HomeMy WebLinkAboutAgendas/Packets - 2002.05.15 - 40078Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr.
Secretary
Fred Korzon
John P. McCulloch
Rue[ E. McPherson
Lawrence A. Obrecht
Shelley G. Taub
J. ' 4 VanderVeen
R, V. Vogt
Ralph Richard
Executive Officer
2800 Watkins Lake Road • Wateifoi d, Michigan 48328-1917
248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS
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May 10, 2002
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................... Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME ............................Wednesday, May 15, 2002
9:00 a.m.
PURPOSE ........................ Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
/?a � � L 21-, �;, 4 �
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, June 12, 2002 (Red Oaks Waterpark)
Wednesday, July 10, 2002 (Budget Session)
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 10, 2002
Chairman Pecky Lewis called the meeting to order at 9:06 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen
COMMISSION MEMBERS ABSENT:
Richard V. Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Corporation Counsel
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Park Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
John Ross, Assistant Corporation Counsel
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Obrecht, supported by Mrs. Taub to approve the minutes of the meeting of
March 13, 2002, with the following correction:
Delete Mr. VanderVeen's name from all votes beginning with "Bid Items" on page 4-5.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. McCulloch, supported by Mrs. Taub to approve the payment of the Internal Service
Funds Payment Register for February, 2002 (FM 5, FY 2002); and the Payment Register, including
the Voucher Report for February, 2002 (FM5, FY 2002), and the CIP (408) Voucher Report for
February (FM 5, FY 2002).
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
4-1
(Commission Meeting, April 10, 2002)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending February 28, 2002 was accepted as
clarified by staff.
ACTIVITIES REPORT:
The Activities Report for the month of February, 2002 was accepted as filed.
AWARD PRESENTATION:
---Chief of Golf Mike Thibodeau informed the Commission that Michigan State University, in cooperation
with the Michigan Department of Environmental Quality, has instituted the Michigan State Stewardship
Program for golf courses. The program entails workshops and training, plus the golf courses must be
inspected to see if they are following the environmental guidelines.
Mr. Thibodeau announced that Glen Oaks, Springfield Oaks, and White Lake Oaks are now certified under
the program, and he presented the Commission with one of the plaques that will be displayed at the golf
courses announcing this environmentally friendly designation.
---Administrator — Park Operations Dan Stencil remarked that the Commission has, for the last 12 years,
participated in the Michigan Department of Transportation's Adopt -A -Highway program by sponsoring a
section of 175 from exit 89 to 91. MDOT has recognized the Commission for their service with a plaque,
which Mr. Stencil presented to the Commission.
---Executive Officer Ralph Richard announced that the National Association of County Park and Recreation
Officials has informed staff that Chairman Pecky Lewis has been named as the 2002 Outstanding Public
Official. Chairman Lewis will be attending the NACo Convention in New Orleans in July to receive his
award.
---Chairman Lewis presented Commission Vice President Richard Skarritt with a plaque in recognition of
his ten years of service to the Oakland County Parks and Recreation Commission.
BID ITEMS:
Chief of Recreation Sue Wells reported that only one bid was received for the remarsiting of the waterslide
splashdown pool at Waterford Oaks. After review, the Oakland County Health Department has agreed to
allow staff to wait until this fall and include this repair in the bid for the remarsiting of the wave pool.
Chief of Recreation Sue Wells also reported that, due to staff receiving only one bid out of 18 requested
vendors, the project for the information kiosks at the Red Oaks Waterpark is being rebid.
Moved by Mr. McCulloch, supported by. Mrs. Taub to approve the following bids as
reviewed and recommended by staff and Purchasing:
4-wheel, 31 hp Cushman truckster with two utility boxes for White Lake Oaks to the low
bidder, W. F. Miller, in the amount of $15,875,
4-2
(Commission Meeting, April 10, 2002)
Installation of 560 linear feet of 5-foot steel retaining walls around the ponds on holes 6 —
10 and 11 at the Springfield Oaks Golf Course to the low bidder, Lakefront Marine, in the
amount of $25,500.
Annual supply of fertilizer for White Lake Oaks and Springfield Oaks, including 32 tons of
25-4-15, 4.5 tons of 18-3-12, 1 ton of 5-1-10, and 1 ton of 3-4-3, to the low bidder,
Turfgrass, for a total purchase amount of $24,233,20.
Split the bid and award the purchase of 31 tons of 17-3-17, 1 ton of 18-3-12, and the 1 ton
of 25-4-10 fairway fertilizer for Lyon Oaks to the low bidder, Turfgrass, in the amount of
$19,652.00; award the purchase of 1 ton of 0-0-45 fairway fertilizer to the low bidder,
Simplot, in the amount of $1,425.20; plus award the purchase of 4 tons of 0-0-50 fairway
fertilizer to the low bidder, United Horticulture, in the amount of $1,520,00. The total
purchase, which is for Lyon Oaks, amounts to $22,597.20,
Split the bid and award the purchase of 45 gallons of 18-3-4 and 35 gallons of 1-0-14+FE
foliar spray -on fertilizer for Lyon Oaks to the low bidder, Turfgrass, in the amount of
$3,074.30; plus award the 25 gallons of Biostimulant foliar spray -on fertilizer to the low
bidder, Simplot, in the amount of $856.50. The total purchase, which is for Lyon Oaks,
amounts to $3,930.80.
Split the bid and award the purchase of 42 cases of Chipco, 3 cases of Heritage, 33 case
of Aliette pesticides, and the 55 gallons of wetting agent to the low bidder, Turfgrass, in the
amount of $39,592.45; plus award the 12 cases of Clearys pesticide to the low bidder,
Simplot, for $3,512.90. The total purchase, which is for Lyon Oaks, amounts to $43,105.35.
15' x 28' canopy awning for the Glen Oaks clubhouse grill room entrance to the low bidder,
Marygrove Awning, in the amount of $13,800.00.
Sound system, including six speakers, desktop microphone, amplifier and mixer, and
installation, for the Red Oaks Waterpark to Muzak Limited in the amount of $3,070.00,
Contract to re -roof the concession building at Groveland Oaks, including roof board
repairs, to the low bidder, Energy Shield, in the amount of $18,950, plus $1.75 per square
foot for deck board replacement.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
GOLF COURSE RE -BID — RED OAKS GOLF COURSE:
Due to the length of time required to complete the acquisition of the Southeast Oakland County Resource
and Recovery Authority property to the George W. Kuhn Drainage District, the general contractor, Rich -Man
Construction, will require addition time to complete the renovation of the Red Oaks Golf Course.
