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Agendas/Packets - 2005.05.04 - 40118
2800 Watkins Lake Road *Waterford, Michigan 48328-1917 248-858-0906 ° Fax 248-858-1683 • TTY 248-858-1684 ° 1-888-OCPARKS Q=w.AKLAND www.co.oakland.mi.us A0111,i - A , April 29, 2005 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE .......................Glen Oaks Golf Course 30500 Thirteen Mile Road (Between Middlebelt & Orchard Lake Rd) Farmington Hills, MI TIME .........................Wednesday, May 4, 2005 9:00 a.m. PURPOSE .....................Regular Meeting /All Day Retreat This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, Pecky D. Lewis, Jr. Ralph Richard Chairman Richard Skarritt Executive Officer Vice Chairman Parks and Recreation J. David VanderVeen Secretary Hugh D. Crawford Vincent Gregory Next Meetings: Friday, May 13 Legislators -Commissioners Breakfast / Waterford Oaks Martin J. Knollenberg Golf at White Lake Oaks John P. McCulloch Wednesday, June 1 — Regular Meeting Charles Palmer Zn Win Richards tte Vogt Ralph Richard Executive Officer Please take note of the meeting location! 0 HAMy docu ents\COMMISSN\age daltr.doe ur mission is to provide recreational, eisure and learning experiences that enhance quality of life. Oakland County Parks Recreation Commission 2800 Watkins Lake Rd Waterford, MI 48328 **AGENDA** May 4, 005 Action Required 1. Call Meeting to Order 9:00 a.m. 2. Roll Call 3. Public Comments 4. Commission Meeting Minutes for April 6, 2005 Approval 5. Payment Approval Summary: Approval Internal Service Funds Payment Register Internal Service Funds Journal Voucher Register: Oak Management, Inc. Credit for Services Rendered Register: Operating Transfers: Payment Register: 6. Combined Statement of Operations FM 6, FY 2005 for month ending 3/31/05 7. Capital Improvement Program (C.I.P.) Budget Report for FM 06, FY 2005 as of 3/31/2005 8. Activity Report for March, 2005 9. 2004 Audit Report Approval 10. Grillroom Renovation — Glen Oaks Approval 11. Ellis Barn Update Informational 12. EXECUTIVE SESSION 13. Executive Officer's Report 14. Old Business 15. New Business 16. Adjourn Presenter/Phone # K. Kohn / 858.4606 F. Trionfi / 858.4607 J. Figa / 858.4620 44 R. Richard / 858.0909 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 6, 2005 Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:02 a.m. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh Crawford, Vincent Gregory, Martin Knollenberg, John P. McCulloch, Charles Palmer, Suzette Vogt COMMISSION MEMBERS ABSENT: John Richards ALSO PRESENT: Parks and Recreation Oakland County Purchasing Division Oakland County 4-H Fair Association Oakland County Corporation Counsel Oakland County Facilities Management MTS Construction, LLC Michigan Golf Course Owners Association The Detroit News PUBLIC COMMENTS: Ralph Richard, Executive Officer Frank Trionfi, Administrator —Administration Daniel Stencil, Administrator — Parks Operations Joseph Figa, Chief of Design and Development Mike Thibodeau, Chief of Golf Sue Wells, Chief of Recreation Janet Pung, Public Communications Officer Clyde Herb, Chief of Parks Sheila Cox, Accountant IV Mike Donnellon, Architectural Engineer II Jon Noyes, Architectural Engineer I Marge Gatliff, Trails Network Coordinator Amy Earl, Buyer LC Scramlin, General Manager Dave Coleman, President Art Noren Dave Ax Cathy Grain John Ross, Assistant Corporation Counsel Mike Hughson, Property Management Specialist Mauro Bianchini Tom Schwark, Immediate Past President Bill Fountain, Majestic Golf Course Mary Quackenbush, Silver Lake Golf Course Dave Behan, Silver Lake Golf Course Lloyd Syron, Pontiac Lake Country Club Curtis Wright, Copper Hills Golf Course Bob Brightmeyer, Greystone Golf Course Frank Garza, Highland Hills Kathy Asnavorian, Fox Hills Golf & Banquet Center Peter Angeles, Twin Lakes R. J. King, Reporter Commission received Commission's from Tom Schwark, Curtis Wright, Bob Brightmeyer, Frank Garza, Kathy Asnavorian, Peter Angeles, Lloyd Syron, Mary Quackenbush, and Bill Fountain expressing concerns on county -owned golf and banquet facilities. 4-1 (Commission Meeting, April 6, 2005) Chairman Lewis thanked them for their input, noting staff will respond to all their questions. APPROVAL OF MINUTES: Moved by Mr. Crawford, supported by Mr. Skarritt to approve the minutes of the meeting of March 9, 2005, as written. AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Skarritt, supported by Mr. Gregory to approve the Payment Approval Summary, including: - Internal Service Funds Payment Register for February, 2005 (FM 5, FY 2005) - Payment Register for February (FM 5, FY 2005) AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: The Combined Statement of Operations for the month ending February 28, 2005 was accepted as filed. ACTIVITIES REPORT: The Activities Report for February, 2005 was accepted as filed. AGENDA: Moved by Mr. Palmer, supported by Mr. Skarritt to amend the agenda for the April 6, 2005, Oakland County Parks and Recreation Commission meeting by deleting the following: Item 8 — Caribou Coffee Presentation; Item 11 — Corporation Counsel Update; and Item 12 — Oak Management Contract. AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Skarritt, VanderVeen, Vogt (9) NAYS: (0) Motion carried on a voice vote. DANIEL T. MURPHY - RESOLUTION: Moved by Mr. VanderVeen, supported by Mr. Palmer to adopt the following resolution honoring former Parks Commissioner and Oakland County Executive Daniel T. Murphy: 4-2 un� parks 5k)ne k\and G° e new\y eet�ng Ppr\\ ro , 2�0 , er rnern\?er Mona\ eet, grog,, and Gornr �sS\On M by Was'a ehfist orga \ gh February' 101 ue of berng EpS par`�e o Mai n g66 av\d Sere\ng th CO to PPr\\ g82 thr°ugh INNER Gornrn�s rch 23, Ned on the eats from an R d c meirss\on on Ma by again se of Governn' rotn°trn9 d create S pan`6i Skcbrgan G°uncd dev60t\9na and and wH�R outheast ted h�mse\f tents °� paK\a Gounty's Gha�rrn98g and \ Murphy uria�es {dr the res`d reSeN\n9 �a\t oT\d -a the 11 afpca %'es and 0Pp° was instrurnend\er:\° the nat been \,ty reGreatwn nie\ Murp\o \earn about an cooperatkov de better qua wH�R�g p generations cakeof fostangc\es to p enspace { my parks' and r by was an aad°cec eGounty ,and ea\th, s°Gra\, Dak\and G°u S pane\ \aMd \oca\ pas °� pakiand ent of the h\fie. WHER�ny parks hoot a\i are a prop°n ou9h°ut his sand pak\and G \ces throuc by rerT\S\t\ ecreation thr Gounty paa ersb\p the ea\((ona\ se . e -C. Mwp MrkS an e pak\and tstand`n9 �e o� life for reGr Ep,S, pan benefits °f p p that th for his ou the qua\`ty NE unity ,o W and c°h'm R� BE \1 o S fan e\ M orts to enhance Vogt �9� emot V4 �NEREo� ereby ss�on through h\S e derveen, Np Gornmssarks Gomm\ ay net Skarr�tt'van and setN`c is df Oa \and Goun y bew\s, MGGu\\och, a\\ res\den no\ienberg, n area at Grove\and K S Crawford Greg°ry e beach concesslo PEE be p\aced atth S tol d on ce v ote h \p a\s° osa\ to NP a vor Murphy s °nor w c�a\ prepfund\n9 carr\e Se \ked a f\n to b% d o\r°n Mr M d a p\ague �n Managed' prc ns`derat the facr\\t`1 d oas ote ��R pRpppSPb Ssodrat\on U e'StmG s g\ 3e s to GOmp\eounties, p\us prop°se QU�S tEt\PN GEN nd Gounty S H 9f e d o p °vement veq pro\e \and, and Ingham Go on e � th Scram estdan an '00 Sh as addrtrona\ in ton Oa Genteaat p Gap`ta\ forma See, Mid raw create s a ear 2rop6 srrr\r\ar fadrC�t�es rn b G w\\1 pr0vm nths. \n the d \nforh'atNon °n loner McGa1\ au �n9 thew\rater Q5 budget review Ne enue nest from, area or space rent the FrSGa\dear 20 r e toa rec ,,t4p dunn9 \n ree number °f units \\\ rev`ew the proposa ave ff and Gomm�ss\On w Ni`C�%S 3 Sta pUSE.V� 4 N NEW GbpB (Commission Meeting, April 6, 2005) b the Commission at the March 9 meeting, staff negotiated value engineering deducts with As directedy 000 square -foot clubhouse at White Lake Oaks and NITS Construction for the demolition of the existing 10, relocation and landscaping. f a new 1 demolition of the foot facility. The contra elo t will include all site modifications, such the construction o in area, #1 tee as the south parking lot extension, cart staging rete, wood ial deducts, which included: deletion of the sunshade,arch and bar); reductionve cof scope of Staff reviewed the potent (except in the entry wrapped ceiling beamsus elimination eadboard the E F'S beneath the soffit. kitchen equipment; p potential deducts totaled of $3,638,077.00. The deducted amounttowi$26g 500 00 tTot 1 o the Bid received from MTS