HomeMy WebLinkAboutAgendas/Packets - 2005.03.09 - 40117Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Martin J. Knollenberg
John P. McCulloch
Charles Palmer
'-tin Richards
!tte Vogt
Ralph Richard
Executive Officer
2800 Watkins Lake Road - Waterford, Michigan 48328-1917
248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 ° 1-888-OCPARKS
www.co.oaldand.mi.us
=AKLAND
March 4, 2005
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE .......................Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .........................Wednesday, March 9, 2005
9:00 a.m.
PURPOSE .....................Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecicy D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Ralph Richard
Executive Officer
Parks and Recreation
Next Meetings: Friday, March 18, Employee Recognition Lunch — Waterford
Wednesday, April 6, 2005, Regular Meeting
HAMy docu ernts\COMMISSN\ ndaltr.doc
0 ur mission is to provide recreational, and learning experiences that enhance quality of life.
4a.
4.
5
CO
_ Recteation
You$ A Lake Rd
1zland Count Watk► , 4g32$
Oa �ater�OrGE SD A" "
x 5
x �axch 9? 200
e aired
Action R
cp a.m• AppxOval
eeting to Oxdex 9 �
Cal1M
Boll Call waxy 2, Zpp 2 ZOOS
meets Febx
public C° MinutesO des fox ebari
pnbliceteetinMin e istex: 3l(p4
noisn1axy entR dingy 12(
Con'sx xOva1 surn ds Pa`ixxx th en q
payn1en� %exnaTV
lS�6i tern3FY 2pp5 foxy 2pp5 as of l2(3l(p
payn,ene t ntof0pexatioua etRep°'pp'
B
Conlvlvv dnPzOvementproc"'I axe
, 2p05
6. Oaxden
Capital fox lanaax� i
� . ep0�' s Cotnn'un
ctivitS R eGo n fie Oak ks
A itio d
8 • teex R gpxin� mite Lake Oa
V olun eixxent
nEas exnent � c
A xe gents andas a�a"emeut,va .
etxoit�
U e Oaks
10 • 00, Ageemen
�tilitY _ white ak and OpxxxxOn Concession
12 dew Clubhn C°nnselgevxew nnt
dle
Appx°val
tx° m
13 • CoxPOxa ent� °" COntxact A en A dilu
son Oa pales
Oak ana�en1 tines' depend. a aTV( Oxoveland
M pain In Addison C
Fa paving' Oaks Golf ,s
14 Bidltenxs cility
Asphalt a � Red Olen pale
15 $. 40 otection CQ n°l SJstem CotxactNl°difxGatxOn
C.igatx n
jxes lnventot5 al survey
xO'l ca Ecology
ta Bose Oaks
MiclxiganNac Contract
16 t Aben y
Ente�,ainmen
1� .NeXtelg-adxO 8Jstexn
18• r
informational
Nip pxOval
presentet��°ne �
axengohn { 858 4bp6
K
cil
58"4944 18
5ten
858,469
F `fxi°nfi (858!16p�
infor�,ational «
Approval � Firma (8584b2p
`Thib°dean 1
858,463p
pxSa ( 858 462p
( 85g4634
Approval �t ells
s.
C xexb (634.9g11
Coast
f 63A�9g11
I •del bard I $5$ cjg09
. R
d
Ro�1a��o�s Re•visiOu
£ovoatiou
eTa
19 • �euti e O��cez� s �epoxt
WI-11
2Qo1d��sujess
?A sew gusiuess
22- Adpouzn
23.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
PUBLIC HEARING
February 2, 2005
Chairman Pecky Lewis called the public hearing for grant applications to order at 10:23 a.m. in the commission
room of the Oakland County Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Vincent Gregory, Martin Knollenberg, John McCulloch, John Richards, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Charles Palmer
ALSO PRESENT:
Parks and Recreation Ralph Richard, Executive Officer
Frank Trionfi, Administrator - Administration
Daniel J. Stencil, Administrator — Park Operations
Joseph Figa, Chief of Design and Development
Jon Noyes, Architectural Engineer I
Chief of Design and Development Joe Figa noted that the Department of Natural Resources notified staff
that the deadline to submit applications to request matching Michigan Natural Resources Trust and Land
and Water Conservation funds for 2005 is April 1. A public hearing is also a requirement of the DNR to
qualify for funds. Notice of the hearing was advertised in area newspapers.
The project staff selected is as follows:
Highland Township Property Acquisition
This acquisition consists of two parcels; one of 208 acres of the Buckhorn Complex in Highland Township,
and a second adjacent parcel of 52 acres.
The 208-acre site is owned by 16 investors, but has one representative. The site includes wetlands,
complex topography, lakes, and rolling hills. It is also part of the Shiawassee River North Watershed and
has been identified by the Michigan Natural Features Inventory as a priority site.
The adjacent 52-acre site includes a small home and approximately 3 acres of wetlands.
The proposed acquisition is conveniently located so that it could serve as a hub' for a trail system linking
to various areas in all four directions, including Highland Recreation Area, Rose Oaks, Springfield Oaks,
Pontiac Lake Recreation, and Highland Township Park.
The owners of the parcels have agreed to wait to see if the Oakland County Parks are awarded a grant.
Staff has discussed both sites with Highland Township and received the township's tentative support to
proceed with discussions about this area as a county park.
The preliminary project total is $3,100,000, with a 60/40 match in the amount of $1,860,000 from the
MNRTF and $1,240,000 from Oakland County Parks and Recreation.
The grant projects are consistent with the goals adopted in the 2002-2006 Recreation Master Plan.
4a-1
(Public Hearing, February 2, 2005)
Commission inquired about the current value of the property, which is estimated at $3.6 million. After
discussion, staff was directed to submit the grant application based on the current estimated value of $3.6
million for the property.
No questions were asked; therefore, the public hearing was declared closed at 10:36 a.m.
J. David VanderVeen Karen Kohn CPS/CAP
Secretary Recording Secretary
4a-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
February 2, 2005
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:04 a.m. in the commission room of the Parks
and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
Crawford, Vincent Gregory, Martin Knollenberg, John P. McCulloch, John Richards, Suzette Vogt
COMMISSION MEMBERS ABSENT:
Charles Palmer
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing Division
Oakland County 4-H Fair Association
Oakland County Corporation Counsel
RBI 33, Inc.
WELCOME:
Ralph Richard, Executive Officer
Frank Trionfi, Administrator — Administration
Daniel Stencil, Administrator — Parks Operations
Joseph Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Sue Wells, Chief of Recreation
Janet Pung, Public Communications Officer
Clyde Herb, Chief of Parks
Sheila Cox, Accountant IV
Jon Noyes, Architectural Engineer I
Joan Daniels, Buyer
Amy Earl
Dave Coleman, President
LC Scramlin, General Manager
John Ross, Assistant Corporation Counsel
Tim Birtsas, Co-owner
Chairman Lewis welcomed Martin Knollenberg to the Parks Commission, who replaces Fred Korzon as a
citizen board member.
PUBLIC COMMENTS:
There were no public comments or questions.
RECOGNITION:
Executive Officer Richard commented that Administrator — Parks Administration Frank Trionfi is completing
his tenure as treasurer of the Michigan Recreation and Park Association (MRPA) after having served three
years in that capacity. Also, Administrator — Parks Operations Dan Stencil will be sworn in as president of
MRPA next week during the annual conference.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting
of January 5, 2005, with the following correction:
4-1
(Commission Meeting, February 2, 2005)
Add the following on page 4 — 4 just before the Executive Session:
RECOGNITION:
Chairman Lewis acknowledged the contributions made by Secretary Fred Korzon during
his tenure, congratulating him and presenting him with a plaque and pass in recognition
of his years of service to the Parks Commission.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Crawford, supported by Mr. Richards to approve the Payment Approval
Summary, including:
- Internal Service Funds Payment Register for December, 2004 (FM 3, FY 2005)
- Internal Service Funds Journal Voucher Register for October, November & December
(FM 1, 2, & 3, FY 2005)
- Operating Transfers for October, November, & December (FM 1, 2, & 3, FY 2005)
- Payment Register for December (FM 3, FY 2005)
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITIES REPORTS:
In response to Commission inquiry at the January meeting, staff reported the average group size at the
waterparks is 65 people.
The Activities Reports for the months of November and December, 2004 were accepted as filed.
CONTROLLED DEER MANAGEMENT PROGRAM — INDEPENDENCE OAKS:
Moved by Mr. Skarritt, supported by Mr. Crawford to approve a three-year controlled deer
management program, with four shotgun dates and two muzzleloader dates, beginning in
2005 at Independence Oaks.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
4-2
(Commission Meeting, February 2, 2005)
Moved by Mr. McCulloch, supported by Mrs. Vogt to approve the following bid items as
filed in the agenda and reviewed and recommended by staff and Purchasing:
Three Aqua Cycle rental paddle boats for Independence Oaks to American Pleasure
Products in the amount of $6,082.00.
One 56 hp diesel John Deere tractor for the Springfield Oaks Activity Center to the low
bidder, AIS Construction Equipment, in the amount of $25,001.94.
Two 72" riding mowers for Orion Oaks to the low bidder, Weingartz Supply, in the amount
of $15,781.80.
One four-wheel drive John Deere 4320 tractor with a front-end loader and backhoe for
Addison Oaks to the low bidder, Weingartz Supply, in the amount of $28,089.73.
Three Toro riding greensmowers, one for Lyon Oaks and two for Glen Oaks, to the low
bidder, Spartan Distributors, in the amount of $57,972.00.
One 39 hp John Deere tractor with a front-end loader and 60" front broom for Lyon Oaks
to the low bidder, AIS Construction Equipment, in the amount of $29,128.04.
One 27 hp outfront rotary mower for Lyon Oaks to the low bidder, Weingartz Supply, in the
amount of $8,080.00.
One four-wheel drive Toro truckster for Glen Oaks to the low bidder, Spartan Distributor,
in the amount of $16,801.00.
One three-point hitch, tractor -drawn aerator for Red Oaks to Weingartz Supply in the
amount of $14,500.00.
One Toro 353 hp reel fairway mower for Springfield Oaks Golf Course to the low bidder,
Spartan Distributor, in the amount of $32,549.00.
Two 60 hp, nine -feet wide rotary mowers, one each for White Lake Oaks and Springfield
Oaks Golf Course, to the low bidder, Spartan Distributors, in the amount of $88,848.00.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ELLIS BARN RELOCATION AND REHABILITATION PROJECT:
An update was received on the progress of the Ellis Barn Relocation Project, including:
• Contractor is scheduled to begin disassembly/re-assembly within the next few weeks
• Oakland County 4-H is planning a grand opening in conjunction with the opening day of the annual
Oakland County 4-H Fair on July 25, 2005
• Giffels-Webster is donating a substantial portion of their professional services in the staking of the
barn's foundation
• Ekocite Architectural is donating the re -design of the historic cupolas
4-3
(Commission Meeting, February 2, 2005)
• Fee reduction from Lopez Engineering
• Efforts to obtain the donation of in -kind services by Springfield Township Supervisor Collin Walls
Commission concurred with a request by barn owner Tim Birtsas to work with Parks staff to provide
assistance on the "Friends of the Ellis Barn" brochure and on news releases.
Administrator — Parks Operations Dan Stencil will be meeting with members of the Springfield Township
Historical Society on March 15 regarding the proposed relocation of the Davis House near the Ellis Barn.
RETREAT:
Staff requested Commission consideration to schedule a retreat to discuss issues that will provide staff with
direction for the future of the parks.
Commission concurred to hold a retreat on Wednesday, May 4, 2005 at the Glen Oaks Clubhouse. The
retreat will be held immediately following a regular Commission meeting that morning.
Staff will provide a draft agenda for the retreat at the April Commission meeting for review and possible
revision. The strategic plan will be included, along with current goals and objectives.
EXECUTIVE OFFICER'S REPORT:
Along with the Executive Officer's Report filed in the agenda, the following was noted:
---Staff was contacted by a county commissioner for consideration of a dog park in Pleasant Ridge. Staff
reviewed the proposed site, noting logistical problems that would deter the parcel from becoming a county
park, including: no parking, with no room for a parking lot; an alley adjacent to the site with 20 residents
backing up to it; the site is only 1.23 acres; plus, currently only Pleasant Ridge residents are allowed at the
site. After the site visit, staff recommended the parcel remain a community dog park.
---Staff is continuing to work with Madison Heights officials on a proposed dog park, once the drain
operation is in place. Madison Heights officials are also looking at a trail along that area.
---Tentative plans for a CLEMIS tower being placed on the west side of Orion Oaks have taken a new turn.
A developer in Orion Township is proposing a 15-acre donation of land off Squirrel Road south of Silver Bell
that might be appropriate for the land trade necessary to place the tower at the original site. Staff will keep
the Commission apprised as details develop.
---Staff has once again been contacted about the possible use of the water tower at Springfield Oaks for
a cell tower. Commission will also be apprised of any plans arising from the current interest.
---Commissioners were invited to join staff and Oak Management as they meet to negotiate the next option
on the concessionaire contract.
EXECUTIVE SESSION:
Moved by Mr. McCulloch, supported by Mr. Richards to adjourn the meeting to an
executive session for the purpose of discussing a proposed land acquisition.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
4-4
(Commission Meeting, February 2, 2005)
Motion carried on a voice vote.
Meeting adjourned to an Executive Session at 9:52 a.m.
The meeting was re -convened at 10:36 a.m.
GRANT APPLICATION RESOLUTION:
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following resolution
in support of a grant application:
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost -sharing grants
from the Michigan Natural Resources Trust Fund and Land and Water Conservation Fund
may be submitted by April 1, 2005; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified
and established priorities for acquisitions and established priorities for improvements within
the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends
the filing of the following application to the Department of Natural Resources for a matching
grant:
Highland Township Property Acquisition
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application with
the appropriate matching funds to be designated from the one -quarter mill.
Commission directed staff to submit the grant application based on the current estimated value of $3.6
million for the property.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ADJOURNMENT:
The meeting was adjourned at 10:27 p.m.
The next Commission meeting will be 9:00 a.m. on Wednesday, March 9, 2005.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
March 9, 2005
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
January, (FM 4, FY 2005)
PAYMENT REGISTER:
January, (FM 4, FY 2005)*
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
$739,286.85
219, 710.45
$958,997.30
5-1
Oakland County Parks a..- Recreation Commission
Internal Service Funds Payment Register
For the month of January, 2005 (FM 04)
Source
Department/Fund
Purpose
Amount
12/IN203486
O.C. Building & Liability Insurance Fund
Property Insurance for 2005-All Parks
$78,190.00
12/IN203488
O.C. Motor Pool Fund
Gasoline charges for Jan.-Admin.
0.53
12/IN203494
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for Jan.-Admin., Rec. Admin., Tech. Supp.,
Add., Grove., Orion, Indep., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water., Mob.
23,580.16
Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon & Lyon G.C.
18/IN203495
O.C. Information Technology Fund
Radio lease & maintenance charges for Jan.-Admin., Add., Grove., Indep., Nat. Cntr. & Lyon G.C.
3,001.96
18/C1300298
O.C. Tele one Communications
Telephone char es for Jan.-Admin., Rec. Admin, Tech. Su pp., Add., Grove., Indep., Wh. Lk.,
Glen Oaks, Spring., Red Oaks, R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon &Lon G.C.
11,493.96
43/IN203499
O.C. General Fund
Security expense charges for 12/11/04 thru 12/24/04, 12/25/04 thru 117/05 & 1/8/05 thru 1/21/05-Add.,
Grove., Orion, Indep., Wh. Lk., Spring., R.O.W. Park, Water., W.O.W. Park, Lon &Lon G.C.
30,081.44
61/IN203475
O.C. Drain Commission
Water & sewer charges for Dec. -Add & Jan. -Lyon G.C.
2,592.03
61/IN203484
PR600782-783
O.C. Drain Commission
O.C. Payroll Fund
Water & sewer char es for Jan. -Add & Feb. -Lyon G.C.