Staff is also requesting an expansion of the work —completion of all the greens, rather than just five as
originally planned.
iw
(Commission Meeting, April 10, 2002)
Because of the increased costs resulting from the additional time requirement and expanded project scope,
Oakland County Drain staff suggested the golf course portion of the drain project be terminated, thereby
allowing the Parks Commission to assume control of that portion of the project. Parks staff would re -bid the
project, using specifications already completed by the Drain staff, benefiting the Parks Commission by
having control over the project for quality purposes, plus at an anticipated cost savings.
Staff recommended Commission approve the re -bidding of this project by Parks staff.
Moved by Mr. VanderVeen, supported by Mr. Obrecht to approve the re -bidding of the Red Oaks
Golf Course renovation project, including rebuilding the greens and tees, seeding the course, plus
installing the irrigation system, cart paths, and landscaping.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Commission concurred with staff's recommendation to note in the letters accompanying the annual
courtesy passbooks that passes will be honored for golf at Lyon Oaks, but pass holders will be required to
pay a $25 surcharge per person for 18 holes.
---Parks staff have been notified that we are being awarded a $4,000 grant from the Oakland County
Cultural Council for the traveling music show. This program runs throughout the summer at senior centers,
concert in the parks, and community parks and recreation departments.
---The Oakland County Executive's office held its Yolkland County Easter Egg Hunt on March 30; nearly
2,000 people attended. Recreation staff, under Sue Wells' and Jim Dunleavy's direction, did an excellent
job.
---Parks staff is working with Fiscal Services staff on the indirect costs being assessed to the Parks
department. Executive Officer Richard noted that these services are now being billed to all the county
departments; however, because the Parks funding is separate from the county's general fund, these are
actual costs from the Parks budget.
Discussion followed on the federal mandate for this billing due to grants funding, plus options for
independent services, i.e. purchasing and attorneys. Also discussed was the possibility of these services
being levied, but not necessarily collected, such as with a contribution being allocated back to the
department from the Board of Commissioners.
OLD BUSINESS:
---Commissioner McPherson requested staff contact the South Oakland Mayors and schedule a
presentation at one of their upcoming meetings on the services that the Oakland County Parks provide to
the communities in the south end of the county.
---Staff has also been contacted again by a south Oakland County park agency requesting we allocate
funding to them. Staff will request a clarification on that law from Oakland County Corporation Counsel to
provide an answer to that agency.
4 = 4
(Commission Meeting, April 10, 2002)
The meeting was adjourned at 9:56 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, May 15, 2002.
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
May 15, 2002
JOURNAL VOUCHER REGISTER:
January, February & March (FY 2002)
OPERATING TRANSFERS REGISTER:
January, February & March (FY 2002)
OAK MANAGEMENT INC. CREDIT REGISTER:
January, February & March (FY 2002)
PAYMENT REGISTER:
Voucher Report Period, March (FM 6, FY 2002)*
C.I.P. (408) Voucher Report Period, March (FM 6, FY 2002)*
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7/14/00:
VOUCHER REPORT PERIOD, MARCH (FM 6, FY 2002)* $25,596.66
$8,443.20
$1,434,695.81
$1,092.50
238,291.17
210,343.85
$1,892,866.53
5-1
Oakland County Parks and Recreation Commission
Interdepartmental Journal Voucher Register
Jan., Feb. & Mar., 2002
Source
Department/Fund
Purpose
Amount
18-JV216053/006
Information Technology
IMAGIN membership - Mike Donnellon, Zayn Gregory (Admin.)
$80.00
12-JV216869/031
Management & Budget
Short-term disability: 01/02 (Recreation Administration)
1,310.40
12-JV217421/029
Management & Budget
Short-term disability: 02/02 (Recreation Administration)
1,456.00
12-JV217421 /030
Management & Budget
Short-term disability: 02/02 (Groveland Oaks)
3,704.80
14-JV218026/001
Facilities Management
Safety alarm charges: FY2000 / 10 mo., FY2001 / 12 mo. (BMX)
726.00
14-JV218026/002
Facilities Management
Safety alarm charges: FY2000 / 10 mo., FY2001 / 12 mo. (Fridge)
1,166.00
$8,443.20
"', ",iT, 1,. ,, , , ''1, 1111. , ,,, .1,,.: _ 1
and Recreation Commission
_F,.rc
Oakland County Parks and Recreation Commission
Oa Oak Management,
Credit for Services Rendered Register
Jan., Feb. & Mar., 2002
Purpose
ParklBudget Center
Source
JV217151 /001 Administration
3V217425I001 Administration —
HGMA ! OCPRC Meepn
(Employee Recognition
et
Amount
$11� g_00
973.50
0
,092.50
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 6, FY 2002
(FOR MONTH ENDING 3/31/02)
YEAR TO
2002
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$10,389,706.36
$11,052,270.00
$662,563.64
94.0%
Other
106,848.13
201,600.00
94,751.87
53.0%
GLEN OAKS GOLF COURSE
