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QAIX�I4DXIII] LI i CIO VIA IM
September 14, 2001
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................... Orion Township Office
2525 Joslyn Road
Lake Orion, MI
TIME ............................Wednesday, September 19, 2001
9:00 a.m.
PURPOSE ........................ Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
2
Ralph Richard
Pecky D. Lewis, Jr. Executive Officer
Chairman
Parks and Recreation
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Ji. Next Meetings: Wednesday, October 10, 2001
Secretary Wednesday, November 7, 2001
Fred Korzon
Thomas A. Law
John P. McCulloch
Ruel E. McPherson
J. David Vane b please note the change of meeting location
J. David VanderVeen
Richard V. Vogt
Ralph Richard Map enclosed
Executive Officer
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OAKLAND COUNTY PARKS AND RECREATION
COMMISSION MEETING
Orion Township Offices
2525 Joslyn Road
Lake Orion, MI
September 19, 2001
1.
Call Meeting to Order at 9:00 a.m
2.
Roll Call
3.
Approval of Minutes for Public Hearing (3a) and Commission Meeting, September 5, 2001
4.
Public Comments
5.
Approval of Payment Summary for: Payment Register:
6.
Combined Statement of Operations FM 11, FY 2001 for Month
Ending 8/31/01
7.
Attendance and Revenue Projections — Red Oaks Waterpark
Ralph Richard / 858-0909
F. Trionfi / 858-4607
8.
Red Oaks Waterpark Water Features Expansion Contract
"
9.
Huron Valley Trail Development
R. Richard / 858-0909
10.
Vehicle Fleet Expansion
F. Trionfi / 858-4607
11.
Department Legal Support
R. Richard / 858-0909
12.
Tax Abatements
13.
SOCRRA Proposal
14.
Orion Oaks Tour
R. Richard / F. Trionfi
15.
Executive Officer's Report
R. Richard / 858-0909
16.
Old Business
17.
New Business
18.
Adjourn
Please note the change of meeting location
ITEM #
AMENDMENT TO THE 2001 OPERATING BUDGET
In accordance with the Commission's 2001 General Appropriations
Act, which incorporates the Uniform Local Budgeting Act, the
Executive Officer or his fiscal officer shall not permit
expenditures to exceed the appropriation for any budget center as
approved or amended by the Commission.
After reviewing current costs and anticipated costs, staff
requests the following adjustments to the 2001 Operating Budget:
Original Requested Proposed Amended
Budget Center Expense Budget Increase Expense Budget
Orion Oaks $27,062 $13,000 $40,062
Springfield Oaks AC $165,912 $36,288 $202,200
Unanticipated expenses for Orion Oaks: Lands and Grounds
Maintenance.
Unanticipated expenses for Springfield Oaks AC: Full Time
Salaries $23,094 and Fringe Benefits $12,834 (employee for the
time period of January 13, 2001 through September 30, 2001).
Staff recommends the transfer of funds from the 2001 Operating
Budget Contingency in the amount of $49,288 to Orion Oaks Grounds
Maintenance Line Item in the amount of $13,000, to Springfield
Oaks AC Full Time Salaries Line Item in the amount of $23,904 and
to Springfield Oaks AC Fringe Benefits Line Item in the amount of
$12,384.
D:\$Data\MS Word\SMC\C AGENDA\Bdgt Amend Sept,2001.doc
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PUBLIC HEARING FOR THE 2002 OPERATING BUDGET
September 5, 2001
Chairman Pecky Lewis, Jr. called the public hearing to order at 9:09 a.m. in the commission room
of the Parks and Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Thomas Law, John McCulloch, Shelley Taub, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Ruel E. McPherson
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Aquatic Development Inc.
Springfield Township Parks and Rec
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Park Operations
Frank Trionfi, Administrator - Administration
Jon Kipke, Assistant Administrator
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Zayn Gregory, Arch. Engineer I
Mike Kreza, Buyer II
Ken Ellis, Principal
Dot Lalone, Commissioner
The purpose of the public hearing was to discuss the proposed Fiscal Year 2002 operating budget.
The proposed revenue budget for Fiscal Year 2002 is $19,594,560, up 13.8% over the proposed
budget for Fiscal Year 2001. Of this amount, $8,340,690 comes from fees and charges and interest
on investments; the remaining balance of $11,253,870 will come from the millage.
The proposed operating budget for Fiscal Year 2002 is $15,771,544, an increase of 8.3% over the
2001 proposed budget. The higher increase is due to the start up and full-time staffing costs totaling
$1,118,702 for Lyon Oaks, plus a 4.0% salary increase for full-time, part-time eligible employees,
and part-time non -eligible employees.