Construction Iwas in the amount of $3,832,577.0 added $194,500.00, for a new contract tota the contmgen y previously recommended rcontingency ofemain at $3,907,57 �00'000.00, bringing budgeted amount will re Moved by Mr. Palmer, supported by Mr. Crawford to approve the contract with MTS aks and the Construction for the demolition of the ex{sting clubhouse all site modifications, such such as the Const in The construction of a new facility. The contract ac a`^fela' #1 tee relocation and landscaping, gin the south parking lot extension, cart staging #1to deducts as noted by contract will also be adjusted by the value engineering38,077.00. Contingency for this amount of $194,500, for a total contract amount of u,6 of $3,907,577 00. A transfer of project will be $269,500.00, for a total budgeted $858 920 83 will be made from the CIP Contingency to this project, ROLL CALL VOTE: � regory, Knollenberg, Lewis, Palmer, Skarr�tt, Vogt g ( 7 ) AYES: Crawford, G NAYS: McCulloch, VanderVeen (2) A sufficient number having voted, the motion carried. BIDS: bid items as supported by Mr. Palmer to approve the following Moved by Mr. McCulloch, supp staff and Purchasing: filed in the agenda and reviewed and recommended by e contract for the Fourth of July fireworks displays at Addison Oaks and Award th an in the amount of $8,000.00 per show, for Groveiand Oaks to Colonial Fireworks Company a total of $16,000.00. the re -roofing of the Groveland Oaks maintenance building to Award the contract for Energy Shield in the amount of $9,875.00. purchase of two fuel pumps for park equipment at Addison Oaks to Oscar W. Larson in the amount of $4,675.00. g rin field he pu rchase and installation of a new e{ectro e ago rnt of $82 600t00 irrigation at Springfield Oaks to the low bidder, Thielen Turf, in the on Oaks Golf purchase of the yearly supply of fertilizer for the Ly Split the bid for the p olyon-Rough to the low bidder, Turfgrass, Course and award the Polyon, potassium, and P ow in the am ount of $27,618.70, the 0-0-50 and Bio bimla t to tLesoh nithe amournt of $1 384.00. amount of $3,948.00; and the 16-8-8 to the lo� (Commission Meeting, April 6, 2005) enditure is $32,g50.70. Total amount for this exp Palmer, VanderVeen, Vogt (8) AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, NAYS: (0) Motion carried on a voice vote. olio to require vendors to return a bid, even if its a "no bid" Commission requested Purchasing consider a policy received it and to remain on the bid list. bidders did not response, to ensure we know they agenda item write up the reasons why Commission also requested staff include in the respond. LYON OAKS: LANDSCAPING MAINTENANCE SERVICES — ear contract for supported by Mr. Gregory to award athree-y Mr. Knollenberg, Lyon Oaks to the low bidder, FJ LaFontaine Moved by and $15,860.45 for landscaping services around th39 50 {or 2005y$15,398,50 for 2006, & Sons, in the amount of $15, eriod will be $45,657.45. 2007. Total amount for the three-yearLewisMcCulloch, VanderVeen, Vogt (7) AYES: Crawford, Gregory, Knollenberg, , NAYS: (0) Motion carried on a voice vote. SPRINGFIELD OAKS AND GOLF COURSE— ARCHITECT; MASTER DESIGN IMPROVEMENT PLAN GLEN OAKS: olf supported by Mr. McCulloch to award oemp°lement the maract for the ster Moved by Mr. Palmer, plans and documents Tans construction p plus the development of construction p course architect to develop at Springfield Oaks, p Inc. in the amount design improvement p greens at Glen Oaks, to Albanese & and re ,roduction costs, for of three g ency to cover printing and rep for the rebuildingof a five percent coating of $25,486.00, p a total budgeted amount of $26,760.00. 8) Vogt AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, VanderVeen, Vo ( NAYS: (0) Motion carried on a voice vote. Commission suggested staff cons ider including at least one commissioner an the RFP review ea EXECUTIVE SESSION: ours the meeting to an executive session in supported by Mr. VanderVeen to adj Mr. Palmer, supp ro osed land acquisition. Moved by a1 opinion and proposed Vogt 8 order to discuss a leg Lewis, McCulloch, Palmer, VanderVeen, 9 ( ) AYES: Crawford, Gregory, Knollenberg, NAYS: (0) 4-5 `Gomv6ss\on M eevNg, Pp6 6, V45i on a v°ice vote. ve session at �� .22 a m up as N\ n ca d d to exec t� staff to fo\tow otilo rrle am u thorl�e eeting was adl°urne ned at 12•,15 p.m. by Mr• Gregory to au M eet�n9 was re.conve Crawford, s seps o d ch, pa\rner'vogt (�) M Moved by Mahe executive `ew McCui\o d`scussed Gregory'Kno\lenber9, \s, Crawford d•. poi voice vote. the fO\\owln9 was note a enda, rr\ed °n REPO-i" ag ©P eva\uaf�on• Motion Caw S �cer s Repot f�\ed `n the XEC��ivE OFFICER t�ve Off OaKs \s Ju\y 16,0 -5, �gQS a depad'ment de P Go\f E u fie\d er{orm Exec OaKs nkf'ar am at gprin9 t at the G\en the \n add\t�onto r atvo yeaeX me tin`J such as the prop°se for the Ell\s 8 May 4 retrea orn\n9• Oe6caf:1on NNM9companies futon at the n ss\on tshe d fa 5�5 os eetmg that m m n .-Staff is \nterv`bea K a rec°m enda \nf°rmat fOr� �a oEitixo the and Staff w\\\ brlmg w\\\ prepare finances' \ e . teW f0\\ow stao m \c pianm dwe t�onifacu sesskor` w\\i \m ^,�Strate9\nc\udlm9 �,he p\ann\m9 4 2pp5, Course, ter. Niay 1 equestr\an cem on\Nednesday 25 p at oa �RNMENT at 12• m 9• a m AQJO was adjourned KS Go\f Course Oa the meetm9 vj\\\ be at c'le session. j l n� G n9 SeGretaN meeting \annmg r�� next Cornrr'm mate\y by the p -me U to be fo\\owed Ka{en S. Kohn C vanderveem, SecretaN J OVA M. 'ReCRegloN COMMISSION RKS AND OAKNND COUNTY pA AppROVALSUMMARY pAYME �ORMEETING OF: May A, 2005 DS pAYMENt REGIS.IER: INTERNA` SERVICE FUN StER: 05 tFN16i OURNA`vOocHERREGI March, 20 NDS 3 tER SERVICE FV 5 & 6 FY 20p5) RED 1N NA1. March �FM 4, VICES RENDS & SER �anuaNFebrME � INC• CREDIt FO 6 � 2005i OAK MANAGE aN &March �FM 4,5 & ru �anuaN FG TRANSFERS • 5 & FY 2005i OpERATit 6 FebruaN &March lFM4, �a�uarY' pAYMENT REGISTER 2p05 �FM 6�. Report period, March' voucher piI AB1'E FORREV1Ew TpTA1- Up INFORMATION IS AV *BACK 5_1 $g20 274 p0 51 ),015 44 2,8A2.50 M" �1 g18 gg2.98 Oakland County Parks ai._ riecreation Commission Internal Service Funds Payment Register For the month of March, 2005 (FM 06) Source Department/Fund Purpose Amount 12/IN203571 O.C. Motor Pool Fund Car washes for Jan., Feb. & Mar.-Admin., Add., Inde ., Wh. Lk. & Glen Oaks 58.00 12/IN203574 O.C. Printing, Mailing & Copier Fund Printing charges for Mar.-Admin., Rec. Admin., Add., Grove., Orion, Inde ., Wh. Lk., Spring., 1,269.22 R.O.W. Park, W.O.W. Park & Nat. Cntr. 12/IN203586 O.C. Motor Pool Fund Gasoline charges for Mar.-Admin. 30.84 12/IN203601 O.C. Motor Pool Fund Car/Truck lease, maintenance & gasoline charges for Mar.-Admin., Rec. Admin., Tech. Supp., 23,916.87 Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water., Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C. 12/IN203605 O.C. Building & Liability Insurance Fund Liability Insurance charges for Jan., Feb. & Mar. -All Parks 15,527.00 12/IN203610 O.C. Printing, Mailing & Copier Fund Mailing charges for Mar.-Admin. 1,065.30 12/IN203611 O.C. Indirect Cost Indirect Cost charges for Jan., Feb. & Mar.-Admin. 127,731.25 12/IN203625 O.C. Per Diem Per Diem charges for Jan., Feb. & Mar.-Admin. 350.00 12/IN203634 O.C. Printing, Mailing & Copier Fund Conv. Copier charges for Jan., Feb. & Mar.-Admin. & Rec. Admin. 1,314.61 12/IN203635 O.C. Building & Liability Insurance Fund DOT drug testing charges for Jan., Feb. & Mar.-Inde ., Glen Oaks & Water. 84.00 14/IN203566 O.C. Facilities & Operations Fund Security alarm charges for Jan., Feb. & Mar.-Admin., Rec. Admin., Tech. Supp., Wh. Lk., 2,538.00 Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C. 14/IN203595 O.C. Facilities & Operations Fund Maintenance, repairs, signs & snow removal for Jan. Feb. & Mar.-Inde ., Wh. Lk., Glen Oaks, Red Oal 8,319.46 R.O.W. Park, Water. & W.O.W. Park 18/IN203583 O.C. Information Technology Fund Development charges for Jan. Feb. & Mar.-Admin. 108.00 18/IN203587 O.C. Information Technology Fund Operation charges for Jan., Feb. & Mar.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., 40,493.92 R.O.W. Park, Water., W.O.W. Park, Tob. Complex & Nat. Cntr. 181IN203588 O.C. Information Technology Fund Credit for last quarter Operations over charge-Admin 276.00 18/I1\1203594 O.C. Information Technology Fund Radio lease & maintenance charges for Mar.-Admin., Add., Grove., Inde . & Nat. Cntr. 2,772.45 181C1300312 O.C. Telephone Communications Telephone charges for Mar.