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Home My WebLink AboutAgendas/Packets - 2002.08.07 - 400702800 Watkins Lake Road • Waterford, Michigan 48328-1917 248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS Q-0 �K� www.co.oaldand,rni.us ND August 2, 2002 Oakland County Parks And Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE ..........................Addison Oaks County Park Conference Center — Garden Room 1480 W Romeo Road Leonard, MI 48367 TIME ............................Wednesday, August 7, 2002 9:00 a.m. PURPOSE ........................Regular Meeting and George Lekas Memorial Fountain Dedication This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, Pecky D. Lewis, Jr 241211C;I� Chairman Richard Skarritt Vice Chairman Ralph Richard Richard D. Kuhn, Jr. Executive Officer Secretary Parks and Recreation Fred Korzon John P. McCulloch Ruel E. McPherson Lawrence A. Obrecht Next Meetings: Wednesday, September 4, 2002 Shelley G. Taub Wednesday, September 18, 2002 J.r- A VanderVeen R, V. Vogt Ralph Richard Please note the change in location Executive Officer D:\$Data\My documents\COMMISSN\agendaltr.doc 0 ul- mission is to provide recreational, leisure and learning experiences that enhance quality of life. I. 2• 3• 4. 5. Q ° G den Rp00 Ades°n �a ter C°�ferene 1490wRomeA9 6 Leonard ENDA AG August 7, 2002 CallMeetin%to OTdet 9:0 Boll Call 2 eats Minutes for July 10200 public Comm CommissionMeetin% June 2042 e ort for Activity R P dpresentations: public Official Award O Outstanding pa�nershiP NA Great Lakes Reg1On Hess Grant Groveland and Ly on Oaks Addison d EAu1PYnent. dison Oaks Groveland Oaks 8 Bid ltemplay%rOun tact Station. Ad genovation: a. 14ew Con owe1 Building Oaks b R stv Co rse Clubhouse' Red C. GOlf d date 9. 10. 1l. 12• 13 14. 15. ged Oaks Golf Coarse UP pxeez or eO County Executive s Nixing ��geach Schedule Wa terp Change County lasuraace orm er 4 H property xecutive Officer s ReP°rt E flew Business ur 16. Adjourn to Park To park pOurDedication P ountam cation Luncl�ISing Actiion Re uirecl APPTOval Informational lnforinatlonal xwoval pre__sen1—erI � it 3. pull% 1858 4625 D• Stencil 18584944 J F iga 1858 4620 g gichard ! S58.0909 8584944 Infon�ational 4 _ D • Stencil I ,I „ S dells 1858463 Txionfi 1858464 gichar d 1858 A909 R 8.0909 Old Business git gichard 185 „ „ OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING AND BUDGET WORK SESSION July 10, 2002 Chairman Pecky Lewis called the meeting to order at 9:08 a.m. in the commission room of the administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn Jr., John P. McCulloch, Ruel E. McPherson, Lawrence A. Obrecht, Shelley G. Taub, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: Fred Korzon AI Sn PRFSF_NT- Parks and Recreation Oakland County Purchasing Oakland County Planning O.C. Corporation Counsel Facilities Management Springfield Township Johnson Hill/Land Ethics, Inc Guest APPROVAL OF MINUTES: Ralph Richard, Executive Officer Frank Trionfi, Administrator —Administration Daniel Stencil, Administrator — Park Operations Joseph Figa, Chief of Design and Development Janet Pung, Public Communications Officer Mike Thibodeau, Chief of Golf Courses Jon Kipke, Assistant Administrator Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer I Zayn Gregory, Landscape Architect Mike Kreza, Buyer II Larry Falardeau, Principal Planner, Planning & Econ. Dev. Christine Wiltfang, Planning & Economic Development Bret Rasegan, Planning & Economic Development Keith Lerminiaux, Deputy Corp. Counsel John Ross, Assistant Counsel Mike.Hughson, Property Management Specialist Dorothy Lalone, Parks and Recreation Chet Hill, Principal Planner Suzie Vogt Moved by Mr. Kuhn, supported by Mrs. Taub to approve the minutes of the meeting of June 12, 2002. Commissioner Skarritt noted that staffs request for assistance on the sidewalks/curbing in the road construction project near White Lake Oaks has been accomplished. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Ms. Taub, supported by Mr. Skarrit to approve the payment of the Payment Summary, which includes Internal Service Funds Payment Register for April (FM 7, FY 2002). AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) 4-1 (Commission Meeting, July 10, 2002) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: Moved by Mr. Kuhn, supported by Mr. Vogt to accept the Statement of Operations for the month ending May 31, 2002. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. The Combined Statement of Operations for the month ending May 31, 2002 was accepted as filed. TRAILS UPDATE STUDY: Mr. Chet Hill from Johnson Hill/Land Ethics, Inc. presented the revised draft of changes and a presentation on the Oakland County trails/path network study. The study committee consists of 80 participants with 61 government agencies represented. The committee is looking to Oakland County for leadership in trail development, implementation and management. It was recommended Oakland County establish a full-time trails coordinator position. In the future, a Trails Advisory Commission, with possible members from parks, DNR, MDOT, county communities and user groups, will provide advice. Details on responsibility for maintenance, safety, and the coordination and cooperation between communities, locations of trailheads and destinations are yet to be determined. It was suggested representation and input will be solicited from user groups to include biking, walking, and in - line skating. Funding will not come from a single source, but be comprised from grants, public/private partnerships, local municipals, and possible county funding. Moved by Mr. Skarrittt, support by Mrs. Taub to support the concept of Oakland County Parks and Recreation hiring a person for coordination of trail project based on funding. