HomeMy WebLinkAboutAgendas/Packets - 2006.03.15 - 40129Pecky D. Lewis,Jr.
Chairman
Richard Skarritt
Vice Chairman
J. DavidVanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Martin J. Knollenberg
John P. McCulloch
Charles Palmer
1-hn Richards
tte Vogt
Ralph Richard
Executive Officer
2800 Watkins Lake Road ° Waterford, Michigan 48328-1917
248-858-0906 • Fax 248-858-1683 • TTY 248-858-1684 ° 1-888-OCPARKS
www.co.oakland.mi.us
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March 10, 2006
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, MI 48328
TIME ......................... Wednesday, March 15, 2006
9:00 a.m.
PURPOSE ..................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Next Meeting: Friday, March 31 —
Wednesday, April 5
Sincerely,
C?
Daniel J. Stencil
Executive Officer
Parks and Recreation
Employee Recognition Lunch —
Lookout Lodge, Waterford Oaks
H:\My docp entACOMMISSN� daltr.doc
0 ur mission is to provide recreationa , eisure and learning experiences that enhance quality of life.
Oakland County Parks and Recreation Commission
2800 Watkins Lake Rd.
Waterford, MI
*AGENDA*
March 15, 2006
1. Call Meeting to Order 9:00 a.m.
2. Roll Call
3. Public Comments
A. Opening Remarks/Personnel Announcements
4. Commission Meeting Minutes for February 1, 2006
4a. Commission Public Hearing Minutes for February 1, 2006
5. Approval of Payment:
Internal Service Funds Payment Register
December, (FM 3, FY 2006) and January (FM 4, FY 2006)
Oak Management, Inc. Credit for Services Rendered Register
October, November and December (FM 1, 2 ,3, FY 2006)
6. Combined Statement of Operations for Month Ending 11/30/2005
7. Capital Improvement Program (C.I.P.) Budget Report FM 4, FY 2006 as of 1/31/06
8. Activity Report for January, 2006
9. Awards Presentation
A. Sullivan Family Plaque Presentation
B. 40th Anniversary Proclamation — County
C. 40th Anniversary Proclamation — State
D. MRPA Website Award
ACTION REQUIRED PRESENTER/PHONE #
Informational
Approval
Approval
Approval
Informational
Informational
Informational
D. Stencil / 858.4944
K. Kohn / 858.4606
K. Kohn / 858.4606
F. Trionfi / 858.4607
F. Trionfi / 848.4607
S. Wells / 858.4634
D. Stencil 1858.4944
10. Catalpa Park Informational D. Stencil / 858.4944
11.
Prescribed Burn Management Plan — Independence and Lyon Oaks
Informational
J. Figa / J. Noyes
12.
Conservation Easement Appraisal
Approval
J. Noyes / 858.4624
13.
Lyon Oaks Wetland Mitigation Opportunity
Approval
J. Noyes / 858.4624
14.
Ellis Barn Budget Analysis
Informational
"
15.
Boiler Replacement — Springfield Oaks Activity Center
Approval
J. Figa / 858.4620
16.
Bid Items:
Approval
A. Bark Park Restroom and Site Improvements — Orion Oaks
J. Figa / 858.4620
B. Maintenance Building Addition & Site Work — Glen Oaks Golf Course
J. Figa / 858.4620
C. Roof Repairs/Replacement — Wint Nature Center
J. Figa / 858.4620
D. Bathroom Partition — Red Oaks Waterpark
M. Thibodeau / 858.4630
E. Chaos Inflatable Obstacle Course — Mobile Recreation
t{
F. Pebble -Tech Repairs — Waterford Oaks Waterpark
J. Dunleavy / 858.4647
17.
Community Assistance Program — Mobile Recreation
Approval
D. Howard / 858.1486
18.
40th Anniversary Appreciation Days
Approval
D. Stencil / 858.4944
19.
Executive Officer's Report
Informational
D. Stencil / 858.4944
20.
Old Business
21.
New Business
22.
Adjourn
Next
Meeting: 9:00 a.m. on Wednesday, April 5, 2006
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 15, 2006
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:06 a.m. in the commission room
of the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Hugh D. Crawford, Vincent Gregory, Martin Knollenberg, Charles Palmer, John Richards, Suzette
Vogt
COMMISSION MEMBERS ABSENT:
John McCulloch
ALSO PRESENT:
Parks and Recreation
Daniel Stencil, Executive Officer
Susan Wells, Administrator — Parks Operations
Frank Trionfi, Administrator— Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Janet Pung, Public Communications Officer
Jim Dunleavy, Chief of Recreation
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer I
Desiree Stanfield, Public Communications Assistant
Melissa Wagner, Graphics Artist
Mary Zednik, Public Communications Assistant
Derenda Howard, Recreation Specialist
Donna Carrel, Office Assistant 11
Tim Nowicki, Parks Naturalist
Oakland County Board of Commissioners
Helaine Zack, Commissioners, #22 District
Oakland County Corporation Counsel
John Ross, Assistant Corporation Counsel
Oakland County Purchasing
Joan Daniels, Buyer II
Oakland County Facilities Management
Mike Hughson, Property Management Specialist
O. C. Planning & Economic Development
Larry Falardeau, Principal Planner
Brittany Bird
Kristen Wiltfang
Jim Keglovitz
Oakland County 4-H Fair
L.C. Scramlin, General Manager
Dave Coleman, President
Road Commission for Oakland County
Ron Kinney
Sue Malone
Springfield Township Parks Commission
Dot Lalone, Commissioner
Jennifer Tucker, Parks Director
Ecological Consulting/Prescribed Burn Srvs Dave Borneman
4-1
(Commission Meeting, March 15, 2006)
Berkley Youth Soccer Association
Southfield Parks and Recreation
Huntington Woods Parks and Recreation
Oak Park Parks and Recreation
Detroit Free Press
Private Citizens
PUBLIC COMMENTS:
Matt Ciaromitaro, Vice President
Bill Waterhouse, Director
Nancy Waldmann, Director
Roy Srini, Director
Kathleen Gray, Reporter
William Sullivan
John Sullivan
Chairman Lewis welcomed Dan Stencil as the new Executive Officer of the Parks Commission.
Executive Officer Dan Stencil thanked the Commissioners for their confidence and shared his
focus in the following four major areas: Infrastructure; acquisition and preservation of open space;
develop and implement a natural resource management plan for the land holdings in the Oakland
County Parks system; and establish a three-year strategic plan, including evaluating past
successes and areas of opportunity. Dan also shared his long-term goals for the department to
become accredited through CAPRA, Commission for Accreditation of Parks and Recreation
Agencies through NRPA.
Dan also announced the promotion of Sue Wells to Administrator — Parks and Recreation
Operations and Jim Dunleavy to Chief of Recreation.
There were no public comments or questions.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Gregory to approve the minutes of the
meeting of February 1, 2006, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen,Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Richards, supported by Mr. VanderVeen to approve the minutes of
the public hearing of February 1, 2006, as written.
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen,Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Richards, supported by Mr. Gregory to approve the payment of the
4-2
(Commission Meeting, March 15, 2006)
Internal Service Funds Payment Register for the months of December and
January (FM 3 & 4, FY 2006), and the Oak Management Credit for Services
Rendered Register for the months of October, November, and December (FM 1,
2, & 3, FY 2006).
AYES: Crawford, Gregory, Knollenberg, Lewis, Palmer, Richards, Skarritt, VanderVeen,Vogt (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the months ending December 31, 2005 and January
31, 2006 was accepted as filed.
CAPITAL IMPROVEMENT PROJECTS BUDGET REPORT:
The Capital Improvement Projects Budget Report as of January 31, 2006 was accepted as filed.
ACTIVITY REPORT:
The Activity Report for January, 2006 was accepted as filed.
AWARDS PRESENTATION:
Presented a plaque to members of the Sullivan family in recognition of their significant contribution
to the Oakland County Parks with the preservation of 346-acres recently acquired from the family.
Received a Proclamation from Oakland County Executive L. Brooks Patterson in celebration and
recognition of the Parks' 40 year anniversary.
Received a letter from Michigan Governor Jennifer Granholm congratulating the Oakland County
Parks on our 40" anniversary.
Presented a plaque to graphic artist Melissa Wagner and public communications assistant Mary
Zednik for a marketing award from the Michigan Recreation and Park Association for the best
website.
PRESCRIBED BURN MANAGEMENT:
As directed by the Parks Commission at the February meeting, Dave Borneman from Ecological
Consulting/Prescribed Burn Services presented information on the contacts/approvals made with
the local fire and township officials in Lyon and Independence Townships, along with procedures
his company will be following for the prescribed burns. The burns will be conducted at
Independence Oaks and Lyon Oaks between now and the end of April, weather permitting.
4-3
(Commission Meeting, March 15, 2006)
Commission requested the Wixom officials be contacted, plus have a letter sent to all close
neighbors of both parks informing them of the impending burn and offering a call on the burn day.
CATALPA PARK:
Representatives from Southfield, Oak Park, Huntington Woods, and the Berkley Youth Soccer
Association provided additional information on the usage of the 22-acre Catalpa Park in Southfield
by surrounding communities. They urged Parks Commission consideration to purchase this
property, which would create a presence in south Oakland County and provide an opportunity for
a partnership with the local communities for its recreational use.
Moved by Mr. Gregory, supported by Mr. Crawford to direct staff to explore the
possibility of purchasing the Catalpa Park property in Southfield.
Discussion followed in which commissioners expressed concern for the appropriateness of getting
involved while negotiations are being conducted through the Oakland County Board of
Commissioners' Planning and Building Committee with the city of Southfield. Other concerns
included the County Parks' involvement in a municipal park, compensation to the county for the
property, possibility of grant funding to acquire the parcel, and the possibility of the land being sold
for development.
ROLL CALL VOTE:
AYES: Crawford, Gregory, Lewis (3)
NAYS: Palmer, Richards, Skarritt, VanderVeen, Vogt (5)
A sufficient number of votes not being received, the motion failed.
CONSERVATION EASEMENT APPRAISAL:
As directed by the Commission, staff hired a consultant to determine the value of the potential
wetland conservation easement on the newly acquired Sullivan property at Addison Oaks.
Jon Noyes detailed the valuation process used by the consultant, Kurschat & Company, and
related the recommended compensation for the encumbrance on the 125 acres of wetland in the
amount of $78,750.00.
The Road Commission for Oakland County has been contacted and has agreed to the additional
compensation, over the originally offered amount of $70,000.