Operating Equipment requests for Fiscal Year 2001 total $468,208. Of this amount, $119,000 will
be spent on start-up equipment at Lyon Oaks and $272,963 will be replacement equipment.
Estimated new funds for capital development for Fiscal Year 2002 total $3,950,821, of which
$562,775 is earmarked for payment to the Oakland County Building Authority. The balance of
$3,388,046 is available to fund additional capital projects.
3a - 1
No questions were asked by the public.
Moved by Mr. McCulloch, supported by Mr. Skarritt to adjourn the public hearing.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The public hearing was adjourned at 9:11 a.m.
lej
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, Recording Secretary
3a-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 5, 2001
Chairman Pecky Lewis called the meeting to order at 9:05 a.m. in the commission room of the
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Thomas Law, John McCulloch, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard
V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Aquatic Development Inc.
Springfield Township Parks and Rec.
APPROVAL OF MINUTES:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Park Operations
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Sheila Cox, Accountant IV
Zayn Gregory, Arch. Engineer I
Mike Kreza, Buyer II
Ken Ellis, Principal
Dot Lalone, Commissioner
Moved by Mr. McCulloch, supported by Mr. VanderVeen to approve the minutes of the
meeting of August 1, 2001, as written.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
There were no questions asked by, or comments received from, the public.
APPROVAL OF PAYMENTS:
Moved by Mr. Kuhn, supported by Mr. Law to approve the payment of the Payment
Summary, which includes the Interdepartmental Payment Register for July, 2001, (FM 10,
FY 2001); and the Payment Register, which includes the Voucher Report Period for July,
2001 (FM 10, FY 2001), and C.I.P. Voucher Report Period for July, 2001 (FM 10, FY 2001).
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
3-1
(Commission Meeting, September 5, 2001)
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending July 31, 2001 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for June 2001 was accepted as filed.
2001 OPERATING BUDGET ADOPTION:
Moved by Mr. Korzon, supported by Mr. Skarritt to approve the resolution adopting the
Parks and Recreation Commission's 2002 Appropriations Act incorporating the 2002
Operating Budget, and to approve the adoption of the Commission's 2002 Capital
Improvement Projects Budget.
AYES: Korzon, Kuhn, Law, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried`on a voice vote.
WATER FEATURE EXPANSION — RED OAKS WATERPARK:
Chief of Design and Development Joe Figa reviewed the proposed active area to be constructed on the east
side of the Red Oaks Waterpark. The proposal includes an approximately 990-foot action river with
approach pool and activities, plus two children's water features, one similar to the interactive pool at
Waterford Oaks with a 14" wet pool and a zero depth spray zone containing water action toys with no
standing water.
The project will also include upgrading and expanding the filtration and chemical systems to the existing
facilities, plus site amenities.
Budget for the expansion is projected at $3.145 million, but staff is requesting $3.3 be budgeted because
of possible parking lot changes and reimbursable expenses.
After meeting with Mr. Ken Ellis, principal of Aquatic Development, Inc., staff is recommending the
Commission approve the Red Oaks Water Feature Expansion Project proceed as a design -build project
with a budget of $3.3 million and approve a contract with Aquatic Development, contingent upon review and
approval by Oakland County Corporation Counsel.
The design build concept will save time on the project, allowing it to begin now, with a project completion
date of Memorial Day, 2002.
Staff answered questions regarding the bidding process, approvals required by the Oakland County Drain
Commission and the City of Madison Heights, and on -site project management to be provided by Aquatic
Development.
Commission directed staff to ensure Corporation Counsel's review of the contract be completed to allow
time for review before they approve it at the September 19 meeting
Moved by Mr. Kuhn, supported by Mrs. Taub to authorize staff to proceed with the Water
Feature Expansion Project at the Red Oaks Waterpark as a design build project with a
budget of $3.3 million.
3-2
(Commission Meeting, September 5, 2001)
ROLL CALL VOTE:
AYES: Korzon, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
BIDS:
Moved by Mr. Skarritt, supported by Mr. Korzon to approve the following bids as
recommended by staff and Purchasing:
Signage for the golf course and around the clubhouse at Lyon Oaks from the low bidder,
Cylex, in the amount of $32,135.00.
2,500 dozen Titleist practice range golf balls for Lyon Oaks from Pinnacle in the amount
of $5.50 per dozen, for a total purchase price of $13,750.00.
