HomeMy WebLinkAboutAgendas/Packets - 2002.12.04 - 40071Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr.
Secretary
Fred Korzon
John P. McCulloch
Ruel E. McPherson
Lawrence A. Obrecht
Shelley G. Taub
i ' r '1 VanderVeen
n V. Vogt
Ralph Richard
Executive Officer
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS
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6
November 27, 2002
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ..........................Parks and Recreation Office
2800 Watkins Lake Road
Waterford MI 48328
TIME ....................... • ....Wednesday, December 4, 2002
9:00 a.m.
PURPOSE ........................Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Next Meetings: Wednesday, January 8, 2003
Wednesday, February 5, 2003
Sincerely,
Ralph Richard
Executive Officer
Parks and Recreation
D:\$Data\My documents\COMMISSN\agendaltr.doc
0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
..Recreation Commission
Oakland Count 00 parks s awl Lake Rd
WatWaterford, Na 48328
Xx8GENDA"x
December 4, 2002
presenter/Phone #
Act,'°--n-Re-- u-9-1�
I. Call Meeting to Order 9:0-
2. Roll Call
3. Public Comments 2002.
Commission Meeting Minutes for November 6,
4.
5.
Insurance Update
6. Parks Horticultural Servi�ces Contract
6 DNRetroit Edison Tree Gran pp stem
Groveland Oaks Pines Restroom Hot Water Sy
8.
9. Bid Items
a Lowboy Trailer -Technical Support
eT - Red Oaks
b. Riding SprayGolf Course
C. Dump Trailer - Lyon Oaks
d. Pump ReP
air - Lyon Oaks
10. Point -of --Sale Maintenance Contract
Golf Course Update
11. Red Oaks
r -�
12? Executive Officer's Report
Old Business
14. New Business
15. Adjourn
r /
Approval
R. Richard / 858.0909
Information
D. Stencil / 858.4944
Approval 11
Approval
J. Figa / 858.4624
Approval
J. Kipke / 959.4605
Approval M. Thibodeau / 959.4630
Approval
Approval
Approval F. Trionfi 1
Approval
R. Richard / 858.0909
Information „
Information
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 6, 2002
Chairman Pecky Lewis called the meeting to order at 9:20 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Richard V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Facilities Management
Oakland County Fiscal Services
BankOne
Oakland County 4-H Fair Association
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Dan Stencil, Administrator— Parks Operations
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Melissa Wagner, Graphics Artist
Mike Donnellon, Architectural Engineer I
Mike Kreza, Buyer
Mike Hughson, Property Management Specialist
Tim Soave, Chief
Matt Wasmund, Vice President
Dave Ax, Secretary
Chairman Lewis congratulated County Commissioner Obrecht on his re-election to the Board of
Commissioners, County Commissioner Taub on her election,to the Michigan House of Representatives,
and Commissioner Richard Kuhn, Jr. on his election as district court judge for the 51s` District Court.
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mrs. Taub to approve the minutes of the meeting of
September 25, 2002, as written.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub (8)
NAYS: (0)
Motion carried on a voice vote.
PAYMENT APPROVAL:
4-1
(Commission Meeting, November 6, 2002)
Moved by Mr. Skarritt, supported by Mr. McCulloch to approve the payment of the Internal
Service Funds Payment Register for the months of August and September (FM 11 and 12,
FY 2002); and the Payment Register, including the Voucher Report for the period of
August and September (FM 11 and 12, FY 2002), and the C.I.P. Voucher Report for the
period of August and September (FM 11 and 12, FY 2002).
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending August 31, 2002 was accepted as filed
ACTIVITIES REPORT:
The Activities Report for the month of September, 2002 was accepted as filed.
AWARD PRESENTATIONS:
---Chief of Recreation Sue Wells announced that the Oakland County Parks were recognized by the World
Waterpark Association as having the top brochure in the world in the category of waterparks with
attendance between 100,000 and 250,000 annually. Chief Wells and Chairman Lewis presented the first
place plaque to Melissa Wagner, Graphics Artist in the Parks' Public Communications section and designer
of the brochure.
---Administrator — Parks Operations Dan Stencil reported that the Parks Commission had received a $5,000
grant from the William and Myrtle Hess Charitable Trust Foundation for the trails expansion in the
organizational youth group camping area at Independence Oaks. Administrator Stencil reported that the
Parks Commission has received an additional $15,500 from the Hess Foundation since 1996 to fund
various capital projects throughout the parks.
