HomeMy WebLinkAboutAgendas/Packets - 2006.02.01 - 40124Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Martin J. Knollenberg
John P. McCulloch
Charles Palmer
Win Richards
tte Vogt
Kalph Richard
Executive Officer
2800 Watkins Lake Road 3 Waterford, Michigan 48328-1917
248-858-0906 ® Fax 248-858-1683 ® TTY 248-858-1684 ^ 1-888-OCPARKS
www.co.oaldand.mi.us
J
January 27, 2006
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, MI 48328
TIME ......................... Wednesday, February 1, 2006
9:00 a.m.
PURPOSE ..................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
1?1:7—a 21-1e�'�
Ralph Richard
Executive Officer
Parks and Recreation
Next Meeting: February 14-17 NWA Winter Conference — Detroit
Wednesday, March 15
0 HAMy docu ents\COMMJSSN\ daltr.doc
ur mission is to provide recreatlona , elsure and learning experiences that enhance quality of life.
Oakland County Parks any' -Recreation Commission
2800 Watk: sake Rd.
Waterford, MI
*AGENDA*
February 1, 2006
Action Required Presenter/Phone 9
Public Hearing
1.
Call Meeting to Order 9:00 a.m.
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes for January 4, 2006
Approval
K. Kohn / 858.4606
5.
Internal Service Funds Payment Register
6.
Combined Statement of Operations for Month Ending 10/31/2005
7.
Activity Report for December, 2005
Informational
8.
Awards Presentation
Informational
R. Richard / 858.0909
9.
Grant Applications Resolution
Approval
J. Figa / 858.4620
10.
Habitat Management - Blanket Contract
Approval
J. Figa / J. Noyes
11.
Police Dog Training Facility — Independence Oaks
Approval
«
12.
Bid Items:
Approval
A. Perimeter Fencing Project Contract — Addison, Lyon & Springfield Oaks
J. Noyes / 858.4624
B. 4 x 4 Rough Terrain Vehicle — Addison Oaks
C. Herb / 634.9811
C. Paddleboats — Groveland Oaks
GG
D. Picnic Tables and Boards — Parks and Waterparks
«
13.
40th Anniversary Celebration
Approval
D. Stencil / 858.4944
14.
Executive Session
15.
Executive Officer's Report
R. Richard / 858.0909
16.
Old Business
17.
New Business
18.
Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 4, 2006
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:07 a.m. in the Multi -Purpose Room
of the Springfield Oaks Activity Center.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen;
Hugh D. Crawford, Vincent Gregory, Martin Knollenberg, Charles Palmer, John Richards, Suzette
Vogt
John McCulloch
ALSO PRESENT:
Parks and Recreation
Oakland County 4-H Fair
RBI 33, LLC
PUBLIC COMMENTS:
Ralph Richard, Executive Officer
Daniel Stencil, Administrator — Parks Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Janet Pung, Public Communications Officer
Sue Wells, Chief of Recreation
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer I
Marge Gatliff, Trails Network Coordinator
Timothy Nowicki, Parks Naturalist
L.C. Scramlin, General Manager
Dave Coleman, President
Tin Birtsas, Co-owner
Tim Birtsas provided copies of the finalized Friends of the Ellis Barn brochure, plus information
on fund-raising efforts to get the barn painted.
Commissioner VanderVeen recommended the Clarkston Historical District and the North Oakland
Headwaters Land Conservancy be contacted for their interest and possible participation in this
effort.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Crawford to approve the minutes of the
meeting of December 7, 2005, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
4-1
(Commission Meeting, January 4, 2006)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for the month of November, 2005 was accepted as filed.
Staff will clarify the report showing the month -to -month actual comparisons.
ELECTION OF OFFICERS:
Chairman Lewis requested Commissioner Crawford assume the position of Temporary Chairman
for the purpose of electing new officers for 2006.
Commissioner Crawford assumed the Chair and opened the floor for nominations.
Moved by Mr. Richards, supported by Mr. Palmer to nominate Pecky D. Lewis, Jr.
as Chairman, Richard Skarritt as Vice Chairman, and J. David VanderVeen as
Secretary of the Oakland County Parks and Recreation Commission for 2006.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Knollenberg, supported by Mr. Palmer to close nominations and cast a
ballot for the slate as presented.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a unanimous voice vote.
Chairman Lewis re -assumed the Chair and thanked the Commission for their continuing support.
TRAILS MASTER PLAN RESOLUTION:
Moved by Mr. Crawford, supported by Mr. VanderVeen to adopt the following
resolution:
WHEREAS, the Oakland County Parks and Recreation Commission, in
conjunction with the Oakland County Trails Advisory Council, has identified the
need for the development of a county -wide, non -motorized trails master plan; and
4-2
(Commission Meeting, January 4, 2006)
WHEREAS, the Parks and Recreation Commission has been notified that
it is the recipient of a $10,000 grant through the Community Foundation of
Southeastern Michigan's Greenways Initiative for the purpose of developing said
master plan; and
WHEREAS, the Parks and Recreation Commission has designated funds
in its 2006 Operating Budget for any funding for this project in excess of $10,000;
and
WHEREAS, said master plan will provide trail linkages for the seven
counties and the city of Detroit under the auspices of the Southeast Michigan
Council of Government.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves acceptance of the $10,OOOGreenways Initiative
grant for funding the county -wide, non -motorized trails master plan.
FURTHER BE IT RESOLVED that the Oakland County Parks and
Recreation Commission forwards this resolution to the Oakland County Board of
Commissioners for their approval per the county's grant procedures.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
2006 MASTER CALENDAR:
The Commission reviewed the 2006 master calendar as presented and accepted it with the
following change: March 1 Commission meeting changed to March 15.
BID ITEMS:
Moved by Mr. Palmer, supported by Mr. Gregory to award the following bids as
reviewed and recommended by Purchasing and Parks staff:
Boardwalk helical pier foundation materials for the boardwalk and bridge to
connect the organizational youth camp to the beach and other park recreational
facilities at Independence Oaks to Anchor Tech Foundation Systems, Inc. in an
amount not to exceed $50,000.
Split the bid for the purchase of materials for Boardwalk A at Independence Oaks
and award the purchase of hardware to the low bidder, Lake Orion Lumber, in the
amount of $5,119.92, and the purchase of lumber to the low bidder, H. A. Smith
Lumber, in the amount of $12,874.57, for a total of $17,994.49. A contingency in
the amount of $1,000.00 was also approved, for a total approved amount of
$18, 994.49.
4-3
(Commission Meeting, January 4, 2006)
Purchase of a mini -excavator torque head attachment to install helical piers for the
boardwalks and bridge at Independence Oaks to Anchor Tech Foundation
Systems, Inc. in the amount of $7,765.00. Cost for this equipment will be
transferred from the 2006 Capital Improvement Project Contingency to the 2006
Operating Equipment Budget, if needed to remain within the budget.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
BLANKET CONTRACTS — ENGINEERING CONSULTANT FEES:
Moved by Mrs. Vogt, supported by Mr. Richards to approve an amount not to exceed $21,000.00
for the White Lake Oaks Clubhouse and $24,000.00 for the Springfield Oaks septic with Giffels-
Webster Engineers, Inc. to complete the engineering designs for both projects.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
ECOTOURISM PRESENTATION:
Parks Naturalist Tim Nowicki presented a conceptual presentation on ecotourism in Oakland
County that will be made available on a CD or through the website, with a goal to stimulate the
economy for marketing, travel, and tourism.
