HomeMy WebLinkAboutAgendas/Packets - 2004.06.02 - 40100Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
Fred Korzon
Secretary
Hugh D. Crawford
Vincent Gregory
John P. McCulloch
Charles Palmer
John Richards
—acrid VanderVeen
ae Vogt
Ralph Richard
Executive Officer
2800 V\/atkins Lake Road • Waterford, Michigan 48328-1917
248-858-0906 • Fax 248-858-1683 • M 248-858-1684 • 1-888-OCPARI<S
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May 27, 2004
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME ......................... Wednesday, June 2, 2004
9:00 a.m.
PURPOSE ...................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
1?4, 11 t I/?,(- � �
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: June 23 or 24: County & Parks Commissioners Parks Tour
Wednesday, July 7 — Regular Commission Meeting
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 5, 2004
Chairman Pecky Lewis called the meeting to order at 9:04 a.m. in the grill room of the Red Oaks Golf
Course Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, John P. McCulloch, Charles Palmer, John Richards, J. David VanderVeen, Suzette Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
Oakland County Board of Commissioners
Oakland County 4-H Fair Association
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Michael Thibodeau, Chief of Golf
Jan Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer I
Sue Ball, Office Assistant II
Larry Gee, Park Maintenance Supervisor
Jim Dunleavy, Recreation Supervisor
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
Pete Webster, Commissioner
LC Scramlin, General Manager
Dave Coleman, President
There were no comments made, nor questions asked, by the public.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of March 10, 2004, with the following changes:
Page 4-1, reflect Commissioner Palmer's attendance as "excused absence."
Page 4-4, in the motion for the installation of cart path paving and recapping, exchange
"White Lake Oaks" for "Glen Oaks", and "Glen Oaks" for "White Lake Oaks."
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
4-1
(Commission Meeting, May 5, 2004)
Moved by Mr. Korzon, supported by Mr. Richards to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for March, 2004 (FM 6, FY 2004)
- Internal Service Funds Journal Voucher Register for January, February, and March
(FM 4, 5 & 6, FY 2004)
- Oak Management, Inc. Credit for Services Rendered Register for January, February,
and March (FM 4, 5 & 6, FY 2004)
- Operating Transfers for January, February, and March (FM 4, 5 & 6, FY 2004)
- Payment Register, including Voucher & CIP Report for March (FM 6, FY 2004)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Gregory, supported by Mr. Richards to accept the Combined Statement of
Operations for the month ending March 31, 2004 as filed.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROJECTS BUDGET UPDATE:
The Capital Improvement Projects Budget Update as of March 31, 2004 was accepted as filed.
ACTIVITIES REPORT:
The Activities Reports for the months of February and March, 2004, were accepted as filed.
SPRINGFIELD OAKS MASTER PLAN:
Chief of Design and Development Joe Figa reviewed the highlights of the proposed changes for the
Springfield Oaks Activity Center master plan, including the proposed equestrian center, Ellis Barn,
equestrian trails, event camping, and a bark park area.
Two public hearings have been held for public input. Parks Commission will provide input at the next
meeting for incorporation into the plan, which will then be brought back for Parks Commission approval.
GLEN OAKS TREE REPLACEMENT:
Moved by Mr. VanderVeen, supported by Mr. Richards to award the bid for the purchase,
planting, maintenance, and warranty of 23 each 2 1/" caliper trees at Glen Oaks to Marine
City Nursery in the amount of $8,500. These trees will replace trees removed due to the
Emerald Ash Borer.
4-2
(Commission Meeting, May 5, 2004)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
Moved by Mr. McCulloch, supported by Mr. Korzon to approve the following bids as
recommended by Parks and Purchasing staff:
Award the contract for the repairs to the back curved wall of the Red Oaks wave pool with
factory painted metal sheeting to the low bidder, Frisch, in the amount of $31,865.00, plus
a five percent contingency of $1,595.00, for a total budgeted amount of $33,460.00. The
amount of $8,460 from the Operating Budget Contingency will be transferred to the park's
Building Maintenance line item for this project.
Award the contract for the design and installation of a basic mini golf course at Groveland
Oaks to Hittle Construction in the amount of $103,000.00, plus a five percent contingency
of $5,150.00, for a total budgeted amount of $108,150.00. The amount of $82,150 will be
transferred from the Capital Improvement Projects Contingency to the project.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the purchase of irrigation field
controls and master controller for White Lake Oaks to Valley Turf in the amount of
$19,479.29.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Korzon, supported by Mr. Richards to approve the contract for the design
improvement plan for the Springfield Oaks Golf Course to Raymond Hearn in the amount
of $16,000.00; plus a five percent contingency in the amount of $800.00 for incidentals; for
a total budgeted amount of $16,800.00. The amount of $16,800.00 will be transferred from
the Operating Budget Contingency to the Springfield Oaks Golf Course Contracted
Services line item.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Commission directed staff to consider the same design work be completed for White Lake Oaks.
4-3
(Commission Meeting, May 5, 2004)
LEASE AGREEMENT — RED OAKS WATERPARK:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the agreement between the
County of Oakland (through the Parks and Recreation Commission) and the George W.
Kuhn Drainage District for the lease of the Red Oaks Waterpark for 50 years, in the
amount of $1.00 per year, with an option to renew. The agreement will be forwarded to the
Oakland County Board of Commissioners for approval.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
LEASE AGREEMENT — RED OAKS GOLF COURSE:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the agreement between the
County of Oakland (through the Parks and Recreation Commission) and the George W.
Kuhn Drainage District for the lease of the Red Oaks Golf Course for 50 years, in the
amount of $1.00 per year, with an option to renew. The agreement will be forwarded to the
Oakland County Board of Commissioners for approval.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
COMMUNITY SERVICE GARDEN LETTER OF UNDERSTANDING — SPRINGFIELD OAKS:
Moved by Mr. VanderVeen, supported by Mr. Crawford to authorize Chairman Pecky
D. Lewis, Jr. sign a Letter of Understanding to allow Community Corrections the use
of approximately eight (8) acres of land at the Springfield Oaks Activity Center for a
garden.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
As part of the Executive Officer's Report filed in the agenda, the following was noted:
---Staff was notified that the grant applications for the Amphitheater entertainment and Emerald Ash Borer
tree replacement have been denied funding.
---Staff was contacted by the Court and Law Enforcement Management Information Systems (CLEMIS) for
Commission consideration for the placement of a radio tower in Orion Oaks County Park. Staff advised
them to obtain local approval before bringing a formal request to the Parks Commission.
4-4
(Commission Meeting, May 5, 2004)
---Date for the annual Parks tour was set for Wednesday, June 23. Parks staff will contact the Board of
Commissioners with the date and additional information.
---Construction of the safety path on Clarkston Road between Joslyn and Baldwin roads began May 1. Once
completed, there will be a safety path bordering three sides of Orion Oaks.
---Staff provided a brief status report on the Ellis and pole barns destined for relocation to Springfield Oaks.
---Dedication of the youth group campground at Independence Oaks is scheduled for Saturday, May 1.
ADJOURNMENT:
The meeting was adjourned at 10:21 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, June 2, 2004.
Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
June 2, 2004
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
April, (FM7, FY 2004)
PAYMENT REGISTER:
$1,140, 344.94
Voucher & C.I.P. Report Period, April, (FM7, FY 2004)* 541,579.35
TOTAL
$1,681,924.29
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
Oakland County Parks a. .tecreation Commission
Internal Service Funds Payment Register
For the month of April, 2004 (FM 07)
Source
Department/Fund
Purpose
Amount
12/IN203044
O.C. Building & Liability Insurance Fund
Credit for DOT testing charges-Admin.
53.00
12/IN203047
O.C. Printing, Mailing & Copier Fund
Stationery charges for Apr.-Admin., Water. & Nat. Cntr.
155.10
12/IN203048
O.C. Printing, Mailing & Copier Fund
Copier paper charges for Apr: Admin
217.80
12/IN203057
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for Apr.-Admin., Rec. Admin., Tech. Supp.,
26,367.19
Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Spring., R.O.W. Park, SAC, Water.,
W.O.W. Park, Mob. Rec., Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
12/I1\1203060
O.C. Building & Liability Insurance Fund
Property insurance -All Parks
94,146.00
12/IN203068
O.C. Printing, Mailing & Copier Fund
Mailing charges for Apr.-Admin.
1,584.98
12/IN203068
O.C. Printing, Mailing & Copier Fund
Printing charges for Apr.-Admin., Rec. Admin., Add., Grove., Orion, Inde ., Wh. Lk.,
3,477.28
Glen Oaks, Red Oaks, Spring., R.O.W. Park, W.O.W. Park, Nat. Cntr., Lyon &Lon G.C.
181IN203051
O.C. Information Technology Fund
Radio lease & maintenance charges for Apr.-Admin., Add., Grove., Inde . & Nat. Cntr.
3,239.34
18/CI300223
O.C. Telephone Communications Fund
Telephone charges for Mar.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh. Lk.,
12,326.96
Glen Oaks, Spring., Red Oaks, R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &Lon G.C.
43/IN203065
O.C. General Fund
Security expense charges for 3/20/04 thru 4/2/04 & 413/04 thru 4/16/04 -Add., Grove., Inde .,
36,606.07
Wh. Lk., Red Oaks, R.O.W. Park, Water., Tob. Complex, Lyon &Lon G.C.
611IN203046
O.C. Drain Commission
Water & sewer charges for Feb. -Add. & Mar. -Lyon G.C.
2,087.09
PR018948-950
O.C. Payroll Fund
Payroll charges for pay period ending 4/2104-All Parks
198,464.75
PRO19106-107
O.C. Payroll Fund
Payroll charges for pay period ending 4/16/04-All Parks
226,870.49
PRO19203-204
O.C. Payroll Fund
Payroll charges for pay period ending 4/30104-All Parks
258,619.05
FB465345-351
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/2/04-All Parks
88,107.73
FB467018-021
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/16/04-All Parks
92,055.16
FB468043-046
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/30/04-All Parks
96,072.95
TOTAL FOR INTERNAL SERVICE FUND PAYMENT REGISTER
$1,140,344.94
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2004
(FOR MONTH ENDING 4130104)
REVENUE
ADMINISTRATION: Millage Tax
Other
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATER PARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TOTAL REVENUE
OPERATING EXPENSES
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL OPERATING EXPENSES
REVENUE OVER/(UNDER) EXPENSES
ACTUAL REVENUE TO DATE:
BUDGET BALANCE:
YEAR TO
DATE
$12,076,175. 00
40,653.38
411,459.86
247,204.96
63,949.26
224,671.33
295,739.49
20,115.04
52,971.74
45,212.27
33,595.60
99,296.37
17,456.00
32,786.50
28.00
1,811.31
21,199.88
15,955.00
121,152.99
3,563.16
0.00
10,823.50
119,543.83
3,655.25
$13,959,020.52
$1,937,967.46
487,170.90
869,339.36
313,741.39
339,532.26
321,089.86
269,051.36
576,534.60
72,638.98
390,540.10
526,935.25
187,088.59
40,668.59
7,992.94
66, 066.22
281,796.97
284,234.58
225,775,70
458,43T93
8,232.30
9,611.34
185,790.84
321,798.24
560,004.92
0.00
$8,742,040.68
$5,216,979.84
2004
64.0%
36.0%
2004
BUDGET
$12,735,000.00
149,500.00
1,283,100.00
1,519,600.00
317,900.00
893,950.00
1,040,693.00
38,700.00
414,635.00
120,000.00
655,000.00
278,600.00
21,225.00
20,100.00
100.00
2,500.00
33,988.00
58,620.00
419,750.00
836,826.00
24,900.00
17,500.00
118,300.00
794,500.00
$21,794,987.00
$3,452,719.00
1,201,876.00
1,801,639.00
724,119.00
887,848.00
778,250.00
563,573.00
1,370,377.00
393,696.00
1,234,291.00
1,129,101.50
413,947.50
98,007.00
27,604.00
179,557.00
537,538.00
589,183,00
706,998.00
1,319, 527.00
57, 913.00
43,166.00
279,834.00
1,057,575,00
1,037,180.00
670,195.00
$20,555,714.00
$1,239,273.00
2003
64.9%
35.1 %
ACTUAL EXPENSE TO DATE: 42.5% 39.0%
BUDGET BALANCE: 57.5% 61.0%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(OVER),
UNDER BUDGET
$658,824.20
108,846.62
871,640.14
1,272,395.04
253,950.74
669,278.67
744,953.51
18,584.96
361,663.26
74,787.73
621,404.40
179,303.63
3,769.00
(12,686.50)
72.00
688.69
12,788.12
42,665.00
298,597.01
833,262.84
24,900.00
6,676.50
(1,243.83)
790,844.75
$7,835,966.48
$1,514,751.54
714,705.10
932,299.64
410,377.61
548,315.74
457,160.14
294,521.64
793,842.40
321,057.02
843,750.90
602,166.25
226,858.91
57,338.41
19,611,06
113,490.78
255, 741.03
304,948.42
481,222.30
861,089.07
49,680.70
33,554.66
94,043.16
735,776.76
477,175.08
670,195,00
$11,813,673.32
($3,977,706.84)
% OF
BUDGET
94.F
27.2%
32.1 %
16.3%
0.0%
25.1 %
28.4%
52.0%
12.8%
37.7%
5.1 %
35.6%
82.2%
163.1 %
28.0%
72.5%
62.4%
27.2%
28.9%
0.4%
0.0%
61.8%
101.1%
0.5%
64.0%
56.1 %
40.5%
48.3%
43.3%
38.2%
41.3%
47.7%
42.1 %
18.5%
31.6%
46.7%
45.2%
41.5%
29.0%
36.8%
52.4%
48.2%
31.9%
34.7%
14.2%
22.3%
66A%
30.4%
54.0%
N/A
42.5%
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2004
(FOR MONTH ENDING 4/30/04)
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $3,000.00 HAS BEEN TRANSFERRED TO GLEN OAKS (NOV.)
$1,872.50 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (JAN.)
$1,872.50 HAS BEEN TRANSFERRED TO LYON OAKS (JAN.)
$12,000 HAS BEEN TRANSFERRED TO WATERFORD OAKS TENNIS COMPLEX (MAR.)
$11,060 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (MAR.)