-Admin., Rec. Admin, Tech. Supp., Add., Grove., Inde ., Wh. Lk., 12,319.10 Glen Oaks, Spring., Red Oaks, R.O.W. Park, Water., W.O.W. Park, Nat. Cntr., Lyon & Lyon G.C. 61/203570 O.C. Drain Commission Water & sewer charges for Mar. -Add. & Apr. -Lyon G.C. 2,592.03 Oakland County Parks ai— <ecreation Commission Internal Service Funds Payment Register For the month of March, 2005 (FM 06) Source Department/Fund Purpose Amount PR601186-188 O.C. Payroll Fund Payroll charges for pay period ending 3/4/05 -All Parks 265,888.32 PR601282-283 O.C. Payroll Fund Payroll charges for pay period ending 3/18/05-All Parks 201,228.59 FB603611-615 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 3/4105-All Parks 117,254.68 FB603910-914 O.C. Fringe Benefits Fund Fringe Benefit charges for pay period ending 3118/05-All Parks 95,688.36 TOTAL FOR INTERNAL SERVICE FUND PAYMENT REGISTER $920,274.00 Oakland County Parks and Recreation Commission Internal Service Funds Journal Voucher Register Jan., Feb. & Mar., 2005 Source Department/Fund Purpose Amount 12-JV244637/002 Mana ement & Budget 1 st quarter Trails Coordinator expense reimbursement (Admin.) $ (2,784.41) 12-JV244743/004 Management & Budget Short-term disability: 12/04 (Technical Support) 1,488.00 14-JV244212/001-003 Facilities Management Lyon Oaks Building Authority bond payment #12 510,793.75 (Principal - $450,000.00 / Interest - $60,643.75 / Bank fee - $150.00) 61-JV244230/001 Drain Commissioner Drain repair invoice #WS2625 (Lyon Oaks Golf Course) 3,042.10 12-JV245322/040 Management & Budget Short-term disability: 01/05 (Independence Oaks) 1,672.00 12-JV245322/041 Management & Budget Short-term disability: 01/05 (Mobile Recreation) 780.00 12-JV246284/001 Management & Budget Short-term disability: 03/05 (Technical Support) 984.00 18-JV246418/002 Information Technology 2005 INAGIN dues - Jon Noyes (Administration) 40.00 $ 516, 015.44 U1 i Oakland County Parks and Recreation Commission Oak Management, Inc. Credit for Services Rendered Register Jan., Feb. & Mar., 2005 Source Park/Budget Center Purpose Amount JV244643/001 Lyon Oaks Golf Course Window Washing, 1/17/05 $ 182.50 JV244735/001 Addison Oaks Park Deer Harvest Lunches, 11/23/04, 12/14/04 & 12/16/04 697.50 JV245513/001 Lon Oaks Golf Course Window Washing, 2/9/05 182.50 JV245799/001 Lon Oaks Golf Course Window Washing, 3/9/05 182.50 JV245806/001 Administration Emplo ee Recognition Banquet, 3/18 1,567.50 $ 2,812.50 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 6, FY 2005 (FOR MONTH ENDING 3/31105) YEAR TO 2005 (OVER), % OF REVENUE DATE BUDGET UNDER BUDGET BUDGET ADMINISTRATION: Millage Tax $11,839,625.74 $13,135,000.00 $1,295,374.26 90.1% Other 150,953.19 48,200.00 (102,753.19) 313.2% GLEN OAKS GOLF COURSE 142,007.19 1,288,385.00 1,146,377,81 11.0% LYON OAKS GOLF COURSE 136,543.68 1,514,300.00 1,377,756.32 9.0% RED OAKS GOLF COURSE 32,345.75 375,400.00 343,054.25 8.6% SPRINGFIELD OAKS GOLF COURSE 52,934.41 894,200.00 841,265.59 5.9% WHITE LAKE OAKS GOLF COURSE 66,792.33 1,003,693.00 936,900.67 6.7% NATURE CENTER 16,051.84 35,200.00 19,148.16 45.6% ADDISON OAKS 73,511.68 442,900.00 369,388.32 16.6% ADDISON OAKS CONFERENCE CENTER 26,294.31 125,000.00 98,705.69 21.0% GROVELAND OAKS 29,806.20 663,500.00 633,693.80 4.5% INDEPENDENCE OAKS 72,959.02 291,700.00 218,740.98 25.0% LYON OAKS 20,116.00 37,200.00 17,084.00 54.1% ORION OAKS 29,501.50 50,500.00 20,998.50 58.4% ROSE OAKS 0.00 1,500.00 1,500.00 0.0% SPRINGFIELD OAKS ACTIVITY CENTER 679.65 2,500.00 1,820.35 27.2% WATERFORD OAKS 18,008.67 32,988.00 14,979.33 54.6% RECREATION ADMINISTRATION 18,525.00 51,000.00 32,475.00 36.3% MOBILE RECREATION 98,310.62 422,000.00 323,689.38 23.3% RED OAKS WATER PARK 123.22 840,526.00 840,402.78 0.0% WATERFORD OAKS BMX COMPLEX 0.00 24,900.00 24,900.00 0.0% WATERFORD OAKS TENNIS COMPLEX 8,877.50 20,000.00 11,122.50 44.4% WATERFORD OAKS TOBOGGAN COMPLEX 117,032.36 122,000.00 4,967.64 95.9% WATERFORD OAKS WATERPARK 3,344.19 799,000.00 795,655.81 0.4% TOTAL REVENUE $12,954,344.05 $22,221,592.00 $9,267,247.95 58.3% OPERATING EXPENSES ADMINISTRATION $1,698,555.57 $3,901,796.34 $2,203,240.77 43.5% GLEN OAKS GOLF COURSE 477,433.82 1,523,162.00 1,045,728.18 31.3% LYON OAKS GOLF COURSE 795,272.84 1,931,119.00 1,135,846.16 41.2% RED OAKS GOLF COURSE 238,305.93 689,833.00 451,527.07 34.5% SPRINGFIELD OAKS GOLF COURSE 300,305.59 1,032,534.00 732,228.41 29.1% WHITE LAKE OAKS GOLF COURSE 275,720.45 1,112,960.00 837,239.55 24.8% NATURE CENTER 241,854.76 589,784.07 347,929.31 41.0% ADDISON OAKS 486,014.00 1,573,611.73 1,087,597.73 30.9% ADDISON OAKS CONFERENCE CENTER 110,986.40 123,546.00 12,559.60 89.8% GROVELAND OAKS 329,601.95 1,250,461.08 920,859.13 26.4% INDEPENDENCE OAKS 496,265.08 1,226,562.78 730,297.70 40.5% LYON OAKS 178,432.59 418,951.50 240,518.91 42.6% ORION OAKS 59,899.12 133,226.00 73,326.88 45.0% ROSE OAKS 7,176.86 50,501.00 43,324.14 14.2% SPRINGFIELD OAKS ACTIVITY CENTER 92,019.18 241,564.75 149,545.57 38.1% WATERFORD OAKS 234,609.20 535,854.00 301,244.80 43.8% RECREATION ADMINISTRATION 240,365.33 601,446.00 361,080.67 40.0% MOBILE RECREATION 217,428.90 699,579.00 482,150.10 31.1% RED OAKS WATERPARK 380,033.42 1,483,179.00 1,103,145.58 25.6% WATERFORD OAKS BMX COMPLEX 4,152.91 52,230.00 48,077.09 8.0% WATERFORD OAKS TENNIS COMPLEX 10,707.45 39,377.00 28,669.55 27.2% WATERFORD OAKS TOBOGGAN COMPLEX 181,339.57 275,199.00 93,859.43 65.9% WATERFORD OAKS WATERPARK 242,556.52 1,033,102.00 790,545.48 23.5% TECHNICAL SUPPORT 446,966.49 998,365,00 551,398.51 44.8% CONTINGENCY/INTERNAL SERVICE CHARGES" 0.00 343,902.75 343,902.75 N/A TOTAL OPERATING EXPENSES $7,746,003.93 $21,861,847.00 $14,115,843.07 35.4% REVENUE OVER/(UNDER) EXPENSES $5,208,340.12 $359,745.00 ($4,848,595.12) 2005 2004 ACTUAL REVENUE TO DATE: 58.3% 57.7% BUDGET BALANCE: 41.7% 42.3% ACTUAL EXPENSE TO DATE: 35.4% 35.5% BUDGET BALANCE: 64.6% 64.5% 'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 6, FY 2005 (FOR MONTH ENDING 3/31/05) CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. CONTINGENCY BUDGET FIGURE: $11,487 HAS BEEN TRANSFERRED TO ADDISON OAKS CONFERENCE CENTER (OCT.) $11,650 HAS BEEN TRANSFERRED TO GROVELAND OAKS (OCT.) $1,800 HAS BEEN TRANSFERRED TO WHITE LAKE OAKS (OCT.) $119,500 HAS BEEN TRANSFERRED TO GLEN OAKS (OCT.) $2,400 HAS BEEN TRANSFERRED TO RED OAKS GOLF COURSE (OCT.) $1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (OCT.) $1,000 HAS BEEN TRANSFERRED TO LYON OAKS GOLF COURSE (OCT.) $4,000 HAS BEEN TRANSFERRED TO ADDISON OAKS (OCT.) $2,000 HAS BEEN TRANSFERRED TO ORION OAKS (OCT.) $2,500 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (OCT.) $3,200 HAS BEEN TRANSFERRED TO LYON OAKS (OCT.) $1,000 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS ACTIVITY CENTER (OCT.) $2,824 HAS BEEN TRANSFERRED TO WATERFORD OAKS (OCT.) $2,000 HAS BEEN TRANSFERRED TO RED OAKS WATER PARK (OCT.) $1,600 HAS BEEN TRANSFERRED TO WATERFORD OAKS WATER PARK (OCT.) $19,388.75 HAS BEEN TRANSFERRED TO SPRINGFEILD OAKS ACTIVITY CENTER (DEC.) $8,656 HAS BEEN TRANSFERRED TO SPRINGFIELD OAKS GOLF COURSE (DEC.) $3,719.34 HAS BEEN TRANSFERRED TO ADMINISTRATION (MAR.) $5,603.73 HAS BEEN TRANSFERRED TO ADDISON OAKS (MAR.) $5,646.08 HAS BEEN TRANSFERRED TO GROVELAND OAKS (MAR.) $17,583.78 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS (MAR.) $666.07 HAS BEEN TRANSFERRED TO INDEPENDENCE OAKS NATURE CENTER (MAR.) $11,872.50 HAS BEEN TRANSFERRED TO LYON OAKS (MAR.) $15,000 HAS BEEN TRANSFERRED TO ROSE OAKS (MAR.) 6-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 6, FY 2005 (FOR MONTH ENDING 3/31/05) PARK ADMINISTRATION GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE NATURE CENTER ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER WATERFORD OAKS RECREATION ADMINISTRATION MOBILE RECREATION RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TENNIS COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK TECHNICAL SUPPORT CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE REVENUE $11,990,57 . 