LETTER OF INTENT:
Moved by Mr. Palmer, supported by Mr. Gregory to accept Executive Officer Ralph
Richard's letter of intent to retire effective February 24, 2006.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis remarked that Mr. Richard has done a great job on behalf of the Commission,
noting it has been a pleasure to have him with the Parks, and expressed regrets at Mr. Richard's
impending retirement.
Moved by Mr. Crawford, supported by Mr. Palmer that, upon the retirement of
Executive Officer Ralph Richard, the Oakland County Parks and Recreation
4-4
(Commission Meeting, January 4, 2006)
Commission promotes and immediately appoints on February 25, 2006 Daniel J.
Stencil to the office of Executive Officer of the Oakland County Parks and
Recreation Commission.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Commission expressed confidence in Mr. Stencil, noting there is no one else who knows the
system, people, and politics as well as Mr. Stencil does, and that he is the only person for this job.
EXECUTIVE OFFICER'S REPORT:
The Executive Officer's Report was as filed in the agenda.
EXECUTIVE SESSION:
Moved by Mr. Palmer, supported by Mr. Gregory to adjourn the meeting to an
Executive Session in order to discuss a proposed land acquisition.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
The meeting was adjourned to the Executive Session at 10:50 a.m.
The meeting was re -convened at 10:58 a.m.
The meeting was adjourned to a tour of the Ellis Barn and proposed equestrian center at 11:00
a. m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, February 1, 2006.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
February 1, 2006
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
October, (FM 1, FY 2006) $778,745.61
November, (FM 2, FY 2006) 676,338.05
TOTAL $1,455,083.66
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
Oakland County Parks and Recreation Commission
Internal Service Funds Payment Register
For the month of October, 2005 (FM 01, FY 2006)
Source
Department/Fund
Purpose
Amount
PRTOCT05
O.C. Printing, Mailing & Copier Fund
Printing charges for Oct.-Admin., Rec. Admin., Add., Orion, Indep. & Nat. Cntr.
$1,446.69
MAILINGOCT
O.C. Printing, Mailing & Copier Fund
Mailina char es for Oct.-Adm.
1,240.60
MPLEASEVEH
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for Oct.-Admin., Rec. Admin., Tech. Supp.,
31,651.51
Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
VOYAGER01
O.C. Motor Pool Fund
Gasoline charges for Oct.-Admin.
9.37
JE 846
O.C. Telephone Communications Fund
Telephone charges for Oct.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh. Lk.,
15,971.08
Glen Oaks, S ring., Red Oaks., R.O.W. Park, SAC, Water., W.O.W. Park, Nat. Cntr., Lyon &
L on G.C.
CAPC003581
O.C. General Fund
Securitv ex ense charges for 10/1/05 thru 10/14/05-Add., Grove., Orion, Inde ., Wh. Lk., Spring.,
11,591.55
R.O.W. Park, Water., W.O.W. Park, BXM, Tob. Complex, Lyon &Lon G.C.
JE 109
O.C. Drain Commission Fund
Water & sewer charges for Oct. -Lyon
745.14
JE 378
O.C. Drain Commission Fund
Water & sewer charges for Oct. -Add. & Nov. -Lyon
2,028.31
JE 1014, 1016 & 1020
O.C. Drain Commission Fund
Water & sewer charges for July -Oct. -Glen Oaks
3,313.72
PAY0000713
O.C. Payroll Fund
Payroll char es for pay period ending 10/14/05-All Parks
264,748.58
PAY0001289
O.C. Payroll Fund
Pa roll charges for pay period ending 10/28/05-AII Parks
252,689.77
PAY0000713
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 10/14/05-AII Parks
97,662.48
PAY0001289
10.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 10/28/05-AII Parks
95,646.81
TOTAL FOR INTERDEPARTMENTAL PAYMENT REGISTER
$778,745.61
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1 FY 2006
(FOR MONTH ENDING 10131/05)
YEAR TO
2006
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$362,412.79
$13,687,000.00
$13,324,587.21
2.6%
Other
76,348.00
155,300.00
78,952.00
49.2%
GLEN OAKS GOLF COURSE
49,712.62
1,318,400.00
1,268,687.38
3.8%
LYON OAKS GOLF COURSE
69,534.00
1,579,900.00
1,510,366.00
4.4%
RED OAKS GOLF COURSE
20,816.19
404,400.00
383,583.81
5.1%
SPRINGFIELD OAKS GOLF COURSE
36,176.26
964,169.00
927,992.74
3.8%
WHITE LAKE OAKS GOLF COURSE
31,993.68
934,693.00
902,699.32
3.4%
INDEPENDENCE OAKS NATURE CENTER
2,575.95
34,300.00
31,724.05
7.5%
ADDISON OAKS
50,810.88
449,388.00
398,577.12
11.3%
ADDISON OAKS CONFERENCE CENTER
0.00
125,000.00
125,000.00
0.0%
GROVELAND OAKS
1,124.60
734,000.00
732,875.40
0.2%
INDEPENDENCE OAKS
10,651.67
288,900.00
278,248.33
3.7%
LYON OAKS
3,487.00
43,550.00
40,063.00
8.0%
ORION OAKS
3,523.00
63,800.00
60,277.00
5.5%
ROSE OAKS
0.00
1,700.00
1,700.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
0.00
3,000.00
3,000.00
0.0%
WATERFORD OAKS ACTIVITY CENTER/PARK
2,576.00
33,788.00
31,212.00
7.6%
RECREATION ADMINISTRATION
429.00
38,480.00
38,051.00
1.1%
MOBILE RECREATION
29,351.99
424,000.00
394,648.01
6.9%
RED OAKS WATERPARK
0.00
838,500.00
838,500.00
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
18,000.00
18,000.00
0.0%
WATERFORD OAKS GAMES COMPLEX
6,770.00
21,200.00
14,430.00
31.9%
WATERFORD OAKS TOBOGGAN COMPLEX
2,700.00
124,000.00
121,300.00
2.2%
WATERFORD OAKS WATERPARK
0.00
801,000.00
801,000.00
0.0%
TOTAL REVENUE
$760,993.63
$23,086,468.00
$22,325,474.37
3.3%
OPERATING EXPENSES
ADMINISTRATION
$249,785.87
$3,626,256.00
$3,376,470.13
6.9%
GLEN OAKS GOLF COURSE
50,424.53
1,322,409.00
1,271,984.47
3.8%
LYON OAKS GOLF COURSE
83,172.89
1,919,233.00
1,836,060.11
4.3%
RED OAKS GOLF COURSE
30,292.52
678,353.00
648,060.48
4.5%
SPRINGFIELD OAKS GOLF COURSE
50,519.76
940,991.00
890,471.24
5.4%
WHITE LAKE OAKS GOLF COURSE
38,141.47
994,055.00
955,913.53
3.8%
INDEPENDENCE OAKS NATURE CENTER
