB424458, 459, 460 & 461
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 7/13/01-AII Parks
87,181.29
81/FB424735, 736, 737 & 738
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 7/27/01-AII Parks
87,713.66
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$1,084,122.46
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 10, FY 2001
(FOR MONTH ENDING 7/31/01)
YEAR TO
2001
(OVER),
% OF
REVENUE
DATE
BUDGET UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$10,404,758.70
$10,552,493.00
$147,734.30
98.6%
Other
258,948.92
201,600.00
(57,348.92)
128.4%
GLEN OAKS GOLF COURSE
920,459.19
1,348,100.00
427,640.81
68.3%
LYON OAKS
(750.00)
11000.00
1,750.00
-75.0%
RED OAKS GOLF COURSE
28,702.68
40,300.00
11,597.32
71.2%
RED OAKS GOLF DOME & SPORTS VILLAGE
0.00
18,000.00
18,000.00
0.0%
SPRINGFIELD OAKS GOLF COURSE
675,636.49
934,240.00
258,603.51
72.3%
WHITE LAKE OAKS GOLF COURSE
753,347.77
1,086,641.00
333,293.23
69.3%
NATURE CENTER
17,743,15
17,000.00
(743.15)
104.4%
ADDISON OAKS
240,032,23
388,253.00
148,220,77
61.8%
ADDISON OAKS CONFERENCE CENTER
76,300.57
120,000.00
43,699.43
63.6%
GROVELAND OAKS
393,019,27
608,625.00
215,605.73
64.6%
INDEPENDENCE OAKS
219,568.20
252,300.00
32,731.80
87.0%
ORION OAKS
22,101.75
6,000.00
(16,101.75)
368.4%
ROSE OAKS
693.20
200.00
(493.20)
346.6%
SPRINGFIELD OAKS ACTIVITY CENTER
1,102.00
3,000.00
1,898.00
36.7%
WATERFORD OAKS
41,319.47
54,844.00
13,524.53
75.3%
RECREATION ADMINISTRATION
25,209,82
74,020.00
48,810.18
34.1%
MOBILE RECREATION
202,009.38
302,000.00
99,990.62
66.9%
RED OAKS WATER PARK
324,255.25
396,700.00
72,444.75
81.7%
WATERFORD OAKS BMX COMPLEX
15,883.25
27,500.00
11,616.75
57.8%
WATERFORD OAKS TENNIS COMPLEX
17,659,00
20,200.00
2,541.00
87.4%
WATERFORD OAKS TOBOGGAN COMPLEX
100,345.13
79,200.00
(21,145.13)
126.7%
WATERFORD OAKS WATERPARK
543,170.85
737,700.00
194,529.15
73.6%
TOTAL REVENUE
$15,281,516.27
$17,269,916.00
$1,988,399.73
88.5%
OPERATING EXPENSES
ADMINISTRATION
$1,960,227.25
$2,534,176.00
$573,948.75
0
77./o 4
GLEN OAKS GOLF COURSE
664,585.87
864,230.00
199,644.13
76.9%
LYON OAKS
677,383.94
1,025,201,00
347,817.06
66.1%
RED OAKS GOLF COURSE
100,655.74
160,763.00
60,107.26
62.6%
RED OAKS GOLF DOME & SPORTS VILLAGE
197.12
247.00
49.88
79.8%
SPRINGFIELD OAKS GOLF COURSE
646,656.92
851,294.00
204,637.08
76.0%
WHITE LAKE OAKS GOLF COURSE
566,421.50
780,196.00
213,774.50
72.6%
NATURE CENTER
362,100.90
528,146.00
166,045.10
68.6%
ADDISON OAKS
721,081.20
989,268.00
268,186.80
72.9%
ADDISON OAKS CONFERENCE CENTER
57,567.43
105,882.00
48,314.57
54.4%
GROVELAND OAKS
582,755.27
926,258.00
343,502.73
62.9%
INDEPENDENCE OAKS
715,103.53
897,441.00
182,337.47
79.7%
ORION OAKS
31,756.84
27,062.00
(4,694.84)
117.3%
ROSE OAKS
1,745.55
24,628.00
22,882.45
7.1%
SPRINGFIELD OAKS ACTIVITY CENTER
138,900.08
165,912.00
27,011.92
83.7%
WATERFORD OAKS
430,234.76
589,286.00
159,051.24
73.0%
RECREATION ADMINISTRATION
340,579.38
529,625.00
189,045.62
64.3%
MOBILE RECREATION
418,163.80
579,641.00
161,477.20
72.1%
RED OAKS WATERPARK
404,018.10
571,083.00
167,064.90
70.7%
WATERFORD OAKS BMX COMPLEX
36,682.76
68,719.00
32,036.24
53.4%
WATERFORD OAKS TENNIS COMPLEX
25,337.13
50,063.00
24,725.87
50.6%
WATERFORD OAKS TOBOGGAN COMPLEX
139,093.92
157,561.00
18,467.08
88.3%
WATERFORD OAKS WATERPARK
439,107.74
735,224.00
296,116.26
59.7%
TECHNICAL SUPPORT
674,090.96
888,735.00
214,644.04
75.8%
CONTINGENCY*
189,707.97
502,247.00
312,539.03
N/A
TOTAL OPERATING EXPENSES
$10,324,155.66
$14,552,888.00
$4,228,732.34
70.9%
REVENUE OVER/(UNDER) EXPENSES
$4,957,360.61
$2,717,028.00
($2,240,332.61)
2001
2000
ACTUAL REVENUE TO DATE:
88.5%
88.5%
BUDGET BALANCE:
11.5%
11.5%
ACTUAL EXPENSE TO DATE:
70.9%
72.5%
BUDGET BALANCE:
29.1%
27.5%
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL
PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $164,687 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS (NOV.)