Executive Officer Stencil noted this is an issue relating to the Parks' philosophy of preserving
green space.
Staff requested Commission approval for Corporation Counsel to draft a Conservation Easement
similar to that which is in force at Lyon Oaks, plus to draft an interagency agreement between
Oakland County Parks and Recreation and the Road Commission for Oakland County that
addresses the proposed compensation for entrance into the Conservation Easement.
4-4
(Commission Meeting, March 15, 2006)
Commission expressed concerns over restrictions involved in the Conservation Easement that
would prohibit future use of the encumbered acreage plus additional buffer requirements, along
with the increasing amount of staff time required for this project.
Staff was also reminded this easement will require approval by the Oakland County Board of
Commissioners through the Planning and Building Committee, plus direction for Corporation
Counsel to draft the Conservation Easement and interagency agreement will also be required
from the Board of Commissioners.
Moved by Mr. Skarritt to request approval from the Oakland County Board of
Commissioners, through the Planning and Building Committee, to direct
Corporation Counsel to draft a Conservation Easement similar to that which is in
force at Lyon Oaks, plus to draft an interagency agreement between Oakland
County Parks and Recreation and the Road Commission for Oakland County that
addresses the proposed compensation for entrance into the Conservation
Easement.
Motion failed for lack of support.
WETLAND MITIGATION OPPORTUNITY — LYON OAKS:
Moved by Mr. Skarritt, supported by Mr. VanderVeen to request approval from the
Oakland County Board of Commissioners, through the Planning and Building
Committee, to direct Corporation Counsel to draft a Conservation Easement
similar to that which is in force elsewhere at Lyon Oaks. Also approval to draft an
interagency agreement between Oakland County Parks and Recreation and the
Road Commission for Oakland County that addresses the proposed compensation
for entrance into the Conservation Easement and the creation of 6.5 acres of
wetlands at Lyon Oaks.
AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
ELLIS BARN UPDATE:
Design and Development staff updated the on the Ellis Barn project, noting the re -assembly is
complete. Still required is the exterior painting, additional flooring, electrical, arena surfacing, and
ADA required modifications.
A budget analysis was provided and reviewed, reflecting total project costs of $1,035,000, future
costs for enhanced use compliance, and the Parks Commission's investment in the project.
Chief of Design and Development Joe Figa noted that, if the building is used for more than what
was initially planned, possible additional safety measures and a fire suppression system may be
am
(Commission Meeting, March 15, 2006)
required. Other possible future projects include interpretive displays, cupolas, and a masonry
fagade, all of which could increase the Parks' investment by approximately $132,000.
Staff also detailed fundraising efforts and community support on this project, along with ongoing
fundraising efforts.
BOILER REPLACEMENT — SPRINGFIELD OAKS ACTIVITY CENTER:
Moved by Mr. Crawford, supported by Mr. Richards to approve the expenditure for
the boiler replacement at the Springfield Oaks Activity Center in the amount of
$54,673.24, which includes $48,568.24 to Service Plumbing and Heating for the
material and installation of the boilers, $1,635.00 to Nova Environmental for
testing, and $4,470.00 to Dependent Environmental Services for the removal and
disposal of the old boiler.
AYES: Crawford, Gregory, Lewis, Palmer, Skarritt, VanderVeen, Vogt (7)
NAYS: (0)
Motion carried on a voice vote.
BID ITEMS:
Moved by Mr. Gregory, supported by Mr. Skarritt to award the following bids as
reviewed and recommended by Purchasing and Parks staff:
Split the bid for the construction of restroom and site improvements at Orion Oaks
awarding Base Bid #1 for the installation of all associated site work for the gravel
parking lot and new entrance, as well as storm drainage, vegetative swale and
site restoration to the low bidder CMA Design in the amount of $72,356.13, plus
a 5% contingency of $3,618.00, for a budgeted amount of $75,974.13.In addition,
award Base Bid #2 for the construction of an 18' x 24' masonry block restroom
facility to the low bidder, WJ Stewart, in the amount of $131,000.00, Alternate A
in the amount of $1,543.00 and Alternate B in the amount of $1,639.00, plus a 5%
contingency of $6,709.00, for a budgeted amount of $140,891.00. Total approved
project amount is $216,865.13.
Split the bid for the maintenance building addition, associated site work,
maintenance yard repaving, dumpster relocation, and parking lot curbing for the
Glen Oaks Maintenance Building and award Base Bid #1 for the construction of
a 50' x 40' masonry block building addition to the maintenance building to the low
bidder, WJ Stewart, in the amount of $89,252.00, plus a 5% contingency of
$4,463.00, for a budgeted amount of $93,715.00. In addition, award Base Bid #2
for all associated site work, dumpster relocation, banquet and golf course parking
lot curbing, and asphalt repair of the parking lot and maintenance yard, plus
Alternate A for a 24' x 16' concrete emergency access apron to be located at the
west end of the banquet parking lot, to the low bidder, Construction Solutions, in
the amount of $106,145, plus a 5% contingency of $5,307.00, for a budgeted
4-6
(Commission Meeting, March 15, 2006)
amount of $111,452.00. Total approved project cost is $205,167.00. Commission
also approved the transfer of $50,167.00 from the 2006 Capital Improvement
Projects Budget Contingency to this project.
Award the contract for the roof repairs and replacement at the Lewis E. Wint
Nature Center at Independence Oaks to Frish Roofing Company in the amount of
$19,585.00, plus a 5% contingency of $965.00, for a total budgeted amount of
$20,550.00.
Award the bid for the purchase and installation of seven Santana plastic surround
bathroom stalls for the Red Oaks Waterpark to Gee Company in the amount of
$4,291.00.
Purchase of a Chaos inflatable obstacle course for the Mobile Recreation program
to the low bidder, Cutting Edge Creations, Inc., in the amount of $11,430.00.
Contract for the repair of the family raft slide pool at the Waterford Oaks
Waterpark, including removing the existing pebble tech, preparing the surface for
new pebble tech, and replacing all floor drains, plus repairing the end flume and
installing a new rubber gasket to Camps Services Ltd. in the amount of
$32,775.00.
AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
2006 COMMUNITY ASSISTANCE PROGRAM PROPOSAL:
Moved by Mr. Palmer, supported by Mr. Crawford to approve the 2006 Community
Assistance Program as presented by staff in the amount of $25,000.
AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
40TH ANNIVESARY:
Staff requested Commission approval of the revised list of 401" Anniversary Appreciation Days,
which now includes the Oakland County Parks Day at the Oakland County 4-H Fair.
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the revised list
of 2006 Appreciation Days being held in conjunction with special events
celebrating the Parks' 40`h anniversary.
4-7
(Commission Meeting, March 15, 2006)
AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen, Vogt (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Proposed changes on the master calendar were reviewed and approved, including a change
in location of the June 7 meeting to the Wint Nature Center, a change in location of the August
2 meeting to White Lake Oaks, inclusion of the parks tour for Oakland County Commissioners and
Park Commissioners on June 21, and the cancellation of the July 12 and November 15 meetings.
In addition, the legislators/commissioners breakfast and outing has once again been changed to
a joint event with the Oakland County Health Department to be held on Friday, June 16 at Glen
Oaks.
---Notification to the Waterford School District that the letter of agreement for their use of the
tennis courts at Waterford Oaks will expire on October 31, 2006 was sent on March 6. Staff will
a update the Commission with further plans for this facility at a future meeting.
The meeting was adjourned at 11:39 a.m.
The next Commission meeting will be at 9:00 a.m, on Wednesday, April 5, 2006.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-8
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
March 15, 2006
INTERNAL SERVICE FUNDS PAYMENT REGISTER:
December, (FM 3, FY 2006) $939,581.26
January, (FM 4, FY 2006) 672,260.35
OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER:
October, November & December (FM1, 2, 3, FY2006) 2,252.00
TOTAL $1,614,093.61
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
Oakland County Parks and Recreation Commission
Internal Service Funds Payment Register
For the month of December, 2005 (FM 03, FY 2006)
Source
Department/Fund
Purpose
Amount
BLDGINS1Q5
O.C. Building & Liability Insurance Fund
Liability Insurance charges for Oct., Nov. & Dec. -All Parks
$24,412.25
JE-4030
O.C. Indirect Cost
Indirect Cost for Oct., Nov. & Dec.-Admin.
162,710.50
PRTDEC05
O.C. Printing, Mailing & Copier Fund
Printing charges for Dec.-Admin.
63.13
DEC05MLR
O.C. Printing, Mailing & Copier Fund
Mailing char esf for Dec.-Admin.
1,110.75
CONVCOPDEC
O.C. Printing, Mailing & Copier Fund
Convenience Copier charges for Oct., Nov. & Dec.-Admin & Rec. Admin.
520.53
JE-3547
O.C. Motor Pool Fund
Car washes for Oct., Nov. & Dec: Admin., Add., Grove., Inde ., Water. & Mob. Rec.
64.50
MRJRN03
O.C. Motor Pool Fund
CarfTruck lease, maintenance & gasoline charges for Dec.-Admin., Rec. Admin., Tech. Supp.,
28,154.32
Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
JE-3952
O.C. Facilities & Operation Fund
Security alarm charges for Oct., Nov. & Dec.-Admin., Rec. Admin. Tech. Supp., Wh. Lk.,
2,538.00
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Tob. Complex, Nat. Cntr.,
Lyon &Lon G.C.
CAPCO03892
O.C. Facilities & Operation Fund
Maintenance repairs for Oct., Nov. & Dec.-Wh. Lk., Spring., Red Oaks & Water.
1,817.27
4984 & 4990
JE-3863
O.C. Information Technology Fund
Radio charges for Dec.-Admin.
83.90
JE-3813
O.C. Information Technology Fund
Operation charges for Oct., Nov. & Dec.-Admin. Rec. Admin, Tech. Supp., Add., Grove., Inde .,
40,029.06
R.O.W. Park, Water., W.O.W. Park, Mob. Rec. & Nat. Cntr.
JE-3887
O.C. Telephone Communications Fund
Telephone charges for Nov.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh. Lk.,
13,999.92
Glen Oaks, Spring., Red Oaks., R.O.W. Park, SAC, Water., W.O.W. Park, Nat. Cntr., Lyon &
Lyon G.C.
JE-3896
O.C. Telephone Communications Fund
Telephone charges for Dec.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh. Lk.,
12,588.55
Glen Oaks, Spring., Red Oaks., R.O.W. Park, SAC, Water., W.O.W. Park, Nat. Cntr., Lyon &
Lyon G.C.
