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Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Martin J. Knollenberg
John P. McCulloch
Charles Palmer
Inhn Richards
itte Vogt
_)aniel J. Stencil
Executive Officer
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1966-2006 40 ti C-Arr J�)t
July 14, 2006
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
www.oal<gov.corn/parl<srec
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Administration Office -
Waterford Oaks County Park
2800 Waterford Oaks
Waterford, MI 48328
TIME ......................... Wednesday, July 19, 2006
9:00 a.m.
PURPOSE ..................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
CJ
Daniel J. Stencil
Executive Officer
Parks and Recreation
Next Meeting: August 2, Wednesday, White Lake Oaks Golf Course
August 4 — 8, Friday — Tuesday, NACO Conference, Chicago
D:\$Data\My documents\COMMISSN\agendaltr.doc
0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
July 19, 2006
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:05 a.m. in the commission room of the Parks
and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Vincent Gregory, Martin Knollenberg, John McCulloch, Charles Palmer, John Richards, Suzette
Vogt
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Oakland County 4-H Fair
Private Citizen
PUBLIC COMMENTS:
Daniel Stencil, Executive Officer
Frank Trionfi, Administrator— Parks Admin. Services
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf Operations
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications and Marketing Officer
Sue Wells, Administrator — Parks & Rec. Operations
Clyde Herb, Chief of Park Operations
Sheila Cox, Accountant IV
Michael Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer I
Rachel Lonero, Intern
Mike Hughson, Property Management Specialist
L.C. Scramlin, General Manager
Dave Coleman, President
Art Noren, Director
Debbie Kayga, Director
Eileen Callahan, Director
Ray Cummings, Director
Terri Burnett, Director
Dave Ax, Director
James Doyon, Director
---Staff Introduction: Chief of Recreation Jim Dunleavy introduced Rachel Lonero, intern from Lake
Superior State University.
---James Doyon requested Commission consideration to support litigation to keep the deed
restrictions on the Rackham Golf Course in place, or to consider adopting a resolution indicating
support to keep and maintain the property as a golf course.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Crawford to approve the minutes of the
meeting of June 7, 2006, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
4-1
(Commission Meeting, July 19, 2006)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Palmer, supported by Mr. Crawford to approve the minutes of the
public hearing of June 7, 2006, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Richards, supported by Mr. VanderVeen to approve the Payment
Approval Summary, including the Internal Service & Department Funds Payment
Register for the months of April and May, 2006 (FM 7 and 8, FY 2006).
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the months ending April 30, 2006 and May 31, 2006
were accepted as filed.
ACTIVITY REPORT:
The Activity Report for June, 2006 was accepted as filed.
RESOLUTION — MICHIGAN GET MOVING MINI -GRANT:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the following
resolution:
WHEREAS, the Oakland County Parks and Recreation Commission has been
awarded $1,500 for the Springfield Oaks Community Garden Program through the Michigan
Recreation and Park Association and the Michigan Department of Community Health; and
WHEREAS, the Community Garden Program was developed in response to the
need for a Horticulture Therapy Program for everyone — seniors, individuals with physical or
cognitive impairments, judicial system rehabilitation, youth -at -risk and the general population
— based on input from community organizations, parks and recreation department directors,
and Oakland County Parks and Recreation Commission and staff members; and
4-2
(Commission Meeting, July 19, 2006)
WHEREAS, the Community Garden Program meets the Oakland County Parks and
Recreation Commission's goals and objectives of innovative specialized recreation
programs and universal access to recreation; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in determining future specialized recreation programs, in providing
these programs to communities and organizations where these resources are otherwise
unavailable, and to increase exposure and appreciation for the outdoors and promote
universal access to recreation.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission accepts the Springfield Oaks Community Garden Mini -Grant award
in the amount of $1,500 from the Michigan Recreation and Park Association and the
Michigan Department of Community Health.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
COURT GAMES COMPLEX MASTER PLAN — WATERFORD OAKS:
Staff presented preliminary plans for the proposed revised master plan for the Waterford Oaks court
games complex. Plans include removing the eight tennis courts, plus the shuffleboard and
horseshoes pits, adding a boundless playground area, two new tennis courts near the platform
tennis courts, basketball hoops, portable wash stations, and additional parking.
Staff requested Commission approval of the general concept to remove the tennis courts,
shuffleboard, and horseshoes pits, and to authorize staff to bring back recommendations for new
features, plus cost estimates and grant funding opportunities.
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the general master plan
concept to remove the eight tennis courts, plus the shuffleboard and horseshoes pits
at the Waterford Oaks Court Games Complex, and to authorize staff to bring back
recommended new features, cost estimates, and grant funding opportunities.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
EQUESTRIAN CENTER BUSINESS PLAN — SPRINGFIELD OAKS ACTIVITY CENTER:
Commissioner VanderVeen and Executive Officer Stencil met with Springfield Township officials
regarding allowing Oakland County 4-H Fair Association, as the property managers for the Parks
Commission, will be allowed to continue recreational vehicle storage in the existing out buildings as
4-3
(Commission Meeting, July 19, 2006)
they have in recent years, with the understanding that public advertising will not be used. During the
site plan review process for the equestrian center and any other additional buildings identified on our
master plan, recreational vehicle storage will be requested as a permitted use.
Staff noted support of the proposed business plan as presented at the June 7 meeting and
requested Commission re -confirm their support of the proposed equestrian center at Springfield
Oaks. Staff also requested Commission amend the 2006 Capital Improvement Projects budget for
Springfield Oaks by deleting the following phrase from Footnote C: "Subject to zoning ordinance
change by Springfield Township to allow recreational vehicle storage.
Staff also provided an updated project budget and time table, as requested by the Commission at
the June meeting.
Mr. Knollenberg withdrew his motion on the floor from the June 7 meeting.
Moved by Mr. Palmer, supported by Mr. Richards to amend the 2006 Capital
Improvement Projects Budget, page 11, Springfield Oaks Activity Center, by deleting
the following phrase from footnote C: Subject to zoning ordinance change by
Springfield Township to allow recreational vehicle storage." Also, the Parks
Commission re -confirmed their intent to proceed with the proposed Equestrian
Center at Springfield Oaks, contingent upon approval of the successful renegotiation
and renewal of the Professional Services Contract with the Oakland County 4-H Fair
Association to manage the operations of the Springfield Oaks Activity Center.
Executive Officer Stencil noted an opportunity to tour several of the equestrian centers visited a few
years ago will again be offered to parks staff and commissioners, plus county commissioners.
Details will be shared once plans are solidified.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
BIDS:
Moved by Mr. McCulloch, supported by Mr. Palmer to authorize staff to award the
bids for the purchase various electrical items for the renovation of the Addison Oaks
Campground Area C, including aluminum and copper wire, connection boxes, rods,
clamps, switchboard, site pedestals and bases, waterservice pipe, connections, and
miscellaneous items, to the low bidders not to exceed $125,000. Staff will present
the final bids and vendors for Commission information at a future meeting.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
4-4
(Commission Meeting, July 19, 2006)
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the following bids as
recommended by staff:
Purchase of 5 desks, 21 chairs, and 2 tables for the Recreation Administration
Offices through the county's blanket vendor, Steel Equipment company, in the
amount of $16,751.52.
Purchase of a rooftop HVAC unit for the Waterford Oaks Activity Center Office
Renovation to the low bidder, John Ostrander, in the amount of $11,960.00.
Installation of approximately 4,000 linear feet of 8' wide asphalt loop over the existing
Thread Creek Trail gravel trail loop at Groveland Oaks; approximately 5,000 linear
feet of 8' wide asphalt trail at Independence Oaks; and another approximately 250
square yards of asphalt removal and replacement, as well as approximately 9,500
linear feet of asphalt crack repair at Independence Oaks to the low bidder, Bush
Brothers Paving, in the amount of $232,800, plus a $22,480 contingency, for a total
budgeted amount of $255,280.00.
