HomeMy WebLinkAboutAgendas/Packets - 2002.09.04 - 40080Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Richard D. Kuhn, Jr
Secretary
Fred Korzon
John P. McCulloch
Rue[ E. McPherson
Lawrence A. Obrecht
Shelley G. Taub
J. ' + VanderVeen
Ri V. Vogt
Ralph Richard
Executive Officer
2800 Watkins Lake Road • Waterford — Michigan 48328-1917
248-858-0906 • Fax 248-858-1683 0 —TTY 248-858-1684 • 1-888-OCPARKS
QMA K LAND www,co.oal<land, mi. us
,6; IM
August 28, 2002
Oakland County Parks
And Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ........................ — .Parks and Recreation Office
2800 Watkins Lake Road
Waterford MI 48328
TIME ......................... — -.Wednesday, September 4, 2002
9:00 a.m.
PURPOSE ..................... _ _Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, September 18, 20 02
Wednesday, October 2, 2002
D:\$Data\My documents\COMMISSN\agendaltr.doc
ur mission is to provide I-ecreational, leisure and learning experiences that enhance quality of life.
Oakland County Parks and Recreation Commission
2800 Watkake Rd
Waterford al 48328
**AGENDA**
September 4, 2002
PUBLIC HEARING
1. Call Meeting to Order 9:00 a.m.
2. Roll Call
3. Public Comments
4. Commission Meeting Minutes for August 7, 2002.
5. Payment Approval Summary
Internal Service Funds Payment Register
Journal Voucher Register
Oak Management, Inc. Credit Register
Payment Register
6. Activity Report for July, 2002
7. Award Presentations:
S. Amendment to the 2002 Operating and CIP Budgets
9. 2003 Operating Budget Adoption
10. 2003 Oakland County Parks Appreciation Days
11. Hess Grant Acceptance Resolution
12. Therapeutic Recreation Equipment
13. Bid Item: Addison Oaks Contact Station
14. Waterford Oaks Wave Pool Renovation
15. Oakland County Trail/Path Network Assessment
16. Executive Officer's Report
17. Old Business
18. New Business
19. Adjourn
Action Required
Approval
Approval
Informational
Approval
Approval
Approval
Adoption
Approval
Approval
Information
Information
Presenter/Phone #
Commissioner McPherson
Sue Wells / 858.4634
F. Trionfi / 858.4607
!t
R. Richard / 858.0909
D. Stencil / 858.4944
S. Dorey / 858.7695
J. Figa / 858.4620
11
R. Richard / 858.0909
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 7, 2002
Chairman Pecky Lewis called the meeting to order at 9:25 a.m. in the garden room of the Addison Oaks
Conference Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred
Korzon, John McCulloch, Ruel E. McPherson, Shelley Taub, J. David VanderVeen, Richard V. Vogt
COMMISSION MEMBERS ABSENT:
Lawrence Obrecht
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Citizen
Past Parks Commissioner
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Park Operations
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Jon Kipke, Assistant Administrator
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Mike Hughson, Property Management Specialist
Suzy Vogt
George W. Kuhn
There were neither questions nor comments made by the public.
Chairman Lewis expressed his congratulations to Commissioners Kuhn and Taub on their successes in the
August 6 primary.
APPROVAL OF MINUTES:
Moved by Mr. Skarritt,'supported by Mrs. Taub to approve the minutes of the meeting of
July 10, 2002, as written.
AYES: Kuhn, Lewis, McCulloch, Skarritt, Taub, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORT:
The Activities Report for the month of June, 2002 was accepted as filed.
AWARD PRESENTATIONS:
4-1
(Commission Meeting, August 7, 2002)
---Public Communications Officer Jan Pung informed the Parks Commission that Chairman Lewis was
named the 2002 Outstanding Public Official by the National Association of County Parks and Recreation
Officials; he was presented his award during the July National Association of Counties Conference in New
Orleans, Louisiana.
---Public Communications Officer Jan Pung also noted the Parks Commission was awarded a Great Lakes
Region Partnership Award from the National Recreation and Park Association for the Seedlings to Trees:
A Natural Partnership Program.
HESS GRANT:
Administrator — Park Operations Dan Stencil reported that the William and Myrtle Charitable Trust
Foundation has awarded Oakland County Parks with a $5,000 grant to assist in the development of the
organizational youth group camping facility at Independence Oaks.
A Donations by Organizations report was distributed, which reflects donations received by various
organizations. Staff noted that with this current grant, the Parks Commission has received a total of $20,500
from the Hess Foundation.
BID ITEMS:
Moved by Mr. Skarritt, supported by Mrs. Taub to award the bids for the purchase of
playground equipment, as follows: For Addison Oaks, award to the low bidder,
Fundamental Playscapes, in the amount of $33,600; for Groveland Oaks, award to the low
bidder, Columbia Cascade, in the amount of $23,015; and for Lyon Oaks, award to the low
bidder, Engan Tooley Doyle, in the amount of $11,195.
AYES: Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
Staff presented the bids for the contract for the construction of the Red Oaks Golf Course clubhouse. Chief
of Design and Development Joe Figa reported that required soil excavation, which was bid as a unit price
separate from the base bid, changed the apparent low bidder. Therefore, staff recommended awarding the
contract to the low bidder for the base bid and soil excavation, Heritage Contracting, LLC.
Moved by Mr. VanderVeen, supported by Mr. McCulloch to award the contract for the
construction of the Red Oaks Golf Course clubhouse, including soil excavation, to the low
bidder, Heritage Contracting, LLC, in the amount of $419,700 for the base bid, plus an
estimated $52,250 for soil excavation, for an estimated total contract amount of $461,950.
The Commission also approved a five percent contingency of $23,097, for a total budgeted
amount of $485,047.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
4-2
(Commission Meeting, August 7, 2002)
Staff presented the bids for the contract for the restroom/shower building renovation and addition at
Groveland Oaks. Chief of Design and Development Joe Figa reported that the apparent low bidder
submitted an incomplete bid. Therefore, staff recommended the Commission award the bid to the lowest
complete bidder, Hittle Construction, in the amount of $263,182, plus $7,762 for Alternate #1 for the
electrical work. Staff also requested Commission approval of a five percent contingency for this project.
Moved by Mr. McCulloch, supported by Mr. Kuhn to award the contract for the
restroom/shower building renovation and addition at Groveland Oaks, including demolition
of the interior of the existing building; plus renovation, including new showers, lavatories,
water closets, and ceramic floor tile; plus a 560-square foot masonry addition to house a
laundry and storage area, with mechanical and electrical work; new concrete walks, and
retaining walls to the lowest complete bidder, Hittle Construction, in the amount of
$263,182 for the base bid, plus $7,762 for the alternate, for a total contract amount of
$270,944. Commission also approved a five percent contingency in the amount of $13,547,
for a total budgeted amount of $284,491.
AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Skarritt, Taub, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to pursue the possibility of requiring bidders pre -qualify before allowing them to
bid. Staff will investigate the procedures other county departments follow.