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. BID ITEMS: Moved by Mr. VanderVeen, supported by Mr. Vogt to approve the purchase of the following bid item as reviewed and recommended by staff and Purchasing: Moved by Mr. McCollough, supported by Mr. McPherson to approve the bid from Turf Drain for the reconstruction of Red Oaks Golf Course from Turf Drain for $1,096,188.05 with a contingency of 8% plus $130,000 for a total budgeted amount of $$1,226,188.05 to revamp tunnel and add a restroom building at the Red Oaks Golf Course. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. 4-2 (Commission Meeting, July 10, 2002) RED OAKS GOLF COURSE RECONSTRUCTION Moved by Mr. McCollough, support by Mr. McPherson to prepare a resolution for the Board of Commissioners requesting a loan of up to $3,000,000 from the Delinquent Tax Revolving Fund at 2.5 percent interest rate. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. ELLIS BARN ACCEPTANCE RESOLUTION: Moved by Mr. Kuhn, supported by Mrs. Taub to adopt the following resolution in support of accepting the TEA21 grant for the relocation of the historic Ellis barn to Springfield Oaks. WHEREAS, the Oakland County Parks and Recreation Commission has identified the acquisition of a working/historical farm as an objective in its current strategic plan; and WHEREAS, RBI 33, LLC, owners of the historic Ellis barn in Springfield Township have committed themselves to preserving the barn by donating it to another agency; and WHEREAS, RBI 33, LLC has pledged $75,000 towards the cost of dismantling and relocating the Ellis barn to another site; and WHEREAS, the Oakland County Parks and Recreation Commission, at its February 28, 2001, regular meeting, accepted RBI 33, LLC's request to approve Springfield Oaks County Park as the site for the relocation of the barn; and WHEREAS, the Ellis barn meets program and storage needs of the master plan for the site; and WHEREAS, the Oakland County Parks and Recreation Commission, at its February 28, 2001, regular meeting, also committed a total of $50,000 for site preparation and landscaping; and WHEREAS, the Oakland County Parks and Recreation Commission has included the Ellis Barn Relocation Project and Ellis Barn Site Development Project in its 2002 Capital Improvement Projects Budget; and WHEREAS, the Oakland County 4-H Fair Association has agreed to establish an endowment fund to offset maintenance and operation costs for the barn; and WHEREAS, the Township of Springfield has committed to leading or assisting with fund- raising efforts for financial contributions towards matching funds; and WHEREAS, the Parks and Recreation Commission has been notified that it is the recipient of a $600,000 TEA21 grant through the Road Commission for Oakland County for the purpose of relocating the Ellis Barn to Springfield Oaks County Park. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves acceptance of the $600,000 TEA21 grant for funding the Ellis Barn Relocation to Springfield Oaks County Park. FURTHER BE IT RESOLVED that the Oakland County Parks and Recreation Commission forwards this resolution to the Oakland County Board of Commissioners for their approval per the county's grant procedures. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. 4-3 (Commission Meeting, July 10, 2002) PARK IMPROVEMENT GRANT — SPRINGFIELD OAKS: Dan Stencil presented an expense list for May, June and July for recently completed projects incurred by 4-H at Springfield Oaks. He also presented pictures to show the completion of three projects constructed at the park. The commissioners were invited to take part in a dedication on July 23. Moved by Mr. Skarritt, supported by Mr. McPherson to provide $20,000 in matching funds allocated from CIP 2002 to 4-H Association for outbuilding construction. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. EASEMENTS: Orion Oaks: Orion Township has requested a temporary grading easement and a permanent easement for drainage and relocation of the fence for the safety path installation on Clarkston Road. The easement is to Orion Township along Clarkston Road at the Joslyn Road intersection. Moved by Mrs. Taub, support by Mr. VanderVeen to grant the temporary grading easement and a permanent drainage easement for the safety path installation on Clarkston Road to Orion Township. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. Addison Oaks: Detroit Edison has requested an easement on Romeo Road to install primary electric service for the campground at Addison Oaks. Moved by Mr. Obrecht, supported by Mr. McPherson to grant the easement to Detroit Edison Electric Company for the installation of the primary electrical service for the campground at Addison Oaks. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned to the Budget Work Session at 10:35 a.m. BUDGET WORK SESSION: The proposed revenue budget for Fiscal Year 2003 is $21,029,026 up 7.1 % over the proposed budget for Fiscal Year 2002. Of this amount, $8,593,600 comes from fees and charges and interest on investments. The remaining balance of $12,435,426 will come from the millage. The proposed operating budget for Fiscal Year 2003 is $17,992,307; an increase of 13.2% over the 2002 proposed budget. The higher increase is due to the inclusion of depreciation costs of $1,711,936. Our Fiscal Year 2002 adjusted operating budget is 6.6% or $1,054,455 more than originally budgeted due to depreciation costs. Our Fiscal Year 2002 revenue budget is 3.7% or $735,153 less than originally budgeted. 4-4 (Commission Meeting, July 10, 2002) Operating Equipment requests for Fiscal Year 2003 totaled $784,500. Of this amount, $266,500 will be spent on startup equipment at Red Oaks Golf Course from the Operating Equipment Replacement Fund. Estimated new funds for Capital Development for Fiscal Year 2003 are $4,643,870, of which $572,100 is earmarked for payment to the Oakland County Building Authority. Also, $300,000 is earmarked for the debt retirement charge for Red Oaks Golf Course. The balance of $3,771,770 is available to fund additional capital projects. The 3% increase of employee salary is actually a 1.5% with an additional 1.5 % after six months making it an effectively only a 2.25% increase. This year, the $1.7M depreciation cost had to include fixed assets in addition to operating budget, making the proposed operating costs up 13.2% from last year. Without this depreciation increase, it would only have been a 6% increase. Personnel Update Staffing changes include a Parks Maintenance Aide for 1,700 hours upgraded to a full-time position Groundskeeper I at Waterford Oaks, Lyon Oaks Nature Recreation Specialist will change to Naturalist; and a new position of Groundskeeper II for spraying of chemicals will be added to Lyon Oaks. FEES AND CHARGES: The fees and charges as recommended by staff with the following changes: At Lyon Oaks, increase regular fees, Non —resident up another $3 from $56 - $59, with weekend from $65 - $69. Keep 9-hole fee at $30, $35 weekend. Seniors $35 all the time, Mon — Thurs. 2003 CIP PROJECTS: The proposed 2003 capital improvement projects are budgeted at $19,627,661.8, with estimated new funds of $9,674,848.44. Mr. Figa reviewed the capital improvements projects proposed throughout the parks system for next year. 2003 OPERATIONS: Staff is considering the following operations changes for 2003: a new league at Lyon Oaks, promoting "Appreciation Days" with free entrance to the parks, the removal of the tennis courts at Waterford Oaks, lifeguards at the BMX to provide first aid for the local races, expanding the "NO MOW'/NATURAL AREAS" to Addison Oaks. The meeting adjourned at 1:10 p.m. Next meeting will be held August 7, 2000 at Addison Oaks and will include a park tour and dedication of the new fountain. Richard D. Kuhn, Jr. Commission Secretary Linda S. Baker Secretary 4-5 June, 2002 jAKLAND DAY USE PARKS AND FACILITIES *Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 ADDISON OAKS PARK Campers Day Use Day Campers 12172 13544 16453 27183 25202 8546 29218 12222 0 0 0 0 *ADDISON OAKS CONFERENCE CENTER 4931 52371 260051 25430 GROVELAND OAKS PARK Campers Day Use Day Campers 28983 46142 41615 78594 13005 11086 14565 13358 1001 1278 1330 1278 INDEPENDENCE OAKS PARK Day Use Overnight Group Campers 47148 52108 154911 174140 40 0 872 441 LYON OAKS PARK 0 0 24 430 ORION OAKS PARK 3167 3642 18611 21453 ROSE OAKS PARK 0 0 0 0 WATERFORD OAKS WATERPARK 25309 24880 25460 25080 RED OAKS WATERPARK 19939 21900 19939 21900 0 0 TOTALS 175966 183126 322998 376079 GOLF COURSES PARTICIPANTS (MO= PARTICIPANTS (YTD) 2001 2002 2001 2002 GLEN OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 8101 7005 26059 21281 2587 2522 8244 7213 5647 6064 33795 35728 LYON OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 1477 0 2357 0 3825 0 6277 0 306 0 859 RED OAKS Rounds Played 0 0 0 0 SPRINGFIELD OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Activities Center 5391 4472 13012 12057 2995 3181 10062 9308 5327 4339 34106 31705 7/31 /2002 5-1 of WHITE LAKE OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 7754 7020 19686 19954 2649 2300 7038 8340 1099 882 4604 4926 TOTALS 29477 32108 84101 87646 RECREATIONAL PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 200 22002 MOBILE RECREATION Bouncer Bus Climbing Wall Dunk Tank Inline Skate Mobile Orbotron Puppet Show Mobile Skate Mobile Sport Mobile Teen Mobile Traveling Music Show Miscellaneous 9225 10660 13735 14965 3600 2700 20700 18855 1200 1500 1600 2100 6757 5359 9087 7223 1887 2505 4025 3674 2550 2250 3300 3300 3910 3060 5100 4420 33 39 58 109 3671 960 4005 960 5725 2460 7328 4521 150 13053 150 13969 1320 1320 1320 1320 701 1057 6401 6157 WATERFORD OAKS Activity Center Tennis Complex BMX Fridge/Lookout Lodge 1273 1012 11747 11195 1965 100 3385 614 3390 1924 6343 4007 825 3000 22318 23684 ENVIRONMENTAL PROGRAM Nature Center Outreach *Nature Trail Usage 5001 3997 27769 25912 407 500 7625 9476 8057 12194 54576 57921 THERAPEUTIC/SENIOR EVENTS 1552 2319 11427 7533 TOTALS 55142 59775 167423 163994 COMBINED TOTALS PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GOLF COURSES 