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October 30, 2003
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME ......................... Wednesday, November 5, 2003
9:00 a.m.
PURPOSE ...................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Pecky D. Lewis, Jr
Chairman Next Meetings:
Richard Skarritt
Vice Chairman
Fred Ko zon
Secretary
Hugh D. Crawford
Vincent Gregory
John P. McCulloch
Charles Palmer
John Richards
Vid VanderVeen
-tte Vogt
Ralph Richard
Executive Officer
Sincerely,
1?a4L ?1�e��
Ralph Richard
Executive Officer
Parks and Recreation
Wednesday, November 19 — Tentative
Wednesday, December 3
D:\$Data\My documents\COMMISSN\agendaltr.doe
0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
Oakland County Parks apt Recreation Commission
2800 Wat. 1, Lake Rd
Waterford, NH 48328
*AGENDA**
November 5, 2003
Action Required
1. Call Meeting to Order 9:00 a.m.
2. Roll Call
3. Public Comments
4. Commission Meeting Minutes for October 1, 2003 Approval
Presenter/Phone #
K. Kohn / 858.4606
5.
Payment Approval Summary:
Approval
Internal Service Funds Payment Register
Internal Service Funds Journal Voucher Register
Oak Management, Inc. Credit for Services Rendered Register
Operating Transfers
Payment Register
6.
Professional Services Contract — Springfield Oaks Activity Center
Approval
D. Stencil / 858-4944
7.
Bids: Lift Station Emergency Repairs — Addison Oaks
Approval
"
Well — Campground D — Addison Oaks
Addison Oaks Conference Center- Architectural Consultant Request for Proposal
J. Figa / 858.4620
8.
Addison Oaks Campground Construction
Approval
"
9.
Ellis Barn Update and Projected Costs
Approval
"
10.
Proposed 2004 Waterpark Rates
Approval
R. Richard / 858.0909
11.
Indirect Costs
Information
"
12.
Executive Session
if
13.
Executive Officer's Report
to
14.
Old Business
15.
New Business
16.
Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 1, 2003
Chairman Pecky Lewis called the meeting to order at 9:06 a.m. in the commission room of the parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Secretary Fred Korzon, Hugh D. Crawford, Vincent Gregory, John P.
McCulloch, John Richards, J. David VanderVeen, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Vice Chairman Richard Skarritt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
O. C. Planning & Economic Development
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Dan Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief of Design and Development
Sue Wells, Chief of Recreation
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer I
Desiree Stanfield, Public Communications Assistant
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
Larry Falardeau, Principal Planner/Landscape Architect
There were neither questions nor comments made by the public.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Richards to approve the minutes of the meeting
of September 3, 2003, with the following correction:
Page 4-4, under 4-H Fair Association Lease Negotiations Update — Springfield Oaks
Activity Center: substitute "management/operating agreement" for each instance of "lease."
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Gregory, supported by Mr. VanderVeen to approve the minutes of the Public
Hearing of September 3, 2003, as written.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, VanderVeen, Vogt (9)
NAYS: (0)
4-1
(Commission Meeting, October 1, 2003)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Richards to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for August, 2003 (Fm 11, FY 2003)
- Payment Register, including Voucher Report for August (FM 11, FY 2003) and CIP
Voucher Report for August (FM 11, FY 2003)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month of August (FM 11, FY 2003), 2003 was accepted as
filed.
AWARD PRESENTATION:
Executive Officer Ralph Richard presented the Commission with a plaque received from the Guest House
of Lake Orion for our participation in their Art, Autos, and Architecture Event at the Scripps Mansion.
Mr. Richard also congratulated Public Communications Assistant Desiree Stanfield for her work on a recent
article published in the World Waterpark Magazine; the article covered the renovations at the two
waterparks.
OAKLAND EQUESTRIAN COALITION PRESENTATION:
Larry Falardeau, Oakland County Planning and Economic Development, delivered a presentation compiled
by the Oakland Equestrian Coalition relating information on programs, facilities, and economic impact to
the county. Mr. Falardeau also related their requests, including consideration of immediate access to trails,
consideration of equine needs in design and construction, consideration of future multi -use paths, and
flexibility in cooperative sharing of pathways.
As per the recommendation from Oakland County Purchasing and Parks staff, the following bids were
approved:
Moved by Mr. McCulloch, supported by Mrs. Vogt to award the following bids and
contingency increases:
A steel 8 ft. x 8 ft. x 18 ft. steel chemical storage building for the Lyon Oaks Golf Course
to Securall A & A Sheet Metal in the amount of $14,258.51
Five Jacobsen 22-inch side discharge rotary mowing decks for a Jacobsen diesel mower
at Red Oaks Golf Course to W. F. Miller in the amount of $4,040.10. Funds for this
purchase will come from the 2004 Operating Budget Small Tools line item.
4-2
(Commission Meeting, October 1, 2003)
Concrete, pre -manufactured restroom for Red Oaks Golf Course to the low bidder, CXT
Precast, in the amount of $31,200.00
Building supplies for the construction of two six -person cabins at Addison Oaks to the low
bidder, Carolina Holdings, in the amount of $27,871.44
Contingency increase for the construction of the Red Oaks Clubhouse in the amount of
$1, 051.76
Contingency increase for the Red Oaks Golf Course Clubhouse site work in the amount
of $4,610.78
Split the bid and award the purchase of park grade trees for several parks as follows: 52
Norway Spruce, 20 Colorado Spruce, 20 Red Oaks, 18 Red Maple, 6 River Birch, 6
Weeping Willow, 10 Ginkgo, and 4 Red Bud from the low bidder, Marine City Nursery, in
the amount of $14,200.00; 10 Sugar Maple and 6 Canadian Hemlock from the low bidder,
Auburn Oaks, in the amount of $2,190.00; plus 22 White Pine and 10 Little Leaf Linden
from the low bidder, Discount Tree Sales, in the amount of $3,040.00. Total for the
purchase of the park grade trees is $19,430.00.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Vogt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
INDIRECT COST ANALYSIS:
Staff reported on the current status of the indirect costs being charged to the department and requested
Commission approval to have an independent evaluation performed of the costs reports. Since the Oakland
County Drain Commission also shares some of the same concerns, cost of this contract, if approved, will
be shared equally with the Drain Commission.
Commissioner McCulloch noted that not only is there a question with the rate formula, but also the issue
of reducing the level of services or support in order to drive those costs down.
After discussion, Commission directed staff to meet with Deputy Assistant County Executive Robert
Daddow, Director of Management and Budget Administration Laurie VanPelt, and a representative from
Maximus and report back to the Commission at the next meeting.
Moved by Mr. Palmer, supported by Mr. Richards to table the request for an independent
evaluation of the indirect costs reports until the November 5, 2003 Commission meeting.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Commissioner Richards requested copies of the Maximus report be made available to the commissioners
for review.
ON STAGE MINI -GRANT ACCEPTANCE — INDEPENDENCE OAKS:
4-3
(Commission Meeting, October 1, 2003)
Moved by Mr. Korzon, supported by Mr. Richards to adopt the following resolution to
accept the $2,000 mini -grant from the Oakland County Cultural Council and Michigan
Council for Arts and Cultural Affairs:
WHEREAS, the Oakland County Parks and Recreation Commission has been
awarded $2,000 for the "On Stage" Program through the Oakland County Cultural
Council and Michigan Council for Arts and Cultural Affairs; and
WHEREAS, the "On Stage" Program was developed in response to the need
for an affordable entertainment and educational program based on input from
community organizations, parks and recreation department directors, and Oakland
County Parks and Recreation Commission and staff members; and
WHEREAS, the "On Stage" Program meets the Oakland County Parks and
Recreation Commission's goals and objectives of innovative specialized recreation
programs and cultural experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future specialized recreation programs, in
providing these programs to communities and organizations where these resources are
otherwise unavailable and to increase exposure and appreciation for arts and culture.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission accepts the "On Stage" Mini -Grant award in the amount of
$2,000 from the Oakland County Cultural Council and Michigan Council for Arts and
Cultural Affairs.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
4-H FAIR ASSOC. AGREEMENT NEGOTIATIONS UPDATE — SPRINGFIELD OAKS ACTIVITY CENTER:
Staff requested Commission approval to extend the current management/operating agreement with the
Oakland County 4-H Fair Association for the operation of the Springfield Oaks Activity Center for another
30 days to allow both parties time to review the finalized document. Staff noted the new agreement is being
finalized in the form of a professional services contract.
Moved by Mr. Palmer, supported by Mr. Richards to extend the management/operating
agreement with the Oakland County 4-H Fair Association for the operation of the
Springfield Oaks Activity Center for 30 days, from October 6 through November 5, 2003,
under the same terms and conditions as in the existing lease.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
4-4
(Commission Meeting, October 1, 2003)
Moved by Mr. VanderVeen, supported by Mr. Richards to adjourn the meeting to an
Executive Session to discuss a proposed land acquisition and an attorney opinion.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to an Executive Session at 10:12 a.m.
The meeting was re -convened at 10:50 a.m.
PROPOSED LAND ACQUISITION:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to direct staff to proceed in
accordance with the discussion in the Executive Session.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted
---Staff also noted that The Henry Ford has contacted the owners of the Ellis Barn that they are not
interested in accepting the Ellis Barn; therefore, staff is moving forward with the plans and schedule to move
the barn to Springfield Oaks.