Authorization of expense for additional 210 linear feet of extra shoulder and
upgraded aggregate for the Lyon Oaks entrance road improvement project to Al's
Asphalt Company in the amount of $3,600.00.
Contract for the re -appraisal of the park buildings/structures and permanent fixtures
for insurance purposes to Industrial Appraisal Company in the amount of
$12,875.00, and $1,000.00 each for the next four annual updates, for atotal contract
amount of $16,875.00.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---The Ellis Barn is nearing completion, with the second coat of paint being applied now. Staff will
provide an update on the project at the August meeting.
EXECUTIVE SESSION:
Moved by Mr. Palmer, supported by Mrs. Vogt to adjourn to Executive Session for
the purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Gregory, Lewis, McCulloch, Palmer, Richards, Skarritt, Vogt, Crawford (8)
4-5
(Commission Meeting, July 19, 2006)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The meeting was adjourned to Executive Session at 10:05 a.m.
The meeting was re -convened at 11:11 a.m.
Moved by Mr. Gregory, supported by Mr. Crawford to authorize staff to proceed as
discussed in the Executive Session.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen,
Vogt (10)
NAYS: (0)
Motion carried on a voice vote.
BUDGET WORK SESSION:
The proposed revenue budget for Fiscal Year 2007 is $23,826,316, up 3.2% over the proposed
budget for Fiscal Year 2006. Of this amount, $9,571,316 comes from fees and charges and interest
on investments; the remaining balance of $14,255,000 will come from the millage.
The proposed operating budget for Fiscal Year 2007 is $24,488,429, an increase of 12% over the
2006 proposed budget. A 2.0% salary increase has been included for salaries in Fiscal Year 2007
for full-time employees. The part-time non -eligible employee's salaries are frozen for 2006. Our
Fiscal Year 2006 adjusted operating budget is 2.4% or $511,038 less than originally budgeted due
to depreciation and salary costs. Our Fiscal Year 2006 revenue budget is 0.7% or $161,590 less
than originally budgeted.
Operating Equipment requests for Fiscal Year 2007 total $618,397. Of this amount, $496,527 will
be spent on replacement equipment. For the first time, staff has made purchase of the new
equipment contingent upon receiving grants, sponsorships, and/or donations.
Estimated new funds for Capital Development for Fiscal Year 2007 are $2,496,527, of which
$500,000 is earmarked for payment to the Oakland County Building Authority. The balance of
$1,996,527 is available to fund additional Capital Projects.
Staff is beginning a new tracking system for building and grounds maintenance projects over
$5,000, similar to how the CIP projects are tracked.
Discussion followed on consideration to hire a financial consultant to assist with forecasting and
work out a plan that will follow with our strategic plan. Commission authorized staff to send out an
RFP to hire a financial consultant to assist staff in doing long-term financial projections, including
utilities, grant funding, land acquisitions, infrastructure maintenance, areas to privatize, all to be in
line with strategic planning.
Personnel:
4-6
(Commission Meeting, July 19, 2006)
There are no requests for new full-time or part-time eligible positions.
Fees and Charges:
The fees and charges were reviewed, with no changes from staff recommendations.
Capital Improvement Projects:
Chief of Design and Development Joe Figa reviewed the capital improvement projects proposed
throughout the parks system for the next year, plus provided an update on the current projects.
Commission Crawford requested staff consideration to build restrooms closer to the cabins at the
campgrounds.
2007 Operations:
• Oak Management Contract: County Commissioner Chairman Bullard established a
committee to review the opinion rendered by Corporation Counsel on the Oak
Management contract and how to proceed. The committee recommended Oak
Management hire an attorney to gain their own legal opinion. Staff is also benchmarking
our contract against contracts from regional and national agencies.
• Appreciation Days: We will again be hosting appreciation days in conjunction with the
Huron -Clinton Metroparks for admittance to the parks at no charge or discounted rates
on certain days throughout the year; proposed schedule for 2007 will be brought to the
Commission later in the year.
• County Trail System: Staff is in the process of hiring a new Trails Network Coordinator.
This position will have a new focus to assist with fund raising and trail development.
• Future Land Acquisition Funding: Staff will be addressing this funding issue; specifically,
our ability/inability to acquire additional parklands without additional funding resources.
• Natural Resources Management: Staff will be placing a greater emphasis on natural
resources management, including storm water management, drain infrastructure, and
wetlands mitigation. A GIS specialist currently being hired will be gathering data for this
future planning/management.
The next Commission meeting will be at 9:00 a.m. on Wednesday, August 2, 2006, at White Lake
Oaks, to be immediately followed by an open house of the new clubhouse facility.
The meeting was adjourned at 1:00 p.m.
.� S. W"') ceylco
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
July 19, 2006
INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER:
April (FM 7, FY 2006)
May (FM 8, FY 2006)
TOTAL
$824,394.90
974,205.31
$1,798,600.21
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
Oakland County Parks ai.— rtecreation Commission
Internal Service & Department Funds Payment Register
For the month of April, 2006 (FM 07)
Source
DepartmentlFund
Purpose
Amount
PRTAPR06
O.C. Printing, Mailing & Copier Fund
Printing charges for Apr.-Admin., Rec. Admin., Add., Grove., Inde ., Wh. Lk., Glen Oaks, Red Oaks,
3,027.46
Spring., R.O.W. Park, Water., W.O.W. Park &Lon G.C.
MLRAPR06
O.C. Printing, Mailing & Copier Fund
Mailinq char es for Apr.-Admin.
1,646.41
MPJRN07
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for Apr.-Admin., Rec. Admin., Tech. Supp.,
32,893.85
Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
CAPC011689,11690
O.C. Facilities & Operation Fund
Maintenance repairs for A r.-Inde ., Wh. Lk. & Water.
7,618.76
11692, 11693 & 11703
JE-9969
O.C. Information Technology Fund
Radio char es for Apr.-Admin.
83.90
JE-10122
O.C. Telephone Communications Fund
Telephone charges for Apr.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh. Lk.,
12,689.94
Glen Oaks, S rin ., Red Oaks., R.O.W. Park, SAC, Water., W.O.W. Park, Nat. Cntr., Lyon &
Lyon G.C.
JE-10623
O.C. General Fund
Security charges for full-time staff for Apr. -Add., Grove., Inde ., Wh. Lk., Red Oaks,
22,952.00
Spring., R.O.W. Park, Water., W.O.W. Park, BMX, Lyon &Lon G.C.
CAPC011708 & 11710
O.C. General Fund
Security charges for art -time staff 3/18 thru 3/31, 4/1 thru 4/14-Add., Grove., Inde ., Wh. Lk., Glen
20,120.91
Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, BMX, Tob. Complex, Lyon &Lon G.C.
CAPC010999, 11000
O.C. Drain Commission Fund
Drain equipment repair charges for Apr. -Add. &Lon G.C.
1,639.06
11001 & 11002
JE-9723, 9727
O.C. Drain Commission Fund
Water & sewer charges for Apr. -Add. & May -Lyon G.C.
2,028.31
JE-10078,10079
O.C. Drain Commission Fund
Water & sewer charges for 1/9-4/10-Glen Oaks
1,311.18
10082
JE-10149
O.C. Development & Planning
O.C. Outlook Luncheon Dan Stencil & Frank Trionfi -Admin
80.00
JE-11471
O.C. Public Health
To correct credit posting done in error on voucher #68364 to Office Max- Rec Oaks G.C.
96.81
PAY0010153
O.C. Payroll Fund
Payroll charges for pay period ending 4/14/06-All Parks
239,229.99
PAY0010937
O.C. Payroll Fund
Payroll charges for pay period ending 4/28/06-All Parks
269,170.11
PAY0010153
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/14/06-All Parks
107,110.30
PAY0010937
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/28/06-All Parks
102,695.91
TOTAL FOR INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER
$824,394.90
Oakland County Parks ar.- Xecreation Commission
Internal Service & Department Funds Payment Register
For the month of May, 2006 (FM 08)
Source
Department/Fund
Purpose
Amount
JE-AET05/06
O.C. Fringe Benefit fund
Short term disability -May 2006 Inde
948.00
PRTMAY06
O.C. Printing, Mailing & Copier Fund
Printing charges for May-Admin., Rec. Admin., Add., Grove., Inde ., Wh.Lk., Glen Oaks,Red Oaks,
8,782.99
Spring., R.O.W. Park, W.O.W. Park, BMX, Nat. Cntr., Lyon &Lon G.C.