29477 32108 84101 87646 RECREATIONAL AND SPECIAL EVENTS 60469 64114 201529 195699 DAY USE PARKS 175966 183126 322998 376079 BANQUET FACILITIES 11677 12489 64404 66943 GRAND TOTALS 277589 291837 673032 726367 Therapeutic/Senior Event Breakdown Senior Softball; - 2,160; Kayaking - 15; Waterskiing - 6; Handcycling - 13; Golf clinic - 45; Self Defense - 20; Co Computer - 10; Jr Sports - 24; Fishing Clinic - 12; Tennis - 14: Lyon Oaks Naturalist's Programs-198 7/31 /2002 5-2 of 2 ITEM #6 NACPRO AWARD OUTSTANDING PUBLIC OFFICIAL PECKY D. LEWIS, JR. On Saturday, July 13, 2002, Pecky D. Lewis, Jr. was presented with the National Association of County Park and Recreation Officials' Outstanding Public Official Award in New Orleans, Louisiana. Pecky D. Lewis, Jr. has devoted much of his life to public service. He served a total of 14 years as a city mayor and a planning commission member. But his longest volunteer contribution has been to the Oakland County Parks and Recreation Commission. Pecky was appointed to the parks and recreation board in 1981, has served as secretary, and in 1993 was elected chairman, a position he has retained since that time. In the past 20 years, Oakland County Parks and Recreation has acquired nearly 2,000 acres of new parkland, established a parks foundation, opened a water park, added 4,000-squre feet to the nature center, created Michigan's first refrigerated toboggan run, completed a $1.9 million campground renovation project, and dramatically increased recreation opportunities for the disabled. 6-1 t A,° National Recreation and Park Association V ® n9 t • • ' H Great Lakes Regional Office a ' 650 W. Higgins Road • Hoffman Estates, IL 60195-3402 •847.843.7529 • Fax 847.843.3058 • E-mail: agnrpa@aol.com s o ,Y June 19, 2002 OAKLAND COUt4V PARKS & RECREATION COMMA Mr. Ralph Richard — Executive Officer Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328 Dear Mr. Richard: 3 U N 2 4 NU F; } The Great Lakes Regional Council Awards Committee has selected your "From Seedlings to Trees: A Natural Partnership" program as the 2"d Place winner for the Great Lakes Region Partnership Award in Class I (population over 150,000). The award will be presented at the Great Lakes Region Awards Breakfast on Saturday morning, July 201h at the Grand Traverse Resort and Spa in Acme, Michigan. I would urge you to call the hotel at (800) 748-0303 in order to make a reservation since we expect a sell out. Please inform our office as soon as possible if you plan to attend or have a representative to receive this award. A packet outlining the complete Summer Meeting of the Great Lakes Regional Council is enclosed. Please feel free to sign up or attend any or all of the activities. Again, congratulations. Sincerely, oe Walter C. Johnson Great Lakes Regional Director 6-2 ITEM #7 HESS GRANT Staff has received verbal notification from the William and Myrtle Hess Charitable Trust that the Parks Commission has been awarded a $5,000 grant to assist in the development o the organizational youth group camping facility at Independence Oaks. The Hess Foundation gift and donation report showing the donation history for a total of $15,5000 through 9/30/01 will be handed out at the meeting. 7-1 ITEM #S Bid Items: a. Playground Equipment: Addison, Groveland and Lyon Oaks b. New Contact Station: Addison Oaks Restroom/Shower Building Renovation: Groveland Oaks d. Golf Course Clubhouse: Red Oaks ADDISON, GROVELAND AND LYON OAKS PLAYGROUND EQUIPMENT A request for bids was sent out for playground equipment for three parks: Addison, Groveland and Lyon Oaks. Each park has an individually designed playground, modeled as per individual manufacturer's specifications. The Addison playground will primarily serve campers at Modern Campgrounds A and B. It was designed as an all -wood structure to match the style of the other existing playground equipment in the modern campground and to complement the natural setting. The Groveland playground is replacing a badly worn playground near the Pines area. It was designed as a wood and steel structure with roof to match the large playground at Groveland. The Lyon playground is designed as a small all -steel structure with capability for a phase II expansion, depending on demand. Bids were received from 8 companies. Several bids were incomplete or failed to meet specifications. Bids not meeting specifications are indicated with an asterisk (*). The apparent low bid for each park is in bold. Company Addison Oaks Groveland Oaks Lyon Oaks Michigan Playground No. Bid No Bid $13,613 Holland, MI Play Environments No. Bid $15,999* No Wood $10,690* Plastic Slide Holland, MI Jennings, Inc. $17,315 *No Wood $12,192 *No Wood $9,945 * No Clamp Metamora, MI Fasteners Columbia Cascade $21,825 *No Wood $23,015 $13,950 Portland, Oregon Fundamental Playscapes $33,600 No Bid No Bid Ann Arbor, MI Engan Tooley Doyle No Bid $15,278 *No Wood $11,195 Okemos, MI Jack Golden Associates $24,815 *No Wood $18,197 *No Wood $11,054 *Plastic Slide Eastpoint, MI Architectural Site Furnishings No Bid $25,000 No Bid Grand Rapids, MI The 2002 Budget identifies the following funds for the new play areas: Groveland Oaks—$50,000, Addison Oaks—$60,000, and Lyon Oaks—$50,000. These amounts include equipment installation, which will be bid out after selection of the play