Payrollcharges for a period ending1/07/05-All Parks
for pay period ending 1/21/05-All Parks
Fringe Benefit char es for pay period ending 1/07/05-All Parks
2,592.03
196,727.84
PR600887-888
O.C. Payroll Fund
200,614.74
FB602379-383
O.C. Fringe Benefits Fund
94,792.78
FB602686-690
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 1/21/05 -All Parks
95,619.38
TOTAL FOR INTERNAL SERVICE FUND PAYMENT REGISTER
$739,286.85
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 3, FY 2005
(FOR MONTH ENDING 12131104)
YEAR TO
2005
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$1,448,422.50
$13,135,000.00
$11,686,577.50
11.0%
Other
97,432.68
48,200.00
(49,232.68)
202.1%
GLEN OAKS GOLF COURSE
79,401.87
1,288,385.00
1,208,983.13
6.2%
LYON OAKS GOLF COURSE
104,933.91
1,514,300.00
1,409,366.09
6.9%
RED OAKS GOLF COURSE
31,993.62
375,400.00
343,406.38
8.5%
SPRINGFIELD OAKS GOLF COURSE
48,894.45
894,200.00
845,305.55
5.5%
WHITE LAKE OAKS GOLF COURSE
59,237.04
1,003,693.00
944,455.96
5.9%
NATURE CENTER
8,844.34
35,200.00
26,355.66
25.1%
ADDISON OAKS
53,127.97
442,900.00
389,772.03
12.0%
ADDISON OAKS CONFERENCE CENTER
0.00
125,000.00
125,000.00
0.0%
GROVELAND OAKS
714.20
663,500.00
662,785.80
0.1%
INDEPENDENCE OAKS
14,795.67
291,700.00
276,904.33
5.1%
LYON OAKS
8,187.00
37,200.00
29,013.00
22.0%
ORION OAKS
6,930.00
50,500.00
43,570.00
13.7%
ROSE OAKS
0.00
1,500.00
1,500.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER
0.00
2,500.00
2,500.00
0.0%
WATERFORD OAKS
9,348.00
32,988.00
23,640.00
28.3%
RECREATION ADMINISTRATION
14,910.00
51,000.00
36,090.00
29.2%
MOBILE RECREATION
35,938.50
422,000.00
386,061.50
8.5%
RED OAKS WATER PARK
0.00
840,526.00
840,526.00
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
24,900.00
24,900.00
0.0%
WATERFORD OAKS TENNIS COMPLEX
6,243.00
20,000.00
13,757.00
31.2%
WATERFORD OAKS TOBOGGAN COMPLEX
2,578.00
122,000.00
119,422.00
2.1%
WATERFORD OAKS WATERPARK
76.50
799,000.00
798,923.50
0.0%
TOTAL REVENUE
$2,032,009.25
$22,221,592.00
$20,189,582.75
9.1%
OPERATING EXPENSES
ADMINISTRATION
$873,059.81
$3,898,077.00
$3,025,017.19
22.4%
GLEN OAKS GOLF COURSE
205,607.75
1,523,162.00
1,317,554.25
13.5%
LYON OAKS GOLF COURSE
389,776.88
1,931,119.00
1,541,342.12
20.2%
RED OAKS GOLF COURSE
131,309.52
689,833.00
558,523.48
19.0%
SPRINGFIELD OAKS GOLF COURSE
156,664.47
1,032,534.00
875,869.53
15.2%
WHITE LAKE OAKS GOLF COURSE
136,968.62
1,112,960.00
975,991.38
12.3%
NATURE CENTER
114,793.79
589,118.00
474,324.21
19.5%
ADDISON OAKS
259,010.91
1,568,008.00
1,308,997.09
16.5%
ADDISON OAKS CONFERENCE CENTER
80,367.17
123,546.00
43,178.83
65.1%
GROVELAND OAKS
184,722.28
1,244,815.00
1,060,092.72
14.8%
INDEPENDENCE OAKS
240,641.98
1,208,979.00
968,337.02
19.9%
LYON OAKS
89,857.30
407,079.00
317,221.70
22.1%
ORION OAKS
39,251.77
133,226.00
93,974.23
29.5%
ROSE OAKS
3,263.16
35,501.00
32,237.84
9.2%
SPRINGFIELD OAKS ACTIVITY CENTER
44,396.94
241,564.75
197,167.81
18.4%
WATERFORD OAKS
106,378.35
535,854.00
429,475.65
19.9%
RECREATION ADMINISTRATION
123,620.11
601,446.00
477,825.89
20.6%
MOBILE RECREATION
100,085.00
699,579.00
599,494.00
14.3%
RED OAKS WATERPARK
197,175.33
1,483,179.00
1,286,003.67
13.3%
WATERFORD OAKS BMX COMPLEX
1,936.08
52,230.00
50,293.92
3.7%
WATERFORD OAKS TENNIS COMPLEX
3,863.75
39,377.00
35,513.25
9.8%
WATERFORD OAKS TOBOGGAN COMPLEX
51,757.26
275,199.00
223,441.74
18.8%
WATERFORD OAKS WATERPARK
119,095.46
1,033,102.00
914,006.54
11.5%
TECHNICAL SUPPORT
213,857.30
998,365.00
784,507.70
21.4%
CONTINGENCY/INTERNAL SERVICE CHARGES*
0.00
403,994.25
403,994.25
N/A
TOTAL OPERATING EXPENSES
$3,867,460.99
$21,861,847.00
17,994,386.01
17.7%
REVENUE OVER/(UNDER) EXPENSES
($1,835,451.74)
$359,745.00
$2,195,196.74
2005
2004
ACTUAL REVENUE TO DATE:
9.1%
11.5%
BUDGET BALANCE:
90.9%
88.5%
ACTUAL EXPENSE TO DATE:
17.7%
17.9%
BUDGET BALANCE:
82.3%
82.1%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 3, FY 2005
(FOR MONTH ENDING 12131/04)
CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $11,487 HAS BEEN TRANSFERRED TO ADDISON OAKS CONFERENCE CENTER (OCT.)
$11,650 HAS BEEN TRANSFERRED TO GROVELAND OAKS (OCT.)
$1,800 HAS BEEN TRANSFERRED TO WHITE LAKE OAKS (OCT.)
$119,500 HAS BEEN TRANSFERRED TO GLEN OAKS (OCT.)
$2,400 HAS BEEN TRANSFERRED TO RED OAKS GOLF COURSE (OCT.)
$1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (OCT.)
$1,000 HAS BEEN TRANSFERRED TO LYON OAKS GOLF COURSE (OCT.)
$4,000 HAS BEEN TRANSFERRED TO ADDISON OAKS (OCT.)
$2,000 HAS BEEN TRANSFERRED TO ORION OAKS (OCT.)
$2,500 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (OCT.)
$3,200 HAS BEEN TRANSFERRED TO LYON OAKS (OCT.)
$1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS ACTIVITY CENTER (OCT.)
$2,824 HAS BEEN TRANSFERRED TO WATERFORD OAKS (OCT.)
$2,000 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (OCT.)
$1,600 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATER PARK (OCT.)
$19,388.75 HAS BEEN TRANSFERRED TO SPRINGFEILD OAKS ACTIVITY CENTER (DEC.)
$8,656 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (DEC.)
6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 3, FY 2005
(FOR MONTH ENDING 12/31/04)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
5 5,855. 8
79,401.87
104,933.91
31,993.62
48,894.45
59,237.04
8,844.34
53,127.97
0.00
714.20
14,795.67
8,187.00
6,930.00
0.00
0.00
9,348.00
14,910.00
35,938.50
0.00
0.00
6,243.00
2,578.00
76.50
0.00
0.00
YEAR TO DATE
EXPENSE
73,05 =8
205,607.75
389,776.88
131,309.52
156,664.47
136,968.62
114,793.79
259,010.91
80,367.17
184,722.28
240,641.98
89,857.30
39,251.77
3,263.16
44,396.94
106,378.35
123,620.11
100,085.00
197,175.33
1,936.08
3,863.75
51, 757.26
119,095.46
213,857.30
0.00
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
6 2, 95. 7
(126,205.88)
(284,842.97)
(99,315.90)
(107,770.02)
(77,731.58)
(105,949.45)
(205,882.94)
(80,367.17)
(184,008.08)
(225,846,31)
(81,670.30)
(32,321.77)
(3,263.16)
(44,396.94)
(97,030.35)
(108,710.11)
(64,146.50)
(197,175.33)
(1,936.08)
2,379.25
(49,179.26)
(119,018.96)
(213,857.30)
0.00
($1
6,-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 4, FY 2005
(FOR MONTH ENDING 1/31/05)
YEAR TO
2005
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$6,584,115.91
$13,135,000.00
$6,550,884.09
50.1%
Other
129,597.50
48,200.00
(81,397.50)
268.9%
GLEN OAKS GOLF COURSE
141,509.19
1,288,385.00
1,146,875.81
11.0%
LYON OAKS GOLF COURSE
135,676.78
1,514,300.00
1,378,623.22
9.0%
RED OAKS GOLF COURSE
32,345.75
375,400.00
343,054.25
8.6%
SPRINGFIELD OAKS GOLF COURSE
50,260.41
894,200.00
843,939.59
5.6%
WHITE LAKE OAKS GOLF COURSE
62,579.33
1,003,693.00
941,113.67
6.2%
NATURE CENTER
10,008.44
35,200.00
25,191.56
28.4%
ADDISON OAKS
54,713.32
442,900.00
388,186.68
12.4%
ADDISON OAKS CONFERENCE CENTER
26,294.31
125,000.00
98,705.69
21.0%
GROVELAND OAKS
2,465.20
663,500.00
661,034.80
0.4%
INDEPENDENCE OAKS
33,953.52
291,700.00
257,746A8
11.6%
LYON OAKS
12,318.00
37,200.00
24,882.00
33.1%
ORION OAKS
10,417.00
50,500.00
40,083.00
20.6%
ROSE OAKS
0.00
1,500.00
1,500.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER
679.65
2,500.00
1,820.35
27.2%
WATERFORD OAKS
11,891.67
32,988.00
21,096.33
36.0%
RECREATION ADMINISTRATION
17,807.00
51,000.00
33,193.00
34.9%
MOBILE RECREATION
46,439.33
422,000.00
375,560.67
11.0%
RED OAKS WATER PARK
(26.78)
840,526.00
840,552.78
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
24,900.00
24,900.00
0.0%
WATERFORD OAKS TENNIS COMPLEX
6,520.50
20,000,00
13,479.50
32.6%
WATERFORD OAKS TOBOGGAN COMPLEX
48,763.52
122,000.00
73,236.48
40.0%
WATERFORD OAKS WATERPARK
864.19
799,000.00
798,135.81
0.1%
TOTAL REVENUE
$7,419,193.74
$22,221,592.00
$14,802,398.26
33.4%
OPERATING EXPENSES
ADMINISTRATION
$1,127,602.17
$3,898,077.00
$2,770,474.83
28.9%
GLEN OAKS GOLF COURSE
289,185.63
1,523,162.00
1,233,976.37
19.0%
LYON OAKS GOLF COURSE
509,688.64
1,931,119.00
1,421,430.36
26.4%
RED OAKS GOLF COURSE
165,408.52
689,833.00
524,424.48
24.0%
SPRINGFIELD OAKS GOLF COURSE
203,406.91
1,032,534.00
829,127.09
19.7%
WHITE LAKE OAKS GOLF COURSE
187,236.30
1,112,960.00
925,723.70
16.8%
NATURE CENTER
154,352.61
589,118.00
434,765.39
26.2%
ADDISON OAKS
328,794.03
1,568,008.00
1,239,213.97
21.0%
ADDISON OAKS CONFERENCE CENTER
95,644.46
123,546.00
27,901.54
77.4%
GROVELAND OAKS
232,556.23
1,244,815.00
1,012,258.77
18.7%
INDEPENDENCE OAKS
316,762.59
1,208,979.00
892,216.41
26.2%
LYON OAKS
118,143.91
407,079.00
288,935.09
29.0%
ORION OAKS
45,563.02
133,226.00
87,662.98
34.2%
ROSE OAKS
4,903.24
35,501.00
30,597.76
13.8%
SPRINGFIELD OAKS ACTIVITY CENTER
62,366.42
241,564.75
179,198.33
25.8%
WATERFORD OAKS
143,081.94
535,854.00
392,772.06
26.7%
RECREATION ADMINISTRATION
160,463.01
601,446.00
440,982.99
26.7%
MOBILE RECREATION
132,544.06
699,579.00
567,034.94
18.9%
RED OAKS WATERPARK
261,804.72
1,483,179.00
1,221,374.28
17.7%
WATERFORD OAKS BMX COMPLEX
2,894.18
52,230.00
49,335.82
5.5%
WATERFORD OAKS TENNIS COMPLEX
5,853.56
39,377.00
33,523.44
14.9%
WATERFORD OAKS TOBOGGAN COMPLEX
96,810.51
275,199.00
178,388.49
35.2%
WATERFORD OAKS WATERPARK
158,618.45
1,033,102.00
874,483.55
15.4%
TECHNICAL SUPPORT
285,679.23
998,365.00
712,685.77
28.6%
CONTINGENCY/INTERNAL SERVICE CHARGES'
0.00
403,994.25
403,994.25
N/A
TOTAL OPERATING EXPENSES
$5,089,364.34
$21,861,847.00
$16,772,482.66
23.3%
REVENUE OVER/(UNDER) EXPENSES
$2,329,829.40
$359,745.00
($1,970,084.40)
2005
2004
ACTUAL REVENUE TO DATE:
33.4%
33.1%
BUDGET BALANCE:
66.6%
66.9%
ACTUAL EXPENSE TO DATE:
23.3%
22.9%
BUDGET BALANCE:
76.7%
77.1%
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT
6-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 4, FY 2005
(FOR MONTH ENDING 1/31/05)
CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
CONTINGENCY BUDGET FIGURE: $11,487 HAS BEEN TRANSFERRED TO ADDISON OAKS CONFERENCE CENTER (OCT.)
$11,650 HAS BEEN TRANSFERRED TO GROVELAND OAKS (OCT.)
$1,800 HAS BEEN TRANSFERRED TO WHITE LAKE OAKS (OCT.)
$119,500 HAS BEEN TRANSFERRED TO GLEN OAKS (OCT.)
$2,400 HAS BEEN TRANSFERRED TO RED OAKS GOLF COURSE (OCT.)
$1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (OCT.)
$1,000 HAS BEEN TRANSFERRED TO LYON OAKS GOLF COURSE (OCT.)
$4,000 HAS BEEN TRANSFERRED TO ADDISON OAKS (OCT.)
$2,000 HAS BEEN TRANSFERRED TO ORION OAKS (OCT.)
$2,500 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (OCT.)
$3,200 HAS BEEN TRANSFERRED TO LYON OAKS (OCT.)
$1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS ACTIVITY CENTER (OCT.)
$2,824 HAS BEEN TRANSFERRED TO WATERFORD OAKS (OCT.)
$2,000 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (OCT.)
$1,600 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATER PARK (OCT.)
$19,388.75 HAS BEEN TRANSFERRED TO SPRINGFEILD OAKS ACTIVITY CENTER (DEC.)
$8,656 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (DEC.)
6-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 4, FY 2005
(FOR MONTH ENDING 1/31/05)
PARK
D R
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER
WATERFORD OAKS
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TENNIS COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES"
TOTAL
YEAR TO DATE
REVENUE
$6,713,71.41
141,509.19
135,676.78
32,345.75
50,260.41
62,579.33
10,008.44
54,713.32
26,294.31
2,465.20
33,953.52
12,318.00
10,417.00
0.00
679.65
11,891.67
17,807.00
46,439.33
(26.78)
0.00
6,520.50
48,763.52
864.19
0.00
0.00
YEAR TO DATE
EXPENSE
1, 27,602.17
289,185.63
509,688.64
165,408.52
203,406.91
187,236.30
154,352.61
328,794.03
95,644.46
232,556.23
316,762.59
118,143.91
45,563,02
4,903.24
62,366.42
143,081.94
160,463.01
132,544.06
261,804.72
2,894.18
5,853.56
96, 810.51
158,618.45
285,679.23
0.00
"CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
5,58 1 .24
(147,676.44)
(374,011.86)
(133,062.77)
(153,146.50)
(124,656.97)
(144,344.17)
(274,080,71)
(69,350.15)
(230,091.03)
(282,809.07)
(105,825.91)
(35,146.02)
(4,903.24)
(61,686.77)
(131,190.27)
(142,656.01)
(86,104.73)
(261,831.50)
(2,894.18)
666.94
(48,046.99)
(157,754.26)
(285,679.23)
0.00
• •
Park/Facility
Future Acquisition & Imp.