In recognition of this support, Administrator Stencil presented Mr. Waslund, Vice President at BankOne who
oversees the management of the William and Myrtle Hess Charitable Trust Foundation, with a plaque in
recognition and appreciation of this generous contribution.
---Administrator Stencil also reported on donations the Parks Commission has received at Springfield Oaks
as part of the Oakland County 4-H Fair. Mr. David Ax, Secretary of the Oakland County 4-H Fair
Association and employee of Tri-City Aggregates, has been instrumental in raising donations of material,
equipment, and trucking for improvements in the roadways and parking areas at Springfield Oaks. Through
Mr. Ax's efforts, ACE Asphalt and the Levy Corporation were also instrumental in making these
improvements happen.
In recognition of this support, Administrator Stencil presented Mr. Ax, Tri-City Aggregates, and ACE Asphalt
with plaques in recognition and appreciation of their generous contributions.
LYON OAKS GOLF COURSE GOOSE HUNT REPORT:
Administrator Stencil reported on the controlled Canada Goose hunt program at Lyon Oaks Golf Course.
Due to the success of the program, staff requested Commission authorization to expand the program to
include White Lake Oaks and Springfield Oaks Golf Courses.
4-2
(Commission Meeting, November 6, 2002)
Moved by Mr. Skarritt, supported by Mr. VanderVeen to expand the controlled Canada
Goose hunting program to include White Lake Oaks and Springfield Oaks Golf Courses.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY TRAIL/PATH NETWORK UPDATE:
Executive Officer Richard reported on a recent meeting attended by interested groups for the trails. A Trails
Advisory Council, made up of volunteers representing 14 agencies, will meet three times to strategize as
directed by the trails assessment. The TAC will also make recommendations on the organizational structure
of the council, its task, and membership requirements.
RED OAKS GOLF COURSE CAPITAL IMPROVEMENT PROJECTS:
Executive Officer Richard reported that staff had reviewed options for financing the capital improvement
projects at Red Oaks. He requested Commission authorization to redistribute some CIP funding and
postpone other capital improvement projects in order to avoid borrowing funds to pay for the renovation at
Red Oaks.
Discussion followed, with concerns expressed on the availability of future acquisition funding; the ability for
the Commission to borrow funds for this project, should they decide to do so; and a review of other options/
approaches for the funding at Red Oaks.
Moved by Mr. Korzon, supported by Mr. McPherson to authorize staff to redistribute CIP
funding and postpone specific capital improvement projects in order to pay for the
renovation of the Red Oaks Golf Course and the construction of the Red Oaks Clubhouse
without needing to borrow funds.
Motion withdrawn after further discussion. Staff will review additional options for further consideration at the
December 4 meeting.
:m
Moved by Mr. McCulloch, supported by Mrs. Taub to approve the purchase of the following
bid items as reviewed and recommended by staff and Purchasing:
Contract for cart path paving at Glen Oaks to the low bidder, Al's Asphalt, in the amount
of $57,577.00, plus a ten percent contingency of $5,758.00, for a total budgeted amount
of $63,335.00.
Contract for the lagoon sludge removal at Addison Oaks to the low bidder, K & D, in the
amount of $19,470, plus a ten percent contingency of $1,930, for a total budgeted amount
of $21,400. Commission also approved a budget adjustment transfer of $19,470 from the
Operating Budget Contingency to the park's grounds maintenance line item for this
expense.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
4-3
(Commission Meeting, November 6, 2002)
Motion carried on a voice vote.
RED OAKS GOLF COURSE CLUBHOUSE UTILITY EASEMENT:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to approve the expenditure of
$1,000 to Herb Jonas, owner of property adjacent to Red Oaks, for a ten -foot permanent
utility easement to extend the primary overhead service for the Red Oaks Clubhouse.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
WATER MAIN REPAIRS — WATERFORD OAKS PARK:
Moved by Mrs. Taub, supported by Mr. McCulloch to approve the expenditure of $26,208
to Service Plumbing and Heating for the emergency water main repairs at the Scott Lake
Road entrance of Waterford Oaks. Commission also approved a budget adjustment
transfer of $26,208 from the Operating Budget Contingency to the park's grounds
maintenance line item for this expense.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
INDIRECT COSTS:
Administrator — Administration Frank Trionfi reviewed the prior discussion on the county's indirect costs
being charged to the Parks. He noted that, due to budget constraints, the county is now charging the Parks
the full amount of $593,300 rather than the agreed -upon amount of $85,560 that was subsequently
budgeted.
