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AKLAND
July 17, 2003
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME ......................... Wednesday, July 233
9:00 a.m.
PURPOSE ...................... Regular Meeting &
Budget Work Session
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Fred Korzon
Secretary Next Meetings
Hugh D. Crawford
Vincent Gregory
John P. McCulloch
Lawrence Obrecht
John Richards
I David VanderVeen
!tte Vogt
Kalph Richard
Lxecutive Officer
Sincerely,
/?, Z' a /?,t;l �
Ralph Richard
Executive Officer
Parks and Recreation
Wednesday, August 6 — Regular Meeting
Wednesday, September 3 — Regular Meeting, Adopt Budget
D:P Data\�4y documents\COMMISSN\agenda(t�.doc g P
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mission is to rove e recreational, IeISLIre an learnin ex enences that enhance qualityof life.
Vakiana county rarks a Kecreation uommission
1480 W. _ Jmeo Rd
Leonard, MI 48367-
* *AGENDA* *
July 23, 2003
Action Required
Presenter/Phone 9
1.
Call Meeting to Order 9:00 a.m.
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes for June 4, 2003
Approval
K. Kohn / 8858.4606
5.
Internal Service Funds Payment Register:
Approval
Internal Service Funds Journal Voucher Register:
Oak Management, Inc. Credit for Services Rendered Register:
Operating Transfers:
Payment Register:
6.
Combined Statement of Operations FM 8, FY 2003
7.
2003 Operating Budget Amendment — Addison Oaks
Approval
D. Stencil / 858.4944
8.
Lyon Oaks — Boardwalk Pier Installation
Approval
J. Figa / 858.4620
9.
Springfield Oaks — Ellis Barn Relocation Consultant Contract
Approval
"
10.
EXECUTIVE SESSION
11.
Budget Work Session
12.
Executive Officer's
Informational
R. Richard / 858.0909
13.
Old Business
14.
New Business
15.
Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 4, 2003
Chairman Pecky Lewis called the meeting to order at 9:12 a.m. in the small meeting room of the Addison
Oaks Conference Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, John P. McCulloch, Lawrence Obrecht, John Richards, J. David VanderVeen, Suzette
Vogt
ALSO PRESENT:
Parks and _Recreation Ralph Richard, Executive Officer
Dan Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Clyde Herb, Park Supervisor
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Marge Gatliff, Trail Network Coordinator
Jon Noyes, Landscape Architect
OCSD-Parks Division Joe Boring, Deputy
Bill Storm, Deputy
Oak Management Dan Shaw, General Manager, Operations
PUBLIC COMMENTS:
There were neither questions nor comments made by the public.
Dan Shaw, General Manager of Operations for Oak Management, welcomed the commissioners to Addison
Oaks and noted some of the recent improvements made, along with current operations at the facility.
STAFF INTRODUCTIONS:
Chief of Design and Development Joe Figa introduced two new staff members:
- Marge Gatliff, Trail Network Coordinator
- Jon Noyes, Landscape Architect replacing Zayn Gregory
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of May 7, 2003, as written.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
4-1
(Commission Meeting, June 4, 2003)
Moved by Mr. McCulloch, supported by Mr. Obrecht to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for December, 2002, through April, 2003 (FM
03, FY 2003 through FM 07, FY 2003)
- Internal Service Funds Journal Voucher Register for January, February and March (FM
04, 05, & 06, FY 2003)
- Oak Management, Inc., Credit for Services Rendered Register for January, February
and March (FM 04, 05, & 06, FY 2003)
- Operating Transfers for January, February, and March (FM 04, 05, & 06, FY 2003)
- Payment Register, including Voucher Report for February, March, and April (FM 05,
06 & 07, FY 2003) and CIP Voucher Report for February, March, and April (FM 05, 06
& 07, FY 2003)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to receive and file the Combined
Statement of Operations for month ending April 30, 2003.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 2003 was accepted as filed.
AWARD PRESENTATION:
Administrator — Park Operations Dan Stencil noted that Oakland County Sheriff Michael Bouchard recently
recognized staff and volunteers for great performance and service to Oakland County, including:
Parks Deputy Bill Storm, who received the Sheriffs Distinguished Service Award for his dedication and
outstanding work ethic.
Chief of Parks Clyde Herb as 2002 Reserve Deputy of the Year and Meritorious Service for an incident in
which he was involved in 2001.
PROCLAMATION:
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following procalation
in support of National Aquatics Week:
WHEREAS, individuals and organized forms of recreation and the creative use
of free time are vital to the happy lives of all our citizens: and education, athletic and
recreation programs throughout Oakland County, Michigan, encompass a multitude of
activities that can result in personal accomplishment, self-satisfaction and family unity
for all citizens, regardless of their background, ability level or age; and
4-2
(Commission Meeting, June 4, 2003)
WHEREAS, citizens of Oakland County should recognize the vital role that
swimming and aquatic -related activities relate to good physical and mental health and
enhance the quality of life for all people; and
WHEREAS, the Oakland County Parks and Recreation Commission provides
two guarded waterparks and three public beaches for aquatic recreation; and
WHEREAS, the Oakland County Parks and Recreation Commission is
extremely proud of the swimming facilities and aquatic programs of this community and
their contributions to providing to all ages a healthy place to recreate, a place to learn
and grow, to swim, build self-esteem, confidence and sense of self-worth which
contributes to the quality of life in our community.
NOW THEREFORE, I Pecky D. Lewis, Jr., as Chairman of the Oakland County
Parks and Recreation Commission, do hereby declare the week of July 13-19, 2003 as:
NATIONAL AQUATICS WEEK
And do urge all those in Oakland County to support and promote this
observance.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
2002 AUDIT:
The 2002 audit from PriceWaterhouseCoopers reflects an unfavorable variance in revenues of $407,557;
however, it also reflects a favorable variance in expenses of $820,664. This resulted in an additional
$413,207 for capital projects, $888,338 more than the revised budget estimate figures used in the Fiscal
Year 2003 Capital Budget; the $888,338 will be incorporated into the FY2004 Capital Budget.
The audit report reflects the designation change in fund types from a Special Revenue Fund to an
Enterprise Fund in accordance with the Governmental Accounting Standards Board provisions. This has
resulted in two additional reporting requirements: the Management's Discussion and Analysis, and the
Combining Statements of Cash Flow — Enterprise Funds.
