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Agendas/Packets - 2002.11.06 - 40079
Pecky D. Lewis, Jr. Chairman Richard Skarritt Vice Chairman Richard D. Kuhn, Jr. Secretary Fred Korzon John P. McCulloch Ruel E. McPherson Lawrence A. Obrecht Shelley G. Taub J. ' A VanderVeen R i V. Vogt Ralph Richard Executive Officer 2800 Watkins Lake Road • Watei-foi-d, Michigan 48328-1917 248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS ND Www,co, oal<land, mi. us -AKLA November 1, 2002 Oakland County Parks And Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE ..........................Parks and Recreation Office 2800 Watkins Lake Road Waterford MI 48328 TIME ............................Wednesday, November 6, 2002 9:00 a.m. PURPOSE ........................Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, Ralph Richard Executive Officer Parks and Recreation Next Meetings: Wednesday, November 20, 2002 Wednesday, December 4, 2002 D:\$Data\My documents\COMMISSN\agendaltr.doc 0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. Oakland County Parks awl Recreation Commission 2800 Watk ! Lake Rd Waterford, MI 48328 **AGENDA** November 6, 2002 Action Required Presenter/Phone # 1. Call Meeting to Order 9:00 a.m. 2. Roll Call 3. Public Comments 4. Commission Meeting Minutes for September 25, 2002. Approval 5. Payment Approval Summary Approval Internal Service Funds Payment Register Payment Register 6. Combined Statement of Operations for Month Ending 8/31/2002 Approval 7. Activity Report for September, 2002 Informational 8. Award Presentations Sue Wells & Dan Stencil 9. Lyon Oaks Golf Course Good Hunt Progress Report Informational D. Stencil / 858.4944 And Recommendations for Future 10. Trails Update Informational R.Richard / 858.0909 11. Red Oaks Golf Course Capital Improvement Projects Approval ti 12. Bid Items: Asphalt Cart Paths Approval M. Thibodeau / 858/4630 Mtn QakS Upon Waste Removal it J. Figa / 858.4620 13. Red Oaks Golf Course Clubhouse Utility Easement Approval " 14. Water Main Repairs — Waterford Oaks Approval J. Kipke / 858.4605 15. Indirect Costs Informational F. Trionfi / 858.4607 (Con't) 16. Staff Changes Informational R. Richard / 858.0909 17. Executive Officer's Report Informational 18. Old Business 19. New Business 20. Adjourn OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 25, 2002 Chairman Pecky Lewis called the meeting to order at 9:05 a.m. in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen, Richard V. Vogt ALSO PRESENT: Parks and Recreation Oakland County Planning & Development Oakland County Corporation Counsel Springfield Township Parks and Recreation Private Citizen PUBLIC COMMENTS: Ralph Richard, Executive Officer Joseph Figa, Chief of Design and Development Janet Pung, Public Communications Officer Mike Thibodeau, Chief of Golf Jon Kipke, Assistant Administrator Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Zayn Gregory, Architectural Engineer I Larry Falardeau, Principal Planner/Landscape Architect Bret Rasegan, Supervisor John Ross, Assistant Corporation Counsel Dot Lalone, Commissioner Suzy Vogt There were neither questions nor comments made by the public. APPROVAL OF MINUTES: Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of September 4, 2002, as written. AYES: Korzon, Kuhn, Lewis, McCulloch, Obrecht, Skarritt (6) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the minutes of the public hearing of September 4, 2002, as written. AYES: Korzon, Kuhn, Lewis, McCulloch, Obrecht, Skarritt (6) NAYS: (0) Motion carried on a voice vote. ACTIVITIES REPORT: The Activities Report for the month of August, 2002 was accepted as filed. 4-1 (Commission Meeting, September 25, 2002) OAKLAND COUNTY TRAIL/PATH NETWORK ASSESSMENT: Executive Officer Richard requested Commission receive the Oakland County Trail/Path Network Assessment Study, along with the addendum citing funding sources. Commissioner Obrecht questioned the progress of the trails coordinator position. Executive Officer Richard reported that a meeting has been scheduled for 9:30 a.m. on Friday, October 3 with the involved communities and trail groups to recommend the job duties and description for this position. Commissioner Obrecht suggested some of the information gleaned during the recent brainstorming sessions be pared down for consideration for this position and used for recommendations at the October 3 meeting. Commissioner Obrecht also recommended staff identify an interim person who can be used as a contact; that interim person will be appointed by Friday, October 4. Moved by Mr. McCulloch, supported by Mr. Obrecht to receive the Oakland County Trail/ Path Network Assessment study as prepared by Johnson Hill/Land Ethics. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. L:31 Chief of Design and Development Joe Figa reported on the design changes to the Waterford Oaks Wave Pool renovation project as originally bid. Mr. Figa noted that, even with the modifications, the project will be over budget. However, staff recommended Commission approval of the redesigned project to the low bidder, Aristeo Construction, as follows: Base Bid #1 — pool renovation; Alternates A, C, and D — bubblers, island rocks and amenities, and new pool coping; and Base Bid #2 — wave -making equipment. Staff also recommended Commission approval of the mat slide pool renovation, as follows: Base Bid #3 — pool renovation; and Alternate C — new coping. Total amount of the contract for the wave pool is $978,100, plus a 7% contingency in the amount of $68,500, for a total budgeted amount of $1,046.600. Total amount of the contract for the mat slide pool repair is $57,100, plus a 7% contingency of $3,900, for a total budgeted amount of $61,000. Total for both projects is $1,107, 600. There is $700,000 in the Capital Improvement Projects Budget for the wave pool renovation, which includes a $250,000 matching grant from the Clean Michigan Initiative. There is also $60,000 for the mat slide pool repairs, for a total of $1,010,000. The balance of $347,600 will be transferred from the CIP contingency. Executive Officer Ralph Richard reported that the bids for the Red Oaks Golf Course clubhouse site construction; the Glen Oaks Golf Course cart path asphalt paving; the playground construction for Addison, Groveland, and Lyon Oaks; and the Lyon Oaks road and parking expansion have not yet been received. However, due to time constraints in completing these projects before winter weather, staff requested Commission approval to award the bids, when received, to the low bidders, contingent upon the bids not exceeding each project's budgeted amount. If Commission approves, staff will present a follow-up report at the November meeting with contractor names and amounts awarded. 