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Home My WebLink AboutAgendas/Packets - 2004.04.07 - 400942800 Watkins Lake Road • Wateiford, Michigan 48328-1917 248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS QMA KLAND www.co,oal<land.mi.us ird V1 A ' April 2, 2004 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE ....................... Parks and Recreation Office 2800 Watkins Lake Rd Waterford, MI 48328 TIME ......................... Wednesday, April 7, 2004 9:00 a.m. PURPOSE ...................... Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, 1?11-a 21'1e-� Ralph Richard heel<r-:-,vis.1r. Executive Officer Parlcs and Recreation slice C ho❑ni:m Ied 'e n ;" ,i loq �eCr� Next Meetings: Wednesday, May 5: Red Oaks Golf Course ''u�"l 'i ' " of d Regular Meeting and Grand Opening `liner, a �� : •,,, Y John l., i<<. �.ilh. d Friday, May 14: Legislators/Commissioners Breakfast Chalk- r.,h w r Outing - Lyon Oaks Jolin Rid iai(is J. n-nvid VanderVeen Wednesday, June 2: Regular Meeting e Vn,- Raloh Richard Executive Officer D:\$Data\My documents\COMMISSN\agendaltr.doc 0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. Oakland County Parks : Recreation Commission 2800 Watkins Lake Rd Waterford, MI 48328 **AGENDA** APRIL 7, 2004 Action Required Presenter/Phone # 1. Call Meeting to Order 9:00 a.m. 2. Roll Call 3. Public Comments 4a. Commission Meeting Public Hearing Minutes for March 10, 2004 Approval 4. Commission Meeting Minutes for March 10, 2004 Approval K. Kohn / 858.4606 5. Payment Approval Summary Approval Internal Service Funds Payment Register Payment Register 6. Combined Statement of Operations FM5, FY 2004 for Month Ending 2/29/04 7. Award Presentation (Information) J. Dunleavy / 858.4647 8. Trails Presentation (Information) Casasanta/Santoro/Crumm 9. Oakland County Trails Advisory Council Update (Information) M. Gatliff / 858.4611 10. Bid Items: Approval a. Wave Pool Repairs — Red Oaks Waterpark J. Figa / 858.4620 b. Banquet/Conference Center Repairs — Addison Oaks J. Figa / 858.4620 C. Asphalt Paving — Addison, Independence and Lyon Oaks J. Figa / 858.4620 d. Pavilion Installation — Addison Oaks and Lyon Oaks J. Figa / 858.4620 e. Mini Golf— Groveland Oaks f. Utility Vehicle — Springfield and Glen Oaks J. Figa/J.Noyes / 858.4620 g. Riding Sprayer — Springfield Oaks Golf Course M. Thibodeau / 858.4630 h. Thatching Reels — Lyon Oaks M. Thibodeau / 858.4630 i. Fertilizer —Lyon Oaks M. Thibodeau / 858.4630 j. Fertilizer —Golf Courses and Parks M. Thibodeau / 858.4630 k. Roof Replacement — Springfield Oaks M. Thibodeau / 858.4630 I. Asphalt Cart Paths — Glen Oaks and White Lake Oaks M. Thibodeau / 858.4630 M. Thibodeau 88.4630 11. Executive Session (Information) R. Richard / 858.0909 R Richaxd 95g.0909 epos C�nf o�mati°n� Offieez s R Business 13 • New p�usines$ 14. Aa�o� 15. OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING PUBLIC HEARING March 10, 2004 Chairman Pecky Lewis called the public hearing for grant applications to order at 9:10 a.m. in the commission room of the Oakland County Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford, Vincent Gregory, Charles Palmer, J. David VanderVeen, Suzette Vogt COMMISSION MEMBERS ABSENT: John McCulloch, John Richards ALSO PRESENT: Parks and Recreation Oakland County Purchasing Oakland County Community Corrections Charter Township of Independence Ralph Richard, Executive Officer Frank Trionfi, Administrator - Administration Jon J. Kipke, Assistant Administrator Joseph Figa, Chief of Design and Development Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer I Jon Noyes, Architectural Engineer I Desiree Stanfield, Public Communications Assistant Joan Daniels, Buyer Barbara Hankey, Manager Lisa Smith, WAM Supervisor David Wagner, Trustee Chief of Design and Development Joe Figa noted that the Department of Natural Resources notified staff that the deadline to submit applications to request matching Michigan Natural Resources Trust and Land and Water Conservation funds for 2003 is April 1. A public hearing is also a requirement of the DNR to qualify for funds. Notice of the hearing was advertised in area newspapers. The projects staff selected are as follows: Addison Oaks Acquisition Independence Oaks Organizational Youth Camp Connector Trail Emerald Ash Borer Tree Replacement ---The Addison Oaks Acquisition consists of 346.2 acres of former farmlands, woods, and wetlands. The property lies to the east of Addison Oaks across Walker Road. The Krohn Drain runs from Lake Buhl at Addison Oaks through the property. The property has road frontage on Walker and Romeo Roads, and has an easement allowing access from Rochester Road. The Project total is $4,280,000, with a $1,712,000 from the MNRTF and $2,568,000 from Oakland County Parks and Recreation. ---The Independence Oaks Organizational Youth Camp Connector Trail consists of approximately 6,000 linear feet, which includes 4,890 feet of 8' wide asphalt trail, 1,060 linear ft. of 8' wide boardwalk, and a 50- foot bridge. This trail will cross the Clinton River and associated wetland areas, offering accessible opportunities for all park visitors, expanded opportunities for nature center programming, and provide a valuable connection from the Organizational Youth Camp to the rest of the park. 4a-1 (Public Hearing, March 10, 2004) The project total is $365,000 with $219,000 from MNRTF and $146,000 from the Oakland County Parks and Recreation Commission, or $182,500 from LWCF and $182,500 from the Oakland County Parks and Recreation Commission. The Land and Water Conservation Fund requires a 50% match. The grant projects are consistent with the goals adopted in the 2002-2006 Recreation Master Plan. ---The Michigan Department of Natural Resources also announced on February 4, 2004 that applications for cost sharing grants of up to $20,000 for tree replacement grants are available with submission deadlines of March 5, 2004. These grants will allow municipalities to apply for up to $20,000 in matching funds to assist in mitigating the effects of the Emerald Ash