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Home My WebLink AboutAgendas/Packets - 2005.12.07 - 401102800 Watkins Lake Road ° Waterford, Michigan 48328-1917 Pecky D. Lewis. Jr. Chairman Richard Skarritt Vice Chairman J. DavidVanderVeen Secretary Hugh D. Crawford Vincent Gregory Martin J. Knollenberg John P. McCulloch Charles Palmer i-hn Richards tte Vogt Ralph Richard Executive Officer 248-858-0906 ° Fax 248-858-1683 ^ TTY 248-858-1684 - 1-888-OCPARKS QZ11AKLAND www.co.oal<land.mi.us i December 2, 2005, 2005 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE .......................Waterford Oaks County Park 2800 Watkins Lake Road Waterford, MI 48328 TIME .........................Wednesday, December 7, 2005 9:00 a.m. PURPOSE ..................... Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, /Z P-. 4 L /?,t � � Ralph Richard Executive Officer Parks and Recreation Next Meeting: Wednesday, January 4, 2006 (Tentative) HAMy docu ents\COMMISSN\a daltr.doc ur mission is to provide r(�creatlonatgeisure and learning experiences that enhance quality of life. Oakland County Parks ara Recreation Commission 2800 Wati, Lake Rd Waterford, MI 48328 "AGENDA** December 7, 2005 Action Required I. Call Meeting to Order 9:00_ a U1n 2. Roll Call Approval 3 Public Comments Meeting Minutes for November 2, 2005 Approval 4. Commission l Service Funds Journal Voucher Register: 5 Internafor Services Rendered Register: Oak Manag ement, Inc. Credit Operating Transfers: cc Combined Statement of Operations FM 13, FY 2005 cc 6 Budget Report Program (C.I.P.) Bud Informational 7 Capital Improvement for October, 2005 Informational 8 Activity Report Approval 9 Catalpa Park rt Bid Item: LoaderBackhOe Tractor —Technical Suppo Informational 10. Report Highlights 11. Summer, 2005 —Marketing p Red Oaks informational 12. 20 05 Waterpark Evaluations — Waterford Oaks and Glen Oaks Informational 2005 First Tee Survey — Springfield, ringfield, Lyon and Informational 13. 2006 Master Calendar Informational 14. 15. Executive Officer, s Report 16 Old Business 17. New Business 1 g. Adjourn Presenter/Phone # K. Kohn / 959.4606 R. Richard / 958.0909 J. Figa / 958.4620 J. Pung / 958.4625 S. Wells / 859.4634 R. Richard / 858.0909 m OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING November 2, 2005 Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:05 a.m. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D. Crawford, Vincent Gregory, Martin Knollenberg, Charles Palmer, John Richards, Suzette Vogt COMMISSION MEMBERS ABSENT: John McCulloch ALSO PRESENT: Parks and Recreation Oakland County Corporation Counsel Oakland County 4-H Fair Oakland County Management & Budget Oakland County Fiscal Services City of Southfield Caribou Coffee PUBLIC COMMENTS: Ralph Richard, Executive Officer Daniel Stencil, Administrator — Parks Operations Frank Trionfi, Administrator — Parks Administration Joe Figa, Chief of Design and Development Mike Donnellon, Architectural Engineer II Mike Thibodeau, Chief of Golf Clyde Herb, Chief of Parks Janet Pung, Public Communications Officer Sue Wells, Chief of Recreation Sheila Cox, Accountant IV Jon Noyes, Architectural Engineer I John Ross, Assistant Corporation Counsel Dave Coleman, President L.C. Scramlin, General Manager Art Holdsworth, Deputy Director Tim Soave, Manager Bill Waterhouse, Parks and Recreation Director Sara Toro There were no public comments or questions. APPROVAL OF MINUTES: Moved by Mr. Palmer, supported by Mr. Skarritt to approve the minutes of the meeting of October 5, 2005, as written. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) M (Commission Meeting, November 2, 2005) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Richards, supported by Mr. Skarritt to approve the Payment Approval Summary, including: - Internal Service Funds Payment Register for September (FM 12 & 13, FY 2005) - Payment Register for September (FM 12 & 13, FY 2005). AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: The Activity Report for the month of September was accepted as filed. AWARD PRESENTATION: Caribou Coffee — Chief of Recreation Sue Wells reported on the collaboration with Oakland County Parks and Caribou Coffee, noting Caribou Coffee's donation of coffee for the Bark Parks' canine coffee hours, sponsorship of the dog swim at thewaterpark, and their involvement with the 2005 Special Park Districts Forum. On behalf of the Parks Commission, Sue presented Sara Toro from Caribou Coffee with a plaque in sincere appreciation for Caribou Coffee's efforts in generating interest in the Parks system. National Recreation and Park Association — Administration of Parks Operations Dan Stencil announced the Parks Commission was recognized by the Great Lakes Regional Council of the NRPA with a partnership award for our efforts in preserving the historic Ellis Barn. Mr. Stencil presented the Commission with the plaque awarded during the recent NRPA Congress in San Antonio, Texas. HB 5247: Information was distributed on House Bill 5247 which, if passed, would require counties to assume the state's financial obligation to park authorities. The Oakland County Board of Commissioners is expected to adopt a resolution in opposition to this legislation. In addition to supporting the Board of Commissioners in opposition of this legislation, Commissioner Vogt suggested the state be urged to reinstate the payments to the park authorities. Moved by Mrs. Vogt, supported by Mr. VanderVeen to support the Oakland County 4-2 (Commission Meeting, November 2, 2005) Board of Commissioners' resolution in opposition to House Bill 5247, plus to urge the state to reinstate the payments to the park authorities. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. PEOPLESOFT UPDATE: Administrator — Parks Administration Frank Trionfi updated the Commission on the status of the transition to the county's new PeopleSoft financial software program. Mr. Trionfi informed Mr. Holdsworth just prior to the meeting that no Fiscal Services staff have been available to assist when Parks staff have been there to input invoices. Fiscal Services Deputy Director Art Holdsworth acknowledged their staff have been unable to work with Parks staff, and that it may be another month or two before they are able to take over the invoicing. He also noted that Parks staff have been documenting payment exceptions and working very hard to get up to speed on the new process. Parks and Fiscal Services staff are scheduled to meet on Friday, November 4 to discuss the granting of temporary security access to the Parks staff to allow input from our office here, with January 1, 2006 as a tentative target date for the "official" transfer of invoicing to Fiscal Services. Parks staff will also continue to document the payment exceptions. CATALPA PARK: The City of Southfield has been given the option to purchase the 22-acre Catalpa Park parcel by December 31, 2005, or the parcel would be eligible for sale on the open market. This parcel is owned by the County and has been leased to the City for many years. The County is interested in selling the parcel, which is valued at an estimated $660,000 to $1,100,000. Commissioner Gregory expressed concern that the parcel could be sold for development; therefore, he questioned the possibility of the Parks Commission purchasing the parcel to ensure it remains open space. Commissioner