33,786.04
597,467.00
563,680.96
5.7%
ADDISON OAKS
55,459.40
1,499,760.00
1,444,300.60
3.7%
ADDISON OAKS CONFERENCE CENTER
3,773.75
198,799.00
195,025.25
1.9%
GROVELAND OAKS
19,058.83
1,353,765.00
1,334,706.17
1.4%
INDEPENDENCE OAKS
43,321.40
1,182,763.00
1,139,441.60
3.7%
LYON OAKS
11,678.16
433,069.00
421,390.84
2.7%
ORION OAKS
1,501.62
133,623.00
132,121.38
1.1%
ROSE OAKS
0.00
31,671.00
31,671.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
5,499.42
352,559.00
347,059.58
1.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
30,176.27
614,880.00
584,703.73
4.9%
RECREATION ADMINISTRATION
33,608.03
707,036.00
673,427.97
4.8%
MOBILE RECREATION
27,005.27
728,255.00
701,249.73
3.7%
RED OAKS WATERPARK
11,996.71
1,466,311.00
1,454,314.29
0.8%
WATERFORD OAKS BMX COMPLEX
2,865.98
46,245.00
43,379.02
6.2%
WATERFORD OAKS GAMES COMPLEX
343.57
37,148.00
36,804.43
0.9%
WATERFORD OAKS TOBOGGAN COMPLEX
212.15
274,501.00
274,288.85
0.1%
WATERFORD OAKS WATERPARK
13,452.52
1,051,447.00
1,037,994.48
1.3%
TECHNICAL SUPPORT
60,658.22
1,072,267.00
1,011,608.78
5.7%
CONTINGENCY/INTERNAL SERVICE CHARGES*
16,188.44
600,000.00
583,811.56
N/A
TOTAL OPERATING EXPENSES
$872,922.82
$21,862,863.00
$20,989,940.18
4.0%
REVENUE OVER/(UNDER) EXPENSES
($111,929.19)
$1,223,605.00
$1,335,534.19
2006
2005
ACTUAL REVENUE TO DATE:
3.3%
1.5%
BUDGET BALANCE:
96.7%
98.5%
ACTUAL EXPENSE TO DATE:
4.0%
4.1%
BUDGET BALANCE:
96.0%
95.9%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 1, FY 2006
(FOR MONTH ENDING 10/310105)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
INDEPENDENCE OAKS NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
438,760.79
49, 712.62
69,534.00
20,816.19
36,176.26
31,993.68
2,575.95
50,810.88
0.00
1,124.60
10,651.67
3,487.00
3,523.00
0.00
0.00
2,576.00
429.00
29,351.99
0.00
0.00
6,770.00
2,700.00
0.00
0.00
0.00
YEAR TO DATE
EXPENSE
249,785.87
50,424.53
83,172.89
30,292.52
50,519.76
38,141.47
33,786.04
55,459.40
3,773.75
19,058.83
43,321,40
11,678.16
1,501.62
0.00
5,499.42
30,176.27
33,608.03
27,005.27
11,996.71
2,865.98
343.57
212.15
13,452.52
60,658.22
16,188.44
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
188,974.92
(711.91)
(13,638.89)
(9,476.33)
(14,343.50)
(6,147.79)
(31,210.09)
(4,648.52)
(3,773.75)
(17,934.23)
(32,669.73)
(8,191.16)
2,021.38
0.00
(5,499.42)
(27,600.27)
(33,179.03)
2,346.72
(11,996.71)
(2,865.98)
6,426.43
2,487.85
(13,452.52)
(60,658.22)
(16,188.44)
($111,92$70T
Rm
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 2 FY 2006
(FOR MONTH ENDING 11/30/05)
YEAR TO
2006
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$391,641.51
$13,687,000.00
$13,295,358.49
2.9%
Other
81,645.37
155,300.00
73,654.63
52.6%
GLEN OAKS GOLF COURSE
77,247.42
1,318,400.00
1,241,152.58
5.9%
LYON OAKS GOLF COURSE
114,073.68
1,579,900.00
1,465,826.32
7.2%
RED OAKS GOLF COURSE
33,120.96
404,400.00
371,279.04
8.2%
SPRINGFIELD OAKS GOLF COURSE
58,159.45
964,169.00
906,009.55
6.0%
WHITE LAKE OAKS GOLF COURSE
52,889.35
934,693.00
881,803.65
5.7%
INDEPENDENCE OAKS NATURE CENTER
5,479.80
34,300.00
28,820.20
16.0%
ADDISON OAKS
53,150.88
449,388.00
396,237.12
11.8%
ADDISON OAKS CONFERENCE CENTER
0.00
125,000.00
125,000.00
0.0%
GROVELAND OAKS
1,225.60
734,000.00
732,774.40
0.2%
INDEPENDENCE OAKS
14,757.67
288,900.00
274,142.33
5.1%
LYON OAKS
7,814.00
43,550.00
35,736.00
17.9%
ORION OAKS
5,003.00
63,800.00
58,797.00
7.8%
ROSE OAKS
0.00
1,700.00
1,700.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTERIPARK
0.00
3,000.00
3,000.00
0.0%
WATERFORD OAKS ACTIVITY CENTER/PARK
3,997.00
33,788.00
29,791.00
11.8%
RECREATION ADMINISTRATION
2,079.00
38,480.00
36,401.00
5.4%
MOBILE RECREATION
54,389.34
424,000.00
369,610.66
12.8%
RED OAKS WATERPARK
0.00
838,500.00
838,500.00
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
18,000.00
18,000.00
0.0%
WATERFORD OAKS GAMES COMPLEX
7,735.00
21,200.00
13,465.00
36.5%
WATERFORD OAKS TOBOGGAN COMPLEX
3,325.00
124,000.00
120,675.00
2.7%
WATERFORD OAKS WATERPARK
71.40
801,000.00
800,928.60
0.0%
TOTAL REVENUE
$967,805.43
723,086,468.00
$22,118,662.57
4.2%
OPERATING EXPENSES
ADMINISTRATION
$507,414.14
$3,626,256.00
$3,118,841.86
14.0%
GLEN OAKS GOLF COURSE
107,991.33
1,322,409.00
1,214,417.67
8.2%
LYON OAKS GOLF COURSE
154,469.79
1,919,233.00
1,764,763.21
8.0%
RED OAKS GOLF COURSE
61,266.89
678,353.00
617,086.11
9.0%
SPRINGFIELD OAKS GOLF COURSE
94,749.02
940,991.00
846,241.98
10.1 %
WHITE LAKE OAKS GOLF COURSE
69,123.82
994,055.00
924,931.18
7.0%
INDEPENDENCE OAKS NATURE CENTER
70,914.48
597,467.00
526,552.52
11.9%
ADDISON OAKS
101,614.39
1,499,760.00
1,398,145.61
6.8%
ADDISON OAKS CONFERENCE CENTER
7,999.49
198,799.00
190,799.51
4.0%
GROVELAND OAKS
42,252.29
1,353,765.00
1,311,512.71
3.1%
INDEPENDENCE OAKS
94,770.89
1,182,763.00
1,087,992.11
8.0%
LYON OAKS
27,580.17
433,069.00
405,488.83
6.4%
ORION OAKS
2,855.64
133,623.00
130,767.36
2.1%
ROSE OAKS
0.00
31,671.00
31,671.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
9,984.49
352,559.00
342,574.51
2.8%
WATERFORD OAKS ACTIVITY CENTER/PARK
57,562.41
614,880.00
557,317.59
9.4%
RECREATION ADMINISTRATION
74,658.07
707,036.00
632,377.93
10.6%
MOBILE RECREATION
53,859.60
728,255.00
674,395.40
7.4%
RED OAKS WATERPARK
25,375.64
1,466,311.00
1,440,935.36
1.7%
WATERFORD OAKS BMX COMPLEX
4,523.95
46,245.00
41,721.05
9.8%
WATERFORD OAKS GAMES COMPLEX
1,100.37
37,148.00
36,047.63
3.0%
WATERFORD OAKS TOBOGGAN COMPLEX
4,916.74
274,501.00
269,584.26
1.8%
WATERFORD OAKS WATERPARK
33,240.27
1,051,447.00
1,018,206.73
3.2%
TECHNICAL SUPPORT
135,346.65
1,072,267.00
936,920.35
12.6%
CONTINGENCY/INTERNAL SERVICE CHARGES*
37,345.05
600,000.00
562,654.95
N/A
TOTAL OPERATING EXPENSES
$1,780,915.58
$21,862,863.00
$20,081,947.42
8.1%
