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Home My WebLink AboutAgendas/Packets - 2002.09.25 - 40081Pecky D. Lewis, Jr. Chairman Richard Skarritt Vice Chairman Richard D. Kuhn, Jr. Secretary Fred Korzon John P. McCulloch Ruel E. McPherson Lawrence A. Obrecht Shelley G. Taub 'VanderVeen Ri, , V. Vogt Ralph Richard Executive Officer 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS ��KD LANvvvvw.co.oal<land.mi.us -AA0111 UkM September 18, 2002 Oakland County Parks And Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE ..........................Parks and Recreation Office 2800 Watkins Lake Road Waterford MI 48328 TIME ............................Wednesday, September 25, 2002 9:00 a.m. PURPOSE ........................Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, Ralph Richard Executive Officer Parks and Recreation Next Meetings: Wednesday, October 9 (Tentative) Wednesday, November 6, 2002 D:\$Data\My documents\COMMISSN\agendaltr.doc 0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING September 4, 2002 Chairman Pecky Lewis called the meeting to order at 9:10 a.m. in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, John McCulloch, Ruel E. McPherson, Lawrence Obrecht, Shelley Taub, J. David VanderVeen, Richard V. Vogt ALSO PRESENT: Parks and Recreation Oakland County Planning & Development Springfield Township Parks and Recreation PUBLIC COMMENTS: Ralph Richard, Executive Officer Frank Trionfi, Administrator — Administration Daniel Stencil, Administrator— Park Operations Joseph Figa, Chief of Design and Development Janet Pung, Public Communications Officer Mike Thibodeau, Chief of Golf Jon Kipke, Assistant Administrator Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer I Heather Hughes, Office Assistant Il Larry Falardeau, Principal Planner/Landscape Architect Bret Rasegan, Supervisor Dot Lalone, Commissioner There were neither questions nor comments made by the public. Commissioner McPherson presented the Parks Commission with a Certificate of Recognition from the City of Madison Heights for the Commission's efforts in providing updated, innovative aquatic activities at the Red Oaks Waterpark. APPROVAL OF MINUTES: Moved by Mr. Kuhn, supported by Mr. Skarritt to approve the minutes of the meeting of August 7, 2002, as written. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENT: Moved by Mr. Korzon, supported by Mr. Vogt to approve the Payment Approval Summary, which includes the Internal Service Funds Payment Register for May, June, and July (FM 8, 9, and 10, FY 2002); the Journal Voucher Register for April, May, and June (FQ 3, FY 2002); the Oak Management, Inc. Credit Register for April, May, and June (FQ 3, FY 2002); and the Payment Register, including the Voucher Report Period for June (FM 9, FY 4-1 (Commission Meeting, September 4, 2002) 2002), the CIP (408) Voucher Report Period for June (FM 9, FY 2002), the Voucher Report Period for July (FM 10, FY 2002), and the CIP (408) Voucher Report Period for July (FM 10, FY 2002). AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10). NAYS: (0) Motion carried on a voice vote. ACTIVITIES REPORT: The Activities Report for the month of July, 2002 was accepted as filed. AWARD PRESENTATIONS: Chief of Recreation Sue Wells presented the Commission with a plaque from the Rainbow Connection in appreciation and gratitude to the Parks Commission for staffs efforts in making the Rainbow Connection's picnic at Waterford Oaks a success. AMENDMENT TO THE 2002 OPERATING AND CIP BUDGETS: Moved by Mr. VanderVeen, supported by Mrs. Taub to amend the 2002 Operating Budget by approving the transfer of $1,108,279 from the FY2002 Capital Improvement Projects Budget to the FY2002 Operating Budget Operating Expense line item, in accordance with the Commission's 2002 General Appropriations Act, which incorporates the Uniform Local Budgeting Act. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. 2003 OPERATING BUDGET ADOPTION: Moved by Mr. Obrecht, supported by Mrs. Taub to amend the proposed 2003 Operating Budget with the addition of a trails coordinator position and earmark $110,000 in the Operating Budget Contingency line item to fund the trails coordinator position. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. Moved by Mr. Korzon, supported by Mr. Obrecht to approve the adoption of the Oakland County Parks and Recreation Commission's 2003 General Appropriations Act incorporating the 2003 Operating Budget, as amended, and to approve the adoption of the Commission's 2003 Capital Improvement Projects Budget. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) 4-2 (Commission Meeting, September 4, 2002) NAYS: (0) Motion carried on a voice vote. APPRECIATION DAYS: Moved by Mr. McCulloch, supported by Mr. Kuhn to approve the appreciation days for free entry to the day use parks in 2003 as recommended by staff. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. HESS GRANT Moved by Mr. Kuhn, supported by Mr. McCulloch to adopt the following resolution in support of the acceptance of the $5,000 grant from the William and Myrtle Hess Charitable Foundation for assistance in the development of the organizational youth camping area at Independence Oaks: WHEREAS, the Oakland County Parks and Recreation Commission has identified the development of an organizational youth group camping area in the master plan for Independence Oaks County Park; and WHEREAS, the Oakland County Parks and Recreation Commission has included the Youth Camp Site Development Project in its 2003 Capital Improvement Projects Budget; and WHEREAS, the Parks and Recreation Commission has been notified that it is the recipient of a $5,000 grant through the William and Myrtle Hess Charitable Foundation for the purpose of developing an organizational youth group camping area at Independence Oaks County Park. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves acceptance of the $5,000 William and Myrtle Hess Charitable Foundation grant for funding to assist in the development of the organizational youth group camping facility at Independence Oaks County Park. FURTHER BE IT RESOLVED that the Oakland County Parks and Recreation Commission forwards this resolution to the Oakland County Board of Commissioners for their approval per the county's grant procedures. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. THERAPEUTIC RECREATION EQUIPMENT: 4-3 (Commission Meeting, September 4, 2002) Moved by Mr. VanderVeen, supported by Mr. Obrecht to approve the purchase of adaptive recreation equipment from Don Krebs in an amount not to exceed $5,000.00, for reimbursement through the Beaumont Hospital — Community Connection Program. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. CONTACT STATION — ADDISON OAKS: Bids were presented at the August 7 meeting for the construction of the contact station at Addison Oaks, at which time the Commission directed staff to re -bid the project. Chief of Design and Development Joe Figa met with the low bidder, Cedroni Associates, Inc., who clarified some of the main issues related to the bids. Mr. Figa reviewed those clarifications and recommended the Commission reconsider awarding the bid to the low bidder. Mr. Figa also requested approval of an addendum in the amount of $3,082 for electrical installation Moved by Mr. McCulloch, supported by Mr. VanderVeen to award the bid for the construction of the contact station at Addison Oaks to the low bidder, Cedroni Associates, Inc., in the amount of $97,253.00 for the base bid, plus an addendum in the amount of $3,082.00 for electrical installation, for a total contract amount of $100,335.00. Commission also approved a five percent contingency of $5,000.00, for a total budgeted amount of $105,335.00. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. WATERFORD OAKS WAVE POOL RENOVATION: Chief of Design and Development Joe Figa reported that the bids received for the Waterford Oaks Wave Pool renovation project far exceed the budgeted amount. Staff is currently evaluating the project with the low bidder and consultant for possible modifications to reduce the cost of the project. Mr. Figa noted that, even with the modifications, the project will be over budget. And, if the modifications will not be a value change, staff may re -bid the project. However, because this project has grant funding, staff will also contact the state to ensure we do not lose the grant because of a possible delay. Staff is also contacting the Oakland County Health Department for approval to postpone the replacement of the marsite in the splashdown pool on the waterslide for another year. OAKLAND COUNTY TRAIL/PATH NETWORK ASSESSMENT: Commissioners received a copy of the Oakland County Trail/Path Network Assessment Study. Staff requested this study be placed on the next meeting's agenda to allow for additional review and recommendations. Commissioner Obrecht requested staff proceed with the creation of the trails coordinator position. 4-4 (Commission Meeting, September 4, 2002) EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Executive Officer Richard updated the Commission on discussions held with Mr. Walter Robinson; Mr. Robinson has approached staff with a proposal to erect a dome covering 4 to 8 of the tennis courts at Waterford Oaks. Mr. Robinson is seeking financial support for this endeavor and working with officials from the Waterford School District and Waterford Township for support of this project. He will present his proposal to the Parks Commission once he has received local approval. Commissioner McPherson requested staff and Commission continue to consider providing a sports complex for county residents. ---Commission will be providing free park entry to the parks on September 11 as "Remembrance Day" for those people who may wish to spend this day in quiet contemplation. OLD BUSINESS: ---Commissioner Skarritt shared information on the Springfield Oaks Golf Course from two books dated 1925 and 1929, including the donation of the land by Manley Davis in honor of his father, and the $.35 green fees for a round of 9 holes of golf. ---Staff has been working with Management and Budget and the County Treasurer on the financing for the renovation of the Red Oaks Golf Course through the Delinquent Tax Revolving Fund. Commissioner McCulloch suggested a resolution in support of this financing may be helpful; he also suggested requesting the funds be tied into the state revolving fixed interest rate of 2.5%. Moved by Mr. Skarritt, supported by Mr. McCulloch to adopt a resolution in support of the Oakland County Parks and Recreation Commission borrowing up to $3 Million for a ten- year term with a fixed interest rate of 2.5 % through the county's Delinquent Tax Revolving Fund for the re -construction of the Red Oaks Golf Course. AYES: Korzon, Kuhn, Lewis, McCulloch, McPherson, Obrecht, Skarritt, Taub, VanderVeen, Vogt (10) NAYS: (0) Motion carried on a voice vote. NEW BUSINESS: Commissioners inquired about spraying within the parks for mosquito control. Commission predicted this will become a major issue next year and suggested staff begin now to market our efforts_ in addressing this issue and assure the public that the parks are safe. The meeting was adjourned at 10:00 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, September 25, 2002. Richard Kuhn, Jr., Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-5 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PUBLIC HEARING FOR THE 2002 OPERATING BUDGET September 4, 2002 Chairman Pecky Lewis, Jr. called the public hearing to order at 9:05 a.m. in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Richard D. Kuhn, Jr., Fred Korzon, John McCulloch, Lawrence Obrecht, Shelley Taub, J. David VanderVeen, Richard V. Vogt COMMISSION MEMBERS ABSENT: Ruel E. McPherson ALSO PRESENT: Parks and Recreation Oakland County Purchasing Springfield Township Parks and Rec. Ralph Richard, Executive Officer Daniel Stencil, Administrator — Park Operations Frank Trionfi, Administrator - Administration Jon Kipke, Assistant Administrator Joseph Figa, Chief, Design and Development Mike Thibodeau, Chief of Golf Sue Wells, Chief of Recreation Janet Pung, Public Communications Officer Sheila Cox, Accountant IV Michael Donnellon, Architectural