Staff presented the bids for the construction of the new contact station at Addison Oaks. Because of the
irregularities in the bids and with the bidders, Commission directed staff to re -bid the project.
RED OAKS GOLF COURSE UPDATE:
Executive Officer Richard reported that the golf course renovation at Red Oaks is underway, including three
greens already roughed; the contractor is hoping to have some of the tees in before this fall.
HIRING FREEZE:
Executive Officer Richard reported that County Executive L. Brooks Patterson has issued a hiring freeze
in response to the cutback of local revenue -sharing dollars to the local governments. Staff expressed
concern over the freeze's effect on the Parks' ability to hire part-time staff for fall/winter operations. An
override vote is expected in Lansing; staff will wait until after the vote before deciding how we wish to
proceed.
WATERPARK/BEACH SCHEDULE:
Staff presented an adjusted schedule for the waterparks and beaches to complete the season, based on
the availability of lifeguard staff.
COUNTY INSURANCE CHANGE:
Staff has been notified of a change in the county's self-insurance program; the deductible has been raised
from $5,000 per incident to $25,000 per incident. However, there has been no corresponding reduction in
our payment premiums. Staff is investigating any possible recourse.
FORMER 4-H PROPERTY:
4-3
(Commission Meeting, August 7, 2002)
Parks staff and Property Management Specialist Mike Hughson updated the Commission on the status of
the proposed sale of former 4-H fair property on Perry Street in Pontiac.
Executive Officer Richard noted, according to Resolution #3623 from April 12, 1960, any funds derived from
the sale of the Perry Street property be used for the purpose of providing a new site for 4-H activities. He
questioned whether or not the Parks Commission wished to pursue the funds from this sale.
After discussion, Commission concurred in their opinion that the conditions of the resolution have been
satisfied with the provision of the current site, and directed staff to inform the 4-H that they will not pursue
the funding from the sale of the Perry Street site on their behalf.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---A pinhole leak was discovered in the water tower at Springfield Oaks. Dixon Engineering has looked at
it and made recommendations for repairs. Bids have been requested; staff is hoping the repairs will be less
than $3,000. The work will require draining the tower; then welding, priming, and painting the repair area
from the inside of the tower.
---4-H reported a very successful Fair this year, with an estimated 70,000 in attendance. This year was
considered the most well -run and organized in the event's history; plus a new carnival was well received.
---Those commissioners planning to attend October's NRPA Annual Congress were reminded to forward
their Commission -Board Member coupon to Karen Kohn to save on registration fees.
NEW BUSINESS:
Commissioner Skarritt informed staff of a vaccination being used to stop the beetle infestation that is killing
area ash trees; staff will investigate.
The meeting was adjourned at 10:28 a.m. to a tour of the park and the dedication of the George Lekas
Memorial Fountain.
The next Commission meeting will be 9:00 a.m. on Wednesday, September 4, 2002.
Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
September 4, 2002
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
May (FM 8, FY 2002) $1,310,584.32
June (FM 9, FY 2002) 1,308,387.11
July (FM 10, FY 2002) 1,192,685.84
JOURNAL VOUCHER REGISTER:
April, May & June (FQ 3, FY 2002) 1,767.22
OAK MANAGEMENT, INC. CREDIT REGISTER:
April, May & June (FQ 3, FY 2002) 6,788.25
PAYMENT REGISTER:
Voucher Report Period, June (FM 9, FY 2002)* 515,752.76
C.I.P. (408) Voucher Report Period, June (FM 9, FY 2002)* 851,507.32
Voucher Report Period, July (FM 10, FY 2002)* 455,863.91
- C.I.P. (408) Voucher Report Period, July (FM 10, FY 2002)* 320,282.03
TOTAL $5,963,618.76
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7/14/00:
VOUCHER REPORT PERIOD, JUNE (FM 9, FY 2002)* $89,814.40
VOUCHER REPORT PERIOD, •JULY (FM 10, FY 2002)* $0.00
5-1
Oakland County Parks and Recreation Commission
Internal Service Funds Payment Register
For the month of May, 2002
Source
Department/Fund
Purpose
Amount
12/IN201848
O.C. Motor Pool Fund
Car/truck lease, maintenance, insurance & gasoline charges for April 2002-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring.,
R.O.W. Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon
$35,616.12
12/IN201866
O.C. Printing, Mailing & Copier Fund
Printing & Postage charges for May 2002-Admin., Rec. Admin., Add., R.O.W.Park,
W.O.W. Park, Nat. Cntr. &Lon G.C.
3,486.29
12/IN201883
O.C. Printing, Mailing & Copier Fund
Stationary charges for May 2002-Admin.
325.98
12/IN201886
O.C. Motor Pool Fund
Car/truck lease, maintenance, insurance & gasoline charges for May 2002-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring.,
R.O.W. Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon
34,460.55
18/C1022104
O.C. Telephone Communications Fund
Telephone charges for May 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr. &Lon G.0
78,234,43
181IN201858
O.C. Radio Communications Fund
Radio lease, maintenance & communication charges for May 2002-Admin., Add., Grove.,
Inde . & Nat. Cntr.
2,885,25
18/IN201863
O.C. Radio Communications Fund
Pager charges for May 2002-Tech. Sup., Add., Grove. & Spring.
39.80
43/IN201881
O.C. General Fund
Security expense charges for 4/20/02 thru 5/17/02-Add., Grove., Orion, Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Lyon, Lyon G.C. & Rose
33,262.43
61/IN201843
O.C. Drain Commission Fund
Water & Sewer expense for 5/1/02 thru 5/31/02-Add. & Add. Conf. Cntr.
1,037.14
61/IN201844
O.C. Drain Commission Fund
Water & Sewer Exp., 1/23/02 thru 4/23/02-Glen Oaks
1,135.18
81/PR013153-154
O.C. Payroll Fund
Payroll charges for pay period ending 5/3/02-All Parks
241,193.65
81/PR013256-258
O.C. Payroll Fund
Payroll charges for pay period ending 5/17/02-All Parks
286,380.05
81/PR013367-369
O.C. Payroll Fund
Payroll charges for pay period ending 5/31/02-All Parks
345,936.22
81/FB430759-763
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 5/3/02-All Parks
77,234.04
81/FB431049-053
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 5/17/02-All Parks
81,868.76
81/FB431332-336
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 5/31/02-All Parks
87,488.43
1$1,310,584.32
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
W
Oakland County Parks and Recreation Commission
Internal Service Funds Payment Register
For the month of June, 2002
Source
Department/Fund
Purpose
Amount
12/IN201896
O.C. Building & Liability Insurance Fund
Liability Insurance charges for 3rd quarter 2002-All Parks
$27,559.25
12/IN201927
O.C. Building & Liability Insurance Fund
Property, Money & Securities Insurance charges for 2002-All Parks
81,600.00
12/IN201930
O.C. Building & Liability Insurance Fund
He . B/DOT Testing charges for 3rd quarter 2002-S rin . & Mob. Rec.