REVENUE OVER/(UNDER) EXPENSES
($813,110.15)
$1,223,605.00
$2,036,715.15
2006
2005
ACTUAL REVENUE TO DATE:
4.2%
2.3%
BUDGET BALANCE:
95.8%
97.7%
ACTUAL EXPENSE TO DATE:
8.1%
8.8%
BUDGET BALANCE:
91.9%
91.2%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6=3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 2, FY 2006
(FOR MONTH ENDING 11/30/05)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
INDEPENDENCE OAKS NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
473,286.88
77,247.42
114,073.68
33,120.96
58,159.45
52,889.35
5,479.80
53,150.88
0.00
1,225.60
14,757.67
7,814.00
5,003.00
0.00
0.00
3,997.00
2,079.00
54,389.34
0.00
0.00
7,735.00
3,325.00
71.40
0.00
0.00
YEAR TO DATE
EXPENSE
507,414.14
107,991.33
154,469.79
61,266.89
94,749.02
69,123.82
70,914.48
101,614.39
7,999.49
42,252.29
94,770.89
27,580.17
2,855.64
0.00
9,984.49
57,562.41
74,658.07
53,859.60
25,375.64
4,523.95
1,100.37
4,916.74
33,240.27
135,346.65
37,345.05
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
$34,127.26)
(30,743.91)
(40,396.11)
(28,145.93)
(36,589.57)
(16,234.47)
(65,434.68)
(48,463.51)
(7,999.49)
(41,026.69)
(80,013.22)
(19,766.17)
2,147.36
0.00
(9,984.49)
(53,565.41)
(72,579.07)
529.74
(25,375.64)
(4,523.95)
6,634.63
(1,591.74)
(33,168.87)
(135,346.65)
11 (). 1 b)
6-4
ACTIVITY REPORT ,�
AKLAND
DECEMBER, 2005 (FM03, FY2005) �`0 1 r%i' N A
DAY USE PARKS* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counte�infacfflty totals. FM2004
FM2005 FY2004
FY2005
ADDISON OAKS PARK
Campers
01
0
6327
5004
Day Use
0
424
2216
2821
Day Campers
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
3692
3483
11201
11194
GROVELAND OAKS PARK
Campers
01
0
0
0
Day Use
0
0
0
0
Day Campers
0
0
0
0
INDEPENDENCE OAKS PARK
Day Use
9290
11258
408331
42184
Day Campers
0
0
725
0
Overnight Youth Group Campers+A39
0
0
255
90
LYON OAKS PARK
Day Use
0
164
1200
1143
Bark Park
1 3852
1479
9721
6059
ORION OAKS PARK
Day Use
1596
1792
4788
5376
Bark Park 1
3400
4356
10200
13068
ROSE OAKS PARK
Day Use
400
1680
1200
5040
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
462
196
16021
811
4-H Fair
0
0
0
0
*Banquet Facilities
3234
1875
14209
9724
WATERFORD OAKS
Activity Center - non banquet
253
934
1094
4129
*Banquet Facilities - Activity Center
405
165
315
Day Use
50
10151
10551
3325
TOTAL CAMPERS
0
0
6327
5004
TOTAL DAY USE
11798
16529
52894
60700
TOTAL DAY CAMPERS
0
0
725
0
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
0
0
255
90
TOTAL BARK PARK
7252
5835
19921
19127
TOTAL 4-H FAIR
0
0
0
0
TOTAL ACTIVITY CENTER -NON BANQUET
253
934
1094
4129
05-06 ACTIVITY REPORT, DEC05 1 of 4
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Driving range
*Banquet Facilities
**Grill Room (**Not included in totals)
RED OAKS - (Under construction - Opening Spring 2004)
Rounds Played - 9 Holes
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
**Grill Room (**Not included in totals)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
**Grill Room (**Not included in totals)
TOTAL ROUNDS PLAYED - 9 HOLES
TOTAL ROUNDS PLAYED -18 HOLES
TOTAL DRIVING RANGE
ACTIVITY REPORT
'71 A
A " N U
DECEMBER, 2005 (FM03, FY2005) '� •
PARTICIPANTS (MONTH)
FM2004 FM20
0
0
4753 49
0
0
0
0
1411 10
0
0
0
01
0
0
0
556
0
0
0
0
PARTICIPANTS (YTD)
05-06 ACTIVITY REPORT, DEC05 2 of 4
ACTIVITY REPORT
AKLAND
DECEMBER, 2005 (FM03, FY2005) o •
RECREATION,SPECIAL
Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are coun�iincility totals. FM2004
FM2005 FY2004
FY2005
MOBILE RECREATION
Bleachers
1
0
10
12
Bouncers
0
300
1790
3520
Bus
585
945
4005
3465
Climbing Wall
0
0
300
500
Dunk Tank
0
0
0
0
Inline Skate Mobile/Hockey Mobile
0
0
0
0
Puppet
0
0
170
170
Show Mobile
5
9
8
32
Adventure Sport Mobile
0
0
0
0
Tents
0
0
0
12
Camps
0
0
0
0
Miscellaneous
0
0
0
0
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
32
33
90
99
WATERFORD OAKS FRIDGE
4621
4878
4621
4878
WATERFORD OAKS LOOKOUT LODGE
100
110
713
852
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
660
733
1535
2045
SENIOR EVENTS
372
274
1079
891
TOTAL MOBILE RECREATION VISITS 15911
12541
6283
7711
TOTAL FACILITIES AND SPECIAL EVENTS
5785
6028
8038
8765
05-06 ACTIVITY REPORT, DEC05 3 of 4
ACTIVITY REPORT
DECEMBER, 2005 (FM03, FY2005) 2C)jIKLAND • : b
NATURE INTERPRETIVE SERVICES
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM2004
FM2005
FY20047
FY2005
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
957
890
6607
6293
Outreach Visits
887
220
1002
2668
"Trail Usage (**Not included in totals)
5606
7364
25854
25011
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
115
2311
701
1088
Outreach Visits
85
21
410
31
"*Trail Usage (**Not included in totals)
4501
211
1 1857
1343
TOTAL NATURE CENTERS
1072
1121
73081
7381
TOTAL OUTREACH VISITS
COMBINED•
1 9721 241
PARTICIPANTS (MONTH)
14121 2699
PARTICIPANTS (YTD)
FM2004
FM2005
FY2004
FY2005
DAY USE PARKS
19303
23298
81216
89050
GOLF COURSES
0
0
17350
19035
RECREATION, FACILITIES AND SPECIAL EVENTS
6376
7282
14321
16476
NATURE INTERPRETIVE SERVICES
2044
1362
8720
10080
BANQUET FACILITIES
14051
11503
47670
42745
GRILL ROOMS
0
0
6198
5326
GRAND TOTALS
41774
43445
169277
177386
Therapeutic/Senior Event Breakdown
TR: Jingle Bell Ball-260; Jr. B'ball-365; Adult w/c B'ball-47; Awareness-57
SR: Volleyball-96; Tennis-125; Christmas Light Tours-53
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
05-06 ACTIVITY REPORT, DEC05 4 of 4
�SENS �.�`pNs
AW PRD PR
s-1
.ITEM #9
Public Hearing
Grant Application Submission
The Oakland County Parks and Recreation Commission has been notified that
applications for the Michigan Natural Resources Trust Fund (MNRTF), and the Land
and Water Conservation Fund (LWCF) may be submitted for 2006. Applications are
due on April 1, 2006.