JE-3770 & 3772
O.C. General Fund
Security charges for full-time staff for Oct. & Nov. -Add., Grove., Inde ., Wh. Lk., Red Oaks,
45,904.00
Spring., R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
2,028.31
CAPCO05210-5212
O.C. General Fund
Security charges for 11/12 thru 11/25, 111/26 thru 12/09 & 12/10 thru 12/23-Add., Grove.,lnde .,
16,836.75
Wh. Lk., Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Tob. Complex, L on,L on G.C.
& Rose
JE-3283 & 3284
O.C. Drain Commission Fund
Water & sewer charges for Dec. -Add. & Jan. -Lyon
2,028.31
PAY3182
O.C. Payroll Fund
Payroll charges for pay period ending 12/09/05 -All Parks
196,740.11
PAY3810
O.C. Payroll Fund
Payroll charges for pay period ending 12/23/05-AII Parks
205,512.17
PAY3182
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 12/09105-All Parks
91,022.23
PAY3810
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 12/23/05-AII Parks
91,416.70
TOTAL FOR INTERNAL SERVICE FUND PAYMENT REGISTER
$939,581.26
Oakland County Parks a.., Recreation Commission
Internal Service Funds Payment Register
For the month of January, 2006 (FM 04)
Source
Department/Fund
Purpose
Amount
PRTJAN06
O.C. Printing, Mailing & Copier Fund
Printing charges for Jan.-Admin., Rec. Admin., Add., Grove., Orion, Indep., Water., Mob. Rec.,
$1,795.29
Tob. Complex & Nat.Cntr.
MLRJAN06
O.C. Printing, Mailing & Copier Fund
Mailing charges for Jan.-Admin.
546.30
VOYAGER04
O.C. Motor Pool Fund
Gas charges for Jan.-Admin
4.21
MPJRN04
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for Jan.-Admin., Rec. Admin., Tech. Supp.,
29,723.30
Add., Grove., Orion, Indep., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
CAPC005208
O.C. Facilities & Operation Fund
Maintenance charges for Oct., Nov. & Dec.-Indep., Wh.Lk. & Water.
595.48
&6996
JE-5637
O.C. Information Technology Fund
Radio charges for Jan.-Admin.
83.90
JE-4706
O.C. General Fund
Security charges for full-time staff for Dec. -Add., Grove., Indep., Wh. Lk., Red Oaks, Spring.,
20,387.00
R.O.W. Park, Water., W.O.W. Park, Lyon &Lon G.C.
CAPC005213
O.C. General Fund
Security charges for 12/24 thru 1/06-Add., Grove., Indep., Wh.Lk., Spring., R.O.W. Park, Water.,
2,745.30
W.O.W. Park, Tob. Complex, Lyon &Lon G.C.
JE-4992 & 4995
O.C. Drain Commission Fund
Water & sewer charges forJan.-Add. & Feb. -Lyon
2,028.31
JE-5768-5779
O.C. Drain Commission Fund
Water & sewer charges for Oct -Jan -Glen Oaks
1,973.50
PAY0004521
O.C. Payroll Fund
Payroll charges for pay period ending 1/6/06 -All Parks
201,822.32
PAY0005326
O.C. Payroll Fund
Payroll charges for pay period ending 1/20/06-All Parks
205,813.25
PAY0004521
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 1/6/06-All Parks
103,993.33
PAY005326
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 1/20/06-All Parks
100,748.86
TOTAL FOR INTERNAL SERVICE FUND PAYMENT REGISTER
$672,260.35
un
f
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Oct., Nov. & Dec., 2005
Source
Park/Budget Center
Purpose
Amount
JE2090
Lyon Oaks Golf Course
10/12/05 Window washing
$ 182.50
JE2110
Administration
Special Parks District Forum expense reimbursement
272.00
JE3101
Lyon Oaks Golf Course
11/10/05 Window washing
182.50
JE3103
Addison Oaks Park
Deer Harvest Lunches, 11/16/05 & 11/17/05
477.00
JE3104
Addison Oaks Park
Deer Harvest Lunches, 11/22/05
238.50
JE3478
Lyon Oaks Golf Course
Septic tank pumping
240.00
JE4351
Lyon Oaks Golf Course
12/7/05 Window washing
182.50
JE4352
Addison Oaks Park
Deer Harvest Lunches, 12/15/05
238.50
JE4353
Addison Oaks Park
Deer Harvest Lunches, 12/13/05
238.50
$ 2,252.00
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 3 FY 2006
(FOR MONTH ENDING 12/31105)
REVENUE
ADMINISTRATION: Millage Tax
Other
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
INDEPENDENCE OAKS NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TOTAL REVENUE
OPERATING EXPENSES
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
INDEPENDENCE OAKS NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL OPERATING EXPENSES
REVENUE OVER/(UNDER) EXPENSES
ACTUAL REVENUE TO DATE:
BUDGET BALANCE:
YEAR TO
DATE
$2,477,094.29
155,661.70
144,019.62
144,068.28
33,676.79
60,119.25
54,450.74
6,538.83
55,142.29
33,286.91
2,074.04
20,953.83
9,750.00
7,049.00
24.00
410.57
5,258.09
2,209.00
72,168.34
214.36
0.00
7,735.00
9,354.97
131.77
$3,301,391.67
$861,933.34
207,470.00
345,913.69
136,841.52
157, 040.59
127,382.84
113,183.53
248,482.52
16,827.83
147,451.04
210,246.42
80,583.28
18,275.99
351.50
26,421.46
111,462.23
119,426.42
111,103.36
175,772.18
7,435.53
1,968.56
66,795.02
95,176.88
243,299.43
16,836.75
$3,647,681,91
($346,290.24)
2006
14.3%
85.7%
2006
BUDGET
$13,687,000.00
155,300.00
1,318,400.00
1, 579, 900.00
404,400.00
964,169.00
934,693.00
34,300.00
449,388.00
125,000.00
734,000.00
288, 900.00
43,550.00
63,800.00
1,700.00
3,000.00
33, 788.00
38,480.00
424,000.00
838,500.00
18,000.00
21,200.00
124,000.00
801,000.00
$23,086,468.00
$3,626,256.00
1,322,409.00
1,919,233.00
678,353.00
940,991.00
994, 055.00
597,467.00
1,499,760.00
198,799.00
1,353,765.00
1,182, 763.00
433,069.00
133,623.00
31,671.00
352,559.00
614,880.00
707,036.00
728,255.00
1,466,311.00
46,245.00
37,148.00
274,501.00
1,051,447.00
1,072,267.00
600,000.00
$21,862,863.00
$1,223,605.00
2005
9.1 %
90.9%
ACTUAL EXPENSE TO DATE: 16.7% 17.7%
BUDGET BALANCE: 83.3% 82.3%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(OVER),
UNDER BUDGET
$11,209,905.71
(361,70)
1,174, 380.38
1,435,831.72
370, 723.21
904,049.75
880,242.26
27,761.17
394,245.71
91,713.09
731,925.96
267,946.17
33,800.00
56,751.00
1,676.00
2,589.43
28,529.91
36,271.00
351,831.66
838,285.64
18,000.00
13,465.00
114,645.03
800,868.23
$19,785,076.33
$2,764,322.66
1,114,939.00
1,573,319.31
541,511.48
783,950.41
866,672.16
484,283.47
1,251,277.48
181,971.17
1,206,313.96
972,516.58
352,485.72
115,347.01
31,319.50
326,137.54
503,417.77
587,609.58
617,151.64
1,290,538.82
38,809.47
35,179.44
207,705.98
956,270.12
828,967.57
583,163.25
$18,215,181.09
$1,569,895.24
% OF
BUDGET
18.1%
100.2%
10.9%
9.1 %
8.3%
6.2%
5.8%
19.1%
12.3%
26.6%
0.3%
7.3%
22.4%
11.0%
1.4%
13.7%
15.6%
5.7%
17.0%
0.0%
0.0%
36.5%
7.5%
0.0%
14.3%
23.8%
15.7%
18.0%
20.2%
16.7%
12.8%
18.9%
16.6%
8.5%
10.9%
17.8%
18.6%
13.7%
1.1%
7.5%
18.1%
16.9%
15.3%
12.0%
16.1 %
5.3%
24.3%
9.1 %
22.7%
NIA
16.7%
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 3, FY 2006
(FOR MONTH ENDING 12/31105)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
INDEPENDENCE OAKS NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES"
TOTAL
YEAR TO DATE
REVENUE
$2,632,755.99
144,019.62
144,068.28
33,676.79
60,119.25
54,450.74
6,538.83
55,142.29
33,286.91
2,074.04
20, 953.83
9,750.00
7,049.00
24.00
410.57
5,258.09
2,209.00
72,168.34
214.36
0.00
7,735.00
9,354.97
YEAR TO DATE
EXPENSE
861, 933.34
207,470.00
345,913.69
136,841.52
157,040.59
127, 382.84
113,183.53
248,482.52
16,827.83
147,451.04
210,246.42
80,583.28
18,275.99
351.50
26,421.46
111,462.23
119,426.42
111,103.36
175,772.18
7,435.53
1,968.56
66, 795.02
131.77 95,176.88
0.00 243,299.43
0.00 16,836.75
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
1,770,822.65
(63,450,38)
(201,845.41)
(103,164,73)
(96, 921.34)
(72, 932.10)
(106,644.70)
(193,340.23)
16,459.08
(145,377.00)
(189,292.59)
(70,833.28)
(11,226.99)
(327.50)
(26,010.89)
(106,204.14)
(117,217.42)
(38,935.02)
(175,557.82)
(7,435.53)
5,766.44
(57,440.05)
(95, 045.11)
(243,299.43)
(16,836.75)
r'A
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 4 FY 2006
(FOR MONTH ENDING 1/31106)
YEAR TO
2006
(OVER),
% OF
REVENUE
DATE
BUDGET
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$7,360,268.72
$13,687,000.00
$6,326,731.28
53.8%
Other
213,981.27
155,300,00
(58,681.27)
137.8%
GLEN OAKS GOLF COURSE
144,301.62
1,318,400.00
1,174,098.38
10.9%
LYON OAKS GOLF COURSE
145,015.43
1,579,900.00
1,434,884.57
9.2%
RED OAKS GOLF COURSE
33,736.79
404,400,00
370,663.21
8.3%
SPRINGFIELD OAKS GOLF COURSE
60,741.25
964,169,00
903,427.75
6.3%
WHITE LAKE OAKS GOLF COURSE
55,719.63
934,693.00
878,973.37
6.0%
INDEPENDENCE OAKS NATURE CENTER
9,249.36
34,300,00
25,050.64
27.0%
ADDISON OAKS