185,035.47
1,361,700.00
1,176,664.53
13.6%
LYON OAKS GOLF COURSE
187.30
1,076,500.00
1,076,312.70
0.0%
RED OAKS GOLF COURSE
0.00
0.00
0.00
0.0%
SPRINGFIELD OAKS GOLF COURSE
71,366.86
1,010,600.00
939,233.14
7.1%
WHITE LAKE OAKS GOLF COURSE
101,897.80
1,131,896.00
1,029,998.20
9.0%
NATURE CENTER
11,733.72
20,250.00
8,516.28
57.9%
ADDISON OAKS
30,836.66
422,360.00
391,523,34
7.3%
ADDISON OAKS CONFERENCE CENTER
41,578.39
120,000.00
78,421.61
34.6%
GROVELAND OAKS
24,965.07
613,500.00
588,534.93
4.1%
INDEPENDENCE OAKS
54,480.52
277,000.00
222,519.48
19.7%
LYON OAKS
172.99
6,000.00
5,827.01
2.9%
ORION OAKS
7,158.39
11,000.00
3,841.61
65.1%
ROSE OAKS
25.00
200.00
175.00
12.5%
SPRINGFIELD OAKS ACTIVITY CENTER
665.31
21,500.00
20,834.69
3.1%
WATERFORD OAKS
17,947.97
47,244.00
29,296.03
38.0%
RECREATION ADMINISTRATION
23,708.68
62,800.00
39,091.32
37.8%
MOBILE RECREATION
93,623.97
336,000.00
242,376.03
27.9%
RED OAKS WATER PARK
1,008.42
727,500.00
726,491.58
0.1%
WATERFORD OAKS BMX COMPLEX
292.00
31,000.00
30,708.00
0.9%
WATERFORD OAKS TENNIS COMPLEX
8,237.00
20,100.00
11,863.00
41.0%
WATERFORD OAKS TOBOGGAN COMPLEX
109,587.42
86,900.00
(22,687.42)
126.1%
WATERFORD OAKS WATERPARK
4,664.25
1,000,200.00
995,535.75
0.5%
TOTAL REVENUE
$11,285,727.68
$19,638,120.00
$8,352,392.32
57.5%
OPERATING EXPENSES
ADMINISTRATION*
$1,192,979.61
$3,344,946.00
$2,151,966.39
35.7%
GLEN OAKS GOLF COURSE
273,639.62
783,708.00
510,068.38
34.9%
LYON OAKS GOLF COURSE
336,502.68
948,744.00
612,241.32
35.5%
RED OAKS GOLF COURSE
6,164.43
18,397.00
12,232.57
33.5%
SPRINGFIELD OAKS GOLF COURSE
228,287.98
834,945.00
606,657.02
27.3%
WHITE LAKE OAKS GOLF COURSE
215,774.31
661,234.00
445,459.69
32.6%
NATURE CENTER
230,758.53
506,359.00
275,600.47
45.6%
ADDISON OAKS
303,183.32
1,041,419.00
738,235.68
29.1%
ADDISON OAKS CONFERENCE CENTER
30,665.76
115,686.00
85,020.24
26.5%
GROVELAND OAKS
193,441.20
963,837.00
770,395.80
20.1%
INDEPENDENCE OAKS
360,285.75
955,321.00
595,035.25
37.7%
LYON OAKS
80,636.32
169,958.00
89,321.68
47.4%
ORION OAKS
9,339.33
30,762.00
21,422.67
30.4%
ROSE OAKS
2,438.92
18,915.00
16,476.08
12.9%
SPRINGFIELD OAKS ACTIVITY CENTER
77,304.87
273,198.00
195,893.13
28.3%
WATERFORD OAKS
241,047.69
609,720.00
368,672.31
39.5%
RECREATION ADMINISTRATION
216,865.34
546,566.00
329,700.66
39.7%
MOBILE RECREATION
183,663.22
632,528.00
448,864.78
29.0%
RED OAKS WATERPARK
177,402,75
725,957.00
548,554.25
24.4%
WATERFORD OAKS BMX COMPLEX
7,563.24
64,277.00
56,713.76
11.8%
WATERFORD OAKS TENNIS COMPLEX
8,173.13
50,097.00
41,923.87
16.3%
WATERFORD OAKS TOBOGGAN COMPLEX
119,880.56
138,310.00
18,429.44
86.7%
WATERFORD OAKS WATERPARK
90,720.48
1,217,414.00
1,126,693.52
7.5%
TECHNICAL SUPPORT
381,658.42
901,637.00
519,978.58
42.3%
CONTINGENCY**
162,181.33
287,286.00
125,104.67
N/A
TOTAL OPERATING EXPENSES
$5,130,558.79
$15,841,221.00
$10,710,662.21
32.4%
REVENUE OVER/(UNDER) EXPENSES
$6,155,168.89
$3,796,899.00
($2,358,269.89)
2002
2001
ACTUAL REVENUE TO DATE:
57.5%
62.4%
BUDGET BALANCE:
42.5%
37.6%
ACTUAL EXPENSE TO DATE:
32.4%
34.8%
BUDGET BALANCE:
67.6%
65.2%
*COUNTY BOARD RESOLUTION #02020 INCREASED INDIRECT COST
EXPENSE BUDGET BY $69,678.
"CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN
TRANSIT.
CONTINGENCY BUDGET FIGURE: $25,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (JAN.)
$73,500 HAS
BEEN TRANSFERRED
TO RED OAKS WATERPARK (FEB.)
$14,214 HAS
BEEN TRANSFERRED
TO ADDISON OAKS (MAR.)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 6 FY 2002
(FOR MONTH ENDING 3/31102)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
TOTAL
YEAR TO DATE
REVENUE
10,496,554.49
185,035.47
187.30
0.00
71,366.86
101,897.80
11,733.72
30,836.66
41,578.39
24,965.07
54,480.52
172.99
7,158.39
25.00
665.31
17,947.97
23,708.68
93,623.97
1,008.42
292.00
8,237.00
109,587.42
4,664.25
0.00
0.00
11,287727.68
YEAR TO DATE
EXPENSE
1,192,979.61
273,639.62
336,502.68
6,164.43
228,287.98
215,774.31
230,768.53
303,183.32
30,665.76
193,441.20
360,285.75
80,636.32
9,339.33
2,438.92
77,304.87
241,047.69
216,865.34
183,663.22
177,402.75
7,563.24
8,173.13
119,880.56
90,720.48
381,658.42
162,181.33
5,130,558.79
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
9,303,574.88
(88,604.15)
(336,315.38)
(6,164.43)
(156,921.12)
(113,876.51)
(219,024.81)
(272,346.66)
10,912.63
(168,476.13)
(305,805.23)
(80,463.33)
(2,180.94)
(2,413.92)
(76,639.56)
(223,099.72)
(193,156.66)
(90,039.25)
(176,394.33)
(7,271.24)
63.87
(10,293,14)
(86,056.23)
(381,658.42)
(162,181.33)
6,155,168.89
6-2
Oakland County Parks and Recreation Commission
Capital Improvement Budget
FM 6, FY 2002
As of 3/31/02
Summary Total for All Parks/Facilities
Contract(s)
Estimated
2001 2002
Net
New Estimated
Amount
Contract(s)
Awd., Pre & Enc.
Project
Park/Facility Proiect Cost
Adjustment Adjustment
Adjustment
Project Cost
Paid
Retainer
Balance *
Balance
Lyon Oaks B.A. Bond (Fund 407/Dept. 14) $5,850,030.00
$0.00 $249,536.57
$249,536.57
$6,099,566.57
($5,612,250.35)
$272,943.11
$0.00
$487,316.22
Fund 407 Subtotal (Dept. 14) $5,850,030.00
$0.00 $249,536.57
$249,536.57
$6,099,566.57
($5,612,250.35)
$272,943.11
$0.00
$487,316.22
Future Acquisition & Imp.