Borer infestation. The Oakland County Parks and Recreation Commission approved $100,000 in the 2004 budget for the removal and replacement of trees infected with the Emerald Ash Borer. The 50/50 match for the Tree Replacement Grant will be derived from this allocation and is retroactive to mitigation efforts conducted after October 1, 2003. No questions were asked; therefore, the public hearing was declared closed at 9:16 a.m. Fred Korzon Secretary � &17- �-' CP1GAP Karen Kohn CPS/CAP Recording Secretary 4a - 2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING March 10, 2004 Chairman Pecky Lewis called the meeting to order at 9:16 a.m. in the commission room of the parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford, Vincent Gregory, John P. McCulloch, J. David VanderVeen, Suzette Vogt COMMISSION MEMBERS ABSENT: Charles Palmer, John Richards ALSO PRESENT: Parks and Recreation Oakland County Purchasing Division Oakland County Corporation Counsel Oakland County Community Corrections Charter Township of Independence PUBLIC COMMENTS: Ralph Richard, Executive Officer Frank Trionfi, Administrator - Administration Joseph Figa, Chief of Design and Development Sue Wells, Chief of Recreation Clyde Herb, Chief of Parks Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer I Jon Noyes, Architectural Engineer I Desiree Stanfield, Public Communications Assistant Joan Daniels, Buyer John Ross, Assistant Corporation Counsel Jody Schaffer, Assistant Corporation Counsel Barbara Hankey, Manager Lisa Smith, WAM Supervisor David Wagner, Trustee Barbara Hankey, Oakland County Community Corrections Manager, requested Commission consideration to approve a 7-acre site at Springfield Oaks be designated for use by the WAM program for a community garden. Executive Officer Richard noted Mike Hughson at Facilities Management is working on a property description for the parcel; staff is also working out details for watering the garden. A recommendation on this program will be presented to the Commission at the April meeting. APPROVAL OF MINUTES: Moved by Mr. Crawford, supported by Mrs. Vogt to approve the minutes of the meeting of February 4, 2004, with the following correction: Page 4 — 2 under Oakland County Sheriffs Office Contract: change the support from Mr. Vogt to Mrs. Vogt. Page 4 — 7: change the adjournment time from 1:05 p.m. to 10:15 a.m. AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) 4-1 (Commission Meeting, March 10, 2004) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Korzon, supported by Mr. Skarritt to approve the Payment Approval Summary, including: - Internal Service Funds Payment Register for January, 2004 (FM 4, FY 2004) - Payment Register, including Voucher & CIP Report for January (FM 4, FY 2004) AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: The Combined Statement of Operations for the month ending January 31, 2004 was accepted as filed. ACTIVITY REPORT: The Activity Report for January, 2004 was accepted as filed. GRANT APPLICATION SUBMISSIONS: Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolutions for the submission of grant applications: WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Department of Natural Resources that application for cost sharing grants from the Michigan Natural Resources Trust Fund and Land and Water Conservation Fund may be submitted by April 1, 2004; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for acquisitions and established priorities for improvements within the adopted Recreation Master Plan within the adopted Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following applications to the Department of Natural Resources for matching grants: Addison Oaks Acquisition Organizational Youth Campground — Connector Trail (OYC) NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends submission of the above -said grant applications with the appropriate matching funds to be designated from the one -quarter mill. 4-2 (Commission Meeting, March 10, 2004) WHEREAS, the Oakland County Parks and Recreation Commission has been notified by the Michigan Department of Natural Resources that applications for cost sharing grants of up to $20,000 are available and were to be submitted by March 5th, 2004; and WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities "to ensure optimum park land and quality recreational facilities for the people of Oakland County", as adopted in the 2002 Recreation Master Plan; and WHEREAS, the Oakland County Parks and Recreation Commission recommends the filing of the following application to the Michigan Department of Natural Resources for matching grant: Emerald Ash Borer Tree Planting NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission recommends submission of the above -said grant application with the appropriate matching funds to be designated from the one -quarter mill. AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. :M Moved by Mr. Korzon, supported by Mr. Gregory to approve the following bids as recommended by Parks and Purchasing staff: Purchase and installation of 20 synthetic tee stations for the Lyon Oaks golf range to the low bidder, General Sports Turf, in the amount of $22,073.00. Fireworks for the 411 of July fireworks shows at Addison Oaks and Groveland Oaks to Colonial Fireworks Company in the amount of $16,000. Interior and exterior furniture for the new Red Oaks Clubhouse including 40 sled base stack chairs, ten round tables, four patio tables with 16 chairs, four umbrellas and bases from Steel Equipment Company in the amount of $10,533.84. Cabin furniture for the two new six -person cabins at Addison Oaks County Park to Moon Valley in the amount of $8,410.00. Four-wheel drive John Deere 4510 tractor with a front-end loader for Independence Oaks to Weingartz Supply in the amount of $21,573.00. Justification for the John Deere was noted as follows: • Commission currently owns two John Deere tractors and would like to keep our parts supply with the same vendor. • The John Deere has 39 HP diesel compared to 36 HP diesel for Cub Cadet. • The John Deere has 12 