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June 7, 2002
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Commissioners:
vww ,co.oakland.mi.us
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ..........................Madison Heights Main Library
Breckenridge Room
240 West 13 Mile Road
Between John R & Stephenson Hwy
Madison Heights, MI
248.588.7763
TIME ............................Wednesday, June 12, 2002
9:00 a.m.
PURPOSE ......... ............Regular Meeting and Preview Tour
of Red Oaks Waterpark
(Dress appropriately)
(Box lunch included)
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Pecky D. Lewis, Jr.
Ralph Richard
Chairman
Richard Skarritt
Executive Officer
Vice Chairman
Parks and Recreation
Richard D. Kuhn, Jr.
Secretary
Fred Korzon Next Meetings: Wednesday, July 10, 2002 (Budget Session)
John P. McCulloch
Ruel E. McPherson Wednesday, August 7, 2002
Lawrence A. Obrecht
Shelley G. Taub
J. VanderVeen
Ri, i V Vogt PLEASE NOTE THE CHANGE OF
Ralph Richard MEETING LOCATION NOTED ABOVE
Executive Officer
*Map included on following page'
D:\$Data\My documents\COMMISSN\agendaltr.doc
ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
240 W 13 Mile. Rd
Madison Heights, MI
48071-1804, US
MEETING LOCATION: The June 12 Commission Meeting will be held at the
Madison Heights Library, 240 West Thirteen Mile Road, between John R and
Stephenson Highway, in Madison Heights. The library is just west of Brush Street
on the north side of Thirteen Mile Road.
The meeting will be followed by a "preview" of the new water features at the Red
Oaks Waterpark at 11 a.m.
Oakland County Parks ar,i, icreation Commission
Madison Heigh! ain Library
240 West 13 Mile Road
Madison Heights, MI 48071
**AGENDA**
June 12, 2002
Action Required Presenter/Phone #
1. Call Meeting to Order 9:00 a.m.
2. Roll Call
3. Public Comments
4.
Commission Meeting Minutes for May 15, 2002
Approval
K. Kohn / 858.4606
5.
Payment Approval Summary -
Approval
Internal Service Funds Payment Register
Payment Register:
6.
Combined Statement of Operations for Month Ending 4/31/02
Approval
7.
Activity Report for May, 2002
Information
8.
Tabled Item -Resolution: Proposal 2 — Funds for the Future
Adoption
R. Richard / 858.0909
9.
Storm Sewer Easement Request — Glen Oaks
Approval
D. Stencil / 858.4944
10.
Quit Claim Deeds and Grading Permits — White Lake Oaks
Approval
"
11.
Proclamation: National Aquatic Week
Adoption
R. Richard / 858.0909
12.
Countywide Trails Network System
Information
J. Figa / 858.4620
13.
Red Oaks Golf Course
Information
R. Richard / 858.0909
14.
Bid Items:
Approval
a. Water Heaters — Red Oaks
J. Figa / 858.4620
b. Turbine Blowers — Waterford Oaks
J. Dunleavy / 858.4647
15.
EXECUTIVE SESSION
Information
R. Richard / 858.0909
16.
Executive Officer's Report
Information
"
17.
Old Business
18.
New Business
19.
Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 15, 2002
Chairman Pecky Lewis called the meeting to order at 9:08 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
John McCulloch, Richard V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
Oakland County Purchasing
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Keith Lerminiaux, Assistant Corporation Counsel
Mike Kreza, Buyer
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Kuhn, supported by Mrs. Taub to approve the minutes of the meeting of April
10, 2002, as written.
AYES: Korzon, Kuhn, Lewis, Obrecht, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Kuhn to approve the payment of the Journal
Voucher Register for January, February, and March (FY 2002); the Operating Transfers
Register for January, February, and March (FY 2002); the Oak Management Inc. Credit
Register for January, February, and March (FY 2002); and the Payment Register, including
the Voucher Report for March, 2002 (FM6, FY 2002), and the CIP (408) Voucher Report
for March (F 6, FY 2002).
AYES: Korzon, Kuhn, Lewis, Obrecht, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
4-1
(Commission Meeting, May 15, 2002)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Korzon, supported by Mrs. Taub to accept the Combined Statement of
Operations for the month ending March 31, 2002, as filed.
AYES: Korzon, Kuhn, Lewis, Obrecht, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 2002, was accepted as filed.
ACTIVITIES REPORT:
The Activities Reports for the months of March and April, 2002 were accepted as filed.
AWARD PRESENTATION:
---Public Communications Officer Jan Pung presented the Parks Commission with a certificate of
recognition for the Parks' sponsorship of Leadership Oakland's April 24, 2002 Leadership Conference.
---Executive Officer Ralph Richard presented the Parks Commission with a plaque in recognition for the
Parks' support of the Waterford Schools Foundation Golf Outing.
2001 AUDIT:
The 2001 audit from PriceWaterhouseCoopers reflects a favorable variance in revenues of $2,802,395 and
a favorable variance in expenses of $624,136. This resulted in an additional $3,426,531 for capital projects,
$2,293,484 more than the revised budget estimate figures used in the Fiscal Year 2002 Capital Budget; the
$2,293,484 will be incorporated into the FY2003 Capital Budget.
The large favorable variance in revenue was the result of a new reporting requirement, which does not
change the current cash flow, only the manner in which the cash flow is reported. This change in record
keeping is a one-time occurrence that will impact both the FY2001 Comprehensive Annual Financial Report
and the FY2002 Budget.
Staff recommended the Commission accept the audit and amend the FY2001 operating budget to
$13,928,752, with the individual amounts for each budget center to be the same as those shown in the
"Actual" column of page 12 of the report.
Moved by Mr. Skarritt, supported by Mr. VanderVeen to accept the 2001 audit report from
PriceWaterhouseCoopers. Also, in compliance with the Michigan Uniform Local Budgeting
Act and the Commission Bylaws, amend the FY2001 Operating Budget to $13,928,752,
with the individual amounts for each budget center to be the same as those shown in the
"Actual" column of page 12 of the report.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
4-2
(Commission Meeting, May 15, 2002)
NAYS: (0)
Motion carried on a voice vote.
INDIRECT COSTS:
Administrator — Administration Frank Trionf+ reviewed the indirect cost allocation currently being assessed
against the Parks' budget. Meetings were held with Fiscal Services staff to negotiate the amount, which
resulted in an agreement that Parks and Recreation would pay $80,000 in indirect costs for fiscal year 2002
and a 7% increase on that amount for fiscal year 2003.
SAFETY PATH EASEMENT— ORION OAKS:
Moved by Mr. Skarritt, supported by Mrs. Taub to approve the permanent easement on the corner
of Joslyn and Clarkston roads, plus the construction easements along Clarkston Road, for the
construction of the safety path along Clarkston Road on the northern boundary of Orion Oaks.
Commissioner Obrecht noted some of the engineering problems being encountered due to the proximity
of the wetlands along the northern boundary of the park. Staff agreed to work with Orion Township on
possible recommendations for cost -saving and safety factors by being flexible on the size of the
construction easements. Modifications may be additional permanent easements and not construction
easements.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
WATERFORD OAKS WAVE POOL UPDATE:
Chief of Design and Development Joe Figa provided updated information on the Waterford Oaks Wave Pool
Renovation Project, which is scheduled to begin this September. The 50/50 matching grant from the
Michigan Department of Natural Resources has been approved in the amount of $250,000. The project will
include tearing out the bottom of the pool and replacing the marsite; replacing some pump equipment,
replacing the wave -making equipment, and some possible updating of the pool itself with the possible
addition of some new water features.
Preliminary budget totals $652,000; however, $60,000 of that amount is for the inclusion of the marsite
replacement in the waterslide splashdown pool, which must also be completed.
BID ITEMS:
Moved by Mr. VanderVeen, supported by Mrs. Taub to award the contract for the
installation of new cart paths at White Lake Oaks and Springfield Oaks, plus the recapping
of the parking lot at the Springfield Oaks Golf Course, to Bush Brothers, in the amount of
$53,817, plus a ten percent contingency of $5,382, for a total budgeted amount of $59,199.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
4-3
(Commission Meeting, May 15, 2002)
Motion carried on a voice vote.
Chief of Recreation Sue Wells also reported that the information kiosks at the Red Oaks Waterpark were
re -bid, as reported at the April 10 Commission meeting. Two bids were received, with the low bid under the
$10,000 limit required by Commission bylaws to present to the Commission for approval. Therefore, the bid
will be awarded and processed per Purchasing procedures.
STRATEGIC PLAN:
Public Communications Officer Jan Pung and Chief of Recreation Sue Wells reviewed the Customer
Service objectives achieved and planned as part of the Commission's Strategic Plan, which was adopted
in 1997.
Commissioners requested a copy of the annual comment card summary be provided to them for their
review.
RESOLUTION: PROPOSAL 2 — FUNDS FOR THE FUTURE:
Staff presented a proposal resolution for Commission consideration endorsing Proposal 2 — Funds for the
Future, which will be on the August 6, 2002 ballot. Chief of Design and Development Joe Figa explained
in more detail what the proposal entails, including raising the cap on the Michigan Natural Resources Trust
Fund and allowing the Treasurer to have broader investment opportunities, including the stock market.
Commissioners requested staff provide additional information on the municipal laws that cover the
investment restrictions.
Moved by Mr. Obrecht, supported by Mr. Korzon to table the resolution for Proposal 2 —
Funds for the Future.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mrs. Taub, supported by Mr. VanderVeen to adjourn the meeting to an Executive
Session to discuss a legal issue.
AYES: Korzon, Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:38 a.m.
The meeting was re -convened at 11:14 a.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
4-4
(Commission Meeting, May 15, 2002)
---The June 12 Commission meeting will be held at the Red Oaks Waterpark, providing the Commission
with a preview of the waterpark's new features.
---The county -wide trails assessment study is underway, with the next workshop planned for 7:30 a.m. on
Tuesday, May 21, at Glen Oaks. Commissioners were invited to attend and provide input.
---State Representative Ruth Johnson informed staff of 35 acres of land in Ferndale that were becoming
available through delinquent tax sales. However, after further research, staff learned that the acreage was
listed incorrectly and is in Wayne County, so no further pursuit will be made.
---Staff went to Lansing to speak against a proposed amendment to PA261 which would have allowed a
person living within '/z mile of the most heavily used park to serve on the Board. County Commissioner Tom
Middleton also speak against this proposal, citing the additional costs involved in adhering to this change,
which seems to be a local problem in Macomb County.
OLD BUSINESS:
The meeting was adjourned at 11:35 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, June 12, 2002, at the Red Oaks Waterpark.
� " S � CPE/cA Ip
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
June 12, 2002
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
March (FM 6, FY 2002)
PAYMENT REGISTER:
$679,473.02
Voucher Report Period, April (FM 7, FY 2002)* 470,290.61
C.I.P. (408) Voucher Report Period, April (FM 7, FY 2002)* 430,524.47
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7/14100:
VOUCHER REPORT PERIOD, APRIL (FM 7, FY 2002)* $14,992.46
$1,580,288.10
5-1
i
Oakland County Parks and . _creation Commission
Internal Service Funds Payment Register
For the month of March, 2002
Source
Department/Fund
Purpose
Amount
12/IN201786
O.C. General Fund
Per Diems paid to Park Commissioners T. Law, R. McPherson, L. Obrecht, S. Taub &
J. Vanderveen for January, February & March 2002 - Admin.
560.00
12/IN201784
O.C. Motor Pool Fund
Car/truck lease, maintenance, insurance & gasoline charges for March 2002 - Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring.,
R.O.W. Park, SAC, Water., Mob. Rec., Nat. Cntr. & Lyon
34,812.70
12/IN201778
O.C. Liability Insurance Fund
DOT testing charges for January, February & March 2002 - Tech. Sup., Grove., Glen Oaks,
Water., Mob. Rec. & Lyon
297,00
12/IN201772
O.C. Liability Insurance Fund
Liability Insurance charges for January, February & March 2002 - Tech. Sup., Add., AOCC,
Grove., Indep., Orion, Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park,
Tennis Complex, Mob. Rec., BMX, Tob. Complex, Nat. Cntr., Lyon & Rose
10,614.25
12/IN201763
O.C. Office Equipment Fund
Equipment rental charges for January, February & March 2002 - Rec. Admin.
52.50
12/IN201749
O.C. Printing, Mailing & Copier Fund
Copier charges for January, February & March 2002 - Admin., Tech. Sup., Add., Grove.,
Indep., Glen Oaks, Spring., Water. & Nat. Cntr.