VanderVeen noted County Executive L. Brooks Patterson wants to work with the City to allow Southfield to purchase the parcel at acceptable terms. Commissioners Gregory and VanderVeen will keep the Commission updated on this issue. JUNIOR GOLF: Chief of Golf Mike Thibodeau reported on the current activities provided for youth at the county golf courses, along with the following proposed programs for 2006: • Continue with all our existing programs and discount fees. 4-3 (Commission Meeting, November 2, 2005) Conduct the same junior program at Lyon Oaks. Offer free golf to juniors ages 17 and under with the following conditions: After4 p.m. on Saturday and Sunday only; must be accompanied by parent or legal guardian. Commission concurred with staff's recommendation, plus recommended the program be promoted through the schools. BID ITEM: GOLF CARS — WHITE LAKE OAKS AND GLEN OAKS: Moved by Mr. Palmer, supported by Mr. Skarritt to award the purchase of 76 golf cars for White Lake Oaks and Glen Oaks to the low bidder, Club Car, in the amount of $269,420, less trade-in of 76 cars in the amount of $76,000, for a total purchase price of $193,420. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. DNR URBAN AND COMMUNITY FORESTRY GRANT ACCEPTANCE RESOLUTION: Moved by Mr. VanderVeen, supported by Mr. Gregory to adopt the following resolution in support of the acceptance of a DNR Urban and Community Forestry Grant to assist in the Emerald Ash Borer tree replanting in the county parks: WHEREAS, Oakland County Parks have been severely impacted by the effects of the Emerald Ash Borer infestation; and WHEREAS, the Oakland County Parks staff has applied for and been awarded a reimbursement grant from the 2005 Emerald Ash Borer Tree Planting Grant Program, administered by the Michigan Department of Natural Resources; and WHEREAS, the Tree Planting Grant will assist in current efforts by Oakland County Parks staff to replace trees that have been infested by the Emerald Ash Borer; and WHEREAS, the Tree Planting Grant and current tree planting efforts by Oakland County Parks staff do not require an expenditure from the Oakland County General Fund; and WHEREAS, the reforestation of parklands is consistent with established priorities in the 2002 Parks and Recreation Master Plan; NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission supports the acceptance of the $4,250.00 Tree 4-4 (Commission Meeting, November 2, 2005) Planting Grant award for the benefit of Oakland County Parks and the residents of Oakland County with matching' funds to be designated from the one -quarter mil. AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8) NAYS: (0) Motion carried on a voice vote. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report filed in the agenda, the following was noted: ---Due to a lack of items on the proposed agenda for November 16, the Parks Commission meeting was cancelled. ---Oak Management is no longer discussing a five-year addition to the concession contract; the current contract will remain in effect until its current termination date of December 31, 2015. Information was provided on the financial commitment made by Oak Management to the Parks Commission since the renovation of Glen Oaks, plus an analysis of Oak Management concession rent and sales since the beginning of the contract. ---Staff has not yet received information on the status of our grant application through the Michigan Natural Resources Trust Fund for the acquisition of the Highland property. Announcement date is now expected to be December 6. The meeting was adjourned at 10:20 a.m. The next Commission meeting will be at 9:00 a.m. on Wednesday, December 7, 2005. CPS�C�4� J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-5 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: December 7, 2005 INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER: July, August & September (FM10,11 &12, FY 2005) OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER: July, August & September (FM10, 11 & 12, FY 2005) OPERATING TRANSFERS: July, August & September (FM10,11 & 12, FY 2005) TOTAL *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. 103,982.64 14,974.67 15,275.00 $134,232.31 5-1 Oakland County Parks and Recreation Commission Internal Service Funds Journal Voucher Register Jul., Aug. & Sep., 2005 Source Department/Fund Purpose Amount 12-JV248597/009 Mana ement & Budget Internet auction expense. Offset against revenue of $5.00. $ 0.20 14-JV248132/001-002 Facilities Management Lon Oaks Building Authority bond payment #13 52,074.97 (Principal - $0 / Interest - $51,924.97 / Bank fee - $150.00 12-JV248915/002 Management & Budget 3rd quarter Trails Coordinator expense reimbursement Admin. 11,133.31 12-JV249203/028 Management & Budget Short-term disability: 07/05 Independence Oaks Nature Center 188.00 61-JV248933/002 Drain Commission Drain Commission repair bill Lon Oaks Golf Course 367.43 12-JV249405/010 Management & Budget Internet auction expense. Offset against revenue of $2.00. 0.08 12-JV249763/001 Management & Budget Correct Insurance Fund 4th quarter billing Admin. 280.00 12-JV250154/002 Management & Budget Motor Pool Fund credit for FY2005 mileage overcharges all arks 11,693.89 12-JV250642/002 Management & Budget Credit for August printing billing error Admin. 1,465.18 12-JV250796/007 Management & Budget 4th quarter per diems Admin. 420.00 18-JV250789/001 Information Technology Credit for 3rd & 4th quarter Info. Tech. billing error (Admin.) (1,152.00 43-JV250583/002 Sheriffs Fund Security expense charges for 8/6/05 thru 9/30/05-Add., Grove., 99,360.80 Orion, Inde ., Wh. Lk., Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Lyon, Lyon G.C. & Rose 61-JV249717/001 Drain Commission Drain Commission repair bill Addison Oaks Park 272.13 61-JV249717/002 Drain Commission Drain Commission repair bill Addison Oaks Conference Center 272.13 12-JV251063/001 Management & Budget Short-term disability: 09/05 Groveland Oaks 189.60 12-JV251440/002 Management & Budget Indirect Cost credit for Mobile Rec. & Waterford Oaks County rentals 23,998.32 $ 103,982.64 Oakland County Parks and Recreation Commission Oak Management, Inc. Credit for Services Rendered Register Jul., Aug. & Sep., 2005 Source Park/Budget Center Purpose Amount JV248643/001 Lyon Oaks Golf Course Window Washing, 7/13 $ 182.50 JV248732/001 Waterford Oaks Waterpark Fox Sports Picnic meal tickets 248.57 JV248793/001 Lyon Oaks Golf Course Septic Tank Pumping 256.00 JV249040/001 Lyon Oaks Golf Course Window Washing, 8/17 182.50 JV249785/001 Rec. Admin. - Therapeutics Warren Orlick Inclusion Golf Outing - White Lake Oaks 358.20 JV250404/001 Lyon Oaks Golf Course Window Washing, 9/14 182.50 JV250595/001 Red Oaks Waterpark 2005 Birthday Party meal tickets 365.00 JV250595/002 Waterford Oaks Waterpark 2005 Birthday Party meal tickets 340.00 JV250699/001 Administration Senior Citizen Advocate Meeting 119.40 JV250700/001-006 Administration Special Park Districts Forum (reimbursed by HCMA) 12,740.00 $ 14,974.67 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 13, FY 2005 (FOR MONTH ENDING 9/30/05) REVENUE ADMINISTRATION: Millage Tax Other GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE NATURE CENTER ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER WATERFORD OAKS RECREATION ADMINISTRATION MOBILE RECREATION RED OAKS WATER PARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TENNIS COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK TOTAL REVENUE OPERATING EXPENSES ADMINISTRATION GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE NATURE CENTER ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER WATERFORD OAKS RECREATION ADMINISTRATION MOBILE RECREATION RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TENNIS COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK TECHNICAL SUPPORT CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL OPERATING EXPENSES REVENUE OVER/(UNDER) EXPENSES ACTUAL REVENUE TO DATE: BUDGET BALANCE: ACTUAL EXPENSE TO DATE: BUDGET BALANCE: YEAR TO DATE $12,811,365.66 468,022.09 1,241,384.80 1,341,523.06 397,646.92 845,384.50 844,171.63 33,249.72 433,550.94 117,316.15 699,032.08 303,970.91 50,887.75 87,289.29 1,750,75 1,942.43 38,982.50 37,481.00 386,282.86 1,111,573.88 14,767.73 20,940.00 124,422.16 920,338.40 $22,333,277.21 $3,468,714,15 1,496,458.31 1,937,473.71 692,559.91 931,639.89 1,061,291.24 548,719.99 1,543,997.94 164,816.39 1,198,748.38 1,258,884.70 391,242.57 123,399.71 25,117.54 220,433.17 565,024.15 531,625.57 744,461.12 1,440,154.57 41,706.89 35,626.01 259,264.23 992,915.00 954,604.18 0.00 $20,628,879.32 $1,704,39T89 2005 100.5% -0.5% 94.4% 5.6% 2005 BUDGET $13,135,000.00 48,200.00 1,288,385.00 1,514,300.00 375,400.00 894,200.00 1,003,693.00 35,200.00 442,900.00 125,000.00 663,500.00 291,700.00 37,200.00 50,500.00 1,500.00 2,500.00 32,988.00 51,000.00 422,000.00 840,526.00 24,900.00 20,000.00 122,000.00 799,000.00 $22,221,592.00 $3,901,796,34 1,529,369.00 1,960,119.00 711,233.00 1,032,534.00 1,117,460.00 589,784.07 1,578,111.73 173,046.00 1,250,461.08 1,261, 062.78 423,451.50 137,726.00 55,001.00 241,564.75 567,854.00 601,446.00 749,579.00 1,483,179.00 52,230.00 39,377.00 275,199.00 1,033,102.00 1,011,565.00 85,595.75 $21,861, 847.00 $359,745.00 2004 97.6% 2.4% 92.5% 7.5% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (OVER), UNDER BUDGET $323,634.34 (419,822.09) 47,000.20 172,776.94 (22,246.92) 48,815.50 159,521.37 1,950.28 9,349.06 7,683.85 (35, 532.08) (12,270.91) (13,687.75) (36, 789.29) (250.75) 557.57 (5,994.50) 13,519.00 35,717.14 (271,047.88) 10,132.27 (940.00) (2,422.16) (121,338.40) ($111,685.21) $433,082.19 32,910.69 22,645.29 18,673,09 100,894.11 56,168.76 41,064.08 34,113.79 8,229.61 51,712.70 2,178.08 32,208.93 14,326.29 29,883.46 21,131.58 2,829.85 69,820.43 5,117.88 43,024.43 10,523.11 3,750.99 15,934.77 40,187.00 56,960.82 85,595.75 $1,232,967,68 ($1,344,652.89) % OF BUDGET 97.5% 971.0% 96.4% 88.6% 105.9% 94.5% 84.1 % 94.5% 97.9% 93.9% 105.4% 104.2% 136.8% 172.9% 116.7% 77.7% 118.2% 73.5% 91.5% 132.2% 59.3% 104.7% 102.0% 115.2% 100.5% 88.9% 97.8% 98.8% 97.4% 90.2% 95.0% 93,0% 97.8% 95.2% 95.9% 99.8% 92.4% 89.6% 45.7% 91.3% 99.5% 88.4% 99.3% 97.1 % 79.9% 90.5% 94.2% 96.1 % 94.4% N/A 94.4% OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 13, FY 2005 (9130/05) ONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $11,487 HAS BEEN TRANSFERRED TO ADDISON OAKS CONFERENCE CENTER (OCT.) $11,650 HAS BEEN TRANSFERRED TO GROVELAND OAKS (OCT.) $1,800 HAS BEEN TRANSFERRED TO WHITE LAKE OAKS (OCT.) $119,500 HAS BEEN TRANSFERRED TO GLEN OAKS (OCT.) $2,400 HAS BEEN TRANSFERRED TO RED OAKS GOLF COURSE (OCT.) $1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (OCT.) $1,000 HAS BEEN TRANSFERRED TO LYON OAKS GOLF COURSE (OCT.) $4,000 HAS BEEN TRANSFERRED TO ADDISON OAKS (OCT.) $2,000 HAS BEEN TRANSFERRED TO ORION OAKS (OCT.) $2,500 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (OCT.) $3,200 HAS BEEN TRANSFERRED TO LYON OAKS (OCT.) $1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS ACTIVITY CENTER (OCT.) $2,824 HAS BEEN TRANSFERRED TO WATERFORD OAKS (OCT.) $2,000 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (OCT.) $1,600 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATER PARK (OCT.) $19,388.75 HAS BEEN TRANSFERRED TO SPRINGFEILD OAKS ACTIVITY CENTER (DEC.) $8,656 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (DEC.) $3,719.34 HAS BEEN TRANSFERRED TO ADMINISTRATION (MAR.) $5,603.73 HAS BEEN TRANSFERRED TO ADDISON OAKS (MAR.) $5,646.08 HAS BEEN TRANSFERRED TO GROVELAND OAKS (MAR.) $17,583.78 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (MAR.) $666.07 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS NATURE CENTER (MAR.) $11,872.50 HAS BEEN TRANSFERRED TO LYON OAKS (MAR.) $15,000 HAS BEEN TRANSFERRED TO ROSE OAKS (MAR.) $6,207 HAS BEEN TRANSFERRED TO GLEN OAKS (MAY) $4,500 HAS BEEN TRANSFERRED TO ADDISON OAKS (AUG.) $4,500 HAS BEEN TRANSFERRED TO ORION OAKS (AUG.) $4,500 HAS BEEN TRANSFERRED TO WHITE LAKE OAKS (AUG.) $4,500 HAS BEEN TRANSFERRED TO LYON OAKS (AUG.) $4,500 HAS BEEN TRANSFERRED TO ROSE OAKS (AUG.) $13,200 HAS BEEN TRANSFERRED TO TECHNICAL SUPPORT (AUG.) $49,500 HAS BEEN TRANSFERRED TO ADDISON OAKS CONFERENCE CENTER (AUG.) $34,500 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (AUG.) $21,400 HAS BEEN TRANSFERRED TO RED OAKS GOLF COURSE (AUG.) $32,000 HAS BEEN TRANSFERRED TO WATERFORD OAKS (AUG.) $50,000 HAS BEEN TRANSFERRED TO MOBILE RECREATION (AUG.) $29,000 HAS BEEN TRANSFERRED TO LYON OAKS GOLF COURSE (AUG.) m OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 13, FY 2005 (FOR MONTH ENDING 9130/05) PARK ADMINISTRATION GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE NATURE CENTER ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER WATERFORD OAKS RECREATION ADMINISTRATION MOBILE RECREATION RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TENNIS COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK TECHNICAL SUPPORT CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE REVENUE $13,279,3-87.75 1,241,384.80 1,341,523.06 397,646.92 845,384.50 844,171.63 33,249.72 433,550.94 117,316.15 699,032.08 303,970.91 50,887.75 87,289.29 1,750.75 1,942.43 38,982.50 37,481.00 386,282.86 1,111,573.88 14,767.73 20,940.00 124,422.16 920,338.40 0.00 0.00 YEAR TO DATE EXPENSE 468,7 r4. 55 1,496,458.31 1,937,473.71 692,559.91 931,639.89 1,061,291.24 548,719.99 1,543, 997.94 164,816.39 1,198,748.38 1,258, 884.70 391,242.57 123,399.71 25,117.54 220,433.17 565,024.15 531,625.57 744,461.12 1,440,154.57 41,706.89 35,626.01 259,264.23 992,915.00 954,604.18 0.00 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. REVENUE OVER (UNDER) EXP. 9,810,673. 