forward and 12 reverse transmission gears and the Cub Cadet has only 8 forward and 8 reverse gears. • The hydraulics on the John Deere has 2,500 max pressure for lifting and the Cub Cadet has 2,413 psi. 4-3 (Commission Meeting, March 10, 2004) • The PTO on the John Deere has 33 HP and the PTO on the Cub Cadet has 29.5 HP. • The rear tires are larger on the John Deere: 17.5x24 industrial tires compared to 13.6x24 on the Cub Cadet. • The lifting capacity for the 3-pt hitch on the John Deere is 2,500 lbs. and the Cub Cadet is 2,050 lbs. • The John Deere has a larger fuel capacity, with a 12.5-gallon tank compared to a 9.2-gallon tank on the Cub Cadet. Two lake aerators for Addison Oaks to the low bidder, MCI Aquatic Company, in the amount of $10,142.60. One 24 ft. mobile climbing wall for Mobile Recreation to the low bidder, Extreme Engineering, in the amount of $22,648.00, Purchase of 110 chaise lounge chairs for the Red Oaks and Waterford Oaks Waterparks to Taylor & Associates in the amount of $15,150.30. Two 20 ft. x 40 ft. frame tents for the Red Oaks Waterpark to Armbruster Manufacturing Company in the amount of $11,060.00. Funds for this expenditure will be transferred from the Operating Budget Contingency to the park's Small Tools line item. Large 3-point hitch fairway aerator for White Lake Oaks to the low bidder, Weingartz, in the amount of $16,840.00. Three Jacobsen riding greens mowers for White Lake Oaks, Springfield Oaks, and Lyon Oaks to the low bidder, W. F. Miller, in the amount of $48,094.00. Two Toro 109" 60 HP diesel rotary mowers for Glen Oaks and Red Oaks Golf Courses to the low bidder, Spartan, in the amount of $43,131.00 each, for a total purchase price of $86,262.00. Four Golf Express adaptive golf cars for the golf courses to Olivers LLC in the amount of $13,600.00. Riding 18 HP golf course greens aerator for White Lake Oaks to W. F. Miller in the amount of $14,872.00. Split the bid and award the purchase and delivery of a 30' x 60' pre -manufactured wood, curved beam pavilion for Addison Oaks to the low bidder, Timber Systems, in the amount of $13,779.00; plus award the purchase and delivery of a 20' x 28' pre -manufactured wood, curved beam pavilion for Lyon Oaks to the low bidder, RCP Manufacturing, in the amount of $4,830.00. Total purchase price for the two pavilions is $18,609.00. AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. STORMWATER DRAIN REPAIR — WATERFORD OAKS: 4-4 (Commission Meeting, March 10, 2004) Moved by Mr. VanderVeen, supported by Mr. Crawford to award the contract for the repair of the stormwater drain of the Waterford Oaks Court Games Complex, including excavating and removing 40 feet of corrugated metal pipe, saw cutting the asphalt, providing 21AA, 6A stone, and sand for the pipe bedding at the drive crossing, and removing the excavated material, to Pacitti and Forrest in the amount of $12,000.00. Funds for this expenditure will be transferred from the Operating Budget Contingency to the Waterford Oaks Tennis Complex Grounds Maintenance line item. AYES: Crawford, Gregory, Korzon, Lewis, Palmer, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. ADDITIONAL NINE HOLE GOLF DESIGN — LYON OAKS GOLF COURSE: Moved by Mr. Crawford, supported by Mr. VanderVeen to award the contract for the design of the additional nine holes of regulation golf for the northwest section of Lyon Oaks including design, grading plan, irrigation plan, landscaping and sundries to Arthur Hills/Steve Forrest and Associates in the amount of $75,000. Commission also approved an additional $25,000 for services rendered during the construction period for approximately 15 site visit reviews, for a total contract amount of $100,000.00, AYES: Crawford, Gregory, Korzon, Lewis, Skarritt, VanderVeen, Vogt (7) NAYS: Palmer(1) Motion carried on a voice vote. SPRINT CELL TOWER — ADDISON OAKS: Jody Schaffer, Assistant Corporation Counsel, presented two options for a proposed license agreement with Sprint to erect a cell tower at Addison Oaks. Moved by Mr. Skarritt, supported by Mr. Gregory to approve the option 1 License Agreement between the County of Oakland Parks and Recreation and Sprint Spectrum, LP for the construction and maintenance of a 190-ft. high monopole tower at Addison Oaks. Commission directed staff and Corporation Counsel to add the requirement of a regular inspection report, plus requested consideration to have Sprint provide a cash guarantee on the tower removal. AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. 2004 COMMUNITY ASSISTANCE PROGRAM PROPOSAL: Moved by Mr. Palmer, supported by Mr. VanderVeen, to approve the 2004 Community Assistance Program for Mobile Recreation in the amount of $25,000.00. AYES: Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (6) 4-5 (Commission Meeting, March 10, 2004) NAYS: (0) Motion carried on a voice vote. OAK MANAGEMENT CONCESSION CONTRACT: Moved by Mrs. Vogt, supported by Mr. Palmer to approve the extension of the current negotiated rates of the concession contract between Oakland County Parks and Recreation Commission and Oak Management through December 31, 2005. AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. ANNUAL PRACTICE FACILITY PASS — LYON OAKS: Moved by Mr. VanderVeen, supported by Mr. Palmer to approve an annual practice facility pass for the golf range at Lyon Oaks, as follows: Single $400 Family $700 (Husband/wife/2 children) Junior $300 (17 or under) AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (7) NAYS: (0) Motion carried on a voice vote. PARK GENERAL INFORMATION AND REGULATIONS REVISIONS: Moved by Mr. Skarritt, supported by Mr. Palmer to approve the following revisions to the Parks General Information and Regulations Brochure, as recommended by staff and Corporation Counsel: Page 16, Section 17B. Fishing: Change to: All shanties must comply with the State of Michigan Fishing Laws. Page 18, Section 23. Firearms: abbreviate the approve change to read as follows: Provided further, that this Section shall not affect the rights of individuals who possess a valid Concealed Pistol License issued by the state of their residence. Back page cover: Red Oaks Golf Course Add address, phone numbers, and information AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen (6) NAYS: (0) Motion carried on a voice vote. 4-6 (Commission Meeting, March 10, 2004) POLE BARN DONATION — SPRINGFIELD OAKS ACTIVITY CENTER: Executive Officer Richard reported on the status of the pole barns being donated to the Parks through Maple Grange, LLC. Corporation Counsel is working to develop agreements to facilitate this donation, which should be available for Commission review and approval at the April meeting. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Design Resources, consultants retained to assess the repairs for the Addison Oaks Conference Center, have completed the assessment and prepared plans and specifications for bidding. ---The targeted marketing report for the 2004 summer season was provided for Commission information. ---An informational video on the upcoming 2004 Special Park Districts Forum was presented. NEW BUSINESS: ---Commissioner Crawford announced plans for a retirement party for his wife, Kathy, who is retiring after 25 years of service to the City of Novi as the Senior Coordinator. Commissioners were invited to attend the event, which will be held on Friday, March 19, from 5 to 10 p.m. at Central Park Estates on Beck Road. The meeting was adjourned at 10:53 a.m. The next Commission meeting will be 9:00 a.m. on Wednesday, April 7, 2004. Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-7 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: April 7, 2004 INTERNAL SERVICE FUNDS PAYMENT REGISTER: February, (FM5, FY 2004) PAYMENT REGISTER: $626,210.91 Voucher & C.I.P. Report Period, February, (FM5, FY 2004)* 239,021.49 TOTAL $865,232.40 *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. 5-1 Uq a N Oakland County Parks ai.._ etecreation Commission Internal Service Funds Payment Register For the month of February, 2004 (FM 05) Source Department/Fund Purpose Amount 12/IN202919 O.C. Printing, Mailing & Copier Fund Stationery charges for Feb.-Admin. & Nat. Cntr. $548.90 12/IN202921 O.C. Motor Pool Fund Car washes for Feb.-Admin., Indep. & Spring. 14.00 12/IN202925 O.C. Motor Pool Fund Gas char es for Feb.-R.O.W. Park 4.28 12/IN202928 O.C. Motor Pool Fund Car/Truck lease, maintenance & gasoline charges for Feb.-Admin., Rec. Admin., Tech. Supp., 25,056.66 Add., Grove., Indep., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Mob. Rec., Tob. Complex, Nat. Cntr. &Lon G.C. 12/IN202931 O.C. Printing, Mailing & Copier Fund Mailing charges for Feb.-Admin. 699.83 12/IN202931 O.C. Printing, Mail ing & Copier Fund Printing charges for Feb.-Admin., Rec. Admin., Add., Grove., Glen Oaks, Red Oaks, Tob. Complex, 1,466.18 & Lyon 18/I1\1202938 O.C. Information Technolo y Fund Radio lease & maintenance charges for Feb.-Admin., Add., Grove., Indep. & Nat. Cntr. 3,841.70 18/CI300215 O.C. Telephone Communications Fund Telephone charges for Feb.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Indep., Wh. Lk., 11,240.96 Glen Oaks, Spring., Red Oaks, R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon & Lyon G.C. 43/IN202935 O.C. General Fund Security expense charges for 1/10/04 thru 1123/04 & 1/24/04 thru 2/6/04-Add., Grove., Indep., Wh. Lk. 24,101.11 Red Oaks, R.O.W. Park, Water., Tob. Complex, Lyon & Lyon G.C. 61/IN202920 O.C. Drain Commission Fund Water & sewer charges for Nov., Dec. & Jan. -Glen Oaks 3,200.85 PRO18575-576 O.C. Payroll Fund Payroll charges for pay period ending 2/6/04-All Parks 189,664.70 PRO18680-681 O.C. Payroll Fund Payroll char es for pay period ending 2/20/04-All Parks 193,317.41 FB461172-175 O.C. Fringe Benefits Fund Fringe Benefit charges for pay periodending 2/6/04-All Parks 85,978.43 FB462203-206 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 2/20/04-All Parks 87,075.90 TOTAL FOR INTERNAL SERVICE FUND PAYMENT REGISTER $626,210.91 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 5, FY 2004 (FOR MONTH ENDING 2/29/04) YEAR TO 2004 (OVER), % OF REVENUE DATE BUDGET UNDER BUDGET BUDGET ADMINISTRATION: Millage Tax $10,468,738.84 $12,735,000.00 $2,266,261.16 82.2% Other (594.18) 149,500.00 150,094.18 -0.4% GLEN OAKS GOLF COURSE 139,480.89 1,283,100.00 1,143,619.11 10.9% LYON OAKS GOLF COURSE 150,376.54 1,519,600.00 1,369,223.46 9.9% RED OAKS GOLF COURSE 3,329.76 317,900.00 314,570.24 0.0% SPRINGFIELD OAKS GOLF COURSE 49,250.95 893,950.00 844,699.05 5.5% WHITE LAKE OAKS GOLF COURSE 62,388.44 1,040,693.00 978,304.56 6.0% NATURE CENTER 14,108.60 38,700.00 24,591.40 36.5% ADDISON OAKS 37,541.74 414,635.00 377,093.26 9.1% ADDISON OAKS CONFERENCE CENTER 30,071.87 120,000.00 89,928.13 25.1% GROVELAND OAKS 11,349.60 655,000.00 643,650.40 1.7% INDEPENDENCE OAKS 67,621.37 278,600.00 210,978.63 24.3% LYON OAKS 9,603.00 21,225.00 11,622.00 45.2% ORION OAKS 14,441.00 20,100.00 5,659.00 71.8% ROSE OAKS 28.00 100.00 72.00 28.0% SPRINGFIELD OAKS ACTIVITY CENTER 1,811.31 2,500.00 688.69 72.5% WATERFORD OAKS 12,736.78 33,988.00 21,251.22 37.5% RECREATION ADMINISTRATION 15,432.00 58,620.00 43,188.00 26.3% MOBILE RECREATION 80,292.67 419,750.00 339,457.33 19.1% RED OAKS WATER PARK 3,521.16 836,826.00 833,304.84 0.4% WATERFORD OAKS BMX COMPLEX 0.00 24,900.00 24,900.00 0.0% WATERFORD OAKS TENNIS COMPLEX 8,475.00 17,500.00 9,025.00 48.4% WATERFORD OAKS TOBOGGAN COMPLEX 109,011.70 118,300.00 9,288.30 92.1% WATERFORD OAKS WATERPARK 3,655.25 794,500.00 790,844.75 0.5% TOTAL REVENUE $11,292,672.29 $21,794,987.00 $10,502,314.71 51.8% OPERATING EXPENSES ADMINISTRATION $1,299,651.38 $3,452,719.00 $2,153,067.62 37.6% GLEN OAKS GOLF COURSE 323,477.74 1,201,876.00 878,398.26 26.9% LYON OAKS GOLF COURSE 592,915.98 1,801,639.00 1,208,723.02 32.9% RED OAKS GOLF COURSE 201,855.95 724,119.00 522,263.05 27.9% SPRINGFIELD OAKS GOLF COURSE 222,451.33 887,848.00 665,396.67 25.1% WHITE LAKE OAKS GOLF COURSE 206,020.54 778,250.00 572,229.46 26.5% NATURE CENTER 180,909.85 563,573.00 382,663.15 32.1 % ADDISON OAKS 392,169.62 1,370,377.00 978,207.38 28.6% ADDISON OAKS CONFERENCE