HomeMy WebLinkAboutAgendas/Packets - 2005.04.06 - 40108Pecky D. Lewis. Jr.
oiairrnan
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Martin J. Knollenberg
John P. McCulloch
Charles Palmer
1^hn Richards
tte Vogt
Ralph Richard
Executive Officer
2800 Watkins Lake Road -Waterford, Michigan 48328-1917
248-858-0906 ° Fax 248-858-1683 ° TTY 248-858-1684 . 1-888-OCPARKS
.AKLAND www.co.oakland.mi.us
_„
April 1, 2005
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .........................Wednesday, April 6, 2005
9:00 a.m.
PURPOSE .....................Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
1?.a- � L 112'e- �
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, May 4- All day retreat
Friday, May 13 Legislators/Commissioners Breakfast Outing
Lyon Oaks
HAMy documents\COMMISSN\aeendaltr.doc
0 ur mission is to provide :-ecreationar,, 'leisure and learning experiences that enhance quality of life.
Oakland County Parks and Re -ation Commission
2800 Watkins Lake Rd
Waterford,1VH 48328
j **AGENDA**
April 6, 2005
Action Required
Presenter/Phone #
1.
Call Meeting to Order 9:00 a.m.
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes for March 9, 2005
Approval
K. Kohn / 858.4606
5.
Payment Approval Summary:
Approval
Internal Service Funds Payment Register:
Payment Register:
6.
Combined Statement of Operations FM 5, FY 2005 for Month Ending 2/28/05
7.
Activity Report for February, 2005
Presentation— Caribou Coffee
S. Wells / 858.4634
9.
Resolution — Daniel T. Murphy
R. Richard / 858.0909
10.
Equestrian Center Proposal — Springfield Oaks
Informational
D. Stencil / 858.4944
" 11.
Corporation Counsel Update
Informational
R. Richard / 958.0909
2.
Oak Management Contract
Approval
F. Trionfi / 858.4607
13.
Clubhouse — White Lake Oaks
Approval
J. Figa / 858.4620
14.
Bid Items:
Approval
a. Fireworks — Addison and Groveland Oaks
C. Herb / 634.9811
b. Maintenance Building Roof Replacement — Groveland Oaks
"
C. Fuel Pumps — Addison Oaks
"
d. Irrigation Improvements — Springfield Oaks
M. Thibodeau / 858.4630
e. Fertilizer — Lyon Oaks
"
15.
Landscaping — Lyon Oaks
Approval
"
16.
Golf Course Architect — Springfield and Glen Oaks
Approval
"
17.
EXECUTIVE SESSION
Con't
Oakland County Parks a _tecreation Commission
2800 Watkins Lake Rd
Waterford, NU 48328
Amended 4-6-05 **AGENDA**
April 6, 2005
Action Required
Presenter/Phone #
I.
Call Meeting to Order 9:00 a.m.
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes for March 9, 2005
Approval
K. Kohn / 858.4606
5.
Payment Approval Summary:
Approval
Internal Service Funds Payment Register:
Payment Register:
6.
Combined Statement of Operations FM 5, FY 2005 for month ending 2/28/05
7.
Activity Report for February, 2005
8.
Resolution — Daniel T. Murphy
R. Richard / 858.0909
9.
Equestrian Center Proposal — Springfield Oaks
Informational
D. Stencil / 858.4944
10.
Clubhouse — White Lake Oaks
Approval
F. Figa / 858.4620
11.
Bid Items:
Approval
a. Fireworks — Addison and Groveland Oaks
C. Herb / 634.9811
b. Maintenance Building Replacement — Groveland Oaks
"
C. Fuel Pumps — Addison Oaks
"
d. Irrigation Improvements — Springfield Oaks
M. Thibodeau / 858.4630
e. Fertilizer — Lyon Oaks
"
12.
Landscaping — Lyon Oaks
Approval
"
13.
Golf Course Architect — Springfield and Glen Oaks
Approval
"
14.
EXECUTIVE SESSION
15.
Executive Officer's Report
R. Richard / 858.0909
16. Old Business
17. New Business
18. Adjourn
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(Commission Meeting, March 9, 2005)
VOLUNTEER RECOGNITION:
Major Shields and Deputy Alcorn, on behalf of the Oakland County Sheriffs Office and the International for
Reserve Police Officers Association, presented the Parks Commission with a certificate o appreciation
assistance provided last year with buses.
Trails Network Coordinator Marge Gatliff introduced Tracey
ZambTrai seAdvisory Pontiacck of osteopathic Hospital;
Council, thanked POHor their
on behalf of the Parks Commission and the Oakland County
$1,000 donation for trails improvements.
ion Oaks
Administrator — Parks Operations Dan Stencil introduce earmiColvin,
olColvin wastawardedeer park rone eof the r at rM Michigan
with more than 600 hours of volunteer time this past y Mr. Stencil presented the award
Recreation and Park Association's Community Service Awards in January.
once again, thanking Mr. Colvin for his outstanding commitment and service to his community.
APPROVAL OF MINUTES:
Ch
airman Lewis noted a time change made in the minutes, with corrected copies distributed for approval.
Moved by Mr. McCulloch, supported by Mr. Richards to approve the minutes of the meeting
of February 2, 2005, as written.
McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
AYES: Crawford, Gregory, Knollenberg, Lewis,
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. McCulloch, supported by Mr
Summary, including:
Richards to approve the Payment Approval
Internal Service Funds Payment Register for January, 2005 (FM 4, FY 2005)
- Payment Register for January (FM 4, FY 2005)
YES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
A
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The
Combined Statement of Operations for the month ending December 31, 2004 was accepted as filed.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT: accepted as filed.
The Capital improvement Program Budget Report as of December 31, 2004 was acce p
ACTIVITIES REPORT:
The Activities Report for January, 2005 was accepted as filed.
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Motion carried
(Commission Meeting, March 9, 2005)
NEW CLUBHOUSE —WHITE LAKE OAKS:
Chief of Design and ents, nd price
r Development
inceases reportedga steel,that,
conc concrete, andhwood,bid prices for the construction
in the scope of the project,
stringent site requirements, a p
of the new clubhouse at White Lake Oaks were almost $1 million more than anticipated.
Staff clarified the bids and recommended the contract be awarded to the low bidder, MTS Construction, as
follows: Base Bid, including the demolition of the existing facility and construction of a new 14,114-square
foot facility; and all site modificaiossuch ontract wthe ill also uth nc+ng lot extension, hide Deduct Alternate safety
ch chang, cart es the
ing
area, #1 tee relocation, and landscaping.
specified American Cherry interiormillwork
amed O of Amount
ou of the OOcontract will be $3,832,577.00, with
a $75,000 contingency, for a total budgeted
Staff is continuing to review the project scope for additional value engineering deducts to allow for a greater
contingency.
was
Commission questioned the method use ewrestimating the and improved"pwa1ystcost. After discussion, staof doing these estimatesffincludingcthe
ted
to review and provide information on 11
possibility of hiring someone to do them.
Moved by Mr. McCulloch, supported by Mr. Richards to authorize staff to enter into
negotiations with MTS Construction for value engineering deducts to establish a final
contract amount to construct the new clubhouse at White Lake Oaks, for final approval by
the Oakland County Parks and Recreation Commission at the April 6, 2005 meeting.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: Palmer (1)
Motion carried on a voice vote.
CORPORATION COUNSEL REVIEW AND OPINION —OAK MANAGEMENT CONTRACT:
Staff presented a legal opinion from Corporation Counsel indicatingtconcession he
the proposed contract
with Oak
Management is now considered a lease; therefore, they are recommending
ment
to the contract be approved by the Oakland County Board of Commissioners.
The Oakland County Board of Commissioners, as per the law, manages, owns, and leases county property.
Although, PA 261 authorizes the OaklandCounty n Counsel John Ross inrks and dicated this parttion icular cop rbtlaws contains
enter into contracts, Assistant Corporation b the Oakland County Board of
all the elements of a lease and must, therefore, be approvedY
Commissioners.
andtransfer
anspeeof+the law, interpretation of the Oak Management
Discussion followed on the intent
contract as a lease, past practice, andpower.
After discussion, staff was directed to determine what action tfor an opinion ffrom the state's Attorney Generaollowed to seek a resolution to l;
issue, including: investigating a state legislature request und the state;
investigating what other parks commissions, biished under PA 261, are nc including preparing a resolution + addressing this s to e
pursuing some change in the law to clarify the intent,
Board of Commissioners, and working with Corporation Counsel to find the appropriate Public Act.
4-4
March 9, 2005} mission for further
Commission
Meeting, nought back to the Com
t oned until additional informatt0n is b
an this issue was postponed
°S P
Action April 6 meeting' ction in the
direction at theMENDMENT: requested redu the
ENT CONTRACT A act of the will be Provided to
OAK MANAGEM breakdown of the financiath Impact
requested a roposed changes;
McCulloch with the other P
Commissioner along eeting•
fee for Lyon Oaks, Aril 6 m
Commissioners. Postponed until the P
Action on this contract amendment was
Acts fallowing bid items as
Crawford to approve d purchasing
g1US- supported by Mr b staff an yaks
r McCulloch, supP and recommended Y ddison
Moved by M ' McC and reviewed endence and A
filed In the agendabidder, industrial painting in
at indep 200, and
contract to paint structures oust of $7'
Oaks to the low eted am endence
d award the endence for a total budg Office
Split the bid an Center at independence Shelter at Indep
Nature lus a $300 costing Twin Chimneys and [}eputY budgeted
as follows 900, p aint the ResidenCe'for a total
the amount of $6' Ma►ntenance Building, ency
Horizon Brothers, to
1200 costing
to the low bidder, Building, 800, Plus a $
Plus the Con the amount of $25 Oaks as
Oaks' P Oaks in the am Groveland
at Addison 000. at Addison and Ce existing
halt paving to repair and resurface
amount of $27 , ddison gaks net hall, includingthle
award the contract for asp banq sts
bid and Alternate #1 A at A center and halt special'd oust
Split the Bid #1 and conference bidder, Asp eted am
Base d no of the to the low 0 for a total budgeted. arki I, lane
follows lots west an areas, of $2 838.0 12 ft wide P
parking es and disturbed ency rovide a re -grading and
of edges Plus a 5% canting gaks top Including rovide
restorations 56 744.00, p #2 at Addison station, Oaks to p
amount of $ Base Bid of the contact at Groveland including
00. Also, northwest ate #3A It Lake Island, in
of $59 582. road id #3 and Alternate Stewa
existing around
adjacon
ent to is ng swale; Plus B sand existing trails around feet of exist�n9 atrails ails
aving of newpaving 488 linear connect"'connector
restoring asphalt P tion of p of miscellaneous
8 ft. wide asp with the excep halt paving Lion of the misceganeous 94 76p.00,
g ft. wide asp exception in the amount of $ 99 498.00.