Staff recommends the following grant applications be submitted for the new
funding cycle:
Addison Oaks Safety Path Development
Springfield Oaks Property Acquisition
Addison Oaks Safety Path Development involves the construction of a 1.7-
mile connector trail along Romeo Road. The 8' wide gravel pathway would include
approximately 1,400' of boardwalk to cross wetland areas and would create a significant
linkage between the trails of Bald Mountain Recreational Area and Oakland Township
Stoney Creek Corridor.
Based on current projects, staff proposes project costs of $450,000 and the
application for financial assistance from MNRTF on a 60/40 match with local funds, or
from LWCF on a 50/50 match with local funds. Staff requests permission to apply for
$270,000 from the MNRTF funds with the matching $180,000 to be provided by
Oakland County Parks and Recreation or $225,000 from LWCF and $225,000 to be
provided by Oakland County Parks and Recreation.
Springfield Oaks Property Acquisition: Staff is recommending the application
for matching funds from the MNRTF and LWCF for the purpose of acquiring the 57-acre
Samuel Farm adjacent to Springfield Oaks. The estimated cost of acquisition is
approximately $900,000. Staff recommends the application for MNRTF financial
assistance on a 40/60 match with local funds or 50150 from LWCF. Staff requests
permission to apply for $360,000 from the MNRTF with the matching $540,000 to be
provided by Oakland County Parks and Recreation or for $450,000 from LWCF and
$450,000 provided by Oakland County Parks and Recreation.
Both grant projects are consistent with the goals adopted in the 2002-2006
Recreation Master Plan. A presentation and further information will be presented by
staff at the required public hearing scheduled for 9 a.m. at the February 1st Commission
meeting.
9-1
RESOLUTION
APPROVAL FOR GRANT APPLICATION
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants
from the Michigan Natural Resources Trust Fund and Land and Water Conservation
Fund may be submitted by April 1,2006; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for acquisitions and improvements within the adopted
Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department of Natural
Resources for matching grant:
Addison Oaks Safety Path Development
NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application
with the appropriate matching funds to be designated from one -quarter mill.
Moved by:
Supported by:
Date:
Subscribed and sworn before me, a Notary Public in and for the County of Oakland and
the State of Michigan, the day of February, 2006.
9-2
RESOLUTION
APPROVAL FOR GRANT APPLICATION
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources that application for cost sharing grants
from the Michigan Natural Resources Trust Fund and Land and Water Conservation
Fund may be submitted by April 1,2006; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for acquisitions and improvements within the adopted
Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department of Natural
Resources for matching grant:
Springfield Oaks Property Acquisition
NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and
Recreation Commission recommends submission of the above -said grant application
with the appropriate matching funds to be designated from one -quarter mill.
Moved by:
Supported by:
Date:
Subscribed and sworn before me, a Notary Public in and for the County of Oakland and
the State of Michigan, the day of February, 2006.
3x]
ITEM #10
HABITAT MANAGEMENT BLANKET CONTRACT
Staff has received two bids for the purpose of establishing a blanket
contract for the management of parkland natural areas, including exotic species
removal, prescribed burning, and herbicidal treatments.
The bids submitted from the two vendors itemize the unit prices and will
be available for review upon request.
Staff has determined that there is no significant difference in the bid
pricing and recommends entering into contract with both JFNew and
Associates, Inc. and Ecological Consulting / Prescribed Burning Services in
an amount not to exceed $20,000 per blanket contract (based upon funds
identified in the approved 2006 Grounds Maintenance Budget).
10-1
ITEM #11
POLICE DOG TRAINING FACILITY
INDEPENDENCE OAKS
At the October 5, 2005 meeting, Commission authorized staff to negotiate
a use permit with the Oakland County Sheriff's Office for a police dog training
facility at Independence Oaks.
Staff is requesting Commission authorization for Chairman Lewis to sign
the attached permission letter, which has been reviewed by Oakland County
Corporation Counsel.
2800 Watkins Lake Road ° Waterford, Michigan 48328-1917
248-858-0906 Fax 248-858-1683 ° r TY 248-858-1684 ' 1-888-OCPARKS
Vv\FEJ w.c%'. `.DC!kl:ti ,`v.mo. U s
_ !k;
F F
pZ,Lev
ll 611,
e ,� 1 a m
February 1, 2006
Mr. Michael Bouchard
Oakland County Sheriff
1201 N. Telegraph Road
Pontiac, MI 48341
Dear Sheriff Bouchard:
RE: Permission to Use a Portion of Independence Oaks County Park for Police Dog Training
The Oakland County Parks and Recreation Commission is pleased to inform you that at its
February 1, 2006 meeting it voted to allow your department's dog handlers (and invited dog
handlers from other policing agencies) to use approximately 2.4 acres at the Independence
Oaks County Park as a facility in which to train dogs utilized in police work. The location of the
site and the facility is described in Attachment "A" to this letter.
Pursuant to communications between Commission representatives and representatives of your
department, the facility will be used in accordance with the operational guidelines included as
Attachment "B" to this letter. If necessary for the efficient operation of the Park the Commission
may adopt additional guidelines for the use of the facility. If additional guidelines are necessary
the Commission will inform your department in advance.
The Commission reserves the right to change the location of the facility as the needs of the Park
require. If it is necessary to change locations the Commission will make provisions to move the
improvements your department has installed at the facility to the site of the new facility. To
conform to its statutory mandate to control and maintain County parks, the Commission
reserves the right to withdraw its permission to use the facility. If this should occur, the
Commission will return to your department the improvements you have installed at the facility,
where feasible and mutually agreed upon.
Pecky D. Lewis,Jr
The Parks and Recreation Commission and its staff are pleased to extend their assistance to
Chairman
this very worthwhile project. The Commission and its staff look forward to working closely with
Richard Skarritt
Vice Chairman
you and your staff to make this a viable and productive endeavor.
J. David VanderVeen
Secretary
Sincerely,
Hugh D. Crawford '
Vincent Gregory
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
Martin], Knolienberg
John R McCulloch
Charles Palmer
John Richards
re Vogt
Pecky D. Lewis, Jr.
