HomeMy WebLinkAboutAgendas/Packets - 2004.09.08 - 40106-"I
Pecky D. Lewis. Jr.
Chairman
Richard Skarritt
Vice Chairman
Fred Korzon
Secretary
Hugh D. Crawford
Vincent Gregory
John P. McCulloch
Charles Palmer
John Richards
J. David VanderVeen
Suzette Vogt
Ralph Richard
Executive Officer
2800 Watkins Lake Road • Waterford, Michivan 48328-1917
248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-0CFARKS
vvww.co.oal<land.ml.us
ww.co.oal<land.mi.us
KLAND
1<1111 k, i ilP;
September 3, 2004
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ........................Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME ......................... Wednesday, September 8, 2004
9:00 a.m.
PURPOSE ..................... Regular Meeting and Adopt Budget
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, October 6, 2004
Wednesday, October 12 — 17, 2004 NRPA Congress
T , HAMy documents\COMMISSMagendaltr.doc
ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
Oakland County Parks and Recreation Commission
2800 Watkins Lake Rd
Waterford, MI 48328
**AGENDA**
September 8, 2004
Action Required
PUBLIC HEARINGS:
1. Call Meeting to Order 9:00 a.m.
2. Roll Call
3. Public Comments
4.
Commission Meeting Minutes for June 23, 2004
Approval
5.
Payment Approval Summary:
Approval
Internal Service Funds Payment Register:
Internal Service Funds Journal Voucher Register:
Oak Management, Inc. Credit for Services Rendered Register:
Operating Transfers:
Payment Register:
6.
Combined Statement of Operations FM9, FY 2004 for Month Ending 6/30/04.
7.
Capital Improvement Program (C.I.P.) Budget Report for FM 9, FY 2004 as of 6/30/04.
8.
Activity Report for July, 2004.
9.
Amendment to the 2004 Operating Budget
Approval
10.
2005 Operating Budget Adoption
Approval
11.
Recreation Master Plan Amendment
Approval
12.
Springfield Oaks Revised Master Plan Adoption
Approval
13.
Ellis Barn Donation Agreement
Approval
14.
Greenhouse Donation — Springfield Oaks & Lyon Oaks
Approval
Presenter/Phone #
K. Kohn / 858.4606
F. Trionfi / 858.4607
F. Trionfi / 858.4607
cc
J. Figa / 858.4620
cc
J. Noyes / 858.4624
D. Stencil / 858.4944
Con't
Appx°val
� atel�ax�
,�xnpin' 5p1innd pa eai°n0Recx
BiIepl grR°l�CeRedpase,NL°bl5 A• p alntiing � �ettin� "cle C°uxs
ve to
B pxrea uxe Chest pbs , LY°n pak AddlS°n �ase ange pldexs
ance Txa'l d�ustxnexit ks G°l C° gepaxxs Ch
19
20.
PaveCxvA"nd*ell A Glen pa cc Centex pales
Caxnpgl° Cuxbing-tlC°n�eTen Gx°veland
axking l�O s -Vpuo" inting deuce &
Addison Rep , lndepen
p kvot Co s cti°n
all
Seat �
1p�xcex'sRepoxt
�Xecntive
usiness
pldB
dew
Bus'ness
b°dea� l $5$ 4630
1V+ �� GG
GG A 641
�u eavg58 4634
4620
GG
GG
4G
GG
cliaxd 1 g58 p909
R• �
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
AND BUDGET WORK SESSION
July 21, 2004
Chairman Pecky Lewis called the meeting to order at 9:08 a.m. in the commission room of the Parks and
Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Hugh D. Crawford, Vincent Gregory, John
P. McCulloch, Charles Palmer, John Richards, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Secretary Fred Korzon, J. David VanderVeen
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County Corporation Counsel
Oakland County Facilities Management
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator —Administration
Daniel Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Michael Thibodeau, Chief of Golf
Jan Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Joan Daniels, Buyer
John Ross, Assistant Corporation Counsel
Michael Hughson, Property Management Specialist
There were no comments made, nor questions asked, by the public.
Executive Officer Richard reported that the Oakland County Parks and Recreation Commission received
the Parks and Recreation Facility Class IV Award at the recent National Association of Counties convention.
This is the top municipal award, and it was awarded for the Red Oaks Waterpark's Splashtown.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Richards to approve the minutes of the meeting
of June 23, 2004, as written.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Gregory, supported by Mr. Skarritt to approve the Payment Approval
Summary, including:
4-1
(Commission Meeting, July 23, 2004)
- Internal Service Funds Payment Register for May, 2004 (FM 8, FY 2004)
- Payment Register, including Voucher & CIP Report for May (FM 8, FY 2004)
AYES: Crawford, Gregory, Korzon, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending May 31, 2004 was accepted as filed.
ACTIVITIES REPORT:
The Activities Reports for the months of May and June, 2004, were accepted as filed.
Moved by Mr. Palmer, supported by Mr. Richards to award the bid for the purchase of a
Starlab portable planetarium system for the Lewis E. Wint Nature Center at Independence
Oaks to Learning Technologies, Inc. in the amount of $11,150.00.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
As part of the Executive Officer's Report filed in the agenda, the following was noted:
---52/1 District Court Judge Dennis Powers has approached staff to consider a community service garden
be located at Lyon Oaks. Staff is considering a five -acre plot east of the dog park, with an objective to have
them raise native plants for re -introduction into a meadow planned for naturalization at the park.
---Commissioners were invited to attend an Oakland County 4-H Fair VIP Reception next Tuesday, July 27.
NEW BUSINESS:
Commissioner McCulloch inquired about e-mail promotional initiatives to agencies with whom we provide
discounts or prizes, including possible links on organizational sites. Public Communications staff will
evaluate those organizations to see if this promotion will fit within their scope.
EXECUTIVE SESSION:
Moved by Mr. McCulloch, supported by Mr. Skarritt to adjourn to an Executive Session for
the purpose of discussing proposed land acquisitions.
AYES: Crawford, Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt (8)
NAYS: (0)
4-2
(Commission Meeting, July 23, 2004)
Motion carried on a voice vote.
The meeting was adjourned to Executive Session at 9:26 a.m.
The meeting was re -convened at 9:44 a.m.
ADJOURNMENT:
The meeting was adjourned at 9:44 a.m. to a budget work session.
The next Commission meeting will be 9:00 a.m. on Wednesday, September 8, 2004.
BUDGET WORK SESSION:
The proposed revenue budget for Fiscal Year 2005 is $22,221,592, up 2% over the proposed budget for
Fiscal Year 2004. Of this amount, $9,121,592 comes from fees and charges and interest on investments;
the remaining balance of $13,100,000 will come from the millage.
Commission requested staff invite Oakland County Treasurer Pat Dohany to the next meeting to provide
an overview of the county's investments.
The proposed operating budget for Fiscal Year 2005 is $21,861,848, an increase of 6.4% over the proposed
Fiscal Year 2004 budget. The higher increase is due to higher depreciation costs. In addition, $734,070 has
been included in the Administration Operating Budget for indirect cost charges, $112,569 has been included
for interest payments on the building authority bond, and $136,000 has been included to pay Orion
Township for the bike path approved by the Commission. There is also a 3.0% salary increase for full-time
employees; salaries have been frozen for part-time eligible employees.
Commissioner McCulloch expressed concern over the park system ultimately becoming compromised when
our expenses outgrow our revenues and inquired about staff exploring/discussing an additional millage for
land acquisition.
Our Fiscal Year 2004 adjusted operating budget is 5.5% or $1,062,496 less than originally budgeted due
to depreciation and salary costs; our Fiscal Year 2004 revenue budget is 3.8% or $824,557 less than
originally budgeted.
Operating Equipment requests for Fiscal Year 2005 total $401,000. Of this amount, $265,550 will be spent
on replacement equipment.
Estimated new funds for Capital Development for Fiscal Year 2005 are $3,462,285, of which $450,000 is
earmarked for payment to the Oakland County Building Authority. The balance of $3,012,285 is available
to fund additional capital projects.
Personnel
There are no requests for either full-time or part-time eligible positions.
Fees and Charges
The fees and charges were reviewed, with no changes from staff recommendations.
Capital Improvement Projects Budget:
4-3
(Commission Meeting, July 23, 2004)
Mr. Richard and Mr. Figa reviewed the capital improvement projects proposed throughout the parks system
for next year.
Mr. Figa also updated the Commission on the status of the White Lake Oaks Clubhouse and the proposed
equestrian center at Springfield Oaks Activities Center.
Grounds and Building Projects
Administrator— Park Operations Dan Stencil reported on the increasing tree replacement and remediation
efforts resulting from the Emerald Ash Borer infestation in the parks.
2005 Operations
Appreciation Days: Staff once again recommended offering the six Appreciation Days in conjunction with
the days offered by the Huron -Clinton Metroparks.
County Trail System: A brief update was provided on the goals achieved by the Trails Network Coordinator
this past year, along with the status of the trail project at Addison Oaks.
Oak Management Contract: Staff will be negotiating with the concessionaire for the rates for the next four-
year period. Commission directed staff to ensure a clause is included for the right to approve a transfer of
ownership.
Natural Resource Management: Administrator — Park Operations Dan Stencil reported on staffs efforts for
best practices of natural resource management throughout the parks, including the natural features
inventory, stewardship action group, and community gardens.
State Parks: Staff will be meeting with state park staff the first week of August to continue discussion on
the proposed transfer of state parkland to the county parks.
4-H Fair Association Management: Staff updated Commission on the current efforts of the 4-H Fair
Association's management of the Springfield Oaks Activity Center, and the savings the Parks have realized
from their management.
2005 Special Park Districts Forum: Oakland County Parks will be hosting the 2005 Special Park Districts
Forum in a joint effort with the Huron -Clinton Metroparks. The Forum will be held June 7-10, 2005, and all
commissioners were urged to plan to attend.
Executive Officer Richard commended Frank Trionfi and Joe Figa for their assistance with the proposed
budget.