2,659.91
12/IN201745
O.C. Printing, Mailing & Copier Fund
Printing charges for March 2002 - Admin., Rec. Admin., Add., Grove., Orion, R.O.W. Park,
Water., W.O.W. Park, Mob. Rec., Nat. Cntr. & Lyon
3,545.24
12/IN201745
O.C. Printing, Mailing & Copier Fund
Postage charges for March 2002 - Admin.
1,128.19
12/IN201739
O.C. Printing, Mailing & Copier Fund
Stationary charges for March 2002 - Admin., Wh. Lk. & Lyon
459.48
14/IN201780 & IN201790
O.C. Facilities & Operations Fund
Maintenance, moving, snow removal & security alarm charges for January, February &
March 2002 - Admin., Rec. Admin., Tech. Sup., Wh. Lk., Water., W.O.W. Park, Tennis
Complex, BMX, Tob. Complex, Nat. Cntr. & Lyon
2,339.39
18/IN201741
O.C. Radio Communications Fund
Pager charges for March 2002 - Admin., Tech. Sup., Add., Grove. & Spring.
59.13
181IN201736
O.C. Information Technology Fund
Operations & Development charges for January, February & March 2002 -Admin., Rec. Admin,
Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring., Nat. Cntr. & Lyon
78,096.80
18/IN201723
O.C. Radio Communications Fund
Radio lease, maintenance & communication charges for March 2002 - Admin., Add., Grove.,
Indep., Glen Oaks & Nat. Cntr.
2,958.01
18/C1021304
O.C. Telephone Communications Fund
Telephone charges for March 2002 - Admin., Rec. Admin., Tech. Sup., Add., Grove., Indep.,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr. & Lyon
10,173.64
43/IN201774
O.C. General Fund
Security expense charges for 2/9/02 thru 3/8/02 - Add., Grove., Orion, Indep., Wh. Lk.,
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park & Lyon
23,724.84
61/IN201717
O.C. Drain Commission Fund
Water & Sewer expense for 3/1/02 thru 3/31/02 - Add. & Add. Conf. Cntr.
1,037.14
81/PR012681 & 682
O.C. Payroll Fund
Payroll charges for pay period ending 3/8/02 - All Parks
184,002.41
81/PR012789 & 790
O.C. Payroll Fund
Payroll charges for pay period ending 3/22/02 -All Parks
179,834.16
81/FB429427, 428, 429 & 430
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 3/8/02 - All Parks
71,623.08
81/FB429717, 718, 719 & 720
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 3/22/02 - All Parks
71,495.15
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$679,473.02
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2002
(FOR MONTH ENDING 4130102)
YEAR TO
2002
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$10,775,052.13
$11,052,270.00
$277,217.87
97.5%
Other
118,397.87
201,600.00
83,202.13
58.7%
GLEN OAKS GOLF COURSE
347,108.10
1,361,700.00
1,014,591.90
25.5%
LYON OAKS GOLF COURSE
228.15
1,076,500.00
1,076,271.85
0.0%
RED OAKS GOLF COURSE
0.00
0.00
0.00
0.0%
SPRINGFIELD OAKS GOLF COURSE
220,542.45
1,010,600.00
790,057.55
21.8%
WHITE LAKE OAKS GOLF COURSE
317,011.78
1,131,896.00
814,884.22
28.0%
NATURE CENTER
12,499.79
20,250.00
7,750.21
61.7%
ADDISON OAKS
34,551.32
422,360.00
387,808.68
8.2%
ADDISON OAKS CONFERENCE CENTER
41,578.39
120,000.00
78,421.61
34.6%
GROVELAND OAKS
31,890.07
613,500.00
581,609.93
5.2%
INDEPENDENCE OAKS
59,706.52
277,000.00
217,293.48
21.6%
LYON OAKS
172.99
6,000.00
5,827.01
2.9%
ORION OAKS
7,497.39
11,000.00
3,502.61
68.2%
ROSE OAKS
46.00
200.00
154.00
23.0%
SPRINGFIELD OAKS ACTIVITY CENTER
665.31
21,500.00
20,834.69
3.1%
WATERFORD OAKS
21,718.97
47,244.00
25,525.03
46.0%
RECREATION ADMINISTRATION
24,248.68
62,800.00
38,551.32
38.6%
MOBILE RECREATION
105,394.30
336,000.00
230,605.70
31.4%
RED OAKS WATER PARK
1,008.42
727,500.00
726,491.58
0.1%
WATERFORD OAKS BMX COMPLEX
292.00
31,000.00
30,708.00
0.9%
WATERFORD OAKS TENNIS COMPLEX
9,712.00
20,100.00
10,388.00
48.3%
WATERFORD OAKS TOBOGGAN COMPLEX
111,681.42
86,900.00
(24,781A2)
128.5%
WATERFORD OAKS WATERPARK
4,664.25
1,000,200.00
995,535.75
0.5%
TOTAL REVENUE
$12,245,668.30
$19,638,120.00
$7,392,451.70
62.4%
OPERATING EXPENSES
ADMINISTRATION*
$1,332,000.45
$3,344,946.00
$2,012,945.55
39.8%
GLEN OAKS GOLF COURSE
328,941.53
783,708.00
454,766.47
42.0%
LYON OAKS GOLF COURSE
402,389.76
948,744.00
546,354.24
42.4%
RED OAKS GOLF COURSE
10,061.63
18,397.00
8,335.37
54.7%
SPRINGFIELD OAKS GOLF COURSE
267,709.48
834,945.00
567,235.52
32.1%
WHITE LAKE OAKS GOLF COURSE
253,198.51
661,234.00
408,035.49
38.3%
NATURE CENTER
254,260.72
506,359.00
252,098.28
50.2%
ADDISON OAKS
347,326.72
1,041,419.00
694,092.28
33.4%
ADDISON OAKS CONFERENCE CENTER
32,334.77
115,686.00
83,351.23
28.0%
GROVELAND OAKS
220,843.69
963,837.00
742,993.31
22.9%
INDEPENDENCE OAKS
404,212.90
955,321.00
651,108.10
42.3%
LYON OAKS
91,370.53
169,958.00
78,587.47
53.8%
ORION OAKS
10,934.88
30,762.00
19,827.12
35.5%
ROSE OAKS
2,702.41
18,915.00
16,212.59
14.3%
SPRINGFIELD OAKS ACTIVITY CENTER
87,579.43
273,198.00
185,618.57
32.1%
WATERFORD OAKS
265,286.98
609,720.00
344,433.02
43.5%
RECREATION ADMINISTRATION
239,485.31
546,566.00
307,080.69
43.8%
MOBILE RECREATION
203,852.93
632,528.00
428,675.07
32.2%
RED OAKS WATERPARK
211,876.48
725,957.00
514,080.52
29.2%
WATERFORD OAKS BMX COMPLEX
8,213.77
64,277.00
56,063.23
12.8%
WATERFORD OAKS TENNIS COMPLEX
8,679.37
50,097.00
41,417,63
17.3%
WATERFORD OAKS TOBOGGAN COMPLEX
132,000.61
138,310.00
6,309.39
95.4%
WATERFORD OAKS WATERPARK
101,185.97
1,217,414.00
1,116,228.03
8.3%
TECHNICAL SUPPORT
430,097.18
901,637.00
471,539.82
47.7%
CONTINGENCY-
217,241.61
287,286.00
70,044.39
N/A
TOTAL OPERATING EXPENSES
$5,863,787.62
$15,841,221.00
$9,977,433.38
37.0%
REVENUE OVER/(UNDER) EXPENSES
$6,381,880.68
$3,796,899.00
($2,584,981.68)
2002
2001
ACTUAL REVENUE TO DATE:
62.4%
66.4%
BUDGET BALANCE:
37.6%
33.6%
ACTUAL EXPENSE TO DATE:
37.0%
38.9%
BUDGET BALANCE:
63.0%
61.1%
*COUNTY BOARD RESOLUTION #02020 INCREASED INDIRECT COST EXPENSE BUDGET BY $69,678.
**CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $26,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (JAN.)
$73,500 HAS
BEEN TRANSFERRED TO RED OAKS WATERPARK (FEB.)
$14,214 HAS
BEEN TRANSFERRED TO ADDISON OAKS
(MAR.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 7 FY 2002
(FOR MONTH ENDING 4/30/02)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
TOTAL
YEAR TO DATE
REVENUE
10,893,450.00
347.108.10
228.15
0.00
220,542.45
317,011.78
12,499.79
34,551.32
41,578.39
31,890.07
59,706.52
172.99
7,497.39
46.00
665.31
21,718.97
24,248.68
105,394.30
1,008.42
292.00
9,712.00
111,681.42
4,664.25
0.00
0.00
12,245,668.30
YEAR TO DATE
EXPENSE
1,332,000.45
328,941.53
402,389.76
10,061.63
267,709.48
253,198.51
254,260.72
347,326.72
32,334.77
220,843.69
404,212.90
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
91,370.53
10,934.88
2,702.41
87,579.43
265,286.98
239,485.31
203,852.93
211,876.48
8,213.77
8,679.37
132,000.61
101,185.97
430,097.18
217,241.61
5,863,787.62
REVENUE OVER
(UNDER) EXP.
9,561,449.55
18,166.57
(402,161.61)
(10,061,63)
(47,167.03)
63,813.27
(241,760.93)
(312,775.40)
9,243.62
(188,953.62)
(344,506.38)
(91,197.54)
(3,437.49)
(2,656.41)
(86,914.12)
(243,568.01)
(215,236.63)
(98,458.63)
(210,868.06)
(7,921.77)
1,032.63
(20,319.19)
(96,521.72)
(430,097.18)
(217,241.61)
6,381,880.68
6-2
ITEM 8
TABLED ITEM
RESOLUTION: PROPOSAL 2 — FUNDS FOR THE FUTURE
The Parks Commission tabled this item to get more information regarding this
proposal to raise the cap for the Michigan Natural Resources Trust Fund from $400 to
$500 million and to eliminate certain investment restrictions for certain state funds.
In response to the concern about the Veterans Trust Fund: As stated in the
Section 37 of the Joint Resolution T, which is attached: "The Michigan Veterans' trust
fund is established within the department of treasury. All money in the fund established
by 1946 (1st Ex. Sess.) PA 9 shall be transferred to the Michigan veterans' trust fund.
The trust fund may additionally receive appropriations, money, or other things of value.
The state treasurer shall direct investment of the fund as provided by law, and credit
interest and earnings of the fund to the fund. Except for the state treasurer's actions
authorized under this section, an expenditure or transfer of a trust fund asset, interest,
or earnings may be made only upon the authorization of a majority of the members of
the Michigan veterans' trust fund board of trustees."
I have also attached additional information from the Michigan Recreation and
Park Association's executive director regarding this proposal.
I feel very comfortable, that if this proposal is passed, the funds will be invested
in a very safe manner that will not jeopardize any of the potential funding for the
Michigan Natural Resources Trust Fund.
8-1
RESOLUTION
PROPOSAL 2 — FUNDS FOR THE FUTURE
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the State Treasurer to invest Michigan Natural Resources Trust Fund (MNRTF) revenues in the
same manner as is currently provided for in the Public Employees Retirement System
Investment Act; and
WHEREAS, the Oakland County Parks and Recreation Commission supports raising the
MNRTF cap from $400 million to $500 million; and
WHEREAS, the Oakland County Parks and Recreation Commission supports removing
the provision that states that when the principal of the MNRTF reaches $200 million, the State
may no longer expend 1/3 of the annual mineral revenues; and
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the State Treasurer to invest Michigan State Parks Endowment Fund revenues in the same
manner as is currently provided for in the Public Employees Retirement System Investment Act;
and
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the appropriation of interest and earnings and up to 50 percent of the annual revenues to the
State Parks Endowment Fund; and
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the State Parks Endowment Fund to be used to purchase land or rights in land; and
WHEREAS, the Oakland County Parks and Recreation Commission supports
transferring investment authority for the Veterans Trust Fund to the State Treasurer and
requiring the State Treasurer to annually report to the Legislature identifying the interest and
earnings of the Fund, increases (if any) from investments and how funds have been spent; and
WHEREAS, the Oakland. County Parks and Recreation Commission supports allowing
the State Treasurer to invest Veterans Trust Fund, Game and Fish Protection Trust Fund,
Nongame Fish and Wildlife Trust Fund, and Michigan Civilian Conservation Corps Endowment
Fund revenues in the same manner as is currently provided for in the Public Employees
Retirement System Investment Act; and
WHEREAS, the passage of "Proposal 2 — Funds for the Future" is critical for maintaining
and enhancing important funding sources to improve recreation opportunities and enhance the
quality of life for Michigan citizens both today and in the future.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission officially goes on record in support of "Proposal 2 — Funds for the Future," which
will be placed before voters on the August 6, 2002 Michigan primary ballot.
