HomeMy WebLinkAboutAgendas/Packets - 2003.06.04 - 40089Pecky D. Lewis. Jr.
Chairman
Richard Skarritt
Vice Chairman
Fred Koizon
Secretary
Hugh D. Crawford
Vincent Gregory
John P. McCulloch
Lawrence Obrecht
John Richards
)_Da id VanderVeen
tte Vogt
Ralph Richard
Executive Officer
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS
wvvw.co.oal<land.mi.us
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May 28, 2003, 2003
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ..........................Addison Oaks — Conference Center
1480 W Romeo Rd
Leonard, MI 48367
TIME ............................Wednesday, June 4, 2003
9:00 a.m.
PURPOSE ........................Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
1?6-�L ?A�'�
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, June 25 — County and Parks Commissioners
Parks Tour: Springfield, Waterford, Groveland and Independence Oaks
Wednesday, July 23 — Budget Review
D:\$Data\My documents\COMMISSN\agendaltr.c
0 ur mission is to provide recreational, leisure and le
Oakland County Parks ar- Recreation Commission
1480 W. meo Rd
Leonard, MI 48367-
* *AGENDA* *
June 4, 2003
1. Call Meeting to Order 9:00 a.m.
2. Roll Call
3. Public Comments
4. Commission Meeting Minutes for May 7, 2003
5. Internal Service Funds Payment Register:
Internal Service Funds Journal Voucher Register:
Oak Management, Inc. Credit for Services Rendered Register:
Operating Transfers:
Payment Register:
6. Combined Statement of Operations
7. Capital Improvement Budget as of 3/31/03
8. Award Presentation
9. National Aquatics Week Resolution
10. 2002 Audit Report
11. 2003 Integrated Marketing Plan
12. USDA Park Lease Proposal
13. Executive Officer's Report
14. Old Business
15. New Business
16. Adjourn to Park Tour
Action Required
Approval
Approval
Approval
Approval
Informational
Informational
Presenter/Phone #
I N110% :: : ' • 1:!
D. Stencil / 858.4944
S. Wells / 858.4634
F. Trionfi / 858.4607
J. Pung / 858.4625
D. Stencil / 858.4944
R. Richard / 858.0909
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 7, 2003
Chairman Pecky Lewis called the meeting to order at 9:06 a.m. in the commission room of the Parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, Lawrence Obrecht, John Richards, J. David VanderVeen, Suzette Vogt
COMMISSION MEMBERS ABSENT:
John P. McCulloch
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Corporation Counsel
4-H Fair Association Board
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Dan Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Janet Pung, Public Communications Officer
Mike Thibodeau, Chief of Golf
Clyde Herb, Park Supervisor
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
LC Scramlin, President
Ray Cummings
Dave Ax
Art Noren
Dave Coleman
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of April 2, 2003, as written.
AYES: Crawford, Korzon, Lewis, Obrecht, Richards, Skarritt, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
AWARD PRESENTATION:
Executive Officer Richard announced that the Parks Commission won a second place award for Splash
Town, the addition to the Red Oaks Waterpark, from the National Association of Park and Recreation
Officials.
4-1
(Commission Meeting, May 7, 2003)
SPRINGFIELD OAKS ACTIVITIES CENTER UPDATE:
As a follow up to the presentation at the April 2 meeting, 4-H Fair President LC Scramlin answered
questions relating to the fair board's budget, marketing, and master plan. Commissioner VanderVeen also
shared an opinion from Corporation Counsel on the proceeds from the sale of the county property on Perry
Street.
GRANT APPLICATION RESOLUTION:
Moved by Mr. Obrecht, supported by Mr. Richards to adopt the following resolution to
submit a grant application to the William and Myrtle Hess Charitable Trust for a $10,000
grant to assist with the development of the organizational youth group camping area at
Independence Oaks:
WHEREAS, the Oakland County Parks and Recreation Commission has reviewed
the "Independence Oaks Tents and Platform Project" grant application through the
Williams and Myrtle Hess Charitable Trust; and
WHEREAS, the "Independence Oaks Tents and Platform Project" was developed
in response to the need for an overnight camping facility for our new Youth Organization
Camping Site and programs with input from community youth organizations, Oakland
County Parks and Recreation Commission and staff members; and
WHEREAS, the "Independence Oaks Tents and Platform Project" meets the
Oakland County Parks and Recreation Commission's goals and objectives of preserving
open space and providing recreational, leisure and learning experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future specialized recreation and educational
programs and facilities, in making these programs and facilities available to communities
and organizations where these resources are otherwise unavailable and to increase
exposure and appreciation for our natural environment.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission accepts the "Independence Oaks Tents and Platform Project"
grant application request for submittal to the William and Myrtle Hess Charitable Trust.
AYES: Crawford, Gregory, Korzon, Lewis, Obrecht, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
Moved by Mr. Korzon, supported by Mr. Obrecht to approve the following bids as reviewed
and recommended by staff and Purchasing:
Award the contract for the installation of 17,050 sq. ft. of new asphalt cart paths and the
recapping of 3,200 sq. ft. of existing cart paths at Springfield Oaks and White Lake Oaks
to the low bidder, Asphalt Specialist, in the amount of $18,800.00 for Springfield Oaks and
$15,500.00 for White Lake Oaks, for a total contract amount of $34,300.00. Also approved
was a ten percent contingency of $3,430, for a total budgeted amount of $37,730.00.
4-2
r main,
of 6 Ovate eis at
Meet hydras
May -7 , 3pp3) arid ,� Q64 Cinea ,�° fire 3Q0
Meeting' roe of aPpTO-)(I atPr ventthe am° nt °f �6"7 ,62p op.
commrssyOn insta\\at 7 bar va�rng, rn amount of Ride
l ntraCt for thwater mare, eenar' EXca \budgeted m°th Rai
Pward then feet of A, \ow biddet, GTE,
T , 0, for a Iota Pipe attheo a3 495 pp.