Ralph Richard
Chairman
F-xecutive Officer
PDL:kk
slur mission
is to provide recreational, leisure � ' le�.rl�in� experiences that enhance quality of life.
@ " li '� y
ATTACHMENT B
OPERATIONAL GUIDELINES FOR THE USE OF
INDEPENDENCE OAKS COUNTY PARK
FOR POLICE DOG TRAINING
1. The Oakland County Parks and Recreation Commission (Commission) will
designate the site of the training facility. The site can be changed as the needs of
the Commission and/or the Independence Oaks County Park (Park) change.
2. The Oakland County Sheriff's Office (Department) will provide adequate fencing to
enclose the facility and will provide its own training props and storage shed
(approximately 10 ft. x 10 ft.). Any items installed on the site shall be according to
Commission requirements.
3. Any improvements to the site to adapt it for use as a dog training facility (such as
water, electricity, fencing, etc.) must be provided and maintained at the sole
expense of the Department and pursuant to Commission requirements.
4. The Department will have access to the facility during normal Park hours and will
have access to the facility after normal Park hours (24/7) with notice to the
Commission's designated representative(s).
5. The Department will inform designated Commission representatives if training
exercises will involve the use of smoke or loud noise -making devices (weapons).
6. The Commission may adopt and/or revise rules for the use of the facility and any
such requirements (including requirements contained in the permission letter) will
be posted at the entrance to the facility. The Department will also provide a copy of
the rules to invited policing departments using the facility.
7. The facility will be locked at all times when not in use. The Department will be
responsible for providing the locks and keys to the facility. The Department will
provide duplicate keys to the Commission's designated representative(s). Only the
Department's dog handlers and the Commission's representative(s) will have keys
to the facility.
8. The Department may invite dog handlers of other policing departments to use the
facility, but only when dog handlers of the Department are present. This permission
includes use of the facility after normal Park hours.
11-3
Attachment B
Operational Guidelines for the Use of Independence Oaks County Parks for Police Dog
Training
Page 2
9. The Department (and invited policing departments) will be allowed to utilize any
portion of the park to conduct "on leash" rescue and recovery training for handlers
and their dogs with prior approval by park supervision. This training will occur on
Wednesdays, which is the designated training day. Commission staff may restrict
access to some areas of the Park during seasons when this training may negatively
impact wildlife, such as nesting grassland birds or the Eastern Massasauga
Rattlesnake.
10. Dogs will be on a six-foot leash at all times except when inside the facility.
11. The Commission will maintain the grounds in and around the facility. The
Department will require the dog handlers using the facility (including those of other
policing departments) to remove all dog feces prior to the end of each training
session. The Department, not the Commission, will enforce this requirement. The
Commission will provide a container for feces disposal. Feces will be placed in bags
provided by the Department.
12. When not using the facility, Department members and members of invited policing
departments must follow all rules and regulations of the Commission (Permission
Letter Attachment C). This includes rules and regulations that are published or that
the Commission from time to time adopts, whether or not they pertain to the use of
the Park or the use of the facility.
13. The Commission will provide a parking area outside of the facility. This area will be
filled with gravel provided by the Department at its own expense. Parking will be
restricted to this area.
14. Any improvements made to the site must be removed when the location of the site
is changed or permission to use the site is withdrawn.
15. Any signage posted at the site indicating that this is a Department project musk
acknowledge the participation of the Commission and have prior Commission
approval.
16. Department members and members of invited policing departments must comply
with any directions given to them by authorized Commission staff relating to Park
operations and procedures.
11-4
ITEM #12
Bid Items:
A. Perimeter Fencing Project Contract — Addison, Lyon & Springfield Oaks
B. 4 x 4 Rough Terrain Vehicle — Addison Oaks
C. Paddleboats — Groveland Oaks
D. Picnic Tables and Boards — Parks and Waterparks
PERIMETER FENCING PROJECT CONTRACT
ADDISON OAKS, LYON OAKS AND SPRINGFIELD OAKS
Staff has received three bids for vegetation clearing and installation of fencing
along the perimeter of recently acquired property at Addison, Lyon and Springfield
Oaks.
Park staff has selected the base bid for fence installation and the alternate bids for
reuse of existing fence at Lyon Oaks and the installation of optional vehicular
access gates.
The bids submitted from the three fence contractors are as follows:
Project Description
Riteway
Fence
Addison Oaks: Vegetation Clearing,
$128,097.00
Farm Fence Installation and 4 access
Gates
Lyon Oaks: Vegetation Clearing, Chain
$21,600.00
Link Installation with the Reuse of
Existing Fence and 1 access Gate
Springfield Oaks: Vegetation Clearing,
$18,593.00
Farm Fence Installation and 3 access
Gates
Bid Total: $168,290.00
Recommended 5% Contingency: $8,414.50
Staff Recommended Project Total:
Vendors
Nationwide
Michigan
Fencing
Fence
$73,800.00
$122,141.00
$15,870.00
$17,391.00
$16,625.00 $27,167.00
$106,295.00 $166,699.00
$5,314.75 $8,334.95
$111,609.76
All submitting vendors visited the project sites and indicated a clear understanding
of the project as bid.
Staff recommends awarding the contract to the low bidder, Nationwide Fencing,
in the amount of $106,295.00, plus a five -percent contingency of $5,314.75, for a
total project cost of $111,609.75.
A total of $170,000 was designated in the approved 2006 Capital Improvement
Budget for these projects.
A-1
CLUB CAR XRT 1500 4X4 ROUGH TERRAIN VEHICLE
ADDISON OAKS
Bids were requested for the purchase of a Club Car XRT 1500 4 X 4
rough terrain vehicle for Addison Oaks County Park. This Club Car is replacing a
1998 utility vehicle and will be used for maintaining various park areas including
trails, campsites, and group camping areas.
Two companies submitted bids that meet the required specifications.
There were three companies that responded with "no bids" and five companies
with no response. The bids are as follows:
Billings Feed Store, Inc. $12,699.00
Royal Oak
Club Car, Inc. $12,999.70
Livonia
Staff is recommending awarding the bid to the low bidder, Billings Feed
Store, Inc., in the amount of $12,699.00. This piece of equipment is expected to
provide eight to ten years of service.
There is $12,300 budgeted in the 2006 Operating Equipment Budget for
this equipment.
B-1
t l
+
S
r
r
PADDLEBOATS
GROVELAND OAKS
Bids were requested for the purchase of six paddleboats for the Groveland
Oaks Boat Rental Facility - one ADA accessible paddleboat and five standard 4-
person paddleboats.
These boats are replacing rental boats that were purchased in 1989
($810), 1994 ($845), and 1998 ($923).
Bids were sent to eight companies; only one company submitted a bid, as
follows:
DMM Industries
Owosso, MI
American Pleasure Products, Rose City
Cycnet Enterprises, Flint, MI
Wonderland Marine West, Inc., Howell,
Great Lakes Docks, Algonac, MI
HMS Sailboats, Inc., Allen Park, MI
RDR — LLC, White Lake, MI
Kay Park-Rec. Corp, Janesville, IA
$ 9,774.75
MI No Response
No Response
MI No Response
No Response
No Response
No Response
No Response
Revenues from paddleboat rentals average $10,000 per season,
depending on weather conditions.