00 (255,073.51) (595,950.65) (294,912.99) (86,255.39) (217,119.61) (515,470.27) (1,110,447.00) (47,500.24) (499,716.30) (954, 913.79) (340, 354.82) (36,110.42) (23,366.79) (218,490,74) (526,041.65) (494,144.57) (358,178.26) (328,580.69) (26,939.16) (14,686.01) (134,842.07) (72,576.60) (954,604.18) 0.00 .39 Park/Facility Future Acquisition & Imp. Addison Oaks (A) Glen Oaks Groveland Oaks Independence Oaks B) Lyon Oaks Orion Oaks Red Oaks Rose Oaks Springfield Oaks (C) Waterford Oaks White Lake Oaks Contingency Oakland County Parks and Recreation Commission Capital Improvement Program (C.I.P.) Budget Report FM 13, FY 2005 As of 9/30/05 Summary Total for All Parks/Facilities Contract(s) Estimated 2004 2005 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project Project Cost Adjustment Adjustment Adiustment Project Cost Paid Retainer Balance . Balance 5,775,000.00 0.00 0.00 0.00 5,775,000.00 0.00 0.00 0.00 5,775,000,00 4,435,000.00 0.00 7,533.00 7,533.00 4,442,533.00 (3,469,156.35) 0.00 0.00 973,376.65 120,000.00 0.00 0.00 0.00 120,000.00 (7,323.50) 0.00 0.00 112,676.50 267,150.00 0.00 25,069.23 25,069.23 292,219.23 (259,654.94) 0.00 (14,451.74) 18,112.55 390,000.00 0.00 5,000.00 5,000.00 395,000.00 (39,623.05) 0.00 (6,265.00) 349,111.95 232,079.72 20,190.00 52,393.57 72,583.57 304.663,29 (265,807.29) 0.00 (0.00) 38,856,00 95,000.00 0.00 (18,768.07) (18,768.07) 76,231.93 (18,496.03) 0.00 0.00 57,735.90 20,000.00 0.00 6,679.00 6,679.00 26,679.00 (26,679.00) 0.00 0.00 0.00 40,000.00 0.00 0.00 0.00 40,000.00 0.00 0.00 0.00 40,000,00 2,397,000.00 0.00 53,520.86 53,520.86 2,450,520.86 (630,103.09) 3,799.95 (54,985.00) 1,765,432,77 284,000.00 0.00 0,00 0.00 284,000.00 (2,400.00) 0.00 0.00 281,600,00 3,220,000.00 0.00 843,838.24 843,838.24 4,063,838.24 (734,115.17) 51,402.68 (3,175,832.80) 153,890.27 3,088,495,53 (20,190.00) (975,265.83) (995,455,83) 2,093,039,70 0,00 0.00 0.00 2,093,039,70 Capital Improvement Projects Grand Total $20,363,725.25 $0.00 $0.00 $0.00 $20,363,725 25 ($5 453,358.42) $55,202.63 ($3 251 534.54) $11 658 832 29 Sum of Contracts Awarded (Pre -encumbrance & Encumbrance accounts) (A) D.N.R. Grant $1,712,000 (B) State Grant$182,500 (C) State ISTEA Grant $600,000/RBI Donation $75,000/Springfield Township Donation $20,000/4-H Fair Board Donation $5,000/Ellis Family $10,000 = $710,000 total Subject to Grants $750,000 Maple Grange LLC. Pole Barns Donation $122,000/4-H Fair Board, Relocation Cost Donation $40,000 Grand Total of (possible) grants and donations included in Estimated Project Cost = $3,516,500 ACTIVITY REPORT 0- AKLAND OCTOBER, 2005 (FM 01, FY2006) • DAY USE PARKS* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. 20041 20051 FY2005 FY2006 ADDISON OAKS PARK Campers 6327 5004 6327 5004 Day Use 1824 1973 1824 1973 Day Campers 0 0 0 0 *ADDISON OAKS CONFERENCE CENTER 4133 3956 4133 3956 GROVELAND OAKS Campers 0 01 01 0 Day Use 0 0 0 0 Day Campers 0 0 0 0 INDEPENDENCE OAKS PARK Day Use 196911 19066 196911 19066 Day Campers 725 0 725 0 Overnight Youth Group Campers+A39 207 90 207 90 LYON OAKS PARK Day Use 517 579 517 579 Bark Park 30001 2317 3000 2317 ORION OAKS PARK Day Use 1596 1792 1596 1792 Bark Park 34001 4356 3400 4356 ROSE OAKS PARK Day Use 400 1680 400 1680 SPRINGFIELD OAKS ACTIVITY CENTER Day Use 815 408 8151 408 4-H Fair 0 0 0 0 *Banquet Facilities/Meetings/Special Events 7851 4926 7851 4926 WATERFORD OAKS Activity Center - non banquet 295 1323 295 1323 *Banquet Facilities - Activity Center 375 0 375 0 Day Use 955 1155 955 1155 TOTAL CAMPERS 6327 5004 6327 5004 TOTAL DAY USE 25798 26653 25798 26653 TOTAL DAY CAMPERS 725 0 725 0 TOTAL OVERNIGHT YOUTH GROUP CAMPERS 207 90 207 90 TOTAL BARK PARK 64001 6673 6400 6673 TOTAL 4-H FAIR 0 0 0 0 TOTAL ACTIVITY CENTER -NON BANQUET 295 1323 295 1323 05-06 ACTIVITY REPORT,OCT05 1 of 4 'GOLF• *Not included in program totals -only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. FY2004 FY2005 FY2005 FY2006 GLEN OAKS Rounds Played - 9 Holes 1831 1986 1831 1986 Rounds Played - 18 Holes 817 948 817 948 *Banquet Facilities 6233 5284 6233 5284 **Grill Room (**Not included in totals) 2361 1140 2361 1140 LYON OAKS Rounds Played - 9 Holes 337 190 337 190 Rounds Played - 18 Holes 1761 1881 1761 1881 Driving range 754 828 754 828 *Banquet Facilities 1812 2028 1812 2028 **Grill Room (**Not included in totals) 1960 2585 1960 2585 RED OAKS Rounds Played - 9 Holes 2238 2198 2238 2198 SPRINGFIELD OAKS Rounds Played - 9 Holes 682 1095 6821 1095 Rounds Played - 18 Holes 1562 2144 1562 2144 **Grill Room (**Not included in totals) 910 1295 910 1295 WHITE LAKE OAKS Rounds Played - 9 Holes 729 1531 729 1531 Rounds Played - 18 Holes 1137 1064 1137 1064 *Banquet Facilities 407 0 407 0 **Grill Room (**Not included in totals) 967 0 967 0 TOTAL ROUNDS PLAYED - 9 HOLES 5817 7000 5817 7000 TOTAL ROUNDS PLAYED -18 HOLES 5277 6037 5277 6037 TOTAL DRIVING RANGE 754 828 754 828 05-06 ACTIVITY REPORT,OCT05 2 of 4 RECREATION, FACILITIES AND SPECIAL EVENTS " Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. FY2004 FY2005 FY2005 FY2006 MOBILE RECREATION Bleachers 6 9 6 9 Bouncers 1790 3220 1790 3220 Bus 2115 1575 2115 1575 Climbing Wall/Tower 300 500 300 500 Dunk Tank 0 0 0 0 Inline Skate Mobile/Hockey Mobile 0 0 0 0 Puppet 170 170 170 170 Show Mobile 20 16 20 16 Adventure Sport Mobile 0 0 0 0 Tents 0 10 0 10 Camps 0 0 0 0 Miscellaneous 0 0 0 0 WATERFORD OAKS BMX 0 0 0 0 WATERFORD OAKS COURT GAMES COMPLEX 28 33 28 33 WATERFORD OAKS FRIDGE 0 0 0 0 WATERFORD OAKS LOOKOUT LODGE 365 462 365 462 WATERFORD OAKS WATERPARK 0 0 0 0 RED OAKS WATERPARK 0 0 0 0 THERAPEUTIC EVENTS 589 768 589 768 SENIOR EVENTS 335 287 335 287 TOTAL MOBILE RECREATION VISITS 44011 55001 44011 5500 TOTAL FACILITIES AND SPECIAL EVENTS 1 1317 1550 1317 1550 05-06 ACTIVITY REPORT,OCT05 3 of 4 NATURE INTERPRETIVE SERVICES PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. I FY2004 FY2005 FY2005 FY2006 ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS Nature Center 3936 35501 39361 3550 Outreach Visits 115 0 115 0 **Trail Usage (**Not included in totals) 12312 10109 123121 10109 ENVIRONMENTAL PROGRAM - LYON OAKS Nature Center 360 467 3601 467 Outreach Visits 232 10 232 10 **Trail Usage (**Not included in totals) 724 5931 7241 593 TOTAL NATURE CENTERS 42961 4017 42961 4017 TOTAL OUTREACH VISITS COMBINED• + 347 10 PARTICIPANTS (MONTH) 3471 10 PARTICIPANTS (YTD) 2004 2005 FY2005 FY2006 DAY USE PARKS 39752 39743 39752 39743 GOLF COURSES 11848 13865 11848 13865 RECREATION, FACILITIES AND SPECIAL EVENTS 5718 7050 5718 7050 NATURE INTERPRETIVE SERVICES 4643 4027 4643 4027 BANQUET FACILITIES 20811 16194 20811 16194 GRAND TOTALS 82772 80879 82772 80879 Therapeutic/Senior Event Breakdown TR: Adult B'Ball-48; Jr B'Ball-87, Sled Hockey-60: TR Royal Oak-48: Halloween-250; Sports Ability-51; Expo-2 SR: Volleyball-180; Tennis-107 REVISED 1016/04 Note: Deleted Grill Room numbers from Combined Totals. 05-06 ACTIVITY REPORT,OCT05 4 of 4 ITEM #9 CATALPA PARK Bill Waterhouse, Director of Parks and Recreation for the city of Southfield, will be making a presentation on Catalpa Park. 9-1 ITEM// 10 LOADER/BACKHOE TRACTOR TECHNICAL SUPPORT We have received from Purchasing the following bids for a Backhoe/ Loader Tractor for Technical Support: AIS Equipment Did not meet specs. Lenox, MI William Sell $102,634 Taylor, MI (less trade-in 1987 JD 210C) 7,500 $ 95,134 Munn Ford Tractor $ 93,129 Auburn Hills (less trade-in 1987 JD 210C) 16,000 $ 77,129 This tractor will replace an 18-year old similar tractor that will be traded in and the monies applied to the purchase of the new backhoe/loader tractor. This tractor will be used for various maintenance projects throughout the entire park system. Staff recommends awarding this bid to the low bidder, Munn Tractor, in the amount of $77,129. There was $78,000 budgeted in the 2006 Operating Equipment budget. 