CENTER 39,231.57 393,696.00 354,464.43 10.0% GROVELAND OAKS 249,222.05 1,234,291.00 985,068.95 20.2% INDEPENDENCE OAKS 344,209.16 1,129,101.50 784,892.34 30.5% LYON OAKS 128,301.53 413,947.50 285,645.97 31.0% ORION OAKS 29,008.80 98,007.00 68,998.20 29.6% ROSE OAKS 4,828.43 27,604.00 22,775.57 17.5% SPRINGFIELD OAKS ACTIVITY CENTER 40,129.85 179,557.00 139,427.15 22.3% WATERFORD OAKS 183,758.50 537,538.00 353,779.50 34.2% RECREATION ADMINISTRATION 187,280.07 589,183.00 401,902.93 31.8% MOBILE RECREATION 144,897.04 706,998.00 562,100.96 20.5% RED OAKS WATERPARK 290,017.04 1,308,467.00 1,018,449.96 22.2% WATERFORD OAKS BMX COMPLEX 3,475.71 57,913.00 54,437.29 6.0% WATERFORD OAKS TENNIS COMPLEX 6,382.20 31,166.00 24,783.80 20.5% WATERFORD OAKS TOBOGGAN COMPLEX 137,703.36 279,834.00 142,130.64 49.2% WATERFORD OAKS WATERPARK 180,626.94 1,057,575.00 876,948.06 17.1% TECHNICAL SUPPORT 362,283.55 1,037,180.00 674,896.45 34.9% CONTINGENCY/INTERNAL SERVICE CHARGES* 27,301.96 693,255.00 665,953.04 N/A TOTAL OPERATING EXPENSES $5,778,110.15 $20,555,714.00 $14,777,603.85 28.1% REVENUE OVER/(UNDER) EXPENSES $5,514,562.14 $1,239,273.00 ($4,275,289.14) 2004 2003 ACTUAL REVENUE TO DATE: 51.8% 46.0% BUDGET BALANCE: 48.2% 54.0% ACTUAL EXPENSE TO DATE: 28.1% 22.6% BUDGET BALANCE: 71.9% 77.4% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 5, FY 2004 (FOR MONTH ENDING 2129104) *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $3,000.00 HAS BEEN TRANSFERRED TO GLEN OAKS (NOV.) $1,872.50 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (JAN.) $1,872.50 HAS BEEN TRANSFERRED TO LYON OAKS (JAN.) 6-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 5, FY 2004 (FOR MONTH ENDING 2/29104) PARK ADMINISTRATION GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE NATURE CENTER ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER WATERFORD OAKS RECREATION ADMINISTRATION MOBILE RECREATION RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TENNIS COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK TECHNICAL SUPPORT CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE REVENUE 10,468,144.66 139,480.89 150,376.54 3,329.76 49,250.95 62,388.44 14,108.60 37,541.74 30,071.87 11,349.60 67,621.37 9,603.00 14,441.00 28.00 1,811.31 12,736.78 15,432.00 80,292.67 3,521.16 0.00 8,475.00 109,011.70 3,655.25 0.00 0.00 11,292,672.29 YEAR TO DATE EXPENSE 1,299,651.38 323,477.74 592,915.98 201,855.95 222,451.33 206,020.54 180,909.85 392,169.62 39,231.57 249,222.05 344,209.16 128,301.53 29,008.80 4,828.43 40,129.85 183,758.50 187,280.07 144,897.04 290,017.04 3,475.71 6,382.20 137,703.36 180,626.94 362,283.55 27,301.96 5,778,110.15 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. REVENUE OVER (UNDER) EXP. 9,168,493.28 (183,996.85) (442,539.44) (198,526.19) (173,200.38) (143,632.10) (166,801.25) (354,627.88) (9,159.70) (237,872.45) (276,587,79) (118,698.53) (14,567.80) (4,800.43) (38,318.54) (171,021.72) (171,848.07) (64,604.37) (286,495.88) (3,475.71) 2,092.80 (28,691.66) (176,971.69) (362,283.55) (27,301.96) 5,514,562.14 6-3 ARD pRESeNTAT10N TRAILS PRESENTATION Anthony Casasanta, Gerard Santoro, and John Crumm, representatives from the Macomb Orchard Trail System, have been invited to attend the meeting and share information on their trail system with us. They will be highlighting trail connections between Macomb and Oakland Counties, plus some history on their major trail system and plans for the future. Staff is hoping to work together to make this multi -use trail system a key recreational factor for the residents of Oakland County. Q OAKLAND COUNTY TRAILS ADVISORY COUNCIL UPDATE It has been a year since we brought information to you on our trails initiative in the Oakland County Parks. Since then, the Oakland County Trails Advisory Council (OTAC) has been formed (see attached member list), with a full-time staff person (trails network coordinator) hired and working on the directions we set previously for the trail system within Oakland County. The Council's mission statement and goals and objectives are also attached for your information. frame. Also attached are the accomplishments of the Council during this time Staff will provide further comments and be available to answer any questions you may have at the meeting. 9-1 TRAILS ADVISORY COUNCIL MAILING LIST As of March 30, 2004 West Bloomfield Multi -Jurisdictional Trail Dan Navarre, Director West Bloomfield Parks and Recreation 4640 Walnut Lake Rd. West Bloomfield, MI 48323 (248) 738-2500 navarre@twp.west-bloomfield. mi. us Oakland Co. Parks and Rec. Commission Ralph Richard, Executive Officer 2800 Watkins Lake Road Waterford, MI 48328 (248) 858-0909 Fax: (248) 858-1683 richardr@co.oakland.mi.us Also: Joseph P. Figa, Jr. Chief of Design and Development (248) 858-4620 figaj@co.oakland.mi.us Daniel J. Stencil Administrator — Parks Operations (248) 858-4944 stencild@co.oakland.mi.us Road Commission for Oakland County Tom Noechel 31001 Lahser Road Beverly Hills, MI 48025 (248) 645-2000 Fax: (248) 645-1349 Tnoechel@rcoc.org Polly Ann Trail Amy Murray P.O. Box 112 23 East Elmwood Leonard, MI 48367 (248) 969-8660 prairiesmoke@earthlink.net Paint Creek Trail Kirsten Myers 4393 Collins Rd. Rochester, MI 48306 (248) 651-9260 paintcreektrail@aol.com Oakland County Equestrians Merle Richmond 2468 S. Commerce Rd. Walled Lake, MI 48390 Phone: 248-624-1409 Fax: 248-624-2307 mrichmond@triton.net Huron -Clinton Metropolitan Authority Dan Duncan 13000 High Ridge Dr. P. O. Box 2001 Brighton, MI 48116-8001 (800) 477-2757 dan.duncan@metroparks.com Headwaters Trail, Inc. Dorothy (Dot) Lalone P. O. Box 33 Holly, MI 48442 (248) 625-7731 Clinton River Rail -Trail Mike Hartner 1000 Rochester Hills Drive Rochester Hills, MI 48309 (248) 841-2552 parks@rochesterhills.org Oakland County Planning and Economic Development Bret Rasegan 1200 North Telegraph Road Pontiac, MI 48343-0412 (248) 858-5445 Fax: (248) 975-9555 raseganb@co.oakland.mi.us q_h �I *Larry Falardeau Same address (248) 858-5438 falardeaul@co.oakland.mi.us Michigan Department of Transportation Todd Kauffman 425 W