6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 7, FY 2004
(FOR MONTH ENDING 4/30/04)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
12,116,829.18
411,459.86
247,204.96
63,949.26
224,671.33
295,739.49
20,115.04
52,971.74
45,212.27
33,595.60
99,296.37
17,456.00
32,786.50
28.00
1,811.31
21,199.88
15,955.00
121,152.99
3,563.16
0.00
10,823.50
119,543.83
3,655.25
0.00
0.00
13,959,020,52
YEAR TO DATE
EXPENSE
$1,937,967A6
487,170.90
869,339.36
313,741.39
339,532.26
321,089.86
269,051.36
576,534.60
72,638.98
390,540.10
526, 935.25
187,088.59
40,668.59
7,992.94
66,066.22
281,796.97
284,234.58
225,775.70
458,437.93
8,232.30
9,611.34
185,790.84
321,798.24
560,004.92
0.00
$8,742,040.68
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
-$110,178,861.72
(75,711.04)
(622,134.40)
(249,792.13)
(114,860.93)
(25,350.37)
(248,936.32)
(523,562.86)
(27,426.71)
(356,944.50)
(427,638.88)
(169,632.59)
(7,882.09)
(7,964.94)
(64,254.91)
(260,597.09)
(268,279.58)
(104,622.71)
(454,874.77)
(8,232.30)
1,212.16
(66,247.01)
(318,142.99)
(560,004.92)
0.00
$5,216,979.84
6-3
ACTIVITY REPORT ,_
- A KLAND
APRIL, 2004 �
DAY USE PARKS
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) 7PARTICIPANTS (YTD)
In-house events are counted in facility totals. 2003
2004 2003
2004
ADDISON OAKS PARK
Campers
0
0
4716
4715
Day Use
0
0
1484
1799
Day Campers
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
644
2451
137081
18595
GROVELAND OAKS PARK
Campers
0
0
0
0
Day Use
0
0
0
0
Day Campers
0
0
0
0
INDEPENDENCE OAKS PARK
Day Use
11336
17866
87328
88659
Day Campers
0
0
165
326
Overnight Youth Group Campers+A39
27
45
148
181
LYON OAKS PARK
Day Use
804
10931
8041
1875
Bark Park
2000
1093
3162
13360
ORION OAKS PARK
Day Use
2936
2480
87371
18136
Bark Park
4248
6834
15314
29490
ROSE OAKS PARK
Day Use
200
400
600
2800
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
0
632
0
3220
4-H Fair
0
0
0
0
*Banquet Facilities
6427
3818
21157
21209
WATERFORD OAKS
Activity Center - non banquet
629
608
4240
5378
*Banquet Facilities - Activity Center
394
200
1859
5039
Day Use
3100
30001
3100
4505
TOTAL CAMPERS
0
0
4716
4715
TOTAL DAY USE
18376
25471
102053
120994
TOTAL DAY CAMPERS
0
0
165
326
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
27
45
148
181
TOTAL BARK PARK
6248
7927
18476
42850
TOTAL 4-H FAIR
0
0
0
0
TOTAL ACTIVITY CENTER -NON BANQUET
629
608
4240
5378
03-04 COMM ACTIVITY REPORT.As, APRIL04 7-1 of 4
GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. 2003
2004 2003
2004
GLEN OAKS
Rounds Played - 9 Holes
3211
3396
5945
6154
Rounds Played - 18 Holes
957
1024
1978
2438
*Banquet Facilities
2884
2636
23189
27844
*Grill Room
2105
1939
2105
2864
LYON OAKS
Rounds Played - 9 Holes
329
536
833
1241
Rounds Played - 18 Holes
831
1334
2783
3615
Driving range
718
1479
2518
2147
*Banquet Facilities
195
194
4469
5392
*Grill Room
1050
1896
1050
4038
RED OAKS - (Under construction - Opening Spring 2004)
Rounds Played - 9 Holes
0
2891
0
2891
SPRINGFIELD OAKS
Rounds Played - 9 Holes
1039
1181
1787
2067
Rounds Played - 18 Holes
786
999
2270
2812
*Grill Room
0
1851
0
2531
WHITE LAKE OAKS
Rounds Played - 9 Holes
2481
2810
4173
4965
Rounds Played - 18 Holes
1111
1160
2189
2696
*Banquet Facilities
191
91
3435
2948
*Grill Room
404
1825
404
2774
TOTAL ROUNDS PLAYED - 9 HOLES
7060
10814
12738
17318
TOTAL ROUNDS PLAYED -18 HOLES
3685
4517
92201
11561
TOTAL DRIVING RANGE
718
1479
2518
2147
03-04 COMM ACTIVITY REPORT.xls, APRIL04 2 of 4
RECREATION, FACILITIES AND SPECIAL EVENTS
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
* Not included in program totals - only in combined totals
Not included in program totals - only in combined totals.
2003
2004 2003
2004
MOBILE RECREATION
Bleachers
1
1
13
24
Bouncer
820
615
2460
1845
Bus
1800
1800
10935
10845
Climbing Wall
200
100
600
400
Dunk Tank
0
0
233
233
Inline Skate Mobile/Hockey Mobile
120
0
120
167
Obstacle Course
410
410
410
2050
Orbotron
0
0
300
450
Puppet
170
170
340
340
Show Mobile
3
4
11
23
Space Maze
410
205
410
1230
Sport Mobile
687
0
2290
1374
Tents
3
13
4
34
Camps
0
0
0
0
Miscellaneous
0
0
0
0
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
32
26
219
110
WATERFORD OAKS FRIDGE
0
0
22782
19750
WATERFORD OAKS LOOKOUT LODGE
420
590
1327
2035
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
574
372
2428
3796
SENIOR EVENTS
259
27
12581
1385
TOTAL MOBILE RECREATION VISITS
46241
33181
181261
19015
TOTAL FACILITIES AND SPECIAL EVENTS
1285
1015
28014
27076
03-04 COMM ACTIVITY REPORT.As, APRIL04 3 of 4
NATURE INTERPRETIVE SERVICES
* Not included in program totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. 2003
2004 2003
2004
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
548
2829
14846
15344
Outreach Visits
2115
1553
4220
7637
*Trail Usage
5038
6437
39886
48309
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
47
427
811
1177
Outreach Visits
0
0
470
407
*Trail Usage
0
4611
01
1372
TOTAL NATURE CENTERS
595
3256
149271
16521
TOTAL OUTREACH VISITS
•TOTALS
21151 15531
PARTICIPANTS (MONTH)
4690 8044
PARTICIPANTS (YTD)
2003
2004
2003
2004
DAY USE PARKS
25280
34051
129798
174444
GOLF COURSES
11463
16810
24476
31026
RECREATION, FACILITIES AND SPECIAL EVENTS
5909
4333
46140
46091
NATURE INTERPRETIVE SERVICES
2710
4809
19617
24565
BANQUET FACILITIES
10735
9390
67817
81027
GRILL ROOMS
35591
7511
3559
12207
GRAND TOTALS
59656
76904
291407
369360
Therapeutic/Senior Event Breakdown
TR: ROYAL OAKS - 31; TGIF - 52; MIGHTY OAKS - 80; JR B'BALL - 24; BEAUMONT - 10; AWARENESS - 1
SR: SPRING TOURNAMENT - 27;
03-04 COMM ACTIVITY REPORT.As, APRIL04 4 of 4
SPRINGFIELD TOWNSHIP AND
OAKLAND COUNTY EMERGENCY MANAGEMENT REQUEST
SPRINGFIELD OAKS ACTIVITY CENTER
Staff was contacted by Oakland County Emergency Management to
consider locating a tornado warning signal device at the Springfield Oaks Activity
Center. Springfield Township has committed $21,000 for the purchase and
installation of the unit.