$13,621 HAS BEEN TRANSFERRED TO NATURE CENTER (NOV.)
$10,645 HAS BEEN TRANSFERRED TO ROSE OAKS (NOV.)
$109,000 HAS BEEN TRANSFERRED TO LYON OAKS (MAR.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 10, FY 2001
(FOR MONTH ENDING 7/31/01)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS
RED OAKS GOLF COURSE
RED OAKS GOLF DOME & SPORTS VILLAGE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
TOTAL
YEAR TO DATE
REVENUE
10,663,707.62
920,459.19
(750.00)
28,702.68
0.00
675,636.49
753,347.77
17,743.15
240,032.23
76,300.57
393,019.27
219,568.20
22,101.75
693.20
1,102.00
41,319.47
25,209.82
202,009.38
324,255.25
15,883.25
17,6%00
100,345.13
543,170.85
0.00
0.00
15,281,516.27
YEAR TO DATE
EXPENSE
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
$1,960,227.25
664,585.87
677,383.94
100,655.74
197.12
646,656.92
566,421.50
362,100.90
721,081.20
57,567.43
582,755.27
715,103.53
31,756.84
1,745.55
138,900.08
430,234.76
340,579.38
418,163.80
404,018.10
36,682.76
25,337.13
139,093.92
439,107.74
674,090.96
189,707.97
10,324,155.66
REVENUE OVER
(UNDER) EXP.
8,703,480.37
255,873.32
(678,133.94)
(71,953,06)
(197.12)
28,979.57
186,926.27
(344,357.75)
(481,048.97)
18,733.14
(189,736.00)
(495,535.33)
(9,655.09)
(1,052.35)
(137,798.08)
(388,915.29)
(315,369.56)
(216,154.42)
(79,762.85)
(20,799.51)
(7,678.13)
(38,748.79)
104,063.11
(674,090.96)
(189,707.97)
4,957,360.61
6-2
JULY. 2001
Q-7)A-KLAND
DAT ISE PAR&S .,, FACILITIES
*Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2000 2001 2000 2001
ADDISON OAKS PARK
Campers
Day Use
Day Campers
10689
13987
31402
30440
8976
12274
28346
28792
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
5133f
4589
33050
30504
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
37252
45004
77500
86619
12332
23030
24132
37595
289
560
289
1890
INDEPENDENCE OAKS PARK
Day Use
Overnight Group Campers
57720
48366
212087
203277
0
0
342
872
LYON OAKS PARK
0
0
0
24
ORION OAKS PARK
5403
6213
21955
25299
ROSE OAKS PARK
0
0
0
0
WATERFORD OAKS WATERPARK
30681
43978
46019
69438
RED OAKS WATERPARK
20838
32772
33365
52711
RED OAKS GOLF DOME & SV
15708
0
72835
30551
TOTALS
199888
226184
548272
567508
GOLF COURSES
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2000 2001 2000 2001
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
8540
9105
34923
35164
2838
3015
11438
11259
3337
1655
36017
35450
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
0
0
0
0
0
0
0
0
0
0
0
0
RED OAKS
Rounds Played
7977
0
28122
3101
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Activities Center
5164
5822
15567
18834
3733
4064
18121
14126
7544
8238
42603
42344
8/28/2001
1 of 2
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
8323
9007
33315
28693
3055
2995
12588
10033
408
430
3895
5034
TOTALS
39630
34008
154074
1212 00
• .
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2000 2001 2000 2001
MOBILE RECREATION
Bouncer
Bus
Climbing Wall
Dunk Tank
Inline Skate Mobile
Orbotron
Puppet
Show Mobile
Skate Mobile
Sport Mobile
Teen Mobile
Traveling Music Show
Miscellaneous
9430
9430
25010
23165
4320
4140
26100
24840
1400
1700
2900
3300
7922
8621
16543
17708
2703
2750
5188
6777
2400
2850
5850
6150
7310
5440
13770
10540
50
49
50
107
3507
2505
8183
5510
6870
11450
18091
18778
375
180
525
330
4200
3360
5400
4680
1200
1613
4750
8014
WATERFORD OAKS
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
1305
829
16765
12576
620
2866
1412
6251
5531
4296
11782
10639
2687
430
23330
22848
ENVIRONMENTAL PROGRAM
Nature Center
Outreach
*Nature Trail Usage
5189
3796
31248
31568
797
519
12769
8144
14192
7544
61423
62121
THERAPEUTIC/SENIOR EVENTS
1147
1801
9205
8123
TOTALS
68963
68625
238871
230048
COMBINED•
PARTICIPANTS (MONTH)
PARTICIPANTS (YTD)
2000
2001
2000
2001
GOLF COURSES
39630
34008
154074
121210
RECREATIONAL AND SPECIAL EVENTS
76507
76863
281474
272392
DAY USE PARKS
199888
226184
548272
567508
BANQUET FACILITIES
8878
6674
72962
70988
GRAND TOTALS
324903
343729
1056782
1032098
Therapeutic/Senior Event Breakdown 8/28/2001
Senior Softball - 1206; Mentally Impaired Softball - 250; Special Event NW/TR - 50; 2 of 2
Fishing - 15' Softball - 20; Master Games 260;
