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HomeMy WebLinkAboutAgendas/Packets - 2002.04.10 - 40069Pecky D. Lewis, Jr. Chairman Richard Skarritt Vice Chairman Richard D. Kuhn, Jr Secretary Fred Korzon John P. McCulloch Ruel E. McPherson Lawrence A. Obrecht Shelley G. Taub r 4Vanderveen V. Vogt _.,ph Richard Executive Officer 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248-858-0906 • Fax 248-858-1683 • TiY 248-858-1684 • 1-888-OCPARKS A K L A N D www.co.oal<land.mi.us April 4, 2002 Oakland County Parks And Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE .......................... Parks and Recreation Office 2800 Watkins Lake Rd Waterford, MI 48328 TIME ............................Wednesday, April 10, 2002 9:00 a.m. PURPOSE ........................ Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, 1?4; L 12, 1 e� � Ralph Richard Executive Officer Parks and Recreation Next Meetings: Tuesday, April 30, 2002 (Lyon Oaks Dedication) Wednesday, May 15, 2002 D:\$Data\My documents\COMMISSN\agendaltr.doc ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. com�nissjOo Q��eati�on Oa lrus Connh` Y©atk�+•�� 4g3�S Sao 2S�atexgoCd7 GEC X % A Ap�i114 � 2��2 ACtla[1 Re °'Ye' Qzdex 9 f Call Meetiu� to Roll Call eats fox � ebxuaxy 6 2002 u c C°mm Mmates P bli meeting ReOle, Con"zaisslpz' xoVal Su'nl aspayznent End'n� 212g�02 �aymeii �R��Stex fox°u tb paym ent of oexations tem 2p02 Nvvvoval AppxOval ApIPxOval �nfoxz�.ational APpzO,4al Combined fox-ebxaavy, ,arse oxz e oaks s Golf Co ks 6- Activity R l ak afiel oak field oa xd ?resexatattOn �xuckstexa a11s, 5pzae Oaks & 5 xin p wa k a• getain'n� b. a $' Biditems' b• �eili�er� �yonpaksonpaks 9 c ezrxli�ez� ex, i y s azk V exxiliti ox' oak s atcty d Gxe s f ChemIcal�paks watezfpzd oak I'hone # p�esentierf e Gwa R a f • Awriin$, e pool atexpaxk W atez, a oaks ed oaks ��wel d oaks P�p�xo�al h.xoskstem,R Roof d Sy �nfoxmationa i. goon ess,oxlBulidin� � Conc k' oaks Golf Course wise Re bid, ged l0' Golf Ctl�e off'cez,sRepovt �Xeca ll • old Business 12 • Business dew 13• Ad�oazn l4• ibodeaa l g5$/4630 �Zb „ g5g_46?,3 Hells°n I 4 �•�els I �5$_4E,3 � K,pke Rickiazd � $5$-0909 R' OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 13, 2002 Chairperson Pecky Lewis called the meeting to order at 9:30 a.m. in the commission room of the Parks Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: Fred Korzon ALSO PRESENT: Parks and Recreation Oakland County Corporation Counsel Oakland County Purchasing Oakland County FMO PUBLIC COMMENTS: Ralph Richard, Executive Officer Daniel Stencil, Administrator — Park Operations Frank Trionfi, Administrator — Administration Joseph Figa, Chief of Design/Development Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Desiree Stanfield, Public Comm. Assist. Zayn Gregory, Architectural Engineer I Mike Donnellon, Architectural Engineer I Mike Boyd, Recreational Specialist John Ross, Assistant Corporation Counsel Mike Kreza, Buyer Mike Hughson, Property Mgmt. Spec. L. C. Scramlin, Fair Oaks Board There were neither questions nor comments made by the public. APPROVAL OF PUBLIC HEARING MINUTES: Moved by Mr. Kuhn supported by Mr. Skarritt to approve the minutes of the Public Hearing of February 6, 2002, as written. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (9) NAYS: (0) Motion carried on a voice vote. 4-1 Commission Meeting, March 13, 2002 APPROVAL OF MINUTES Moved by Mr. Skarritt, supported by Mrs. Taub to approve the commission minutes of February 6, 2002, as written. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (8) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. McCullough, supported by Mrs. Taub to approve the payment summary, which includes Payment Register's Voucher Report and C.I.P. Voucher Report for January (FM 4, FY 2002) and the Internal Service Funds Payment Register for January (FM4, FY2002). AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (8) NAYS: (0) Motion carried on a voice vote. STATEMENT OF OPERATIONS: The Combined Statement of Operations for the Month Ending 1/31/02 was accepted as filed. CAPITAL IMPROVEMENT PROJECT BUDGET: The Capital Improvement Project Budget as of December 31, 2001(FM3, FY 2002) was accepted as filed. ACTIVITY REPORT: The Activities Report for the month of January 2002 was accepted as filed. AWARD PRESENTATION: Staff announced the "New Professional Award" given to Mike Boyd for outstanding growth and leadership. The award was presented at the MRPA Annual Meeting held in Traverse City. The park system was presented with an award from Ellis and Associates. Ellis conducted an unannounced audit of the parks and awarded a Bronze National Aquatic Safety Award for consistently "exceeding" their criteria for aquatic safety certification this year. This award was one of only forty-eight out of 425 awarded. Children's Village supporters gave us a plaque for our support. The Commissioners also viewed a Video of Seniors Olympics. 