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Home My WebLink AboutAgendas/Packets - 2002.01.09 - 40074Pecky D. Lewis, Jr. Chairman Richard Skarritt Vice Chairman Richard D. Kuhn, Secretary Fred Korzon Thomas A. Law John P MCC UIIOCII Ruel E. McPherson Shelley G. Taub I. "vid VanderVeen d V. Vogt Ralph Richard Executive Officer 2800 Watkins Lake Road . Wateiford, Michigan 48328-1917 248-858-0906 • Fax248-858-1683 • TTY248-858-1684 • 1-888-OCPARKS AIEA TY An WA , • January 4, 2002 Oakland County Parks And Recreation Commission Oakland County, Michigan Commissioners: www.co,oaldand.rni.us A meeting has been called of the Parks and Recreation Commission as follows: PLACE .......................... Parks and Recreation Office 2800 Watkins Lake Rd Waterford, MI 48328 TIME ............................Wednesday, January 9, 2002 9:00 a.m. PURPOSE ........................ Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Next Meetings: Wednesday, February 6, 2002 Wednesday, March 13, 2002 Sincerely, Ralph Richard Executive Officer Parks and Recreation 0DA$Dat \My documents\Cpt�MISSMageu tndoc, ur mission is to prove e recreational, leisure an c� learning experiences that enhance quality of life, Oakland County Parks,-' 'ecreation Commission 2800 Watt. ., Lake Rd Waterford, MI 48328 **AGENDA** January 9, 2002 Action Required Presenter/Phone # 1. Call Meeting to Order 9:00 a.m. 2. Roll Call 3. Public Comments 4. Commission Meeting Minutes for December 5, 2001 Approval K. Kohn / 858-4606 4a. Public Hearing Minutes for December 5, 2001 Approval " 5. Activity Report for November, 2001 Approval 6. Election of Officers. 7. Oakland County Sportsfishing Association Donation Presentation. D. Stencil / 858-4944 8. Oakland County Parks and Recreation Commission 2002 Master Calendar 9. Grant Applications Approval if 10. Orion Oaks Master Plan Approval J. Figa / 858-4620 11. Parks and Recreation Overall Recreation Master Plan Information " 12. Parkland Priority Model Update Information " 13. "Disabilities Today" Television Program Sponsorship Approval S. Wells / 858-4634 14. Contract Amendment Approval F. Trionfi / 858-4607 15. SOCRRA — Proposed Resolution Amendment Approval R. Richard / 858-0909 16. Children's Water Feature Theming — Red Oaks Approval J. Figa / 858-4620 17. 4-Wheel Drive Pick-up — Lyon Oaks Approval M. Thibodeau / 858-4630 18. Executive Officer's Report R. Richard / 858-0909 19. Old Business 20. New Business 21. �....u,.... Adj ourn .. . . . ,,.,. I. . OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING December 5, 2001 Chairman Pecky Lewis called the meeting to order at 9:38 a.m. in the banquet room of the Waterford Oaks Activity Center. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, Thomas Law, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: John McCulloch ALSO PRESENT: Parks and Recreation Oakland County Corporation Counsel Oakland County Purchasing Oakland County Drain Commission Oakland Co. Sheriffs Dept. -Parks Division McKenna & Associates Ludwig & Associates Ferndale Recreation Advisory Committee Private Citizens PUBLIC COMMENTS: Ralph Richard, Executive Officer Daniel Stencil, Administrator — Park Operations Frank Trionfi, Administrator - Administration Jon J. Kipke, Assistant Administrator Mike Thibodeau, Chief of Golf Joseph Figa, Chief of Design and Development Janet Pung, Public Communications Officer Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Zayn Gregory, Architectural Engineer I Sandy Dorey, Recreation Supervisor Phil Castonia, Intern Keith Lerminiaux, Deputy Corporation Counsel John Ross, Assistant Corporation Counsel Mike Kreza, Buyer Joseph Colaianne, Attorney Michael Searing, Sergeant Terry Croad, Director of Design Jim Ludwig, President Carol Beeman, Member Margaret Thompson Mary Bailey Deb Frohlich Susan Fredl Carol Beeman requested Commission consideration for more direct activity development in the south end of the county, plus making some discretionary funds available to those communities. APPROVAL OF MINUTES: Moved by Mr. Kuhn, supported by Mrs. Taub to approve the minutes of the meeting of November 7, 2001, as written. AYES: Korzon, Kuhn, Law, Lewis, McPherson, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) 4-1 (Commission Meeting, December 5, 2001) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Korzon, supported by Mr. VanderVeen to approve the payment of the Payment Summary, which includes the Interdepartmental Payment Register for October, 2001 (FM 1, FY 2002); the Journal Voucher Register for July, August and September, FY 2001; the Oak Management Credit Register for July, August and September, FY 2001; the Operating Transfers for July, August and September, FY 2001; and the Payment Register, including the Voucher Report Period for October, 2001 (FM 1, FY 2002), and the C.I.P. Voucher Report Period for October, 2001 (FM 1, FY 2002). AYES: Korzon, Kuhn, Law, Lewis, McPherson, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. ACTIVITIES REPORT: The Activities Report for the month of October, 2001 was accepted as filed. AWARD PRESENTATIONS: Chief of Recreation Sue Wells re -presented Sandy Dorey with the Unsung Hero Award presented by the Oakland/Macomb Center for Independent Living for her work with the disabled. Executive Officer Richard announced that the Waterford Oaks BMX Parent Volunteer group has donated a check to People For Parks in the amount of $8,000.00. These funds are from the proceeds from the group's concession sales during the 2001 season and will be used during the next Parks millage campaign. CHILDREN'S WATER PLAY STRUCTURE — RED OAKS WATERPARK: Moved by Mr. VanderVeen, supported by Mr. Vogt to award the contract for the main children's water play feature at the Red Oaks Waterpark to the low bidder, SCS Interactive Inc. in the amount of $281,130, plus $3,000 for travel expense allowances for on -site construction supervision, for a total amount of $284,130. AYES: Korzon, Kuhn, Law, Lewis, McPherson, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. The theming alternative was reviewed and discussed; staff will continue investigation for a theme and bring back a recommendation to the Commission. 