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Home My WebLink AboutAgendas/Packets - 2002.03.13 - 40077Pecky D. Lewis, Jr. Chairman Richard Skarritt Vice Chairman Richard D. Kuhn, Jr. Secretary Fred Korzon Joy - McCulloch Ri McPherson Lawrence A. Obrecht Shell-v G. Taub J. VanderVeen Ric._._. a V. Vogt Ralph Richard Executive Officer 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS Q-0-1-AKLAND v�ww.co.oal<land.mi.us March 7, 2002 Oakland County Parks And Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE .......................... Parks and Recreation Office 2800 Watkins Lake Rd Waterford, MI 48328 TIME ............................Wednesday, March 13, 2002 9:00 a.m. PURPOSE ........................ Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, 1?e7—a 2 � Ralph Richard Executive Officer Parks and Recreation Next Meetings: Wednesday, April 10, 2002 Tuesday, April 30, 2002 (Lyon Oaks Dedication) D:\$Data\My documents\COMMISSN\agendaltr.doe 0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. 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P,an Display , � pite.�,�ozks AppT°val APpvoval Approval lnfozmat'on Approval i 4x ese�'tex�hane # Infoxn1a-'tonal Approval 1 APpxova Approval Inf011la'ationa1 val APpr° Approval Im g�49�'1 � g5 � Stencil g,A64� g5 P . `lrvoll eUon D •Stencil Dona I g5g,4,624 ,Fig 3 Z Cxegox eUon � 85$"�623 Stencil I g5g�4944 D' , 19. Bid Items: Approval D. Stencil / 858-4944 a. Tents — Red Oaks Waterpark b. Red Oaks Waterpark Poolside Sand Chairs " C. Utility Vehicle (Mule) — Addison Oaks " d. Pedal Boats — Addison Oaks " e. Walk Behind Mower — Waterford Oaks " f. Two Generators — Addison Oaks g. Golf Carts — Springfield Oaks " h. Riding Sand Trap Rake — Springfield Oaks " i. 72" Outfront Rotary Mower — Springfield Oaks and Lyon Oaks " j. Rotary Mower — Springfield Oaks and Glen Oaks " k. 9 8 " Rotary Mower — White Lake Oaks " 1. Fairway Reel Mower — Lyon Oaks and Glen Oaks " M. Greens Mower — Springfield Oaks and Lyon Oaks " n. Material Handler — Lyon Oaks " o. Tractor — Lyon Oaks Driving Range " P. Astro Turf — Lyon Oaks " q. Portable Classroom Trailer — Lyon Oaks " 20. Executive Officer's Report R. Richard / 858-0909 21. Old Business 22. New Business 23. Adjourn OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING PUBLIC HEARING February 6, 2002 The public hearing for the grant application and overall recreation master plan was called to order at 9:10 a.m. by Chairman Pecky D. Lewis, Jr. in the commission room of the Oakland County Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard Kuhn, Jr., John McCulloch, Ruel McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: Fred Korzon ALSO PRESENT: Parks and Recreation Oakland County Purchasing Division Land Ethics, Inc. Kieft Engineering OVERALL RECREATION MASTER PLAN: Ralph Richard, Executive Officer Daniel Stencil, Administrator - Operations Joseph Figa, Chief of Design and Development Frank Trionfi, Administrator — Administration Janet Pung, Public Communications Officer Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Zayn Gregory, Architectural Engineer I Mike Kreza, Buyer Peter Kumble Chip Smith Pat McWilliams Chief of Design and Development Joe Figa noted that the Michigan Department of Natural Resources requires an update of the Parks Commission's overall recreation master plan be completed and placed on file every five years. This allows the Parks Commission to apply to the state for grants for park land acquisition and facility development. The plan is a compilation of county data, county -wide recreation resource inventories, demographics, Oakland County Parks and Recreation Commission park inventories, and a needs assessment with recommendations for future park development. No questions were asked by the public. GRANT APPLICATION: Chief of Design and Development Joe Figa noted that the Department of Natural Resources notified staff that the deadline to submit applications to request matching Michigan Natural Resources Trust and Land and Water Conservation funds for 2002 is April 1. 4a-1 (Public Hearing, February 6, 2002) A public hearing is also a requirement of the DNR to qualify for funds. Notice of the hearing was advertised in area newspapers. The project staff selected is as follows: Addison Oaks Acquisition Staff presented the project, which will be submitted as a 60/40 matching grant through the Michigan Natural Resources Trust Fund ($2,934,600 from the Michigan Natural Resources Trust Fund and $1,956,400 from the Oakland County Parks and Recreation Commission's funds). The total grant application is in the amount of $4,891,000. The proposed acquisition consists of 346.5 acres of former farmland, woods, and wetlands. The property lies to the east of Addison Oaks, across Walker Road. The Krohn Drain runs from Lake Buhl at Addison Oaks through the property. The property has road frontage on Walk and Romeo Roads, and has an easement allowing access from Rochester Road. This project is consistent with the goals adopted in the Recreation Master Plan. No questions were asked; therefore, the public hearing was declared closed at 9:17 a.m. �S/G4f Richard D. Kuhn, Jr. �4Karen �Kohn�CPS/CAP Secretary Recording Secretary 4a-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING February 6. 2002 Chairman Pecky Lewis called the meeting to order at 9:17 a.m. in the commission room of the Parks Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: Fred Korzon ALSO PRESENT: Parks and Recreation Oakland County Corporation Counsel Oakland County Purchasing Land Ethics, Inc. Kieft Engineering INTRODUCTION: Ralph Richard, Executive Officer Daniel Stencil, Administrator — Park Operations Frank Trionfi, Administrator - Administration Joseph Figa, Chief of Design and Development Janet Pung, Public Communications Officer Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Zayn Gregory, Architectural Engineer I John Ross, Assistant Corporation Counsel Mike Kreza, Buyer Peter Kumble Chip Smith Pat McWilliams Chairman Pecky Lewis introduced Lawrence Obrecht, the Parks Commission's newest member, who is replacing Commissioner Tom Law and representing the Oakland County Board of Commissioners. PUBLIC COMMENTS: There were neither questions nor comments made by the public. APPROVAL OF MINUTES: Moved by Mr. Skarritt, supported by Mr. Law to approve the minutes of the meeting of January 9, 2002, as written. AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Skarritt, supported by Mr. Kuhn to approve the payment of the Internal Service Funds Payment Register for November and December, 2001 (FM 2 and 3, FY 2002); the Journal Voucher 4-1 (Commission Meeting, February 6, 2002) Register for October, November, and December, 2001; the Oak Management Credit Register for October, November, and December, 2001; and the Payment Register, including the Voucher Report for. November and December, 2001 (FM2 and FM 3, FY 2002), the CIP (408) Voucher Report for November and December (FM 2 and 3, FY 2002). AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. ACTIVITIES REPORT: The Activities Report for the month of December, 2001 was accepted as filed. CAPITAL IMPROVEMENT BUDGET UPDATE: The Capital Improvement Projects Budget Update as of September 30, 2001 was accepted as filed. 'SINGSATION 2002 TRAVELING MUSIC SHOW' MINI -GRANT APPLICATION: Moved by Mr. Kuhn, supported by Mrs. Taub to adopt the following resolution in support of the "Singsation 2002 Traveling Music Show" mini -grant application: WHEREAS, the Oakland County Parks and Recreation Commission has reviewed the "Singsation 2002 Traveling Music Show" Mini -Grant application offered through the Oakland County Cultural Council and Michigan Council for Arts and Cultural Affairs; and WHEREAS, the "Singsation Traveling Music Show" was developed in response to the need for an affordable and mobile musical theatre entertainment and educational program based on input from community organizations, parks and recreation department directors, and Oakland County Parks and Recreation Commission and staff members; and WHEREAS, the "Singsation 2002 Traveling Music Show" meets the Oakland County Parks and Recreation Commission's goals and objectives of innovative specialized recreation programs and cultural experiences; and WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in determining future specialized recreation programs, in providing these programs to communities and organizations where these resources are otherwise unavailable and to increase exposure and appreciation for arts and culture. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission accepts the "Singsation 2002 Traveling Music Show" Mini - Grant application request for submittal to the Oakland County Cultural Council and Michigan Council for Arts and Cultural Affairs. AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8) NAYS: (0) 4-2 (Commission Meeting, February 6, 2002) Motion carried on a voice vote. 2002 COMMUNITY ASSISTANCE PROGRAM PROPOSAL: Moved by Mr. McPherson, supported by Mr. Skarritt to approve the 2002 Community Assistance Program for Mobile Recreation in the amount of $25,000.00. AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. AMENDMENT TO THE 2002 OPERATING AND CIP BUDGETS: Moved by Mr. Vogt, supported by Mr. Kuhn to amend the 2002 Operating and Capital Improvement Projects Budgets by transferring the amount of $73,500 from the 2002 Operating Budget Contingency to the Red Oaks Waterpark Building Maintenance line item, plus transferring the amount of $73,500 from the CIP Red Oaks Waterpark Water Feature — Youth to the 2002 CIP Contingency. AYES: Kuhn, Lewis, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. OVERALL RECREATION MASTER PLAN: Land Ethics, Inc., consultants Peter Kumble and Chip Smith presented the final draft of the Parks Commission's revised overall recreation master plan including recommendations to be used as a guide for strategic planning. Commission noted some discrepancies that need to be corrected before the final copy is forwarded to the Department of Natural Resources. Moved by Mr. McPherson, supported by Mr. VanderVeen to adopt the following resolution approving the Oakland County Parks and Recreation Master Plan — February 6, 2002, with the corrections as discussed: WHEREAS, the Oakland County Parks and Recreation Commission has reviewed the "Oakland County Parks and Recreation Master Plan — February 6, 2002;" and WHEREAS, the "Oakland County Parks and Recreation Master Plan — February 6, 2002" goals and objectives were developed in response to the identified needs and deficiencies based on citizen surveys, and input from county and local governmental officials, parks and recreation department directors, and Oakland County Parks and Recreation Commission and staff members; and WHEREAS, the "Oakland County Parks and Recreation Master Plan — February 6, 2002" meets the Oakland County Parks and Recreation Commission's long-range goals, objectives, and financial funding; and 4-3 (Commission Meeting, February 6, 2002) WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in determining future planning by lending direction while remaining flexible to allow for adjustments by creative and responsible management. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission adopts the revised "Oakland County Parks and Recreation Master Plan — February 6, 2002." AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. Deadline for submission to the DNR is April 1. Chairman Lewis will review the final copy of the plan before it is sent to the DNR. Commissioners will be provided with a summary sheet of the noted corrections to be added to their copies of the master plan. Executive Officer Richard also noted that staff is currently reviewing and updating the Commission's strategic plan; copies will be provided to the Commission once the revisions are complete. Commissioner McPherson also requested a list of the current team sports in which we are involved, along with potential program involvement. GRANT APPLICATION SUBMISSION: Moved by Obrecht, supported by Mr. VanderVeen to adopt the following resolution for the submission of a grant application: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the Michigan Natural Resources Trust Fund and Land and Water Conservation Fund may be submitted by April 1; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for acquisitions within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Department of Natural Resources for matching grant: Addison Oaks Acquisition NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends adoption of the above -said grant application with the appropriate matching funds to be designated from the one -quarter mill. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. 4-4 (Commission Meeting, February 6, 2002) ORION OAKS SEWER EASEMENT AND CONSTRUCTION REQUEST: Moved by Mr. Obrecht, supported by Mrs. Taub to approve the granting of the sewer easement, including Attachment B, in the southwest section of Orion Oaks County Park. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt ,(9) NAYS: (0) Motion carried on a voice vote. ADDISON OAKS RESTROOM SHOWER FACILITY: Moved by Mrs. Taub, supported by Mr. Vogt to award the contract for the construction of a 2,400 square foot restroom/shower/laundry facility at the Addison Oaks campground to the low bidder, Degenhardt & Sons, Inc., in the amount of $392,000.00, subject to review and approval of contractor references. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. CABIN FURNITURE — GROVELAND OAKS: Moved by Mr. Vogt, supported by Mr. Kuhn to award the purchase of log furniture for the two 6-person cabins at Groveland Oaks to the single bidder, Moon Valley Rustic Furniture, in the amount of $8,980.00. AYES: Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. GLEN OAKS MAINTENANCE BUILDING RE -ROOFING: Moved by Mr. Kuhn, supported by Mr. Skarritt to award the contract to re -roof the Glen Oaks Maintenance Building to the single bidder, G. A. Frisch, in the amount of $15,150,00, plus a contingency of $1,500.00 for decking replacement, for a total budgeted amount of $16,650.00. AYES: Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: 4-5 (Commission Meeting, February 6, 2002) ---Everything is a "go" for the Red Oaks Golf Course. Construction completion is expected this fall, with grow -in this fall and spring and opening in July, 2003. ---Annual Recognition Luncheon is Friday, March 22, at White Lake Oaks. Invitations and additional information will be mailed shortly. ---Lyon Oaks Golf Course dedication is April 30, with a buffet breakfast at approximately 9:30 a.m., golf tee off at 10:30 a.m., and hors d'oeuvres and cocktails to follow. Commissioners concurred on the choice of a coffee mug as a giveaway. Also, commissioners will be allowed to invite up to 8 persons as their personal guests. That list must be provided to Jan Pung no later than March 15. ---Commission concurred with staffs recommendation to use $10,000 of the funds from the sale of the right- of-way at Glen Oaks for the purchase of a 20' x 30' pavilion tent. This tent will be placed over the clubhouse patio area; and, along with being used for small outings and receptions, will be the designated smoking area, making the indoor grill room all non-smoking. The remaining $40,000 from the right-of-way sale will be used for cart path expansion, as recommended previously. The meeting was adjourned at 11:00 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, March 13, 2002. Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-6 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: March 13, 2002 INTERNAL SERVICE FUNDS PAYMENT REGISTER: January (FM 4, FY 2002) PAYMENT REGISTER: $579,232.00 Voucher Report Period, January (FM 4, FY 2002)* 249,762.42 C.I.P. (408) Voucher Report Period, January (FM 4, FY 2002)* 593,558.36 TOTAL $1,422,662.78 *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. INFORMATION PURPOSES ONLY: LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER DEPARTMENT 14 (F.M.&O.) AS OF 7114100: VOUCHER REPORT PERIOD, JANUARY (FM 4, FY 2002)* $0.00 5-1 Oakland County Parks and Recreation Commission Internal Service Funds Payment Register For the month of January, 2002 Source Department/Fund Purpose Amount 12/I1\1201650 O.C. Motor Pool Fund Car/truck lease, maintenance, insurance & gasoline charges for January 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon G.C. $27,440.35 12/I1\1201646 O.C. Printing, Mailing & Copier Fund Printing & postage charges for January 2002-Admin., Rec. Admin., Spring., Mob. Rec. & Tob. Complex 2,283.60 12/I1\1201637 O.C. Printing, Mailing & Copier Fund Office supply charges for January 2002-Admin. & Spring. 140.99 18/C1020504 O.C. Telephone Communications Fund Telephone charges for January 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W.Park, Water., Mob. Rec., Nat. Cntr., Lyon &Lon G.C. 14,462.97 18/I1\1201635 O.C. Radio Communications Fund Pager charges for January 2002-Admin., Tech. Sup., Add., Grove. & Spring. 59.13 231IN201630 O.C. Radio Communications Fund Radio lease, maintenance & communication charges for January 2002-Admin., Add., Grove., Inde ., Glen Oaks & Nat. Cntr. 3,096.73 43/I1\1201658 O.C. General Fund Security expense charges for 12/15/01 thru 1/11/02-Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W.Park, SAC, Water., W.O.W.Park, Lyon &Lon G.C. 25,497.23 61/IN201634 O.C. Drain Commission Fund Water & Sewer Exp., 1/1/02 thru 1/31/02-Add. & Add. Conf. Cntr. 1,037.14 81/PR012258, 262, 263 & 264 O.C. Payroll Fund Payroll char es for pay period ending 1/11/02-AII Parks 180,960.16 81/PR012390, 391 & 392 O.C. Payroll Fund Payroll char es for pay period ending 1/25/02-All Parks 182,032.84 81/FB428345, 347, 348, 349, 350, 351, 352 & 353 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 1/11/02-AII Parks 70,963.56 81/FB428672, 673, 674 & 675 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 1/25/02-All Parks 71,257.30 TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER $579,232.00 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 4, FY 2002 (FOR MONTH ENDING 1/31/02) YEAR TO 2002 (OVER), % OF REVENUE DATE BUDGET UNDER BUDGET BUDGET ADMINISTRATION: Millage Tax $8,107,597.88 $11,052,270.00 $2,944,672.12 73.4% Other 89,026.97 201,600.00 112,573.03 44.2% GLEN OAKS GOLF COURSE 161,932.26 1,361,700.00 1,199,767.74 11.9% LYON OAKS 12.00 6,000.00 5,988.00 0.2% LYON OAKS GOLF COURSE 59.00 1,076,500.00 1,076,441.00 0.0% RED OAKS GOLF COURSE 0.00 0.00 0.00 0.0% SPRINGFIELD OAKS GOLF COURSE 70,409.00 1,010,600.00 940,191.00 7.0% WHITE LAKE OAKS GOLF COURSE 95,911.26 1,131,896.00 1,035,984.74 8.5% NATURE CENTER 8,911.91 20,250.00 11,338.09 44.0% ADDISON OAKS 17,274.66 422,360.00 405,085.34 4.1% ADDISON OAKS CONFERENCE CENTER 31,749.81 120,000.00 88,250.19 26.5% GROVELAND OAKS 3,192.07 613,500.00 610,307.93 0.5% INDEPENDENCE OAKS 38,741.83 277,000.00 238,258.17 14.0% ORION OAKS 1,117.89 11,000.00 9,882.11 10.2% ROSE OAKS 0.00 200.00 200.00 0.0% SPRINGFIELD OAKS ACTIVITY CENTER 665.31 21,500.00 20,834.69 3.1% WATERFORD OAKS 10,181.59 47,244.00 37,062.41 21.6% RECREATION ADMINISTRATION 21,055.68 62,800.00 41,744.32 33.5% MOBILE RECREATION 51,046.97 336,000.00 284,953.03 15.2% RED OAKS WATER PARK 1,008.42 727,500.00 726,491.58 0.1 % WATERFORD OAKS BMX COMPLEX 0.00 31,000.00 31,000.00 0.0% WATERFORD OAKS TENNIS COMPLEX 5,437.00 20,100.00 14,663.00 27.0% WATERFORD OAKS TOBOGGAN COMPLEX 64,371.84 86,900.00 22,528.16 74.1% WATERFORD OAKS WATERPARK 4,564.25 1,000,200.00 995,635.75 0.5% TOTAL REVENUE $8,784,267.60 $19,638,120.00 $10,853,852.40 44.7% OPERATING EXPENSES ADMINISTRATION $716,147.44 $3,275,268.00 $2,559,120.56 21.9% GLEN OAKS GOLF COURSE 179,079.87 783,708.00 604,628.13 22.9% LYON OAKS 58,436.02 169,958.00 111,521.98 34.4% LYON OAKS GOLF COURSE 229,654.65 948,744.00 719,089.35 24.2% RED OAKS GOLF COURSE 5,234.29 18,397.00 13,162.71 28.5% SPRINGFIELD OAKS GOLF COURSE 153,743.73 834,945.00 681,201.27 18.4% WHITE LAKE OAKS GOLF COURSE 144,160.95 661,234.00 517,073.05 21.8% NATURE CENTER 128,591.03 506,359.00 377,767.97 25.4% ADDISON OAKS 203,315.81 1,027,205.00 823,889.19 19.8% ADDISON OAKS CONFERENCE CENTER 11,180.02 115,686.00 104,505.98 9.7% GROVELAND OAKS 117,393.74 963,837.00 846,443.26 12.2% INDEPENDENCE OAKS 242,052.86 955,321.00 713,268.14 25.3% ORION OAKS 5,443.39 30,762.00 25,318.61 17.7% ROSE OAKS 565.56 18,915.00 18,349.44 3.0% SPRINGFIELD OAKS ACTIVITY CENTER 52,916.41 273,198.00 220,281.59 19.4% WATERFORD OAKS 146,715.26 609,720.00 463,004.74 24.1% RECREATION ADMINISTRATION 138,131.31 546,566.00 408,434.69 25.3% MOBILE RECREATION 118,432,58 632,528.00 514,095.42 18.7% RED OAKS WATERPARK 138,506.61 652,457.00 513,950.39 21.2% WATERFORD OAKS BMX COMPLEX 5,399.79 64,277.00 58,877.21 8.4% WATERFORD OAKS TENNIS COMPLEX 5,108.56 50,097.00 44,988.44 10.2% WATERFORD OAKS TOBOGGAN COMPLEX 68,915.84 138,310.00 69,394.16 49.8% WATERFORD OAKS WATERPARK 61,261.71 1,217,414.00 1,156,152.29 5.0% TECHNICAL SUPPORT 244,911.44 901,637.00 656,725.56 27.2% CONTINGENCY* 174,300.86 375,000.00 200,699.14 N/A TOTAL OPERATING EXPENSES $3,349,599.73 $15,771,543.00 $12,421,943.27 21.2% REVENUE OVER/(UNDER) EXPENSES $5,434,667.87 $3,866,577.00 ($1,568,090.87) 2002 2001 ACTUAL REVENUE TO DATE: 44.7% 49.0% BUDGET BALANCE: 55.3% 51.0% ACTUAL EXPENSE TO DATE: 21.2% 21.2% BUDGET BALANCE: 78.8% 78.8% *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $25,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (JAN.) 