4-2 Commission Meeting, March 13, 2002 FINANCIAL PROCESS NARRATIVES AND FLOWCHARTS DRAFT REPORT: The Financial Process Narratives and Flowcharts Draft Report was accepted as presented PROPOSED EASEMENT — INDEPENDENCE OAKS An easement is needed for construction and maintenance access of the proposed organizational youth campground facility at Independence Oaks Park. The New Hope Bible Church has granted the easement to the parks in exchange for landscape materials. Moved by Mr. Vanderveen, support by Mr. Kuhn to accept the easement agreement at Independence Oaks from neighboring New Hope Bible Church. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (8) NAYS: (0) Motion carried on a voice vote. The matter will now be presented before the Board of Commissioners for approval. BECKETT-RAEDER, INC CONTRACT AMENDMENT Joe Figa gave a presentation on the progress and problems of the Lyon Oaks Golf Course construction. He stated we expect to open the park on April 30, 2002. Mr. Figa requested approval to authorize payment not -to -exceed $19,900 to Beckett -Raeder for work done in February and an additional amount not -to -exceed $ 20,000 for estimated work for April through June, 2002. Moved by Mr. Skarritt, supported by Mr. Obrecht to approve payment to Beckett - Raeder Inc. for $39,900, with $19,900 as the first payment and the $20,000 to be paid as incurs at Lyon Oaks Golf Course. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (8) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Khun, supported by Mr. Skarritt to continue with Beckett -Raeder, Inc. until the completion of the Lyon Oaks Golf Course. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (8) NAYS: (0) Motion carried on a voice vote. 4-3 Commission Meeting, March 13, 2002 SPRINGFIELD OAKS ACTIVITY CENTER RENOVATION Joe Figa presented the need for renovation of the Springfield Oaks Activity Center in Davisburg. The first phase will include construction of a temporary partition storage pocket, painting, carpet and title replacement. Bids have been received and staff recommended awarding the bid to Interior Dynamics for flooring in the amount of $18,799.73. Trustees will do the removal of the flooring and we will use the current blanket purchase order. Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the bid for Springfield Oaks Activity Center renovation of carpet, tile, wall base, and an entrance tile mat to Interior Dynamics in the amount of $18,799.73 plus $1,200.27 contingency for a total project cost of $20,000. NATURAL AREAS PROGRAM PRESENTATION Zahn Gregory gave a presentation on the natural resources survey developed by Design and Development to use as a guideline for future acquisition and development. The parks system will implement a natural resource management program to provide more natural environment to maintain the 70/30 percent ratio of undeveloped to developed land for the total park system. ADDISON OAKS CONFERENCE CENTER PARKING LOT REPAIR Staff recommends awarding the bid to Thompson McCully Co. to remove a portion of existing paving, provided drainage and re -paves the Addison Oaks parking lot. The bid includes an alternate to cap the entire southwest portion of the parking lot. Moved by Mr. Vogt, supported by Mr. Obrecht to award the bid for Addison Oaks Conference Center Parking Lot Repair the base bid of $45,918 with a 5% contingency of $2,296 for a total project cost of $48,214. Also to approve the transfer of $14,214 from the Operating Budget's Contingency line item to Addison Oaks Grounds Maintenance line item for the non -budgeted amount. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (8) NAYS: (0) Motion carried on a voice vote. RED OAKS WATERPARK PARKING LOT EXPANSION Staff recommends awarding the bid to Thompson McCully Co for phase one of storm drainage, curbs, sidewalks, service drive and additional parking spaces. Alternate A includes repairing existing drainage at the main entrance to the Waterpark with an additional catch basin and storm sewer. Alternate B includes the milling and regrading of the asphalt drive. Staff requests awarding the bid in the amount of $302,00 to include Alternate B for $4,854 plus a 5% contingency for a total of $322,187. Moved by Mr. Vogt, supported by Mr. McCulloch to award the contract for Red Oaks Waterpark Parking Lot Expansion to Thompson McCully Co. in the amount of $302,000 plus Alternate B in the amount of $4,845 and a 5% contingency in the amount of $15,342 for a total project cost of $322,187. Also to approve the transfer of $322,187 from the C.I.P. Contingency line