As indicated on page 19 of the audit report, one of our cost centers shows an excess of expenditures over
budget; however, the total expenditures for operations are under the total budget. Therefore, in compliance
with the Michigan Uniform Local Budgeting Act and the Commission Bylaws, staff recommends the
Commission amend the FY2002 operating budget to $16,517,236, with the individual amounts for each
budget center to be the same as those shown in the "Actual" column of page 19 of the report.
Moved by Mr. McCulloch, supported by Mr. Richards to receive and file the 2002 audit
report from PriceWaterhouseCoopers. Also, in compliance with the Michigan Uniform Local
Budgeting Act and the Commission Bylaws, amend the FY2002 Operating Budget to
$16,517,236, with the individual amounts for each budget center to be the same as those
shown in the "Actual" column of page 19 of the report.
4-3
(Commission Meeting, June 4, 2003)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
AGRICULTURAL LEASE:
Moved by Mr. Obrecht, supported by Mr. Gregory to approve a one-year agricultural lease
with Pat Bell to farm 109 acres of Addison Oaks.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Commissioners directed staff to investigate the possibility of 4-H being a possible future lessor on this
acreage.
USDA PARK LEASE PROPOSAL:
Staff has recently with the United States Department of Agriculture Emergency Planning and Response
Division regarding the USDA's interest in establishing a field office in northern Oakland County to address
the Emerald Ash Borer infestation in Southeast Michigan.
Addison Oaks is one of three sites they are considering for selection. An office trailer would be placed in
the north parking lot of the Conference Center, with approximately 60 cars using the lot during the
weekdays.
Staff requested Commission approval to proceed with negotiation of a lease with the USDA, should the site
at Addison Oaks be selected.
Moved by Mr. VanderVeen, supported by Mrs. Vogt to authorize staff to proceed with
negotiations for a short-term lease with the United States Department of Agriculture
Emergency Planning and Response Division, if Addison Oaks County Park is selected as
a logisitically feasible site.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Obrecht, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
2003 INTEGRATED MARKETING PLAN:
Public Communications Officer Jan Pung presented the 2003 Integrated Marketing Plan, providing an
overall picture of marketing efforts, which will allow for evaluating target markets and cost, plus provide a
means of measuring results. The plan represents major marketing activities for several areas, including
camping, golf, waterparks, and group sales.
EXECUTIVE OFFICER'S REPORT:
4-4
(Commission Meeting, June 4, 2003)
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Executive Officer Richard noted that 4-H has been meeting with staff in developing the lease for the
Springfield Oaks Activities Center and its grounds.
---Chief of Design and Development briefly reviewed the status of the Ellis Barn project, noting the bids
have been withdrawn while staff resolves issues on the barn and additional state and federal requirements
through the grant.
---Staff has worked out all the issues with DeMattia on the contract for the Lyon Oaks Clubhouse, along with
a settlement. Total costs on the project are in line with the budget; staff will provide a breakdown on costs.
The meeting was adjourned at 10:25 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, July 23, 2003, and will include the budget
review session.
S, �4k CPSIr-Ap
Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
July 23, 2003
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
May, 2003 (FM 08, FY 2003)
$1,240,287.52
June, 2003 (FM 09, FY 2003)
1,325,893.32
(INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
April, May & June (FM 07, 08 & 09, FY 2003)
9,07822
OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER:
April, May & June (FM 07, 08 & 09, FY 2003)
2,354.85
OPERATING TRANSFERS:
April, May & June, (FM 07, 08 & 09, FY 2003)
0.00
PAYMENT REGISTER:
Voucher Report Period, May, 2003 (FM 08)*
431,751.74
C.I.P. (408) Voucher Report Period, May, 2003 (FM 08)*
414,171.97
TOTAL
$3,423,537.62
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7114100:
VOUCHER REPORT PERIOD,MAY, 2003 (FM 08)*
5-1
Oakland County Parks ano Recreation Commission
Internal Service Funds Payment Register
For the month of May, 2003 (FM O8)
U1
1
N
Source
Department/Fund
Purpose
Amount
12/IN202495
O.C. Printing, Mailing & Copier Fund
Copy Paper charges for May-Admin.
185.68
12/IN202497
O.C. Printing, Mailing & Copier Fund
Stationary charges for May-Admin.
146.96
12/IN202503
O.C. Printing, Mailing & Copier Fund
Postage charges for May-Admin.
1,818.33
12/IN202503
O.C. Printing, Mailing & Copier Fund
Printing charges for May-Admin., Rec. Admin., Add., Grove., Inde ., Wh. Lk., Glen Oaks,
5,060.44
Spring., R.O.W. Park, W.O.W. Park, BMX, Lyon &Lon G.C.
12/IN202506
O.C. Motor Pool Fund
CarfTruck lease maintenance, insurance & gasoline charges for May-Admin., Rec. Admin.,
39,912.18
Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC., Water.,
W.O.W. Park, Mob. Rec., Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
18/CI300175
O.C. Telephone Communications Fund
Telephone charges for May-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk.,
10,272.70
Glen Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &Lon G.C.
18/IN202485
O.C. Information Technology Fund
Radio lease, maintenance & charges for May -Add., Grove., Inde ., Wh.Lk., Spring.,
2,973.58
R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
43/IN202499
O.C. General Fund
Security expense charges for 4/19/03 thru 5/16/03-Add., Grove., Inde ., Wh. Lk., Spring.,
37,740.43
R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
61/IN202484
O.C. Drain Commission Fund
Sewer Charges for 4/01/03 thru 5/01/03- Lyon G.C.
745.14
81/PR016202 & 203
O.C. Payroll Fund
Payroll charges for pay period ending 5/02/03-All Parks
243,560.68
81/PR016290 & 291
O.C. Payroll Fund
Payroll charges for pay period ending 5/16/03-All Parks
294,206.63
81/PR016425-427
O.C. Payroll Fund
Payroll charges for pay period ending 5/30/03-All Parks
352,029.33
81/FB438832-836
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 5/02103-All Parks
78,077.71
81/FB439092-096
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 5/16/03-All Parks
83,782.43
81/FB439486-490
JO.C. Fringe Benefits Fund
IFrin e Benefit charges for pay period ending 5/30/03-All Parks
89,775.30
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$1,240,287.52
vaKiana %,oumy rarKs % -ecreation Lommission
Internal Service F. Payment Register
For the month of June, 2003 (FM 09)
_v,
I
W
Source
Department/Fund
Purpose
Amount
12/IN202557
O.C. Printing, Mailing, Copier Fund
Conv. Copier charges for April, May & June-Adm., Add., Grove., Inde ., Red Oaks, Spring.,
$2,197.35
Mob. Rec., Nat. Cntr. &Lon
12/IN202558
O.C.Building Liability Insurance Fund
Liability Insurance charges for April, May & June -All Parks
10,524.00
12/IN202579
O.C. Printing, Mailing, Copier Fund
Copier paper charges for June-Admin.