MLRMAY06B
O.C. Printing, Mailing & Copier Fund
Mailing charges for May-Admin.
1,764.32
JE-12393,12394
O.C. Motor Pool Fund
Credit for incorrect billing-Wh. Lk.
1,500.00
CAPC012262,12267
O.C. Facilities & Operation Fund
Maintenance repairs for Ma -Inde ., Wh. Lk., Spring., Water. &Lon G.C.
2,762.52
12268
JE-11527
O.C. Information Technology Fund
Radio charges for May.-Admin.
83.90
JE-11975
O.C. Telephone Communications Fund
Telephone charges for May-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh. Lk.,
9,708.75
Glen Oaks, Spring., Red Oaks., R.O.W. Park, SAC, Water., W.O.W. Park, Nat. Cntr., Lyon &
Lyon G.C.
JE-12012
O.C. General Fund
Security charges for full-time staff for May -Add., Grove., Inde ., Wh. Lk., Red Oaks,
22,952.00
Spring., R.O.W. Park, Water., W.O.W. Park, BMX, Lyon &Lon G.C.
CAPC012271,12273
O.C. General Fund
Security charges for art -time staff 4/15 thru 4/28, 4/29 thru 5/1 2-Add., Grove., Orion, Inde ., Wh. Lk.,
28,368.51
Red Oaks, Spring., R.O.W. Park, SAC., W.O.W. Park, BMX, Lyon, Lyon G.C. & Rose
CAPC012257
O.C. Drain Commission Fund
Drain equipment repair charges for May -Lyon G.C.
15.67
JE11593, 11594
O.C. Drain Commission Fund
Water & sewer charges for May -Add. & June -Lyon G.C.
2,028.31
PAY0011631,11633
O.C. Payroll Fund
Payroll charges for pay period ending 5/12/06-All Parks
318,511.67
PAY0012197
O.C. Payroll Fund
Payroll charges for pay period ending 5/26/06-All Parks
360,638.03
PAY0011631,11633
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 5/12/06-All Parks
107,697.44
PAY0012197
1O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 5/26/06-All Parks
111,443.20
TOTAL FOR INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER
$974,205.31
ITEM #5
OAKLAND COUNTY 4-H FAIR UPDATE
Staff from Oakland County 4-H Fair Association will be at the meeting to
present the Commission with information on the 2006 Oakland County 4-H Fair
held this past week at Springfield Oaks County Park.
5-1
ITEM #6
ELLIS BARN RELOCATION AND REHABILITATION UPDATE
Volunteers from the Oakland County 4-H Fair Board and park interpretive staff
hosted an open house for the Ellis Barn during the 2006 Oakland County 4-H Fair.
Visitors were able to note the newly completed exterior and interior painting, site
grading and masonry work.
The Relocation and Rehabilitation Project is now complete. A current revenue
statement is attached for your information. A final cost breakdown will be presented at
the meeting.
M
OCPR Investment
OCPR Expenditure
$346,057.00
Project Funding
Cash Contributions
Transportation Enhancement Grant (80/20
match on participating quantities)
$572,006.55
RBI-33 LLC
$75,000.00
Mrs. Ellis
$20,000.00
Hess Foundation
$5,000.00
Springfield Township ($20,000 pledge
minus fee waivers)
$g 280.00
Total Cash Contributions:
$681,286.55
Fundraising Efforts and Community Support
In -kind Service and Material Donations
Friends of the Ellis Barn -
Clawson Concrete
$34,000.00
Friends of the Ellis Barn - Rogers
Excavation
$24,000.00
Springfield Township (Fee Waiver)
$10,720.00
Moote Electric - Temporary Electrical
$1,200.00
Rich Sign - Fundraising Indicator
$145.00
RBI-33 Out Building Donation;
OCPR Out Building Disassembly:
$20,000.00
Schwartz Construction
(Creative reuse of materials)
$10,000.00
Schwartz Construction
(Roofing Upgrade)
$5,000.00
Ekocite Architecture - Cupola Design
$2,000.00
Giffels-Webster- Foundation Survey
$1,200.00
Friends of Ellis Barn -
A. Purves Excavating- Stone Relocation
$15,000.00
Trusty Labor - Site Cleaning
$5,000.00
Trusty Labor - Masonry
$62,000.00
Trusty Labor - Painting
$2,240.00
Trusty Labor - Fill and Compation
$2,000.00
Friends of the Ellis Barn -
RBI-33 - Foundation Engineering Extra
$1,000.00
Friends of the Ellis Barn -
RBI-33/4H Fairboard- Maintenance Fund
$5,000.00
ABC Paving -
Foundation Engineering Extra
$1,000.00
4-H Fairboard - Hydroseeding
$600.00
Non -Cash Contributions:
$202,105.00
Total Contributions:
$883,391.55
Total Project Costs:
$1,229,448.65
Future Project Costs
Enhanced Use Compliance
Fire Suppression System
$60,000.00
Additional Safety Measures
$5,000.00
Interpretive Displays
$5,000.00
Electrical
$20,000.00
Flooring
$8,000.00
Cupolas (Donation has been Pledged)
$20,000.00
Sub -Total:
$118,000.00
6 — 2
ITEM #7
PLANNING AND ECONOMIC DEVELOPMENT SERVICES
ROUGE RIVER CORRIDOR PRESENTATION
Staff from Oakland County Planning and Economic Development Services
will be at the meeting to present the Commission with information on the Rouge
River Corridor.
The Rouge River Corridor has been identified by staff and Planning and
Economic Development as a feature to consider in our urban park strategy.
7-1
ITEM #8
HIGHLIGHTS OF SUMMER MARKETING PROJECTS
• 40th Anniversary historical timeline created and posted on web site
• Added an "opt -in" page to the website to collect email addresses for
special messages/offers
• E-marketing messages have been sent to more than 1,400 golfers and
nearly 1,000 campers reminding them of new features and special offers
• Training DVD created for returning seasonal staff for review at parks and
golf courses
• Waterparks: 10-second video spots on Fox 2 TV during June and July;
major news feature on Red Oaks aired on Channel 7 TV; 48,000 post
cards with $2 discount mailed as Waterford Oaks incentive
• Golf: Advertisement in Oakland Press Golf Guide; successive ads and
online discount coupon with Observer Eccentric newspapers; discount bag
stuffer with Carl's Golfland
• Great Stuff to Do website has published 34 of 52 events submitted (40
events listed in Spring)
• Power Point was created for executive officer's presentation to the
Intergovernmental Summit
• Research Project progress has included 15 stakeholder interviews and a
parks system staff focus group
8-1
ITEM #9
WATERFORD OAKS COURT GAMES COMPLEX
REVISED MASTER PLAN
The Waterford Oaks Court Games Complex was conceived and constructed in the
late 1970s. The complex has tennis courts, shuffle board, horseshoe, platform tennis,
play equipment and auxiliary facilities. During the last decade, staff has noted a decrease
in the popularity of recreational tennis, shuffle board and horseshoes and the significant
increase in the cost of maintaining the aging facilities that support these activities. The
point has now been reached where funds will need to be expended for reconstruction of a
significant portion of the Court Games Complex.
Given recent trends, staff is recommending the removal of the existing tennis
courts, shuffle board platforms and horseshoe pits and the consideration of alternative
facilities that would better meet current recreational needs. Staff is developing a new
mini -master plan for this area which will be presented at the commission meeting.