Budget work session was adjourned at 11:39 a.m.
Fred Korzon, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
September 8, 2004
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
June, (FM9, FY 2004) $1,374,470.68
July, (FM10, FY 2004) 1,300,077.04
INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
April, May & June (FM7, 8 & 9, FY 2004) 15,541.73
OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER:
April, May & June (FM7,8 & 9, FY 2004) 1,235.30
OPERATING TRANSFERS:
April, May & June (FM7, 8 & 9, FY 2004) 0.00
PAYMENT REGISTER:
Voucher & C.I.P. Report Period, June, (FM9, FY 2004) $690,423.81
Voucher & C.I.P. Report Period, July, (FM10, FY 2004) 712,345.41
TOTAL $4,094,093.97
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
Oakland County Parks i Commission
Internal Service Fun... Payment Register
For the month of June, 2004 (FM 09)
Source
Department/Fund
Purpose
Amount
12/IN203017
O.C. Indirect Cost
Indirect cost charges for April, May & June-Admin.
158,717.75
12/IN203119
O.C. Printing, Mailing & Copier Fund
Stationary charges for June-Inde . & Red Oaks
97.24
12/IN203120
O.C. Printing, Mailing & Copier Fund
Copier paper charges for June-Admin.
251.80
12/IN203125
O.C. Indirect Cost
Reimbursement for 2nd quarter Trails Network Funding-Admin.
5,100.74
12/IN203128
O.C. Per Diem
Per Diem charges for April, May & June-Admin.
385.00
12/IN203133
O.C. Motor Pool Fund
Gasoline charges for June-Admin.
5.30
12/IN203156
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for June-Admin., Rec. Admin., Tech. Supp.,
28,444.61
Add., Grove., Orion, Inde ., Glen Oaks, Red Oaks G.C., Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
12/IN203171
O.C. Printing, Mailing & Copier Fund
Printing charges for June-Admin., Rec. Admin, Add., Grove., Orion, Inde ., Mob. Rec. &
5,812.67
Nat. Cntr.
12/I1\1203182
O.C. Building & Liability Insurance Fund
Liability Insurance charges for April, May & June -All Parks
15,527.00
121IN203183
O.C. Printing, Mailing & Copier Fund
Mailing charges for June-Admin.
1,924.09
12/IN203191
O.C. Building & Liability Insurance Fund
DOT testing charges for April, May & June -Tech. Supp., Inde . & Water.
165.00
12/IN203169
O.C. Printing, Mailing & Copier Fund
Conv. Co.pier charges for April, May & June-Admin., Rec. Admin., Grove., Inde ., & Nat. Cntr.
1,770.43
14/IN203145
O.C. Facilities & Operations Fund
Maintenance, signs & snow removal charges for April, May & June-Admin., Inde .,
5,769.19
Red Oaks G.C., Water., W.O.W. Park &Lon G.C.
141IN203152
O.C. Facilities & Operations Fund
Security alarm charges for April, May & June-Admin. Rec. Admin., Tech. Supp., Wh. Lk.,
2,538.00
Glen Oaks, Spring., SAC, R.O.W. Park, Water., W.O.W. Park, BMX, Tob. Complex, Nat. Cntr.,
Lyon &Lon G.C.
181IN203146
O.C. Information Technology Fund
Operation char es for April, May & June-Admin., Rec. Admin, Tech. Supp., Add., Grove., Inde .
38,223.28
Spring., Water., W.O.W. Park, Mob. Rec. &Lon G.C.
18/IN203147
O.C. Information Technology Fund
Credit for 1st quarter incorrect billing-Admin
552.00)
18/IN203166
O.C. Information Technology Fund
Radio lease & maintenance charges for June-Admin., Add., Grove., Inde . & Nat. Cntr.
2,826.23
18/C1300231
O.C. Telephone Communications Fund
Telephone charges for June-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh. Lk.,
12,538.50
Glen Oaks, Spring., Red Oaks, R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &
Lyon G.C.
43/IN203172
O.C. General Fund
Securit ex ense charges for 5/15/04 thru 5/28/04 & 5129104 thru 6/11/04 -Add., Grove., Inde .,
59,432.26
Wh. Lk., Red Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
61/IN203111
O.C. Drain Commission
Water & sewer charges for Apr. -Add. & May -Lyon G.C.
2,087.09
I PR(11A599-594 O-C_ Pavroll Fund I Pavroll charges for oav L sd ending 6/11/04-All Parks 390.091.92
PR019733-734
O.C. Payroll Fund
Payroll charges for pay period ending 6/25/04-All Parks
432,069.90
FB471532-535
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 6/11/04-All Parks
109,059.61
FB473812-815
O.C. Fringe Benefits Fund
Fringe Benefits charges for pay period ending 6/25/04-All Parks
112,386.55
1 U I AL FOR INTERNAL SERVICE FUNDS PA
Oakland County Parks and Recreation Commission
Internal Service Funds Payment Register
For the month of July, 2004 (FM 10)
Source
Department/Fund
Purpose
Amount
12/IN203196
O.C. Building & Liability Insurance Fund
Department Owned Vehicle Insurance 6/6/04-6/6/05-Tech. Supp., Add., Grove., Indep., Wh. Lk.,
$37,504.53
Glen Oaks, Red Oaks, Spring., R.O.W. Park, Mob. Rec. & Lyon G.C.
12/IN203200
O.C. Motor Pool Fund
Gasoline charges for July-Admin.
2.40
12/IN203206
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for July-Admin., Rec. Admin., Tech. Supp.,
28,178.91
Add., Grove., Orion, Indep., Glen Oaks, Red Oaks G.C., Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon & Lyon G.C.
12/IN203207
O.C. Motor Pool Fund
Car wash charges for April, May & June-Admin., Tech. Supp., Add., Grove., Lyon & Lyon G.C.
55.00
12/IN203215
O.C. Printing, Mailing & Copier Fund
Printing & copier paper charges for July-Admin., Rec. Admin., Add., Grove., Wh. Lk., Glen Oaks
2,936.34
Red Oaks G.C., Spring., R.O.W. Park, W.O.W. Park, Mob. Rec., Lyon G.C. & Rose
12/IN203220
O.C. Printing, Mailing & Copier Fund
Mailing charges for July-Admin.
835.28
18/IN203197
O.C. Information Technology Fund
Radio lease & maintenance charges for July-Admin., Add., Grove., Indep. & Nat. Cntr.
3,782.37
18/CI300235
O.C. Telephone Communications Fund
Telephone charges for July-Admin., Rec. Admin., Tech. Supp., Add., Grove., Indep., Wh. Lk.,
12,902.50
Glen Oaks, Spring., Red Oaks, R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &
Lyon G.C.
43/IN203216
O.C. General Fund
Security charges for 6/12/04 thru 6/25/04 & 6/26/04 thru 7/9/04-Add., Grove., Orion, Indep.,
72,755.14
Wh. Lk., Spring., R.O.W. Park, Water., W.O.W. Park, Lyon & Lyon G.C.
61/IN203195
O.C. Drain Commission
Water & sewer charges for May -Add. & June -Lyon
2,087.09
PR019878-882
O.C. Payroll Fund
Payroll charges for pay period ending 7/9/04-AIIParks
454,775.41
PR019994-995
O.C. Payroll Fund
Payroll charges for pay period ending 7/23/04-All Parks
457,159.19
FB475041-047
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 7/9/04-All Parks
113,652.91
FB476754-757
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 7/23/04-All Parks
113,449.97
TOTAL FOR INTERNAL SERVICE FUNDS PAYMENT REGISTER
$1,300,077.04
Ln
i
Oakland County Parks and Recreation Commission
Internal Service Funds Journal Voucher Register
Apr., May & Jun., 2004
Source
Department/Fund
Purpose
Amount
12-JV236732/001
Management & Budget
Credit for fax machine billing in error (Administration)
$ (210.64)
12-JV237291/001
Management & Budget
Credit for printing billing in error (Administration)
(84.00)
12-JV237428/002
Management & Budget
Plow for 2004 GMC Sierra (04-905) (Groveland Oaks)
3,154.00
12-JV237813/032
Management & Budget
Short-term disability: 04/04 (Independence Oaks Nature Center)
3,454.00
12-JV238110/001
Management & Budget
Credit for Motor Pool billing in error (Groveland Oaks)
(3,154.00)
12-JV238332/029
Management & Budget
Short-term disability: 05/04 (Independence Oaks Nature Center)
2,177.80
12-JV238338/002
Management & Budget
Short-term disability credit: 05/04 (Technical Support)
(199.60)
61-JV238092/001
Drain Commissioner
Drain repair invoice #WS2425 (Addison Oaks Park)
4,545.73
61-JV238092/002
Drain Commissioner
Drain repair invoice #WS2425 (Addison Oaks Conference Center)
4,545.73
61-JV238594/001
Drain Commissioner
Drain repair invoice #WS2459 & WS2460 (Lyon Oaks Golf Course)
1,312.71
$ 15,541.73
v,
i
01
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Apr., May & Jun., 2004
Source
Park/Budget Center
Purpose
Amount
JV237151/001
Lyon Oaks Golf Course
Window Washing, 4/15
$ 182.50
JV238643/001
Lyon Oaks Golf Course
Window Washing, 5/13
182.50
JV237761/001
Administration
State Legislators/County Commissioners Update Meeting
498.75
JV238382/001
Lyon Oaks Golf Course
Window Washing, 6/10
182.50
JV238690/001
Administration
County Commissioners Park Tour
189.05
$ 1,235.30
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 9, FY 2004
(FOR MONTH ENDING 6/30/04)
YEAR TO
2004
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$12,643,650.20
$12,735,000.00
$91,349.80
99.3%
Other
102,468.46
149,500.00