Ottawa St. PO Box 30050 Lansing, MI 48909 (517) 335-2918 kauffmant@michigan.gov Oakland County Drain Commission One Public Works Drive Waterford, MI 48328 (248) 858-0958 Mobile: (248) 431-4723 Rails to Trails Nancy Krupiarz 416 South Cedar - Suite C Lansing, MI 48912 (517) 485-6022 rtcnancy@transact.org Michigan Dept. of Natural Resources Kristen Bennett 3466 Wixom Road Commerce Twp., MI 48382 (248) 685-2158 Fax: (248) 685-7577 Mobile: (248) 797-5385 bennetkr@michigan.gov Western Oakland County Trailway Management Council/Huron Valley Trail Christopher J. Doozan 58000 Grand River Ave. New Hudson, MI 48165 (248) 596-0920 Fax: (248) 596-0930 cdoozan@mcka.com MMBA/Woodward Corridor Todd Scott 2721 Ferncliff Royal Oak, MI 48073 (248) 288-3753 execdir@mmba.org Shiawassee River Task Force Sue Julian P. O. Box 304 Holly, MI 48442 (248) 634-9090 (answering machine) (248) 634-3513 (home) sjulian@provide.net Business Round Table Edward Coe, President Bar Code Planning Services, Inc. 1895 Indian Trail Bloomfield Hills, MI 48304 (248) 362-3600 Fax: (248) 362-3699 ecoe@perrinfordree.com Linda Bloch (alternate) Miro Weiner & Kramer Attorneys at Law 38500 Woodward Avenue, Suite 100 Bloomfield Hills, MI 48304 (248) 258-1228 (248) 646-5052 Ibloch@mirolaw.com D:\$Data\My Documents\Oak Cty Trail Adv Council\Mailing Lists\TRAILS ADVISORY COUNCIL LIST.doc 9-3 Oakland County Trail Advisory Council Goals and Objectives • Work with Oakland County Parks and Recreation to establish goals for the Trail Coordinator and to review his/her accomplishments. • Map existing and planned trails. • Develop a County trail master plan. o Define the meaning of "trail," for the purposes of the Council's work. o Define the meaning of "complete trail network." o Clarify the Council's interest in serving non -motorized users, including equestrians. • Identify essential missing trail segments and initiate action to facilitate completion of the segments. • Become a trail funding information resource. • Become central resource for technical information on trail design, development and maintenance. • Advocate the mission of the TAC. o Add the voice of Oakland County to those seeking trail development assistance from outside the County. • Establish partnerships with the business and corporate community to further the Council's mission. o Develop a directory of professionals, business and governmental supporters, technical resource people, and others who have an interest in trail development in Oakland County. McKENNA ASSOCIATES, INC. P:\CHRISD\WPWORK\GENERAL\OTAC Mission Statement.doc March 31, 2004 Oakland County Trail Advisory Council Mission Statement The Council exists to assist public and private groups to develop trails in their area of interest, to encourage the connection of individually managed trails, and to initiate actions that result in the continued planning, development, and maintenance of a complete non -motorized countywide trail network for the citizens of Oakland County. WAVE POOL REPAIRS RED OAKS WATERPARK Bids are due on April 5, 2004 for the repairs to the back wall of the Red Oaks wave pool. This wall, which was constructed in 1985, was covered with ceramic tiles. Over the years, small areas of deteriorated and loose tiles were replaced. The tile has always been difficult to obtain and now it has been discontinued. The wall deteriorated to the point where it had to be removed. We are now replacing it with metal sheeting, which is factory painted to prohibit corrosion and chemical deterioration. Once the metal has been installed, graphics will be created on this new surface. Staff will present additional information, the bids, and a recommendation at the commission meeting. BANQUET/CONFERENCE CENTER REPAIRS ADDISON OAKS Bids are due for the repairs to the Addison Oaks Conference Center on April 2, 2004. This work consist of repairs to the stucco and EFIS walls, roof, flashing, sill wood trim details, gutters, garden wall, tuck pointing of brick, chimney repairs, replacement of decking, installation of cap detail over windows of the last addition, stone maintenance, insect extermination, and painting of the entire structure. There is $275,000 remaining in the grounds maintenance budget. Staff will present the bids and a recommendation at the commission meeting. 10-b ASPHALT PAVING ADDISON. INDEPENDENCE & LYON OAKS Bids were received Monday, March 29, 2004 for the following paving projects at Addison, Independence and Lyon Oaks. Addison Oaks Buhl Lake Trail Paving: Base Bid #1 consists of an 8-foot wide paved trail approximately 2.5 miles long. Due to the terrain and wetlands located northwest of Buhl Lake, the majority of the proposed trail utilizes existing gravel trail routes within the park. This paved trail will connect the main trailhead, located at the Beach Concession Building, to all the existing gravel trails. Alternate #1A includes the additional paving of approximately 1,000 linear feet of existing 8- foot wide gravel trail, connecting the main trailhead to the winter parking lot near the old conta�t station. Independence Oaks — Maintenance Road Paving Base Bid #2 consists of the paving of the existing gravel maintenance road, approximately 520 linear feet, connecting the paved maintenance yard and the paved park roads. Staff anticipates this project will reduce the maintenance cost of grading and dust control measures that are routinely applied to this section of road. Lyon Oaks — Day -use Entrance Road Paving: Base Bid #3 consists of the paving of approximately 600 linear feet of the existing gravel entrance boulevard to the day use park and nature center. Alternate #3A includes the additional paving of approximately 600 linear feet of the 8-foot wide existing gravel path from the designated parking area to the nature center. Combined Paving Projects Also, staff requested a Deduct Base Bid #4, to reduce the overall cost of paving, if all three projects were awarded as one contract. Staff received bids from three contractors as follows: Allied Construction, Inc. Clarkston, Michigan Bush Brothers Paving, Inc.; Farmington Hills, Michigan Al's Asphalt Paving, Inc. Pontiac, Michigan Base Bid #1 $275,000.00 $229000.00 $262,605.00 Alt. #1A $80,000.00 $9,300.00 $16,000.00 Base Bid #2 $20,000.00 $13,957.00 $17,545.00 Base Bid #3 $33,000.00 $19960.00 $23,432.00 Alt. #3A $12,000.00 $6,400.00 - $5,876.00 Base Bid #4 ($0.00) ($0.00) ($3,036.00) Total $420,000.00 $278,617.00 $322,422.00 Staff recommends Bush Brothers Paving, Inc. be awarded a single contract in the amount of $278,617.00, plus a 10% contingency on Base Bid #1 and Alt. 1A, and a 5% contingency on Base Bids #2 & #3 and Alt. 3A, for a total contingency of $25,846.00, for a total budgeted amount of $304,463.00. The adopted 2004 Capital Improvement Projects (CIP) budget for all three projects is $345,000.00. 