all restoration, with the xce tion °unt of $
Island', Plus
Paradise including all restoration, low bidder, budgeted am Contingency to
Stewart Lake, to the low 8.00, for a total 2005 C1P yaks for
Para
Island' of $4 73 5 771.00 from the to Groveland
trails on ° contingency transfer of $ Contingency
plus a 5 to a roved a the 2005 CIP
also pP 727.00 from netting
Commission and $13
Oaks b 50 ft. high protective Inc., in
Addison ving PrOlects' ft. long Y Net Connection amount
these P of 350 low bidder,
e and irnstallat' C to the 1 3bid far a total budgeted
the purchase
Oaks Golf Course of $ ,
Contract for plus a 5°I° contingency
along the #3 fairwa304 00, P Hills Country
punt of $26, Barton
the am controls from
of $27 ,619.00 trrigatiOn systemsg 000.00.
amount of $ Vogt (9)
of used Rainbird electronic
od Course 11 the am VanderVeen,
purchase at Glen Oaks Palmer, Richards,
Club for use McCulloch,
wford, Greg°ry ' Knollenberg, Lewis'
AYES. Cra 4-5
NAYS•. (0)
eet\ng March 9, 2p05> SE OPKS'
(Gomm\SS\on M Mpp\E\OPT\ON Rp ti°n of the
pc� od\f\ca ey of
,ote. GpNTR �e the m
on a�O\ce vEN�ORY to aPpro ecO\Og`ca\ Tansfer of
carried FEP�URES iN r GregOr`1 to \nciude an ed a tra for the
Motion NP�uRP orted by M tor`J _ a\So a Dudg tens
cen ds
fe-
N een, suPp eatures \V\'4 m�{vn\sslc wing budgpTO et cat\on of e 2 04
MiGN\GP vandery Natura\ F 15,p0 p0 • G° t0 the fo\io d the , ,a \O r from th 0 to
Mo\jed by Mr the M\ch\g d amount °f et Gont\n9encoSe pales a nOt carry °red $15,0p0 00
ct with adds gudg ey °f -Os that did pales, an
co f\tfa Rose Oaks Jot from the OPe� ter,o\og\ca\ s endenre S 50 to \-`I°n Vogt
38 7A5. ds lot and in Ks, vanderveen,
pp r th deP 11,872
� of fun Oaks ce Oa SKarr\tt,
a\\Ocat\On ey 01 "of\ \ndePenden Richards,
McGu\\och, pa\met,
fbudget $11,8I2 50 to
b e Oaks Dry Kn er9, \-e\,N
Ros °\ienb
DYES Crawford, Greg
110� \nrnent age \ogf-as,
NPYS. �0i on a 1.o\ce °te• RPG�. en to award and rec a Gap -a Rice
,at PGENGY GON1 r vanderve er camPgrO to art,)
cOntractOrs
Mot\On hOut the P e
TERZPiNMENT e9ON, supPme d or h - \ e en s h�40,0p0 for d P veen,vogt
EN W. Gr nterta\n d spe c\ude der
M°vtra b to prOv\d on Progra M5p 000, `Nh\ch \n Richards, SKarritt, van
G°n five recrea to eXceed e ,
adap amount not mn;\ss\On McGU\\och, pa\m
r
0
\an d 25 Percent c e 0\\enberg' dew\s,
YES' Crawford, Gregory
P
units an
�101 radio
base of g0 .� echn0\og`1 d
NPYS. poi ice �Ote. the pure Ormation h pale\an
carp\ed on a vo a\met tO a 0sy and O°unt`I Nexte\ throug�\ts. Fund s
Motion D\O SYS-tEM'• Dyfed by Mr. p through O Ontract with these radio each ParK
CE\- berg suPp 50 'to onto Nex Dian eX\st\n and charges CO,tMgenrY to
NEX °red Y 'at cost\°f $2 , o pe 'added O seN\c5P\�erat\n9 Budget
bth\y o
access�ss\On a\so ale hno\og`1 fOed from the 2w�,
GOmrn information be transfer item as fo\\o �5,6p3.73
Gountl ur,base w\\\ \Cations Vine $5'646 0 h e
_oe\ephOne &so paKs $5 666 07 at\ng Budget �e\eP on
fe Grope\and Oyes Ks ?19 34 S OPer
\ndependen ce ter come �°m each park r\tt,vanderveen,vogt
t Nat charges wd\
Pdrn\n\stranofam pa\Met R`chards, SKar
Funding �Oatons 1\ne item•
`ew \s,
Crawford, Grg McGU\\och,
commun'c e Dry KnO\\enberg' 4 � 6
DYES
(Commission Meeting, March 9, 2005)
(10)
NAYS: (0)
Motion carried on a voice vote.
RULES AND REGULATIONS:
Staff presented proposed changes to the Commission's General Information and Regulations for the
inclusion of skateboarding.
Action on this proposed change was postponed until the April 6 meeting to allow Assistant Corporation
Counsel John Ross additional time for review.
EXECUTIVE OFFICER'S REPORT:
The Executive Officer's Report was as filed in the agenda.
NEW BUSINESS:
Commission directed staff to prepare a resolution in recognition of Daniel T. Murphy, who was a founding
member and proponent of the Oakland County Parks; Mr. Murphy passed away on February 16, 2005.
ADJOURNMENT:
The meeting was adjourned at 11:30 a.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, April 6, 2005.
G1°S/A!°
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
April 6, 2005
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
February, (FM 5, FY 2005)
PAYMENT REGISTER.
February, (FM 5, FY 2005)*
TOTAL
$675,435.40
306, 695.17
$982,130.57
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
Oakland County Parks an., Recreation Commission
Internal Service Funds Payment Register
For the month of February, 2005 (FM 05)
Source
Department/Fund
Purpose
Amount
12/IN203515
O.C. Printing, Mailing & Copier Fund
Printing charges for Jan.-Admin., Wh. Lk., Glen Oaks, Spring. & Tob. Complex
$844.06
12/I11203519
O.C. Printing, Mailing & Copier Fund
Mailing charges for Jan.-Admin.
994.74
12/IN203525
O.C. Printing, Mailing & Copier Fund
Printing char es for Feb.-Admin., Rec. Admin., Add., Grove., Indep., Glen Oaks &Lon Oaks
935.02
12/IN203532
O.C. Printing, Mailing & Copier Fund
Mailing charges for Feb.-Admin.
770.02
12/IN203537
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for Feb.-Admin., Rec. Admin., Tech. Supp.,
29,567.07
Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
12/IN203540
O.C. Motor Pool Fund
Gasoline charges for Feb.-Admin
35.92
18/IN203528
O.C. Information Technology Fund
Radio lease & maintenance charges for Feb.-Admin., Add., Grove., Inde ., & Nat. Cntr.
3,540.74
18/C1300307
O.C. Telephone Communications
Telephone charges for Feb.-Admin., Rec. Admin, Tech. Supp., Add., Grove., Inde ., Wh. Lk.,
11,033.57
Glen Oaks, Spring., Red Oaks, R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &Lon G.C.
43/IN203538
O.C. General Fund
Security expense charges for 1/22/05 thru 2/04/05 & 2/05/05 thru 2/18/05-Add., Grove., Inde .,
27,703.40
Wh. Lk., Spring., R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
61/IN203506
O.C. Drain Commission
Water & sewer charges for Oct., Nov. Dec. & Jan. -Glen Oaks
2,550.64
61/IN203521
O.C. Drain Commission
Water & sewer charges for Feb. -Add. & Mar. -Lyon G.C.
2,592.03
PR600982-983
O.C. Payroll Fund
Payroll charges for pay period ending 2/04105-All Parks
203,952.40
PR601079-080
O.C. Payroll Fund
Payroll charges for pay period ending 2/18/05-All Parks
200,996.05
FB602992-997
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 2/04/05-All Parks
95,183.13
FB603307-311
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 2/18105-All Parks
94,736.61
TOTAL FOR INTERNAL SERVICE FUND PAYMENT REGISTER
$675,435.40
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5, FY 2005
(FOR MONTH ENDING 2128/05)
YEAR TO
2005
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$10,042,664.77
$13,135,000.00
$3,092,335.23
76.5%
Other
125,603.93
48,200.00
(77,403.93)
260.6%
GLEN OAKS GOLF COURSE
141,783.19
1,288,385.00
1,146,601.81
11.0%
LYON OAKS GOLF COURSE
136,465.78
1,514,300.00
1,377,834.22
9.0%
RED OAKS GOLF COURSE
32,345.75
375,400.00
343,054.25
8.6%
SPRINGFIELD OAKS GOLF COURSE
51,474.41
894,200.00
842,725.59
5.8%
WHITE LAKE OAKS GOLF COURSE
63,763.33
1,003,693.00
939,929.67
6.4%
NATURE CENTER
13,175.74
35,200.00
22,024.26
37.4%
ADDISON OAKS
64,013.68
442,900.00
378,886.32
14.5%
ADDISON OAKS CONFERENCE CENTER
26,294.31
125,000.00
98,705.69
21.0%
GROVELAND OAKS
7,814.20
663,500.00
655,685.80
1.2%
INDEPENDENCE OAKS
46,842.02
291,700.00
244,857.98
16.1%
LYON OAKS
15,953.00
37,200.00
21,247.00
42.9%
ORION OAKS
16,152.50
50,500.00
34,347.50
32.0%
ROSE OAKS
0.00
1,500.00
1,500.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER
679.65
2,500.00
1,820.35
27.2%
WATERFORD OAKS
14,612.67
32,988.00
18,375.33
44.3%
RECREATION ADMINISTRATION
18,060.00
51,000.00
32,940.00
35.4%
MOBILE RECREATION
65,386.31
422,000.00
356,613.69
15.5%
RED OAKS WATER PARK
(26.78)
840,526.00
840,552.78
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
24,900.00
24,900.00
0.0%
WATERFORD OAKS TENNIS COMPLEX
8,202.50
20,000.00
11,797.50
41.0%
WATERFORD OAKS TOBOGGAN COMPLEX
86,531.83
122,000.00
35,468.17
70.9%
WATERFORD OAKS WATERPARK
1,014.19
799,000.00
797,985.81
0.1%
TOTAL REVENUE
$10,978,806.98
$22,221,592.00
$11,242,785.02
49.4%
OPERATING EXPENSES
ADMINISTRATION
$1,329,046.76
$3,898,077.00
$2,569,030.24
34.1%
GLEN OAKS GOLF COURSE
368,060.88
1,523,162.00
1,155,101.12
24.2%
LYON OAKS GOLF COURSE
649,635.29
1,931,119.00
1,281,483.71
33.6%
RED OAKS GOLF COURSE
198,543.36
689,833.00
491,289.64
28.8%
SPRINGFIELD OAKS GOLF COURSE
248,685.96
1,032,534.00
783,848.04
24.1%
WHITE LAKE OAKS GOLF COURSE
225,461.38
1,112,960.00
887,498.62
20.3%
NATURE CENTER
197,055.73
589,118.00
392,062.27
33.4%
ADDISON OAKS
408,721.26
1,568,008.00
1,159,286.74
26.1%
ADDISON OAKS CONFERENCE CENTER
100,081.89
123,546.00
23,464.11
81.0%
GROVELAND OAKS
284,262.10
1,244,815.00
960,552.90
22.8%
INDEPENDENCE OAKS
410,486.60
1,208,979.00
798,492.40
34.0%
LYON OAKS
150,632.48
407,079.00
256,446.52
37.0%
ORION OAKS
53,317.12
133,226.00
79,908.88
40.0%
ROSE OAKS
5,847.92
35,501.00
29,653.08
16.5%
SPRINGFIELD OAKS ACTIVITY CENTER
76,448.23
241,564.75
165,116.52
31.6%
WATERFORD OAKS
184,202.35
535,854.00
351,651.65
34.4%
RECREATION ADMINISTRATION
197,437.76
601,446.00
404,008.24
32.8%
MOBILE RECREATION
178,925.03
699,579.00
520,653.97
25.6%
RED OAKS WATERPARK
320,686.49
1,483,179.00
1,162,492.51
21.6%
WATERFORD OAKS BMX COMPLEX
3,188.02
52,230.00
49,041.98
6.1%
WATERFORD OAKS TENNIS COMPLEX
7,727.77
39,377.00
31,649.23
19.6%
WATERFORD OAKS TOBOGGAN COMPLEX
140,723.95
275,199.00
134,475.05
51.1%
WATERFORD OAKS WATERPARK
198,255.59
1,033,102.00
834,846.41
19.2%
TECHNICAL SUPPORT
355,669.91
998,365.00
642,695.09
35.6%
CONTINGENCY/INTERNAL SERVICE CHARGES*
0.00
403,994.25
403,994.25
N/A
TOTAL OPERATING EXPENSES
$6,293,103.83
$21,861,847.00
$15,568,743.17
28.8%
REVENUE OVER/(UNDER) EXPENSES
$4,685,703.15
$359,745.00
($4,325,958.15)
2005
2004
ACTUAL REVENUE TO DATE:
49.4%
51.8%
BUDGET BALANCE:
50.6%
48.2%
ACTUAL EXPENSE TO DATE:
28.8%
28.1 %
BUDGET BALANCE:
71.2%
71.9%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE
FUNDS PAYMENTS IN
TRANSIT.