4-2 (Commission Meeting, September 25, 2002) Moved by Mr. McCulloch, supported by Mr. Obrecht to approve the bids for the Red Oaks Golf Course clubhouse site construction; the Glen Oaks Golf Course cart path asphalt paving; the playground construction for Addison, Groveland, and Lyon Oaks; and the Lyon Oaks road and parking expansion to the low bidders, when received, contingent upon the bids not exceeding each project's budgeted amount. Commission also approved awarding the contract for the construction of the Waterford Oaks Wave Pool Renovation project to the low bidder, Aristeo Construction, as follows: Base Bid #1 — pool renovation; Alternates A, C, and D — bubblers, island rocks and amenities, and new pool coping; and Base Bid #2 — wave -making equipment. Staff also recommended Commission approval of the mat slide pool renovation, as follows: Base Bid #3 — pool renovation; and Alternate C — new coping. Total amount of the contract for the wave pool is $978,100, plus a 7% contingency in the amount of $68,500, for a total budgeted amount of $1,046.600. Total amount of the contract for the mat slide pool repair is $57,100, plus a 7% contingency of $3,900, for a total budgeted amount of $61,000. Total for both projects is $1,107,600. The balance of $347,600 over the budgeted amount will be transferred from the Capital Improvement Projects Budget Contingency. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. RED OAKS GOLF COURSE: Staff updated the Commission on the progress of the golf course restoration, noting the project should be completed within the next two weeks. Executive Officer Ralph Richard reported that staff has been notified that all funds through the Delinquent Tax Revolving Fund have been earmarked for other projects; therefore no funds are available for the golf course restoration project. Staff is investigating alternatives, including a short- term loan through the Drain bond at 4.5% interest, and will bring back a recommendation at the next meeting. Commissioners discussed a possible appeal for funding through the DTRF; any progress will be reported to staff. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Executive Officer Richard reported that the new joint annual vehicle pass for both Oakland County Parks and the Huron -Clinton Metroparks will be available for sale on October 1. Cost for the pass will be $40. The meeting was adjourned at 9:44 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, November 6, 2002. Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-3 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: November 6, 2002 INTERNAL SERVICE FUNDS PAYMENT REGISTER: August (FM 11, FY 2002) September (FM 12, FY 2002) PAYMENT REGISTER: Voucher Report Period, August (FM 11, FY 2002)* C.I.P. (408) Voucher Report Period, August (FM 11, FY 2002)* Voucher Report Period, September (FM 12, FY 2002)* C.I.P. (408) Voucher Report Period, September (FM 12, FY 2002)* TOTAL *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. INFORMATION PURPOSES ONLY: LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER DEPARTMENT 14 (F.M.&O.) AS OF 7114/00: VOUCHER REPORT PERIOD, AUGUST (FM 11, FY 2002)* $101,449.95 VOUCHER REPORT PERIOD, SEPTEMBER (FM 12, FY 2002)* $0.00 $1,151,576.77 1, 586, 308.06 391, 722.71 581, 053.24 393,875.00 1,264, 572.33 $5,963,618.76 5-1 Oakland County Parks and Recreation Commission Internal Service Funds Payment Register For the month of August, 2002 Source Department/Fund Purpose Amount 12/IN202069 O.C. Motor Pool Fund Car/truck lease, maintenance, insurance & gasoline charges for Aug. 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W.Park, SAC, Water., W.O.W.Park, Mob. Rec., Tob. Complex, Nat. Cntr. &Lon G.C. $30,729.72 12/IN202063 O.C. Printing, Mailing & Copier Fund Printing & Postage charges for Aug. 2002-Admin., Add., Grove., Inde ., Wh. Lk., Red Oaks & Lyon G.C. 3,657.59 12/IN202055 O.C. Printing, Mailing & Copier Fund Stationary charges for Aug. 2002-Admin. 344.58 18/CI023504 O.C. Telephone Communications Fund Telephone charges for Aug. 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr., Lyon &Lon G.C. 26756,31 181IN202052 O.C. Radio Communications Fund Radio lease, maintenance & communication charges for Aug. 2002-Admin., Add., Grove., Inde ., R.O.W.Park & Nat. Cntr. 2,878.50 18/IN202054 O.C. Radio Communications Fund Pager charges for Aug. 2002-Tech. Sup., Add., Grove. & Spring. 31.84 43/IN202058 O.C. General Fund Security expense charges for 7/13/02 thru 8/9/02-Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park & Rose 76,882.74 61/IN202038 O.C. Drain Commission Fund Water & Sewer expense for 8/1/02 thru 8/31/02-Add. & Add. Conf. Cntr. 1,037.14 61/IN202039 O.C. Drain Commission Fund Water & Sewer Exp., 4123/02 thru 7/25/02-Glen Oaks 3,983.95 81/PR013943-945 O.C. Payroll Fund Payroll charges for pay period ending 8/9/02-All Parks 447,474.92 81/PR014049-051 O.C. Payroll Fund Payroll charges for pay period ending 8/23/02-All Parks 373,678.52 81/FB432773-777 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 8/9/02-All Parks 95,311.73 81/FB433056-062 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 8/23/02-All Parks 88,809.23 TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER $1,151,576.77 Oakland County Parks and Recreation Commission Internal Service Funds Payment Register For the month of September, 2002 Source Department/Fund Purpose Amount 12/IN202154 O.C. Per Diem Per Diem charges for 4th quarter 2002-Admin. $1,330.00 12/IN202153 O.C. Motor Pool Fund Car/truck lease, maintenance, insurance & gasoline charges for Sept. 