Addison Oaks (A)
Glen Oaks
Groveland Oaks
Independence Oaks B)
Lyon Oaks
Orion Oaks
Red Oaks
Rose Oaks
Springfield Oaks (C)
Waterford Oaks
White Lake Oaks
Contingency
Oakland County Parks and Recreation Commission
Capital Improvement Program (C.I.P.) Budget Report
FM 03, FY 2005
As of12/31/04
Summary Total for All Parks/Facilities
Contract(s)
Estimated 2004 2005 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project
Proiect Cost Adiustment Adjustment Adjustment Proiect Cost Paid Retainer Balance • Balance
5,775,000.00
0.00
0.00
0.00
5,775,000.00
0.00
0.00
0.00
5,775,000.00
4,435,000.00
0.00
0.00
0.00
4,435,000.00
(12,500.00)
0.00
0.00
4,422,500.00
120,000.00
0.00
0.00
0.00
120,000.00
0.00
0.00
0.00
120,000.00
267,150.00
0.00
1,495.11
1,495.11
268,645.11
(61,709.09)
0.00
(77,956.02)
128,980.00
390,000.00
0.00
7,203.20
7,203.20
397,203.20
(39,956.25)
0.00
(1,870.00)
355,376.95
232,079.72
20,190.00
152,301.94
172,491.94
404,571.66
(182,650.26)
0.00
(78,065.40)
143,856.00
95,000.00
0.00
0.00
0.00
95,000.00
0.00
0.00
0.00
95,000.00
20,000.00
0.00
0.00
0.00
20,000.00
(375.00)
0.00
0.00
19,625.00
40,000.00
0.00
0.00
0.00
40,000.00
0.00
0.00
0.00
40,000.00
2,397,000.00
0.00
135,000.00
135,000.00
2,532,000.00
(186,552.21)
0.00
(94,300.00)
2,251,147.79
284,000.00
0.00
0.00
0.00
284,000.00
0.00
0.00
0.00
284,000.00
3,220,000.00
0.00
0.00
0.00
3,220,000.00
(109,811.90)
0.00
(49,228.60)
3,060,959.50
3,088,495.53
(20,190.00)
(296,000.25)
(316,190.25)
2,772,305.28
0.00
0.00
0.00
2,772,305.28
Capital Improvement Projects Grand Total $20,363,725.25 $0.00 $0.00 $0.00 $20,363,725.25 ($593,554.71) $0.00 ($301 420.02) $19 468 750.52
" Sum of Contracts Awarded (Pre -encumbrance & Encumbrance accounts)
(A) D.N.R. Grant $1,712,000
(B) State Grant $182,500
(C) State ISTEA Grant $600,000/RBI Donation $75,000/Springfield Township Donation $20,000/4-H Fair Board Donation $5,000/Ellis Family $10,000 = $710,000 total
Subject to Grants $750,000
Maple Grange LLC. Pole Barns Donation $122,000/4-H Fair Board, Relocation Cost Donation $40,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $3,516,500
ITEM #8
ACTIVITY REPORT 0,_;AjKLAND
JANUARY, 2005 (FM04, FY2005) •:
DAY USE PARKS
Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FY2004
FY2005 FY2004
FY2005
ADDISON OAKS PARK
Campers
0
0
4715
6327
Day Use
0
0
1799
1824
Day Campers
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
1856
1324
12053
12525
GROVELAND OAKS PARK
Campers
0
0
0
0
Day Use
0
0
0
0
Day Campers
01
0
0
0
9
INDEPENDENCE OAKS PARK
Day Use
17354
14611
50858
55444
Day Campers
73
0
326
725
Overnight Youth Group Campers+A39
8
0
124
255
LYON OAKS PARK
Day Use
0
0
1366
1200
Bark Park
1244
11021
10439
10823
ORION OAKS
Day Use
1104
1352
9448
6140
Bark Park
1032
1296
16592
11496
ROSE OAKS PARK
Day Use
400
400
1600
1600
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
320
168
2023
1770
4-H Fair
0
0
0
0
*Banquet Facilities
2696
2805
11420
17014
WATERFORD OAKS
Activity Center - non banquet
2014
319
3102
1413
*Banquet Facilities - Activity Center
2
0
2
780
Day Use
1505
0
1505
1910
TOTAL CAMPERS
0
0
4715
6327
TOTAL DAY USE
20683
16531
68599
69888
TOTAL DAY CAMPERS
73
0
326
725
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
8
0
124
255
TOTAL BARK PARK
2276
2398
27031
22319
TOTAL 4-H FAIR
0
0
0
0
TOTAL ACTIVITY CENTER -NON BANQUET
2014
319
3102
1413
04-05 ACTIVITY REPORT.XLS, JAN05 1 of 4
GOLF COURSES
Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FY2004
FY2005 FY2004
FY2005
GLEN OAKS
Rounds Played - 9 Holes
0
0
2533
2691
Rounds Played - 18 Holes
0
0
1290
1242
*Banquet Facilities
4006
3002
18525
19024
**Grill Room (**Not included in totals)
0
0
925
2361
LYON OAKS
Rounds Played - 9 Holes
0
0
705
446
Rounds Played - 18 Holes
0
0
2281
2239
Driving range
0
0
1800
820
*Banquet Facilities
150
236
4157
5511
**Grill Room (**Not included in totals)
0
0
2142
1960
RED OAKS - (Under construction - Opening Spring 2004)
Rounds Played - 9 Holes
0
Q
0
2993
SPRINGFIELD OAKS
Rounds Played - 9 Holes
0
0
839
1015
Rounds Played - 18 Holes
0
0
1750
2157
**Grill Room (**Not includeEintotalsE)�:j
0
0
680
910
WHITE LAKE OAKS
Rounds Played - 9 Holes
0
0
1938
1297
Rounds Played - 18 Holes
0
0
1393
1470
*Banquet Facilities
439
0
2267
963
**Grill Room (**Not included in totals)
0
0
949
967
TOTAL ROUNDS PLAYED - 9 HOLES
01
0
6015
8442
TOTAL ROUNDS PLAYED -18 HOLES
0
0
6714
7108
TOTAL DRIVING RANGE
0
0
1800
820
04-05 ACTMTY REPORT.XLS, JAN05 2 of 4
RECREATION, FACILITIES AND SPECIAL EVENTS
Not included in program totals - only in combined Totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FY2004
FY2005 FY2004
FY2005
MOBILE RECREATION
Bleachers
0
0
23
10
Bouncers
0
0
2050
1435
Bus
1710
990
6840
4995
Climbing Wall
0
0
300
300
Dunk Tank
0
0
0
0
Inline Skate Mobile/Hockey Mobile
0
0
167
0
Orbotron
0
0
450
150
Puppet
0
0
170
170
Show Mobile
1
0
9
29
Space Maze
0
0
820
205
Sport Mobile
0
0
458
0
Tents
0
0
20
0
Camps
0
0
0
0
Miscellaneous
0
0
0
0
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
26
32
32
122
WATERFORD OAKS FRIDGE
8252
6663
10972
11284
WATERFORD OAKS LOOKOUT LODGE
91
90
951
803
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
387
243
2671
1778
SENIOR EVENTS
1641
3601
856
1439
TOTAL MOBILE RECREATION VISITS
17111
9901
113071
7294
TOTAL FACILITIES AND SPECIAL EVENTS
8920
7388
15482
15426
04-05 ACTIVITY REPORT.XLS, JAN05 3 of 4
RATURE INTERPRETIVE SERVICES
PARTICIPANTS PARTICIPANTS (YTD)
In-house events are counted in facility totals. FY2004
FY2005 FY2004
FY2005
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
2011
1976
90031
8583
Outreach Visits
958
348
1552
1350
**Trail Usage ("Not included in totals)
9713
10073
28117
35927
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
94
294
294
995
Outreach Visits
216
13
216
423
**Trail Usage ("*Not included in totals)
10
123
819
1980
TOTAL NATURE CENTERS
2105
2270
9297
9578
TOTAL OUTREACH VISITS
COMBINED•
1174 361
PARTICIPANTS (MONTH)
1768 1773
PARTICIPANTS (YTD)
2003
2004
2003
2004
DAY USE PARKS
25054
19248
103897
100927
GOLF COURSES
0
0
14529
16370
RECREATION, FACILITIES AND SPECIAL EVENTS
10631
8378
26789
22720
NATURE INTERPRETIVE SERVICES
3279
2631
11065
11351
BANQUET FACILITIES
9149
7367
48424
55817
GRAND TOTALS
48113
37624
204704
207185
Therapeutic/Senior Event Breakdown
TR: TGIF-52; Novi-10: CP Sports-42; Sports Ability-34; B'ball-49;
SR: Volleyball-340; Tennis-20
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
04-05 ACTIVITY REPORT.XLS, JAN05 4 of 4
R�GoC'N�IiNIO
9_,.
ITEM #10
DETROIT EDISON EASEMENT
SPRINGFIELD OAKS COMMUNITY GARDEN
Oakland County Parks and Recreation (OCPR) staff has been working
with the 52-2 District Court to provide community service opportunities for its
Weekday and Weekend Alternatives for Misdemeanants (WWAM) program. This
effort has produced significant cost savings to the County's correctional system,
has promoted OCPR's Natural Areas Stewardship Program through the removal
of invasive vegetation, and has produced over a thousand pounds of vegetables
for local food banks. The addition of a donated 35' x 150' greenhouse to the
Community Service Garden at Springfield Oaks will provide additional
opportunities for WWAM activities during the winter months and inclement
weather.
In order to provide electrical service for the operation of the greenhouse,
staff recommends the granting of a 15' x 50' easement for underground electrical
service to the Detroit Edison Company for the sum of one dollar.
10-1
RESOLUTION
APPROVAL FOR GRANTING OF ELECTRICAL EASEMENT
WHEREAS, the Oakland County Parks and Recreation Commission, in conjunction with
the 52-2 District Court, is in the process of establishing a court community service garden
inclusive of a donated greenhouse at Springfield Oaks County Park; and
WHEREAS, electrical service is required for the operation of the proposed greenhouse;
therefore, the Detroit Edison Company has requested that the County grant a 15-ft wide by 50-ft
long easement for underground electric service from the existing power pole line located along
Andersonville Road to the greenhouse site; and
WHEREAS, the Oakland County Parks and Recreation Commission and the Detroit
Edison Company have agreed upon a route for the said underground electric service which will
provide power to the greenhouse site; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified and
established priorities in the 2002 Parks and Recreation Master Plan Update for the provision of
parks and facilities that could be enhanced by the community service greenhouse.
NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and
Recreation Commission recommends the granting of the attached easement for underground
electrical service and related appurtenances to the Detroit Edison Company for the sum of one
dollar.
Moved by:
Supported by:
Date:
Subscribed and sworn before me, a Notary Public in and for the County of Oakland and the
State of Michigan, the day of March, 2005.
10-2
Oakland County Department of Facilities Management
March 15, 2005
Request to Grant Easement to Detroit Edison Company
Springfield Oaks County Park
Parcel Nos. 07-20-201-016
Background
The Oakland County Parks Commission injunction with the 52-2 Clarkston District Court is in
the process of establishing a court community garden inclusive of a donated greenhouse at
Springfield Oaks County Park. Electric service is required to operation the proposed greenhouse.
Therefore, the Detroit Edison Company has requested that the County grant a 15-ft. wide by 50-
ft. long easement for underground electric service from the existing power pole line located along
Andersonville Road to the greenhouse site.
The Oakland County Parks and Recreation Commission approved the granting of the easement
on March 9, 2005.
The Departments of Facilities Management and Corporation Counsel have reviewed and/or
prepared all necessary documents related to the granting of the subject easement.
Recommendation
It is the recommendation of the Oakland County Parks and Recreation Commission and
Department of Facilities Management that the Oakland County Board of Commissioners approve
the granting of the attached easement for underground electric service to the Detroit Edison
Company for the sum of one dollar.
Mh3/l/05
10-3
MISCELLANEOUS RESOLUTION # March 15, 2005
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND THE
DEPARTMENT OF FACILITIES MANAGEMENT - REQUEST TO GRANT EASEMENT FOR
UNDERGROUND ELECTRIC SERVICE TO THE DETROIT EDISON COMPANY -
SPRINGFIELD OAKS COUNTY PARK (TAX PARCEL NO. 07-20-201-016)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the County of Oakland is the owner of Springfield Oaks County Park located in
Springfield Township; and
WHEREAS, The Oakland County Parks Commission in junction with the 52-2 Clarkston
District Court is in the process of establishing a court community garden inclusive of a donated
greenhouse at Springfield Oaks County Park.; and
WHEREAS, electric power is required to operate the proposed greenhouse, therefore the
Detroit Edison Company has requested that the County grant a 15-ft. wide by 50-ft. long easement
for underground electric service from the existing power pole line located along Andersonville
Road to the greenhouse site; and
WHEREAS, the Oakland County Parks Commission and the Detroit Edison Company have
agreed upon a route for the said underground electric service which will provide power to the
greenhouse site.
WHEREAS, the Oakland County Parks and Recreation Commission recommended
approval of the attached easement on March 9, 2005.
WHEREAS, the Departments of Facilities Management and Corporation Counsel have
reviewed and/or prepared all necessary documents related to the granting of the easement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby authorizes and approves the granting of the attached easement for underground electric
service and related appurtenances to the Detroit Edison Company for the sum of one dollar.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby
directs its Chairperson or designee to execute the attached easement for underground electric
service and related appurtenances.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the
foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Charles E. Palmer, Chairperson
10-4
GRANT OF NON-EXCLUSIVE UNDERGROUND EASEMENT IN GROSS
Detroit Edison Company (Right of Way No. 513390-39)
THIS EASEMENT IN GROSS is granted this day of 2005 by the
County of Oakland, a Michigan Constitutional Corporation, whose address is 1200 N. Telegraph Road,
Pontiac, Michigan 48341, (hereinafter referred to as "Grantor") to the Detroit Edison Company, a
Michigan Corporation, whose address is 2000 Second Avenue Detroit, Michigan 48226 (hereinafter
referred to as "Grantee").
FOR AND IN CONSIDERATION of One Dollar ($1.00) and other good and valuable
consideration receipt of which is hereby acknowledged, and pursuant to the conditions set forth herein,
Grantor does hereby grant to the Grantee, and the Grantee does hereby accept, the right to construct,
operate, maintain, repair and/or replace underground electric utility line facilities and related
appurtenances, and to provide the Grantee with access to the property described herein for the limited
purpose of maintaining said underground electric utility line facilities and related appurtenances:
1. Parcel Number: 07-20-201-016.
2. Grantor's Land is in the Township of Springfield, Oakland County, Michigan described as:
The West 1/2 of the Northeast 1/4 of Section 20, T4N, RBE, also that part of the West 30-acres of
the North 50-acres of the E 1/2 of the Northeast 1/4 lying Southwesterly of Andersonville Road.
Containing 107-acres more or less. Also known as part of Springfield Oaks County Park.
3. Purpose: The purpose of this grant is to provide the Grantee with a non -perpetual, non-exclusive
easement in gross to permit construction, installation, operation, maintenance, replacement and
removal of underground electric utility line facilities and related appurtenances, consisting of
poles, guys, anchors, wires, manholes, conduits, pipes, cables, transformers and accessories.
Under no circumstances can the easement be used for any other purpose than underground
electric utility line facilities.
4. ACCESS: Grantor will provide Grantee with a reasonable route across Grantor's property to
access the easement area for the limited purpose of constructing, installing, operating,
maintaining, replacing or removal of the said underground electric utility line facilities and related
appurtenances. However, Grantee shall not perform any maintenance and/or construction
activities, including but not limited to work on poles, guys, anchors, wires, manhole, conduits,
pipes, cables, transformers and accessories without prior approval from Grantor, except for
emergency repairs.
5. Grant of Easement in Gross: Grantor hereby grants and conveys to Grantee a 15-ft. wide non -
perpetual, non-exclusive easement in gross for the construction, operation, maintenance,
10-5
replacement and removal of said underground electric utility line facilities and related
appurtenances, as shown on the attached drawing no. RFW 513390-39.
6. Trees, bushes, branches, roots, structures and fences Grantee may trim, cut down, remove
or otherwise control any trees, bushes, branches and roots in the easement area that Grantee
reasonably believes could interfere with the safe and reliable construction, operation and
maintenance of Grantee's facilities. No trees, structures or fences can be planted, grown or
installed within eight (8) feet of the front door and within (2) feet of the sides of transformers and
switching cabinet enclosures. No buildings will be installed in the Right of Way Area without
Grantee's prior written approval.
7. Interest in Realty: This Grant and Conveyance of an easement in gross shall be binding upon
and inure to the benefit of the Grantor and Grantee, their, representatives, successors and
assigns, and the covenants and grants contained herein shall not run with any parcel of land, and
shall only extend to the use of said easement in gross for underground electric utility line facilities.
In the event that Grantee, its heirs, representatives, successors and assigns (hereinafter
Grantee) shall no longer require the use of said easement in gross for the purposes described
herein, said easement shall be considered abandoned, and the easement in gross shall terminate
and be extinguished and, the land shall revert back to Grantor, its heirs, representatives,
successors or assigns (hereinafter Grantor), with no interest remaining in Grantee. If this should
occur, then upon the request of Grantor, the Grantee shall provide a Release of Easement in
Gross to Grantor. If no Release of Easement in Gross is provided to the Grantor within a
reasonable period of time, the Grantor may file with the Oakland County Register of Deeds an
Abandonment of Easement in Gross which shall act in place of the Release of Easement in
Gross, required of the Grantee. If the easement in gross is abandoned, terminated or
extinguished, then upon the request of Grantor, the Grantee shall remove any structures in the
easement in gross as requested by Grantor, and restore the easement in gross to the condition it
was in prior to the removal.
8. DAMAGES: If Grantee's employees, contractors, vehicles or equipment damage Grantor's Land
while entering Grantor's Land for the purposes stated in the Right of Way, then Grantee will restore
Grantor's Land as nearly as can be to its original condition, except those items agreed to by Grantor
pursuant to paragraph six (6) of this Easement.
9. Indemnification: Grantee shall also indemnify the Grantor, its elected officials, officers, employees
and/or agents against, and shall forever hold them harmless from any and all losses, liability,
actions, claims, demands, costs, expenses, injuries or damages of any kind whatsoever which may
be brought or made, and which shall be caused by or arise out of anyalleged or proven error,
mistake, negligence, or intentional actions or omissions by the Grantee its,officers, employees,
agents, guests, visitors, invitees, or licensees, arising out of the use of the easement or while
coming upon the premises. In the event that Grantor and Grantee are found responsible for the
same losses, liabilities, actions, claims, demands, costs, expenses, injuries or damages of any kind
whatsoever which may be brought or made, and which shall be caused by or arise out of any
alleged or proven error, mistake, negligence or intentional actions or omissions of both of them, then
the Grantee will indemnify Grantor only to the extent of Grantee's proportional responsibility for the
loss (es) and/or costs associated with the loss(es).
10. Insurance: Grantee and its contractors, at their own expense, shall maintain the
following self insurance coverages: $3,000,000 Combined Single Limit Commercial
General Liability Broad Form Endorsement/or the following as minimum requirements:
Broad form property damage including XCU rider
10-6
Premises/Operations
Independent Contractors
Blanket) Broad form Contractual
Personal Injury - delete contractual exclusion "A"
Additional Insureds - the County of Oakland, County Agents and employees and elected and
appointed officials of Oakland County;
Workers' Compensation as required by law $500,000 Employer's Liability; $1,000,000 Combined
Single Limit Automobile Liability, including hired and leased vehicles, and owned and non -owned
autos No Fault coverage as required by law; and General Certificates of Insurance.
11. Grantee shall also obtain the required permits, if applicable, from any other municipal or
governmental agency.
Grantor: County of Oakland, a
Michigan Constitutional Corporation
BY:
Bill Bullard, Jr., Chairperson
Oakland County Board of Commissioners
STATE OF MICHIGAN )
)SS
COUNTY OF OAKLAND )
The foregoing instrument was acknowledged before me in Oakland County this day of
2005, by Bill Bullard, Jr., Chairperson, Oakland County Board of Commissioners,
Oakland County Michigan, a Michigan Constitutional Corporation, 1200 N. Telegraph Road, Pontiac,
Michigan 48341.
Michael D. Hughson, Notary Public
Oakland County, Michigan Acting in Oakland County.
My Commission expires: 5/5/2008
Grantee: Detroit Edison Company
By:
Its:
STATE OF MICHIGAN )
)SS
COUNTY OF OAKLAND )
The foregoing instrument was acknowledged before me this day of 2005,
by _for and on behalf of the Detroit
Edison Company, 2000 Second Avenue, Detroit, Michigan, 48226.
Notary Public
Drafted by: Michael Hughson, Oakland County Department of Facilities Management, One Public Works
Dr., Waterford, Michigan, 48328.
Return to: Annie Grimmett, Detroit Edison Company, 1970 Orchard Lake Rd., Sylvan Lake, Mi. 48320.
Mdh2/15/05
NATEMPFILE\1number\2003\2003-0100 thru 2003-0199\2003-0116 Detroit Edison Easement & 52-3 Dist Ct, City of Rochester\11-07-03
Edison Esmt.doc
10-7
�7,50ft 881.0l ft TO v R8E
--VZS90°0'0" N89°56129"E cIaKK
W�
W
d, SI DW ELL # N
07 20 226 003 0 N
X0
303.92ft
�tS89°35'4011W
N
Centerline of 15-ft. Easement �
N cn
0
SO
SIDWELL # �F
- 07 20 201016 o N
G OQq
O
,\-I- O
Ln
O Q
- � 8/4.48ft
S90°0'0"W
ai
- THE DEfROIT EDISON fA1�FNf-SE0.VtEE N-NWING YVIA1✓ENt
LECEN
Q E ul...E.- POLE
Ep---- —vrPPza—EoonEPoosSvEnnIouParcNEov
S cKLAND
Cs E scExrw OA
1.
1,260ft _ TLm—T.
CUSE
S90°0,0„W
rao.xxx�nr -xNxrvo caxEox o �cN A"ry u �nuE.
w,
»
xag
SE@9STIAN SARKLSSr9N—_
10-8
ITEM #11
UTILITY AGREEMENTS AND EASEMENT
WHITE LAKE OAKS
In order for Oakland County Parks and Recreation (OCPR) to connect the
White Lake Oaks new Clubhouse into Waterford Township's Water and Sanitary
Service, cross -jurisdictional agreements must be approved by Oakland County
and all parties involved in each agreement. Furthermore, a maintenance
easement is required for the water main within the park property. The proposed
sanitary line is completely located within the road right-of-way; therefore, a
maintenance easement is not required.