One 5-gang ball picker, one hand ball picker, one ball presoaker and conveyor, one ball
washer and conveyor, one ball dispenser, plus tokens and baskets for Lyon Oaks from the
low bidder, Wittek Golf Supply, in the amount of $15,051.50.
AYES: Korzon, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
GOOSE MANAGEMENT PROGRAM — LYON OAKS:
As a result of meetings with DNR District Wildlife Biologist Tim Payne, staff recommended the development
of a nuisance Canada Goose management program for Lyon Oaks and reviewed the program and what
steps will be taken to notify.local governmental authorities and park neighbors.
In answer to why other harassment techniques are not being tried first, staff noted that in order to have this
program be most effective, the harassment techniques should be used in conjunction with managed hunts.
Staff will evaluate the program after this first season and make a recommendation for future programming.
Moved by Mr. Vogt, supported by Mr. Skarritt to approve the development of a nuisance
Canada Goose Management Program for Lyon Oaks, including permitting staff and
volunteer hunters to harvest Canada Geese with firearms, with evaluation and a
recommendation to be made for future programming.
AYES: Korzon, Law, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
3-3
(Commission Meeting, September 5, 2001)
CRICKET LETTER OF AGREEMENT:
The proposed Letter of Agreement between the Oakland County Parks and Michigan Cricket Association
(Michca) was distributed. Discussion ensued on several issues, including payment of fees, payment
schedule for Michca's portion of the development costs, and exclusivity rights to the field.
Commission directed staff to forego the Letter of Agreement, working instead toward an agreement that will
note Michca is making their donation, how, and when; include our charges for their use of the field; and what
our costs will be for the "camps."
NATURE CENTER BRIDGE REPAIR — INDEPENDENCE OAKS:
Moved by Mr. Vogt, supported by Mr. Law to approve the contract for the pedestrian bridge
repairs at Independence Oaks to General Electrical Mechanical Inc. in the amount of
$14,835, plus a contingency in the amount of $1,500 for drainage holes, if necessary, for
a total budgeted amount of $16,335.
AYES: Law, Lewis, McCulloch, McPherson, Taub, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
WAVE POOL RENOVATION AMENDMENT — WATERFORD OAKS:
As a result of confusion arising from what was being requested and what was approved at the last meeting
for the contract with IDS for the Waterford Oaks Wave Pool Renovation Project, staff requested a
subsequent motion be approved to award the $15,000 for the study phase of the project, as originally
intended.
Moved by Mr. Law, supported by Mrs. Taub to amend the motion made at the August 1,
2001, meeting for the contract award to IDS for the Waterford Oaks Wave Pool Renovation
Project to include the Study Phase in the amount of $15,000.
AYES: Law, Lewis, McCulloch, McPherson, Taub, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
CORRESPONDENCE — GLEN OAKS:
Executive Officer Richard reviewed the correspondence received from residents on Greening Road
adjacent to Glen Oaks regarding golf ball damage and possible solutions to alleviate the problem.
After discussion, Commission directed staff to explore the neighbors' consideration for a 50-foot high
screening fence along the road.
ELLIS BARN RELOCATION - MDOT TEA21 GRANT APPLICATION RESOLUTION:
Moved by Mr. McCulloch, supported by Mrs. Taub to adopt the following resolution in
support of the MDOT TEA21 grant application for the Ellis Barn relocation at Springfield
Oaks County Park:
3-4
(Commission Meeting, September 5, 2001)
WHEREAS, the Oakland County Parks and Recreation Commission has
identified the acquisition of a working/historical farm as an objective in its current
strategic plan; and
WHEREAS, RBI 33, LLC, owners of the historic Ellis barn in Springfield
Township have committed themselves to preserving the barn by donating it to another
agency; and
WHEREAS, RBI 33, LLC has pledged $75,000 towards the cost of dismantling
and relocating the Ellis barn to another site; and
WHEREAS, the Oakland County Parks and Recreation Commission, at its
February 28, 2001, regular meeting, accepted RBI 33, LLC's request to approve
Springfield Oaks County Park as the site for the relocation of the barn; and
WHEREAS, the Ellis barn meets program and storage needs of the master
plan for the site; and
WHEREAS, the Oakland County Parks and Recreation Commission, at its
February 28, 2001, regular meeting, also committed a total of $50,000 for site
preparation and landscaping; and
WHEREAS, the Oakland County Parks and Recreation Commission has
included the Ellis Barn Relocation Project in its 2002 Capital Improvement Projects
Budget; and
WHEREAS, the Oakland County Parks and Recreation Commission has
included the Ellis Barn Site Development Project in its 2002 Capital Improvement
Projects Budget; and
WHEREAS, the Oakland County 4-H Fair Association has agreed to establish
an endowment fund to offset maintenance and operation costs for the barn; and
WHEREAS, the Township of Springfield has committed to leading or assisting
with fund-raising efforts for financial contributions towards matching funds.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves submission of the TEA21 grant application for
funding of the Ellis Barn Relocation to Springfield Oaks County Park.