ITEM #8
2002 OPERATING BUDGET ADOPTION
Staff is requesting Commission approval of the resolution (as
printed in the budget) adopting the Parks and Recreation Commission's
2002 Appropriations Act incorporating the 2002 Operating Budget.
8-1
ITEM #9
WATER FEATURE EXPANSION
RED OAKS WATERPARK
Staff has met with Aquatic Development group and, after in-depth
discussions and site visits, determined that the project could proceed as a design
built project.
The scope of the project would include the construction of an approximate
950-foot action river, which will include a large approach pool containing sprays
providing additional water activity. Two children's features are included, one
similar to the one at Waterford Oaks containing a variety of interactive water
features and a 14" wet pool, and a zero depth spray zone also containing water
action toys with no standing water for younger children.
This project will also include upgrading and expanding the new filtration
system to the existing facilities and adding the new systems and site amenities.
The cost for construction of the above will be in the range of $3.3 million,
plus fees, permits, and reimbursable expenses.
Staff is presently in the process of reviewing the parking requirements,
which would include costs.
A representative from Aquatic Development will be here to make a
presentation and discuss costs and implementation procedures.
9-1
BID ITEMS #10
GOLF COURSE SIGNAGE - LYON OAKS
RANGE BALLS - LYON OAKS
GOLF RANGE EQUIPMENT - LYON OAKS
GOLF COURSE SIGNAGE
LYON OAKS
We have received from Purchasing the following bids for the
purchase of our signage for on the golf course and around the clubhouse
at Lyon Oaks:
Cylex
Tempe, AZ
Fry & Associates
Kansas City, MO
Sunshine Sign & Design
Livonia, MI
Woodgraphics
Raleigh, NC
Easy Picker Golf
Lehigh, FL
$32,135.00
$33,725.00
$40,780.00
Did not meet specifications
Did not meet specifications
The material selected for these signs is an aggregate composite,
which staff feels has more of a natural appearance than solid granite.
Samples of some of these signs will be at the Commission meeting.
Staff recommends awarding the bid to the low bidder, Cylex, for
$32,135, 00.
Funds for this expenditure will come from the Small Tools line item
for Lyon Oaks.
=10-1
AND
COUNTY PARKS
VENDOR
ADDRESS
QTY UNIT
M
M
Mari
1�
RON
M
PURCHASE REQUISITION
1 53d cJ NEED BY
y N17 V70 q11 o i
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c 6
7 UNIT EXT.
DESCRIPTION PRICE PRICE
�17TfRv �`/9
c 7�zocK1,tW1�4- z/
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Reason for need: Fdk Wno Oxr-s
Charge to Line Item:
Requested by: C �&uc, Date: 612�/ail
Supervisor's signature:
Date:
02J13rz001 10-2
RANGE BALLS
LYON OAKS
We have received from Purchasing the following bids for the purchase of
2,500 dozen practice range golf balls for Lyon Oaks:
Titleist/Pinnacle $5.50/dozen $13,750.00
Easy Picker $4.95/dozen $12,375.00
Spalding $5.25/dozen $13,125.00
Nike $6.00/dozen $15,000.00
From the research that staff did on these golf balls, the Pinnacle ball has
less cracks or breaks and will give longer service than the somewhat harder
Spalding or Easy Picker ball.
Therefore, staff recommends awarding the bid to Titleist for the 30,000
golf balls at a cost of $13,750.00.
Funds for this expenditure will come from the Recreation Supplies line
item at Lyon Oaks.
10-3
GOLF RANGE EQUIPMENT
LYON OAKS
We have received from Purchasing the following bids for the purchase of range
equipment for Lyon Oaks:
Wittek Golf Supply $15,051.50
Chicago, IL
Easy Picker
Lehigh, FL
$15,757.40
Great Lakes Golf Supply $18,311.00
Delefield, WS
This bid will include one 5-gang ball picker, one hand ball picker, one ball
presoaker and conveyor, one ball washer and conveyor, one ball dispenser, plus tokens
and baskets.
Staff recommends you award the bid to the low bidder, Wittek Golf Supply, for
$15,051.50.
Oaks.
Funds for this expenditure will come from the Small Tool line item for Lyon
10-4
lighter ball picking jobs, an
:ach areas. Can be pushed <
no, .vidth. Complete with Pull Ba
Il Capacity: 1050. Weight: 100 lbs.