110M Moved by Mr. Skarritt, supported by Mrs. Taub to approve the following bid items as reviewed and recommended by staff and Purchasing: 4-2 (Commission Meeting, December 5, 2001) Fairway aerator for Lyon Oaks Golf Course from the low bidder, Weingartz, in the amount of $18,580. 1,920 lbs. of Daconil Ultrex fungicide for the golf courses from Turfgrass Inc. in the amount of $8.50 lb. for a total purchase price of $16,320. Ventrac tractor/mower for Independence Oaks from Billings Feed Store in the amount of $21,940. AYES: Korzon, Kuhn, Law, Lewis, McPherson, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. ORION OAKS MASTER PLAN: Discussion followed on Commission concerns on the proposed revised master plan including the proposed roadway, walking entrances, handicapped accessibility, percentage of total park area proposed for development, budget, and the misconception that this plan is being developed to make money for the Commission. A final plan will be distributed to the Commissioners and will be placed on the January 9, 2002 agenda for adoption. LYON OAKS BUILDING CHANGES: Moved by Mr. Skarritt, supported by Mr. Kuhn to approve the expenditure of $6,622.50 for the architectural changes requested by the Parks Commission for the Lyon Oaks Clubhouse, plus $2,580.00 for additional test digs for the golf course restrooms, for a total approved amount of $9,202.50. AYES: Korzon, Kuhn, Law, Lewis, McPherson, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. RED OAKS GOLF COURSE UPDATE: Oakland County Drain Commission attorney Joe Colaianne requested Commission consideration of an amendment to their May 3, 2000 resolution in order to provide a compromise on the issue of funding any future restoration costs for the Red Oaks Golf Course and enable the completion of the purchase of the SOCRRA property to the George W. Kuhn Drainage District. Once the acquisition is complete, the lease agreement between the Oakland County Drain Commission and the Oakland County Parks Commission for that property can be negotiated. Moved by Mr. Law, supported by Mr. Skarritt to adopt the following resolution, which amends the Parks Commission's May 3, 2000 resolution for the Red Oaks Golf Course, contingent upon approval by Oakland County Corporation Counsel: WHEREAS, on May 3, 2000 the Oakland County Parks and Recreation 4-3 (Commission Meeting, December 5, 2001) Commission adopted a resolution where it committed funding to restore the Red Oaks Golf Course and pay for the restoration over the next 20 years in conjunction with bonding of the George W. Kuhn Drain Project, subject to the following conditions: (1) the Oakland County Parks and Recreation millage was secured throughout the 20-year period, (2) the George W. Kuhn Drainage District's acquisition of the 18+/- acres from SOCCRA and (3) any restoration required as a result of future drain improvements will not require Parks and Recreation Commission funding; and WHEREAS, the George W. Kuhn Drainage District and the Southeastern Oakland County Resource Recovery Authority are currently negotiating the acquisition of the property by the drainage district; and WHEREAS, SOCRRA adopted a resolution that the property acquisition by the Drainage District is subject to the condition that current and any restoration and alteration of the Red Oaks Golf Course be the financial responsibility of the Oakland County Parks and Recreation Commission regardless of the need to restore or alter; and, WHEREAS, as a result of the positions of the parties there is an impasse. NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission will commit funding to restore the Red Oaks Golf Course and pay for the restoration costs over the next 20 years in conjunction with the bonding of the George W. Kuhn Drain Project or by some other loan, with the following conditions: (1) during the period of time the Oakland County Parks and Recreation Commission is paying off either the project or other loan related to the current restoration costs of the Red Oaks Golf Course, the GWK DD will remain responsible for any golf course restoration costs resulting from future drain improvements; (2) for ten (10) years thereafter, the GWK DD and the Parks and Recreation Commission agree to equally share the costs of any future golf course restoration as result of any drain improvements; and (3) thereafter, Parks and Recreation Commission will bear the responsibility of any golf course restoration costs as a result of future drain improvements. FURTHER BE IT RESOLVED, that the Commission authorizes its staff to negotiate with the GWK DD an agreement and funding necessary to restore the golf course. FURTHER BE IT RESOLVED that the May 3, 2000 resolution is amended to incorporate the foregoing. AYES: Korzon, Kuhn, Law, Lewis, McPherson, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. DEPARTMENT LEGAL SUPPORT: Executive Officer Ralph Richard reported on correspondence received from Oakland County Corporation Counsel Judy Cunningham on their department's research on a comprehensive opinion on the issues of conflicts and the implications for the county, which includes the Parks Commission. 