The architect for the moving plans for the Ellis Barn has begun the work; will also be contacting barn
experts to verify our budget figures for this project.
Chief of Design and Development Joe Figa noted that the foundation was not included in the contract; that
will be an additional $5,200.
---Dedication of the Clinton River Trail's newly constructed bridge over 1-75 is scheduled for Wednesday,
October 8 at 3:30 p.m. All interested commissioners were invited to attend.
NEW BUSINESS:
---Commissioner Crawford updated staff on potential land developments in the Novi area and recommended
staff consider initiating the plans to construct the additional nine holes at Lyon Oaks Golf Course.
The meeting was adjourned at 11:05 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, December 3, 2003.
Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
November 5, 2003
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
September, 2003 (FM 12 & FM 13, FY 2003) $1,380,611.05
IINTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
July, August & September (FM 10,11, 12 & 13 FY 2003)
18,327.09
OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER:
July, August & September (FM 10,11, 12 & 13 FY 2003)
29,618.45
OPERATING TRANSFERS:
July, August & September (FM 10,11, 12 & 13 FY 2003)
0.00
PAYMENT REGISTER:
Voucher Report Period, September, 2003 (FM 12)*
405,149.63
C.I.P. (408) Voucher Report Period, September, 2003 (FM 12)*
440,618.19
TOTAL
$2,274,324.41
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
INFORMATION PURPOSES ONLY:
LYON OAKS BUILDING AUTHORITY BOND, FUND 407, UNDER
DEPARTMENT 14 (F.M.&O.) AS OF 7114/00:
VOUCHER REPORT PERIOD,SEPTEMBER, 2003 (FM 12)* $0.00
5-1
Oakland County Parks o. Recreation Commission
Internal Service Funds Payment Register
For the month of September, 2003 (FM 12 &13)
Source
Department/Fund
Purpose
Amount
121IN202582
O.C. Indirect Costs
Indirect cost charges for Jul., Aug. & Se t.-AMIN.
$148,325.00
12/IN202671
O.C. Motor Pool Fund
Car/Truck lease, maintenance, insurance & gasoline charges for Aug.-Admin., Rec. Admin.,
32,533.20
Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water.,
W.O.W. Park, Mob. Rec., Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
12/IN202679
O.C. Motor Pool Fund
Incorrect gasoline charge credit -Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring.,
15,449.61
R.O.W. Park, Mob. Rec. &Lon G.C.
12/IN202685
O.C. Building & Liability Insurance Fund
He . B/DOT Testing -Tech. Sup., Add. & Mob. Rec.
204.00
12/IN202687
O.C. Motor Pool Fund
Gasoline charges for Sept. -Water.
13.62
12/IN202690
O.C. Printing, Mailing, Copier Fund
Stationery charges for Sept.-Admin.
73.70
12/IN202691
O.C. Motor Pool Fund
Car/Truck lease, maintenance, insurance & gasoline charges for Sept.-Admin., Rec. Admin,
36,702.74
Tech. Sup., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water.,
W.O.W. Park, Mob. Rec., Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
12/IN202694
O.C. Printing, Mailing, Copier Fund
Copier paper charges for Sept.-Admin.
217.80
12/IN202697
O.C. Building & Liability Insurance Fund
Liability insurance for Jul., Aug. & Sept. -All Parks
10,523.00
121IN202713
O.C. Per Diem
Per Diem charges for 4th quarter 2003-Admin.
420.00
121IN202731
O.C. Motor Pool Fund
Car/Truck lease car washes for Sept.-Admin., Add., Grove., Inde . & Spring.
25.25
12/IN202744
O.C. Printing, Mailing, Copier Fund
Printing and mailing charges for Sept.-Admin.
4,415.99
12/IN202750
O.C. Printing, Mailing, Copier Fund
Conv. Copier charges for Jul., Aug. & Sept.-Admin., Add., Grove., Inde ., Red Oaks & Spring.
2,189.04
14/IN202732
O.C. Facilities & Operations Fund
Maintenance, moving & security alarm charges for Jul., Aug. & Sept.-Admin., Rec. Admin.,
19,500.46
Tech. Sup., Grove., Inde ., Water., W.O.W. Park, Nat. Cntr., Lyon &Lon G.C.
18/C1300195
O.C. Telephone Communications Fund
Telephone charges for Sept.-Admin., Rec. Admin., Tech. Sup., Add., Grove., Inde ., Wh. Lk.,
14,078.91
Glen Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Mob. Rec., Tob. Complex,
BMX, Lyon & L on G.C.
18/IN202710
O.C. Information Technology Fund
Equipment &O eration charges for Jul., Aug. & Sept.-Admin., Rec. Admin, Tech. Sup., Add.,
44,789.28
Grove., Inde ., R.O.W. Park, Water., W.O.W. Park, Tob. Complex, Nat. Cntr. &Lon
18/IN202737
O.C. Information Technology Fund
Radio lease & maintenance charges for Sept.-Admin., Add., Grove., Inde . & Nat. Cntr.
3,416.04
43/IN202749
O.C. General Fund
Security expense charges for 8/9/03 thru 8/22/03 & 8/23/03 thru 9/05/03-Add., Grove., Inde .,
61,646.53
Wh. Lk., R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
61/IN202663
O.C. Drain Commission Fund
Sewer charges for 5/2/03 thru 7/15/03-Glen Oaks
3,708.43
PR017209-211
O.C. Payroll Fund
Payroll charges for pay period ending 9/05/03-All Parks
316,426.77
PR017327-328
O.C. Payroll Fund
Payroll charges for pay period ending 9/19/03-All Parks
274,626.23
PR017514-515
O.C. Payroll Fund
Payroll charges for pay period 9/20103 thru 9/30/03-All Parks
184,290.81
FB445457-460
O.C. Fringe Benefit Fund
Fringe benefits for pay period ending 9/05/03-All Parks
87,055.16
FB446560-563
O.C. Fringe Benefit Fund
Frin a benefits for pay period ending 9/19/03-All Parks
83,174.39
FB447867-870
O.C. Fringe Benefit Fund
Frin a benefits for — —ri-1 9/20/03 thru 9/30/03-All Parks
67,804.31
TOTAL FOR INTERNAL SERVICE FUNDS PAYMENT REGISTER
$1,380,611.06
s
i
w
Oakland County Parks and Recreation Commission
Internal Service Funds Journal Voucher Register
Jul., Aug. & Sep., 2003
Source
Department/Fund
Purpose
Amount
12-JV2299941024
Management & Budget
Short-term disability: 06/03 (Groveland Oaks)
$ 468.00
12-JV229994/025
Management & Budget
Short-term disability: 06/03 (Independence Oaks)
1,560.00
12-JV230060/019
Management & Budget
Spring 2003 auction expense. Offset against revenue of $10,230.00.
592.81
12-JV230231/001
Management & Budget
Motor Pool Fund gas charge credit (Groveland Oaks & Red Oaks WP
(374.56)
14-JV229822/001-002
Facilities Management
Lyon Oaks Building Authority bond payment #9
69,512.50
(Principal - $0 / Interest - $69,362.50 / Bank fee - $150.00)
12-JV230379/002
Management & Budget
Indirect Cost credit for Mobile Rec. & Waterford Oaks County rentals
(12,175.00)
12-JV2306201031
Management & Budget
Short-term disability: 07/03 (Independence Oaks)
624.00
12-JV230803/002
Management & Budget
Payment from Oakland County for tent repairs (Mobile Recreation)
(1,000.00)
12-JV231057/001
Management & Budget
Heritage VI Conference - Joseph Figa (Admin.)
65.00
12-JV231856/002
Management & Budget
Indirect Cost credit for Mobile Rec. & Waterford Oaks County rentals
(5,160.00)
12-JV223388/030
Management & Budget
Heritage VI Conference - Marge Gatliff (Admin.)
65.00
12-JV232447/002
Management & Budget
Motor Pool Fund credit for FY2003 mileage overcharges (all parks)
(5,293.37)
12-JV232597/001
Management & Budget
Trails Coordinator expense reimbursement (Admin.)
(9,740.48)
12-JV232602/002
Management & Budget
Motor Pool Fund credit for FY2003 mileage overcharges (all parks)
(5,317.90)
14-JV231159/001
Facilities Management
Utilities credit regarding DeMattia contract (Lyon Oaks)
(21,882.89)
61-JV232235/003
Drain Commission
Water & Sewer billing (Lyon Oaks)
2,235.42
61-JV232237/003
Drain Commission
Water & Sewer billing (Addison Oaks)
4,148.56
$ 18,327.09
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Jul., Aug. & Sep., 2003
Source
Park/Budget Center
Purpose
Amount
JV230029/001
Springfield Oaks G.C.
Junior Golf Tournament
$ 1,014.00
JV230029/002
White Lake Oaks
Junior Golf Tournament
1,001.00
JV230034/001
Administration
Fox Sports Picnic
245.00
JV230367/012
Lon Oaks Golf Course
Direct TV
529.00
JV230367/015
Glen Oaks
Direct TV
569.00
JV231390/001
Rec. Admin. - Theraputics
Warren Orlick Inclusion Golf Outing - White Lake Oaks
225.75
JV231834/001
Administration
O.C. Board of Commissioners Parks Tour
322.20
JV231839/001
Red Oaks Waterpark
2003 Birthday Party meal vouchers
1,183.50
JV231839/002
Waterford Oaks Waterpark
2003 Birthday Party meal vouchers
886.50
JV232061/056
Administration
O.C.E.C.U. 50th Anniversary Picnic
23,460.00
JV232691/001
Lon Oaks G.C.