142,007.19 136,543.68 32,345.75 52,934.41 66,792.33 16,051.84 73,511.68 26,294.31 29,806.20 72,959.02 20,116.00 29,501.50 0.00 679.65 18,008.67 18,525.00 98,310.62 123.22 0.00 8,877.50 117,032.36 3,344.19 0.00 0.00 YEAR TO DATE EXPENSE 1, 98,555.57 477,433.82 795,272.84 238,305.93 300,305.59 275,720.45 241,854.76 486,014.00 110,986.40 329,601.95 496,265.08 178,432.59 59,899.12 7,176.86 92,019.18 234,609.20 240,365.33 217,428.90 380,033.42 4,152.91 10,707.45 181,339.57 242,556.52 446,966.49 0.00 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. REVENUE OVER (UNDER) EXP. 1 ,02 .36 (335,426.63) (658,729.16) (205,960.18) (247,371.18) (208,928.12) (225,802.92) (412,502,32) (84,692.09) (299,795.75) (423,306.06) (158,316.59) (30,397,62) (7,176.86) (91,339.53) (216,600.53) (221,840.33) (119,118.28) (379,910.20) (4,152.91) (1,829.95) (64,307.21) (239,212.33) (446,966.49) 0.00 Rml Oakland County Parks and Recreation Commission Capital Improvement Program (C.I.P.) Budget Report FM O6, FY 2005 As of 3/31/05 Summary Total for All Parks/Facilities Contract(s) Estimated 2004 2006 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project Park/Facility Project Cost Adjustment Adjustment Adjustment Project Cost Paid Retainer Balance' Balance Future Acquisition & Imp. 5,775,000.00 0.00 0.00 0.00 5,775,000.00 0.00 0.00 0.00 5,775,000.00 Addison Oaks (A) 4,435,000.00 0.00 5.771.00 5,771.00 4,440,771.00 (14,503.00) 0.00 0.00 4,426,268.00 Glen Oaks 120,000.00 0.00 0.00 0.00 120,000.00 0.00 0,00 0.00 120,000.00 Groveland Oaks 267,150.00 0.00 27,147.00 27,147.00 294,297.00 (108,116.14) 0.00 (33,466.15) 152,714.71 Independence Oaks B) 390,000.00 0.00 6,500.00 6,500.00 396,500.00 (39,623.05) 0.00 0.00 356,876.95 Lyon Oaks 232,079.72 20,190.00 152,301.94 172,491.94 404,571.66 (255,256.52) 0,00 (10,565.40) 138,749.74 Orion Oaks 95,000.00 0.00 0.00 0.00 95,000.00 0.00 0.00 0.00 95,000.00 Red Oaks 20,000.00 0.00 0.00 0.00 20,000.00 (375.00) 0,00 0.00 19,625.00 Rose Oaks 40,000.00 0.00 0.00 0.00 40,000.00 0.00 0.00 0.00 40,000.00 Springfield Oaks (C) 2,397,000.00 0.00 135,490.95 135,490.95 2,532,490.95 (193,787.39) 0.00 (94,300.00) 2,244,403.56 Waterford Oaks 284,000.00 0.00 0.00 0.00 284,000.00 0.00 0.00 0.00 284,000.00 White Lake Oaks 3,220,000.00 0.00 0.00 0.00 3,220,000.00 (144,515.83) 0,00 (38,460.00) 3,037,024.17 Contingency 3,088,495.53 (20,190.00) (327,210.89) (347,400.89) 2,741,094.64 0.00 0.00 0.00 2,741,094.64 Capital Improvement Projects Grand Total $20,363,725.26 $0.00 $0.00 $0.00 $20,363,726.26 ($756,176.93) $0.00 ($176,791.55) $19,430,766.77 v I • Sum of Contracts Awarded (Pre -encumbrance & Encumbrance accounts) (A) D.N.R. Grant $1,712,000 (B) State Grant $182,600 (C) State ISTEA Grant $600,000/RBI Donation $75,000/Springfield Township Donation $20,000/4-H Fair Board Donation $5,000/Ellis Family $10,000 = $710,000 total Subject to Grants $750,000 Maple Grange LLC. Pole Barns Donation $122,000/4-H Fair Board, Relocation Cost Donation $40,000 Grand Total of (possible) grants and donations included in Estimated Project Cost = $3,516,500 ACTIVITY REPORT r.:JrAKLAND MARCH, 2005 (FM06, FY2005) wil I D1;: DAY USE PARKS * Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. FY2004 FY2005 FY2004 FY2005 ADDISON OAKS PARK Campers 0 0 4715 6327 Day Use 0 0 1799 1824 Day Campers 0 0 0 0 *ADDISON OAKS CONFERENCE CENTER 1802 1381 16144 15537 GROVELAND OAKS PARK Campers 0 0 0 0 Day Use 0 0 0 0 Day Campers 0 0 0 0 INDEPENDENCE OAKS PARK Day Use 8405 13274 70793 79274 Day Campers 0 0 326 725 Overnight Youth Group Campers+A39 0 0 136 255 LYON OAKS PARK Day Use 0 0 1366 1200 Bark Park 1081 11531 11683 13031 ORION OAKS PARK Day Use 1104 1352 11656 8844 Bark Park 1032 12961 18656 14088 ROSE OAKS PARK Day Use 400 400 2400 2400 SPRINGFIELD OAKS ACTIVITY CENTER Day Use 445 230 2588 2275 4-H Fair 0 0 0 0 *Banquet Facilities 2809 3557 17391 25081 WATERFORD OAKS Activity Center - non banquet 835 874 4770 3462 *Banquet Facilities - Activity Center 2798 3900 2800 4880 Day Use 0 3200 1505 5110 TOTAL CAMPERS 0 0 4715 6327 TOTAL DAY USE 10354 18456 92107 100927 TOTAL DAY CAMPERS 0 0 326 725 TOTAL OVERNIGHT YOUTH GROUP CAMPERS 0 0 136 255 TOTAL BARK PARK 2113 2449 30339 27119 TOTAL 4-H FAIR 0 0 0 0 TOTAL ACTIVITY CENTER -NON BANQUET 835 874 4770 3462 04-05 ACTIVITY REPORTALS, MAR05 8-1 of 4 GOLF COURSES * Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. FY2004 FY2005 FY2004 FY2005 GLEN OAKS Rounds Played - 9 Holes 225 0 2758 2691 Rounds Played - 18 Holes 124 0 1414 1242 *Banquet Facilities 3907 3292 25208 23380 **Grill Room (**Not included in totals) 0 0 925 2361 LYON OAKS Rounds Played - 9 Holes 0 0 705 446 Rounds Played - 18 Holes 0 0 2281 2239 Driving range 0 0 1800 820 *Banquet Facilities 794 707 5198 6277 **Grill Room (**Not included in totals) 101 01 2142 1960 RED OAKS - (Under construction - Opening Spring 2004) Rounds Played - 9 Holes 0 0 0 2993 SPRINGFIELD OAKS Rounds Played - 9 Holes 47 0 886 1015 Rounds Played - 18 Holes 63 0 1813 2157 **Grill Room (**Not included in totals) 0 0 680 910 WHITE LAKE OAKS Rounds Played - 9 Holes 217 0 2155 1297 Rounds Played - 18 Holes 143 0 1536 1470 *Banquet Facilities 304 0 2857 963 **Grill Room (**Not included in totals) 0 0 949 967 TOTAL ROUNDS PLAYED - 9 HOLES 4891 0 6504 8442 TOTAL ROUNDS PLAYED - 18 HOLES 330 0 7044 7108 TOTAL DRIVING RANGE 0 0 1800 820 04-05 ACTIVITY REPORTMS, MAR05 8-2 of 4 RECREATION, FACILITIES AND SPECIAL EVENTS * Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. FY2004 FY2005 FY2004 FY2005 MOBILE RECREATION Bleachers 0 1 23 11 Bouncers 410 655 2870 2390 Bus 1125 765 9045 7200 Climbing Wall 0 100 300 400 Dunk Tank 233 0 233 0 Inline Skate Mobile/Hockey Mobile 0 0 167 0 Orbotron 0 0 450 150 Puppet 0 170 170 340 Show Mobile 0 2 9 31 Space Maze 205 0 1025 205 Sport Mobile 916 0 1374 0 Tents 0 0 21 0 Camps 0 0 0 0 Miscellaneous 0 0 0 0 WATERFORD OAKS BMX 0 0 0 0 WATERFORD OAKS COURT GAMES COMPLEX 26 32 84 154 WATERFORD OAKS FRIDGE 0 1977 19750 20834 WATERFORD OAKS LOOKOUT LODGE 278 100 1445 1028 WATERFORD OAKS WATERPARK 0 0 0 0 RED OAKS WATERPARK 0 0 0 0 THERAPEUTIC EVENTS 254 498 3424 2637 SENIOR EVENTS 1821 1951 13581 1784 TOTAL MOBILE RECREATION VISITS 28891 16931 156871 10727 TOTAL FACILITIES AND SPECIAL EVENTS 740 28021 26061 26437 04-05 ACTIVITY REPORT.XLS, MAR05 8-3 of 4 INTERPRETIVE SERVICES PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. FY2004 FY2005 FY2004 FY2005 ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS Nature Center 1754 2165 12515 12585 Outreach Visits 3685 747 6084 3073 **Trail Usage (--Not included in totals) 5462 10710 41872 53190 ENVIRONMENTAL PROGRAM - LYON OAKS Nature Center 222 252 750 1511 Outreach Visits 164 431 407 1278 **Trail Usage (**Not included in totals) 77 74 911 2095 TOTAL NATURE CENTERS 1976 24171 13265 14096 TOTAL OUTREACH VISITS COMBINED TOTALS 3849 1178 PARTICIPANTS (MONTH) 64911 4351 PARTICIPANTS (YTD) 2004 2005 2004 2005 DAY USE PARKS 13302 21779 132393 138815 GOLF COURSES 819 0 15348 16370 RECREATION, FACILITIES AND SPECIAL EVENTS 3629 4495 41748 37164 NATURE INTERPRETIVE SERVICES 5825 3595 19756 18447 BANQUET FACILITIES 12414 12837 69598 76118 GRAND TOTALS 35989 42706 278843 286914 Therapeutic/Senior Event Breakdown TR:TGIF-81; Sports-ability-36; B-ball-88; Jr.B-ball-70; Novi-123: Mighty Oaks-80; Beaumont-20: SR: Volleyball-175; Tennis-20: REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals. 04-05 ACTIVITY REPORT.XLS, MAR05 8-4 of 4 ITEM # 9 2004 AUDIT REPORT Enclosed is a copy of the audit report from Plante & Moran for the 2004 financial records of the Oakland County Parks and Recreation Commission. The report shows we are in sound financial condition. Our revenue budget had an unfavorable variance of $513,550 as shown on page 15; however, our expense budget had a favorable variance of $1,533,854 as shown on page 16. This results in an additional $1,020,304 for capital projects than originally budgeted and $782,364 more than the revised budget estimate figures we used in the Fiscal Year 2005 Capital Improvement Budget (the $782,364 will be incorporated into the FY2006 Capital Improvement Budget). As indicated on page 16 of the audit report, four of our cost centers show an excess of expenditures over budget*; however, the total expenditures for operations are under the total budget. Therefore, in compliance with the Michigan Uniform Local Budgeting Act and the Commission By-laws, staff recommends the Commission amend the FY2004 operating budget to $19,021,860, with the individual amounts for each budget center to be the same as those shown in the "Actual" column of page 16 of the report. The net worth of the Commission as of September 30, 2004 as indicated on page 2 of the Management Discussion and Analysis section was $76,382,997. This includes a Capital assets, net of accumulated depreciation and related debt, balance of $58,579,154 and an Unrestricted fund balance of $17,803,843. However, most of the $17,803,843 was already included in the 2005 Capital Improvement Budget as a funding source (the difference will be incorporated into the FY2006 Capital Improvement Budget). Obligations for current portion and long-term capital lease included $3,050,000 that is related to the Lyon Oaks Bond. Please contact Frank Trionfi, 858-4607, or Sheila Cox, 858-4612, if you have any questions. *See Revenue and Expense Variances included in this agenda item HAMS Word\SMC\C AGENDA\AuditReport2004.doc 9-1 WMtSStCN RECREAVOG CG p,FttANCE UN�Y pP X EpNf.ovE�E 2pp't Pud�i ReP° O E RY Se K\PND C NVE p,N,D SUMMP EXPen FavOra C Z10d4 REVS lV V dget 6 ce Re,4er` Fa-OrabtetelVaria" t\jv\ �4dget P`c� 13,3711 4,58g1 variar`Ge 1gp $ 1 6p7� 53 $ 1 ",1g "66 4 $l 1,g86i $ 1p3,"i1 $ ud et Cuter 3$$y $ 4� 1355 $ 549,8�4 par\i6 °t� C°uCse $ 3�6 155 3 Apt Red paKsO KS parK 37 "38g ia�°e Pdd1SOO par\ PC & par\ Ex sevar water°rd 0a\5 ar e ' me tte's en t t- t. Sma" looks ddpp tEM ea a�ce Urse a0ten GOtfC'°GOundsSjes edOa\5p15KaMt,.