1901 - Single Section Ball Haw]
A -FRAM E
Required for pushing Single Section, 5'
Ball Hawk LT only. Complete with one
coupler and vehicle mounting brackets,
58" long x 22" wide. Weight: 22 lbs.
#71900 - A -Frame
SURE CATCH"
great starter ball picker for any range. BASKET
isdy increases in size to a 5 gang by A new time -saving feature for the Wittek
lding two more gangs. 9 foot Ball Hawk LT Ball Pickers. Holds 350 balls.
idth. Complete with Push Bar Color: Black. Size 19"W x 6"H(front) x
ud Mounting Bracket. 12"H (back) x 11'/±'D. Weight: 6'h lbs.
all Capacity: 2100. Weight: 3401bs. #71931 - Sure Catch Basket
71903 - 3 Gang Ball Hawk LT ,
Owner's Manual provided
with Ball Hawk LT Ball
Pickers. Please refer to it
when ordering parts.
\.►V11YC.[S.71V17 [\x l
Convert your present 3 Gang Ball Hawk to a 5 Gang Ball Hawk LT.
Kit includes all necessary parts and gang attachments.Weight: 200 lbs. 7
..__ ••,• , r- n Ra11 Hawk TT
GOLF CART ADAPTER
Adapter for mounting Ball Hawk Picker to a
conventional or utility golf cart.
Specify year and model of golf cart when
ordering. Weight: 40-60 lbs.
#71911 - E-Z-Go
#71923 - E-Z-Go Workhorse
#71927 - Yamaha
#71928 - Club Car
#71929 - Columbia Par Car
#71930 - Kawasaki Mule
REPLACEMENT DRUM
For all brands of Lightweight Ball Pickers.
Featuring heavy-duty plastic discs that
withstand the abuse of all range terrains. For
Wittek Lightweight Ball Pickers: Ball Hawk LT
and Ball Hawk SL90.
Weight: 32 lbs. Ships UPS.
#71915 - Replacement Plastic
Disc Drum
For All Other Brands: Specify brand of
Ball Retriever, dimensions of drum and
number of discs in drum section.
THE PROTECTOR
Eliminates the need for heavy, expensive
cages. Netting is made of strong, lightweight
polypropylene. Allows constant air flow
white protecting the driver. One size fits all
rooftop carts. 44"W x 55"L. Weight: 12 lbs.
#93527 - The Protector
stn0_R69-1900 to order
t High Torque Gear
Motor for maxinnrin
performance.
Quick Release Pins.
OoNes quick and
effortless removal
of drum.
® "Soft Touch" Brush.
Custom designed
for super cleaning
poNver. Safe on all
golf balls.
® Precise control
one-piece interior
ball guides.
173500-BR — 50G Super\1'ash with"Soft Touch"
Bristle Drum. Weight: 185 lbs.
#73500 — 50G Super\Hash with
Rubber Lined Drum. \\eight: 175 lbs.
Size: 48"W x 50"H x 42"D
Tank Capacity: 16 gal.
Hopper Capacity: 600 golf balls
Electrical: 110 volt
Motor: V2 H.P.
F.O.B. Chicago, IL
BALL BATH AUTOMATIC
PRE -WASH SOAKING TANK
The cycle for abundant cleaning starts here! Load up to 1500 freshly retrieved and dirt),
range balls into our high capacity, heavy duty soaking tank. Balls are transported up the
auger and fed into hopper of ball washer at a rate of 18,000 balls per hour.
Operates best with Wittek brand ball washers) vet compatible with other ball washers
on market. Featuring a solid aluminum construction. Caster wheels provide complete
mobility. Large 2" drain.
#73405 - Junior Ball Bath
Capacity: 1500 balls
Motor: 40 RPM Gear Motor. Power: 110V.
Size: 68"H x 60"L x 25"D (50" from floor to mouth). Weight: 100 lbs.
PORTABLE DOLLIES
Move your Ball Washers with ease.
Tubular steel construction. Padded
foam handles. Available for all Wittek
ball �eashers.
#73191—\H-70 Ball Washer Dolly
\Height: 34 lbs.
#73291 — W-75 Ball Washer Dolly
\Height: 32 lbs.
#73391 — W-87 Ball Washer Dolly
Weight: 38 lbs.
#73591 — 50G SuperWash Dolly
\Height: 42 lbs.
10-6
See page 16 for lard
model Ball Bat,
Call61-800-869-1800 to order I`��
UPIER TEIE KING
he largest ball dispenser in the line of Wittek
commercial ball dispensers.
• Specially designed for medium to heavy volume range operations.
• Holds 10,000 golf balls.
• Minimizes time spent refilling.
• Convenient and attractive way to store your range ball inventory.
EASY TO LOAD DESIGN
The new design of the hinged lid allows you to lift up
f! NEWS from front and back of the dispenser for easy access
to cabinet's interior when loading balls. Stays secure
t until you lower it. Makes loading balls a breeze!
HEAVY DUTY LOCKS
2 1
Designed for maximum security. Tamper proof.
BILL NE11
ACCEPTOR
High acceptance rate. Accepts
torn, wrinkled, faded, damp,
dirty, limp or folded bills.