9-1
ITEM #10
SPRINGFIELD OAKS ACTIVITY CENTER
EQUESTRIAN CENTER DEVELOPMENT
Construction of an equestrian center at Springfield Oaks has been discussed at
previous Commission meetings. Staff is requesting confirmation of the Commission's
approval to continue with the implementation of this project, based on the attached
projected cost and timetable estimates prepared by Design and Development staff.
Staff has reviewed the 4-H Fair Association business plan and is comfortable with
their proposed revenue generating projections. However, staff will be negotiating the
percentage rate paid to the Commission and will incorporate them as part of an
amendment to the 4-H Fair Association Professional Services Contract (PSC). Staff will
present this proposal and the revised PSC for review by the Commission at the September
6 meeting. The 4-H Fair Association PSC is scheduled to expire in November of 2006.
Consequently, staff is anticipating bringing the PSC and equestrian center amendment for
Commission approval at the October 4 meeting.
10-1
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2007 SPRINGFIELD OAKS CIP BUDGET & TIME TABLE
Time Table Title Budget Description
In Process
Bldg E & Bldg K, Design
$25,000.00
Site Plan Review, Architectural, Engineering, Construction
Staking, As-builts
In Process
Septic System Design
$9,680.00
Construction Stakeing & Layout, As-builts
Fall 2006
Bldg E, Construction
$450,000.00
Facility Office, Exhibit & Restroom (112'x50'), including
Structure, Concrete, HVAC, Electric, Plumbing & Site work
Fall 2006
Septic System Construction
$218,830.83
Installation of the approved sanitary system (Engineer's
Estimate)
Spring 2007
Bldg K, Construction
$200,000.00
Horse Barn/Arena (150'x120'), including Structure & Site work
Fall 2006
Equestrian Center, Design
$115,000.00
Architectural, Engineering & Design of a 46,000 s.f. facility,
including municiple review. (7% of est facility constr costs)
Construction of a 46,000 s.f. facility for an indoor rideing arena
2007 CIP Budget
$900,000.00
with stalls restroom, outdoor riding arena and site work.
This is a 'Rough Cut' budget based upon an existing facility
Fall 2007
Equestrian Center,
Construction
$1,600,000.00
costs built in Bay Harbor, Michigan approximately 10 years
ago with some appurtenances that we do not intend to
included within the design of this facility. Staff recommends
2008 CIP Budget
$700,000.00
completing the Equestrian Center Design and present to the
commission a realistic construction budget that could begin
after the 2007 4-H Fair.
Fall 2006
Storm Water Detention Construction
$35,000.00
Installation of the necessary storm water improvement as
designed by GWE
Total 2007 CIP Budget
g
$1,953,510.83
Above items with $900,000 to begin construction of the
Equestrian Center
Projected 2008 CIP Budget
$700.000.00
Balance of Equestrian Center Construction
Total Improvement Costs
$2,653,510.83
NOTES:
It is estimated the 4-H Fair Board will be offsetting the above construction amounts by approximately $218,050, some of which include materials and in -kind
services. In Addition, the 4-H Fair Board will be committing to all utilities, building maintenance costs for all new buildings as well as a negotiated percentage of
the gross revenue.
It is anticipated that the Equestrian Center will begin operations in Spring/Summer 2008.
7/13/2006
ITEM #11.
Bid Items:
A. Office Furniture — Recreation Administration
B. Addison Oaks — Electrical Upgrade Campground Area C
C. Waterford Oaks Office Renovation — Rooftop HVAC Unit
D. Groveland and Independence Oaks Asphalt Trails and Road Repair
E. Lyon Oaks — Cost Overage for Entrance Road Improvements
F. Park Property Appraisal
OFFICE FURNITURE
RECREATION ADMINISTRATION
A bid was requested through the county's blanket vendor, Steel
Equipment Company, for the purchase of office furniture — 5 desks, 21 chairs,
and 2 tables — to furnish the new Recreation Administration Offices.
The bid received is as follows:
Steel Equipment $16,751.52
Pontiac
The existing furniture is from the late 1970's or has been acquired through
Oakland County's pre -auction inventory. It will remain in the current Recreation
Administration Office.
Staff is recommending awarding the bid to the blanket vendor, Steel
Equipment, in the amount of $16,751.52.
Funds for this purchase are budgeted in the Recreation Administration's
2006 Operating Budget Small Tools and Expendable Equipment Expense line
items.
11A
ADDISON OAKS
ELECTRICAL UPGRADE CAMPGROUND AREA C
Bids have been received for the purchase of various electrical items for the renovation of the
Addison Oaks Campground Area C. This is the oldest camping section within the park,
constructed in the early 80's. Due to the size of wire and electrical needs of the new RV units,
the existing service has become inadequate causing a variety of electrical problems.
This project will upgrade the electrical service to a size that will provide adequate service. This
project has various electrical components such as connection boxes, various wire size and type,
switchgear, pedestal and bases as well as some plumbing items. Due to disruption during
construction, gravel road restoration, and assistance from an electrical contractor to pull the
heavier gauge wire; the technical support crew will be performing the majority of the work.
Although all of these components are part of the same project they were bid as separate items
to receive the best prices. The bids are as follows;
A. Aluminum and copper wire:
Madison Electric $44,170.40
Warren, Ml
Leslie Electric $48,004.20
Pontiac, MI
Metro Wire $49,336.05
Sterling Heights, MI
Anixter Inc. $49,803.20
Troy, MI
Wesco Dist. $180,423.25
Oak Park, MI
Staff reviewed all of the bids and recommends awarding it to the lowest qualified bidder,
Madison Electric, in the amount of $44,170.40
B. Connection boxes (50), rods, clamps and misc. related items:
Madison Electric $20,095.16
Warren, Ml
GrayBar $22,462.23
Belleville, MI
Ziller Electrical $42,223.88
Orion, MI
Staff reviewed the bids and recommends awarding the bid to Madison Electric in the
amount of $20,095.16
11B-1
C. Switchboard, site pedestals and bases:
Madison Electric $20,756.00
Warren, Ml
Only one bid was received for this item. Staff recommends awarding the contract to Madison
Electrical in the amount of $20,756.00
C. Water service pipe, connections, elbows and misc. items related to this plumbing
installation.
Hodges Supply $15,532.63
Pontiac, MI
Federal Pipe $15,808.80
Detroit, MI
Staff has reviewed these bids and recommends awarding the contract to the low bidder, Hodges
Supply, in the amount of $15,632.63.
This project is being phased over the 2006 and 2007 Building/Grounds Maintenance budgets, as
work will not commence until September of 2006 and be completed in the spring of 2007, prior
to the reopening of the campgrounds. The 2006 Building/Grounds Maintenance budget identified
$80,000 for this project and the 2007 Building/Grounds Maintenance budget has proposed an
additional $70,000 for a total cost of $150,000.
Technical Support does not foresee all of the material cost being expended within the 2006
budget, therefore, allowing the $20,654.19 to be expended within the 2007 Building/Grounds
Maintenance Budget.
Staff recommends approval of the above bids totaling $100,654.19 with the $20,654.19 to being
available from proposed 2007 Building/Grounds Maintenance budget when approved.
It also should be noted that, due to the volatility of the copper market, the suppliers have
indicated that copper prices could fluctuate.
11B-2
WATERFORD OAKS RECREATION OFFICE RENOVATION
ROOFTOP HVAC UNIT
Bids have been received for the purchase of a rooftop HVAC unit for the
Waterford Oaks Activity Center Office Renovation.
Bids are as follows:
John Ostrander $11,960.
Birmingham, MI
Bumbler Mechanical $18,782
Sterling Heights, MI
Kirby Clark
Detroit, MI
•:.
Staff reviewed all of the bids and recommends awarding the contract to
the low bidder, John Ostrander, in the amount of $11,960. This bid includes (1)
AAON (model #RM=013) rooftop HVAC Constant Volume Unit.
This unit is a replacement for an older unit which does not provide
adequate air make-up as required by code.