item to the Drive & Parking Lot WP Project AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (9) NAYS: (0) 4-4 Commission .Meeting, March 13, 2002 Motion carried on a voice vote. LANDSCAPE MAINTENANCE SERVICES FOR LYON OAKS Staff has requested a 3-year landscape maintenance services contract to maintain the entrance, roadway and clubhouse/banquet center landscaping of Lyon Oaks. This includes labor, equipment and tools to provide services for seeding, mulching, sod laying, installing plant materials such as trees, shrubs, and perennials, etc. and the professional maintenance and management of such materials. Moved by Mrs. Taub, supported by Mr.Obrecht to award the Lyon Oaks Landscape Maintenance contract to Torre & Bruglio for a three-year contract with the first year cost of $24,250, second -year cost of $25,890 and third -year cost of $26,600. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (9) NAYS: (0) Motion carried on a voice vote. FIREWORKS DISPLAY AT ADDISON OAKS AND GROVELAND OAKS The July 4th fireworks display show at Addison Oaks will be held on Friday, July 5, 2002 and at Groveland Oaks on Saturday, July 6, 2002. Bids have been reviewed and staff recommends awarding the bid to Colonial Fireworks for a display to consist of 1,008 2-inch shells. Colonial Fireworks has been the awarded company in the past few years. Moved by Mr. Kuhn, supported by Mr. Skarritt to award the contract for July 4`h fireworks display to Colonial Firework Company in the amount of $7,000 per show for a total of $14,000. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (9) NAYS: (0) Motion carried on a voice vote. BID ITEMS: Motion by Mr. McCulloch, support by Mr. Obrecht to award the following bids as per the information filed in the agenda and as recommended by staff and Purchasing: Purchase of two a 20 x 40 ultraframe tents for Red Oaks Waterpark from Armbruster Manufacturing Company in the amount of $4,231 each for a total of $8,462.00. Purchase of 150 poolside sand chairs for Red Oaks Waterpark from Engan Tooley in the amount of $12,300. Purchase of a 4-wheel drive diesel utility vehicle (Mule) for Addison Oaks from Industrial Vehicle Sales, Inc. in the amount of $12,497. Purchase of 10 four -seater Paddle Wheeler pedal boats for Addison Oaks from DMM Industries in the total amount of $12,970.50. 4-5 Commission Meeting, March 13, 2002 Purchase of two 60-inch walk -behind mowers for Waterford Oaks primarily, with the ability to be used as traveling mowers for Rose Oaks, Orion Oaks, and Red Oaks. Purchase will be from Weingartz in the amount of $11,458. Purchase of a replacement generator 30rzg Kohler for Addison Oaks from GenPower Products Inc. in the amount of $13,086. Purchase of 39 4-wheel gas golf cars for Springfield Oaks and one concession cart for Lyon Oaks Golf Courses from Club Car for a total of $98,505. This includes trade-ins. Purchase of a sand trap rake for Springfield Oaks Golf Course from Spartan Distributors, Inc in the amount of $10,919. Purchase of two 72-inch out -front rotary mowers, a two -wheel drive for Springfield Oaks Activity Center and a 4-wheel drive for Lyon Oaks Golf Course from Spartan Distributors in the total amount of $27,591.40. Purchase of two rotary trim mowers for Springfield Oaks and Glen Oaks golf courses from Spartan Distributor in the total amount of $50,536. Purchase of a 98-inch 5-gang diesel Jacobsen rotary mower for White Lake Oaks from W.F. Miller in the amount of $40,715. Purchase of two Toro diesel reel fairway mowers from Spartan Distributors Inc., one 2-wheel mower for Glen Oaks and one 4-wheel mower for Lyon Oaks. Award will be made to low bidder who met specifications, Spartan Distributor, in the amount of $53,781. Purchase of two riding greens mowers for Springfield Oaks and Lyon Oaks, to W.F. Miller in the amount of $35,962 for both. Springfield Oaks will receive the Jacobsen IV, and Lyon Oaks will receive the Jacobsen VI. Purchase of a materials handler for Lyon Oaks from Weingartz Supply in the amount of $23,290. Purchase of a diesel tractor for Lyon Oaks Driving Range from Weingartz in the amount of $17,888. The tractor will be used to collect the balls on the driving range. Purchase of 1,440 sq. ft of astro turf to surface the recreation field from Southwest Recreation Industries in the amount of $3,436. Purchase of a 24-ft x 64-ft portable classroom for Lyon Oaks Nature Center from McDonald Mobile Office in the amount of $47,140. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (9) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT Moved by Mr. McCulloch, supported by Mr. Obrecht to receive Executive Officer's Report as filed. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (9) NAYS: (0) Motion carried on a voice vote. 4-6 Commission Meeting, March 13, 2002 OLD BUSINESS ADDISON OAKS RESTROOM/SHOWER FACILITY CONTRACT CONTINGENCY Moved by Mr. McPherson, supported by Mrs. Taub to add a 5% contingency to the contract awarded to Degenhardt and Sons on 2/6/02 for the Addison Oaks Restroom/Shower Facility in the amount of $392,000. The added contingency amount of $19,600 will result in a total project cost of $411,600. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, Vanderveen, Vogt (9) NAYS: (0) NEW BUSINESS ■ Mr. McPherson suggest Oakland County Parks work toward more shared use of facilities in community. ■ Announcement of Employee Banquet will be held March 22 at White Lake Oaks. The meeting was adjourned at 10:55 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, April 10, 2002. Richard Kuhn, Jr., Secretary Li da S. Baker, Recording Secretary h 4-7 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: April 10, 2002 INTERNAL SERVICE FUNDS PAYMENT REGISTER: February (FM 5, FY 2002) PAYMENT REGISTER: $585,143.78 Voucher Report Period, February (FM 5, FY 2002)* 188,479.57 C.I.P. (408) Voucher Report Period, February (FM 5, FY 2002)* 323,686.40 TOTAL $1,097,309.75 *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. INFORMATION PURPOSES ONLY: LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER DEPARTMENT 14 (F.M.&O.) AS OF 7/14100: VOUCHER REPORT PERIOD, FEBRUARY (FM 5, FY 2002)* $188,812.61 5-1 Oakland County Parks and Recreation Commission Internal Service Funds Payment Register For the month of February, 2002 Source Department/Fund Purpose Amount 12/IN201684 O.C. Printing, Mailing & Copier Fund Office supply charges for February 2002-Admin. $315.53 12/IN201685 O.C. Motor Pool Fund Voyager fueling fee for February -Mob. Rec. 29.69 121IN201690 O.C. Printing, Mailing & Copier Fund Conv. Copier price increase for first quarter 2002-Admin., Tech. Sup., Add., Grove., Inde ., Glen Oaks, Spring, R.O.W.Park, Water. & Nat. Cntr. 286.93 12/IN201692 O.C. Motor Pool Fund Car/truck lease, maintenance, insurance & gasoline charges for February 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon G.C. 31,727.96 12/IN201696 O.C. Printing, Mailing & Copier Fund Printing & postage charges for February 2002-Admin., Rec. Admin., Spring., Mob. Rec. & Tob. Complex 2,627.20 18/C1020804 O.C. Telephone Communications Fund Telephone charges for February 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., Mob. Rec., Nat. Cntr. &Lon G.C. 5,346,82 18/IN201663 O.C. Information Technology Fund Development charges for October, November, & December 2001-Admin. 244.00 18/IN201676 O.C. Radio Communications Fund Radio lease, maintenance & communication charges for February 2002-Admin., Add., Grove., Inde ., Glen Oaks & Nat. Cntr. 3,387.05 18/IN201679 O.C. Radio Communications Fund Pager charges for February 2002-Admin., Tech. Sup., Add., Grove. & Spring. 59.13 43/IN201694 O.C. General Fund Security expense charges for 1/12/02 thru 2/8/02-Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W.Park, SAC, Water., W.O.W.Park, Lyon &Lon G.C. 26,779.80 611IN201665 O.C. Drain Commission Fund Water & Sewer Exp., 2/1/02 thru 2/28/02-Add. & Add. Conf. Cntr. 1,037.14 61/IN201666 O.C. Drain Commission Fund Water & Sewer Exp., 10/26/01 thru 1/23/02-Glen Oaks 1,525.70 81/PR012498 & 499 O.C. Payroll Fund Payroll char es for pay period ending 2/8/02-All Parks 181,877.63 81/PR012585, 586 & 587 O.C. Payroll Fund Payroll char es for pay period ending 2/22102-All Parks 185,940.23 81/FB428959, 960, 961 & 962 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 218/02-All Parks 71,545.95 81/FB429169, 170, 171 & 172 O.C. Fringe Benefits Fund Frin a Benefit charges for pay period ending 2/22/02-All Parks 72,413.02 TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER $585,143.78 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 5, FY 2002 (FOR MONTH ENDING 2/28/02) YEAR TO 2002 (OVER), % OF REVENUE DATE BUDGET UNDER BUDGET BUDGET ADMINISTRATION: Millage Tax $12,208,401.69 $11,052,270.00 ($1,156,131.69) 110.5% Other 96,774.70 201,600.00 104,825.30 48.0% GLEN OAKS GOLF COURSE 162,144.26 1,361,700.00 1,199,555.74 11.9% LYON OAKS 27.31 6,000.00 5,972.69 0.5% LYON OAKS GOLF COURSE 187.30 1,076,500.00 1,076,312.70 0.0% RED OAKS GOLF COURSE 0.00 0.00 0.00 0.0% SPRINGFIELD OAKS GOLF COURSE 70,798.00 1,010,600.00 939,802.00 7.0% WHITE LAKE OAKS GOLF COURSE 96,880.26 1,131,896.00 1,035,015.74 8.6% NATURE CENTER 10,174.66 20,250.00 10,075.34 50.2% ADDISON OAKS 23,329.66 422,360.00 399,030.34 5.5% ADDISON OAKS CONFERENCE CENTER 31,749.81 120,000.00 88,250.19 26.5% GROVELAND OAKS 9,891.07 613,500.00 603,608.93 1.6% INDEPENDENCE OAKS 46,393.52 277,000.00 230,606.48 16.7% ORION OAKS 6,496.39 11,000.00 4,503.61 59.1% ROSE OAKS 0.00 200.00 200.00 