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5, FY 2005
(FOR MONTH ENDING 2128105)
CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $11,487 HAS BEEN TRANSFERRED TO ADDISON OAKS CONFERENCE CENTER (OCT.)
$11,650 HAS BEEN TRANSFERRED TO GROVELAND OAKS (OCT.)
$1,800 HAS BEEN TRANSFERRED TO WHITE LAKE OAKS (OCT.)
$119,500 HAS BEEN TRANSFERRED TO GLEN OAKS (OCT.)
$2,400 HAS BEEN TRANSFERRED TO RED OAKS GOLF COURSE (OCT.)
$1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (OCT.)
$1,000 HAS BEEN TRANSFERRED TO LYON OAKS GOLF COURSE (OCT.)
$4,000 HAS BEEN TRANSFERRED TO ADDISON OAKS (OCT.)
$2,000 HAS BEEN TRANSFERRED TO ORION OAKS (OCT.)
$2,500 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (OCT.)
$3,200 HAS BEEN TRANSFERRED TO LYON OAKS (OCT.)
$1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS ACTIVITY CENTER (OCT.)
$2,824 HAS BEEN TRANSFERRED TO WATERFORD OAKS (OCT.)
$2,000 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (OCT.)
$1,600 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATER PARK (OCT.)
$19,388.75 HAS BEEN TRANSFERRED TO SPRINGFEILD OAKS ACTIVITY CENTER (DEC.)
$8,656 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (DEC.)
6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 5, FY 2005
(FOR MONTH ENDING 2/28/05)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
1 ,1 8.7
141,783.19
136,465.78
32,345.75
51,474.41
63,763.33
13,175.74
64,013.68
26,294.31
7,814.20
46,842.02
15,953.00
16,152.50
0.00
679.65
14,612.67
18,060.00
65,386.31
(26.78)
0.00
8,202.50
86,531.83
1,014.19
0.00
0.00
YEAR TO DATE
EXPENSE
$1,329,046.76
368,060.88
649,635.29
198,543.36
248,685.96
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
225,461.38
197,055.73
408,721.26
100,081.89
284,262.10
410,486.60
150,632.48
53,317.12
5,847.92
76,448.23
184,202.35
197,437.76
178,925.03
320,686.49
3,188.02
7,727.77
140,723.95
198,255.59
355,669.91
0.00
REVENUE OVER
(UNDER) EXP.
8,83 1. 4
(226,277.69)
(513,169.51)
(166,197.61)
(197,211.55)
(161,698.05)
(183,879.99)
(344,707.58)
(73,787.58)
(276,447.90)
(363,644.58)
(134,679.48)
(37,164,62)
(5,847.92)
(75,768.58)
(169,589.68)
(179,377.76)
(113,538.72)
(320,713,27)
(3,188.02)
474.73
(54,192.12)
(197,241.40)
(355,669.91)
0.00
6-3
ACTIVITY REPORT Ion'
AKLAND
FEBRUARY, 2005 (FM05, FY2005)
DAY USE PARKS* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FY2004
FY2005 FY2004
FY2005
ADDISON OAKS PARK
Campers
0
0
4715
6327
Day Use
0
0
1799
1824
Day Campers
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
22891
16311
143421
14156
GROVELAND OAKS PARK
Campers
0
0
0
0
Day Use
0
0
0
0
Day Campers
0
0
0
0
INDEPENDENCE OAKS PARK
Day Use
11530
10556
62388
66000
Day Campers
0
0
326
725
Overnight Youth Group Campers+A39
12
0
136
255
LYON OAKS PARK
Day Use
0
0
1366
1200
Bark Park
163
1055
106021
11878
ORION OAKS PARK
Day Use
1104
13521
10552
7492
Bark Park
1032
1296
17624
12792
ROSE OAKS PARK
Day Use
400
400
2000
2000
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
120
275
2143
2045
4-H Fair
0
0
0
0
*Banquet Facilities
3162
4510
14582
21524
WATERFORD OAKS
Activity Center - non banquet
833
1175
3935
2588
*Banquet Facilities - Activity Center
0
200
2
980
Day Use
0
0
1505
1910
TOTAL CAMPERS
0
0
4715
6327
TOTAL DAY USE
13154
12583
81753
82471
TOTAL DAY CAMPERS
0
0
326
725
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
12
0
136
255
TOTAL BARK PARK
1195
2351
28226
24670
TOTAL 4-H FAIR
0
0
0
0
TOTAL ACTIVITY CENTER -NON BANQUET
8331
1175
3935
2588
04-05 ACTIVITY REPORTALS, FEB05 7-1 of 4
GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FY2004
FY2005
FY2004
FY2005
GLEN OAKS
Rounds Played - 9 Holes
0
0
2533
2691
Rounds Played - 18 Holes
0
0
1290
1242
*Banquet Facilities
2776
1064
21301
20088
**Grill Room (**Not included in totals)
0
0
925
2361
LYON OAKS
Rounds Played - 9 Holes
0
0
705
446
Rounds Played - 18 Holes
0
0
2281
2239
Driving range
0
0
1800
820
*Banquet Facilities
247
59
4404
5570
**Grill Room (**Not included in totals)
0
0
2142
1960
RED OAKS - (Under construction - Opening Spring 2004)
Rounds Played - 9 Holes
0
0
0
2993
SPRINGFIELD OAKS
Rounds Played - 9 Holes
0
01
8391
1015
Rounds Played - 18 Holes
0
0
17501
2157
**Grill Room (**Not included in totals)
0
0
680
910
WHITE LAKE OAKS
Rounds Played - 9 Holes
0
0
1938
1297
Rounds Played - 18 Holes
0
0
1393
1470
*Banquet Facilities
286
0
2553
963
**Grill Room (**Not included in totals)
0
0
949
967
TOTAL ROUNDS PLAYED - 9 HOLES
0
0
6015
8442
TOTAL ROUNDS PLAYED - 18 HOLES
0
0
6714
7108
TOTAL DRIVING RANGE
0
0
1800
820
04-05 ACTIVITY REPORT.XLS, FE605 2 of 4
RECREATION, FACILITIES AND SPECIAL EVENTS
" Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FY2004
FY2005 FY2004
FY2005
MOBILE RECREATION
Bleachers
0
0
23
10
Bouncers
410
300
2460
1735
Bus
1080
1440
7920
6435
Climbing Wall
0
0
300
300
Dunk Tank
0
0
0
0
Inline Skate Mobile/Hockey Mobile
0
0
167
0
Orbotron
0
0
450
150
Puppet
0
0
170
170
Show Mobile
0
0
9
29
Space Maze
0
0
820
205
Sport Mobile
0
0
458
0
Tents
1
21
0
Camps
0
0
0
0
Miscellaneous
0
0
0
0
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
26
0
58
122
WATERFORD OAKS FRIDGE
8778
7573
19750
18857
WATERFORD OAKS LOOKOUT LODGE
216
125
1167
928
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
499
361
3170
2139
SENIOR EVENTS
320
1501
1176
1589
TOTAL MOBILE RECREATION VISITS
1 1491
17401
127981
9034
TOTAL FACILITIES AND SPECIAL EVENTS
9839
8209
25321
23635
04-05 ACTIVITY REPORTALS, FEB05 3 of 4
NATURE INTERPRETIVE SERVICES
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FY2004
FY2005
FY2004
FY2005
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
1758
18371
107611
10420
Outreach Visits
847
976
23991
2326
**Trail Usage (**Not included in totals)
8293
6553
364101
42480
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
234
264
528
1259
Outreach Visits
27
424
243
847
**Trail Usage (**Not included in totals)
15
41
834
2021
TOTAL NATURE CENTERS
19921
21011
112891
11679
TOTAL OUTREACH VISITS
COMBINED• '
8741 1400
PARTICIPANTS (MONTH)
26421 3173
PARTICIPANTS (YTD)
2003
2004
2003
2004
DAY USE PARKS
15194
16109
119091
117036
GOLF COURSES
0
0
14529
16370
RECREATION, FACILITIES AND SPECIAL EVENTS
11330
9949
38119
32669
NATURE INTERPRETIVE SERVICES
2866
3501
13931
14852
BANQUET FACILITIES
8760
7464
57184
63281
GRAND TOTALS
38150
37023
242854
244208
Therapeutic/Senior Event Breakdown
TR: TGIF-110; Royal Oak-50: Mighty Oaks-48: Beaumont Pro.-15; Boys & Girls Club-30; WC Bskbl-40:
Drop -in Bsktbl-20; CP Sports-48
SR: Senior volleyball-150
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
04-05 ACTIVITY REPORT.XLS, FEB05 4 of 4
DANIEL T. MURPHY
gi�
the Parks Commission at the March 9 meeting,
As requested by enclosed
m lishments of founding Parks
acca p
n recogn►zing the efforts and
is a resolution Murphy- plaque
omrr►ission member Daniel T. lus a plaq
C � sion approval of the resolution, p h -
ends Commis anor of Mr. Murphy -
eland Y
Staff recommends each Pavilion in h
Groveland Oaks B Oaks Tennis
to be a{fixed at the the Waterford
r the Commission's information, ril 16, 198Q-
Also, fo ,s honor an Ap
Complex
was dedicated to Mr. Murphy
9-1
RESOLUTION
WHEREAS, Daniel T. Murphy was a charter member of the Oakland County
Parks and Recreation Commission, attending the first organizational meeting of the newly
created commission on March 23, 1966 and serving through February, 1969; and
WHEREAS, Daniel T. Murphy again served on the commission by virtue of being
Chairman of the Southeast Michigan Council of Governments from April 1982 through
April, 1989; and
WHEREAS, Daniel T. Murphy dedicated himself to developing and promoting
quality recreational facilities and opportunities for the residents of Oakland County; and
WHEREAS, Daniel T. Murphy was instrumental in preserving Oakland County's
greenspace for future generations to learn about and enjoy the natural world at the 11
Oakland County Parks; and
WHEREAS, Daniel T. Murphy was an advocate of fostering cooperation between
the Oakland County Parks and local parks and recreation agencies to provide better
recreational services throughout all areas of Oakland County; and
WHEREAS, Daniel T. Murphy remained a proponent of the health, social,
emotional and community benefits of parks and recreation throughout his life.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby honors Daniel T. Murphy for his outstanding leadership
and service to the Parks Commission through his efforts to enhance the quality of life for
all residents of Oakland County.