Staff is recommending awarding the bid to the single bidder, DMM
Industries, in the amount of $9,774.75.
Funds for this purchase are budgeted in Groveland Oaks' 2006 Operating
Budget Small Tools line item.
C-1
ADA accessible
lull
: �1:1
SPECIFICATIONS
LENGTH..............................122„
HEIGHT.................................34„
WIDTH..:...............................63„
WEIGHT ...........................320 Ibs
CAPACITY ........................955 Ibs
PWIR-PC PAT. PENDING
Finally, a pedal boat that is ADA ACCESSIBLE!
The PWIR-PC (pat. pend.) was designed for those with limited or no use of their legs. This 4-seat unit features a hand -
operated adjustable mast with stainless steel chain & sprockets. The gear ratio of the mast to the pedals is 2 to 1. Both
front seat passengers can operate the unit, one by the standard foot pedals and the other by way of the mast. This mast
tips down onto the deck and the grab rails on the mast side swing open at the center for ease of entry. The grab rails
on both sides are of stainless steel as is the center support rail. The PADDLE WHEELER unit itself is built of fiberglass
for durability, longevity and ease of maintenance.
The PWIR-PC (pat. Pend.) has opened the door to a new water -related world for the physically challenged!
STANDARD EQUIPIKENT
• Fiberglass construction
• Urethane foam flotation.
• Pontoons totally sealed & secured to deck, prevent-
ing any water from entering the pontoon cavity.
• Stainless steel cranks bolted directly to paddle
wheel.
• Paddle wheel — aluminum 6061-T6/5052-T6 — 4 bolt
and removable.
• All metal parts - aluminum or stainless steel.
• Stainless steel fasteners.
• Four greaseable bearings.
• Self -draining seats.
• Footwell & pontoon drains with plugs.
• Starboard Pedals.
• Stainless steel mooring eyes.
• Heavy duty gunnel rail molding.
• Non-skid surface.
• Unit is NMMA (BIA) certified, the marine industry
equivalent of the U.L. rating.
• 2 year warranty on materials & workmanship.
Paddle Wheeler
Division of DMM Ind., Inc.
P.O. Box 877 • 403 S. State St., Owosso, MI 48867-0877
(517) 723-8997 • (800) 367-3057 • FAX (517) 723-6165
C-2
CERTIFIED
'd-
19010'10"' Menu/ Acofnnrs
ssoci°n'
° BIA o
NATIONAL MARINE MANUFACTURERS ASSN.
FAR EXCEEDS U.S. COAST GUARD APPROVAL
(All specs & options subject to change without prior notice.)
12
PICNIC TABLES AND PICNIC TABLE BOARDS
GROVELAND OAKS, INDEPENDENCE OAKS, ADDISON OAKS, WATERFORD OAKS, AND
RED OAKS WATERPARK
Bids were requested for the purchase of 34 each 6' picnic tables and 560 each 6' picnic table boards. They will be
distributed as follows: Independence Oaks (10 tables and 120 boards), Waterford Oaks (12 tables and 90
boards), Red Oaks Waterpark (12 tables), and Groveland Oaks (350 boards).
Bids were also requested for the purchase of 115 each 8' picnic tables and 130 each 8' picnic table boards. They
will be distributed as follows: Independence Oaks (5 tables), Waterford Oaks (6 tables and 30 boards), Red Oaks
Waterpark (4 tables), Groveland Oaks (50 tables), and Addison Oaks (50 tables and 100 boards).
These tables and boards will replace picnic tables and picnic table boards in poor condition in the campground
and picnic areas.
Seven companies responded with the following bids:
Tables Boards
Engan Tooley Doyle & Assoc. Okemos, MI
6 Foot Tables & Boards $178.50 ea. $ 12.30 ea.
8 Foot Tables & Boards $ 177.66 ea. $ 16.40 ea.
Play Environments Inc. Holland, MI
6 Foot Tables & Boards
8 Foot Tables & Boards
Michigan Playgrounds Inc. Royal Oak, MI
6 Foot Tables & Boards
8 Foot Tables & Boards
Jamestown Advanced Jamestown, NY
6 Foot Tables & Boards
8 Foot Tables & Boards
Kay Park-Rec. Corp. Janesville, IA
6 Foot Tables & Boards
8 Foot Tables & Boards
RJ Thomas MFG Co. Cherokee, IA
6 Foot Tables & Boards
8 Foot Tables & Boards
Outdoor Fun Store Co. Wayne, MI
6 Foot Tables & Boards
8 Foot Tables & Boards
$ 160.71 ea. $ 14.94 ea.
$ 172.17 ea. $ 18.21 ea.
$ 207.13 ea. $ 14.01 ea.
$ 214.08 ea. $ 17.23 ea.
$ 190.90 ea. $ 16.05 ea
$ 214.90 ea. $ 19.55 ea
$ 222.30 ea. $ 14.18 ea.
$ 247.70 ea. $ 18.90 ea.
Total Bid Total
$ 12,957.00
$ 22,561.75 $35,518.75*
$ 13, 830.54
$ 22,166.85 $35, 997.39
$ 14,888.02
$ 26, 859.10 $41, 747.12
$ 15,478.60
$ 27,255.00 $42,733.60
$ 16,799.00
$ 32,012.50 $48,811.50
$ 192.00 ea. $ 19.00 ea. $ 17,168.00
$ 199.50 ea. $ 24.00 ea. $ 26,062.50 $43,230.50
$ 256.00 ea. $ 19.65 ea. $ 19,708.00
$ 262.00 ea. $ 22.59 ea. $ 33,066.70 $52,774.70
*Engan Tooley Doyle & Assoc. stated that they would also deduct $2,400.00 from the total bid if they received
both bids, which makes their final bid a total of $$33,118.75. Therefore, staff recommends awarding the bids for
the ^ ft. tables and boards, plus the 8 ft. tables and board, to the low bidder, Engan Tooley Doyle & Assoc., in the
amount of $ 33,118.75.
Funds for this expenditure have been budgeted in each respective park's Operating Budget Equipment Repair
line item for the boards and Small Tools line item for the picnic tables.
D-1
ITEM #13
40" ANNIVERSARY
On Saturday, April 8, 2006, Oakland County Parks will be celebrating its 40th anniversary. In honor of this milestone, park
staff are utilizing programs and special events to honor the 40th year throughout the year (see attached). Public
Communications will add the 40th anniversary logo to letterhead, banners, website, giveaways and publications.
40th Anniversary Highlights
Golf raffle drawings will be held once per month throughout the season, includes prizes. Pro shops will provide coffee and
cookies for Oakland County senior and junior tournaments. Camping raffle drawings will be held once per month May —
September, and Waterford Oaks and Red Oaks Waterparks will hold monthly drawings in June, July and August.