47,031.54
68.5%
GLEN OAKS GOLF COURSE
721,532.69
1,283,100.00
561,567.31
56.2%
LYON OAKS GOLF COURSE
618,066.06
1,519,600.00
901,533.94
40.7%
RED OAKS GOLF COURSE
189,847.04
317,900.00
128,052.96
0.0%
SPRINGFIELD OAKS GOLF COURSE
427,713.71
893,950.00
466,236.29
47.8%
WHITE LAKE OAKS GOLF COURSE
541,592.55
1,040,693.00
499,100.45
52.0%
NATURE CENTER
27,127.66
38,700.00
11,572.34
70.1%
ADDISON OAKS
135,274.66
414,635.00
279,360.34
32.6%
ADDISON OAKS CONFERENCE CENTER
79,190.13
120,000.00
40,809.87
66.0%
GROVELAND OAKS
161,688.23
655,000.00
493,311.77
24.7%
INDEPENDENCE OAKS
155,683.81
278,600.00
122,916.19
55.9%
LYON OAKS
23,344.00
21,225.00
(2,119.00)
110.0%
ORION OAKS
41,696.00
20,100.00
(21,596.00)
207.4%
ROSE OAKS
28.00
100.00
72.00
28.0%
SPRINGFIELD OAKS ACTIVITY CENTER
2,498.29
2,500.00
1.71
99.9%
WATERFORD OAKS
26,695.58
33,988.00
7,292.42
78.5%
RECREATION ADMINISTRATION
20,240.49
58,620.00
38,379.51
34.5%
MOBILE RECREATION
182,079.70
419,750.00
237,670.30
43.4%
RED OAKS WATER PARK
67,584.93
836,826.00
769,241.07
8.1%
WATERFORD OAKS BMX COMPLEX
6,527.83
24,900.00
18,372.17
26.2%
WATERFORD OAKS TENNIS COMPLEX
14,423.50
17,500.00
3,076.50
82.4%
WATERFORD OAKS TOBOGGAN COMPLEX
120,493.83
118,300.00
(2,193.83)
101.9%
WATERFORD OAKS WATERPARK
80,438.04
794,500.00
714,061.96
10.1 %
TOTAL REVENUE
$16,389,885.39
$21,794,987.00
$5,405,101.61
75.2%
OPERATING EXPENSES
ADMINISTRATION
$2,547,559.52
$3,452,719.00
$905,159.48
73.8%
GLEN OAKS GOLF COURSE
723,791.75
1,201,876.00
478,084.25
60.2%
LYON OAKS GOLF COURSE
1,277,784.23
1,801,639.00
523,854.77
70.9%
RED OAKS GOLF COURSE
548,960.07
724,119.00
175,158.93
75.8%
SPRINGFIELD OAKS GOLF COURSE
536,826.66
904,648.00
367,821.34
59.3%
WHITE LAKE OAKS GOLF COURSE
486,782.52
778,250.00
291,467.48
62.5%
NATURE CENTER
350,837.20
563,573.00
212,735.80
62.3%
ADDISON OAKS
897,740.77
1,370,377.00
472,636.23
65.5%
ADDISON OAKS CONFERENCE CENTER
96,566.72
393,696.00
297,129.28
24.5%
GROVELAND OAKS
634,790.26
1,234,291.00
599,500.74
51.4%
INDEPENDENCE OAKS
755,828.25
1,129,101.50
373,273.25
66.9%
LYON OAKS
248,417.08
413,947.50
165,530.42
60.0%
ORION OAKS
57,768.39
98,007.00
40,238.61
58.9%
ROSE OAKS
10,228.30
27,604.00
17,375.70
37.1%
SPRINGFIELD OAKS ACTIVITY CENTER
89,833.26
179,557.00
89,723.74
50.0%
WATERFORD OAKS
392,407.70
537,538.00
145,130.30
73.0%
RECREATION ADMINISTRATION
369,971.14
589,183.00
219,211.86
62.8%
MOBILE RECREATION
376430.02
706,998.00
330,567.98
53.2%
RED OAKS WATERPARK
756:204.78
1,327,987.00
571,782.22
56.9%
WATERFORD OAKS BMX COMPLEX
23,896.74
57,913.00
34,016.26
41.3%
WATERFORD OAKS TENNIS COMPLEX
14,053.54
43,166.00
29,112.46
32.6%
WATERFORD OAKS TOBOGGAN COMPLEX
205,286.50
279,834.00
74,547.50
73.4%
WATERFORD OAKS WATERPARK
511,562.53
1,057,575.00
546,012.47
48.4%
TECHNICAL SUPPORT
739,510.30
1,037,180.00
297,669.70
71.3%
CONTINGENCY/INTERNAL SERVICE CHARGES*
0.00
644,935.00
644,935.00
N/A
TOTAL OPERATING EXPENSES
$12,653,038.23
$20,555,714.00
$7,902,675.77
61.6%
REVENUE OVER/(UNDER) EXPENSES
$3,736,847.16
$1,239,273.00
($2,497,574.16)
2004
2003
ACTUAL REVENUE TO DATE:
75.2%
74.5%
BUDGET BALANCE:
24.8%
25.5%
ACTUAL EXPENSE TO DATE:
61.6%
60.4%
BUDGET BALANCE:
38.4%
39.6%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 9, FY 2004
(FOR MONTH ENDING 6/30/04)
`CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $3,000.00 HAS BEEN TRANSFERRED TO GLEN OAKS (NOV.)
$1,872.50 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (JAN.)
$1,872.50 HAS BEEN TRANSFERRED TO LYON OAKS (JAN.)
$12,000 HAS BEEN TRANSFERRED TO WATERFORD OAKS TENNIS COMPLEX (MAR.)
$11,060 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (MAR.)
$16,800 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS (MAY)
$8,460 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (MAY)
672
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 9, FY 2004
(FOR MONTH ENDING 6130104)
PARK
ADMINISTRATOR -
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$12,746,118.66
721,532.69
618,066.06
189, 847.04
427,713.71
541,592.55
27,127.66
135,274.66
79,190.13
161,688.23
155,683.81
23,344.00
41,696.00
28.00
2,498.29
26,695.58
20,240.49
182,079.70
67,584.93
6,527.83
14,423.50
120,493.83
80,438.04
0.00
0.00
YEAR TO DATE
EXPENSE
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
2,547,559.52
723,791.75
1,277,784.23
548,960.07
536,826.66
486,782.52
350,837.20
897.740.77
96,566.72
634,790.26
755,828.25
248,417.08
57,768.39
10,228.30
89,833.26
392,407.70
369,971.14
376,430.02
756,204.78
23,896.74
14,053.54
205,286.50
511,562.53
739,510.30
0.00
REVENUE OVER
(UNDER) EXP.
10,198,559.14
(2,259.06)
(659,718.17)
(359,113.03)
(109,112.95)
54,810.03
(323,709.54)
(762,466.11)
(17,376.59)
(473,102.03)
(600,144.44)
(225,073.08)
(16,072.39)
(10,200.30)
(87,334.97)
(365,712.12)
(349,730.65)
(194,350.32)
(688,619.85)
(17,368.91)
369.96
(84,792.67)
(431,124.49)
(739,510.30)
0.00
6-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 10, FY 2004
(FOR MONTH ENDING 7131104)
YEAR TO
2004
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$12,641,874.84
$12,735,000.00
$93,125.16
99.3%
Other
133,522.87
149,500.00
15,977.13
89.3%
GLEN OAKS GOLF COURSE
879,819.28
1,283,100.00
403,280.72
68.6%
LYON OAKS GOLF COURSE
866,927.92
1,519,600.00
652,672.08
57.0%
RED OAKS GOLF COURSE
263,203.20
317,900.00
54,696.80
82.8%
SPRINGFIELD OAKS GOLF COURSE
557,966.24
893,950.00
335,983.76
62.4%
WHITE LAKE OAKS GOLF COURSE
690,052.32
1,040,693.00
350,640.68
66.3%
NATURE CENTER
29,576.46
38,700.00
9,123.54
76.4%
ADDISON OAKS
223,660.44
414,635.00
190,974.56
53.9%
ADDISON OAKS CONFERENCE CENTER
79,190.13
120,000.00
40,809.87
66.0%
GROVELAND OAKS
383,383.60
655,000.00
271,616.40
58.5%
INDEPENDENCE OAKS
205,091.02
278,600.00
73,508.98
73.6%
LYON OAKS
26,517.00
21,225.00
(5,292.00)
124.9%
ORION OAKS
46,660.00
20,100.00
(26,560.00)
232.1%
ROSE OAKS
326.00
100.00
(226.00)
326.0%
SPRINGFIELD OAKS ACTIVITY CENTER
2,498.29
2,500.00
1.71
99.9%
WATERFORD OAKS
32,312.54
33,988.00
1,675.46
95.1%
RECREATION ADMINISTRATION
21,825.49
58,620.00
36,794.51
37.2%
MOBILE RECREATION
247,021.06
419,750.00
172,728.94
58.8%
RED OAKS WATER PARK
366,726.68
836,826.00
470,099.32
43.8%
WATERFORD OAKS BMX COMPLEX
15,430.93
24,900.00
9,469.07
62.0%
WATERFORD OAKS TENNIS COMPLEX
15,611.00
17,500.00
1,889.00
89.2%
WATERFORD OAKS TOBOGGAN COMPLEX
121,868.83
118,300.00
(3,568.83)
103.0%
WATERFORD OAKS WATERPARK
341,873.04
794,500.00
452,626.96
43.0%
TOTAL REVENUE
$18,192,939.18
$21,794,987.00
$3,602,047.82
83.5%
OPERATING EXPENSES
ADMINISTRATION
$2,775,525.43
$3,452,719.00
$677,193.57
80.4%
GLEN OAKS GOLF COURSE
821,652.20
1,201,876.00
380,223.80
68.4%
LYON OAKS GOLF COURSE
1,457,273.17
1,801,639.00
344,365.83
80.9%
RED OAKS GOLF COURSE
609,771.43
724,119.00
114,347.57
84.2%
SPRINGFIELD OAKS GOLF COURSE
611,393.49
904,648.00
293,254.51
67.6%
WHITE LAKE OAKS GOLF COURSE
552,713.18
778,250.00
225,536.82
71.0%
NATURE CENTER
382,118.27
563,573.00
181,454.73
67.8%
ADDISON OAKS
1,018,252.59
1,370,377.00
352,124.41
74.3%
ADDISON OAKS CONFERENCE CENTER
169,376.22
393,696.00
224,319.78
43.0%
GROVELAND OAKS
759,559.51
1,234,291.00
474,731.49
61.5%
INDEPENDENCE OAKS
848,726.29
1,129,101.50
280,375.21
75.2%
LYON OAKS
268,272.24
413,947.50
145,675.26
64.8%
ORION OAKS
65,873.31
98,007.00
32,133.69
67.2%
ROSE OAKS
11,176.17
27,604.00
16,427.83
40.5%
SPRINGFIELD OAKS ACTIVITY CENTER
99,975.14
179,557.00
79,581.86
55.7%
WATERFORD OAKS
428,933.22
537,538.00
108,604.78
79.8%
RECREATION ADMINISTRATION
400,951.85
589,183.00
188,231.15
68.1%
MOBILE RECREATION
469,082.19
706,998.00
237,915.81
66.3%
RED OAKS WATERPARK
938,378.66
1,327,987.00
389,608.34
70.7%
WATERFORD OAKS BMX COMPLEX
30,189.45
57,913.00
27,723.55
52.1%
WATERFORD OAKS TENNIS COMPLEX
16,222.72
43,166.00
26,943.28
37.6%
WATERFORD OAKS TOBOGGAN COMPLEX
221,245.41
279,834.00
58,588.59
79.1%
WATERFORD OAKS WATERPARK
667,399.27
1,057,575.00
390,175.73
63.1%
TECHNICAL SUPPORT
810,709.16
1,037,180.00
226,470.84
78.2%
CONTINGENCY/INTERNAL SERVICE CHARGES*
0.00
644,935.00
644,935,00
N/A
TOTAL OPERATING EXPENSES
$14,434,770.57
$20,555,714.00
$6,120,943.43
70.2%
REVENUE OVER/(UNDER) EXPENSES
$3,758,168.61
$1,239,273.00
($2,518,895.61)
2004
2003
ACTUAL REVENUE TO DATE:
83.5%
83.7%
BUDGET BALANCE:
16.5%
16.3%
ACTUAL EXPENSE TO DATE:
70.2%
70.0%
BUDGET BALANCE:
29.8%
30.0%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN
TRANSIT.