Staff recommends approval of the attached DRAFT documents compiled
by Corporation Counsel and Property Management, subject to final approval by
Corporation Counsel and the Board of Commissioners. The documents involving
White Lake Township, Waterford Township, and Oakland County are as follows;
1) Sanitary Agreement
2) Water Agreement
3) Water Main Maintenance Easement
Staff will make a presentation for discussion and approval.
Oakland County Department of Facilities Management
March 15, 2005
Request to Grant Water Main Easement
to the Charter Township of Waterford
White Lake Oaks County Park
Parcel No. 12-24-200-007
Background
The Oakland County Parks and Recreation Commission is in the process of building a
new clubhouse facility at White Lake Oaks County Park. The Parks Commission has
elected to utilize the local township water supply system for potable water and fire
suppression purposes rather than rely on the existing well, which serves the property.
Presently the White Lake Township water supply system does not serve the immediate
area of the park. However, the Waterford Township water supply system is presently
available along Williams Lake. Therefore, the Charter Township of Waterford has
requested that the County of Oakland grant a permanent easement for the construction,
operation, maintenance, repair and replacement of a water main and related
appurtenances over a portion of the frontage of the park property adjacent to Williams
Lake Road at the intersection of Pontiac Lake Road. The easement will name both
Waterford and White Lake Townships as grantees in anticipation of White Lake
Township taking jurisdiction of the water main in the future.
The Township and the Parks and Recreation staff has agreed upon a route for the said
water main, which is acceptable to both parties.
The Oakland County Parks and Recreation Commission recommended approval of the
easement on March 9, 2005.
The Departments of Facilities Management and Corporation Counsel have reviewed
and/or prepared all necessary documents related to the granting of the subject easement.
Recommendation
It is the recommendation of the Parks and Recreation Commission and the Departments
of Facilities Management and Corporation Counsel that the Planning and Building
Committee, the Finance Committee and the Board of Commissioners approve the
granting of the attached easement for water main to the Charter Townships of Waterford
and White Lake for the sum of one dollar.
Mdh2/28/05
11-2
MISCELLANEOUS RESOLUTION # March 15, 2005
BY: Planning and Building Committee, Charles E. Palmer, Chairperson
IN RE: OAKLAND COUNTY PARKS AND RECREATION COMMISSION AND DEPARTMENT OF
FACILITIES MANAGEMENT — RECOMMENDATION TO GRANT EASEMENT FOR WATERMAIN -
WHITE LAKE OAKS COUNTY PARK (TAX PARCEL NO. 12-24-200-007)
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS, the County of Oakland is the owner of White Lake Oaks County Park located in
White Lake Township; and
WHEREAS, the Oakland County Parks and Recreation Commission is engaged in the process
of building a new clubhouse at White Lake Oaks County Park; and
WHEREAS, the Parks Commission has elected to utilize the local township water supply system
for potable water and fire suppression purposes rather than the existing park well; and
WHEREAS, the White Lake Township water supply system does not presently serve the
immediate area of the park. However, the Waterford Township water supply system is presently
available along the Williams Lake Road frontage of the Park; and
WHEREAS, the Charter Townships of Waterford and White Lake have requested that the
County of Oakland grant a permanent easement for the construction, operation, maintenance, repair
and replacement of a water main and related appurtenances over a portion of the park property
adjacent to Williams Lake Road at the intersection of Pontiac Lake Road.
WHEREAS, the Oakland County Parks Commission and the Townships have agreed upon a
route for the said watermain which is agreeable to all parties.
WHEREAS, the Oakland County Parks and Recreation Commission recommended approval of
the subject easement on March 9, 2005.
WHEREAS, the Departments of Facilities Management and Corporation Counsel have reviewed
and/or prepared all necessary documents related to the granting of the easement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of Commissioners
hereby authorizes and approves the granting of the attached easement for water main and related
appurtenances to the Charter Townships of Waterford and White Lake for the sum of one dollar.
BE IT FURTHER RESOLVED that the Oakland County Board of Commissioners hereby directs
its Chairperson or designee to execute the attached water main easement.
Chairperson, on behalf of the Planning and Building Committee, I move the adoption of the
foregoing resolution.
PLANNING AND BUILDING COMMITTEE
Charles E. Palmer, Chairperson
11-3
GRANT OF WATER MAIN EASEMENT IN GROSS
THIS EASEMENT IN GROSS is granted this day of
2005 by the
County of Oakland, a Michigan Constitutional Corporation, whose address is 1200 N. Telegraph
Road, Pontiac, Michigan 48341, (hereinafter referred to as "Grantor") to the Charter Township of
Waterford, a Michigan Municipal Corporation, whose address is 5200 Civic Center Drive,
Waterford, Michigan 48329 and to the Charter Township of White Lake, a Michigan Municipal
Corporation, whose address is 7525 Highland Road, White Lake, Michigan 48383 (hereinafter
referred to as "Grantees").
FOR AND IN CONSIDERATION of One Dollar ($1.00) receipt of which is hereby
acknowledged, Grantor does hereby grant to the Grantee, and the Grantee does hereby accept,
the easement in gross and the right to enter onto Grantor's land to construct, operate, maintain,
repair and/or replace a water main and related appurtenances.
1. Grantor's land is in the Township of White Lake, Oakland County, Michigan,
described as: See attached Exhibit A. Parcel Number: 12-24-200-007. The easement in
gross shall be located as described in attached Exhibit A, showing the location of the
easement strip.
2. Purpose: The purpose of this non -perpetual, non -assignable, non-exclusive easement in
gross is to permit operation, maintenance, and/or replacement of a water main and related
appurtenances, and to provide the Grantee with access to the burdened property described
herein for the limited purpose of operating, maintaining, and/or replacing the water main
and related appurtenances. Under no circumstances can the easement be used for any
other purpose other than a water main, or for the, operation, maintenance, and/or
replacement of same. The Grantee shall provide the Grantor reasonable notice of its intent
to enter the property for the purposes stated above so as not to interfere with Grantor's
scheduled activities on the property except in an emergency situation.
3. Grant of Easement in Gross: The easement granted (as described on attached
Exhibit A) is a non -perpetual, non -assignable, non-exclusive easement in gross for
the operation, maintenance, and/or replacement of said water main and related
appurtenances.
11-4
4. Interest in Realty: This Grant and Conveyance of an easement in gross shall be binding
upon and inure to the benefit of the Grantor and Grantee, their, representatives, successors
and assigns, and the covenants and grants contained herein shall not run with any parcel of
land, and shall only extend to the use of said easement in gross for a water main. In the
event that Grantee, its heirs, representatives, successors and assigns (hereinafter Grantee)
shall no longer require the use of said easement in gross for the purposes described herein,
said easement shall be considered abandoned, and the easement in gross shall terminate
and be extinguished and, the land shall revert back to Grantor, its heirs, representatives,
successors or assigns (hereinafter Grantor), with no interest remaining in Grantee. In the
event the easement is extinguished as provided above, and upon the request of Grantor,
the Grantee shall provide a Release of Easement in Gross to Grantor. If no Release of
Easement in Gross is provided to the Grantor within a reasonable period of time, the
Grantor may file with the Oakland County Register of Deeds an Abandonment of Easement
in Gross which shall act in place of the Release of Easement in Gross, required of the
Grantee. If the easement in gross is abandoned, terminated or extinguished, then Grantor
has the right to disconnect its water supply system from the water main maintained by
Grantee. Any damage or claim of damage (including but not limited to environmental
damage), to persons or property, including property of the Grantor, resulting from the use of
the easement in gross or the operation, maintenance, and/or replacement of the water main
by Grantee, shall be the sole responsibility of the Grantee.
5. Restoration of Property: Any portion of Grantor's property, which is damaged by
Grantee's exercise of the easement in gross granted herein, shall be restored by Grantee to
its immediately prior condition.
GRANTOR: County of Oakland, a
Michigan Constitutional Corporation
AM
STATE OF MICHIGAN )
)SS
COUNTY OF OAKLAND )
Bill Bullard, Jr. Chairperson
The foregoing instrument was acknowledged before me in Oakland County, Michigan this
day of 2005, by, Bill Bullard, Jr., Chairperson, of County of Oakland, a
Michigan Constitutional Corporation, 1200 N. Telegraph Road, Pontiac, Michigan 48341.
Michael D. Hughson, Notary Public
Oakland County, Michigan Acting in Oakland County
My Commission expires: 5/5/2008
11-5
GRANTEE: Charter Township of Waterford,
A Michigan Municipal Corporation
41
STATE OF MICHIGAN )
)SS
COUNTY OF OAKLAND )
Carl W. Solden, Supervisor
The foregoing instrument was acknowledged before me in Oakland County, Michigan this
day of 2005, by Carl W. Solden, Supervisor, Charter Township of Waterford,
a Michigan Municipal Corporation, 5200 Civic Center Drive, Waterford, Michigan, 48329.
, Notary Public
Oakland County, Michigan Acting in Oakland County
My Commission expires:
GRANTEE: Charter Township of White Lake,
A Michigan Municipal Corporation
M
STATE OF MICHIGAN )
)SS
COUNTY OF OAKLAND )
, Supervisor
The foregoing instrument was acknowledged before me in Oakland County, Michigan this
day of 2005, by, Supervisor, Charter Township of
White Lake, a Michigan Municipal Corporation, 7525 Highland Road, White Lake, Michigan, 48383.
, Notary Public
Oakland County, Michigan Acting in Oakland County
My Commission expires:
Drafted by: Michael Hughson, Oakland County Department of Facilities Management, One Public
Works Dr., Waterford, Michigan, 48328.
Return to: Grantee.
Mdh3/2/05
11-6
EXHIBIT A
AN EASEMENT FOR WATERMAIN PURPOSES ACROSS THE FOLLOWING DESCRIBED
PARCEL:
THE NORTHEAST 1/4 OF SECTION 24, T-3-N, R-8-E, WHITE LAKE TOWNSHIP, OAKLAND
COUNTY, MICHIGAN: EXCEPT BEGINNING AT THE NORTH 1/4 CORNER, THENCE
N.88051'59'E., 110.00 FEET; THENCE S.00137'29"W., 305.00 FEET; THENCE S.88°51'59"W.,
110.00 FEET; TO THE NORTH SOUTH 1/4 LINE; THENCE N0013729"E., 305.00 FEET TO THE
POINT OF BEGINNING,
WATER MAIN EASEMENT DESCRIPTION
A PART OF THE NORTHEAST 1/4 OF SECTION 24, T-3-N, R-8-E, WHITE LAKE TOWNSHIP,
OAKLAND COUNTY, MICHIGAN MORE PARTICULARLY DESCRIBED AS: COMMENCING AT
THE NORTHEAST CORNER OF SAID SECTION 24, THENCE S.02°47'42"E., 171.80 FEET
ALONG THE EAST LINE OF SAID SECTION 24 TO THE POINT OF BEGINNING, THE
FOLLOWING COURSES BEING ALONG THE PERIMETER OF AN EASEMENT FOR
WATERMAIN, THENCE CONTINUING S.02°47'42"E., 93.67 FEET; THENCE N.78025'00"W.,
38.00 FEET; THENCE N.11 °40'00": E., 20.00 FEET; THENCE S.78120'00"E., 10.00 FEET;
THENCEN.11 030'00"E., 32.00 FEET; THENCE N.12°30'00"W., 126.00 FEET; THENCE
N.54030'00"W., 47.00 FEET; THENCE N.36000'00"E., 9.00 FEET; THENCE S.70145'00"E., 38.50
FEET; THENCE 3.38010'00"E., 28.00 FEET; THENCE
S.12°30'00"E., 87.96 FEET TO THE POINT OF BEGINNING. Part of parcel no. 12-24-200-007.
11-7
POINT OF
COMMENCEMENT
NORTHEAST CORNER
SECTION 24,
T.-3.-N., R.-B.-E.,
WHITE LAKE TWP.
OAKLAND CO., MICH.
sN
(F 4 D
.,..
tA £
- ----- _T
WD•) R04D
SCALE 1 "-40'
\ `., 0 20 40 80
NO TE.,
SEE SHEET 2 OF 2
FOR DESCRIPTIONS
LEGEND
PoINT OF
BEGINNING
WATERMAIN
EASEMENT
EASEMENT
AREA
S '
7e�2p 97,E ' m
/oay La
4i ,f; 3
`V 4 ! Lu' W
W
Z
Q
WA TERMA/N EASEMENT W
�gW
A PART OF SECTION 24, T.-J.-N., R. -8. -E., 3
WHITE LAKE TOWNSHIP, OAKLAND CO., MICHIGAN
DATE: CHECKED BY DATE
.— SCALE 1"-40' }
DRAWN: L.C. R.D.K. 12/0
Gifrels-Webster En ineers, Inc. >
�$ ENGINEERS LAND SURVEYORS PLANNERS LANDSCAPE ARCHITECTS DESIGN: - SHEET
fs 2871 BOND STREET, ROCHESTER HILLS, MI. 48309 v=
Y (248) 852-3100 SECTION: 24 JOB No: 16900 Z
MINT OF
BEGINNING
WATERMAIN
EASEMENT
POINT OF
COMMENCEMENT
NORTHEAST CORNER
SECTION 24,
T.-3.-N., R.-8.-E.,
WHITE LAKE TWP.
PO OAKLAND CO., MICH.
Nr/AC
> AD
gS I
N
SCALE: 1"-40'
0 20 40 80
NO TE:
SEE SHEET 2 OF 2
FOR DESCRIPTIONS
LEGEND
EASEMENT
AREA
v�
�m
WA TERMAIN EASEMENT
A PART OF SECTION 24, T. -3. -N., R.-B.-E.,
WHITE LAKE TOWNSHIP, OAKLAND CO., MICHIGAN
DATE: 12-9-04 CHECKED BY DATE SCALE 1"-40'
Giffels-Webster Engineers, Inc. DRAWNE
R.D.K. 12/0
SHEET: 1 OF 2
ENGINEERS LAND SURVEYORS PLANNERS LANDSCAPE ARCHITECTS DESIGN2871 BOND STREET, ROCHESTER HILLS, MI. 48309
(248) 852-3100 SECTION: 24 JOB No: 16900
Draft 4 — Intergovernmental Agreement
1 /21 /05
STATE OF MICHIGAN
COUNTY OF OAKLAND
CHARTER TOWNSHIP OF WATERFORD/
CHARTER TOWNSHIP OF WHITE LAKE
SANITARY SEWAGE SERVICE CONTRACT AGREEMENT
FOR WHITE LAKE OAKS COUNTY PARK AND GOLF COURSE
THIS CONTRACT AGREEMENT, made this _ day of , 2005, by and between the
Charter Township of Waterford, 5200 Civic Center Drive, Waterford, Michigan 48329-3773
("Waterford"), the Charter Township of White Lake, 7525 Highland Road, White Lake, Michigan,
48363-2900 ("White Lake") and the County of Oakland, 1200 N. Telegraph, Pontiac, Michigan 48341
("County").
RECITATIONS:
Waterford and the County are parties to an Intergovernmental Agreement dated January 11,
1967, relative to the establishment and administration of the Clinton -Oakland Sewage Disposal System
(" System"), a sanitary sewage disposal system that collects sanitary sewage from several Oakland
County communities for transportation and treatment at the Detroit Wastewater Treatment Plant.
White Lake is not a part of the Clinton -Oakland SDS.
The Intergovernmental Agreement provides that the System is to serve the municipalities and
not individual property owners and users thereof, unless by special agreement between the Drain
Commissioner (formerly known as the Oakland County Board of Public Works) and the municipality
in which the property is located.
Waterford is desirous of serving the White Lake Oaks County Park and Golf Course situated in
White Lake with sanitary sewer service until such time as White Lake can provide sanitary sewer
service to the Park and Golf Course. Presently, such service cannot be feasibly accomplished by way
of sewer service facilities located in White Lake, and Waterford is desirous of providing sewer service
to the Park by making connection to sewer facilities at the Park, which facilities are located in White
Lake.
Such connection and service would involve exclusively facilities which are part of the System
and would be at no cost to White Lake.
Waterford has purchased sewage disposal capacity in the System, and while White Lake Oaks
County Park and Golf Course shall be connected to sewer facilities located in White Lake, the capacity
used for such service shall, for all purposes, be deemed to be the capacity purchased by and allocated
to Waterford.
NOW, THEREFORE, Waterford, White Lake and the County agree as follows:
11-10
Draft 4 — Intergovernmental Agreement
1 /21 /05
(1) Subject to compliance with the terms of this Agreement, and the ordinances, standards
and regulations of White Lake and Waterford, the County shall have the right, at the sole cost and
expense of the County, to connect the White Lake Oaks County Park located in White Lake Township
to the System situated in Waterford at the location depicted on Exhibit A attached and incorporated as
part of this Agreement by reference, with such connection to be in the manner provided in this
Agreement (hereinafter referred to as "Sewer Connection Improvements").
(2) The Sewer Connection Improvements shall be constructed by the County to existing
System facilities located in Waterford and shall be operated and maintained by Waterford. Prior to the
commencement of construction, the County on behalf of its County Parks and Recreation Commission
shall submit and obtain approval from White Lake and Waterford of the engineering and construction
plans for the sanitary sewer connection to the System. In addition, approvals of all other applicable
governmental entities, shall be obtained prior to the commencement of construction by the County.
(3) White Lake shall have no obligation to obtain any easements in connection with the
project.
(4) Upon completion of construction and approval by all applicable governmental entities
of the Sewer Connection Improvements, all facilities situated in Waterford shall be and become part of
the Waterford portion of the System The connection authorized under this Agreement shall be for the
purpose of serving the White Lake Oaks County Park and Golf Course and for no other purpose. No
additional connections to or extensions from the System may be made without the written consent of
Waterford and the County, and the authorization granted in this Agreement shall not expressly or
implied obligate Waterford to allow further connections or extensions.
(5) The County shall, in connection with the construction of the facilities in question,
provide insurance coverage or cause the private parties undertaking the construction to provide
insurance coverage with regard to all actions, omissions and activities occurring in White Lake or in
Waterford during construction.
(6) The parties enter into this Agreement to further the public health, safety and welfare,
and do not intend to confer any benefit or privilege upon any party other than themselves.
(7) All required connection fees and usage charges relating to the facilities to be
constructed will be collected by Waterford, and payment for the usage charges attributable to Oakland
County shall be made by Waterford in accordance with the Clinton -Oakland "Schedule of Rates and
Charges."
(8) The capacity utilized to provide service to the White Lake Oaks County Park and Golf
Course, which is the subject matter of this Agreement shall, for all purposes, be deemed to be part of
the capacity purchased by and allocated to Waterford.