136.00
12/IN201944
O.C. Building & Liability Insurance Fund
He . B/DOT Testing charges for 3rd quarter 2002-W.O.W.Park
30.47
12/IN201945
O.C. Office Equipment Fund
Equipment rental charges for 3rd quarter 2002-Rec. Admin.
52.50
12/IN201946
O.C. Printing, Mailing & Copier Fund
Stationary charges for June 2002-Admin.
421.34
12/IN201951
O.C. Printing, Mailing & Copier Fund
Copier charges for 3rd quarter 2002-Admin., Add., Grove., Inde ., Red Oaks, Spring.,
Water. & Nat. Cntr.
3,044.91
12/IN201971
O.C. Per Diem
Per Diem charges for 2nd quarter 2002-Admin.
280.00
12/IN201972
O.C. Printing, Mailing & Copier Fund
Printing & Postage charges for June 2002-Admin., Add., Grove., Orion, Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W.Park, W.O.W. Park, Mob. Rec., Nat. Cntr., Lyon &Lon G.C.
6,704.99
12/IN201983
O.C. Motor Pool Fund
Car/truck lease, maintenance, insurance & gasoline charges for June 2002-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring.,
R.O.W. Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon
$43,704.21
14/IN201934
O.C. Facilities & Operations Fund
Maintenance, moving, snow removal & security alarm charges for 3rd quarter 2002-Admin.,
Rec. Admin., Tech. Sup., Glen Oaks, Spring., SAC, Water., W.O.W. Park, Tennis Complex,
BMX & Tob. Complex
6,838.17
18/CI022604
O.C. Telephone Communications Fund
Telephone charges for June 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr. &Lon G.0
37,404.79
18/IN201914
O.C. Information Technology Fund
Operations & Development charges for 3rd quarter 2002-Admin., Rec. Admin,
Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., Nat. Cntr. &Lon
47,595.00
18/IN201938
O.C. Radio Communications Fund
Radio lease, maintenance & communication charges for June 2002-Admin., Add., Grove.,
Inde . & Nat. Cntr.
3,141.47
18/IN201963
O.C. Radio Communications Fund
Pa er charges for June 2002-Tech. Sup., Add., Grove. & Spring.
31.84
43/IN201984
O.C. General Fund
Security expense charges for 5/18/02 thru 6/14/02-Add., Grove., Orion, Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Lyon & Rose
49,602.64
61/IN201894
O.C. Drain Commission Fund
Water & Sewer expense for 6/1/02 thru 6/30/02-Add. & Add. Conf. Cntr.
1,037.14
81/PR013480-482
O.C. Payroll Fund
Payroll charges for pay period ending 6/14/02-All Parks
388,064.09
811PR013602-606
O.C. Payroll Fund
Payroll charges for pay period ending 6/28/02-All Parks
426,319.52
81/FB431616-619
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 6114/02-All Parks
90,720,59
I
Oakland County Parks and Recreation Commission
Internal Service Funds Payment Register
For the month of July, 2002
Source
Department/Fund
Purpose
Amount
12/IN202013
O.C. Printing, Mailing & Copier Fund
Stationary charges for July 2002-Admin.
$488.54
12/IN202019
O.C. Printing, Mailing & Copier Fund
Printing & Postage charges for July 2002-Admin., Add., Grove., Inde ., Wh. Lk., Red Oaks &
Lyon G.C.
3,483.77
12/IN202026
O.C. Motor Pool Fund
Car/truck lease, maintenance, insurance & gasoline charges for July 2002-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring.,
R.O.W. Park, SAC, Water., Mob. Rec., Nat. Cntr. &Lon
35,316.49
18/CI023004
O.C. Telephone Communications Fund
Telephone charges for July 2002-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr. &Lon G.0
12,182.67
18/IN202007
O.C. Radio Communications Fund
Radio lease, maintenance & communication charges for July 2002-Admin., Add., Grove.,
Inde . & Nat. Cntr.
3,538.25
18/IN202009
O.C. Radio Communications Fund
Pager charges for July 2002-Tech. Sup., Add., Grove. & Spring.
31.84
43/IN202027
O.C. General Fund
Security ex ense charges for 6/14/02 thru 7/12/02-Add., Grove., Orion, Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Lyon & Rose
44,130.05
61/IN202002
O.C. Drain Commission Fund
Water & Sewer expense for 7/1/02 thru 7/31/02-Add. & Add. Conf. Cntr.
1,037.14
81/PR013715-719
O.C. Payroll Fund
Payroll charges for pay period ending 7/12/02-All Parks
453,464.07
81/PR013825-829
O.C. Payroll Fund
Payroll charges for pay period ending 7/26/02-All Parks
446,823.26
811FB431221-227
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 7/12/02-All Parks
96,989.20
81/FB432469-476
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 7/26/02-All Parks
95,200.56
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$1,192,685.84
S710"
Y'
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Apr., May & Jun., 2002
Source
Park/Budget Center
Purpose
Amount
JV218603/001
Administration
Lyon Oaks Golf Course Dedication
$4,000.00
JV218927/001
Administration
Lyon Oaks Media Day
170.00
JV219444/001
White Lake Oaks
Trustee Lunches
150.00
JV219574/001
Administration
Trail Assessment County -Wide Workshop
290.00
JV219836/001
Administration
Red Oaks Waterpark Re -dedication
358.00
JV219838/001
Administration
Supervisor's Meeting
156.25
JV220199/001
Springfield Oaks
Junior Golf Tournament
825.00
JV220201/001
White Lake Oaks
Junior Golf Tournament
839.00
$6,788.25
.a7.. 1.