6-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 10, FY 2004
(FOR MONTH ENDING 7131/04)
-CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $3,000.00 HAS BEEN TRANSFERRED TO GLEN OAKS (NOV.)
$1,872.50 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (JAN.)
$1,872.50 HAS BEEN TRANSFERRED TO LYON OAKS (JAN.)
$12,000 HAS BEEN TRANSFERRED TO WATERFORD OAKS TENNIS COMPLEX (MAR.)
$11,060 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (MAR.)
$16,800 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS (MAY)
$8,460 HAS BEEN TRANSFERRED TO RED OAKS WATERPARK (MAY)
R=
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 10, FY 2004
(FOR MONTH ENDING 7131104)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$12,775,397.71
879,819.28
866,927.92
263,203.20
557,966.24
690,052.32
29,576.46
223,660.44
79,190.13
383,383.60
205,091.02
26,517.00
46,660.00
326.00
2,498.29
32,312.54
21,825.49
247,021.06
366,726.68
15,430.93
15,611.00
121,868.83
341,873.04
0.00
0.00
YEAR TO DATE
EXPENSE
2,775,525. 33
821,652.20
1,457,273.17
609,771.43
611,393.49
552,713.18
382,118.27
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
1,018,252.59
169,376.22
759, 559.51
848,726.29
268,272.24
65,873.31
11,176.17
99,975.14
428,933.22
400,951.85
469,082.19
938,378.66
30,189.45
16,222.72
221,245.41
667,399.27
810,709.16
0.00
REVENUE OVER
(UNDER) EXP.
9,999,872.28
58,167.08
(590,345.25)
(346,568.23)
(53,427.25)
137,339.14
(352,541.81)
(794,592.15)
(90,186.09)
(376,175.91)
(643,635.27)
(241,755.24)
(19,213.31)
(10,850.17)
(97,476.85)
(396,620.68)
(379,126.36)
(222,061.13)
(571,651.98)
(14,758.52)
(611.72)
(99,376.58)
(325,526.23)
(810,709.16)
0.00
Mwel
Park/Facility
Future Acquisition & Imp.
Addison Oaks (A)
Glen Oaks
Groveland Oaks
Independence Oaks B)
Lyon Oaks
Orion Oaks (C)
Red Oaks
Rose Oaks
Springfield Oaks (D)
Waterford Oaks
White Lake Oaks
Contingency
Oakland County Parks and Recreation Commission
Capital Improvement Program (C.I.P.) Budget Report
FM 9, FY 2004
As of 6/30/04
Summary Total for All Parks/Facilities
Estimated 2003 2004 Net New Estimated
Project Cost Adjustment Adiustment Adjustment Project Cost
Contract(s)
Amount Contract(s) Awd., Pre & Enc. Project
Paid Retainer Balance * Balance
2,775,000.00
0.00
0.00
0.00
2,775,000.00
0.00
0.00
0.00
2,775,000.00
5,301,043.00
0.00
19,681.42
19,681.42
5,320,724.42
(585,781.93)
0.00
(269,684.96)
4,465,257.53
172.000.00
0.00
0.00
0.00
172,000.00
(44,388.48)
0.00
0.00
127,611.52
80,000.00
0.00
82,150.00
82,150.00
162,150.00
0.00
0.00
0.00
162,150.00
761,211.70
1,863.14
636.00
2,499.14
763,710.84
(464,074.23)
0.00
(13,957.00)
285,679.61
737,263.12
6,164.56
100,622.85
106,787.41
844,050.53
(502,757.98)
8,623.21
(183,759.97)
157,532.58
226,000.00
0.00
0.00
0.00
226,000.00
0.00
0.00
0.00
226,000.00
1,098,461.10
0.00
0.00
0.00
1,098,461.10
(594,515.73)
0.00
0.00
503,945.37
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,117.136.00
0.00
35,963.75
35,963.75
2,153,099.75
(47,921.38)
0.00
(83.95)
2,105,094.42
40,000.00
0.00
0.00
0.00
40,000.00
0.00
0.00
0.00
40,000.00
1,100,000.00
0.00
0.00
0.00
1,100,000.00
(42,988.90)
0.00
(80,449.00)
976,562.10
2,253,290.82
(8,027.70)
(239,054.02)
(247,081.72)
2,006,209.10
0.00
0.00
0.00
2,006,209.10
Capital Improvement Projects Grand Total $16,661,405.74 $0.00 $0.00 $0.00 $16,661,405.74 ($2,282,428.63) $8,623.21 ($547,934.88) $13,831,042.23
* Sum of Contracts Awarded (Pre -encumbrance & Encumbrance accounts)
(A) D.N.R. Grant $2,680,000
(B) State Grant $163,200
(C) Subject to Orion Township ISTEA Grant $0
Donated by Developer $50,000
(D) State ISTEA Grant $600,000/RBI Donation $75,000/Springfield Township Donation $20,000/4-H Fair Board Donation $5,000/Ellis Family $10,000 = $710,000 total
County Board of Commissioners Donation $375,000/4-H Fair Board Donation $376,000 = $750,000 total
Grand Total of (possible) grants and donations included in Estimated Project Cost = $4,263,200
ACTIVITY REPORT Cl�)AAKLAND-
JULY32004 • : ;T;�
DAY USE PARKS
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. 20031
2004 2003
2004
ADDISON OAKS PARK
Campers
24397
21347
42256
44249
Day Use
16376
11228
27489
22964
Day Campers
0
560
13
605
*ADDISON OAKS CONFERENCE CENTER
4219
52841285171
34837
GROVELAND OAKS PARK
Campers
36172
38964
710521
68400
Day Use
16783
16307
25511
23614
Day Campers
873
749
23401
2116
INDEPENDENCE OAKS PARK
Day Use
25792
40300
151765
177201
Day Campers
514
6971
6957
10492
Overnight Youth Group Campers+A39
0
10
754
593
LYON OAKS
Day Use
1 908
689
3462
3253
Bark Park
1 2000
20001
9162
19360
ORION OAKS PARK
Day Use
1 2653
13201
199261
24416
Bark Park
5560
4149
33284
47307
ROSE OAKS PARK
Day Use
1 400
400
1800
4000
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
0
967
0
8133
4-H Fair
80000
84646
80000
84646
*Banquet Facilities
6252
1071
38881
34105
WATERFORD OAKS
Activity Center - non banquet
262
298
5590
6351
*Banquet Facilities - Activity Center
175
50
3524
5877
Day Use
150531
5531
19610
14956
TOTAL CAMPERS
60569
60311
113308
112649
TOTAL DAY USE
77965
76742
249563
278537
TOTAL DAY CAMPERS
1387
8280
9310
13213
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
0
10
754
593
TOTAL BARK PARK
7560
6149
42446
66667
TOTAL 4-H FAIR
80000
84646
80000
84646
TOTAL ACTIVITY CENTER -NON BANQUET
262
298
5590
6351
03-04 COMM ACTIVITY REPORT, JULY04 1 of 4
GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. 2003
2004 2003
2004
GLEN OAKS
Rounds Played - 9 Holes
8020
7496
27221
27290
Rounds Played - 18 Holes
2520
2459
8580
8609
*Banquet Facilities
3806
4606
39291
44149
*Grill Room
3911
7497
12565
21833
LYON OAKS
Rounds Played - 9 Holes
1855
1513
5424
5343
Rounds Played - 18 Holes
4412
4397
13356
14954
Driving range
1872
2307
7907
9090
*Banquet Facilities
1257
2420
9959
11361
*Grill Room
0
5215
1050
17941
RED OAKS - (Under construction - Opening Spring 2004)
Rounds Played - 9 Holes
0
5787
0
17392
SPRINGFIELD OAKS
Rounds Played - 9 Holes
5428
4327
16282
14682
Rounds Played - 18 Holes
2864
3176
10254
10207
*Grill Room
0
5176
0
17155
WHITE LAKE OAKS
Rounds Played - 9 Holes
8955
7346
25627
28632
Rounds Played - 18 Holes
2356
2514
8321
10172
*Banquet Facilities
167
141
5023
4171
*Grill Room
1416
4406
3770
16272
TOTAL ROUNDS PLAYED - 9 HOLES
24258
26469
74554
93339
TOTAL ROUNDS PLAYED -18 HOLES
12152
12546
40511
43942
TOTAL DRIVING RANGE
1872
2307
7907
9090
03-04 COMM ACTIVITY REPORT, JULY04 2 of 4
RECREATION, FACILITIES AND SPECIAL EVENTS
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
" Not included in program totals - only in combined totals. 77
In-house events are counted in facility totals. 20031
2004
2003
2004
MOBILE RECREATION
Bleachers
18
9
37
40
Bouncer
5740
16195
33424
28905
Bus
4500
5535
20295
22005
Climbing Wall
1100
2700
3300
4600
Dunk Tank
7689
6058
14213
10718
Inline Skate Mobile/Hockey Mobile
4253
3893
7104
6304
Obstacle Course
2870
4510
5125
12300
Orbotron
1350
1800
3750
4650
Puppet
6290
4930
10540
8830
Show Mobile
56
56
118
140
Space Maze
1025
4510
2255
10865
Sport Mobile
6641
5954
20381
11908
Tents
65
96
170
185
Camps
430
508
430
705
Miscellaneous
0
0
0
0
WATERFORD OAKS BMX
9210
6625
12790
11526
WATERFORD OAKS COURT GAMES COMPLEX
240
170
557