$275,000 was identified for the Waterford Oaks Activity Center Office
Renovation project in the approved 2006 Capital Improvements Budget.
11C
Groveland & Independence Oaks
Asphalt Trails and Road Repair
Staff received the following three bids on June 24, 2006 for asphalt trails at Groveland &
Independence Oaks and asphalt road repair for the existing paved roads at Independence Oaks.
Base Bid #1 Groveland Oaks - Asphalt trail
This asphalt trail includes approximately 4,000 linear feet of 8' wide asphalt loop over the
existing Thread Creek Trail gravel trail loop.
Base Bid #2 Independence Oaks - Asphalt Trail (MNRTF)
This asphalt trail is part of a MNRTF Development Grant to build approximately 1,100-
foot boardwalk and bridge over the Clinton River completing a 2.1 mile improved surface
trail loop through the park. This base bid included approximately 5,000 linear feet of 8'
wide asphalt trail through wooded area, over existing gravel path and in open field.
Base Bid #3 Independence Oaks - Asphalt Road Repair
The asphalt road repair included approximately 250 sq. yds. of asphalt removal &
replacement, as well as approximately 9,500 linear feet of asphalt crack repair.
Bids are as follows:
Bush Brothers Paving
Farmington Hills
Allied Construction
Clarkston
ABC Paving
Trenton
Base Bid #1
$67,000.00
$132,000.00
$132,000.00
Base Bid #2
$149,800,00 ;
$180,000.00
$205,775.00
Base Bid #3
$16,000.00
$32,000.00
$19,160.00
Total
$232,800.00
$344,000.00
$356,935.00
Staff recommends awarding a contract to the lowest qualified bidder of Bush Brothers Paving in
the amount of $232,800, plus a $22,480 contingency for a total approved amount of $255,280.00. Bush
Brother's Paving has successfully completed asphalt trails at Addison Oaks, Lyon Oaks and various golf
courses.
The total Adopted 2006 Capital Improvement & Grounds Budget for this project is:
2006 Budget Amts
Current Bids w/
Contingency
Balance
Base Bid #1 (CIP)
$75,000.00
($73,700.00)
$1,300.00
Base Bid #2 (CIP)
$99,000.00
($164,780.00)
($65,780.00)
Base Bid #3 (Grounds)
$10,000.00
($16,800.00)
($6,800.00)
$184,000.00
($255,280.00)
($71,280.00)
Notes: Base Bid #2 was budgeted for the grant application approximately 3 years ago
60% the budgeted $99,000 will be reimbursed by the MNRTF Grant.
Due to the large discrepancy between budgeted amounts and bids, staff investigated and
concluded that the increase in asphalt costs is a direct result of the increase in the cost of petroleum.
Please refer to the attached letter from Ajax Asphalt, confirming the increase in costs.
Therefore, staff recommends commission approval to transfer to the projects $64,480 from the
2006 CIP Contingency and $6,800 from the operations budget contingency to Independence Oaks
Ground Maintenance Budget line item.
11D-1
07/10/2006 20:31 FAX 12482440800 AJAX PAVING INO 1a 002/005
PLANT 1
NEW HAVEN
57695 lakate Dr.
New Haven, MI 48048
(248) 244-3425
PLANT 2
BALD MOUNTAIN
4075 Bald Mountain Road
Auburn Hills, MI 48326
(2a6) 244-3435
PLANT 3
ROCHESTER HILLS
22a0 Avon Industrial Dr.
Rochester Hills, MI 48309
(248)244-3440
PLANT 5
-- ROMULUS
8744 Inkster Road
Romulus, MI 48174
(248) 244.3470
PLANT B
BRIGHTON
7392 Kensington Road
8rlghton, MI 48116
(24a)244-3445
PLANT 7
WARREN
20400 Sherwood
Warren. MI 48091
(24a)244-$456
PLANT 9
ROCKWOOD
20901 N. Huron River Dr.
Rockwood, M140173
(248) 244-S479
Oakland County Parks & Recreation Dept. July 11), 2006
2800 Watkins Lake Road
Waterford Twp., M148348
Attn: Mike Donnellon
RE: Hot Mix Asphalt pricing
Dear Mike,
Since the fall of 2005, the price of crude oil, aggregates, trltcking and energy
products have risen considerably. The cost of diesel, natural gas ald other fuel
products are up over 55% from October 2005, the cost of Asphalt ,-'ement is up 42%
from the end of last season and Aggregates are up about 5% from'. ast year. All of
these items affect the manufacturing costs of Hot Mix Asphalt.
The biggest cost in producing Hot Mix Asphalt is the liquid asphalt binder. In
the year 2000, asphalt producers could purchase commodity ,grade liquid asphalt at
$135.00 per liquid ton, As of today, July 10, 2006, commodity grade liquid asphalt
binder is around $400.00 per liquid ton.
Our Hot Mix Asphalt retail prices have increased over $12, 00 / ton over the
last 4 years due to increases in manufacturing costs, mainly the cot;t of liquid asphalt
per ton. We understand the difficult situation this puts everyone iT, but these cost
increases are beyond our control. From this point on, Ajax recommends to all
contractors to please qualify your bids to your customers when quoting any work for
this year or the following years. We apologize for the inconvenier ee and will keep
contractors apprised of future adjustments as they occur.
I have also enclosed a couple of recently published articles from respected trade
journals in regards to rising costs of petroleum products. If you have any other
questions or concerns, feel free to contact me at my office at (248) 244-3337. Let me
assure you we appreciate your business and look forward to serving you this
upcoming 2006 paving season.
Sincerely,
CORPORATION
Sales
An Equal Opportunity Employer
Ajax Materials Corporation - 830 }Grim Blvd.. Suta 100 - Troy. MI 48084 - P.O.IIox 7058 - Tray, MI 48007
(2401 244-3355 • Fax (248) 244-OBOD • www.ajaxpaving cam
11D-2
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07/10/2006 20:31 FAX 12482440800
AJAR PAVING IND Z 003/005
_ Asphalt Cosa Report �
By Tony 1111a
tddk I we] Ll' • r
Rising crude prices and changes at refineries limit supplies
ising crude oil costs and rcfin-
ery improvements are giving
asphalt prices a steady push
upward. In May, asphalt costs
were 48% higher than a year
ago, according to the Bureau of Labor
Statistics' Producer Price Index. And
ENR's 20-city average price for liquid as-
phalt is up 42% for the year.
The aggregate binder accounts for
40% to 60% of a paving project's total
cost, says Mike Pack, president of Frehn-
er Construction Co,, North Los Vegas,
Dan Gallagher, vice president of opera-
tions for Thornton, Ill. -based Gallagher
Asphalr Corp., says it is paying S405 per
ton compared to $170 a year ago.
The nation's refineries view liquid
asphalt as a waste byproduct from the
pmductio;n of gasoline, diesel and kero-
sene. With light -sweet ciude oil prices
reaching $72.40-per-barrel in May --a
23% year-to-year increase -producing
lighter -grade petroleum products is more
profitable, Earlier this year, "there just
wasn't.. an incentive to make asphalt," says
Angelia Graves, a spokeswoman for Find-
lay, Ohio -based Marathon petroleum
but le
After last year's lag, liquid asphalt
prices could range $400 to $600 per short
ton over the next 12 tnonths, say sources.
"The price of asphalt is no longer going
to be (for] a bottom -of -the -barrel waste
product, based on the conversion value of
running it through a cat cracker," says Jeff
Reed, president and CEO of Basic Re-
sources Inc., Modesto, Calif
Skyrocketing costs are forcing some
states to cancel or shelvt highway project
plans. The Florida Dept of Transporta-
don was hit with "sticker shock" when
bids came in 12% over estimate in 2005,
says Ananth Prasad, the department's
chief engineer. It's now seeing bids 26%
aver estimates, he adds.
The Nevada Dept of Transportation
recently canceled a project and delayed an-
other when bids were 12`X, to 15% high-
er than expected, says Deputy birector
Rudy Malfabon. 771e agency consequent-
ly is looking at using thinner road over-
lays, recycling asphalt and coating low -
volume routes with a chip -sealant.