COMBINED STATEMENT OF OPERATIONS
FM 10, FY 2002
(FOR MONTH ENDING 7/31/02)
YEAR TO
2002
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$11,044,430.71
$11,052,270.00
$7,839.29
99.9%
Other
152,103.29
201,600.00
49,496.71
75.4%
GLEN OAKS GOLF COURSE
897,141.89
1,361,700.00
464,558.11
65.9%
LYON OAKS GOLF COURSE
656,405.04
1,076,500.00
420,094.96
61.0%
RED OAKS GOLF COURSE
218.42
0.00
(218.42)
0.0%
SPRINGFIELD OAKS GOLF COURSE
610,262.01
1,010,600.00
400,337.99
60.4%
WHITE LAKE OAKS GOLF COURSE
722,855.25
1,131,896.00
409,040.75
63.9%
NATURE CENTER
19,276.29
20,250.00
973.71
95.2%
ADDISON OAKS
180,777.22
422,360.00
241,582.78
418%
ADDISON OAKS CONFERENCE CENTER
78,680.02
120,000.00
41,319.98
65.6%
GROVELAND OAKS
395,314.92
613,500.00
218,185.08
64.4%
INDEPENDENCE OAKS
205,319.50
277,000.00
71,680.50
74.1%
LYON OAKS
1,500.99
6,000.00
4,499.01
25.0%
ORION OAKS
15,465.64
11,000.00
(4,465.64)
140.6%
ROSE OAKS
353.00
200.00
(153.00)
176.5%
SPRINGFIELD OAKS ACTIVITY CENTER
959.81
21,500.00
20,540.19
4.5%
WATERFORD OAKS
33,922.97
47,244.00
13,321.03
71.8%
RECREATION ADMINISTRATION
30,934.30
62,800.00
31,865.70
49.3%
MOBILE RECREATION
238,110.79
336,000.00
97,889.21
70.9%
RED OAKS WATER PARK
476,309.67
727,500.00
251,190.33
65.5%
WATERFORD OAKS BMX COMPLEX
9,703.50
31,000.00
21,296.50
31.3%
WATERFORD OAKS TENNIS COMPLEX
15,617.50
20,100.00
4,482.50
77.7%
WATERFORD OAKS TOBOGGAN COMPLEX
114,331.42
86,900.00
(27,431.42)
131.6%
WATERFORD OAKS WATERPARK
547,128.81
1,000,200.00
453,071.19
54.7%
TOTAL REVENUE
$16,447,122.96
$19,638,120.00
$3,190,997.04
83.8%
OPERATING EXPENSES
ADMINISTRATION*
$1,998,661.92
$3,723,346.00
$1,724,684.08
53.7%
GLEN OAKS GOLF COURSE
738,150.90
783,708.00
45,557.10
94.2%
LYON OAKS GOLF COURSE
994,384.49
948,744.00
(45,640.49)
104.8%
RED OAKS GOLF COURSE
20,746.68
18,397.00
(2,349.68)
112.8%
SPRINGFIELD OAKS GOLF COURSE
651,059.63
834,945.00
183,885.37
78.0%
WHITE LAKE OAKS GOLF COURSE
555,479.53
661,234.00
105,754.47
84.0%
NATURE CENTER
417,055.82
506,359.00
89,303.18
82.4%
ADDISON OAKS
814,717.84
1,041,419.00
226,701.16
78.2%
ADDISON OAKS CONFERENCE CENTER
81,202.00
115,686.00
34,484.00
70.2%
GROVELAND OAKS
784,857.81
963,837.00
178,979.19
81.4%
INDEPENDENCE OAKS
824,471.35
955,321.00
130,849.65
86.3%
LYON OAKS
151,509.70
169,958.00
18,448.30
89.1%
ORION OAKS
58,788.41
30,762.00
(28,026.41)
191.1%
ROSE OAKS
14,595.58
18,915.00
4,319.42
77.2%
SPRINGFIELD OAKS ACTIVITY CENTER
178,527.30
273,198.00
94,670.70
65.3%
WATERFORD OAKS
483,360.88
609,720.00
126,359.12
79.3%
RECREATION ADMINISTRATION
366,786.34
546,566.00
179,779.66
67.1%
MOBILE RECREATION
478,284.32
632,528.00
154,243.68
75.6%
RED OAKS WATERPARK
797,860.10
725,957.00
(71,903.10)
109.9%
WATERFORD OAKS BMX COMPLEX
34,684.89
64,277.00
29,592.11
54.0%
WATERFORD OAKS TENNIS COMPLEX
54,682.72
50,097.00
(4,585.72)
109.2%
WATERFORD OAKS TOBOGGAN COMPLEX
214,568.80
138,310.00
(76,258.80)
155.1%
WATERFORD OAKS WATERPARK
581,050.72
1,217,414.00
636,363.28
47.7%
TECHNICAL SUPPORT
705,118.14
901,637.00
196,518.86
78.2%
CONTINGENCY**
396,007.57
287,286.00
(108,721.57)
N/A
TOTAL OPERATING EXPENSES
$12,396,613.44
$16,219,621.00
$3,823,007.56
76.4%
REVENUE OVER/(UNDER) EXPENSES
$4,050,509.52
$3,418,499.00
($632,010.52)
2002
2001
ACTUAL REVENUE TO DATE:
83.8%
88.5%
BUDGET BALANCE:
16.2%
11.5%
ACTUAL EXPENSE TO DATE:
76.4%
70.9%
BUDGET BALANCE:
23.6%
29.1%
*COUNTY BOARD RESOLUTION #02020 INCREASED INDIRECT COST EXPENSE BUDGET BY $69,678 (MAR.)
*COUNTY BOARD RESOLUTION #02169 INCREASED INDIRECT COST EXPENSE BUDGET BY $378,400 (JUL.)
**CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $25,000 HAS BEEN TRANSFERRED TO ADMINISTRATION (JAN.)
$73,500 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (FEB.)
$14,214 HAS BEEN TRANSFERRED TO ADDISON OAKS (MAR.)
5-8
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 10, FY 2002
(FOR MONTH ENDING 7131102)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY*
TOTAL
YEAR TO DATE
REVENUE
$11,196,534.00
897,141.89
656,405.04
218.42
610,262.01
722,855.25
19,276.29
180,777.22
78,680.02
395,314.92
205,319.50
1,500.99
15,465.64
353.00
959.81
33,922.97
30,934.30
238,110.79
476,309.67
9,703.50
15,617.50
114,331.42
547,128.81
0.00
0.00
$16,447,122.96
YEAR TO DATE
EXPENSE
1,998,661.92
738,160.90
994,384.49
20,746.68
651,059.63
555,479.53
417,055.82
814,717.84
81,202.00
784,857.81
824,471.35
151,509.70
58,788.41
14,595.58
178, 527.30
483,360.88
366,786.34
478,284.32
797,860.10
34,684.89
54,682.72
214,568.80
581,050.72
705,118.14
396,007.57
12,396,613.44
*CONTINGENCY YTD FIGURE: INTERDEPARTMENTAL PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
9,197,872.08
158,990.99
(337,979.45)
(20,528.26)
(40,797.62)
167,375.72
(397,779.53)
(633,940.62)
(2,521.98)
(389,542.89)
(619,151.85)
(150,008.71)
(43,322.77)
(14,242.58)
(177,567.49)
(449,437.91)
(335,852.04)
(240,173.53)
(321,550.43)
(24,981.39)
(39,065.22)
(100,237.38)
(33,921.91)
(705,118.14)
(396,007.57)
4,050,509.52
limoi
Oakland County Parks and Recreation Commission
Capital Improvement Budget
FM 10, FY 2002
As of 7131/02
Summary Total for All Parks/Facilities
Contract(s)
Estimated 2001 2002 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project
Park/Facility Project Cost Adjustment Adjustment Adjustment Proiect Cost Paid Retainer Balance " Balance
Lyon Oaks B.A. Bond (Fund 407/Dept. 14) $5,850,030.00 $0.00 $315,136.28 $315,136.28 $6,165,166.28 ($6,098,528.15) $237,490.49 $0.00 $66,638.13
Fund 407 Subtotal (Dept. 14)
Future Acquisition & Imp.