10-1 ITEM #11 SUMMER, 2005 MARKETING REPORT Highlights Total attendance for Oakland County Parks and Recreation reached another record of 1,610,626 for Fiscal Year 2005, surpassing last year's record by nearly 75,000 visitors. These numbers were achieved with significant assistance from the hottest summer on record in metro Detroit. Web Site Impact From July -August, 2005, the Oakland County Parks web site had more than 536,000 visitors, or nearly 6,000 visitors per day for that period. During the 2004-05 fiscal year, 532 website email inquiries were received and personally responded to. More than 8,000 waterpark discount coupons from the web were downloaded and redeemed. During its first season on line, the Wave Saver family ticket program sold 42 ten -ticket packages. Through email and telephone contact, more than 180 partners and organizations have agreed to provide a link to the Oakland County Parks web site. Providing event information to other web sites such as "Great Stuff' has resulted in significant exposure and larger attendance for some events. Coupon Promotions Total coupon redemption for 2005 reached 11,654, up from last summer's 9,190. (As indicated above, the largest number of coupons were downloaded from the Oakland County Parks web site and redeemed for the waterparks.) Coupon promotions included: group camping; camper packages; discount booklets; Count Your Steps; a mailer to South Oakland households with children and many others. Waterparks Hot Weather conditions were exceptionally attractive for waterpark visitors. Red Oaks attracted 107,170 guests, up considerably from last year's 64,049. Waterford Oaks Waterpark also experienced a significant jump in attendance in 2005 to 90,642 from last season's total of 68,384. September 1 lth's second Customer Appreciation Day drew 1,800 swimmers, compared to 2004's attendance of 1,700. A total of 8,036 web site coupons for $1 off admission to the waterparks was redeemed in 2005, compared to 3,400 in 2004. A promotion with Coca-Cola and Jet's Pizza netted 1,894 coupon redemption this season, besting last year's total of nearly 1,200. Results from a postcard mailing to 73,000 South Oakland households with children up to age 17 were disappointing. Postcard recipients were asked to go to a special web page to download a bonus discount coupon; only 214 coupons for $2 off admission were redeemed. Due to costs and low response, this promotion will be significantly altered or eliminated in 2006. 11± Group Sales Sales of waterpark consignment tickets through Leisure Pursuits rose significantly again this summer reaching $105,131, up from last year's $68,075. An additional $21,000 in revenue came from advance waterpark ticket sales at two credit unions, Waterford Parks and Recreation, two hotels, and the postal employees' union in Troy. Annual vehicle permit sales at off -site locations were comparable with 1,773 permits sold in 2005, compared to 1,785 in 2004. As in past years, Orion Township Offices sold the most vehicle permits: 709 Oakland County Parks and 95 OCP/Metroparks dual permits. Sales at Bass Pro Shops Outdoor World in Auburn Hills continue to be strong with 587 permits purchased in 2005. Some 165 dual Oakland County Parks/Metroparks passes were sold offsite in 2005, compared to 159 last year. (A total of 1,581 dual vehicle permits were sold at the parks, online and offsite.) Camping Numbers at Addison Oaks rose again in 2005 with 70,653 campers, compared to 68,556 in 2004. Groveland Oaks drew 100,472 campers this year, down from 109,207 in 2004. The decline may be due to the extremely hot weather. (While attendance numbers were lower at Groveland, total revenue was up --with increases in day -use, waterslide and miniature golf.) Utilizing the web site, saving significant printing and postage costs, resulted in redemption of 151 coupons offering $5 reductions on camping fees. More than 1,400 individuals provided a zip code to gain access to the camping coupon page. A total of 12 groups took advantage of special camping discounts promoted via the web. The youth group area at Independence Oaks hosted 840 campers compared to 745 in 2004. Golf Courses Total rounds for the five golf courses reached 186,742 in 2005, compared to 214,452 in 2004. A wide range of other courses to select from, and particularly hot weather, may also have added to the reduction in rounds. The lower numbers for White Lake Oaks are attributable to not being able to offer a clubhouse and significant road construction around the course entrance. The Golfer Loyalty Program, a new promotion at Glen Oaks, Red Oaks, Springfield Oaks and White Lake Oaks, offering one free 18-hole round after playing 18 nine -hole rounds, was very successful. A total of 4,662 golfers signed up for the program (2,016 at SO). Of the total, 738 earned a free 18-hole round. Each golfer was asked to provide an email address if they wished to receive future information and updates: approximately half submitted an email address. A special promotion targeted at Springfield Oaks included 15 weeks of small ads in the Observer Eccentric newspapers. Golfers were directed to the 11 www.oegolf.com website to download a $5 off coupon. A total of 659 coupons was redeemed at Springfield Oaks. Summary Overall, summer marketing efforts reinforced awareness of the park system and helped increase attendance and participation. With many promotions offered on the website, nearly $20,000 in advertising, printing, postage and other costs was saved. ITEM #12 2005 WATERPARK EVALUATIONS WATERFORD OAKS AND RED OAKS Attached is a year-end report of the two waterparks, including attendance, revenue, and evaluations for these facilities. report. Staff will be available to answer any questions you may have on this 12-1 Oakland County Parks Waterford Oaks and Red Oaks Waterpark Evaluations 2005 The season started off nearly identical to the last four years, a cool rainy opening weekend, surprisingly though, Memorial Day gave us a hint of what was to become a beautiful summer. This summer was a banner year for 90+ degree-days with 20 days versus just 1 in 2004. Waterford Oaks Revenue was $809,234 up 11% up from last year. Red Oaks Revenue was $1,137,000 or up 27% up from last year. (20% of Red Oaks Revenue was from our twilight patrons, 4-close) Waterford Oaks brought in 90,642 guests, up 19% from last year. Red Oaks brought in 107,170 guest, up 24% from last year. (We went into overflow parking 24 times this summer. This resulted in a need for additional staff to direct patrons to park on the grass) Due to excellent weather conditions, Red Oaks had 110 Pavilion Rentals compared to 72 rented in 2004. Waterford Oaks had 63 Pavilion Rentals compared to 51 in 2004. Overall 75% of the lifeguard staff returned to Waterford Oaks for 2005. 