Engineer I Heather Hughes, Office Assistant II Mike Kreza, Buyer II Dot Lalone, Commissioner The purpose of the public hearing was to discuss the proposed Fiscal Year 2003 operating budget. The proposed revenue budget for Fiscal Year 2003 is $21,029,026, up 7.1% over the proposed budget for Fiscal Year 2002. Of this amount, $8,593,600 comes from fees and charges and interest on investments; the remaining balance of $12,435,426 will come from the millage. The proposed operating budget for Fiscal Year 2003 is $18,724,823, an increase of 18.7% over the 2002 proposed budget. The higher increase is due to the inclusion of depreciation costs of $2,450,240, plus a 3.0% salary increase for full-time, part-time eligible employees, and part-time non -eligible employees. In addition, $498,767 has been included in the Administration Operating Budget for indirect cost charges; the county will be subsidizing $413,167 of this amount, leaving a total indirect cost to Parks and Recreation of $85,600. Our Fiscal Year 2002 adjusted operating budget is 83% or $1,306,435 more than originally budgeted due to depreciation costs. Our Fiscal Year 2002 revenue budget is 3.7% or $735,153 less than originally budgeted. 4a - 1 Operating Equipment requests for Fiscal Year 2003 total $784,500. Of this amount, $226,500 will be spent on start-up equipment at Red Oaks Golf Course. Estimated new funds for capital development for Fiscal Year 2003 total $4,643,870, of which $572,100 is earmarked for payment to the Oakland County Building Authority. We are also estimating a debt retirement charge of $300,000 for Red Oaks Golf Course. The balance of $3,771,770 is available to fund additional capital projects. Commissioner Obrecht questioned the placement of the trail coordinator position in the 2003 Operating Budget. Staff noted the funds are available and earmarked in the contingency line item, then explained the upcoming procedure for approval of this position. No questions were asked, nor comments received, by the public. The public hearing was adjourned at 9:10 a.m. r / Richard D. Kuhn, Jr., Secretary Karen Kohn CPS/CAP, Recording Secretary 4a-2 August, 2002 r=-:7:71AKLAND *Not included in totals PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 ADDISON OAKS PARK Campers Day Use Day Campers 14079 12140 44519 67343 12939 8751 54431 33728 0 0 0 0 *ADDISON OAKS CONFERENCE CENTER 3871 4403 34465 33902 GROVELAND OAKS PARK Campers Day Use Day Campers 44844 23070 131463 138160 13456 12388 51051 43215 150 258 2040 1948 INDEPENDENCE OAKS PARK Day Use Overnight Group Campers 45613 52701 248890 312838 0 0 872 441 LYON OAKS PARK 0 0 24 430 ORION OAKS PARK 3289 3782 28113 32380 ROSE OAKS PARK 0 0 0 0 WATERFORD OAKS WATERPARK 21044 24773 90482 91485 RED OAKS WATERPARK 19157 20461 71868 80713 RED OAKS GOLF DOME & SV 0 0 0 0 TOTALS 174571 158324 723763 802681 GOLF COURSES PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GLEN OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 8687 7683 43851 36990 376 2715 11635 12342 2672 3111 38122 41823 LYON OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 0 1679 0 5521 0 4376 0 15435 0 1182 0 2746 RED OAKS Rounds Played 0 0 0 0 SPRINGFIELD OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Activities Center 6079 5245 24913 22769 3045 3179 17171 15909 62568 1889 104912 106714 9/18/2002 5- 1 of 2 WHITE LAKE OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes *Banquet Facilities 8997 7854 37690 35778 2421 2454 12454 13364 447 473 5481 6033 TOTALS 29605 35185 147714 160854 'RECREATIONAL PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 MOBILE RECREATION Bouncer Bus Climbing Wall Dunk Tank Inline Skate Mobile Orbotron Puppet Show Mobile Hockey Sport/Teen Mobile Obstacle Course Traveling Music Show Sports Camp 6765 10250 29930 33620 2700 2250 27540 24660 1300 1700 4600 5400 6990 8854 24698 24931 1148 2565 7923 8911 1500 1350 7650 6900 4250 4590 14790 15980 57 45 164 198 2004 360 8514 1800 7099 12595 25877 32459 0 5125 330 22579 2640 1560 7320 5880 400 205 8414 6621 WATERFORD OAKS Activity Center Tennis Complex BMX