$1,237,124.25
$0.00
$0.00
$0.00
$1,237,124.25
$0.00
$0.00
$0.00
$1,237,124.25
Addison Oaks
2,051,787.18
0.00
1,325,221.39
1,325,221.39
3,377,008.57
(776,836.41)
61,222.10
(2,386,331.50)
213,840.66
Glen Oaks
40,000.00
0.00
40,000.00
40,000.00
80,000.00
0.00
0.00
0.00
80,000.00
Groveland Oaks
350,000.00
0.00
(15,000.00)
(15,000.00)
335,000.00
(57,200.67)
0.00
(2,435.80)
275,363.53
Independence Oaks
4,432,000.00
0.00
(2,148,000.00)
(2,148,000.00)
2,284,000.00
(38,807.04)
0.00
0.00
2,245,192.96
Lyon Oaks
8,382,214.97
0.00
89,908.29
89,908.29
8,472,123.26
(7,338,412.92)
112,326.77
(370,004.35)
763,705.99
Orion Oaks
166,000.00
0.00
0.00
0.00
166,000.00
(24,302.28)
0.00
0.00
141,697.72
Red Oaks
5,540,000.00
0.00
1,005,330.35
1,005,330.35
6,545,330.35
(1,303,091.15)
50,668.24
(2,188,966.20)
3,053,273.00
Rose Oaks
41,714.79
0.00
(36,714.79)
(36,714.79)
5,000.00
0.00
0.00
0.00
5,000.00
Springfield Oaks
820,000.00
0.00
0.00
0.00
820,000.00
(693.50)
0.00
0.00
819,306.50
Waterford Oaks
212,000.00
28,640.00
(180,543.81)
(151,903.81)
60,096.19
(30,096.19)
0.00
0.00
30,000.00
White Lake Oaks
235,000.00
0.00
(100,000.00)
(100,000.00)
135,000.00
0.00
0.00
0.00
135,000.00
Contingency
1,356,856.24
(28,640.00)
(229,738.00)
(258,378.00)
1,098,478.24
0.00
0.00
0.00
1,098,478.24
Fund 408 Subtotal (Dept. 53) $24,864,697.43 $0.00 ($249,536.57) ($249,536.57) $24,615,160.86 ($9,569,440.16) $224,217.11 ($4,947,737.85) $10,097,982.85
Capital Improvement Projects Grand Total $30,714,727.43 $0.00 ($0.00) ($0.00) $30,714,727.43 ($15,181,690.51) $497,160.22 ($4,947,737.85) $10,585,299.07
* Sum of Contracts Awarded (Pre -encumbrance & Encumbrance accounts)
7-1
March, 2002
AKLAND
DAY USE PARKS
*Not included in totals I PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001 2002
ADDISON OAKS PARK
Campers
Day Use
Day Campers
0
0
4281
9559
0
0
4016
721
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
1594
2026
138991
12676
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
0
0
0
0
0
0
0
0
0
0
0
0
INDEPENDENCE OAKS PARK
Day Use
Overnight Group Campers
10903
10786
75358
78646
70
0
144
41
LYON OAKS PARK
0
0
24
0
ORION OAKS PARK
1043
1251
9640
11137
ROSE OAKS PARK
0
0
0
0
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
RED OAKS GOLF DOME & SV
0
01
01
0
TOTALS
12016
12037
93463
100104
GOLF COURSES
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001T 22002
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
0
208
3931
4608
0
60
1726
2264
3303
2846
20099
20160
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
0
0
0
0
0
0
0
0
0
0
0
0
RED OAKS
Rounds Played
0
0
3101
0
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Activities Center
0
78
1013
1645
0
107
3382
2711
2187
3096
20298
18270
4/11 /2002
$ 1 of 2
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
0
253
1668
4445
0
178
788
3078
430
393
2668
3053
TOTALS
0
884
15609
18751
RECREATIONAL
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001 2002
MOBILE RECREATION
Bouncer
Bus
Climbing Wall
Dunk Tank
Inline Skate Mobile
Orbotron
Puppet
Show Mobile
Skate Mobile
Sport Mobile
Teen Mobile
Traveling Music Show
Miscellaneous
205
205
820
1435
2745
2520
11520
12105
0
0
100
0
0
0
233
0
0
0
1804
167
0
0
300
450
0
170
340
510
0
3
4
50
0
0
0
0
0
0
458
0
0
229
0
916
0
0
01
0
0
150
600
4500
WATERFORD OAKS
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
160
1415
7641
6965
120
48
780
514
0
0
0
0
107
10381
20068
19654
ENVIRONMENTAL PROGRAM
Nature Center
Outreach
*Nature Trail Usage
2533
1627
13938
15005
2579
2433
5276
6991
4002
5251
36563
34932
THERAPEUTIC/SENIOR EVENTS
572
880
3915
3495
TOTALS
9021
10718
67797
72757
COMBINED•
PARTICIPANTS (MONTH)
PARTICIPANTS (YTD)
2001
2002
2001
2002
GOLF COURSES
0
884
15609
18751
RECREATIONAL AND SPECIAL EVENTS
11208
13814
88095
91027
DAY USE PARKS
12016
12037
93463
100104
BANQUET FACILITIES
r7 5327
L 52651
36666
35889
GRAND TOTALS
1 28551
32000
233833
245771
Therapeutic/Senior Event Breakdown
CP Sports - 65, Bowling - 24; W/C Basketball - 385; Jr. Sports - 12; Swimming - 6;
TGIF - 126; Sr. Volleyball - 262
4/11 /2002
8- 2 of 2
April, 2002
^'AKLAND
i • 1 ► '_c.