Addison Oaks
Glen Oaks
Groveland Oaks
Independence Oaks
Lyon Oaks
Orion Oaks
Red Oaks
Rose Oaks
Springfield Oaks
Waterford Oaks
Uq White Lake Oaks
Contingency
I�
O
Fund 408 Subtotal (Dept. 53)
$5,850,030.00 $0.00 $315,136.28 $315,136.28 $6,165,166.28 ($6,098,528.15) $237,490.49 $0.00 $66,638.13
$1,237,124.25
$0.00
$0.00
$0.00
$1,237,124.25
$0,00
$0.00
$0.00
$1,237,124.25
2,051,787.18
0.00
1,347,551.48
1,347,551.48
3,399,338.66
(1,836,347.74)
171,836.80
(1,392,687.50)
170,303.42
40,000.00
0.00
40,000.00
40,000.00
80,000.00
0.00
0.00
0.00
80,000.00
350,000.00
0.00
(1,678.16)
(1,678.16)
348,321.84
(83,094.24)
0.00
(23,175.34)
242,052.26
4,432,000.00
0.00
(2,148,000.00)
(2,148,000.00)
2,284,000.00
(64,192.04)
0.00
(660.00)
2,219,147.96
8,382,214.97
0.00
90,844.29
90,844.29
8,473,059.26
(7,621,265.75)
99,855.32
(120,422.20)
731,371.31
166,000.00
0.00
0.00
0.00
166,000.00
(24,302.28)
0.00
0.00
141,697.72
5,540,000.00
0.00
1,084,651.65
1,084,651.65
6,624,651.65
(3,317,809.52)
163,677.35
(241,432.39)
3,065,409.74
41,714.79
0.00
(36,714.79)
(36,714.79)
5,000.00
0.00
0.00
0.00
5,000.00
820,000.00
0.00
0.00
0.00
820,000.00
0.00
0.00
0.00
820,000.00
212,000.00
28,640.00
(179,783.81)
(151,143.81)
60,856.19
(30,856.19)
0.00
0.00
30,000.00
235,000.00
0.00
(100,000.00)
(100,000.00)
135,000.00
0.00
0.00
0.00
135,000.00
1,356,856.24
(28,640.00)
(412,006.94)
(440,646.94)
916,209.30
0.00
0.00
0.00
916,209.30
$24,864,697.43 $0.00 ($315,136.28) ($315,136.28) $24,549,561.15 ($12,977,867.76) $435,369.47 ($1,778,377.43) $9,793,315.96
Capital Improvement Projects Grand Total $30,714,727.43 $0.00 $0.00 $0.00 $30,714,727.43 ($19,076,395.91) $672,859.96 ($1,778,377.43) $9,859,954.09
" Sum of Contracts Awarded (Pre -encumbrance & Encumbrance accounts)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
9007
7970
28693
27924
2995
2570
10033
10910
430
634
5034
5560
TOTALS
34008
36136
118109
124487
RECREATIONAL
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001 2002
MOBILE RECREATION
Bouncer
Bus
Climbing Wall
Dunk Tank
Inline Skate Mobile
Orbotron
Puppet
Show Mobile
Hocky
Sport/Teen Mobile
Obstacle Course
Traveling Music Show
Sports Camp
9430
8405
23165
23370
4140
3555
24840
22410
1700
1600
3300
3700
8621
8854
17708
16077
2750
2672
6775
6346
2850
2250
6150
5550
5440
6970
10540
11390
49
44
107
153
2505
480
6510
1440
11450
15343
18778
19864
180
3485
330
17454
3360
3000
4680
4320
1613
259
8014
6416
WATERFORD OAKS
Activity Center
Tennis Complex
BMX
Fridge/Lookout Lodge
829
750
12576
11945
2866
100
6251
714
4296
2241
10639
6248
430
3495
22748
27179
ENVIRONMENTAL PROGRAM
Nature Center
Outreach
*Nature Trail Usage
3796
3495
31565
29407
519
1024
8144
10500
7544
20826
62120
78747
THERAPEUTIC/SENIOR EVENTS
1 1801
1358
13228
8891
TOTALS
68625
69380
236048
233374
COMBINED•
PARTICIPANTS (MONTH)
PARTICIPANTS (YTD)
2001
2002
2001
2002
GOLF COURSES
34008
36136
118109
124487
RECREATIONAL AND SPECIAL EVENTS
76863
142500
278392
338199
DAY USE PARKS
226184
268278
549182
644357
BANQUET FACILITIES
1 6674
8392
71078
75335
GRAND TOTALS
1 343729
455306
1016761
1182378
Therapeutic/Senior Event Breakdown 8/29/2of 2
Master Games - 128; Wheelchair Tennis - 16; Therapeutic Recreation Party - 56; Waterskiing, Kayaking - 4U;12
Fishing - 15' Softball - 20; Master Games 260; Naturalist Programs, Tim Nowicki - 235.
July, 2002
Q21AKLAND
.11ATXbt FA&KS AFID FACILITIES
*Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001 2002
ADDISON OAKS PARK
Campers
Day Use
Day Campers
13987
28020
30440
55203
12274
12755
41492
24977
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
4589f
4069
30594
29499
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
45004
36496
86619
115090
23030
17469
37595
30827
560
412
1890
1690
INDEPENDENCE OAKS PARK
Day Use
Overnight Group Campers
48366
85997
203277
260137
0
0
872
441
LYON OAKS PARK
0
0
24
430
ORION OAKS PARK
6213
7145
248241
28598
ROSE OAKS PARK
0
0
0
0
WATERFORD OAKS WATERPARK
43978
41632
69438
66712
RED OAKS WATERPARK
32772
38352
52711
60252
0
0
0
549182
0
644357
TOTALS
226184
268278
GOLF COURSES
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
2001 2002 2001 2002
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
9105
8026
35164
29307
3015
2414
11259
9627
1655
2984
35450
38712
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
0
1485
0
3842
0
4782
0
11059
0
705
0
1564
RED OAKS
Rounds Played
0
0
0
0
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Activities Center
5822
5467
18834
17524
4064
3422
14126
12730
8238
73120
42344
104825
8/29/2002
6-4 of 2
ITEM #7
AWARD PRESENTATION
Commissioner McPherson will make an award presentation to the Parks
Commission.
Sue Wells will also make a brief award presentation to the Parks
Commission.
7-1
ITEM # 8
AMENDMENT TO THE 2002 OPERATING and CIP BUDGETS
In accordance with the Commission's 2002 General Appropriations
Act, which incorporates the Uniform Local Budgeting Act, the
Executive Officer or his fiscal officer shall not permit
expenditures to exceed the appropriation for any budget center as
approved or amended by the Commission.
After reviewing current costs and anticipated costs, staff
requests amending the 2002 Operating Expense Budget for each of
the park/budget center line items as shown on the attached
worksheet. The total of this Operating Budget increase would be
deducted from the 2002 Funds Available for Capital Development as
follows:
Current Requested Proposed
Budget Budget Amendment Budget
Operating Expense $16,219,621 $1,108,279 $17,327,900
CIP Misc. Capital Outlay $3,331,607 ($1,108,279) $2,223,328
Staff requests the transfer of funds from the 2002 Capital
Improvement Projects budget to the 2002 Operating Expense Budget
for each of the park/budget center line items as shown on the
attached worksheet. Each park/budget center's respective chief
will be available to answer questions.