States where asphalt supplies are con-
strained are seeing fewer bidders due to
the risks involved, says Don Wessel, gen-
eral manager of Potm & Partners Inc., a
Nw York City -based enerp consultant.
T,fiet�s cspaa71y,the case,ro�k�n ,d Brice ,
,11"
121.24
119.14
118,02 12292-0.1:111•
1.1297
IW-76 131.47
132.67 127.36 +10.3�j�
,,,4
128.33
126.35
120.29 118A3
1893
110.49
120.80
1" 120.63 4 0
z000
1a315
186.11
156.99 156A2 +29.2 `
2901
154.77
14&04
144.98 743.27 S.2'
"NO2 _
14270
157.tt3
182�9 1 69.42 t6.6 ' •'
> 2005
174,87
178.40
189.72 166.79 +132t'
804
166.76
17af18
10b.89 167,72 -2-8
2000
787.58
190.34
191-11 208.03 +9,7
" 20"
221.88
269.51
+41.6
Pl�iG�i�NNc�sKn�'�WKVS�viili� ��;i• 'i
tors to pay fo r truck shipments from far-
ther away,
Last year, refiners also experienced
trouble installing equipment to make
cle:mer fuels n compliance with federal
regulations th at went into effect June 1,
says Nasreer P. Msker, editor of the
Argun Aspbak Repan, Trumbull, Conn.
The longer than expected downtimes
resulted in 1es3 liquid asphalt production
and fewer sup ?lies %'-•'�q,
Such shortetze helbettIPWIlh
11D-3
William W. Lampton Is president of
brgon Asphalt & tmulsions, Inc., part
of the brgon, Inc. group of companies.
The parent firm is Widely diversified,
dealing in a number of products and
services that range from oil -and -gas
refining, transportation, and terminals
to commercial, industrial, and resi-
dential real estate to special Industrial
applications of information technology.
brgon Asphalt & bmulsions maintains
headquarters in Jackson, Mississippi,
but the company has branch offices
and subsidiaries in numerous locations
across the country. because of the
company's continued involvement In
asphalt -related activities, We asked
Lampton for his views on where the
prices of asphalt might be headed in
the future.
HOT -MIX: the fuel costs for cars,
trucks, and home heating have been
at elevated levels for some time
now. gut asphalt has been rela-
tively stable. What Is going to
happen down the road?
LAMPTUN: blesel fuels and most
heating oils are fungible products
that ate traded on the New York
Mercantile lExchange. that simply
means that they are more respon-
sive to what the market might be
at any point in time. As a result,
they Immediately go to whatever
the market value happens to be
for that day, week, or month. of all
the Industrial fuels, diesel fuel Is
probably the most fungible. As a
result, it Is probably the only product
that really reflects what the future
has in store for same of the other
products used in the Construction
Industry. Why? Because It is the one
where the industry doesn't really
control supply and demand.
HUT -MIX: What about fuel oil?
LAMPTUN: duel all Is probably a
little more fungible than asphalt,
even though you can't put It In a
,ipeline for distribution. You have
.a truck It, rail it, or barge It. gut It
Is an Industrial fuel and fat that
An Exclusive Hot -Mix Magazine Interview
William W. Lnlmptan
President of trgon Asphalt & emulsions, Inc.
"Probably one of the most threatening things
that we have in our industry for the future
not just for fuel oil, but for asphalt —
would he the cokers. Basically, what they will do is
...make gasoline and diesel fuel out of the material
that used to end up on the market
as asphalt and fuel oil. "
reason, it Is probably more of a
fungible product than asphalt.
rues all might move up or down,
but It Can also be a direct com-
petitor to asphalt as fat as being
an alternative to refineries.
HUT -MIX: An alternative?
LAMPTON: It's all about crude all
and Cost. Historically, refiners
were getting anywhere from 70 to
50 percent —up to 100 percent —
of the crude-oll cost for their
asphalt. gut today, they are lucky
to get 50 percent of the crude cost
at the most. 5o that tells us that
the market price of asphalt has
not gone up nearly as much as the
Cost of gasoline and diesel fuel.
HOT -MIX: Why is that?
LAMPTUN: Well, there are a lot of
reasons why the market price of
asphalt hasn't gone up. the Number
One reason Is that the refineries
have hot yet been upgraded In
terms of sophisticated technology.
They have been running their
refineries very hard recently —at
the highest possible levels. And the
spread between the light, sweet
crude and the heavy, sour crude has
been wide enough to where they
could still sell their bottoms —the
asphalt —at a much lower price.
In the refinery business models,
they used to tell us to Just take the
bottoms and do whatever you
want to with them. What It meant
was that you Could almost give
away the bottoms because the
gasoline and diesel fuel would just
about carry the whole barrel. gut
today, they are saying, "Look what
we could do If we would out all of
that stuff In cokers. We could take
this barrel that is yielding only 50
percent of the crude cost and we
could get up to 100 percent of the
crude cost."
Hdt-MIX: "Cokers"? What exactly
are "cokers"?
LAMPTUN: probably one of the
most threatening things that we
have In the future for our Industry
—not Just for fuel oil, but for
asphalt —would be the cokers. it
Is a refinery process that repre-
sents very advanced oll-retinery
technology. Cokers are also very
expensive, but the Investment In
this technology makes sense when
you take Into Consideration the
market -price difference between
the heavy fuels—Ilke asphalt and
fuel oll—and the diesel fuel and
gasoline. gasicaliy, what they will
do is charge those products to the
Coker and make gasoline and
diesel fuel out of the material that
used to end up on the market as
asphalt and fuel all.
HUT -MIX: 5o they intend to use
these cokers to increase the supply
of gasoline, which will reduce the
supply of asphalt... ?
LAMPTUN: When a refinery builds
a Coker, they are going to charge it
and they are going to use it. And
the only time they'll have bottoms
available is when there Is some
type of problem or Interruption In
normal production. Cut once they
build one of these cokers and put
It Into use, it is very difficult to back
a product out and go to asphalt.
Like I said: the biggest and most
threatening thing for the asphalt
Industry Is the construction of more
Hot -MIX MAGAZIN15 30 VOLUMI:11, NUMUtk 1 11n-4
cokers. In the last six months, a
lot of refineries have announced
that they plan to build them. A
number of new cokers will be up
hd running some time between
_009 and 2010.
HOT -MIX: Are they definitely going
to build these cokers?
LAMPTON., there's no t8ason why
they won't. the cokers will be in
addition to existing equipment. A
refinery will either expand an
existing coker or build a new one.
Several major all companies have
already announced expansions or
Intentions to build new cokers at
reflWIOS that have been major
producers of asphalt. And once
these cokers are built, they will run
them. they won't say, "Well, let's
run asphalt today and tomorrow
we'll do something different." Once
they make that kind of Investment
In new equipment, they will run It.
HOT -MIX: What kind of impact do
you think this will have on the
producers of hot -mix asphalt?
LAMPTON: Well, let me give you
an example. Let's just say that
asphalt Is now selling for $200
It ton POH the rack. Okay? they
A take that same barrel to a coker
and the asphalt will yield product
—asoat
could be line
$300Ito $400that put
ton, depending on the market. So
.what I'm saying Is this: If asphalt
does not come up In Its market
value, it will undoubtedly be used
to make other products. por the
refineries, this Is a no-bralner:
They build.a coker and the payout
Is very, very quick because of the
difference between market prices
of asphalt and gasoline.
HOt-MIX: Could this lead to short-
ages in the supply of asphalt?
LAMPTON: One thing Is certain: It
could lead to some unbelievable
challenges In making asphalt avail-
able In certain parts of the country.
HOT -MIX: As well as increased
prices for asphalt?
LAMPTON: I have always heard
people say that the only thing
worse than expensive asphalt Is
H� asphalt at all.
t-MIX: Now can these poten-
tial problems be avoided?