equipment. Staff is reviewing the bids in detail and will provide recommendations at the meeting. a-1 ADDISON OAKS NEW CONTACT STATION Bids were received on July 25, 2002 for the construction of a 600 sq. ft contact station to be located at the new entrance to the day use and camping entrance at Addison Oaks. This building construction consists of a concrete slab, wood framing, asphalt shingle roof, and all necessary electrical and mechanical work. The space will include a reception area, small office, storage area and restroom. Bids are as follows: Company Cedroni Associates, Inc. $97,253* Utica, MI NorStarr $144,700 Oakland, MI Hittle Construction $158,900 White Lake, MI * Incomplete Bid. Did not include an Addendum, which would add $3, 082, as per a verbal correction to purchasing, bringing the base bid total to $100,335. Staff is presently reviewing the bids and bidders' qualifications and will make a presentation and recommendation at the commission meeting. The 2003 CIP Budget designates $150,000 for this project. b-1 GROVELAND OAKS RESTROOM/SHOWER BUILDING RENOVATION Bids were received on July 25, 2002 for the renovation and addition to the existing restroom shower building at Groveland Oaks. Construction consists of demolition of the interior of the existing building; renovation, which includes new showers, lavatories, water closets, and ceramic floor tile; and a 560 sq. ft. masonry addition to house a laundry and storage area with mechanical and electrical work. Included also are new concrete walks and retaining walls. Bids were received as follows: Company Base Bid Alternate 1 Cedroni Associates, Inc. $218,345 None* Utica, MI Hittle Construction $263,182 $7,762 White Lake, MI NorStarr $294,000 $10,000 Oakland, MI * Did offer a fee of $3, 082 for Alternate 1, as per a fax to Purchasing. Staff is reviewing the bids and bidders' qualifications. A presentation and recommendation will be made at the commission meeting. The 2003 CIP Budget designates $335,000 for this project. c-1 RED OAKS GOLF COURSE CLUBHOUSE Bids were received on July 22, 2002 for the construction of the Red Oaks Golf Course Clubhouse. This project consists of a 2,800 sq. ft. structure consisting of masonry walls, concrete slab, cultured stone, asphalt shingle roof, electrical work and mechanical work. The building, when complete, will have a lobby and registration area, gathering/seating area, office, utility room, storage room and restrooms. Bids were received as follows: Company Total Proforma Construction Services, LLC $464,800 Shelby Township Premacon, Inc. $440,000 Southfield JC Beal Construction Inc. $445,000 Ann Arbor PRS Contracting, Inc. $444,500 Detroit Detroit General Contracting $568,000 Detroit Evangelista Corporation $494,000 Novi WJ Stewart Contracting Corp. $461,000 Waterford Pappas Contracting Company $525,785 Shelby Township Ferlito Construction $492,492 Roseville Hittle Construction Co. $622,965 White Lake Vector Point Contractors LLC $485,485 Grosse Pointe Shores B & T General Contractors, Inc. $439,500 Waterford Columbia Construction $389,668 Detroit Heritage Contracting, LLC $419,700 Clarkston Cedroni Associates, Inc. $374,486 Utica The architects for this project, Integrated Design Solutions (IDS), and staff are presently reviewing the three low bids and bidder qualifications. A presentation and recommendation will be made at the commission meeting. The budget for this project, which also includes the site work, parking lighting, etc., is $1, 000, 000. d-1 PARffS I� V D UUN7Y COAKL _ Tianr UUMt4. L. BROOKS PATTERSON, OAKLAND COUNLI, Eff LITIVE C O U N T Y M I C H I G A N ��J 4 if 62 TO: Elected Officials, Department Heads and Division Managers FROM: L. Brooks Patterson, County Executive DATE: July 26, 2002 RE: Hiring Freeze ` As you have already heard by now, Governor Engler vetoed more than $850 million in state revenue sharing payments Thursday to local governments for 2003. The financial impact to Oakland County's fiscal year 2003 budget is estimated to be a $21 million reduction, in addition to the already anticipated $14.4 shortfall. The 2003 recommended budget pending before the Board of Commissioners includes budget adjustments for the $14.4 million shortfall, but plans will have to be made to address this additional cut. My administrative staff is meeting to determine specific steps that must be taken to address this significant blow to our county budget. As County Executive, I am placing a freeze on hiring effective immediately for all county positions. Exceptions to this hiring freeze will be positions that are required for 24 hour/7 day a week operations (e.g. Sheriff deputies, Medical Care Facility nursing positions, Children's Village Youth Specialists, etc.) In addition, a freeze is also being put on all transfers and promotions until further notice. We understand that job offers may already have been made to specific applicants. These job offers will be honored and filled. Analysts from the Personnel Department will be in contact with you to identify the names of those individuals to whom job offers have already been made. These individuals should be made aware that the county is facing a budget crisis and that the future impact of this on county staffing is not yet known. Questions regarding the hiring freeze should be directed to Judy Eaton, Director of Personnel, Nancy Scarlet, Manager of Human Resources or Sharon Edwards, Supervisor of Human Resources. - My administrative staff will be working closely with you as we prepare recommendations to address this budget crisis. As always, we appreciate your cooperation, especially in this difficult situation. 