57,150.29
449,388.00
392,237.71
12.7%
ADDISON OAKS CONFERENCE CENTER
33,286.91
125,000.00
91,713.09
26.6%
GROVELAND OAKS
3,738.04
734,000,00
730,261.96
0.5%
INDEPENDENCE OAKS
34,253.83
288,900.00
254,646.17
11.9%
LYON OAKS
15,698.00
43,550,00
27,852.00
36.0%
ORION OAKS
19,826.00
63,800,00
43,974.00
31.1%
ROSE OAKS
54.00
1,700,00
1,646.00
3.2%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
410.57
3,000.00
2,589.43
13.7%
WATERFORD OAKS ACTIVITY CENTER/PARK
5,894.09
33,788.00
27,893.91
17.4%
RECREATION ADMINISTRATION
4,280.00
38,480.00
34,200.00
11.1%
MOBILE RECREATION
83,040.34
424,000.00
340,959.66
19.6%
RED OAKS WATERPARK
214.36
838,500.00
838,285.64
0.0%
WATERFORD OAKS BMX COMPLEX
0.00
18,000.00
18,000.00
0.0%
WATERFORD OAKS GAMES COMPLEX
8,225,00
21,200.00
12,975.00
38.8%
WATERFORD OAKS TOBOGGAN COMPLEX
59,047.33
124,000.00
64,952.67
47.6%
WATERFORD OAKS WATERPARK
304.52
801,000.00
800,695.48
0.0%
TOTAL REVENUE
$8,348,437.35
$23,086,468.00
$14,738,030.65
36.2%
OPERATING EXPENSES
ADMINISTRATION
$1,134,161.42
$3,626,256.00
$2,492,094.58
31.3%
GLEN OAKS GOLF COURSE
275,205.07
1,322,409.00
1,047,203.93
20.8%
LYON OAKS GOLF COURSE
433,440.03
1,919,233.00
1,485,792.97
22.6%
_ RED OAKS GOLF COURSE
174,773.86
678,353.00
503,579.14
25.8%
SPRINGFIELD OAKS GOLF COURSE
196,598.33
940,991.00
744,392.67
20.9%
WHITE LAKE OAKS GOLF COURSE
168,228.04
994,055.00
825,826.96
16.9%
INDEPENDENCE OAKS NATURE CENTER
153,569.64
597,467.00
443,897.36
25.7%
ADDISON OAKS
313,759,69
1,499,760.00
1,186,000.31
20.9%
ADDISON OAKS CONFERENCE CENTER
29,758.13
198,799.00
169,040.87
15.0%
GROVELAND OAKS
191,953.84
1,353,765.00
1,161,811.16
14.2%
INDEPENDENCE OAKS
277,956.01
1,182,763.00
904,806.99
23.5%
LYON OAKS
106,208.41
433,069.00
326,860.59
24.5%
ORION OAKS
22,953.59
133,623.00
110,669.41
17.2%
ROSE OAKS
856.00
31,671.00
30,815,00
2.7%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
40,773.07
352,559.00
311,785.93
11.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
169,968.33
614,880.00
444,911.67
27.6%
RECREATION ADMINISTRATION
156,462.32
707,036.00
550,573.68
22A%
MOBILE RECREATION
144,680.68
728,255.00
583,574.32
19.9%
RED OAKS WATERPARK
235,155.59
1,466,311,00
1,231,155.41
16.0%
WATERFORD OAKS BMX COMPLEX
8,482.30
46,245.00
37,762.70
18.3%
WATERFORD OAKS GAMES COMPLEX
4,164.54
37,148.00
32,983.46
11.2%
WATERFORD OAKS TOBOGGAN COMPLEX
119,288.45
274,501.00
155,212.55
43.5%
WATERFORD OAKS WATERPARK
121,097.29
1,051,447.00
930,349.71
11.5%
TECHNICAL SUPPORT
321,829.66
1,072,267.00
750,437.34
30.0%
CONTINGENCY/INTERNAL SERVICE CHARGES*
47,156.74
600,000.00
552,843.26
NIA
TOTAL OPERATING EXPENSES
$4,848,481.03
$21,862,863.00
7,014,381.97
22.2%
REVENUE OVER/(UNDER) EXPENSES
$3,499,956.32
$1,223,605.00
($2,276,351.32)
2006
2005
ACTUAL REVENUE TO DATE:
36.2%
33.4%
BUDGET BALANCE:
63.8%
66.6%
ACTUAL EXPENSE TO DATE:
22.2%
23.3%
BUDGET BALANCE:
77.8%
76.7%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 4, FY 2006
(FOR MONTH ENDING 1/31106)
PARK
ADMINISTRATION
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
INDEPENDENCE OAKS NATURE CENTER
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
7,574, 4 .99
144,301.62
145,015,43
33,736.79
60,741.25
55,719.63
9,249.36
57,150.29
33,286.91
3,738,04
34,253.83
15,698.00
19,826.00
54.00
410.57
5,894.09
4,280.00
83,040.34
214.36
0.00
8,225.00
59,047.33
304.52
0.00
0.00
YEAR TO DATE
EXPENSE
$1,134,1642
275,205.07
433,440.03
174,773.86
196,598.33
168,228.04
153,569.64
313,759.69
29,758.13
191,953.84
277,956.01
106,208.41
22,953.59
856.00
40,773.07
169,968.33
156,462.32
144,680.68
235,155.59
8,482.30
4,164.54
119,288.45
121,097.29
321,829.66
47,156.74
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
REVENUE OVER
(UNDER) EXP.
6,4 0,088.5
(130,903.45)
(288,424.60)
(141,037.07)
(135,857.08)
(112,508.41)
(144,320.28)
(256,609.40)
3,528.78
(188,215.80)
(243,702.18)
(90,510.41)
(3,127.59)
(802.00)
(40,362.50)
(164,074.24)
(152,182.32)
(61,640.34)
(234,941.23)
(8,482.30)
4,060.46
(60,241.12)
(120,792.77)
(321,829.66)
(47,156.74)
6-4
Park/Facility
Future Acquisition & Imp. (A)
Addison Oaks
Glen Oaks
Groveland Oaks
Independence Oaks B)
Lyon Oaks
Orion Oaks
Red Oaks
Rose Oaks
Springfield Oaks (C)
Waterford Oaks
White Lake Oaks
Contingency
Oakland County Parks and Recreation Commission
Capital Improvement Program (C.I.P.) Budget Report
FM 4, FY 2006
As of 1131/06
Summary Total for All Parks/Facilities
Estimated 2005 2006 Net New Estimated
Proiect Cost Adjustment Adjustment Adiustment Project Cost
Contract(s)
Amount Contract(s) Awd., Pre & Enc. Project
Paid Retainer Balance ** Balance
7,524,329.00
0.00
0.00
0.00
7,524,329.00
0.00
0.00
0.00
7.524,329.00
4,185,000.00
0.00
0.00
0.00
4,185,000.00
(3,457,981.60)
0.00
0.00
727,018.40
195,000,00
0.00
0.00
0.00
195,000.00
(7,765.58)
0.00
0.00
187,234.42
215,000,00
0.00
0.00
0.00
215,000.00
(50,622.48)
0.00
0.00
164,377.52
405,000.00
0.00
0.00
0.00
405,000.00
(16,684.10)
0.00
0.00
388,315,90
330,000.00
0,00
0.00
0.00
330,000.00
(9,854.00)
0.00
0.00
320,146.00
245,000.00
0.00
0.00
0.00
245,000.00
(25,032,03)
0.00
0.00
219,967.97
275,000.00
0.00
0.00
0.00
275,000.00
0.00
0.00
0.00
275,000.00
40,000.00
0.00
0.00
0,00
40,000.00
0.00
0.00
0.00
40,000.00
2,304,529.34
0.00
0.00
0.00
2.304,529.34
(326,231.33)
0.00
0.00
1,978,298.01
399,000.00
0,00
0.00
0.00
399,000.00
(5,360.73)
0.00
0.00
393,619.27
4,026,040.07
17,798.17
0.00
17,798.17
4,043,838.24
(1,677,027,91)
144,707,08
(2,251,140.00)
115,670.33
3,776,835.29
(17,798.17)
0.00
(17,798,17)
3,759,037.12
0.00
0,00
0.00
3,759,037.12
Capital Improvement Projects Grand Total $23,920,733.70 $0.00 $0.00 $0.00 $23,920,733.70 ($5,576,579.76) $144 707.08 ($2 251 140.00) $16 093 013 94
j (A) State Grant $1,440,000
~ (B) State Grant $219,000/Donations $5,000
(C) O.C. Road Commission Donation (via State ISTEA Grant) $600,000/RBI Donation $75,000/Springfield Township Donation $20,000/Friends of Ellis Barn Donation $3,000/Ellis Family $20,000 = $718,000 total
4-H Fair Board Donations $53,050 and $63,060 and $190,000.
Grand Total of (possible) grants and donations included in Estimated Project Cost = $2,678,100
Dollar Column Explanation:
Estimated Proiect Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
2005 Adiustment is the net of any adjustments made fromito contingency and individual projects in June -September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 6131).
2006 Adiustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adiustment is the sum of "2005 Adjustment" and "2006 Adjustment" figures.
New Estimated Proiect Cost is the sum of "Estimated Project Cost", "2005 Adjustment" and "2006 Adjustment" (or "Net Adjustment") figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contracts) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd.. Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Proiect Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
** Pre -Encumbered & Encumbered charges are NIA at this time, figures are based on large contracts.
ACTIVITY REPORT
JANUARY, 2006 (FM04, FY200
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
ADDISON OAKS PARK
Campers
Day Use
Day Campers
*ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers+A39
LYON OAKS PARK
Day Use
Bark Park
ORION OAKS
Day Use
Bark Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
(TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL BARK PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
KLAND
PARTICIPANTS�(MONTH)PARTICIPANTS (YTD)
04,FY2005
/404,FY20061 FY2005
FY2006
0
0
6327
5004
0
98
2216
2919
0
0
0
0
1324
726
12525
11920
0
0
0
0
0
0
0
0
0
0
01
0
14611
9150
55444
51334
0
0
725
0
0
9
255
99
0
50
12001
1193
1102
1603
10823
7662
1352
928
6140
6304
1296
13381
11496
14406
400
133
1600
5173
168
190
1770
1001
0
0
0
0
2805
1985
17014
11709
319
7
1413
4136
0
0
0
315
80
1820
11351
5145
0
0
6327
5004
16611
12369
69505
73069
0
0
725
0
0
9
255
99
2398
2941
22319
22068
0
0
0
0
319
7
14131
4136
05-06 ACTIVITY REPORT, JAN06 8-1 of 4
GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
_____FFM03,FY05j
In-house events are counted in facility totals.