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 4, FY 2002 (FOR MONTH ENDING 1/31/02) PARK ADMINISTRATION GLEN OAKS GOLF COURSE LYON OAKS LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE NATURE CENTER ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER WATERFORD OAKS RECREATION ADMINISTRATION MOBILE RECREATION RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TENNIS COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK TECHNICAL SUPPORT CONTINGENCY* TOTAL YEAR TO DATE REVENUE $8,196,624.85 161,932.26 12.00 59.00 0.00 70,409.00 95,911.26 8,911.91 17,274.66 31,749.81 3,192.07 38,741.83 1,117.89 0.00 665.31 10,181.59 21,055.68 51,046.97 1,008.42 0.00 5,437.00 64,371.84 4,564.25 0.00 0.00 8,784,2 77.60 YEAR TO DATE EXPENSE 716,147.44 179,079.87 58,436.02 229,654.65 5,234.29 153,743.73 144,160.95 128,591.03 203,315.81 11,180.02 117,393.74 242,052.86 5,443.39 565.56 52,916.41 146,715.26 138,131.31 118,432.58 138,506.61 5,399.79 5,108.56 68,915.84 61,261.71 244,911.44 174,300.86 3,349,599.7 *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. REVENUE OVER (UNDER) EXP. 7,480,477.41 (17,147.61) (58,424.02) (229,595.65) (5,234.29) (83,334.73) (48,249.69) (119,679.12) (186,041.15) 20,569.79 (114,201.67) (203,311.03) (4,325.50) (565,56) (52,251.10) (136,533.67) (117,075.63) (67,385.61) (137,498.19) (5,399.79) 328.44 (4,544.00) (56,697.46) (244,911.44) (174,300.86) 5,434,667.87 6-2 RE J 3/5r, Oakland County Parks and Recreation Commission Capital Improvement Budget FM 3, FY 2002 As of 12/31/01 Summary Total for All Parks/Facilities Contract(s) Estimated 2001 2002 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project Park/Facility Project Cost Adiustment Adjustment Adjustment Project Cost Paid Retainer Balance * Balance Lyon Oaks B.A. Bond (Fund 407/Dept. 14) $5,850,030.00 $0.00 $188,772.02 $188,772.02 $6,038,802.02 ($5,291,997.44) $257,098.37 $0.00 $746,804.58 Fund 407 Subtotal (Dept. 14) $5,850,030.00 $0.00 $188,772.02 $188,772.02 $6,038,802.02 ($5,291,997.44) $257,098.37 $0.00 $746,804.58 Future Acquisition & Imp. $1,237,124.25 $0.00 $0.00 $0.00 $1,237,124.25 $0.00 $0.00 $0.00 $1,237,124.25 Addison Oaks 2,051,787.18 0.00 1,305,559.34 1,305,559.34 3,357,346.52 (389,114.86) 25,925.00 (2,353,282.50) 614,949.16 Glen Oaks 40,000.00 0.00 0.00 0.00 40,000.00 0.00 0.00 0.00 40,000.00 Groveland Oaks 350,000.00 0.00 (15,000.00) (15,000.00) 335,000.00 (19,865.51) 0.00 (3,778.00) 311,356.49 Independence Oaks 4,432,000.00 0.00 (2,185,000.00) (2,185,000.00) 2,247,000.00 (31,164.94) 0.00 0.00 2,215,835.06 Lyon Oaks 8,382,214.97 0.00 85,445.06 85,445.06 8,467,660.03 (7,187,672.74) 109,713.73 (401,308.01) 878,679.28 Orion Oaks 166,000.00 0.00 0.00 0.00 166,000.00 (24,302.28) 0.00 0.00 141,697.72 Red Oaks 5,540,000.00 0.00 679,119.50 679,119.50 6,219,119.50 (667,403.05) 19,513.04 (2,479,689.60) 3,072,026.85 Rose Oaks 41,714.79 0.00 (36,714.79) (36,714.79) 5,000.00 0.00 0.00 0.00 5,000.00 Springfield Oaks 820,000.00 0.00 0.00 0.00 820,000.00 0.00 0.00 0.00 820,000.00 v 1 Waterford Oaks 212,000.00 28,640.00 (180,543.81) (151,903.81) 60,096.19 (30,096.19) 0.00 0.00 30,000.00 1- White Lake Oaks 235,000.00 0.00 (100,000.00) (100,000.00) 135,000.00 0.00 0.00 0.00 135,000.00 Contingency 1,356,856.24 (28,640.00) 258,362.68 229,722.68 1,586,578.92 0.00 0.00 0.00 1,586,578.92 Fund 408 Subtotal (Dept. 53) $24,864,697.43 $0.00 ($188,772.02) ($188,772.02) $24,675,925.41 ($8,349,619.57) $155,151.77 ($5,238,058.11) $11,088,247.73 Capital Improvement Projects Grand Total $30,714,727.43 $0.00 ($0.00) ($0.00) $30,714,727.43 ($13,641,617.01) $412,250.14 ($5,238,058.11) $11,835,052.31 * Sum of Contracts Awarded (Pre -encumbrance & Encumbrance accounts) WHITE LAKE OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 0 1668 4192 0 0 788 2900 01 263 1890 2480 TOTALS 0 0 15609 17867 RECREATIONAL PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 200 22002 MOBILE RECREATION Bouncer Bus Climbing Wall Dunk Tank Inline Skate Mobile Orbotron Puppet Show Mobile Skate Mobile Sport Mobile Teen Mobile Traveling Music Show Miscellaneous 0 0 615 1230 1350 1800 6840 7290 0 0 100 0 0 0 233 0 480 0 1444 167 0 0 300 450 0 0 340 340 0 0 4 47 0 0 0 0 0 0 458 0 0 0 0 687 0 0 0 0 0 0 600 4350 WATERFORD OAKS Activity Center Tennis Complex BMX Fridge/Lookout Lodge 1098 1359 5645 4301 120 42 540 418 0 0 0 0 8567 8731 15021 12549 ENVIRONMENTAL PROGRAM Nature Center Outreach *Nature Trail Usage 1625 2864 8965 10924 1407 1784 1438 2427 12066 8711 28904 23322 THERAPEUTIC/SENIOR EVENTS 355 256 2773 2065 TOTALS 15002 16836 45316 47245 COMBINED• PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GOLF COURSES 0 0 15609 17867 RECREATIONAL AND SPECIAL EVENTS 21165 18458 59947 58169 DAY USE PARKS 20011 18920 72455 75813 BANQUET FACILITIES 3296 3292 29240 28570 GRAND TOTALS 44472 40670 177251 180419 Therapeutic/Senior Event Breakdown 3/5/2002 8 2 of 2 January, 2002 QIA�-%LAND ._:. DAY PARKS *Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 ADDISON OAKS PARK Campers Day Use Day Campers 0 0 4281 9559 1162 0 3844 721 0 0 0 0 *ADDISON OAKS CONFERENCE CENTER 726 788 116891 9828 GROVELAND OAKS PARK Campers Day Use Day Campers 0 0 0 0 0 0 0 0 0 0 0 0 INDEPENDENCE OAKS PARK Day Use Overnight Group Campers 17302 17141 56845 56998 0 0 74 41 LYON OAKS PARK 0 0 24 0 ORION OAKS PARK 1547 1779 7387 8494 ROSE OAKS PARK 0 0 0 0 WATERFORD OAKS WATERPARK 0 0 0 0 RED OAKS WATERPARK 0 0 0 0 RED OAKS GOLF DOME & SV 0 0 0 0 TOTALS 20011 18920 72455 75813 GOLF COURSES PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GLEN OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 0 3931 4400 0 0 1726 2204 2570 2241 15661 16262 LYON OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 0 0 0 0 0 0 0 0 0 0 0 RED OAKS Rounds Played 0 0 3101 0 SPRINGFIELD OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Activities Center 0 0 1013 1567 0 0 3382 2604 6163 1622 14631 10924 3/5/2002 81 of 2 ITEM # 9 AWARD PRESENTATION olm JEFF ELLIS &. ASSOCIATES, INC. "INTERNATIONAL AQUATIC SAFETY CONSULTANTS" SOUTHWESTERN OFFICE: 13204 CLOUDVIEW NE • ALBUQUERQUE NEW MEXICO 87123 • (505) 293-7787 FAX: (505) 294-0977 RON RHINEHART Vice President February 7, 2002 Sue Delridge Oakland County Parks and Recreation 2800 Watkins Lake Road Waterford, MI 48328 Re: "2001 Bronze National Aquatic Safety Award" Dear Ms. Delridge: We are pleased to notify you that your lifeguard staff has been awarded our firm's prestigious "Bronze National Aquatic Safety Award" pursuant to consistently "exceeding our criteria for aquatic safety certification this year. While I am sure that the swimmers who frequent your aquatic facilities already recognize the professionalism exhibited by your lifeguard staff, it is important to inform them that only forty eight (48) of four hundred twenty five (425) E&ATm clients earned this distinction in 2001. Accordingly, they are consistently afforded the highest degree of swimmer protection currently available for the aquatic industry. Please extend our profound congratulations to every member of your aquatic safety staff for their commitment to "professional excellence" and desire to "make a difference" for those who frequent your aquatic facilities.. Sincerely yours, Jeff Ellis & Assaciates, Inc. Ronald Rhineh rt Vice President. RR/sas ITEM # 1 o FINANCIAL PROCESS NARRATIVES AND FLOWCHARTS DRAFT REPORT In FY2001, Oakland County Auditing Division, as requested by the county auditors, PricewaterhouseCoopers (PWC), interviewed Oakland County Parks & Recreation Commission (O.C.P.& R.C.) staff in order to create a narrative and flowchart report on the financial processes for O.C.P. & R.C. This report was to help PWC assess the strength of our internal control structure and, also, help to determine the amount of testing to be performed on the audit (PWC auditors did use this information during their FY2001 audit of O.C.P. & R.C.). In addition, the finished product gives an excellent overview of the financial system and provides a footprint (institutional knowledge) for employees to follow. It, also, serves as a living document of the park system's financial processes which can be incorporated into existing policies and procedures and updated at the time changes occur. Oakland County Auditing Division has requested the Commission approve this report before final copies of this report are printed and distributed. Because it is a large document, only one copy of the draft is available for your review. The draft copy of the report has been reviewed and approved by O.C.P. & R.C. staff. Staff is requesting your acceptance of this draft copy of the Oakland County Parks and Recreation Financial Process Narratives and Flowcharts report to be used as an internal control tool. Upon acceptance, Oakland County Auditing Division will then present the final document to other county commissioners and staff as an example of what other departments can accomplish in documenting institutional knowledge. Please contact Frank Trionfi, 858-4607, or Sheila Cox, 858-4612, if you have any questions. D:\$Data\MS Word\SMC\C_AGENDA\Financial process FY2009.doc 10-1 ITEM I1 PROPOSED EASEMENT INDEPENDENCE OAKS Attached is the proposed easement agreement between the County of Oakland and the New Hope Bible Church. Staff and Mike Hughson, Property Management Specialist for the county, have negotiated the terms of this agreement. This easement is necessary for the construction and maintenance of the proposed organizational youth campground facility at the park. Currently, this facility is land -locked by residential properties and wetland. Funds for this