10-2 EXECUTIVE OFFICE BUILDING 34 EAST • 1200 N TELEGRAPH RD DEPT 409 • PONTIAC MI 48341-0409 • (248) 858-0484 • FAX (248) 452-9215 ITEM #11 WATERPARK/BEACH SCHEDULE As we near the end of another season, the waterparks need to adjust their schedules based upon the availability of staff. This year is no different. The expected schedule is as follows: Waterparks: August 1 — 25: 11 a.m. — 7 p.m. August 26-29: 12 p.m. — 6 p.m.* *There will be $2.00 off the regular admission. Attractions will vary based on attendance and staffing. August 30-September 2: 11 a.m. — 7 p.m. Beaches: Groveland Oaks: August 1 — 18: 8 a.m. — 9 p.m. August 19-September 2: 11 a.m. — 7 p.m. Independence Oaks: August 1 — 25: August 26 — 29 August 30-September 2 Addison Oaks: To be determined 10 a.m. — 8 p.m. Closed — Guards to Waterford Oaks Waterpark 10 a.m. — 8 p.m. ITEM #12 COUNTY INSURANCE CHANGE Staff has been informed that, in conjunction with Risk Management and the county's self-insurance program, the standard deduction has been increased from $5,000 per occurrence to $25,000 per occurrence. The Parks Commission, therefore, is now liable for the first $25,000 in any claim, rather than the $5,000 previously paid. Staff is investigating the possibility of receiving a reduction in our premium payments to the county fund because of this major policy change; we hope to have additional information at the meeting. 12-1 ITEM #13 FORMER 4-H PROPERTY Staff has been informed that the property owned by the county on Perry Street, which used to be the 4-H fairgrounds, has received an offer to purchase it for $1 million; and that, in conjunction with the attached resolution, funds from this sale are to be used for the new 4-H fairgrounds. Staff would like to discuss with the Commission the options for this as a potential revenue source for the Springfield Oaks site. 13-1 07/11/2002 23:46 12486344237 OAKLAND COUNTY FAIR PAGE 04 � -, `Supervisors Minutes Continued. April 12, 1.9GO -,. ] That each County department acid agency be hereby authorized And requested to send representatives the state-wide briefing session on Civil Defense to be held in Ann Arbor on April 18, 1960. r 2. That reasonable costs of such representatives be defrayed from their respective departmental budgets. Mr. Chairman, on behalf of the Civil 1)efHase committee, I muve the adoption of the foregoing rasnlurinn. 'T' CIVIL DEFENSE COMMTITI G Charles E. Carden, Chairman Margaret E. Hill., Vance C. Fouts ;�- Alex R. Solley, Marshall E, Taylor :';�.:• Moved by Carden supported by Solley the resolution be adopted. A sufficient majority having voted therefor, the resolution was adopted. Afi23 1 '� Mr. Clack RE! 4-H FAIR GROUNDS o the Oakland County Board of Supervisors Cha9.rmaa, I.adiex and Centlemen= WHEFJW your Cooperative Extension Service Committee has been informed that a resolution was adopted r'=at a joint meeting of the Ways and Means and Buildings and Grounds Committees authorizing an appraisal of the u " . resent 4-H site on perry Street with the intention of offering this property for sale, and b'• wHFRVA.S Uie CiU„u1LiLLr.V lies bean furth4r advised that etops arc now being t,,kpn to have this property ';•send commercial, and WHEREAS if this site is disposed of by the County it will be necessary to provide a new site for the ...- %u ty 4-H Fair, and WHEREAS your CooperatiYc 2xtension ,`,'crvice Commltmec hats beeiA further advised tho.t the matter of ''sr;electing a new site at the County Service Center and determining the facilities needed for the 4^11 Fair has ien referred to the Buildings and Grounds Committee .where the matter is now being considered. THEREFORE BE IT RESOLVED as follows: 1. That adequate space and facilities not less than those presently in existence be proviQrd 1'or the ¢ H activities at any new site selected. '�=• 2. That any funds derived from the sale of the perry Street property be used for this purpose. 3. That the Committees now eonsiriering the relocation of the 4-H Fair Bite report back to the Board hot:Iater than June 1, 1960 with their recommendations. Mr. Chairman, on'behalf of the Cooperative Extension Service Committee, I move the adoption of the regoing resolution. COOPLRATIVE =RNSION SFRvTr. F, COMMTTTEE Lee i1. G7ac k, Chairman "zt? Ferris a. Clark, C. Hugh Dohany ti fYii.' • ..., •, ' Alex R. Solley, 'Roy C. Stevens Moved by Clack supported by Dohany the resolution he adopted, • A sufficient majority having voted therefor, the resolution was adopted. frjiy Mr. MacDonald presented the 1959 Annual Report of the Board of County Road Commissioners. 