Executive Officer Richard noted the all the Parks' budget centers have made immediate plans for a 3%
reduction in budgets.
Staff will be meeting with Management and Budget to review the breakdown of the Parks' allocation. Staff
will also investigate what flexibility the Parks will have to opt out of some of these services.
STAFF CHANGES:
Executive Officer Richard reported on the expected staff changes resulting from the retirement package
being offered by the county.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---In conjunction with the 2002 BMX summary, Executive Officer Richard reported that 4,255 hours of time
were volunteered this year. He also noted that Waterford Oaks will host a national race the Fourth of July
weekend in 2003.
4-4
(Commission Meeting, November 6, 2002)
The meeting was adjourned at 10:35 a.m.
The next Commission meeting will be 9:00 a.m, on Wednesday, December 4, 2002.
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
ITEM #5
ITEM #5
INSURANCE UPDATE
Oakland County Risk Manager Stan Fayne will attend the meeting to
update the Parks Commission with an explanation on the increasing insurance
rates.
5-1
ITEM #6
PARKS HORTICULTURAL SERVICES CONTRACT
In April 1999, the Commission approved a 3-year contract to Emily's Inc., Bloomfield
Hills, for horticultural services. This service contract applied to eight county parks for
the planting and maintenance of annual flowers.
During this 3-year period the scope of the contract was expanded to include a ninth park,
Lyon Oaks, the formal garden at Glen Oaks, additional park flower beds (not included in
the original contract) and fall mums.
In addition, Emily's, Inc. will provide exterior holiday decorating at Lyon Oaks banquet
facility for 2002.
Purchasing has advised staff that it is necessary for the Commission to approve the final
extension of the contract for the total 3-year amount of $175,000.
Since this contract expires March 31, 2003, staff will prepare specifications for
competitive bids to provide these horticultural services for the next 3-year period, 2003-
2005.
Monies for these expenses have been budgeted in the ground maintenance line items of
the budget centers for Addison, Groveland, Glen, Independence, Lyon, Red, Waterford
and Springfield Oaks.
6-1
ITEM #7
DNR/DETROIT EDISON TREE GRANT APPLICATION
LYON OAKS
Staff has prepared a grant application for submission to the Michigan
Department of Natural Resources in the amount of $8,000 for the purchase of
approximately 30 trees for Lyon Oaks. Monies are also included in the
application for tree installation and fertilization. Labor will be provided by staff and
inmates.
These trees will be used in a naturalized design buffer planting along the
park perimeter at Pontiac Trail and the east park boundary adjacent to the
Century Industrial Park.
This is a 50150 matching grant. Funds for he Parks Commission's portion
of the grant are available in the park's Grounds Maintenance line item of the
Operating Budget.
Staff requests Commission approval to submit this grant in accordance
with county grant application procedures.
7-1
ITEM #8
GROVELAND OAKS PINES RESTROOM
HOT WATER SYSTEM
Construction for the Groveland Oaks Pines Restroom renovation began several
weeks ago. The contract for this construction was awarded to Hittel Construction.
Included in this work was the removal and re -installation of the existing hot water boiler
and two storage tanks, plus the addition of a new hot water heater, which would
supplement the required hot water for the new laundry facility.
During the removal of the existing boiler and storage tanks, it was determined
that they had deteriorated to a point where replacement was required. Therefore, the
total system was re -engineered to allow for a new boiler and two larger storage tanks,
which allow for the continual re -circulation of hot water and eliminate the need for the
additional water heater. It was determined that our crews would be able to install this
equipment, thereby saving on labor and mark up cost. We will also be receiving a credit
for the installation of the old boiler and the deletion of the hot water heater.
Bid summary for the boiler and two 120-gallon storage tanks is as follows:
*UsFlow/Bertsch Division
*Giant Plumbing
Hodges Supply 1 Lochinvar Heater $10,814
Pontiac 2 ASME Storage Tanks
* Submitted bids for Laars and AO Smith heaters and tanks only. The pipe alley where
the heater and tanks are located has limited space. Staff reviewed the Laars and AO
Smith heaters and tanks specifications and, due to their sizes, they are
unacceptable.