Pecky D. Lewis, Jr., Chairman
J. David VanderVeen, Secretary
Vincent Gregory
John P. McCulloch
John Richards
Richard Skarritt, Vice Chairman
Hugh D. Crawford
Martin J. Knollenberg
Charles E. Palmer
Suzette Vogt
Dated: April 6, 2005
0
e
a
1
pospAt
1AN GENDER PR d
OAKS -C"' f R Ship o{ the Oaklan
SPR�NGF1��-O ing with the leader e Proposed
tad has been work ears regarding th
Pdrninistrat�ve s oaks County Park'
n {or the past three y
ar PSS°ciat�o ter at Sprin9ield fwn and staff wi11 be
C°unhl 4 N ar, equestrian cen 4.H Fair PssOc%a 1.
Oakland C°unt`1 e enclosed prOposa
devetop+�1ent °{ he th tore capital
tatxves °{ t uestxons regard,1ng enter could be in {u
resen
Rep le to answer any q °{ the equestrian c budget hearing
availab e addressed at the
t
Phased developn1en
budgets. This wi11 b
ir�prOvernent
�4KS & A��TION��OtAM.
MAR 2 S 2005
vjec;elvet)
I�larch Z� 2p°5
CoTon
ssioner Lion
Depatment
dRecre" g.0ad
Perks watkinsL 3$ helming
Zgpp 482 e its ove . ter
Waterford, se Council to � sE0'Al Ionth eua'p7 wh o s
Commissioner°r ringfield Daps canhold fe`n
De if Oakland Cd ng for the 1 p� oWoo Tian � aced by • stment
biting °n be ea roposed e pto� ° vitac, esivity exper1e on this rave
l ara of th p mpreIwo fa�llity in k atthe a� e return
endorsement of this cA e a eds to lo° reciate
that t
CpznFletion ne to pp urces '
a staxe ° t
a
offering One °�y cilities of so
comes to aroundbasis•eAuest�an f a from a varietyal and training
onar Counties the years raw gr°ups e education Oaand
ay
sunlft
oundinue throe'out facility al shows ana equ e sion to 11 help suppo
will co ed thi bree° t wl the
ntin s dried eamtha
nded and devslCuit shows�ec4� «value a venue str ohs to supp° leave of
properly fa Irian grou'P e a much n roviding a inclusion of eff a huge 10
school ec, Val prOv'd t th sane p ains• the this prOlect ly
IS
progran'sas t offer � lRecreatioTk °ontY b fit thin eno1pus �thon�e fin' for
Cnd grQ'�`i toxolcyhe Pakrogram °j O ° th that will will becO'me a real
a SU Extension nd County s y
t
M onto O our efforts into wha
Sapp sitting y
atulations on p
Conk County -
Oakland
Sincerely
ciaNhller orse Council
Oaaand County
gorse Club d r s`�AN Clef ub
geiri Coy
- --2
ITEM #13
NEW CLUBHOUSE
WHITE LAKE OAKS
Bids were received for the construction of the White Lake Oaks New
Clubhouse on February 25, 2005. Base Bid includes the demolition of the
existing 10,000-square foot facility and the construction of a new 14,114-square
foot facility, including all site modifications such as the south parking lot
extension, cart staging area, #1 tee relocation, and landscaping.
Commission approved the low bidder, MTS Construction of Birmingham,
Michigan, at the March 9, 2005 commission meeting. Staff and MTS met to
continue to review the project scope for additional value engineering deducts to
allow for a greater contingency. Below are potential deducts resulting from the
value engineering.
Potential
Deducts
Item 1
Delete sunshade and related work.
($105,000)
Item 2
Decorative concrete replaced with
standard concrete with trowel or saw cut
joint pattern.
($13,000)
Item 3
Kitchen equipment overhead and profit
overhead.
($15,000)
Item 4
Kitchen equipment scope change.
($25,000)
Item 5
Deduct for savings in cost of performance
bond.
($8,000)
Item 6
Deduct wood -wrapped ceiling beams and
provide painted drywall.
($11,500)
Item 7
Deduct the bead board soffit in all areas
except entry arch and in the bar.
($4,000)
Item 8
Eliminate EIFS beneath the soffit and
provide a painted surface.
$13,000
Total Potential Deducts
($284,500)
MTS Construction Bid Total
$3,832,577
Potential Contract Total
$3,638,077
Staff will continue to review the project for potential cost savings and make
a presentation at the meeting.
The remaining 2005 Capital Improvement Projects Budget (CIP) approved
for this project is $3,028,656.17. Once the contract is approved, any amount over
the $3,028,656.17 budgeted for this project will be transferred from the CIP
Contingency to this project.
13-1
ITEM #14
Grovelancl Oaks
Bid items Addison and Replacement — Groveland Oaks
a Fireworks —
1Vlaintenallce Building Roof
b. Addison oaksringfield Oaks
G. Fuel Pumps — rovements — p
d irrigation Imp
Fertilizer — Lyon Oaks
e
FIREWORKS
ADDISON OAKS AND GROVELAND OAKS
Requests For Proposals for our 4t" of July firework shows have been
received. The show at Addison Oaks will be held on Friday, July 1, 2005 and at
Groveland Oaks on Saturday, July 2, 2005.
Four companies responded to our request for a $8,000 fireworks display
at each location:
Colonial Fireworks Company Clayton, MI
Great Lakes Fireworks East Pointe, MI
Melrose Pyrotechnics, Inc. Kingsbury, IN
Zambelli Fireworks Internationale New Castle, PA
For the past three years, we have used Colonial Fireworks Company with
great satisfaction. Based on review of the openings, main show, mid and grand
finale, experience and all comparisons, it is stafrs recommendation to again
award the contract to Colonial Fireworks for $16,000 ($8,000 for Addison, $8,000
for Groveland.
Funds for these shows are budgeted in each park's Operating Budget
Special Events line item.
A special one -day, $7/car revenue helps pay for this event at these parks.
A-1
MAINTENANCE BUILDING ROOF REPLACEMENT
GROVELAND OAKS
Bids were requested for the re -roofing of an existing metal roof on the maintenance
building at Groveland Oaks County Park. The maintenance building was built in 1975; this is the
original roof.
Bids were sent to ten roofing companies, with only one company submitting a bid. Nine
companies submitted a "no bid" response. The single bid is as follows:
Energy Shield Inc. $9,875.00
Pontiac, MI
Wright Brown Roofing No Bid
Detroit, MI
Newton & Crane Inc. No Bid
Pontiac, MI
Bloom Roofing Systems Inc. No Bid
Ann Arbor, MI
Lutz Roofing No Bid
Utica, MI
Crane Roofing Inc. No Bid
Pontiac, MI
GA Frisch Inc. No Bid
Troy, MI
C. Davis Roofing Inc. No Bid
Sterling Hgts, MI
The Milbrand Roofing Co. No Bid
Warren, MI
Roofcon Inc. No Bid
Brighton, MI
Staff is recommending awarding the bid to, Energy Shield Inc, in the amount of
$9,875.00.
Funds for this expenditure are budgeted in the park's Operating Budget Building
Maintenance Line Item.
B-1
FUEL PUMPS
ADDISON OAKS
Bids were requested for the purchase of two fuel pumps for Addison Oaks. The
pumps are used to fuel park equipment at the park. These pumps are expected to last
10 — 15 years and will be replacing pumps that are 12 years old.
Nine companies were sent bid packets. One company submitted a bid, one
company submitted a no bid response, and the other seven companies did not respond.
The responses received are as follows:
Oscar W. Larson $4,675.00
Clarkston, MI
Munn Tractor Sales
No Bid
Auburn Hills, MI
MTS Construction
No Response
Birmingham, MI
William F. Sale
No Response
Taylor, MI
Hawkins Equipment
No Response
Pontiac, MI
Universal Pump
No Response
Wixom, MI
Northern Diesel Controls No Response
Sterling Heights
Corrigans Oil Co. No Response
Brighton, MI
Fisher Fuel Inc. No Response
Walled Lake, MI
Staff recommends awarding the bid to the lone bidder, Oscar W. Larson Co., in
the amount of $4,675.00.
There is $5,500.00 budgeted in the park's Small Tools/Equipment
operating budget line Item for this purchase.
c-1
1MPROvv GOURSE
v&GATfiO Opl GOLF a a
GFiELO the porch se nd
SpFt1N
he fo11owin9 bids for
°hasin9 t anon at Springfield
d iforn PuT lot the lf"
Vve have reoeive stem
installat�On °f a new
electrons °OntT°i S�J
Oaks:
ThieieP;euasant, Mi 5 we do
W.g9,3� H°`Never,
Qutton irrigat on rojeGt fior Gien Oaks-
i nt�l next
Waterford, M ith a similaf \) e w'M delay it u
s item was bid out w
h, eked foT Gien Oaks, s° re
� ugh funds budgwhich staff feel a
not have eno - dudes �° alternates,
ult t° operate
year.
fieOaks prO1e° �
The Springld e eX�stlng System• esently have is disc
°deTniz�n9 th stem we pr
CTuc.al lot m eaT old electronic Sy der, Thielen Turf, in
e15_y b.d
Th arts for • e contract to the low 130, fioT a total
and hard to get p ends awarding th °°ntmgency of ��,
m ent
Stag recom
6p0 plus a fNe per° antenan°e line
he amount ofi �82, 6 730 in the Grounds M
t eted amount ofi $8 iture are budgeted
budg s for this expend
Fund,s operating budget.
item °f the park
a-i
FERTILIZER
LY�N OAKS
rchasing our yearly supply of
the following bids for
We have received from Pu
the Lyon pa►,.s Golf Course:
Trite
needed for Tub eet specs
fertilizer n Did not m
Did not meet specs
$1 598.40 No Bid
$1812.00 5 $3 ° PolYon $2y5g8.U0
1. 384 Sags No Bid 40.00 44 DO
2.3Ton 0-0-50 $3,2 $1,5
meet specs.