239.58
12/IN202580
O.C. Indirect Costs
Indirect cost charges for April, May & June-Admin.
148,325.00
12/IN202581
O.C. Motor Pool Fund
Car/Truck lease maintenance-Inde .
794.23
12/IN202584
O.C. Printing, Mailing, Copier Fund
Stationery charges for June -BMX
32.78
12/IN202586
O.C. Building & Liability Insurance Fund
He . BOOT & Testing -Spring., Red Oaks, Mob. Rec. & Wh.Lk.
220.00
12/IN202590
O.C. Motor Pool Fund
Car/Truck lease maintenance, insurance & gasoline charges for June-Admin., Rec. Admin.,
30,449.19
Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water.,
W.O.W. Park, Mob. Rec., Tob. Complex, Nat. Cntr. &Lon G.C.
12/IN202595
O.C. Printing, Mailing, Copier Fund
Postage charges for June-Admin.
5,482.15
12/IN202595
O.C. Printing, Mailing, Copier Fund
Printing charges for April, May & June-Admin., Orion, Inde ., Glen Oaks, R.O.W. Park, W.O.W.
3,698.61
Park, Mob. Rec., Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
12/IN202597
O.C. Motor Pool Fund
Car/Truck lease car washes for June-Admin., Add., Grove., Inde ., Wh. Lk., Spring., Mob. Rec.
78.50
&Lon
14/IN202575
O.C. Facilities & Operations Fund
Maintenance, moving & security alarm charges for April, May & June-Admin., Rec. Admin.,
15,755.82
Tech. Sup., Inde ., Water., W.O.W. Park, Nat. Cntr., Lyon &Lon G. C.
18/CI300183
O.C. Telephone Communications Fund
Telephone charges for June-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk.,
11,226.09
Glen Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &Lon G.C.
18/IN202535
O.C. Information Technology Fund
Operations Charges for April, May & June-Admin.
497.00
18/IN202537
O.C. Information Technology Fund
Operation Charges for April, May & June-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
41,093.56
Wh. Lk., Glen Oaks, Spring., Water., Nat. Cntr., Lyon &Lon G.C.
18/IN202576
O.C. Information Technology Fund
Radio lease & maintenance charges for June-Admin., Add., Grove., Inde ., Glen Oaks, &
3,241.06
Nat. Cntr.
43/IN202568
O.C. General Fund
Security expenses charges for 5/30/03 thru 6/13/03-Add., Grove., Inde ., Wh. Lk., Spring.,
50,989.66
R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
611IN202572
O.C. Drain Commission Fund
Sewer charges for 4/1103 thru 5/1/03 & 5/1103 thru 6/1/03-Add., Glen Oaks &Lon G.C.
3,216.11
81/PR016502-504
O.C. Payroll Fund
Payroll charges for pay period ending 6113/03-All Parks
361,963.62
81/PR01664-665
O.C. Payroll Fund
Payroll charges for pay period ending 6/27/03-All Parks
447,633.49
81/FB439655-659
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 6/13/03-All Parks
90,301.52
81/FB440103-106
JO.C. Fringe Benefits Fund
Frin a Benefits charges for pay period ending 6/27102-All Parks
97,934.00
TOTAL FOR INTERNAL SERVICE FUNDS PAYMENT REGISTER
$1,325,893.32
Oakland County Parks and Recreation Commission
Internal Service Funds Journal Voucher Register
Apr., May & Jun., 2003
Source
Department/Fund
Purpose
Amount
12-JV227974/001
Management & Budget
Short-term disability: 03/03 (Independence Oaks)
$623.00
12-JV227974/002
Management & Budget
Short-term disability: 03/03 (Lyon Oaks Golf Course)
1,776.00
12-JV228219/026
Management & Budget
2003 Economic Outlook Luncheon - R. Richard
30.00
12-JV228219/027
Management & Budget
2003 Economic Outlook Luncheon - F. Trionfi
30.00
12-JV228738/001
Management & Budget
Short-term disability: 04/03 (Administration)
1,170.00
12-JV228738/002
Management & Budget
Short-term disability: 04/03 (Independence Oaks)
3,115.00
12-JV228738/003
Management & Budget
Short-term disability: 04/03 (Lyon Oaks Golf Course)
1,509.60
12-JV229327/025
Management & Budget
Short-term disability: 05/03 (Administration)
390.00
12-JV229327/026
Management & Budget
Short-term disability: 05/03 (Independence Oaks)
498.40
12-JV229427/007
Management & Budget
Per Diems paid to Parks Commissioners H. Crawford, V. Gregory &
210.00
J. Vanderveen (Apr. - Jun. 2003) (Administration)
12-JV229496/001
Management & Budget
Correct 2nd Q Motor Pool charges (Groveland Oaks & Red Oaks WP
(273.78)
$9,078.22
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Apr., May & Jun., 2003
Source
Park/Budget Center
Purpose
Amount
JV227874/001
Administration
Employee Recognition Banquet
$1,116.50
JV228198/001
Administration
Bottled Water for Employee Orientations
192.00
JV228546/001
Administration
State Legislators/County Commissioners Update Meeting
447.10
JV229118/001
Administration
Parks Commission Meeting
587.25
JV229260/001
Administration
Bottled Water for County Commissioner Parks Tour
12.00
$2,354.85
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 8, FY 2003
(FOR MONTH ENDING 5131/03)
YEAR TO
2003
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$12,166,574.44
$12,455,426.00
$288,851.56
97.7%
Other
114,779.02
150,500.00
35,720.98
76.3%
GLEN OAKS GOLF COURSE
485,368.02
1,355,764.00
870,395.98