DAY USE PARKS
*Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001 2002
ADDISON OAKS PARK
Campers
Day Use
Day Campers
0
0
4281
9559
0
0
4016
721
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
2342
21031
16241
14779
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
0
0
0
0
0
0
0
0
0
0
0
0
INDEPENDENCE OAKS PARK
Day Use
Overnight Group Campers
15610
16192
90968
94838
122
0
266
41
LYON OAKS PARK
0
0
24
0
ORION OAKS PARK
2162
2486
11802
13623
ROSE OAKS PARK
0
0
0
0
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
RED OAKS GOLF DOME & SV
0
0
0
0
TOTALS
17894
18678
111357
118782
GOLF COURSES
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001 2002
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
6608
2944
10539
7552
2372
791
4098
3055
2424
3407
22523
23567
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
0
0
0
0
0
0
0
0
0
0
0
0
RED OAKS
Rounds Played
0
0
3101
0
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Activities Center
1279
1426
2292
3071
1210
1105
4592
3816
4921
3910
25219
22180
5/9/2002
8— 1 of 2
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
31021
2468
4770
6913
1432
1153
2220
4231
2471
478
29151
3531
TOTALS
16003
9887
31612
28638
RECREATIONAL
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001 2002
MOBILE RECREATION
Bouncer
Bus
Climbing Wall
Dunk Tank
Inline Skate Mobile
Orbotron
Puppet
Show Mobile
Skate Mobile
Sport Mobile
Teen Mobile
Traveling Music Show
Miscellaneous
410
410
1230
1845
2340
1755
13860
13860
100
0
200
0
0
0
233
0
0
167
1804
334
0
0
300
450
170
0
510
510
5
0
9
50
0
0
0
0
0
0
458
0
0
0
0
916
0
0
0
0
4350
0
4950
4500
WATERFORD OAKS
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
1235
1024
8876
7989
160
0
940
514
0
0
0
0
755
5851
208231
20239
ENVIRONMENTAL PROGRAM
Nature Center
Outreach
*Nature Trail Usage
3631
2541
17569
17546
1759
1870
7035
8861
4556
4830
41119
39762
THERAPEUTIC/SENIOR EVENTS
560
344
4475
3839
TOTALS
r 15475
8696
83272
81453
COMBINED•
PARTICIPANTS (MONTH)
PARTICIPANTS (YTD)
2001
2002
2001
2002
GOLF COURSES
16003
9887
31612
28638
RECREATIONAL AND SPECIAL EVENTS
20396
12606
108491
103633
DAY USE PARKS
17894
18678
111357
118782
BANQUET FACILITIES
5013
59881
416791
41877
GRAND TOTALS
59306
47159
293139
292930
Therapeutic/Senior Event Breakdown
CP Sports - 48; Jr Sports - 16; TGIG - 172; Swimming - 6: Sr. Volleyball - 62; Golf Clinic - 6;
Wheelchair Basketball - 34
5!9/2002
S-2 of 2
ITEM #9
AWARD PRESENTATION
Leadership Oakland
Oakland County Parks and Recreation has been recognized as a Contributing Sponsor
to the 2002 Leadership Conference held April 24, 2002. Leadership Oakland is a community leadership
development organization. Its 500 graduates represent business, government, education, health services,
non -profits and other groups.
Public Communications Officer Janet Pung is a member of the Leadership Oakland Board of
Directors and a graduate of Leadership Oakland's first class in 1990.
9-1
ITEM # 10
2001 AUDIT REPORT
Enclosed is a copy of the audit report from PricewaterhouseCoopers for the 2001
financial records of the Oakland County Parks and Recreation Commission. The report
shows we are in sound financial condition. Our revenue budget had a favorable variance
of $2,802,395 and our expense budget had a favorable variance of $624,136. This results
in an additional $3,426,531 for capital projects, $2,293,484 more than the revised budget
estimate figures we used in the Fiscal Year 2002 Capital Budget (the $2,293,484 will be
incorporated into the FY2003 Capital Budget).
The large favorable variance in revenue was a result of a new reporting
requirement. Per Oakland County's FY2001 Comprehensive Annual Financial Report, this
requirement was "promulgated by the Michigan Department of Treasury in accordance
with the Governmental Accounting Standards (GASB) Statement No. 33 regarding a
change in the recognition of property tax revenue. Specifically, the new guideline requires
that property tax revenue must be recognized within the fiscal year it is levied and in which
the revenue is meant to cover current expenditures --regardless of when the expenditures
will be incurred. Prior to issuance of Treasury guidelines, the preliminary estimated
property tax revenue for FY2002 was based on three months of the calendar year 2001
levy (December, 2000) and nine months of the calendar year 2002 levy (December,
2001). Under the published guideline, the FY2001 property tax revenue has been
adjusted upward", $2,570,301, "and recorded as Reserved Fund Balance (as this revenue
was to cover expenditures in the next fiscal period, October 1 to December 31). Note
should be made and emphasized, however, that this does not change in any way the
current cash flow to the County, only the manner in which that cash flow is reported. The
change in record keeping is a one-time occurrence that will impact both the FY2001
Comprehensive Annual Financial Report and the FY2002 Budget."
As indicated on page 12 of the audit report, several of our cost centers show an
excess of expenditures over budget*; however, the total expenditures for operations are
under the total budget. Therefore, in compliance with the Michigan Uniform Local
Budgeting Act and the Commission By-laws, staff recommends the Commission amend
the FY2001 operating budget to $13,928,752, with the individual amounts for each budget
center to be the same as those shown in the "Actual" column of page 12 of the report.
1
2001 Audit Report
The net worth of the Commission as of September 30, 2001 as indicated on page
two was $88,114,861. This includes a General Fixed Assets balance of $69,258,157 and
fund balances of $18,451,156; of which $12,643,160 was reserved for outstanding
encumbrances, inventories and capital projects, and $5,807,996 was unreserved.
However, most of the $5,807,996 was already included in the 2001 Capital Improvement
Budget as a funding source. General Long Term Debt was $4,325,000 and is related to
the Lyon Oaks Bond.
Please contact Frank Trionfi, 858-4607, or Sheila Cox, 858-4612, if you have any
questions.
*See Revenue and Expense Variances included in this agenda item
D:\$Data\MS Word\SMC\C_AGENDA\AuditReport200l.doc
2
2001 Audit Report
2001 REVENUE AND EXPENSE VARIANCES
Summary
Favorable
2001
(Unfavorable)
2001
(Unfavorable)
Revenue
Revenue
Expense
Expense
Park/Budget Center
Budget
Variance
Budget
Variance
Glen Oaks Golf Course
$
1,348,100
$
(52,002)
$
864,230
$
(19,575)
Red Oaks Golf Dome & Sports Village
$
18,000
$
(18,000)
$
247
$
(10,697)
Springfield Oaks Golf Course
$
934,240
$
14,951
$
851,294
$
(15,895)
Addison Oaks Park
$
388,253
$
(24,950)
$
989,268
$
(73,826)
Independence Oaks Park
$
252,300
$
39,992
$
897,441
$
(86,951)
Lyon Oaks Park
$
1,000
$
(1,000)
$
1,025,201
$
(94,545)
Mobile Recreation
$
302,000
$
34,316
$
579,641
$
(12,539)
Red Oaks Waterpark
$
396,700
$
175,154
$
571,083
$
(24,582)
Largest Line Item Expense Variances
Glen Oaks Golf Course
Red Oaks Golf Dome & Sports Village
Springfield Oaks Golf Course
Addison Oaks Park
Independence Oaks Park
Lyon Oaks Park
Mobile Recreation
Red Oaks Waterpark
Grounds Maintenance
Uncollectible Accounts Receivable
Equipment Repair, Operating Equipment
Overtime, Bldg., Equip. & Grds. Maint., Security, Motor Pool
Full & Part Time, Fringe Benefits, Security, Operating Equip.
Grounds Maintenance
Part Time
Part Time
Audit Rpt 2001 Rev Exp Var.xls
ITEM #11
INDIRECT COSTS
FISCAL YEAR 2002-03
Parks staff met with Fiscal Services staff on April 17, 2002 regarding the
indirect cost allocation currently being charged against the Parks and Recreation
budget. Although to date we have paid $20,000 for 2001, our allocated amount
for 2002 is figured at $475,000.