3. 90 Bags potassium Did not m 00 $1,600.00 meet specs.
4. 6 Drums B1°stun
ulant $113$12� Did not
5 4 Ton 16-8-8 ough Did not meet specs with no response
polyon_ R to bid,
6. 410 Bags sent an invitation
n1es were lactic control fertilizer that
Seven other cOmpa ewh, of a specialty p
le bid for Polyon is
Oms s
The singce at Lyon Oaks.
our maintenan as {011ows
the bid and awarding 611170
we feel will enhance the amount °{ $27 ,
staff recommends Splitting
-[urfgrass, m 48.p0
and 6 to the tow bidder, punt of $3g
3,
Tri Turf, in the am
hems and 4 to the low bidder, 4.00.
items 2 t esco, for $, ,3$
the low bidder, 32,g50.70.
Item 5 to will be $ aintenance line
amount for this eXpend�ture
otal operating $udget Grounds
T arks p
Funds are budgeted in the p
item.
ITEM #15
LANDSCAPING
We have received from Purchasing the following bids for landscaping
services around the clubhouse at Lyon Oaks:
Year 1 (2005) Year 2 (2006) Year 3 (2007) Total
FJ LaFontaine & Sons $15,39&50 $15,398.50 $15,860.45 $46,657.45
Landscaping
Farmington Hills
Troy Clogg Inc. $22,120.00 $22,780.00 $23,470.00 $68,370.00
Wixom
Torre & Bruglio $24,500.00 $24,500.00 $25,000.00 $74,000.00
Pontiac
This contract would be made for a three-year period.
The work involved with this contract is mostly mowing twice a week for the
growing season just in the immediate clubhouse area. A minimal amount of
shrub and bed maintenance is also involved.
Staff recommends awarding the contract to the low bidder, FJ LaFontaine
& Sons, for a three-year period totaling $46,657.45.
Any additional work was quoted by each bidder on an hourly or square -
foot basis.
Funds for this expenditure are budgeted in the park's Operating Budget
Grounds Maintenance line item.
15-1
vto
GN��c���aPKs
F coGOV S PNO �'��� �n the seNices
NGF�EL� 0°b
pK °P osa\s to ka
gpR the {o\\ow�n9 Pr
ve chas
rece\ved
Erorn PUrrn9 �29 ppp 00
\1e ha arch�keck• 5,486 DO
course ssoc�ates M\ 2
°{ a g°\� Gh�\ds P w ns\
g Go evoe0 \nc. 40,68p'p0
&
P\, C,a�s °, M\ a\ G°Urse ges�gr 6,p44 00
Nak�on 2
ferry Makkh M\s C°�Cse PrchiteGt p 1 1
`ansrngatthews \\\ G0 ,\6,43
e M n P\ans
grUc M\ nskrvc��o
os, co for
Okem i n LLG ch\keck ko dev e\o dad c°m'P\eted
e\\ ges g PZ e a� t we
g C ve Greek, bka:m a go\f c°U\f Gourse P\an kha \ans �Or the
op°sa\ was to k the Master Go Nearn \ask yet o{ conskcoc�`°n p
�s pr en and o
Th enks to imp\e aCchikect Raym s the deve\opmeo . eac periods as
and d°cu d Gales by g°\f this prop°sa\ wks ed over a three y rd
SPrin9\re\so inc\uded �r ers at G\eo O t wi\\ be c°mp\et o� a\\ °\ khe sa
g o� three gre k o{ thrs P,d\ec,\or khe re°fi
rebus\d the aCtua\ w evere\y in °ne yeOS
e\d Gales ca\\ed �ut2 -e �Or a {e Uc\�on
s \r
t to disrupt p\ay r p\ar at Wing\ °j the tees a\ ko P\banese & Ong and repr 6 60 .
no -Me Maske k ha
aboU os ver ped am°unk °� `� reviewing
bux\ding °� awarding khrs P O $A 274 to co
traps and re recommends k c°n\:,ngency t {°r a tole,\ budgh \over Nowe \d n°kbe
Ska� ercen nkrac , fn e\s itwo
dive p e co e was
25,4186 p\Us a ree years °j th e\\ geE;4 s e ear and skall \e
. °sks over the lee svmma'N' gart°ne visit each y
c
From k � �t on\y inc\ude
°sa
kherr prop lb_1
adeauake.
EXecutive
t n9 an
vot #V
EGuT'VE SESs�oN
EX roposeA
Session to discuss a p
Staff is reques � sex.
and a le9a1 opinion
from C°rporat�on Coun
land acquisition
ITEM # is
,g REPORt
a kiand
E OFFICER trator for «
EXECV�iv 1S System P txons at Orion Oak 'Bark parka are
Pat Co
ate � tow locthe Orion OSY's on the
'net Pdate ed BEM «C neat .a
CLE�US T 0 � he P,Opo Read and sitemmission Pending e
-Orion Oakadvised stawest Of galdrW� •hip planning C° si n Road is o betUsed in
C°u t yd on 36 $With the Orion T°W Civic Cente f °a s mil r pReso roes•
a
1cu io`Nnsh\ ableepa meat of Natura
currently table anon•
a1 Sjte ioc at the Orion been
origin „ 10cat�on nship has , an p Staff Witt be
1 site,o anon. The rov x W the Mich g compliance'ESi, to refine a
-the origin°Wer t to app m JOT P9A process �� t ,d to the
sublet arko� Base Se1eCtIon en to answer
preferred Sfer, Wi11 be Ares
d tran ess our p ct e available
a tan to and ass aualificat� -,his contra ff WN b
an effort to; mua part hree year Comniss on meeting Sta ° eratmg datyo'
--AAA', a consultIn a neg°gate e May 4 C°m With $5 P b 5 Jo,
Selecting ices an vai at th lOngest numbers y ur riders r
Scope of se ers for appro this issue Season was beat last yeaOver 1i6/o °f been ove
commission e ard�ng e ZQ04_Q5 days We revenue. there have
uestions r g The F ridg ai ten lo d �112,'i 15 in the Fridge,
any 4 Season update by 2Q d Qttnder en year h\stoN °{ bee
four years
-Frdd9 ea as with wring the t b e last y r s on r 1t had Y ears to
surpasssecand bese fed 9rOups. cOaster Weat bi, 2QQ4). N n hes °f snow
be ther.. pre"res Ong the r011e to peCembee Were many
Were Q riders. includ h date and the t
�6Q,QQ any Challenges, redicted sta v rider turn°d
season ha ab e to open on ° o10,QQQk in re er but lack °f rounds an
Thy e We Were rained °ut (a toss ° Warm S iN oaopen the camPg
weekend Was 2Q05 not die Sta{� to prePa d Sm
all
Shovel, don March �, ,t is time f or s showers, an
e Fridge clouts Spring;- k1 tat fadltity for �1eetm9 elocatlon and
-Tbhe Prford paks Waterpa cOnve Over to a ren to °f the Ellis Barn R
Ovate °trout �,Odge W�t1 now an upda
the b0 Our inform of the ssembW on the barn
d�sa d 10 p •m
reCeptlons date: Poached fOe� nt Ph°tOs
ding d did a program t5 an hat the COu tad
Barn UP ° ect, i,6, an t
_Ei1is . ton pr � March 29 13 With
One ter.
Rehabiltta Pct\JM Cen
oX News Came Out on t. e breakfasWn Maord Oaks
F aterF
Chanaoon for Our legislhOlding at the eetxng-
reioc Of a Conflic,ssiOnefs are isston at the m
-' We have tea Board of Com With the COrnn1
EXecutNe o discuss options
W ouid like
1$'1
Ellis Barn
Relocation and Rehabilitation Project
The disassembly of the Ellis Barn is well
underway. As of March 29, 42% of the
barn had been disassembled and
inventoried including the interior stalls,
tack rooms and granaries. The
foundation should be completed by the
end of April and reassembly of the barn
should begin in May. The barnwright
projects that the barn will be mostly
reassembled by the start of the 2005 4-H
Fair at Springfield Oaks.
Oakland County Parks. Recreation Commission
2800 Watkins Lake Rd
Waterford, MI 48328
**AGENDA**
April 6, 2005
Action Required
Presenter/Phone #
1.
Call Meeting to Order 9:00 a.m.
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes for March 9, 2005
Approval
K. Kohn / 858.4606
5.
Payment Approval Summary:
Approval
Internal Service Funds Payment Register:
Payment Register:
6.
Combined Statement of Operations FM 5, FY 2005 for Month Ending 2/28/05
7.
Activity Report for February, 2005
8.
Presentation — Caribou Coffee
S. Wells / 858.4634
9.
Resolution — Daniel T. Murphy
R. Richard / 858.0909
10.
Equestrian Center Proposal — Springfield Oaks
Informational
D. Stencil / 858.4944
11.
Corporation Counsel Update
Informational
R. Richard / 858.0909
12.
Oak Management Contract
Approval
F. Trionfi / 858.4607
13.
Clubhouse — White Lake Oaks
Approval
J. Figa / 858.4620
14.
Bid Items:
Approval
a. Fireworks — Addison and Groveland Oaks
C. Herb / 634.9811
b. Maintenance Building Roof Replacement — Groveland Oaks
"
C. Fuel Pumps — Addison Oaks
"
d. Irrigation Improvements — Springfield Oaks
M. Thibodeau / 858.4630
e. Fertilizer — Lyon Oaks
"
15.
Landscaping — Lyon Oaks
Approval
"
16.
Golf Course Architect — Springfield and Glen Oaks
Approval
"
17.
EXECUTIVE SESSION
Con't
18. h�ecutive Officer's Report
19. Old Business
20. New Business
21. Adjourn
Z
O
F-
Z
w
w
IL
i
00
ITEM #11
CORPORATION COUNSEL UPDATE
As discussed at the March 9 Commission meeting, Corporation Counsel
presented an opinion that leases should go to the full Oakland County Board of
Commissioners for their approval.
We are trying to get information to clarify this issue in time for the meeting.
ITEM #12
TRACT pMENpMEP1T
MANAGEMENT Co
act was Presented at
OpK ent Contra
nt to the Oak management
and utility rates for
th amendment
negotiates the
The preliminary 11 amendment reneg
ch g meeting• This am ecember 3
1' 2008 made the following
the Mar nary 1, 2004 through O Management has
dar years Jan meeting, Oa
calen March 9 m gross
As noted at the on total sales
negotiation process: e rental rate gross
art of the neg ction in th annual 9
orary rent (A00/0) of the total an total annual
requests as P se _ p, temp percent 13 '12 I° of the half percent
clubhouse +.e. ten P ercent ( one-
L on Oaks to $1,000,p0o (i.e. one-half p and thirteen and nest is aced
• to $1 300'000 assed) Th►s req anticip
ues u p00 and thirteen Burp below
revers 00,000 up 000 ►s revenues are falling
LIP to $1,00 0 once $ 800,
over $1, 1, revers
gross salesgross
f2%� °n all re'Venues at current g s+milar in
(13 the fa over a number of years ( •
predicated on implemented.
projections rental rate °v
_ raduated ent) be d conditions of
eaten seven
Wh, ake 0alksnal Lyon Oaks agree d the terms an 7)
• rte �- ditional 31 2015
nature to the Of its option to ent for an ad
Exercise p re a d to expire December 015 •
X{erasion - Cancess►on 200
Contract E ent to the Januae end through December
• Amen
dm ce on
the Tenth commence rates endment to the January
year period, tOewly negotiated ce on
Eleventh Am
and that the nd the terms of {ve (5) years terationmar their monetary
Option to exte b r+ 31, 2020 in cons►d
Include an P regiment for an ad project.
