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June 21, 2004
OAKLAND COUNTY PARKS AND
RECREATION COMMISSION
Oakland County, Michigan
Ladies and Gentlemen:
A meeting has been called of the PARKS AND RECREATION COMMISSION
as follows:
PLACE .................... Lewis E. Wint Nature Center
9501 Sashabaw Road
Clarkston, MI 48348
TIME ...................... Wednesday, June 23, 2004
12:00 p.m.
PURPOSE ................. Special Meeting
This meeting has been called in accordance with the authorization of
Chairman Pecky D. Lewis, Jr., of the Oakland County Parks and Recreation
Commission.
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Sincerely,
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Ralph Richard
Executive Officer
ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
Lewis E. Wint Nature Center
9501 Sashabaw Road
Clarkston, MI 48348
June 23, 2004
1. Call Meeting to Order at 12:00 p.m.
2. Roll Call
3. Approval of Minutes for June 2, 2004, Commission Meeting
4. Public Comments
5. Grants Application Resolutions — Springfield Oaks Activity Center J. Noyes
6. BID: Parking Lot Curbing — Glen Oaks J. Figa
7. Old Business
8. New Business
9. Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 2, 2004
Chairman Pecky Lewis called the meeting to order at 9:03 a.m. in the commission room of the Parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary Fred Korzon, Hugh D. Crawford,
Vincent Gregory, John P. McCulloch, Charles Palmer, John Richards, J. David VanderVeen, Suzette Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
Oakland County 4-H Fair Association
Gerald Yurk and Associates
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Michael Thibodeau, Chief of Golf
Jan Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Sheila Cox, Accountant IV
Jon Noyes, Architectural Engineer I
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
LC Scramlin, General Manager
Dave Coleman, President
Gerald Yurk
Kelly Watson
There were no comments made, nor questions asked, by the public.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Palmer to approve the minutes of the meeting
of May 5, 2004, as written.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Korzon, supported by Mr. Gregory to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for April, 2004 (FM 7, FY 2004)
- Payment Register, including Voucher & CIP Report for April (FM 7, FY 2004)
4-1
(Commission Meeting, June 2, 2004)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month April 30, 2004 was accepted as filed.
ACTIVITIES REPORT:
The Activities Report for the month of April, 2004, was accepted as filed.
2003 AUDIT REPORT:
Moved by Mr. Skarritt, supported by Mr. Palmer to receive and file the 2003 audit report
from PriceWaterhouseCoopers. Also, in compliance with the Michigan Uniform Local
Budgeting Act and the Commission Bylaws, amend the FY 2003 Operating Budget to
$16,875,233, with the individual amounts for each budget center to be the same as those
shown in the "Actual' column of page 19 of the report.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarrift, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. VanderVeen, supported by Mr. Gregory to award the contract for the
installation of approximately 270 ft. of 6" and 1,450 ft. of 1 '/2' water main, plus hardware
and fixtures, such as back flow preventers, and one fire hydrant for the Springfield Oaks
Activity Center to the low bidder, Greenan Excavating, in the amount of $57,000.00, plus
a ten percent contingency of $6,700, for a total budgeted amount of $62,700.00.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Richards, supported by Mr. McCulloch to approve the expenditure to replace
a main filter pump at the Red Oaks Wave Pool, including rebuilding the motor and labor,
to Hydro Dynamics in the amount of $14,854.33.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarrift, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
WHITE LAKE OAKS CLUBHOUSE:
4-2
(Commission Meeting, June 2, 2004)
Chief of Design and Development Joe Figa and representatives from the design consultant, Gerald Yurk
and Associates, reviewed the design concept for the new White Lake Oaks clubhouse. Mr. Figa noted the
size of the building has increased from the original footprint of 10,250 square feet to approximately 13,975
square feet. This increase in size has increased the original scope of the design contract by an additional
$35,137.
Staff requested Commission approval of the building concept, plus the increase in the architectural design
fee.
Commission requested staff review the plan for possible additional handicap parking spaces near the
proposed turnaround.