(9) This Agreement shall be construed under Michigan Law, and if any part, term or
provision of this Agreement shall be determined by a court of competent jurisdiction to be unlawful or
11-1A
Draft 4 — Intergovernmental Agreement
1 /21 /05
unenforceable, such determination shall not affect the validity and enforceability of the remaining
parts, terms and provisions of this Agreement.
(10) This Agreement shall become effective upon its execution, and shall remain in effect
until the occurrence of any of the following events; termination by concurrence of County, White Lake
and Waterford; invalidation by a court of competent jurisdiction; sanitary sewer service becomes
available from White Lake, at which time County will take reasonable and timely steps to disconnect
from Waterford's service and connect to White Lake's service. This Agreement shall inure to the
benefit of and bind the parties and their respective successors and assigns.
4I4The Parties to this Agreement reserve all rights and privileges attributable to governmental
units not specifically designated in this Agreement.
..
t i M-M. I
.. .. ..
This Agreement has been executed by representatives of the parties based upon authority by
their respective governmental entities authorizing such execution.
IN WITNESS WHEREOF, the parties hereby have caused this instrument to be executed by
their duly authorized officers the day and year first above written.
WITNESSES:
CHARTER TOWNSHIP OF WATERFORD
BY:
Terry Biederman Carl Solden, Supervisor
Betty Fortino, Clerk
WITNESSES: CHARTER TOWNSHIP OF WHITE LAKE
BY:
Mike Kowall, Supervisor
BY:
Carol J. Burkard, Clerk
COUNTY OF OAKLAND
BY:
Bill Bullard, Jr., Chairperson
11-122
Draft 4 — Intergovernmental Agreement
1/21/05
--------- BY:
Oakland County Board of Commissioners
Ruth Johnson, County Clerk
The Oakland County Drain Commissioner, as "County Agent" for the Clinton -Oakland Sewage
Disposal System, hereby acknowledges the "Sanitary Sewage Service Contract Agreement for White
Lake Oaks County Park and Golf Course" ("Agreement") between the Charter Township of Waterford
the Charter Township of White Lake, and the County of Oakland; and has determined at the present
time that said Agreement does not disrupt or conflict with the operations and administration of the
Clinton -Oakland.
CLINTON-OAKLAND SEWAGE DISPOSAL SYSTEM
County Agent
John P. McCulloch
Oakland County Drain Commissioner
4
11-13
DRAFT: January 21, 2005
INTERGOVERNMENTAL AGREEMENT FOR WATER SERVICE
THIS AGREEMENT is made and is effective as of this day of
2004 between the CHARTER TOWNSHIP OF Waterford
("Waterford"), 5200 Civic Center Drive Waterford, Michigan, and the CHARTER
TOWNSHIP OF WHITE LAKE ("White Lake"), 7525 Highland Road, White Lake, Michigan,
and Oakland County, 1200 N. Telegraph Road, Pontiac, Michigan
0=r1TAI C
A. The County, through its Parks and Recreation Commission, operates a
Golfing and Banquet Facility at White Lake Oaks Golf Course (the site) located at Williams
Lake Road and Pontiac Lake Road in White Lake.
B. Both White Lake and the County wish to have Waterford provide water
services to the site on a temporary basis, for its proposed expanded facility and for fire
protection.
C. Waterford's Ordinances and facilities do allow for an extension of a water
main to service the site on a temporary basis until such time as White Lake has the
capacity to service the site with its own municipal water.
D. The County, through its Parks and Recreation Commission, is willing to
assume and pay all expenses and obligations from the construction of the main to serve
the site, per the specification of Waterford, and for payment of connection, consumption
and usage fees.
11-14
E. Maintenance and repair shall be the responsibility of the Ggwpty, Oakland
County Parks and Recreation Commission and Waterford as set forth herein.
THERFORE, Waterford, White Lake and the County agree to be bound by the
following terms and conditions:
1. All parties hereto shall obtain written authorization or resolution by their
respective governing commissions or boards as authority to enter into this Agreement.
2. Upon execution hereof, the County, through its Parks and Recreation
Commission, and White Lake shall obtain all necessary state and local permits and
approvals, which shall be furnished to Waterford, along with all drawings and plans, prior
to commencement of any work. All plans shall be subject to approval by Waterford.
3. The Connection to be made to Waterford's Water System shall be by a new
8 inch water main (unless White Lake Township agrees to pay for all of the cost associated
with increasing the size of the water main from 8 inches to 12 inches) 12 innh ,AXatQr main
at a point to be approved by its Director of the Department of Public Works, and
constructed to the standards of Waterford, as determined by the Director of Department of
Public Works.
4. The water facilities shall provide water only for the operation of the
clubhouse/banquet facility, and for fire protection.
5. The capital charges and water consumption charges for the structure shall be
based upon a domestic two (2) inch meter, at one and one-half times the rate charged to
Waterford residents, per Waterford's Code Section 17-328. The charges for water service
for fire protection shall be a flat rate based upon the size of the water line. The meters
shall remain the property of Waterford Township at all times, and the County, through its
Parks and Recreation Commission, agrees to abide by Waterford's Ordinance Provisions
as to inspection and the like. Waterford is granted a license to enter upon the site for
inspections.
6. Ownership, repair and maintenance responsibility of the system facilities
installed hereunder within the Williams Lake Road Right -of -Way is that of Waterford.
However, any and all repair and maintenance expense of the portion of the water main
located within the road right-of-way shall be reimbursed to Waterford by the, Oakland
County Parks and Recreation Commissiony. Repair and maintenance responsibility
of the system facility outside of the road right-of-way is solely that of the Oakland County
Parks and Recreation Comm issiony. In the event Waterford determines that a
repair or maintenance of the facilities on county property is necessary, the Oakland County
Parks and Recreation Commission Gg6ipty shall forthwith conduct the maintenance or
repair upon notice by Waterford.
7. In the same manner as residents of Waterford who are connected to the
Waterford system, Waterford shall regard the County as its customer under Waterford
ordinances, resolutions and standards and with respect to providing water service.
8. The water service to be provided under this Agreement is intended to service
only the site. There shall be no additional connections to the main serving the site without
the express written agreement of Waterford
9. In the event White Lake, in its discretion, determines that it has sufficient
facilities and capacity to provide water service to the site, this Agreement shall be
terminated upon reasonable notice to the County and Waterford. County, through its Parks
and Recreation Commission and at its sole expense, shall connect the site to White Lake's
water system within one hundred twenty (120) sixty (6Q) days after receipt of notice from
White Lake that connection to the White Lake water system is available.
3
11-16
10. The County, White Lake and Waterford enter into this Agreement to further
the public health, safety and welfare of their communities and intend to confer no benefit or
privilege upon any party other than themselves. No other party shall be deemed to be a
third party beneficiary of this Agreement.
11. No waiver of any breach of this Agreement shall be construed to be a waiver
of any other or subsequent breach.
12. This Agreement shall be construed under the laws of the State of Michigan,
and if any part, term or provision of this Agreement is held by a court of competent
jurisdiction to be invalid, contrary to or in violation of any law of the State of Michigan or the
United States, the remaining portion or provisions shall not be affected, and the obligations
of the parties shall be construed and enforced as if the Agreement does not contain such
particular part, term or provision.
13. This Agreement remains subject to cancellation in the event of a court of
competent jurisdiction restricts or limits the right of either party to act in the manner and on
the terms provided in this agreement.
14. County agrees that all costs incurred pursuant to this Agreement, including,
without limitation, permit fees, design fees, connection charges, usage charges, inspection
fees, and charges for maintenance and repair, are the responsibility of the Oakland County
Parks and Recreation Commission Ggwpty and not White Lake. ,
11-17
IN WITNESS WHEREOF, the County, White Lake and Waterford have caused this
Agreement to be signed by their duly authorized representatives as of the date first above
written, and by execution, the respective officers signing this Agreement certify that they
have been duly authorized to enter into this Agreement by their respective Boards.
Signed & sealed by the signatures below:
Charter Township of Waterford
Terry Biederman, Director
Department of Public Works
11-18
Charter Township of White Lake
, Supervisor
Oakland County Board of Commissioners
By: Bill Bullard, Jr., Chairperson
m:lwhite lake townshiplwater systemldocsVntergovernmental agreement for water services 12 10 2004 white lake revisions. rtf
11-19
ITEM #12
NEW CLUBHOUSE
WHITE LAKE OAKS
Staff received four bids for the construction of the White Lake Oaks new
Clubhouse on February 25, 2005 @ 2:00 p.m.
Base Bid includes the demolition of the existing 10,000-square foot facility
and the construction of a new 14,114-square foot facility, including all site
modifications, such as the south parking lot extension, cart staging area, #1 tee
relocation and landscaping.
Alternate #1 upsized the 8" water main to 12" per the White Lake
Township's engineering comments. This alternate is subject to funding from
White Lake and Waterford Townships.
Alternate #2 included additional decorative concrete sidewalks located at
the north entrance of the new facility.
Alternate #3 gives OCPR the option for the landscape contractor to
provide a one-year maintenance program to assist park staff in establishing the
new plant material and planting beds.
Alternate #4 changes the specified American Cherry interior millwork to
Red Oak.
Alternate #5 changes the specified epoxy painted floor for the kitchen and
bar to quarry tile flooring.
Alternate #6 changes the specified epoxy painted pro shop storage room
flooring to vinyl composite tile (VCT).
Staff and consultants are currently reviewing the following bids:
F.J. Jones &
Company
Brighton
Phoenix
Contractors
Ann Arbor
Degenhardt &
Sons, Inc.
Troy
NITS
Construction
Birmingham
Base Bid
_......__......_..............._._...._._... _...._
$4,160,000.00
— --...........__...........__....._:_.__....._....._._......_............_-........__.
$3,994,000.00 .
$3,875,000.00
$3,899,577.00
Alt#1
$10,000.00
$9,800.00 '
$11,900.00 1
$5,500.00
.........................._.........__...�.
Alt#2
____.....—................_............._......_...^.............._......
$10,000.00 (
_.........—........_._......;_................._..___..........................................._._....._`............---................................._..........._..........
$81045.00 `
$6,500..00._...........__.........$1..1..,700.00.....
.................. _....... _._—.
Alt #3
_......... ................._................_....—.
^_.._..
$5,000.00
__._._............_............._......__t�............._....
$9,800.00
-...._...._—....._..- -.
.. No Charge j
—............_$4 800.00
_.........._............
Alt #4
($25,000.00) 1
($22,000.00) 1
($28,000.00)
($32,000.00)
......_-.........._-...................._._.........._......_.__
Alt #5
_._._._..__-_............._............___.....__i_..........._..__-...........�-........._._...._�
$24,000.00
................_-_.__.._........................................_......_.-k
$22,000.00
.............._._.-_._................._......_...........
$23,540.00 '
__.........
$16,000.00
Alt#6
$1,500.001
$1,500.001
$2,000.001
$1,100.00
........ ............... __....._..........................__......__..._...._...—__.............__.............._........__,—.............-
Total
$4,185,500.00 `
--...........__.....I...........:
$4,023,145.00
$3,890,940.00 i
$3,906,677.00
The remaining 2005 Capital Improvement Budget (CIP) approved for this
project is $3,048,656.17. Staff and Aftbltants are currently reviewing the bids
and will make a presentation at the meeting for discussion.
ITEM #13
CORPORATION COUNSEL REVIEW AND OPINION
OAK MANAGEMENT CONCESSION AGREEMENT
Staff has received a memorandum from Oakland County Corporation
Counsel regarding the 11t" Amendment for the Oak Management Concession
Agreement.
After their review, Corporation Counsel's opinion is that the Oakland
County Parks and Recreation Commission is not authorized to sign a revenue -
producing lease; therefore, any action must first go through the full Board of
Commissioners for approval and signature.
Attached is the portion of Public Act 261 indicating that the Board of
Commissioners can authorize the Parks Commission to establish bylaws and
enter into contracts.
Also attached is the resolution form the Board of Commissioners
authorizing the Parks and Recreation Commission to write their own bylaws and
enter into contracts.
It is Corporation Counsel's opinion that this does not cover contracts of a
leasing nature.
Staff will await your direction regarding this matter.
13-1
OAKLAND COUNTY
CORPORATION
COUNSEL
MEMO
PRIVILEGED AND CONFIDENTIAL
ATTORNEY CLIENT COMMUNICATION
To: Ralph Richard
From: John Ross
Date: February 25, 2005
Re: Oak Management Contract Proposed Amendment 11
File: # 2005-0138
Pursuant to your request, I have reviewed your proposed Eleventh Amendment to the
Concession Agreement dated April 25, 1974 between the County of Oakland, and E.A. Fuller
Oak Management Corporation. My review of the Agreement leads me to the conclusion that
the Agreement constitutes a Lease of County property, as does the Amendment.
I have also reviewed the Parks and Recreation statute (MCL 46.351 et seq), as it would apply
to the approval and signing of such an Amendment by the Parks and Recreation Commission.
Based upon the information provided, it is my opinion that neither you nor the Commission
Chairman can sign this Amendment on behalf of the County. Accordingly, it is my opinion
that this proposed Amendment needs to go to the Board of Commissioners for their approval.
I have received Miscellaneous Resolution # 4594, dated August 17, 1966, from Frank Trionfi,
but in my opinion that resolution does not apply to the Amendment under consideration. If
you have any information otherwise suggesting that the Board of Commissioners has
authorized either you or the Parks Commission to enter into such an Amendment please
provide it to me at your earliest convenience.
cc: Frank Trionfi
13-2
09/02/93 11:36 FAX 313 838 1003 OC CORP. COUNSEL --4 OC PARIiS & REC Q 004/012
vViJ1Y1 Z L11YlJ r-t%turs-01 `1'0•0C3CF
46.353. County and regional commissions; election and terms of officers;
transaction of business; bylaws
Sec. 3. Each January a county commission and a regional commission
shall elect from its membership a president, a secretary, and other officers as
it considers necessary. The officers shall hold office for the calendar year in
which they are elected and until their successors are elected and qualified.
The county treasurer shall be treasurer of a county commission and the
county treasurer of the county furnishing the larger portion of the approved
budget shall be treasurer of a regional commission. A majority of the
members of the commission shall constitute a quorum for the transaction of
business and the business which a county or regional commission may
perform shall be conducted at a public meeting of the county or regional
commission held in compliance with Act No. 267 of the Public Acts of 1976,
being sections 15.261 to 15.275 of the Michigan Compiled Laws. Public
notice of the time, date, and place of the meeting shall be given in the manner
required by Act No, 267 of the Public Acts of 1976. The county board of
commissioners may authorize a county commission to adopt bylaws and
enter into contracts. A regional commission may adopt bylaws and enter into
contracts.
Historical and Statutory motes
Source: C.L.1970, § 46.353.
P.A.1965, No. 261, § 3, Imd. Eff. July 21, P.A.1977. No. 167, § 1. Imd, Eff. Nov, 17,
1965. 1977.
C.L.1948, § 46,353.
P.A.1966, No. 242, § 1, Imd. Eff. July 11,
1966.
46.354. County commission; appropriation for expenses
Sec. 4. The board of supervisors in its annual budget may provide for the
expenses of a county commission, which shall be limited in its expenditures to
amounts so appropriated unless a further appropriation is made by the board
of supervisors.
Historical and Statutory Notes
Source: C.L.1948, § 46.354.
P.A.1965, No. 261, § 4, Imd. Eff. July 21, C.L.1970, § 46.354.
1965,
Cross References
Management of county property and business, see § 46.11.
References to county supervisors or county boards of supervisors deemed to ' mean county
commissioners or county boards of commissioners, see § 46.416.
46.355. Regional commission; funds, appropriation or tax levy; annual
budget
Sec. 5. The boards of supervisors of each county included in a region shall
provide funds for a regional commission's operations by an appropriation
from the general fund of the county, or by a tax levy for this purpose
599
13-3
,1
:RESOLUTION ##4594
August 17, 1966
BY: WAYS AND MEANS CO2•iidITTBE - Mr. Levinson
RE: PARKS & RECREATION COMMISSION
AUTHORITY FOR BY-LAWS & CONTRACTS.
TO THE OAKLATM COUNTY BOARD OF SUPERVISORS:
MR. CHAIRMAN, LADIES AND GENTLEMEN:
WHEREAS, Act 261 of the Public Acts of .196� provides for the
creation of a County Parks and Recreation Commission; and
WHEREAS, this Board of Supervisors by.Miscellaneous Resolution
No. 4531, dated February B, 1966, created an Oakland County Parks
and Recreation Commission; and
WHEREAS, Section 3 of said Act 261 provides that the Board of '
Supervisors may authorize the County Parks and Recreation Commissior
to adopt By -Laws and enter into Contracts; and
WHEREAS, your Ways and Means Committee believes the County
Parks and Recreation Commission should be authorized to adopt
By -Laws and enter into Contracts within its budget appropriation;
NOW THEREFORE BE IT RESOLVED that pursuant to Act 261 of the
Public Acts of 1965, the County Parks and Recreation Commission be
and is hereby authorized to adopt By -Laws and enter into Contracts
within its bu.dget appropriation.
7 r MR, CHAIRMAN,--on-behal-f---of—the-Way.:—and--Means—Committee,—I
/move_the_ad.optiot_of-. the _-for_eg-oing,_rozol.u.ti-on .
WAYS AND MEANS COASMITTEE
a!Vid Le inson, Chairman
ug uAllerton, Jr. KJotin L. Carey
Hugh C., o any / :harry 1�'. Hortg-n
71
'Tho �H. O�Donoghue F'ran�J. ^Vo.�l�, �rSr.!
red YgCk ( tivil�is NI. Brewer '
13-4
ITEM 114
OAK MANAGEMENT CONTRACT AMENDMENT
Pursuant to Amendment 8 (attached) of the Oak Management Concession
Agreement, staff and Chairman Pecky Lewis met with Oak Management staff to
renegotiate the rental and utility rates for calendar years January 1, 2004 through
December 31, 2008.
Oak Management, as part of the negotiation process, made the following requests:
• you Oaks Clubhouse — A temporary reduction in the rental rate on total gross
revenues up to $1,000,000 (i.e. ten percent (10%) of the total annual gross sales
up to $1,000,000 and thirteen and one-half percent (13 Y2%) of the total annual
gross sales over $1,000,000 up to $1,800,000 and thirteen and one-half percent
(13 Y2%) on all revenues once $1,800,000 is surpassed.) This request is
predicated on the fact that current gross revenues are falling below anticipated
projections.