476
WATERFORD OAKS FRIDGE
0
0
22782
19750
WATERFORD OAKS LOOKOUT LODGE
445
445
3663
4141
WATERFORD OAKS WATERPARK
38065
30,863
56178
42608
RED OAKS WATERPARK
33315
31150
49618
42023
THERAPEUTIC EVENTS
196
205
3019
5048
SENIOR EVENTS
2560
2052
8618
7475
TOTAL MOBILE RECREATION VISITS
420271
567541
1211421
122155
TOTAL FACILITIES AND SPECIAL EVENTS
84031
71510
1572251
133047
03-04 COMM ACTIVITY REPORT, JULY04 3 of 4
NATURE INTERPRETIVE SERVICES
* Not included in program totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. 20031
2004 2003
2004
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
5389
4593
28292
26410
Outreach Visits
830
702
6518
9093
*Trail Usage
5473
9094
54911
71050
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
326
402
615
2285
Outreach Visits
0
250
470
807
*Trail Usage
0
371
0
2540
TOTAL NATURE CENTERS
57151
49951
289071
28695
TOTAL OUTREACH VISITS
COMBINED•
830 952
PARTICIPANTS (MONTH)
6988 9900
PARTICIPANTS (YTD)
2003
2004
2003
2004
DAY USE PARKS
227743
236436
500971
562656
GOLF COURSES
38282
41322
122972
146371
RECREATION, FACILITIES AND SPECIAL EVENTS
126058
128264
278367
255202
NATURE INTERPRETIVE SERVICES
6545
5947
35895
38595
BANQUET FACILITIES
15876
13572
125195
134500
GRILL ROOMS
5327
22294
17385
73201
GRAND TOTALS
419831
447835
1080785
1210525
Therapeutic/Senior Event Breakdown
TR: Golf - 23; B-ball - 46; Handcycle - 16; Expo - 205
SR: Softball - 2052
03-04 COMM ACTIVITY REPORT, JULY04 4 of 4
ITEM # 9
AMENDMENT TO THE 2004 OPERATING BUDGET
In accordance with the Commission's 2004 General Appropriations
Act, which incorporates the Uniform Local Budgeting Act, the
Executive Officer or his fiscal officer shall not permit
expenditures to exceed the appropriation for any budget center as
approved or amended by the Commission.
After reviewing current costs and anticipated costs, staff
requests the following adjustments to the 2004 Operating Budget:
Amended
Requested
Proposed Amended
Budget Center
Expense Budget
Increase
Expense Budget
Administration
$3,452,719.00
$121,141
$3,573,860.00
Glen Oaks GC
$1,201,876.00
$9,650
$1,211,526.00
Lyon Oaks GC
$1,801,639.00
$131,450
$1,933,089.00
Red Oaks GC
$724,119.00
$32,700
$756,819.00
White Lake Oaks GC
$778,250.00
$4,700
$782,950.00
Addison Oaks
$1,370,377.00
$4,700
$1,375,077.00
Groveland Oaks
$1,234,291.00
$4,700
$1,238,991.00
Independence Oaks
$1,129,101.50
$4,700
$1,133,801.50
Lyon Oaks
$413,947.50
$4,875
$418,822.50
Orion Oaks
$98,007.00
$4,100
$102,107.00
Springfield Oaks AC
$179,557.00
$4,700
$184,257.00
Waterford Oaks AC
$537,538.00
$10,350
$547,888.00
Red Oaks Water Park
$1,327,987.00
$98,300
$1,426,287.00
Waterford Tennis
$43,166.00
$3,500
$46,666.00
Contingency $644,935.00 $(439,566) $205,369.00
Unanticipated expenses for Administration: Indirect Costs
$121,141.
Anticipated expenses for the Ash Trees Replacement for Glen Oaks
GC: Grounds Maintenance $9,650.
Unanticipated expenses, and anticipated expenses for the Ash
Trees Replacement for Lyon Oaks GC: Part Time Salaries $70,000,
Fringe Benefits $8,400, Utilities $30,000, Merchandise for Resale
$8,000, Small Tools $1,425, and Grounds Maintenance $13,625.
AMENDMENT TO THE 2004 OPERATING BUDGET
Unanticipated expenses for Red Oaks GC: Small Tools $32,700.
Anticipated expenses for the Ash Trees Replacement for White Lake
Oaks GC: Grounds Maintenance $4,700.
Anticipated expenses for the Ash Trees Replacement for Addison
Oaks: Grounds Maintenance $4,700.
Anticipated expenses for the Ash Trees Replacement for Groveland
Oaks: Grounds Maintenance $4,700.
Anticipated expenses for the Ash Trees Replacement for
Independence Oaks: Grounds Maintenance $4,700.
Anticipated expenses for the Ash Trees Replacement for Lyon Oaks
Park: Grounds Maintenance $4,875.
Unanticipated expenses for Orion Oaks: Part Time Salaries $4,100.
Anticipated expenses for the Ash Trees Replacement for
Springfield Oaks AC: Grounds Maintenance $4,700.
Anticipated expenses for the Ash Trees Replacement for Waterford
Oaks AC: Grounds Maintenance $10,350.
Unanticipated expenses for Red Oaks Water Park: Building
Maintenance $32,500, Utilities $53,300, and Grounds Maintenance
$12,500.
Unanticipated expenses for Waterford Oaks Tennis Complex: Water
and Sewer Charges $3,500.
Staff recommends the transfer of funds from the 2004 Operating
Budget Contingency in the amount of $439,566 to the above listed
budget centers to cover the above listed unanticipated and
anticipated expenses.
H:\MS Word\SMC\C_AGENDA\Bdgt Amend Aug, 2004.doc
9-2
ITEM # to
2005 OPERATING BUDGET ADOPTION
Staff is requesting the Parks and Recreation Commission adopt the
its 2005 General Appropriations Act of $22,221,592 and the subsequent
expenditure budget of $18,759,305 (as shown in the 2005 Operating Budget
Book).
10-1
ITEM #11
OAKLAND COUNTY PARKS AND RECREATION (OCPR)
RECREATION MASTER PLAN AMENDMENT
The Michigan Department of Natural Resources (MDNR) requires that
OCPR amend our February 6, 2002 Parks Recreation Master Plan Update as
supplemental information for our 2004 Michigan Natural Resources Trust Fund
(MNRTF) grant applications currently under review by the DNR:
1. Independence Oaks — OYC Connector Trail (River Trail)
2. Addison Oaks — Sullivan Property Acquisition
The "February 6, 2002 Parks and Recreation Master Plan Update"
includes OCPR's Capital Improvement Schedule (CIS) for the year 2002. This
schedule does not include a project budget for the Independence Oaks — OYC
Connector Trail (River Trail). A resolution to amend the Recreational Master
Plan with our adopted 2005 Capital Improvement Budget, listing the grant project
as 10-78 "Construct River Trail" is required.
The 2002 Master Plan Update includes language that promotes natural
areas through the "creation of a `preserve' in areas of regional, state or national
significance" (Mission Statement, Goal Two, Strategic Objective Task 5.2.3-1)
but fails to promote the acquisition and/or management of park lands specifically
for the enhancement of wildlife corridors. Wildlife corridors are promoted by the
MDNR for the long term conservation of many species and are one of the
"special initiatives" given priority by MNRTF Board. Staff recommends the
addition of:
Task
5.2.3-2 Consider acquisition and/or management of natural areas
for the enhancement of wildlife corridors.
Staff recommends adoption of the attached resolution.
RESOLUTION
WHEREAS, the Oakland County Parks and Recreation Commission has
adopted the "February 6, 2002 Parks Recreation Master Plan Update," and
WHEREAS, supplemental objectives were developed in response to identified
needs and deficiencies to be incorporated into "February 6, 2002 Parks Recreation
Master Plan Update," and
WHEREAS, the amended "February 6, 2002 Parks Recreation Master Plan
Update" meets the Oakland County Parks and Recreation Commission's long-range
goals, objectives, and financial funding; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future planning by lending direction while
remaining flexible to allow for adjustments by creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission adopts the "February 6, 2002 Parks Recreation Master Plan
Update," as amended.