F1403,FY06 FY2005
FY2006
GLEN OAKS
Rounds Played - 9 Holes
0
0
2691
2913
Rounds Played - 18 Holes
0
3002
0
2007
1242
19024
1406
18475
*Banquet Facilities
**Grill Room (**Not included in totals)
0
0
2361
1273
LYON OAKS
Rounds Played - 9 Holes
0
0
446
320
Rounds Played - 18 Holes
0
0
2239
2457
Driving range
0
236
0
0
23
0
1800
5511
1960
828
5067
2585
*Banquet Facilities
**Grill Room (**Not included in totals)
RED OAKS
Rounds Played - 9 Holes
0
0
2993
3047
SPRINGFIELD OAKS
Rounds Played - 9 Holes
0
0
1015
1511
Rounds Played - 18 Holes
0
0
2157
2882
**Grill Room (**Not included in totals)
0
0
910
1468
WHITE LAKE OAKS
Rounds Played - 9 Holes
0
0
1297
2203
Rounds Played - 18 Holes
0
0
1470
1468
*Banquet Facilities
0
0
963
0
**Grill Room ("Not included in totals)
0
0
967
0
TOTAL ROUNDS PLAYED - 9 HOLES
01
0
8442
9994
TOTAL ROUNDS PLAYED -18 HOLES
0
0
7108
8213
TOTAL DRIVING RANGE
01
0
1800
828
05-06 ACTIVITY REPORT, JAN06 2 Of 4
• AND
RECREATION, SPECIAL EVENTS
`Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTO)
In-house events are counted in facility totals. FM04,FY05
FM034,FY06 FY2005
FY2006
MOBILE RECREATION
Bleachers
0
0
10
12
Bouncers
0
0
1790
3520
Bus
990
0
1440
0
4995
300
4905
500
Climbing Wall/Tower
Dunk Tank
0
0
0
0
Inline Skate Mobile/Hockey Mobile
0
0
0
0
Puppet
0
0
170
170
Show Mobile
0
0
8
32
Adventure Sport Mobile
Tents
0
0
0
0
0
0
0
12
Camps
0
0
0
0
Miscellaneous
0
0
0
0
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
32
35
122
134
WATERFORD OAKS FRIDGE
6663
5932
11284
10810
WATERFORD OAKS LOOKOUT LODGE
90
248
803
1100
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
243
532
1778
2577
SENIOR EVENTS
360
252
1439
1143
TOTAL MOBILE RECREATION VISITS
9901
14401
72731
9151
TOTAL FACILITIES AND SPECIAL EVENTS
73881
6999
154261
15764
05-06 ACTIVITY REPORT, JAN06 3 of 4
NATURE INTERPRETIVE SERVICES
PARTICIPANTS (MONTH) PARTICIPANTS (YTO)
In-house events are counted in facility totals. FM04,FY05
FM04,FY06 FY2005
FY2006
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
1976
348
1937
65
8583
1350
8230
2733
Outreach Visits
**Trail Usage (**Not included in totals)
10073
5992
35927
31003
390
Nature Center
294
390
995
1478
Outreach Visits
13
399
423
430
**Trail Usage ('-Not included in totals)
1231
631
1980
1406
TOTAL NATURE CENTERS
22701
23271
95781
9708
TOTAL OUTREACH VISITS
'COMBINED•
361 464
PARTICIPANTS (MONTH)
1773 3163
PARTICIPANTS (YTD)
FM04, FY05
FM04, FY06
FY2005
FY2006
DAY USE PARKS
19328
15326
100544
104376
GOLF COURSES
0
0
17350
19035
RECREATION, FACILITIES AND SPECIAL EVENTS
8378
8439
22699
24915
NATURE INTERPRETIVE SERVICES
2631
2791
11351
12871
BANQUET FACILITIES
7367
4741
55037
47486
GRAND TOTALS
37704
31297
206981
208683
Therapeutic/Senior Event Breakdown
TR: CP Sports-68; boys & Girls-82; B-ball-86; Jr. B'ball-196; Sled hockey-76; Beaumont-24;
SR: Volley Ball-120; Tennis-132;
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
05-06 ACTIVITY REPORT, JAN06 4 of 4
ITEM #9
AWARDS PRESENTATION
A. Sullivan Family Plaque Presentation
B. 40t" Anniversary Proclamation — County
C. 40t" Anniversary Letter — State
D. MRPA Website Award
9-1
ITEM 010
CATALPA PARK PROPERTY DISCUSSION
Interested parties will be at the meeting to share updated information on
Catalpa Park.
10-1
ITEM #11
PRESCRIBED BURN MANAGEMENT PLAN
INDEPENDENCE OAKS AND LYON OAKS
Dave Borneman from Ecological Consulting/Prescribed Burn Services will
make a 10-minute presentation on the prescribed burn management plan for
Independence Oaks and Lyon Oaks.
Item # 12
COMMISSION UPDATE
CONSERVATION EASEMENT APPRAISAL
At the request of the Parks Commission, staff solicited appraisal companies for the
valuation of a potential wetland conservation easement on the newly acquired Sullivan
Property at Addison Oaks. The low bidder, Kurschat & Company ($3,800), considered
the site and provided the following (the full one -hundred page report is available upon request):
Conservation Easement Valuation
(Calculations for the Sullivan Property)
Established value of developable lands in Addison Township per acre:
$14,000.00
Wetland value per acre (70% diminution of value):
$4,200.00
Conservation Easement encumbrance (15% diminution of value) per acre of wetland:
$630.00
Recommended compensation for Conservation Easement encumbrance on 125* acres of wetland:
$78,750.00**
Mr. Kurschat utilized a cost comparison approach to determine the value of developable
lands and the value of wetlands in similar purchases. The value of the encumbrances
placed upon the wetlands by the conservation easement is similar to that of utility
easements, as are the type of restrictions that are associated.
Staff has contacted representatives of the Road Commission for Oakland County
(RCOC) and they have indicated their support for the revised valuation of this project
and have agreed to the additional compensation.
Staff requests the Parks Commission direct Corporation Counsel to draft a Conservation
Easement similar to that which is in force at Lyon Oaks, and to draft an interagency
agreement between Oakland County Parks and Recreation and the Road Commission
for Oakland County that addresses the proposed compensation for entrance into the
Conservation Easement.
Drafts of both documents will be brought before the Parks Commission for approval and
submission to the Oakland County Board of Commissioners' Planning and Building
Committee.
*125 acres has been approved by the Michigan Department of Environmental Quality for
use by the RCOC as wetland preservation in lieu of wetland mitigation.
**$70,000 was the amount of compensation originally proposed by the RCOC.
12-1
Item # 13
COMMISSION UPDATE
LYON OAKS WETLAND MITIGATION OPPORTUNITY
To search for potential sources of revenue while facilitating the stewardship of parkland
natural resources, staff has explored opportunities to host wetland mitigation projects on
parklands. Staff has worked in conjunction with the Road Commission for Oakland
County (RCOC), Ducks Unlimited, and representatives of the Michigan Department of
Environmental Quality (MDEQ) to propose the creation of 6.5 acres of wetlands at Lyon
Oaks.
The proposed wetland restoration site is located in a fallow field immediately adjacent to
a portion of the Lyon Oaks Natural Area currently under Conservation Easement. The
proposed wetland project would cost an estimated $105,000 and would require the
placement of a conservation easement over the 6.5-acre project site.
Staff recommends utilizing the conservation easement valuation methodology proposed
in the valuation of the project at Addison Oaks:
Wetland Restoration Valuation
(Calculations for the Lyon Oaks Wetland Mitigation Project)
General value of developable lands in Lyon Township per acre:
$14,000.00
Conservation Easement encumbrance (15% diminution of value) per acre:
$2,100.00
Recommended compensation for Conservation Easement encumbrance on 6.5 acres of land:
$13,650.00
The proposed site at Lyon Oaks is currently reverting to wetlands because of the failure
of agricultural drain tiles that had been installed by previous owners. This project would
facilitate the restoration of functional wetland ecology on the site and would augment the
use of the existing natural area by park naturalists.
Staff has contacted representatives of the Road Commission for Oakland County and
they have indicated their support for the payment of the wetland creation (approximately
$105,000) as well as the proposed compensation for the conservation easement
encumbrance ($13,650). Estimated payment to OCPR would be $118,650, which would
be used to pay for wetland construction and to offset the cost of interpretation and
stewardship.
Staff recommends that the Parks Commission request the drafting of a Conservation
Easement by Corporation Counsel similar to that which is in force elsewhere at Lyon
Oaks. Staff also recommends the drafting of an interagency agreement between
Oakland County Parks and Recreation and the Road Commission for Oakland County
that addresses the proposed compensation for entrance into the Conservation
Easement and the creation of 6.5 acres of wetlands.
Both documents will be brought before the Parks Commission for approval and
submission to the Oakland County Board of Commissioners Planning and Building
Committee.