Cmea ks to thec of 6' of the fi\gin � e amount v ogt �9i
425 n Pea O t con rn9en `� emergency repa"sseNices
.a ten
for the ark to s Skarritt,vanderveen,
camp
on
,,ward the crford OaKswaterP wis, Obrecht' Richard
at the vvateGregory Kort°n, be remov of
a\
PEE Crawford, rd a cs for the ch 9 \oW
S awa co Oak the c a a\ton
to NPYS. �Ol ce vote, Mr Obrechton at PFddr `Us 1� 5 cents
a voi o
rried °n upplom be storage \ag of V4,p00 P t �9)
Motion Ca r torZon, s e from the the amours
ovedby M -ns of s\udgrnatrves,in arritt,Uanderveen vo9
�QO,QOQ ga\\structure P1te Gh Richards, Sk
bidder \nfra t
of overage KorZ°n, beWrs, Obre
ES Crawford, Greg°ry \O\.\'• ion prepal d
PY s. lQ� vote. ERpO\N� PRESENZP Powerpef
ointP tt`1 stsues, custom
NPY
on Carried °n a voice OR\ENTPT\ON POD ed an oveN n� esP°nsrbrCrtres, se
Motr P` EMP\'O�EE Jan puns prOwork P°Crcres a
SEASON Officer to an
mmunicatron rnC\udin9 °K'sys em e mee
tin9
public c° a\ e,P\oy . ' of the P to adjourn to Aursitron-
for season an oveN Mr Greg° used property Vogt �9)
ice, seN SEss\ON. by ro van en,
Gv�\vE nderveen, soPe of d sCussing a p Skarritt, derve
EXE Moved be ess,on for the Puri wis, Obrecht' Richards,
exeCutN orlon Ge
Crawford, Gregory
PEES'
NP,7S•. �0� voice vote.. ve session at 10'20 arrr•
d °n a exeCuti
rrie an
Motion Ca to ourned
the ,meeting Was ad\ onvened at 10 44 a m e fo\\owing was n°ted�• \ans to request
s re c the staff P
enda, m°unties
The Meeting Wa ?le? '
in the ag
Gv�\v� OFFICERS OfFicer's ReP° tiled e iGe storm C\ �o�eptho e costs
EXE ion to the Executive note that Cost to trIc ansfer funds to
addit and n e eeV\(3
\n utive Officer Rt at the Sun m 4 r 3
'a budget aVnendrrien
to 1ease ProRpeM
May 7 , 2g03} cted
a request o'e6 and adio
Sprint has resume oration C°
uns
(Conlrnlission Meeting, Corp
Orl -�ownship, tl worK�ng with
roved by AddisStan is Curren y
eing app e tower• roposal.
Ten years after be a cell phon and cautiously °n this P the 3une 25 date
at Addison yaks lease• Ve forty roval of
t p4d'i to rneg°gate and ested Stan m° loners on app is reached.
Sugg of Corrniss1On dec�s�on
Commission Board when the
Auer discussion, Oakland Count mnmssionefs
hear from the with the Parks CQ
Huntto be moved
___Stan is wai m t°Stan will confirm n Saster Bag nand Successful
I., the Parks tour. e Yolkiand Cou o ensure fu
E.SS: rd for allowing th work he did
NEW BUSIN Vo ,thanked Mr.- ea J. Dunleavy and the ellent at cost is being made
omeord Oaks• She also Pra with insect reP
to Wa West Nile virus, along
event. atio°tre4uest.
___Stan noted thaons upon
t inform
available to all park patr
p7 a.m_ June
ed at 1 A on Wednesday ,
adjourn 00 a.m. "°51�
"The meet'ng was will be 9. �:
ext Cprnnisslon meeting j SecretaN
Then S Kohn CPSICAP' Recording
Karen
Fred KoCzon, SecretaN
4.4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
June 4, 2003
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
December, 2002 (FM 03, FY 2003)
$781,551.66
January, 2003 (FM 04, FY 2003)
588,225.03
February, 2003 (FM 05, FY 2003)
597,777.63
March, 2003 (FM 06, FY 2003)
902,768.81
April, 2003 (FM 07, FY 2003)
622,564.69
(INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
January, February & March, (FM 01, 02 & 03, FY 2003) (17,732.58)
OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER:
January, February & March, (FM 01, 02 & 03, FY 2003) 19,080.55
OPERATING TRANSFERS:
January, February & March, (FM 01, 02 & 03, FY 2003) 502,587.50
PAYMENT REGISTER:
Voucher Report Period, February, 2003 (FM 05)*
173,608.04
C.I.P. (408) Voucher Report Period, February, 2003 (FM 05)*
105,606.64
Voucher Report Period, March, 2003 (FM 06)*
265,617.84
C.I.P. (408) Voucher Report Period, March, 2003 (FM 06)*
239,668.29
Voucher Report Period, April, 2003 (FM 07)*
$531,995.36
C.I.P. (408) Voucher Report Period, April, 2003 (FM 07)*
$346,949.86
TOTAL
$5,313,319.46
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7/14/00:
VOUCHER REPORT PERIOD, FEBRUARY, 2003 (FM 05)* $33,820.15
VOUCHER REPORT PERIOD, MARCH, 2003 (FM 06)* $ 82,102.38
VOUCHER REPORT PERIOD, APRIL, 2003 (FM 07)* $0
5-1
Oakland County Parks and Recreation Commission
Internal Service Funds Payment Register
For the month of December, 2002 (FM 03, FY 2003)
Source
Department/Fund
Purpose
Amount
12/IN202303
O.C. Printing, Mailing & Copier Fund
Printing & Postage charges for December-Admin., Add., Glen Oaks, Water., Mob. Rec.,
Fridge, Nat. Cntr. &Lon
$2,365.28
12/IN202300
O.C. Printing, Mailing & Copier Fund
Conv. Copier charges for October, November & December-Admin., Add., Grove.,
Inde ., Red Oaks, Spring., Mob. Rec., Nat. Cntr. &Lon
2,182.91
12/IN202296
O.C. Building & Liability Insurance Fund
Builders risk insurance -Red Oaks; Additional contents insurance -Lyon G.C.;He . B/DOT testing
charges for October, November & December-Inde ., R.O.W.Park & Mob. Rec.
313.00
12/IN202295
O.C. Motor Pool Fund
Car/Truck lease car washes for December -Add.
3.00
12/IN202293
O.C. Indirect Cost
Indirect cost charges for October, November & December-Admin.
148,325.00
12/IN202278
O.C. Building & Liability Insurance Fund
Liability insurance charges for October, November & December -All Parks
11,847.00
12/IN202275
O.C. Printing, Mailing & Copier Fund
Stationary charges for December-Admin.
96.00
12/IN202257
O.C. Motor Pool Fund
Car/Truck lease, maintenance, insurance & gasoline charges for December-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W.Park, SAC,
Water., W.O.W.Park, Mob. Rec., Tob. Complex, Nat. Cntr. &Lon G.C.
28,711.21
12/IN202248
O.C. Office Equipment Fund
Equipment rental charges for October, November & December-Rec. Admin.
52.50
141IN202290
O.C. Facilities & Operations Fund
Maintenance, moving, snow removal & security alarm charges for October, November &
December-Admin., Rec. Admin., Tech. Sup., Inde ., Water., W.O.W.Park, Nat. Cntr. &Lon G.C.
4,723.14
18/C1300117
O.C. Telephone Communications Fund
Telephone & Pager charges for December-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr. &Lon G.C.
4,013.30
18/IN202272
O.C. Information Technology Fund
Operations & Development charges for October, November & December-Admin., Rec. Admin.,
Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., Water., Nat. Cntr. &Lon G.C.
38,502.00
18/IN202258
O.C. Information Technology Fund
Radio lease, maintenance & charges for December-Admin., Add., Grove., Inde . & Nat. Cntr.