3624 ir,'Kephart lE: ANNUAL REPORT ON INSPECTION OF TUBERCULOSIS SANATORIUM =h@ -Oakland County Board of Supervisors C'heir—o , Ladies and Oentlemcn: Pursuant to the By -Laws, your Tuberculosis Sanatorium Committee met at the Tuberculosis Sanatorium (arch 18, 1960 to make an annual inspection of the buildings and equipment. This inspection was made Cly with the Board of Trustees of. the Tuberculosis Sanatorium, The buildings were found to be in a very ;3 hdition and good repair. fire doors are being reconstrucLeQ 4y Lliz cowtty itai.ntcnenec Department. :-:•, : The Trustees plan additional improvements as follows: Wash bowls to be provided in the rooms so `.iC•irill not be neceaaary.for the staff to haul water back and forth; centralize the dish washing; and liase,::four or five new food carts, it is planned to take care of some of these items with funds in the `budget, i tt Mr, Chairman, on behalf of the Tuberculosis Sanatorium Committee, I move that the foregoing report eed3:ved and placed on file. ' TUBERCULOSIS SANATORIUM COMMITTEE f,. F1mer Kephart, Chairman :. ....... ., ...,,�......� .,... ._...;Elaner'.Tt "�viilin:,..y..•rafa�iw.'.l L.. Tayla;�.,�Gy:.v�,:�Duncan. ?tovcd by Kephart supported by Mcnsieo the report he rooeived'and placed no file. A sufficient majority having voted therefor, the motion carried. ruse . 36.Z5 ;By.Mr, Levinson .U. RE: WORT OF SPECIAL COUNTY GOVERNMENT STUDY COMMITTEE, xo the Oakland County Board of Supervisors Ghalrman, Ladies and Gentlement The report of the Special County Government Study Committee as presented to the Board on January 16, 1960, Was referred to the Ways and Means and Legislative Committees for consideration. Since that date, the report has-been diseuased by the (:ommittees and certain Dortions of the report require clarification. A yesolutlon requesting that consideration of this matter be tabled was adopted by the Ways and Means Cowj:ttec 13-2 07/11/2002, 23:46 12486344237 OAKLAND COUNTY FAIR PAGE 05 'i UA 1s7 Supervisors Minutes Continued. February 16, 1962 Clerk read letters from the following persons, opposing the proposed airport site: Clarence R. Will, D.C., Daniel, S. McGeen, D.D.S., Senior Warden of St, Mary ts-In-The-Hills •Episcopa Church, Lake Orion, the Pontiac Township Board and Clarence L. Smith, Attorney for a group of cati: In the area. (Placed on fi).e) -.„�� Clerk read letter from Arthur S. Griswold, Vice President of the Detroit Edison Company%;; rplative to relocation of Detroit Edison £acilitica in the area of the proposed a:irpva•6. (Placed-1 Clerk presented petitions signed by 590 residents and property owners of the area adjace the proposed airport site requesting this Hoard to disapprove the proposal for the airport.• (place file) Misc. 3 911 , by Mr. Clack IN RE: COOPERATIVE -EXTENSION SERVICE COMMITTEE ANNUAL REPORT To the Oakland County Board of Supervisors Mr. Chairman; Ladies And Centlemen: You will find the report of the Cooperative Extension Service Committee on your chair,k On page 1 are two graphs. The one at the top of the page shows the purpose of the Cooper Extension Service and the activities of the agents for the past year. The graph at rh.: )inrr.nm show the Costs of the office are shared. The next page shows the work of the agricultural agent, We would like you to notice at t bottom of the page how'Oakland ranks among the state's counties in farms and farm income. Thv picture on the 4--•H page showy our new 4-li Agent, Mrs. Huth Montney. She 1s the first to have part of her salary paid from county funds since 1933. The Home Economics program is reported oil the next page. Oakland County ranks first in f; state in the number of women enrolled in Home Economics grnurc. On the page dealing with horticulture, the picture on the right is of the cover of a buj-•, on the Control of Aquatic Weeds. Unfortunately the title of the bulletin was left off by our print*, With over 400 lakes in Oakland County, it is important to us to know how to control, the, :.'i needs. Activities in Marketing information for consumers are shown on the page with the marketb; During 1961,Mrs. Lawyer started a weekly television show on Channel. 4 (WWJ-TV) and is seen on Thursi at 1:55 P . M. The last page shows some of the folks who. attended a banquet which the Committee held f6� officers of the volunteer Extension Leaders Councils and Committees at Michigan State University-Oal on October 25. At the bottom of the page is the picture taken when Extension Committees of Oakland-* Macomb and Wayne met jointly on January 12 at the Medical Care Facility Building at the County Sere; Center. Mr. Chairman, I move that the Annual Report of the Cooperative Extension Service Comnitte�E be receivers and. planed on file. Lee H. Clack,. Chairman COOPERATIVE E;CTENSION SERVICE COMMITTEE Moved by Clack supported by Calhoun the report be received and placed on file. A sufficient majority having voted therefor, the motion carried. Misc. 3912 fly Mr. Heacock IN RE: SITE FOR 4-H FAIR To the Oakland County Board of Supervisors Mr. Chairman, Ladies and Gentlemen: WEREAS the Buildings and Grounds and Cooperative Extension Service ConAi.ttee3 have made A' study of a1tG1•4rdle s.!Lvs for the use of the County 4-H Club for a fairground, and 19iEREAS these two Committees, on January 29, 1962, adopted a resolution recommending the allocation of the present 4-H Fair site on Perry Street (M-24) Pontiac, for.the use of the County 4,11 Clubs, and .4 WHEREAS said site is legally described as follows: "That part of the East 1/2 of the N. E. 1/4 of Section 15, T3N„ R10E,• CitV{�.pj;;• r«- >:r,.::.,..• . ,.:.., F-:,�.