Window Washing
182.50
$ 29,618.45
ITEM #6
PROFESSIONAL SERVICES CONTRACT APPROVAL
SPRINGFIELD OAKS ACTIVITY CENTER
Attached is the draft of the proposed professional services contract for the
operation of the Springfield Oaks Activity Center.
This contract has been approved as to form by Oakland County
Corporation Counsel and the Oakland County 4-H Fair Association.
The attached agreement is ready for Commission review and approval at
the meeting.
6-1
L. BROOKS PATTERS ON -COUNTY EXECUTIVE
IrOAKL OAKLAND COUNTY
COUNTY M I C H I G A N PURCHASING DIVISION
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET
PURCHASING DIVISION.
PROFESSIONAL SERVICE CONTRACT NUMBER:
Contract Expiration Date: November 4, 2004
This "Contract" is made between the OAKLAND COUNTY PARKS AND RECREATION
COMMISSION (COMMISSION) 2800 Watkins Lake Road, Waterford, Michigan 48328, and
the "Contractor" as further described in the following Table. In this Contract, either the
Commission or the Contractor may also be referred to individually as a "Party" or jointly as the
"Parties".
OAKLAND COUNTY PARKS AND
OAKLAND COUNTY 4-H FAIR
RECREATION COMMISSION
ASSOCIATION, a non-profit organization.
2800 Watkins Lake Road
12451 Andersonville Road
Waterford, MI 48328
Davisburg, Michigan 48350
(herein, the "Commission")
(herein the "Contractor")
This Contract is organized and divided into the following "Section" or "Sections" for the
convenience of the Parties.
SECTION 1. CONTRACT DOCUMENTS AND DEFINITIONS
SECTION 2. CONTRACT EFFECTIVE DATE, RENEWAL AND TERMINATION
SECTION 3. PREMISES
SECTION 4. SCOPE OF CONTRACTOR'S SERVICES
SECTION 5. COMMISSION PAYMENT OBLIGATION FOR CONTRACTOR'S SERVICES
SECTION 6. COMMISSION OBLIGATIONS
SECTION 7. MUTUAL OBLIGATIONS
SECTION 8. CONTRACTOR ASSURANCES AND WARRANTIES
-AND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET -PURCHASING DIVISION -PROFESSIONAL S
CONTRACT NUMBER
Page 1
§1.
COUNTY MTCHIGAN
L. BROOKS PATTERSON-COUNTY EXECUTIVE
OAKLAND COUNTY
PURCHASING DIVISION
SECTION 9. CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION
SECTION 10. GENERAL TERMS AND CONDITIONS
In consideration of the mutual promises, obligations, representations, and assurances in this
Contract, the Parties agree to the following:
CONTRACT DOCUMENTS AND DEFINITIONS
The following words and expressions when printed with the first letter capitalized as shown
herein, whether used in the singular or plural, possessive or non -possessive, and/or either within
or without quotation marks, shall be defined and interpreted as follows:
1.1. "Contractor Employee" means without limitation, any employees, officers, directors,
members, managers, trustees, volunteers, attorneys, and representatives of Contractor,
and also includes any Contractor licensees, concessionaires, contractors, subcontractors,
independent contractors, contractor's suppliers, subsidiaries, joint ventures or partners,
and/or any such persons, successors or predecessors, employees, (whether such persons
act or acted in their personal, representative or official capacities), and/or any and all
persons acting by, through, under, or in concert with any of the above. "Contractor
Employee" shall also include any person who was a Contractor Employee at anytime
during the term of this contract but, for any reason, is no longer employed, appointed, or
elected in that capacity.
1.2. "Claims" means any alleged losses, claims, complaints, demands for relief or damages,
suits, causes of action, proceedings, judgements, deficiencies, liability, penalties,
litigation costs and expenses, including, but not limited to, reimbursement for reasonable
attorney fees, witness fees, court costs, investigation expenses, litigation expenses,
amounts paid in settlement, and/or other amounts or liabilities of any kind which are
imposed on, incurred by, or asserted against the Commission, or for which the
Commission may become legally and/or contractually obligated to pay or defend against,
whether direct, indirect or consequential, whether based upon any alleged violation of the
federal or the state constitution, any federal or state statute, rule, regulation, or any
alleged violation of federal or state common law or local ordinance, whether any such
claims are brought in law or equity, tort, contract, or otherwise, and/or whether
commenced or threatened.
1.3. "County" means the County of Oakland, a Municipal and Constitutional Corporation, its
departments, divisions, authorities, boards, committees, and "County Agent" as defined
below.
1.4. "Commission" means the Oakland County Parks and Recreation Commission, a statutory
body pursuant to MCL 46.351 et seq, its staff, attorneys, and any agents designated by
the Commission.
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET -PURCHASING DIVISION -PROFESSIONAL SERVICES
CONTRACT NUMBER
Page 2
COAKL�NID
COUNTY MICHIGAN
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1.5. "County Agent" means all elected and appointed officials, directors, board members,
commission members, council members, commissioners, employees, volunteers,
representatives, and/or any such persons' successors (whether such person act or acted in
their personal representative or official capacities), and/or any persons acting by, through,
under, or in concert with any of them. "County Agent" shall also include any person who
was a "County Agent" anytime during the term of this Contract but, for any reason, is no
longer employed, appointed, or elected and serving as an Agent.
1.6. "Day" means any calendar day, which shall begin at 12:00: a.m. and end at 11:59:59 p.m.
1.7. "Premises" means the parcel of land described in Attachment B-1, commonly referred to
as Springfield Oaks Activity Center.
1.8. "Contract Documents" This Contract includes and fully incorporates herein all of the
following documents:
1.8.1. Exhibit I: Contractor Insurance Requirements
1.8.2. Exhibit II: Oakland County Certificate of Insurance
1.8.3. Attachments A through J.
32. CONTRACT EFFECTIVE DATE RENEWAL AND TERMINATION
2.1. The effective date of this Contract shall be November 5, 2003, and unless otherwise
terminated or canceled as provided below, it shall end at 11:59:59 p.m. on the "Contract
Expiration Date" shown on the first page of this Contract, at which time this Contract
expires without any further act or notice of either Party being required. The Parties are
under no obligation to renew or extend this Contract after Contract Expiration Date.
Notwithstanding the above, under no circumstances shall this Contract be effective and
binding and Contractor will not be entitled to fees or third party payments for any
Contractor services until and unless:
2.1.1. This Contract is signed by a Contractor Employee or Officer of the Contractor,
legally authorized to bind the Contractor.
2.1.2. Any and all Contractor Certificates of Insurance, and any other conditions
precedent to the Contract have been submitted and accepted by the Commission.
2.1.3. This Contract is signed by an authorized agent of the Oakland County
Purchasing Division, as provided for on the signature page of this Contract, who
shall be the final signatory to this Contract.
2.2. The Commission or the County may terminate and/or cancel this Contract (or any part
thereof) at any time during the term, any renewal, or any extension of this Contract, upon
ninety (90) days written notice to the Contractor (except on a month to month extension),
for any reason, including convenience, without incurring obligation or penalty of any
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kind. The effective date for termination or cancellation shall be clearly stated in the
written notice.
2.3. The Commission's sole obligation in the event of termination is to allow Contractor to
keep any fees or third party payments earned by the Contractor for services actually
rendered prior to the effective date of termination. Under no circumstances shall the
Commission be liable for any future loss of income, profits, any consequential damages
or any loss of business opportunities, revenues, or any other economic benefit Contractor
may have realized but for the termination and/or cancellation of this Contract. The
Commission shall not be obligated to pay Contractor a cancellation or termination fee if
this Contract is cancelled or terminated as provided herein.
2.4. Contractor may terminate and/or cancel this Contract (or any part thereof) at anytime
upon ninety days (90) days written notice to the Commission, for any reason, including
convenience, without incurring obligation or penalty of any kind. The effective date of
termination and/or cancellation shall be clearly stated in the written notice.
2.5. This is a one (1) year Contract that may be renewed no more that two (2) times for two
(2) one (1) year terms from the date first written above unless either party gives written
notice to the other party ninety (90) days in advance of the renewal date of its intention
not to renew the Contract .
2.5.1. At the end of the second renewal period this Contract can be renewed on a
month to month basis, upon the same terms and conditions contained herein, at
the sole discretion of the Commission, and can be terminated upon thirty (30)
days written notice.
§3. PREMISES. Contractor agrees to assume the management and operation of a certain
Commission facility described as Springfield Oaks Activity Center (Center) and its immediately
adjoining grounds and facilities (hereinafter "Premises") (excluding the golf course), more
particularly described in Attachment B-1. Nothing contained in this Contract shall be construed
as giving Contractor an legal, equitable, or proprietary rights or interest of any kind in the
Premises.
The Commission shall at all times have custody and control over the Premises pursuant to its
statutory mandate. The Commission shall at all times have access to the Premises, including the
Activities Center, and shall have the right to utilize the Premises for any purpose, except that its
use of the Premises shall not interfere with events scheduled by the Contractor on behalf of the
Commission.