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W.Park, SAC, Water., W.O.W.Park, Mob. Rec., Tob. Complex, Nat. Cntr. &Lon G.C. 42,609.28 12/IN202150 O.C. Indirect Cost Indirect cost char es for 2002-Admin. 475,016.00 12/IN202147 O.C. Printing, Mailing & Copier Fund Printing & Posts a char es for Sept 2002-Admin., Rec. Admin., Add., Grove., Orion, Inde ., Water., W.O.W.Park, Nat. Cntr. &Lon G.C. 4,610.80 121N202133 O.C. Printing, Mahng & Copier Fund Copier charges for 4th quarter 2002-Admin., Add., Grove., Inde ., Red Oaks, Spring. Water., Mob. Rec. & Nat. Cntr. 3,320.11 12/IN202106 O.C. Printing, Mailing & Copier Fund Stationn charges for Sept. 2002-Admin. 164.78 12/IN202100 O.C. Building & Liability Insurance Fund He . B/DOT Testin2 charges -Tech. Sup & Mob. Rec.;Additional Builders Risk Ins. -Add. 299.00 12/IN202093 O.C. Office Equipment Fund Equipment rental charges for 4th quarter 2002-Rec. Admin. 52.50 12/IN202079 O.C. Building & Liability Insurance Fund Liability Insurance charges for 4th quarter 2002-All Parks 27,559.25 14/IN202151 O.C. Facilities & Operations Fund Maintenance, moving, snow removal & security alarm charges for 4th quarter 2002-Admin., Rec. Admin, Tech. Sup., Indep., Water., W.O.W.Park, Nat. Cntr. &Lon G.C. 2,984.25 18/CI023904 O.C. Telephone Communications Fund Telephone charges for Sept. 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr. &Lon G.C. 14,441.24 18/IN202108 O.C. Telephone Communications Fund Pager charges for Sept. 2002-Tech. Sup., Add., Grove. & Spring. 31.84 18/IN202105 O.C. Radio Communications Fund Accts. Rec.-Admin.; Radio lease, maintenance & communication charges for Sept. 2002-Admin., Add., Grove., Inde ., R.O.W.Park & Nat. Cntr. 2,653.63 18/IN202102 O.C. Information Technology Fund Credit for develo ment overchar a-Inde .;Development, Parks GIS Implementation-Admin. 16,967.40 18/IN201914 O.C. Information Technology Fund Operations & Develo ment charges for 4th quarter 2002-Admin., Rec. Admin, Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., Water., Nat. Cntr. &Lon G.C.; Credit for o erations overchar e-Grove. 37,845.00 43/IN202160 O.C. General Fund Security expense charges for 8110/02 thru 9/20/02-Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water. & W.O.W. Park 57,721.52 61/IN202092 O.C. Drain Commission Fund Water & Sewer expense for 9/1/02 thru 9/30/02-Add. & Add. Conf. Cntr. 1,037.14 81/PR014160, 161 & 162 O.C. Payroll Fund Payroll charges for Ray period end in 9/6/02-All Parks 315,321.42 81/PR014267 & 268 O.C. Payroll Fund Payroll charges for pay period endin 9120/02-All Parks 253,568.38 81/PR014419 & 420 O.C. Payroll Fund Payroll charges for pay period ending 9/21-9/30/02-AII Parks 151,175.02 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 11, FY 2002 (FOR MONTH ENDING 8/31/02) YEAR TO 2002 (OVER), % OF REVENUE DATE BUDGET UNDER BUDGET BUDGET ADMINISTRATION: Millage Tax $11,045,020.83 $11,052,270.00 $7,249.17 99.9% Other 157,798.84 201,600.00 43,801.16 78.3% GLEN OAKS GOLF COURSE 1,051,935.78 1,361,700.00 309,764.22 77.3% LYON OAKS GOLF COURSE 954,334.01 1,076,500.00 122,165.99 88.7% RED OAKS GOLF COURSE 218.42 0.00 (218.42) 0.0% SPRINGFIELD OAKS GOLF COURSE 748,632.06 1,010,600.00 261,967.94 74.1% WHITE LAKE OAKS GOLF COURSE 869,195.50 1,131,896.00 262,700.50 76.8% NATURE CENTER 21,157.54 20,250.00 (907.54) 104.5% ADDISON OAKS 255,166.21 422,360.00 167,193.79 60.4% ADDISON OAKS CONFERENCE CENTER 78,680.02 120,000.00 41,319.98 65.6% GROVELAND OAKS 567,998.21 613,500.00 45,501.79 92.6% INDEPENDENCE OAKS 245,916.98 277,000.00 31,083.02 88.8% LYON OAKS 1,802.99 6,000.00 4,197.01 30.0% ORION OAKS 16,511.14 11,000.00 (5,511.14) 150.1% ROSE OAKS 353.00 200.00 (153.00) 176.5% SPRINGFIELD OAKS ACTIVITY CENTER 959.81 21,500.00 20,540.19 4.5% WATERFORD OAKS 34,157.97 47,244.00 13,086.03 72.3% RECREATION ADMINISTRATION 32,548.30 62,800.00 30,251.70 51.8% MOBILE RECREATION 308,961.79 336,000.00 27,038.21 92.0% RED OAKS WATER PARK 743,694.79 727,500.00 (16,194.79) 102.2% WATERFORD OAKS BMX COMPLEX 18,887.50 31,000.00 12,112.50 60.9% WATERFORD OAKS TENNIS COMPLEX 17,901.50 20,100.00 2,198.50 89.1% WATERFORD OAKS TOBOGGAN COMPLEX 114,831.42 86,900.00 (27,931.42) 132.1% WATERFORD OAKS WATERPARK 812,417.81 1,000,200.00 187,782.19 81.2% TOTAL REVENUE $18,099,082.42 $19,638,120.00 $1,539,037.58 92.2% OPERATING EXPENSES ADMINISTRATION* $2,280,847.96 $3,277,776.00 $996,928.04 69.6% GLEN OAKS GOLF COURSE 820,554.33 989,724.00 169,169.67 82.9% LYON OAKS GOLF COURSE 1,132,466.19 1,208,748.00 76,281.81 93.7% RED OAKS GOLF COURSE 24,223.15 24,998.00 774.85 96.9% SPRINGFIELD OAKS GOLF COURSE 733,562.29 914,803.00 181,240.71 80.2% WHITE LAKE OAKS GOLF COURSE 625,103.32 783,020.00 157,916.68 79.8% NATURE CENTER 461,620.40 538,225.00 76,604.60 85.8% ADDISON OAKS 985,458.84 1,156,953.00 171,494.16 85.2% ADDISON OAKS CONFERENCE CENTER 84,568.59 141,976.00 57,407.41 59.6% GROVELAND OAKS 966,444.93 1,217,731.00 251,286.07 79.4% INDEPENDENCE OAKS 956,870.03 1,110,103.00 153,232.97 86.2% LYON OAKS 159,957.26 216,093.00 56,135.74 74.0% ORION OAKS 67,300.53 89,820.00 22,519.47 74.9% ROSE OAKS 17,011.91 30,252.00 13,240.09 56.2% SPRINGFIELD OAKS ACTIVITY CENTER 203,305.33 300,754.00 97,448.67 67.6% WATERFORD OAKS 562,045.53 654,852.00 92,806.47 85.8% RECREATION ADMINISTRATION 417,592.52 546,566.00 128,973.48 76.4% MOBILE RECREATION 593,564.08 689,000.00 95,435.92 86.1% RED OAKS WATERPARK 961,251.10 1,132,039.00 170,787.90 84.9% WATERFORD OAKS BMX COMPLEX 44,802.98 71,405.00 26,602.02 62.7% WATERFORD OAKS TENNIS COMPLEX 62,499.38 91,404.00 28,904.62 68.4% WATERFORD OAKS TOBOGGAN COMPLEX 218,077.50 262,263.00 44,185.50 83.2% WATERFORD OAKS WATERPARK 718,284.38 927,954.00 209,669.62 77.4% TECHNICAL SUPPORT 812,699.36 951,441.00 138,741.64 85.4% CONTINGENCY- 30,932.41 