Moved by
Supported by
ADOPTED BY THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION ON
8-2
STATE OF MICHIGAN
91 ST LEGISLATURE
REGULAR SESSION OF 2002
Introduced by Senators Dunask iss, McManus, Johnson, Smith, Gast, Bullard, Hart, North, DeBeaussaert,
Koivisto, Dingell, Hoffman, Bennett, Sikkema, Steil, Shugars, Schuette, Gougeon, Hammerstrom,
Goschka, Garcia, Schwarz, Peters and Miller
ENROLLED SENATE
JOINT RESOLUTION T
A JOINT RESOLUTION proposing an amendment to the state. constitution of 1963, by amending sections 19 and
35, section 36 related to the Michigan state parks endowment fund, and section 37 of article IX, to eliminate certain
investment restrictions for certain state funds, to increase the accumulated principal limitation of the Michigan natural
resources trust fund, to modify provisions of the Michigan natural resources trust fund and the state parks endowment
fund related to their allowable expenditures and the investment of their assets, to provide for the investment of the
assets of the Michigan veterans' trust fund, and to renumber certain sections.
Resolved by the Senate and House of Representatives of the state of Michigan, That the following amendment to
the state constitution of 1963, to eliminate certain investment restrictions for certain state funds, to increase the
accumulated principal limitation of the Michigan natural resources trust fund, to modify provisions of .the Michigan
natural resources trust fund and the state parks endowment, fund related to their allowable expenditures and the
investment of their assets, to provide for the investment of the assets of the Michigan veterans' trust fund, and to
renumber certain sections, is proposed, agreed to, and submitted to the people of the state:
ARTICLE IX
Sec. 19. The state shall not subscribe to, nor be interested in the stock of any company, association or corporation,
except as follows:
(a) Funds accumulated to provide retirement or pension benefits for public officials and employees may be invested
as provided by law.
(b) Endowment funds created for charitable or educational purposes may be invested as provided by law governing
the investment of funds held in trust by trustees.
(c) Funds held as permanent funds or endowment funds other than those described in subdivision (b) may be
invested as provided by law.
Except as otherwise .provided in this section, other state funds or money maybe invested in accounts of a bank,
savings and loan association, or credit union organizedunderl the laws of this state or federal law, as provided by law.
Sec. 35: There is hereby'established the Michigan natural resources trust fund. The trust fundshall consist of 22
bonuses, rentals, delayed rentals, and royalties collected or reserved by the state under provisions of leases for the
extraction of nonrenewable resources from state owned lands, except such revenues accruing under' leases of state
(16)
8-3
owned lands acquired with money from state or federal game and fish protection funds or revenues accruing from lands
purchased with such revenues. The trust fund may receive appropriations, money, or other things of value. The assets
of the trust fund shall be invested as provided by law.
Until the trust fund reaches an accumulated principal of S500,000,W0.00, $10,000,000.00 of the revenues from
bonuses, rentals, delayed rentals, and royalties described in this section otherwise dedicated to the trust fund that are
received by the state each state fiscal year shall be deposited into the Michigan state parks endowment fund. However,
until the trust fund reaches an accumulated principal of S500,000,000.00, in any state fiscal year, not more than 50
percent of the total revenues from bonuses, rentals, delayed rentals, and royalties described in this section otherwise
dedicated to the trust fund that are received by the state each state fiscal year shall be deposited into the Michigan
state parks endowment fund.
.The amount accumulated in the trust fund in any state fiscal year shall not exceed S500,000,000.00, exclusive of
interest and earnings and amounts authorized for expenditure pursuant to this section. When the accumulated principal
of the trust fund reaches $500,000,000.00, all revenue from bonuses, rentals, delayed rentals, and royalties described in
this section that would be received by the trust fund but for this limitation shall be deposited into the Michigan state
parks endowment fund until the Michigan state parks endowment fund reaches an accumulated principal of
W,000,000.00. When the Michigan state parks endowment fund reaches an accumulated principal of $800,000,000.00,
all revenues from bonuses, rentals, delayed rentals, and royalties described in this section shall be distributed as
provided by law.
The interest and earnings of the trust fund shall be expended for the acquisition of land or rights in land for
recreational uses or protection of the land because of its environmental importance or its scenic beauty, for the
development of public recreation facilities, and for the administration of the trust fund, which may include payments in
lieu of taxes on state owned land purchased through the trust fund. The trust fund may provide grants to units of local
government or public authorities which shall be used for the purposes of this section. The legislature shall provide that
a portion of the cost of a project funded by such grants be provided by the local unit of government or public authority.
Until the trust fund reaches an accumulated principal of $500,000,000.00, the legislature may provide, in addition to
the expenditure of interest and earnings authorized by this section, that a portion, not to exceed 33-113 percent, of the
revenues from bonuses, rentals, delayed rentals, and royalties described in this section received by the trust fund
during each state fiscal year may be expended during subsequent state fiscal years for the purposes of this section.
Not less than 25 percent of the total amounts made available for expenditure from the trust fund from any state
fiscal year shall be expended for acquisition of land and rights in land and not more than 25 percent of the total amounts
made available for expenditure from the trust fund from any state fiscal year shall be expended for development of
public recreation facilities.
The legislature shall provide by law for the establishment of a trust fund board within the department of natural
resources. The trust fund board shall recommend the projects to be funded. The board shall submit its recommendations
to the governor who shall submit the board's recommendations to the legislature in an appropriations bill.
The legislature shall provide by law for the implementation of this section.
Sec. 35a. There is hereby established the Michigan state parks endowment _fund. The endowment fund shall consist
of revenues as provided in section 35 of this article, and as provided by law. The endowment fund may also receive
private contributions of money or other things of value. All money in the Genevieve Gillette state parks endowment
fund shall be transferred to the endowment fund. The assets of the endowment fund shall be -invested as -provided by
law.
The accumulated principal of the endowment fund shall not exceed $800,000,000.00, which amount shall be annually
adjusted pursuant to the rate of inflation beginning when the endowment fund reaches $800,000,000.00. This annually
adjusted figure is the accumulated principal limit of the endowment fund.
Money available for expenditure from the endowment fund as provided in this section shall be expended for
operations, maintenance, and capital improvements at Michigan state parks and for the acquisition of land or rights in
land for Michigan state parks.
Money in the endowment fund shall be expended as follows:
(1) Until the endowment fund reaches an accumulated principal of $800,000,000.00, each state fiscal year the
legislature may appropriate not more than 50 percent of the money received under section 35 of this article plus interest
and earnings and any private contributions or other revenue to the endowment fund.
(2) Once the accumulated principal in the endowment fund reaches $800,000,000.00, only the interest and earnings of ,
the endowment fund in excess of the amount necessary to maintain the endowment fund's accumulated principal limit
may be made available for expenditure.
Unexpended appropriations of the, endowment fund from: any state fiscal year as authorized by this section may be
carried forward or may be appropriated as determined by the legislaure for purposes of this section.
The legislature shall provide by law for implementation of this section.
8-4
Sec. 37. The Michigan veterans' trust fund is established within the department of treasury. All money in the fund
established by 1946 (1st Ex Sess) PA 9 shall be transferred to the Michigan veterans' trust fund. The trust fund may
additionally receive appropriations, money, or other things of value. The state treasurer shall direct investment of the
fund as provided by law, and credit interest and earnings of the fund to the fund. Except for the state treasurer's
actions authorized under this section, an expenditure or transfer of a trust fund asset, interest, or earnings may be made
only upon the authorization of a majority of the members of the Michigan veterans' trust fund board of trustees.
Resolved further, That the foregoing amendment shall be submitted to the people of the state at a special election
held at the same time as the August 6, 2002 statewide primary election in the manner provided by law.
I hereby certify that on the twenty-sixth day of February, two thousand two, the foregoing joint resolution was
agreed to by the Senate, by a two-thirds vote of all the Senators elected and serving.
Secretary of the Senate.
I hereby certify that on the twentieth day of February, two thousand two, the foregoing joint resolution was agreed
to by the House of Representatives, by a two-thirds vote of all the Representatives elected and serving.
Clerk of the House of Representatives.
8-5
MRPA online
http://www.mrpaonline.org/News/Proposal2.htm
Walk Michigan! And Win a Tripjto Mackinac Islap d
Qurftisfing of Vltaik Nichigan events by community.
NEEMSEE_= cht sin Qtr tprt d>tide xsotidttcrr
Careers
List Serve
Discussio
Voters to Decide on Proposal 2 — Funds for the
Future
From the desk of Michael J. Maisner, CPRP, Executive Director
Proposal 2 — Funds for the Future will appear on the August 6
primary ballot and is critical to the integrity and longevity of the
Michigan Natural Resources Trust Fund (MNRTF), State Parks
Endowment Fund and several other state trust funds and endowment
funds. MRPA has played a significant role in shaping this important
ballot proposal.
MRPA is collaborating with the Michigan United Conservation Clubs,
The Nature Conservatory, Michigan Municipal League, Michigan
Chamber of Commerce, Michigan Oil and Gas Association, Michigan
Chemical Council, Michigan Environmental Council and others to
push this proposal. The passage of Proposal 2 will:
1. Raise the MNRTF cap from $400 million to $500 million;
2. Remove the provision that states that when the MNRTF principal
reaches $200 million, the State may no longer expend one-third of
the annual mineral revenues for grants;
3. Allow the State Treasurer more latitude in investing the MNRTF
principal;
4. Change the manner in which State Parks Endowment fund dollars
maybe spent; and
5. Allow the State Treasurer to invest Game and Fish Protection
Trust Fund, Non -game Fish and Wildlife Trust Fund, Michigan
Civilian Conservation Corps Endowment Fund and Veterans Trust
Fund revenues in the same manner as is currently provided for in the
Public Employees Retirement System Investment Act.
If you have any questions or would like more detailed information
regarding this proposal, please feel free to contact me at the MRPA
headquarters or at mmaisner@mrpaonline.org. Watch for more
information and support materials assist you in promoting the
6 portance of Proposal 2 to Michigan voters as we approach August
If Proposal 2 does not pass, MNRTF grants for important land
acquisition and development projects at both the state and local
levels will drop off dramatically. This ballot proposal is important to
the parks and recreation profession and the overall quality of life in
Michigan. The MRPA Board of Directors recently passed a formal
resolution in support of Proposal 2. Think "Yes on 2" and spread the
word!
8-6
1 of 2 5/15/02 12:19 PM
ITEM #9
STORM SEWER EASEMENT REQUEST
GLEN OAKS
Grand Sakwa Properties, L.L.C., the developers of the commercial
property immediately north of Glen Oaks Golf Course, are requesting a 20-foot
wide storm water easement, approximately 60-foot long as detailed on the
attached "Exhibit C."
The proposed storm sewer easement agreement and legal description of
the parcel, "Exhibits A & B", are also included.
Staff has negotiated $10,000 in cash (cart path improvements) and
approximately 400 square feet of asphalt for a service driveway at the north end
of the course as compensation of said easement.
In 2001, Grand Sakwa Properties, L.L.C. purchased the County's 30-foot
wide by 800-foot long interest in the vacating of Clairview Street for the amount
of $50,000. In addition, Grand Sakwa granted an ingress/egress easement for
maintenance access for the golf course.
Staff is recommending approval of the easement, contingent upon
approval by Oakland County Corporation Counsel and subsequent approval by
the Oakland County Board of Commissioners.
William Eisenberg, representing Grand Sakwa, will be available to address
any questions regarding their proposal.
9-1
PROPERTIES, L.L.C.
June 3, 2002
Daniel J. Stencil
Administrator -Operations
Oakland County Parks Waterford Oaks County Park
2800 Watkins Lake Road
Waterford, MI 48328-1917
RE: Sewer Easement Agreement
North Orchard Plaza
Farmington Hills, MI
Dear Dan:
Per our meeting please find enclosed revised Easement Agreement reflecting the increase
in compensation from $5,000 to $10,000 and reducing the scope of paving to a 14' x 10'
asphalt approach. Please review the document and advise if you require any additional
modifications.