2,855.50
43/IN202308
O.C. General Fund
Security expense charges for 11/16/02 thru 12/13/02-Add., Grove., Orion, Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Lyon &Lon G.C.
25,104.58
61/I1\1202251
O.C. Drain Commission Fund
Water & Sewer expense for 12/1102 thru 1/31/03-Add., Add. Conf. Cntr. &Lon G.C.
1,782.28
81/PR014977 & 978
O.C. Payroll Fund
Payroll charges for pay period ending 12/13/02-AII Parks
181,649.75
81/PR015083 & 084
O.C. Payroll Fund
Payroll charges for pay period ending 12/27/02-AII Parks
179,699.29
81/FB435517, 518, 520 & 522
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 12/13/02-AII Parks
75,260.52
81/FB435802-805
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 12/27102-All Parks
74,065.40
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$781,551.66
Oakland County Parks a— Recreation Commission
Internal Service Funds Payment Register
For the month of January, 2003 (FM 04)
Source
Department/Fund
Purpose
Amount
12/IN202340
O.C. Motor Pool Fund
Car/Truck lease car washes for January-Admin., Add. & Inde .
$9.00
12/I1\1202338
O.C. Motor Pool Fund
Car/Truck lease, maintenance, insurance & gasoline charges for January-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W.Park, SAC,
Water., W.O.W.Park, Mob. Rec., Tob. Complex, Nat. Cntr. & Lyon G.C.
28,920.49
12/IN202335
O.C. Printing, Mailing & Copier Fund
Printing & Postage charges for January-Admin., Add., Grove., Orion, Inde ., Mob. Rec.,
Fridge &Lon
2,854.69
12/I1\1202331
O.C. Printing, Mailing & Copier Fund
Stationary charges for January-Admin.
96.00
12/I1\1202330
O.C. Printing, Mailing & Copier Fund
Stationary charges for January-Admin.
506.40
181C1300136
O.C. Telephone Communications Fund
Telephone & Pager charges for January-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr. & Lyon G.C.
7,720.72
18/I1\1202324
O.C. Information Technology Fund
Radio lease, maintenance & charges for January-Admin., Add., Grove., Inde . & Nat. Cntr.
2,855.50
43/IN202334
O.C. General Fund
Security expense charges for 12/14/02 thru 1/10/03-Add., Grove., Orion, Indep., Wh. Lk.,
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Lyon & Lyon G.C.
22,862.32
61/IN202319
O.C. Drain Commission Fund
Water & Sewer expense for 1/1/03 thru 2/28/03-Add., Add. Conf. Cntr. &Lon Oaks
1,782.28
81/PR015222-225
O.C. Payroll Fund
Payroll charges for pay period ending 1/10/03-All Parks
185,263.07
81/PR015350 & 351
O.C. Payroll Fund
Payroll charges for pay period ending 1/24/03-All Parks
186,113.41
81/FB436126-133
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 1110/03-AII Parks
74,395.45
81/FB436475-478 JO.C.
Fringe Benefits Fund
I Fringe Benefit charges for pay period ending 1/24/03-All Parks
74,845.70
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$588,225.03
Oakland County Parks a.._ Aecreation Commission
Internal Service Funds Payment Register
For the month of February, 2003 (FM 05)
Source
Department/Fund
Purpose
Amount
12/IN202351
O.C. Printing, Mailing & Copier Fund
Stationary charges for February-Admin.
$126.66
12/IN202360
O.C. Motor Pool Fund
Car/Truck lease, maintenance, insurance & gasoline charges for February-Admin.,
Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W.Park,
SAC, Water., W.O.W.Park, Mob. Rec., Tob. Complex, Nat. Cntr. &Lon G.C.
30,302.79
12/IN202362
O.C. Printing, Mailing & Copier Fund
Printing & Postage charges for February-Admin., Rec. Admin., Grove., Inde ., Wh. Lk.,
R.O.W. Park, W.O.W. Park & Nat. Cntr.
5,071.35
12/IN202363
O.C. Motor Pool Fund
Car/Truck lease car washes for February-Admin. & Mob. Rec.
22.53
18/C1300147
O.C. Telephone Communications Fund
Telephone & Pager charges for February-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, Water., Mob. Rec., Nat. Cntr. & Lyon G.C.
11,386.13
18/IN202359
O.C. Information Technology Fund
Radio lease, maintenance & charges for February-Admin., Add., Grove., Inde . W.O.W. Park &
Nat. Cntr.
4,039.44
43/IN202368 & 369
O.C. General Fund
Security expense charges for 1/11/03 thru 1/24/03-Add., Grove., Orion, Inde ., Wh. Lk.,
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Lyon &Lon G.C.
23,499.22
81/PR015455 & 457
O.C. Payroll Fund
Payroll charges for pay period ending 2/7/03-All Parks
186,814.69
81/PR015644-646
O.C. Payroll Fund
Payroll charges for pay period ending 2/21/03-All Parks
186,772.79
81/FB436747, 749, 750 & 752
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 2/7/03-All Parks
74,779.15
81/FB437283-286
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 2/21/03-All Parks
74,962.88
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$597,777.63
Oakland County Parks a�._ Aecreation Commission
Internal Service Funds Payment Register
For the month of March, 2003 (FM 06)
Source
Department/Fund
Purpose
Amount
12/IN202370
O.C. Building & Liability Insurance Fund
Property insurance for year 2003-All Parks
$95,757.00
12/IN202409
O.C. Indirect Cost
Indirect cost charges for January, February & March-Admin.
148,325.00
12/IN202412
O.C.Printing, Mailing & Copier Fund
Stationary charges for March-Admin.
208.89
12/IN202418
O.C. Office Equipment Fund
Equipment rental charges for January, February & March-Rec. Admin.
52.50
12/IN202423
O.C. Motor Pool Fund
Car/Truck lease maintenance, insurance & gasoline charges for March-Admin.,Rec. Admin.,
33,356.76
Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water.,
W.O.W. Park, Mob. Rec., Tob. Complex, Nat. Cntr. & Lyon G.C.
12/IN202427
O.C. Building & Liability Insurance Fund
Liability insurance charges for January, February & March -All Parks
10,524.00
12/IN202438
O.C. Printing, Mailing & Copier Fund
Conv. Copier charges for January, February & March-Admin., Add., Grove., Inde .,
2,182.91
Red Oaks, Spring., Mob. Rec., Nat. Cntr. &Lon
12/IN202445
O.C. Printing, Mailing, Copier Fund
Printing & Postage charges for March-Admin., Rec. Admin., Add., Orion, Inde ., Wh. Lk.,
2,729.54
Glen Oaks, Spring., Nat. Cntr., Lyon, &Lon G.C.
12/IN202447
O.C. Motor Pool Fund
Car/Truck lease car washes for March-Admin., Add., Inde ., Glen Oaks, Red Oaks, Spring.,
44.00
Wh. Lk., Mob. Rec. & Lyon G.C.
12/IN202454
O.C. Building & Liability Insurance Fund
Heb. B/DOT & Testing-Wh. Lk.