0.00 (30,932.41) N/A TOTAL OPERATING EXPENSES $13,941,044.30 $17,327,900.00 $3,386,855.70 80.5% REVENUE OVER/(UNDER) EXPENSES $4,158,038.12 $2,310,220.00 ($1,847,818.12) 2002 2001 ACTUAL REVENUE TO DATE: 92.2% 97.0% BUDGET BALANCE: 7.8% 3.0% ACTUAL EXPENSE TO DATE: 80.5% 84.1% BUDGET BALANCE: 19.5% 15.9% 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 11, FY 2002 (FOR MONTH ENDING 8131102) *COUNTY BOARD RESOLUTION #02020 INCREASED INDIRECT COST EXPENSE BUDGET BY $69,678 (MAR.) *COUNTY BOARD RESOLUTION #02169 INCREASED INDIRECT COST EXPENSE BUDGET BY $378,400 (JUL.) **CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $25,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (JAN.) $73,500 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (FEB.) $14,214 HAS BEEN TRANSFERRED TO ADDISON OAKS (MAR.) ($445,570) HAS BEEN TRANSFERRED FROM ADMINISTRATION (AUG.) $206,016 HAS BEEN TRANSFERRED TO GLEN OAKS (AUG.) $260,004 HAS BEEN TRANSFERRED TO LYON OAKS G.C. (AUG.) $6,601 HAS BEEN TRANSFERRED TO RED OAKS G.C. (AUG.) $79,858 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS G.C. (AUG.) $121,786 HAS BEEN TRANSFERRED TO WHITE LAKE OAKS (AUG.) $31,866 HAS BEEN TRANSFERRED TO NATURE CENTER (AUG.) $115,534 HAS BEEN TRANSFERRED TO ADDISON OAKS (AUG.) $26,290 HAS BEEN TRANSFERRED TO ADDISON OAKS CONF. CNTR. (AUG.) $253,894 HAS BEEN TRANSFERRED TO GROVELAND OAKS (AUG.) $154,782 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (AUG.) $46,135 HAS BEEN TRANSFERRED TO LYON OAKS (AUG.) $59,058 HAS BEEN TRANSFERRED TO ORION OAKS (AUG.) $11,337 HAS BEEN TRANSFERRED TO ROSE OAKS (AUG.) $27,556 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS A.C. (AUG.) $45,132 HAS BEEN TRANSFERRED TO WATERFORD OAKS (AUG.) $56,472 HAS BEEN TRANSFERRED TO MOBILE RECREATION (AUG.) $406,082 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (AUG.) $7,128 HAS BEEN TRANSFERRED TO WATERFORD OAKS BMX (AUG.) $41,307 HAS BEEN TRANSFERRED TO WATERFORD OAKS TENNIS COMPLEX (AUG.) $123,953 HAS BEEN TRANSFERRED TO FRIDGE (AUG.) ($289,460) HAS BEEN TRANSFERRED FROM WATERFORD OAKS WATERPARK (AUG.) $49,804 HAS BEEN TRANSFERRED TO TECHNICAL SUPPORT (AUG.) ($287,286) HAS BEEN TRANSFERRED FROM CONTINGENCY (AUG.) ($1,108,279) HAS BEEN TRANSFERRED FROM CIP (AUG.) 6-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 11, FY 2002 (FOR MONTH ENDING 8131/02) PARK ADMINISTRATION GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE NATURE CENTER ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER WATERFORD OAKS RECREATION ADMINISTRATION MOBILE RECREATION RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TENNIS COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK TECHNICAL SUPPORT CONTINGENCY* TOTAL YEAR TO DATE REVENUE 11,202,819.67 1,051,935.78 954,334.01 218.42 748,632.06 869,195.50 21,157.54 255,166.21 78,680.02 567,998.21 245,916.98 1,802.99 16,511.14 353.00 959.81 34,157.97 32,548.30 308,961.79 743,694.79 18, 887.50 17,901.50 114,831.42 812,417.81 0.00 0.00 18,099,082.42 YEAR TO DATE EXPENSE 2,280,847.96 820,554.33 1,132,466.19 24,223.15 733,562.29 625,103.32 461,620.40 985,458.84 84,568.59 966,444.93 956,870.03 159,957.26 67,300.53 17,011.91 203,305.33 562,045.53 417,592.52 593,564.08 961,251.10 44, 802.98 62,499.38 218,077.50 718,284.38 812,699.36 30,932.41 13,941,044.30 *CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT. REVENUE OVER (UNDER) EXP. 8,921,971.71 231,381.45 (178,132.18) (24,004.73) 15,069.77 244, 092.18 (440,462.86) (730,292.63) (5,888.57) (398,446.72) (710,953.05) (158,154.27) (50,789.39) (16,658.91) (202,345.52) (527,887.56) (385,044,22) (284,602.29) (217,556.31) (25, 915.48) (44,597.88) (103,246.08) 94,133.43 (812,699.36) (30,932.41) 4, 58,038.12 6-3 September, 2002 AKLAND DAT ISE .,..%,% FACILITIES *Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 ADDISON OAKS PARK Campers Day Use Day Campers 9620 7532 54139 74875 3378 1933 57809 35661 0 0 0 0 *ADDISON OAKS CONFERENCE CENTER 4007 3754 38472 37656 GROVELAND OAKS PARK Campers Day Use Day Campers 10672 6696 142135 144856 1187 2635 52238 45850 0 0 2040 1948 INDEPENDENCE OAKS PARK Day Use Overnight Group Campers 32128 20316 281018 333154 100 0 972 441 LYON OAKS PARK 0 0 24 430 ORION OAKS PARK 2824 3248 30937 35628 ROSE OAKS PARK 0 0 0 0 WATERFORD OAKS WATERPARK 3009 1806 93491 93291 RED OAKS WATERPARK 600 2145 72468 82858 0 0 TOTALS 63518 46311 787271 848992 GOLF COURSES PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GLEN OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 4494 4908 48345 41898 2314 2127 13949 14469 3472 2429 41594 44252 LYON OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 1270 0 6791 0 3689 0 19124 0 2035 0 4781 RED OAKS Rounds Played 0 0 0 0 SPRINGFIELD OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Activity Center 2562 2260 27475 25029 2867 2709 20038 18618 9968 10288 114880 117602 10/14/2002 7— 1 of 2 WHITE LAKE OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 4036 3821 41726 39599 2191 2276 14645 15640 1295 1431 67761 7464 TOTALS 18464 23060 166178 181168 RECREATIONAL PARTICIPANTS (MOMT'l PARTICIPANTS (YTD) 2001 2002 2001 2002 MOBILE RECREATION Bouncer Bus Climbing Wall Dunk Tank Inline Skate Mobile Orbotron Puppet Show Mobile Hockey Sport/Teen Mobile Obstacle Course Traveling Music Show Sports Camp 3485 1230 33415 34850 990 855 28530 25515 800 900 5400 6300 1864 1165 26562 26096 407 0 8330 8911 1350 150 9000 7050 1360 1190 16150 17170 0 30 164 228 2004 0 10518 1800 1374 1603 27251 34062 0 615 330 23194 0 0 7320 5880 0 0 8414 6621 WATERFORD OAKS Activity Center Tennis Complex BMX Fridge/Lookout Lodge 1309 1146 14860 14421 280 100 6673 914 768 603 20365 12676 1190 1695 28033 32934 ENVIRONMENTAL PROGRAM Nature Center Outreach *Nature Trail Usage 2741 95 37460 32807 50 2585 8590 13221 8289 5945 78574 94350 THERAPEUTIC/SENIOR EVENTS 307 393 17340 10629 TOTALS 20279 14355 314705 315279 COMBINED• PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GOLF COURSES 18464 23060 166178 181168 RECREATIONAL AND SPECIAL EVENTS 30247 24643 429585 432281 DAY