35.8%
LYON OAKS GOLF COURSE
350,479.27
1,284,000.00
933,520.73
27.3%
RED OAKS GOLF COURSE
100.00
0.00
(100.00)
0.0%
SPRINGFIELD OAKS GOLF COURSE
313,826.40
955,400.00
641,573.60
32.8%
WHITE LAKE OAKS GOLF COURSE
383,029.60
1,092,193.00
709,163.40
35.1%
NATURE CENTER
20,351.03
63,250.00
42,898.97
32.2%
ADDISON OAKS
68,549.97
420,500.00
351,950.03
16.3%
ADDISON OAKS CONFERENCE CENTER
38,536.25
120,000.00
81,463.75
32.1%
GROVELAND OAKS
59,034.92
633,500.00
574,465.08
9.3%
INDEPENDENCE OAKS
87,677.64
276,000.00
188,322.36
31.8%
LYON OAKS
6,692.88
12,500.00
5,807.12
53.5%
ORION OAKS
13,146.00
15,000.00
1,854.00
87.6%
ROSE OAKS
32.50
100.00
67.50
32.5%
SPRINGFIELD OAKS ACTIVITY CENTER
1,919.04
2,500.00
580.96
76.8%
WATERFORD OAKS
23,620.15
30,388.00
6,767.85
77.7%
RECREATION ADMINISTRATION
25,703.21
58,805.00
33,101.79
43.7%
MOBILE RECREATION
116,481.77
355,500.00
239,018.23
32.8%
RED OAKS WATER PARK
5,204.00
831,500.00
826,296.00
0.6%
WATERFORD OAKS BMX COMPLEX
2,375.12
30,500.00
28,124.88
7.8%
WATERFORD OAKS TENNIS COMPLEX
11,772.50
18,700.00
6,927.50
63.0%
WATERFORD OAKS TOBOGGAN COMPLEX
141,492.06
104,000.00
(37,492.06)
136.1%
WATERFORD OAKS WATERPARK
20,636.30
763,000.00
742,363.70
2.7%
TOTAL REVENUE
$14,457,382.09
$21,029,026.00
$6,571,643.91
68.7%
OPERATING EXPENSES
ADMINISTRATION
$1,847,998.29
$3,237,916.00
$1,389,917.71
57.1%
GLEN OAKS GOLF COURSE
549,445.70
1,020,220.00
470,774.30
53.9%
LYON OAKS GOLF COURSE
1,011,995.55
1,490,857.00
478,861.45
67.9%
RED OAKS GOLF COURSE
142,149.76
361,433.00
219,283.24
39.3%
SPRINGFIELD OAKS GOLF COURSE
466,044.84
883,707.00
417,662.16
52.7%
WHITE LAKE OAKS GOLF COURSE
412,010.33
799,623:00
387,612.67
51.5%
NATURE CENTER
285,844.70
552,603.00
266,758.30
51.7%
ADDISON OAKS
560,791.12
1,310,319.00
749,527.88
42.8%
ADDISON OAKS CONFERENCE CENTER
73,223.99
442,056.00
368,832.01
16.6%
GROVELAND OAKS
482,153.51
1,224,304.00
742,150.49
39.4%
INDEPENDENCE OAKS
582,360.64
1,127,236.00
544,875.36
51.7%
LYON OAKS
143,403.41
266,162.00
122,758.59
53.9%
ORION OAKS
50,822.29
97,376.00
46,553.71
52.2%
ROSE OAKS
9,073.88
30,763.00
21,689.12
29.5%
SPRINGFIELD OAKS ACTIVITY CENTER
85,609.81
204,492.00
118,882.19
41.9%
WATERFORD OAKS
327,778.02
548,463.00
220,684.98
59.8%
RECREATION ADMINISTRATION
285,792.05
538,389.00
252,596.95
53.1%
MOBILE RECREATION
263,985.29
691,707.00
427,721.71
38.2%
RED OAKS WATERPARK
435,743.46
1,227,904.00
792,160.54
35.5%
WATERFORD OAKS BMX COMPLEX
10,266.48
67,386.00
57,119.52
15.2%
WATERFORD OAKS TENNIS COMPLEX
18,626.58
42,221.00
23,594.42
44.1%
WATERFORD OAKS TOBOGGAN COMPLEX
217,849.84
264,364.00
46,514.16
82.4%
WATERFORD OAKS WATERPARK
336,057.19
984,864.00
648,806.81
34.1%
TECHNICAL SUPPORT
597,357.16
997,701.00
400,343.84
59.9%
CONTINGENCY/INTERNAL SERVICE CHARGES*
107,176.20
318,537.00
211,360.80
N/A
TOTAL OPERATING EXPENSES
$9,303,560.09
$18,730,603.00
$9,427,042.91
49.7%
REVENUE OVER/(UNDER) EXPENSES
$5,153,822.00
$2,298,423.00
($2,855,399.00)
2003
2002
ACTUAL REVENUE TO DATE:
68.7%
66.3%
BUDGET BALANCE:
31.3%
33.7%
ACTUAL EXPENSE TO DATE:
49.7%
47.5%
BUDGET BALANCE:
50.3%
52.5%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 8, FY 2003
(FOR MONTH ENDING 05131/03)
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $19,470 HAS BEEN TRANSFERRED TO ADDISON OAKS (NOV.)
$26,208 HAS BEEN TRANSFERRED TO WATERFORD OAKS W.P. (NOV.)
$35,785 HAS BEEN TRANSFERRED TO ADMINISTRATION (FEB.)
r=
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 8, FY 2003
(FOR MONTH ENDING 5131103)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$12,281,353.46
485,368.02
350,479.27
100.00
353,826.40
383,029.60
20,351.03
68,549.97
38,536.25
59,034.92
87,677.64
6,692.88
13,146.00
32.50
1,919.04
23,620.15
25,703.21
116,481.77
5,204.00
2,375.12
11,772.50
141,492.06
20,636.30
0.00
0.00
$14,457,382.09
YEAR TO DATE
EXPENSE
$1,847,998.29
549,445.70
1,011,995.55
142,149.76
466,044.84
412,010.33
285, 844.70
560,791.12
73,223.99
482,153.51
582,360.64
143,403.41
50,822.29
9,073.88
85,609.81
327,778.02
285,792.05
263,985.29
435,743.46
10,266.48
18,626.58
217,849.84
336,057.19
597,357.16
107,176.20
$9,303,560.09
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
10,433:355.17
(64077.68)
(661,516.28)
(142,049.76)
(152,218.44)
(28,980,73)
(265,493.67)
(492,241.15)
(34,687.74)
(423,118.59)
(494,683.00)
(136,710.53)
(37,676.29)
(9,041.38)
(83,690.77)
(304,157.87)
(260,088.84)
(147,503.52)
(430,539.46)
(7,891.36)
(6,854.08)
(76,357.78)
(315,420.89)
(597,357.16)
(107,176.20)
$5,153,822.00
6-3
ITEM #7
2003 OPERATING BUDGET AMENDMENT
ADDISON OAKS
In accordance with the Commission's 2003 Appropriations Act, which
incorporates the Uniform Local Budgeting Act, the Executive Officer or his fiscal officer
shall not permit expenditures to exceed the appropriation for any budget center as
approved or amended by the Commission.