\M i�WaopaPC&ar\ tertOrdpaKs 9- 2 G�Ud�t\ esFY2pp4 EXce�\SM EXpvaMia�c P\MS t ev & ud�t RP , R ITEM if 10 OM RENOVATION GF21Li-RGL�N OAKS contract to ss►on approved awarding a arks and Recreation Gom m► ber 10, 2p04 Gomm►scion ovem far the d Gounty P at the N mechanical system oaklan amount of $130,216 am of the neW and a new kitchen Mechan►cal in the installat►on pan Boise was fior the compete ct . laded a neW 25_ton HV A Th►s contra work ►nc Meeting pales. This tingency' to be at Glen ct con ned that the system had ovationra ed COcan grillroom ren 4 approv as deter 1 new 88 a $2, severa There was uently , unit• olition, ►t W seq ake'up completed the dem d flo°r • Con air m crews h the secon ork, extend once our throug d return air ductw stallat►on ►ntO and °anted to $6,107 - for in ers, rework of existing an modified to a11ow tiredamP this work am to the had to be added —four h diffusers. The total for 3 W►11 need to be added .Items h bran t of $3,22 Glen oaks and insulate ai amours supply an addition slerred from the branh tract, oust be trap To finalize this con ends this am contingency -Staff rec°min ency contract ont►ng ect- e budget c Maintenanc d for this total prO� guilding allocate There is $315,p00 10'1 ITEM #11 ELLIS BARN UPDATE The barnwright is finishing up work on the disassembly of the barn, which should be almost completely down by the end of next week. The foundation for the barn is being completed by ABC Paving, with substantial donations by Clawson Concrete and Rogers Excavating, plus waived permit fees through the Township of Springfield. That portion of the project should be completed by the beginning of May. Reconstruction of the barn structure is scheduled to begin early May. We anticipate a substantial portion of the structure will be completed by the time of the Oakland County 4-H Fair, which is when the dedication will be held. The invitation lists for the dedication ceremony are currently being compiled by the Public Communications staff. iv, i[-,? 10, S�V� SESS% lard acaU�s�t�°r. osed to CX . �SGXAse, 'a \)V OP cese;xoSta ITEM #},3 'S RE% ou are E pFF�cER Cher °r not y r Karen EXECUTI� 1-15 know whe to \et e\the the Erna\ dgv to e p\ease be sure a rs an hat Press with rUm, -T od y d w Fo Forvm eked atNo. 9. ark pistr��ta k Districts the Detroit F .�_Speera` P e Specra\ P for this event atecent adre\e �rO Oaks was ra att me°w your p\a d is a °°py h DetrOit area, ty°n ed by the os or e nkir<9 � Ate . courses rn t e to the auego On ,aTdOer\03 th ,.,God# CO ofiR e top ten Pu sons Farr 6 ranking ter propose, \nr firom the 4'N their r. ed \s a \ette Striae Ce ch ks EgUe eetrng, atta ,__Spring{�e1 a� he Apri16 m Go,mmiss\on concerns. �,3'1 O.- O tf') O O tt) �. t(') O' O O 'O �j +' T3 O a) 0S". O N N '� bq m b.0 z O ,��, .0 ., T !l- V' C0 Cl) Cl). N II Q CC)O SS,�� O m v] ,:A '� S. O -N O N c6 C O N O y m RS O �, U' O U v bA (2) N Z pLr) CL G U1 O y O Q bA Q �11 O Q� rOJ) O _O N Z CQ y �� p ?w�ac Ut�p O�t=. i fA Z O tCS; N O U)Y C C'Cl) �O�, T' UO. Q C p UTE O 'D O .cU p .. G ( O LO 75 � b5Op d O� z O0rN CS w a - •O EO ,'Gi � a 0 O ui "dQ- Oi 4C L; Ccf O 7FD 7 m U O� Z '� Y y O �' O cY, b1J N O _ G� o oHcn tivJa r I�J~o >o .o ;(\i i64L64(6 beLoZa o Q00F bnr3 0 o gw 0U 0 .- -� u~ u� u Ap�l 11 2Q05 fission dRepzeatl°n pazks an akland Co Lake R°ad 2g asked e to 0 gQ0 * atkin 1cbig41 qg3 ueStAous wez ant will sexy �Natezfosd'1� ers sevezal q phis docLna onissioners: issiOn °sal R C° entez pz°p peat C o f th O �Quest6:2a C in the couz' R th mSpsng field ed facilities with spy �f�la d e Apzil zing pt on O zegazdingtl's questions' vately own etit� de o nswez thos ete Witb pxX at willbe Ln1 oma WIAA es ° StS�hese sl'°ws a comp ants t e held at pub etitzon wi11 this faeilit5' tie inthe c°ow az ing QpznP vate f acili tl�ehpzse sh d osthpzse J s°ns an o p of t d° h IN les these �heze are n t Taal( wy fas�ns tha fates. 6 tzaizv any of Avas e a few att�°se boazdinn�lnot diet yaks• .fheze enlaiz� ez sales, s wi county all likelihood z facilities that S.Spzingfleld C ,,,rillin an bezofSotsthe boosde, �Ovthew axe ThesTaall sschoohng show eex eDu�ty`'• ( wsS s �Z, Peet s vey ezviccs s axe these �nLap orilt°zing X e s'Now f �co dingyto yaks• any h°x$e �Auzne o suitable Centex • ° f Spz�ng le 1N°a' Ya tNiichigan �heze is n s �auestzianh0 dzive e later ,Vty . yak a one asese d upon ti? n f apeez c �e Spz�zagfi pd ted wstl�in nomic B QQO bofez bend 3� OQO 1�pzses l ined� planning & actode1 heze axe m°ze th fie aet fete palcland C� n1Ec°n°zahanl °f ica"cp�DS t was the eG°was pezf° higan ed y �athersne t� °w aGt sdy S�� using d pezf°� of �ip�en ez The econo lc ent S Aces � , .gam ountez W iaxe�a$ivg eg a condltio end en Develo d 'as dizected y ivgthefeasin � f a tzactpz'tzaedusin$tl1ea fzo t en Inez the stu y uzchase oz lease o4. m ena cond�ti e aeta*ls xegaxd d$et was de tzactO 'NW az ted on a th u ax tll p he ,an at e else including system z is a ubota �xez ate 60� ca'Pacl g 1 1Q'a meat exp obile watez the tzacto ulic dump . a 525 g melt is5g2.1� �qusp ena n1 items• ahydza 'Tells ve equlp o gy, is and an z all these e tzallez is he asena w of the abo at az18 /o king fo 595 . Th S595 . `f he total eax loan ez yeaz p adez at sl fox a cost °f of A9�0 on a f ve y et is 7200 p 10 6' zotazy cost ountbased up se budg is a axel tzallez at a Ouz expel dual ayznent °n68 pne yeas aftex the fkxstyeax 1Om h pz S6'g$5 av extisisig s° i°1 -3 w by is the COst of a to do some we will need of the is necessary as cheon and grist year fun with flyers expense rn the ubhcations, host a and minas little advertising oxse industry p tact Rv parks will be very d A higher the local h and con erasion there Midland an rsing in a ers' of op Shiawassee, rse• advert fox horse show m?A! g x the first year as in eed to advert facilities storage Aft fairgrO`u' d have no n romoting wrnt of mouth Fill suffice. The acity arl ex ease as `vox onflrmeat his. They are at Gap field Oaf? p at the Spring Mason have all c he stored at Sg.p4 per al vehicles can th of each building n recreation d u on the leng e width of eachbuilding• For How, may base p venue fox this were within . toxage re 5160. rojections de rows contained Vehicles uals The storage revenue p of 14� wi 64' wide. 610 ro�'s eq e TV is 120' long by Per foot times es the es 00 p vailable foot times oiaitry barn S • to vehicles is a Example, the p 120 feet 'Imes Access calculated as between. the building is building is no space in eked in the building the building to end with vehicles to vacate are stored end Once vehicles are e for the tor? Vehicles wide Tows til it is tim to rent the genera 'a ° available un thT°ugh the 14 ccess is Will it Cost ed and 110 camp how much available to lock ing� aired for have electricity to meet the generator is req that aheady enoug Xf a sites e not campsites Of cnping vailable or boxes currently a n bex sites axe lotvas not available to the �� ion needed TheTe axe if the these camp Gables anTh wit is available wevex, ent pow aex ova le generator, e fair each them. K° d a penman p �300 per show' them for th shows needs, an uestrian centeT� xoximately fanned for the etes would cost app rent three generators from p ly these s Cat. W e currently Equestrian thxouh lvlichigan field 0� e the spring regaling th ty to present htened y°u to lend Year. has enlig d encouxage5 y°u