USE PARKS 63518 46311 787271 848992 BANQUET FACILITIES 8774 9649 86842 94153 GRAND TOTALS 121003 103663 1469876 1556594 Therapeutic/Senior Event Breakdown Amputee Support - 12; Senior Softball - 28; Sr. Volleyball - 55; CrossTrainers - 16; Friendship Club - 22; TGIF - Warren Orlick - 40; Sports-tacular - 140: T Nowicki Naturalist Program Lyon Oaks - 45 10/14/2002 7-2 of 2 ITEM #8 AWARD PRESENTATIONS 8-1 ITEM #9 LYON OAKS GOLF COURSE GOOSE HUNT PROGRESS REPORT AND RECOMMENDATIONS FOR FUTURE During the summer of 2002 a list of suggested dates for goose hunting was developed and forwarded to all involved staff. Establishing dates early in the season was necessary to avoid scheduling rounds of golf during the early morning. Hunters arrived before sunset, were ferried to their hunting area, and were off the course by 9:30 a.m. during the early hunt dates in September and October. After the schedule was refined, hunting dates were published on an application/flyer that interested hunters received. A total of 17 hunting applications have been received to date. Since hunting areas are limited, applicants are entered into a lottery. During the first three hunts, (9/11, 9/24 and 10/2) 19 participating hunters harvested nine geese. Hunters attended an orientation in the morning before going to the field. During this orientation, basic rules were outlined, hunting areas reviewed, licenses were verified, and an agreement to hunt ethically and legally was signed. After the second hunt, Canada Geese were seen on rare occasion. The third hunt did not result in one harvested bird. All hunters appreciated the opportunity to hunt and were very conscientious about abiding by the rules and limitations of hunting on a golf course. Hunting will resume in December and continue into early February. Goose egg removal in spring, cracker guns in summer, and hunting in fall and winter will keep continued pressure on geese throughout the year. These management techniques will help keep the goose nuisance issue in check. Both White Lake Oaks and Springfield Oaks are located in areas where shooting is allowed. Based on the Lyon Oaks program, controlled hunts at these two parks should be explored beginning in the fall of 2003. Due to the success of the program, staff recommends controlled hunts at White Lake Oaks and Springfield Oaks. Hunts may begin in the winter of 2003, if necessary permits are received; otherwise, hunts will be scheduled for September 2003. 9-1 ITEM 110 TRAILS UPDATE The first meeting was held and we have 14 volunteers to serve on a Trails Advisory Council. The Trails Advisory Council (TAC) will hold three additional meetings to plan the strategy for the future, as directed by the trails study. Members of the TAC include representatives from: • Paint Creek Trail • Polly Ann Trail • Clinton River Trail • West Bloomfield/Multi-Jurisdictional Trail • Huron Valley Trail • Headwaters Trail • Woodward Corridor Trail • Oakland County Road Commission • Oakland County Drain Commission • Oakland County Planning and Economic Development • Oakland County Parks and Recreation • Huron -Clinton Metropolitan Authority • Michigan Department of Natural Resources • Michigan Department of Transportation This group will meet on Tuesday, November 12 to break down into subcommittees in the following areas: • Mapping • Funding • Marketing/Partnerships • Technical Support This group will also be making recommendations on the TAC organizational structure, task, and membership requirements. Information from these meetings will be given to the Parks Commission as we proceed. Staff will be available to answer any additional questions. 10-1 ITEM #11 RED OAKS GOLF COURSE CAPITAL IMPROVEMENT PROJECTS Staff has studied the financing for the renovations at the Red Oaks Golf Course and Clubhouse and believes we can make funding available within our present budget rather than borrowing funds from the George W. Kuhn Drain; see attached. Staff is requesting Commission authorization to pay for these renovations in this manner, which will save approximately $800,000 interest in the long run. Staff will be available to answer any questions. RED OAKS GOLF COURSE CAPITAL IMPROVEMENT PROJECTS PROJECT/CONTRACTOR FY2003 POSSIBLE CASH OUTLAY Red Oaks Clubhouse Site Work Contractor and Amount Available in November $443,210 Red Oaks Clubhouse Construction Heritage Construction + Contingency $494,000 Red Oaks Golf Course Construction Turf Drain International $1,183,833 Contractor? (Tunnel reconstruction, additional landscaping and restroom $130,000 Drain costs for shaping the golf course $440,000 $2,691,093 POSSIBLE PROJECTS TO PLACE ON "HOLD" Future Acquisition and Improvements $1,237,124 Addison Oaks Land Acquisition $1,720,000 Glen Oaks Pond Retaining Wall $ 60,000 Independence Oaks Twin Chimneys Renovation $ 25,000 Springfield Oaks Retaining Wall $ 20,000 $3,062,124 11-2 Actual and Projected Millne Revenue Summary YEAR (1) T.E.V. $25,762,324 TAX RATE HEADLEE 0.2173 MILLAGE REVENUE COLLECTED $5,598,153 MILLAGE * REVENUE RECEIVED $5,251,651 (2) CHARGES AND OTHER REVENUE $4,845,795 TOTAL OPERATING REVENUE $10,097,446 (3) OPERATING EXPENSES $7,946,480 CAPITAL IMPROVEMENT PROJECTS 1990 $2,150,966 1991 27,849,968 0.2173 6,051,798 5,598,153 5,345,423 10,943,576 8,469,879 2,473,697 1992 28,247,813 0.2500 7,061,953 6,051,798 4,663,017 10,714,815 8,849,402 1,865,413 1993 29,992,977 0.2439 7,315,287 7,061,953 5,217,695 12,279,648 9,037,727 3,241,921 1994 31,166,195 0.2439 7,601,435 7,315,287 5,967,794 13,283,081 9,800,843 3,482,238 1995 32,607,163 0.2439 7,952,887 7,601,435 6,325,717 13,927,152 10,001,709 3,925,443 1996 34,293,152 0.2439 8,364,100 7,952,887 6,561,960 14,514,847 10,428,003 4,086,844 1997 35,850,738 0.2439 8,743,995 6,283,335 6,011,670 12,295,005 9,045,074 3,249,931 1998 38,151,663 0.2429 9,267,039 8,743,995 7,684,368 16,428,363 11,580,152 4,848,211 1999 41,756,021 0.2404 10,038,147 9,267,039 7,981,333 17,248,372 11,170,098 6,078,274 2000 43,080,517 0.2376 10,235,931 9,734,687 7,567,687 17,302,374 12,925,802 