4-4 (Commission Meeting, December 5, 2001) Further information will be brought to the Commission as it becomes available. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---The Red Oaks Waterpark Features Expansion Project is underway. Also, a rendering of the proposed design of the Red Oaks Clubhouse was presented; Mr. Richard noted that the design for the clubhouse was being paid through the George W. Kuhn Drainage District expansion project. EXECUTIVE SESSION: Moved by Mrs. Taub, supported by Mr. Kuhn to adjourn the meeting to an Executive Session for the purpose of discussing a proposed property acquisition. AYES: Korzon, Kuhn, Law, Lewis, McPherson, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. The meeting was adjourned to an Executive Session at 10:53 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, January 9, 2002. Richard Kuhn, Jr., Secretary Karen S. Kohn CPS, Recording Secretary 4-5 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING PUBLIC HEARING December 5. 2001 Chairman Pecky Lewis called the public hearing to order at 9:08 a.m. in the banquet room of the Waterford Oaks Activity Center. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, Thomas Law, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: John McCulloch ALSO PRESENT: Parks and Recreation Oakland County Corporation Counsel Oakland County Purchasing Oakland County Drain Commission Oakland Co. Sheriffs Dept. -Parks Division McKenna & Associates Ludwig & Associates Ferndale Recreation Advisory Committee Private Citizens Ralph Richard, Executive Officer Daniel Stencil, Administrator — Park Operations Frank Trionfi, Administrator - Administration Jon J. Kipke, Assistant Administrator Mike Thibodeau, Chief of Golf Joseph Figa, Chief of Design and Development Janet Pung, Public Communications Officer Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Zayn Gregory, Architectural Engineer I Sandy Dorey, Recreation Supervisor Phil Gastonia, Intern Keith Lerminiaux, Deputy Corporation Counsel John Ross, Assistant Corporation Counsel Mike Kreza, Buyer Joseph Colaianne, Attorney Michael Searing, Sergeant Terry Croad, Director of Design Jim Ludwig, President Carol Beeman, Member Margaret Thompson Mary Bailey Deb Frohlich Susan Fredl The purpose of the public hearing was to receive comments on the Orion Oaks Master Plan revisions. Public Communications Officer Janet Pung provided a brief history and background of the park, plus the county -wide survey conducted to assist with future planning for the entire park system. Chief of Design and Development Joseph Figa reviewed the planning process used in the development of the revised master plan for the park. Terry Croad from McKenna & Associates and Jim Ludwig from Ludwig & Associates reviewed the aspects of the proposed revisions, including the reintroduction of native wildlife, consolidation of current entrances to one access point, shorter access road that will then lead to the bark park, comfort station, two picnic shelters, minor activity area on the north area of the meadow, and trail system. Phase II will include a 4 - 1 a (Commission Meeting, December 5, 2001) meandering road along the edge of the meadow with access to the west side of the lake, boat access, dock fishing pier, and gazebo; Joslyn Road fishing access will then be abandoned. Other elements of the plan include encouraging a wildlife habitat corridor buffer and screening on the west and south, setting aside the 38 acres on the west side of Baldwin as a preserve, and a proposed day use outdoor education center area in the northwest corner near the Moose Preserve Nature Center. Public Comments: Margaret Thompson spoke opposing the development of the interior of the park and expressed concerns about the noise. Deb Frolich requested the Commission listen to the majority opinion requesting no development or road of any type in the interior of the park. Susan Fredl expressed her appreciation for the Commission's efforts in trying to keep the park development limited and her concerns about a road through the park. The Parks Commission received numerous letters, faxes, and e-mails, which will be placed on record with these minutes. The public hearing was adjourned at 9:38 a.m. Richard Kuhn, Jr., Secretary Karen S. Kohn CPS, Re ording Secretary 4-2a November, 2001 Q-J)AKLAND DAY USE PARKS *Not included in totals PARTICIPANTS (MO= PARTICIPANTS (YTD) 2000 2001 2000 2001 ADDISON OAKS PARK Campers Day Use Day Campers 0 0 4281 9559 0 0 1761 721 0 0 0 0 *ADDISON OAKS CONFERENCE CENTER 3583 3051 75631 6089 GROVELAND OAKS PARK Campers Day Use Day Campers 0 0 0 0 0 0 0 0 0 0 0 0 INDEPENDENCE OAKS PARK Day Use Overnight Group Campers 11104 13908 27240 32703 0 41 74 41 LYON OAKS PARK 24 0 24 0 ORION OAKS PARK 1926 2215 4459 5128 ROSE OAKS PARK 0 0 0 0 WATERFORD OAKS WATERPARK 0 0 0 0 RED OAKS WATERPARK 0 0 0 0 RED OAKS GOLF DOME & SV 2518 0 469410 TOTALS 15572 16164 425331 48152 GOLF