Attached is a map showing the proposed location of the unit and the
coverage. The unit will be located adjacent to the judges' stand at the upper
arena.
Staff is requesting Commission adopt the attached resolution.
RESOLUTION
WHEREAS, the Oakland County Emergency Management Division is
responsible for providing emergency weather notification to residents of Oakland
County; and
WHEREAS, as part of the effort to provide a county -wide system,
Springfield Township has authorized payment of the entire local match (75%) for
the cost of this installation; and
WHEREAS, Oakland County Emergency Management will pay the
balance of the installation costs and all operational and maintenance expenses;
and
WHEREAS, locating the siren at Springfield Oaks County Park is
desirable due to the large number of outdoor events held at the Activity Center
and the golfing activities at the park; and
WHEREAS, Springfield Oaks is an Oakland County property.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks
and Recreation Commission authorizes the installation of the tornado siren at the
Springfield Oaks County Park.
BE IT FURTHER RESOLVED that this resolution be forwarded to the
General Government Committee for approval by the Oakland County Board of
Commissioners.
MOVED BY
SUPPORTED BY
Dated:
JUN-01-2004 15:31 SPRINGFIELD TWP CLERK
248 634 2316 P.01/01
Charter Township of Springfield
Sipervisor's Office (248) 846--6502
General Offices (248) 634-3111
Fax Number (248) 634--2316
June 1, 2004
Oakland County Parks & Recreation Commission
C/O Mr. Dan Stencil
Fax #: 248-858-1683
Dear Commission Members,
Springfield Township hereby requests permission to install a Tornado Siren on
Springfield Oaks Youth activities Center property. The Township will pay the entire
local match (75%) for the cost of this installation. Oakland County will pay the balance
of the installation cost and all operation and maintenance expenses.
During an on site meeting today with Mr. Dan Stencil, Mr. L.C. Scramlin, Ms_
Tracey McGee, who is the Oakland County Emergency Management Coordinator and
myself we felt that a location wear the amouncers booth iaa the upper arena would be the
best. With your permission we hope to have the siren installed in mid July.
Thank you for your consideration. We, look forward to your support and
assistance.
Sincerely,
Collin W. Walls
Supervisor
CWW:omc
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ITEM # 8
2003 AUDIT REPORT
Enclosed is a copy of the audit report from PricewaterhouseCoopers for the 2003
financial records of the Oakland County Parks and Recreation Commission. The report
shows we are in sound financial condition. Our revenue budget had an unfavorable
variance of $502,778 as shown on page 18; however, our expense budget had a favorable
variance of $2,002,470 as shown on page 19. This results in an additional $1,499,692 for
capital projects than originally budgeted and $398,667 more than the revised budget
estimate figures we used in the Fiscal Year 2004 Capital Improvement Budget (the
$398,667 will be incorporated into the FY2005 Capital Improvement Budget).
The audit report reflects the designation change in fund type from a Special
Revenue Fund to an Enterprise Fund in accordance with the Governmental Accounting
Standards Board (GASB) provisions. This has resulted in two additional reporting
requirements: the Management's Discussion and Analysis, and the Combining Statements
of Cash Flow —Enterprise Funds.
As indicated on page 19 of the audit report, one of our cost centers show an excess
of expenditures over budget*; however, the total expenditures for operations are under the
total budget. Therefore, in compliance with the Michigan Uniform Local Budgeting Act and
the Commission By-laws, staff recommends the Commission amend the FY2003
operating budget to $16,875,233, with the individual amounts for each budget center to be
the same as those shown in the "Actual" column of page 19 of the report.
The net worth of the Commission as of September 30, 2003 as indicated on page 2
of the Management Discussion and Analysis section was $73,558,662. This includes a
Capital assets, net of accumulated depreciation and related debt, balance of $59,122,074
and an Unrestricted fund balance of $14,436,588. However, most of the $14,436,588 was
already included in the 2003 Capital Improvement Budget as a funding source.
Obligations for current portion and long-term capital lease included $3,500,000 that is
related to the Lyon Oaks Bond.
Please contact Frank Trionfi, 858-4607, or Sheila Cox, 858-4612, if you have any
questions.
*See Revenue and Expense Variances included in this agenda item
D:\$Data\MS Word\SMC\C_AGENDA\AuditReport2003.doc
84
2003 Audit Report
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2003 REVENUE AND EXPENSE VARIANCES OVER BUDGET
Summary
Favorable
Favorable
(Unfavorable)
(Unfavorable)
2003
Revenue
2003
Expense
Revenue
Budget
Expense
Budget
Park/Budget Center Actual
Variance
Actual
Variance
Lyon Oaks Golf Course $ 1,320,014
$ 36,014
$ 1,812,091
$ (43,534)
Largest Line Item Expense Variances
Lyon Oaks Golf Course Building and Equipment Maintenance, and Utilities
Audit Rpt, Rev & Exp Variances.xls FY2003 8 2
ITEM #9
Bid Items:
A. Water Distribution System — Springfield Oaks Activity Center
B. Pump Replacement — Red Oaks Wave Pool
WATER DISTRIBUTION SYSTEM
SPRINGFIELD OAKS ACTIVITY CENTER
We have received from Purchasing the following bids for the installation of
approximately 270' of 6" and 1,450' of 1 Y2" water main, plus hardware and
fixtures such as backflow preventers, and one fire hydrant for the Springfield
Oaks Activity Center:
Greenan Excavating $57,000.00
Waterford
Pacitto & Forest $58,500.00
Wixom
Kaltz Excavating $65,364.00
Auburn Hills
Mike Lalone $147,000.00
Davisburg
This project is our second phase of upgrading the underground water
system for all of the grounds at the Activity Center.
Greenan Excavating completed the first phase of the project and did a
satisfactory job.
Staff recommends awarding the contract to the low bidder, Greenan
Excavating, in the amount of $57,000.00, plus approving a ten percent
contingency of $5,700, for a total budgeted amount of $62,700.00.
There is $112,136.00 remaining in the Capital Improvement Projects
Budget for this on -going project.
A-1
ADVERTISEMENT FOR BIDS
For
2004 WATER MAIN IMPROVEMENT PROJECT
SPRINGFIELD OAKS COUNTY PARK
OAKLAND COUNTY. MICHIGAN
The work consists primarily of placing approximately 273 11 - 6" water main, 143911 -
1 '/2" copper service leads, 2-1 '/2" Back Flow Preventers with valve housing, one fire
hydrant, one gate 6" valve and well, removal and placement of concrete and asphalt
pavement and service lead reconnections. All final grading topsoil and seeding will be
responsibility of owner.
The accepted bidder shall be required to Rirnish a satisfactory Performance Bond, Labor
and Material Bond in the amount of 100% of the Contract Price, and a one (1) year
Maintenance and Guarantee Bond in the amount of 100% of the Final Contract Price.
The cost of the bonds will be paid by the accepted bidder.
The Oakland County Parks and Recreation Commission reserves the right to accept or
reject any or all bids, in whole or in part, and to waive any informalities, therein when
such waiver is in the interest of the Oakland County Parks and Recreation, and to award
the contract to other than the low bidder.