77% of the staff returned to Red Oaks Waterpark. All Waterpark staff performed well this year with the lifeguards' average score of 97% on 3 audits. For the second year in a row a major honor was bestowed upon a Waterford Oaks Waterpark lifeguard. Jodi George, a second year guard, won the Golden Guard Award from J.Ellis Incorporated. This award goes to a guard who consistently performs above and beyond the standards set by the National Pool and Waterpark lifeguard -training program. Only 58 total awards were given out to all of the clients (35,000 lifeguards in 1,500 facilities) of J. Ellis Inc. This is the 3ra one Waterford Oaks Waterpark has received in 5 years! Actual saves (or rescues) nearly doubled over last year to 122 at Waterford Oaks, and 307 at Red Oaks Waterpark. The majority of those saved are young males age 7-12 in 4-6 feet of water between 4-8p on a Sunday. Waterford Oaks had 45 First Aid injuries, while Red Oaks had 84 injuries (from bloody noses to bee stings). Waterford Oaks Swim Instructors taught over 470 participants in it's learn to swim program, down about 50 participants from last summer. The lower number is due to smaller class sizes, which was a request of the majority of the swim lesson evaluations. The small class size did result in higher scores on the surveys from this summer. Thanks to our excellent instructors 95% of the responses to the swim lesson survey checked strongly agree to both "I would enroll my child next year." And "I would recommend this 12-2 course to a friend." This year we offered two sessions of evening classes that were very popular and most all filled up. Red Oaks Swim Instructors taught 157 participants this year, compared to 211 last year. This year we offered 3 sessions instead of 4. We offered 1 night session and still had to cancel several classes in the lst and 3rd sessions due to a low turnout of participants. Considering the small classes and more personal attention, almost all the evaluations showed high marks for Instructors and information covered in class. Red Oaks Waterpark started a new program called "River Walk for Health". This class consisted of 19 participants walking at their own pace for 45 minutes around our 990 ft Lazy River. The program ran the same evenings of swim lesson session #3 so that mothers with children in swim lessons could exercise at the same time. Participants loved the ability to exercise at their own pace in our heated River. Others said they felt safe with the lifeguards monitoring their laps around if they were going solo. One man who is unable to walk without the assistance of a walker, said he could feel himself growing stronger by the end of the session and said he was able to walk in the water without the walker, experiencing a new kind of freedom. This year Red Oaks hosted it's first annual "Dog days of Summer" event. After the Waterpark closed for the season we reopened Sunday, Sept 1 lth for one day of swimming, fury friends only. Dogs came ready to swim, from pink bikinis to a patriotic flag bathing suit with matching cap. Contests ran throughout the day such as, best wet look and best dressed to name a few. Owners were happy to buy the Juicy Bones package and receive a cool T-shirt and bandana for their pet. Overall, the event was a great success with many requests for a repeat next year! The Saturday after Labor Day, Waterford Oaks Waterpark was rented by Thrivent Financial for Lutherans. They invited the local area Lutheran schools and their families to come out for a fundraiser. Again, the weather was beautiful and a great time was had by all. The following day we offered a Customer Appreciation Day. The pay one price and beautiful summer like weather made for a great day with nearly 1800 guests. Overall, it was a great summer for both Waterford Oaks and Red Oaks Waterparks. 12-3 INCOME AND ATTENDANCE COMPARISON WATERFORD OAKS WATERPARK RED OAKS WATERPARK YEAR ATTENDANCE REVENUES I EXPENSES YEAR ATTENDANCE REVENUES EXPENSES *** 1996 66,865 $467,3151 503,543 1996 72,556 $496,600 501,884 1997 73,250 $576,341 538,090 1997 59,759 $414,646 505,315 1998 86,661 $756,459 655,243 1998 73,721 $531,175 558,979 1999 90,993 $801,078 697,465 1999 61,975 $465,206 676,821 2000 73,717 $702,691 625,670 2000 43,445 $349,267 576,180 2001 106,680 $937,245 632,376 2001 79,000 $571,854 595,664 ** 2002 93,291 $881,112 935,272 * 2002 82,858 $793,815 1,102,192 2003 81,335 $762,952 864,142 2003 78,687 $740,195 1,054,892 2004 73,052 $718,454 717,085 2004 65,263 $720,617 1,304,011 2005 90,642 $809,234 827,139 2005 1031321 $1,137,000.00 1,387,000 T997 -Budget year ase on mon actual. * New construction - River ride and children's water feature. ** New construction - Pool bottom and splash pool. "** Raft ride and children's water feature. ITEM #13 2005 FIRST TEE SURVEY SPRINGFIELD, LYON AND GLEN OAKS Attached is a compilation of results from a survey taken of golfers at Springfield Oaks, Lyon Oaks, and Glen Oaks conducted over a three-week period this past summer. Staff will be using this information to assist in marketing golf for the 2006 season and thought these highlights from the survey would be of interest to you. report. Staff will be available to answer any questions you may have on this 13-1 FIRST TEE SURVEY Springfield Oaks Lyon Oaks Glen Oaks Other golf courses played? Other golf courses played? Other golf courses played? White Lake Oaks 33 Majestic 20 Farmington Hills GC 60 Indian Springs 20 Riverbank 9 White Lake Oaks 32 Links of Pinewood 14 Preserve 9 Shenandoah 20 Heather Highlands 13 Links of Novi 8 Links of Novi 19 Shepherd Hollow 8 Oak Pointe 7 Copper Creek 18 Liberty 7 Cattails, Union Lk 6 Links of Pinewood 17 Heartland Glen 6 Mystic Creek 6 Eldorado 17 Kensington 6 Kensington 5 Whispering Willows 16 Pine Knob 6 White Lake Oaks 4 Lincoln Hills 16 Pontiac Municipal 6 Kensington 14 Glen Oaks 4 Springfield Oaks 10 Lyon Oaks 3 Lyon Oaks 8 What city do you live in? What city do you live in? What city do you live in? Waterford 82 West Bloomfield 12 West Bloomfield 59 Clarkston 45 Commerce 9 Bloomfield Hills 26 Davisburg 20 Livonia 6 Southfield 20 West Bloomfield 19 Novi 6 Farmington 11 Troy 17 Farmington Hills 5 Royal Oak 11 Rochester Hills 15 Franklin 8 White Lake 15 Livonia 8 Auburn Hills 10 Waterford 7 Royal Oak 9 Berkley 6 Lake Orion 8 How many times a week do you play golf? Once 36 Once 48 Once 137 Twice 63 Twice 34 Twice 129 Three 24 Three 17 Three 45 Four 6 Four 6 Four or more 14 Why do you play Springfield? Why do you play Lyon Oaks? Why do you play Glen Oaks? Price 82 Course layout 76 Location 281 Friendliness of staff 82 Location 74 Friendliness of staff 162 Course layout 71 Friendliness of staff 48 Price 122 Location 67 Level of play 30 Course layout 91 Level of play 41 Price 24 Level of play 70 Traveling league 9 Other 21 Other 22 13-2 ITEM #14 2006 MASTER CALENDAR Attached is the tentative 2006 Master Calendar that will be finalized at the Parks Commission's January 4 meeting. If you have conflicts with any of the dates and would like to see changes, please let us know. This draft mirrors the 2005 calendar. 14-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION 2006 MASTER CALENDAR DAY WEDNESDAY WEDNESDAY TUES THRU FRI WEDNESDAY FRIDAY WEDNESDAY WEDNESDAY FRIDAY TUES. THRU SAT WEDNESDAY WEDNESDAY WEDNESDAY WEDNESDAY FRI. THRU TUES, WEDNESDAY FRIDAY WEDNESDAY WEDNESDAY TUES. THRU SAT. WEDNESDAY WEDNESDAY WEDNESDAY DATE JANUARY 4 FEBRUARY1 FEBRUARY 14-17 MARCH 1 MARCH 17 APRIL 5 MAY 3 MAY 12 MAY 16-19 JUNE 7 JULY 12 JULY 19 AUGUST 2 AUGUST 4-8 SEPTEMBER 6 SEPTEMBER 15 SEPTEMBER 20 OCTOBER4 OCT. 10-14 NOVEMBER1 NOVEMBER 15 DECEMBER6 FUNCTION REGULAR COMMISSION MEETING - Officer Election REGULAR COMMISSION MTG MRPA WINTER CONFERENCE - DETROIT REGULAR COMMISSION MEETING EMPLOYEE RECOGNITION LUNCH - WATERFORD REGULAR COMMISSION MEETING REGULAR COMMISSION MEETING LEGISLATORS/COMMISSIONERS BREAKFAST OUTING - LYON OAKS SPECIAL PARK DISTRICTS FORUM, EAST BAY REGULAR COMMISSION MEETING REGULAR COMMISSION MEETING COMMISSION MEETING & BUDGET WORK SESSION REGULAR COMMISSION MEETING NACO CONFERENCE- CHICAGO REGULAR COMMISSION MEETING - ADOPT BUDGET WINT/SCAMP GOLF OUTING - SPRINGFIELD OAKS COMMISSION MEETING - TENTATIVE REGULAR COMMISSION MEETING NRPA CONGRESS - SEATTLE, WA REGULAR COMMISSION MEETING REGULAR COMMISSION MEETING - TENTATIVE REGULAR COMMISSION MEETING November 9, 2005 14-2 D:\$Data\My Documents\Ciommission\MASTER