D:\$Data\MS Word\SMC\C AGENDA\Bdgt Amend Aug,2002.doc
8-1
ITEM #
OAKLAND COUNTY PARKS AND RECREATION
COMMISSION
AMENDMENT TO THE 2002
OPERATING EXPENSE BUDGET
PROPOSED
2002 EXPENSE
AMENDED
BUDGET
AMENDMENT REQUESTS'
2002 EXPENSE
PARKIBUDGET CENTER
AS OF 7131102
DEPRECIATION
OTHER
TOTAL
BUDGET
ADMINISTRATION
$3,723,346.00
($445,570.00)
$0.00
($445,570.00)
$3,277,776.00
GLEN OAKS GOLF COURSE
783,708.00
206,016.00
0.00
$206,016,00
$989,724.00
LYON OAKS GOLF COURSE
948,744.00
161,004.00
99,000.00
$260,004.00
$1,208,748.00
RED OAKS GOLF COURSE
18,397.00
6,601.00
0.00
$6,601.00
$24,998.00
SPRINGFIELD OAKS GOLF COURSE
834,945.00
79,858.00
0.00
$79,858.00
$914,803.00
WHITE LAKE OAKS GOLF COURSE
661,234.00
111,586.00
10,200.00
$121,786.00
$783,020.00
NATURE CENTER
506,359.00
31,866.00
0.00
$31,866.00
$538,225.00
ADDISON OAKS
1,041,419.00
115,534.00
0.00
$115,534.00
$1,156,953.00
ADDISON OAKS CONFERENCE CENTER 115,686.00
26,290.00
0.00
$26,290.00
$141,976.00
GROVELAND OAKS
963,837.00
253,894.00
0.00
$253,894.00
$1,217,731.00
INDEPENDENCE OAKS
955,321.00
107,282.00
47,500.00
$154,782.00
$1,110,103.00
LYON OAKS
169,958.00
13,135.00
33,000.00
$46,135.00
$216,093.00
ORION OAKS
30,762.00
50,658.00
8,400.00
$59,058.00
$89,820.00
ROSE OAKS
18,915.00
11,337.00
0.00
$11,337.00
$30,252.00
SPRINGFIELD OAKS ACTIVITY CENTER
273,198.00
27,556.00
0:00
$27,556.00
$300,754.00
WATERFORD OAKS
609,720.00
45,132.00
0.00
$45,132.00
$654,852.00
RECREATION ADMINISTRATION
546,566.00
0.00
0.00
$0.00
$546,566.00
MOBILE RECREATION
632,528.00
48,472.00
8,000.00
$56,472.00
$689,000.00
RED OAKS WATERPARK
725,957.00
259,032.00
147,050.00
$406,082.00
$1,132,039.00
WATERFORD OAKS BMX COMPLEX
64,277.00
3,328.00
3,800.00
$7,128.00
$71,405.00
WATERFORD OAKS TENNIS COMPLEX
50,097.00
41,307.00
0.00
$41,307.00
$91,404.00
WATERFORD OAKS TOBOGGAN COMPLEX 138,310.00
96,653.00
27,300.00
$123,953.00
$262,263.00
WATERFORD OAKS WATERPARK
1,217,414.00
210,540.00
(500,000.00)
($289,460.00)
$927,954.00
TECHNICAL SUPPORT
901,637.00
46,204.00
3,600.00
$49,804.00
$951,441.00
CONTINGENCY
287,286.00
0.00
(287,286.00)
($287,286.00)
$0.00
TOTALS
$16,219,621.00
$1,507,715.00
($399,436.00)
$1,108,279.00
$17,327,900.00
Amendment Request Explanations
ADMINISTRATION: Depr.
GLEN OAKS GOLF COURSE: Depr.
LYON OAKS GOLF COURSE: Depr.; Part Time $5,000; Overtime $2,000; Fringes $2,000; Bldg. Maint. $8,000; Grds. Maint. $40,000;
Park Security $3,500; Software Support/Maint. $11,000; Water/Sewer Charges $4,000; Recreation Supplies $15,000; Insurance $8,500.
RED OAKS GOLF COURSE: Depr.
SPRINGFIELD OAKS GOLF COURSE: Depr.
WHITE LAKE OAKS GOLF COURSE: Depr.; Fringes $3,000; Equip. Rental $1,200; Laundry $1,200; Rental Prop. Maint. $700;
Maint. Dept. Charges $1,600; Leased Vehicles $2,500.
NATURE CENTER: Depr.
ADDISON OAKS: Depr.
ADDISON OAKS CONFERENCE CENTER: Depr.
GROVELAND OAKS: Depr.
INDEPENDENCE OAKS: Depr.; Park Security Services $12,000; Info. Tech. Dev. $35,500.
LYON OAKS: Depr.; Grds. Maint. $33,000.
ORION OAKS: Depr.; Part Time $8,400.
ROSE OAKS: Depr.
SPRINGFIELD OAKS ACTIVITY CENTER: Depr.
WATERFORD OAKS: Depr.
RECREATION ADMINISTRATION: None
MOBILE RECREATION: Depr.; Equip. Maint.$8,000.
RED OAKS WATERPARK: Depr.; Part Time $71,000; Fringes $9,000; Bldg. Maint. $5,500; Utilities $10,000;
Software/Support Maint. $5,700; Rec. Supp. $13,000; Sm. Tools/Equip. $21,350; Maint. Dept. Charges $3,000;
Leased Vehicles $6,500; Telephone Comm. $2,000.
WATERFORD OAKS BMX COMPLEX: Depr.; Equip. Repair $2,000; Maint. Dept. Charges $1,800.
WATERFORD OAKS TENNIS COMPLEX: Depr.
WATERFORD OAKS TOBOGGAN COMPLEX: Depr.; Bldg. Maint. $7,300; Utilities $20,000.
WATERFORD OAKS WATERPARK: Depr.; Bldg. Maint. ($500,000).
TECHNICAL SUPPORT: Depr.; Maint. Dept. Charges $3,600.
CONTINGENCY ($287,286).
DWS ExceRSMMudgeftAmendment Request, Aug. 2002.x1s $-2 08/21/2002
ITEM #9
2003 OPERATING BUDGET ADOPTION
Staff is requesting the Commission adopt the Parks and Recreation
Commission's 2003 General Appropriations Act incorporating the 2003
Operating Budget and Capital Improvement Projects Budget.
9-1
ITEM #10
2003 OAKLAND COUNTY PARKS APPRECIATION DAYS
In follow up to the proposed appreciation days in the parks similar to a
program currently in effect at the Huron -Clinton Metroparks, staff requests
Commission approval of the following appreciation days where free entry will be
offered:
• Martin Luther King Day January 20
• Earth Day
April 12
• Family Day
May 24
• Salute to America
June 14
• Children's Day
July 20
• Senior Day
August 13
• Remembrance Day
September 11
• Thanksgiving Day
November 27
These days may also include special events or a selected free use of
facilities and free offers, i.e., free boat rental or nature center programs.
10-1
ITEM #11
HESS GRANT ACCEPTANCE RESOLUTION
Attached is a copy of a proposed resolution to accept the $5,000 Hess
Grant for use in the organizational youth group camping area at Independence
Oaks County Park.