Bids shall remain firm for a period of sixty (60) days after the date of receipt and cannot
be withdrawn during that time period.
FOR: Oakland County Parks and Recreation Commission
BY: GIFFELS-WEBSTER ENGNEETS, INC.
A-2
PUMP REPLACEMENT
RED OAKS WAVE POOL
After 17 years of operation, one of our main filter pumps for the Red Oaks
Wave Pool was in need of replacement.
The cost to rebuild this pump would be more than to purchase a new one.
This pump replacement was completed by Hydro Dynamics of Waterford,
the company that we have a service contract with for these types of repairs.
The cost of this pump alone was $9,035.37. Two other companies quoted
prices over this amount for this pump alone.
The electric motor for this pump was rebuilt, not replaced.
Staff seeks permission to pay Hydro Dynamics $14,854.33 for the cost to
replace the pump, rebuild the motor, plus labor.
Funds for this expenditure will come from the park's Operating Budget
Building Maintenance line item.
B-1
ITEM #10
WHITE LAKE OAKS CLUBHOUSE
Our administration and golf course staff, in conjunction with Oak
Management staff, have had several meeting with our consultants for the design
of the White Lake Oaks clubhouse, Gerald Yurk and Associates. We have now
come to a consensus and developed a plan for this banquet and golf center,
which seems to fulfill most of the needs of the parties involved in a scale that will
be both cost effective and functional.
In order to accomplish this, the scope of the project increased from the
original footprint of 10,250 sq. ft., which was primarily the outline of the existing
facility, to approximately 13,975 sq. ft. The majority of the increase resulting from
the need for larger restrooms, a function room, a larger kitchen, storage, increase
in grillroom size, and a larger foyer. Even with this increase, the facility is 30%
smaller than Lyon Oaks.
This increase in size also increases the original scope of the design
contract by $35,137. This is based on the change in the original construction
estimate of $2,000,000 to $2,585.625. This new estimate also includes cost of
demolition, minimum site improvements, and landscaping. The fee does not
include cost for civil engineering services for the utilities and some site
engineering work that will be also be required. Cost for this item is currently being
investigated.
The architect will be making a presentation on the scope of the facility and
the architectural theme and elevations that he has developed.
10-1
ITEM #11
SPRINGFIELD OAKS MASTER PLAN REVISION
Staff is waiting for additional comments from the preliminary draft
document and plan presented at the last commission meeting. Upon receipt,
comments will be evaluated and a final plan will be completed for your review
and adoption at the July Commission meeting.
ITEM #12
ELLIS BARN AND POLE BARNS
SPRINGFIELD OAKS
Attached are three documents relating to the Ellis Barn and the two pole
barns being donated to the Parks for relocation to the Springfield Oaks Activity
Center.
The first two documents are donation agreements that were drafted and
approved by Oakland County Corporation Counsel; staff recommends approval.
The third document, an historic preservation easement for the Ellis Barn,
has been reviewed by Corporation Counsel, who recommends approval subject
to a minor change. That change adds the phrase, "over the Ellis Barn" into the
"Now, therefore," paragraph on page one. The change is noted in brackets and in
bold-faced type for your information; it is recommended for clarity purposes.
Staff recommends Commission approval of this easement, subject to the
change on page one.
12-1
DONATION AGREEMENT
This Agreement made and entered into this day of , 2004, by and between
RBI 33, LLC, a Michigan Limited Liability Company, whose address is 15135 Charlevoix, Grosse
Pointe Park, Michigan 48230 (hereinafter Donor) and the County of Oakland, a Michigan Municipal
and Constitutional Corporation, 1200 North Telegraph Road, Pontiac, Michigan 48341 (hereinafter
County) for the donation and transfer of all rights, title and interest in property described as the "Ellis
Barn", as described below, (hereinafter Barn) currently in place on property owned by Donor in the
Township of Springfield, County of Oakland, State of Michigan.
Whereas, the Donor desires to donate the Barn to the County of Oakland for use by its Parks
and Recreation Commission for the purposes of preserving it and it's attached structures as a historical
building for the benefit of future generations; and,
Whereas, the County of Oakland desires to accept the Barn and has applied to the State of
Michigan and the United States Department of Transportation for grants to accomplish the relocation
of the Barn to Springfield Oaks County Park in Springfield Township;
Therefore, in consideration of the mutual benefits and other good and valuable consideration
exchanged between Donor and County, Donor agrees to donate and County agrees to accept the Ellis
Barn upon the following terms and conditions.
DONATED PROPERTY
1.1 Donor agrees to donate to County a structure known as the Ellis Barn (described as a
Madawaska Twin -design barn) for the purpose of having said Barn removed from
Donor's property and relocated to Springfield Oaks County Parks at a site to be
determined by the Parks and Recreation Commission in conjunction with the
Michigan Department of History, Arts, and Libraries of the State of Michigan.
1.2 The donated property consists of the Barn, the attached stallion building and the stone
portion of the ramps leading to the main floor of the Barn as necessary to reconstitute
the ramp in as authentic a manner as possible.
1.3 In order to assist in the removal and relocation of the Barn, Donor pledges to
contribute Seventy-five Thousand Dollars ($ 75,000.00) to the Parks and Recreation
Commission, Ten Thousand Dollars ($10,000.00) of which is acknowledged as
received by the Commission.
2. TITLE TO PROPERTY
2.1 Title to the Bata, its structures and other materials necessary to relocate the Barn in an
authentic manner to Springfield Oaks County Park shall pass to County upon
execution of this document by Donor and County.
2.2 Upon transfer of title to the Barn, County shall be responsible for all insurances and
liability associated with the Barn and shall provide Donor with the insurance
requirements as stated in Paragraph 6.
2.3 If County is unable to successfully procure grants and other funding necessary to
accomplish the relocation of the Barn to Springfield Oaks County Park, then title to
the Barn shall revert back to Donor and this Agreement shall be null and void. Donor
and County agree to execute any and all documents deemed necessary to accomplish
this reversion.
2.4 If title to the Barn reverts to Donor pursuant to paragraph 2.3, then Donor's pledge of
$75,000.00 will be extinguished and forgiven in the amount Donor was committed to
contribute beyond any amount already contributed. Donor will not be reimbursed for
any amount of the pledge contributed to County prior to reversion of the Barn to
Donor.
3. ACCESS TO DONOR'S PROPERTY BY COUNTY
3.1 Donor hereby grants to County and County hereby accepts a temporary easement over
Donor's property described in Attachment A for the purposes of maintaining the Barn
on Donor's property until such time as removal can occur and for the purposes of
allowing County's contractor, County staff, County agents, agents of the United States
Government, including but not limited to agents of the Department of Transportation
and Department of the Interior, and agents of the State of Michigan access to Donor's
property to effectuate the removal and transportation of the Barn from Donor's
property to Springfield Oaks County Park-
3.2 This easement shall be in effect from the date title to the Barn passes to County up to
the date County completes final removal of the Barn structure and selected foundation
materials. It is agreed between the Parties that this Agreement, along with Attachment
A shall serve as a written instrument evidencing said easement, and can be recorded or
attached to another document to be recorded, as necessary.
4. USE OF DONORS PROPERTY BY COUNTY
4.1 Donor acknowledges that County will contract to have the Barn disassembled on
Donor's property and removed from Donor's property by an independent Contractor.