§4. SCOPE OF CONTRACTOR'S SERVICES. Contractor agrees to provide management
services and operation of the Premises as follows:
4.1. To provide a full-time facility manager.
4.2. To provide the necessary staff to operate the facility and manage any special events .
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4.3. To provide the necessary staff for the supervision and management for all rental activities
at the facility.
4.4. To honor and carry out all current rental agreements at the facility.
4.5. To schedule and be responsible for all rental agreements during the term of this
Agreement and to use the form attached as Attachment C for all such rentals. Contractor
will complete an "Event Proposal Form" — Attachment D for all new events/programs
subject to Commission's representatives approval. The Commission can use the
Premises without charge, however, the Commission will be charged for costs incurred by
the Contractor for materials and incidentals not identified in Attachment D, if applicable.
Contractor will provide the Commission with an Annual/Marketing plan and event
schedule annually, on or before December 1.
4.6. To require that after any event on the Premises that the Premises are cleaned -up and
returned to a sanitary and presentable condition acceptable to the Commission, and if
necessary, Contractor will perform any clean up itself.
4.7. To clean and maintain the interior of the building known as the "Activities Center" and
the area immediately surrounding that building in order to insure the ongoing operations
of that building. Contractor's responsibilities to maintain the other areas or facilities
located on the Premises, excluding the "Activities Center", shall only extend to those
times that events are held in other areas or facilities located on the Premises.
4.8. To use its best efforts to advertise the facility and expand its use as contemplated in
Attachment I.
4.9. To establish and maintain according to generally acceptable accounting principles,
complete financial records for this facility, which shall be made available to the
Commission or the Commission's agents for inspection upon reasonable request.
4.10. To comply with and inform all users of the Premises of all Rules and Regulations as
promulgated by the Commission except as otherwise noted in this Contract. Contractor
will report violations of Rules and Regulations or State Law to the Park Deputies and/or
police as soon as Contractor becomes aware of such violations. See Attachment E.
4.11. To honor and comply with the terms of the Commission's food service agreement with
OAK Management Corporation, Inc. Any Exclusionary Agreements (Attachment F)
must be in writing with copies provided to the Commission's representatives.
4.12. To comply with the Guidelines of Attachment G, as promulgated by the Commission.
§5. COMMISSION PAYMENT OBLIGATIONS FOR CONTRACTOR'S SERVICES
5.1. Except as otherwise expressly provided for in this Contract, the Commission's sole
financial obligation to the Contractor for any Contractor services under this Contract shall
be to allow Contractor to retain any fees and third party payments received from
sponsoring events on the Premises.
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5.2. Under no circumstances shall the Commission be responsible for any cost, fee, fine,
penalty, or direct, indirect, special, incidental or consequential damages incurred or
suffered by Contractor in connection with or resulting from the Contractor's providing
any services under this Contract.
5.3. The Commission has the right to offset any amounts due and owing to the Contractor
should the Commission incur any cost associated with this Contract that are the
obligations of Contractor under this Contract.
5.4. This Contract does not authorize any in -kind services by either Party, unless approved by
both parties in writing.
§6. COMMISSION OBLIGATIONS. During the term of this Contract, the Commission agrees:
6.1. To maintain the Premises (including the facilities and structures located on the Premises),
as described in Attachment B-1 to the standards of the Commission and the codes of
Springfield Township, except as to Contractor's responsibilities under Section 4..
6.2. To pay all utility charges except telephone.
6.3. To provide direction and assistance to Contractor in its management of the facilities and
grounds.
6.4. With the recommendations of Contractor, to establish fees and charges for rental and use
of the facilities and grounds, which fees will remain in effect until such time as the
Commission, with the recommendation of the Contractor, establishes different fees.
6.5. Commission will provide to Contractor upon request, the site plans and construction
documents for infrastructure development and installation of underground utilities, in the
possession of Commission as shown in the Master Plan.
6.6. Commission will provide certificates of insurance or self-insurance from the County for
the Premises, but Contractor will be required to provide contents coverage pursuant to
Exhibit I for contents owned by the Contractor. The certificates will provide for mutual
waiver of subrogation.
§7. MUTUAL OBLIGATIONS.
7.1. Commission staff and Contractor will meet at least annually to review plans for capital
improvements and the method of funding them. The Master Plan as outlined in
Attachment J, or its successor, whichever is in effect on the date(s) of such meeting(s),
may act as an outline for such discussions.
§8. CONTRACTOR'S ASSURANCES AND WARRANTIES.
8.1. Service Warranty. Contractor warrants that all services performed hereunder will be
performed in a manner that complies with all applicable laws, statutes, regulations, and
local ordinances.
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8.2. Business and Professional Licenses. The Contractor will obtain and maintain at all times
during the term of this Contract all applicable business and professional licenses
necessary to provide the contracted services.
8.3. Equipment and Supplies. The Contractor is responsible for providing equipment and
supplies not expressly required to be provided by the Commission. The items listed in
Attachment H are currently being provided by the Commission on a voluntary basis, and
are of varying degrees of functionality and suitability of purpose because of use and age.
Should these items become damaged, lost, or destroyed, the Commission is under no
obligation to repair or replace them. Unless the items in Attachment H are damaged, lost,
or destroyed by Contractor employees, staff, or volunteers, the Contractor is under no
obligation to replace or repair them.
8.4. Taxes. The Contractor shall pay, its own local, state and federal taxes, including without
limitation, social security taxes, and unemployment compensation taxes. The
Commission shall not be liable to or required to reimburse the Contractor for any federal,
state and local taxes or fees of any kind.
8.5. Contractor's Incidental Expenses. Except as otherwise expressly provided in this
Contract, the Contractor shall be solely responsible and liable for all costs and expenses
incident to the performance of all services for the Commission including, but not limited
to, any professional dues, association fees, license fees, fines, taxes, and penalties.
8.6. Contractor Employees.
8.6.1. Contractor shall employ and assign qualified Contractor Employees as necessary
and appropriate to provide the services under this Contract. Contractor shall
ensure all Contractor Employees have all the necessary knowledge, skill, and
qualifications necessary to perform the required services and possess any.
necessary licenses, permits, certificates, and governmental authorizations as may
required by law.
8.6.2. Contractor shall solely control, direct, and supervise all Contractor Employees
with respect to all Contractor obligations under this Contract. Contractor will be
solely responsible for and fully liable for the conduct and supervision of any
Contractor Employee
8.6.3. All Contractor paid Employees shall wear and display appropriate Commission -
provided identification at all times while working on Commission premises.
Contractor shall establish a method for identifying Contractor volunteers when
on the Premises.
8.6.4. All paid Contractor Employees assigned to work under this Contract may, at the
Commission's discretion, be subject to a security check and clearance by the
Commission.
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8.7. Contractor Employee -Related Expenses. All Contractor Employees shall be employed at
the Contractor's sole expense (including employment -related taxes and insurance) and the
Contractor warrants that all Contractor Employees shall fully comply with and adhere to
all of the terms of this Contract. Contractor shall be solely and completely liable for any
and all applicable Contractor Employee's federal, state, or local payment withholdings or
contributions and/or any and all Contractor Employee related pension or welfare benefits
plan contribution under federal or state law. Contractor shall indemnify and hold the
Commission harmless for all Claims against the Commission by any Contractor
Employee, arising out of any contract for hire or employer -employee relationship
between the Contractor and any Contractor Employee, including, but not limited to,
Worker's Compensation, disability pay or other insurance of any kind.
8.8. Full Knowledge of Service Expectations and Attendant Circumstances. Contractor
warrants that before submitting its Proposal and/or entering into this Contract, it had a
full opportunity to review the proposed services, and review all Commission expectations
under this Contract. The Contractor is responsible for being adequately and properly
prepared to execute this Contract. Contractor has satisfied itself in all material respects
that it will be able to perform all obligations under the Contract as specified herein.
8.9. The Contractor's Relationship To The Commission Is That Of An Independent
Contractor. Nothing in this Contract is intended to establish an employer -employee
relationship between the Commission and either the Contractor or any Contractor
Employee. All Contractor Employees assigned to provide services under this Contract by
the Contractor shall, in all cases, be deemed employees of the Contractor and not
employees, agents or sub -contractors of the Commission.
8.10. Contractor's acceptance of Commission Rules. Contractor acknowledges that it is aware
of the Commission's published Rules and Regulations (Attachment E) and that it will
comply with them and assist with their enforcement as part of its management and
operational responsibilities as stated elsewhere in this Contract.
§9. CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION
9.1. Indemnification.
9.1.1. Contractor shall indemnify and hold the Commission harmless from any and all
Claims which are incurred by or asserted against the Commission by any person
or entity, alleged to have been caused or found to arise, from the acts,
performances, errors, or omissions of Contractor or Contractor's Employees,
including, without limitation, all Claims relating to injury or death of any person
or damage to any property.
It is understood and agreed that the scope of the Indemnification granted herein is
strictly limited to the scope of the Contractor's responsibilities as stated herein,
inclusive of the Contractor's limitations expressed throughout (including all
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Exhibits and/or Attachments) and does not include nor is same intended to include
any indemnification by Contractor of any of the responsibilities of the
Commission concerning any maintenance, replacement, and/or repair of any
improvement upon the land more particularly described in Attachment B-1.