in for giving us the °pp°r esentation Beds an a a hope that tile County and its n ThaT�1t y°u g It is our an oral. unity in Dakl uals. Center prop individ large equestrian c° vox ail the following ort to this endea call ox em supp lease voyageT net uestiorns' p 4 hfaiT@ 610 pis - obal.net If ou Dave any additional q colemaxr2 y 249-634-8830 sbcglobal.net 40191-66� 1 artnoTen@ LC Scxamlin 24g-620-5064 Dave Colem arl ATt-t4oren 13-4 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 Pecky D. Lewis. Jr. Chairman Richard Skarritt Vice Chairman J. David VanderVeen Secretary Hugh D. Crawford Vincent Gregory Martin J. Knollenberg John P. McCulloch Charles Palmer Jn6n Richards to Vogt Ralph Richard Executive Officer 248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 • 1-888-OCPARKS www.co.oakland.mi.us ND April 28, 2005 Dear Parks Commissioner: Staff is looking forward to the opportunity to meet with the parks commission at the Glen Oaks Clubhouse on Wednesday, May 4, to receive your input and direction on the broad focus for the parks system over the next five years. Breakfast will begin at 8:45 followed by the Commission Meeting at 9 a.m. Lunch will be served. The Long Range Planning Overview is expected to be completed by 2 p.m. An agenda is enclosed. We hope to address topics including reviewing the role of the parks system in Oakland County, long-range funding considerations, land acquisition, new facilities, and updating facilities which need improvements. Prior to the last commission meeting, I provided a copy of the most recent Strategic Plan for your review. The information outlines the current status of the plan, progress on goals, and recent achievements. While we will not be addressing this plan in detail at the May 4 planning session, if you have questions about any of the items in this information or the planning session, please contact me and staff can provide more detail. I. . Sincerely, 1?'Za Ralph Richard, Executive Officer Oakland County Parks and Recreation Commission 0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. Overview Long Rangep erspective r dive May 4, Zp05 s Commissiori s overall include dressed tj ted Outcome d establish the park s leas to be ad as well as park p nticipa discuss as neXt dive year ew facilitres eeting is to for the of potential n today s st • nifica Lapa a�qu sitions7 'pes The goal of d rnosc slg ing time. persp ri vonsiderations,mre at Budget plane fed the COTOIS on updates and renovation• to will be presence . the Counts' some of these issues pares ' -Role Oakland Count' tement I• geview mission sta X. Goals $• strateglc Flan xvey N Beds Assessment C• 5u ding Considerations II• dun ne�val vote m 201� d acquisition Millage xe e funding for tan A• new millag B• otential of d pad time p ff levels — fu11time an C. present sta Land Acquisitions IIL A Issues lot d locale of land an pvailabilnding available 1• Curre Z• t Cos 3, nt ,monies available Ora 4• Commerce Ivory Farms — -S°vi Tollgate — _ Orion _ spxill,' Guest bouse F arm Addison Springfield saxneels endence T� • � Upland Bushel I�1lls Fa ake _ Indep � Upper • Oxford Gravel Pit — Oxford Twp. • Waterford Ernst Farm — Waterford • Waterford Church — Waterford • Possible state land — countywide • Cook's Farm — Brandon Twp. • Haas Lake — South Lyon • Rackham Golf Course — Huntington Woods • The Detroit Zoo • Other golf courses • Future trails IV. New Facilities A. Determining Priorities 1. Responding to expressed community need 2. Filling a recreation gap 3. Completing or complementing existing facilities • Spray Parks at the three beaches • New water feature — Waterford Oaks Waterpark • Nature Center - Lyon Oaks • 18 holes — Groveland Oaks (on master plan) • 18 holes — Addison Oaks (on master plan) • New nine holes at Lyon Oaks - $2.5 million • Equestrian Center — Springfield Oaks • Parks house — Springfield Oaks V. Park Updates (bringing up to standards) A. Issues 1. Aging park system (39 years old) 2. On -going repairs and maintenance • Future paving through the park system (Parking lots/roads) • Roofing fund • Vehicle replacement fund • Golf course rehabilitation fund • Glen Oaks greens rebuilding • ADA upgrades • Major tree replacement/tree planting programs Actual an Pro_i ected Millage Revenue Summary (2) MILLAGE MILLAGE * CHARGES TOTAL (1) TAX RATE REVENUE REVENUE AND OTHER OPERATING YEAR T.E.V. HEADLEE COLLECTED RECEIVED REVENUE REVENUE (3) CAPITAL OPERATING IMPROVEMENT EXPENSES PROJECTS 1990 $25,762,324 0.2173 $5,598,153 $5,251,651 $4,845,795 $10,097,446 $7,946,480 $2,150,966 1991 27,849,968 0.2173 6,051,798 5,598,153 5,345,423 10,943,576 8,469,879 2,473,697 1992 28,247,813 0.2500 7,061,953 6,051,798 4,663,017 10,714,815 8,849,402 1,865,413 1993 29,992,977 0.2439 7,315,287 7,061,953 5,217,695 12,279,648 9,037,727 3,241,921 1994 31,166,195 0.2439 7,601,435 7,315,287 5,967,794 13,283,081 9,800,843 3,482,238 1995 32,607,163 0.2439 7,952,887 7,601,435 6,325,717 13,927,152 10,001,709 3,925,443 1996 34,293,152 0.2439 8,364,100 7,952,887 6,561,960 14,514,847 10,428,003 4,086,844 1997 35,850,738 0.2439 8,743,995 6,283,335 6,011,670 12,295,005 9,045,074 3,249,931 1998 38,151,663 0.2429 9,267,039 8,743,995 7,684,368 16,428,363 11,580,152 4,848,211 1999 41,756,021 0.2404 9,750,798 9,267,039 7,981,333 17,248,372 11,170,098 6,078,274 2000 43,080,517 0.2376 12,806,232 9,750,798 7,551,576 17,302,374 12,925,802 4,376,572 2001 46,386,395 0.2352 10,910,080 12,806,232 7,282,190 20,088,422 14,145,031 5,943,391 2002 49,508,361 0.2453 12,144,401 10,910,080 8,778,554 19,688,634 15,289,337 4,399,297 2003 52,134,647 0.2436 12,700,000 12,144,401 8,381,847 20,526,248 15,346,553 5,179,695 2004 12,700,000 9,094,987 21,794,987 18,247,756 3,547,231 2005 58,785,816 0.2404 14,132,110 2006 61,137,248 0.2386 14,587,347 14,132,110 9,440,848 23,572,958 20,073,724 3,499,234 2007 63,582,738 0.2364 15,030,959 14,587,347 9,771,277 24,358,625 20,977,041 3,381,584 2008 66,126,048 0.2342 15,486,720 15,030,959 10,113,272 25,144,231 21,921,008 3,223,223 2009 68,771,090 0.2326 15,996,155 15,486,720 10,467,237 25,953,957 22,907,454 3,046,503 2010 71,521,933 0.2300 16,450,045 15,996,155 10,833,590 26,829,745 23,938,289 2,891,456 2011 74,382,810 0.2453 18,246,103 16,450,045 11,212,766 27,662,810 25,015,512 2,647,298 2012 77,358,123 0.2436 18,844,439 18,246,103 11,605,212 29,851,316 26,141,210 3,710,106 Average % incr- 2.90% 3.10% 2.53% 2.88% 3.03% eace/ yr. Average % incr- 4.17% 3.93% 2.81% 3.47% 4.57% eace/ yr from 1996 - 2005 * Note: Millage revenue is received in the year preceding it being levied. (1) Based on information supplied by Equalization @ 4% yearly increment (2) Based on a 3.5% yearly increment (3) Based on a 4.5% yearly increment ( inclusive of the indirect charge cost ). 4/28/2005 2005 Capital Improvement Budget and 4 - Year Forecast (In Dollars) as of 05/31/04 2004 Paid/Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005Capital Estimate 5/31/04 Cost 05/31/04 Proiects Budget Administration $2,775,000.00 $0.00 $0.00 2,775,000.00 $3,000,000.00 5,775,000.00 Addison Oaks 5,301,043.00 (840,683.81) 4,053.13 4,464,412.32 62,773.25 4,527,185.57 Glen Oaks 172,000.00 (44,388,48) 0.00 127,611.52 94,388.48 222,000.00 Groveland Oaks 80,000.00 0.00 82,150.00 162,150.00 105,000.00 267,150.00 Independence Oaks 761,211.70 (475,113.63) 2,499.14 288,597.21 107,439.39 396,036.60 Lyon Oaks 737,263.12 (686,406.35) 106,787.41 157,644.18 47,763.96 205,408.14 Orion Oaks 226,000.00 0.00 0.00 226,000.00 (91,000.00) 135,000.00 Red Oaks 1,098,461.10 (591,115.73) 0.00 507,345.37 (434,818.65) 72,526.72 Rose Oaks 0.00 0.00 0.00 0.00 40,000.00 40,000.00 Springfield Oaks 2,117,136.00 (43,407.38) 35,963.75 2,109,692.37 356,036.25 2,465,728.62 Waterford Oaks 40,000.00 0.00 0.00 40,000.00 244,000.00 284,000,00 White Lake Oaks 1,100,000.00 (106,633.90) 0.00 993,366.10 2,120,000.00 3,113,366.10 Contingency 2,253,290.82 0.00 (231,453.43) 2,021,837.39 1,282,752.86 3,304,590.25 Capital Improvement Budget Total $16,661,405.74 ($2,787,749.28) $0.00 $13,873,656.46 $6,934,335.54 $20,807,992.00 Where the Funds Come From For Proposed 2005 Capital Budget Unrestricted Net Assets, 9130/03 $14,436,588 2004 Revised Operating Revenue $20,970,430 2004 Revised Operating Expense (19,493,217) 1,477,213 2004 Revised Operating Depreciation 3,085,877 Grants Land Acquisition -Addison Oaks 1,712,000 Youth Camp -Independence Oaks, Balance 99,061 Relocate Ellis Barn -Springfield Oaks 600,000 Design & Construct River Trail -Independence Oaks 182,500 2,593,561 Donations: Relocate Ellis Barn, A.C.