Fridge/Lookout Lodge 975 1330 13551 13275 142 100 6393 814 8958 5825 19597 12073 4095 4060 268431 31239 ENVIRONMENTAL PROGRAM Nature Center Outreach *Nature Trail Usage 3154 3305 34719 32712 396 136 8540 10636 8165 9658 70285 88405 THERAPEUTIC/SENIOR EVENTS 3805 1345 17033 10236 TOTALS 58378 67550 294426 300924 COMBINED TOTALS PARTICIPANTS (MONTH) PARTICIPANTS (YTD) 2001 2002 2001 2002 GOLF COURSES 29605 35185 147714 160854 RECREATIONAL AND SPECIAL EVENTS 120946 69439 399338 407638 DAY USE PARKS 174571 158324 723753 802681 BANQUET FACILITIES 6990 9169 78068 84504 GRAND TOTALS T 3-321121 272117 F 13488731 1465677 Therapeutic/Senior Event Breakdown 9/18/2002 5-2 Jr. Sports-22; Football-46; Amp Support-16; Waterski-40;Handcycling-40;Kayaking-40; Frindship Club-66; Arch of 2 Friendship Club-66; Sr.Softball - 800; Breakfast in the Park - 175; Track and Field - 70; ,,,_....�.. n------ _ 1 nS . ITEM #6 OAKLAND COUNTY TRAIL/PATH NETWORK ASSESSMENT Last month staff distributed copies of the Oakland County Trail/Path Network Study Assessment for Commission review. Staff is recommending that the Parks Commission receive this study. Staff is also recommending we hold a meeting, as recommended in the study, inviting representatives from all the trail groups to review the trail staff position to ensure we are hiring the right person for the job. This meeting has been scheduled at the Parks office at 9:30 a.m. on Friday, October 25. Staff is also hoping to initiate the advisory committee, as detailed in the study assessment. Staff will be available to answer any questions you may have. 6-1 WATERFORD OAKS WAVE POOL RENOVATION Bids were received on August 28, 2002 for the renovation of the Waterford Oaks wavepool. There were several base bids and alternates. Base Bid #1 consisted of the demolition and repouring of the concrete pool bottom; replacement and/or repair of the drainage system; replacement of the pool surface; replacement of the pool coping, as required; repair of the pool lights, gutter, and other miscellaneous repairs. Also included was a reconfiguration of the approach to the pool to allow for some new water features. Alternates for Base Bid #1 were for new water features and associated piping, a new feature at the back of the pool, and amenities at the pool entry. Base Bid #2 was for the removal and installation of new wave making equipment. Base Bid #3 was for the renovation of the smaller mat water slide pool, including replacing the adjacent concrete deck. There were also three alternates for different ways to renovate this pool. Base Bid #4 was to separate the filtration system for raft ride and children's play structure. The bids are attached. The bids were considerably higher than anticipated and over the amount that was budgeted; therefore, our consultants and staff met with the low bidder, Aristeo Construction, to look at some alternative value engineering. This proved to be quite successful in reducing the overall cost without compromising the intent of this project. The 2003 Capital Improvement Project Budget identifies $700,000 for the wavepool renovation and $60,000 for the mat slide pool repairs. There is also a $250,000 CMI Clean Michigan Initiative grant for this project. Staff will be presenting additional information and a recommendation at the commission meeting. 7-1 ARK RENpV N Rp pAKS V�ASP,RP WASERFp 2inS WATERFORD OAKS WAVE POOL RENOVATION Recommendation: Base Bid 1 - Pool renovation • Alt. A - Bubblers • Alt. C - Island rocks and amenities • Alt. D - New pool coping Base Bid 2 - Wave making equipment Contingency 7% TOTAL Matt Slide Pool Base Bid 3 — Pool renovation Alt. C - New coping Contingency 7% TOTAL Total for both projects $ 70b,ow 24,900 26,000 13,400 $ 208,000 $ 978,100 68,500 $1,046,600 $ 44,800 12,300 $ 57,100 3,900 $ 61,000 $1,107,600 The CIP identified $700,000 for the wave pool renovation and $60,000 for the matt slide pool for a total of $760,000. There is a $250, 000 matching grant from Clean Michigan Initiative WATERFORD Op Ks WATERPARK RENOVATION ust 28, 2002, 2:00 M. Bas i� pIt #4A BIDS