9.1.2. The indemnification rights contained in this Contract are in excess and over and
above any valid and collectible insurance rights/policies. During the term of this
Contract, if the validity or collectability of the Contractor's insurance is disputed
by the insurance company, the Contractor shall indemnify the Commission for
all claims asserted against the Commission and if the insurance company
prevails, the Contractor shall indemnify the Commission for uncollectable
accounts.
9.1.3. Contractor shall have no rights against the Commission for any indemnification
(e.g., contractual, equitable, or by implication), contribution, subrogation, and/or
any other right to be reimbursed by the Commission except as expressly
provided herein.
9.1.4. Contractor waives and releases all actions, liabilities, loss and damage including
any subrogated rights it may have against the Commission based upon any
Claim brought against the Commission suffered by a Contractor Employee.
9.2. Contractor Provided Insurance.
9.2.1. At all times during this Contract, Contractor shall obtain and maintain insurance
according to the specifications indicated in Exhibit I.
9.2.2. To the extent the Commission has any loss fully compensated by any insurance
then in effect, the Commission shall make no claim upon Contractor for any
damages covered by such insurance. This does not apply to damages directly
caused by Contractor employees, and does not preclude Commission for seeking
reimbursement for any deductibles paid as a result of damages caused by
Contractor's employees.
§10. GENERAL TERMS AND CONDITIONS
10.1. Access To Commission Facilities. The Contractor has the right to access the Premises at
any time to perform the services required under this Contract, except if the Contractor's
services have been suspended or terminated by the Commission.
10.2. Cumulative Remedies. A Party's exercise of any remedy shall not preclude the exercise
of any other remedies, all of which shall be cumulative. A Party shall have the right, in
its sole discretion, to determine which remedies are to be exercised and in which order.
10.3. Survival of Terms and Conditions. The following terms and conditions shall survive and
continue in full force beyond the termination and/or cancellation of this Contract (or any
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part thereof) until the terms and conditions are fully satisfied or expire by their very
nature:
"CONTRACTOR'S ASSURANCES AND WARRANTIES";
"CONTRACTOR PROVIDED INSURANCE AND INDEMNIFICATION";
"Audit";
"Severability";
"Governing Law/Consent To Jurisdiction And Venue"; and
"Survival of Terms And Conditions."
Contractor's responsibility to hold confidential information confidential.
10.4. Commission Right to Suspend Services. Upon written notice, the Commission may
suspend performance of this Contract if Contractor has failed to comply with Federal,
State, or Local laws, or any requirements contained in this Contract. The right to suspend
services is in addition to the Commission's right to terminate and/or cancel this Contract.
The Commission shall incur no penalty, expense, or liability to Contractor if the
Commission suspends services under this Section. If the Commission suspends or
terminates this Contractor services, then Contractor has no obligation to perform or
provide alternative services required under this Contract.
10.5. Site Clean Up and/or Repair. Upon termination or cancellation of this Contract, the
Commission shall have sixty (60) days after same to inspect the Premises to determine
any requirements it may have for "clean up" and or claims of damage. If the Commission
shall make such claims in writing, within the sixty (60) day period, the Contractor shall
then have an additional sixty (60) day period (absent any emergency situation) in which
to make any necessary repairs and/or clean up. In the event the Commission does not
send such claim in writing within the initial sixty (60) day period, or upon Contractor's
completion of such clean up and/or repair within the second sixty (60) day period, any
obligation of Contractor under this Contract for any such clean up and/or repair, shall
lapse and be of no further force or effect. Any dispute as to the scope or responsibility for
any such clean up or repair shall first be submitted to a joint committee comprised of
three (3) Commission representatives and three (3) Contractor representatives. If this
Committee cannot resolve the dispute the parties will be left to their legal remedies in law
or equity.
10.6. No Third Party Beneficiaries. Except as provided for the benefit of the Parties, this
Contract does not and is not intended to create any obligation, duty, promise, contractual
right or benefit, right to be indemnified, right to be subrogated to the Parties' rights in this
Contract, and/or any other right, in favor of any other person or entity.
10.7. Compliance with Laws. Contractor shall comply with all federal, state, and local laws,
statutes, ordinances, regulations, insurance policy requirements, and requirements
applicable to its activities under this Contract.
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10.8. Permits and Licenses. Contractor shall be responsible for obtaining and maintaining
throughout the term of this Contract all licenses, permits, certificates, and governmental
authorizations necessary to perform all of its obligations under this Contract and to
conduct business under this Contract. Upon request by the Commission, Contractor shall
furnish copies of any permit, license, certificate or governmental authorizations necessary
to provide services under this Contract.
10.9. Discrimination. Contractor shall not discriminate against any employee or applicant for
employment because of sex, race, religion, color, national origin, or handicap in violation
of State and/or Federal law.
10.9.1. Contractor shall promptly notify the Commission of any complaint or charge
filed and/or determination by any Court or administrative agency of illegal
discrimination by Contractor.
10.9.2. The Commission, in its discretion, may consider a finding by a Court or
Administrative Tribunal of any illegal discrimination described above as a
breach of this Contract and may terminate or cancel this Contract immediately
with notice.
10.10. Reservation of Rights. This Contract does not, and is not intended to impair, divest,
delegate, or contravene any constitutional, statutory, and/or other legal right, privilege,
power, obligation, duty, or immunity of the Commission.
10.11. Force Majeure. Notwithstanding any other term or provision of this Contract, neither
Party shall be liable to the other for any failure of performance hereunder if such failure
is due to any cause beyond the reasonable control of that Party and that Parry cannot
reasonably accommodate or mitigate the effects of any such cause. Such cause shall
include, without limitation, acts of God, fire, explosion, vandalism, any law, order,
regulation, direction, action, or request of the United States government or of any local
government, national emergencies, insurrections, riots, wars, strikes, lockouts, work
stoppages, or other labor difficulties. Reasonable notice shall be given to the affected
Party of any such event.
10.12. Conflict of Interest. Pursuant to Public Act 317 and 318 of 1968, as amended (MCL
15.321, et seq.), no contracts shall be entered into between the Commission, including all
agencies and departments thereof, and any Commission Agent. To avoid any real or
perceived conflict of interest, Contractor shall identify any Contractor Employee or
relative of Contractor's Employees who are presently employed by the Commission.
Contractor shall give the Commission notice if there are any Commission Agents or
relatives of Commission Agents who are presently employed by Contractor.
10.13. Damage to and Clean up of Commission Property and/or Premises. Contractor shall be
responsible for any unexpected and/or unnecessary damage to any Commission property,
its Premises, or a Commission Agent that is caused by Contractor or Contractor's
Employees. If damage occurs, Contractor shall make necessary repairs and/or
replacements to the damaged property to the satisfaction of the Commission. If the
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damage cannot be completed to the Commission's satisfaction, Contractor shall
reimburse the Commission the actual cost for repairing or replacing the damage property.
The Contractor shall be responsible for assuring that all Commission and municipal sites
are restored to their original condition, less normal wear and tear.
It is acknowledged that Contractor is a non-profit organization serving the Oakland
County community for over eighty (80) years. Contractor is comprised of mainly unpaid
volunteers, having its only paid employees being those pursuant to this Contract and
those paid employees having neither participation in, nor management of, the non-profit
organization. The stated limitations of responsibility and/or liability of Contractor to both
the Commission and/or any improvements upon the Premises as stated herein, is made
with those considerations (and its reality) being paramount to Contractor in entering into
this Contract.
10.14. Contractor Use of Confidential Information. The Contractor and/or Contractor
Employees shall not reproduce, provide, disclose, or give access to Confidential
Information to any third party, or to any Contractor Employee not having a legitimate
need to know any such information and data, and shall not use the Confidential
Information for any purpose other than performing its services under this Contract.
Notwithstanding the foregoing, Contractor may disclose the Confidential Information if
required by law, statute or other legal process; provided that Contractor (i) gives the
County and Commission prompt written notice of an impending disclosure, (ii) provides
reasonable assistance to County and Commission in opposing or limiting the disclosure,
and (iii) makes only such disclosure as is compelled or required.
10.14.1. This Contract imposes no obligation upon Contractor with respect to any
Confidential Information which Contractor can establish by legally sufficient
evidence: (i) was in the possession of, or was known by Contractor, prior to its
receipt from the County, without an obligation to maintain its confidentiality; or
(ii) is obtained by Contractor from a third party having the right to disclose it,
without an obligation to keep such information confidential.
10.14.2. As used in this Contract, Confidential Information means all information that the
County or Commission is required or permitted by law to keep confidential. If
Contractor comes into contact or possession of County or Commission
information or material that Contractor recognizes is confidential, or if
Contractor comes into contact or possession of County or Commission
information or material that a reasonably prudent person would recognize as
being of a confidential nature, then Contractor will keep this information or
material confidential. If the material or information has come to Contractor's
attention through some mistake or accident, Contractor will immediately notify
Commission and apprise Commission of that fact. The Commission or County
will then act to retrieve the material or information from Contractor. Contractor
will have a continuing obligation to not disclose any confidential information.