Low Maintenance, With the
streamlined recognition system,
debris build-up and the need
for cleaning is reduced.
Security. Fully encased optical
sensors check paper type and
the printing on both sides of a
bill, while optical cross -channel
sensors examine the bill path
for foreign obiects.
Accepts bills in four different
directions face up or down.
Takes S is and S5 dollar bills.
Maximum acceptance rates,
96% on first try, 99116
on 2nd try!
• Self diagnostic front color LED.
#74232 - Bill Acceptor
TOKENS
User friendly for your range customers.
#74256 - Slotted Token A/000
#74257 - Slotted Token B/O10
#74258 - Slotted Token C/002
#74259 - Slotted Token D/012
#74260 - Slotted Token E/124
14
BUILT-IN SECURITY SYSTEM
Designed with a locking flange on a pick -resistant coin bo\.
Also features separate security locks for loading and inside
access to dispenser.
DEBIT CARD
The easy to use, revenue increasing
vending control system.
Many Advantages
-The prepayment of range balls
reduces cash handling.
,Self service. Reduces labor costs.
•Eas- for customer to use.
What is a Debit Card?
A one card solution to coinles vending.
Debit cards are plastic with a high
security magnetic strip, used to store
credit balance.
Hog' does it work?
Your customer simply inserts the debit
lard into the card slot of the card
reader, located on the dispenser door.
The'PAIL'button flashes, allowing your
customers to select the pail size they
wish to purchase.The value of the pail
of balls is debited off the card. it's as
simple as that!
#74230 - Card Reader
-74235 - Debit Cards (300 per box)
T74236 - Program Cards
474237 - Pro Shop Card Reader
ITEM ;rill
GOOSE MANAGEMENT PROGRAM
LYON OAKS
Staff has met with Tim Payne, DNR District Wildlife Biologist, regarding the
development of a nuisance Canada Goose management program for Lyon Oaks.
Mr. Payne's recommendation is to conduct managed hunts during the "early
season," September 1 through September 15, and the "regular season" of September
17 through October 7 and December 15 through 23.
In addition, we would continue to allow public hunting during the special late
goose season, which is held January 5 through February 3.
Staff is requesting Commission approval to permit staff and volunteer hunters to
harvest Canada Geese with firearms between September 6 and September 15, 2001.
Harvested geese will be donated to local food banks.
Staff will notify local governmental authorities, Oakland County Sheriff's
Department, and park neighbors regarding the program.
Staff will also employ harassment techniques that include dogs, pyrotechnics,
visual deterrents, and goose sensitive golf course maintenance practices.
Staff also requests approval, depending on the success of the early season hunt,
to employ a similar program during the regular goose season. The program will be
evaluated and a recommendation for 2002-03 will be provided to the Commission prior
to June 1, 2002.
ITEM #12
CRICKET LETTER OF AGREEMENT
LYON OAKS
At the August 1, 2001, Commission meeting, the Commission
directed staff to develop a Letter of Agreement between the Michigan
Cricket Association and the Parks Commission.
It has been reviewed and prepared by Corporation Counsel; a copy
of that document is attached.
Staff is requesting Commission approval of this Letter of
Agreement.
12-1
MEMORANDUM OF AGREEMENT
This agreement is made and entered into on the _22nd day of August,
2001, by Oakland County Parks and Recreation, 2800 Watkins Lake Road,
Waterford, Michigan 48328-1917, hereinafter known as "OCPRC" and Michigan
Cricket Association, 17177 N. Laurel Park Drive, Ste. #423, Livonia, Michigan
48152, hereinafter known as "MICHCA".
PURPOSE:
This agreement sets forth the rights and responsibilities of the parties as it relates
to the planning, construction, maintenance, and operation of a temporary cricket
ground/facility at Lyon Oaks County Park. The parties to this agreement are
desirous of developing a permanent facility at Lyon Oaks County Park within five
years of entering into this agreement.
OCPRC RESPONSIBILITES
1. Construction. OCPRC will construct a temporary Pitch composed of a clay
surface and artificial turf that will be provided by MICHCA. OCPRC shall pay
all design and construction costs and will be reimbursed by MICHCA for 50%
of the total cost. The facility shall be designed in accordance with standards
as agreed by the parties hereto. It shall be located as set forth in Exhibit "A".
2. Maintenance. OCPRC shall provide maintenance as needed included
mowing of the cricket ground and parking areas and shall remove trash and
debris on a regular basis.
3. Parking. OCPRC shall provide adequate parking areas for, participants and
attendees.
4. Access. OCPRC will provide access to the facility by providing a gated fence
opening off Pontiac Trail located at 51811 Pontiac Trail.
5. Shelter. OCPRC shall provide a 20' x 40' tent, with 8 trash barrels, a
barbecue grill and 2 portable toilets.
6. Use of the Premises. OCPRC may allow persons other than MICHCA to use
the facility. However, such use shall be monitored so that it shall not interfere
with the beneficial use of the facility by MICHCA. In addition, the pitch shall
be off limits to persons other than MICHCA or its designates.