CALENDAR 2006.doc ITEM #15 EXECUTIVE OFFICER'S REPORT ---2005 Woodchip Distribution Program: During five Saturday dates - April 30, May 14, June 25, September 24 and October 29 - 392 vehicles picked up 608 cubic yards of woodchips at Orion Oaks. The woodchips are provided by utility line -clearing crews from Detroit Edison/DTE. ---Conservation Easement Appraisal: Staff is in the process of entering into contract with Kurschat & Company for an amount not to exceed $3,800.00 for the appraisal of the proposed conservation easement on the newly acquired Sullivan Property. Kurschat and Company was the lowest of five bidders; they have extensive experience working on similar appraisals, and they were recommended by the office of the Oakland County Drain Commissioner. Staff will meet with Mr. Kurschat next week to begin the appraisal. A report is anticipated within six weeks after that date. ---2006 Senior and Special Events Programs: Attached for your information is the Parks Recreation Administration's report of the senior program for 2005, along with a break out of special events/programs, by park. Staff will be available to answer any questions you may have. ---Grant Status: Staff should know the status of the grant for the Highland Township property in time for the meeting and will share the information then. ---Spinal Column Editorial: Also attached for your information is a copy of an editorial from the Spinal Column on the inventory payment. ---White Lake Oaks Clubhouse: The construction of the White Lake Oaks Clubhouse is on schedule, with the target opening date in May, 2006. ---The Fridge: Opening date of The Fridge at Waterford Oaks is scheduled for Friday, December 16, weather depending. 15-1 Oakland County Parks Recreation Administration Senior Programs Sports Overview Oakland County Parks has taken the lead in coordinating senior softball and volleyball for the past 15 years. This is a real benefit to the communities of Oakland County. We can coordinate the league to encompass all the communities. The communities have a hard time justifying to their boards coordinating programs outside of their communities. Participating communities include Birmingham, Ferndale, Independence Township, Lake Orion, Oxford, Oak Park, Pontiac, Rochester, Southfield, Troy and West Bloomfield. Also, we are the only County that offers Senior Volleyball and Softball therefore, for an additional charge, we have invited in the following communities: Detroit, St. Clair Shores, Clinton Township and bavision. Bounce Volleyball (September - March) We have one 6-person co-ed league with five team's participating. The volleyball rules have been adapted from Power Volleyball to ensure the safety of the seniors. Rules are in place to make sure that everyone that participates receives court time. There are over 50 seniors participating weekly in this program. The City of Southfield donates court time. This year, we did not have enough teams commit to make a league for 4-person co-ed volleyball. Travelling on a weekly basis is a concern for the seniors during the winter. To accommodate the request, however, we are going to offer a bi-monthly tournament starting in January. Currently, we have six teams interested which are approximately 48 seniors playing bi-weekly. Softball (May - August) We have three divisions of Senior Softball based on ability. The seniors play two days per week. The teams travel to the different participating communities to play. Each community is responsible for securing their diamond and officials for their home team. We host a three-day tournament at the conclusion of the season. In 2006, we are having the team's register with ASA (American Softball Association) to ensure that all teams are properly covered by insurance. We are coordinating with the MRPA Athletic committee to assist in player and team recruitment as well as implementing the 3-day tournament. Many of the committee members have teams that participant in the Oakland County League. This year's host site for the tournament is slated for West Bloomfield. 15-2 Tennis (September - May) This program is hosted at Southfield Parks and Recreation as a drop -in program. Numbers have increased this year from 10 to 25 per week. This is implemented on their indoor courts. Our role is to provide marketing for the program. Southfield implements (staffing and facility) this programs which enables seniors to play through the winter without belonging to a club. The majority of the players are beginning level. In 2006, SEMTA (Southeastern Tennis Association) would be assisting us in a series of Tournaments for beginner seniors throughout Oakland County. (March, May and July). Harvest Tours (September 2005) Oakland County Parks offers Senior Communities the chance to participant Harvest Tours. This year, we hosted the following Communities: Oak Park, Huntington Woods, Troy, Madison Heights, Ferndale, Royal Oak and Berkley. The trip includes: ➢ Transportation to and from their Senior Center ➢ Springfield Oaks - 4-H, Ellis Barn and Community Garden ➢ Lunch ➢ Independence Oaks Nature Center ➢ Cooks Dairy Form Our evaluation of the program indicated that they would like the tours to be moved back to October, so they can enjoy the Fall Colors. This program is a great opportunity for seniors to visit and learn about our parks. I have received requests from more communities to participate. Spring Tours (April) This is another opportunity to have senior visits our parks. We are looking to host four trips in April. The Senior Centers assist us in marketing this program. For this program, we take the seniors to Lyon Oaks to enjoy the nature center as well as a fitness walk Additions for 2006 ➢ Promote our adaptive programs to the senior centers as re-entry programs. Example: golf (stroke and amputee), Red Oaks Walk the River, Tennis Lessons ➢ Nature Center - Coordinate with the Nature Center to cross promote their programs amphi- theater. ➢ Cooperative Sports Clinics (coordinated with adaptive program). Provide basic skills and rules to enable them to participate in Senior Olympics. Partner with southend communities to have a one -day community Senior Olympics. (Request from seniors) Submitted by: Sandy Dorey, C.T.R.S. 15-3 Special Event/Program Distribution by Park 2005 Addison Oaks Campground Recreation Fishing Programs Geocaching Fall Cross Country Mountain Biking & Hand Cycling Challenge Women in the Wilderness Fall Expedition Recreation Opportunities (sand volleyball, horseshoe pits, fishing, boating, recreation fields, swimming) Independence Oaks Wild Adventures Camps Fishing Programs Loaner Tackle Program OCPR Ski School Cabin Fever Cure Fall Color Car Classic Geocaching Women in the Wilderness Winter Expedition Recreation Opportunities (sand volleyball, horseshoe pits, fishing, boating, recreation fields, swimmming) Cross County Skiing Oroveland Oaks Campground Recreation Loaner Tackle Program Recreation Opportunities (sand volleyball, horseshoe pits, fishing, boating, recreation fields, swimming) Lyon Oaks Geocaching Dog Park Events Orion Oaks Hooked On Fishing Geocaching Dog Park Events Fishing Programs 15-4 Volunteers Recognition Events (summer, Winter) Clean up days Community Service Projects By Ability Programs (physical impairments) Jr. W/C Basketball Team Adaptive Sports Team Sports (golf, tennis, football, handcycling) Boys