• ess' an, to expire °n December aks Clubhouse annual grass
Conc of 1p0°/0 °f the over
1 2016 a \ ite Lake O
Rental gross sales
investment in the Stand - annual
race Oaks Cone' a pe cent (12%) of the
• Inde enao 1 - 00 andf th annual gross sates
sales UP f 100°/0 °ross al over $1,600.
$1,g00. Stand - Rental °annual g sales
•son Oaks Cone' esp cent (12%) ll
of the level
pddr nd tw eir current le option,
• to $1,600 a remain at th right at its
up rates ent theuarY 1,
that all other Irflana9em period from Jan
Staff recommends rovides Oak ear P
S dment also P additional five-y
The preliminary 'amen ent for an
to extend the term
of this Agreem
h pecember 31 , 2020
2016 throug 12-1
this
I of
theimpact oi
Oio
o
fiinan
uVse\-
t
SVCOTOVa,\O, cosed ,Oen\Oev
vested by the ,
ewe jor ent Contract prop
Ps re was PTO,\deevdoevtNas feOayMaloge
PrOposedaodsappvo 0�ty
Staff �ec,000ev\
#AA -
IT-4
V /A r\ L H IV LJ 1v v v IN 1 1 r r+ 1x rX .J s .. � v .. �..-. . . v .. .+ ............. ..
ANALYSIS OF OAK MANAGEMEt ONCESSION RENT AND SALES
CALENDAR YEJ,..S 1974 - 2011
- RENT RECEIVED FROM
OAK MANAGEMENT
PARK
1974
1 1976
1976
1977
1978
1979
1980
1981 r
1982 -
1983
1984
1985 1I'
1986
1987
1988
1989
1990
1991
1992
1993
Addison Oaks Conference Center
$ 7,321
$ 8,490
$ 10.522
$ 16,909
$ 20,997
$ 31,953
$ 27,218
$ 28.568
$ 30,206
S 30.637
$ 53,547
$ 58,360
$ 66,132
$ 59,469
$ 69,330
S 66,316
$ 74,186
$ 87,452
$ 92,972
$ 103,059
Utilities
4,2495
4,609
6,764
8,398
10,381
10,887
11.427
12,083
12,255
-
-
-
-
14,597
5,051
7.596
9,445
10,113
Addison Oaks Concession
542
765
1,020
1,261
1,528
1,348
1,266
1,495
1,394
1,277
1,671
1,674
1.651
1,626
1,776
1,547
1,408
1,581
1,327
1,578
Groveland Oaks
1,999
2,181
2,307
3,161
4,029
4,189
4,334
5,517
4.907
5,302
6.433
6,657
6,797
6,329
6,171
3,767
7,559
8,903
7,139
9,977
Independence Oaks
-
-
437
580
1.320
1,494
1,688
1,742
1,491
1.850
2,081
2,293
2,447
2,795
2,553
2,065
2,182
2,559
1.729
2,221
Glen Oaks
-
-
-
-
-
-
-
39,564
50,248
56,770
54,943
60,357
62,203
72.742
69,819
82,957
84,639
86,703
72,965
87,427
Utilities
-
-
-
-
10,600
14,284
16,408
19,097
22,437
23.195
22,903
21.812
23,968
23.086
22,699
25,622
25,519
23,341
Springfield Oaks Clubhouse
i
1
1
i
1
2,656
2,848
3,527
3,715
3,943
6,878
8,381
8,096
8,462
11,379
15,124
15,423
16,135
15,166
16,222
Utilities
-
-
-
-
-
-
-
-
-
-
-
-
500
2,062
81
547
White Lake Oaks
7,903
9,355
10,086
9,760
10,901
22,126
14,936
13,668
10,258
11,347
14,544
21,025
2L915
21,902
20,603
30,239
32,145
25,415
26,386
28,994
Utilities
-
1,871
1,688
1,633
1,823
2,354
2,496
2,285
1.717
1.898
-
-
-
-
-
5,177
5,578
5,855
5,744
5,029
Springfield Oaks A/C
790
845
967
1.654
1,396
2,338
1,639
1,766
1,154
1,428
1,731
1,595
1,354
1,713
1,307
2,715
4,176
2,224
2,692
1,943
Waterford Oaks Activity Center
1,043
807
581
989
1,542
2,216
2,300
2,348
1,998
1,739
1,529
2,465
2,189
2,125
3,774
7,142
7,200
6,915
6,151
4,704
Waterford Oaks Toboggan Complex
-
-
-
-
-
-
-
-
-
-
-
Red Oaks Water Park
-
-
-
-
-
-
-
-
-
-
-
-
11,961
12,009
8.794
9,384
10,998
6,867
7,440
Utilities
-
-
-
-
-
-
-
-
-
-
-
-
5,000
5,000
5,000
5,000
5.000
Waterford Oaks Water Park
-
2,444
3,030
6,035
5,519
5,732
6,524
6,708
7,906
8.831
7,363
8,299
7,452
8,326
5,416
5,609
6,397
4,051
4,667
Utilities
-
-
-
-
-
-
-
-
-
-
2,500
2,500
2,500
2,500
2,500
Audit Adjustments'
-
-
-
-
I -
-
-
-
-
-
356
-
1
526
-
-
1,268
Total Commissions Received
19,599
22,444
28,365
37,345
47,749
73,839
61,961
104,719
112,079
122,199
152,644
170,170
181,083
196,576
207,047
226,082
244,437
255,282
237,445
269,500
Total Utilities Reimbursed
6,116
6,297
8,397
10,221
12,735
23,983
27,996
30,208
33,250
22,437
23,195
22,903
21,812
23,968
50,360
41,328
48,635
48,289
46,530
Grand Total
$ 19,599
$ 28,560
$ 34,662
$ 45,742
$ 57,970
$ 86,574
$ 85,944
$ 132,715
$ 142,287
$ 155,449
$ 174,981
$ 193,365
$ 203,986
$ 218,388
S 231,015
$ 276p42
$ 285,765
$ 303,917
$ 285,734
S 316,030
-- RENT RECEIVED
FROM OAK MANAGEMENT
PARK +
1994 1
1995
-1996
1997 1
1998
11999
2000
2001 1
2002 r
2003 -
2004
2005
< 2006
'2007
2008
2009
2010
2011
TOTAL
.PERCENT
Addison Oaks Conference Center
$ 113,639
$ 121.213
$ 118,768
$ 124,565
$ 120,467
S 138,159
$ 133.932
$ 122,230
$ 120,944
$ 124.641
$ 118,898
$ 2,301.100
8%
Undies
10,959
10,867
10.240
10,616
9,073
9J54
11,855
10,722
11,792
12,863
14,666
250,658
25% (a)
Addison Oaks Concession
1,716
1,934
1.957
1,698
2,239
2,053
1,287
1,405
722
975
1,710
45,431
100%/12% (b)
Gmveland Oaks
10,473
10,353
11,666
5,692
9.649
8,392
6,782
7.459
6,596
6,013
5,798
196,531
12%
Independence Oaks
2,138
2,563
2,707
2,099
2,767
2,221
1.629
2,087
1.612
2,365
1,232
56,947
100%/12% (c)
Glen Oaks
66,765
91,703
89,643
101,379
174,944
217,857
233,728
223,774
229,267
240,506
243,053
2,813,956
12%/13.5%id
Utilities
23,116
23.927
24,678
28,174
26,814
27,595
26,573
28,004
31,507
33,024
33,899
602,282
50%
Springfield Oaks Clubhouse
17,506
15.519
15,651
16,829
18,254
18,232
17,630
17,915
17,431
16,578
17,656
327,161
10%
Utilities
-
1,75B
-
373
-
-
3,117
-
-
-
8,438
100%(e)
White Lake Oaks
29,771
26,926
28,307
29,590
29,100
29.941
31,557
34,441
32,987
34,753
29,142
700,023
10% If)
Utilities
4.939
4,655
3.041
6,558
3,208
4,272
3,981
3,983
4,599
5,354
4,618
94,356
25% (g)
Springfield Oaks A/C
1,767
3,471
3,983
3,224
2.586
3,195
3,275
1.962
2,095
3,143
1,812
65,940
10%
Waterford Oaks Activity Center
8,041
7,072
9,194
7,229
4,813
6,386
5.476
3,584
3.460
5,048
7,292
127,352
10%
Waterford Oaks Toboggan Complex
-
2,034
1,666
1,622
1,454
2,104
2,517
2,904
2,231
2.766
2,967
22,265
10%
Red Oaks Water Park
7,730
9,428
9,B58
8,310
11,114
10,413
7,679
11,190
13,598
11,745
10,864
179,382
11%
Utilities
5,000
5,000
5,000
5,000
5,000
2,368
1,937
1,824
1,975
1,539
1,559
61,202
100%
Red Oaks Golf Course (vending)
-
-
-
-
-
-
352
352
90%
Waterford Oaks Water Park
5,197
7,418
9,198
9,511
14,668
14,807
12,437
17,458
15,186
12,931
11,485
240,605
11%
Utilities
2,500
2,500
2,500
2,500
2,500
2,432
2.040
1,983
1,839
1,304
1,489
36,OB7
50%
Lyon Oaks Golf Course
-
-
-
-
-
-
-
8.120
63,217
98,290
169,627
3%- 13.5% (h
Utilities
-
-
-
-
-
-
-
-
1,999
31,344
20.633
53,976
25%
Audit Adjustments
511
172
-
-
-
-
-1
316
442
2 707
Total Commissions Received
285,254
299,806
302,59B
311,748
392,055
453,760
457,929
446,409
454,249
524,997
550,109
-
-
-
-
-
7,249,379
Total Utilities Reimbursed
46,514
48.707
45,459
53,221
46,595
45,821
49,503
46,516
53,717
85,428
76,864
Grand Total
$ 331,768
S 348,513
S 348,057
$ 364,969
5 438,650
$ 499,581
$ 507,432
S 492,925
$ 507,960
(a) Utilities do not include water & sewer before 2003.
(b) Vending only operation beginning 2003. 100 % up to $1.600, 12 % thereafter.
(c) Vending only operation beginning 2004. 100 % up to $1,6G0, 12 % thereafter.
(d) Rate change in 1979, 1984, 1989 & 1998. Glen Oaks banquet rate changed from 12 % to 13.5 % on 711/98. Grill remains at 12%.
(a) 100 % of utilities or 10% of sales, whichever is greater (YTD amount due = YTD utility total - commission on food sales).
` Figures are included in the year revenue was recorded.