MICHCRS RESPONSIBILITIES
1. Articles of Incorporation. MICHCA shall provide OCPRC with its Articles of
Incorporation,
10
12-2
before commencement of this contract. Insurance carriers are subject to
approval of Oakland County.
GENERAL CONDITIONS
1. Governinq Law. This agreement shall be interpreted under and governed by
the laws of the State of Michigan.
2. Modifications. This agreement may be modified or amended only by written
agreement of OCPRC and MICHCA.
3. Severability. if a term, condition, or provision of this agreement is found by a
court of competent jurisdiction, to be invalid, unenforceable, or to violate or
contravene federal or state law, then the term, condition, or provision hall be
deemed severed from this Agreement; all other terms, conditions and
provisions shall remain in full force and effect.
4. Enti4Acireement. This Agreement constitutes the entire agreement of the
Parties with respect to the premises, and all prior negotiations, agreements
and understandings, either oral or written, are merged herein.
5. Bindin., effect. The terms and conditions of this agreement shall be finding
and shall inure to the benefit of the Parties and their respective heirs,
representatives, successors and assigns.
6. Assignment. MICHCA shall not assign, or in any manner transfer any interest
in the agreement without the prior written consent of the OCPRC.
7. Waiver. No waiver of any term, provision or condition of this Agreement,
whether by conduct or otherwise, in one or more instances, shall be deemed
or construed as a further continuing waiver of a term, provision or condition of
this Agreement. No remedy available to a Party for the other Party's breach
of this Agreement is intended to be an exclusive remedy. A Party's exercise
of any remedy for breach of this Agreement shall no be deemed or construed
to be a waiver of its right to pursue another remedy.
8. IMPROVEMENTS. All improvements to the property shall remain the
property of OCPRC at the termination of this agreement
9. DURATION. This agreement shall remain in effect for a period of three (3)
years unless the parties hereto agree to terminate this agreement in writing at
an earlier date.
12-3
2. Indemnification. MICHCA and their guests, shall save, defend, indemnify and
hold OCPRC harmless from and against any and all loss, cost, liability,
damage, expense, (including, without limitation, reasonable attorneys' fees),
penalties, fines and claims whatsoever in connection with loss of life, personal
injury and/or damage to property arising from any negligent or willful acts or
omission of MICHCA, their agents or employees.
3. Payment. MICHCA shall pay an annual fee in the amount of $500 that shall
be due and payable upon receipt of invoice from OCPRC every month end in
5 equal monthly installment of $100 beginning May 2002. Payment shall be
made at OCPRC offices and shall be considered late if it is not received
within 30 days of receiving invoice. In the event that payment is not timely
made, OCPRC may at its option, consider the contract to be null and void and
deny MICHCA entry to the facility.
4. Equipment. MICHCA shall supply all necessary equipment and supplies to
facilitate play, such as wickets, bats and balls,
5. Schedule of Games. MICHCA shall provide OCPRC with a schedule of
games, practices, social events and coaching camps to be scheduled during
each season. Such schedule shall be given to OCPRC in February of each
year.
6. Exhibition and Development Program. MICHCA shall at least annually
organize a minimum of two "open house" exhibitions and youth skills
development programs.
7. Insurance. MICHCA shall obtain the following insurance coverage. One
Million Dollars ($1,000,000.) Combined Single Limit General Liability Broad
Form Endorsement/or the following as minimum requirements: Broad Form
property damage, premises, Broad Form Contractual, Personal Injury - delete
contractual exclusion °A°, Additional insureds -The County of Oakland, and
employees and elected and appointed official of Oakland County.
A. General Certificates of Insurance. All certificates of Insurance and
duplicate policies of any user shall contain the following clauses: The
insurance company(s) issuing the policy or policies shall have no recourse
against the County of Oakland for payment of any premiums or for
assessments under any form of policy. Any and ail deductibles in the
above referenced insurance shall be assumed by and be for the account
of, and at sole risk of MICHCA.
B. Change or Cancellation. All certificates are to provide 30 days notice
of material change or cancellation. Certificates of Insurance and
insurance binders must be provided no less than ten (10) working days
N
12-4
10, CONSTRUCTION, Nothing in this contract shall prohibit the parties from
agreeing in writing to allow MICHCA to construct a temporary facility, which
cost shall be equally shared by the parties.
IN WITNESS WHEREOF, The parties hereto have executed this Agreement
on the day and date set forth below.
WITNESSES: OAKLAND COUNTY PARKS AND RECREATION
Dated:
KAB.u- I;PWI1
_'.
MICHIGAN CRICKET ASSOCIATION (M HCA)
By: Venkat Mallya
Its: Chairman
Date: August 22, 2001
12-5
ITEM #13
NATURE CENTER BRIDGE REPAIRS
INDEPENDENCE OAKS
The pedestrian bridge at Independence Oaks is in need of repairs.
This bridge was installed in 1984 and is comprised of steel with wood
decking.
Due to our winter conditions, ice -melting chemicals are used for
safety. Consequently, some of the steel has deteriorated to a point that
some steel must be replaced plus additional reinforcements made.