Therefore, staff recommends that the order be awarded to Hodges Supply for
$10,814. We will also be receiving a credit from our contractor for the labor for re-
installation of the boiler and for the deleted water heater.
8-1
ITEM #9
BID ITEMS:
a. Lowboy Trailer — Technical Support
b. Riding Sprayer — Red Oaks Golf Course
C. Dump Trailer — Lyon Oaks
d. Pump Repair — Lyon Oaks
LOWBOY TRAILER
TECHNICAL SUPPORT
Bids were requested for the purchase of a replacement lowboy trailer for
Technical Support. The following bids were received:
Oxford Truck & Trailer
Oxford, MI
Forbes Trailer
Waterford, MI
Munn Tractor Sales
Auburn Hills, MI
AIS Construction
New Hudson, MI
Econoline Trailer
Towmaster
Trail King
Did not meet specs.
$10,525
$11,312
$11,995
Upon review of the specification sheets of all the bids, staff is requesting
approval to purchase the Towmaster trailer from Munn Tractor Sales for the
bid of $11,312.
We reviewed the Oxford Truck & Trailer Econoline trailer and found they
did not meet our specifications.
We also reviewed the Forbes Trailer bid. The proposed trailer would be
custom made to the specifications we provided. Staff felt uneasy about
purchasing something without seeing the product. The company custom building
this heavy-duty trailer usually builds trailers to haul lawn equipment. Since the
replacement trailer will be hauling the larger, heavier equipment, staff felt not
knowing exactly what was being built by Forbes was an unacceptable risk.
Therefore, staff is requesting approval to purchase the Towmaster trailer from
Munn Tractor.
There was $13,000 budgeted for this purchase in the 2003 Operating
Equipment Budget.
9a-1
RIDING SPRAYER
RED OAKS GOLF COURSE
Staff has received from Purchasing the following bids for a self-contained,
160-gallon riding sprayer for the Red Oaks Golf Course:
W. F. Miller
Novi
Valley Turf
Brighton
Spartan Distributors (Toro alternate)
Auburn Hills
$15, 824.00
$16,989.00
$18,756.00
This sprayer will be used for the application of various pesticides on the
golf course and occasionally at the waterpark.
The sprayer will be a replacement for the old sprayer that was transferred
to Glen Oaks two years ago.
Staff recommends awarding the bid to the low bidder, W. F. Miller, in the
amount of $15,824.00.
There is $16,000.00 budgeted for this sprayer in the Operating Equipment
Budget.
9b-1
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PUMP REPAIR
LYON OAKS
In the first week of October this fall, we experienced failure in the electric
control system for the irrigation pumps at Lyon Oaks.
With three weeks left in an already dry season, we could not afford to shut
the system down that early or try to bid out repairs.
At that point of needing water, we called Hydro Dynamics to make the
emergency repairs. Hydro Dynamics is on a blanket contract for pump repairs
and does all of our golf course pump repairs.
The system failed on Friday, and Hydro Dynamics had us back in
operation by Tuesday afternoon. Hydro Dynamics also corrected some of the
conditions that might have caused the problem.
Staff is now requesting approval to pay this emergency repair bill of
$14,946.00.
Funds for this repair will come from the park's Building Maintenance line
item of the Operating Budget.
9d-1
ITEM #10
POINT -OF -SALE MAINTENANCE CONTRACT
The Lyon Oaks, Glen Oaks, Springfield Oaks and White Lake Oaks golf
courses and the Red Oaks and Waterford Oaks waterparks all have automated
point -of -sale cash management systems. Each of these facilities currently have
a software and hardware maintenance blanket contract with GolfeNetwork Corp.
In addition the two waterparks have a system set-up and the take -down provision
in the contract.
Staff is asking for commission approval to continue this contract with
GolfeNetwork Corp. for an additional three years, from 11/01/2002 through
10/31/2005. The contract amount is $20,480 per year. This cost has not
increased from the previous contracted amount.
10-1
ITEM #11
RED OAKS GOLF COURSE UPDATE
As directed by the Parks Commission at the November meeting, staff has
reviewed options for the financing of the capital developments at Red Oaks,
including meeting with members of the Drain Commission.
After this further review and discussion, staff is still recommending that,
considering the reserve currently in the Capital Improvement Projects Budget, we
pay off the $3 million + costs for the renovation of the golf course and
construction of the clubhouse.