NOTE: All rent received or to be received does not include any prior or future improvements made by the concessionaire
(f) 5 % of sales for 1011/04 - 12/31/04 due to While Lake Oaks clubhouse construction. Commission approved on 10/6104.
(g) 0 % of utilities for 10/7/04 - 12/31/04 due to White Lake Oaks clubhouse construction. Commission approved on 10/6/04.
(h) 2002 - 3 % up to $500,000, 13.5 % thereafter. 2003 - 3 % up to $500,000, 13.5 % thereafter.
2004 - 9 % up to $500,000, 13.5 % thereafter. 2005 - 12 % up to $500,000, 13.5 % thereafter.
2006 and thereafter- 13.5%.
Yg,�.L1-�INAgY aN
1 n
1�' V'Vp CO CEsS ceXtatn Concessio x
�TII AN��M� d Fade a Part of a A� QheTeafte
is attached to � p1 p
�z and between the pAG�N�
9� �' and revised, by ands A Itl,FR
°rationtie
ent dated APTi125,1 tional CoxP Corporation. texed into between in in
em titu en a
Axe ' aM1chi;an ConsaMlchigan �pl� AG��� hall continue and rem e
«C°unt`J � �p� �hexea$ex OP original Cp.�C�gS endn'ents thereto' s eement bet`�een th
CpRI'p aTties agree that the n subseAuent am nstitute the entire agx ha
assuuxie all °f the
the P xi125,1914, and ante iedhexein and shall cO �� ag es that its Fu R uxants
p� xe 11ex esta
Parties on AP ect except as°dif cpgppRA fxeythman and N and all PxiOx
full fOxce and eff pA� �p,G �pR and�ox "La NO
SSIpN NO
xties A F�1LIR ens of the „ppE the original co
Pa ed in
responsibilities and
bur contain
edecessox coTP°ration
„ 'ts Px include the f°U°`Ninn
Inc • ''
a�,ended °
endments' A"xeemea is
am ���: e Concession b of this
13 of � rms and conditions
PaxagxaPh der the to eement fox an
A all not be in def ault un d the term of this AgT e S7ecembex
axagxaph d to exPix
for s
eXten
P ht at its o�tiontO , 2p16 an
Op
era
«providing ce on Sanaaxy
have the rig ion axe to be
eement' it shall exiod, to con�nen rs under said extens s shall be con�Pleted
A 5) year P s of the contract yeavs
16_2024 •The ne �°tia
additional ive � entade he PISTeementbecome
2p2p _ `fhe Pex° _ear Period of 2� ear PeTiOd of t
31, ve 5 day ew five y
ed fox the ii s of tY'e n
xenegotiat 90>
hin the first ninety C
null and v°id � 1
12-4
p,LrMxNARY
B. paragraph 4.2 of the Conces
sion Agreement is hereby nod�flod to substitute the
following therefore in its entirety:
p erator agrees to pay to the County,
operator, in consideration
4 2 Payments b covenants and a�, of this Agreement, hereby
u h December 31, 2015, the following sums, to -wit:
thro g
Whit—e-l—akeay as rental three percent
�------ wet facility, Operator shall p
After completion of the clubhouse bang 1Q% of total annual gross sales over
nual gross sales up to $400,000, ten percent ( )
(3%) of the total an facility and grill room,
and thirteen and one half percent
1 000,000 on the banquetsix percent (b%) of the total
$400,040 and up to $ ' rough December 31, 2005;
13.5%) of total gross sales over $1,000,000 thrown
( % of total annual gross sales over $400,000 and up to
gross sales up to $400,000, ten percent (10 )
annual �,
and thirteen and one half percent (13.5%) of total gross
$1,000,000 on the banquet facility
and grill room, gross sales up
December 31, 2Q06; eight percent (8%) of the total annual
000 through to $1,000,000 on the
sales over $1,000, 400,000 and up
en percent (10%) of total annual gross sales over $
en and one half percent (13.5%) of total gross sales over
to $400,Q00, t
wet facility and grill room, and thine cross sales up to
bang percent (10%) of total annual b
2007; and ten p cross
h December 31, percent (13.5%) of total �,
$11000,000 throug
wet facility and grill room and thirteen and one hal p
$1,000,000 on the bang 2007.
sales over $1,000,000 after December 31, o costs.
all also paY twenty-five percent (25 lo) of the utility
operator sh
0 0 of total annu
operator shall pay rental
gross sales and twenty-five percent
Addison Oaks Conference Center
of eight percent
(25%) of utility costs.
Concession Stand
Addison Oaks
2
12-5
PRELIMINARY
Operator shall pay as rental one hundred percent (100%) of the annual gross sales up to $1,600
and twelve percent (12%) of the total annual gross sales over $1,600.
Springfield Oaks Golf Clubhouse
Operator shall pay as rental ten percent (10%) of the total annual gross sales or one hundred
percent (100%) of utility costs, whichever is greater.
Springfield Oaks Activities Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Waterford Oaks Activity Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Red Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11 %) of the total annual gross sales and one hundred
percent (100%) of utility costs.
Waterford Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11%) of the total annual gross sales and one hundred
percent (100%) of the utility costs.
Groveland Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Independence Oaks Concession Stand
Operator shall pay as rental one hundred percent (100%) of the annual gross sales up to $1,600
and twelve percent (12%) of the total annual gross sales over $1,600.
Glen Oaks Golf Clubhouse
Operator shall pay as rental thirteen and one-half percent (13.5%) of the total annual gross sales
on the banquet facility, twelve percent (12%) of the total annual gross sales on the grill room facility and
12-6
1)"LIMINNRY
ercent (54%) of the utility costs.
fifty P
Toss sales up to $1,000,000
total annual g
L On Oaks Golf Clubhouse t 10%} of the 000 up to
ercen ( over $1,000,
as rental ten p gross
sales one-half
Operator shall pay ° of the total annual g een and
13.5 /0) recalculated at thin
and one-half percent ( rent will be
and thirteen ass $1,g00,000, the r Operator shall also
banquet
facility and grill room•
Once all gross sales surf
$1,800,000. gross sales on the bang
° on the total annual b
Percent (13.5 /0) utility costs.
twenty-five percent (25%} of the
Pay every kind and
description
e the gross amount °f all sales of
Shall
include tar upon the various recreational
The term gross sales s al course of
ends made in the n0xn'
from
the conduct of the business of operator f
in, upon or resultinb
made but after deduction therefrom x
' Aa eem Payments provided hereunder shall be Payable
ent,
b this � �e aym the of operation
facilities covered y Ali percentact, P three (3) months
amounts paid for sales tax• Q the end of the f first thr
business and
30th) day followinb en reports furnished by
not later than the thirtieth ( 60} days
iod thereafter, and shall be based uP
quarterly' within sixty
q 3 month per to the County
end of each three (} Operator's
and the payments. Operator shall furnis Operator, showing
County with such to by an officer of P
Operator to the Year a report certified elated prior deficiency in
calendar y amount of any accum
Closing of each the am eriod, provided
after the calendar year,
the Preceding t if any, owing hereunder for such P
tS during men , greater sum
gross reCeip e ay to date a
and t11e net Percentage P aid for said year
Pay be
Operator has p
percentage P e determined that Op payment,
of any quarter it b eXcess pay FULLER
revisions hereof for such
that, if at the end the P d Secretary of E• p'•
have been payable under A PULLER, President an this
than would REOF EDw ARD authority to eXecute
1N WYTNESS W13E hereby acknowledgeS that he has
TION, a Michigan
AGENT, CORPO�TION, MANAGEMENT, CORPORA O, FR,k f10 to
OAK Mp,N C
CT on behalf of E. A FUI'LER
OAK MANAGE�NT,
s and binds E. A. FUI'LER OAK
CONTRA
Corporation, and hereby accept
4
12-7
��ENz To coy
Gond�tLo
. • n5 of this ELE�N�k�-
te�s axed
5
�2-8
P�L�M�NAR�
�LER pAK
E• A' Cow°ratron
a Michigan
VATS LER
�,D� d Secretary
presri
D�IEL � • Sk�-�
vice president
Canstituti°nal
pF ON, pa Agenth pnkland
Cp�� by its Stata miss'1 t
Corparation� d Recreation Com
County parks an
�,1R•
PE K D. LE
Cha�an
R�Lp� g p�f'1�,�pgD
EXecutl
6
12-9
TO co—c—_ 5�p� Ate' oncesslon Agtee1�ent
pant of a cealn C COS LY O�
��� and n�ad d be�eeti� the
T is attached to �.L-�,�,R O XY`
by
an
gg9, _
r1p T1 A zll, l an .� A
e fourtl� da}r of p z osation� d
�iS ld zeyised pz'th Constitut/Qnal Co P n CpzPpzatioll- en tl�e
a lcl�lga e
dated APz1125 lg� �' Cou , aiclligan tot„ �' a Ni
z ez OP �T entered int°betty
n �' « eza in
1lezeaf,e heteaft GgE�I time a11d zem
aln
' � ( O���Ori t gSS10 A shall pO" tl�e
O COS' Ile
pzi�ij1a1 COC 1endlnents tl�ezetO' zee1lentbeee'�
I�AG e astles wee that l pine sllbseq�leut an nstitute'e entl'e ag assume all of tl�e
`fly P 1g7 4 and all 1 ein and sixall pO a zees that it sisals
zil d hel O,�T O and Fuller Restanzants
25 , ,cep modlfie
Pa'�ies on AP t as h COV all Prjpz
r e1tlln'an „d
11 Ponce and eff ect e A�-AG�N�`�' O� a
ies $ A ���,�R O of tl�e «Ovs� OR pziginal co�G� ssI
pant nGpzPpzsi sties an burdens atlo con in lntl�e
d to ed
bil• 1
zesP�,1,
' its Pzedecessol include foilo�lzlg
tl�e
Inc.
dlne"ts• ozeet"ent is amende
ns of this
d °
amen V,t1Tof the C°nGesslon Ae l� l •'' tezn1s and condltio
pazagzaPndez tlae eement foz
A shall not be m default ,lnd the tetlzl of this Agz
eaP11e
zaPh OPezatpz eXte 2p0g and
paza dime its opt'on to to
«pzovl hate the z1gUt at n�ence °n �anl�azy l' aid tension aze to
e
it shall to Gom llndet s
e�=
Anzeementeziod, ea's s slla11be
eaz P nttaGt }r
etGenge tas °f tl3e GO °tiatlOn
e The neg
an additional s od pz the
3l Q15 Zile P od °f 2QQg `p17 eaz Pez'
Decembez tl1e se`,en Feat Pezl s of file 11e* seven-y
fed fpz �gQ� day
zeneg°tza t ninet`J
feted vaithin the flzs
pO1�
P null and v °id"
Agz "Oent becones
1
B. Paragraph 4.2 of the Concession Agreement is hereby modified to substitute the
following therefore in its entirety:
4.2 Payments by Operator
Operator, in consideration of this Agreement, hereby covenants and agrees to pay to the County
the following sums, to -wit:
White Lake Oaks
Operator shall pay rental of ten percent (10%) of total annual gross sales and twenty-five percent
(25%) of utility costs.