A structural engineer was retained that developed the specifications
for the repairs, which primarily consist of grinding off the top flange of deck
support, welding a self -weathering steel plate continuously for 100 feet on
each side, and installing square steel tubes 100 feet on each side
between the wood deck and the deck support angle.
Our crews have already installed two wooden support structures
per the engineer's request.
Once these repairs have been accomplished, the bridge should be
viable for the next several years. The estimated cost for a new bridge is
$70,000 plus installation.
There is also an alternate to drill or cut a drainage hole of V
diameter in each diagonal web member.
Only one bid was received, as follows:
General Electrical Mechanical Inc. Base Bid Alternate
White Lake, MI $14,835 $52 per hole
Staff is presently reviewing this bid and will make a presentation
and recommendation at the Commission meeting.
13-1
ITEM #14
WATERFORD OAKS
WAVE POOL RENOVATION
Although this project was approved at the prior commission meeting, there was
some confusion, and the total project cost needs to be clarified and amended.
The contract was recommended to be awarded to Integrated Design Solutions (IDS)
of Troy. The project included Phase I, which is the study to determine the problems and
components to be included in the renovation and Phase II, the construction phase, in which
IDS included in their fee the drawings and specifications for bidding, and the contract
administration and supervision. Water Technology did not include the cost of contract
administration and site supervision. This was to be on an hourly, as needed, basis.
The following is what was presented:
Study Phase
Integrated Design Solution (IDS)* $15,000
Troy, MI
Construction Phase
■ 9.5% of construction
■ Costs include construction and
construction supervision
Water Technology, Inc. $16,450 ■ 6% of construction
WI/lL ■ Construction supervision on an
hourly, as needed, basis
* IDS is collaborating with Bill Robertson Pool Design and Seto -Tsang Assoc.
♦ Note: The construction is based on an estimated cost of $500,000, which will be funded
in part by a grant we have received for 50%, or $250,000.
♦ IDS has reduced their fee from 9.5% to 9%.
Therefore, the cost of the project is $15,000 for phase one and $45,000 for the
construction phase, which includes $36,000 for the preparation of construction documents
(7.2% of the estimated construction cost) and $9,000 for contract administration and
supervision (1.8% of estimated construction cost), for a total cost not -to -exceed $60,000.
Staff recommends the study phase and, contract administration and supervision on as
needed basis, not -to -exceed $9,000. The initial authorization did not include all the
components.
14-1
ITEM #15
CORRESPONDENCE
GLEN OAKS
A letter has come to the commission regarding some damage to a
resident's vehicle, and they have sent us this letter in regards to that incident and
their home.
Staff has authorized payment of their $250 deductible on their car
insurance and informed them that we will not pay for any future repairs on their
house once their new siding has been installed.
Staff is investigating the possibility of shortening the golf hole to a par
three and how that would affect the next house further down.
Discussion is invited at the commission meeting.
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August 26, 2001
PARKS aKCgND �DRNTY
& RcRtAT,0N COMA
2 g
Oakland County Parks and Recreation Co OU
2800 Watkins Lake Road CE�
Waterford, Michigan 48328
To Whom It May Concern,
After several attempts speaking with Mike Tibido and Ralph Richards
to solve our problem with Glen Oaks Golf Course, it was
recommended that we write a letter to the Commission.
In September of 1999, we purchased the house at 29615 Greening. At
that time, the tree in the front of the house was overgrown and needed
pruning. After pruning the tree, we noticed dozens of golf ball dings
and dents all over the front and sides of the house, and we realized
there's a major problem.
Obviously, after living here, we have discovered it is actually
dangerous to be outside at all. Activities that are done by a home
owner, gardening, washing the cars, watering flowers, just sitting on
the front porch, talking to our next door neighbors, playing with nieces
and nephews, they have become next to impossible without the risk of
damage or injury.
My husband just recently pulled my brand new car out of the garage to
wash it and the hood of the car was hit causing $800_in damage. This
is not the first time one of our cars has been hit, and we are worried
about friends and family and their cars when they come over to visit.
Not only do I worry about the damage to the house and the cars, but I
am constantly begging my husband to wear a helmet while he mows
the lawn, et cetera, but as you would probably understand, he refuses
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to do so.
I am a court reporter, so I do a lot of the work at home. During the day
as I sit in my office I hear what sounds like gun shots hitting my house
which are really golf balls. This can be very startling, disruptive and
frustrating. I also notice golfers constantly directly in front of my
house looking for their balls. Why is this always happening directly in
front of my house?
In 2000 we replaced all of our windows with tempered glass due to the
worry of breakage from golf balls. We have just ordered all new siding
for our house because of the damage, not to mention the embarassment
of the way our house looks. These are both expenses we had not
planned on when we moved here. We are a young couple who work
extremely hard to be able to buy this house. You can imagine our
dissappointment.
We:realize Greening Street is a problem also. There have been
numerous incidences of people, animals and cars being struck by balls.
Please realize though that because of the layout of your golf course, our
house gets hit the hardest, and this includes our back yard as well. We
must have hundreds of balls collected, and the damage to the house is
more than noticeable. On beautiful days we wish we could sit on our
bench on the porch, but to be honest, we are scared. How can we raise
a family here under these circumstances?