It was determined during the meeting the indirect cost charge was not a
requirement, but instead was based on a philosophical decision (i.e. Parks and
Recreation shall pay for services provided).
The meeting resulted in an agreement that Parks and Recreation would
pay $80,000 in indirect costs for fiscal year 2002 and a 7% increase on that
amount for fiscal year 2003.
ITEM #12
ORION OAKS SAFETY PATH
EASEMENT REQUEST
Orion Township has requested permanent and construction easements at
Orion Oaks in order to construct the safety path along Clarkston Road.
The permanent easement is only a small section at the corner of Joslyn
and Clarkston roads. The other easements are for construction only and are due
to existing steep grades. Once construction has been completed, the area will be
restored.
Further information and a presentation will be made at the Commission
meeting.
12-1
ITEM #13
WATERFORD OAKS
WAVE POOL RENOVATION UPDATE
Integrated Design System, our consultants for the Waterford Oaks Wave
Pool renovation, is in the process of developing preliminary plans for this project.
This project, which is scheduled to commence in September, is being funded
with a $250,000 Clean Michigan Initiative Grant from the state, which was
finalized in February of this year.
Since this project is tentatively planned to go out for bid in the next few
weeks, a presentation on the scope, schedule and cost estimate will be
presented at the Commission meeting.
13-1
ITEM #14
BID ITEMS
a. Asphalt Cart Paths and Parking Lots: Springfield, White Lake and Glen
Oaks
b. Kiosk — Red Oaks Waterpark
ASPHALT CART PATHS AND PARKING LOT
SPRINGFIELD OAKS, WHITE LAKE OAKS, AND GLEN OAKS
We have received from Purchasing the following bid for the installation of
new cart paths on the golf courses and the recapping of the parking lot at
Springfield Oaks Golf Course:
Bush Brothers White Lake Oaks Springfield Oaks Glen Oaks
Farmington Hills $13,960 $39,857 $149,171
Four other companies were sent an invitation to bid, with no response.
Due to the low response from bidders, and the over budget amount bid for
Glen Oaks, staff recommends awarding the White Lake Oaks and Springfield
Oaks projects to Bush Brothers for a total of $53,817, plus a ten percent
contingency.
Bush Brothers has done our cart path work the past two years and we
have enough money budgeted for the work at White Lake and Springfield.
Staff recommends we re -bid Glen Oaks for the 2003 budget.
Funds for the White Lake Oaks project will come from the Capital
Improvement Projects Budget; funds for the Springfield Oaks project will come
from the Capital Improvement Projects Budget and the Grounds Maintenance
line item of the operating budget.
a-1
KIOSKS
RED OAKS WATERPARK
As discussed at the April 10, 2002, Commission meeting, staff requested
Purchasing re -bid the kiosks for the Red Oaks Waterpark to metal
manufacturers.
At the time of the agenda preparation, bids were due but had not yet been
reviewed.
Therefore, staff will review the bids and make a recommendation at the
Commission meeting.
b-1
ITEM # 15
STRATEGIC PLAN
Customer Service Committee
Update
In 1997, the parks and recreation commission adopted a 10-year Strategic Plan.
The plan was divided into four segments with a committee assigned to each area:
■ Natural Resources M Health and Fitness
■ Customer Service* M Financial
The Customer Service team has identified several top objectives to help meet
goals of ensuring availability and access to the parks; and providing the highest quality
service.
Objective: To increase parks and recreation attendance over 1997
levels by 40 percent by the year 2007
■ In 2001, groups at Red Oaks Waterpark increased by seven percent
■ In 2002, it is anticipated with the opening of the new features at Red Oaks, a
10 percent increased can be readily achieved
Objective: To expand and improve surveys with more questions focusing on
quality of service and affordability
■ Written evaluations have been expanded for Nature Center programs
■ Comment cards include more questions on value of service, courtesy of staff
■ Continue to expand the number of on -site, staff to guest in -person surveys
■ In 2001, more than 400 questions and comments were received via
parks web site e-mail (in addition to 53 comments received relating to the
Orion Oaks master plan)
15-1
efforts
Objective: Allocate additional funding for marketing communications
■ Expand budgets for more promotions such as direct mail to targeted groups
including golfers, demographic groups, specific postal zones within Oakland
County
■ Provide financial resources for increased paid media such as advertising,
video production, TV spots
■ Improve funding for more promotional opportunities using Internet
technology
Objective: Continue to implement methods that make serving the customer
faster and easier
■ Consignment and advanced tickets to the waterparks are now available
■ Additional booths have been added at Waterford Oaks Waterpark and will be
added at Red Oaks
■ Credit cards are accepted at most parks facilities
■ Stop and go lights have been installed at Waterford Oaks Waterpark
■ On-line registration/reservations are being researched
■ E-commerce methods to sell vehicle permits and waterpark tickets are being
explored
* Team members include: Recreation Section -- Mike Boyd, Jim Dunleavy, Sue Wells;
and Public Communications — Jan Pung, Kim Soncrainte, Desiree Stanfield
15-2
ITEM #16
RESOLUTION
PROPOSAL 2 — FUNDS FOR THE FUTURE
A proposal is being placed on the August 6, 2002 primary ballot asking
voters to provide the Michigan State Treasurer with the authority to direct how
revenues in the Michigan Natural Resources Trust Funds and similar state funds
are invested to increase their earnings.
The proposal also includes a provision to raise the cap on the Michigan
Natural Resources Trust Fund from $400 to $500 million.
Additional information on this proposal follows.
Staff has reviewed the information and is requesting Commission adoption
of the attached resolution.
Staff will be available to answer any questions you may have.