0.0% SPRINGFIELD OAKS ACTIVITY CENTER 665.31 21,500.00 20,834.69 3.1% WATERFORD OAKS 14,856.59 47,244.00 32,387.41 31.4% RECREATION ADMINISTRATION 23,708.68 62,800.00 39,091.32 37.8% MOBILE RECREATION 68,033.97 336,000.00 267,966.03 20.2% RED OAKS WATER PARK 1,008.42 727,600.00 726,491.58 0.1% WATERFORD OAKS BMX COMPLEX 292.00 31,000.00 30,708.00 0.9% WATERFORD OAKS TENNIS COMPLEX 6,837.00 20,100.00 13,263.00 34.0% WATERFORD OAKS TOBOGGAN COMPLEX 95,070.82 86,900.00 (8,170.82) 109.4% WATERFORD OAKS WATERPARK 4,564.25 1,000,200.00 995,635.75 0.5% TOTAL REVENUE $12,978,285.67 $19,638,120.00 $6,659,834.33 66.1% OPERATING EXPENSES ADMINISTRATION $979,643.53 $3,275,268.00 $2,295,624.47 29.9% GLEN OAKS GOLF COURSE 219,810.07 783,708.00 563,897.93 28.0% LYON OAKS 70,259.66 169,958.00 99,698.34 41.3% LYON OAKS GOLF COURSE 269,022.14 948,744.00 679,721.86 28.4% RED OAKS GOLF COURSE 6,979.05 18,397.00 11,417.96 37.9% SPRINGFIELD OAKS GOLF COURSE 187,359.31 834,945.00 647,585.69 22.4% WHITE LAKE OAKS GOLF COURSE 171,560.84 661,234.00 489,673.16 25.9% NATURE CENTER 189,460.55 506,359.00 316,898.45 37.4% ADDISON OAKS 256,080.91 1,027,205.00 771,124.09 24.9% ADDISON OAKS CONFERENCE CENTER 20,313.30 115,686.00 95,372.70 17.6% GROVELAND OAKS 153,160.75 963,837.00 810,676.25 15.9% INDEPENDENCE OAKS 296,433.02 955,321.00 658,887.98 31.0% ORION OAKS 6,303.97 30,762.00 24,458.03 20.5% ROSE OAKS 774.54 18,915.00 18,140.46 4.1% SPRINGFIELD OAKS ACTIVITY CENTER 62,289.48 273,198.00 210,908.52 22.8% WATERFORD OAKS 189,178.74 609,720.00 420,541.26 31.0% RECREATION ADMINISTRATION 174,747.15 546,566.00 371,818.85 32.0% MOBILE RECREATION 146,841.51 632,528.00 485,686.49 23.2% RED OAKS WATERPARK 155,932.10 725,957.00 570,024.90 21.5% WATERFORD OAKS BMX COMPLEX 5,399.79 64,277.00 58,877.21 8.4% WATERFORD OAKS TENNIS COMPLEX 5,789.68 50,097.00 44,307.32 11.6% WATERFORD OAKS TOBOGGAN COMPLEX 100,393.95 138,310.00 37,916.05 72.6% WATERFORD OAKS WATERPARK 72,138.97 1,217,414.00 1,145,275.03 5.9% TECHNICAL SUPPORT 306,088.96 901,637.00 595,548.04 33.9% CONTINGENCY* 71,284.05 301,500.00 230,215.95 N/A TOTAL OPERATING EXPENSES $4,117,246.02 $15,771,543.00 $11,654,296.98 26.1% REVENUE OVER/(UNDER) EXPENSES $8,861,039.65 $3,866,577.00 ($4,994,462.65) 2002 2001 ACTUAL REVENUE TO DATE: 66.1% 54.7% BUDGET BALANCE: 33.9% 45.3% ACTUAL EXPENSE TO DATE: 26.1% 26.3% BUDGET BALANCE: 73.9% 73.7% *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $26,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (JAN.) $73,600 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (FEB.) 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 5, FY 2002 (FOR MONTH ENDING 2/28/02) PARK ADMINISTRATION GLEN OAKS GOLF COURSE LYON OAKS LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE NATURE CENTER ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER WATERFORD OAKS RECREATION ADMINISTRATION MOBILE RECREATION RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TENNIS COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK TECHNICAL SUPPORT CONTINGENCY* TOTAL YEAR TO DATE REVENUE 12,305,176.39 162,144.26 27.31 187.30 0.00 70, 798.00 96,880.26 10,174.66 23,329.66 31,749.81 9,891.07 46,393.52 6,496.39 0.00 665.31 14,856.59 23, 708.68 68,033.97 1,008.42 292.00 6,837.00 95,070.82 4,564.25 0.00 0.00 12,978,285.67 YEAR TO DATE EXPENSE 979,643.53 219,810.07 70,259.66 269,022.14 6,979.05 187,359.31 171,560.84 189,460.55 256, 080.91 20,313,30 153,160.75 296,433.02 6,303.97 774.54 62,289.48 189,178.74 174,747.15 146,841.51 155,932.10 5,399.79 5,789.68 100,393.95 72,138.97 306,088.96 71,284.05 117,246.02 *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. REVENUE OVER (UNDER) EXP. 11,325,532.86 (57,665.81) (70,232.35) (268,834.84) (6,979.05) (116,561.31) (74,680.58) (179,285.89) (232, 751.25) 11,436.51 (143,269.68) (250,039,50) 192.42 (774.54) (61,624.17) (174,322.15) (151,038.47) (78,807.54) (154,923,68) (5,107.79) 1,047.32 (5,323.13) (67,574.72) (306,088.96) (71,284.05) 8, 61,039,65 6-2 February, 2002 QJAKLAND • ZIFW&g: ► *Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2009 2002 ADDISON OAKS PARK Campers Day Use Day Campers 0 0 4281 9559 172 0 4016 721 0 0 0 0 *ADDISON OAKS CONFERENCE CENTER 616 822 12305 10650 GROVELAND OAKS PARK Campers Day Use Day Campers 0 0 0 0 0 0 0 0 0 0 0 0 INDEPENDENCE OAKS PARK Day Use Overnight Group Campers 7610 10862 64455 67860 0 0 74 41 LYON OAKS PARK 0 0 24 0 ORION OAKS PARK 1210 1392 8597 9886 ROSE OAKS PARK 0 0 0 0 WATERFORD OAKS WATERPARK 0 0 0 0 RED OAKS WATERPARK 0 0 0 0 RED OAKS GOLF DOME & SV 0 0 0 0 TOTALS 1 8992 12254 81447 88067 GOLF COURSES PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GLEN OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 0 3931 4400 0 0 1726 2204 1135 1052 16796 17314 