-Springfield Oaks 110,000 Equestrian Center, A.C.-Springfield Oaks 750,000 Pole Barns, A.C.-Springfield Oaks 162,000 1,022,000 Bonds, Lyon Oaks: 2004 Debt Retirement - Principal Only (450,000) 2005 Debt Retirement - Principal Only (450,000) (900,000) 2004 Operating Equipment (Revised Budget) 2005 Operating Equipment (Budget) Proposed 2005 Capital Improvement Program Budget (506,247) (401,000) $20,807,992 Four Year Forecast 2006 2007 2008 2009 $300,000 $300,000 $300,000 $300,000 128,000 602,000 910,000 5,000,000 0 30,000 75,000 0 190,000 100,000 100,000 5,500,000 0 170,000 50,000 4,175,000 2,300,000 1,010,000 1,000,000 25,000 0 250,000 0 2,750,000 55,000 50,000 0 0 25,000 20,000 100,000 1,000,000 60,000 40,000 0 0 460,000 295,000 2,140,000 300,000 0 15,000 .0 0 0 0 0 0 $3,518,000 $2,882,000 $4,675,000 $19,050,000 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Administration Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Four -Year Forecast Project Cost Through Project Balance New 2005 2005 Capital Proiecl Estimate 5/31/04 Cost 5/31/04 Proiects Budget 2006 2007 2008 2009 ADM 1 Future Acquisition & Improvements 2,775,000.00 0.001 0.001 2,775,000.00 1 3,000,000.00 1 5,775, 1 300,0001 300,0001 300,0001 300,000 Total 52.775.000.00 so.00 S2.775.000.00 52.775.000.00 53.000.000.00 S5.775.000.00 S300.000 5300.000 5300.000 5300.000 FY 2005 Operating Budget's Revenue, Expense and Depreciation Figures will be included in the "Source of Funds" for FY 2006 CIP Budget (similar to the tax levy and tax revenue time table.) Project AO 35 Beach/WaterActivity AO 38 Golf Course AO 39 Picnic Shelter, Lake AO 41 Pole Barn AO 42 Conference Center Drive Improvement AO 47 Pool Building AO 49 Boathouse, Buel Lake AO 51 Cabins (2) Phase II AO 54 Camping -Modern, Phase IV AO 59 Restrooms, Camping Phase III AO 63 Docks AO 64 Retaining Wall AO 66 Cabins (2) Phase III AO 68 Storage Facility Expansion, C.C. AO 69 Land Acquisition, Sullivan (A) AO 71 Design Asphalt Trails AO 72 Develop & Asphalt Trails AO 73 Pavilion, Campground Recreation AO 74 Asphalt Disc Golf Paths AO 75 Picnic Shelter, Cabin Circle AO 76 Electric, Campground D AO 77 Well, Campground D AO 78 Water System, Campground D AO 79 Road, Paved Staging Area AO 80 Water Play Feature, Spray Pad 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Addison Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Estimate 5/31/04 Cost 5/31/04 Proiects Budget 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 80,000.00 (28,419.22) 0.00 51,580.78 0.00 51,580.78 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,000.00 15,000.00 60,000.00 (62,051.76) 2,OSL76 (0.00) 0.00 (0.00) 0.00 0.00 0.00 .0.00 0.00 0.00 508,043.00 460,816.25) 0.00 47,226.75 (47,226.75) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.60 0.00 0.00 4,300,000.00 0.00 0.00 4,300,000.00 0.00 4,300,000.00 25,000.00 0.00 0.00 25,000.00 (25,000.00)1 0.00 250,000.00 238,306.40) 0.00 11,693.60 0.00 11,693.60 0.00 0.00 0.00 0.00 110,000.00 110,000.00 0.00 0.00 0.00 0.00 0.00 0.00 10,000.00 (637.00) 0.00 9,363.00 0.00 9,363.00 45,000.00 (47,001.37) 2,001.37 (0.00) 0.00 (0.00) 8,000.00 0.00 0.00 8,000.00 0.00 8,000.00 15,000.00 (3,451.81) 0.00 11,548.19 1 0.00 11,548.19 0.00 0.00 0.00 0.00 10,000.00 10,000.00 0.00 0.00 0.00 0.00 0.00 0.00 Four -Year Forecast 2006 2007 2008 2009 0 50,000 550,000 p 0 0 0 5,000,000 0 0 0 0 50,000 0 0 0 0 150,000 0 0 0 0 10,000 0 0 0 0 0 0 0 0 0 0 0 350,000 0 0 0 0 0 18,000 0 0 0 0 20,000 0 0 60,000 0 0 0 0 100,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 7,000 0 0 0 0 0 0 0 0 0 0 0pQ000 E0101 0Jill 0 275,000 0 1 0 Total c5301A43.00 f5840.683.811 S4.053.13 gq.464.412.32 $62,273.25 54.527.185.57 S12%000 S602.000 S910.000 55.000.000 (A) D.N.R. Grant $1,712,000/0.C.P.& R. Funds $2,588,000 Project GLO 12 Drainage Improvements GLO 31 Storage Building Addition GLO 36 Refreshment Center GLO 38 Asphalt Maintenance Lot GLO 40 Pond Retaining Wall GLO 42 Curbs, Parking Lot GLO 43 Asphalt Cart Paths Total 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Glen Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Estimate 5131/04 Cost 5/31/04 Protects Budeet 0.00 0.00 0.00 0.00 0.00 0.00 10,000.00 0.00 0.00 10,000.00 90,000.00 100,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00 60,000.00 (44,388.48) 0.00 15,611.52 (15,611.52) (0.00 40,000.00 0.00 0.00 40,000.00 0.00 40,000.00 62,000.00 0.00 0.00 62,000.00 0.00 62,000.00 S172.000.00 (S44388.48) 50.00 S127.611.52 S94388.48 S222.000.00 Four -Year Forecast 2006 2007 2008 2009 0 30,000 0 0 0 0 0 0 0 0 75,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 12 530.000 S75.000 12 Project GRO 20 Beach Improvement GRO 23 Court Improvement GRO 38 Golf Course (A) GRO 47 Asphalt Maint. Lot & Roads GRO 49 Cabins (2) Phase III GRO 50 Storage Building, Bike Rental GRO 51 Adventure Golf GRO 52 Bark Park GRO 53 Driving Range GRO 54 Asphalt Walkways Total (A) Subject to appropriate funding. 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Groveland Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Estimate 5/31/04 Cost 5/31/04 Proiects Budeet 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 60,000.00 60,000.00 0.00 0.00 0.00 0.00 0.00 0.00 55,000.00 0.00 82,150.00 137,150.00 0.00 137,150.00 25,000.00 0.00 0.00 25,000.00 (25,000.00) 0.00 o.00 o.00 o.00 0.00 0.0o 0.00 0.00 1 0.00 0.00 1 0.00 70,000.00 70,000.00 i i � i i i i � � i i i �� i 30biCLIi]DI)J�3�S/f6i0DIq Four -Year Forecast 2006 2007 2008 2009 0 100,000 0 0 50,000 0 0 0 0 0 0 5,500,000 100,000 0 0 0 0 0 0 0 15,000 0 0 0 0 0 0 0 25,000 0 0 0 0 0 100,000 0 0 0 0 0 Project IO 19 Fence SW Property IO 25 Nature Center Exhibit f0 40 Nature Interpretive Pond 10 42 Land Acquisition Upper Bushman Lake 10 53 Design to Asphalt Lakeshore Trail IO 55 Asphalt Lakeshore Trail IO 56 Site Dev, & Access Rd., Youth Camp (A) 10 61 Parking Lot, Beach Cove 10 65 Twin Chinmeys Renovation 10 66 Trail, Youth Camp (A) IO 67 Well, Youth Camp (A) 10 68 Septic Field, Youth Camp (A) IO 69 Electrical, Youth Camp (A) IO 70 Restroom/Bathhouse, Youth Camp (A) 10 71 Boardwalk & Tent Platforms, Youth Camp (A) 10 72 Shelter 41, Youth Camp (A) IO 73 Shelter 82, Youth Camp (A) 10 75 Restroom Ramp, Ilforaine Knoll 10 76 Asphalt Maintenance Road 10 77 Design River Trail (B) IO 78 Construct River Trail (B) Total (A) State Grant $163,200/0.C. Parks & Rec. funds $316,012 (B) State Grant 182,50010.C. Parks & Rec. funds $182,500 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Independence Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New ZOOS 2005 Capital Estimate 5/31/04 Cost 5131/04 Projects Budeet 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 25,000.00 0.00 0.00 25,000.00 (25,000.00) 0.00 230,000.00 (6.40) 0.00 229,993.60 (229,993.60) 0.00 66,000.00 (57,968.99) 0.00 8,031.01 8,031.01) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0,00 0.00 25,000.00 25,000.00 23,702.00 (25,329.00) 1,627.00 0.00 0.00 0.00 15,801.00 (15,801.00) 0.00 0.00 0.00 0.00 42,003.00 (42,003.00) 0.00 0.00 0.00 0.00 10,000,00 7,442.50) 0.00 2,557.50 (2,557.50) 0.00 220,202.70 (221,042.00) 839.30 0.00 0.00 0.00 62,000.00 (52,021.50) 0.00 9,978.50 (9,978.50) 0.00 19,751.50 19,784,34) 32,84 0.00) 0.00 (0.00) 19,751.50 (19,751.50) 0.00 0.00 0.00 0.00 7,000.00 0.00 0.00 7,000.00 (7,000.00) 0.00 20,000.00 (13,963.40) 0.00 6,036.60 0.00 6,036.60 0.00 0.00 0.00 0.00 25,000.00 25,000.00 0.00 0.00 0.00 0.00 J 340,000.00 340,000.00 Four -Year Forecast 2006 2007 2008 2009 0 0 50,000 0 0 0 0 175,000 0 20,000 0 0 0 0 0 4,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 150,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IQ $170.000 $50.000 UMM Project LO 14 Day Use Development, Phase III LO 15 Nature Center Building, D.U. LO 36 Trail Development LO 48 Day Use Recreation Field Development LO 49 Contact Station, D.U. LO 50 Day Use Shelter, Bark Park LO 59 Day Use Design, Bark Park LO 60 Day Use Drive & Parking Lot, Bark Park LO 61 Enlarge Tee Areas, G.C. LO 62 Sheller, Recreation Field, D.U. LO 63 Well, Recreation Field, D.U. LO 65 Irrigation, Recreation Field, D.U. LO 66 Asphalt Additional Tees, Driving Range LO 67 Asphalt Drive & Parking Lot, Nature Center LO 68 Sand Trap, Dr. Range LO 69 Additional Nine Hole Goir Design, G.C. LO 70 Connect 3 Shelters, Woods Edge, D.U. LO 71 Additional Nine Hole Golf Construction, G.C. LO 