FURTHER BE IT RESOLVED that the Oakland County Parks and Recreation
Commission forwards this resolution to the Oakland County Board of Commissioners for
their approval pursuant to the county's grant procedures.
Discussion followed on the establishing and funding of the maintenance endowment fund. Staff will work
with the Oakland County 4-H to have them commit to an annual payment to the endowment fund, plus
negotiate with RBI 33, Inc. to significantly add to the endowment fund.
Staff also noted that the Commission will still have the opportunity to turn back the grant funding if those
stipulations are not met.
3-5
(Commission Meeting, September 5, 2001)
AYES: Law, Lewis, McCulloch, McPherson, Taub, Vogt (6)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Mr. Richard reported that IDS has reviewed our fee for services and will hold the line and provide design
and construction administration services for 9% of the construction cost of the Red Oaks Clubhouse. Staff
anticipates that, due to inflation and the construction economy in the area, the construction cost of the
facility will increase beyond the original budget; therefore, staff suggested planning on a 5% increase in the
estimated construction cost.
---The Parks' contract with Fair Oaks for the operation of the Springfield Oaks Activities Center was
extended for one year, according to the parameters of the current contract. Staff will be considering a five-
year contract extension during next year's contract review.
---Toni Filippis, owner of Wright and Filippis and tremendous supporter of both the Oakland County Parks
and of programming and facilities for the disabled, has been awarded the American Park and Recreation
Society's Meritorious Citizen Award, one of only two in the nation; the award will be presented during the
NRPA Congress in Denver, Colorado, in October.
The meeting was adjourned at 11:33 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, September 19, at the Orion Township
offices.
Richard D. Kuhn, Jr., Secretary Karen Kohn CPS, ecording Secretary
3-6
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
September 19, 2001
PAYMENT REGISTER:
Voucher Report Period, August (FM 11, FY 2001)* $ 493,739.34
C.I.P. (408) Voucher Report Period, August (FM 11, FY 2001)* 433,066.14
TOTAL
926,805.48
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7114/00:
VOUCHER REPORT PERIOD, AUGUST (FM 11, FY 2001)* $447,291.02
5-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 11, FY 2001
(FOR MONTH ENDING 8/31101)
YEAR TO
2001
(OVER),
% OF
REVENUE
DATE
BUDGET UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$10,405,252.95
$10,552,493.00
$147,240.05
98.6%
Other
285,461.92
201,600.00
(83,861.92)
141.6%
GLEN OAKS GOLF COURSE
1,100,806.37
1,348,100.00
247,293.63
81.7%
LYON OAKS
(750,00)
1,000.00
1,750.00
-75.0%
RED OAKS GOLF COURSE
28,702.68
40,300.00
11,597.32
71.2%
RED OAKS GOLF DOME & SPORTS VILLAGE
0.00
18,000.00
18,000.00
0.0%
SPRINGFIELD OAKS GOLF COURSE
824,656.78
934,240.00
109,583.22
88.3%
WHITE LAKE OAKS GOLF COURSE
915,262.04
1,086,641.00
171,378.96
84.2%
NATURE CENTER
20,135.65
17,000.00
(3,135.65)
118.4%
ADDISON OAKS
276,595.20
388,253.00
111,657.80
71.2%
ADDISON OAKS CONFERENCE CENTER
76,300.57
120,000.00
43,699.43
63.6%
GROVELAND OAKS
581,418.31
608,625.00
27,206.69
95.5%
INDEPENDENCE OAKS
265,667.31
252,300.00
(13,367.31)
105.3%
ORION OAKS
22,241.75
6,000.00
(16)
3%
ROSE OAKS
693.20
200.00
.20)
(493.