The April 17-20 ice storm was especially severe at Addison Oaks. Staff incurred
additional expenses for clean up of tree debris.
Budget Line Item
Overtime
Summer Help
Small Tools
Grounds Maintenance
Original Expenses
$16,000.00
$220,000.00
$40,000.00
$148, 670.00
Requested Increase
$8,500.00
$2,500.00
$2,000.00
$2,000.00
Proposed New
Expense
$24, 500.00
$222, 500.00
$42,000.00
$150,670.00
Staff recommends Commission approval of a transfer from the 2003 Operating
Budget Contingency in the amount of $15,000.00.
7-1
ITEM #8
LYON OAKS
BOARDWALK PIER INSTALLATION
Bids were requested through Oakland County Purchasing for the
installation of 20 helical piers at Lyon Oaks. These piers will be used to construct
a 100-ft. boardwalk through a wetland connecting various trails currently under
construction at the park. This boardwalk is designed to carry a 6,000 lb. live load
or the equivalent of a small parks vehicle (S-10 pickup).
A single bid was received on June 9, 2003 from Anchor Tech of Clarkston,
Michigan in the amount of $5,900.00. This is the same contractor who was
awarded the bid for similar work recently completed at Independence Oaks.
Bids were requested from eight other companies; however, no responses
were received.
Staff recommends awarding a contract to Anchor Tech, Inc. in the
amount of $5,900.00, plus a 10% contingency of $590.00, for a total amount of
$6,490.00.
8-1
ITEM #9
SPRINGFIELD OAKS
ELLIS BARN RELOCATION CONSULTANT CONTRACT
It was initially determined that an architect with historic expertise would be
beneficial to assist us in reviewing bids for the relocation of the Ellis Barn. The architect
could make recommendations during the process of relocation and develop specific
specifications and/or plans, as required, to resolve specific issues in the moving and
reassembly.
After several meetings with the Michigan Department of Transportation (MDOT)
and State Historical Preservation Office (SHPO), it has been determined that a historical
architect will be required to not only review the initial proposal that has already been
prepared, but to develop a very specific work plan, revise the proposal, and prepare
detailed plans of the structure, and disassembly and reassembly process.
Requests for proposal were sent out and returned on Monday, July 14. The
proposal consists of two parts with several tasks in each part. Part 1 consists of the
work plan, revision to the RFP, and detailed plans and specifications, including detailed
units costs. Part 2 is supervision during the relocation process.
Only two architectural firms with expertise in historic restoration returned
proposals, as follows:
Firm Part I Part 2 Total
1. Smith Group $69,420 $26,550 $95,970
Ann Arbor, MI
2. Smith and Smith $49,000 $20,000 $69,000
Pontiac, MI
The cost for these services is considerably higher than anticipated. Staff is presently
reviewing the proposal and consulting with the state to see if any of the requirements
may be modified to reduce costs. A recommendation, updated cost estimate, revised
schedule and grant requirements will be presented at the meeting.
9-1
ITEM #10
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed land acquisition.
10-1
ITEM #11
BUDGET WORK SESSION
The Fiscal Year 2004 budget review work session is scheduled to
immediately follow the meeting.
ITEM # 12
EXECUTIVE OFFICER'S REPORT
---Waterford Oaks BMX hosted the National Bicycle League Great Lakes National Race
July 4-6 that had 1,800 riders participating. Recently the International Olympic
Committee announced that bicycle motocross will become an official Olympic sport at
the 2008 Beijing, China games.
A copy of a news release from the National Bicycle League regarding BMX and the
Olympic games.
---August 2, 2003 Wheelchair Daze is sponsored by Wright and Filippis will be held at
Independence Oaks County Park. This event annually brings out 1,000 people.
---The Hot Air Balloon Festival will be held at Groveland Oaks County Park Friday,
August 8 through Sunday, August 10, 2003.
---Oakland County Parks received $2,000 from Carl's Golfland for the Warren Orlick
Memorial Golf Outing.
---August 8, 2003 the Banana Slug String Band out of California will be performing at
the Lewis Wint Nature Center. This is in cooperation with the Michigan Council for Arts
and Cultural Affairs and the Oakland County Office of Arts, Culture and Film.
---Website usage statistics for the month of June on the parks and recreation page
indicate more than 206,000 "hits" (includes all internal log-ons). The top first pages
visited are: the home page, pick a park, Red Oaks Waterpark and Waterford Oaks
Waterpark.
---Community Connection Program Update: Community Connection is the three-year
grant that was awarded to Beaumont Hospital and Oakland County Parks from the U.S.
Department of Education. We are approaching the final quarter of this grant. The
Department of Education was extremely supportive of our model, which is bridging the
gap between clinic treatment in the hospital to the community setting. It enabled people
with a wide variety of disabilities to participate fully in their own communities.
We have served more than 500 people thus far. The need for these services continues
to be strong. The plan to continue the program was to seek continued funding from the
Department of Education, as well as funding from private foundations and individual
donors. Unfortunately, due to the current economical circumstances, the Department of
Education no longer provides funding for this type of program.
12-1
---Oakland County Information Technology (IT) has implemented a new user rate
structure policy for its equipment. Currently, departments will be responsible for the
purchase of all equipment. Previously, IT would purchase the equipment and lease it
back to the user department. The rate would include depreciation and other associated
costs. In FY 2003, the cost of a PC was $576 (see attached). The new rate charged to
a user department is $593 per quarter, or $2,372 per year (not including depreciation),
but does include direct operating costs, administrative overhead (37%), and central
services indirect costs (please see attached memo). Consequently, in the future Parks
and Recreation will be responsible for the total cost of all equipment purchased in
addition to the $2,372 annual cost per PC. The policy rate change will result in an
additional $30,000 to the 2004 proposed operating budget.