Day
Date
Appreciation Day
Location
Monday
January 16
Martin Luther King Day
Free entry - day use
Saturday
April 8
Oakland County Parks 40th Anniversary
Free entry - day use
Saturday
April 22
Earth Day
Free entry - day use
LO Activities
Sunday
April 23
Like to Hike
Lewis E. Wint Nature Center
Saturday
May 20
Family Day
Visit an Oakland County Park/Family
Day
Sunday
May 21
Strut Your Mutt Dog Event
Lyon Oaks
Saturday
May 27
Like to Hike
Lewis E. Wint Nature Center
Sat - Mon
May 27, 28, 29
Memorial Weekend
$5 roll back fee at Red Oaks
Waterpark and Waterford Oaks
Waterpark
Saturday
June 3
National Trails Day
Saturday
June 10
DNR Free Fishing Weekend
Tales, Tackle & Tactics
Lewis E. Wint Nature Center
Sunday
July 16
Children's Day
County Days
Wednesday
August 2
Camping Day
Roll back fees
Addison Oaks and Groveland Oaks
Wednesday
August 23
Senior Day
Senior Picnic
Lewis E. Wint Nature Center
Sunday
September 10
Customer Appreciation Day
Waterford Oaks Waterpark
Dog Days of Summer
Red Oaks Waterpark
Saturday
October 21
Howloween Dog Event
Lyon Oaks
Saturday
November 11
Veteran's Day - Honor our war heroes
Independence Oaks
Thursday
November 23
Thanksgiving
Free entry - day use
.=riday
November 24
Thanksgiving
Free entry - day use
Tuesday
December 26
Christmas
Free entry - day use
Staff is requesting
Commission approval of the reduction/waiver of fees as noted for the 2006 Appreciation Days.
13-1
ITEM #14
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss proposed land acquisitions and
a personnel issue.
14-1
ITEM #15
EXECUTIVE OFFICER'S REPORT
---2005 Volunteer Hours -The following information was compiled on the volunteer program for
2005:
Location
Addison Oaks
BMX
Glen Oaks
Independence Oaks
Mobile Recreation
Lewis Wint Nature Center
Orion Oaks — Dog Park
Orion Oaks
Recreation Administration
Springfield Oaks — Golf
Springfield Oaks — Ellis Barn
White Lake Oaks
Lyon Oaks — Golf
Lyon Oaks — Nature
Red Oaks — Golf
Totals
# of Volunteers # of Hours
1
412
36
3,780
25
1,728
12
248
15
1,360
90
1,777
16
515
5
20
30
3,401
20
2,285
20
109
22
1,813
50
4,280
16
217
30
1,552
388 23,497
Once again this year we used the Bureau of Labor Statistics — Value of Volunteer time for
calculating the savings to our department. In Michigan, this rate is $17.48 per hour. Therefore,
23,497 volunteer hours x $17.48 = $410,727.56 in Parks Savings.
--- Waterford Oaks Court Games Complex: Staff has been evaluating the use and condition of
the Waterford Oaks Court Games Complex. There has been a large decrease in use of the
horseshoe pits, shuffleboard courts and tennis courts. The tennis courts have also become a
safety issue due to the unstable ground shifting underneath.
Staff is planning to improve the facility by removing the horseshoe pits and shuffleboard courts
in the spring of 2006, and removing the tennis courts in the fall of 2006. This open area can be
used for our camps. As part of the CIP budget, we will look at budgeting for another pavilion
and playground for that location.
---MRPA Annual Conference and Trade Show: The 2006 will be held at Detroit Westin on
February 14 —17. The event will be highlighted by a banquet on Thursday, February 16, during
which Dan Stencil will be honored for his year as president. If any commissioner would like to
attend the banquet that evening, please contact Karen as soon as possible to order a ticket.
15-1
---Ellis Barn: The Ellis Barn will be substantially complete by the end of February. Staff is
continuing to try to offset the cost of the relocation and rehabilitation project through fundraising
and cost saving measures. Staff will be making a presentation at the March 15'h Commission
that details project costs, including recent staff accomplishments in retaining full grant
participation.
---Oakland County Sheriff — Parks Unit's 2005 Annual Report is attached for your review and
information.
15-2
COUNTY OF OAKLAND
OFFICE OF THE SHERIFF
MICHAEL J. BOUCHARD
Parks Unit
2005 Annual Report
Attached is the 2005 Annual Report for the Oakland County Sheriff's Office - Parks Unit.
Contained in the report are several items that need to be addressed, and / or explained,
in order to fully understand the dimensions of our parks patrol operations. Additionally,
increases and decreases in the various categories reflect specific action/re-action to
activities within unit services.
A reduction of 817 hours in "Total Deputy Hours" from the overall manpower used in
2004 (17583 hrs) compared to 2005 (16766hrs) is reflective in the following.
1. 345hrs less for "Total Trusty" details
2. 163hrs less for "Total Patrol' details
3. 461hrs less for "Total Training" details
4. 43hrs additional in "Total Court" details
5. 110hrs additional in "Total Administrative" details
During 2005 the Sheriff's Office - Parks Unit was not only required to provide services in
the form of patrols, and trusty details, the following issues also demanded extra effort
from all of the officers involved.
1. Complete re -build of the Parks Patrol building.
a. Accomplished through use of Trusty Camp personnel and inmates with
very little direct costs to the Park & Recreation Department.
2. Participation in the National Park Forum.
a. Requiring additional assignments in manpower and coverage of our
individual parks.
3. Changes in the County payroll system requiring a much larger amount of
time required to prepare and submit weekly timekeeping.
a. This issue has caused a dramatic increase in "Administration"
manpower hours not truly reflected in this report - directly due to the
volunteer (no -charge) participation of Deputy Storm.
2800 Watkins Lake Rd., Waterford, MI. 48328-1917 (248) 858-1597
15-3
4. Increases in attendance for both winter and summer months.
a. Activity from winter sport areas and the summer waterparks required
little additional patrols - but, did generate almost a doubling in number
of reports written.
5. Enforcement of Park regulations.
a. Regular violations and a specific effort to acquire compliance of our
Park Pass purchases resulted in a doubling of citations (so far) for
2005.
i. A program was instituted which allowed many of the parking
citations to be voided after individuals simply purchased the
required passes.
ii. The increase in officer "Court" time was heavily offset by the by
the large increase in citation revenue.
Additional Considerations:
The 2006 season will probably see an increase / decrease in the following areas:
1. "Administration" time will almost certainly increase due to the
timekeeping report process and scheduling demands required by the
County.
a. Deputy Storm dedicated almost 1,000 hours of his own time in 2005
just to keep records updated and current. This type of volunteer activity
cannot be guaranteed for 2006
2. "Training" hours will definitely increase as a result of weapon updates and
State mandated certifications.
a. Change over from "wheel" handguns to "semi -auto" pistols require
extensive range training.
b. First aid, C.P.R., Blood Borne Pathogens, and L.E.I.N. re -certifications
are required for 2006.
c. TASER training will be required before deployment of the units within
the parks system.
3. The "Citizen Contacts" category of the year-end report will be eliminated
due to changes (compliance) to Sheriff's Office log sheet protocol.
a. All previous years' statistics have only been un-official and not truly
reflective of actual "contacts".
The men and women assigned to the Sheriff's Office - Parks Unit look forward to the new
2006 season, and will continue to provide the best possible service and protection to our
citizens using the Oakland County Parks system.
Respectfully submitted,
41. o"Lve4--
Sergeant Kenneth G. Hurst
Commanding Officer
Parks Unit
2800 Watkins Lake Rd., Waterford, MI. 48328-1917 (248) 858-1597
15-4