16-1
RESOLUTION
PROPOSAL 2 — FUNDS FOR THE FUTURE
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the State Treasurer to invest Michigan Natural Resources Trust Fund (MNRTF) revenues in the
same manner as is currently provided for in the Public Employees Retirement System
Investment Act; and
WHEREAS, the Oakland County Parks and Recreation Commission supports raising the
MNRTF cap from $400 million to $500 million; and
WHEREAS, the Oakland County Parks and Recreation Commission supports removing
the provision that states that when the principal of the MNRTF reaches $200 million, the State
may no longer expend 1/3 of the annual mineral revenues; and
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the State Treasurer to invest Michigan State Parks Endowment Fund revenues in the same
manner as is currently provided for in the Public Employees Retirement System Investment Act;
and
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the appropriation of interest and earnings and up to 50 percent of the annual revenues to the
State Parks Endowment Fund; and
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the State Parks Endowment Fund to be used to purchase land or rights in land; and
WHEREAS, the Oakland County Parks and Recreation Commission supports
transferring investment authority for the Veterans Trust Fund to the State Treasurer and
requiring the State Treasurer to annually report to the Legislature identifying the interest and
earnings of the Fund, increases (if any) from investments and how funds have been spent; and
WHEREAS, the Oakland County Parks and Recreation Commission supports allowing
the State Treasurer to invest Veterans Trust Fund, Game and Fish Protection Trust Fund,
Nongame Fish and Wildlife Trust Fund, and Michigan Civilian Conservation Corps Endowment
Fund revenues in the same manner as is currently provided for in the Public Employees
Retirement System Investment Act; and
WHEREAS, the passage of "Proposal 2 — Funds for the Future" is critical for maintaining
and enhancing important funding sources to improve recreation opportunities and enhance the
quality of life for Michigan citizens both today and in the future.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission officially goes on record in support of "Proposal 2 — Funds for the Future," which
will be placed before voters on the August 6, 2002 Michigan primary ballot.
Moved by
Supported by
ADOPTED BY THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION ON
16-2
FUNDS FOR THE FUTURE - PROPOSAL 2
AUGUST 6, 2002 - PRIMARY ELECTION
CAMPAIGN PLAN
Dennis Fox-4104102
I. STRATEGIC ASSUMPTIONS
The Funds -for the Future ballot campaign is a result of several pieces of legislation passed by the
Michigan Legislature, signed by Governor Engler and placed before the voters on the August 6, 2002,
primary ballot. The Funds for the Future ballot proposal will ask Michigan voters whether or not they
want to provide the Michigan State Treasurer with the authority to direct how revenues, in the MI Natural
Resources Trust Fund, MI State Parks Endowment Fund, Game & Fish Protection Trust Fund, Nongame"
Fish & Wildlife Trust Fund, Veterans Trust Fund, and the MI Civilian Conservation Corps Endowment
Fund are invested. The proposal was placed before the voters by an unanimous vote in the State Senate
and a nearly unanimous vote in the State House (89 - 8, February 20, 2002). To date no groups have
expressed opposition to the proposal. Being on the August primary ballot will require an intense, targeted
voter education campaign. Typically 17 percent of Michigan's voters vote in the primary election so the
targeted audience is much smaller. The biggest obstacle facing Proposal 2 is lack of understanding by the
voters. Historically when Michigan's voters do not understand a ballot question they vote NO.
Historically, Michigan voters have strongly supported natural resource/environmental ballot questions
with the typical vote margin being 2 to 1 support/opposing. There is no reason to think Proposal 2 won't
receive the same type of support.
Potential weaknesses of the campaign will be based on several questions the voters may ask. First, if the
Michigan Natural Resources Trust Fund (MNRTF) is the lead "Fund" voters will get easily confused
when we try and explain the changes being made to the "caps" currently on MNRTF dollars and will vote
NO. Another component of having the MNRTF the lead fund will be the question of how much land
does the state own and are they doing a good job of managing what they have? If voters do not believe
the DNR is doing a good job managing the State Parks and other state recreation lands they will not want
them to buy more and will vote NO. Another question that may arise is related to the recent fluctuations
in the stock market. Most individual's stock market retirement accounts lost money over the last 1 1/2
year. Voters will connect their personal loses with this question and vote NO. Polling will need to be
done to determine how to best message Proposal 2 in a manner to either address these concerns or if the
campaign should avoid them.
IL STRATEGY
The "Funds For the Future" campaign coalition will successfully pass Proposal 2 with 717,197. total YES
votes equaling 55 percent of the total 2002 Primary election votes. From a strategy perspective it is fairly
obvious from the information listed below (see vote history at end of plan) that this campaign will be
centered on five counties: Wayne, Oakland, Macomb, Kent, and Genesee, with some work done in
Ingham, Washtenaw, Kalamazoo, Ottawa, Saginaw, Monroe, St. Clair, Bay, and Berrien counties. These
14 counties have provided 60 percent or more of the total votes in the last five researched elections. If we
look at the last three primary elections the average total vote is 1,303,994. Of the past three elections only
in 1998 did the top five counties provide enough votes to cover this threshold so we will have to do work
in the other eight counties that are considered top vote producing counties.
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FUNDS FOR THE FUTURE - PROPOSAL 2
SUMMARY OF PROPOSED CHANGES
Michigan Natural Resources Trust Fund CN4NRTF)
♦ Allows the State Treasurer to invest MNRTF revenues in the same manner as is currently
provided for in the Public Employees Retirement System Investment Act.
♦ Raise the MNRTF cap from $400 million to $500 million.
♦ Removes the provision that when principal of the MNRTF reaches $200 million, the State
may no longer expend 1/3`d of the annual mineral revenues.
Michigan State Parks Endowment Fund
♦ Allows the State Treasurer to invest Fund revenues in the same manner as is currently
provided for in the Public Employees Retirement System Investment Act.
♦ Allows for appropriation of interest and earnings and up to 50 percent of the annual revenues
to the State Parks Endowment Fund (the $10 million transferred in from the MNRTF).
♦ Allows the State Park Endowment Fund revenue to be used to purchase land or rights in land.
Game and Fish Protection Fund
♦ `Allows the State Treasurer to invest Fund revenues in the same manner as is currently
provided for in the Public Employees Retirement System Investment Act.
Nongame Fish and Wildlife Fund
♦ Allows the State Treasurer to invest Fund revenues in the same manner as is currently
provided for in the Public Employees Retirement System Investment Act.
Michigan Civilian Conservation Corps Endowment Fund
♦ Allows the State Treasurer to invest Fund revenues in the same manner as is currently
provided for in the Public Employees Retirement System Investment Act.
Veterans Trust Fund
♦ Transfer investment authority to the State Treasurer to invest Fund revenues in the same
manner as is currently provided for in the Public Employees Retirement System Investment
Act.
♦ Require the state treasurer to annually report to the Legislature identifying the interest and
earnings of the Fund, increases (if any) from investments and how funds had been spent.
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l..�riSItJG=�s1-R�
-to,
V,
Proposal would let
trusts expand their,
to ,.
investment strategy
BY MALCOLM JOHNSON
Associated Press
This August, Michigan voters
willbeasked to decide if the state
'Natural Resources Trust Fund
and 'similar state funds should get
more investment options to in-
crease their earnings.
A coalition of state officials,
decide
environmental groups and even
business groups often skeptical
of enlarging the state's power are
planning how best to sell the is-
sue to state voters.