---Staff has received the following notification from Oakland County Corporation
Counsel regarding the lawsuit filed by the owners of the Red Oaks Golf Dome and
Sports Village: "...the 61h Circuit Court of Appeals has dismissed this matter, as
Appellant failed to satisfy certain filing requirements. As you may recall, the principals in
the Red Oaks Golf Dome have now filed a malpractice case against their former
lawyers, who then withdrew from their representation in the 6th Circuit. This matter is
now at an end."
---Attached for your information is a copy of a memo reflecting a clarification of the
Parks Commission's lifetime pass policy.
---Employee FAM Tour: On Wednesday, July 16, 32 full-time and selected seasonal
staff participated in an educational tour of Orion Oaks, Addison Oaks, Red Oaks and
Lyon Oaks parks.
---Emerald Ash Borer Update: The United States Department of Agricultural declined
further consideration of Addison Oaks as the location for the temporary field station for
their staff to do census work in southeast Michigan. The USDA recently announced that
the Ash Borer has moved into three adjoining counties to the previous infestation area.
The area now includes Ingham, Livingston and Genesee Counties. Staff is to develop
a operating procedure for dealing with the removal and reforestation of this infestation.
---The Oakland County 4-H Fair Association will be holding its annual fair at
Springfield Oaks Activity Center beginning Monday, July 21 through Sunday, July 27.
All Parks Commissioners should have received an invitation to attend Tuesday's VIP
reception and Figure-8 car racing event.
---Addison Oaks USDA farm lease: Staff contacted the Oakland County 4-H Fair
Association regarding their potential interest in leasing lands from the Commission to be
enrolled in the Federal subsidy program. Inquiries with the USDA office in Lapeer
indicated that the Oakland County 4-H Fair Association could participate in such a
program.
12-2
MEMORANDUM
TO: Oakland County Department
Directors, Managers, Supervisors
FROM: Jeffrey C. Pardee, Director of Management and Budget
Phillip R. Bertolini, Director of Information Technology
SUBJECT: 2002 Information Technology User Rates
DATE: March 6, 2002
Oakland County has contracted with DMG-Maximus, a public sector contractor, to perform a
comprehensive user fee analysis for the Department of Information Technology, in an effort to accurately
determine the full cost of user fee services. Throughout the past year, Maximus assisted in calculating
the full costs of services provided and determined the appropriate fees to be charged. With their
knowledge of governmental operations, Maximus has enabled Information Technology to make more
informed decisions concerning fee levels and service delivery options. The following is a report of the
2002 Information Technology User Rates.
The types of costs incorporated into the rate development include direct operating expenses,
administrative overhead and central service indirect costs. All costs have been analyzed and assigned
to the benefiting service fee area for development of the billing rates. The following is an explanation of
services provided and rate assignments.
Direct Labor Rates identifies services that are billed based on actual time and labor. This includes both
employees and professional services.
Employee Hourly Rate #1 - $108 per hour (grade levels 13 to 15)
Employee Hourly Rate # 2 - $122 per hour (grade levels 16 and above)
Professional Services - actual cost + 37% overhead
Service Rates identifies services where costs have been spread to customers, based on the number
of units for each type of service.
Mainframe support - costs associated with employees assigned to I.T.'s Data Center Division
and Technology Systems & Networking Division supporting the
mainframe. Billed based on per transaction usage for each customer
based on the percentage of overall customer usage.
GIS Support (General) - represents GIS related costs that support GIS users and billed to
benefiting customers based on the number of licenses assigned to each
customer. The annual rate for GIS General is $10,895, per license.
Data Warehouse (General) - provides a collection of business data accessed by multiple customers.
Associated costs include software maintenance and general salary and
fringes. This rate is billed to all benefiting customers based on the
number of licenses assigned to each customer. The annual rate for
Data Warehouse General is $9,808, per license.
12-3
Page two
January 17, 2002
Equipment Rates identifies the cost of providing support to different types of equipment.
Quarterly Equipment Lease Rates are as follows:
PC System
$ 576
Notebook
593
Mini Notebook
549
Laserprinter 1
276
Laserprinter 2
302
Laserprinter 3
465
Image Workstations
874
Equipment Rates have been established based on the following types of support:
Customer Services - analysis of hardware and operating system needs associated with
customer request
- installation of various networked computer system hardware,
peripherals, software at local and remote sites
- troubleshooting Local Area Network related difficulties
- training customers in on -site network administration procedures
- load new or updated County standard software
- help desk support
Image System - represents on -going annual software and equipment maintenance
contract associated with the image system. Image workstations function
similar to other PC's; however, they receive support of the image system
which is unique to a limited number of customers.
Equipment Maintenance - represents the equipment maintenance agreement and replacement
parts for all PC's and printers covered by the agreement.
Technical Support - represents the cost of installing and configuring network operating
systems, troubleshooting network services, managing the network
directory, internet services and web development, security passwords,
and other network -related activities.
Network Support - represents the cost of installing, configuring and maintaining the network
operating system software, routers, bridges, and hubs that form the
infrastructure. It also represents the software maintenance contract and
communications cost.
Billed Items identifies items considered unique to a particular department and billed directly to the
benefiting customer based on actual cost.
- Non-standard software maintenance, miscellaneous forms,
administrative and direct support to other County funds, and service
bureau items such as data entry, microfiche, and special reports.
The rates included herein will be reviewed and revised annually, or more frequently if significant changes
occur, in accordance with cost principles promulgated under federal Office of Management and Budget
(OMB) Circular A-87. If you have any questions or need for further information, please contact our
offices.
12-4
DEPARTMENT OF INFORMATION TECHNOLOGY EQUIPMENT
EQUIPMENT RATE SCHEDULE
Customer
Equip
Network
Total without
Description
Services Image System Equip
Maint
Depreciation
Tech Support
Support
Depreciation
PC System
593.00
172.00
0.00
437.00
1,100.00
2,302.00
Notebooks
593.00
239.00
0.00
437.00
1,100.00
2.369.00
Mini Notebooks
593.00
63.00
0.00
437.00
1,100.00
2,193.00
Image Workstations
593.00 1,192.00
172.00
0.00
437.00
1,100.00
3,494.00
PC (customer owned)
593.00
172.00
0.00
437.00
1,100.00
2,302.00
Terminals
593.00
51.00
0.00
0.00
0.00
644.00
Laser Printer 1
593.00
71.00
0.00
437.00
0.00
1,101.00
Laser Printer 2
593.00
175.00
0.00
437.00
0.00
1,205.00
Laser Printer 3
593.00
828.00
0.00
437.00
0.00
1,858.00
Printer (customer owned)
593.00
41.00
0.00
437.00
0.00
1,071.00
AP/NAP Printers
593.00
41.00
0.00
437.00
0.00
1,071.00
12-5
OAKLAND COUNTY PARKS o -ECREATION COMMISSION
2004 INFORMATION TECHNOLOGY FUND - OPERATIONS
OPERATIONS CHARGED TO (6636)
PER UNIT
2003
2003
PER UNIT
2004
2004
PARK
EQUIPMENT
UNITS
COST/QUARTER COST/QUARTER
COST/YEAR
UNITS
COST/QUARTER COST/QUARTER
COST/YEAR
ADMINISTRATION/SHERIFF'S DEPT.