The William and Myrtle Hess Charitable Foundation has been very
supportive of the parks system over the years, donating more than $14,000.
Staff requests Parks Commission approval of this resolution. Once
approved, it will be forwarded to the Oakland County Board of Commissioners for
their approval, in keeping with the county's grant procedures.
HESS GRANT ACCEPTANCE
RESOLUTION
WHEREAS, the Oakland County Parks and Recreation Commission has
identified the development of an organizational youth group camping area in the
master plan for Independence Oaks County Park; and
WHEREAS, the Oakland County Parks and Recreation Commission has
included the Youth Camp Site Development Project in its 2003 Capital
Improvement Projects Budget; and
WHEREAS, the Parks and Recreation Commission has been notified that
it is the recipient of a $5,000 grant through the William and Myrtle Hess
Charitable Foundation for the purpose of developing an organizational youth
group camping area at Independence Oaks County Park.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission approves acceptance of the $5,000 William and
Myrtle Hess Charitable Foundation grant for funding to assist in the development
of the organizational youth group camping facility at Independence Oaks County
Park.
FURTHER BE IT RESOLVED that the Oakland County Parks and
Recreation Commission forwards this resolution to the Oakland County Board of
Commissioners for their approval per the county's grant procedures.
Moved by
Supported by
Date:
11-2
ITEM #12
THERAPEUTIC RECREATION EQUIPMENT
The Recreation Section Administration — Therapeutic Recreation budget
center is requesting approval to purchase up to $5,000 of adaptive recreation
equipment from a single source, Don Krebs.
We will be reimbursed for this adaptive equipment through the Beaumont
Hospital — Community Connection Program.
Because of time constraints, the Beaumont Hospital needs to be invoiced
for this fiscal year, which ends September 30, 2002; otherwise, we will lose this
opportunity.
Oakland County Parks will be able to keep and use this equipment after
the conclusion of the grant program with Beaumont.
12-1
ITEM #13
ADDISON OAKS
CONTACT STATION
Bids were presented at the last commission meeting for three construction
projects: Red Oaks clubhouse, Groveland Oaks restroom/shower building
renovation and Addison Oaks contact station. Due to soil conditions and bid
issues, the contracts were not awarded to the low bidders.
Staff has meet with the low bidder, Cedroni Associates, Inc., who clarified
some of the main issues related to the bids. Therefore, staff would like to present
to the commission new information with the intention of reconsidering the low
bidder for the Addison Oaks contact station.
Bids are as follows:
Company
Base Bid
Cedroni Associates, Inc. $97,253
Utica, MI
NorStarr $144, 700
Oakland, MI
Hittle Construction $158,900
White Lake, MI
This project was recommended to be rebid because of bid issues. Due to
the time constraints, this project, if rebid, would not be on the agenda until
October.
The 2002 Capital Improvement Budget designated $150,000 for this
project. Staff will be providing additional information at the commission meeting.
13-1
ITEM #14
WATERFORD OAKS
WAVE POOL RENOVATION
Bids were requested for the renovation of the Waterford Oaks wave pool
and the slide splash pool.
We received only two bids and neither bid was from a pool contractor.
There were several base bids with alternates, and they all were higher than the
estimated budget.
Due to the cost and the lack of pool contractor, staff, in conjunction with
the consultant, IDS and Robertson Pool Design, are evaluating the bids and
contacting the contractors to determine how to proceed with this project.
A further explanation will be presented at the commission meeting.
14-1
ITEM #15
OAKLAND COUNTY TRAIL/PATH NETWORK ASSESSMENT
Enclosed with your agenda package is a copy of the Oakland County
Trail/Path Network Assessment Study.
Staff is requesting this study be placed on the October 2 agenda for
discussion and recommendations.
15-1
ITEM #16
EXECUTIVE OFFICER'S REPORT
---The BMX Nationals were held at Waterford Oaks County Park, August 16 - 18, 2002. Over the three-
day period, the park hosted 1,210 participants and 1,500 spectators.
---The Adaptive Recreation and Senior divisions have secured 3 volunteer groups that assist us in our
ongoing programs:
• Americore (Oakland University) — Assist in monthly programs for individuals with mental impairments
• Boys and Girls Republic — Teens and college students that assist us in senior sports and socials for
individuals with mental impairments
• Manressa Caravan of the Alhambras — Sponsors bowling pizza parties quarterly for the past two
years.
---The following information is a mid -season summary of the Oakland County Parks and Recreation
Fishing Program. The Day Camp program had approximately 208 participants from Troy, Berkley and the
Girl Scouts. The Community Service Program had approximately 240 participants from the Camp Fire
Club and the Pontiac Rotary. The Oakland County Sports Camp had a total of 320 campers that took part
in the program on Fridays at Independence Oaks. Three fishing contests at Orion Oaks attracted 14
participants. Approximately 80 people attended three special events: Arctic Adventure, Tales, Tackle and
Tactics, and An Evening of Family Fishing Fun. The approximate total for programs thus far is 862
participants.
---The Hot Air Balloonfest held August 2 — 4, 2002, was hosted for the first time at Groveland Oaks
County Park. The event drew 35 balloons from around the Midwest with approximately 2,500 spectators,
including many from among the campers at the park.
---The first dog bite has been documented at the Bark Park at Orion Oaks County Park. Animal Control
followed up on this report and the dogs were quarantined. This was an isolated incident. The injured party
is okay and remains a staunch supporter of the dog park.
---Attached is a copy of the insurance costs for our department. This is a follow up to the discussion
during the last meeting about our increased deductible. Staff is presently working on clarification of these
future deductibles and costs.
---On September 11, the Parks will be open to the public free of charge as a "Remembrance Day" for the
events of last year.
---Attached is a copy of a recent article on the county trail management assessment.
---Staff has met with Mr. Walter Robinson, who is proposing the erection of a dome covering 4 — 8 tennis
courts at Waterford Oaks. This would be a 15-year commitment between the Parks System and Mr.
Robinson's not -for -profit tennis academy for his use of the site. The academy would be responsible for
repairs and maintenance of the present courts, along with scheduling their use. An agreement would be
working out for the Commission to receive a leasing fee. A photo of the proposed dome is attached.
---Staff is recommendation the cancellation of the second meeting this month, which was tentatively
scheduled for Wednesday, September 18. With your consent, the next meeting will be 9 a.m. on
Wednesday, October 2, 2002.