346.6493.6%
SPRINGFIELD OAKS ACTIVITY CENTER
1,102.00
3,000.00
1,898.00
36.7%
WATERFORD OAKS
42,676.47
54,844.00
12,167.53
77.8%
RECREATION ADMINISTRATION
27,515.25
74,020.00
46,504.75
37.2%
MOBILE RECREATION
281,764.28
302,000.00
20,235.72
93.3%
RED OAKS WATER PARK
555,634.75
396,700.00
(158,934.75)
140.1
WATERFORD OAKS BMX COMPLEX
26,821.75
27,500.00
678.25
97.5%
WATERFORD OAKS TENNIS COMPLEX
19,484.00
20,200.00
716.00
96.5%
WATERFORD OAKS TOBOGGAN COMPLEX
101,070.13
79,200.00
(21,870.13)
127.6%
WATERFORD OAKS WATERPARK
889,164.10
737,700.00
(151,464.10)
120.5%
TOTAL REVENUE
$16,747,677.46
$17,269,916.00
$522,238.54
97.0%
OPERATING EXPENSES
ADMINISTRATION
$2,130,398.64
$2,534,176.00
$403,777.36
84.1%
GLEN OAKS GOLF COURSE
772,202.80
864,230.00
92,027.20
89.4%
LYON OAKS
916,154.30
1,025,201.00
109,046.70
89.4%
RED OAKS GOLF COURSE
102,303.77
160,763.00
58,459.23
63.6%
RED OAKS GOLF DOME & SPORTS VILLAGE
197.12
247.00
49.88
79.8%
SPRINGFIELD OAKS GOLF COURSE
747,094.67
851,294.00
104,199.33
87.8%
WHITE LAKE OAKS GOLF COURSE
676,563.77
780,196.00
103,632.23
86.7%
NATURE CENTER
407,726.12
528,146.00
120,419.88
77.2%
ADDISON OAKS
865,251.18
989,268.00
124,016.82
87.5%
ADDISON OAKS CONFERENCE CENTER
61,785.32
105,882.00
44,096.68
58.4%
GROVELAND OAKS
734,618.23
926,258.00
191,639.77
79.3%
INDEPENDENCE OAKS
833,156.29
897,441.00
64,284.71
92.8%
ORION OAKS
32,543.91
27,062.00
(5,481.91)
120.3%
ROSE OAKS
12,472.70
24,628.00
12,155.30
50.6%
SPRINGFIELD OAKS ACTIVITY CENTER
168,740.85
165,912.00
(2,828.85)
101.7%
WATERFORD OAKS
494,038.09
589,286.00
95,247.91
83.8%
RECREATION ADMINISTRATION
372,803.54
529,625.00
156,821.46
70.4%
MOBILE RECREATION
523,157.14
579,641.00
56,483.86
90.3%
RED OAKS WATERPARK
517,941.29
571,083.00
53,141.71
90.7%
WATERFORD OAKS BMX COMPLEX
46,261.69
68,719.00
22,457.31
67.3%
WATERFORD OAKS TENNIS COMPLEX
34,177.84
50,063.00
15,885.16
68.3%
WATERFORD OAKS TOBOGGAN COMPLEX
140,608.54
157,561,00
16,952.46
89.2%
WATERFORD OAKS WATERPARK
560,429.56
735,224.00
174,794.44
76.2%
TECHNICAL SUPPORT
757,967.73
888,735.00
130,767.27
85.3%
CONTINGENCY*
328,386.77
502,247.00
173,860.23
N/A
TOTAL OPERATING EXPENSES
$12,236,981.86
$14,552,888.00
$2,315,906.14
84.1%
REVENUE OVER/(UNDER) EXPENSES
$4,510,695.60
$2,717,028.00
($1,793,667.60)
2001
2000
ACTUAL REVENUE TO DATE:
97.0%
95.8%
BUDGET BALANCE:
3.0%
4.2%
ACTUAL EXPENSE TO DATE:
84.1%
82.0%
BUDGET BALANCE:
15.9%
18.0%
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $164,587 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS
(NOV.)
$13,621 HAS BEEN TRANSFERRED TO NATURE CENTER (NOV.)
$10,546 HAS BEEN TRANSFERRED TO ROSE OAKS (NOV.)