"The market price of asphalt must go up.
It has to he competitive today, just like it was
in earlier times. The price of crude oil
started jumping up 18 months or two years ago,
but the price of asphalt never really followed.
And that's why the refineries are finding it easy
to justify their investments in cokers. "
LAMPTON: the market price of
asphalt must go up. It has to be
competitive, iust like it was In ear-
ner times. the price of crude oil
started jumping up ig months or
two years ago, but the price of
asphalt never really followed. And
that's why the refineries are finding
It easy to justify their Investments
in cokers. there are pressures on
them from the government to
supply more gasoline and diesel
fuel —and one of the easiest ways
to do that Is to build cokers. the
permitting Is a lot easier with cok-
ers. And they are able to take the
most undesirable and hardest -to -
handle part of the barrel and put It
through a coker to make gasoline
and diesel fuel
HOT -MIX: Wouldn't an increase in
the supply of gasoline and diesel
fuel help keep the costs of the
asphalt down?
LAMPTON: Yes. Sut the Industry
projections Indicate that even with
the refineries' Increased capacities,
they are still not capable of keep-
Ing up with the demand. What has
kept our country In balance for the
last 15 years or so is Imports from
overseas. the supply of gasoline
and diesel fuel from our domestic
A brief look at the Coking process
the oil -refinery business has always been dependent on Its
ability to convert larger and heavier hydrocarbon molecules
Into simpler and lighter molecules which, In turn, can be made
Into more marketable products such as liquid propane gas,
gasoline, and middle -distillate components. The technology
of the conversion is called "cracking" —and it can utilize three
methods: fluid -catalytic cracking, hydrocracking, and coking.
the latter method is a technology that has been around for a
century or more. it can involve any of three different processes,
but the one under discussion here is referred to as "delayed
coking". It is an expensive process that is used specifically for
vacuum residuals, aromatic gas oil, and thermal tars.
Delayed coking is often called "bottom of the barrel processeg"
because it is used to convert heavy crude oil fractions to the
more marketable products. During the coking process, the
feed enters the bottom of a fractionator where it is mixed with
another liquid. It is then pumped through a coking heater and
the temperture is raised to between 900" and 930°F (4800
and 500"C). Coking takes place in two drums. It stays in one
drum for 24 hours and is then moved to the second drum
while decoking takes place in the first drum. A complete cycle
takes about 48 hours. there are different types of coke that
are produced during this cycle: sponge, needle, and shot coke.
A typical coker is capable of converting low -value crude -oil
material to high -value light products at the rate of more than
100,000 barrels a day.
refineries has pretty well stayed
flat In recent years.
HOT -MIX: What are the chances
that imports could increase?
LAMPTON: Well, something else Is
going to hit us next year: the new
ultra -clean fuels. It's the mandate
that started in the early 1990s.
And It will finally be going Into
effect In October 2006. With regard
to Imports, there Is a very serious
question as to whether refineries
in other countries will spend the
money to make these new ultra -
clean fuels. they might decide to
take their products to some of the
International markets —those that
are growing faster than we are —
Instead of bringing them here.
And that could put us In an Inter-
esting situation In 2006.
HOT -MIX: Will the ultra -clean fuels
have an impact on construction?
LAMPTON: If you think diesel fuel
Is expensive now, just wait until
the clean -fuels mandate kicks in.
HOT -MIX: Given all of this, what
words of advice would you have
for producers of hot -mix asphalt?
LAMPTON: prom the contractor's
standpoint, It might be a good idea
to stop telling people that the price
of asphalt needs to go down.
Instead, they should probably be
saying that asphalt needs to go up
In order to preserve their Industry.
HOT -MIX: When doyou thinkmost
of this will take place?
LAMPTON: I would guess that the
day of reckoning for the Industry
would be between now and 2010.
These coker projects InVOIVe a
permitting process that takes
about a year. And then there's a
construction phase that lasts for
about two years. gut once the
construction phase begins, those
projects are going to go forward. I
would say that the next 12 months
will tell us a lot about the future.
Personally, I think the only way the
refineries are going to be stopped
from building their cokers is If the
market price of asphalt comes up
to level that would compete with
what the cokers can do.
HOT -MIX: Thankyou for speaking
with us about this topic. VA'T
I ID-5 Hot -MIX MAGAZINI: 3 11 VOLUMIE 11, NUM131Ei1 11
LYON OAKS
COST OVERAGE FOR ENTRANCE ROAD IMPROVEMENTS
This past spring, the Commission approved an entrance road improvement project
with Al's Asphalt Company of Taylor for a total of $29,436.
This project consisted of installing a 4 ft. aggregate shoulder to the entrance road
at Lyon Oaks.
This project was completed in June, 2006.
In the course of completing this project we added 210 lineal feet of extra shoulder
and up -graded the aggregate to one that worked better for the situation.
The total cost of this project came to $33,036.
Staff is seeking authorization to pay Al's Asphalt Company the balance of $3,600.
There is $40,000 budgeted in the Operating Budget — Grounds Maintenance line
item for this project.
11E
PARK PROPERTY APPRAISAL
Every four to five years since the late 1970's, an appraisal has been done
of park buildings/structures and permanent fixtures for insurance purposes at the
recommendation of Oakland County Risk Management. The appraisal has been
conducted each time by Industrial Appraisal Company. The last appraisal was
done in 2002 by this company for $12,540, with three annual updates of $1,000
each, for a total of $15,540.
Oakland County Purchasing sent out bids and received only one
response, that being from Industrial Appraisal Company for a five year contract
that includes the re -appraisal cost of $12,875 and four annual updates of $1,000
each. Industrial Appraisal is one of the few companies in the country to offer
insurance replacement appraisals on specialized buildings and fixtures, such as
the Parks and Recreation Commission properties. Due to the history with
Industrial Appraisal, Purchasing believes the cost to provide this service by
another vendor would be much higher.
Therefore, Parks and Recreation staff recommends the Commission
approve the contract with Industrial Appraisal Company of Pittsburg, PA. that
includes the re -appraisal cost of $12,875 for the first year and $1,000 each for
the next four annual updates, for a total contract amount of $16,875.
Funds for this re -appraisal are budgeted in the FY 2007 Operating Budget
Appraisal Fees for Administration.
11F
ITEM #12
t
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss proposed land acquisitions.
12-1
ITEM # 13
EXECUTIVE OFFICER'S REPORT
---Commissioner's Tour: Due to low response, staff has rescheduled the Commissioner's
parks tour to Thursday, September 7 with a 9:30 a.m. pick-up at the Board of Commissioner's
parking lot. Expected return — 3 p.m.
---White Lake Oaks Clubhouse Open House: Local elected officials, Board of
Commissioners; County Executives staff will be invited to tour the White Lake Oaks Pro Shop
and Banquet facility on Wednesday, August 2 immediately following the Commission meeting
(11:00 a.m. —1:00 p.m.).
---2006 NRPA Congress: Last call for registration. Please contact Karen Kohn, 858.4606
today to register.
---Waterford Oaks BMX Volunteer Organization: Donated $6,000 worth of asphalt for the
Waterford Oaks BMX Track.
---Upcoming events:
Oakland County 4-H Fair — Springfield Oaks July 25-30
Hot Air Balloon Festival — Groveland Oaks August 12
Remote Control Sail Plane Challenge — Addison Oaks August 19-20
---4-H Fair Association Professional Service Contract: This contract will be presented to the
Commission at the August 2 Commission meeting. Some modifications to the existing contract
will include:
1. Financial assistance with the maintenance of the Ellis Barn
2. Letters of Agreement for all site improvement projects
3. Joint representation of Oakland County Parks and Recreation Commission
administrative staff and the 4-H Fair Board when meeting with Springfield
Township government officials
4. Required pre -construction meetings for all projects undertaken by 4-H
5. An annual risk assessment of the facilities by Oakland County parks staff and 4-H
Fair Association
---Volunteer/Staff Annual Picnic: Scheduled for Tuesday, July 25 from 4 — 9 p.m. at the
Waterford Oaks Waterpark. Over 400 volunteers, staff and their families are expected to attend.