William Rustem, vice presi-
dent of Lansing -based Public Sec-
tor Consultants and a former en-
vironmental aide to then -Gov.
William Milliken, said Michigan
voters have a long -held sympathy
for the environment that makes
approval of the proposed consti-
tutional amendment likely.
"If we .want more money to
purchase more land, we need
more (investment) options, I
think that's a message people will
understand," he said. "This is a
good thing for the environment
and the future of Michigan:'
The primary effect of. "The
Funds for the Future" ballot pro=
posal would be to.let various trust
funds invest money in the stock
market.
Alan Van Noord, director of
the state Treasury Department's
bureau. of investments, said the
trust funds involved total rough-
ly $600 million.
The Michigan Constitution now
limits trust funds to cash -only in-
vestments; such as bonds and sav-
ings ,accounts. While backers ad-
mit;there is some risk to diving
into the stock market, they say it's
smallnand the state can figure on a
better return.:`
"In the past, when the stock
market was just going out of sight,
it was a great idea,"- said Sen. Mat
Dunaskiss, &Lake. Orion, .spon-
sor of the proposal. "But even to-
day, with -the, stock market sta-
bilizing and slowing down; we
can do a lot, better on our invest-
ments than we have.
fames Clift, program director
for the Michigan Environmental
Coalition, agreed., .
"It just gives the fund investors
more flexibility,",he said. "Clear-
ly, there -is some risk:' You have
to expect.;! fluctuating revenue
stream:'
If the state had invested the
funds in the stock market, yearly
earnings would be over $300 mil-
lion instead of less than $143
million today, said officials with
the Michigan United Conserva-
tion Clubs, citing the nonpartisan
Senate Fiscal Agency.
No opponents have come out
against.the proposal, but backers
worry voters may not care enough
to vote during the primary.
.a ♦ • • • 5j
�_� � Yam.- � - t `.t � •• -Y: �� � -
i ,. 6 0 ° 0 G 11 0 _.11� :.JJ • • i.� • • I d ;. -
r
Areas that:have ecie._ d land acquisition or development assistance' under - -
the'Platural 'Resources,TrustFund. ; Most dots represent more than one project.
Locations are ,approximate.'
ITEM #17
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a legal issue.
ITEM # 18
EXECUTIVE OFFICER'S REPORT
---Media Day for Lyon Oaks is Monday, May 13. Staff received a commitment from eight media outlets in
the Greater Detroit area to introduce them to the park and golf course. We'll bring you up to date at the
meeting.
---Pet Supplies Plus, a long-time Parks supporter, has once again supplied pet waste bags for the bark
parks at Orion Oaks and Lyon Oaks. To date, they have contributed almost $7,500 worth of these bags to
the Parks.
---Work is continuing on the Red Oaks Waterpark expansion and we hope to have it open by the next
Commission meeting, June 12, which will be held there. Staff is also planning a dedication at that time for
the commissioners.
---Initial response from MDOT regarding the T21 grant application for the Ellis Barn relocation has been
favorable. Formal announcement of the awards is expected by May 31
---Staff is presently working on the proposed budget for fiscal year 2003, and our budget review with the
Commission is scheduled for Wednesday, July 10, in conjunction with the Commission meeting that
morning.
---Attached is the annual greens fee study showing the Oakland County Parks' golf course fees along with
the fees from other local golf courses. This is broken down into two categories: regular courses and
upscale courses.
---The Road Commission for Oakland County is expanding the corner of Williams Lake Road and Pontiac
Lake Road at the main entrance of the clubhouse at White Lake Oaks. We have already noticed a drop in
our play since construction began due to traffic congestion in that area. This is a 2'/2-month project. Will
keep you advised.
---The Oakland County Trail/Path Network Project, sponsored by Oakland County Parks, Oakland County
Planning and Economic Development, and the Huron -Clinton Metropolitan Authority, is underway.
Attached is a copy of the letter announcing the workshop schedule; if you are interested in attending,
please let Joan know. Staff will be available to answer any questions.
---REMINDER: The deadline is MAY 15 for the Michigan delegation's housing reservation for the National
Recreation and Park Association's annual conference and exposition. The conference is being held in
Tampa, Florida, from October 15-19, 2002. Please let Karen know no later than the meeting if you need
her to reserve a room on your behalf.
---Mark your calendar now for the SCAMP/Wint Golf Outing, which is scheduled for Friday, September 13,
at Springfield Oaks. This annual outing benefits the Lewis E. Wint Nature Center at Independence Oaks.
Please let Ralph Richard know if you plan to participate in this event.
---Next Commission meeting is scheduled for 9 a.m. on Wednesday, June 12, 2002, AT THE RED OAKS
WATERPARK.
EXOREPRT.doc
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4/17/2002
Insert
Name and Title
Address
City, State Zip
Re: Oakland County Trail/Path Network Project
Dear,
Oakland County Parks, Oakland County Planning and Economic
Development Services, and the Huron -Clinton Metroparks have
contracted with Johnson Hill -Land Ethics Studio to conduct a county
wide trail/path needs assessment. In one of the first steps of this
process the consultant will conduct two County -Wide Trail/Path
Network Visioning Workshops. These workshops are open to
elected and appointed officials, planning commissioners, parks
commissioners, trail interest groups and citizens. As County
Commissioners, I would like to encourage your participation also.
There are two workshops scheduled:
Monday May 13, 6:00-9:30 p.m.
Waterford Oaks Activity Center, for participants from the
northern and more rural areas of the County
Tuesday May 21, 7:30 a.m.-noon
Glen Oaks Golf Course Banquet Room, for participants
from the more urbanized southern part of the County
Feel free to attend either, or both, sessions.
Please RSVP to Oakland County Parks at 1-888-OC-PARKS.
The workshops will serve as the foundation for formulating a strategy
and recommendations on how to plan, develop, implement, and
manage a county -wide trail/path network. Through a series of
breakout sessions participants will be tasked with:
Identifying potential administrative, organizational, and
management structures
• Formulating funding strategies for acquisition, development,
and maintenance of local, county and regional networks
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• Determining how independent groups, municipalities, the
county, and region can work together to develop an integrated
framework for the trail/path network
• Discussing and identifying trail issues - such as potential trail
alignment, design constraints and opportunities, standards
and linkages
Following each breakout sessions, groups will report their findings
back to the larger group.
This project has been designed so that a grassroots, local vision for
a county -wide trail/path network can be developed in a way that
builds off of local successes. The participation of a diverse group of
elected and appointed officials, governmental and non -governmental
organizations and citizens will serve to guide the vision for this
network.
We look forward to working with you to build a strong trail/path
network that links all of the communities in Oakland County.
Sincerely,
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