13-1
Item# 14-1
(CORRECTED)
COMMISSION UPDATE
ELLIS BARN BUDGET ANALYSIS
Staff is pleased to announce the conclusion of the grant assisted Ellis Barn Relocation and Rehabilitation
project. The following budget analysis has been provided to describe current funding; levels and . future
budget proposals: -
Projected Costs
(Numerical Estimates Rounded to Nearest Thousand)
Estimated cost presented to the board
August 2003, including: Relocation, $1,200,000.00
Foundation, Electrical and Painting
Engineered Estimate for Relocation $894,000.00
provided October 2003:
Actual Project Costs
Relocation and Rehabilitation
Low Bid Awarded December 2005 $522,000.00
Contract Modification: Unforeseen
Replacement and Structural $300,000.00
Reinforcement:
Foundation $76,000.00
Professional Services $66,000.00
Sub -Total: $964, 000.00
Additional Rehabilitation
Painting $30,000.00
Flooring $16,000.00
Electrical and Lighting $20,000.00
Arena Surfacin Clay/Sand Mix $2,000.00
Accessibility/Code Compliance $3,000.00
Sub -Total. $71, 000. 00
Total Cost: 1 $1,035,000.00
Future Project Costs
Enhanced Use Compliance
Fire Suppression System $60,000.00
Additional Safety Measures $5,000.00
Interpretive Displays $5,000.00
Cupolas $20,000,00
Masonry Fa ade $42,000.00
Sub -Total: $132, 000, 00
Project Funding
Cash Contributions
Transportation Enhancement Grant
(80/20 match on participating
quantities)
$570,000.00
RBI-33 LLC
$75,000.00
Mrs. Ellis
$20,000.00
Hess Foundation
$5,000.00
Springfield Township ($20,000 pledge
minus fee waivers
$9,000.00
,16ta(Casif Contributions: 1
$679, 000.00
OCPR Investment
Original OCPR Pledge:
$50,000.00
Additional OCPR Expenditure
{Current project level of$1,035,000- ocP_R
Original Pledge - Total Gash Contributions)
$306,000.00_
Total OCPR Expenditure
(at current project'level of.$1,035,000)
$356,000.00
Potential Future OCPR Investment:
$132, 000.00
I Revised Total Cost: 1 $1,167,000.00
ELLIS BARN EXPENDITURE SUMMARY
Initial contract
$
522,000
Contract modifications
$
300,000
Previous expenditures
$
142,000
Sub total
$
964,000
Required items
$
71,000 **
Sub total Project cost
$1,035,000
Grant/donations $ 679,000
OCPR expenditures $ 356,000 ***
Potential future expenditures $ 132,000
Potential total OCPR costs $ 488,000
$ 1,064,000 was designated in the 2006 CIP budget which included OCPR funds, grants
and donations
* Includes professional services and foundation
** Estimated cost for: Painting, additional flooring, electrical, arena surfacing, ADA
required modifications
*** Includes original $50,000 commitment
**** Estimated cost for: Fire suppression, additional safety measures, interpretive
displays, cupolas, and masonry facade
COMMISSION UPDATE
ELLIS BARN BUDGET ANALYSIS
(CONTINUED)
Staff has worked to reduce cost of the Ellis Barn project through soliciting donations, coordinating with
local community groups and private contractors, negotiating with government agencies and creatively
utilizing current park resources.
Fundraising Efforts and Community
Support
Grant Awards:
$575,000.00
Local Cash Contributions:
$104,000.00
Original OCPR Pledge:
$50,000.00
Incidental OCPR Expenditures:
$142,000.00
In -kind Service and Material Donations
Friends of the Ellis Barn -
Clawson Concrete
and Rogers Excavation
$50,000.00
Moote Electric - Temporary Electrical
$2,000.00
RBI-33 Out Building Donation;
OCPR Out Building Disassembly:
$20,000.00
Schwartz Construction
Creative reuse of materials
$10,000.00
Schwartz Construction
Roofin Upgrade)
$5,000.00
Ekocite Architecture - Cupola Design
$2,000.00
Giffels-Webster - Foundation Survey
$1,000.00
Friends of Ellis Barn -
A. Purves Excavating-
Stone Relocation
$15,000.00
Trusty Labor - Site Cleaning
$5,000.00
Friends of the Ellis Barn -
RBI-33 - Foundation Engineering Extra
$1,000.00
ABC Paving -
Foundation En ineerin Extra
$1,000.00
Non -Cash Contributions:
$112,000.00
Total Contributions: 1
$983,000.00
On -Going Fundraising Efforts
Current Targeted
Cost Savings
Cost
Target Donor
Flooring
$16,000.00
Friends of the
Ellis Barn
Exterior Painting
$30,000.00
Friends of the
Ellis Barn
Interior Painting
$5,000.00
Local Community
Service Groups
Electrical
$20,000.00
Friends of the
Ellis Barn
Tri-City
Clay/Sand Surface
$2,000.00
Aggregate;
4-H Fairboard
Fire Suppression
$60 000.00
The Carls
System
Foundation
Cash Donation
$5,000.00
Hess Family
Trust
ADA Ramps
$5,000.00
OCPR - Special
Projects
Code Compliance
$3 000.00
OCPR Technical
Modifications
Support
Target Savings:
$146,000.00
Staff will continue to work to solicit contributions in preparation for the Grand Opening of the Barn during
the 2006 Oakland County Fair.
14-2
ITEM #15
BOILER REPLACEMENT
SPRINGFIELD OAKS ACTIVITY CENTER
The main boiler at the Springfield Oaks Activity Center, which was installed in the
early 70's, developed an irreparable leak and quit functioning in December. Due
to the time of year and the major problems that would have occurred as a result
of the loss of heat, an emergency repair was authorized.
An estimated $45,000 for the replacement of this system was obtained from
Service Plumbing and Heating. This company has a blanket contract with the
county and provides service on many of the county facilities' heating and cooling
systems.
Due to the emergency nature of this project, Service Plumbing and Heating was
authorized to proceed. The new system was installed for a cost of $48,568.24.
The difference in the estimate was due to a greater cost in the boilers and
miscellaneous parts. An additional cost of $6,105.00 was also expended for a
required environmental inspection, due to asbestos in the old boiler, plus the
asbestos removal and disposal by a certified company.
Staff recommends approval of the total expenditure of $54,673.24, which
includes $48,568.24 to Service Plumbing and Heating for the material and
installation of the boilers, $1,635.00 to Nova Environmental for testing, and
$4,470.00 to Dependent Environmental Services for the removal and disposal of
the old boiler.
These costs have been taken from the park's 2006 Operating Budget Building
Maintenance line item. A budget adjustment may have to be made later this year,
depending on other future expenditures within this cost center.
15-1
ITEM 16A
BARK PARK RESTROOM AND SITE IMPROVEMENTS
ORION OAKS
Staff received four bids on February 24, 2006 for the construction of a 60-space gravel
parking lot, new entrance off Joslyn Road, restroom facility, and picnic pavilion (Mutt Hutt) for
the Bark Park at Orion Oaks.
Base Bid #1 included the installation of all associated site work for the gravel parking lot
and new entrance, as well as storm drainage, vegetative swale and site restoration.
Base Bid #2 included the construction of an 18'x24' masonry block restroom facility,
similar to the existing restroom facilities located on the golf courses at Springfield Oaks
and White Lake Oaks.
Alternate A (Base Bid #2) Substituted the painted masonry block interior walls
with Fiberglass Reinforced Panels (FRP) for ease of maintenance.
Alternate B (Base Bid #2) Substituted the sealed concrete floors with sanded
epoxy painted floors for durability.
Base Bid #3 included the construction of a 20'x28' curved laminated beam pavilion (Mutt
Hutt), similar to the existing pavilion located at Lyon Oaks Bark Park.
Bid Results:
Bid Desc.
HITTLE CONST
WJ STEWART
CEDRONI
ASSOC
CMA DESIGN
White Lake, MI
Waterford, MI
Utica, MI
Shelby Twp, MI
Base Bid #1
84,000.00
'72;356.13.
Base Bid #2
131,000.00
141,220.42
Alt. A
1,543.00:
3,349.50
Alt. B
1,639.00
3,118.50
Base Bid #3
23,389.00
21,932.25
#1, #2, A & B
Disqualified
Bid Discrepancy
$218,182.00
Disqualified
FBid Discrepancy
$220,044.55
For budgetary reasons, statt does not recommend approving vase bia ems. Starr
recommends approving two separate contracts with the two lowest qualified bidders as follows:
Base Bid #1 — CMA Design, Shelby Twp.
5% Contingency
Contract #1
Base Bid #2 — WJ Stewart, Waterford
Alternate A
Alternate B
5% Contingency
Contract #2
Total Project Amount
$ 72,356.13
$ 3,618.00
$131,000.00
$ 1,543.00
$ 1,639.00
$ 6,709.00
The approved 2006 Capital Improvement budget is $245,000.
$ 75,974.13
$ 140,891.00
$216,865.13
16A-1
ITEM #16B
MAINTENANCE BUILDING ADDITION AND SITE WORK
CAI FN [OAKS
Staff received five bids on February 24, 2006 for the maintenance building addition,
associated site work, maintenance yard repaving, dumpster relocation, and parking lot
curbing for the Glen Oaks Maintenance Building.
Base Bid #1 included the construction of a 50' x 40' masonry block building
addition to the existing masonry block maintenance building. The addition will
provide space to store and maintain the existing golf course equipment.
Base Bid #2 included all site work associated with the maintenance building, as
well as existing dumpster relocation, banquet and golf course parking lot curbing,
and asphalt repair of this parking lot and maintenance yard.
Alternate A (Base Bid #2) included a 24'x16' concrete emergency access
apron located at the west end of the banquet parking lot.
Alternate B (Base Bid #2) deducted the maintenance yard asphalt
removals from Base Bid #2, with the chance of park staff completing this
portion of the work.
Bid Results:
Bid Desc.
HITTLE
CONST
WJ
STEWART
CEDRONI
ASSOC
CMA
DESIGN
CONSTRUCTION
SOLUTIONS
White Lake, MI
Waterford, MI
Utica, MI
Shelby Twp, MI
Ann Arbor, MI
Base Bid #1
$114,603.00
$89,252.00 `
$90,500.00
$92,060.44
$174,988.00
Base Bid#2
$263,161.00
$127,000.00
$119,400.00
$114,222.45
$101,895.00'
Alt. A
$1375.00
$2.530.00
$4,000.00
$5,255.25
$4,2%00
Alt. B
($30,800.00)
N/A
($9,000.00)
($1,270.50)
($3,600.00)
#1,#2,A Total
$379,139.00
$218,782.00
$213,900.00
$211,538.14
$281,101.00
Due to construction coordination issues with the golf course park staff, staff does
not recommend approving Alternate B. Staff recommends approving two separate
contracts with the two lowest qualified bidders as follows:
Base Bid #1 — WJ Stewart, Waterford $ 89,252.00
5% Contingency $ 4,463.00
Contract #1
Base Bid #2 — Construction Solutions, Ann Arbor $101,895.00
Alternate A $ 4,250.00
5% Contingency $ 5,307.00
Contract #2
Total Project Amount
16B-1
$ 93,715.00
$ 111,462.00
$206,167.00
The approved 2006 Capital Improvement Budget for this project is $155,000.
(Accounts 644, 645, and 826)
Staff also requests Commission approval to transfer the balance of $50,167.00
from the 2006 Capital Improvement Projects Budget Contingency to this project.