$109,000 HAS BEEN TRANSFERRED TO LYON OAKS (MAR.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 11, FY 2001
(FOR MONTH ENDING 8131101)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS
RED OAKS GOLF COURSE
RED OAKS GOLF DOME & SPORTS VILLAGE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
TOTAL
YEAR TO DATE
REVENUE
10,690,714.87
1,100,806.37
(750.00)
28,702.68
0.00
824,656.78
915,262.04
20,135.65
276,595.20
76,300.57
581,418.31
265,667.31
22,241.75
693.20
1,102.00
42,676.47
27,515.25
281,764.28
555,634.75
26,821.75
19,484.00
101,070.13
889,164.10
0.00
0.00
16,747767 .46
YEAR TO DATE
EXPENSE
2,130,398.64
772,202.80
916,154.30
102,303.77
197.12
747,094.67
676,563.77
407,726.12
865,251.18
61,785.32
734,618.23
833,156.29
32,543.91
12,472.70
168,740.85
494,038.09
372,803.54
523,157.14
517,941.29
46,261.69
34,177.84
140,608.54
560,429.56
757,967.73
328,386.77
12,236,981.86
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
8,560,316.23
328,603.57
(916,904.30)
(73,601.09)
(197.12)
77,562.11
238,698.27
(387,590.47)
(588,655.98)
14,515.25
(153,199.92)
(567,488.98)
(10,302.16)
(11,779.50)
(167,638.85)
(451,361.62)
(345,288.29)
(241,392.86)
37,693.46
(19,439.94)
(14,693.84)
(39,538.41)
328, 734.54
(757,967.73)
(328,386.77)
4,510,695.60
M
ITEM #7
ATTENDANCE AND REVENUE PROJECTIONS
RED OAKS WATERPARK
In response to a request by Commissioner McCulloch at the September 5
meeting, attached is a compilation of attendance and revenue projections for the
Red Oaks Waterpark after the new water features are in place.
7-1
2002
Revenue Projections w/ Renovations
Red Oaks Water Park
Char e
Numbers
Revenues
Gen Attendance
63,000
$777,000.00
Resident
$10.50
30,000
$315,000.00
Non-resident
$14.00
33,000
$462,000.00
Children(under43")
4,000
$34,000.00
Resident
$7.25
2,000
$14,500.00
Non-resident
$9.75
2,000
$19,500.00
Group Attendance
14,000
$111,000.00
Resident
$6.50
6,000
$39,000.00
Non-resident
$9.00
8,000
$72,000.00
Twilipitt
$9.00
19,000
$156,000.00
Resident
$9.00
9,000
$81,000.00
Non-resident
$7.50
10,000
$75,000.00
Total Revenue
$1,078,000.00
Total Expenses
$650,000.00
Total Net
$428,000.00
7-2
ITEM #8
WATER FEATURES EXPANSION CONTRACT
RED OAKS WATERPARK
Staff has met with Corporation Counsel to work out the finite details of the
proposed contract with Aquatic Development for the design build of the water
features expansion project at the Red Oaks Waterpark.
There have been a number of reviewed; we hope to have the approved
contract to the Commission at the meeting. Due to the attorney's schedule, we
are unable to get the contract to you ahead of time.
8-1
ITEM #9
HURON VALLEY TRAIL DEVELOPMENT
The Western Oakland County Trailway Management Council has been working
toward the completion of the Huron Valley Trail through Lyon Township into Wixom.
A portion of that trail is the mile -long segment abutting Lyon Oaks County Park
along Pontiac Trail.
Attached is a letter from the Council. Staff will be meeting with them to discuss
what financial support they are requesting from the Oakland County Parks; details will
be brought to the Commission after that meeting.
9-1
WESTERN OAKLAND COUNTY TRAILWAY MANAGEMENT COUNCIL
58000 Grand River Ave. N� G4UN1 �Q�
New Hudson, Michigan 48165
Phone (248) 437-2240 PF� `5 �
Fax (248) 437-2336 r r , V,
August 29, 2001
SD
Mr. Ralph Richard
Executive Officer
Oakland County Parks
2800 Watkins Lake Road
Waterford, MI 48-328-1917
Subject: Huron Valley Trail Development
Dear Mr. Richard:
I am writing to you on behalf of the Western Oakland County Trailway Management Council.
I'm sure you are aware that the Trailway Management Council's principal reason for being in
existence is to build, maintain, and operate the Huron Valley Trail. The Huron Valley Trail,
which is nearing completion (barring any additional unforeseen contingencies), involves the
construction of over 10 miles of paved trails for non -motorized users. The trail will provide safe
off -road connections between neighborhoods, schools, three town centers, and several regional
recreation facilities, one of which is the Lyon Oaks County Park.
The Trailway Management Council would now like the Oakland County Parks to give serious
consideration to participating in financing the remaining segment across the north edge of the
Lyon Oaks Park. Upon completion, the Council would also like Oakland County Parks to
consider participating in the ongoing maintenance of the trail segment abutting the park.