Sincerely,
G�RAND/SAKWA PROPERTIES, LLC
William Eisenberg
WE:jlp
Encl.
VIA OVERNIGHT MAIL
c: Gary Cooper
9-2
28470Thirteen Mile Road
Suite 220
Farmington Hills, MI 48334
(248) 855-5500
Fax (248) 855-0915
www.nrnnrisakwa.enm
STORM SEWER EASEMENT AGREEMENT
THIS STORM SEWER EASEMENT AGREEMENT ("Agreement"), made and entered into
as of the day of , 2002, by and between THE COUNTY OF
OAKLAND, a Michigan Municipal and Constitutional Corporation, the address of which is 1200 N.
Telegraph Road, Pontiac, Michigan 48341 ("Grantor") and NORTH ORCHARD PLAZA, L.L.C., a
Michigan limited liability company, the address of which is c/o Grand/Sakwa Properties, L.L.C.,
28470 Thirteen Mile Road, Suite 220, Farmington Hills, Michigan 48334 ("Grantee"), is based
upon the following:
A. Grantor is the owner of a certain parcel of land located in the City of Farmington
Hills, Oakland County, Michigan, which is more particularly described on Exhibit A attached hereto
and made a part hereof ("Grantor's Parcel").
B. Grantee is the owner of a certain parcel of land located adjacent to and north of the
Grantor's Parcel in the City of Farmington Hills, Oakland County, Michigan, which is more
particularly described on Exhibit B attached hereto and made a part hereof ("Grantee's Parcel").
C. Grantor's Parcel and Grantee's Parcel are sometimes hereinafter collectively
referred to as the "Parcels" and sometimes each individually referred to as a "Parcel."
D. Grantor desires to grant to Grantee an easement upon and over a portion of
Grantor's Parcel for the construction, installation and maintenance by Grantee of a storm sewer
line to service the Grantee's Parcel upon the terms and conditions hereinafter set forth.
NOW, THEREFORE, in consideration of the mutual covenants, promises, and agreements
contained herein, the parties agree as follows:
1. In consideration of the payment by Grantee to Grantor of the sum of Ten
Thousand Dollars ($10,000.00), receipt of which is hereby acknowledged by Grantor, Grantor
hereby grants and conveys to Grantee a perpetual easement on, over, and across that portion of
Grantor's Parcel which is more particularly described on Exhibit C attached hereto and made a
part hereof (the "Easement Area") for the purpose of constructing, installing and maintaining a
storm sewer line from the Grantee's Parcel across, over, under and through the Grantor's Parcel
so that storm water from Grantee's Parcel can be transported to, and deposited in, the Pebble
Creek Drain on Grantor's Parcel.
2. Grantee shall have the right to come upon the Grantor's Parcel for the purpose of
constructing and installing a storm sewer line in the Easement Area. Prior to performing such
construction, Grantee shall obtain all required governmental approvals necessary for the
construction and installation of such storm sewer line. After receipt of such approvals, Grantee
9-3
zuoarinnnz
shall have the right, at Grantee's sole cost and expense, to install the storm sewer line and shall
thereafter restore the Easement Area, to the condition which existed prior to such installation.
3. Thereafter, Grantee shall maintain the storm sewer line located in the Easement
Area in a good operating condition and repair and shall have the right to come upon Grantor's
Parcel, from time to time, for the purpose of maintaining, repairing and replacing (to the extent
necessary) the storm sewer tine.
4. In addition to the payment referred to in Paragraph 1 above, Grantee further
agrees to install, at Grantee's sole expense, a 14x10 foot asphalt apron at the Grantor's gated
entrance which is designated on Exhibit D. Said paving shall be installed in accordance with the
same standards utilized by Grantee in installing the parking areas on the Grantee's Parcel.
5. All notices, consents, or other instruments or communications provided for under
this Agreement shall be in writing, signed by the person giving the same, and shall be deemed
properly given and received when (i) actually delivered and received, if personally delivered, or (ii)
three (3) business days after mailed, if sent by registered or certified mail, postage prepaid, return
receipt requested, or (iii) one (1) business day after being sent by a reputable overnight delivery
service. The addresses of the parties for the purposes of this Agreement shall be as set forth in
the first paragraph of this Agreement; provided, however, that each party shall have the right to
designate other or additional addresses and/or addressees for the delivery of notices, by giving
notice thereof similarly given. The address of each subsequent Parcel owner or owners for the
purpose of this Agreement shall be the address to which the real estate tax bills are sent or such
address as such subsequent Parcel owner shall have notified the other Parcel owner(s) in writing
given in accordance with the provision of this paragraph 3.
6. This Agreement shall be governed by and enforced in accordance with the laws of
the State of Michigan.
7. Neither anything contained in this Agreement nor any acts of the parties performed
pursuant to this Agreement shall be deemed or construed to create the relationship of principal
and agent, or of partnership, or of joint venture, or of any association among the parties to this
Agreement.
8. The provisions of this Agreement are for the exclusive benefit of the parties hereto
and, except as otherwise expressly provided herein, not for the benefit of any other person.
Except as otherwise expressly provided in this Agreement, this Agreement shall not be deemed:ta.
confer any rights, express or implied, upon any third person.
9. This Agreement may be amended upon the written agreement of Grantor and
Grantee without the consent or approval of any other person or entity.
10. This Agreement and the easement granted herein is given for the benefit of
Grantee's Parcel. The parties hereto hereby agree that the terms and provisions of this
Agreement and the easement granted hereunder shall be covenants running with the land and
shall be binding upon and shall inure to the benefit of the parties hereto and their respective heirs,
representatives, successors, and assigns.
11. Invalidation of any of the provisions contained in this Agreement shall in no way
affect any of the other provisions of this Agreement and the remainder of this Agreement shall
remain in effect
9-4
vaoarmnm .,
12. This Agreement and the Exhibits to this Agreement constitute the entire agreement
between the parties hereto with respect to the subject matter of this Agreement and no party is
relying on any express or implied agreements or representations actually or allegedly made by the
other party which are not contained herein. This Agreement may be executed in counterparts,
each of which shall constitute an original although not fully executed, but all of which when taken
together, shall constitute but one agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Storm Sewer Easement
Agreement as of the date first above written.
THE COUNTY OF OAKLAND,
a Michigan Municipal and
Constitutional Corporation
By:
Its:
"Grantor"
NORTH ORCHARD PLAZA, L.L.C.,
a Michigan limited liability
company
By:
Gary R. Sakwa
Its: Authorized Representative
"Grantee"
QAQRr1Ann'2 „
9-5
STATE OF MICHIGAN )
) ss.
COUNTY OF OAKLAND )
The foregoing - instrument was acknowledged before me this day of
, 2002, by , the of
The County Of Oakland, a Michigan Municipal and Constitutional Corporation, on behalf of said
corporation.
Oakland County, Michigan
My commission expires:
STATE OF MICHIGAN )
) ss.
COUNTY OF OAKLAND )
, Notary Public
The foregoing instrument was acknowledged before me this day of
, 2002 by Gary R. Sakwa, the authorized representative of North Orchard
Plaza, L.L.C., a Michigan limited liability company, on behalf of said company.
, Notary Public
Oakland County, Michigan
My commission expires:
DRAFTED BY AND WHEN RECORDED
RETURN TO:
Laurence E. Winokur, Esquire
Miro Weiner & Kramer, P.C.
38500 Woodward Avenue, Suite 100
P. O. Box 908
Bloomfield Hills, Michigan 48304-0908
9-6
,aaonriAnnz
EXHIBIT A
LEGAL DESCRIPTION OF GRANTOR'S PARCEL
DESCRIPTION (PARCEL 'A-)
LOTS 13 THROUGH 20 BOTH INCLUSIVE, LOTS 31 THROUGH 3.4 BOTH INCLUSIVE,
LOTS 45. 46, 53, 54, 72, 73 AND 74 ALSO LOTS 57 THROUGH 69 BOTH
INCLUSIVE, ALSO A PORTION OF NON -VACATED CLAIRVIEW DRIVE (60 FEET WIDE)
OF, 'GLEN ACRES`, A SUBDIVISION OF PART OF THE E. 1/2 OF THE N.W. 1/4 OF
SECTION 2, T. 1 N., R, 9 E., CITY OF FARMINGTON HILLS, OAKLAND COUNTY,
MICHIGAN AS RECORDED IN USER 57 PAGE 13 OAKLAND COUNTY RECORDS, ALSO
LOTS 83 THROUGH 111 BOTH INCLUSIVE, ALSO NON -VACATED CLAIRVIEW COURT (60
FEET WOE) OF "GLEN ACRES NO. 2' BEING A SUBDIVISION OF PART OF THE N.W.
1/4 OF SECTION 2, T. 1 N., R. 9 E., CITY OF FARMINGTON HILLS, OAKLAND
COUNTY, MICHIGAN AS RECORDED IN USER 103 PACE 3 OAKLAND COUNTY RECORDS.
MORE PARTICULARLY DESCRIBED AS:
COMMENCING AT THE N. 1/4 CORNER OF SAID SECTION 2 AND PROCEEDING S.
01'24'50" W, (1798.14 FEET) RECORD, 1793.32 FI'ET MEASURED ALONG THE N.
AND S. 1/4 UNE OF SECTION 2 SAID LINE ALSO BEING THE EAST LINE OF SAID
`GLEN ACRES" TO THE POINT OF BEGINNING; THENCE CONTINUING ALONG SAID N.
do S. 1/4 UNE AND EAST UNE OF 'GLEN ACRES" S. 01'24'50' W. 400.00
FEET; THENCE N. 88'31'58' W. 24-0.03 FEET; THENCE THE FOLLOWING FOUR (4)
COURSES ALONG THE SOUTHERLY UNE OF SAID CLAIRVIEW DRIVE S. 01'04'14"
W. 3.87 FEET, 238.90 FEET ALONG THE ARC OF A CURVE TO THE RIGHT, RADIUS
150.00 FEET, CENTRAL ANGLE 90'29'15% AND A CHORD THAT BEARS S.
46`I8'4$" W. 213.03 FEET, N. 88'26'35' W. 482.94 FEET AND 97.88 FEET
ALONG THE ARC OF A CURVE TO THE RIGHT, RADIUS 150.00 FEET, CENTRAL ANGLE
37-23'15' AND A CHARD THAT BEARS N. 89'45'00' W, 98.15 FEET; THENCE
S. 46108'35' W. (534.94 FEET) RECORD, 534.77 FEET MEASURED; THENCE
ALONG THE WEST UNE OF SAID "GLEN ACRES' N. 01"09'00' E. 1081.18 FEET;
THENCE S. 88"50'00' E. (380.00 FEET) RECORD, 379.31 FEET MEASURED;
-- w THENCE N. 01'04'53' E. 705.51 FEET ALONG THE EAST UNE OF SAID
CLAlRVIEW DRIVE THENCE ALONG THE SOUTHERLY R.O.W. UNE OF (M-10)
NORTHWESTERN HIGHWAY, (204 FEET WIDE) S. 52'22'54' E. 60.00 FEET;
THENCE S. 01'04'53" W. 216.29 FEET; THENCE S. 88'53'39' E. 80.35
FEET; THENCE N. 01'04'53" E. 156.79 FEET; THENCE ALONG SAID SOUTHERLY
UNE OF NORTHWESTERN HIGHWAY S. 5222'54' E. 450.00 FEET; THENCE S.
01-04'48' W. 288.90 FEET; THENCE S. 88`53'40' E. 100.72 FEET; THENCE
ALONG THE WEST R.O.W.- UNE OF SAID CLAIRVIEW DRIVE S. 01'04'14' W.
244.98 FEET; THENCE S. 88'S0'51' E, (301.87 FEET) RECORD, 302.42 FEET
MEASURED TO THE POINT OF BEGINNING CONTAINING 27.19 ACRES, BEING SUBJECT
TO EASEMENTS AND RESTRICTIONS OF RECORD.
DESCRIPTION
(PARCEL 'B')
LOTS 9, 10 AND 11 OF 'GLEN ACRES', A SUBDIVISION OF PART
OF THE E. 1/2 OF THE N.W. 1/4 OF SECTION 2. T. 1 N., R. 9 E., CITY OF
FARMINGTON HILLS, OAKLAND COUNTY, MICHIGAN AS RECORDED IN USER 57 PAGE
13 OAKLAND COUNTY RECORDS, MORE PARTICULARLY DESCRIBED AS:
COMMENCING AT THE N. 1/4 CORNER OF SAID SECTION 2 AND PROCEEDING S.