COURSES PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2000 2001 2000 2001 GLEN OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 1004 1779 3931 3673 458 882 1726 1813 4467 4975 8454 9561 LYON OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 0 0 0 0 0 0 0 0 0 0 0 RED OAKS Rounds Played 526 0 3101 0 SPRINGFIELD OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Activities Center 143 674 1013 1380 471 1248 3382 2334 2680 3071 6139 6910 12/20/2001 5-1 of 2 WHITE LAKE OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 652 1680 1657 3465 363 1381 781 2204 365 382 1087 1556 TOTALS 3617 7644 15591 14869 RECREATIO(,%ALANDSPECIAL PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2000 2001 2000 2001 MOBILE RECREATION Bouncer Bus Climbing Wall Dunk Tank Inline Skate Mobile Orbotron Puppet Show Mobile Skate Mobile Sport Mobile Teen Mobile Traveling Music Show Miscellaneous 0 0 615 1230 1800 1260 4140 3600 0 0 100 0 0 0 233 0 480 0 964 167 0 0 300 450 0 0 340 340 0 1 0 41 0 0 0 0 0 0 458 0 0 0 0 687 0 0 0 0 450 1950 450 3900 WATERFORD OAKS Activity Center Tennis Complex BMX Fridge/Lookout Lodge 1045 727 2358 1855 120 36 300 340 0 0 0 0 300 0 885 610 ENVIRONMENTAL PROGRAM Nature Center Outreach *Nature Trail Usage 2750 3252 7179 7142 31 643 31 643 3614 4531 8494 9653 THERAPEUTIC/SENIOR EVENTS 296 325 1471 1389 TOTALS 7272 8194 19824 22394 COMBINED• PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2000 2001 2000 2001 GOLF COURSES 3617 7644 15591 14869 RECREATIONAL AND SPECIAL EVENTS 9952 11265 25963 29304 DAY USE PARKS 15572 16164 42533 48152 BANQUET FACILITIES 8415 8408 17104 17206 GRAND TOTALS • 37556 43481 101191 109531 Therapeutic/Senior Event Breakdown Sr. Volleyball - 120; CPR - 10; Sports Night - 30; Bowling - 15; Craft Outing - 15; Yoga - 10; C.I.L. - 25; Basketball - 40; TGIF - 60; 12/20/2001 5-2 of 2 ELECTION OF OFFICERS As per the Commission's By -Laws, the election of officers shall be held at the first meeting of the year. 6-1 ITEM #7 OAKLAND COUNTY SPORTSFISHING ASSOCIATION DONATION Ron Robbins, Chairman of Charitable Programs for the Oakland County Sportsfishing Association will present to the Commission a $1,000 donation for the increased handicap fishing opportunities in the park system. The Oakland County Sportsfishing Association has supported the Commission for over ten years providing volunteer labor and financial resources now totaling $11,250. 7-1 ITEM #8 OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2002 MASTER CALENDAR DAY DATE FUNCTION WEDNESDAY JANUARY 9 REGULAR COMMISSION MEETING WEDNESDAY FEBRUARY 6 REGULAR COMMISSION MEETING WEDNESDAY MARCH 13 REGULAR COMMISSION MEETING FRIDAY MARCH 22 EMPLOYEE RECOGNITION LUNCH WEDNESDAY APRIL 3 REGULAR COMMISSION MEETING TUESDAY APRIL 30 LYON OAKS GRAND OPENING WEDNESDAY MAY 15 COMMISSION MEETING TUES. THRU SAT. JUNE 4 - 8 SPECIAL PARKS - MONMOUTH CO PARKS, NJ WEDNESDAY JUNE 12 REGULAR COMMISSION MTG WEDNESDAY JULY 10 COMMISSION MEETING & BUDGET WORK SESSION FRI. THRU TUES. JULY 12 - 16 NACO CONFERENCE -NEW ORLEANS, LA (INFO ONLY) WEDNESDAY AUGUST 7 REGULAR COMMISSION - ADDISON OAKS WEDNESDAY SEPTEMBER 4 REGULAR COMMISSION MEETING - ADOPT BUDGET FRIDAY SEPTEMBER 13 WINT/SCAMP GOLF OUTING - SPRINGFIELD OAKS WEDNESDAY SEPTEMBER 18 COMMISSION MEETING - TENTATIVE WEDNESDAY OCTOBER 2 REGULAR COMMISSION MEETING WED. THRU SUN. OCT. 16 - 20 NRPA CONGRESS - TAMPA, FL WEDNESDAY NOVEMBER 6 REGULAR COMMISSION MEETING WEDNESDAY NOVEMBER 20 REGULAR COMMISSION MEETING - TENTATIVE WEDNESDAY DECEMBER 4 REGULAR COMMISSION MEETING January 3, 2002 D:\$Data\My Documents\CommissionWtASTER2002.CAL.doc 8-1 ITEM #9 GRANT APPLICATIONS In accordance with the Oakland County grant application policy, staff requests Commission approval to apply for the following grants. MDNR Inland Fisheries: This is a 50/50 matching grant for up to $60,000. Staff will be submitting a request for fishing access improvements at Rose Oaks and for the purchase of pontoon boats for educational opportunities and for handicap fishing programs at Independence Oaks. Application deadline is March 31, 2002. William and Myrtle Hess Charitable Trust: Staff will submit a request for a $10,000 grant to construct an educational shelter facility in conjunction with the organizational youth camping area at Independence Oaks. Application deadline is April 15, 2002. These grant applications will be developed in cooperation with the Oakland County Grant Writer Greg Givens and reviewed by Oakland County Corporation Counsel. The Commission has received monies from the MDNR Inland Fisheries Grant in 1999 and from the Hess Trust in 1997 - 2001. 9-1 ITEM #10 ORION OAKS MASTER PLAN Included in your packet for your review and approval is the Orion Oaks Master Plan and the narrative that will accompany the plan. This is the plan that was presented at the last commission meeting including the results of the public hearing and workshops, staff and commission input, and the research and input of the consultant. 