1n PAVILION INSTALLATION ADDISON OAKS & LYON OAKS Quotations were received on March 22, 2004, for the installation of two pre - manufactured wood, curved beam pavilions. The purchase of these pavilions was approved at the March 10, 2004 Commission Meeting for the following parks: ♦ Addison Oaks — 30'x60' Pavilion for the Existing Tent Area #1 (Timber Ridge Shelter) ♦ Lyon Oaks — 20'x28' Pavilion for the Recreational Field II The pavilion for Addison Oaks will be replacing a 4-year old tent (300-person capacity) in an area that has been rented for corporate picnics, high school reunions, and weddings for several years. The Lyon Oaks pavilion will be installed at the newly constructed recreational field II (Cricket Field) as a rental area for the sports groups using the field. Requests for Bids were issued to twelve qualified contractors; only two bids were received, as follows: CONTRACTOR ADDISON OAKS LYON OAKS TOTAL Hittle Construction, Co. $42,793.00 $27,572.00 $70,365.00 White Lake, Michigan J.C. Walker & Sons, Corp. $22,560.00 $14,429.00 $36,989.00 Clarkston, Michigan Upon verification of submitted low bid, staff recommends approving the award of a contract to the low bidder; J.C. Walker & Sons, Corp., in the amount of $36,989.00, plus a 5% contingency of $1,850.00, for a total budgeted expenditure of $38,839.00. The approved 2004 Capital Improvement Projects (CIP) budget allocated $130,000 for the purchase and installation of both pavilions. The total project amount, including the purchase of the pavilions, is $55,598.00. 1 n-.i MINI GOLF GROVELAND OAKS Staff has been investigating additional revenue -generating activities and recreational opportunities for campers and day users at Groveland Oaks. Mini golf was selected due to its minimal space requirements, a relatively low initial cost, predictable revenue generation, and its appeal to all ages. Staff prepared a Request For Proposal (RFP), which allowed for the design and installation of a very basic 9 or 18-hole course with a venue for a variety of amenities that could be added. The RFP included two potential course sites near the newly built shower/laundry facility, in order to allow for mini golf rentals to be managed from that location. (This arrangement would help to minimize maintenance and staffing costs by utilizing existing managers of laundry and wood sales.) Proposals were received from the following companies: Atlantic Miniature Golf, TourTurf, Cost of Wisconsin, Inc. and Hittle Construction (in conjunction with Adventure Golf Services). See Attached. Staff has reviewed these proposals and will make specific recommendations for bid and amenity selection at the April 7 meeting. Based on the cost projections of $150,000, for an 18-hole course, staff predicts a 5-year pay off. There is $55,000 budgeted in the Capital Improvements Projects Budget for this mini golf course. The proposed bark park facility at Groveland will be postponed, providing an additional $25,000. The balance of the funds will come from CIP Contingency. 1 n-pi Groveland Mini -Golf I Hittle Vendor: Atlantic Miniature TourTurf Cost of Wisconsin Construction Golf Inc. w/Adventure Golf Poured in place Prefabricated Poured in place Construction concrete w/glued Profession synthetic concrete w/glued concrete w/glued Method carpet turf putting greens carpet carpet 9 Holes Participation no yes no yes Total Area n/a 12,000 sq. ft. n/a ( 12,000 sq. ft. Base Bid n/a $118,023.88 n/a _ j $51,794.00 Signage n/a estimated $1,170 by n/a included others Total Cost n/a $119,193.88 n/a $51,794.00 (Estimated) Estimated Total Project Cost (including $19,000 for grading, landscape material, n/a $138,193.88 n/a $70,749.00 fencing, security lighting, and mini - golf starter package) 18 Holes Participation yes yes yes yes Total Area 24,000 sq. ft. 24,000 sq. ft. 24,000 sq. ft. 24,000 sq. ft. Base Bid $160,000 $118,023.88 $113,000 $123,577 Signage included estimated $1,170 by estimated $1,170 by included others others Golf Package estimated $3,000 by estimated $3,000 by estimated $3,000 by Starter Kit included others others others Installation included included estimated $500 by included Equipment j others $122,193.88 $117,670.00 $126,577.00 Total Cost $160,000 (Estimated) (Estimated) (Estimated) Estimated Total Project Cost (including $26,000 for grading, $186,000 $148,193.88 $143,670.00 $152,577.00 landscape material, fencing and security lighting) Additional Features waterfall $251,000 n/a $7800 plus pond liner $35,180 spray fountains (2) ( $20,000 n/a n/a n/a 7 A-0 UTILITY VEHICLE SPRINGFIELD AND GLEN OAKS We have received from Purchasing the following bid for the purchase of two 31 HP utility vehicles for Springfield Oaks and Glen Oaks: Spartan Distributors $26,030.88 Auburn Hills Weingartz Did not meet specifications Novi These trucksters will replace ten-year old similar vheicles that will be sold at the county auction. The units from Weingartz did not meet specifications because of less HP and less load capacity. Staff recommends awarding the bid to Spartan Distributors in the amount of $26,030.88. There is $31,500.00 budgeted in the Operating Equipment Budget for these units. 10-f 1 89 WORKMAN° 3000 & 4000 These 2 or 4-wheel drive, diesel or gas, liquid or air-cooled vehicles have all the capacity to work with you. Truly a breakthrough in utility vehicle versatility. 