34.00
14/IN202436
O.C. Facilities & Operations Fund
Maintenance, moving, snow removal & security alarm charges for January, February &
5,937.98
March-Admin., Rec. Admin., Tech. Sup., Inde ., Water., W.O.W. Park, Nat. Cntr. &
Lyon G.C.
14/IN202441
O.C. Facilities & Operations Fund
Credit for secruity alarm charges -Red Oaks
(54.00
18/CI300152
O.C. Telephone Communications Fund
Telephone charges for March-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde .,
11,177.18
Wh. Lk., Glen Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &
Lyon G.C.
18/IN202402
O.C. Information Technology Fund
Development charges for January, February & March-Admin.
734.00
18/IN202404
O.C. Information Technology Fund
Operation charges for January, February & March-Admin., Rec. Admin., Tech. Sup., Add.,
40,500.56
Grove., Inde ., Wh. Lk., Glen Oaks, Spring., Water., Nat. Cntr., & Lyon G.C.
18/IN202411
O.C.Information Technology Fund
Radio lease, maintenance & charges for March -Add., Grove., Inde . & Nat. Cntr.
3,237.70
43/IN202453
O.C. General Fund
Security expense charges for 218/03 thru 2/21/03-Add., Grove., Inde ., Wh. Lk., Spring.,
26,760.91
R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
611IN202371
JO.C. Drain Commission Fund
2/01/03 thru 2/28103 & 3/01/03 thru 3/31/03- Add., Add. Conf. Cntr. & Lyon G.C.
1,782.28
Oakland County Parks a,_ Aecreation Commission
Internal Service Funds Payment Register
For the month of March, 2003 (FM 06)
Source
Department/Fund
Purpose
Amount
81/PR015737 & 738
O.C. Payroll Fund
Payroll charges for pay period ending 3/7/03-All Parks
188,322.71
81/PR015849 & 850
O.C. Payroll Fund
Payroll charges for pay period ending 3/21/03-All Parks
181,074.76
81/FB437481-484
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 3/7/03-All Parks
74,825.31
81/FB437796-799
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 3/21/03-All Parks
75,254.82
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$902,768.81
I
ON
Oakland County Parks anu Recreation Commission
Internal Service Funds Payment Register
For the month of April, 2003 (FM 07)
Source
Department/Fund
Purpose
Amount
12/IN202464
O.C. Printing, Mailing & Copier Fund
Stationary charges for April-Admin.
155.76
12/IN202466
O.C. Printing, Mailing & Copier Fund
Stationary charges for April-Admin.
92.84
12/IN202473
O.C. Motor Pool Fund
Car/Truck lease maintenance, insurance & gasoline charges for April-Admin., Rec. Admin.,
$32,369.12
Tech. Sup., Add., Grove., Indep., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water.,
W.O.W. Park, Mob. Rec., Tob. Complex, Nat. Cntr. & Lyon G.C.
12/IN202480
O.C. Printing, Mailing & Copier Fund
Printing & Postage charges for April-Admin., Rec., Adm., Add., Grove., Orion, Inde ., Wh. Lk.,
6,143.97
Spring., R.O.W. Park, W.O.W. Park, Mob. Rec., Nat. Cntr. &Lon G.C.
18/CI300155
O.C.Tele hone Communications Fund
Telephone charges for April-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk.,
10,439.24
Glen Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &Lon G. C.
181N/202461
O.C. Information Technology Fund
Radio lease, maintenance & charges for April -Add., Grove., Inde . & Nat. Cntr.
3,466.90
43/IN202475
O.C. General Fund
Security expense charges for 3/8/03 thru 4/18/02-Add., Grove., Inde ., Wh. Lk., Spring.,
36,585.53
R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
61/IN202465
O.C. Drain Commission Fund
3/01/03 thru 3/31/03- Add., Add. Conf. Cntr. & Glen Oaks
3,538.30
81/PR015947, 948 & 949
O.C. Payroll Fund
Payroll charges for pay period ending 4/4/03-All Parks
184,432.99
81/PRO16092 & 093
O.C. Payroll Fund
Payroll charges for pay period ending 4/18/03-All Parks
198,100.49
81/FB438094-101
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/403-All Parks
74,412.08
81/FB438541-544
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/18/03-All Parks
72,827.47
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$622,564.69
N
Oakland County Parks and Recreation Commission
Internal Service Funds Journal Voucher Register
Jan., Feb. & Mar., 2003
Source
Department/Fund
Purpose
Amount
12-JV226212/008
Management & Budget
Reversal of 1st quarter (Oct. - Dec. 2002) per diem charges
($1,610.00)
12-JV226261/007
Management & Budget
Per Diems paid to Parks Commissioners R. McPherson, L. Obrecht,
280.00
S. Taub & J. Vanderveen (Oct. - Dec. 2002) (Administration)
12-JV226721/028
Management & Budget
Short-term disability: 11/02 (Administration)
1,339.00
12-JV226721/029
Management & Budget
Short-term disability: 11/02 (Groveland Oaks)
1,263.00
12-JV226721/030
Management & Budget
Short-term disability: 11/02 (Independence Oaks)
3,024.80
12-JV226769/027
Management & Budget
Short-term disability: 12/02 (Groveland Oaks)
589.40
12-JV226769-028
Management & Budget
Short-term disability: 12/02 (Independence Oaks)
1,536.00
12-JV227292-007
Management & Budget
Credit for incorrect gas charges billed in March (all parks)
(2,892.17)
12-JV227354-001
Management & Budget
Leased vehicle mileage credit for FY2002 (all parks)
(23,148.61)
12-JV227358/001
Management & Budget
Short-term disability: 01/03 (Independence Oaks)
1,536.00
12-JV227608/008
Management & Budget
Per Diems paid to Parks Commissioners H. Crawford, V. Gregory,
350.00
L. Obrecht & J. Vanderveen (Jan. - Mar. 2003) (Administration)
($17,732.58)
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Jan., Feb. & Mar., 2003
Source
Park/Budget Center
Purpose
Amount
JV226077/001
Addison Oaks Park
Deer Harvest Lunches
$420.00
JV226407/001
Administration
Commission Meeting, 02/05/03
215.64
JV226473/001
Addison Oaks Conference Center
Addison Oaks Men's Room Partitions
2,679.60
JV226557/001
Administration
Commission Meeting, 08/07/02 (not billed in FY2002)