Attached is a copy of the projected costs, along with a listing of capital
projects being placed "on hold" for cash outlay to make this payment possible.
The Commission had also requested information on how this payment
would leave us placed financially for a reserve. Therefore, a copy of the 2003
CIP Budget and 4-Year Forecast is also attached for your review. As you will
see, Management and Budget has returned some funds that were transferred
from our department under Administration, which currently gives us a balance of
$5,161,863.
Staff will be available to answer any questions you may have.
RED OAKS GOLF COURSE
CAPITAL IMPROVEMENT PROJECTS
PROJECT/CONTRACTOR
Red Oaks Clubhouse Site Work
Contractor and Amount Available in November
Red Oaks Clubhouse Construction
Heritage Construction + Contingency
Red Oaks Golf Course Construction
Turf Drain International
Contractor? (Tunnel reconstruction, additional
landscaping and restroom)
Drain costs for shaping the golf course
FY2003 POSSIBLE CASH OUTLAY
$443,210
$494,000
$130, 000
$440,000
$2,691,093
POSSIBLE PROJECTS TO PLACE ON "HOLD"
Future Acquisition and Improvements $1,237,124
Addison Oaks Land Acquisition $1,720,000
Glen Oaks Pond Retaining Wall $ 60,000
Independence Oaks Twin Chimneys Renovation $ 25,000
Springfield Oaks Retaining Wall $ 20,000
$3,062,124
11-2
2003 Capital ImprovemeD.*.Budget and 4 - Year Forecast
.1llars)
as
of 05/31/02
2002
Paid/Awarded
Adjusted to
2002 Project
Proposed
Proposed
Four Year
Forecast
Project Cost
Through
Project
Balance
New 2003
2003 Capital
Estimate
5/31/02
Cost
05/31/02
Proiects
Budeet
2004
2005
2006 2007
Lyon Oaks Building Authority Bond Project $5,850,030.00
111,112,111.11,
'315,136.28
$212,607.17
$0.00
$212,607.17
$0
$0
$0 $0
Fund 407 Subtotal (Dept. 14) $5,850,030.00
($5,952,559.11)
$315,136.28
$212,607.17
$0,00
$212,607.17
$0
$0
$0 $0
Administration $1,237,124.25
Addison Oaks
$0.00
$0.00
1,237,124.25
$5,161,863.00 %
6,398,987.25
$300,000
$300,000
$300,000 $300,000
2,051,787.18
Glen Oaks 40,000.00
(3,174,299.51)
0.00
1,340,771.84
40,000.00
218,259.51
80,000.00
4,550,000.34
100,000.00
4,768,259.85
85,000
180,000
410,000 6,400,000
Groveland Oaks 350,000.00
Independence
(66,480.24)
(11,332.87)
272,186.89
110,329.62
180,000.00
382,516.51
80,000
150,000
0
75,000
70,000 155,000
0 5,750,000
Oaks 4,432,000.00
Lyon Oaks 8,392,214.97
(47,662.15)
(7,719,121.16)
(2,148,000.00)
89,908.29
2,236,337.85
753,002.10
(1,859,000.00)
(13,754.40)
377,337.85
739,247.70
10,000
195,000
390,000 4,070,000
Orion Oaks 166,000.00
Red
(24,302,28)
0.00
141,697.72
24,302.28
166,000.00
20,000
0
2,500,000
150,000
1,025,000 1,000,000
0 3,000,000
Oaks 5,540,000.00
Rose Oaks
(3,533,332.73)
1,041,582.73
3,048,250.00
121,500,00
3,169,750.00
0
0
0 0
41,714.79
Springfield Oaks 820,000.00
0.00
(693.50)
(36,714.79)
0.00
5,000,00
819,306.50
0.00
165,000,00
5,000.00
984,306.50
25,000
35,000
40,000
20,000 2,000,000
Waterford Oaks 212,000.00
White Lake Oaks 235,000.00
(30,856.19)
(151,143.81)
30,000.00
759,000.00
789,000.00
205,000
0
335,000
70,000 115,000
4,070,000 100,000
Contingency 1,356,856.24
0.00
0,00
(100,000.00)
(380 207.67)
135,000.00
976 648 57
25,000.00
530.60760
160,000.00
1 507 256 17
2,415,000
150,000
0 0
Fund 408 Subtotal(Dept.53) $24,864,697.43
($14,596,747.76)
($315,136.28)
$9,952,813.39