10—f 2 RIDING SPRAYER SPRINGFIELD OAKS GOLF COURSE We have received from Purchasing the following bid for the purchase of an 18 HP riding sprayer for Springfield Oaks Golf Course: Spartan Distributors $21,856.00 Auburn Hills This sprayer will replace a 12-year old similar sprayer that will be sold in the county auction. Nine other companies were sent an invitation to quote, but no bids were received. Staff recommends awarding the bid to Spartan Distributors in the amount of $21,856.00. There is $19,000.00 budgeted in the Operating Equipment Budget for this sprayer. 10-gl MULTI F'F2❑ uL- `: 3 x3. � r ...? THATCHING REELS LYON OAKS We have received from Purchasing the following bid for the purchase of five Toro thatching reels for Lyon Oaks: Spartan Distributors $5,002.80 Auburn Hills These reels will be attached to our existing Toro 5400 fairway mower and will be used for our bentgrass fairway maintenance. Spartan is the sole supplier of Toro attachments. Staff recommends awarding the bid to Spartan Distributors in the amount of $5,002.80. There is $6,500.00 budgeted in Operating Equipment for these reels. 10-hl REEL MASTS R° 5000 SERIES These 2 or 4-wheel drive lightweight fairway mowers are light on their feet, but down to earth for a superb quality of cut. i 69 10-h2 FERTILIZER LYON OAKS We have received from Purchasing the following bids for the purchase of our yearly supply of fertilizer needed for the golf course and day use section of Lyon Oaks: Turfgrass United Horticulture South Lyon Linden 3 ton Organic $1,941.60 NO BID 3 ton 16-8-8 1,184.40 NO B I D 12 ton 25-5-15 7,430.40 $10,650.00 16 ton 21-3-18 12,467.20 NO BID 6 ton 13-15-12 3,304.80 NO BID 8 ton 0-0-50 4,185.60 4,096.00 45 gallon Liquid 1,350.00 NO BID Invitations to bid were sent to 13 other companies who sell these products, but Purchasing received no response. Staff recommends awarding the entire bid to Turfgrass, which totals $31,864.00. Funds for this expenditure will come from the grounds maintenance line item of the park's operating budget. 10-i FERTILIZER GOLF COURSES AND PARKS We have received from Purchasing the following bids for our yearly supply of fertilizer: 47 Ton Fairway 8.5 Ton Green 2 Ton Organic Turfgrass $29,102.40 $9,775.00 $1,294.40 South Lyon J. Mollema 36,425.00 NO BID NO BID Grand Rapids United Horticulture 37,506.00 NO BID NO BID Linden Lesco 37,506.00 DID NOT 1,320.00 Ohio MEET SPECS. Staff recommends awarding this bid to the low bidder, Turfgrass, for a total of $40,171.80. Funds for these expenditures will come from each park's or golf course's grounds maintenance line item of the operating budget. ROOF REPLACEMENT SPRINGFIELD OAKS We have received from Purchasing the following bids for the tear off and replacement of approximately 123 square feet of asphalt shingles for two buildings at Springfield Oaks: Y2" Deck Replacement W Deck Replacement C. Davis Roofing $23,550.00 $1.75 sq. ft. $2.00 sq. ft. Sterling Heights GA Frisch $35,495.00 $2.25 $2.75 Troy Nine other companies were sent an invitation to bid, with no response. The clubhouse requires replacement of 17 square feet, while the horse barn requires the replacement of 106 square feet. Shingles on both roofs are over 15 years .• Staff recommends awarding the contract to the low bidder, C. Davis Roofing, for $23,550.00, plus a ten percent contingency of $2,355.00 in case of possible decking replacement, for a total budgeted amount of $25,905.00. Funds for these expenditures will come from the park's building maintenance line item of the operating budget. 10-k ASPHALT CART PATHS GLEN OAKS AND WHITE LAKE OAKS We have received from Purchasing the following bids for the installation of approximately 2,400 square feet of asphalt capping and 19,000 square feet of new 4" asphalt at Glen Oaks and White Lake Oaks: paths. White Lake Oaks Glen Oaks Bush Brother $6,500.00 $53,500.00 Farmington Hills Al's Asphalt 9,000.00 56,500.00 Taylor This asphalting at Glen Oaks will complete our tee to green programs. The asphalting at White Lake Oaks will be for recapping existing cart Staff recommends awarding the contract to Bush Brothers for $60,000.00, plus a five percent contingency of $3,000.00, for a total budgeted amount of $63,000.00. There is $62,000.00 budgeted in Glen Oaks Capital Improvement Project for this asphalt, plus $10,000.00 budgeted in grounds maintenance at White Lake Oaks. EXECUTIVE SESSION Staff is requesting an Executive Session to discuss a proposed land acquisition. ITEM # EXECUTIVE OFFICER'S REPORT ---The Park, Recreation, Design and Development and Sheriffs Departments have been working closely with the Michigan Geocaching Organization to develop these guidelines and permit for geocaching within the Oakland County Parks. We are currently developing maps that will outline where caches will be permitted within each park. We are very close to being able to implement this outstanding program in our park system. A Promotional Kick-off Event is being planned. ---Staff has learned the Parks did not receive the $4,000 grant we applied for through the Oakland County Cultural Council for the programs at the Independence Oaks Cohn Amphitheater. The Cultural Council's budget was cut in half; several other projects throughout the county were also affected by the cut. ---Staff received notification that former Parks Commission Chairman E. Frank Richardson passed away on March 29. Ideas for a possible memorial will be solicited from the Commission at the meeting. ---On Tuesday, April 13, from 4 — 7 p.m., representatives of the Michigan Department of Transportation will be hosting an informational open house regarding the Ellis Barn Grant. Commissioners are invited to attend. ---On Thursday, April 22, from 5 — 8 p.m., Parks staff and representatives of the Oakland County 4-H Fair Association will be holding an informational open house regarding the master plan for the Springfield Oaks Activity Center and seeking public input at that time. Again, Commissioners are invited to attend. 19