285.36
JV227614/001
Addison Oaks Park
Addison Oaks Memorial Fountain
5,292.95
JV227643/001
Addison Oaks Park
Addison Oaks Memorial Fountain
(2,250.00)
JV227897/001
Lyon Oaks Golf Course
Lon Oaks Ladies Restroom
12,437.00
$19,080.55
Oakland County Parks and Recreation Commission
Operating Transfers
Jan., Feb. & Mar., 2003
Source
Department/Fund
Purpose
Amount
14-OT200300/001
Facilities Management
Lyon Oaks Building Authority bond payment #4:
(14-JV225860/001)
Principal
$425,000.00
Interest on bonds
77,437.50
Bank processing fee
150.00
Total
$502,587.50
$502,587.50
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2003
(FOR MONTH ENDING 4/30103)
YEAR TO
2003
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$12,055,717.05
$12,455,426.00
$399,708.95
96.8%
Other
103,920.30
150,500.00
46,579.70
69.1%
GLEN OAKS GOLF COURSE
348,470.92
1,355,764.00
1,007,293.08
25.7%
LYON OAKS GOLF COURSE
187,476.82
1,284,000.00
1,096,523.18
14.6%
RED OAKS GOLF COURSE
100.00
0.00
(100.00)
0.0%
SPRINGFIELD OAKS GOLF COURSE
209,772.17
955,400.00
745,627.83
22.0%
WHITE LAKE OAKS GOLF COURSE
249,466.99
1,092,193.00
842,726.01
22.8%
NATURE CENTER
17,229.65
63,250.00
46,020.35
27.2%
ADDISON OAKS
37,558.06
420,500.00
382,941.94
8.9%
ADDISON OAKS CONFERENCE CENTER
38,536.25
120,000.00
81,463.75
32.1%
GROVELAND OAKS
28,432.50
633,500.00
605,067.50
4.5%
INDEPENDENCE OAKS
62,122.41
276,000.00
213,877.59
22.5%
LYON OAKS
4,908.88
12,500.00
7,591.12
39.3%
ORION OAKS
11,894.00
15,000.00
3,106.00
79.3%
ROSE OAKS
0.00
100.00
100.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER
1,919.04
2,500.00
580.96
76.8%
WATERFORD OAKS
22,402.15
30,388.00
7,985.85
73.7%
RECREATION ADMINISTRATION
24,629.21
58,805.00
34,175.79
41.9%
MOBILE RECREATION
86,004.82
355,500.00
269,495.18
24.2%
RED OAKS WATER PARK
2,850.00
831,500.00
828,650.00
0.3%
WATERFORD OAKS BMX COMPLEX
241.00
30,500.00
30,259.00
0.8%
WATERFORD OAKS TENNIS COMPLEX
9,872.50
18,700.00
8,827.50
52.8%
WATERFORD OAKS TOBOGGAN COMPLEX
140,167.06
104,000.00
(36,167.06)
134.8%
WATERFORD OAKS WATERPARK
3,416.30
763,000.00
759,583.70
0.4%
TOTAL REVENUE
$13,647,108.08
$21,029,026.00
$7,381,917.92
64.9%
OPERATING EXPENSES
ADMINISTRATION
$1,588,741.64
$3,237,916.00
$1,649,174.36
49.1%
GLEN OAKS GOLF COURSE
421,983.47
1,020,220.00
598,236.53
41.4%
LYON OAKS GOLF COURSE
725,609.03
1,490,857.00
765,247.97
48.7%
RED OAKS GOLF COURSE
54,939.98
361,433.00
306,493.02
15.2%
SPRINGFIELD OAKS GOLF COURSE
329,033.43
883,707.00
554,673.57
37.2%
WHITE LAKE OAKS GOLF COURSE
304,471.02
799,623.00
495,151.98
38.1%
NATURE CENTER
232,216.48
552,603.00
320,386.52
42.0%
ADDISON OAKS
405,348.58
1,310,319.00
904,970.42
30.9%
ADDISON OAKS CONFERENCE CENTER
68,535.94
442,056.00
373,520.06
15.5%
GROVELAND OAKS
348,090.78
1,224,304.00
876,213.22
28.4%
INDEPENDENCE OAKS
467,585.02
1,127,236.00
659,650.98
41.5%
LYON OAKS
116,600.20
266,162.00
149,561.80
43.8%
ORION OAKS
37,953.05
97,376.00
59,422.95
39.0%
ROSE OAKS
6,893.18
30,763.00
23,869.82
22.4%
SPRINGFIELD OAKS ACTIVITY CENTER
71,288.97
204,492.00
133,203.03
34.9%
WATERFORD OAKS
315,847.40
548,463.00
232,615.60
57.6%
RECREATION ADMINISTRATION
240,228.12
538,389.00
298,160.88
44.6%
MOBILE RECREATION
193,178.84
691,707.00
498,528.16
27.9%
RED OAKS WATERPARK
317,655.68
1,227,904.00
910,248.32
25.9%
WATERFORD OAKS BMX COMPLEX
4,360.75
67,386.00
63,025.25
6.5%
WATERFORD OAKS TENNIS COMPLEX
16,899.56
42,221.00
25,321.44
40.0%
WATERFORD OAKS TOBOGGAN COMPLEX
198,223.33
264,364.00
66,140.67
75.0%
WATERFORD OAKS WATERPARK
254,957.85
984,864.00
729,906.15
25.9%
TECHNICAL SUPPORT
485,487.06
997,701.00
512,213.94
48.7%
CONTINGENCY/INTERNAL SERVICE CHARGES*
101,445.06
318,537.00
217,091.94
N/A
TOTAL OPERATING EXPENSES
$7,307,574.42
$18,730,603.00
$11,423,028.58
39.0%
REVENUE OVER/(UNDER) EXPENSES
$6,339,533.66
$2,298,423.00
($4,041,110.66)
2003
2002
ACTUAL REVENUE TO DATE:
64.9%
62.4%
BUDGET BALANCE:
35.1%
37.6%
ACTUAL EXPENSE TO DATE:
39.0%
37.0%
BUDGET BALANCE:
61.0%
63.0%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE
FUNDS PAYMENTS IN
TRANSIT.
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2003
(FOR MONTH ENDING 04130103)
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $19,470 HAS BEEN TRANSFERRED TO ADDISON OAKS (NOV.)
$26,208 HAS BEEN TRANSFERRED TO WATERFORD OAKS W.P. (NOV.)
$35,785 HAS BEEN TRANSFERRED TO ADMINISTRATION (FEB.)
m
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 7, FY 2003
(FOR MONTH ENDING 4/30/03)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$12,159,637.35
348,470.92
187,476.82
100.00
209,772.17
249,466.99
17,229.65
37,558.06
38,536.25
28,432.50
62,122.41
4,908.88
11,894.00
0.00
1,919.04
22,402.15
24,629.21
86,004.82
2,850.00
241.00
9,872.50
140,167.06
3,416.30
0.00
0.00
13,647,108.08
YEAR TO DATE
EXPENSE
1,588,741.64
421,983.47
725,609.03
54,939.98
329,033.43
304,471.02
232,216.48
405,348.58
68,535.94
348,090.78
467,585.02
116,600.20
37,953.05
6,893.18
71,288.97
315,847.40
240,228.12
193,178.84
317,655.68
4,360.75
16,899.56
198,223.33
254,957.85
485,487.06
101,445.06
7,307,574.42
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
10,570,895.71
(73,512.55)
(538,132.21)
(54,839.98)
(119,261.26)
(55,004.03)
(214,986.83)
(367,790.52)
(29,999.69)
(319,658.28)
(405,462.61)
(111,691.32)
(26,059.05)
(6,893.18)
(69,369.93)
(293,445.25)
(215,598.91)
(107,174.02)
(314,805.68)
(4,119.75)
(7,027.06)
(58,056.27)
(251,541.55)
(485,487.06)
(101,445.06)
6,339,533.66
6-3
Lam,
Oakland County Parks and Recreation Commission
Captial Improvement Budget
FM 6, FY 2003
As of 3/31/03
Summary Total for All Parks/Facilities
Contract(s)
Estimated
2002 2003 Net New Estimated
Amount
Contract(s)
Awd., Pre & Enc.