10-1 ITEM #11 PARKS AND RECREATION OVERALL RECREATION MASTER PLAN Land Ethics has been working on the parks system's overall recreational master plan. This is the 5-year plan that is required by the Department of Natural Resources (DNR) in order to qualify for grant applications. Our consultants will make a presentation on the status of this plan and the next step in this process. ITEM #12 PARKLAND PRIORITY MODEL UPDATE Background: On October 10, 2001, Staff proposed a GIS-based computer model to assist planning for new parkland acquisition countywide. Nina Misuraca of Planning and Economic Development introduced the commission to the capabilities of Oakland County's Geographic Information System (GIS). The OCPR Vision Statement calls for development of methods for finding suitable parkland to "increase by 2,400 acres over 1997 levels (approximately 6,000 acres) the park land acres owned by 2007." Commission approved the preliminary development of the model. Status: The model was designed to rank land according to a range of criteria, including size, location, and natural features (see below). The scores for each criterion were added together, arriving at the final score for each tax parcel of land. In total, more than 50,000 parcels were ranked. Of these, the top 1000, or 2%, were analyzed for general conformity. Of these, the top 150 will be individually examined to check for final accuracy and sorted down to 100 parcels. Further Action: This final net set of 100 prime parcels could be used to initiate contact with landowners, visit by staff, assess incoming offers, etc. The total gross data set and the process used to arrive at it can be included in the five-year master plan to aid in grant applications. This would allow OCPR to incorporate the findings into the master plan without `tipping the hand' to outside interests. Formula: Criterion #1: Proximity to pristine features Score x 2 Criterion # 2: Proximity to recreation lands Score x 2 Criterion # 3: Size Score x 3 Criterion # 4: Contiguity Score x 3 Criterion # 5: Wetlands Score x 2 Criterion # 6: Lake/River Score x 2 Criterion # 7: Township Service Score x 2 Criterion # 8: Location Score x 1 Criterion # 9: Trail Proximity Score x 1 Sum = Final Score This is for information purposes for your review and recommendation to proceed. This is also information that will be included in the overall recreation master plan. 12-1 ITEM #13 "DISABILITIES TODAY" TELEVISION PROGRAM SPONSORSHIP Roger McCarville of "Disabilities Today" has submitted a $4,000 sponsorship proposal to the Commission for the extension of "Disabilities Today." This promotional consideration is for the Channel 56 series on social and recreational opportunities for the physically and mentally impaired in metropolitan Detroit. The series is shown over 100 times on PBS. Oakland County Parks has been a sponsor of this program since June of 2001. Staff has reviewed the proposal and recommends approval. This television series is an excellent opportunity to promote Oakland County's commitment to serve this segment of our service population. This sponsorship may also tie into program promotions included in the Beaumont U.S. Department of Education Grant. Funds for this expenditure are available from the 2002 Recreation Administration Operating Budget. 13-1 ITEM #14 CONTRACT AMENDMENT On July 11, 2001, the Oakland County Parks and Recreation Commission approved a contract for overall recreation master plan to Land Ethics/Johnson Hill in the amount of $24,000 for the base price. Staff is recommending an additional not to exceed (NTE) $25,000 be added to the Land Ethics contract to encompass a trails assessment for the county, for a total contracted amount of $49,000. It is anticipated that $15,000 of the $25,000 will be reimbursed. This will result in a $10,000 increase in the Commission's commitment, which was approved at the October 10, 2001 meeting. 14-1 ITEM #15 SOCRRA PROPOSED RESOLUTION AMENDMENT Since the December 13 letter to you from Executive Officer Ralph Richard regarding the abandonment of the Red Oaks golf course project, members of the George W. Kuhn Drainage District and SOCRRA communities have had another meeting with staff. As a result of that meeting, they are recommending a change to the Commission's December 5, 2001 resolution, which I feel the Commission can work with in the redevelopment of the Red Oaks Golf Course project. The following is the recommended change, which is made in the first "Resolved": (1) during the period of time the Oakland County Parks and Recreation Commission is paying off over a period of twenty (20) years or less either the Project or other loan related to the current restoration costs of the Red Oaks Golf Course, the GWK DD will be solely responsible for any golf course restoration costs resulting from future drain improvements that occur during that period; A copy of a letter from the Troy SOCRRA Representative to the SOCRRA members is attached for your information. If no action is taken by SOCRRA by January 31, the project will be abandoned at that time. 15-1 RESOLUTION TO: Drainage Board for the George W. Kuhn Drainage District (GWKDD) Southeastern Oakland County Resource Recovery Authority (SOCRRA) RE: Red Oaks Golf Course WHEREAS, on May 3, 2000 the Parks & Recreation Commission adopted a resolution where it committed funding to restore the Red Oaks Golf Course and pay for the restoration over the next 20 years in conjunction with bonding of the George W. Kuhn Drain Project, subject to the following conditions: (1) the Oakland County Parks & Recreation millage was secured throughout the 20-year period, (2) the George W. Kuhn Drainage District's acquisition of the 18+/- acres from SOCCRA and (3) any restoration required as a result of future drain improvements will not require Parks & Recreation Commission funding; and