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10.15. Contractor Use of County Licensed Software. In order for the Contractor to perform its
services under this Contract, the Commission may permit Contractor or Contractor
Employees to access certain copyrighted Software licensed to the County. Contractor or
Contractor Employees shall not: transfer, remove, use, copy, or otherwise provide or
make available any such copyrighted Software or Documentation to any other person or
entity, for any purpose, without the prior written consent of the County and/or the
licensor. Furthermore, neither the Contractor nor Contractor Employee shall produce a
source listing, decompile, disassemble, or otherwise reverse engineer any copyrighted
Software. Neither the Contractor nor Contractor Employee shall use any copyrighted
software contrary to the provisions of any applicable Software license agreement or state
or federal law.
10.16. Grant Compliance. If any part of this Contract, or any program Contractor manages, or -
any funds that benefit the Premises is supported or paid for with any state or federal funds
granted to the Commission, the Contractor shall comply with all applicable grant
requirements. The Commission will inform Contractor of any grant implications and
provide Contractor with a copy of the grant.
10.17. Contract Administrator. Each Party may designate an employee or agent to act as
Contract Administrator. The Contract Administrators shall serve as a contact point for all
matters related to the services to be performed under this Contract. The Commission's
Contract Administrator shall be responsible for such activities as monitoring deliverables
and funding; addressing the quality of services provided by the Contractor; reviewing
invoices and submitting requests to the Commission's procurement authority for any
contract modification in accordance with Section 10.27 of this Agreement.
10.18. Dispute Resolution. All disputes arising under or relating to the execution, interpretation,
performance, or nonperformance of this Contract involving or affecting the Parties must
first be submitted to the respective Contract Administrators for possible resolution. The
Contract Administrators must promptly meet and confer in an effort to resolve such
dispute. If the Contract Administrators cannot resolve the dispute in five (5) business
days, the dispute may be submitted to the signatories of this Contract or their successors
in office. The signatories of this Agreement must meet promptly and confer in an effort
to resolve such dispute. If no resolution is forthcoming after this process, the parties will
be left to their legal remedies in law or equity.
10.19. Access and Records. Contractor will maintain accurate books and records in connection
with the services provided under this Contract for thirty-six (36) months after end of this
Contract, and provide the Commission with reasonable access to such book and records.
10.20. Audit. Contractor shall allow the County's Auditing Division, or an independent auditor
hired by the County, to perform finance compliance audits with the authority to access all
pertinent records and interview any Contractor Employee throughout the term of this
Contract, and for a period of three years after final payment.
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10.20.1. Contractor shall explain any audit finding, questionable costs, or other Contract
compliance deficiencies to the Commission within forty-five (45) days of
receiving the final audit report. Contractor's response shall include all necessary
documents and information that refute the final audit report. Failure by
Contractor to respond in writing within 45 days shall be deemed acceptance of
the final audit report.
10.21. Delegation /Subcontract/Assignment. Contractor shall not delegate, assign, or
subcontract any obligations or rights under this Contract without the prior written consent
of the Commission.
10.21.1. The rights and obligations under this Contract shall not be diminished in any
manner by assignment, delegation or subcontract.
10.21.2. Any assignment, delegation, or subcontract by Contractor and approved by the
Commission, must include a requirement that the assignee, delegee, or
subcontractor will comply with the rights and obligations contained in this
Contract.
10.21.3. The Contractor shall remain primarily liable for all work performed by its
subcontractors. Contractor shall remain liable to the Commission for its
obligations under the Contract not completely performed by any Contractor
delegee or subcontractor.
10.21.4. Should a Subcontractor hired by Contractor fail to provide the established level
of service and response, the Contractor shall contract with another agency for
these services in a timely manner. Any additional costs associated with securing
a competent replacement subcontractor shall be the sole responsibility of the
Contractor.
10.21.5. This Contract cannot be sold.
10.21.6. In the event that a Petition in Bankruptcy is filed and there is an assignment of
this Contract by a Court, the Commission may declare this Contract null and
void.
10.22. Non Exclusive Contract. No provision in this Contract limits, is intended to limit, in any
way the Contractor's right to offer and provide its services to the general public, other
business entities, municipalities, or governmental agencies during or after the term of this
Contract. Similarly, this Contract is a non-exclusive agreement and the Commission may
freely engage other persons to perform the same work that the Contractor performs at
facilities other than the Premises. Except as provided in this Contract, this Contract shall
not be construed to guarantee the Contractor or any Contractor Employee any number of
fixed or certain number or quantity of hours or services to be rendered to the
Commission.
10.23. No Implied Waiver. Absent a written waiver, no act, failure, or delay by a Party to
pursue or enforce any right or remedy under this Contract shall constitute a waiver of
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET -PURCHASING DIVISION -PROFESSIONAL SERVICES
CONTRACT NUMBER
Page 14
COUNTY MICHIGAN
L. BROOKS PATTERS ON -COUNTY EXECUTIVE
OAKLAND COUNTY
PURCHASING DIVISION
those rights with regard to any existing or subsequent breach of this Contract. No waiver
of any term, condition, or provision of this Contract, whether by conduct or otherwise, in
one or more instances, shall be deemed or construed as a continuing waiver of any term,
condition, or provision of this Contract. No waiver by either Party shall subsequently
effect its right to require strict performance of this Contract.
10.24. Severability. If a court of competent jurisdiction finds a term, condition, or provision of
this Contract to be illegal or invalid, then the term, condition, or provision shall be
deemed severed from this Contract. All other terms, conditions, and provisions of this
Contract shall remain in full force and effect. Notwithstanding the above, if all or any
part of Contractor's obligation to indemnify or hold the Commission harmless is stricken,
it is the intent of the Parties that they will amend this Contract to give effect to the
indemnity and hold harmless provision, or the stricken portion thereof, to the maximum
extent possible.
10.25. Captions. The section and subsection numbers, captions, and any index to such sections
and subsections contained in this Contract are intended for the convenience of the reader
and are not intended to have any substantive meaning and shall not be interpreted to limit
or modify any substantive provisions of this contract. Any use of the singular or plural
number, any reference to the male, female, or neuter genders, and any possessive or
nonpossessive use in this contract shall be deemed the appropriate plurality, gender or
possession as the context requires..
10.26. Notices. Notices given under this Contract shall be in writing and shall either be
personally delivered, sent by express delivery service, certified mail, or first class U.S.
mail postage prepaid, and addressed to the person listed below. Notice will be deemed
given when one of the following occur: (1) the date of actual receipt; (2) the next
business day when notice is sent express delivery service or personal delivery; or (3)
three business days after mailing first class or certified U.S. mail.
10.26.1. If notice is sent to the Contractor, it shall be addressed to:
David Coleman, President
P.O. Box 365
12451 Andersonville Road
Davisburg, Michigan 48350
10.26.2. If notice is sent to the Commission, it shall be addressed to:
Mr. Daniel Stencil, Administrator of Parks and Recreation Operations
2800 Watkins Lake Road
Waterford, MI 48328
10.26.3. Either Party may change the address or individual to which notice is sent by
notifying the other party in writing of the change.
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET -PURCHASING DIVISION -PROFESSIONAL SERVICES
CONTRACT NUMBER
Page 15
COUNTY MICHIGAN
L. BROOKS PATTERS ON -COUNTY EXECUTIVE
OAKLAND COUNTY
PURCHASING DIVISION
10.27. Contract Modifications or Amendments. Any modifications, amendments, recessions,
waivers, or releases to this Contract must be in writing and agreed to by both Parties.
Unless otherwise agreed, the modification, amendment, recession, waiver, or release shall
be signed by an expressly authorized Contractor Employee or Officer and by the same
person who signed the Contract for the County or other County Agent as authorized by
the Oakland County Board of Commissioners.
10.28. Precedence of Documents. In the event of a conflict between the terms and conditions in
any of the documents comprising this Contract, the conflict shall be resolved as follows:
10.28.1. The terms and conditions contained in this main Contract document shall prevail
and take precedence over any allegedly conflicting provisions in all other
Exhibits or documents.
10.29. Governing Laws/Consent to Jurisdiction and Venue. This Contract shall be governed,
interpreted, and enforced by the laws of the State of Michigan. Except as otherwise
required by law or court rule, any action brought to enforce, interpret, or decide any
Claim arising under or related to this Contract shall be brought in the Sixth Judicial
Circuit Court of the State of Michigan, the 50th District Court of the State of Michigan,
or the United States District Court for the Eastern District of Michigan, Southern
Division, as dictated by the applicable jurisdiction of the court. Except as otherwise
required by law or court rule, venue is proper in the courts set forth above. The choice of
forum set forth above shall not be deemed to preclude the enforcement of any judgement
obtained in such forum or taking action under this Contract to enforce such judgement in
any appropriate jurisdiction.
10.30. Entire Contract. This Contract represents the entire Contract and understanding between
the Parties. This Contract supercedes all other prior oral or written understandings,
communications, agreements or Contracts between the Parties. The language of this
Contract shall be construed as a whole according to its fair meaning, and not construed
strictly for or against any Party.
The undersigned executes this Contract on behalf of Contractor and the Commission, and by
doing so legally obligates and binds Contractor and the Commission to the terms and conditions
of this Contract.