Moved by
Supported by
Date
Subscribed and sworn to before me, a Notary Public in and for the County of
Oakland and State of Michigan, this th day of September, 2004.
11-2
ITEM #12
SPRINGFIELD OAKS
REVISED MASTER PLAN ADOPTION
Staff will make a brief presentation regarding the revised Springfield Oaks
Master Plan that was presented to the Commission at the May 5 meeting. Two
public hearings were held on April 13, 2004 and April 22, 2004. No additional
comments were received since the hearings and May presentation.
The Master Plan summary is enclosed in this agenda mail packet for your
review.
Staff recommends adoption of the revised master plan.
12-1
ITEM #13
ELLIS BARN DONATION AGREEMENT
Parks staff, Corporation Counsel, and legal and management
representatives of RBI 33 will be meeting on Friday, September 3 to develop a
Donation Agreement for the Ellis Barn. This document is necessary in order for
staff to send out bid proposals for the relocation of the barn.
Staff will present a draft for your review and approval at the meeting.
13-1
ITEM #14
GREENHOUSE DONATION
Springfield Oaks and Lyon Oaks
In June, 2004, staff was contacted by Bruce Bordine of Bordine Nursery
Ltd. regarding his interest to donate a 30' wide x 156' long polyfilm greenhouse to
the Commission.
Staff proposes splitting the structure in half and using in conjunction with
the community service garden at Springfield Oaks and the garden proposed for
Lyon Oaks. The installation and operation of these greenhouses is a cooperative
effort between Oakland County Community Corrections, MSU Cooperative
Extension Service/Master Gardener Program, community service groups, and
the Parks Commission.
Greenhouses will be used to grow annual flowers, perennial plants and
wildflowers that will be utilized within the park system.
The dismantling and reinstallation will be done by volunteers and
participants of the WAM Program under the supervision of park staff.
Staff requests Commission approval of the donation agreement with
Bordine Nursery.
14-1
DONATION AGREEMENT
This Agreement made and entered into this day of , 2004, by and between
Bordine Nursery. Ltd., whose address is 1835 Rochester Road, Rochester Hills, Michigan, 48307-
3 53 3, (hereinafter Donor) and the County of Oakland, a Michigan Municipal and Constitutional
Corporation, 1200 North Telegraph Road, Pontiac, Michigan 48341 (hereinafter County) for the
donation and transfer of all rights, title and interest in property described as a metal framed previously
used greenhouse, as described below, (hereinafter Greenhouse) currently in place on property owned
by Donor at 8600 Dixie Highway, Clarkston, Michigan, 48348-4236, County of Oakland, State of
Michigan.
Whereas, the Donor desires to donate the Greenhouse to the County of Oakland for use by its
Parks and Recreation Commission (Commission); and,
Whereas, the County of Oakland desires to accept the Greenhouse for use by its Parks and
Recreation Commission;
Therefore, in consideration of the mutual benefits and other good and valuable consideration
exchanged between Donor and County, Donor agrees to donate and County agrees to accept the
Greenhouse upon the following terms and conditions.
1. DONATED PROPERTY
1.1 Donor agrees to donate to County the Greenhouse on its property on Dixie Highway
for the purpose of having said Greenhouse removed from Donor's property and
relocated to park sites to be determined by the Commission.
1.2 The donated property consists of the Greenhouse and other items of property
enumerated in a letter dated July 12, 2004 (Attachment "A") from Mr. Bruce Bordine
to Mr. Dan Stencil, Administrator, Oakland County Parks and Recreation.
1.3 It is understood between the Donor, County, and the Commission that the Greenhouse
will not be used to grow any plants for commercial sale or to in any way compete with
commercial plant growers.
2. TITLE TO PROPERTY
2.1 Title to the Greenhouse the materials in Attachment "A" shall pass to County upon
execution of this document by Donor and County.
2.2 Upon transfer of title to the Greenhouse, County shall be responsible for insurance and
liability associated with removing and relocating the Greenhouse to County Parks.
ACCESS TO DONOR'S PROPERTY BY COUNTY
3.1 Donor hereby grants to County and County hereby accepts a non-exclusive revocable
License over those portions of Donor's property necessary to allow County's
contractor, County staff, and County agents access to Donor's property to store and
remove the Greenhouse and the property described in Attachment "A" from Donor's
property. The License shall remain in effect until such time as removal is complete, at
which time the License will automatically expire.
14-2
4. USE OF DONOR'S PROPERTY BY COUNTY
4.1 It is agreed between Donor and County that County can use the revocable License
over Donor's property to store portions of the Greenhouse while it is being removed
from the site; to allow County's contractor or County agents to use and move
equipment over the site while engaged in removing the Greenhouse from the site; to
allow County's contractor or agents to clean up the site pursuant to Paragraph 5 herein;
and for any other purpose connected with the removal of the Greenhouse from
Donor's property.
4.2 County will take reasonable precautions to prevent damage to the Donor's property
during the removal process, and will be responsible any such damage to Donor's
property.
4.3 County will be responsible for the cost of the electricity and water necessary to
effectuate the removal of the Greenhouse. Donor agrees that County may attach a
separate meter to the electric service available on Donor's property for billing
purposes. The meter will be removed when the relocation process is completed.
County may utilize the water supply available on Donor's property and will pay Donor
any costs associated with utilization of that water supply.
5. SITE CLEAN-UP
5.1 County will be responsible for clean up of the area used to store the Greenhouse on
Donor's property.
6 USE OF WORDS
6.1 The pronouns and relative words used in this Donation Agreement shall be read
interchangeably in the masculine, feminine or neutered, singular or plural, as the
Agreement requires.
7.1 If a term, condition, or provision of this Agreement is found by a Court of competent
jurisdiction to be invalid, unenforceable, or to violate or contravene federal or state
law, then the term, condition, or provision shall be deemed severed from this
Agreement; all other terms, conditions, and provisions shall remain in full force and
effect.
8. CHOICE OF LAW
8.1 This Agreement shall be governed by and construed in accordance with the laws of
the state of Michigan that are applied to contracts made and to be performed in this
state. Venue in any disputes shall be the Oakland County Circuit Court or the 52nd
District Court 3rd Division.
2
14-3
9. ENTIRE AGREEMENT
9.1 This document contains the entire Agreement of parties and supercedes all prior
Agreements, oral or written between them. It may not be modified, changed, or
altered, unless reduced to writing and signed by each of the parties hereto.
10. AUTHORITY TO EXECUTE DOCUMENTS
10.1 The Parties hereto will provide the appropriate resolutions indicating that the
individuals signing this Agreement have the requisite authority to do so. The
resolutions shall be included as Attachments B & C hereto.
WITNESSED BY:
DATE:
Signed and sworn to before me this day of
Bordine Nursery, Ltd.
WITNESSED BY:
a
DONOR:
Bordine Nursery, Ltd.
2004, by , (title),
Notary Public, State of Michigan, County of
Acting in the County of
My Commission expires:
RECIPIENT, COUNTY OF OAKLAND
By: Thomas A. Law, Chairperson
Oakland County Board of Commissioners
Signed and sworn to before me this day of , 2004, by Thomas A. Law,
Chairperson, Oakland County Board of Commissioners.
Notary Public, State of Michigan, County of
Acting in the County of
1424
My Commission expires:
N:\TEMPFILE\lnumber\2004\2004-0600 thru 2004-0699\2004-0653 Donation of Greenhouse by Bordines\Donation Agreement.doc
4
14-5
ITEM #15
BID ITEMS:
A. Pumping Station
B. Painting — Springfield & Red Oaks Waterpark
C. Protective Netting — Red Oaks Golf Course
D. Treasure Chest Obstacle Course — Mobile Recreation
E. Paved Entrance Trail - Lyon Oaks
F. Campground Well Adjustment — Addison Oaks
G. Parking Lot Curbing — Glen Oaks Golf Course
H. Addison Oaks Banquet/Conference Center Repairs Change Orders
I. Park Entry Signs Repainting
J. Seat Wall Construction — Independence & Groveland Oaks
PUMPING SYSTEM
SPRINGFIELD OAKS GOLF COURSE
We have received from Purchasing the following bids for the purchase and
installation of a new pump station for the irrigation system at Springfield Oaks:
Sutton Irrigation $94,300
Waterford
Hydronamics Inc. $96,269
Waterford
The existing pump station is over 30 years old and no longer delivers the
amount of water needed for the golf course.
According to information from our irrigation designer, retrofitting our
existing system would not be cost effective.
Attached is a description of the work to be performed.
Staff recommends awarding the contract to the low bidder, Sutton
Irrigation, in the amount of $94,300, plus a five percent contingency of $4,715, for
a total budgeted amount of $99,015.
Funding for this project is in the Capital Improvement Projects Budgets for
both 2004 and 2005. Expenditures on this project will be made beginning in the
2005 budget year.
A-1
02680
PUMPSTATION
PART 1 — GENERAL
1.01 DESCRIPTION OF WORK
A. Furnish and install a complete pumping plant as described in the Plans and in these Specifications.
B. Electrical service to the pump station is currently 240 volt, four wire, three phase. Upgrading the
service to 480 volt is part of this work. Work includes:
a. replace existing pad mounted transformer with new 225 KVA 480 volt transformer
b. replace conductors from transformer to building
c. replace existing 240 volt disconnects in pumpstation with new 400 amp 480 volt distribution
panel with
ii. 200 amp disconnect for pumpstation
iii. 60 amp disconnect for building service
iv. 30 amp disconnect for existing well pump
or
c. replace existing 240 volt disconnects in pumpstation with new 400 amp 480 volt main
disconnect with separate
i. 200 amp disconnect for pumpstation
ii. 60 amp disconnect for building service
iii. 30 amp disconnect for existing well pump
d. 15 KVA 480volt-240/120 volt single-phase transformer
e. 20 place 60-amp 120/240 volt panel with main breaker. Reconnect to existing building circuits
including lights, duplex outlets, etc.
f.. 25 KVA 480 volt-240 volt three-phase transformer. Reconnect to existing well pump starter
C. Furnish and install building exhaust fan on temperature control plus two fresh air intake dampers
D. Furnish and supply a Vertical Turbine Pumping System with Variable Frequency Drive and potential
pumping capacity of
a. 1500 GPM at 100 PSI: two (2) sixty horsepower pumps, pressure maintenance pump, high
pressure relief valve, wye strainer, VFD control panel,
E. Scope of related work to also include:
a. Demolition and removal of existing pump equipment as shown on drawings.
b. Installation of a 3' x S hatch (approximate size) in existing roof over wet well
1.02 SUBMITTALS
A. Prior to construction, station manufacturer to submit to the design engineer shop drawings and parts
sheets including the following components:
1. Pumps and motors including performance curves.
2. Control panel shop drawing with components.
3. Specialty valves.
A-2
PAINTING
RED OAKS POOL AND SPRINGFIELD OAKS
We have received from Purchasing the following bids for the painting of all the exterior
structures, the exterior of the fiberglass slides, and the logo over the pool at the Red Oaks
Waterpark, plus the historical Davis house at Springfield Oaks Golf Course.