4.2 It is agreed between Donor and County that County can use the temporary easement
over Donor's property to dismantle and store portions of the Barn while it is being
removed from the site; to allow County's contractor to use and move heavy equipment
over the site while engaged in dismantling and removing the Barn from the site; to
allow County's contractor to clean up the site pursuant to Paragraph 5 herein; and for
any other purpose commcted with the dismantling and removal of the Bain from
Donor's property.
SITE CLEAN-UP
5.1 County will not be responsible for restoration of the easement area (or any other area
used by County) to the condition it was in prior to County beginning the dismantling
and removal process. County will not be responsible for removing or cutting back to
grade the earthen ramps that will remain after the Barn has been removed. County will
not be responsible for the removal of any material other than the Barn structure above
the foundation and select portions of the stone ramps/foundation.
5.2 County will be responsible for the electricity and the water necessary to effectual the
removal of the Barn. Donor agrees that County may attach a separate meter to the
electric service available on Donor's property for billing purposes. The meter will be
removed when the relocation process is completed. County may utilize the water
4
supply available on Donor's property and will pay Donor any costs associated with
utilization of that water supply.
6. INSURANCE
6.1 County will provide Donor with a certificate of self-insurance evidencing County's
responsibility for the liability County has while the Barn remains on Donor's property
after transfer of title, and for the liability county has arising from the use of Donor's
property during the removal and relocation of the Barn from Donor's property.
6.2 At the sole discretion of County, County may purchase a policy of property insurance
to cover the Barn and the attached building.
6.3 Donor understands that County will use an independent contractor for the removal and
relocation of the Barn and the contractor will be responsible for his or her own
insurance requirements. Contractor will name Donor as an additional insured.
7. USE OF WORDS
7.1 The pronouns and relative words used in this Donation Agreement shall be read
interchangeably in the masculine, feminine or neutered, singular or plural, as the
Agreement requires.
SEVERABILITY
8.1 If a term, condition, or provision of this Agreement is found by a Court of competent
jurisdiction to be invalid, unenforceable, or to violate or contravene federal or state
law, then the term, condition, or provision shall be deemed severed from this
Agreement; all other terms, conditions, and provisions shall remain in Rill force and
effect.
9. CHOICE OF LAW
9.1 Tlus Agreement shall be governed by and construed in accordance with the laws of
the state of Michigan that are applied to contracts made and to be performed in this
state. Venue in any disputes shall be the Oakland County Circuit Court, the 52
District Court 3rd Division, or the United States District Court for the Eastern District
of Michigan, Southern Division, unless this paragraph violates any provisions of the
Michigan Court Rules or the United States Code.
10. ENTIRE AGREEMENT
10.1 This document contains the entire Agreement of parties and supersedes all prior
Agreements, oral or written between them. It may not be modified, changed, or
altered, unless reduced to writing and signed by each of the parties hereto.
11. AUTHORITY TO EXECUTE DOCUMENTS
11.1 The Parties hereto will provide the appropriate resolutions indicating that the
individuals signing this Agreement have the requisite authority to do so. The
resolutions shall be included as Attachments B & C hereto.
3
WITNESSED BY:
�V;
RBI 33, LLC, a Michigan Limited Liability
Corporation
DATE: By: Tim Birtsas, Manager
Signed and sworn to before me this day of , 2004, by Tim Birtsas,
Manager, RBI 33, LLC, a Michigan Limited Liability Corporation.
WITNESSED BY:
DATE:
Notary Public, State of Michigan, County of
Acting in the County of
My Commission expires:
RECIPIENT, COUNTY OF OAKLAND
By: Thomas A. Law, Chairperson
Oakland County Board of Commissioners
Signed and sworn to before me this day of 12004, by Thomas A. Law,
Chairperson, Oakland County Board of Cornnussioners.
Notary Public, State of Michigan, County of
Acting in the County of
My Commission expires:
4
DONATION AGREEMENT
T1us Agreement made and entered into this day of , 2004, by and between
Maple Grange, LLC, a Michigan Limited Liability Company, whose address is
(hereinafter Donor) and the County of Oakland, a Michigan
Municipal and Constitutional Corporation, 1200 North Telegraph Road, Pontiac, Michigan 48341
(hereinafter County) for the donation and transfer of all rights, title and interest in property described
as two Pole Barns, as described below, (hereinafter Barns) currently in place on property owned by
Donor at 7170 Ormond Road, in the Township of Springfield, County of Oakland, State of Michigan.
Whereas, the Donor desires to donate the Barns to the County of Oakland for use by its Parks
and Recreation Commission; and,
Whereas, the County of Oakland desires to accept the Barns for use by its Parks and
Recreation Commission at Springfield Oaks County Park in Springfield Township;
Therefore, in consideration of the mutual benefits and other good and valuable consideration
exchanged between Donor and County, Donor agrees to donate and County agrees to accept the Barns
upon the following terms and conditions.
DONATED PROPERTY
1.1 Donor agrees to donate to County two structures commonly referred to as "pole barns"
on its property on Ormond Road for the purpose of having said Barns removed from
Donor's property and relocated to Springfield Oaks County Parks at a site to be
determined by the Parks and Recreation Commission.
1.2 The donated property consists of the Barns, and other foundation material necessary to
relocate and rebuild the Barns at Springfield Oaks County Park.
2. TITLE TO PROPERTY
2.1 Title to the Barns, its structures and other materials necessary to relocate the Barn to
Springfield Oaks County Park shall pass to County upon execution of this document
by Donor and County.
2.2 Upon transfer of title to the Barn, County shall be responsible for all insurances and
liability associated with the Barn and shall provide Donor with the insurance
requirements as stated in Paragraph 6.
ACCESS TO DONORS PROPERTY BY COUNTY
3.1 Donor hereby grants to County and County hereby accepts a temporary easement over
Donor's property described in Attachment A for the purposes of maintaining the Barn
on Donor's property until such time as removal can occur and for the purposes of
allowing County's contractor, County staff, County agents, and agents of the State of
Michigan access to Donor's property to effectuate the removal and transportation of
the Barn from Donor's property to Springfield Oaks County Park.
3.2 This easement shall be in effect from the date title to the Barn passes to County up to
the date County completes final removal of the Barn structure and selected foundation
materials. It is agreed between the Parties that this Agreement, along with Attachment
A shall serve as a written instrument evidencing said easement, and can be recorded or
attached to another document to be recorded, as necessary.
4. USE OF DONOR'S PROPERTY BY COUNTY
4.1 Donor acknowledges that County will contract to have the Barn disassembled on
Donor's property and removed from Donor's property by an independent Contractor.
4.2 It is agreed between Donor and County that County can use the temporary easement
over Donor's property to dismantle and store portions of the Barn while it is being
removed from the site; to allow County's contractor to use and move heavy equipment
over the site while engaged in dismantling and removing the Barn from the site; to
allow County's contractor to clean up the site pursuant to Paragraph 5 herein; and for
any other purpose connected with the dismantling and removal of the Barn from
Donor's property.
SITE CLEAN-UP
5.1 County will not be responsible for restoration of the easement area (or any other area
used by County) to the condition it was in prior to County beginning the dismantling
and removal process. County will not be responsible for the removal of any material
other than the Barn structure above the foundation and select portions of the stone
ramps/foundation.