project are available in the 2002 CIP Budget. Staff is requesting Commission approval to be forwarded to the county's Board of Commissioners for final approval. Pecky D. Lewis, Jr. Chairman Richard Skarritt Vice Chairman Richard D. Kuhn, Jr Secretary Fred Korzon Thomas A. Law John P. McCulloch Rue( E. McPherson Shelley G. Taub J. David VanderVeen Richard V. Vogt Ralph Richard Executive Officer 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248-858-0906 • Fax 248-858-1683 • T y 248-858-1684 • 1-888-OCPARKS www.co.oaldand.mi.us ® o ® a l 1 February 21, 2002 Mr. Gary K. Boussie, Sr. Pastor New Hope Bible Church 8643 Sashabaw Road Clarkston, MI.48348 Re: Ingress -Egress and Edison Easements over Parcel 08-10-300-024 New Hope Bible Church (NHBC) Property/Independence Oaks Organizational Youth Campground Site Dear Pastor Boussie: Per our negotiation meeting of January 10, 2002, Oakland County Parks and Recreation Commission (OCPR) is proposing to construct a Organizational Youth Campground (OYG) at Independence Oaks County Park northwesterly of the New Hope Bible Church property. The New Hope Bible Church has agreed to grant a 15-ft. wide permanent easement to the County of Oakland for ingress and egress purposes over the southerly portion of the church property as referenced above and described in the attached easement document. Also, OCPR is requesting that the New Hope Bible Church (NHBC) grant a 10-ft wide Detroit Edison Easement over the east 10-ft. of the most northerly 200-ft. of the church property for underground electric service. In lieu of compensation and in return for granting said easements the Oakland County Parks and Recreation Commission agrees to perform and/or provide the following services, materials and/or equipment at County expense: OCPR shall compensate NHBC for attorney fees to be incurred, in the amount of $750.00. As discussed at the January I0fl' meeting, OCPR has obtained soil tests from Testing Engineers & Consultant, Inc., Troy, Michigan, for the Phase I southerly 24' parking lot lane. Enclosed is a copy of TEC Report #41403 verifying that sufficient soil capacity exists for construction equipment with the conditioned upon the following: A) Maintaining a maximum speed of 10 MPH. B) Minimize turning on asphalt surface OCPR shall provide the following list of materials for the township required landscaping with installation by NHBC. A) All required plant material (see attached plant schedules) B) 60 cyds of 50/50 topsoil and peat planting bed mix (6" depth). 11-2 ;ur mission is to provide recreational, leisure and learning experiences that enhance quality of life, Ingree-Egress and Edison Easements New Hope Bible Church Property/Independence Oaks Letter of Febrttaty 21, 2002 Page 2 C) 875 if of Commercial Grade Plastic Edging. D) 8 cyds of 1" washed stone. E) 642 sf of Landscape fabric for stone mulch. F) 60 cyds of Hardwood Bark Mulch. G) 13 - 50 lb bags of Sunny Mix seed. OCPR shall provide a tree spade machine and sufficient personnel required to relocate sixty-six nursery stock evergreen size trees from the rear (westerly) area of the Church property to locations on the church property as designated by the Church representative and/or its landscape architect. This relocation shall be done between the months of March - May or September - December, 2002. OCPR will not warranty any or all of the plant material installed or relocated by OCPR and/or NHBC. OCPR is "Self Insured" and shall provide copies of all Workers Compensation Insurance Certificates for its contractors working on the property. The easement for underground electric service shall be subject to the terms and conditions as set forth in the attached Detroit Edison Underground Easement document. Compensation for said easement in the amount of $1.00 shall be paid by OCPR. OCPR retains the right to trim and maintain any vegetation located within the described easement, including trees and branches that may interfere with vehicle movement. OCPR will exercise reasonable care when utilizing the easement area for its intended use so as not to damage or disturb grantor's property. Upon completion of the proposed the campground construction or prior to June 1, 2004, which ever occurs first. The OCPR shall restore the easement area and any other areas of the New Hope Bible Church property damaged as a result of OCPR campground construction activities. OCPR will not be responsible for future repair to the New Hope Bible Church asphalt parking lot, driveway or other areas located within the easement unless damage is directly attributed to OCPR use of the easement area. If the foregoing meets your approval, please acknowledge one copy of this letter and return to the undersigned. We look forward to a long and positive relationship with the New Hope Bible Church. Sincerely, I?a- a 1/21c;l � Ralph Richard Executive Officer ACJWLEDGEMENT: , Gs 3- 41 , 2002 Gary K. Boussie, Sr. Pastor Date New Hope Bible Church MD 11-3 EASEMENT Know all men by these presents that the New Hope Bible Church, a Michigan Ecclesiastical Corporation (Grantor), whose address is 8643 Sashabaw Road, Clarkston, Michigan 48348 for the Sum of $1.00 Dollar hereby grants to the County of Oakland (Grantee), a Michigan Constitutional Corporation, whose address is 1200 North Telegraph Road; Pontiac, Michigan 48341 a permanent easement for the purpose of ingress and egress over and across the following described premises situated in the Township of Independence, County of Oakland, State of Michigan, to -wit: Part of the Southwest '/4 of Section 10, T4N, R9E, Independence Township, Oakland County, Michigan, being more particularly described as follows: Commencing at the South '/4 corner of said section 10; thence N 00' 00' 24" E, a distance of 333.61ft. along the North -South '/4 line in Sashabaw Road (66-ft. wide) to a point of beginning; the S 89' 32' 48" W, a distance of 1,325.06-ft.; thence N 00' 05' 54" W, a distance of 500.00-ft., thence N 89' 36' 26" E, a distance of 630.97-ft.; thence S 00' 00' 24" W, a distance of 200.00-ft., thence N 89' 36' 26" E, a distance of 695.00-ft.; thence S 00' 00' 24" W, a distance of 298.60-ft. along the North-South'/4 line to the point of beginning. Parcel 08-10-300-024. Description of a 15-ft. wide Permanent Easement for Ingress and Egress over and across the above described property the centerline of which is described as follows: Beginning at a point on the East property line of the above described property; said point being located north 57.00-ft. from the southeast corner of the above described property; thence west along a line that is 57.00-ft. North of and parallel to the South property line of the above described property a distance of 567.00-ft. to a point; thence southwesterly to a point said point being located 32.5-ft. North and 592.00-ft., West of the Southeast corner of the above described property; thence West along a line 32.5-ft. north of and parallel to the said South property line to a point said point being located 25.00-ft. East of the West property line; thence northwesterly to a of ending on the West property line of the above described property, said point being located 57.5-ft. North of the Southwest corner of the above described property. The Grantor hereby reserves the right to relocate the above -described easement if it deems it necessary to accomr-nodate future development of the above -described property. Any relocation of the easement will be at a location that is mutually agreeable to the parties. The parties hereby agree to share equally in the cost to re-establish the road, driveway and/or parking area located within the easement area. The Grantee shall be responsible for preparation and recording of any necessary documents to relocate the said easement. Upon completion of the Grantee's proposed campground construction project or prior to June 1, 2004, which ever occurs first. The Grantee shall restore the easement area and any other areas of the Grantor's property damaged as a result of Grantee's campground construction activities. The Grantee will not be 11-4 responsible for future repair to the Grantor's asphalt parking lot, driveway or other areas located within the above described easement unless damage is directly attributed to Grantee's use of the easement area. This easement shall be binding upon and inure to the benefit of the parties hereto, their heirs, representatives, successors and assigns. WITNESSESS: M c 1 He ter Alden R. coop r New Hope Bible Church, a Michigan Ecclesiastical Corporation By: g4?,�,e Gary K. Bo sie, Chairman of the Board of Elders By. Stephen . Blackstone, Secretary COUNTY OF OAKLAND, a Michigan Constitutional Corporation I' , Thomas A. Law, Chairperson Oakland County Board of Commissioners Michael D. Hughson State of Michigan County of Oakland The foregoing instrument was acknowledged before me this a ,� day of %e-d rt4a r , 2002 by Gary K. Boussie, Chairman Board of Elders and Stephen D. Blackstone, Secretary on behalf of said Corporation. Notary lic Oakland County, Michigan My Commission expires: State of Michigan County of Oakland The foregoing instrument was acknowledged before me this day of , 200', by Thomas A. Law, Chairperson of the Board of Commissioners of the COUNTY OF OAKLAND, a Michigan Constitutional Corporation, on behalf of the Corporation. Drafted by and when recorded return to: Michael Hughson, Property Mgt. Specialist One Public Works Drive Waterford, Mi. 48328 2/21/2002 Michael D. Hughson, Notary Public Oakland County, Michigan My Commission Expires: 5/5/2004 11-5 Detroit Edison Underground Easement (Right of Way) No. On � --Ag" 0—� , 2002, for the consideration of system betterment, Grantor grants to Grantee a permanent underground easement (Right of Way) in, on and across apart of Grantor's Land called the "Right of Way area". Grantor is: THE NEW HOPE BIBLE CHURCH, a Michigan Ecclesiastical corporation, 8643 Sashabaw Road, Clarkston, Michigan 48348. Grantee is: The Detroit Edison Company, a Michigan corporation, 2000 Second Avenue, Detroit, Michigan 48226. Grantor's Land is in the Township of Independence, Oakland County, Michigan described as: See attached EXHIBIT "A". SIDWELL NO. 08-10-300-024, The Right of Way Area is a part of Grantor, s Land and is described as: Shown on attached EXHIBIT "A". 