��-,,., Highway (Perry Street)" "F�1'ii=:b1Yc •�v�;ici:anc"Louri�y, Maehi�an, lying Easterly of M-24 Hig y ( y ) and WHEREAS it is the further recommendation of the joint committees that the above described,, site be allocated to the use of the County 4-H Clubs for their use as a fair site and other purposes' connected with their organization, but that ootitrol over the site be retained In the Beard of Supe+'�: visors, and . WHEREAS it is the further recommendation of the joint committees that in the event said SP is sold by the County that the County will provide facilities for the 4-H Fair at another location Mr, Chairman, on behair of the joint committees, whose signatures appear below, I move the` adoption of the foregoing recommendations. WAYS AND MEANS COMMITTFZ BUILDINGS AND GROUNDS COMMITTEE COOPERATIVE EXTENSION CO?O David Levinson, Chairman Luthcr Hoaaock, Chairman Xc4 H. Glack, Chairman John L. Carey, R.C.Cunnings Leroy Davis, Duane Hursfall Edwin J.Johnston Harry W.Horton, Arno L,Hulet J,Wesley Duncan 'Louis A. Demute Thomas H.OPDonoghue, Frank J.Vol1,34 3-3Hugh G. Allerton,Jr. ITEM # 14 EXECUTIVE OFFICER'S REPORT ---South Oakland mailer -- In early June, more than 54,000 households in southeast and southwest Oakland County received a color mailer highlighting Lyon Oaks and the new features at Red Oaks Waterpark. The brochure included a $1 off coupon for park entry or the waterparks. ---The 611 annual Warren Orlick Inclusive Golf Outing — Thursday, September 26 at White Lake Golf Course. This is a unique event where individuals with disabilities are paired with able -bodies golfers for nine holes and dinner. It is a great learning experience for all participants. Carl's Golfland, Bloomfield Hills is the event sponsor. Carl's Golfland has been our sponsor since the development of this event. Also, they provide their facility and teaching staff for our annual spring golf clinic. This year's sponsorship was $2,500, bringing the total over the years to more than $16,000. The revenue is used for maintaining and developing the adaptive recreation department. Warren Orlick is being inducted into the Athletes with Disabilities Hall of Fame for a lifetime achievement award on October 3, 2002. ---The water tower at Springfield Oaks has a pinhole leak, which was detected during the 4-H Fair. Dickson Engineering of Odessa, Michigan, who specializes in water tower inspection and repair, has been contracted to inspect and make recommendations for necessary repairs. These recommendations should be available for presentation at the Commission meeting. ---Attached is a letter from Oakland County 4-H Fair President L.C. Scramlin reporting on the results of this year's successful 4-H Fair. ---Master Games: Royal Oak was the host site for the 2002 Master Games. This year, events included: Tennis, Volleyball, Basketball Free Throw, Swimming, and Track & Field. There were 97 participants, along with 31 volunteers at the games. The volunteers were recruited from local counselor -in -training programs. Due to inclement weather, we had to postpone the track and field event; that date has not yet been determined. In 2003, we are going to eliminate the weekend competition and provide educational clinics/tournaments for each sport throughout the year. We anticipate that this will increase the participation level. Many seniors are not comfortable competing and have indicated that they would like educational clinics on skills. EXOREPRT.doc 14-1 07/31/2002 21;6 12486344237 OAKLAND COUNTY FAIR PAGE 02 4 OAKLA, � D COUNY MH FAIN QTQ P.4, Box 30 - Davisbvitg, MI 48350 Dea� d land County Parks and Recreation Commissioners: Then -Oakland County 4-H Fair is now history and we are pleased to let you know that it 54 truly a successful Fair!! The complements on the new buildings were extrem positive and the excitement generated by the looks of the grounds for the fair indiba that many of our return fairgoers appreciated all the work that was done. One of the re ' tgblights of the fair was the new activity pavilion. It was used by more fairgoers and a Fore uses than we. had ever imagined. The new Poultry barn was a real lifesaver in l41 the fact that we had several heavy rainstorms that would have flooded the old tent�i used enormous hardship on the children's project birds. The new carnival was very' eceived, and the new horse spectator pavilion will have great potential for use in the inure. We wot,d like to extend a huge thank you to the Oakland County Parks and Recreation Come toners for all of your support of the youth of Oakland County. Joe DeRousha and �h,i _rew were a tremendous asset to the fair and helped in too many ways to define. Jim Du ,eavy and his crews with the attractions that were scheduled for the week and especi11, on Oakland County Parks and Rec. Day were a real bonus to the fair. We. woilld, , o like to mention Dan Stencil for his year-round support and encouragement of the ps here at Springfield Oaks Activity Center. Th t again for all of your support for the fair and the youth in Oakland County. Wit o. a matching moneys you provided, the tin co anew- buildings would not have been this year. The enthusiasm generated by these new buildings has already gotten peI 'ited ahnut projects for 2003. We are looking forward to your continued support to tiie'and Springfield Oaks Activity Center. L. County 4-H Fair z�7 C7 14-2