WHEREAS, the George W. Kuhn Drainage District and the Southeastern Oakland County Resource Recovery authority are currently negotiating the acquisition of the property by the drainage district; and WHEREAS, SOCRRA adopted a resolution that the property acquisition by the Drainage District is subject to the condition that current and any restoration and alteration of the Red Oaks Golf Course be the financial responsibility of the Oakland County Parks and Recreation Commission regardless of the need to restore or alter; and WHEREAS, as a result of the positions of the parties there is an impasse. NOW THEREFORE BE IT RESOLVED, the Oakland County Parks and Recreation Commission reaffirms its commitment and resolution to fund the restoration of the Red Oaks Golf Course necessitated by the improvements presently being constructed for the George W. Kuhn Drain and to pay for the restoration costs over the next 20 years in conjunction with the bonding of the George W. Kuhn Drain Project ("Project") or by some other loan on terms acceptable to the Oakland County Parks and Recreation Commission, subject to the following conditions: 15-2 (1) during the period of time the Oakland County Parks and Recreation Commission is paying off over a period of twenty (20) years or less either the Project or other loan related to the current restoration costs of the Red Oaks Golf Course, the GWK DD will be solely responsible for any golf course restoration costs resulting from future drain improvements that occur during that period; (2) for ten (10) years thereafter, the GWK DD and the Parks and Recreation Commission agree to share equally the costs of any future golf course restoration resulting from any drain improvements that occur during that period; and (3) thereafter, Parks and Recreation Commission will be solely responsible for golf course restoration costs, if any, that may result from future drain improvements; (4) Nothing in this resolution shall be construed to require the Parks and Recreation Commission to operate the Red Oaks Golf Course for any finite period of time. FURTHER BE IT RESOLVED, that the Commission authorizes its staff and the Department of Corporation Counsel to negotiate with the GWK DD an agreement to implement this resolution and to obtain funding necessary to restore the golf course; FURTHER BE IT RESOLVED that the May 3, 2000 resolution is amended to incorporate the foregoing. Moved by Supported by Date: 15-3 December 27, 2001 TO: SOCRRA FROM: Gary A. Shripka, SOCRRA Representative, City of Troy SUBJECT: Red Oaks Golf Course Recently a resolution was presented to the Board from the Oakland County Parks and Recreation Commission. The resolution spelled out the Commission's commitment to current and future restoration of the Red Oaks Golf Course. Because no action was taken by SOCRRA, the Oakland County Parks and Recreation Commission is recommending abandoning the redevelopment of the golf course (copy attached). Believing that letting the property go fallow is a detriment and not a benefit to SOCRRA or the community, John Szerlag and I met again with Ralph Richard, Executive Officer of Oakland County Parks and Recreation, and Joseph Colaianne, Drainage District Insurance Administrator, to hopefully propose a solution to the impasse. As a result, I am proposing the attached resolution approved by Ralph Richard and Joe Colainne be approved by the SOCRRA Board at their January 16, 2002 meeting. The modification to the original resolution occurs in (1) indicating that the time to payoff the original restoration debt could be less than twenty (20) years. As we all know, debts can be paid off earlier depending on revenue, interest rates, etc., and i believe the County would take advantage of any opportunity to pay off the debt early. The immediate benefits to approving this resolution is that SOCRRA will settle all current litigation with the Drain Commission and eliminate future legal fees. Additionally, SOCRRA will save maintenance fees on the property should the golf course move forward. Finally, no one has listed what problems may occur with the drain that would require future restoration. A copy of this memo and the proposed resolution will also be sent to the Oakland County Parks and Recreation Commission prior to their January 9, 2002 meeting. Our hope would be to have them delay any action on the Red Oaks Golf Course until after our meeting on January 16, 2002. Attachment cc: Ralph Richard, Oakland County Parks and Recreation Joseph Colaianne, Oakland County Drainage District John Szerlag, City of Troy GAMY DOCUMENTS\Shripka, Gary\2001\122701 - Memo—SOCRRA re Red Oaks Golf Course.doc I5-4 WHEREAS, on May 3, 2000, the Parks and Recreation Commission adopted a resolution where it committed funding to restore the Red Oaks Golf Course and pay for the restoration over the next twenty (20) years in conjunction with bonding of the George W. Kuhn Drainage Project, subject to the following conditions: (1) the Oakland County Parks and Recreation millage was secured throughout the twenty (20) year period, (2) the George W. Kuhn Draining District's acquisition of the 18+/- acres from SOCRRA and (3) and restoration required as a result of future drain improvements will not require Parks and Recreation Commission funding; and, WHEREAS, the George W. Kuhn Drainage District (GWKDD) and the Southeastern Oakland County Resource RecoveryAuthority (SOCRRA) are