Project
Park/Facility Protect Cost
Adjustment (A) Adjustment Adjustment Project Cost
Paid
Retainer
Balance *
Balance
Lyon Oaks B.A. Bond (Fund 407/Dept. 14) $6,165,166.28
($6,252,966.01) $0.00 ($6,252,966.01) ($87,799.73)
($116,818.99)
$122,194.83
$0.00
($204,618.72)
Fund 407 Subtotal (Dept. 14) $6,165,166.28
($6,252,966.01) $0.00 ($6,252,966.01) ($87,799.73)
($116,818.99)
$122,194.83
$0.00
($204,618.72)
Future Acquisition & Imp.
Addison Oaks
Glen Oaks
Groveland Oaks
Independence Oaks
Lyon Oaks
Orion Oaks
Red Oaks
Rose Oaks
Springfield Oaks
Waterford Oaks
White Lake Oaks
F_ Contingency
Fund 408 Subtotal (Dept. 53)
$6,398,987.25
$0.00
$1,765,000.00
$1,765,000.00
$8,163,987.25
$0.00
$0.00
$0.00
$8,163,987.25
7,942,559.36
83,737.96
(1,724,334.10)
(1,640,596.14)
6,301,963.22
(3,295,133.37)
88,268.01
(197,427.50)
2,809,402.35
180,000.00
0.00
(10,000.00)
(10,000.00)
170,000.00
(67,761.80)
0,00
0.00
102,238.20
425,329.62
18,525.94
694.46
19,220.40
444,550.02
(106,555.96)
0.00
(273,879.00)
64,115.06
380,000.00
0.00
(25,000.00)
(25,000.00)
355,000.00
(52,751.76)
0.00
0.00
302,248.24
4,561,564.03
1,000.00
6,983.44
7,983.44
4,569,547.47
(3,818,572.84)
50,334.08
(92,724.72)
658,249.91
166,000.00
0.00
0.00
0.00
166,000.00
0.00
0,00
0.00
166,000.00
6,703,082.73
7,277.81
(25,424.70)
(18,146.89)
6,684.935.84
(5,395,812.95)
141,859:01
(323,311.97)
965,810.92
5,000.00
0.00
0.00
0.00
5,000.00
- 0.00
0.00
0.00
5,000.00
985,000.00
25,419.55
(13,960.42)
11,459.13
996,459.13
(120,657,19)
0.00
0.00
875,801.94
789,000.00
0.00
353,838.24
353,838.24
1,142,838.24
(812,998.24)
75,831.50
(329,840.00)
0.00
160,000.00
0.00
0.00
0.00
160,000.00
(38,401.83)
0.00
(977.85)
120,620.32
1,805,800.62
(135,961.26)
(327,796.92)
(463,758.18)
1,342,042.44
0.00
0.00
0.00
1,342,042.44
$30,502,323.61 $0.00 $0.00 $0.00 $30,502,323.61 ($13,708,645.94) $356,292.60 ($1,218,161.04) $15,575,516.63
Capital Improvement Projects Grand Total $36,667,489.89 ($6,252,966.01) $0.00 ($6,252,966.01) $30,414,523.88 ($13,825,464.93) $478,487.43 ($1,218,161.04) $15,370,897.91
* Sum of Contracts Awarded (Pre -encumbrance & Encumbrance accounts)
Note A: Fund 407's 2002 Adjustment: Projects closed and transferred to Fixed Assets (FA), per auditors.
Additional costs to become future adjustment to FA.
SENT p►T�i PCese,�ta'ti�on
AW pR0 PR iii be makm9 a
ns fan Gter�`, �
Pd���`st�ato�
,Park OPE10,
Or awavds HOC. de Netb
o' parks Gi`!
Ghief peP
pUty st°Cm
arks
g-1
vto #9
aupj,cs suppoft ol
00-
Np•���NRESOLv���N
feso\\Axoxl
oj the
Staij ,s request which -kS 3�j\y 13- Ag
\NeeV,,
Natro
9-1
AMA-oN
P,R�C� oN GOOM\ss\
PNo RECREP�\
COVN� PPRKS ecky �. bew�s, Y. e GCeative
op,�\-p`N� Sy Ghaicman P CecCeatkon eau�on,
an\4ed {°r ou �cit�Zen t aM\ch\9a \ishrnent,
\s and org o{ a\\ d Caen , ae`r mos"°und,
EPS, \nd\v\dua haph oU`gh°ut yak\a�
erson
WHEN e are v;ta1 tograe ns t th can res regard\ess °f th
that
se of free t� Cecreatxon o� act�v\ti for aU 6�t�Zens' the v\ta\ rO hea\th
u d mua de `\y unity cogn2e menta\
ath\etc an S a Shoo\d re a\ and
as S\c
encomp Suet+on and t d phy
e, Coun y oa
\f sa ve r a9 tens °f oak\and re\ate to 9
se " \ o ComCn;ss;an
ab\\�ty \e S cit d ack\14 s ° \e• and
N1N�Ra aaua,\c-Ceofi \\fe {or a\\pep v'sand Recreaets {or aauatic
sw\mm\r'a�c the aua\sty nd County P ee pub\\c beach s\on is
an enh e ak\a s d th
d th o an or,,mrs
WNEREPa ded waterpark and Recreaat�oams of th`ace to d
twa 9u parks at\c pr 9 a\thy P ce an
pr°� eatkon•, and oak\and C fia�� ties a r9ao a\\ ages ern, c°ommun\ty .
re EPS, the Sw\mn`m9 to pr°vrd bu;\d Se\ in our
N1NE PTO ol . contr\but�onpw to Sworn, ua\\ty O� \fie the Cak\and
extre�'e\y p klwand their\earn and 9 CON, to
tO the a S Cha\rmae fi°he week °I Ju y
COMM te a p\aco�h wh\ch c°n D `e MOT., Ceby dec\ar
rse�se of Se\� w oR� \ peck�miss�on, do
-�\-\REF anon Cor
NP ks and Recre QUP�\CS WEEK d pCornote th;s
13 �g 2p03 as+ �P�\ONP� p, aunty to
Supp°� an
nd do urge a\\ th
ose in Cak\and C
P
observance. 00ved by
o ed by
Supp
ne 4
2093
Date-. 3u
g-2
ITEM #10
2002 AUDIT REPORT
Enclosed is a copy of the audit report from PricewaterhouseCoopers for the 2002
financial records of the Oakland County Parks and Recreation Commission. The report
shows we are in sound financial condition. Our revenue budget had an unfavorable
variance of $407,557; however, our expense budget had a favorable variance of
$820,664. This results in an additional $413,207 for capital projects than originally
budgeted and $888,338 more than the revised budget estimate figures we used in the
Fiscal Year 2003 Capital Improvement Budget (the $888,338 will be incorporated into the
FY2004 Capital Improvement Budget).