We already have the basic elements in place for a great trail system throughout the County. We
realize, however, that the trail system would benefit tremendously from the active involvement
of the Oakland County Parks, with its vast financial and maintenance resources.
The Trailway Management Council normally meets at 9:00 a.m. on the first Friday of each
month. We would like to invite you to attend an upcoming meeting to discuss this request. We
could also meet at another time to meet your schedule.
Sincerely,
Patricia D. Carcone
Chairperson of the Western Oakland County Trailway Management Council
Treasurer of Lyon Township
9-2
ITEM #10
RECREATION ADMINISTRATION
AND
TECHNICAL SUPPORT
VEHICLE FLEET EXPANSION
Staff is requesting Commission approval of two leased vehicles to be
added to Parks and Recreation's existing fleet.
Recreation Administration
This vehicle will be used for our Therapeutic and Senior Program
expansions and for the addition of the Community Connection Program.
Staff will need the convenience of a permanent vehicle to travel to several
municipal sites in Oakland County to administer these programs.
Technical Support
With additional park facilities being developed it has become necessary for
increased travel by the Technical Support section staff. This vehicle will be
used for crew and material transportation at park facilities throughout the
county.
10-1
ITEM #11
DEPARTMENT LEGAL SUPPORT
Commissioner Tom Law has requested a discussion on the consideration
of the Parks hiring their own legal counsel for projects within the department.
Documents to County Complex for Approval/Authorization
Project
Document
Sent/Assigned
Date Sent
Date In/
Status
A/O Campground
Contract
Corporation Counsel —1 set
Risk Management —1 set
8/3/01
1/0 Group Camping
Grant Application
Grants Management— 7 sets
8/6/01
8/21/01**
L/O Park Development
Insurance
Corporation Counsel — Iset
8/21/01
W/O Waterpark Renovation
Grant Agreement
O Nibbler System Contract — 7sets
9/12/01
L/O Sewer/Waste System
Nibbler System Contract
Drain Commission —1 set
8/31/01
S/O Ellis Barn
Donation Acceptance
from RBI 33, Inc.
John Ross
4/01
On Hold
S/O Ellis Barn
Agreement with 4-1-1 for
Maintenance
John Ross
4/01
On Hold
S/O Ellis Barn
Contract with Barnwright
John Ross
4/01
On Hold
Michigan Dept. of Corrections
Work Crew Agreement
Contract
John Ross
3/01
Negotiations
Driving Range Fence — Glen O
Mann Letter
Don Slavin
9111/01
Fair Oaks, Inc. Lease
Agreement Extension
Contract
?
9/01
Review
Process
Nextel Cellular Tower — S/O
Lease
Julie Secontine
Aquatic Development Inc.; Red
Oaks Waterpark Water
Features Expansion Project
Design build Contract
Corporation Counsel — 1 set
Risk Management — 1 set
8/30/01;
9112101
**No approval or disapproval from Corporation Counsel. J Shortley did not like the language of DNR
D:\$Data\My Documents\Contracts\Documents to County Complex for Approval.doc
ITEM 112
TAX ABATEMENTS
Former Parks Commissioner Charles Palmer has requested information
on the department's revenue loss as a result of the different tax abatements
throughout the county. This information request has been discussed at previous
meetings of the Commission.
Actual numbers are finally available and have been attached for your
review and information.
12-1
At your request and pursuant to Commissioner Palmer's question at the July 12
Commission meeting, I have summarized below the amount of Parks & Recreation
revenue lost as a result of tax abatements throughout Oakland County for 1999 and 2000.
1999 Actual
DDA/TIFA/LDFA*
CFT/IFT/TP/SW**
Total
Captured Revenue
-326,706.66
-58,563.38
-$385,270.04
Revenue Sharing
51,497.33
4,862.24
$56,359.57
Net Loss
-$275,209.33
-$53,701.14
-$328,910.47
2000 Estimated
DDA/TIFA/LDFA*
CFT/IFT/TP/SW**
Total
Captured Revenue
-437,242.08
-53,843.78
-$491,085.86
Revenue Sharing
54,451.66
5,290.99
.$59,742.65
Net Loss
-$382,790.42
-$48,552.79
-$431,343.21
* Downtown Development Authority
Tax Increment Finance Authority
Local Development Finance Authority
* * Commercial Facilities
Industrial Facilities
Tech Park Facilities
Supplemental Warrant
12-2
ITEM #13
SOCRRA PROPOSAL
Attached is information from SOCRRA regarding their proposed golf
course in Rochester Hills.