pVE: Wednesda , qu _ Alt #3A Alt #3B ---``" Alt #3c --- -- 4 $4,000 Alt #1 0 Base Bid Base Bid _----- #3 —" $17 900 $121344 $86,948 Base se 5 Alt #1 C Alt#1A AIt#13 '--`� " # A #2 $335,000 $62,643 $19 550 deleted deleted Go m an #� $49,269 $32,313 $26"180 $13,356 deleted deleted $12,300 $797,300 Aristeo Construction $13, 400 $208,000 $44,800 $7,800 $104'400 $4,40C Lives '_.a $705,800 $24,900 deleted $261000 $79,600 $15 gQ0 $g,900 �Va1ue Bid Total $11035, $6g,400 $39,900 $325,200 $1145,600 $87,100 $46,200 Contractors .;nmton Hills RED OAKS GOLF COURSE CLUBHOUSE SITE CONSTRUCTION Sealed bids will be received on October 2, 2002 at 2:00 p.m. for the parking lot, lighting, cart staging area and paths, decorative concrete terrace, sidewalks, bollards, berming and landscaping for the Red Oaks Golf Course Clubhouse. The approved 2003 Capital Improvement Project Budget (CIP) identifies $1,000,000 for the Clubhouse Building and Site Construction. The Commission previously approved the contract for the construction of the clubhouse building in the amount of $495,047 on August 7, 2002, for a total remaining budgeted amount of $504,953. In an effort to begin construction before inclement weather, staff is requesting Commission authorize approval of the contract for the site construction to the lowest qualified bidder, with a 5% contingency, as long as the bid does not exceed the budgeted amount. If approved, staff will report at the November meeting with the contractor name and exact amount awarded. 7-3 ASPHALT CART PATH GLEN OAKS Bids were sent out to asphalt contractors for the paving of most of the cart paths from tee to green at Glen Oaks Golf Course. This project was bid out this past spring; however, with a low response from contractors (one bid) and the price over budget, we rejected the bid and choose to scale down a few areas and re -bid. This bid is expected to be received after this September 25 Commission meeting. Staff is asking for permission to award this bid to the low bidder, providing they are not over the budget amount of $115,000. This would enable the contractor to get started by mid -October and complete the project before snowfall. Staff would report back to the Commission at the November meeting as to the exact amount and contractor that was awarded the bid. 7-4 ADDISON, GROVELAND AND LYON OAKS PLAYGROUND CONSTRUCTION A request for bids was sent out for playground construction for three parks: Addison, Groveland and Lyon Oaks. Each park has an individually designed playground, modeled as per individual manufacturer's specifications. Each site will also have different costs associated with development. The approved 2003 Capital Improvement Project (CIP) budget amount for the completion of all three projects, inclusive of equipment, was $135,000. The amount expended for purchase of equipment was $67,810 and was approved at the September 2, 2002 Commission meeting. The total budget remaining for the construction phase is $67,190 for the three parks. Bids are due after the September 25 meeting. Staff is requesting authorization to award the contract(s) to the lowest qualified bidder, with a 5% contingency, contingent upon the bids not exceeding the budgeted amount. If approved, staff will report at the November meeting with the contractor name and exact amount awarded. 7-5 LYON OAKS ROAD & PARKING EXPANSION A request for bids was sent out for construction for Lyon Oaks; sealed bids are due on October 2, 2002. The project involves construction of a gravel road, gravel parking, and asphalt handicap parking, as well as the drainage, grading and seeding of the two athletic fields totaling 15 acres, north of the Bark Park. The approved 2003 Capital Improvement Budget (CIP) identifies $225,000 for the project distributed between two line items: Day Use Recreation Field Development $95,000 Day Use Drive and Parking Lot, Bark Park $130,000 Staff requests authorization to award the contract to the lowest qualified bidder with a 7% contingency, contingent upon the bids not exceeding the budgeted amount. Work should begin in October and conclude in the spring of 1 If approved, staff will report at the November meeting with the contractor name and exact amount awarded. 