currently negotiating the acquisition of the property by the drainage district; and WHEREAS, SOCRRA adopted a resolution that the property acquisition by the Drainage District is subject to the condition that current and any restoration and alteration of the Red Oaks Golf Course be the financial responsibility of the Oakland County Parks and Recreation Commission regardless of the need to restore or alter; and WHEREAS, as result of the positions of the parties there is an impasse. NOW, THEREFORE BE IT RESOLVED, the Oakland County Parks and Recreation Commission reaffirms its commitment and resolution to fund the restoration of the Red Oaks Golf Course necessitated by the improvements presently being constructed for the George W. Kuhn Drain and to pay for the restoration costs over the next twenty (20) years in conjunction with the bonding of the George W. Kuhn Drain Project ("Project") or by some other loan on terms acceptable to the Oakland County Parks and Recreation Commission subject to the following conditions: (1) During the period of time the Oakland County Parks and Recreation Commission is paying off over a period of twenty (20) years or less either the Project or other loan related to the current restoration costs of the Red Oaks Golf Course, the GWKDD will be solely responsible for any golf course restoration costs resulting from future drain improvements that occur during that period; (2) For ten (10) years thereafter, the GWKDD and the Parks and Recreation Commission agree to share equally the costs of any future golf course restoration resulting from any drain improvements that occur during that period; and (3) Thereafter, Parks and Recreation Commission will be solely responsible for golf course restoration costs, if any, that may result from future drain improvements; (4) Nothing in the resolution shall be construed to require the Parks and Recreation Commission to operate the Red Oaks Golf Course for any finite period of time. 15-5 FURTHER BE IT RESOLVED, that the Commission authorizes its staff and the Department of Corporation Counsel to negotiate with the GWKDD an agreement to implement this resolution and to obtain funding necessary to restore the golf course. FURTHER BE IT RESOLVED, that the May 3, 2000 resolution is amended to incorporate the foregoing. 15-b DEC-19-2001 09:07 CITY MADISON HGTS P.02 % > 2800 Watkins Lake Read • Waterford, Michigan 48323-1917 248-858 rJ986 Fax 248-858-1663 • TiY 248-858-1684 • 1-888-0CPARh'.S vm",v.Co. caldand. Mi us DA December 13, 2001 To the Members of the Oakland County Parks and Recreation Commission 2800 Watkins 'Lake Road Waterford, MI 48328-1917 Ladies and Gentlemen: iE: Red teaks Golf Course I attended the December 12 SOCRRA meeting and the December 13 George W. Kuhn Drain Advisory Board meeting. At both meetings Drain staff was ecommending support of the Parks Commission's resolution regarding future golf course restoration at the George W. Kuhn Drain. Neither one of these boards took action in regard to that resolution, When sked for support of the Red Oaks Golf Course'prdject, the George W. Kuhn )rain Advisory Board did not take action. 1 discussed these matters with Chairman Pecky Lewis, and we are >_oornmending that the Parks and Recreation Commission abandon the golf purse redevelopment project known as Red Oaks in Madison Heights and use iat funding for other parks system projects. This recommendation will be put into resolution form for Parks ommission review and considered action at the January 9, 2002 meeting. If .you have any questions on this, please call me at 24.8.858.0909. Sincerely, Ralph Richard, Executive Officer OakJand County Parks and Recreation Commission kk �ataVJY 0a9unenta\RariR000 LTR 121A01,49c is to provide recreational, leisure and learning experiences that enhance aualit,, of life, TOTAL P.02 15-7 ITEM #16 CHILDREN'S WATER FEATURE THEMING RED OAKS WATER PARK RENOVATION Staff received information regarding the theming for the children's water play feature as discussed at the previous commission meeting. We have selected only the basic theming package, which will consist of custom colors and a design that will be applied to the dumping bucket. A presentation will be made at the meeting. The cost for this basic theming package is $15,000. This is within the $325,000 allowance for this feature included in the Aquatic Development Group contract. If approved, the total cost for this feature is $299,130. 16-1 /- l) _ 0,: CHILDREN'S WATER FEATURE THEMING RED OAKS WATERPARK RENOVATION Staff has selected and received an updated quotation from SCS Interactive, Inc. for the custom painting of the structure and dumping bucket. The color selection of the structure and bucket will accent existing colors of the waterpark. Staff recommends approval of the custom painting of the structure and bucket for the amount of $6,435.00, ITEM #17 4-WHEEL DRIVE PICK-UP REQUEST LYON OAKS Staff requests Commission approval to lease a 4-wheel drive, 3/ ton pick-up for Lyon Oaks Park. This vehicle will be leased from the Oakland County Vehicle Operations at an estimated rate of $460 per month. This pick-up will be used for maintenance operations, including snow removal for the golf course and day use park. Funds are available in the 2002 Lyon Oaks Operating Budget. 