01'24'50' W. (1505.84 FEET) RECORD, •1603.02 FEET MEASURED ALONG THE N.
AND S. 1/4 UNE OF SECTION 2 SAID LINE ALSO BEING THE EAST UNE OF SAID
'GLEN ACRES' AND ALONG THE SOUTHERLY R.D,W. OF (M-10) NORTHWESTERN
HIGHWAY (204 FEET WIDE) N. 52'22'54" W. (1251.33 FEET) RECORD 1252.53
FEET MEASURED AND ALONG THE WEST R,O.W. UNE OF CLAIRVIEW DRIVE (60 FEET
YADE) S. 01'04'53' W. (350.00 FEET) RECORD 351.59 FEET MEASURED TO THE
POINT OF BEGINNING; THENCE CONTINUING ALONG SAID WEST R.O.W. UNE OF
CLAIRVIEW DRIVE; ALSO BEING THE EAST UNE OF SAID LOTS 9, 10 11 S.
01'04'53' W. (300.00 FEET) RECORD, 298.28 FEET MEASURED; THENCE ALONG
THE SOUTH LINE OF SAID LOT 11 N. 88'S0'DO' W. (320.00*FEET) RECORD,
319,20 FEET MEASURED; THENCE ALONG THE WEST UNE OF 'GLEN ACRES' AND LOTS
9, 10 k 11 N. 01'09'00' E. (300.00 FEET) RECORD, 298.28 FEET MEASURED;
THENCE ALONG THE NORTH UNE OF LOT 9 S. 88'50'00' E. (320.00 FEET)
RECORD, 318.84 FEET MEASURED TO THE POINT OF BEGINNING CONTAINING 2.19
ACRES, BEING SUBJECT TO EASEMENTS AND RESTRICTIONS OF RECORD.
9-7
EXHIBIT B
LEGAL DESCRIPTION OF GRANTEE'S PARCEL
Legal Description of Glen Oaks County Park
Parcel 1: A parcel of land in the SW '/A of section 2, TIN, R9E, City of Farmington Hills,
Oakland County, Michigan, located 675.00-ft. cast of Orchard Lake Road and North of
and adjacent to Thirteen Mile Road, being more particularly described as follows:
Beginning at a point on the South line of said section 2 and the centerline of Thirteen
Mile Road (66-ft. wide) S89158'00"E along said South line, a distance of 675.00-ft. from
the SW comer of said section 2, to the point of beginning of the parcel herein described;
thence proceeding N00°02'26"E along the Easterly line of "Glenoaks" Subdivision
recorded in Liber 38 of Plats, Page 17, Oakland County Records, a distance of 1,532,62-
ft. to a point; thence S89049'35"E, a distance of 144.00-ft, to a point; thence
N05°11' 13"E, a distance of 1,124.06-ft. to a point on the East and West 1/4 line of said
section 2 and the Southerly line of "Farmington Heights" Subdivision, recorded in Liber
26 of Plats, Page 32, Oakland County Records; thence along said'/, line S89°46' 15"E, a
distance of 405.72-ft.; thence continuing along said %. line and along the Southerly line of
"Glen Acres" Subdivision, S89°20' 18"E, a distance of 1,318.21-ft. to the centerline of
said section 2, thence along the North and South '/, line of said section and the Westerly
line of said Section and the Westerly line of "Westgate Franklin Village Subdivision",
Libor 57 of Plats, Page 31, Oakland County Records, S00°04' 10"W a distance of
2,635.94-ft. to a point on the South line of said section 2; thence along said South line
and the centerline of said Thirteen Mile Road; N89°58'00"W, a distance of 1,967.35-ft.,
to the point of beginning of the parcel herein described.
Parcel No. 23-02-376-001,
Parcel 2; Lots 21 to 30, inclusive, Glen Acres Subdivision, as recorded in Libor 57, Page
13 of Plats, Oakland County Records.
Parcel nos. 23-02-177-033 and 23-02-177-034.
Mh
12/ 12/01
9-8
EXHIBIT C
LEGAL DESCRIPTION OF EASEMENT AREA
20' WIDE EASEMENT FOR STORM SEWER
A TWENTY FOOT WIDE EASEMNET FOR STORM SEWER DESCRIBED AS:
COMMENCING AT THE NORTH 1/4 CORNER OF SECTION 2, T. 1 N., R. 9 E., CITY
OF FARMINGTON HILLS, OAKLAND COUNTY MICHIGAN AND PROCEEDING S.
01'24'50" W. 2193.32 FEET ALONG THE NORTH AND SOUTH 1/4 LINE OF SAID
SECTION 2, SAID LINE ALSO BEING IN PART THE EAST LINE OF 'GLEN ACRES"
SUBDIVISION TO THE SOUTHEAST CORNER OF LOT 31 OF SAID SUBDIVISION AND
ALONG THE SOUTH LINE OF SAID LOT 31 N. 88*31*58" W. 67.18 FEET TO THE POINT OF
BEGINING. THENCE S. 01'28'02" W. 59.02' TO THE POINT OF ENDING AT THE
CENTERLINE OF THE PEBBLE CREEK DRAIN.
N. 1/4 CORNER
OF SECTION 2
T. 1 N., R. 9 E., -
FARMINGTON HILLS
302.42'
S88'50'51 "E
34 H
J
_ (U
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~ I G\ 3 W E
Of U I C��� z SCALE, f"a80'
_1 0 > I Cj cu
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Q �� O
--� + 31 P: 0. B.
I I
f N88'31'S8"W
20' WIDE ,/ 1�
/ EASEMENT
FOR STORMI
SEWER,
P
OAKLA.W COUNTY PARKS k RECREATION
30500 THIRTEEN MILE ROAD
/ --� FARMINGTON HILLS 48334-2212
REVISIONS
C PPP 80� EEC ITEM I DATE BY G
'� p�RpJN
67.18
N88'31'58"W
59.02
S01'28'02"W
m
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—_-----_. . rr�
ITEM #10
QUIT CLAIM DEEDS AND GRADING PERMITS
WHITE LAKE OAKS
The Road Commission for Oakland County is improving the intersection of
Pontiac Lake Road and Williams Lake Road in White Lake Township.
The construction is currently underway and should be completed in
approximately two months.
Mike Hughson, Property Manager for Oakland County, has been in
communication with right-of-way representatives from the Road Commission
regarding this project.
The Road Commission is requesting approval of two Quit Claim Deeds
and two grading permits to facilitate this project.
Oakland County Corporation Counsel is reviewing these documents, and
final approval is subject to their satisfactory review.
10-1
ROAD COMMISSION FOR OAKLAND COUNTY
GRADING PERMIT
')wner: County of Oakland, a Michigan Constitutional Corp. Date:
Address: 1200 N. Telegraph Road, Pontiac, MI 48341 Parcel No. 1
In consideration of the improvement of Williams Lake @ Pontiac Lake Roads, RCOC Project No. 44631
according to the plans and specifications on file in the Road Commission for Oakland County offices at 31001
Lahser Road, Beverly Hills, MI 48025, the undersigned hereby give permission to the Road Commission for
Oakland County to grade the West side of Williams Lake Road, from Sta. 3 + 50 Left to Sta. 19 + 37 Left,
and the South side of Pontiac Lake Road, from Sta. 57 + 00 Right to Sta. 59 + 36 Right, the property being
in Section 24, T03N, R08E, White Lake Township, Oakland County, Michigan, as indicated in the plans.
The purpose of this Grading Permit is to permit the construction of the road according to the plans. This
Grading Permit does not cause a change in property lines.
Tax Parcel No. 12-24-200-007
IN ACCORDANCE WITH THE PLANS:
1. The driveway will be graded back to provide a smooth approach to the property, and each driveway will be
replaced as far back as it is disturbed.
2. Temporary driveway connection will be installed as per the plans and removed prior to the expiration date
of this permit.
3. This permit grants the right to enter upon the described land for the purpose of grading, including the right
to grade and/or alter the underlying lands and remove excess earth for highway construction purposes.
4. All areas disturbed will be restored as per plans.
_ Additional Conditions:
The permissive rights set forth herein shall start as of the date the contractor commences work on the above
project and shall terminate on the date that the contractor completes the above project.
The work described above shall be constructed in a first-class, workmanlike manner, and in accordance with
applicable State and County standards, and upon completion RCOC shall have no further responsibilities,
therefor.
This instrument contains the entire permit agreement No other promises have been made except as shown herein.
Witness:
Signed by:
County of Oakland, a Michigan Constitutional Corp.
Thomas A. Law,
Its Chairperson
BOARD OF COUNTY ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND, STATE OF MICHIGAN, A PUBLIC
BODY CORPORATE
By..
Date: James N. Fanzini, P.E.
Right of Way and Contracts Engineer
10-2
QUIT CLAIM DEED — CORPORATION — Statutory Form
KNOW ALL MEN BY THESE PRESENTS: That County of Oakland, a Michigan Constitutional
corporation
whose address is 1200 North Telegraph Road, Pontiac, Michigan 48341
i
Quit Claims to Board of County Road Commissioners, County of Oakland, State of Michigan, a
public body corporate
whose address is 31001 Lahser Road, Beverly Hills, Michigan 48025
the following described premises situated in the Township of White Lake, County of Oakland and State
of Michigan, to -wit:
See Exhibit "A" for description
See Exhibit "B" for drawing
More commonly known as: White Lake Oaks, Oakland County Park Part Tax Item No. 12-24-200-007
for the full consideration sum of $1.00
Exempt from county and state taxation per MCL 207.505(a) and MCL 207.526(a)
Dated this day of
Signatures:
2002.
By:
Thomas A. Law
Its Chairperson of the Oakland County
Board of Commissioners
STATE OF MICHIGAN ) ss
COUNTY OF OAKLAND )
The foregoing instrument was acknowledged before me this day of 2002,
by Thomas A. Law, Chairperson of the Oakland County Board of Commissioners a Michigan
Constitutional Corporation on behalf of said corporation.
Notary Public
Oakland County, Michigan
Drafted by: Donald D. Beller My commission expires:
2420 Pontiac Lake Road
Waterford, MI 48328
Recording Fee:
State Transfer Tax:
Return to:
Deborah Mathews Clerk's Office
Road Commission for Oakland County
31001 Lahser Road
Beverly Hills, MI 48025
Project: Williams Lake (oD_ Pontiac Lake Project No.: 44631 Parcel No.: 1
10-3
-Exhibit "A"
Williams Lake Road @ Pontiac Lake Road
RCOC 44631
Parcel 1
Description of Acquisition
Part of the NE % of Section 24, T3N, RBE, White Lake Township, Oakland County,
Michigan, more particularly described as commencing at the East h/. corner of said
Section 24, T3N, RBE;
Thence N.01 °09'45' W., 2564.48 feet along the East line of said Section 24 to the point
of beginning;
Thence N.37034'24"W., 51.89 feet along the Southwesterly 33.00 foot right of way line
of Pontiac Lake Road;
Thence N.66031'46"W., 65.75 feet to a point on the Southerly 33.00 foot right of way
line of said Pontiac Lake Road;
Thence N.02016'55"W., 33.00 feet;
Thence N.87043'05"E., 91.23 feet along the North line of said Section 24 to the NE
corner thereof; -
Thence S.01009'45"E., 103.94 feet along the East line of said Section 24 to the point
of beginning;
(Data for bearings was based on Road Commission for Oakland County project
coordinates for "Williams Lake @ Pontiac Lake", Project No. 44631; also data for the
East line of Section 24, T3N, RBE, was based on a survey performed by Grant J. Ward,
LPS No. 22445, dated April 24, 1996, Job No. 960414, 661 Broadway, PO Box 440,
Davisburg, MI 48350-0440).
Part of Tax Parcel No. 12-24-200-007
Commonly known as part of White Lake Oaks, Oakland County Parks
Dated May 2, 2002
10-4
Williams Lake @ Pontiac Lake
Project No. 44631
WILLIAMS LK CURVE DATA
oP cl s.: 1 & 5 EXHIBIT "B"
PT f 001 Da = 6'11'39'
N 8653.04 M R = 925.OD'
F� 5029.85 M 0 = 27'0220"
6
T = 222.40' PONTIAC LK. STA.