$9,674,848,44
$19,627,661.83�
$3,325,000
$3,925,000
$6,355,000 $22,890,000
Capital Improvement Budget Grand Total $3 .714,722.43
($20,549,30¢.R71
, t,(�Q
10 16S 420 4
$9,674 $L4q
$19140.269.00
S122MO
5LIOM0 $22,$90 OOQ
Where the Funds Come From For Proposed 2003 Capital Budget:
Unreserved Operating Fund Balance, 9/30/01
r
$5,985,341
~ 2002 Revised Operating Revenue
l p g
$18,902,967
W 2002 Revised Operating Expense
(16,486,000)
2,416,967
2002 Revised Operating Depreciation
1,857,432
2003 Proposed Operating Revenue
21,029,027
2003 Proposed Operating Expense
(17,579,100)
3,449,927
2003 Revised Operating Depreciation
1,711,936
Grants
Land Acquisition -Addison Oaks
2,580,000
Youth Camp -Independence Oaks
163,200
Relocate Ellis Barn & Davis house, A.C. - Springfield Oaks
600,000
Wave Pool Renovation -Waterford Oaks
250,000
3,593,200
Donations:
Site Improvements, A.C. - Springfield Oaks
20,000
Relocate Ellis Barn & Davis House, A.C.-Springfield Oaks
100,000
120,000
Bonds, Lyon Oaks:
2002 Debt Retirement - Principal & Interest & Processing Fee
(562,775)
2003 Debt Retirement - Principal & Interest & Processing Fee
(572,100)
(1,134,875)
Loan:
Clubhouse & Golf Course - Red Oaks
3,000,000
2003 Loan Payment
(300,000)
2,700,000
2002 Operating Equipment (Net Replacement Fund)
(328,076)
2003 Operating Equipment (Net Replacement Fund)
(518,000)
Operating Equipment Replacement, as of 5/31/01
(1,150,000)
2000-2001 Actual Operating Equipment & Golf Carfs - Lyon Oaks
678,159
2002 Revised Operating Equipment & Golf Cart - Lyon Oaks
191,758
2003 Proposed Operating Equipment - Red Oaks
266,500
(13,583)
Proposed 2003 Capital Development Budget
$19,840,269
2 Year Loan for $2,000,000 @ 4.75%
1st year cost: $2,000,000 @ 4.75% _ $95,000
2nd year cost: $1,000,000 @ 4.75% _ $47,500
Cost of Loan $142,500
2 year investment on $2,000,000 @ 1.5%
1st Year $2,000,000 @ 1.5% _
2nd Year $1,000,000 @ 1.5% _
Investment Total
Current Funds Available
Future Acquisition and Improvements
Addison Oaks Land Acquisition
Glen Oaks Pond Retaining Wall
Independence Oaks Twin Chimney Renovation
Springfield Oaks Retaining Wall
Total
$30,000
$15,000
$45,000
$1,237,124
1,720,000
60,000
25,000
20.000
$3,062,124
11-4
2 Year Loan for $2,000,000 @ 4.75%
1st year cost: $2,000,000 @ 4.75% _ $95,000
2nd year cost: $1,000,000 @ 4.75% _ $47,500
Cost of Loan $142,500
2 year investment on $2,000,000 @ 1.5%
1st Year $2,000,000 @ 1.5% _ $30,000
2nd Year $1,000,000 @ 1.5%= $15,000
Investment Total $45,000
Current Funds Available
Future Acquisition and Improvements * $1,237,124
Addison Oaks Land Acquisition 1,720,000
Glen Oaks Pond Retaining Wall 60,000
Independence Oaks Twin Chimney Renovation 25,000
Springfield Oaks Retaining Wall 20,000
Total $3,062,124
* There is currently $6,398,987.25 in this line item. Spending
$1,237,124 out of this line item will leave $5,161,863.25.
11-4
RED OAKS GOLF COURSE
CLUBHOUSE SITE CONSTRUCTION CONTRACT UPDATE
Three sealed bids were received on October 2, 2002 for the parking lot,
lighting, cart staging area and paths, decorative concrete terrace, sidewalks,
bollards, berming and landscaping for the Red Oaks Golf Course Clubhouse.
On September 25, 2002, Parks Commission approved awarding the contract
to the low bidder, contingent upon the bid not exceeding the project's budgeted
amount.