The audit report reflects the designation change in fund type from a Special
Revenue Fund to an Enterprise Fund in accordance with the Governmental Accounting
Standards Board (GASB) provisions. This has resulted in two additional reporting
requirements: the Management's Discussion and Analysis, and the Combining Statements
of Cash Flow —Enterprise Funds.
As indicated on page 19 of the audit report, one of our cost centers show an excess
of expenditures over budget*; however, the total expenditures for operations are under the
total budget. Therefore, in compliance with the Michigan Uniform Local Budgeting Act and
the Commission By-laws, staff recommends the Commission amend the FY2002
operating budget to $16,517,236, with the individual amounts for each budget center to be
the same as those shown in the "Actual" column of page 19 of the report.
The net worth of the Commission as of September 30, 2002 as indicated on page 6
was $69,606,188. This includes a Capital assets, net of accumulated depreciation and
related debt, balance of $55,946,664 and an Unrestricted fund balance of $13,659,524.
However, most of the $13,659,524 was already included in the 2002 Capital Improvement
Budget as a funding source. Obligations for current portion and long-term capital lease
were $3,925,000 and are related to the Lyon Oaks Bond.
Please contact Frank Trionfi, 858-4607, or Sheila Cox, 858-4612, if you have any
questions.
*See Revenue and Expense Variances included in this agenda item
D:\$Data\MS Word\SMC\C_AGENDA\AuditReport2002.doc
10-1
2002 Audit Repo
2002 REVENUE AND EXPENSE VARIANCES
klg d _et C.�, ee r
Par
Lyon Oaks Golf Course
Lyon Oaks Golf Course
S_u_mmant
Iravorable 2002 (Unfavorable)
(Unfavorable) Expense Expense
2002 t Vary
Revenue Revenue 9949e
B u`Var— l
ance . 166,108)
1076,540 $ 146,642 $ 1,374,g56 � �
Lare st Llne ItemEx ense Variances
Depreciation, Utilities and Grounds Maintenance
atio
42 log
Audit Rpt, Rev & Exp Variancesxls FY20
iTO #A-1
RK�^C�NG' PLPN � \tres
Mp . or rr,arketrn9 actry
2003 `N represents mal waterparks, and
� o\j, the
ted Oarkgm P\a carnp\ng, 9
e ra rk as
The 2��3 \nt 9 a system such s wh\ch can
ra\ areas of the p f ,marketrn9 e'l°rt
o,�eCa\\ p\CtUre °
for seve
coup sakes .s to show all w\th \)Voxn rO�a\
9 The purpose r costs, and res°\ts. s that aCe �rrrked e reduction,
to tar(et markets, 6\Gties and program rede`�'ptron or lee s news
eva\Ua e p\ar' inc\odes fa eas�red by c°up°� re \n p\ace such a :ion
1h Usuam be m ac\;rvrtres a otol\rjOrma
ods wh\ch can other marketing to miofo'g \, ph dvedise0ents,
efl web si rograms, pr\nt a
\n add\tron, many ews\etters,
ma\\ d\sp\ays, n customer ser`�rce p
re\eases ' tron,
a p
slide presenta sots etc.
disp\ays , event flyers' �
wochures,
Oakland County Parks Integrated Marketing Plan 2003
Program
Facility
Current #
Participants
Target #
Participants
Major Mktg. Efforts
Cost
Potential Reach
Comments
Results
CAMPING
Addison
Oaks
74,875
82,362
Coca Cola $10 Off Coupon
25,000 bottles
Coca Cola bottle tag
Direct mail postcard to
registered RV owners
$2,320
4,034 mailed in Oakland
County (and 9 zip codes in
3 adjacent counties)
Camper Show $10 off
Coupon
50
2,000 flyers distributed
Included in camper packets
Groveland
Oaks
144,856
159,341
Coca Cola $10 Off Coupon
25,000 bottles
Coca Cola bottle tag
Addison
Oaks &
Groveland
Oaks
Camper Show
$4,850
20,000+ Attendance
Pontiac Silverdome
LYON OAKS
GOLF COURSE
25,915
28,506
Direct mail postcard to
golfers' mailing list
$4,000
8,980
2 for 1 offer mailed to 2002
LO golfers who registered for
weekly drawing
$100
(approx)
316 names on mailing list
Booth & expenses for Golf
Show at Novi Expo Center —
March 7-9
$4,057
31,000 attendance
Novi Golf Show
Respondents' Mailing
$90
(approx)
266 0. Co./Non-County
Sent to drawing entrants (free
bucket of balls)
�..�
Ad in Michigan Golfer Course
Director
$980
100,000 circulation (incl.
Novi Golf Show)
Golf Courses
LO
WLO
SPO
124,801
137,281
2 for 1 (after 4 p.m.
Sat/Sun)
$10
(posters)
Not available at GO
Program
Facility
Current #
Participants
Target #
Participants
Major Mktg. Efforts
Cost
Potential Reach
Comments
Results
WATERPARKS
Red Oaks
Waterpark
82,858
91,143
Television advertising
$12,000
120 four -second spots
June16 — July 25
Red Oaks new features opened
July 2, 2002.