L = 436.52' 60+00 AT WILIAMS LK
E = 26.36' CONSTR LINE. WILLIAMS
LK STA. 19+97.39 AT
41
8 Y coe o�0 a . S� (STA. 16+32.69) PC = N 7969.44 PONTIAC LK CONSTR LN
u� wcd oo h oh A h o-1 E 4781.30
4� h „ ^�0 ^^�.� Ameritech
J �;" c� ° k #N'* ry PI = N 8191.82 13-19-102-002
o� E 4777.83 5.11 (Ac.)
STA. 20+69.21 PT N 8391.47
n � W 0 ( ) P.O.E.
z E 4875.82 STA. 60+69.5
FD. MON. N 8269.30
J o \ S £ ~k\ O' E 4887.10
yy. o
o E 4967.862 M xll3as�eN�R�k22,�°Q L' HSMS lq �og�� SCa
U O
MZ
F
n 'n
o ae zzSes' CON cFH� \ ent
<i if
o PARCEL 5 �) A $ _:=`-::.:a °0 ro�05
County of Oakland N 8466.48, w:_
F :.::: ::::::....:.:
m 13-19-101-001 E 487s.Oz3 c i�t r 33;=::
to Z .:.:::•.. s�
1.142 (Ac.) .._"` .......
i:.:_•�. a N
ti w in................. .�.>32' >�
N TOTAL AREA = 49.739 SQ.FT. 1 7 m.... ::�:_:::..:::.:...
d FEE INC. EX. EASE. = 12,479 SQ.FT: O
7 oci:c:.�:ara-ii:i:.•::i::-\
dw z PORTION IN EX. EASE. = 7,776 SQ.FT. _ ''=-�000 -• .'4C _
REMAINDER = 37,260 SQ.Fi. i:�.N •8368.075 C=:..::..::1"' •-=:':;......
o� N NET TAKE a 4,703 SQ.FT. m `"=•=-'" :•:= ................:
O 0 ...... ?.
of ................ :i::. ::..,ti:.
a m r•:"C,y
u Ul �::::::::::... : .: " 1 41L_
t7i v�in
m N 8651.99 M N 8443.396 C=?;4::c- y1 -: • tJ - :.:::. c3�yCa CL EL
.9 m4766.091 M E 4767.918 C .• .:�ii •••• = x
z 207.31' R :: .......
N00'30'06'W_ Section 19, T3N, R9E, Waterford Twp. 208_61' M �":' ....... ,
Section 13, T3N, RBE, Wh1lo Lnka Twp., Ockland 6. _-.!tR•n'i•t03.94':rii:-cii-"F?.': , °C'(R
N00'3D'06'Ny :'601'D 5"E=�: .��ryk 99 • - 1 25 445
7.13' 1-���- _ _ y �.� F.•� NOt'09'45'W
<° PONTIAC LK CURVE DATA =+ ..ems ='- ?'
rcN y ... m::-.�-:....... no
U7y R = 3D0.00 FD. MON. o
i<zv,�'x 4 = 5525'44" SEC. coR. �•
T = 157.60 PT 1002 mr ::::::;==�
� to
L=290.23 N 8436.26 M d z `U° �Mi5
KE 4767.9801;
(STA. 61+82.20) PC = N 8311.60 4 o u :'n = O o n o; w
E 4857.38
PI = N 8440.55 Q '` z w Ifff
E 4766.77 aZ� 33.00' gn ggggy
liz",; ND216'55'W ��� zw
WMMN
(STA. 56+72.40) PT = N 8439.11 c d V e o°� t nfw. 'i
E 4609.18 - 1 -13.00' # 33.00' O tom 4 o0
o
PONTIAC LAKE 4 �+ �. m w W U aci x o� t M
CONSTRUCTION CENTERLINE N
Uj
C) PC.
= 56+72142 Q o� m "t a
P.O.B. � CCS ,� d �- oY._ N
STA. 57+00 Op N^a� Z�w
N 8438.86 {'� d.0 tl= cUoza
t f T E 4581.60 W O g7}} 00 x o `w
Scale: 1 = 50 a 1 a�Z
BEARINGS BASED ON R.C.O.C. PROJECT COORDINATES
ROAD COMMISSION FOR OAKLAND COUNTY
Proposed Acquisition —
R.C.O.C. PROJECT COORDINATES - N 1000.000
NOTE: E 5000.000
(R) RECORD ACCD'G. TO GRANT WARD, L.P.S, #22445
(M) - MEASURED ACCORDING TO R.C.O.C. DRAWN BY L.W.M. DATE04/01/02
(C) - CALCULATED
ROAD COMMISSION FOR OAKLAND COUNTY
GRADING PERMIT
Dwner: County of Oakland, a Michigan Constitutional Corp. Date:
Address: 1200 N. Telegraph Road, Pontiac, MI 48341 Parcel No. 5
In consideration of the improvement of Williams Lake @ Pontiac Lake Roads, RCOC Project No. 44631
according to the plans and specifications on file in the Road Commission for Oakland County offices at 31001
Lahser Road, Beverly Hills, MI 48025, the undersigned hereby give permission to the Road Commission for
Oakland County to grade the West side of Williams Lake Road, from Sta. 21+ 30 Left to Sta. 23 + 30 Left,
the property being in Section 19, T03N, R09E, Waterford, Oakland County, Michigan, as indicated in the
plans.
The purpose of this Grading Permit is to permit the construction of the road according to the plans. This
Grading Permit does not cause a change in property lines.
Tax Parcel No. 13-19-101-001
IN ACCORDANCE WITH THE PLANS:
1. This permit grants the right to enter upon the described land for the purpose of grading, including the right
to grade and/or alter the underlying lands and remove excess earth for highway construction purposes.
2. All areas disturbed will be restored as per plans.
Additional Conditions:
The permissive rights set forth herein shall start as of the date the contractor commences work on the above
project and shall terminate on the date that the contractor completes the above project.
The work described above shall be constructed in a first-class, _workmanlike manner, and in accordance with
applicable State and County standards, and upon completion RCOC shall have no further responsibilities,
therefor.
This instrument contains the entire permit agreement No other promises have been made except as shown herein.
Witness
Date
Signed by:
County of Oakland, a Michigan Constitutional Corp.
Thomas A. Law,
Its Chairperson
BOARD OF COUNTY ROAD COMMISSIONERS FOR THE
COUNTY OF OAKLAND, STATE OF MICHIGAN, A PUBLIC
BODY CORPORATE
James N. Fanztni, P.E.
Right of Way and ContractsiEt4nper
10-6
QUIT CLAIM DEED — CORPORATION — Statutory Form
KNOW ALL MEN BY THESE PRESENTS: That County of Oakland, a Michigan Constitutional
corporation
whose address is 1200 North Telegraph Road, Pontiac, Michigan 48341
r
Quit Claims to Board of County Road Commissioners, County of Oakland, State of Michigan, a
public body corporate
whose address is 31001 Lahser Road, Beverly Hills, Michigan 48025
the following described premises situated in the Township of Waterford, County of Oakland and State
of Michigan, to -wit:
See Exhibit "A" for description
See Exhibit "B" for drawing
More commonly known as: White Lake Oaks, Oakland County Park Part Tax Item No. 13-19-101-001
for the full consideration sum of $1.00
Exempt from county and state taxation per MCL 207.505(a) and MCL 207.526(a)
Dated this day of
2002.
Signatures:
By:
Thomas A. Law
its Chairperson of the Oakland County
Board of Commissioners
STATE OF MICHIGAN ) ss
COUNTY OF OAKLAND )
The foregoing instrument was acknowledged before me this day of 2002,
by Thomas A. Law, Chairperson of the Oakland County Board of Commissioners a Michigan
Constitutional Corporation on behalf of said corporation.
Drafted by: Donald D. Beiler
2420 Pontiac Lake Road
Waterford, MI48328
Recording Fee:
State Transfer Tax:
Project: Williams Lake (a- Pontiac Lake
Notary Public
Oakland County, Michigan
My commission expires:
Return to:
Deborah Mathews Clerk's Office
Road Commission for Oakland County
31001 Lahser Road
Beverly Hills, MI 48025
Project No.: 44631 Parcel No.: 5
10-7
Exhibit "A"
Williams Lake Road @ Pontiac Lake Road
RCOC 44631
Parcel 5
Description of Acquisition
Part of the NW fractional '/ of Section 19, T3N, R9E, Waterford Township, Oakland County.
Michigan, more particularly described as commencing at a found concrete monument along
the South line of Lot 3 adjacent to the Northwesterly 33.00 foot right of way line of Williams
Lake Road, said Lot 3 located in "Supervisor's Plat No. 27", as recorded in Liber 55 of Plats,
pages 41 and 41A, Oakland County Records;
Thence S.89028'55"W., 201.78 feet as measured, (recorded as 200.36 feet), along the South
line of Lots 2 and 3, also being the South line of said Subdivision to a found angle iron at the
NW corner of said Section 19;
Thence S.00030'06"E., 208.61 feet as measured (recorded as 207.31 feet), along a line
common with the West line of said Section 19 and the East line of Section 13, TA R8E,
White Lake Township to the point of beginning;
Thence N.77050'13"E., 109,56 feet to a point on said Northwesterly 33.00 foot right of way
line of Williams Lake Road;
Thence S.64001'35"E., 33.00 feet;
Thence S.26032'36"W., 163.02 feet along the centerline of said Williams Lake Road;
Thence N.37034'24"W., 103.12 feet along the centerline of Pontiac Lake Road;
Thence N.01009'45"W., 48.35 feet along a line common with the West line of said Section 19
and the East line of Section 24, T3N, R8E, White Lake Township to a found concrete
monument at the NE corner of said Section 24;
Thence N.00030'06"W., 7.13 feet to a point on the Northeasterly 33.00 foot right of way line of
said Pontiac Lake Road and point of beginning.
(Data for bearings was based on Road Commission for Oakland County project coordinates
for "Williams Lake @ Pontiac Lake", project No. 44631;
Also data for West line of Section 19, TA R9E, was based on a survey performed by Grant
J. Ward, I_PS, No. 22445, dated April 24, 1996, Job No. 960414, 661 Broadway, PO Box 440,
Davisburg, MI 48350-0440;
Also data for the angles along the centerlines of Pontiac Lake Road and Williams Lake Road
is based on "White Oaks Gold Estates No. 1", a subdivision as recorded in Liber 168 of Plats,
pages 12 and 13, Oakland County Records and Ameritech-f/k/a Michigan Bell Telephone,
Property tax ID No. 13-19-102-002, East of Williams Lake Road, as recorded in Liber 5550,
page 615, Oakland County Records).
Part of Tax Parcel No. 13-19-101-001
Commonly known as part of White Lake Oaks, Oakland County Parks
Dated May 3, 2002
10-8
Williams Lake @ Pontiac
Project No. 44631
�Pcls.: 1
�c 5
WILLIAMS LK CURVE DATA
PT #1001
DO = 6'11'39"
N -- 3.04 M
E 5029.85 M
R = 925.00'
= 27'02'20"
n o
60,
T = 222.40'
L = 436.52'
n + F
E = 26.36'
�$
Y�rD o�- N p i�o p
c// t oo h J3 `'�
(STA. 16+32.69)
PC = N 7969.44
E 4781.30
oh Q`V,
- �f =/++ // // rya V lb
4gryary
PI=N8191.82
gm
ti e
E 4777.83
1
m
m s?s J 23 �
n 2�syf �0p
(STA. 20+69.21)
PT JN 8391.47
z
E 4875.82
pno
0
FD. MON.
�� 8
�ffOf
.1 l
Pi E 4967.882 M `.Y � 0 CfH'P4N�2'r00
cor 144 �$
o
'QS Lek
�� RUC)76,
o � � e '�g3• c£N
LQ
M o PARCEL 5 ��J
M y County of Oakland N 8466.481 C
" m 13-19-101-001 E 4875.023 c
n 1.142 (/Ac.)to Z_ - .::..,•� j]
oE
N� z TOTAL AREA = 49,738 SQ.FT � � m:::•.-:--:::.�::•:.:
FEE ING Elf. EASE. = 12,479 Sq.FT, a cki:2is:F=:iic
d w o PORTION IN EX. EASE. = 7,778 SOFT. O.. = = "--=••'
Z4d m REMAINDER = 37.280 SOFT. fL] ..... -'N
NET TAKE - 4,703 SQ.FT. = ==•
to CL
a ^ 0\: :..
a
S a w CL-
g-' -
n n i O
�,
81651.99 M N 8443.396 C ;;;::.
m N
" m 4766.091 M E 4767.918 C
z 207.31'(R I
N00'30'06'W Section 19, T3N. R9E, Waterford Twp. 208_81'!?M
Sect+on 13, T3 RBE, White Loke Twp-, Qakland Co., MI NW30'O6'Vy
a 7.13'
U ~ PONTIAC LK CURVE DATA
R = 300.DO
A = 55'25'44"
T = 157.60
L = 290.23
(STA. 61+82.20)
PC = N 8311.60
E 4857.38
PI = N 8440.55
E 4766.77
(STA. 56+72.40)
PT = N 8439.11
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(R) — RECORD ACCD'G. TO GRANT WARD, L.P.S. #22445 0-9
(M) — MEASURED ACCORDING TO R.C.O.C. DRAWN BY L.W.M.