4,376,572 j 2001 46,948,426 0.2352 11,042,270 10,235,931 9,560,505 19,796,436 14,494,305 5,302,131 �tD 2002 50.694.764 0.2453 12,435,426 11,042,270 8,595,850 19,638,120 16,306,513 3,331,607 2003 52,469,080 0.2439 12,797,209 12,435,426 8,593,600 21029,026 17,404,996 3,564,u3V 2004 54,305,498 0.2429 13,190,805 12,797,209 8,808,440 21,605,649 18,263,596 3,342,053 2005 56,206,191 0.2404 13,511,968 13,190,805 9,028,651 22,219,456 19,094,140 3,125,317 2006 58,173,407 0.2376 13,822,002 13,511,968 9,254,367 22,766,335 19,957,905 2,808,430 2007 60,209,476 0.2376 14,305,772 13,822,002 9,485,726 23,307,728 20,856,221 2,451,507 2008 62,316,808 0.2376 14,806,474 14,305,772 9,722,870 24,028,641 21,790,470 2,238,171 2009 64,497,896 0.2376 15,324,700 14,806,474 9,965,941 24,772,415 22,762,089 2,010,326 2010 66,755,323 0.2376 15,861,065 15,324,700 10,215,090 25,539,790 23,772,573 1,767,217 2011 69,091,759 0.2376 16,416,202 15,861,065 10,470,467 26,331,532 24,823,476 1,508,056 X Note: Millage revenue is received in the year preceding it being levied. (1) Based on information supplied by Equalization @ 3.5% yearly increment (2) Based on a 2.5% yearly increment (3) Based on a 4% yearly increment ( inclusive of the indirect charge cost). 10/30/2002 ITtNv 07, Bid Items ASPHALT CART PATHS GLEN OAKS At the September 25 Parks Commission meeting, the Commission authorized staff to proceed with the paving of cart paths at Glen Oaks providing the bids were within the budgeted amount of $110,000.00. Listed below is a summary of the bids received: Al's Asphalt $57,577.00 Taylor Allied Construction $108,650.00 Clarkston Bush Brothers $119,000.00 Farmington Hills Since the low bid was under budget, staff, through Purchasing, proceeded to issue a contract to the low bidder, Al's Asphalt, for $57,577,00. Staff requests Commission approval to pay this pre -approved project, plus provide for a ten percent contingency of $5,758.00, for a total budgeted amount of $63,335.00. 12-1 ADDISON OAKS LAGOON WASTE REMOVAL The Addison Oaks lagoon was first renovated in 1992. It included renovating one of the existing treatment lagoons, putting the large storage lagoon back into operation, and installing a large irrigation field. The Michigan Department of Environmental Quality (DEQ) has required the expansion of the lagoons be expanded in conjunction with the expansion of the campgrounds. Our contract with WCI, contractor for the current lagoon project, includes the renovation of the second treatment lagoon, removal of the sludge in the first lagoon, and expansion of the irrigation fields. During the construction of this project, the Oakland County Drain Commission, who is responsible for the maintenance of this facility, requested that the sludge also be removed from the large storage lagoon. Therefore, it was advantageous to have WCI obtain bids for this removal, as well as for the work that he was to complete under contact. -= Bids were received as follows: Inland Waters $110,000 Detroit Infrastructure Alt. $24,000 Comstock Park Doetsch Industries Services $68,830 Detroit K&D Romulus $19,470 Staff has been working with our contractor in reviewing these bids and recommends that K & D be awarded a contract for this work in the amount of $19,470, with a 10% contingency of $1,930, for a total project cost of $21,400. Because this is an unforeseen cost, staff recommends that a budget adjustment be made to transfer funds from the operation contingency to grounds maintenance for Addison Oaks. 12-2 ITEM #13 RED OAKS GOLF COURSE CLUBHOUSE UTILITY EASEMENT The Red Oaks Golf Course clubhouse is currently under construction approximately 150 feet north of the previous clubhouse location. A pole -mounted electrical transformer located along John R Road serviced the previous clubhouse. To service the new clubhouse from this existing transformer would require approximately 300 lineal feet of underground conduit to be installed at roughly $25.00 a lineal foot ($7,500.00 plus a $600.00 transformer cost). In an effort to reduce cost of installing the electrical and other utilities to the clubhouse, staff has approached Mr. Herb Jonas, owner of the property currently leased to Backyard Builders, Inc. and adjacent to the clubhouse, for a utility easement. Located on Mr. Jonas's property, approximately 18 feet from our property line, is an existing pole -mounted transformer servicing his building. Detroit Edison recommended extending the primary service overhead to a new pole set on the property line. The primary service would then continue down the pole through a 4-inch electrical conduit and proceed underground to the transformer pad located to the rear of the new clubhouse. (Please refer to the attached drawing.) This would reduce the required distance to supply electrical and telephone service to approximately 110 lineal feet, saving approximately $4,500.00 for the electrical service installation. Mr. Jonas has agreed to allow a 10-foot permanent easement for the extension of the existing overhead utility to the property line for $1,000.00, which included his attorney fees. Staff recommends approval of $1,000.00 to be paid to Mr. Jonas for this utility easement. The approved 2003 Capital Improvement Project (CIP) budget for the Red Oaks Clubhouse & Site is $1,000,000.00. The Parks Commission has approved $960,418.10 for construction contracts and contingencies. Please note the clubhouse building contract has an allowance of $2,500.00 for electrical service and transformer. 