FOR THE CONTRACTOR:
DATE:
David Coleman appeared in person before me this day and executed this Contract on behalf of
Contractor and acknowledged to me under oath that he has taken all actions and secured any and
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET -PURCHASING DIVISION -PROFESSIONAL SERVICES
CONTRACT NUMBER
Page 16
COAKL
COUNTY MICHIGAN
L. BROOKS PATTERSON-COUNTY EXECUTIVE
OAKLAND COUNTY
PURCHASING DIVISION
all necessary approvals and authorizations and has the requisite authority from Contractor to
fully and completely obligate and bind Contractor to the terms and conditions of this Contract
and any and all other documents incorporated by reference, and also acknowledged to me under
oath of having been provided with copies and having read and reviewed all Contract documents
including all documents incorporated by reference.
Subscribed and sworn to before me on this
FOR THE COMMISSION:
day of
Notary Public
My Commission Expires:
DATE:
Pecky D. Lewis, Chairperson
Oakland County Parks and Recreation Commission
FOR THE COMMISSION:
IC
Joseph Hylla, Manager,
Oakland County Purchasing Department
DATE:
2003.
County, Michigan
N:\TEMPFILE\Inumber\2003\2003-0500 thru 2003-0599\2003-0589 4H Fair Association Management Agreement RE -Springfield Oaks
Park\Final.doc
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET -PURCHASING DIVISION -PROFESSIONAL SERVICES
CONTRACT NUMBER
Page 17
COUNTY MICHIGAN
L. BROOKS PATTERSON-COUNTY EXECUTIVE
OAKLAND COUNTY
PURCHASING DIVISION
EXHIBIT I
CONTRACTOR INSURANCE REQUIREMENTS
1. Vendor agrees to procure and maintain insurance coverage according to the following
specifications:
a. $2,000,000 Combined Single Limit Commercial General Liability Broad Form
Endorsement/or the following as minimum requirements:
Broad form property damage
Premises/Operations
Independent Contractors
(Blanket) Broad form Contractual
Personal Injury - delete contractual exclusion "A"
Additional Insureds - the County of Oakland, Oakland County Parks and
Recreation Commission, County Agents (as defined in this Contract) and
employees and elected and appointed officials of Oakland County;
b. Workers' Compensation as required by law $500,000 Employer's Liability;
C. $1,000,000 Combined Single Limit Automobile Liability, including hired and
leased vehicles, and owned and non -owned autos No Fault coverage as required
by law;
2. General Certificates of Insurance
a. All Certificates of Insurance and duplicate policies of any outside vendor or
contractor shall contain the following clauses:
1) "The insurance company(s) issuing the policy or policies shall have no recourse
against the County of Oakland or the Oakland County Parks and Recreation
Commission for payment of any premiums or for assessments under any form of
policy".
2) "Any and all deductibles in the above -described insurance policies shall be
assumed by and be for the account of, and at sole risk of, the contractor."
3) Mutual waivers of Subrogation.
It is hereby understood and agreed between the Commission and the Contractor,
with regard to the structures on the Premises and/or contents, that to the extent
that a loss is covered by insurance the Commission agrees that Contractor shall
not be liable to Commission and Commission shall not be liable to Contractor, for
any loss resulting directly or indirectly from losses such as, but not limited to fire,
explosion, smoke damage, vandalism, malicious mischief.
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET -PURCHASING DIVISION -PROFESSIONAL SERVICES
CONTRACT NUMBER
Page 18
frOAKL�NID�=
COUNTY MICHIGAN
L. BROOKS PATTERS ON -COUNTY EXECUTIVE
OAKLAND COUNTY
PURCHASING DIVISION
b. All Certificates are to provide 30 days notice of material change or cancellation.
Certificates of Insurance and insurance binders must be provided no less than ten
(10) working days before commencement of work to the Oakland County Risk
Management Office. Insurance carriers are subject to the approval of Oakland
County.
OAKLAND COUNTY DEPARTMENT OF MANAGEMENT AND BUDGET -PURCHASING DIVISION -PROFESSIONAL SERVICES
CONTRACT NUMBER
Page 19
ITEM #7
BID ITEMS:
• Lift Station Emergency Repairs — Addison Oaks
• Well — Campground D — Addison Oaks
• Addison Oaks Conference Center —
Architectural Consultant Request for Proposal
7-1
LIFT STATION EMERGENCY REPAIRS
ADDISON OAKS COUNTY PARK
Staff is requesting approval for the emergency repairs of two septic lift stations
at Addison Oaks Dump Station and Conference Center. The Oakland County Drain
Commission is completing the work.
The life span of the pumps is normally eight years. The existing pumps were
seven and ten years old. The rails, gate valve, check valve should last approximately
20 years. The current rails and valves are 30 years old.
Addison Oaks Lift Station (Dump Station and Conference Center)
• Replace existing submersible pumps with (4) new ABS Model AFP1040M18/4-11,
2.4 hp, 230 volt, single phase.
• Install new discharge bases.
• Install new upper & lower guide rail brackets.
• Install new schedule 80 PVC discharge pipe.
• Install new floats & float brackets.
• Install new stainless steel pull chains.
• Replace misc. hardware as needed to complete the job. Cost: $15,130.00
• Replace guide rails with stainless steel rails.
• Remove existing gate valves and replace with valmatic
Y4 turn plug valves.
• Remove and replace 4-inch check valves, AWWA508
Cost: $ 550.00
Cost: $ 5,782.00
Total Cost: $21,462.00
The cost to repair the lift station (dump station) will be $ 10,676.00 and the
cost for the conference center lift station will be $10,786.00. The total cost for the
emergency repairs will be $21,462.00.
The costs for these repairs will be charged against Addison Oaks equipment
repair line item. There were no operational monies budgeted for these repairs.
7-2
WELL - CAMPGROUND D
ADDISON OAKS
Staff requested bids for the installation of a 5" PVC casing well at Addison
Oaks Campground D.
Invitations to bid were sent to nine vendors, with only one response
received, as follows:
Mike Lalone $8,420.00
Davisburg, MI
This bid includes a warranty as follows:
2 years on all materials, parts and labor from permit date.
5 years on tanks, material and labor from date of permit.
Staff contacted the vendors who did not provide a bid. The past history
has been that the low bidder has been Mike Lalone. The vendors feel that it is
not worth several hours of their time and work to submit a bid, which will be
higher than Lalone's, so they chose not to bid. One vendor indicated they did not
receive the bid package, and another chose not to respond to our follow-up
phone call.
Therefore, staff recommends awarding the contract to Mike Lalone for the
amount of $8,420.00.
Funds for this purchase are included in the Capital Improvement Projects
Budget.
7-3
ADDISON OAKS
CONFERENCE CENTER EXTERIOR REPAIR
Architectural Consultant Request for Proposal
Request for proposals were received for analyzing, identifying, recommending
and prioritizing the necessary repairs to the Addison Oaks Conference Center exterior,
including but not limited to the exterior wall, chimneys, roof, trim, fagade and deck.
This aging Tudor -style building was initially built around 1927 with a stucco finish,
wood trim and several chimneys. Repairs were made to the most visible deteriorated
areas of the walls and chimneys in 1990. Since that time, additional deterioration has
occurred to the exterior walls, chimneys, fascia, trim and potentially the roof. It has now
reached a point where these areas of deterioration must be identified and repaired.
Proposals were therefore received on October 17, 2003 from the following firms to
address these problems.
Consultant
Proposal Fee
Testing Engineers & Consultants, Inc. (TEC)
$16,230.00
Troy, Michigan
Sauriol Bohde Wagner Arch. & Associates (SBWA)
$48,900.00
Macomb, Michigan
Michael Willoughby & Associates (MWA)
$39,000.00 +
Birmingham, Michigan
Design Resources for Architecture L.L.0 (DRA)
$25,000.00
Clarkston, Michigan
Staff reviewed, rated the proposals based on capabilities, qualifications,
approach, schedule and fees and interviewed the top three.
Consequently, staff recommends approval of a contract with Design Resources
for Architecture L.L.0 in the not -to -exceed amount of $25,000.00. This proposal meets
all of our requirements, combines several disciplines (architectural, testing, and
masonry expertise) as well as provides for assistance in bidding procedures and
contract administration.
The adopted 2004 grounds budget for the Addison Oaks designates $300,000 for
the Conference Center Repairs.
1 Proposed fee did not include construction specifications and drawings for bidding purposes.
7-4
ITEM #8
ADDISON OAKS
CAMPGROUND CONSTRUCTION
The Addison Oaks campground project is basically complete. This project
included the construction of 82 modern campsites and six new group areas that
contain 92 units, including water and electrical supply, roads and landscaping, as
well as a new entrance road to the day use and camping areas. A major revision
of the lagoon sanitary system was also part of this project.
Commission approved the contract of $2,586,500 and a 5% contingency
of $113,500.
There remains one last outstanding change order for the additional items
of vacuum breakers, riprap, additional grading at the new dump station, and
posts for the water spigots. These additional items amount to $7,166. This
amount is $1,842.95 over the allotted contingency.
Staff recommends allocating the additional amount of $1,842.95 from the
Capital Improvement Budget contingency to cover this expenditure.
8-1
ITEM #9
ELLIS BARN UPDATE AND PROJECTED COSTS
The Ellis barn project is proceeding as anticipated within the perimeters of the
schedule presented at the August Commission meeting. Staff and our consultants
(Smith Group) met with the appropriate state officials on October 14. This meeting
allowed for input and review of the project from the State Historic Preservation Office
and other various state departments within the Michigan Department of Transportation
(MDOT), plus provided direction for producing the final documents and scheduling.