and Girls Club/Beaumont — open recreation Programs for individuals with mental Impairments Social Programs (Waterford Oaks Activity Center, Fridge; Red Oaks WaterPark; Springfield Oaks) Off site Programs — Social events/ Bowling/Sports (Royal oak, Farmington, Novi, Southfield) Lyon Oaks Nature Center Interpretive Nature Programs Scout Badge Days Scheduled Field Trips Multidisciplinary programs Starlab — planetarium Cricket Field Lewis Lint Nature Center — Independence Oaks Starlab — planetarium Nature Connection,Wildlife and Nature Discovery Outreach Scheduled Field Trips Birthday Parties Interpretive Nature Programs Scout Badge Days Amphitheater Golf Leagues Tournaments Group Outing Water Parks Fridge Camp Wilderness 15-5 ko I o� Inventory dilemma paymenT '*arks must lobby to resumestate allocations or live withe pair of parks and recreation taxing authorities in Oakland County stand to lose a portion of their state funding unless lawmakers take action. A bill drafted to replace the lost funding was created based on misinformation and shouldn't be taken up in the Legislature. That leaves the parks taxing authorities to lobby lawmakers for another solution, or to simply adjust their budgets to deal with the loss of revenue, just as munici- palities have had to do for the past few years. Last year the state Legislature basi- cally took away counties' revenue shar- ing dollars by implementing a shift in the county property tax collection date to July in order to create a pool of funds to replace revenue sharing. When the state eliminated counties' revenue sharing dol- lars, it also eliminated another appropri- ation called inventory payments. The Legislature enacted the inventory payments in 1975 to replace a loss of revenue through elimination of taxation on businesses' inventories. In Oakland County, the two taxing jurisdictions that received an inventory payment from the state were the HCMA, which levies one -quarter of a mill each year, and the Oakland County Parks and Recreation Commission, which also has a 0.25-mill levy. When the state distributed the inven- tory payments once each year, it sent a check to the county treasurers for the counties' payments. It would also ask the treasurers to pass on money that the state owed to any other taxing authori- ties that had their own millage so the state wouldn't have to issue so many checks. The state would break down the total inventory payments to counties into subtotals, stating how much was due to the HCMA and then to the coun- ty itself, including the parks department. Parks 1ev%/,'wFnoposa1 Wait before placing question on '06 ballot The White Lake Township Board of Trustees has been asked to place a parks and recreation millage proposal on -a 2006 ballot. Since the deadline for language relat- ed to any primary election ballot issue is months away, the township board doesn't have to'rush to act on the request and should evaluate other needs before making a decision: . Parks and Recreation Commissioner Don Melcher said the Parks and Recreation Commission would like to place a five-year, 0.3 mill levy`, on the August primary elec- tion ballot. A mill is equal to $1 for every $1,000 of a property's taxable value, which is generally equal to half the property's market value. The owner of a township prop- erty with "a taxable value of $100.000 ($200,000 market value) would pay an addi- tional $30 a year if a 0.3-mill levy is endorsed by voters: Township officials must assess all community needs,particularly critical services, before any kind of taxing proposal is placed on a 2Q06'ballot. There's been talk that the township's police and fire departments may request a ballot issue next year.; There may also' be a need to consider some <kind of levy to handle infrastructure needs, including buildings and facilities, All of those things, in addition to a -parks millage, need to be'weighed before any- thing gets put on the ballot. More than one proposal on the same ballot would almost certainly doom at least one funding proposal, so officials need to carefully, prioritize needs before making any decision on ballot issues. ❑ That arrangement became a problem when county tax collections were accelerat- ed last year. Oakland County Management and Budget Director Laurie Van Pelt said the remedies would be for the state either to reinstate the funding it owes in pass - through reimbursements, which probably totaled around $ i .5 million to $2 million this year, or to pass legislation requiring the HCMA, Oakland County Parks, and other taxing authorities to create their own reserve fund and accelerate their own tax collection date from December to July, which she said is unlikely. A state House bill that requires counties to assume the state's financial obligation to taxing jurisdictions such as the Huron - Clinton Metropolitan Authority (HCMA) and the Oakland County Parks and Recreation Commission reportedly will be left to die without action. State Rep. Shelley Taub (R-Orchard Lake), co-sponsor of House Bill (HB) 5274, said the proposal would force Oakland County to make continual payments of pass -through money that the HCMA and county Parks and Recreation Department previously received from the state. Taub has pulled her support from HB 5274, and admits that lawmakers were given bad information when drafting the proposal and didn't understand the issue. The legislative proposal would unfairly bur- den counties by requiring that they make up for a state decision to eliminate the inventory payments. Michigan's counties have never been responsible for coming up with the money for the inventory pay- ments, but merely for passing the money along to other taxing authorities. The counties certainly shouldn't have to shoulder the responsibility of allocating their own funds to replace state revenue the ,parks systems once received. Our preferred solution to this problem is to see the HCMA and county Parks and Recreation Department —joined by sim- ilar taxing authorities across the state — aggressively lobby state lawmakers for a resumption of the inventory payments. In addition to being fair to Michigan's coun- ties and the parks systems, it avoids an expansion of the phased -in early tax col- lection scheme forced upon the state's counties and their taxpayers beginning this year to make up for lost revenue sharing that's being used by the state.to shore up its own budget. We weren't enamored with that change in tax policy, since it draws down taxpayers' resources faster than the previous July -December tax collection practice. Having additional taxing authorities slowly shift December tax obligations to the July tax bill would amplify an onerous tax policy and should be rejected. The only other viable alternative we see if for the taxing authorities that pre- viously received the inventory payments to take the financial hit and find a way to carry on with less money from the state. That's something that counties and municipalities have been doing ever since Lansing began using revenue sharing cuts to help balance the state's budget. hile we can sympathize with the HCMA and county Parks and Recreation Department, whittling back on spending a bit is achievable, as cities, villages and townships in Michigan have proven over the past three years. That may not be a pleasant process, but it can be done. ❑