Vendor
Endurance
Coating
Jarvis
Painting
Industrial
Painting
Hermes
Painting
A & D
Painting
Soft Touch
Base Bid Alternate #1 Alternate #2 Alternate #3
Slides Logo Davis House
$79,430.00 $11,000.00 $3,800.00 $9,500.00
49,995.00 5,675.00
12,000.00 160,000.00
2,500.00
911
5,800.00
25,000.00
22,000.00
18,000.00
4,600.00
33,600.00
11,250.00
4,830.00
14,600.00
30,000.00
10,000.00
3,000.00
15,000.00
Staff recommends splitting the bid and awarding the Base Bid and Alternates 2 and 3 to
the low bidder, Industrial Painting, for $20,300.00; and award Alternate 1 to the low bidder,
Jarvis Painting, for $5,675.00; plus a ten percent contingency of $2,597.00, for a total
budgeted amount of $28,572.00.
There is $30,000 budgeted in Red Oaks' Operating Budget Building Maintenance and
$10,000 in Springfield Oaks' Operating Budget Building Maintenance for this project.
PROTECTIVE NETTING
RED OAKS GOLF COURSE
Staff has requested bids for protective netting at the Red Oaks Golf
Course. Staff would like to proceed with getting some netting up this fall because
of the considerable errant golf ball problem we are now experiencing at the golf
course.
Bids are due after the agenda mailing; summaries and recommendation
will be presented at the meeting.
C-1
TREASURE CHEST OBSTACLE COURSE
MOBILE RECREATION
We have received from Purchasing the following bids for the purchase of
the Treasure Chest Obstacle Course Inflatable for Mobile Recreation:
Outdoor Fun Store $14,605.00
Wayne, MI
Party Express $11,600.00
Highland, MI
The new inflatable will be a new addition to the Mobile Recreation
Program and will be used at our special events, summer camps and as a rental
unit. We planned to rent this unit for $275.00 for three hours. We anticipate
generating $8,000 in revenues for the 2005 season.
Staff recommends awarding the purchase of the Treasure Chest Inflatable
to the low bidder, Party Express, for $11,600.00.
There is $15,000 budgeted in the 2004 Operating Equipment.
D-1
N�
PAVED ENTRANCE TRAIL
LYON OAKS
The commission approved a contract on April 7, 2004 for the paving of the
existing gravel entrance boulevard at Lyon Oaks, as part of a paving contract for
Addison, Independence, and Lyon Oaks. This paving contract included a linear
foot unit price for the installation of an 8' wide asphalt paved trail.
In an effort to be efficient, staff received verbal approval from the Parks
Commission the first week of August to pave approximately 2,000 linear feet of
the new entrance trail while the paving contractor was on site. The completed
trail measures 1,875 linear feet with additional base reinforcement, plus the
installation of two culverts; the work totaled $33,005.00.
Staff recommends approval of a transfer of $33,005.00 from the 2004
Capital Improvement Project Contingency to the Lyon Oaks Trail Development
Project, #55736.
E-1
Ralph Richard
Executive Officer
Oakland County Parks and Recreation Commission
248.858.0909
Memo
To: Parks Commissioners
From: Ralph Richard, Executive Officer
Cc: Frank J. Trionfi, Administrator - Administrative Services; Mike Thibodeau, Chief
of Golf, Sue Wells, Chief of Recreation; Bill Stokes, Lyon Oaks Maintenance
Supervisor; Tim Nowicki, Lyon Oaks Naturalist; Joe Figa, Chief of Design and
Development
Re: Lyon Oaks Asphalt Contract Amendment
I have received verbal approval from Commission Chairperson Pecky Lewis to amend
the existing contract with Bush Bros. Asphalt Contracting, Inc. at Lyon Oaks County
Park to include approximately 2,000 lineal feet of 8-foot wide asphalt pathway, from
Pontiac Trail to the nature center parking area, picnic shelter and restrooms.
The unit pricing of $16 per lineal foot based upon the existing contract specifications for
a similar pathway project recently completed a 2 1/2 mile trail by Bush Bros. Asphalt at
Addison Oaks.
Staff will request formal approval of the approximate $32,000 expenditure at the next
regularly scheduled Commission meeting on Wednesday, September 8, 2004. This
project is budgeted.and funded for 2005. Doing this now is a cost saving to the park
system.
Funds for this project are available from the 2004 CIP Budget Contingency.
E-2
CAMPGROUND WELL ADJUSTMENT
ADDISON OAKS
The well at Addison Oaks' newly renovated campground was installed in
July. The approved bid was awarded to Mike Lalone, Inc. for $8,420 for a 100-
foot well and a 3-hp pump. The final well depth was 306 feet, 206 feet over the
bid. Due to the depth, a 5-hp pump was also required and installed. Therefore,
the final cost for this installation was $2,240.90 over the awarded contract
amount.
The additional cost is based on the unit cost submitted with the bid of $12
for each foot over the 100 feet, and the cost difference for the pump. There was
also a credit given for some excavation and a curb stop that was included but not
required.
Staff is requesting that the balance of $2,240.90 be approved, with funds
being transferred from the CIP Contingency to the Addison Oaks Water System,
Campground D, Project #15778.
F-1
PARKING LOT CURBING
GLEN OAKS GOLF COURSE
The approved Glen Oaks parking lot curbing contract has been
completed. During construction, additional asphalt needed to be removed plus
extra curbing was required.
The amount for the additional asphalt removal caused us to exceed the
approved contingency by an amount of $529.00.
Staff is therefore requesting approval of that amount over the contingency,
which will come from the approved project budget.
G-1
ADDISON OAKS
BANQUET/CONFERENCE CENTER REPAIRS
CHANGE ORDERS
Currently, the contractor Grunwell-Cashero, Inc., has completed approximately
90% of the required repairs to the Conference Center. This work consisted of repairs to
the stucco and EFIS walls, roof, flashing, sill wood trim details, gutters, garden wall, tuck
pointing of brick, chimney repairs, replacement of decking, installation of cap detail over
windows of the last addition, stone maintenance, insect extermination and painting of
the entire structure.
There are three additional repair items that are not covered by the scope of either
architectural or contractor contracts. They are as follows:
1) Garden Slate & Brick Walk Repair ($15,700.00): includes the removal,
cleaning, and regrouting of the existing slate stone walk in the formal
garden area and the removal and adjustment of the existing brick walk in
the Courtyard Entrance.
2) Flat Roof Repair — Under review
3) Bat Removal — Under review
Staff and consultants have reviewed all previously approved change orders and
are reviewing items 2 & 3. Staff will make a presentation and recommendation at the
commission meeting.
There was $300,000 allocated in the 2004 Building Maintenance budget for
various repairs to the Conference Center. There is $10,000 remaining in this budget and
$6,083.00 remains in the project contingency, for a total of $16,083.00.
H -1
ADDISON OAKS
BANQUET/CONFERENCE CENTER REPAIRS
CHANGE ORDERS
1) Garden Slate & Brick Walk Repair $15,700.00
2) Flat Roof Repair $ 7,445.00
Includes repair of the metal pressure bands, reflashing of rubber seams as
needed, resetting of three roof drains and flashing of all metal duck work.
3) Bat Removal' $ 4,800.00
Includes trapping and removal of bats, caulking and repairing holes under
the building eaves, seal chimneys from the inside, install eleven one-way
doors and provide galv. metal screens inside attic vents.
4) Deck Handrail Repair2 $ 500.00
Replacement of approximately 50 linear feet of top handrail due to rotting
wood.
5) Drainage Correction $ 325.00
Installation of one 12" catch basin and 50 linear feet of 4" draintile
Sub -total
$27,570.00
Remaining Budget/Contingency $16,083.00
Balance
$11,487.00
Staff recommends the commission approve use of the remaining $10,000 project
budget, and to approve $11,487 be transferred from the Operational Budget
Contingency to the Addison Oaks Building Maintenance Budget Item.
Staff will complete the necessary removals directly with Bat Specialists of Michigan.
2 Items 4 & 5 were identified Friday, September 3, 2004.
PARK ENTRY SIGNS REPAINTING
In anticipation of the 2005 Special Park Districts Forum, bids were
requested for the repainting of park entry signs at Addison Oaks, Red Oaks,
Independence Oaks, and Groveland Oaks. There are a total of seven signs
included in the bid, which will include the preparation and painting using existing
colors of the signs.
Bids are due on September 3, 2004. Staff will make a presentation and
recommendation at the meeting.
1-1
SEAT WALL CONSTRUCTION
INDEPENDENCE OAKS AND GROVELAND OAKS
Staff received four bids from the following companies
Base
Base
Alt # 1
Base
Total
Bid
Bid
Bid
#1
#2
#3
Western Waterproofing
$38,500
$26,000
$6,000
$62,500
$62,500
Livonia, MI
Held & Held
$30,000
,$24 000
$1,200
$54,000
$54,000
Connelly Masonry, Inc.