Smith Group will have completed these final documents (drawings and specifications)
as of Friday, October 31.
A Grade (project) meeting is now scheduled for local MDOT service center staff
and the Road Commission of Oakland County (RCOC) staff, who will be involved in
processing the final documents. Once this meeting occurs, and barring any further
refinement of the documents, the project is anticipated for bid in the early part of
December.
As a result of these meetings, there are several items that will involve additional
cost.
• Engineered estimate — this item was clarified by the state. They require an
accurate cost estimate based on construction cost that will be used as a guide for
the bidding results. Although a general estimate was to be received from our
consultants, a more detailed one is required. Because of the uniqueness of this
project, our consultants recommend that an accurate estimate be obtained from a
company that specializes in barn moving and reconstruction. The cost for this
estimate is anticipated at $1,200.00.*
• Foundation costs — engineered foundation drawings were not included in the grant
or in the consultant's contract. This was eliminated, as staff was trying to keep the
costs at a minimum at the time the contract was approved and until a more accurate
cost estimate was obtained and receivership with OCPR was finalized. The
anticipated cost for the construction drawings, including the exterior ramps, is
$5,000.00.
9-1
• Cupolas — the construction drawings for the cupolas were not included in the
consultant's contract. The cupolas were part of the original structure, but were
removed and are no longer a part of the structure. This item needs to be addressed
and included. If a decision is made to re-create the cupolas during the reconstruction
of the barn, then the anticipated cost for these drawings is $1,800.00.
If approved, the above costs will total $8,000.00.
Now that the Ford Foundation has notified us that they are not interested in this
structure, staff would like to proceed with this project, based on the estimated cost of
$1,200,000 presented at the August Commission meeting. We will be receiving a more
accurate estimate within two weeks. If this estimate is more than ten (10%) above the
above estimate, then the project will be put on hold until the Commission has a chance
to review the new cost and additional information at the November meeting.
*The engineers' estimate is a requirement by MDOT and RCOC. No further progress
can be made without it.
9-2
ITEM #10
PROPOSED 2004 WATERPARK RATES
As discussed at the July budget hearing, staff is requesting some changes
for the waterpark rates for 2004.
After reviewing the costs, we feel some rate adjustments are necessary to
offset the continual increases in our utilities. Approval now will allow staff to get
the rates printed in our publications in preparation for next season.
Staff is therefore requesting Commission approval of the recommended
rates as attached.
10-1
PROPOSED 2004 WATERPARK RATES
Admission
Regular adult
Regular child
Resident discount adult
Resident discount child
Resident discount under 30"
Affiliated Group - regular
Affiliated Group resident discount
Seniors 62 & older
Twilight Rate
Regular adult
Regular child
Resident discount adult
Resident discount child
Swim Lessons
Regular
Resident
Shelter Rentals
Pine Cove
The Cabana
Poolside Pavilion
Hideaway Grove
2003 Rate Proposed rates for 2004
$14
$15
$9.75
$10
$10.50
$11.50
$7.25
$8.00
Free
$1.00
$9.00
$9.50
$6.50
$6.75
$6.00
$6.00
$9.00
$9.75
$5.00
$5.25
$7.50
$8.00
$4.00
$4.50
$56/8lessons $60/8lessons
$48/8lessons $50/8lessons
$100
$150
$100
$150
$100
$150
$100
$150
10-2
ITEM 11
INDIRECT COST
Parks and Recreation staff has met with the County Executive
administrative staff and the consultant who put the Maximus Report together.
After three meetings and extensive review of the Maximus Report, we agree with
the formula used to compute the indirect costs in this report.
We realize that we are required to pay indirect costs for work that the
county general fund budget operations provide for Parks and Recreation, such as
Personnel, Purchasing, and Fiscal Services.
Our main concern is the amount of the indirect cost that is listed for Parks
and Recreation, and the amount of future cost allotments.
We will be meeting with county executive administrative staff to work
together to maintain lines of open communications open in an effort to minimize
our indirect cost allotment for the future.
ITEM #12
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed land acquisition.
12-1
ITEM # 13
EXECUTIVE OFFICER'S REPORT
--- 2"d Annual Mutt March at Orion Oaks County Park was held on Saturday. October 4, 2003.
Over 200 participants along with their dogs attended, raising over $26,000 for the Michigan
Humane Society. The Oakland County Park Barker was among the team entries.
Other October Special Events:
Sunday, October 5" Fall Color Car Classic
Independence Oaks
Participant #: 210 cars
Spectators #: 1,500
Sunday, October 12t" Hidden Forest Walk and Run
Independence Oaks
Participant #: 560
Saturday, October 18t" Campers Boo Bash
Addison Oaks
Gourd decorating, face painting, games, haunted maze and
hayrides
Participants #: 1,000
---Attached for your information is a tally of the Zip code locations of the golfers at Lyon Oaks for
the month of September, 2003.
---Also attached for your information is a recent article from The Detroit News regarding planned
park improvements.
---This past weekend of October 25/26 was the first weekend since the beginning of April that
the parks system has not held a special event. These events included everything from car
shows to dog park activities to Halloween hayrides, mountain bike races, etc. A list of activities
has been provided in previous literature.
---Staff is recommending the tentative meeting scheduled for Wednesday, November 19 be
cancelled.
---All four of the golf courses continue to stay open, weather dependent. The grill rooms are
closed at this time; arrangements have been made to have coffee and rolls for purchase in the
pro shops. Earliest available tee times would be after 9:30 a.m.
---Staff and Commissioners Palmer and Middleton attended the Republican caucus and made a
presentation on the equestrian center proposal for Springfield Oaks.
13-1
Lyon Oaks Zip Codes Tally September 2003
1) West Bloomfield = 444
2)
Farmington
= 332
3)
Novi
= 174
4)
Walled Lake
= 162
5)
Wixom
= 161
6)
Bloomfield
= 117
7)
Livonia
= 97
8)
South Lyon
= 91
9)
Commerce
= 74
10)
Milford
= 71
11)
Northville
= 70
12)
Waterford
= 62
13)
Royal Oak
= 61
14)
Rochester
= 57
15)
Plymouth
= 42
16)
Southfield/L. Vlg.
= 47
17)
Brighton
= 45
18)
White Lake
= 45
19)
Canton
= 38
20)
Bingham Farms
= 37
13-2
Park improvements to cost $7 million - 10/23/03
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By Jennifer Chambers / The Detroit News
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LYON TOWNSHIP -- Oakland County's
CyberSurveys
first cricket field and upgrades to recreation Money for parks
Horoscope
trails and camping areas are part of $7 Oakland County Parks and
Lottery
Michigan's Best
Recreation Commission approved a
million in improvements slated for county
Weather
parks in 2004. $21.8 million budget for 2004 for its
Staff
The Oakland County Parks and 11-park, 6,000-acre system. Of that
money, $9.1 million comes from fees
Recreation Commission approved a $21.8-
FORUMS
and charges and $12.7 million
News Talk
million budget for the 11-park, 6,000-acre comes from a parks and recreation
Autos Talk
system that hosts 1.6 million visitors millage.
Big 10 Talk
High Schools
annually. 1p Comment on this story
Lions Talk
Of the $15 million budgeted for capital w Send this story a friend
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Pistons Talk
improvements, $8 million will be set aside
Wings Talk
Tech Talk
for future land acquisitions, including a possible purchase of 350 acres in
Tiger Talk
Addison Township, said Jan Pung, spokesman for Oakland County parks.
Weight -loss
1
The remaining money will go toward improvements in the park system.
SEWS
Lyon Oaks County Park will be home to Oakland's first cricket field as
Autos
well as an expanded "Bark Park" or dog exercise area and new soccer,
,os ,Drive
volleyball, softball fields and picnic shelters, Pung said. Cost of the
B
project is $282,000.
Business
Bussine
a Careers
Dan Stencil, administrator of operations for the county parks, said the
,.Money & Life
field will consist of a square 360-yard field with an astro-turf
Census
cricket grass
Columnists
pitch area.
Commuting
.
Demand for such a facility came from immigrants from the British
Detroit History
Editorials
Commonwealth and West Indian nations who are moving in large
Metro / State
numbers to the county, Stencil said.
Livingston
.Macomb
At Independence Oaks, two covered picnic shelters, six platform tents
,.Oakland
:.Wayne
and a restroom and shower building are all part of a youth group camping
Nation / World
area planned at the park, a project partly funded by a state grant that will
Obituaries
,.Death Notices
cost $395,000.
Politics / Govt.
Other 2004 projects include the construction of two six -person cabins
Real Estate
and a picnic shelter at Addison Oaks, a mini -golf facility at Groveland
Religion
Schools
Oaks, a shade pavilion at Red Oaks Waterpark, a play lot at Waterford
Special Reports
Oaks and a design for a paved trail around Crooked Lake at Independence
Technology
Oaks.
SPORTS
In White Lake Township, $1.13 million will be spent at White Lake
Sports Insider
Oaks for design and construction of a new clubhouse.
a Lions/NFL
Red Wings/NHL
Oakland panel approves funds for cricket
`"'Tigers/Baseball
field, trail and camping area improvements.
,u M
You can reach Jennifer Chambers at (248) 647-7402 or
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