72 Asphalt Walkways, D.U. LO 73 Trail Development, Phase II, D.U. LO 74 Storage Building Addition, G.C. Total 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Lyon Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Estimate 5131/04 Cost 5/31104 Pro'ects Budeet 0.00 0.00 0.00 0.00 0.00 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 167,265.94 (84,390.98) (71,888.00) 10,987.06 0.00 10,987.06 157,423.82 (162,131.51) 4,707.69 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00 20,000.00 (14,608.41) 0.00 5,391.59 (5,391.59) 0.00 936.00 (936.00) 0.00 0.00 0.00 0.00 161,637.36 (124,792.90) 0.00 36,844.46 (36,844.46) (0.00) 50,000.00 (42,079.72) (7,920.28) 0.00 0.00 0.00 50,000.00 (29,393.00) 0.00 21,607.00 0.00 21,607.00 10,000.00 0.00 0.00 10,000.00 (10,000.00) 0.00 40,000.00 (111,086.93) 71,888.00 801.07 0.00 801.07 20,000.00 (6,906.40) 0.00 13,093.60 0.00 13,093.60 50,000.00 (26,366.40) 3.60 0.00 23,633.60 0.00 (9,714.20) 5.80 0.00 285.80 0.00 (75,000.00) 1.00 0.00 25,000.00 10,000.00 0.00 .00 V 0.00 10,000.00 0,00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 80,000.00 80,000.00 0.00 0.00 0.06 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 • Four -Year Forecast 2006 2007 2008 2009 0 1,000,000 0 0 0 0 1,000,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 10,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 2,200,000 0 0 0 0 0 0 0 100,000 0 0 0 0 0 0 25,000 0 0 SLOIO.000 51 00�0.000 $25.000 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Orion Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Project Estimate 5131104 Cost 5/31/04 Pro'ects Budget 00 4 Park Development -Day Use 00 5 Shelter Restroom-East 00 16 Bike Path, North (A) 00 17 Bike Path, West 00 18 Bark Park Expansion 00 19 Fence, Maintenance Area 00 20 Gravel Drive & Parking Lot, Maint Arerq 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 70,000.00 70,000.00 136,000.00 0.00 0.00 136,000.00 (136,000.00) 0.00 50,000,00 0.00 0.00 50,000.00 (50,000.00) 0.00 40,000.00 0.00 0.00 40,000.00 0.00 40,000.00 0.00 0.00 0.00 0.00 10,000.00 10,000.00 0.00 1 0.00 1 0.00 1 0.00 15,000.00 15,000.00 Total 5226.000.00 51M (A) Subject to Orion Township ISTEA Grant/O.C. Parks & Rec. funds $136,000 50.00 5226.000.00 (591.000.001 S135.000.00 Four -Year Forecast 2006 2007 2008 2009 0 250,000 0 2,750,000 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 IQ S25Q.000 s0 S122M Proiect RO 46 Material Storage Bins, G.C. RO 55 Restroom RO 61 Clubhouse RO 65 Landscaping, G.C. RO 66 Bark Park RO 67 Shade Pavilion, WP RO 68 New Building Entrance, W.P. RO 70 Protective Fence Total 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Red Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Estimate 5/31/04 Cost 5/31/04 Proiects Budeet 2S,000.00 7,917.35) 0.00 17,082.65 17,082.65) 0.00 85,000.00 (52,793.28) 0.00 32,206.72 0.00 32,206.72 838,461.10 510,725.10) 0.00 327,736.00 (327,736.00) 0.00 110,000.00 0.00 0.00 110,000.00 (110,000.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 40,000.00 (19,680.00) 0.00 20,320.00 0.00 20,320.00 0.00 0.00 M20 0.00 0.00 0.00 0.00 0.00 0.00 0.00 1 20,000.00 1 20,000.00 51.098.461.10 f4591.m,U) 50.00 S507J45.37 18431,818,65) S72.526.72 Four -Year Forecast 2006 2007 2008 2009 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 25,000 0 0 0 0 0 0 0 0 50,000 0 0 30,000 1 0 0 0 555,000 S50.000 a a 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Rose Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Four -Year Forecast Project Cost Through Project Balance New 2005 2005 Capital Proiect Estimate 5/31/04 Cost 5/31/04 Proiects Budeet 2006 2007 2008 2009 ROSE 2 Entrance Sign 0.00 0 10,000 0 0 0.00 0.00 0.00 0.00 0.00 ROSE 3 Day Use Development 0.00 0.00 0.00 0.00 0.00 0.00 0 0 100,000 1,000,000 ROSE 7 Trail Development 0.00 0.00 0.00 0.00 0.00 0.00 0 10,000 0 0 ROSE 10 Docks 0.00 0.00 0.00 0.00 0.00 0.00 25,000 0 0 0 ROSE 11 Master Plan 0.00 0.00 0.00 0.00 40,000.00 40,000.00 0 0 0 0 Total UM 50.00 50.00 50.00 S40.000.00 S40.000.00 525,000 S20.000 S100.000 51.000A00 Project SO 4 Cart Path Extensions SO 33 Walk-in Kitchen Cooler SO 43 Pump Station SO 50 Relocate Davis House GolrCourse Total 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Sprinl;tW Oaks Golf Course Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Estimate 5/31/04 Cost 5131/04 Proiects Budeet 0.00 0.00 0.00 0.00 20,000.00 20,000.00 0.00 0.00 0.00 0.00 0.00 0.00 50,000.00 0.00 0.00 50,000.00 1 50,000.00 100,000.00 0.00 0.00 0.00 0.00 1 0.00 0.00 $50,000.00 $0.00 $0.00 $50,000.00 $70,000.00 $120,000.00 Sprin)=field Oaks Activity Center Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Protect Estimate 5/31/04 Cost 5/31/04 Proiects Budget SO 39 Site Development, Ellis Barn, A.C. SO 40 Relocate Ellis Barn, A.C. (A) SO 45 Outside Water System -Phase 11, A.C. SO 46 Outside Electrical Upgrade, A.C. SO 47 Restroom/ShowerAddition,A.C.Pavillion SO 48 Septic System Design, A.C. SO 49 Equestrian Center, A.C. (B) SO 51 (2) Pole Barns from Maple Grange, A.C. (C) SO 52 Restroom/Shower Addition, A.C. Pole Barn 100,000.00 (5,125.50) 0.00 94,874.50 100,000.00 194,874.50 755,000.00 (36,096.49) 0.00 718,903.51 0.00 718,903.51 112,136.00 (1,121.64) 0.00 111,014.36 0.00 111,014.36 0.00 (963.75) 963.75 0.00 24,036.25 24,036.25 0.00 0.00 25,000.00 25,000.00 0.00 25,000.00 0.00 (100.00) 10,000.00 9,900.00 0.00 9,900.00 1,100,000.00 0.00 0.00 1,100,000.00 0.00 1,100,000.00 0.00 0.00 0.00 1 0.00 1 162,000.00 1 162,000.00 0.00 0.00 0.00 0.00 1 0.00 1 0.00 Activity Center Total 2,067,136.00 (43,407.38) 35,963.75 2,059,692.37 286,036.25 2,345,728.62 Springfield Oaks Total S2.117.136.0o IS43.407.381 S35.963.75 S2.109.692.37 S356.036.25 S2.465.728.62 (A) State ISTEA Grant S600,000/RBI Donation S75,000/Springfield Township Donation $20,000/4-H Fair Board Donation $5,000/Ellis Family $10,000/0.C.P.& R. Funds $45,000 (B) County Board of Commissioners Donation $375,000/4-H Fair Board Donation $375,000/O.C.P. & R. Funds $350,000 (C) Maple Grange LLC. Pole Barns Donation S122,000/4-H Fair Board, Relocation Cost Donation $40,000 Four -Year Forecast 2006 2007 2008 2009 15,000 0 0 0 20,000 0 1 0 0 0 0 0 0 0 40,0on 0 0 3$5,000 4$0,000 50 5-0 Four -Year Forecast 2006 2007 2008 2009 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 25,000 0 0 0 25,000 0 0 0 $69,009 S40.000 IQ a" Protect WAO 20 Play Lot Expansion, Tennis Complex WAO 35 Picnic Shelter, Toboggan Complex WAO 36 Parking Lot Improvement, A.C. WAO 39 Play Lot, Toboggan Complex WAO 45 Art Sculpture, Admin. WAO 56 Toboggan Tower Renovation WAO 58 Adventure River, W.P. WAO 59 Picnic Shelter, W.P. WAO 60 Toboggan Lift WAO 66 Asphalt Trail System WAO 67 Storage Building, Tech. Support WAO 68 Picnic Shelter, Toboggan Complex Sled Hill WAO 69 Tennis Courts WAO 70 Skate Park, BMX WAO 71 Parking Lot Expansion, W.P. WAO 72 Rec. Office Building Addition Design WAO 73 Rec. Office Building Addition Total 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Waterford Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Estimate 5/31/04 Cost 5/31/04 Protects Budeet 40,000.00 0.00 0.00 40,000.00 40,009.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 50,000.00 50,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 14,000.00 14,000.00 0.00 0.00 0.00 1 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 o.o0 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 20,000.00 20,000.00 0.00 0.00 0.00 1 0.00 1 200,000.00 1 200,000.00 s40.o00.00 50.00 50.00 sao.000.00 $244.006.00 s28a.000.00 Four -Year Forecast 2006 2007 2008 2009 40,000 0 0 0 75,000 0 0 0 0 0 0 0 0 30,000 0 0 20,000 0 0 0 0 125,000 0 0 0 0 2,000,000 0 0 0 0 0 0 40,000 0 0 0 100,000 0 0 0 0 40,000 0 25,000 0 0 0 0 0 0 300,000 300,000 0 0 0 0 0 100,000 0 0 0 0 0 0 0 .0 0 Proiecl WLO 12 Clubhouse WLO 40 Carl Path Extension WLO 41 Clubhouse Parking WLO 42 Clubhouse Landscaping 2005 Capital Improvement Budget and Four -Year Forecast (In Dollars) as of 5/31/2004 Wilite Lake Oaks Paid/ 2004 Awarded Adjusted to 2004 Project Proposed Proposed Project Cost Through Project Balance New 2005 2005 Capital Estimate 5/31/04 Cost 5/31/04 Projects Budget 1,100,000.00 (106,633.90) 0.00 993,366.10 1,900,000.00�20,000.00 0.00 0.00 0.00 0.00 20,000.000.00 0.00 0.00 0.00 100,000.000.00 0.00 0.00 0.00 100,000.00 Four -Year Forecast 2006 2007 2008 2009 0 0 1 0 0 0 15,000 0 0 0 0 0 0 0 0 0 0 Total SL100.000.00 1S106.633.901 MU S993366.10 S2.120.000.00 S3.113366.10 19 S15.000 ra 52