5.2 County will be responsible for the electricity and the water necessary to effectual the
removal of the Barn. Donor agrees that County may attach a separate meter to the
electric service available on Donor's property for billing purposes. The meter will be
removed when the relocation process is completed. County may utilize the water
supply available on Donor's property and will pay Donor any costs associated with
utilization of that water supply.
6. INSURANCE
6.1 County will provide Donor with a certificate of self-insurance evidencing County's
responsibility for the liability County has while the Barn remains on Donor's property
after transfer of title, and for the liability county has arising from the use of Donor's
property during the removal and relocation of the Bain from Donor's property.
6.2 At the sole discretion of County, County may purchase a policy of property insurance
to cover the Barn and the attached building.
6.3 Donor understands that County will use an independent contractor for the removal and
relocation of the Barn and the contractor will be responsible for his or her own
insurance requirements. Contractor will name Donor as an additional insured.
7. USE OF WORDS
7.1 The pronouns and relative words used in this Donation Agreement shall be read
interchangeably in the masculine, feminine or neutered, singular or plural, as the
Agreement requires.
SEVERABILITY
2
8.1 If a term, condition, or provision of this Agreement is found by a Court of competent
jurisdiction to be invalid, unenforceable, or to violate or contravene federal or state
law, then the term, condition, or provision shall be deemed severed from this
Agreement; all other terms, conditions, and provisions shall remain in fill force and
effect.
9. CHOICE OF LAW
9.1 This Agreement shall be governed by and construed in accordance with the laws of
the state of Michigan that are applied to contracts made and to be performed in this
state. Venue in any disputes shall be the Oaldand County Circuit Court, the 52
District Court 3rd Division, or the United States District Court for the Eastern District
of Michigan, Southern Division, unless this paragraph violates any provisions of the
Michigan Court Rules or the United States Code.
10. ENTIRE AGREEMENT
10.1 This document contains the entire Agreement of parties and supercedes all prior
Agreements, oral or written between them. It may not be modified, changed, or
altered, unless reduced to writing and signed by each of the parties hereto.
11. AUTHORITY TO EXECUTE DOCUMENTS
11.1 The Parties hereto will provide the appropriate resolutions indicating that the
individuals signing this Agreement have the requisite authority to do so. The
resolutions shall be included as Attachments B & C hereto.
WITNESSED BY:
DATE:
DONOR:
Maple Grange, LLC, a Michigan Limited
Liability Corporation
By: Tim Birtsas, Manager
Signed and sworn to before me this day of , 2004, by Tim Birtsas,
Manager, Maple Grange, LLC, a Michigan Limited Liability Corporation.
Notary Public, State of Michigan, County of
Acting in the County of
My Commission expires:
WITNESSED BY:
DATE:
RECIPIENT, COUNTY OF OAKLAND
By: Thomas A. Law, Chairperson
Oakland County Board of Commissioners
Signed and sworn to before me this day of , 2004, by Thomas A. Law,
Chairperson, Oakland County Board of Commissioners.
Notary Public, State of Michigan, County of
Acting in the County of
My Commission expires:
HISTORIC PRESERVATION EASEMENT
THIS HISTORIC PRESERVATION EASEMENT (this "Agreement") is made this 30th
day of May, 2004, by and between the Oakland County Parks and Recreation Commission in
cooperation with the Road Commission for Oakland County ("Grantor") and the STATE OF
MICHIGAN, MICHIGAN DEPARTMENT OF HISTORY, ARTS, AND LIBRARIES, a
principal state department, whose address is Michigan Library and Historical Center, 702 W.
Kalamazoo Street, P.O. Box 30740, Lansing, Michigan 48909-8240 ("Grantee").
RECITALS:
This Agreement is based on the following recitals:
A. The Federal Highway Administration awarded a grant-in-aid to Grantor, through
the Transportation Equity Act for the 21St Century, for aid in the relocation, rehabilitation and
preservation of the Ellis Barn, which substantially enhances the value of the premises to Grantor.
B. Grantee, through its Department of History, Arts and Libraries is authorized to
accept preservation and conservation easements to protect property significant in national and
state history and culture.
C. Grantor and Grantee recognize the architectural, historic and cultural values and
significance of the Ellis Barn, and have the common purpose of conserving and preserving the
aforesaid historic preservation values.
D. Grantor desires to grant to Grantee, and Grantee desires to accept, a historic
preservation and conservation easement in gross pursuant to Subpart 11 of Part 21 of Article I of
the Natural Resources and Environmental Protection Act, MCL 324.2140 et sere . for the purpose
of ensuring that the Ellis Barn will be relocated, rehabilitated and preserved.
NOW, THEREFORE, for and in consideration of the foregoing recitals, and other good
and valuable consideration, the receipt and adequacy of which is hereby acknowledged and
witnessed, Grantor voluntarily grants and conveys to the Grantee an historic preservation
easement in gross [over the Ellis Barn] for a period of fifty (50) years on the terms and
conditions set forth below.
1. The exterior and character -defining interior features of the Ellis Barn shall be
maintained and repaired by the Grantor at no cost to the Grantee, so as to preserve the historical
integrity of the features, materials, appearance, workmanship, and environment. Further, the
Grantor shall not perform major visual or structural changes which will affect the historical
integrity of the Ellis Barn unless such changes are first approved in writing by the Department of
History, Arts and Libraries and are in conformance with the Secretary of the Interior's Standards
for Rehabilitation and Guidelines for the Rehabilitation of Historic Buildings (National Park
Service, 1990).
2. The Ellis Barn shall be administered so that the public shall have access to the
exterior and first floor of the interior of the Ellis Barn not less than twelve (12) days a year on an
equitably spaced basis and at other times by appointment.
Nothing in this Agreement shall restrict the use of the Ellis Barn.
4. Any notice which either Grantor or Grantee may desire or be require to give to the
other party shall be in writing and shall be delivered by one of the following methods - by
overnight courier postage prepaid, facsimile transmission, registered or certified mail with return
receipt requested, or hand delivery:
If to Grantor, then at: Oakland County Parks and Recreation
2800 Watkins Lake Rd.
Waterford, MI 48328-1917
And if to Grantee, then to: State of Michigan
Michigan Department of History, Arts, and Libraries
Michigan Library and Historical Center
702 W. Kalamazoo Street
P.O. Box 30740
Lansing, Michigan 48909-8240
Each party may change its address by a notice to such effect to the other party.
5. Upon request by Grantor, Grantee shall promptly furnish Grantor with
certification that, to the best of Grantee's knowledge, Grantor has complied with the obligations
under this Agreement.
6. With the consent of Grantor, representatives of Grantee shall be permitted at all
reasonable times to inspect the interior of the Ellis Barn. Grantor covenants not to withhold
unreasonably its consent in determining dates and times for such inspections.
7. Grantee may, following reasonable written notice to Grantor, seek a temporary,
preliminary, and/or permanent injunction to enforce Grantor's obligations under this Agreement.
In the event Grantor is found to have violated any of its obligations, Grantor shall
reimburse Grantee for any costs or expenses incurred by Grantee in enforcing the terms of this
Agreement, including all reasonable court costs, and attorney's, architectural, engineering, and
expert witness fees.