Moved by Mr. Palmer, supported by Mr. Crawford to approve the design concept for the
White Lake Oaks clubhouse, with the understanding that the handicap parking will be
reviewed. Also approved was the increase in the design contract fee to Gerald Yurk and
Associates in the amount of $35,137.00.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS MASTER PLAN:
Chief of Design and Development Joe Figa reported that input is now being received on the proposed
master plan for Springfield Oaks. The plan will be brought back for Parks Commission approval at the July
7 meeting.
SPRINGFIELD TOWNSHIP AND OAKLAND COUNTY EMERGENCY MANAGEMENT REQUEST
Springfield Township and Oakland County Emergency Management requested Commission approval to
locate a tornado warning signal device at the Springfield Oaks Activity Center. Springfield Township and
Emergency Management will share in the cost of this device; there will be no cost for installation, operation,
or maintenance to Oakland County Parks.
Staff recommended approval of the request; the unit will be located adjacent to the judges' stand at the
upper arena of the facility.
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the following resolution in
support of the tornado warning signal device being installed at the Springfield Oaks Activity
Center:
WHEREAS, the Oakland County Emergency Management Division is
responsible for providing emergency weather notification to residents of Oakland
County; and
WHEREAS, as part of the effort to provide a county -wide system, Springfield
Township has authorized payment of the entire local match (75%) for the cost of this
installation; and
4-3
(Commission Meeting, June 2, 2004)
WHEREAS, Oakland County Emergency Management will pay the balance of
the installation costs and all operational and maintenance expenses; and
WHEREAS, locating the siren at Springfield Oaks County Park is desirable due
to the large number of outdoor events held at the Activity Center and the golfing
activities at the park; and
WHEREAS, Springfield Oaks is an Oakland County property.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission authorizes the installation of the tornado siren at the
Springfield Oaks County Park.
BE IT FURTHER RESOLVED that this resolution be forwarded to the General
Government Committee for approval by the Oakland County Board of Commissioners.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
ELLIS BARN AND POLE BARNS — SPRINGFIELD OAKS:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the Donation Agreement
between RBI 33, LLC and the County of Oakland for the donation of the Ellis Barn, and the
Donation Agreement between Maple Grange, LLC and the County of Oakland for the
donation of two pole barns, all of which are proposed to be relocated and rebuilt at
Springfield Oaks County Park.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the Historic Preservation
Easement between the Oakland County Parks and Recreation Commission in cooperation
with the Road Commission for Oakland County and the State of Michigan, Michigan
Department of History, Arts, and Libraries to convey an historic preservation easement
over the Ellis Barn for a period of 50 years, subject to the state's approval of the
recommended change by Corporation Counsel.
Staff noted that this Easement will go into effect only if the Ellis Barn is moved to Springfield Oaks.
Commissioner Korzon requested an abstention to the vote, as he has not seen the barn.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, VanderVeen, Vogt (8)
NAYS: (1) Skarritt
ABSTAIN: (1) Korzon
4-4
(Commission Meeting, June 2, 2004)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
As part of the Executive Officer's Report filed in the agenda, the following was noted:
---Staff noted plans are being developed to renovate the existing Glen Oaks grillroom/pro shop. When the
plans are complete, staff will update the Commission.
---Denise Young, a certified agility trainer from Lincoln Park, has donated a portable agility course for the
Orion Oaks Dog Park.
---The grand opening of the day use park at Lyon Oaks will be held on June 19 from 1 — 4 p.m.
---The Lewis E. Wint Nature Center received a $700 donation from the Clarkston Club, which was used to
do seven programs on birds at the Clarkston schools.
EXECUTIVE SESSION:
Moved by Mr. McCulloch, supported by Mr. Richards to adjourn to an Executive Session
for the purpose of discussing a proposed land acquisition.
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to Executive Session at 10:40 a.m.
The meeting was re -convened at 11:18 a.m.