LYON OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 0 0 0 0 0 0 0 0 0 0 0 RED OAKS Rounds Played 0 0 3101 0 SPRINGFIELD OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Activities Center 0 0 1013 1567 0 0 3382 2604 3480 4250 18111 15174 3/28/2002 71 of 2 WHITE LAKE OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 0 1668 4192 0 0 788 2900 348 180 2238 2660 TOTALS 0 0 15609 17867 RECREATIONAL RTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 F MOBILE RECREATION Bouncer Bus Climbing Wall Dunk Tank Inline Skate Mobile Orbotron Puppet Show Mobile Skate Mobile Sport Mobile Teen Mobile Traveling Music Show Miscellaneous 0 0 615 1230 1935 2295 8775 9585 0 0 100 0 0 0 233 0 360 0 1804 167 0 0 300 450 0 0 340 340 0 0 4 47 0 0 0 0 0 0 458 0 0 0 0 687 0 0 0 0 0 0 600 4350 WATERFORD OAKS Activity Center Tennis Complex BMX Fridge/Lookout Lodge 1836 1249 7481 5550 120 48 660 466 0 0 0 0 4940 6067 19961 18616 ENVIRONMENTAL PROGRAM Nature Center Outreach *Nature Trail Usage 2440 2454 11405 13378 1259 2131 2697 4558 3657 6359 32561 29681 THERAPEUTIC/SENIOR EVENTS 570 550 3343 2615 TOTALS 13460 14794 58776 62039 COMBINED• PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GOLF COURSES 0 0 15609 17867 RECREATIONAL AND SPECIAL EVENTS 16940 19044 76887 77213 DAY USE PARKS 8992 12254 81447 88067 BANQUET FACILITIES 2099 2054 313391 30624 GRAND TOTALS 28031 L 33352 205282 213771 Therapeutic/Senior Event Breakdown Bowling - 24; TGIF - 72; Jr. Sports - 28; Skiing - 56; Adaptive Sports - 62; Volleyball - 221; Aerobics - 15' Volunteer nite - 32; Wheelchair Basketball - 40; Lyon Oaks Naturalist Outreach - 220 37-2 of 2of 2 2 ITEM 8 AWARD PRESENTATION Chief of Golf Mike Thibodeau will be presenting an award from the Michigan Turf Grass Environmental Stewardship Program. 8-1 ITEM #9 Bid Items a - k TRUCKSTER WHITE LAKE OAKS We have received from Purchasing the following bids for the purchase of a 4-wheel, 31 hp Cushman Truckster with two utility boxes for White Lake Oaks: W. F. Miller $15,875 Novi Valley Turf $18,729 Brighton Spartan Did not meet specifications Auburn Hills Weingartz Did not meet specifications This new truckster will replace a 12-year old Cushman Truckster. Staff recommends awarding the bid to the low bidder, W. F. Miller, in the amount of $15,875. There is $14,800 budgeted for this truckster. a-1 400Wheel Tuaf,...-Trucks ter 4-Wheel Turf -Truckster° Settle into the comfortable, contoured bucket seat and find out why operators praise the ergonomic design of the new Turf-Truckster. The Cushman® Turf-Truckster is the first work vehicle in the industry to offer an automatic transmission ... you'll notice the difference the first time behind the wheel. Independent front suspension and power steering give you the maneuverability of a 3-wheel design. Increased horsepower, standard heavy-duty leaf springs and a beefier 2850 lb rated capacity make this the hardest working vehicle on the market. Available with truck -type, 4-speed synchronized transmission or 3-speed automatic. A great -looking, dent -resistant polyethylene front body complements the durability of this hard-working favorite. a-2 RETAINING WALLS SPRINGFIELD OAKS GOLF COURSE We have received from Purchasing the following bids for the installation of 560 lineal feet of 5-foot steel retaining walls around the ponds on holes 6 — 10 and 11 at Springfield Oaks Golf Course: Lakefront Marine $25,500 Walled Lake Eagle Excavation $37,000 Flint Olaughlin Construction $72,240 Brighton JT Crawford $75,100 Southfield The contractor will supply all material and labor; golf course employees will backfill and final grade. Staff recommends awarding the contract to the low bidder, Lakefront Marine, for $25,500, plus a ten percent contingency of $2,550, for a total budgeted amount of $28,050. Lakefront installed the existing retaining walls at Springfield Oaks. There is $60,000 budgeted for this project. b-1 FERTILIZER WHITE LAKE OAKS AND SPRINGFIELD OAKS GOLF COURSES We have received from Purchasing the following bids for the purchase of our yearly supply of fertilizer at White Lake Oaks and Springfield Oaks: Turfgrass Simplot Pro Source United Horticulture 32 ton 25-4-15 $19,072.00 $23,027.20 $22,016.00 $19,494.40 4.5 Ton 18-3-12 4,014.00 No Bid No Bid 4,140.00 1 Ton 5-1-10 701.60 No Bid No Bid No Bid 1 Ton 3-4-3 445.60 No Bid No Bid No Bid Staff recommends awarding the bid to the low bidder, Turfgrass, in the amount of $24,233.20. White Lake Oaks will be charged $11,275.20 in their Grounds Maintenance line item; Springfield Oaks will be charged $12,958.00 in their Grounds Maintenance line item. c-1 FERTILIZER 1 VnK1 nnL[C We have received from Purchasing the following bids for the purchase of our yearly supply of fairway fertilizer