Addison Oaks Conference Center
Operator shall pay rental of eight percent (S%) of total annual gross sales and twenty-five
percent (25%) of utility costs.
Springfield Oaks Golf Clubhouse
Operator shall pay as rental ten percent (10%) of the total annual gross sales or one hundred
percent (100%) of utility costs, whichever is greater.
Springfield Oaks Activities Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Addison Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Waterford Oaks Activijy Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Red Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11%) of the total annual gross sales and one hundred
percent (100%) of utility costs.
ON
12-11
Waterford Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11 %) of the total annual gross sales and one hundred
percent (100%) of the utility costs.
Groveland Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Independence Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Glen Oaks Golf Clubhouse
Operator shall pay as rental thirteen and one-half percent (13.5%) of the total annual gross sales
on the banquet facility, twelve percent (12%) of the total annual gross sales on the grill room facility and
fifty percent (50%) of the utility costs.
Lyon Oaks Golf Clubhouse
After completion of the clubhouse banquet facility, Operator shall pay as rental three percent
(3%) of the total annual gross sales up to $500,000 and thirteen and one-half percent (13.5%) of total
annual gross sales over $500,000 on the banquet facility and grill room and twenty-five percent (25%) of
the utility costs through December 31, 2000; three percent (3%) of the total annual gross sales up to
$500,000 and thirteen and one-half percent (13.5%) of total annual gross sales over $500,000 on the
banquet facility and grill room and twenty-five percent (25%) of the utility costs through December 31,
2001; nine percent (9%) of the total annual gross sales up to $500,000 and thirteen and one-half percent
(13.5%) of total annual gross sales over $500,000 on the banquet facility and grill room and twenty-five
percent (25%) of the utility costs through December 31, 2002; twelve percent (12%) of the total annual
gross sales up to $500,000 and thirteen and one-half percent (13.5%) of total annual gross sales over
$500,000 on the banquet facility and grill room and twenty-five percent (25%) of the utility costs
tlu•ough December 31, 2003.
12�42
description
of all sales of every kind and
the gross amounton the vanous recreational
oss sales shall include p erator L1P a1 course of
ter," f the busi'1eSs of P
The conduct o made in the norm
upon or resulting from the refunds .
in gross
made in, 'nt, but after d
eduction therefrom . included
s Agreern vending rllachines s11a11 be e thirtieth
covered by thr from than th
Net proceeds erl , not later
facilities aid for sales tax. able wart Y
and amounts p s11all be Pay end of each three (3)
business 'Provided 1lexeunder the
aynle1ts P 3 nlontlls of operation and with such
Ail percentage P the Courlt}
sales. end of t11e first three () b Operator to
follo+ving the oats furnished Y of each calendar
(30th) day e based upon rep (60) days after the closing
the1eafter and shall b the
month period t11e County �vitld I sixt`l receipts during
rr1is11 to wing Operator s gross
opera shall fu silo payments, and
paylrents. P p erator, pCcentage Pay
b ,all officer of P rior deficiency in P end Of any
o', certified to y accumulated p t11at, if at the
year a rep rllount of any xovided
the a sucb period, P Ve been
calendar Year, er for would have
preceding ing liereund rea. sum than
,meat, if any, °w year to date a g
the net percentage pa) aid for said y
fined t1lat Operator has P �UL�ER
e determ cess paYnlent. of E• A'
quarter it be for such eh Secretar
A �l1LLER° pre57dent and this
the provisrp1s hereof to execute
payable under Oh EDw authority
LESS va* acknowledges that 11e has
IN W 1lereby TION, aMrcliiga}1
GEMENT' CO-�pORATION, MANAGEMENT COM'ORA CO�OMTION, to
OAS -DNA NT,
OAh-
LER PULLER OAK MAN p,GENtE
RACT on behalf of �UL
AGRE NT on this fourth
CONT d binds E' EME
Corporation, and 1lereby
accepts an MENT TO CONCESSION
itions of this NINTH A
terms and coed
day of April' 1,I'.
12-134
Vice-
C°nstitutj°nal
1chiban Da.land
Of
p AKLA�' a went, t11e �`
VNTY its Statvto� C°m�nission
CO ecreation
Corp° v paTkb a1 a R
a
C1,aitm
a
RD
Yl
g AI.Px ovicez
5 12--3.4
�►-�� { Concession
e a Part of a ce�,ain een the
,ached to �'d mad 1994, by �,d betty AX-
��N� is a the 6� day °f �ulY .� O
A p
s EICand revised °� oration, �'d
=i125, 1914, titutioV al Cote Cogotatloa-
eeme°t dated AP a �,iichtg� Cons erator`�� a Mlchigar' entered .to between
Agr O P, N AOggEE T O4
-� OF T101�' �eteafter shall continue and
COUPCO�pOR� final COAC7SS10 rents d'eieto, e agreement
AGE agree tat the °rig snbseq°ent'e constitute the entu it shall
'The Parties 19'14, all seven �dberein �,d shall TlON agreeSat
artier °n p,p�125' ct except as m°dif re1`l� CQgp QRA ,af�xeY w erth'an
the P fnll force and effe g oAg AGE �:g �O , at,dlorCESSION
remain in E.X. FUL mdens of the „Op ed mhe
origrr'a1
e art d b tam
between th P e responsibilities ssoT cote°ration, con +
ass�,e all of � c., � its predece
1n owing
� amendn'ents• to include the f°ll
andpu11er gestauran nor
and all P ent is amended
A-GgE� n Agreem
cession s
Wl of the d conditions °f thi
paragraph 1 3 coult under the terms ar' s Agreement f °r
A hall not be in defa d �e term °f thl d to expire
paragraph. roViding Operator s tat its option to exten
�anuar�l 1, 2�p4 an n are to
. p shall have the tidh to cot�r'ence on ceder said extensl0 be
Agreement' it 5) Year Pe"'0d'
l the contjact Yews negotiagreement
tions sha11
Pe2centages o
or
f
e the additionafive
00$ od °f �pp4 20�$ eri°d
an
December 31' th°e The flve,year Per' f the new
e f five
-yeas P
be renegotiated for list �netY (9�� days d to substitute the
feted vrithin 't is hetebY rnodrfie
camp s null and Vol d" ncessiOr' Agreemen
come e Co
be paragraph 4 ��' of ,15
its entirety•• 12
follo`rnng
*,eref or
is and a%Tees to pay
beTehy coven
S
ton of
thls Agreen'en ,
4. in consideTa
OpeTatOr' s, to_wlt• es and
the following s annual gloss sal
to the Count cent �1�%� of tots
hall Psy
rental of ten per
OpeTator sutility costs. Sales and
5°I°) °f ual �oss
five percent �� tots
twenty f Tenc e ter ht percent �$°f°� of
dd� O hall pay rental of elg
Operators ° of utility Costs oss sales°r
etcent �� 5 /°� ual:g
twenty�'ye P lu u e l oo f0� of the total a
Y f
a
ten ercent
in Meld as rental P whlcheyer is %Testes•
OperatoT shall pay -
1pp°/ i of utility costs, sales
d eTcent ° e total annua
l gloss
one hundre P e ente
o
Actiyitiercent (1 �%� f �
fln fjeld 11 pay as rental ten P anTlual %TOSS sales•
OpeTatoT Sha the total
aks nces t�elye percen
ddi on hall pay as rental annual gross sales.
Opezator s vi enter t �1�%� of the total
�ateTf Td�ak ct a as rental ten PeTcen ual gloss sales
erator Shall P y tared of the total'
Op aye p 1 nce 1 n even PeTcent
ed ak all pay as rental el costs. i
OpelatoT sh t �loo°f0� of utility
eScen tared tal'ual %Toss sales
and one huT'dTed P ve o 1 ce rcent (11%) of t to
at d w as �
rental eleven Pe ed Oaks aterpark
all Pay at the R
eratul sh
Op Q°f°) of �e utilit`I costs
d fifty percent �5 lti 16
an
� ercent °f �e total an:r gross saleS•
v as renal twelve P ua1 %toss sales.
Operator sha114ay tad 12%) Of the total
1 twelve percent � oss sales
cos shall pay cnt� the total annual �r d e
Opera u e cent �l�°�°� °f
u ren twelve Pee e b uet fa6vltY
l k tat an0.
shall PaY as costs. if one half percent �- cal
Operator Q of the util1ty Sion *&Cteen and r t �lof e to
d fifty Percent tomPletron of exP twelve pence t�1itY costs•
e ban0.uet faC IIIt 1 t (50 /0) the u
r shall pay }upon on erten ° of will re.�,ain
operatO s es P
anI'uaI Is sal om facWI Y and f1ftY the Percentage Rate
of the tOta1 sales On the gall rO does not occur' . .
nd and
as�t'ua1 doss e banquet facilit`l �aerY �
ansiOIN of th t of all sales Of ' u e
f the exP s arr,oun Operator or,
1 ros of
at 12 percent. shall include the % duct Of the businss there° refunds
text gross sales ultin% fs°� th con t after du ti°n orn
Theres e ent� bu de C -het proceeds fs
n made ins upon or veredbY this A%teem and for sales tax videdh undez
ere
deScriPtlO • 'ties cove
O is P tentage Payments pro
1 facile and d of the fist
�,oun
various recreatrOna course °f busrnesS sales• All Per win% the en all be
. the normal sided in gloss 3pth� day f°110 ea-fter and sh
made to nes shall be lncl than the thtleth oath period Chet erator shall
vend1n%rnachl er13, not later each (3) n' aYr eats OP ort
be payable 0.0 ar,d the end of ea ountY with such P alendar Year a rep
sha11 onths of operation Operator to the C ciosing of each c the preceding
thsee (3) m offs futshed by ��� days after the gross reCepts during errs' the
based upon rep tY witivt' sixty C owin% Operators % ertenta%e paYm
sh to the C°un er of Operator sh r1Or def1ciencY in P vided mat, if at th
to by offrt acc�ulated P uch Per°d) Pro seater sun' than
Certified the amount °f any n her eunder f Or s ald Y ear to date a %
dar yeas, , OV4l % fors ent.
calm e paYrnent� tf any Operator has Pa'd such excess Paym
net percenta% be deter'ined'at ovisions hereof foT
any quaker it aY able under the pr 12,.1�
would have been P
IN WITNESS WHEREOF, EDWARD A. FULLER, President and Secretary of E. A.
FULLER OAK MANAGEMENT, INC., hereby acknowledges that he has authority to execute
this CONTRACT on behalf of E. A. FULLER OAK MANAGEMENT, INC.; a Michigan
Corporation, and hereby accepts and binds E. A. FULLER OAK MANAGEMENT, INC., to
terms and conditions of this EIGHTH AMENDMENT TO CONCESSION AGREEMENT on this
6th day of July, 1994.
E. A. FULLER OAK MANAGEMENT, INC.
a Michigan Corporation
�6.
EDWARD A. FULLER
President and Secretary,
President and Treasurer
COUNTY OF OAKLAND, a Michigan
Constitutional Corporation, by its Statutory
Agent, the Oakland . County Parks and
Recreation Commission
PECKY D. LEWIS .
Chairman
f
RALPH RICHARD
Manager
12-18