• White Lake Oaks — A graduated rental rate over a number of years (similar in
nature to the original Lyon Oaks agreement) be implemented.
• Contract Extension — Exercise its option to extend the terms and conditions of
the Tenth Amendment to the Concession Agreement for an additional seven (7)
year period, to commence on January 1, 2009 and to expire December 31, 2015
and that the newly negotiated rates extend through December 31, 2015.
• Include an option to extend the terms of the Eleventh Amendment to the
Concession Agreement for an additional five (5) years to commence on January
1, 2016 and to expire on December 31, 2020 in consideration for their monetary
investment in the White Lake Oaks Clubhouse Project.
• Independence Oaks Concession Stand —Rental of 100% of the annual gross
sales up to $1,600 and twelve percent (12%) of the annual gross sales over
$1,600.
• Addison Oaks Concession Stand -Rental of 100% of the annual gross sales
up to $1,600 and twelve percent (12%) of the annual gross sales over $1,600.
Staff and Chairman Lewis reviewed and discussed these requests and are not in
opposition to them. Staff recommends that all other rates remain at their current level.
This proposed amendment is being reviewed for format by Corporation Counsel.
Oak Management staff will be available to answer any questions the Commission
may have.
14-1
PRELIMINARY
ELEVENTH AMENDMENT TO CONCESSION AGREEMENT
THIS ELEVENTH AMENDMENT is attached to and made a part of a certain Concession
Agreement dated April 25, 1974, and revised, by and between the COUNTY OF OAKLAND (hereafter
"County"), a Michigan Constitutional Corporation, and E. A. FULLER OAK MANAGEMENT
CORPORATION (hereafter "Operator"), a Michigan Corporation.
The parties agree that the original CONCESSION AGREEMENT entered into between the
parties on April 25, 1974, and all ten (10) subsequent amendments thereto, shall continue and remain in
full force and effect except as modified herein and shall constitute the entire agreement between the
parties. E. A. FULLER OAK MANAGEMENT CORPORATION agrees that it shall assume all of the
responsibilities and burdens of the "OPERATOR" and/or "Laffrey, Werthman and Fuller Restaurants
Inc.", its predecessor corporation, contained in the original CONCESSION AGREEMENT and all prior
amendments.
WITNESSETH:
A. Paragraph 1.3 of the Concession Agreement is amended to include the following
paragraph:
"Providing Operator shall not be in default under the terms and conditions of this
Agreement, it shall have the right at its option to extend the term of this Agreement for an
additional five (5) year period, to commence on January 1, 2016 and to expire December
31, 2020: The percentages of the contract years under said extension are to be
renegotiated for the five-year period of 2016-2020. The negotiations shall be completed
within the first ninety (90) days of the new five-year period or the Agreement becomes
null and void."
14-2
PRELIMINARY
B. Paragraph 4.2 of the Concession Agreement is hereby modified to substitute the
following therefore in its entirety:
4.2 Payments by Operator
Operator, in consideration of this Agreement, hereby covenants and agrees to pay to the County,
through December 31, 2015, the following sums, to -wit:
White Lake Oaks
After completion of the clubhouse banquet facility, Operator shall pay as rental three percent
(3%) of the total annual gross sales up to $400,000, ten percent (10%) of total annual gross sales over
$400,000 and up to $1,000,000 on the banquet facility and grill room, and thirteen and one half percent
(13.5%) of total gross sales over $1,000,000 through December 31, 2005; six percent (6%) of the total
annual gross sales up to $400,000, ten percent (10%) of total annual gross sales over $400,000 and up to
$1,000,000 on the banquet facility and grill room, and thirteen and one half percent (13.5%) of total gross
sales over $1,000,000 through December 31, 2006; eight percent (8%) of the total annual gross sales up
to $400,000, ten percent (10%) of total annual gross sales over $400,000 and up to $1,000,000 on the
banquet facility and grill room, and thirteen and one half percent (13.5%) of total gross sales over
$1,000,000 through December 31, 2007; and ten percent (10%) of total annual gross sales up to
$1,000,000 on the banquet facility and grill room and thirteen and one half percent (13.5%) of total gross
sales over $1,000,000 after December 31, 2007.
Operator shall also pay twenty-five percent (25%) of the utility costs.
Addison Oaks Conference Center
Operator shall pay rental of eight percent (8%) of total annual gross sales and twenty-five percent
(25%) of utility costs.
Addison Oaks Concession Stand
14-3
PRELIMINARY
Operator shall pay as rental one hundred percent (100%) of the annual gross sales up to $1,600
and twelve percent (12%) of the total annual gross sales over $1,600.
Springfield Oaks Golf Clubhouse
Operator shall pay as rental ten percent (10%) of the total annual gross sales or one hundred
percent (100%) of utility costs, whichever is greater.
Springfield Oaks Activities Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Waterford Oaks Activity Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Red Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11%) of the total annual gross sales and one hundred
percent (100%) of utility costs.
Waterford Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11%) of the total annual gross sales and one hundred
percent (100%) of the utility costs.
Groveland Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Independence Oaks Concession Stand
Operator shall pay as rental one hundred percent (100%) of the annual gross sales up to $1,600
and twelve percent (12%) of the total annual gross sales over $1,600.
Glen Oaks Golf Clubhouse
Operator shall pay as rental thirteen and one-half percent (13.5%) of the total annual gross sales
on the banquet facility, twelve percent (12%) of the total annual gross sales on the grill room facility and
14-4
PRELIMINARY
fifty percent (50%) of the utility costs.
Lyon Oaks Golf Clubhouse
Operator shall pay as rental ten percent (10%) of the total annual gross sales up to $1,000,000
and thirteen and one-half percent (13.5%) of the total annual gross sales over $1,000,000 up to
$1,800,000. Once all gross sales surpass $1,800,000, the rent will be recalculated at thirteen and one-half
percent (13.5%) on the total annual gross sales on the banquet facility and grill room. Operator shall also
pay twenty-five percent (25%) of the utility costs.
The term gross sales shall include the gross amount of all sales of every kind and description
made in, upon or resulting from the conduct of the business of Operator upon the various recreational
facilities covered by this Agreement, but after deduction therefrom refunds made in the normal course of
business and amounts paid for sales tax. All percentage payments provided hereunder shall be payable
quarterly, not later than the thirtieth (30th) day following the end of the first three (3) months of operation
and the end of each three (3) month period thereafter, and shall be based upon reports furnished by
Operator to the County with such payments. Operator shall furnish to the County within sixty (60) days
after the closing of each calendar year a report certified to by an officer of Operator, showing Operator's
gross receipts during the preceding calendar year, the amount of any accumulated prior deficiency in
percentage payments, and the net percentage payment, if any, owing hereunder for such period, provided
that, if at the end of any quarter it be determined that Operator has paid for said year to date a greater sum
than would have been payable under the provisions hereof for such excess payment.
IN WITNESS WHEREOF, EDWARD A. FULLER, President and Secretary of E. A. FULLER
OAK MANAGEMENT, CORPORATION, hereby acknowledges that he has authority to execute this
CONTRACT on behalf of E. A. FULLER OAK MANAGEMENT, CORPORATION, a Michigan
Corporation, and hereby accepts and binds E. A. FULLER OAK MANAGEMENT, CORPORATION, to
0
14-5
PRELIMINARY
terms and conditions of this ELEVENTH AMENDMENT TO CONCESSION AGREEMENT.
5
14-6
WITNESSES:
PRELIMINARY
E. A. FULLER OAK MANAGEMENT, CORP.
a Michigan Corporation
EDWARD A. FULLER
President and Secretary
DANIEL J. SHAW
Vice President
COUNTY OF OAKLAND, a Michigan Constitutional
Corporation, by its Statutory Agent, the Oakland
County Parks and Recreation Commission
PECKY D. LEWIS, JR.
Chairman
RALPH RICHARD
Executive Officer
14-7
TENTH AMENDMENT TO CONCESSION AGREEMENT
THIS TENTH AMENDMENT is attached to and made a part of a certain Concession Agreement
dated April 25, 1974, and revised on the fourth day of April, 1999, by and between the COUNTY OF
OAKLAND (hereafter "County"), a Michigan Constitutional Corporation, and E. A. FULLER OAK
MANAGEMENT CORPORATION (hereafter "Operator"), a Michigan Corporation.
The parties agree that the original CONCESSION AGREEMENT entered into between the
parties on April 25, 1974, and all nine (9) subsequent amendments thereto, shall continue and remain in
full force and effect except as modified herein and shall constitute the entire agreement between the
parties. E. A. FULLER OAK MANAGEMENT CORPORATION agrees that it shall assume all of the
responsibilities and burdens of the "OPERATOR" and/or "Laffrey, Werthman and Fuller Restaurants
Inc.", its predecessor corporation, contained in the original CONCESSION AGREEMENT and all prior
amendments.
'WITNESSETH:
A. Paragraph 1.3 of the Concession Agreement is amended to include the following
paragraph:
"Providing Operator shall not be in default under the terms and conditions of this
Agreement, it shall have the right at its option to extend the term of this Agreement for
an additional seven (7) year period, to commence on January 1, 2009 and to expire
December 31, 2015: The percentages of the contract years under said extension are to be
renegotiated for the seven-year period of 2009-2015. The negotiations shall be
completed within the first ninety (90) days of the new seven-year period or the
Agreement becomes null and void."
14-8
B. Paragraph 4.2 of the Concession Agreement is hereby modified to substitute the
following therefore in its entirety:
4.2 Payments by Operator
Operator, in consideration of this Agreement, hereby covenants and agrees to pay to the County
the following sums, to -wit:
White Lake Oaks
Operator shall pay rental of ten percent (10%) of total annual gross sales and twenty-five percent
(25%) of utility costs.
Addison Oaks Conference Center
Operator shall pay rental of eight percent (8%) of total annual gross sales and twenty-five
percent (25%) of utility costs.
Springfield Oaks Golf Clubhouse
Operator shall pay as rental ten percent (10%) of the total annual gross sales or one hundred
percent (100%) of utility costs, whichever is greater.
Springfield Oaks Activities Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Addison Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Waterford Oaks Activi , Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Red Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11%) of the total annual gross sales and one hundred
percent (100%) of utility costs.
2
14-9
Waterford Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11%) of the total annual gross sales and one hundred
percent (100%) of the utility costs.
Groveland Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Independence Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Glen Oaks Golf Clubhouse
Operator shall pay as rental thirteen and one-half percent (13.5%) of the total annual gross sales
on the banquet facility, twelve percent (12%) of the total annual gross sales on the grill room facility and
fifty percent (50%) of the utility costs.
Lyon Oaks Golf Clubhouse
After completion of the clubhouse banquet facility, Operator shall pay as rental three percent
(3%) of the total annual gross sales up to $500,000 and thirteen and one-half percent (13.5%) of total
annual gross sales over $500,000 on the banquet facility and grill room and twenty-five percent (25%) of
the utility costs through December 31, 2000; three percent (3%) of the total annual gross sales up to
$500,000 and thirteen and one-half percent (13.5%) of total annual gross sales over $500,000 on the
banquet facility and grill room and twenty-five percent (25%) of the utility costs through December 31,
2001; nine percent (9%) of the total annual gross sales up to $500,000 and thirteen and one-half percent
(13.5%) of total annual gross sales over $500,000 on tine banquet facility and grill room and twenty-five
percent (25%) of the utility costs through December 31, 2002; twelve percent (12%) of the total annual
gross sales up to $500,000 and thirteen and one-half percent (13.5%) of total annual gross sales over
$500,000 on the banquet facility and grill room and twenty-five percent (25%) of the utility costs
through December 31, 2003.
14-10
The term gross sales shall include the gross amount of all sales of every kind and description
made in, upon or resulting from the conduct of the business of Operator upon the various recreational
facilities covered by this Agreement, but after deduction therefrom refunds made in the normal course of
business and amounts paid for sales tax. Net proceeds from vending machines shall be included in gross
sales. All percentage payments provided hereunder shall be payable quarterly, not later than the thirtieth
(30th) day following the end of the first three (3) months of operation and the end of each three (3)
month period thereafter, and shall be based upon reports furnished by Operator to the County with such
payments. Operator shall furnish to the County within sixty (60) days after the closing of each calendar
year a report certified to by an officer of Operator, showing Operator's gross receipts during the
preceding calendar year, the amount of any accumulated prior deficiency in percentage payments, and
the net percentage payment, if any, owing hereunder for such period, provided that, if at the end of any
quarter it be determined that Operator has paid for said year to date a greater sum than would Have been
payable under the provisions hereof for such excess payment.
IN WITNESS )ATHEREOF, EDWARD A. FULLER, President and Secretary of E. A. FULLER
OAK MANAGEMENT, CORPORATION, hereby acknowledges that he has authority to execute this
CONTRACT on behalf of E. A. FULLER OAK MANAGEMENT, CORPORATION, a Michigan
Corporation, and hereby accepts and binds E. A. FULLER OAK MANAGEMENT, CORPORATION, to
terns and conditions of this NINTH AMENDMENT TO CONCESSION AGREEMENT on this fourth
day of April, 1999.
WITNESSES:
E. A. FIJ R OAK MANAGEMENT, CORP.
(g a Mic qCorporation
EDWAR17A. FULLER
Presi nt and Secretary
ANIEL J. SI�W---�
Vice President
COUNTY OF OAKLAND, a Michigan Constitutional
Corporation, by its Statutory Agent, the Oakland
County Parks anal Recreation Commission
PECKY D°LEWIS, JR.
Chairman
2L z " � - L' z
RALPH RICHARD
Executive Officer
14-12
5
THIS EIGHTH AMENDMENT is attached to and made a part of a certain Concession
Agreement dated April 25, 1974, and revised on the 6th day of July 1994, by and between the
COUNTY OF OAKLAND, a Michigan Constitutional Corporation, and E. A. FULLER OAK
MANAGEMENT CORPORATION, (hereafter "Operator") a Michigan Corporation.
The parties agree that the original CONCESSION AGREEMENT entered into between
the parties on April 25, 1974, all seven (7) subsequent amendments thereto, shall continue and
remain in full force and effect except as modified herein and shall constitute the entire agreement
between the parties. E. A. FULLER OAK MANAGEMENT CORPORATION agrees that it shall
assume all of the responsibilities and burdens of the "OPERATOR" and/or "Laffrey, Werthman
and Fuller Restaurants Inc.", its predecessor corporation, contained in the original-_(�bNCESSION'
AGREEMENT and all prior amendments.
WITNES SETH:
A. Paragraph 1.3 of the concession Agreement is amended to include the following
paragraph:
"Providing Operator shall not be in default under the terms and conditions of this
Agreement, it shall have the right at its option to extend the term of this Agreement for
an additional five (5) year period, to commence on January 1, 2004 and to expire
December 31, 2008. The percentages of the contract years under said extension are to
be renegotiated for the five-year period of 2004-2008. The negotiations shall be
completed within the first ninety (90) days of the new five-year period or the �greement
becomes null and void."
B. Paragraph 4.2 of the Concession -Agreement is hereby modified to substitute the
following therefor in its entirety: 14-13
' �• 11/"1 ��" a
Operator, in consideration of this Agreement, hereby covenants and agrees to pay
to the County the following sums, to -wit:
Operator shall pay rental of ten percent (10%) of total annual gross sales and
twenty-five percent (25%) of utility costs.
Addison Oaks Conference Center
Operator shall pay rental of eight percent (8%) of total annual gross sales and
twenty-five percent (25%) of utility costs.
Springfield Oaks Golf Clubhouse
Operator shall pay as rental ten percent (10%) of the total annual. gross sales or
one hundred percent (100%) of utility costs, whichever is greater.
Springfield Oaks Activities Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Addison Oaks Concession Stand
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Waterford Oaks Activity Center
Operator shall pay as rental ten percent (10%) of the total annual gross sales.
Red Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11%) of the total annual gross sales
and one hundred percent (100%) of utility costs.
Waterford Oaks Wave Pool Concession Stand
Operator shall pay as rental eleven percent (11%) of the total annual gross sales
and fifty percent (50%) of the utility costs at the Red Oaks Waterpark.
14-14
LN • . PRISKOMMILMORM90 •1 el!
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
I!-•'1O 1 . •.. •�
Operator shall pay as rental twelve percent (12%) of the total annual gross sales.
Operator shall pay as rental twelve percent (12%) of the total annual gross sales
and fifty percent (50%) of the utility costs. If the banquet facility is expanded, the
operator shall pay, upon completion of expansion, thirteen and one-half percent (13.5%)
of the total annual gross sales on the banquet facility, twelve percent (12%) of the total
annual gross sales on the grill room facility and fifty percent (50%) of the utility costs.
If the expansion of the banquet facility does not occur, the percentage rate will remain
at 12 percent.
The term gross sales shall include the gross amount of all sales of - e'Very kind and
description made in, upon or resulting from the conduct of the business of Operator upon the
various recreational facilities covered by this Agreement, but after deduction therefrom refunds
made in the normal course of business and amounts paid for sales tax. Net proceeds from
vending machines shall be included in gross sales. All percentage payments provided hereunder
shall be payable quarterly, not later than the thirtieth (30th) day following the end of the first
three (3) months of operation and the end of each three (3) month period thereafter, and shall be
based upon reports furnished by Operator to the County with such payments. Operator shall
furnish to the County within sixty (60) days after the closing of each calendar year a report
certified to by an officer of Operator, showing Operator's gross receipts during the preceding
calendar year, the amount of any accumulated prior deficiency in percentage payments, and the
i
net percentage payment, if any, owing hereunder for such period, provided that, if at the end of
any quarter it be determined that Operator has paid for said year to date a greater sum than
would have been payable under the provisions hereof for such excess payment.
14-15
IN WITNESS WHEREOF, EDWARD A. FULLER, President and Secretary of E. A.
FULLER OAK MANAGEMENT, INC., hereby acknowledges that he has authority to execute
this CONTRACT on behalf of E. A. FULLER OAK MANAGEMENT, INC.; a Michigan
Corporation, and hereby accepts and binds E. A. FULLER OAK MANAGEMENT, INC., to
terms and conditions of this EIGHTH AMENDMENT TO CONCESSION AGREEMENT on this
6th day of July, 1994.
14-16
E. A. FULLER OAK MANAGEMENT, INC.
a Michigan Corporation
EDWARD A. FULLER
President and Secretary
ice President and Treasurer
COUNTY OF OAKLAND, a Michigan
Constitutional Corporation, by its Statutory
Agent, the Oakland . County Parks and
Recreation Commission
PECKY D. LEWIS JR.