(C) — CALCULATED
DATE 04/01 /02
ITEM in
PROCLAMATION
NATIONAL AQUATIC WEEK
The National Recreation and Park Association has announced the
designation of July 14-20, 2002 as "National Aquatic Week" and is requesting
local agencies to support this designation.
In consideration of the swimming programs the Parks Commission
provides, including the two waterparks, three public beaches, and swimming
instruction, staff is requesting Commission adoption of the attached Proclamation
in support of "National Aquatic Week."
PROCLAMATION
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
By Chairman Pecky D. Lewis, Jr.
WHEREAS, individuals and organized forms of recreation and the creative
use of free time are vital to the happy lives of all our citizens: and education,
athletic and recreation programs throughout Oakland County, Michigan,
encompass a multitude of activities that can result in personal accomplishment,
self-satisfaction and family unity for all citizens, regardless of their background,
ability level or age; and
WHEREAS, citizens of Oakland County should recognize the vital role that
swimming and aquatic -related activities relate to good physical and mental health
and enhance the quality of life for all people; and
WHEREAS, the Oakland County Parks and Recreation Commission
provides two guarded waterparks and three public beaches for aquatic
recreation; and
WHEREAS, the Oakland County Parks and Recreation Commission is
extremely proud of the swimming facilities and aquatic programs of this
community and their contributions to providing to all ages a healthy place to
recreate, a place to learn and grow, to swim, build self-esteem, confidence and
sense of self-worth which contributes to the quality of life in our community.
NOW THEREFORE, I Pecky D. Lewis, Jr., as Chairman of the Oakland
County Parks and Recreation Commission, do hereby declare the week of July
14-20, 2002 as:
NATIONAL AQUATIC WEEK
And do urge all those in Oakland County to support and promote this
observance.
Moved by
Supported by
Date:
11-2
650 W. Higgins Rd.
Hoffman Estates, IL 60195
Ph. 847-843-7529
Fax 847-843-3058
agnrpa@aol.com
May 15, 2002
Dear Park, Recreation and Aquatic Director:
The National Recreation and Park Association (NRPA) Aquatic Branch announces the
designation of July 14-20, 2002 as "NATIONAL AQUATIC WEEK." We hope you can do as
much as possible through your own structure to support National Aquatic Week.
Because of the great work you do in providing swimming and aquatic programs in your agency
would you please pass on to your Mayor, President or appropriate official the enclosed
Proclamation calling attention to this week.
Could I also ask that you send me a copy of the executed Proclamation and any publicity
resulting from this effort?
Thanks for your help and remember, if you need any technical assistance with your swimming
and aquatic programs, please contact the National Aquatic Branch.
Sincerely,
Lili McGovern
Manager of Aquatic Services
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11-3
ITEM #12
COUNTYWIDE TRAILS NETWORK SYSTEM
Earlier this year the Oakland County Parks and Recreation Commission,
along with the County Executive's Office and the Huron -Clinton Metropolitan
Authority, helped fund a feasibility study for the development of a countywide
trails network system.
Johnson Hill and Land Ethics companies have been working on this
report. They have held two public review hearings, inviting all municipalities and
key trail user groups throughout the county to these meetings to get input for this
type of program.
The consultants will be at our meeting on June 12 to present their first
findings.
12-1
Oakland County Trail -Path Network Visioning Workshops
Summary Report
The Johnson Hill Land Ethics Studio conducted a pair of Oakland County Trail -Path
Network visioning workshops on May 13 & 21, 2002. The purpose of these workshops
was to establish a vision for a unified trail -path network that links every community in
Oakland County. Over 400 trail users, municipal officials, elected officials, user group
representatives, and trail groups were invited to help shape the vision for a County
network of trails. 80 individuals representing 61 governments and user/trail groups were
asked to respond to many questions, foremost among them:
1. Describe the County's role in a linked, County -wide trail network
2. How to fund a County -wide trail -path network
a. Including land acquisition, trail planning, development & maintenance
3. How to address issues of safety and liability
4. Identify maintenance strategies
5. Identify important trail connections and linkages
6. Locate potential traiiheads and trail destinations
7. Address multi-user issues and conflicts
8. Identify trail design and development opportunities as well as constraints
9. Identify potential land for trail acquisition
This report summarizes visions developed at each of the two workshops. These views
are playing an integral role in drafting recommendations for a County -wide Trail -Path
-" Network. Two overarching themes emerged from the workshops:
• The County Should Serve as An Umbrella Organization for Trails
• The County Needs to Establish a Trail Hierarchy
Workshop participants tended not to differentiate between County Parks and Recreation
(OCParks) and County Planning and Economic Development Services (PEDS). There
was a near universal consensus that trails contribute to many aspects of life in Oakland
County and that when they cited "the County" they did not necessarily have a particular
county department in mind.
What role should Oakland County play in developing a linked trail network?
A. The County Should Serve as an Umbrella Organization for Trails
The underlying theme evident in every group's presentation is that the
County must play a role in the development of a linked trail network.
Every workgroup suggested that the County, at the very least, serve
as a clearinghouse for data and provide technical assistance for local
communities - including trail mapping, construction and maintenance
advice, grant writing assistance, education and marketing assistance.
The majority of the workshop participants developed a vision of a
more involved role for the County.
Participants recommended that at least one additional staff member
(an additional position at the County) be dedicated to serve as the
principal contact at the County.
Oakland County Trail -Path Network Visioning Summary The Johnson Hill. Land Ethics Studio
June 12, 2002 12-2 Page 1
• There was not unanimous consent about the exact definition of the
County's role. The trend at the workshops was for the County to
serve as an umbrella organization for the County -wide trail network. In
this role, the County would help facilitate discussion and planning
between the 61 municipalities to create a fully linked network.
B. The County Should Establish a Hierarchy of Trails
• Participants suggested that a trail hierarchy is a necessary component
of the overall network.
• Workshop participants expressed the belief that there is a need to
develop designated County routes and differentiate them from local
trails.
• The County routes, it was suggested, would serve as primary routes,
connecting major destinations. Local routes would serve to connect
neighborhoods to the County Trail routes.
• The different classifications would have different standards for
surfacing, maintenance and signage.
• Participants suggested that the County work, in its role as an umbrella
organization or coordinator, to set standards for trail design,
construction, signage and maintenance.
2. How to fund a County -wide trail -path network
A. Rely on a Variety of Funding Sources and Mechanisms
• The underlying theme in almost every work group's recommendations
was that funding needs to come from a variety of sources. No group
relied upon a single funding mechanism.
• There was unanimous support for public -private partnerships, state
and federal grants as funding sources.
• A number of the groups also recommended the development and
implementation of a County millage for trails, but, because of what
they identified as the complexity of issues surrounding a millage,
recommended that a millage be studied further.
3. How to address issues of safety and liability
A. Safety and Liability Are Local Issues
The general consensus reached by participants was that liability
would fall back to the local municipalities.
Many groups suggested that the County might be able to assist in
securing more affordable insurance policies as a consortium of local
governments.
As far as enforcement along the trails, recommendations ranged from
contracting with the County for sheriff patrols to using Public Safety
Attendants (PSAs) similar to those used by the Huron -Clinton
Metroparks Authority.
Oakland County Trail -Path Network Visioning Summary The Johnson Hill. Land Ethics Studio
June 12, 2002 12-3 Page 2
4. Identify maintenance strategies
A. County Should Assist in Setting Standards
• As mentioned in section one, one major theme that emerged from the
workshops was that a trail hierarchy, similar to the existing hierarchy
of roads, be developed.
• Local municipalities would be responsible for maintaining local trails
and the County would be responsible for maintaining the County trails.
• Alternatives to this idea range from the County providing contract
maintenance for local jurisdictions without the equipment and
expertise to perform maintenance tasks to using Oakland County
prisoners and non-violent offenders to perform maintenance as a part
of "boot camp".
• Some suggested following models set by the Macomb Orchard Trail
and the West Oakland County Trail Management Council.
• No group suggested that the County simply provide the maintenance.
• Almost every group expressed a belief that the county has the
manpower, equipment and expertise to perform contract maintenance
and/or advice. The reality, however, is that the County has neither the
staffing, nor the ability to efficiently and effectively move the
equipment across the county to perform contract maintenance.
• As many participants observed, maintenance should always be
incorporated into the design process.
5. Identify important trail connections and linkages
A. Utilize Road Right -of -Ways, Resource Corridors and Utility Corridors as
Connections
• Generally speaking, groups identified potential connections as
following highway right of ways (1-696, 1-275, Northwestern Highway)
and sidewalk bike routes in the southern part of the county.
• In northern communities there is more opportunity to create linkages
by using natural resource corridors to connect destinations.
• Using existing roads as trail links is not as feasible in the northern part
of the county because many of the roads are either too narrow or
unpaved (often both).
• Groups identified the need to have a range of trailhead opportunities
so that trails can work as economic engines as well as transportation
routes and recreation opportunities.
6. Locate potential trailheads and trail destinations
A. Develop a Variety of Trailheads and Destinations
• The consistent theme in these discussions was diversity and the need
to different types of trailheads and destinations. Participants
recognized that trails are used for both transportation and recreation
Oakland County Trail -Path Network Visioning Summary The Johnson Hill. Land Ethics Studio
June 12, 2002
12-4
Page 3
and that there is significant economic development associated with
trail development.
7. Address multi-user issues and conflicts
A. Include All User Groups and Activities in Trail Planning
Participants recognized that the variety of landscapes, of people and
interests requires a trail network to be similarly diverse, with different
types of trails for different users.
Groups advised that a County -wide trail network must identify user
groups, address conflicts and design appropriate trails.
Participants were uniform in the desire to create a variety of trails,
linking to a variety of destinations.
8. Identify trail design and development opportunities as well as constraints
A. Different Types of Constraints in Different Parts of the County
• The northern portion of the County, with dozens of lakes, rivers,
streams and other sensitive natural resources present a significant
obstacle to many trails.
• Participants cited major road crossings, in particular M-59, 1-75, and
M-24 as major problems for trails.
• In the developed portion of the County, participants repeatedly
mentioned the lack of available land as the major impediment to a trail
network.
• Roads often provide trail development opportunities. For example, a
number of participants pointed to M-5 and the Northwestern Highway
as opportunities to connect existing trails.
• Almost all of the groups looked at utility corridors as potential
connections for areas where there is a lack of other trail opportunity.
• Natural features, particularly river and stream corridors were
discussed as trail opportunities as well.
B. Need for Additional, Localized Workshops to Identify Specific Local
Opportunities and Constraints
• Workshop participants indicated a need for more localized planning
workshops to address local opportunities and constraints more
specifically.
9. Identify potential land for trail acquisition
A. There is a Need for More Localized Planning Workshops
• Very few groups identified specific lands for acquisition. Instead, most
looked at opportunities to connect existing trails and park facilities.
• In places where acquisition for trails was difficult or impossible
participants often concluded that the best options were to follow
existing roads.
Oakland County Trail -Path Network Visioning Summary The Johnson Hiil• Land Ethics Studio
June 12, 2002
12-5
Page 4
Participants, however, worked diligently to avoid having trails share
vehicular roads.
Many groups sought to use resource corridors — streams and rivers —
as a route for potential trail connections.
Oakland County Trail -Path Network Visioning Summary The Johnson Hiii• Land Ethics Studio
June 12, 2002
12-6
Page 5
ITEM #13
RED OAKS GOLF COURSE
The Red Oaks Golf Course reconstruction project is going out to bid on
June 7, with bids due back to the department on July 1.
Staff will have them reviewed and prepared for acceptance at the July 10
meeting, which is back at the administration office.
13-1
ITEM # 14
BID ITEMS
a. Water Heaters — Red Oaks
b. Turbine Blowers — Waterford Oaks
WATER HEATERS
RED OAKS WATERPARK
Bids were received for the water heaters for the new water features at Red
Oaks Waterpark.