17-1 ITEM # 18 EXECUTIVE OFFICER'S REPORT ---On November 7, 2001, the Parks Commission authorized staff to proceed with the approval of the Clairview Road abandonment adjacent to Glen Oaks, plus the subsequent sale of the road right-of-way to Grand Sakwa. The abandonment and subsequent sale have been completed; a copy of the check is attached. These funds, as specified by the Commission, are to be used at Glen Oaks; staff is recommending an increase in the cart path program for this year. Further information will be provided as this project moves along. ---Parks staff recently had a meeting with Mr. Jacobs at the Drayton Plains Nature Center in response to the discussion at the December Parks Commission meeting. Staff is continuing to encourage the Nature Center to work with Waterford Township and Waterford Schools to keep this a local facility. ---Construction is continuing at Addison Oaks on the campground renovation project and roads. Staff hopes to hold a Commission meeting at Addison to show you the progress this summer. ---The Red Oaks Waterpark expansion is well underway. The firm is into winter construction and continues their work towards their July 2, 2002 target date. ---The Fridge is up and running. During the holidays the facility had approximately $20,000 in revenues and hosted approximately 3,300 visitors. ---The city of Farmington Hills is requesting an easement at Glen Oaks Golf Course in the area of green #5. This green is one that has been under consideration for being rebuilt; staff, therefore, will be working towards the total cost to rebuild this green in exchange for this easement. Talks are preliminary; staff will provide more information as we hear from the city. ---Attached for your information is a report on the volunteers and their hours for 2001. As you'll see, their generosity of time has saved the Parks more than $121,000 in staffing costs. ---Also attached is a procedure for the waterparks pertaining to security threats that take place at the facilities. These procedures have been worked out with the Oakland County Sheriffs Department and the FBI. ---Independence Oaks organizational youth camping area maintenance access easement: Staff in cooperation with Mike Hughson, Oakland County Real Estate Property Manager, have contacted New Hope Bible Church located at 8643 Sashabaw Road, regarding a maintenance access easement. The negotiated value of this easement is projected between $20,000 and $25,000. Staff plans to submit a formal proposal to the Commission within 90 days. ---Next Commission meeting is scheduled for 9 a.m. on Wednesday, February 6, 2002. EXOREPRT.doc 18-1 Oil OFFICIAL CHECK 6NE. 11*1911 19::7:: Me 2 2=0 Issued by Integrated Pivinent. System, in. hgiell d Colorado JK ONE Ml&HlIjAN To Citibank (New York AJ64��C. 2-07 `0— 12 40 1% DEC 4 ng tron Date bF :g!q p ij, iilJiy df. U.S. $ 'X 3" 'k 0 nt--,I-... q 'l*S EPHE1: GRH"NI. r'**** ank . ..... DrawerKONE IGHIU l**.*' -t******-* e, of Remitter 18-2 Memorandum TO: Ralph, Dan, and Sue CC: Mary FROM: Sandy Dorey SUBJECT: Volunteer Hours 2001 DATE: 12/ 11 /01 Any volunteer donating more than 8 hours will receive a letter from Ralph and Pecky in early January. A coupon for four people to attend the Fridge or WaterPark will be included with that letter. The dates have been set for the volunteer Events: Fridge Night — Monday, February 4. We have not set the date for the summer picnic, we are waiting to see the progression of Red Oaks. Location # of Volunteers # of Hours BMX 39 3,581 Glen Oaks 16 1,617 Groveland Oaks 0 0 Independence Oaks 13 276 Mobile Recreation 13 1,400 Nature Center 96 1,547 Orion Oaks — Dog 37 780 Orion Oaks 2 50 Recreation Administration 36 1,364 Red Oaks WaterPark 0 0 Springfield Oaks - Golf 12 1,686 Waterford Oaks WaterPark 0 0 White Lake 20 1,670 Red Oaks 0 0 Total 284 13,971 Total Savings is calculated at Parks Helpers rate ($8.67/hour) $ 121,128 18-3 TELEPHONE BOMB THREATS What should I do? Most bomb threats are hoaxes which are made in an effort to disrupt normal business. However, no bomb threat should be dismissed as a hoax without notifying the proper authorities immediately. Upon receiving a telephone bomb threat it is important to notify your immediate supervisor, the Park Deputy in your park,.or local police at (9) 9-1-1 and then the Parks Sergeant at 858-1597 as soon as the caller hangs up. Rule Number One - Be Calm. Be Courteous. Listen, do not interrupt the caller. Date Exact words of person calling: QUESTIONS TO ASK: I.When is the bomb going to explode? 2. Where is the bomb right now? 3 . What kind of bomb is it? 4.What does it look like? 5.Why did you place the bomb? (OVER) Time: 18-4 Try to determine the following (circle as appropriate): SCALLERS IDENTITY: Male Female Adult Juvenile Age VOICE: Loud Soft High-pitched Deep Intoxicated Other ACCENT: Local Foreign Region Description SPEECH: Fast Slow Distorted Stutter Slurred Nasal LANGUAGE: Excellent Good Fair Foul Poor Other MANNER: Calm Angry Rational Irrational Coherent Incoherent Deliberate Emotional Righteous Laughing Background NOISES: Office Machines Factory Machines Bedlam Trains Animals Music Voices Airplanes Street Traffic Mixed Party Other Additional Information: Person Receiving Call Receiving Telephone Number Location Notify your immediate supervisor, Park Deputy on duty in your park, or the local police at (9) 9-1-1, and then the Parks Sergeant at 858-1597 as soon as. ;.the caller hangs up. Do not talk to anyone other than the police unless instructed to do so by your supervisor. 18-5