13-1 ITEM #14 WATER MAIN REPAIRS WATERFORD OAKS A groundwater leak was discovered at the Waterford Oaks Wave Pool Scott Lake Road entrance. Technical Support contacted the Waterford Township Water Department to determine who was responsible for the needed repair. The contractor that originally built the Wave Pool installed the water main; therefore, it was the Parks' responsibility. The Road Commission was also contacted because the right-of-way was involved, which required special permits and bonds. Staff also discussed the problem with Facilities Maintenance & Operations for their input and recommendations. They recommended we contact Service Plumbing and Heating and have the repairs done on the Blanket Purchase Order. We could not bid out the repairs due to the nature of the emergency, plus the actual problem and repairs had to be determined. The actual leak was discovered to be in the middle of Scott Lake Road; the old pipes were replaced. The cost of the repairs was $26,208, not including the cost of sidewalk replacement, blacktop repairs, and lawn replacement that will have to be done in the spring. Staff is requesting approval to pay Service Plumbing and Heating $26,208 for the emergency water main repair. Monies for this emergency repairs will come from Waterford Oaks 2003 Grounds Budget line and will require a budget adjustment. 14-1 ITEM #15 INDIRECT COSTS As reported during the budget review, staff met with Management and Budget to negotiate the indirect costs being charged by the county from their requested amount of $498,767 to an actual payment of $85,560. This negotiated amount was budgeted for the 2003 fiscal year. Attached is a letter from Management and Budget dated October 24 requesting the full amount of indirect cost charges for this coming year, as revised. The anticipated charge to Parks and Recreation is now $593,300. Staff is presently looking at savings in operational budgets to cover this additional cost. A meeting has also been requested with Management and Budget to review the breakdown of the charges to Parks and Recreation. Staff will be available to answer questions. 15-1 ®_ 4lop � L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE C O U N T Y M I C H I G A N DEPARTMENT OF MANAGEMENT AND BUDGET Laurie Van Pelt, Director Edwin J. Poisson, Deputy Director From: Laurie Van Pelt, Director, Department of Management and Budget Gam^ _ [4� To: Ralph Richards, Director, Parks and Recreation Karl Randall, Manager, Oakland County International Airport David Ross, Director, Department of Facilities Management In Re: FY 2003 Indirect Cost Date: October 24, 2002 For the past several years the County's General Fund has charged all special revenue and proprietary fund for indirect cost. These charges have been based upon a plan developed by Maximus, Inc., and approved by the Federal Government. I am sure you are aware that for FY 2002, the County subsides the Parks and Recreation Fund, the Airport Fund, and the Market Fund, so as not to immediately burden these funds with this charge. The amount of the FY 2002 Indirect Cost Charge and the subsequent subsidy appears below: Indirect Cost Charge Subsidy Net Payment Parks and Recreation $ 475,016 $378,400 $ 99,616 Airport Fund $ 357,522 $284,805 $ 72,717 Market Fund $ 11,017 $ 11,017 $ -0- The County is now facing extremely difficult budget constraints. Due to the economic slow down and state budget difficulties, the County budget will likely require further reductions in FY 2003. This reduction is in addition to the $14.4 million in reductions already taken from FY 2003 and the approximately $14 million shortfall currently anticipated for FY 2004. It is very likely that the amount targeted for FY2004 will substantially increase as a result of state budget reductions that are anticipated to occur soon. As discussed with your department, in light of these budget constraints, the County's General Fund can no longer subsidize the Parks and Recreation Fund, the Airport Fund, and the Market Fund, covering a portion of the indirect cost charge. These funds will be charged on a quarterly basis for the FY 2003 indirect cost and will be expected to cover this charge through their own resources. The anticipated charge for FY 2003 is: Parks and Recreation Fund $593,300 Airport Fund $302 706 Market Fund $ 9,456 Should you have any questions, please contact Tim Soave, Manager of Fiscal Services at 858-0807. 15-2 EXECUTIVE OFFICE BUILDING 34 EAST • 1200 N TELEGRAPH RD DEPT409 • PONTIAC MI 48341-0409 • (248) 858-2183 • FAX (248) 858 -9172 DMG/NGCS II Cost Allocation Ptan Summary page 4 09/12/2002 Oakland County, Michigan - consolidated Schedule A.004 Allocated Costs by Department FISCAL 2001 (continued) Central Svc Drain Parks Road Road Friend Health Mental Departments Commission & Rec Commission Comm SA of Court Health - Bldg Use Charge $24,708 $53,521 $29,750 $65,370 $52,337 Equip Use Charge Co Exec Admin 440,727 Co Exec Auditing 27,219 43,163 70,832 126,579 Co Exec Corp Cou 79,816 34,150 59,407 M & B Admin M & B Purchasing 2,985 113,216 4,306 49,925 M & B Fiscal Svc 59,697 160,098 1,264 528 72,488 315,882 M & B Reimburse 186,608 Cent Svcs Admin Cent Svcs Supt 9,115 10,545 154,055 111,742 7,243 Facilities Mgmt 46,947 23,045 14,183 48,938 103,983 78,198 Personnel 43,059 163,929 179,142 412,425 Treasurer 2,198 45,154 17,154 126,455 198,457 13,093 Clerk/ROD Admin Non-Departmental ------------ ------------------------ ------------ ------------ ------------ Total Allocated ------------ $295,744 $593,300 $86,122 $126,983 $944,576 $1,699,133 $137,778 Roll Forward 156,664 ------------ ------------ ------------ Cost w/Roll Fwd ------------ 295,744 593,300 ------------ 86,122 ------------------------ 126,983 1,101,240 1,699,133 137,778 Adjustments ----(186,608) Proposed costs $295,744 $593,300 $86,122 $126,983 $914,632 $1,699,133 $137,778 15-3 : © 1991-2002 DMG-MAXIMUS, INC. ITEM 116 STAFF CHANGES Staff will present a short update regarding the retirement incentive program and other anticipated staff changes. 