Chairman
1
RALPH RICHARD
Manager
ITEM #15
Bid Items:
A. Facility Painting — Independence & Addison Oaks
B. 2005 Asphalt Paving —Addison and Groveland Oaks
C. Protective Netting — Red Oaks Golf Course
D. Irrigation Control System — Glen Oaks
15-1
FACILITY PAINTING
INDEPENDENCE AND ADDISON OAKS
Bids were received for the painting of several structures at Independence and Addison
Oaks parks. These buildings have not been painted for several years. The structures to
be painted are of several different composites (i.e. block, composite board, wood half
log, wood lap siding, and structural and concrete fiberboard). Painting includes all trim,
fascias, soffets, louvers, doors, windows and frames.
The bids are as follows:
Facility
Bidders
Simon Watt
Horizon Bros.
Industrial Painting
Detroit
Howell
Taylor
1/0 Nature Center
$8,500
$11,000
$6,900
1/0 Twin Chimneys Shelter
$6,200
$5,000
$6,800
A/O Concession Bldg.
$8,500
$5,000
$9,000
A/O Maintenance Bldg.
$16,800
$12,000
$16,500
A/O Residence
$4,300
$2,800
$3,200
A/O Deputy Office
$1,650
$1,000
$2,500
Staff has reviewed the bids and recommends splitting and awarding the contracts
to the low bidders as follows: to Industrial Painting for the 1/0 Nature Center in the
amount of $6,900, plus a contingency of $300, for a total budgeted amount of $7,200;
and to Horizon Brothers for the 1/0 Twin Chimneys Shelter, and the Concession
Building, Maintenance Building, Residence and Deputy Office at Addison Oaks in the
amount of $25,800, plus a contingency of $1,200, for a total budgeted amount of
$27,000.
Funds for this expenditure have been budgeted in each park's Operating Budget
Grounds Maintenance line item.
A-1
2005 ASPHALT PAVING
ADDISON OAKS AND GROVELAND OAKS
Bids were received Wednesday, February 23, 2004 for the following paving projects at
Addison Oaks and Groveland Oaks:
Addison Oaks — Conference Center Parking Lot Resurfacing_
Base Bid #1 — Repair and resurface existing parking lot located west of the existing
conference center and banquet hall, including all restorations of edges and disturbed areas,
plus all necessary pavement markings.
Alternate #1A — Repair and resurface existing parking lot located northwest of the
existing conference center and banquet hall, including all restorations of edges and disturbed
areas.
Alternate #1 B — Mill existing entrance asphalt, install a rolled concrete curb, and
resurface entrance paving as indicated on drawing, including all restoration as indicated.
Addison Oaks — Contact Station Exit Road Widening
Base Bid #2 — Provide a 12' wide parking lane adjacent to the exit road northwest of
existing contact station, including the re -grading and restoration of the existing swale and all
necessary pavement markings.
Alternate #2A — Substitute the 4-1/2" Asphalt Paving, with 4-1/2" of 21AA Gravel Surfacing.
Groveland Oaks — Asphalt Trail Paving_
Base Bid #3 — Includes the 8' wide asphalt paving of new and existing trails around
Stewart Lake Island, including all restoration, with the exception of paving 488 linear feet
of existing gravel trails located on Paradise Island.
Alternate #3A — Includes the 8' wide asphalt paving of miscellaneous connector
trails around Stewart Lake Island, including all restoration, with the exception of the
miscellaneous connector trails located on Paradise Island.
Alternate #3B — Includes 488 linear feet of 8' wide asphalt paving of existing
gravel trails located on Paradise Island, including the necessary grading and
restoration.
Alternate #3C — Includes 488 linear feet of 8' wide concrete paving of existing
gravel trails located on Paradise Island, including the necessary grading and
restoration.
B-1
Staff received bids from four contractors as follows:
ABC PAVING
COMPANY
ASPHALT
SPECIALISTS
BUSH
BROTHERS
THOMPSON
MCCULLY
TRENTON
PONTIAC
FARMINGTON
HILLS
CLARKSTON
A/O - Base Bid #1
$40,810.00
$32,729.00 `
$45,963.00
$49,495.85
Alt. #1A
$25,990.00
$24,015.00 I
$33,495.00
$33,936.85
Alt. #1B
$21,975.00
$24,930.00
$20,057.00
$25,884.90
A/O - Base Bid #2
$15,020.00
$23,744.00
$18,867.00
$30,535.00
Alt. #2A
$8,920.00
$11,244.00
$13,967.00
-$2,500.00
Gr/O - Base Bid #3
$72,840:00
$107,050.00
$84,988.00
N/A
Alt. #3A
$6,90000
$11,600.00
$8,693.00
Alt. #313
N/A
$47,060.00
$48,912.00
Alt.#3C
$50,290.00
$59,317.00
$38,912.00
RECOMMENDED
TOTALS
$94,76000
$56,744.00
Staff recommends the following:
1) Asphalt Specialists, Inc. be awarded a single contract for A/O - Base Bid #1
and Alt. 1A in the amount of $56,744.00, plus a 5% contingency ($2,838.00), for a total
approved budgeted amount of $59,582.00. The 2005 Operating Budget for Grounds
Maintenance is $137,000 for this project. The remaining balance of $77,418.00 shall be used for
replacing the existing parking lot lights.
2) ABC Paving, Inc. be awarded a single contract for A/O - Base Bid #2, Gr/O -
Base Bid #3 and Alt. 3A in the amount of $94,760.00, plus a 5% contingency ($4,738.00), for a
total approved amount of $99,498.00. The 2005 Capital Improvement Budget for Base Bid #2
and Base Bid #3 is $10,000 and $70,000 respectively. Staff recommends a transfer of funds
from 2005 CIP Contingency in the amount of $5,771.00 and $13,727.00 respectively for each
project.
B-2
PROTECTIVE NETTING
RED OAKS GOLF COURSE
We have received from Purchasing the following bids for the installation of
a protective net 350 feet long by 50 feet high at the Red Oaks Golf Course:
Future Fence Company $56,790.00
Warren
Michigan Fence Company $32,968.00
Harrison Township
Nationwide Fence & Supply $37,340.00
Chesterfield
Net Connection Inc. $26,304.00
Birmingham, AL
When the golf course was rebuilt, every attempt was made to cut down on
golf balls going over the fence, such as berms, trees, and realignment. However,
we still have golf balls hitting businesses and homes along the #1 fairway.
This barrier should greatly reduce our liability that is now occurring.
Staff has gone through the procedure for a height variance from Madison
Heights.
Staff recommends awarding the bid to the low bidder, Net Connection, in
the amount of $26,304, plus a five percent contingency of $1,315, for a total
budgeted amount of $27,619.
Funds for this expenditure will come from the Capital Improvement
Projects budget.
C-1
IRRIGATION CONTROL SYSTEM
GLEN OAKS
At Glen Oaks and Springfield Oaks Golf Courses, bids are presently out
for upgrading the electronic controls of the irrigation systems.
Through our irrigation design consultants, Colein & Kuhn, we were made
aware of a compatible used Rainbird system that was available from Barton Hills
Country Club.
Barton Hills had installed this Rainbird system three years ago; but after
one year of use, replaced it with an upgraded Toro system.
Presently, we have similar Rainbird control systems at White Lake Oaks
and Lyon Oaks.
Staff recommends purchasing this used equipment from Barton Hills for
Comparable costs for this equipment new could exceed $60,000.
The irrigation contractor awarded the bid will be responsible for installing
this equipment.
Funds for this expenditure will come from the park's Operating Budget
Grounds Maintenance line item.
D-1
Date: February 1, 2005
To: Skip Rouche
Glen Oaks Golf Course
Oakland County Parks & Recreation Dept.
From: Carol Colein
Skip,
The upgrade of the irrigation central control system at Glen Oaks Golf Course will take place in two
phases as described in the following.
Phase 1: Purchase of equipment from Barton Hills Country Club
The following items are included in the equipment that Oakland County is to purchase from Barton Hills
Country Club:
a. computer with Rainbird Nimbus software, Windows 95.
b. Rainbird M1M with (3) interface units.
c. (6) Rainbird Par+ 4"tatiion stainless steel field satellites.
d. Rainbird Freedom system with (2) hand-held radios_
The purchase price for this equipment is $8,000 as is. For reference, the list prices for these items are as
follows:
a. Nimbus 11 computer and software $31,OW
b. Freedom hand-held radio system 9,397
o. (6) Par+ 48-station stainless steel field satellites 26,580
$66,977
Phase 22. Contract work to be bid this year
After Oakland County purchases the above equipment, the following work is to be bid out under separate
contract:
a, update package for computer and software.
b, installation of computer and field satellites.
c. installation of Freedom radio system, including new antenna_
d. installation of new communication wire.
Please feel free to contact us if you have any questions or require additional information.
Sincerely,
Colein & Kuhn Associates, Inc
Carol Colein
D-2
ITEM #16
MICHIGAN NATURAL FEATURES INVENTORY
CONTRACT MODIFICATION
ROSE OAKS ECOLOGICAL SURVEY
The Michigan Natural Features Inventory (MNFI), a division of Michigan State
University Extension, is in the process of conducting ecological surveys of
Independence and Lyon Oaks County Parks. Oakland County Parks and Recreation
(OCPR) staff is recommending the modification of this current contract to include the
survey of Rose Oaks. The information generated by these surveys could greatly
increase the appropriateness and effectiveness of the Rose Oaks Master Plan
scheduled for development this year.
MNFI has submitted a bid modification proposal of $15,000 to survey Rose Oaks.
Staff recommends the modification of the existing ecological survey contract with
MNFI to include this expanded scope of work.
Staff also recommends that the amount of $38,745 be transferred from the
Operating Budget Contingency to the following budget centers for the allocation of funds
for the ecological survey of Rose Oaks and the re -allocation of funds for the survey of
Lyon and Independence Oaks that did not carry over from the 2004 Budget.
1. Independence Oaks
- Contracted Services Line Item: $11,872.50
2. Lyon Oaks
- Contracted Services Line Item: $11,872.50
3. Rose Oaks
- Contracted Services Line Item: $15,000.00
16-1
ITEM #17
ENTERTAINMENT AGENCY CONTRACT
Over the last 15 years, Oakland County Parks has hired independent contractors
for musical entertainers, magicians, bands and presenters. They are used for our
extensive summer campground recreation program at Addison Oaks and Groveland
Oaks, the amphitheater at Lewis E. Wint Nature Center at Independence Oaks,
adaptive recreation programs, and many special events. In 2004, approximately 70
independent contractors were used, with an average check of $175.
The county has initiated new insurance requirements for these contractors. Each
contractor must provide the following:
$3,000,000 general liability
$100,000 workmen's compensation
$3,000,000 professional liability
$1,000,000 auto
Oakland County sent out bids for an entertainment agency to fulfill the insurance
requirements, as well as provide high quality recreation programs.
Bids were received as follows:
Company City Cost
Eldar Entertainment Howell $48,550*
Richard Paul & Associates Macomb $28,000*
Gail & Rice Southfield 25% commission
Postman Productions & Promotions Birmingham $50,000*
*Money does not include entertainment
After interviewing each company, staff recommends Gail and Rice. Gail and
Rice's park responsibilities will include contacting, contracting, and payment of
individual contractors. This has been done by park staff. Total amount budgeted under
professional services for 2005 is $40,000.
Monies for this are budgeted under professional services at each park.
Staff recommends awarding the bid to Gail and Rice in an amount not to exceed
$50,000. (Twenty-five percent commission and $40,000 for independent contractor.)
17-1
ITEM #18
NEXTEL RADIO SYSTEM
Oakland County Information Technology and Radio Services is in the process of going
to a new radio system. This radio system is funded by 911 monies from the State. Because it is
funded by the state's 911 system, Parks will no longer be able to use this system. The Oakland
County Parks and Recreation Commission will need to be off the existing radio system by May
1, 2005.
Staff is requesting Commission approval to purchase 80 radio units and accessories at a
cost of $21,271.90 from Nextel through Oakland County Information Technology. Staff is also
requesting approval to enter onto the existing contract with Nextel through Oakland County
Information Technology for monthly service plans and charges for these radio units. The
$21,271.90 will come from the operating budget contingency and the monthly charges will come
from the operation budget line items. Funds will be transferred from the 2005 Operating Budget
Contingency to each park's Telephone Communications line item as follows:
Addison Oaks
$5,603.73
Groveland Oaks
$5618.70
Independence Oaks
$5,711.28
Wint Nature Center
$666.04
Administration
$3,672.21
Total transfer will be $21, 271.90.
These radios will be used at Addison Oaks, Independence Oaks, Groveland Oaks, Orion
Oaks, Rose Oaks and the Sheriff Office.
We currently have 50 radio units and accessories with a monthly charge of $2,772.15.
We will have 80 new units at a cost of $2,991.76 a month. The increase in units is as follows:
We must provide the sheriff units park patrol, mounted division and mountain bike patrol with 21
radios, as we will no longer be on the same radio system as the Sheriff Office. We will maintain
2 spare backup units, 2 units will be used at Addison Oaks for campground hosts, 2 units for
Orion Oaks, 1 unit for Groveland Oaks miniature golf operation, and 2 units at Independence
Oaks.
The monthly service charges are currently in the radio repair line item of the operating
budget.
These units will also be used for winter ski patrol volunteers and the controlled deer
management programs and special events.
These radios will have countywide as well as nationwide coverage, unlimited group talk
capabilities, and will function the same as the current radio system. They will also have the
direct connect feature we currently have on our Nextel cell phones.
There will be approximately $6,000.00 in savings with this new system, as we can have
a portion of these units put in a stand-by mode during the off season when the usage is less.
These units will also have telephone capabilities. Park staff using these radios that currently
have telephones will turn in their cell phones and have the phone service added to the radios.
18-1
All of these units will have the capability of calling 911 regardless of whether they have
phone service or not. If 911 is used by these radios, the 911 operator will have GIPS locating
capabilities.
Staff has been working with and will use Information Technology for the purchasing,
maintenance and handling process of this radio system.
I8-2
Item #19
GENERAL INFORMATION AND REGULATIONS REVISION
An existing hard court area at Groveland Oaks will now be used as a
skateboarding area for park patrons.
Current Parks General Information and Regulations allow for skateboarding, but
staff is proposing the following revision to incorporate more detailed information. This
addition has been reviewed by Corporation Counsel.
SKATEBOARD RULES:
The skateboarding area is open to children and persons of all ages. Use
at your own risk. Skateboarding and skating are hazardous recreational
activities. Parents should be in attendance and supervise their children at
all times.
All participants should use protective equipment as listed below while
using this facility. Failure to wear protective equipment while using the
facility may result in serious injury or death.
Oakland County Parks & Recreation Commission does not assume any
responsibility for injuries.
WARNING: The use of appropriate safety equipment of helmets,
kneepads, elbow pads, wrist pads, gloves and proper shoes are strongly
recommended at all times. For ensured safety it is strongly recommended
that all helmets meet the standards for protective headgear used in
bicycling.
2. WARNING: Know your abilities and limitations. Use this facility at your
own risk.
3. WARNING: Weather and lighting conditions may cause unsafe surface
conditions.
4. WARNING: Do not proceed down a ramp until it is clear of other skaters.
5. Be courteous to others. Users must be under control at all times.
Uncontrolled skateboarding activities that endanger others will result in
ejection from the skateboarding area.
6. NO bicycles allowed inside the skateboarding area. This area is for the
use of skateboarding only. All other uses prohibited.
19-1
7. NO food allowed inside fenced area.
8. All general rules and regulations of the Oakland County Parks and
Recreation Commission will be enforced, and other related requirements
or restrictions as the Parks and Recreation Commission may from time to
time enact.
Staff is requesting the Parks Commission's approval of the attached resolution
for forwarding and approval by the Oakland County Board of Commissioners.
Staff will be available to answer any questions you may have.
19-2
RESOLUTION
WHEREAS, the Oakland County Parks and Recreation Commission was
established by the Oakland County Board of Supervisors in 1966 under P.A. 261;
and
WHEREAS, P. A. 261 includes a provision to allow county parks
commissions to make rules for the protection, regulation and control of all its
facilities and areas with the approval of the Oakland County Board of
Commissioners; and
WHEREAS, the Oakland County Parks and Recreation Commission has
established rules and regulations for this protection, regulation and control; and
WHEREAS, revisions for clarification purposes are requested, which have
been reviewed and approved by the Oakland County Corporation Counsel.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks
and Recreation Commission approves the revisions to the General Information
and Regulations as reviewed by Oakland County Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised
General Information and Regulations be forwarded to the Oakland County Board
of Commissioners for approval.
Moved by
Supported by
Date: March 9, 2005
M=3
ITEM #20
EXECUTIVE OFFICER'S REPORT
---Attached for your information is a copy of letters received from legislators in response to
Chairman Lewis's letter regarding the Michigan Natural Resources Trust Fund Board's decision
on the Addison Oaks Acquisition Grant.
Also attached is a segment of the MNR Board of Trustees Meeting Minutes from December 8,
which address the final approvals of the 2004 MNRTF acquisition and development applications.
---A copy of a report from the Oakland County Sheriff Parks Unit for 2004 is attached for your
information.
---Christmas Tree Recycling Report: The Oakland County Parks and Recreation Commission
continues to provide Christmas tree recycling drop-off sites at ten park locations. There were a
total of 2,067 trees dropped off during the 2004 Christmas season. The number of trees being
dropped off each year has been declining; staff believes more people are using artificial trees.
Addison Oaks
48
Glen Oaks
378
Groveland Oaks
48
Independence Oaks
254
Lyon Oaks
108
Orion Oaks
650
Red Oaks
104
Springfield Oaks
62
Waterford Oaks
184
White Lake Oaks
231
---Deer Survey: A Deer Survey History has been compiled by staff and is attached for your
review and information.
20-1
12TH DISTRICT
LANSING OFFICE: (517) 373-2417
TOLL -FREE: (877) 9-BISHOP (24-7467)
FAX: (517) 373-2694
&DIAIL_ senmbishop@senate.tnichigan.gov
February 7, 2005
Mr. Pecky D. Lewis
�Hic4i; ztn 5- ellate
Michael D. Bishop
t2t#P �PYtc'T�III
���islaxtt zxj�zit� �E�tler
Chairman, Oakland County Parks
2800 Watkins Lake Road
Waterford, MI 48328
Dear Mr. Lewis:
COMMITTEES:
Chair, Banking and Financial Institutions
Chair, Joint Committee on Administrative Rules
V-Chair, Judiciary
V-Chair, Gaming and Casino Oversight
Thank you for making me aware of your efforts to secure funding for Addison Oaks County
Park. I appreciate your confidence in contacting me and applaud your efforts on behalf of our
community's natural resources.