Davisburg, MI
Grunwell Cashero
Detroit, MI
$30,125 1 $20,550 1 $8,625-T $59,300 1 $59,300 1
37,940 ( $29,200 1 $700 1 $67,140 1 $67,140 1
Staff recommends to award two separate contracts to Held & Held, Inc.
Tipton, Michigan.
1) Independence Oaks — Twin Chimney Pavilion in the amount of $30,000
plus a 5% contingency ($1,500) for a total approved amount of $31,500. Staff
recommends a budget adjustment of $6,500 from the 2005 Capital Improvement
Budget Contingency.
2) Groveland Oaks — Recreational Pavilion Wall Replacement including
Alternate #1 in the amount of $25,200 plus a 5% contingency ($1,260) for a total
approved amount of $26,460. Staff recommends a budget adjustment of $6,460
from the Revenue and Operating Contingency.
ITEM #16
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed land acquisition.
16-1
ITEM # 17
EXECUTIVE OFFICER'S REPORT
---Appreciation Days: Attached for your information is a list of the Appreciation Days scheduled
for the 2005 calendar year.
---Oakland County Treasurer Report: Oakland County Treasure Pat Dohany has a schedule
conflict, so he is unable to attend the September 8 meeting to review investment procedures. He
is scheduled to make the presentation at the October 6 meeting.
---Auction Revenue Summary: Attached is a breakdown and summary of revenues received
from the Fall 2003 and Spring 2004 Oakland County Auctions.
---Oakland County 4-H Fair Report: Also attached for your information is a copy of the 2004
Oakland County 4-H Fair Report.
---Design and Development Update: Staff from Design and Development have provided the
attached update on the Ellis Barn Relocation and emerald Ash Borer Recovery Projects for your
information.
---Friends of the Ellis Barn: Attached is a copy of a letter received from Tim Birtsas, RBI 33, in
conjunction with the "Friends of the Ellis Barn." As you can see, they have made progress and
now have a bank account of $21,000 to go towards this project.
17-1
Appreciation Days
Monday, January 17th, 2005*
Martin Luther King Day
Saturday, April 16th, 200.,
Earth Day
Saturday, May 21st, Zoos
Family Day
Saturday, June 11th, 2005
Salute to America Day
Sunday, July 17th, Zoos
Children's Day
Wednesday, August 10th, Zoos
Senior Day
Friday, November 11th, 200,
Veteran's Day
Thursday, November 2¢th & Friday, November 25th, 2005*
Thanksgiving Holiday
Sunday, December 2,5th
Christmas
*Vehicle Entry Fee waived
17-2
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Auction Revenue Summary
FY 2004
Park
Fall 2003
Spring 2004
Net
Revenue
Revenue
Expense
Revenue
Expense
Administration
$ 3,010.00
$ 95.57
$ 2,914.43
Recreation Administration
-
Technical Support*
-
Addison Oaks
180.00
5.70
174.30
Groveland Oaks
2,700.00
85.79
2,614.21
Orion Oaks
-
Independence Oaks
-
White Lake Oaks
980.00
31.03
948.97
Glen Oaks
10,500.00
332.42
10,167.58
Red Oaks Golf Course
3,400.00
148.24
1,625.00
51.44
4,825.32
Springfield Oaks G.C.
1,075.00
34.04
1,040.96
Red Oaks Waterpark
-
Springfield Oaks A.C.
-
Waterford Oaks
1,865.00
59.04
1,805.96
Waterford Oaks Waterpark
-
Mobile Recreation
2,300.00
100.28
2,199.72
BMX
-
Waterford Toboggan Complex
-
1/O Nature Center
15.00
0.65
14.35
Lyon Oaks Park
-
Lyon Oaks Golf Course
-
TOTAL $ 5,715.00 $IiZA $21,935.00 $ 695.03 $26,705.80
* Net with Administration revenue.
17-3
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Auction Items / Revenue Examples
FY 2004
1990 Bus #90-908 Mobile Recreation $ 2,300.00
1998 S-10 Pickup (Red Oaks Golf Course) $ 3,400.00
SPRING 2004 AUCTION
Equipment
Amount
1996 S-10 Pickup Technical Support/Admin.
$
2,400.00
1995 S-10 Pickup Groveland Oaks
$
2,700.00
Toro Outfront Diesel Mower Glen Oaks
$
6,100.00
Kawasaki Mule Turf Utility Vehicle Glen Oaks
$
2,000.00
Kawasaki Mule Turf Utility Vehicle Glen Oaks
$
1,500.00
Trim Walker Mower Waterford Oaks A/C
$
1,000.00
17-4
2004 OAKLAND COUNTY 4-H FAIR REPORT
The 2004 Oakland County 4-H Fair was a great success. The number of exhibitors and
the number of exhibits was up by about 10% over 2003. Both these numbers are the
highest in many years.
The first day of Fair, Tuesday, July 27, was an all day rain and it really hurt the
attepdance. The nightly event ( a Figure 8 ) was cancelled, and is the first time any of us
can remember this happening. Wednesday was a great day, both weather and attendance.
We had the biggest crowd for the rodeo, and the midway had a great day also.
Thursday again was way up and the Demo Derby was the second largest crowd ever !
Friday was overcast and the crowds were down, and so was the Monster Truck Show.
The weekend was a real barn burner, and helped us break the all time record attendance
for fair week. The Carnival's gross was up by 10% over 2003, making it anew all time
record high. Both livestock sales were highest grossing of all time. We also ran the
Tuesday Figure 8 on Sunday, which went over well, and people seemed to like a big
event on Sunday.
We had more vendors and displays by sponsors, and a great line up of food vendors. The
week long events, Pig Races, Petting Zoo, Wood Craver, 4-H Farmer for a Day and the
Exotic Animal Tent, were all big hits and had record number of people partake in them.
Our sponsorship dollars were up by 7% over the past year. 2004 was a very good year all
the way around with over 80,000 people in attendance for the week. The only record we
didn't brake for attendance was our week long grandstand sales totals, and this was
because of rain on Tuesday and Friday.
17-5
OAKLAND COUNTY PARKS AND RECREATION (OCPR)
Design and Development Project Update
The Ellis Barn Relocation Project
OCPR is continuing to complete the required documentation in order to
receive permission to advertise the Ellis Barn Relocation Project. Outstanding
items that have yet to be finalized include the Donation Agreement and the
Memorandum of Agreement. Staff members are working to receive permission
to advertise by September 21 st in order to bring the lowest bid before the
Commission at its November Meeting.
In the meantime, OCPR is continuing to submit grant applications for the
funding of the Equestrian Center, including the Ellis Barn, and have solicited the
support of the Equestrian Coalition and representatives of the Adaptive
Recreation Community.
2003-2004 Emerald Ash Borer Recovery Effort
Of the $100,000 budget allocated by the Commission to aid in the Emerald
Ash Borer Recovery effort, OCPR staff has utilized approximately $35,734. Staff
has issued additional Requests for Quotation (RFQ) for 200 Branched Bare Root
shade trees and 270 Balled and Burlapped trees to be paid from the 2003-2004
funds. Estimates for the two RFQ's are $6,000 and $42,000 respectively and will
be presented to the commission after processing by the Oakland County
Purchasing Department.
Tree orders for the 2004-2005 budget will be issued as RFQ's this fall.
17-6
Sep 01 04 04:47p T. Birtsas 248-625-2248 p.1
J
Timothy D. Birtsas
RBI33, LLC
P.O. Box 96
Clarkston, Mi 48347-0096
Phone: 248-620-2248
Fax:248-625-2248
September 1, 2004 (Via Fax)
Oakland County Parks and Recreation
ATTN: Board of Commissioners
2800 Watkins Lake Rd.
Waterford, MI 48328
RE: Status of "Friends of the Ellis Barn"
Dear Oakland County Park Commission Members,
I am writing this letter to provide an update on the status of the recently created Non -
Profit group "Friends of the Ellis Barn".
The Friends of the Ellis Barn was initially started by Springfield Township Supervisor
Collin Walls, 4H Fair Association Director L.C. Scramblin, RBI33, LLC co -Managers
Kirk Gibson and myself.
At the last meeting that included Oakland County Parks and Recreation's Janet Pung and
Dan Stencil, a determination was made that the creation of a brochure was necessary to
inform the public sector about their financial options in supporting the Ellis Barn's
relocation to Springfield Oaks County Park, as an adaptive reuse of a Historical structure.
We have obtained the brochure utilized in the preservation of the Historic Van Hoosen
Barns in Rochester Hills. These Barns also received a Government Grant, and required
additional funds for completion of the renovation.
We intend to provide a Preliminary Draft of the brochure to the OCPR Commission on or
before the October Parks Commissioners Meeting. Included in it will be additional
Board Members of various positions within the Community, and Honorary Board
Members of public recognition in both government and private sectors.
The types of contributions and pertinent costs will vary from buying a board, or buying a
brick, up to purchasing one of the (12) stalls, etc., through Cash Contributions, as well as
In -Kind Services for construction work, paint, cupola's, etc. Corporation Sponsorship's
and other Grants will also be pursued to provide a diverse number of options. We want
to make it easy to contribute to the Historic Barn's Preservation, regardless of the dollar
17-7
Sep 01 04 04:47p T. Birtsas 248-625-2248 p.2
J
amount. I would project donations with Donor acknowledgement for as little as $100.00
up to $10,000.00 or more.
We are confident that this Ellis Barn Information Brochure, and future special events
like Barn Dances, Halloween Parties as well as events originating after the relocation,
will fill the gap of any difference between the current Grants and Financial Commitments
and any actual increases necessary to complete the relocation and renovation.
I look forward to your comments, questions, or suggestions in the hopes of increasing the
current Bank balance of $21,000.00
Sincerely,
1.
athe
TimoOn Bof the Ellis Barn"
CC: Dan Stencil, OCPR
Collin Walls, Springfield Township Supervisor
L.C. Scamblin, 4-H Association Director
Kirk Gibson, RBI33, LLC
17-8