2
Grantee's exercise of one remedy under this Agreement shall not have the effect
of waiving or limiting any other remedy, and the failure to exercise any remedy shall not have
the effect of waiving or limiting the use of any other remedy or the use of such remedy at any
other time.
8. Grantor shall deliver to Grantee copies of any notice of violation or lien relating
to the Property received by Grantor from any government authority within five (5) days of
receipt by Grantor. Upon request by Grantee, Grantor shall promptly furnish Grantee with
evidence of Grantor's compliance with such notice or lien where compliance is required by law.
9. Grantor shall promptly notify Grantee in writing of any proposed sale of the Ellis
Barn and provide the opportunity for Grantee to explain the terms of the Agreement to potential
new owners before sale closing.
10. Grantor agrees that Grantee may provide and maintain a plaque on the Ellis Barn,
which shall not exceed 24 by 24 inches in size, relating the historic significance of the Ellis Barn
and the existence of this Agreement.
11. The obligations imposed by this Agreement shall be effective for a period of fifty
(50) years and shall be deemed to run as a binding servitude with the Property. This Agreement
shall extend to and be binding upon Grantor and Grantee, their respective successors in interest
and all persons claiming under or through Grantor and Grantee, and the words "Grantor" and
"Grantee" shall include all such persons. Any right, title, or interest granted to Grantee also shall
be deemed granted to each successor and assign of Grantee and each such following successor
and assign, and the word "Grantee" shall include all such successors and assigns.
12. At its own costs, Grantor shall promptly record this instrument in the land records
of Oakland County, Michigan. Grantor and Grantee intend that the restrictions arising under this
Agreement take effect on the day and year this instrument is recorded in the land records of
Oakland County, Michigan.
13. Grantor shall comply with the Elliot -Larsen Civil Rights Act, 1976 PA 453, MCL
37.2101 et seq., the Persons with Disabilities Civil Rights Act, 1976 PA 220, MCL 37.1101 et
seq., and all other state, federal and local fair employment practices and equal opportunity laws
and covenants that it shall not discriminate against any employee or applicant for employment, to
be employed from the grant described in Recital D with respect to his or her hire, tenure, terms
conditions, or privileges of employment, or any matter directly or indirectly related to
employment, because of his or her race, religion, color, national origin, age, sex, height, weight,
marital status, or handicap that is unrelated to the individual's ability to perform the duties of a
particular job or position. Grantor agrees to include in every contract to be funded from the grant
described in Recital D the terms of the covenant in this paragraph not to discriminate in
employment.
14. Grantor shall ensure that neither Grantor's name nor the name of any
subcontractor, manufacturer or supplier of Grantor to be fiinded from the grant described in
Recital D appears in the unfair practices register compiled by the Michigan Department of
3
Consumer and Industry Services pursuant to the Employers Engaging in Unfair Labor Practices
Act, 1980 PA 278, MCL 423.321 et seq.
15. Grantor shall consult with Grantee's Michigan Historical Center when ensuring
that any contracts to be funded from the grant described in Recital D comply with the applicable
barrier free design requirements of the Architectural Barriers Act of 1968, Pub. L. No. 90-480, as
amended, 42 U.S.C. 4151 et seq., and the Utilization of Public Facilities by Physically
Handicapped Act, 1966 PA 1, MCL 125.1351 et seq. Grantor may apply for any applicable
exemptions to the requirements of these statutes.
16. This Agreement reflects the entire agreement of Grantor and Grantee. Any prior
or simultaneous correspondence, understandings, agreements, and representations are null and
void after this Agreement is recorded, unless set out in this instrument.
GRANTOR
By:
Ralph Richard
GRANTEE
Its: Executive Director, Oakland County Parks and Recreation
STATE OF MICHIGAN
MICHIGAN DEPARTMENT OF
HISTORY, ARTS AND LIBRARIES
Brian D. Conway
Its: State Historic Preservation Officer
M
ITEM #13
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed land acquisition.
13-1
ITEM # 14
EXECUTIVE OFFICER'S REPORT
--- As part of the Group Sales Program, T & C Credit Union will be selling Oakland County Parks
vehicle permits and waterpark tickets at six branches in Oakland County. Locations include
Waterford (2), Pontiac, Orion, Clarkston, and White Lake.
---Glen Oaks Pro Shop Restrooms/Grill Room: Staff has been in the process of developing
plans for renovating the existing Glen Oaks grillroom/pro shop. A majority of the air handling
units need to be replaced. This item was identified in the 2004 building maintenance budget.
This, and the fact that the facility has not been updated for 25 years, presents us with the
opportunity to renovate this area. Design Resources, through our blanket contract for design
services, are developing plans. When complete, we anticipate that our technical support crews
will complete a major part of the renovation with a portion (the mechanical systems) to be
contracted. As soon as the plans are complete, staff will update the Commission.
---Denise Young, of Lincoln Park, has donated a portable agility course for Orion Oaks Dog
Park. Denise is a certified agility trainer and visits Orion and Lyon Oaks.
---Two previous lifeguards, Stephanie Ball, Head Guard from Red Oaks Waterpark and Katie
Piechura, Head Guard at Independence Oaks, are now auditors for the National Pool and
Waterpark program. Approximately 20 auditors are chosen from the 800 that apply.
---The grand opening of the day use park at Lyon Oaks will be held on June 19, 2004 from 1:00
- 4:00 p.m. Activities include a cricket demonstration, dog events, and guided remote control
gliders.
---The AEDs are now located at all the golf courses, day use parks and waterparks.
---Lewis E. Wint Nature Center received a $700 donation from the Clarkston Club. The center
used the money to go into the Clarkston schools and do seven programs on birds.
---May 20 - 23 the Mighty Oaks CP Sports Team, 16 athletes from Oakland County, participated
in the Michigan Sports Festival for Athletes with Disabilities at Michigan State University. The
team is co -sponsored by Oakland County Parks, Waterford Township, and the City of Pontiac.
---The Spring Mountain Bike Race scheduled for Saturday, May 22 and Sunday, May 23 at
Addison Oaks was canceled due to the large amount of rain. It is rescheduled for May 29 and
30. The event will be co -sponsored by the Michigan Mountain Bike Association.
---Oakland County Parks has received $3,000 worth of dog waste bags for the dog parks from
Pet Supplies Plus. To date, Pet Supplies Plus has donated over $30,000 worth of bags.
---Staff is working on the 2005 budget preparation. The Commission's budget review will be
Wednesday, July 21, directly following the regular meeting that morning.
---Staff has tentatively decided not to open the waterparks this Memorial Day weekend, due to
the projected poor weather conditions.
14-1
The cool rainy weather throughout May has resulted in one of the weakest attendance and
income figures for the Parks on record. Staff has already been asked to review their budgets for
this year, in order to stay in line with projected costs.
---The National Recreation and Park Association's Annual Congress will be held October 12-16
in Reno, Nevada. Please contact Karen ASAP to let her know whether or not you are planning
to attend this conference, as lodging is already being reserved.
---We will be co -hosting a National Trail Day Event with the City of Wixom on Saturday, June 5.
Everyone is invited to participate; you can either bike or hike this event, which will take place
from 10 a.m. to 1 p.m. Participants will meet at the Wixom Habitat, tour the Habitat, hike or bike
to Gibson Park and tour that facility, then continue to Lyon Oaks to explore the new park
facilities. A hot dog lunch will be provided.
14-2