EXOREPRT.doc
16-1
OAKLAND COUNTY PARKS & RECREATION COMMISSION
INSURANCE (-6677) & (-2976)
FY2002 REVISED
PARK
BOILERS
LIABILITY
PROPERTY
MONEY &
SECURITIES
OTHER
(-6677)
REVISED
TOTAL
(01) Administration
$250.56
$0.00
$2,762.98
$0.00
$3,013.54
(05) Recreation Administration
0.00
0.00
0.00
0.00
(10) Technical Support
149.26
3,692.94
1,332.69
5,174.89
(15) Addison Oaks
108.26
4,596.88
4,002.37
8,707.51
(17) Addison Oaks Conference
566.37
7,352.78
4,633.18
12,552.33
(20) Groveland Oaks
277.13
4,596.88
4,912.39
9,786.40
(25) Independence Oaks
167.25
4,585.86
4,687.95
9,441.06
(24) Orion Oaks
0.00
2,755.92
346.59
3,102.51
(27) Glen Oaks
868.86
5,511.86
8,520.47
14,901.19
(28) Red Oaks Golf Course
0.00
0.00
600.92
600.92
(31) Red Oaks Water Park
440.41
11,023.70
7,642.09
19,106.20
(30) Springfield Oaks Golf Course
0.00
5,511.86
2,297.62
7,809.48
(26) White Lake Oaks
282.92
5,511.86
3,638.34
9,433.12
(32) Springfield Oaks A/C
404.80
7,341.78
5,028.12
12,774.70
(35) Waterford Oaks A/C
153.18
7,352.78
1,420.79
8,926.75
(37) Waterford Oaks Water Park
378.50
11,023.70
9,113.40
20,515.60
(38) Tennis Complex
21.78
3,670.90
921.44
4,614.12
(45) BMX
0.00
3,670.90
305.99
3,976.89
(46) Toboggan Complex
103.96
3,670.90
2,343.06
6,117.92
(39) Mobile Recreation
0.00
3,670.90
0.00
7,000.00
10,670.90
50 Nature Program
395.76
3,670.90
3,314.84
7,381.50
(55) Lyon Oaks
0.00
2,755.92
659.27
3,415.19
(56) Lyon Oaks Golf Course
904.00
5,511.86
7,395.39
13,811.25
(60) Rose Oaks
0.00
2,755.92
247.11
3,003.03
TOTAL
$5,473.00
$110,237.00
$76,127.00
$7,000.00
$198,837.00
* Anticipated additional FY2003 bus insurance.
PROPERTY
(-2976)
MONEY &
REVISED
PARK
BOILERS
LIABILITY
SECURITIES
OTHER
TOTAL
(45) BMX
I
1
1 $1,400.00 **
$1,400.00
TOTALI
$0.00
1 $0.00
$0.00
1 $1,400.00
$1,400.00
** 1995 actual $1,042.00, 1996 actual $1,032.00, FY1997 actual $1,032.00, FY1998 actual $1,043.00,
FY1999 actual $1,155.00, FY2000 actual $1,744.00, FY2001 actual $1,305.00.
N:\Accounting\Budget Preparation Information\6677 Insurance Fund & 2976 Insurance\2002 For 2003.xis
16-2
County tra"11
anage
aldand County Parks and Recreation
Department officials are exploring
the possibly of putting fiscal and staff sup-
port behind a multi -community trail sys-
tem for the county, after recently receiv-
ing recommendations on creating a new
umbrella advisory panel and appointing a
trail network coordinator to oversee the
overall effort. Those suggestions strike us
as being sound ideas that should be pur-
sued. We're also glad to hear that those
behind the proposals seem to realize that
expecting the county to foot the bill for a
massive trail project or new position`isn't
at all realistic at this time, and those
things would have to be funded in another
manner.
At a public meeting last month,
Oakland County Parks and Recreation
officials heard from Ann Arbor -based
.Johnson Hill Land Ethics Studio consult-
ants, who presented a draft report of rec-
ommendations to further the traits system
effort in Oakland County.
Consultants had first been given the
task of gathering feedback from the public
and trail user groups — those involved with
other pathway systems throughout the
county — in April. The first set of public
workshops was held in May, inviting resi-
dents and interested parties to attend and
do some hands-on visioning about what
they would like to see as far as trails.
In a 25-page draft report, numerous ree-
ommendations ,were made based on public
input, though two specific suggestions
stand out and could be adapted by the
county next month. A recommendation was
made that the county establish a Trail
Advisory Commission, which would be
designed as an umbrella oversight panel to
advise county officials on trail development
issues. This commission would include rep-
resentation from various cocmty depart-
ments like the parks department, planning
division, road commission, drain commis-
sion, as well as state officials from the
Michigan Department of Transportation
(MDOT) and the Department of Natural
Resources (DNR). Public representation
would also be included. One task of the
new commission would be to secure fund-
ing sources for trail projects throughout
the county, as well as providing technical
and staff support where needed.
While those appointed to the commis-
sion would not be paid, a second recom-
mendation from consultants calls for cre-
ating a funded trail network coordinator
position, which would coordinate and man-
age daily trail system issues. Although the
feasibility of creating this position is
dependent on funding, , the county is
expected to on
the recommendation.
Coordinating a countyNA ide trail net-
work would greatly improve the already
high quality of life in Oakland Count}, and
creating an advisory panel and trail coor-
dinator position to manage such an
endeavor makes perfect sense. The only
real concern would be coming up with the
money to pay for the trail coordinator
position, since the advisory panel would
cost little or no money.
Money is certainly a hot issue now for
governments in Michigan. One can't
expect the county government to come up
with funding to pay a trail coordinator, no
matterhow appropriate the notion may
be Therefore, those backing the proposal
need to aggressively seek grants and be
creative in developing fund-raising oppor-
tunities if this approach to managing a
county trail system is to become a reality.
We wish those behind the effort all the
luck and ask county residents to look for
ways to contribute financially and other-
wise.
11 P11 1Tl, I n,., 1 n.,, „ NT, 7
_ ! ,•`pro _+ l�C r - 'Y
tgr� 1, ILNC. � l v�a{a�rrlt lPYt�` y1(L�lffLe.7.y; ih ],If ,i'
: r, 1+'M � �11 _ L. - .T' +..`C tia • •��j`4a i' i �r � ra l - ���,,� �� y'`
,dY a♦' �_ .' _i� DIY• _
1 e0@tlJ C} � �-•�'"".w�
a� as ao
lv.
I4re•9ei 4P )O P°4�a _
s oo•sJec a ,�a)$°i •'To°off. hh� '' dh S :gy3 Y�y'S4,
osoas � � t
' eee•a be)e• J _ ♦o •o • • ee°soa eao�. 9 C 1,; 'e �. i3 s ,, sK t hp f� � t ,._ � � � � � ti _� Q
J•Ob • 4,ee hd0 d �a.O,ly �`y--�` _ +L... �a^p � �.• _y �4' i � �
�1 14 e0 o eh °a• � "H
i QaePai °d� t a a��o `4A 1 `51♦7r � ,, /y��..e it�.l 1 . � �1�� �� ��..,.
30°6 OY1}1 q4 O e'a1 'AY � �• . '.'.t �4a•�4 n4\ 'rtd GS f� + �.. J .i� YIY31 / �i" � (� _ '
•�.oaeeseeob ""e.. ., h'h YiY �._ R� i�� .. N� /3t._:. ,y, yte � ,.F} � "� ,. ;.,o ..
. .•.••.•I�e1.• •D 3 � 2. 4P �4E.1
THE
kRLEY
iROUP