1. Purpose: The purpose of this Right of Way is to construct, reconstruct, modify, add to, operate and maintain underground utility line facilities consisting of poles, guys, anchors, wires, cables, transformers and accessories. 2. Access: Grantee has the right of access to and from the Right of Way Area. 3. Buildings or other Permanent Structures: No buildings or other permanent structures are allowed in the Right of Way Area without Grantee, s prior written consent. 4. Excavation: Under 1974 Public Act 53, you must call MISS DIS (1-800-482-7171) before excavating in the Right of Way Area. 5. Trees, Bushes, Branches, Roots, Structures and Fences: Grantee may trim, cut down, remove or otherwise control any trees, bushes, branches and roots in the Right of Way Area (or that could grow into the Right of Way Area) and remove structures and fences in the Right of Way Area that Grantee believes could interfere with the safe and reliable construction, operation and maintenance of Grantee s facilities. No trees, plant life, structures and fences can be planted, grown or installed within 8-feet of the front door and within 2 feet of the other sides of transformers and switching cabinet enclosures. Grantee will not be responsible to Grantor for damages to or removal of trees, plant life, structures and fences placed in front of transformer doors. 6. Restoration: If Grantee, s employees, contractors, vehicles or equipment damage Grantor s Land while entering Grantor, s Land for the purposes stated in this Right of Way, then Grantee will restore Grantor, s Land to its original condition. 7. Successors: This Right of Way runs with the land and binds and benefits Grantor s and Grantee, s successors and assigns. 8. Exempt under MCL 207.505 (a) and MCL 207.526 (a) 11-6 Witnesses: Grantor: THE NEW HOPE BIBLE CHURCH A Michigan Ecclesiastical corporation BY: Gary K. Boussie, Senior Pastor Acknowledged before me in Oakland County, Michigan, on P-C 6 r (A a f J 2, E , 2002 By Gary K. Boussie, Senior Pastor and A b. , on behalf of the New Hope Bible Church, a Michigan Ecclesiastical corporation. Notary, s Stamp Notary, s 6,114 Signature Prepared by and Return to: Marcia Romanski, Detroit Edison, Pontiac Service Center, 1970 Orchard Lake . Road, Sylvan Lake, MI 48320 Mh2/ l /2002 EXHIBIT "A" LEGAL DESCRIPTION PARCEL NO. 08-10-300-024 Part of the Southwest 1/ of Section 10, T4N, R9E, Independence Township, Oakland County, Michigan, being more particularly described as follows: Commencing at the South %4 corner of said section 10; thence N 00- 00' 24" E, a distance of 333.61ft. along the North -South 1/4 line in Sashabaw Road (66-ft. wide) to a point of beginning; thence S 89- 32' 48" W, a distance of 1,325.06-ft.; thence N 00- 05' 54" W, a distance of 500.00-ft., thence N 890 36' 26" E, a distance of 630.97-ft.; thence S 00- 00' 24" W, a distance of 200.00-ft., thence N 890 36' 26" E, a distance of 695.00-ft.; thence S 00- 00' 24" W, a distance of 298.60-ft. along the North -South %4 line to the point of beginning. Parcel 08-10-300-024. LEGAL DESCRIPTION OF 10-FT. UNDERGROUND EASEMENT Beginning at the most northerly northeast corner of the above described property; thence S 00-00'24" W 200.00-ft.; thence S 89o36'26" W 10.00-ft.; thence N OOo00'24" E 200.00-ft.; thence N 89-36'26" E 10.00- ft. to the point of beginning. 11-7 New Hope Bible Church 11-8 1 N 500 Feet p N ITEM 12 LYON OAKS CONSULTANT CONTRACT AMENDMENT The contract with Beckett Raeder Inc. (BRI) for Lyon Oaks commenced on April 28, 1998. This contract included design services and construction supervision. The project construction was to begin in May of 2000 with an estimated construction completion in approximately 12 to 15 months. This would have brought the completion date for this contract to July of 2001. Due to the delays in this project, BRI has expended, from August of 2001 through February 2002, an additional 805 hours. Portions of these fees were paid using funds approved March 15, 2000 for inspection, leaving a remaining balance of $13,000. Therefore, if we elect to continue working with this firm, we need to authorize payment of $13,000 for work done through February 2002 and an estimated amount of $6,900 for March, for a total cost of $18,900. Due to the problems and circumstances of this project, they have agreed to bill at a rate of $60.00 per hour for all involved staff rather than at the contracted amount of $80.00 for the principal and $65.00 for the senior associate. In addition, we have estimated that BRI has saved Oakland County Parks and Recreation approximately $200,000 by negotiating initial cost requests from our contractor throughout this project. Their assistance will be needed through June 2002, the estimated completion date of the remaining portions of this project —primarily the day use area and additional site work remaining around the clubhouse. Staff is presently reviewing this request and will make a presentation and recommendation at the commission meeting. 12-1 LYON OAKS CONSULTANT INFORMATION Supplemental information: BRI Contract extra costs Completion date: July 31, 2001 - Cost occurred - Jan. through Feb. Est. hours for Mar 217 hours at $60.00 = $13,000 115 @ $60.00 = $ 6,900 Total $19, 900 Estimated completion of project June 31st 2002 Est. hours Apr. - June 334 @ BRI has been averaging 115 hours per months. PROJECT COSTS: Gen. Contingency : Inspection/testing Cont. Approved - $ 416,145 to date - $ 369,452 Bal. $ 46,693 Approved To date Est. need Bal. Total Contingencies remaining Total project cost to date: • Demattia • Inspection/testing Total ,Approved Budget: - $208,000 $ 67,000 $ 30,000 $111,000 $60.00 = $20,000 $39,900. $157,693 +.$30,000 = 187,693. $8,617,050 $ 67,000 $ 8,684,050 $8,947,045 *There are several items that are still pending final cost. There is also $51,268 included in this contingency for the cost of the golf course restroom which was not part of the original scope of the clubhouse and dayuse area. As pointed out in the agenda, BRI has saved an estimated $205,000 in their persistent negotiating with the Contractor 12-2 ITEM #13 SPRINGFIELD OAKS ACTIVITY CENTER RENOVATION Staff is in the process of updating the Activity Center at Springfield Oaks. Integrated Design Solutions has assisted us with the design intent for this facility, primarily in the small banquet room and the lobby area. This area has not been updated since the building was constructed in the early 70's, except for some minor changes. Several improvements are planned in a phased construction mode. It includes new flooring, painting, a folding partition replacement, window replacement and treatments, lighting replacement, and wall treatments. The first phase of this renovation is painting, construction of a temporary partition storage pocket, and the carpet and resilient tile replacement. A quotation was received from Interior Dynamics for carpet and tile replacement, in accordance with the colors and material selected by our consultants. Interior Dynamics is a blanket order service contract vender. The cost for the material and installation of new carpet (252 sq. yd.), vinyl tile (4,230 sq. ft.), and 600 ft. of wall base is $16,599.73. This quote also includes preparation of the existing substrate by skim coating the entire floor where new tile is to be installed: Staff recommends awarding this work to Interior Dynamics for $16,599.73, with a contingency of $1,600, for a total budgeted amount of $18,199.73. This has been budgeted in the operation and maintenance budget. 13-1 Springfield Oaks Activity Center Staff recommendation The plans developed by Ids for the renovation for the Springfield Activity center specified, besides the carpet and tile replacements, an entrance mat material in two locations. The quote we received indicated a $7,157 cost. We felt that this was to expensive material for this use. We requested from Interior Dynamics a substitute for this item. They presented us another type of mat material in the form of a tile mat. This item fulfills the need and is considerably less costly. The estimated cost is $2,200. The cost of this was not included in the recommended cost for this project. Staff would therefore recommend that an additional $2,200 be included in the cost for an amount of $18,799.73 plus $1,200.27 contingency for a total project cost of $20, 000. 13-2 ITEM #14 Natural Areas Program Progress and Prospects Oakland County Parks is home to several thousand acres of woodland, wetland and meadow ecosystems. These lands provide the backdrop, or `fabric', within which most park activities are nestled. They also are usable places in their own right where park patrons enjoy nature walks, bicycling, hunting, and other activities. As such, they comprise an important element of the Oakland County Park System. Three Major Initiatives Underway: 1. GIS-Based Priority Acquisition Model: Initial development is complete. The model is an interactive database for use as an aide to land acquisition decision - making. It can be modified and adjusted as acquisition priorities change over time. 2. Natural Resource Inventory: Rationale: Strategic Plan: "Establish on an ongoing basis a 70/30 percent ratio of undeveloped to developed land for the total park system", and "produce a model to depict lands in OCPRC that are developed and undeveloped." Project: Adopt definitions for land classification. Using GIS technology, produce coverage maps for each park, computing acreage of developed, managed and natural lands. Status: All park coverages are complete except Lyon Oaks. The current ratio of natural to developed parkland is 76/24, slightly above our desired mark. Future: When new development is planned, impact to natural areas can be quantified ahead of time. Maps can be updated as new aerial surveys are flown. The data will also be shared on the GIS server to ensure standardized format and access. 3. Natural Resource Management: Rationale: Strategic Plan is to "produce a natural resource plan to identify, prioritize and implement management strategies for park properties." Project: One simple method to increase natural areas is simply to suspend mowing. Prime areas for a "no -mow" policy are seasonally wet areas, edges of lakes and streams, buffer or screen plantings, and idle areas that are mowed out of habit. Status: Pilot sites at Waterford, Groveland and Addison Oaks will be delimited this spring, with interpretive signs explaining the project. Complementary information will be prepared as brochures or fliers to distribute at the nature centers. Future: The remaining parks can be assessed to set aside areas for "no -mow". This can significantly increase quantity and quality of natural areas in the park. system. 