needed for Lyon Oaks: Turfgrass Simplot United Horticulture 31 Ton 17-3-17 $17,608.00 Did not meet specs. $21,414.80 1 Ton 0-0-45 1,680.00 $1,426.20 --- 4 Ton 0-0-50 1,952.00 No Bid 1,520.00 1 Ton 18-3-12 892.00 --- 920.00 2 Ton 25-4-10 !,152.00 1,438.00 1,218.00 Staff recommends the Commission split the bid and award the 31 Ton 17- 3-17, the 1 Ton 18-3-12, and the 2 Ton 25-4-10 to Turfgrass for $19,652; award the 1 Ton 0-0-45 to the low bidder, Simplot, for $1,425.20; plus award the 4 Ton 0-0-50 to the low bidder, United Horticulture, for $1,520.00. Total amount for these expenditures is $22,597.20. Funds for these expenditures will come from Lyon Oaks' Operating Budget Grounds Maintenance line item. d-1 GREENS FERTILIZER I YON OAKS We have received from Purchasing the following bids for the purchase of foliar spray -on fertilizer that will be used on the greens at Lyon Oaks: Turfgrass Simplot 45 gal. 18-3-4 $1,262.70 Did not meet specs. 35 gal. 1-0-14+FE $1,811.60 Did not meet specs. 25 gal. Biostimulant $1,625.00 $856.50 Staff recommends the Commission split the bid and award the 45 gallons 18-3-4 and 35 gallons 1-0-14+FE to Turfgrass for $3,074.30; plus award the 25 gallons Biostimulant to the low bidder, Simplot, for $856.50. Total amount for these expenditures is $3,930.80. Funds for these expenditures will come from the park's 2002 Operating Budget Grounds Maintenance line item. e-1 TURF CHEMICALS LYON OAKS We have received from Purchasing the following bids for the purchase of our yearly supply of pesticides needed for Lyon Oaks: Turfgrass Simplot Lesco Pro Source 42 cs. Chipco GT $19,530.00 $19,950.00 $21,336.00 $19,908.00 3 cs. Heritage 6,390.00 6,390.00 6,390.00 6,390.00 33 cs. Aliette 10,956.00 11,385.00 12,144.00 11,979.00 55 gal. Wetting Agent 2,716.45 3,245.00 --- --- 12 cs. Sytex (Clearys) 6,732.00 3,512.90 --- --- Staff recommends Commission split the bid and award the 42 cases Chipco, 3 cases Heritage, 33 cases Aliette, and the 55 gallons of wetting agent to Turfgrass for $39,592.45; plus award the 12 cases Clearys to the low bidder, Simplot, for $3,512.90. Total amount for these expenditures is $43,105.35. Funds for these expenditures will come from the Lyon Oaks Grounds Maintenance line item. f-1 AWNING GLEN OAKS We have received from Purchasing the following bids for the purchase and installation of a 15' x 28' canopy that will attach to the Glen Oaks clubhouse at the entrance to the grill room: Marygrove Awning $13,800.00 Livonia Signature Awning $23,985.00 Livonia Royal Oak Awning No response Royal Oak This canopy will provide extra outdoor seating for the grill room and facilitate the indoor grill room to change to non-smoking. Staff recommends the Commission award the bid to the low bidder, Marygrove Awning, in the amount of $13,800.00. Funds for this expenditure will come from the sale of the Clairview Road right-of-way. g-1 WATERSLIDE POOL REPAIR WATERFORD OAKS Oakland County Health Department is requiring the waterslide pool at Waterford Oaks Waterpark be repaired before the 2002 summer season. A bid package was prepared by Bill Robertson Design and sent to (6) vendors. It included a mandatory pre -bid meeting held at the site, with B&B Pools and Robertson Pools in attendance. The vendors receiving bid packages were: Advanced Pool Services B&B Pools & Spas Robertson Pools Camp Services Gall Pool Acme Pools The bid package included: Base Bid #1 Re-marcite pool, reinstall grating and re -pipe existing main drain. Base Bid #2 Repair existing tile. Alternate #1 Replace all existing tile in lieu of repair. Alternate #2 Strip and paint existing pool in lieu of re-marcite. Alternate #3 Provide and install a liner in lieu of re-marcite. Alternate #4 Remove and Replace existing concrete deck. Staff received a single bid from B&B Pools & Spas for a total amount of $53,800, as follows: Base Bid #1 Base Bid #2 Alternate Alternate Alternate Alternate #1 #2 #3 #4 B&B Pools $46,400.00 No bid Included No Bid No Bid $7,400.00 & Spas in base bid #1 repair. There is $20,000 budgeted in the waterpark's building maintenance line item for this Staff is reviewing the bid and will make a recommendation and budget adjustment request at the meeting. h-1 RED OAKS WATERPARK KIOSKS Bids were sent out for nine kiosks for Red Oaks Waterpark. These kiosks are to hold information and rules signs. One bid was received for a total of $25,500 from Sunshine Sign and Design. No bids were received from the following: Commercial & Truck Transfer Signs Co. Warren, MI Associated Specialties Company Detroit, MI Signs & Lines Inc Waterford, MI MLS Signs Inc Chesterfield Twp, MI Sign Specialties, Inc. Auburn Hills, MI Hunt Sign Company Berkley, MI Americraft Co. Inc. Palmetto, FL Lee Wayne Corporation