7-6 ITEM #8 RED OAKS GOLF COURSE Staff has discussed the loan for the reconstruction of the Red Oaks Golf Course with Oakland County Treasurer Dohany, and other meetings are taking place to secure funding based through the county's Delinquent Tax Revolving Fund. Presently they want to charge the Parks Commission a variable rate; we are working towards a fixed rate for a ten-year period. In the interim, the Oakland County Drain Commission is paying our construction costs; the Parks Commission will reimburse these costs once the funding details are worked out with the County Treasurer and Management and Budget. 8-1 ITEM # 9 EXECUTIVE OFFICER'S REPORT --- SEMCOG AWARD HONOR — The "Seedlings to Trees — A Natural Partnership" entry in the SEMCOG/MAC 2002 Joint Public Services Awards program received an honorable mention in the category of Outstanding Public/Private Partnership. ---Lifeguard Rescues - This summer Oakland County Parks lifeguards made a total of 522 successful active rescues (where the guard enters the water) at the three beaches and two waterparks. Despite the hot summer, the rescues were down by 3 from 2001. Eighty-six percent of the rescues were at the waterparks. ---Attached for your information is an update on the coupon use in the Parks as of September 12, 2002. ---The Fall Mountain Bike Race, held at Addison Oaks last Sunday, September 15, was another successful race with over 400 riders participating in the rain. ---Please mark your calendars: Fall Color Car Classic will be held from noon to 4 p.m. on Sunday, October 6, at Independence Oaks. EXOREPRT.doc 9-1 2002 Coupon Count (as of September 12, 2002) Summer Fun Passbook New Homeowner Coupons, etc. Coupon Code Coupon Title Count 901-SFP One WP Admission 115 902-SFP One Round of Golf 6 904-SFP One all day Waterslide band at GRO 10 905-SFP One night of camping at AO or GRO 20 906-SFP One boat rental at AO, GRO, or IO 13 907-SFP One Vehicle entry at AO, GRO, or IO 15 907-SFP One free Fridge Admission same code as Vehicle Ent 10 122-NHOM 2 off Park entry/vehicle permit, WP admission, through 2002 52 116-NFH Northfield Hilton Coupon, free WP or Fridge Admission 119-NCB $2 off Park entry/vehicle permit, WP admission, camp, or fridge 15 Total Summer Fun Passbook/New Homeowner Coupons --- 2S6 Miscellaneous Coupon Code Coupon Title Count 175-NHOM 2 off Park entry/vehicle permit, WP admission, thru 2003 25 176-CM $1 off Water ark or Park Entry, OC Mailer 469 716-CD Free 2 Nights Camping for purchase of Camper 1 525-EAP EAP Program 614-CU OC Employee CU Newsletter 4 LOGC Mailer -Free Bucket of Balls 36 Detroit News Free Bucket of Balls at LOGC 34 210-ABC 2 off Water ark Admission 5 Total Miscellaneous Coupons --- 574 Water arks and Beaches Coupon Code Coupon Title Count 201-SW 1 off Summer Web 7868 202-OP Buy 1 Twilight, get 1 free 15 203-PP 1 off ROWP for Preschool Pizzazz 1 204-WWIL 2 off Waiting in line-WOWP 77 205-RWIL $2 off Waiting in line-ROWP 2 206-WPS 1 off Waterparks-Sogy for inconvenience 113 207-0&E 1 off Water arks 78 Buv one WP Admission Get one free 9 Value 106 Bu one Twill ht WP Admission get one free $7.50 Value 62 Total Water ark and Beach Coupons --- 8140 9-2 Free Admissions Coupon Code Coupon Title Count 550-VAV Volunteer Appreciation Voucher-4 free WP or Fridge Admissions 52 551-OE One Free Ski Lesson, rental and PE 552-CF One Free Ski Lesson, rental and PE for Cabin Fever Individual Pass 571 554-ROBOG Be Our Guest one free Entry 456 555-WOBOG Be Our Guest one free Entry 536 556-BMX Free Entry to WOWP for BMX Riders on 8/17/2002 377 408-CG Fridge Guest Check 14 Free Pass 21 Total Free Admission Coupons --- 2027 Park Entry Coupon Code Coupon Title Count 409-WB $1 off PE -Internet 505 411-OP $1 off Fridge Admission 4 625-MB MT Bike Free entry for Pre -Ride 28 626-SW $1 off PE/AVP from Web 54 627-OP $1 off PE from Oakland Press 25 628-DT 1 off PE 4 Total Park Entry Coupons --- 620 Grand Total Coupons --- 11,617 9-3