14-1 ITEM #15 Addison Oaks Conference Center Parking Lot Repair & 2002 Operating Budget Amendment Staff Recommendation Staff recommends Thompson, McCully Co. to complete the necessary repair, in the amount $45,918.00 plus a 5% contingency, for a total project expenditure of $48,314.00, excluding Alternate #1. T & M Asphalt Thompson, McCully ABC Paying Co. Allied Construction Base Bid $51,653 $45,918 $65,635 $49,500 Alternate #1 $14,746 $19,600 $18,015 $16,000 Because $34,000 has been budgeted within Addison Oaks grounds maintenance line item. Staff requests the following adjustments to the 2002 Operating Budget for the balance to be transferred from contingency to Addison Oaks Grounds Maintenance Line Item: Original Requested Proposed Amended Budget Center Expense Budget Increase Expense Budget Addison Oaks $75,000 $14,214 $89,214 15-1 ITEM #16 Red Oaks Waterpark — Parking Lot Expansion & 2002 CIP Budget Amendment Staff Recommendation As previously discussed at the October 10th Commission Meeting and approved at the November 71t' Commission Meeting, capital improvement projects have been placed on hold and monies transferred to the CIP contingency to accommodate the construction for this parking lot expansion. Staff recommends Thompson, McCully Co. to complete the expansion of this parking lot, in the amount $302,000, and Alternate B in the amount of $4,845, plus a 5% contingency, for a total project expenditure of $322,187. T & M Asphalt Thompson, McCully ABC Paving Co. Allied Construction Base Bid $343,170 $302,000 $420,380 $317,500 Alternate A $14,115 $7,400 $7,520 $5,200 Alternate B $11,203 $4,845 $7,525 $5,200 In order to correct the Budget, Staff requests the transfer of funds from the 2002 CIP Contingency in the amount of $322,187 to the 2002 Capital Improvement Budget line item Drive & Parking Lot, W.P. Original Requested Proposed Budge t Expense Budget Increase Expense Budget CIP, Drive & Parking Lot, W.P $0.00 $322,187 $322,187 16-1 Supplemental 3/12/02 Item #17 LANDSCAPE MAINTENANCE SERVICES CONTRACT Lyon Oaks Staff requested landscape maintenance services contractors to quote pricing to maintain the entrance, roadway and clubhouse/banquet center landscaping. Representatives for three Oakland County contractors attended a mandatory pre -bid meeting and will submit bids for a three-year contract on Monday, March 11. Purchasing received the following bids: Year 1 Year 2 Year 3 Torre & Bruglio $24,250 $25,890 $26,600 Pontiac, MI Davey Commerical $24,952 $35,864 $35,864 Pontiac, MI Professional Grounds $49,900 $62,250 $65,370 Roseville, MI Staff requests approval of this contract to the low bidder, Torre & Bruglio of Pontiac for the Year 1 contract amount of $24,250. Monies for this contract are available under the Lyon Oaks Grounds Maintenance line item. 17-1 ITEM #18 FIREWORKS ADDISON OAKS AND GROVELAND OAKS Request for proposals for our 4t" of July Firework shows have been received. The show at Addison Oaks will be held on Friday, July 5, 2002 and at Groveland Oaks on Saturday, July 6, 2002. Three companies responded to our request for a $7,000 fireworks display at each location. The summaries for each show are as follows: Wolverine Fireworks Display, Inc. 931 shells Kawkawlin, MI Colonial Fireworks Company 1,008 shells Clayton, MI Melrose Pyrotechnics, Inc. 2,029 shells Kingsbury, IN Upon review of these detailed Openings, Main Show, and Finale, it was noted that 1,600 of Melrose's shells are of the 11/4 inch size. The smallest shell of the other two companies is 2 inch. For the past two years, we have used Colonial Fireworks Company with great satisfaction. Based on experience and all comparisons, it is staff's recommendation to award again the contract to Colonial Fireworks for $14,000 ($7,000 for Addison, $7,000 for Groveland). 18-1 BID ITEMS #19 FRAME TENTS RED OAKS WATERPARK We have received from Purchasing the following bids for the purchase of two 20 x 40 frame tents: ARMBRUSTER MANUFACTURING CO. Each Total GUNTHER ARMBRUSTER 8600 RTE 66 SOUTH SPRINGFIELD, IL 62707 U1traFrame Tent $4,231.00 $8,462.00 B & B MANUFACTURING, INC. P.O. BOX 940 801 PORTCENTRE PKWY. PORTSMOUTH, VA 23705 West Coast Tent $4160.48 $8,320.95 Staff recommends awarding the bid to Armbruster, higher bidder, for the following reasons: The Oakland County Parks have owned tents from Armbruster Manufacturing Co. for over 18 years and have had great success with the quality and service they have provided. We have recently purchased U1traFrame tents at Addison Oaks and Waterford Oaks. We use these tents as picnic shelters. The parts for Armbruster's U1traFrame tents are interchangeable. This helps with the proficiency and speed of set-up at the job site. Staff, therefore, is requesting the Commission approve the purchase of U1traFrame tents from Armbruster Manufacturing Co. for $8,462.00. Funds for this purchase would come from the operating equipment budget line item. a-1 ')t Center Hub o I I ti-01111111 I L41 I V Corner Assembly Side Assembly 15' x 15' 20' x 20' 20' x 30' 20' x 40' 30' x 30' 30' x 45' 30' x 60' 40' x 40' 40' x 60' 40' x 80' Components N Code N Code N Code N Code N Cade N Code N Code N Code N Code N Code Comer Pipes 4 C15 4 C20 4 G20 4 C20 4 C30 4 C30 4 C30 4 C40 4 C40 4 C40 Rafter Pipes - - 4 R20 6 R20 8 R20 4 R30 6 R30 8 R30 4 R40 8 R40 12 R40 Side Pipes 4 S15 8 S20 10 S20 12 S20 8 S30 10 S30 12 S30 16 S40 20 S40 24 S40 Comer Lower Pipes - - 4 T40CL 4 T40CL 4 T40CL Comer Upper Pipes - - 8 T40CU 8 T40CU 8 T40CU Uprights 4 8 10 12 8 10 12 16 20 - 24 - Center Hub 1 4 WAY 1 8 WAY 2 6 WAY 2 6 WAY 1 8 WAY 2 6 WAY 2 6 WAY 1 8 WAY 2 6 WAY 2 6 WAY Comer Assembly 4 CA 4 CA 4 CA 4 CA 4 CA 4 CA 4 CA 4 CA 4 CA 4 CA Side Assembly 4 SA 6 SA 8 SA 4 SA 6 SA 8 SA SA 2 SA 4 SA Ridge Assembly - 1 RA - 1 RA - - 1 RA 3 RA Brace Assembly 40 - 8 BA40 8 BA40 8 BA40 Side Assembly "T" 8 SAT 8 SAT 8 SAT Hip Assembly Comer - - 4 HAC 4 HAC 4 HAC Steel Stakes 4 4 4 6 8 10 12 8 12 16 - Brace Assembly - - - - - 4 BA 6 BA - 6 BA 8 BA Brace Pipe 2 C30 3 C30 - 3 C40 5 C40 Side Assembly 40 - - - - 4 SA40 6 SA40 6 SA40 Side Guys 4 4 4 4 8 10 - 12 Ridge Rafter - 1 RR 1 RR 1 RR 1 RR 1 RR 2 RR Component Commonality: The UltraFrame Key to Profitability All corner, ridge, and side assemblies are inter- changeable on any size UltraFrame. Therefore, you never have the wrong parts at the job site. To add versatility to your UltraFrame consider the options. Detachable walls are clear, mesh, or opaque, available in solid or striped combinations of flame resistant vinyl mate- rials. We will be glad to produce custom artwork on tent walls or tops to your specifications. The exposed framework makes it easy to attach special signs or lights. All components are field -repairable by your personnel. This minimizes downtime, eliminating factory returns, and keeps the UltraFrame on -premises, ready to work for you. 25A/11-87 Armbruster Manufacturing: First with Tents that Last! In the more than 100 years since our founding in 1875, Armbruster has unceasingly searched for the materials and techniques of manufacture that mean maximum value. The results are seen in the variety of pole and frame tents offered as easily ordered stock items and unique designs tailored to customer specifications. Armbruster is service too. We provide no -obligation assistance with inventory control and tent utilization through our toll -free line. We welcome the opportunity to answer your questions about any aspect of tent operations or any part of our product line. Call Armbruster Manufacturing, 800-637-4326. limmarmbruster manufacturing company 8600 old route 66 south • Springfield, illinois 62707 800-637-4326 • 217/483-2463 a-2 M bruster manu- 1875, Arm that last„ IOU nding first with tents with the Since our has been continues factunng . of excellence new standard of The tradition hitch brings a with a comeS un- ,,,,,Frame `^� e tents. And sure to reduce. strength 10. fral,c* and safety, rofitabllitY. e(lualled s,mp wh►le increasing p downtime expenses Reinforced Comers Dag onai braces are welded, not pinned, metal to metal to r Thisee r eliminate toreonomponikeent Gfe and sulks in longer I- ent costs. reduced rep '[wo inch Attachment Straps .rhese Provide twice the holding some other tents, powertspent resecurin9 reducifound on ng ` es he time during hih wind g fabric to P P an spend more periodllltS. al grcare of business" and time rformIng lrrseMGe inj less ena nce. ma $tCong .,designed from UltraFrame Is d e tent you The all aluminum the strongest fraermlts Its round up to be ra strength p or dam - the g or rent. -[his e ra blow away can buy � that w use In condloions.. Simple ssalum uire minimum' ach 2„ breakdowrto complete ma ked Erection and for ust minutes onent m S17e tak,ng l inum pipe comp anode aed embiy easy 41W -- assemblies s All t},t,,Ffaroe about there are �!o w Component: bing corros oo� frames are fore assem and alurrilnu,: 104/■ MV %v■ r7 Safe Thumbscrew Locking Device _ Lost pins, clamps and other small pieces are things of the past when you have the UltraFrame. Our ex- clusive thumbscrew locking mechanism is literally built into each major component. Heat Sealed Cover and Walls All fabric components are die - electrically heat sealed to provide leak proof seams and superior seam strength. Double thickness and abrasion patches are utilized for increased longevity and strength. Adjustable Uprights Are Standard You can be sure the tent is level with up to two feet of height adjustment built in. =1 i require minimum crew All UltraFrame assemblies are rust resistant. The Armbruster UltraFrame is more than strong, to complete with each 2" There are no worries about hidden, strength rob- simple and safe. It is the best value return for component marked for bing corrosion. Components are welded, there- your investment dollar. With the extra margin of fore assembled frames are virtually unbreakable. strength and safety designed into it, you can get RED OAKS WATERPARK Poolside Sand Chairs We have received from Purchasing the following bids: Leslie's Pool Mart $ 