Waterford, MI Rich Sign, Inc Pontiac, MI Contemporary Sign & Design Rochester Hills, MI Original Sign Studio, Inc Brighton, MI Cornell Sign Co. Inc. Clarkston, MI City Sign Co, Inc. Pontiac, MI Lacraft Inc Wayne, MI ASI Sign Concepts Troy, MI Fastsigns Birmingham, MI Rainbow Sign Co. LLC Novi, MI GS Images, A Division of Advertising, Inc. Hagerstown, MD Staff recommends not awarding the bid and re -bidding the project to steel fabricator companies. SOUND SYSTEM RED OAKS WATERPARK Bids were requested for the sound system at the Red Oaks Waterpark to accommodate the new features. Included in the bid package were six speakers, desktop microphone, amplifier and mixer, and installation. One bid was received, as follows: Muzak Limited $3,070.00 Warren, MI No bids were received from the following: Clearview Electronics Keego Harbor, MI Global Network Communications Auburn Hills, MI ABL Electronics Madison Heights, MI C & T Communications . Wayne, MI Sound Engineering Inc. Livonia, MI Smoltz Distributing Inc. Warren, MI Staff recommends awarding the bid to Muzak Limited for the amount of $3,070.00. Funds for this expenditure are available in the Red Oaks Waterpark CIP project. j-1 CONCESSION BUILDING ROOF GROVELAND OAKS Bids were requested for the re -roofing of the Groveland Oaks concession building; the current roof is 16 years old. In addition to the replacement of the shingles, some damaged roof boards will have to be repaired. The roof board repairs will be done on a time and material basis. Bids received are as follows: Energy Shield $18,950.00 Pontiac, MI LDS Contractors $23,600.00 Farmington, MI G. A. Frisch $24,425.00 Troy, MI Staff recommends awarding the bid to the low bidder, Energy Shield for $18,950, plus $1.75 per square foot for deck board replacement. This time and material price was also the low bid. Funds for this project are in the Groveland Oaks 2002 Operating Budget Building Maintenance line item. k-1 ITEM #10 GOLF COURSE RE -BID RED OAKS GOLF COURSE In a recent meeting with the Oakland County Drain staff regarding the finishing of the Red Oaks Golf Course, it has been advised that we look at re- bidding the completion of this course rather than continuing with the present contractor. We anticipate a substantial savings for the development cost. The sculpting and major draining of the golf course has been completed. This step would cover the rebuilding of the greens, the tees, the sprinkling system, the cart paths, the landscaping, and the seeding. The present specifications have all this outlined; we would just have to re- package this for bidding. Staff is meeting with Jerry Matthews and will have specifics at the Commission meeting. Staff will answer questions at the meeting. 10-1 ITEM # ii EXECUTIVE OFFICER'S REPORT ---Oakland County Parks traveling music show will be receiving a $4,000 grant from the Oakland County Cultural Council. This program runs throughout the summer at senior centers, concert in the parks and community parks and recreation departments. ---Attached is a copy of a comparison report on the Fridge operations, including number of riders, days open, and revenues, since the Fridge began its operation. ---We have sent out over 300 invitations for the grand opening of Lyon Oaks. Staff is coordinating the guests for golfing that day; we are taking the first 144 that sign up to play. Those guests who respond over and above that number will be given a guest pass to play on another date. ---Beaumont Hospital began selling annual motor vehicle permits on March 1 in both the Royal Oak and Troy locations. As of March 18, they had sold over 75 permits. ---Next Commission meeting is scheduled for 9 a.m. on Wednesday, May 15, 2002. EXOREPRT.doc 11 R11 FRIDGE COMPARISON REPORT YEAR RIDERS DAYS OPEN CLOSED ON REVENUE 2001 - 2002 19,393 62 March 10 $105,750 2000 - 2001 18,446 68 March 12 $90,719 1999 - 2000 15,054 41 February 14 $68,656 1998 - 1999 14,528 44 March 16 $66,762 1997 - 1998 13,985 42 March 10 $62,303 1996 - 1997 13,220 44 March 9 $62,041 Average for prior 4 years 14,197 43 $64,941 The Fridge started out struggling this year, opening late (December 27) and with only one flume operating for the first week. The rest of the season was up and°down, day by day. If it were not for the ice staffs extreme effort, the season would have ended poorly, average at best. The Fridge did end up with its best season ever with 19,393 riders over 62 days, yielding $105,750 in revenue. Part of this increase is due to having 14 special opening groups compared to a typical year with four. Eleven of these were on Mondays or Tuesdays, 2 on Sundays and 1 Friday morning. This great season did end with a flip of the switch on the chiller, the last day was Sunday, March 10, 2002. 11-2