This item was not included in the contract for Aquatic Development,
because there would be a considerable cost savings if we were to purchase the
equipment and have staff do the installation.
Three heaters are required. The type of heater was specified as per our
contractor's specifications.
Three bids were received as follows:
Contractor Cost Total
Performing Engineers $5,939.67 ea. $17,819.01
Robertson Bros. $6,543.60 $19,630.80
B & B Pools $6,850.00 $20.550.00
These heaters were engineered by Aquatic Development as interior/
exterior heaters and were planned to be installed as exterior units. The cost
savings will allow us to enclose them next year.
Aquatic Development estimated a total cost of $50,000; we are estimating
the total cost for the units, installation, and construction of the concrete pad with
footings at $25,000.
Staff recommends awarding the bid for the purchase of the heaters to the
low bidder, Performing Engineers, in the amount of $5,939.67 each, for a total
purchase price of $17,819.01. Staff also recommends that these funds be
designated from our CIP contingency, as the cost of this item was not included in
our original project cost.
Additional information will be presented at the commission meeting.
A-1
TURBINE BLOWER
WATERFORD OAKS
We have received from Purchasing the following bids for the purchase of
one Turbine Power Blower for Waterford Oaks:
Vendor
Total
Industrial Vehicle Sales $3239.00
Pontiac, MI
Oakland Lawn & Garden Equip. Did not meet specs.
Waterford, MI
Staff recommends awarding the bid to the single bidder meeting
specifications, Industrial Vehicle Sales, as the bid from Oakland Lawn and
Garden Equipment is not compatible with our existing 1998 Steiner Mowing
Tractor.
Staff, therefore, is requesting the Commission to approve the purchase of
the Turbine Ultra Blower from Industrial Vehicle Sales for $3,239.00.
Funds for this purchase would come from the park's Small Tools line item.
b-1
Turbine Power Blower MODEL PB200
Features:
• Nozzle rotation 360° continuous
• Nozzle rotation by hydraulic motor
• Kickstand for easy hook-up
• Axial flow turbine design
• Quiet operation
• Direct airflow to either side
or front from operator seat
• Quick -Hitch, Front -Mount
Noise pollution will not be a concern with this turbine power blower. Quiet but powerful, it quickly
cleans walkways, parking lots, leaves, debris and more. Weight bar required for 430 and 410.
STEINER TURF EQUIPMENT, INC t'tT Box 504, Dalton, Ohio 44618 Phone: 330/828-0200
e-mail: sales@steinerturf.com; web site: www.steinerturf.com Form 09-395
AOPTIONS FOR YOUR��410 430 52v=mo
Rotary Mowers - Rear discharge, side
discharge, mulching, Built-in flexibility of rotary
mowers allows them to follow the contour of the
terrain.
s v,
Stump. Cutler &eE nd of stumps and
prune' above -ground mots gnickly,, easily and
neatly:
Fora complete list of options
available for your tractor b-3
contact your Steiner Dealer.
ITEM #15
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a legal issue and a
proposed land acquisition.
15-1
ITEM #16
EXECUTIVE OFFICER'S REPORT
---Group Sales Update -- During the week of May 6, Kim Soncrainte, group sales coordinator, distributed
Lyon Oaks Park and Golf Course information to 90 businesses in Wixom. Work is also continuing on
expanding the waterpark consignment ticket program. Currently 37 agencies are selling Oakland County
Waterpark tickets.
---The Michigan Department of Transportation has notified staff that the Road Commission for Oakland
County, on behalf of the Parks Commission, has been awarded a FY2003 $600,000 TEA-21 grant for the
proposed relocation of the historic Ellis Barn in Springfield Township to the Springfield Oaks Activity
Center. See attached correspondence from the Michigan Department of Transportation and the related
article from the Clarkston Eccentric.
---Oakland County Risk Management, with consultation from the Accident Fund, Inc., recently completed
the park system's annual risk management and safety inspection.
---Staff has had conversation with Meijer in Madison Heights about collaborative events. A meeting is
planned for later in the month with staff and the store director.
---REMINDER: The next Commission meeting, which is scheduled for 9 a.m. on Wednesday, July 10, is
also the Commission's budget work session for the proposed Fiscal Year 2003 budget. A light lunch will
be served.
---Mark your calendar:
• Fireworks: Friday, July 5, Addison Oaks
• Fireworks: Saturday, July 6, Groveland Oaks
• Oakland County 4-H Fair: July 23 — 28, Springfield Oaks
---And finally, the SCAMP/Wint Memorial Golf Outing is Friday, September 13, at Springfield Oaks.
Please contact Ralph Richard as soon as possible about coordinating a foursome of Parks
Commissioners to participate in this event, which benefits both the Clarkston SCAMP and the Wint Nature
Center at Independence Oaks.
iIWIN
EXOREPRT.doc
l
STATE OF MICHIGAN
JOHN ENGLER DEPARTMENT OF TRANSPORTATION GREGORY J. ROSINE
GOVERNOR LANSING DIRECTOR
May 28, 2002
Mr. Gerald M. Holmberg, County Highway Engineer
Oakland County Road Commission
31001 Lahser Road
Beverly Hills, Michigan 48025
Dear Mr. Holmberg:
It is my pleasure to inform you that your application for Fiscal Year 2003 Transportation
Enhancement Activity Program (TEA) funding has been approved. The details of this award are
presented in the enclosed Award Summary. Congratulations! We look forward to working with
you to move your project to implementation efficiently and effectively.
As you may be aware, we are revamping the TEA program to:
1. Streamline administrative processes
2. Provide better service to applicants and recipients
3. Improve our ability to implement projects as quickly after award as possible
In order to realize these objectives for your project, we need to work together with you on a common
schedule and with a common understanding of the steps in the process from award of funding to
project completion and submittal of the project final report.
A copy of this letter has been sent to Mr. Dan Stencil, the Contact Person named in your application.
With that copy, we have enclosed several documents associated with the implementation process
which introduce the steps you must take to move your project to construction. The remainder of this
letter identifies your first implementation task and highlights important points to remember about
how TEA funding works.
Project schedule: Your project must be under construction within two (2) years of the date of this
letter or funding may be withdrawn. The first item we need, within 30 days of the date on this
letter, is an implementation schedule for your project. We have enclosed a form for your
convenience to simplify schedule development. The form lists and explains the project progress
benchmarks for which your schedule must provide dates. Please complete the form and return it to
the TEA office by the deadline. The schedule you submit will provide us the basis upon which to
monitor our mutual progress toward completing your project.
16-2
MURRAY D. VAN WAGONER BUILDING - P.O. BOX 30050 • LANSING, MICHIGAN 48909
www.michigan.gov • (517) 373-2090
LH-LAN-0 (11/01)
TEA funding constraints: It is very important to remember the following attributes of TEA
funding:
Absolutely no costs incurred prior to the execution of a funding contract between
the Michigan Department of Transportation (MDOT) and the applicant, and
MDOT's written authorization to proceed, are eligible for reimbursement from
federal funds. This letter is not the funding agreement.
2. Only costs associated with the project described in the application and reflected
in the Award Summary enclosed with this letter are eligible for reimbursement
from federal funds. If extenuating circumstances emerge in project development
which force changes in the project for the way it was described in the application, a
project scope change request must be submitted and approved so that costs associated
with the changed work may be reimbursed.
TEA funds are payed out as a reimbursement for costs incurred and paid by the
recipient. Funding is not available in advance of costs; hence, applicants must be
prepared for the cash flow required for their project.
We look forward to receiving your schedule and working with you to make your project a reality for
your community. When questions arise, please do not hesitate to contact either me or Mike Eberlein,
Enhancement Program Manager. Mr. Eberlein can be reached at 517-335-3040. We'll be checking
on your progress as key dates in your project schedule approach. Again, congratulations on being
selected for TEA funding.
Sincerely,
Enhancement
Enclosures
cc: Mr. Dan Stencil
Jacqueline Shinn, Office Administrator
Transportation Economic Development and
16-3
MICHIGAN DEPARTMENT OF TRANSPORTATION
TRANSPORTATION ENHANCEMENT ACTIVITY
2003 AWARD SUMMARY
Project Number: ENH2O0300197
Applicant: Oakland CRC
Project Name: Ellis Barn Preservation/US-24
TEA Amount Requested: $600,000.00
Original Match: $150,000.00
Total Project Cost Requested: $750,000.00
TEA Amount Recommended Pending Final Reviews and Approvals: $600,000.00
(Prorated) Applicant / Sponsor Match: $150,000.00
TEA Recommended + Prorated Match: $750,000.00
5/14/2002 11:21:04
Page 29 of 36
Funded (Participating) Work:
Relocate the Ellis barn from Dixie Highway just north of 1-75 to Springfield Oaks County Park in
Oakland County. This 1884 barn housed a Percheron horse breeding operation that provided many
carriage horses to Michigan residents during the days of horse and buggy. Long a local landmark,
this unique barn faces an uncertain future unless moved to a new site. Project costs are $750,000,
including $600,000 in federal funds and $150,000 from the Oakland County Road Commission. The
Oakland County Parks Sytem has played a key role in supporting this project as have local citizens
and officials.
Total Non -Participating Amount (Not Recommended)
$5,000.00
16-4
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0bserving;'h!stor.y: Developer Tim Birtsas
dug into his:w.allet'and .contributed to a
cause that iaill keep the Ellis Barn part of
the Springfield Township tradition.
L4 1 1 U %.d 1 lJ 1 L4
•d; or Porch sale into a
fora $50 gift card at
Meijer!
a winner ever- r week.
►ptember. Not o r ly wi l l
BY STEVE KOWALSKI
Oakland County 'Parks & Recreation contributed
STAFR Wntii x
skowalski@oe:homeeomm.net
$50,000, Springfield Township put in $26,000, and
the Oakland County 4H Fair Association, $5,000.
The Ellis Barn will have• a new address, but the
The relocation is necessary to avoid the barn being
same old charm.
leveled due to the site now being zoned, commercial.
,
The Oakland County .Parks, & Recreation Depart-
Not site plan has yet been submitted.
ment received a $600,000. state grant to relocate the
In addition to their commitment to the relocation
historic structure from Dixie Highway north of I-75
; fund, the 4H Fair Association and RBI 33 LLC con -
to Springfield Oaks County. Park, state Rep. Ruth
tributed $20,000 and .$5,000, respectively, to the
Johnson announced.in a press:xelease last week.
maintenance fund. Ellis family members .are giving
The Ellis Barn is 'profiled in The American Barn, a
$11,006, and Clarkston State Bank $500 toward
'book about,historic barns in North America.
maintenance.
The grant was contingent on 20 percent of the
Stencil said he's. grateful, for the developers' Bona-
$750,000 relocation cost being covered through other
tion; allowing tradition.to continue.
means.'.
"It would be easy for .them to walk away, knock the
RBI 33 LLC,. a',development company owned by for-
place -down, and you've got 120 years of history that's
mer Major'League`bas'eball players Tiro Birtsas and
. gone,",Stencil said.. "It's part of the times considering
Kirk'.dibson, pinch hit and paid $75,000 toward relo-
rapidly,. developing urban sprawl. The community
cation; according to Dan :Stencil, administrator of
.'
operations for Oakland County Parks & Recreation.
Please see BAFtIVr A4,
Barnfr6m'p,aige AI
should be pleased that here's a
developer who has conscientious-
ly sought ways to preserve a
community treasure.".•
Stencil said other donations
from individuals or groups in the
community are welcomed.
He expects the relocation proj-
ect to take up to a year.
Springfield Township Clerk
Nancy Strole said the barn *could
be used for events such as the
4H Fair, horse shows, and as a
site for field trips and other func-
tions. • -
"At the time the rezoning came
before us we were very con-
cerned about the future of the
barn, -to preserve it,", she said, "If
it. st•ayed.,.i'n that l.ocatio.'n;, it
would not survive.
"Springfield Oaks is a •perfect
location for it. It's part of the
county .parks. system; site of
where many horse,shows are
held. We're preserving areal his-
toric part of Springfield and
Oakland County."
The Oakland County Road
Commission applied for the
grant on Oct. 1, 2001, on behalf
of Oakland County Parks. &
Recreation.
Birtsas,• a,native of Clarkston,
.and. Gibson;' from Waterford, ::are
'proud to be involved.
"Both Kirk and I were born
and raise4,in the area and want
to give something back to the
community," Birtsas said. "We
believe it's important to.preserve
those parts of a community that
have both historical and educa-
tional value for generations to
come."