The bid met the Commission's criterion; therefore staff has awarded a site
construction contract to Heritage Contracting, L.L.C. in the amount of $443,210.56,
plus a 5% contingency of $22,160.50, for a total approved amount of $465,371.06.
The approved 2003 Capital Improvement Project (CIP) budget for the
clubhouse building and. site construction is $1,000,000. The total approved amount
for the clubhouse building contract was $495,047.00, with a balance of $504,953.00.
Oakland County Parks and Recreation Commission
2002 Group Sales Summary (November 26, 2002)
Submitted by: Kim Soncrainte
2001 Groups
2002 Groups
Waterford Oaks Waterpark
344
370
Red Oaks Waterpark
189
193
Birthday Parties
58
59
FRIDGE
132
141
Addison Oaks Shelters
64
82
Independence Oaks Shelters
558
455
Groveland Oaks Shelters
40
40
Waterford Oaks Shelters
75
114
2002 Program Recap -
Memorial Bench Program
The number of completed benches for the Memorial Bench Program for 2002 was 7. Total benches to date
are 42.
Consignment Tickets
Consignment tickets were sold at several locations through MRPA/Leisure Pursuits. They were also sold at
Waterford Parks and Recreation. The ticket was sold for $1.00 off the regular rate.
LPI/MRPA Revenue
Waterford P&R
To 1 k Revenue
2001 2002
$19,033.25 $26,735.50
$ 3,486.00 $7,160.25
$22,519.25 $33,895.75
It is recommended that we continue this program for 2003. The goal is to continue expanding the program
in corporations. We receive free advertising for this in the local parks and recreation brochures along with
the other MRPA ticket sales agencies.
Advance Tickets
Advance tickets are sold at $1 off to weekend groups that rent a shelter at WOWP and ROWP or Waterford
Oaks day use park. The waterparks also began selling Advance tickets to patrons daily at the regular the
regular rates. The numbers for all advance tickets were combined and not separated by price categories.
The advance tickets are handled by the individual waterparks.
2001 2002
Total Advance tickets sold at Waterford Oaks: 1,686* 2,190
*Number is approximate. Accurate numbers are not available.
2001 2002
Total Advance Tickets sold at Red Oaks: 632 361
12-2
Annual Vehicle Permit Program
The sales at Bass Pro Shop* were up 200 from 2001. The hours of the store are very convenient for people.
Gander Mountain and Oakland County animal control were added sales locations. Royal Oak Beaumont
Hospital is also selling permits to their employees at a discounted rate. The addition of at least two more
sales sites for the general public and two more corporations is expected in 2003.
The total number of Annuals sold at the off site facilities:
2001
2002
Birmingham Parks & Recreation
5
10
City of Clawson
12
7
Hazel Park Recreation Department
3
0
Lyon Township Treasurer's Office
0
0
Orion Township Treasurer's Office
768
706
Rose Township
- 13
10
Springfield Township Parks & Recreation
6
8
Wixom Community Services
0
3
*Bass Pro Shop
298
500
Gander Mountain
5
10
Oakland County Animal Control
0
5
Beaumont Hospital
50
Total Sold:
1,110
7,309
Employee Perks Program
The Oakland County Parks Employee Perks Program was introduced
this year for business and
organizations.
Discounted annual vehicle permits and waterpark tickets are provided on a consignment basis and will be
sold at a discount to their employees and members.
Employees pay $20 for annual vehicle permit, a $5 discount.
Companies with an employee base _of 150 or more are being targeted.
Planning and Economic Development is also providing information to the companies they meet with.
Sixty-five businesses and organizations contacted in 2002. The contacts were obtained from Crain's List of
Lists, Automation Alley as well as current and previous groups that held an event in our parks.
The companies and organizations were contacted mostly via e-mail. However, phone calls and letters were
sent if the company did not have a web -site or e-mail address.
Other Activities
Two successful expos were the Ford Wixom Family Days and the Daimler Chrysler "Good Neighbor"
Community Expo. Over 1,000 employees passed through each time. The employee response was positive.
New to our group list is Motor City Casino. They brought 2,000 + employees to Addison Oaks in August.
Plans for 2003
A Commemorative tree and brick program will be implemented..
Increasing awareness of our Employee Perks Program is a priority. Contacting organizations that
have employees working 24/7 like hospitals for example.
12-3