SOCRRA would like the Oakland County Parks to be considered as a
developer/operator of this proposed facility.
Staff is requesting Commission discussion and input on this issue.
13-1
REQUEST FOR
QUALIFICATIONS AND SUBSEQUENT PROPOSAL
SEPTEMBER 2001
00104m
CONSTRUCTION, OPERATION AND MAINTENANCE
SOCRRA Office:
3910 W. Webster Road
Royal Oak, MI 48073
Phone: (248) 288-5150
Fax: (248) 435-0310
OF A
GOLF FACILITY
FOR THE
SOUTHEASTERN OAKLAND COUNTY
RESOURCE RECOVERY AUTHORITY
ON
A LANDFILL AND PROPERTIES
LOCATED IN
ROCHESTER HILLS, MICHIGAN
13-2
Introduction
The Southeastern Oakland County Resource Recovery Authority (SOCRRA) is a municipal
corporation that is governed by a twelve member Board of Trustees, one member representing
each of the twelve constituent municipalities. The Authority's member municipalities are:
Berkley, Beverly Hills, Birmingham, Clawson, Ferndale, Hazel Park, Huntington Woods,
Lathrup Village, Oak Park, Pleasant Ridge, Royal Oak and Troy.
The Authority is managed by a General Manager appointed by the Board of Trustees and
assisted by an Operations Director and an Authority Engineer, both of whom are available to
discuss this project.
The Authority's solid waste landfill operations, as well as its composting operation, are located
on the subject site's 192 acres located in the City of Rochester Hills (Sections 13 and 24 of Avon
Township).
The Authority is in the process of closing the last operating landfill on the site and has
determined to create a nine hole golf course as the final use of the property with the composting
operation continuing to process yard waste.
This Request for Qualifications and a stated interest in developing a proposal for the
construction, operation and maintenance of this golf facility on the landfill site and adjacent
properties owned by SOCRRA will provide the basis for initiating a dialogue that will lead to the
submittal of a complete proposal for the construction, operation and maintenance of the proposed
nine hole golf facility as designed by Jerry Matthews, Natural Course Design (see attached
overall site plan).
SOCRRA will be responsible for all necessary improvements to the site to make it acceptable
for the development of the planned golf facility. The developer will be responsible for the
balance of the project and will be required to post a performance bond to guarantee completion.
Once the development is completed, the successful company will operate and maintain the
facility subject to a lease agreement that will cover the length, annual rental, responsibilities, rate
approvals and acknowledgement of the obligations of SOCRRA in satisfying the Michigan
Department of Environmental Quality post closure requirements and the operation of the
compost facility.
Proposed Facility
The Authority's intent is to have a facility constructed which meets all of the City of Rochester
Hills development standards and building regulations including B.O.C.A. Code, engineering and
landscape design standards.
The facility shall include a nine hole course along with driving range, clubhouse, putting
greens, weather shelter, irrigation with ponds, etc. It is intended that the facility be completed as
a whole and not piecemeal. For instance, a proposal that proposes to build a driving range first
and the other amenities later will not be considered.
13-3
ITEM #14
ORION OAKS TOUR
A 40-minute tour of Orion Oaks will immediately follow the meeting.
14-1
ITEM #15
EXECUTIVE OFFICER'S REPORT
---Volunteers assisted staff in culling nuisance population Canada Geese from Lyon Oaks. Administrator —
Parks Operations Dan Stencil will be available to answer questions at the meeting.
---Oakland County Parks was host to the following corporations and families on:
Thursday, September 6 GM Purchasing Division's 2"d annual family picnic at Independence Oaks.
Attendance 1500.
Saturday, September 8 GM Proving Grounds 2011 annual family picnic at Waterford Oaks Waterpark.
Attendance 1400.
Saturday, September 8 Ford Motor Company's 2"d annual family picnic at Independence Oaks.
Attendance 1500.
Sunday, September 9 Compuware's 611 annual family picnic at Addison Oaks.
Attendance 3600.
---Please note on your calendars:
September 15-16: 15` Annual Fall Mountain Bike Fun Day and Race, Addison Oaks
October 7: 171h Fall Color Car Classic, Independence Oaks
Final Commission meeting dates for the remainder of 2001:
• Wednesday, October 10, 9:00 a.m., administration office
• Wednesday, November 7, 9:00 a.m., administration office
• Wednesday, December 5, 9:00 a.m., administration office
15-1
EXOREPRT.doc