16-1 ITEM #17 EXECUTIVE OFFICER'S REPORT ---Recent special events update: Independence Oaks Independence Oaks Addison Oaks Waterford Twp. TR Lewis E Wint Nature Center Hidden Forest Trail Run Car Show Boo Bash Halloween Hoots Halloween programs Halloween program 400 participants 275 cars Campground sold out 700 participants 600 participants 200 participants Also, the "Mutt March" held at Orion Oaks Bark Park on Saturday, October 5 had over 150 walkers and 50 volunteers. This successful event raised over $20,000 for the Michigan Human Society and received media publicity through Channel 50 and the Oakland Press. ---Attached for your information is a copy of the Auction Revenue Summary for the Fall 2001 and Spring 2002 auctions. ---Also attached for your information is a copy of a recent article on trails from Manatee County, Florida. ---The following is an excerpt from the Waterford Oaks BMX program summary for the 2002 season: The Waterford Oaks BMX program continues for the 281h year at Oakland County Parks and Recreation. Families kept rolling in to experience the thrills of bicycle racing at its best. Many people were amazed at the surroundings the park had to offer and always enjoyed their visit. Quality, excellence, and dedication have always been the main goals of the program since 1974. With the help of the volunteers, the county has always done their best to see the program stay afloat and continue to serve the community. This was an exceptionally busy one getting started. The track itself had a new facelift in 2000/2001, so other areas that needed improvement got attention. A new starting gate was built at the cost of $2,200. The volunteer association split the amount with the county as the by-laws state on major projects to be done. Having 29 NBL races scheduled between Saturdays and Wednesdays, four were rained out. Only five practices were canceled out of 47. One practice and one race was canceled because of major gate repair. Rain threatened the NBL national event in August, but only dampened the track on Sunday for a short time. Approximately 900 riders attended the Great Lakes NBL National for the two days. This year's national attendance was down all across the U.S. once again we say, "Too many 17-1 nationals during the season." Money has been tighter, too, since the 9-11 incident. My thoughts are that kids have so much more nowadays and are not made to get up off the couch and turn off the video games. Then there is our greatest competition; hockey, football, soccer, etc. The list goes on and on. One big plus for the sport at Waterford is having the bike shop, BMX Barn, always on site for the races. They help the riders fix bikes and sell equipment at reasonable prices. We had 4,381 riders come to practice and/or race during the season, May through September; and 418 came at least once or more to race. Spectators — 8,289— were always in abundance, some very curious. Oakland County sports camp came on Thursday mornings and brought in 360 kids to use the rental helmets and bikes. Once again some of the regular BMX riders came to help out for three hours every week to make sure the kids learned about BMX the right way. Volunteers spent approximately 4,255 hours dedicated to making sure registration, scoring, corner marshaling, staging, concessions, and awards were done to perfection. That is the secret to the success of the sport — working as a team. ---The Parks Commission meeting tentatively scheduled for November 20 has been canceled. The next meeting will be 9 a.m. on Wednesday, December 4. 17-2 OAKLAND COUNTY PARKS & RECREATION COMMISSION Auction Items / Revenue Examples FY 2002 cquipmeni iAmvuni 1991 GMC S-10 Pick-up (Springfield Oaks) $950.00 1995 GMC Sonoma Pick-up (White Lake Oaks) $2,800.00 1996 S-10 Ext. Cab Pick-= (Sprinafield Oaks) $3.600.00 10' x 16' Swim Raft (Independence Oaks) $900.00 Toro Sand Pro 5000 (Springfield Oaks) $800.00 John Deere Fork Lift (Independence Oaks) $300.00 Sweepster 3-Wav Broom (Independence Oaks) $300.00 17-4 fi r_ t 7: From, left Rohert Day takes'a: hike With, Citizens Tra_II Committee memt I f YOU, build I' By SCOW BARROLL - Those plans got a E scoff carrollOa heraldtnbune com the,County. Commissi for an. 80 mile sy'sCei MANATEE COUNTY =For several across Manatee and'st years : out enthusiasts' have talked sofa county 5 about conuectuig a patchwork ofW*!g- and biking trails so that a person could Commitfieisaookmg: hike.from all corners of Manatee'County unteers to _lidld the.trd to MyakkaStateT?ark,andfiom'LakeMan .'Thatco`ald',prove.t atee to the Gulf. t = morning's •gathering;: ,County trail sy on' ideas, short TRAILS FROM 18 9 , r we the importance of a hnlang usi traillsystem -: = be Day; an avidmountaui.bik $1(. er 'said the county is desper inj ately 1'aclang tfAiLS for off -toad �l( bikers: Byusing'county ease _ meats :and public lands � the �tti? proposed trail .System would on be'a tioon forloc0H erg, M, draw'people from neighbor rag , countres vhoi have ;ho place to ride Day said ':! r c = Fraley owner of Around > ue the Bend Nature Tours saidal y. trail system would also, take -,--,-,.'ha advantage of tfie ever gi ow pi mg„ _eco `tourism industrysa] whicfi in turn would benefit - re, 1ocaFbusmesses t „$6 The'. eoun s best hkin thl ty. ' g trail, in EmerSORPomf 9brdy five _;miles ion mucfi too ' Syr g, W ' short for evena. dag' out M mg Fraley sazd i n 'lia With a hnlaiig trail system begi-m uig as well as expert a encedhikers can spend days ai amid'nature�vthout damag tr mgit she sazd c Tliewholepomt�s to,keep },on people on the ;trails so' the ev wildlifecanbe1 ftalone Fra sa Ieysaid - �_;•. I tar It's unclear bow muclrsuch - a sysEemwould cosfl ,.,,:- Manatee iCounty Ecosys -tr, tems.;Director�;Chazhe._Hun .:•.ca sicker'. has said -the cost`for of eachtrailwillvaryenormous ty ly depending on how much ex `�TAEF?fit �70.%NI�E FBNGElnri lep e (cv�e a�igralcjtribune.cOm and Karen Fraley Iq Rye Wlldernes's Park J. PazIt to'unved the first feg of the trail sys r �emwas any4mdic`ation t. < � � - Nobodyfrom,thepubhc s)iowed eve c . er Robert Day naturalist andeducator-Karen Fra - eyand Sierra Club memberlvrary. p a''pazd soldiered on plammg to thelone. ; zeporte> and photographer iaattendance;:, PLEASESEE TRAILS ON`7B now. asW e = can cost <' and iile}paa ie than will run like tbh `` dentonl gun sett • aij ear brit that , - •ove a x;.'}next al's"have irabout towazel system en, Rye . id'I.akg - already r;Piavate t, _ ,. he two net waYli - laiia, the { - waltang re At. heppar l'main s ,peogl� gout the railwayg - eCoun, 49,-30701 ' 17-5