---Urban Park Strategy Update: Parks administrative staff has held three meetings to date
with the assistance of Oakland County Planning and Economic Development Services. Parks
and Recreation staff and PEDS staff toured southeast Oakland County parks and green spaces. A
second trip is planned for Thursday, July 27. Urban Park Strategy, although currently focused on
southeast Oakland County, will also target other current and future urbanized areas (defined as
having in excess of 500 people per mile). A preliminary basis, the strategy will include
communications/educational, programs, services, and land acquisitions/partnership components.
A second update will be provided at the October 4 Commission meeting.
13-1
---Administrative Management Team: Please find attached the 3rd quarter 2006 work plan of
the Administrative Management Team projects that are underway in support of the strategic
planning efforts of the Commission's staff.
---Community Service Garden Donation: The William G. and Myrtle E. Hess Charitable
Trust recently contributed $500.00 for programs and facilities associated with the community
service garden at Springfield Oaks Activity Center.
---Oakland County CVT Summit: Staff will participate in a presentation with Oakland County
Planning and Economic Development Services on Wednesday August 2 focused on planning
services, natural areas and recreational opportunities available to the residents/units of
government in the county
---Adaptive Recreation: The National Office of B1azeSports has provided Oakland County
Parks a sponsorship of $1,000 for our adaptive sports program. The money is dedicated to
purchasing adaptive sports equipment.
STRIVE (non-profit recreational therapy service organization) has donated $1,000 to assist in the
cost of the Junior Adaptive Sports Camp on July 14 — 16 at Oakland University.
---Ellis Barn Update: Staff has been working hard to prepare the Ellis Barn for an open house
during the 4-H Fair. Trusty crews are completing the re -application of the original stone
masonry and the amendment of the interior dirt floors. Lewandowski Brothers have begun the
preparation for the exterior painting. OCPR Technical Support has constructed a new stairway
connecting the two levels and 4H Fairboard Staff have prepared much of the interior painted
surfaces so that they can be refinished shortly after the fair.
Kathy Thomas and Nature Center Volunteers will be tending an interpretive table during the Fair
and donations for continued renovation will be solicited by the Friends of the Ellis Barn. Tim
Birtsas has supplied a check the next installment of the RBI-33, LLC's contribution to the
relocation effort and has pledged and additional $5,000 to support the 4H Fairboard's
commitment to ongoing maintenance of the barn.
Members of the Friends of the Ellis Barn and Representatives of Springfield Township are
securing the donation of the labor and materials for the reconstruction of the historic cupolas.
Engineering for the support of these structures is in progress.
---Countywide Survey: Ron Vine, public opinion consultant from ETC Institute, conducted two
days of stakeholder interviews and staff focus groups to identify issues to be considered for
formulating our survey instrument. The survey will be implemented in September with results
provided by year's end.
---ASCAP Licensing: See enclosed recent correspondence from Oakland County Corporation
Counsel to Mr. Russ McGuire, Director of Licensing for ASCAP.
---Next Commission meetings:
August 2, Wednesday, White Lake Oaks Golf Course
August 4 — 8, Friday — Tuesday, NACO Conference, Chicago
September 6, Wednesday, Budget Adoption Administration Office
September 7, Thursday, Commissioner's Tour — 9:30 a.m. - 3 p.m. with pick-up at the
13-2 Board of Commissioners parking lot
Oakland County Parks and Recreation Commission
Administrative Management Team
3rd Quarter Work Plans
Dan Stencil
Sue Wells
*Urban Park Strategy
*Oakland County 4-H Fair Association Service
*Community Connection Initiative
Contract
*Revised travel and conference policy
*Urban park strategy
*Strategic planning
*Part-time/seasonal exit interviews/surveys
*Oak Management — Commissioner's study
*Program/event evaluations
committee
*Sponsorships and partnerships
*2007 budget preparation
*October, 2006 — February, 2007: Staff work
plans
Frank Trionfi
Jim Dunleavy
*2007 budget preparation
*Programs/special event evaluations
*Staff/supervisor assessment project
*Interpretive services outreach programs
*Oak Management — Commissioner's study
*Sponsorships and partnerships
committee
*2007 Recreation Connection Initiative
*Oakland County 4-H Fair Association professional
*Countywide concerts in the park program
service contract
*ADA assessment
* Alternative Energy
*Health and Wellness Initiative
*People Soft Implementation
*E-commerce
Jan Pun ;
Mike Thibodeau
*Comprehensive research plan development
*Junior/women's golf program
*Countywide recreation master plan survey
*Red Oaks Golf Course: well RFP
*Strategic planning
*Red Oaks Waterpark: Pool Marcite RFP
*Community Connection Initiative
*Springfield Oaks Golf Course improvements
*DVD presentation
*Glen Oaks Golf Course improvements
*Sponsorships/partnerships
*White Lake Oaks/Oak Management: Letter of
Understanding
*October 2006-February, 2007: Staff work
plans
* Sponsorships/partnerships
Clyde Herb
Joe Figa
*Special projects crew
*5-Year Comprehensive Recreation Master
*October, 2006-February, 2007: Staff work plans
Plan
*Independence Oaks: Tree harvest RFP
*2006/2007 CIP
*2006 Deer management program
*Rose Oaks Master Plan
*Safety and security committee
*5-Year forecast of grant request projects
*Trusty program
*5-year major maintenance projects forecast
*ADA assessment
*Natural resource management
D:\$Data\My documents\DANVobResponsibilities.doe 13-3
ItOAKL
O U N T Y M I C H I G A N
DEPARTMENT OF CORPORATION COUNSEL
July 7, 2006
Mr. Russ McGuire, Director of Licensing
ASCAP
2690 Cumberland Parkway, Ste 490
Atlanta GA 30330-3913
RE: Oakland County's ASCAP Campground Licenses
CC File Number 2005-0531
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Judith K. Cunningham, Director 248-858-0553
Joellen Shortley, 248-858-2155
P
1
'.a
Dear Mr. McGuire:
This is to confirm our conversation yesterday concerning the ASCAP licenses with Oakland County. You
confirmed that Oakland County is in compliance with the current license requirements of ASCAP.
You explained that ASCAP is in the process of having large communities sign license agreements based on the
size of their population. ASCAP is phasing out use of campground licenses by municipalities; this is the type of
license the County has in place. You stated that ASCAP could terminate the campground licenses with the County
in the future. You would however, provide us with an advanced warning prior to termination.
We discussed the fact that Oakland County only has ASCAP music performed during the summer months in two
County parks. Most of the musical entertainment that takes place in the County is put on by other entities that are
not part of Oakland County government. You noted that municipalities such as Atlanta, Baltimore, New York City
and Detroit either have or are in the process of signing agreements with ASCAP based on population. I explained
the County does not offer a comparable level of musical performances. Based on our limited usage of ASCAP
music, the cost of the license based on population would be prohibitive. I advised you that my clients might
consider terminating the use of ASCAP music if the County is required to pay a licensing fee based on population.
You stated that you would ask your attorneys if there is a different license arrangement for municipalities with
high -populations like Oakland County, but that have low music usage. It is our hope that you will be able to
propose such a solution if we are unable to continue to operate under the campground licenses currently in effect.
I would appreciate you keeping me apprised of any possible termination to the current license agreements and to
other options to the license arrangements based on population size.
Thank you for your willingness to work with Oakland County.
Sincerely,
OAKLAND COUNTY CORPORATION COUNSEL
Jo len hortley Bla� czak
Financial Attorney
/pgd
cc: L. Brooks Patterson,
Judith K. Cunningham,
Daniel J. Stencil
13-4
Want Winn FxtPnsinn RIM 14 Faat • 1200 Nnrth TPIP.nr—h Rnad • Pnntinn Minhinan 411341-041A • l24M 95M55n • Fax (94A) 858-10n3