Upon receiving.your correspondence, I took the liberty of contacting Mr. Sam Washington of the
Michigan Natural Resources Trust Fund. According to Mr. Washington, it was the Board's
belief that given Oakland County's history of high funding relative to other Michigan counties,
the money should be allocated to other areas of the state this year. Unfortunately, sole discretion
for determining what proposals receive grants rests with the Board.
Please know that as the state senator for Addison Township, however, I understand your
frustrations with the grant designation process. Mr. Washington indicated that this project has
potential for future funding and I encourage you to resubmit a proposal next year. If there is
anything that I may do to assist with the Addison Oaks County Park application, please do not
hesitate to call upon me.
Again, thank you for your correspondence. I hope that you will continue to keep me apprised of
such important matters in our community.
Si cerely,
Michael D. Bishop
Assistant Majority Leader
State Senator, 121h District
mblk
20-2
STATE CAPITOL • LANSING, MICHIGAN 48913
nee
�RCUne AtGS
66TH DISTRICT
MICHIGAN HOUSE OF REPRESENTATIVES
S-153 STATE CAPITOL
LANSING, MICHIGAN 48913
MAJORITY FLOOR LEADER
PHONE: (517) 373-1784
1-800-295-0066
CHRIS WARD
FAX: (517) 373-8957
E-MAIL: chrisward@house.mi.gov
STATE REPRESENTATIVE
ON-LINE OFFICE: www.gophouse.com/ward.htm
February 1, 2005
Pecky D. Lewis, Jr.
Oakland County Parks
2800 Watkins Lake Rd.
Waterford, MI 48328
Dear Mr. Lewis:
First let me begin by congratulating you on the acquisition of a grant for the Organizational
Youth Campground — Connector Trail in the amount of $219,000. I am certain this will be an
asset to the citizens of Oakland County and the state of Michigan.
Upon reviewing your letter, my staff contacted Deborah Apostle in the Grants Department of the
Michigan Department of Natural Resources. She explained that although the County scored well
on the application there were other reasons why they did not receive funding. One reason stated
was that it is very rare for a county to receive an acquisition grant and a development grant in the
same year. Ms. Apostle did mention that it would be in your best interest to submit a letter
asking for reconsideration by April 1, 2005.
I hope that this information is helpful to you. If you have any further questions, please do not
hesitate to contact me at 517-373-1784.
iwajorrLy moor Leaaer
State Representative
66ih District
®
Recycled 20-3
Paper ".o_��",.,O
NANCY CASSIS
15TH DISTRICT
P.O. BOX 30036
LANSING, MI 48909-7536
PHONE: (517) 373-1758
TOLL -FREE: (888) 38-NANCY
FAX: 1517) 373-0938
E-MAIL: senncassis@senate.michigan.gov
January 27, 2005
Mr. Pecky D. Lewis
Oakland County Parks
2800 Watkins Lake Road
Waterford, MI 48328
Dear Mr. e i .
JI
THE SENATE
STATE OF MICHIGAN
COMMITTEES:
FINANCE, CHAIR
EDUCATION, VICE -CHAIR
GOVERNMENT OPERATIONS
TECHNOLOGY AND ENERGY
Thank you for contacting my office and keeping us informed of issues in and around Oakland
County. Any input from the citizens is smiled upon.
As an Oakland County Senator, I was sorry to hear that the Addison Oaks County Park land
acquisition was not approved for funding this year. I read through the information provided with
your correspondence. While it is a shame that such an investment could not be funded, it must be
expressed that money is in short supply state wide. I am unable to explain why the land
acquisition was not chosen, and I have no input into the decision made, I can only say that the
Natural Resources Trust Fund board investigates and prioritizes projects state wide. As in many
other interests throughout the state, there simply is not enough money to fund every potential
project.
Again, thank you for your informed letter. I urge you to continue applying for grants from the
Natural Resources Trust Fund in the future. Please feel free to contact mY.:of ice whe_i suds
applications have been submitted.
Sincerely,
Nancy C s
State Sena or
District 45
®
Recycled 20-4
Paper
6
MOVED BY MR. GARNER, SUPPORTED BY MR. ARWOOD, TO ELECT
MR. WASHINGTON AS CHAIRPERSON OF THE MNRTF BOARD FOR
2005. PASSED.
MOVED BY MR. GARNER, SUPPORTED BY MR. WASHINGTON, TO
ELECT MR. THOMPSON AS VICE -CHAIRPERSON OF THE MNRTF
BOARD FOR 2005. PASSED.
TF89-114 Jean Klock Park City of Benton Harbor — PROJECT CONVERSION.
Mr. Wood outlined follow-up information regarding the project conversion for TF89-114, Jean
Klock Park, City of Benton Harbor. This request was originally brought to the Board at the June
meeting. The Board approved the request, contingent upon the location of suitable mitigation
property. It is staffs opinion that mitigation has been located and will be acquired. Staff is
seeking Board approval for the conversion request.
MOVED BY MR. ARWOOD, SUPPORTED BY MR. WASHINGTON, TO APPROVE
THE CONVERSION REQUEST FOR TF89-114, JEAN KLOCK PARK, CITY OF
BENTON HARBOR, AS RECOMMENDED BY STAFF. THIS APPROVAL IS FOR
SIX PARCELS PROPOSED FOR MITIGATION OF THE GRAND BOULEVARD
PARCEL WITHIN JEAN KLOCK PARK, CONTINGENT UPON RECEIPT AND
APPROVAL BY THE DNR OF CURRENT SURVEYS OF THE MITIGATION
PARCELS. PASSED.
2004 MNRTF Acquisition and Development Applications.
No initial discussion of proposed acquisition projects by the Board.
MOVED BY MR. GARNER, SUPPORTED BY MR. ARWOOD, TO APPROVE
THE LIST OF STAFF RECOMMENDATIONS FOR ACQUISITION AND
DEVELOPMENT PROJECTS. PASSED.
MOVED BY MR. ARWOOD, SUPPORTED BY MR. DEMPSEY, TO AMEND
THE STAFF RECOMMENDATIONS ACQUISITION LIST TO REDUCE GRANT
AMOUNT REQUESTED OF 04-105, DENISON SOUTH, CITY OF SAUGATUCK,
TO $3,000,000; DELETE 04-002, ADDISON OAKS ACQUISITION, OAKLAND
COUNTY; AND REDUCE GRANT AMOUNT REQUESTED OF 04-141,
VARIOUS PARK ACQUISITIONS, DNR, TO $2,000,000.
MOVED BY MR. GARNER, SUPPORTED BY MR. DEMPSEY, TO ADD 04-047,
SEARLES PROPERTY ACQUISITION, CLINTON COUNTY; ADD 04-181,
LIGHTHOUSE WEST PROPERTY/LEELANAU STATE PARK, DNR, AT A
REDUCED GRANT REQUEST AMOUNT OF $630,000; AND ADD 04-168, GREIG
PARK EXPANSION, CITY OF ST. CLAIR.
MOVED BY MR. WASHINGTON TO ADD 04-104, HUNTER'S POINT ACQUISITION,
GRANT TOWNSHIP.
15
20-5
MOVED BY MR. DEMPSEY TO ADD 04-020, SOUTHERN LINKS TRAILWAY
MANAGEMENT COUNCIL PROJECT, AT A REDUCED GRANT REQUEST
AMOUNT OF $250,000. MR. ARWOOD MOVED AMOUNT BE INCREASED
TO $500,000.
MOVED BY MR. ARWOOD TO FUND 04-105, DENISON SOUTH, CITY OF
SAUGATUCK IN ITS ENTIRETY ($3,566,700). PREVIOUS MOTION MADE BY
MR. ARWOOD REDUCED GRANT REQUEST AMOUNT TO $3,000,000.
Mr. Garner commented that he liked the job done by Antrim County for 04-166, Waterfront
Additions to Grass River Natural Area, in trying to block in all of the parcels. He feels this
project meets a lot of the Board's criteria, and the County has come up with a lot of money for
the project. If there is money left, he would like to partially fund this project.
Mr. Washington had questions about the three parcels. It was his understanding that this is an
area that is eventually going to be a totally enclosed preserve. One of the three properties may
not be contingent to what is already owned. This presents the possibility that the parcel may
become landlocked. Mr. Garner said that is a possibility, and he takes this parcel off the table
for consideration until we are clear on this issue.
Mr. Garner suggested that the balance left from the recommended projects (approximately
$623,000) be added to 04-125, CMS Arcadia/Green Point Dunes, DNR.
Mr. Dempsey realizes that with the Antrim County property, we may be purchasing landlocked
property, but he thinks there is enough merit in the proposal that some of the project should be
funded, with the understanding that acquisition be for contiguous parcels only. Mr. Dempsey
had concerns about 04-140, Grand Mere Acquisition, DNR. The market value is going to
continue to skyrocket.
Mr. Washington suggested that the balance be added to 04-181, Lighthouse West
Property/Leelanau State Park. Mr. Garner stated that the $630,000 reduced amount previous
moved would still enable the DNR to acquire the property. It is possible other funds could be
used to make up the balance.
Mr. Washington reiterated his problem with 04-166, Waterfront Additions to Grass River Natural
Area, Antrim County, that there might be the possibility of a parcel being landlocked. He does
not want to fund properties that may end up being inaccessible. Mr. Garner suggested that it be
stipulated in the motion that the partial funding for the project be for contiguous parcels only.
MOVED BY MR. DEMPSEY TO ADD 04-166, WATERFRONT ADDITIONS TO
GRASS RIVER NATURAL AREA, ANTRIM COUNTY AT A REDUCED GRANT
REQUEST AMOUNT OF $100,000 AND THAT ACQUISITION BE FOR CONTIGUOUS
PROJECTS ONLY; AND TO ADD $500,000 TO 04-125, CMS ARCADIA/GREEN
POINT DUNES, DNR.
MOVED BY ARWOOD, SUPPORTED BY MR. GARNER, TO ACCEPT
STAFF RECOMMENDATIONS OF THE ACQUISITION LIST WITH AMENDMENTS
AS PREVIOUSLY NOTED. THE BOARD APPROVES THE FOLLOWING
ACQUISITION PROJECTS FOR 2004:
16
20-6
04-124, KAMEHAMEHA SCHOOLS LAND PROJECT, DNR - $3,000,000
04-125, CMS ARCADIA/GREEN POINT DUNES, DNR - $4,500,000
04-129, BRULE/MENOMINEE RIVER CORRIDOR INITIATIVE, DNR - $1,000,000
04-131, WINTER DEERYARD CONSOLIDATION INITIATIVE, DNR - $2,000,000
04-108, NORTH OTTAWA DUNE ACQUISITION PROJECT, OTTAWA COUNTY —
$3,900,000
04-133, LEE GRANDE RANCH CONSERVATION EASEMENT, DNR - $1,750,000
04-143, WILDLIFE AREA LUMP SUM, DNR - $1,000,000
04-105, DENISON SOUTH, CITY OF SAUGATUCK - $3,566,700
04-141, VARIOUS PARK ACQUISITIONS, DNR - $2,000,000
04-047, SEARLES PROPERTY ACQUISITION, CLINTON COUNTY - $419,643
04-181, LIGHTHOUSE WEST PROPERTY/LEELANAU STATE PARK, DNR —
$630,000
04-168, GREIG PARK EXPANSION, CITY OF ST. CLAIR (SAGI GRANT
PROJECT) - $100,000
04-104, HUNTER'S POINT ACQUISITION, GRANT TOWNSHIP - $562,892
04-020, SOUTHERN LINKS TRAILWAY MANAGEMENT COUNCIL PROJECT,
SOUTHERN LINKS TRAILWAY MANAGEMENT COUNCIL - $500,000
04-166, WATERFRONT ADDITIONS TO GRASS RIVER NATURAL AREA,
ANTRIM COUNTY - $100,000
PASSED.
No initial discussion of staff recommendations for development projects.
MOVED BY MR. ARWOOD, SUPPORTED BY MR. WASHINGTON, TO AMEND
STAFF RECOMMENDATIONS LIST FOR DEVELOPMENT PROJECTS TO DELETE
04-058, ELKVIEW PARK DEVELOPMENT, CITY OF GAYLORD; ADD 04-040,
HARDWOOD LAKE CAMPGROUND IMPROVEMENTS, RICHLAND TOWNSHIP;
AND 04-180, CEDAR CREEK OUTDOOR CENTER DEVELOPMENT, DNR.
Mr. Dempsey would like to add 04-176, Dequindre Cut Greenway Improvements. He feels it is
critical that the MNRTF be a partner with other State agencies and local and private funding
sources. Mr. Washington stated his reservation regarding the project is that it involves property
that they do not own and a potential environmentally polluted site, where they do not know the
extent of the cleanup or the cost. Mr. Garner agreed with Mr. Washington. Mr. Dempsey
responded that it was his understanding that Mr. Woiwode stated that the environmental issues
have largely been resolved. Mr. Woiwode added that although he has not participated in the
environmental review, the concern was focused on when the property was going to become part
of the highway that would provide the access to the casino complex. The contamination
concerns that had already been addressed at that time believed to be relatively minimal. In
order to transfer the property, they had to do a formal review of the property. It is the belief of
those who are familiar with the characteristics of the property that there is nothing there that
would prevent them from moving ahead immediately with the project.
MOVED BY MR. ARWOOD TO REDUCE THE GRANT REQUEST AMOUNT OF
04-134, STATE FOREST CAMPGROUND IMPROVEMENTS, DNR, TO $250,000;
AND ADD 04-176, DEQUINDRE CUT GREENWAY IMPROVEMENTS, CITY OF
DETROIT, IN THE REDUCED AMOUNT OF $393,000.
17
20-7
oa
a�a Count
y
s1hevvvIf
���e
paY�s
statist��s
fitted by $ill Storm
Subn'
20'&
Oakland County Sheriff Office
Parks Unit
1995
1996
1997
1998
�vv"F VIQ LIJLt
1999
I.J
2000
2001
2002
2003
2004
DEPUTY HOURS
N/A
11784
11446
11652
14,899
14624
15454
1 5511
1 3321
17583
TRUSTY HOURS
3470
3566
3849
4002
5601
4014
5603
5471
6087
6701
PATROL HOURS
N/A
N/A
6434
6508
7711
7940
8019
9206
8409
9113
TRAINING
N/A
N/A
1081
508
827
1371
566
940
629
841
COURT
NIA
N/A
18
49
39
34
29
33
66
53
ADMINISTRATION
-
-
-
-
-
572
640
810
869
875
BIKE *
693
597
1026
812
826
WARNINGS
382
319
58
97
87
0
9
737
210
78
WRITTEN REPORTS
N/A
183
163
105
69
1 55
163
553
148
139
DISPATCH CALLS
N/A
73
115
66
54
108
81
183
224
178
CITIZEN CONTACTS
625
375
761
843
897
3802
4237
6221
8712
7331
PARK REPORTS
-
-
-
-
-
47
17
15
36
42
TICKETS **
113
359
164
91
193
188
156
295
488
564
Bike* Included in Patrol
01 /28/2005
Oakland County Sheriff Office
Parks Unit
2004 - % to Total Hours
PTNE Deputy Assignment
Hours
Percent
to Total
Trusty
6701
38.1
Patrol
8287
47.1
Bike
826
4.8
Training
841
4.9
Court
53
Administration
875
5.0
Other
Total
1
17583
99.9%
01 /28/2005
20-10
Oakland County Sheriff Office
Trusty Patrol Hours by Park
Park
Trusty
Percent
Patrol
Percent
Hours
To Total
Hours
To Total
Total Hours
6701
9113
Addison Oaks
1540
22.3
3194
35.1
Groveland Oaks
682
10.2
2557
28.1
Independence Oaks
1516
22.6
1570
17.2
Red Oaks
475
6.0
847
9.3
Waterford oaks
907
13.5
858
9.4
Orion Oaks
237
3.5
87
Lyon Oaks
1240
18.5
White Lake Oaks
72
1.1
Springfield Oaks
32
01 /28/2005 20-11
N
0
N
Oakland County Parks Deer Survey History
Park 1995 119961 1997 1199-8—IT 1999 1 2000 2001 2002 21 2003 1 2004 3 1 2005
Addison Oaks
1 175
120
96
59
46
1
26
70
1 65
1.24 s mi, 794 acres
I 141/s mi
96.7/s mi
77.4/s mi
47.5/s mi
I 37/s mi
21ls mi
56.5/s mi
52.4/s mi
Independence Oaks
1 116
1
1 104
1
1 52
1 58
1 94
1
1 39
1 129
1 99
1.7 s mi, 1088 acres
I 68.2/s mi
I
I 61/s mi
I
I 30.5/sqmij
34/s mi
I 55.3/s mi
I
I 23/s mi
76/s mi
158.2/s mi
Orion Oaks
1 16
24
1
1 13
11
1
1
1 38
1 18
1.45 s mi, 927 acres
11/s mi
16.5/s mi
9/s mi
12.4/s mi
16.5/s mi
7/s mi
26.2/s mi
12.4/s rni
Groveland Oaks
10
1 6
1 16
17
.57 s mi, 365 acres
17.5/s mi
10.5/s mi I
28/s mi
I12.3/s
mi
Rose Oaks
65
J
1 30
1 70
1 33
1
1 59
1 53
1 37
.97 s mi, 623 acres
67/s mi
31/s mi
I 72/s mi
I 34/s mi
63.4/s mi
54.7/s mi
138.1/s mi
Waterford Oaks
1
1 15
1 9
1 11
1
1 0
1 5
10
.27 s mi, 145 acres
I
155.5/scLmU33/s
mi
40.7/s mi
18.5/s mi
Lyon Oaks
1 157
211
57
32
45
29
47
55
1.6 s mi, 1027 acres
198.11sqmi
I
113.9/sqmil_35.6/s
ml
20/s mi
28.1/s mi
18.1/s mi
29.4/s mi
34.4/s mi
helicopter helicopter infra -red infra -red helicopter
Wildlife Biologists recommend 15-20 animals per square mile.
1 Prior to 1999, surveys were conducted in alternate years.
2 2002 survey done late in season with minimal snow cover. Data collected was unreliable.
3 Groveland Oaks will be surveyed next year to maintain periodic updates.
helicopter heliocoptei helicopter
excellent excellent
snow cove snow cover