PC SYSTEM COMPUTER w/MONITOR
29
576.00
16,704.00
29
576.00
16,704.00
NOTEBOOK
1
593.00
593.00
1
593.00
593.00
DIGITIZER
1
276.00
276.00
1
276.00
276.00
LASER PRINTER (1)
7
276.00
1,932.00
7
276.00
1,932.00
LASER PRINTER (2)
1
302.00
302.00
1
400.00
400.00
PRINTER MAINTENANCE
1
268.00
268.00
1
268.00
268.00
MAINFRAME ACCESS
550.00
550.00
COMPUTER CLASSES
0.00
0.00
$20,625.00
$82,500.00
$20,723.00
$82,892.00
REC. ADMINISTRATION
PC SYSTEM COMPUTER w/MONITOR
6
576.00
3,456.00
5
576.00
2,880.00
LASER PRINTER (1)
1
276.00
276.00
1
276.00
276.00
PRINTER (NO CHARGE)
1
0,00
0.00
1
0.00
0.00
~
N
PC SYSTEM COMPUTER w/MONITOR
1/2
288.00
288.00
COMPUTER CLASSES
0.00
0.00
as
$3,732.00
$14,928.00
$3,444.00
$13,776.00
TECH. SUPPORT
PC SYSTEM COMPUTER w/MONITOR
2
576.00
1,152.00
2
576.00
1,152.00
LASER PRINTER (1)
1
276.00
276.00
1
276.00
276.00
PRINTER MAINTENANCE
1
268.00
268.00
1
268.00
268.00
COMPUTER CLASSES
0.00
0.00
$1,696.00
$6,784.00
$1,696.00
$6,784.00
ADDISON OAKS
PC SYSTEM COMPUTER w/MONITOR
4
576.00
2,304.00
2
576.00
1,152.00
LASER PRINTER (1)
4
276.00
1,104.00
2
276.00
552.00
SCANNER
1
276.00
276.00
0.00
COMPUTER CLASSES
0.00
0.00
$3,684.00
$14,736.00
$1,704.00
$6,816.00
GROVELAND OAKS
PC SYSTEM COMPUTER w/MONITOR
2
576.00
1,152.00
2
576.00
1,152.00
NON -ADDRESSABLE PRINTER
1
268.00
268.00
1
268.00
268.00
COMPUTER CLASSES
0.00
0.00
$1,420.00
$5,680.00
$1,420.00
$5,680.00
OAKLAND COUNTY PARKS a `cECREATION COMMISSION
2004 INFORMATION TECHNOLOGY FUND - OPERATIONS
OPERATIONS CHARGED TO (6636)
PER UNIT
2003
2003
PER UNIT
2004
2004
PARK
EQUIPMENT
UNITS
COST/QUARTER COST/QUARTER
COST/YEAR
UNITS
COST/QUARTER COST/QUARTER
COST/YEAR
INDEPENDENCE OAKS
PC SYSTEM COMPUTER w/MONITOR
2
576.00
1,152.00
2
576.00
1,152.00
LASER PRINTER (1)
1
276.00
276.00
1
276.00
276.00
COMPUTER CLASSES
0.00
0.00
$1,428.00
$5,712.00
$1,428.00
$5,712.00
WHITE LAKE OAKS
LASER PRINTER (1)
1
276.00
276.00
1
276.00
276.00
COMPUTER CLASSES
0.00
0.00
$276.00
$1,104.00
$276.00
$1,104.00
GLEN OAKS
LASER PRINTER (1)
1
276.00
276.00
1
276.00
276.00
COMPUTER CLASSES
0.00
0.00
$276.00
$1,104.00
$276.00
$1,104.00
r
N
1
V
RED OAKS GOLF COURSE
LASER PRINTER (1)
0
0.00
0.00
0
0.00
0.00
COMPUTER CLASSES
0.00
0.00
$0.00
$0.00
$0.00
$0.00
SPRINGFIELD OAKS GOLF COURSE
LASER PRINTER (1)
1
276.00
276.00
1
276.00
276.00
COMPUTER CLASSES
0.00
0.00
$276.00
$1,104.00
$276.00
$1,104.00
RED OAKS WATERPARK
PC SYSTEM COMPUTER w/MONITOR
1
576.00
576.00
1/2
288.00
288.00
COMPUTER CLASSES
0.00
0.00
$576.00
$2,304.00
$288.00
$1,152.00
WATERFORD OAKS
PC SYSTEM COMPUTER w/MONITOR
0.00
1
576.00
576.00
COMPUTER CLASSES
0.00
0.00
$0.00
$0.00
$576.00
$2,304.00
WATERFORD OAKS WATERPARK
PC SYSTEM COMPUTER w/MONITOR
1/2
288.00
288.00
1/2
288.00
288.00
COMPUTER CLASSES
0.00
0.00
$288.00
$1,152.00
$288.00
$1,152.00
OAKLAND COUNTY PARKS & mtECREATION COMMISSION
2004 INFORMATION TECHNOLOGY FUND - OPERATIONS
OPERATIONS CHARGED TO (6636)
PER UNIT 2003 2003 PER UNIT 2004 2004
PARK EQUIPMENT UNITS COST/QUARTER COST/QUARTER COST/YEAR UNITS COST/QUARTER COST/QUARTER COST/YEAR
MOBILE RECREATION PC SYSTEM COMPUTER w/MONITOR 1 576.00 576.00 1 576.00 576.00
COMPUTER CLASSES 0.00 0.00
FRIDGE
NATURE CENTER
F+
N
10
LYON OAKS NATURE CENTER
GRAND TOTAL
PC SYSTEM COMPUTER w/MONITOR 1/2
COMPUTER CLASSES
PC SYSTEM COMPUTER w/MONITOR 2
PRINTER MAINTENANCE 1
COMPUTER CLASSES
NOTEBOOK 1
COMPUTER CLASSES
$576.00
$2,304.00
288.00
288.00
0.00
$288.00
$1,152.00
576.00
1,152.00
268.00
0.00
700.00
0.00
$1,152.00
$5,308.00
593.00
593.00
0.00
$593.00
$2,372.00
$36,310.00
$145,940.00
$576.00
$2,304.00
1/2 288.00 288.00
0.00
$288.00
$1,152.00
2 576.00 1,152.00
0.00
0.00
$1,152.00
$4,608.00
1 593.00 593.00
0.00
$593.00
$2,372.00
$33,852.00
$135,408.00
Ralph Richard
Executive Officer
(248) 858-0909
FAX (248) 858-1683
T T ^
To: Pro Shop Supervisors
Date: June 18, 2003
Re: Lifetime Pass Policy Clarification
After recent incidents at the golf courses, and in reviewing our parks pass policy, the following is
provided as clarification of the parks pass policy:
Lifetime pass:
Golf — up to three guests with a limit of two carts per visit per day.