9,673.50 Phoenix, AZ Amer -A -Can $10,500.00 Orlando, FL Engan Tooley $12,300.00 Okemos, MI Taylor and Assoc. $13,875.00 Ocala, FL Recreation Supply $14,137.32 Did not meet specifications Did not meet specifications Recommended We recommend Commission approval for this bid to be awarded to Engan Tooley in the amount of $12,300. Their chair matched our specifications and matches our existing supply. Funds for this expenditure will come from the Small Tools line item budget. b-1 UTILITY VEHICLE ADDISON OAKS Bids were requested for the purchase of a 4-wheel drive diesel utility vehicle for Addison Oaks. This is a replacement vehicle for a 1989 Dihatsu utility vehicle, which was sold in the Spring Auction. Based on the exceptional performance at several parks' locations, the Kawasaki 2510 Mule was specified as the replacement vehicle. The only bid received was from Industrial Vehicle Sales, Inc. of Pontiac, MI in the amount of $12,497. Staff recommends awarding the bid to Industrial Vehicle Sales for $12,497. There was $14,000 budgeted in the Operating Equipment Budget for this replacement vehicle. c-1 mop Kawasaki c_2 ADDISON OAKS PEDAL BOATS Bids were sent out for the purchase of 10 four -seater Paddle Wheeler pedal boats for Addison Oaks. These are to replace 10 old boats that will be sent to the auction. These boats are part of our boat rental fleet. Two companies submitted bids that meet the required specifications: Kay Parlc-Rec Corp Janesville, IA $17,110.50 DMM Industries Owosso, MI $12,970.50 Staff is recommending awarding the bid to the low bidder, DMM Industries for $12,970.50 for the 10 boats. There is $13,000 budgeted in the Small Tools line item for this purchase. d-1 �a.e.. ......-, I , I II -- - I I I,w i1 _1 11.1 u, —1 .14 i... Y -. .1.1119.1,1 _ - - TWO WALK -BEHIND MOWERS WATERFORD OAKS We have received from Purchasing the following bids for the purchase of two (2) walk - behind hydro mowers, with a 60-inch cutting width, 23 hp Kawasaki engine, electric start, three -bushel bagger, self -steering sulky (sit down) and a micro mulch system. Each Total Atherton Road Sales $5,974.50 $11,949.00 Burton MI Weingartz Supply Co. $5,729.00 $11,458.00 Farmington Hills, MI W.F. Miller Co. $5,757.40 $11,514.80 Did not meet specs Novi, MI W.F. Miller Co. $6,268.00 $12,536.00 Novi, MI Billing Feed Store $5,551.71 $11,103.42 Did not meet specs Royal Oak, MI The last walk -behind mower was purchased in 1998 at a cost of $4,300. Staff recommends awarding the bid to Weingartz Supply Co., in the amount of $11,458 for the two walk -behind mowers. Funds for this purchase will come from the Operating Equipment line item. e-1 The ultimate full -featured hydro mower has been radically refined. NEW 1VhwJe1"3 Standard finhancen for 2002 MODEL CONTROLS ENGINE CUTTING WIDTH 52" and,6.0" UltraCuf 5.5" deep deck design. TT5220KCC E 20 KOH 52" (132 cm) canister -duty c feature a heavy-duty KO h er powered, units e _T _W6:K H �c '2 �OK anCl I cleahomt: pprts that improve engine life, TT5223KAC FC5 23 KAW 52" (132 - cm') ajirii6r nce, rid boost overall productivity. SIrriplifyj��'jnj&ha a - '2 3XQ " -24cm, 5 H M , echahi parking brake is standard. Mechanical �pa TT6023KAC 23 KAW 60" (152 cm) Urge 8 -x 1 8 , 8), eiv for optimumtraction tires Ecs-2 6_01 performance; brm,. ications see pag es 30--3' detailed specif . 10� er,diajjiete '(11 X 4.M5),pneumatjc front caster tires L an d reliability. - For more product All Turf Tra7er models feature electric start with r� sealant for t J'axirnUm performance Largeri'qapa, city'elecAroimagn6tic clutch provides extended (See dealer for details durability and features a Two-year Limited Warranty. e-2 J VVI X M a M GENERATOR Addison Oaks Bids have been requested for the purchase of a generator at Addison Oaks. This is for the 1960's vintage Army Surplus 40kw generator that is back-up for the Maintenance Building and Contact Station. Replacement parts are not available and the generator is beyond shop repair. Bids were received from the following companies: Gen Power Products Wixom, MI Standby Power Inc. Redford, MI Atherton Road Sales Burton, MI $13,086 $13,605 (Cummins/Onan alternate) $13,986 Staff recommends awarding the bid to the low bidder Gen Power Products in the amount of $13,086. Monies for this generator are budgeted in the Addison Oaks Building Maintenance Line Item. f-1 Diesel KOHLERGENERATORS 10OR07J • Proven Fast Response TM Performance: Kohler Fast Response TM power systems are employed in a variety of applications worldwide. As the leading manufacturer of integrated power systems, performance and reliability are assured through a comprehensive prototype testing program. • Instant response to load changes: Response to load transients occurs within five -hundredths of a second. • Sustained short circuit capability: Fast Response systems maintain output long enough to permit selective breaker tripping. • Superior motor starting: Kohler power systems are recognized for their outstanding motor startina performance as well as in demanding SCR applications. f-2 GOLF CARS AND CONCESSION CART SPRINGFIELD OAKS AND LYON OAKS GOLF COURSES We have received from Purchasing the following bids to purchase 39 4-wheel gas golf cars for Springfield Oaks and one concession cart for Lyon Oaks Golf Course: Vendor Golf Car Concession Cart Trade In Total Club Car$3,195 ea. $10,700 $36,800 $98,505 Livonia EZ Go $2,770 ea. $10,000 $32,100 $85,930 Lansing Four other companies did not return bids. This bid includes the trade in of 36 6 — 9 year old golf cars. Staff recommends awarding the bid to Club Car for the 39 new cars and one concession cart for the following reasons: • The county's current fleet is 100% Club Car. Parts inventories and technical training would be harmed with a mixed fleet. In addition, we currently have all technicians trained on Club Car golf cars, and we have a blanket purchase order for parts at a 20% discount. • Past experience dictates that the Club Car golf cars perform superior to all other products, and the life cycle cost of ownership is less with Club Cars. • Club Car uses an all -aluminum frame, which will not rust or corrode over the life of the product. The Club Car is also lighter and causes significantly less damage to the turf due to decreased compaction. • Club Car's Armorflex® body is extremely durable and has color molded throughout the material, which makes scratches minimal, from an appearance standpoint. • Club Car features a 9.0 hp single cylinder, overhead valve engine with a gear driven camshaft, fully pressurized oil lubrication system, and a spin -on automotive oil filter. Funds for the 39 cars for Springfield Oaks will come from the Small Tools line item. The one concession cart will be operated by Oak Management on the Lyon Oaks Golf Course, and the funds will come from Operation Equipment. In 2001, Springfield Oaks Golf Course had revenues of $250,600 from the operation of 75 golf cars. g—I SAND TRAP RAKE SPRINGFIELD GOLF COURSE Bids have been solicited and are due March 7, 2002 for the purchase of a riding sand trap rake from the following companies: Century Equipment Inc. Toledo, OH $16,155 Spartan Distributors, Inc. Auburn Hills, MI $10,919 Turf Professional Equipment Itasca, IL $16,583 The rake will replace an 8-year-old similar trap rake that is in poor condition. The old rake will be sold in the county auction. Staff has reviewed bids and recommends the low bidder Spartan Distributor in the amount of $10,919. There is $12,000 budgeted for this rake. h-1 Part No. 98- 51 -T Printed in U.S.A. so oa TORO IS PROUD TO SUP WITH TOP QUALI- Visit Toro on tl h-2 72 INCH ROTARY MOWERS LYON OAKS AND SPRINGFIELD OAKS ACTIVITY CENTER We have received from Purchasing the following bids for the purchase of two Toro 72 inch outfront rotary mowers. Spartan Distributors 4 Wheel drive $14,733.60 Auburn Hills, MI 2 Wheel drive $12,857.80 $27,591.40 The unit for Springfield is a replacement of a 10-year-old similar mower that will be sold in the county auction. The unit for Lyon is an additional piece of equipment and is a 4-wheel drive. Staff recommends you award the bid to Spartan Distributors in the amount of $27,591.40. Purchasing has obtained pricing for these units from the State of Michigan contract. There is $36,000 budgeted for these two mowers. i-1 ,�.+y�,. �{�� • 5;•; •.r:,.ktr,:, •ter . V ".. ,1 S "t } n• �'id�• �" r �,X. ~�� p �.:��- ,r y <pv�� r a7rZr� :�:•,. } f ,; -: +��'�Jl rr r r } r�•t^Y%• S d�rR'� 'G' °;E'�,kP�t �t{ •`F,.�4'T1',�� k"i , �� Y < � /�' •` � .<f y r ` f » � �-i','?y�t � 'ti `�� r f �yti"�r �rt��,,y�� ', ^I��r �tgY�JI: u.�'�+-'r � �o+- "•� ��:..i � i a .K' )"tr't i. �.rr � �.t��hh'�� 1dd�hl;� .i,4..�" ' .�, ;�. �s Pr�,�s�^r.�y"ri ..� •' � `.G •Z'� c��z -i• _ ^:�3 ,,f�(,,t:) � S 7Irr; .�rtt9 ••."�". �y' tl 4`r'r,'` c< � � � iatK-v 4 oA [l i ♦ r-r - :fb g �'},'cyL" f'i � wr •�� c.y %h � i."yr )" � � ir;Af .r. •' � yM, -, + r _. L�, ! l/ / M.N I,a L }4..�r•ya, 4a / (( N 1 .i ) � 1 � t"ti � �'''.. 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'• irSl�j ti. d:ii �j"' r+'fr ! �/�.!_ j ■ jp1•� (y��; 9, • � a.� • ! t it ,y i:• 1 • �� l'�N'�7��y�2{`•'Mr� {� ��;' qtG �+tt 1 ��,,ya.fi 7JZ 1."y �i �v r 4 r y y y�..a�j ry��h,�•0+.��' i�aij� :l er �� s ., ��I calf! tk�l ,ti's�.1i3 `.�i�r�L�teL'••te�tr amp l 'b+ t ��..' a1� ' � / � . • � y" tj ROTARY TRIM MOWERS SPRINGFIELD OAKS AND GLEN OAKS Bids have been solicited and are due March 7, 2002 for the purchase of two rotary trim mowers from the following companies: Each Both Century Equipment Toledo, OH $30,633 $61,266 Spartan Distributor Auburn Hills, MI $25,268 $50,536 Turf Professional Equipment Itasca, IL $29,381 $58,762 This mower is somewhat specialized in that it has floating cutter heads for less scalping on rolling areas and a unit that will extend out over the edge of the sand traps. These mowers will replace similar 8-year-old mowers. Staff has reviewed bids and recommends low bidder Spartan Distributor in the amount of $50,536. There is $60,163 budgeted for these two mowers. j-1 Excellent cutting, perloi nlarlce Unparalleled traction with delivered by three independent, the parented. SerieslParallel'" 27" C,oMOUr` ' 1.'1Lts decks. 