ADJOURNMENT:
The meeting was adjourned at 11:20 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, July 7, 2004.
Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
Item #5
GRANTS APPLICATIONS RESOLUTION
SPRINGFIELD OAKS ACTIVITY CENTER
Attached is a resolution drafted by staff and the county's grants writer to
seek funding for the proposed equestrian center at Springfield Oaks Activity
Center. Staff is seeking Commission's approval to submit to these foundations.
The amount is determined by the foundation's ability to fund; each is different,
and we hope to receive one or a combination of these four for the purpose of
building the equestrian center.
Staff will be available to answer any questions.
5-1
Resolution
WHEREAS, the Oakland County Parks and Recreation staff have been notified that
applications for humanities grants may be submitted for 2005 funding; and
WHEREAS, the Oakland County Parks and Recreation Commission has supported the
pursuit of grant funds to assist in the Relocation and Rehabilitation of the Ellis Barn; and
WHEREAS, the Oakland County Parks and Recreation staff desires to submit
applications for, but not limited to, the following grants:
- THE CARLS FOUNDATION
- THE FORD MOTOR COMPANY FUND
- THE KRESGE FOUNDATION
- MYRTLE E. & WILLIAM G. HESS CHARITABLE TRUST
- DENSO INTERNATIONAL AMERICA
for the enhancement of Springfield Oaks 4H Equestrian Center at Springfield Oaks County
Park; and
WHEREAS, the Oakland County Parks and Recreation Commission has secured the
commitment of required matching funds from local sources through the Ellis Barn Relocation
and Rehabilitation Project as part of the Springfield Oaks 4H Equestrian Center; and
WHEREAS, the purpose of said grants is to provide open space, facilities and
recreational opportunities for all residents of Oakland County; and
WHEREAS, the grant meets the goals and objectives of the Oakland County Recreation
Master Plan - February 6, 2002.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission recommends the submission of said grants applications with the appropriate
matching funds to be designated from the one -quarter mill and funds already committed to the
relocation and rehabilitation of the Ellis Barn.
FURTHER BE IT RESOLVED that the Oakland County Parks and Recreation
Commission forwards this resolution to the Oakland County Board of Commissioners for their
approval pursuant to the county's grant procedures.
Moved by
Supported by
Date
5-2
Item #6
GLEN OAKS
PARKING LOT CURBING
In 1998, landscape and parking lot renovations were completed at Glen
Oaks Golf Course and Banquet Center. This renovation included parking lot
curbing for the landscape islands only. Currently, wheel stops are used at the
perimeter of this parking lot, which have deteriorated or have been damaged due
to maintenance operations.
In an effort to improve the maintenance and appearance of this parking
lot, staff has received bids for the installation of approximately 1,000 linear feet of
18" curb and gutter. The Base Bid included approximately 600 linear feet of
asphalt sawcutting, asphalt removal and patching, curb and gutter, and all
necessary lawn restoration along 13 Mile Road. Alternate 1 included an
additional 400 linear feet of asphalt sawcutting, asphalt removal and patching,
new curb and gutter, and all necessary lawn restoration for the remaining
perimeter of the parking lot. Alternate 2 included the installation of an 18' x 16'
wide maintenance apron located at the west end of the existing parking lot.
Bids were received from the following contractors:
Vendor
Base Bid
Alternate #1
Alternate #2
Total
Summit Transport
$51,750.00
$18,500.00
$4,000.00
$74,250.00
Brighton, MI
Specialty Contracting
$32,33950
$25,728.50
$2,964.40
$61,032.40
Troy, MI
Commerce Construction
$47,200.00
$17,700.00
$1,900.00
$66,800.00
Wixom, MI
Staff recommends approval of a contract to the low bidder, Specialty
Contracting of Troy, Michigan, for the Base Bid in the amount of $32,339.50, with
a five percent contingency of $1,617, for a total budgeted amount of $33,956.50.
The approved 2004 Capital Improvement Projects (CIP) budget allocated
$40,000 for the installation of this curbing.
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