Because of the amount required to be transferred for this project, staff will be
postponing until 2007 a separate fence replacement project at Glen Oaks (budgeted for
$30,000 in the Operating Budget) that had been scheduled for completion this year.
16B-2
INDEPENDENCE OAKS NATURE CENTER
ROOF REPAIRS AND REPLACEMENT
The roof at the nature center at Independence Oaks Nature Center has been experiencing
some leaking for the past several months. Repairs have been attempted with only
temporary success.
The original nature center structure roof was replaced in 2002. A new addition was
constructed in early 90's. This roof now requires replacement including some repairs to
the roof over the main lobby area.
Oakland County has a blanket contract with Frish Roofing Co. Staff, therefore obtained a
quote for this work. The quote is $19,585 with any deteriorated material to be replaced on
a time and material cost. The work will included the following: removal and replacing the
remaining roof of approximately 42 squares with 30 year Architectural shingles,
replacing all flashing including the skylight, replacing all drip edges, ice and water shield
along all valleys and perimeter of roof, metal apron where all vertical walls meet sloped
roofs, a single membrane roof over a 12 x 12 area, removal of siding on a portion of a
wall and installation of ice and water shield on this portion of the wall area.
Staff has reviewed the quote and recommends the work to be authorized to Frish Roofing
Co. in the amount of $19,585 with a 5% ($965) contingency for a total amount of
$20,550. An amount of $22,525 was approved in the 2006 building maintenance budget.
ITEM #16D
BATHROOM PARTITION
RED OAKS WATERPARK
Parks and Recreation has received from Purchasing the following bid for
the purchase and installation of seven Santana plastic surround bathroom stalls
for the Red Oaks Waterpark:
Gee Company $4,291.00
New Hudson, MI
Seven other vendors were sent an invitation to quote, but we received
only the one response.
This project entails removing the old rusted metal partitions and replacing
them with Santana plastic.
:...........
This completes the replacement of all the existing metal stalls to plastic. It
has been several years since the previous replacement units were purchased, so
a comparable price from that previous purchase is not available.
Staff recommends awarding this bid to the single bidder, Gee Company, in
the amount of $4,291.00.
Funds for this expenditure will come from the Building Maintenance line
item of the park's 2006 Operating Budget.
16D-1
ITEM #16E
CHAOS INFLATABLE OBSTACLE COURSE
MOBILE RECREATION
Parks and Recreation has received from Purchasing the following bids for
the purchase of the Chaos Inflatable Obstacle Course for the Mobile Recreation
Program:
Cutting Edge Creations, Inc. $11,430.00
Eagan, MN
Outdoor Fun Store $13,470.00
Wayne, MI
The new inflatable will replace the Space Maze, which is in the Festival
Mobile. In this unit, we provide three inflatable bouncers, which are part of the
t
Mobile Recreation Program, and will be used at our special events, community
festivals, and summer camps. This unit rents for $525 for three hours. We
anticipate generating $30,000 in income for the 2006 season.
Staff recommends awarding the purchase of the Chaos Inflatable
Obstacle Course to the low bidder, Cutting Edge Creations, Inc. for $11,430.00.
There is $20,000 budgeted in the 2006 Operating Equipment for this
inflatable and a new trailer.
16E-1
ITEM #16F
PEBBLE TECH REPAIRS
WATERFORD OAKS WATERPARK
Parks and Recreation has received from Purchasing the following bids for the
repairs of the family raft slide pool at the Waterford Oaks Waterpark:
Advanced Pool Service No Bid
Highland
Bill Robertson Pool Design No Bid
Northville
B & B Pool Service No Bid
Livonia
Camps Services Ltd. $ 34,500.00
Fenton
Water Specialties No Bid
Brighton
The above bid will include the removing the existing pebble tech, preparing
the surface for new pebble tech, and replacing all floor drains. In addition to the pool
repairs, the family raft ride will have repairs on the end flume and a new rubber
gasket installed to eliminate any future leaks.
Staff requests Commission approval to award the bid to Camps Services
Ltd. for $34,500.00. There is $50,000 budgeted in the Waterpark's FY 2006
Operating Budget Building Maintenance line item.
16F-1
3- 3-06;17:23 ;CAMP SERVICES LTD ;18107EO5601 # 1/ 1
SIG
THE SWIMMING POOL PEOPLE
3-3-06
To: Jim Dunleavy
Re: Quote for Waterford pool renovation dated 1/25/06
Dear Jim,
3051 Thompson Road
Fenton, Michigan 48430
(8-10) 750-5600
Fax 1810)750-5601
As requested here is the breakdown of the two pools and reasons we encountered
the additional costs:
Zero - Depth kiddie pool
➢ The first bid requested was for new interior finish only
➢ Recent bid(s) includes the replacement of the floor drain grates
➢ Pricing has increased since last years quote
➢ The original bid did not include cost for bid bond, which is required in the
recent bid.
Slide Pool
➢ Original bid did not include the slide replacement
and additional work involved in removing flume and placing new gasket and
preparing the shell for the new gasket, which will be placed into the shell
opening.
➢ Pricing has increased since last years quote
➢ Recent bid was inclusive of the tile on steps/benches and new floor drain
covers.
In good faith Camps Services looks forward to a long lasting relationship with the
County. We are willing to offer an additional 5% discount if a signed proposal
could be returned to us by March 30t", 2006.
We could also discuss an agreement between Camps and Parks & Rec to share the
labor involved with the removal of the slide and placement of the slide flume end.
This may result in a discounted labor cost for this service.
I have requested samples of Sunstone & Pebble Finish be sent onto you. You
should be receiving them shortly. As always should you have any questions and or
concerns, feel free to give me a call.
Norm Hamelin
Camps Services, Ltd.
memesR Cell (810)343-0153
M
t=*1j6 0
NATIONAL
SPA & POOL
INSTITUTE
www.CampsServices.com
50% RECYCLED
16F-2
ITEM #17
2006
Community Assistance Program Proposal
The Community Assistance Program was developed to provide recreational services to
the population in Oakland County based on socioeconomic needs. The program has
provided an opportunity for recreation to all areas of Oakland County. The Oakland
County Parks and Recreation Commission has responded to the needs of Oakland
County residents for the past 24 years, by appropriating funds. In 2006 we would like
to request the Commission approve $25,000.
2006 Program Proposal
The recreation section staff recommends continuation of the Community Assistance
Program (C.A.P.) in 2006. Staff has revised the C.A.P. program and will be offering it to
all sixty-one communities in Oakland County. In addition to the mobile units and bus
transportation, we will be offering discounts for groups to visit both Red Oaks Waterpark
and Waterford Oaks Waterpark. We would like to request that the Commission grant to
the Mobile Recreation department $25,000. This would be distributed to municipalities
and governmental agencies demonstrating a need or inability to pay a reduction or total
price of the units:
1. The funds will be allocated as follows:
• $15,000.00 for mobile recreation visits and buses for transportation to the
Waterford Oaks and Red Oaks Waterparks and trips to the Lewis E. Wint
Nature Center.
• $5,000.00 for summer day camp scholarships. These funds would be
routed through the community youth assistance programs in partnership
with the local parks and recreation departments.
• $5,000.00 for discounted trips to the waterparks, youth group camping, the
refrigerated toboggan run, and nature centers.
This program will provide the opportunity for over 30,000 citizens to enjoy quality
recreation activities.
2. Communities will be notified that this program has been established by the
Oakland County Parks and Recreation Commission and is not affiliated with a
federal or state funded program.
Description of Services Available Under This Program
Day Camp Scholarship:
The C.A.P. Scholarship Program will provide 3 full scholarships for each community
that acts as a registration site for our summer day camps. There would be a total of 63
17-1
full scholarships for the 21 registering communities. The scholarships can be used for
Sportsapalooza, Wild Adventures, and Bizarre Arts Camps during the sessions in which
their community attends camp.
Waterparks:
The C.A.P. program will include $2 discount tickets for groups of 45 or less. This will be
available Monday and Tuesday only. This can be used in conjunction with the C.A.P.
buses or utilizing community transportation.
Transportation:
The C.A.P. buses may be used for transportation to and from Waterford Oaks and Red
Oaks Waterparks, Lewis E. Wint Nature Center, Lyon Oaks Nature Center, or any day
use park (Independence Oaks, Addison Oaks, Groveland Oaks). Park entry fee will be
waived. The buses will be available Monday through Thursday from 10:30 a.m. - 1:30
p.m.
Mobile Recreation:
The NEW Treasure Island, Sport Mobile, In -line Skate Mobile, Climbing Wall, Puppet
Mobile, and buses would be available for this program. The units will only be available
for this program Monday through Friday with the option to use one visit on a weekend.
Community Assistance Distribution:
Priority for the distribution of the C.A.P. visits would be based on the following:
Organizations who have shown the need of our services:
a. Socioeconomic factors
b. All 61 Oakland County cities and townships
c. Oakland County Youth Assistance Community Offices (C.A.P. Scholarship
Program)
2. The following is the type of organization that would be considered for this
program:
a. Has expressed the need to the Commission in the past and has been granted
the Community Assistance Program.
b. Has shown the ability to use C.A.P. in a manner that gives the community an
increase in recreation experience.
3. In order to receive the mobile units, bus transportation, or waterpark discounts,
all communities participating in this program must complete the Community
Assistance Program application and include all attachments.
17-2
ITEM #18
40t" ANNIVERSARY APPRECIATION DAYS
Staff is presenting the attached revised list of 40t" Anniversary
Appreciation Days for your approval.
Minor changes have been made, including one additional day, July 27, in
conjunction with the Oakland County 4-H Fair.
Staff requests Commission approval of this revised program/special
events list.
18-1
CHANGES FROM PREVIOUS LISTING ARE NOTED IN BOLDFACE PRINT.
40" ANNIVERSARY
On Saturday, April 8, 2006, Oakland County Parks will be celebrating their 40'h anniversary. In honor of this milestone,
park staff are utilizing programs and special events to honor the 401h year throughout the year (see attached). Public
Communications will add the 40'h anniversary logo to letterhead, banners, website, giveaways and publications.
40'h Anniversary Highlights
Golt raffle rawings will beheld once per month throughout the season, includes prizes. Pro shop will provide coffee and
cookies for Oakland County senior and junior tournaments. Camping raffle drawings will be held once per month May -
September and Waterford Oaks and Red Oaks Waterparks will hold monthly raffle drawings in June, July and August.