3-wheel drive tractionsystem. SLrper'1} trin1i11rrW Attractive striping is capabilities and the effortless with rear ability to vary tire rollers. tracking are two berle{rtS of the �_ permor CoI111,01*t Sidewinder`" is assured by power 4 cuttiri system. steering, tilt steerin-; and adjustable seat. SLrPC r or PMVCI, jF provided by a ` 32 hp Kubota"' ¢:s turbo -diesel.. 98-INCH ROTARY MOWER WHITE LAKE OAKS We have received from Purchasing the following bids for the purchase of a 98-inch 5-gang diesel rotary mower for White Lake Oaks: W. F. Miller $40,715 Novi Valley Turf $43,850 Brighton Spartan $43,600 Auburn Hills Weingartz Did not meet specifications The 5-gang mower has five floating heads that evenly mow rolling areas. This rotary will replace a similar 10-year old mower that is in poor condition. Staff recommends awarding the bid to the low bidder, W. F. Miller (Jacobsen), for $40,715. There is $41,000 budgeted for this mower. k-1 RAIV�UMC� i i 4A h 01 FAIRWAY REEL MOWERS LYON OAKS AND GLEN OAKS Bids have been solicited and are due March 7, 2002 for the purchase of two Toro diesel reel fairway mowers from the following companies: Century Equipment Toledo, OH W.F. Miller Novi, MI 2-wheel $35,282 4-wheel $41,486 Did not meet specs Spartan Distributors, Inc Auburn Hills, MI $25,971 $27,810 Turf Professional Equipment Co. Itasca, IL No bid $40,099 The mower for Glen Oaks will replace an existing similar 8-year-old mower that will be sold in the county auction. The mower for Lyon Oaks is an additional piece of equipment. The Toro fairway has been a standard for fairway mowing on our golf courses and we presently have 10 of these mower in the park system. Staff has reviewed bids and recommends low bidder who met specifications, Spartan Distributor in the amount of $53,781. There is $58,000 budgeted for these two mowers. 1-1 RORS, is stinward on 4 wtwe! drive inudel, opliun;'l tot 2-WIle'-'I drive Highly rehable 28 lip or 35 111� KU"O"';" 3-CYhWJ()r (11gine 1p;o"fidcu 'Ibund"1111 nartion alut Ilvdmull" cuttitiq powar Eziv tu opf"ralc" Joystick conveniently rais0s. 10%,VOrs CUUIIKt I It, i v" bacRlappinq k0eps qwf�k and Vabable wei Speed Iets - i or 8, blado filirvway You "'idjw"'I Madnn,"s' cutting 111"its oIIFMte performance to the :'.tqimh' rolind F(Atowill( U spf3uifl('_S of Y" f!WABII and unulk.-Ilt tftit SUPERIOR TRACTION Choose from 2 or 4-Wheel drive- Hydrostalle hansinission cotll)ted to a mechanic'-.11 drive axl(_, ensures sure -fooled perfortnatia, on hillsides or Soft turf_ On-demand1-wi)eol drive means power is always available at 1)o1lI front mul rear axles when needed most. high quality 5 or 8-blade cutting units. Free. 'Roating cutting units, with variable down pressure, ensure superb ground following. Manually adjustable variable reel speed allows you to adjust the machines cutting performance to your mowing conditions, On - unit backlapping keeps reel maintenance easy and convenient. 1-2 GREENSMOWERS SPRINGFIELD OAKS AND LYON OAKS GOLF COURSES We have received from Purchasing the following bids for the purchase of two ridings greensmowers, one each for Springfield Oaks and Lyon Oaks: W. F. Miller Novi Valley Turf Brighton .lacnhsen IV $15,043 $21,490 Jnrnhsen VI $20,916 $31,490 The Jacobsen IV for Springfield Oaks will replace an 8-year old similar greensmower that will be passed down to mow tees. The Jacobsen VI for Lyon Oaks is a new piece of equipment and also is fitted with a special set of grooming reels. Staff recommends awarding the bid to the low bidder, W. F. Miller for $35,962 for both of these mowers. There is $36,000 budgeted for these two mowers. m-1 raaoes�u h p 1 TEXTRON MATERIAL HANDLER LYON OAKS Bids have been solicited and are due March 7, 2002 for the purchase of a materials handler from the following companies: W.F. Miller Co. Novi, MI Weingartz Supply Novi, MI Commercial Turf Equipment Pontiac, MI Did not meet specs $23,290 Did not meet specs This piece of equipment is pulled with a tractor and is used for hauling and spreading material (mostly sand) in traps and on greens. The ability to not only haul but spread sand in the 50 plus traps at Lyon Oaks is greatly needed. Stafff has reviewed bids and recommends low bidder who met specifications, Weingartz Supply in the amount of $23,290. Originally, in the budget, there was a reel grinder budgeted for $2,400 but staff, after evaluation, feels that the material handler is a priority over the reel grinder. n-1 TRACTOR LYON OAKS DRIVING RANGE We have received from Purchasing the following bids for the purchase of a 4-wheel drive diesel tractor for Lyon Oaks: Weingartz $17,888.00 Farmington Hills Thesier Equipment $18,973.99 South Lyon AIS Construction $21,268.00 New Hudson This tractor will be used at the driving range to collect balls. Originally we had in the budget a smaller truckster-type vehicle for which we were going to fabricate a cab; but in researching this, we feel this 4-wheel drive tractor with a ready-made cab best fits our needs although more money. Staff recommends awarding the bid to the low bidder, Weingartz, for MO There is $12,000 budgeted for this purchase. 0-1 ulic 47- A ISM ae 31iZ 14- A(A A S V�� 77W 00, 77- -Ask '3N ffX 646100 OF RF ffis�m 'A Fitt' E CAB SYSTEMS AND LOADER BLADES FOR JOHN DEERE TRACTORS M ASTRO TURF LYON OAKS Staff submitted a request to Purchasing for 1440 sq. ft. of astro turf for the surface of the cricket field pitch area. Bids were sent to the following companies and the results are as follows: Adolph Kiefer and Associates No Bid Zion, Ill Green and Grow Sterling Hts, MI No Bid Southwest Recreation Industries $3,436.00 Leander, TX The vendors indicated that the turf we requested is a single -source direct from the manufacturer due to its product specialty and weight. Staff concurs with Purchasing to award this purchase to qualified bid by Southwestern Recreational Industries of Leander, TX for the amount of $3,436. Funds for this purchase are available in the Lyon Oaks Capital Improvement Budget/Recreation Activity Fields. p-1 LYON OAKS NATURE CENTER PORTABLE CLASSROOM Equipment: Bids were requested for a 24' x 64' Portable Classroom Three bids were received: Base bid Pac-Van, Commerce Twp. $51,739.96 Satellite Shelters, Wixom $49, 230.00 McDonald Mobile Office, Southfield $47,140.00 This portable classroom will serve as a temporary nature center at Lyon Oaks County Park. Portable classrooms have been used in the Birmingham and West Bloomfield school districts for use as nature/environmental centers. This facility will be used until a permanent nature center can be built. Based on current information, it is estimated that the portable classroom will be in use for four to five years. Each company offered a very similar product. All three bids included units that were in compliance with ADA and Michigan code for educational use. They provided partitioning according to a floor plan provided. Purchasing a unit is more economical than renting, based on the projected duration for use as a nature center. It is staffs recommendation that McDonald Modular Solutions in Southfield, with a bid of $47,140.00 plus $2,440.00 for T1-11 exterior siding, be awarded the contract. Pictures attached reflect similar units. Additional photos will be available at the commission meeting. After the permanent nature center is complete, the portable classroom can be moved to another park to serve as an office, storage or activity center. Monies are available in the Lyon Oaks Operating Budget and the Operating Budget Contingency. q-1 / q-2 q-3 ITEM # 21 EXECUTIVE OFFICER'S REPORT ---Staff participated in the Detroit Golf Show at the Novi Expo Center March 8 — 10 promoting Lyon Oaks and golf at the Oakland County Parks. ---There were 3,052 trees recycled through the 2002 Christmas Tree Recycling Program at eight collection sites (Lyon Oaks and Red Oaks did not participate this year due to construction). ---Oakland County Children's Village Foundation recognized the Commission's continuing support of on- going recreational programs and fundraising efforts with its "2001 Children, The Heart of Our Foundation" Award. ---Adaptive Recreation: We are spearheading two new groups for individuals with disabilities. Agencies servicing individuals with mental impairments — we hosted a meeting and invited agencies including Macomb Oakland Regional Center, Community Mental Health, Special Olympics, etc., along with active group home managers and parents for a brainstorming meeting. We are trying to cooperate with other agencies to increase the number of residents that we service, as well as not to duplicate each other program. The meeting was beneficial with the key players in the field. Adaptive Sports and Recreation Coalition — this is a group of 15 different disabled sports organizations. The group is cooperatively working together on marketing, volunteer and fundraising. We have combined our mailing list and now have over 1800 athletes. A brochure is in the developmental stages. Wright & Filippis has offered to typeset and print; the approximate value of their sponsorship is $2,500. Our first cooperative event is a wheelchair basketball clinic, with paralympian basketball player Steve Welce in April. Currently our role is to oversee the administration of these two groups so they can move forward. There is not one agency that has the resources of what is available for either the physically and mentally impaired. ---Attached is a letter from Fair Oaks (not received yet) requesting the Parks Commission's consideration to change the name of the Springfield Oaks Activities Center to the Oakland County Fairgrounds. ---The Oakland County Parks has been a supporting partner of the Michigan Senior Olympics for 22 years. This non-profit organization is committed to healthy life skills, instructional clinics and athletic competitions for the 50+ age group. Winter Senior Olympics competitions were held February 4-6 in Gaylord. The CBS network covered the events and produced a 7-minute program that aired on the February 17 "CBS Sunday Morning" program. Video available for viewing as time permits. ---Annual Recognition Luncheon is Friday, March 22 at White Lake Oaks. Invitations have been mailed. Please RSVP to Joan Goddard by March 20. ---Commissioners are reminded to provide the names and address of their eight guests for the Tuesday, April 30, 8:45 a.m. Lyon Oaks Park Dedication to Jan Pung by Wednesday, March 13 ---Next Commission meeting is scheduled for 9 a.m. on Wednesday, April 10, 2002 EXOREPRT.doc