As in the past, the pass must be presented by the pass holder.
This clarification brings the policy, as it relates to golf, in line with what is allowed for the parks
commissioners, county commissioners, and selected officials and should prevent confusion for future
visits.
Please contact me if you have any additional questions on this policy.
14z
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Ral h RicharExecutive Officer
RR:kk
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cc: Mike Thibodeau, Chief of Golf
Dan Stencil, Administrator — Parks Operations
Parks Commissioners
12-9
--"�`-��'�'
FOR IMMEDIATE RELEASE:
CONTACT:
Frank Lark — flark(a)nbl.org
Jeff Sack — isi ack(a)nbl.org
INTERNATIONAL OLYMPIC COMMITTEE ANNOUNCES NBL/USA CYCLING/UCI BMX
RACING ADDED TO THE 2008 SUMMER OLYMPIC GAMES XXIX IN BEIJING, CHINA
Hilliard, Ohio — July 1, 2003 — Late yesterday afternoon the International Olympic Committee
(IOC) announced that two BMX (bicycle motocross) racing events will be added to the Olympic
program at the 2008 Summer Olympic Games XXIX in Beijing, China. The International
Cycling Union (UCI) announced early this.morning that Elite Men (19 & Over) and Elite
Women (19 & Over) will be added to the Olympic program. The UCI BMX. World `Kankings
system will be used to determine the nations ranking and the number of athletes for each country
eligible to compete for Olympic Gold, Silver, and Bronze Medals in 2008.
The NBL, USA Cycling, and the UCI have spent years working towards Olympic recognition.
NBL Director of Competition Bob Tedesco commented on this groundbreaking decision by the
IOC for the future of BMX racing: "This is a dream come true for our sport. As the only
recognized BMX sanctioning body in North America the NBL will serve as the gateway to the
2008 Olympic Games. The NBL, USA Cycling, and UCI have spent years working hard to attain
Olympic recognition. This move by the IOC finally recognizes BMX racing as a legitimate sport. "
Adding BMX racing to the 2008 Summer Olympic Games XXIX opens a door full of
opportunities for BMX racing athletes. Tedesco further commented: "The NBL, USA Cycling and
UCI have taken steps in the past few years to help take BMX racing to the next level. All of our
hard work has not gone unnoticed — The introduction of BMX racing in the 2008 Summer
Olympic Games XXIX will only continue to help to grow our sport for future generations to
come. "
The NBL, USA Cycling, and the UCI have been responsible for providing America's BMXers with
the only true BMX World Championships for many years now. After years of progression the
NBL is proud to proclaim that BMX is finally getting the recognition it deserves. NBL is known by
its riders as the "BEST /N BMX"— Now NBL can be known as the gateway to BMX racing in
the Olympic Games!
;Ucl
12-10
Oft'UE3958 BROWN PARK DRIVE, SUITE D - HILLIARD, OHIO 43026 a wvw.nbLorg
NATIONAL BICYCLE LFAu PHONE: 6'I4.777.1625 o TOLL -FREE: 800.886.2691 a FAX: 614.777.1680
2004 BUDGET WORK SESSION
DULY 23, 2003
I. BUDGET POSITION FOR 2004 Ralph
A. Organizational Chart
II. YEAR-TO-YEAR COMPARISON Frank
A. Personnel Update
B. Depreciation
C. Insurance
D. Indirect Costs
III. FEES AND CHARGES Ralph
A. HCMA/OCPRC Passes
B. Camping/Fireworks
C. Waterparks-Golf
D. Red Oaks
IV. 2004 C.I.P. Joe
V. GROUNDS AND BUILDING PROJECTS Dan
A. Major Maintenance 5-year Forecast
B. Tree Replacement/Emerald Ash Borer
VI. OPERATING EQUIPMENT
Dan
VII. 2004 OPERATIONS
A.
Red Oaks Golf Course/Clubhouse
Ralph
B.
Appreciation Days
"
C.
"No Mow"/Natural areas
Dan
D.
InfoTech Fees
Frank
E.
Vehicle Operations/Motor Pool
it
F.
County Trail System
Ralph
G.
Summit Waterpark
"
H.
No Smoking Update Waterparks, Lyon &Glen Oaks "
Oakland County Parks ana Recreation Commission
Organizational Chart
As of February 13, 2003
OAKLAND COUNTY PARKS AND
RECREATION COMMISSION
EXECUTIVE
OFFICER
Secretary III
CHIEF OF DESIGN
PUBLIC
AND DEVELOPMENT
COMMUNICATIONS
OPERATIONS
OFFICER
ADMINISTRATOR -
PARKS OPERATIONS
Design and Development
Marketing
CHIEF OF PARKS
CHIEF OF RECREATION
CHIEF OF GOLF
Technical Support
Graphic Design
Addison Oaks
Fridge
Glen Oaks
Trails
Group Sales
Groveland Oaks
Interpretive Services
Lyon Oaks
Publications
1-0 L-0
Independence Oaks
Mobile Recreation
Red Oaks Golf Course
Orion Oaks
Waterparks
Springfield Oaks
Red Oaks Waterford Oaks
Rose Oaks
Waterford
White Lake Oaks
LE
Park Security
Seniors/
Therapeutics
Special Events
ADMINISTRATION
ADMINISTRATOR -
ADM I NI STRATI ON
ccounting
AdAministration
Personnel
7
rPurchasing
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