Da
Monday
Saturday
Saturday
Sunday
Saturday
Sunday
Saturday
Sat - Mon
Saturday
Saturday
Sunday
Thursday
Wednesday
Date
January 16
April 8
April 22
April 23
May 20
May 21
May 27
May 27, 28, 29
June 3
June 10
July 16
July 27
August 2
Wednesday August 23
Sunday
Saturday
Saturday
Thursday
7riday
Tuesday
September 10
October 21
November 11
November 23
November 24
December 26
Appreciation Day
Martin Luther King Day
Oakland County Parks 40'h Anniversary
Earth Day
LO Activities
Like to Hike
Family Day
Strut Your Mutt Dog Event
Like to Hike
Memorial Weekend
National Trails Day
DNR Free Fishing Weekend
Children`s Day -County Days
OC P&R Days at 4 H Fair
Camping Day
Senior Day
Customer Appreciation Day
Dog Days of Summer
Howloween Dog Event
Veteran's Day - Honor our war heroes
Thanksgiving
Thanksgiving
Christmas
Location
Free entry - day use
Free entry - day use
Free entry - day use
Lewis E Wint Nature Center
Visit an Oakland County Park/Family
Day
Lyon Oaks
Lewis E. Wint Nature Center
$5 roll back fee at Red Oaks
Waterpark and Waterford Oaks
Waterpark
Lyon Oaks
Tales, Tackle & Tactics
Lewis E. Wint Nature Center
Free parking for OCP annual
permit/parks perk passes
Roll back fees
Addison Oaks and Groveland Oaks
Senior Picnic
Lewis E. Wint Nature Center
Waterford Oaks Waterpark
Red Oaks Waterpark
Lyon Oaks
Independence Oaks
Free entry - day use
Free entry - day use
Free entry - day use
18-2
ITEM # 19
EXECUTIVE OFFICER'S REPORT
---Michigan Senior Olympics: The Michigan Senior Olympics will be held in the Rochester area for both
2007 and 2008. Dates of the event will be August 6 — 11, 2007 and August 4 — 9, 2008.
---2005106 Christmas Tree Recycling/Chipping Report: A total of 1,848 Christmas trees were recycled
and chipped at ten park sites. A total of 16 staff hours, 21 deputy hours, and 109 trustee hours were used
to chip trees.
Addison Oaks
31 trees
Groveland Oaks
52 trees
Glen Oaks
373 trees
Independence Oaks
429 trees
Lyon Oaks
80 trees
Orion Oaks
457 trees
Red Oaks
113 trees
Springfield Oaks
45 trees
White Lake Oaks
102 trees
Waterford Oaks
166 trees
---Guest House: The following snippet was
reported in the February 6, 2006 issue of Crain's Detroit
Business:
"Treatment center for nuns to open in Lake Orion
Guest House Inc. late last week said it plans to build a $3.5 million treatment center for Catholic nuns on
its Lake Orion campus."
---Michigan Department of Natural Resources: Staff has been notified by the DNR that they plan to
begin their review of all DNR land holdings in Oakland County. As a result of that review, there may be
opportunities for the parks system.
---Pledge of Allegiance: The Chairman and Executive Officer would like to propose the inclusion of the
Pledge of Allegiance to begin future meetings. We look forward to your comments on this idea.
---Springfield Oaks Activity Center: On Saturday, February 18, there was a fire in the kitchen of the
Springfield Oaks Activity Center. The Oakland County 4-H Fair Association has submitted a claim to their
insurance company; but there may be an expenditure of county funds to replace the exhaust hood, which
does not meet current fire code.
---Special Park Districts Forum: The 2006 Special Park Districts Forum — "Connect in California" — will
be May 16-19. This year's forum is being co -hosted by the East Bay Regional Park District and
Midpeninsula Regional Open Space District. If you are interested in attending, please contact Karen Kohn
asap.
---Waterford Oaks BMX: The Waterford Oaks BMX Parent Association has generously donated $500 to
People For Parks.
19-1
---Parks Position Announcement: As shared in a recent letter, I have the pleasure of making the
following Parks' positions announcement:
Effective March 4. 2006
• Sue Wells, currently Chief of Recreation, will be promoted to Administrator — Parks and Recreation
Operations
• Jim Dunleavy, currently Park Supervisor at Waterford Oaks/Mobile Recreation, will be promoted to
Chief of Recreation
Effective April 15, 2006
• Mike Boyd, currently Recreation Supervisor at Waterford Oaks Waterpark/Waterford Oaks
Refrigerated Toboggan Run, will transfer laterally as the Park Supervisor at Independence Oaks. Ray
Delasko has announced his retirement effective April 14, 2006.
• Rachel Meyers, currently Recreation Specialist at Red Oaks Waterpark/Waterford Oaks Refrigerated
Toboggan Run, will be promoted to Recreation Supervisor at Red Oaks Waterpark/Waterford Oaks
Refrigerated Toboggan Run.
Effective April 1, 2006
• Boyd Brokenshaw, currently Assistant Park Supervisor at Groveland Oaks, will be promoted to Park
Supervisor at Groveland Oaks/Highland Oaks/Rose Oaks.
In addition, a request for an open/competitive job posting has been submitted for the following positions to
Oakland County Human Services:
• Park Supervisor — Waterford Oaks/Mobile Recreation
• Recreation Specialist — Waterford Oaks Waterpark/Waterford Oaks Toboggan Run
---2006 Commission Master Calendar Proposed Changes: Attached is a revised 2006 Master
Calendar with proposed changes. Staff will be available to answer your questions.
---The Fridge: "The Fridge" Refrigerated Toboggan Run closed for the season on Wednesday, March 8.
A final report will be presented at the April 5 Commission meeting.
---Oakland County Employees' Easter Egg Hunt: Oakland County Parks is once again hosting the
County Executive's Employees' Easter Egg Hunt. It is scheduled for Saturday, April 8 from 10 a.m. to 1
p.m. at Waterford Oaks County Park. There will be a variety of activities throughout the event, which is
free of charge to employees and their children/grandchildren.
---Waterford Oaks Tennis Courts: Attached for your information is a copy of the letter sent to the
Waterford School District informing them we are not renewing the agreement for their use of the courts;
the agreement expires October 31, 2006. As mentioned at the February meeting, staff is investigating the
future of the court games complex in conjunction with the park's master plan review.
---Upcoming Events:
March 31 Recognition Luncheon, Waterford Oaks Lookout Lodge
April 6 Park Supervisor Ray Delasko's Retirement Luncheon, Addison Oaks Conf. Ctr.
19-9
PROPOSED CHANGES ARE UNDERSCORED
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2006 MASTER CALENDAR
DAY
WEDNESDAY
WEDNESDAY
TUES THRU FRI
WEDNESDAY
FRIDAY
WEDNESDAY
WEDNESDAY
TUES. THRU SAT
WEDNESDAY
MONDAY
WEDNESDAY
WEDNESDAY
WEDNESDAY
WEDNESDAY
FRI. THRU TUES.
WEDNESDAY
FRI DAY
WEDNESDAY
WEDNESDAY
TUES. THRU SAT
WEDNESDAY
WEDNESDAY
WEDNESDAY
DATE
JANUARY 4
FEBRUARY1
FEBRUARY 14-17
MARCH 15
MARCH 31
APRIL 5
MAY 3
MAY 16-19
JUNE 7
JUNE 19
JUNE 21
JULY 12
JULY 19
AUGUST 2
AUGUST 4-8
SEPTEMBER 6
SEPTEMBER 15
SEPTEMBER 20
OCTOBER 4
OCT. 10-14
NOVEMBER1
NOVEMBER 15
DECEMBER 6
FUNCTION
REGULAR COMMISSION MEETING — Officer Election
REGULAR COMMISSION MTG
MRPA WINTER CONFERENCE — DETROIT
REGULAR COMMISSION MEETING
EMPLOYEE RECOGNITION LUNCH — WATERFORD
OAKS LOOKOUT LODGE
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
SPECIAL PARK DISTRICTS FORUM, EAST BAY
REGULAR COMMISSION MTG — WINT NATURE CTR
LEGISLATORS/COMMISSIONERS BREAKFAST OUTING
GLEN OAKS — JOINT WITH OC HEALTH DEPARTMENT
COMMISSION PARKS TOUR
REGULAR COMMISSION MEETING --CANCEL
COMMISSION MEETING & BUDGET WORK SESSION*
REGULAR COMMISSION MTG —WHITE LAKE OAKS
NACO CONFERENCE— CHICAGO
REGULAR COMMISSION MEETING - ADOPT BUDGET*
WINT/SCAMP GOLF OUTING - SPRINGFIELD OAKS
COMMISSION MEETING —TENTATIVE
REGULAR COMMISSION MEETING
NRPA CONGRESS — SEATTLE, WA
REGULAR COMMISSION MEETING
REGULAR COMMISSION MTG — TENTATIVE - CANCEL
REGULAR COMMISSION MEETING
*SUBJECT TO CHANGE DUE TO COUNTY BUDGET REQUIREMENTS
March 3, 2006
D:\$Data\My Documents\Commission\MASTER CALENDAR 2006.doc
19-3
2800 Watkins Lake Road ® Waterford, Michigan 48328-1917
I 248-858-0906 a Fax 248-858-1683 a TTY 248-858-1684 ® 1-888-OCPARKS
W www.co.oaldand,mi.us
It has been a pleasure working with the Waterford School District for the past 3
years. As you know we have developed a letter of agreement between Oakland
County Parks and the Waterford School District to maintain the eight tennis courts.
This agreement expires on October 31, 2006.
The Oakland County Parks staff has decided at this time not to renew this
agreement. We are in the process of reviewing the Waterford Oaks master plan for
the future of the Tennis Complex and the tennis courts. Due to potential safety
concerns and low usage throughout the year, it is likely that the courts will be
removed, or greatly reduced in size. With the courts already in rough shape, the cost
to maintain them is too great.
We thank you for your support and patronage through the years.
Should you have any further questions or concerns, I can be reached at (248) 858-
4647.
Pecky D. Lewis, Jr.
Sincerely,
Chairman
Richard Skarritt
Vice Chairman
Fred Korzon
Secretary
Ja eS C. I
�r
Hugh D. Crawford
C ief of R
Vincent Gregory
h PMCII h'
Jon c u oc
"Charles Palmer CC: Sue Wells, Administrator of Operations
John Richards
vid VanderVeen
ae Vogt
Ralph Richard
Executive Officer
19-4
ur mission is to provide recreational, leisure and learning experiences that enhance quality of life,