Please help to get this serious problem addressed so we can enjoy our
home that we work so hard for. We just want to feel safe, enjoy our
home, live like normal people. Your attention to this matter is
appreciated.
Sincerely,
Sara and Brad Mann
29615 Greening
Farmington Hills, Michigan 48334
(248) 538-7542
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ITEM #16
ELLIS BARN RELOCATION
MDOT TEA21 GRANT APPLICATION RESOLUTION
Staff has been working with Greg Givens, grants writer for Oakland
County, on the submission of a grant application to the Michigan
Department of Transportation TEA21 Fund for the Ellis Barn relocation.
The application requires a resolution from the Parks Commission in
support of this grant; that resolution is attached for your review and
approval.
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ELLIS BARN GRANT APPLICATION
RESOLUTION
WHEREAS, the Oakland County Parks and Recreation Commission has identified the acquisition
of a working/historical farm as an objective in its current strategic plan; and
WHEREAS, RBI 33, LLC, owners of the historic Ellis barn in Springfield Township have
committed themselves to preserving the barn by donating it to another agency; and
WHEREAS, RBI 33, LLC has pledged $75,000 towards the cost of dismantling and relocating the
Ellis barn to another site; and
WHEREAS, the Oakland County Parks and Recreation Commission, at its February 28, 2001,
regular meeting, accepted RBI 33, LLC's request to approve Springfield Oaks County Park as the site for
the relocation of the barn; and
WHEREAS, the Ellis barn meets program and storage needs of the master plan for the site; and
WHEREAS, the Oakland County Parks and Recreation Commission, at its February 28, 2001,
regular meeting,.;also committed a total of $50,000 for site preparation and landscaping; and
WHEREAS, the Oakland County Parks and Recreation Commission has included the Ellis Barn
Relocation Project in its 2002 Capital Improvement Projects Budget; and
WHEREAS, the Oakland County Parks and Recreation Commission has included the Ellis Barn
Site Development Project in its 2002 Capital Improvement Projects Budget; and
WHEREAS, the Oakland County 4-H Fair Association has agreed to establish an endowment
fund to offset maintenance and operation costs for the barn; and
and WHEREAS, RBI 33, LLC has pledged another $5,000 towards the maintenance endowment fund;
WHEREAS, the Township of Springfield has committed to leading or assisting with fund-raising
efforts for financial contributions towards matching funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission approves submission of the TEA21 grant application for funding of the Ellis Barn Relocation
to Springfield Oaks County Park.
FURTHER BE IT RESOLVED that the Oakland County Parks and Recreation Commission
forwards this resolution to the Oakland County Board of Commissioners for their approval pursuant to the
county's grant procedures.
Moved by
Supported by
Date:
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ITEM #17
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed land acquisition.
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ITEM #18
EXECUTIVE OFFICER'S REPORT
---Pet Supplies Plus has donated 30,000 "pooper scooper" bags for the Orion Oaks Bark Park. This value
is estimated at $1500, making their total donation $7,000 over the last three years.
---Independence Oaks was host to the USA Swimming Open Water Regional Swim Meet on Monday,
August 13, 2001. Seven states were represented, with over 230 swimmers participating. This event was
co -sponsored with Oakland University, who has been a partner with Oakland County Parks in aquatics
education.
---The lifeguards of Oakland County Parks were recognized by 105.1 FM with the "Magic Employee
Salute" for their work, especially in the hot and humid dog days.
---Red Oaks Clubhouse: IDS has reviewed our fee for services and will hold the line and provide design
and construction administration services for 9% of the construction cost. We do anticipate that, due to
inflation and the construction economy in the area, the construction cost of the facility will increase
beyond the original budget. We would suggest planning on a 5% increase in the estimated construction
cost.
---Staff is selling 2002 Annual Motor Vehicle Permits at the 2001 fee schedule until October 1; after that
date, permits will be sold at the 2002 rates.
---Lyon Oaks operations staff has, to date, received inquiries from 17 golf leagues interested in playing at
Lyon Oaks. Staff will evaluate league play during the 2002 season and make a recommendation to the
Commission for possible golf league program expansion in 2003.
---Due to the continuing park development construction at Lyon Oaks, there will be no archery deer
hunting program offered this year. The 2001 season is October 1 through January 1, 2002.
---Fair Oaks contract extension: According to the parameters of the current contract with Fair Oaks, we
will extend the contract for one year. Over the next year, staff will be reviewing the contract for a five-year
extension.
---Carl's Golfland has agreed to donate $2,500 towards the Warren Orlik Inclusive Golf Outing on
September 13 at White Lake Oaks.
---Enclosed with the agenda packet is a copy of an article from the Waterford Observer & Eccentric
highlighting the 251h anniversary of Independence Oaks.
---Please note on your calendars:
• September 7: SCAMP/Wint Outing, Springfield Oaks Golf Course
• September 15-16: 1" Annual Fall Mountain Bike Fun Day and Race, Addison Oaks
• October 7: 171h Fall Color Car Classic, Independence Oaks
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EXOREPRT.doc