and
Waterford
Oaks
Waterpark
93,291
102,620
Coca Cola Buy 1 Get 1 Free
Twilight Offer
25,000 bottles
Coca Cola bottle tag
Coca Cola free entry
10,000 cans
Schools, Beaumont, Home Depot
vending machines
WEB SITE
Waterparks
7,500
coupons
8,250
coupons
Promoted in news releases,
mailings, flyers
600-1,000 per month
PARKS
SYSTEM
1,556,594 *
total
attendance
1,712,253 *
total
attendance
Direct Mail brochure to
South Oakland households
with children up to age 17
$18,600
67,563 households
GROUP
SALES
Off site
Vehicle
Permits
63 sites
67 sites
Contact potential business
and community sales sites
Off Site
Consignment
locations
19 sites
24 sites
Target hotels
Hampton Inn, Madison Heights
(new for 2003)
Large group
picnics of
500 + ppl
7,000
7,700
908
Coupons
1,000
Coupons
* Parks system totals (not totals of programs/tacilities listed)
1
W
* Updated 5129103
1'O #12
SE )? posp-
gp A p pRK `gyp $ pepaTVent of , s
U the united State ardin9 the vSpP
e resentatNes °f nse pivis\On re9 no,dhern
Ste met w\th r P nrxn9 and gesP° r park Iacr\rues rn
re Emergency p\a ofFrce at one of ou n 01
P9r\cu\tu a fie\d ,n�esta��o
st in estab�rshm9 Psh borer
\ntere sing the Emera\d
oak\and G°unty s\st them jn addres e \o9�sttca\\y best
- Os is to as as se\ected as th
heastNi\ch�gan- _ n, pdd\son yaks w
Sout fter the d`scuss�o sites d\son
P urP°ses- at severa\ °fret � the c°un'�l' \f Pd
s\te for their P P �s a\s° \ookIn9 ,� term \ease with
Me uSD n interest "n a sho e, they are °n a
-they have a • n th\s °{Free \n dun
is se\ected steel in esta)D \\5" 9 an
Oaks vSQP \s \ntere on and w\\\ provide
The - n of a frna\ Se\eGt�
fast track no\:rfrcatro
Stall is wa`tm9 for
mmiss\on meet�n9
update at the G°
12'1
ITEM #13
CER°S REPORT in answer to
OFFS Ross
EXECVT fVE unse\°f' notes.
scant corpohedunt� e sess\on m
iri�on Eros' Asappr°va\ of e categ°ry °f the Free
d �s a c°py t s na iry regardrn9 the Fun & Games
,,,pttacha rman SKarr est 5\ide ,n rEcent
vice ch run Was named g a ated \nth ° urpOse of
�c�p e p
toboga Sn {f hasp tlon for both
��3 ssoc�a date,
ThE Fodg trative sN F n�aAs grounds b ofor one year
E
s et \r;�s
es gest of \ease, Pd d county 4 ter a ears \1 E e\oiled'
Pr center e 0aK\an e�era\ y dev
m the PctN\ties e f cst s ter are
Ks p ct,,g\s s fro K�oWever, e eauestrian cen e Pugust rneet�ng
f\e d Oa\"' sentat�ve fie\d se
r\ng r\'R
t`ngs se for the Sp term \eas for a prop°s \sS\on for th
ae\je\op�egnte�este �� \ansna d funding Eement to the Gomm ome °f thosE mho
Ce�ewab\e tErms a a pr°posa\ \easE a9r en h1rEd t° rep\acE s � scant PGA
to br\ng Was the a. des\gned by
Staff p\ass sta'� PEoq\E have bE se
Pau\ \ Gours
F our ne are - • - s Go\f Gour mun\c\pa
\oy ,,dateThey at y n paK is 2� �o\EErs�ty � e d�rEct°r
il ��er th\s year' erv\sor L Which a an �}riN arge Was thnsh`p and
ea
shop sup b Gant esters Mich g -jce M on Told
retrrEd n pr° off G\u wN N1 t on o Narr\s Un\vers'M .
Pau\ Simheasant Rua a degree from or at the 'a orked on both Ni\ch�gan
pro at VO\s. Pau\ h G°°rd�nat axon' and W from GEntra of the
Pdhur netWorK Recrea a degree meat sect�dnRecreatxohn has a
t\iff , tray\ sand Marge has nand deve\op s an Jo
Margaret nToWnsh\p P or9rams' sag nsing ParK \\c grounds
\Aarrrnb county tray\ p ee of d sand pub
ee \n the de
of r emp\oy aides to us from
Mac° �tectura\ en as a former the {Orma\ g {� i, corn\ne Univers\ty .
Noyes, arcfhf\ce. 3Ohn Was a\ta\nrng e TO Stat
°hn trat\on ° 00MGardens M\ch�gan" o\f G°urs rch\gas
\n\s
ad k\n9 at G the unNers�ty °f rin9fiE\d Gas a degrEE Eros' M are uniaued A
degree from er at 5p r• he ha forms that out to b'
es groundsKebpn ROcheste is and ect gong d federa\
Tom Wugh s country G\u eXtra reck' d f'oEr o this �a� wna\ st so\ve these it
Great paK ed due to d approved p evea\Ed a ounty to rE E of structua d
i\\ be dE\ay \etEd an sentaNE d the G f this typ ants avv
gars pro\ect must be corns \on s repwith the take ct c aracte°\ty �TEAl gra
The E\\�s t Which m rat�ug to the disV\ t o
t e of granw\th the rhs nt\y co\\aaOK anon Enhancemen
th\s yp meeting K ort
recen is we are ectbac onatIfansp
reau\reMed get the pr a prOpcts th
,,sues o< fit the n°rm 13" 1
does n
---The National Recreation and Park Association Annual Congress will be held in St. Louis,
Missouri, on October 21-25, 2003. Please let Karen know by the end of June whether or not
you are planning to attend.
There is no room block for Michigan delegations this year. Reservations are being made directly
through the housing bureau, which will begin allowing reservations on June 2.
The Congress Registration booklet was scheduled to be mailed directly to you from
NRPA on May 23; be on the lookout for that information.
---Staff has worked out all the issues with DeMattia, along with a final settlement. Staff will bring
you up to date at the meeting.
---Commissioners Tour, June 25: We will be meeting at the Board of Commissioners office at
8:30 a.m., with a departure time of 8:40 a.m. We will tour Waterford Oaks, Springfield Oaks,
Groveland Oaks, and Addison Oaks. Oak Management will provide lunch at the Conference
Center, then we'll return to the Board of Commissioners parking lot by 1:30 p.m.
---The next Commission meeting is Wednesday, July 23, and will include the budget review
session.
13-2
0A L� IY
CORP0 1,014 COUNSEL
....-IAO
CONFT1O
1�NlCA
N
PRIVILEGED LANDENT COMM
ATTORNEY
To: Karen Koh oration Counsel
From.. John Ross, Assistant C°�
File: 2003-0415
pate: 51gl2003 -a
Re: Approving Closed Session Min
articular tes
sections 7 & $
and found that the Act was
en Meetings Act' lr' p en during a closed session can be
minutes tali
I reviewed the issue 110 rot the
of their approval.
silent on the issue of whether o p of the minof Michigan in
approved. There is likewise e State
opinion of Frank
Kelly, former Attorney General of th
I did find an o d: . a closed session to consider
which he op public body may meet in
on, therefore, that a p #6365 (1986)
It is my op rd mutes of a closed session. CAG tacitly
approving former
Attorney General has . is my
and since the form o tion for a public body,
Since the Act is silent on
this issue, minutes is an p ue its practice
that approval of clo determine si ix ants to continue or discontan
acknowledgedsslon can
opinion that the Com� tes. given by f s office
of approving these min
ter or affect previous direction �,
dum is meant to al
this mernoran eeting issues.
Nothing Commission on closed m
to the Parks
13-3
0
PARK TOUR
There will be a tour of Addison Oaks directly following the Commission
meeting. Casual dress is recommended, including walking shoes for a brief walk.
13-4