HomeMy WebLinkAboutAgendas/Packets - 2006.11.01 - 40131Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Martin J. Knollenberg
John P. McCulloch
Charles Palmer
lohn Richards
,tte Vogt
uaniel J. Stencil
Executive Officer
2800 Watkins Lake Road -Waterford, Michigan 48328-1917
248.858.0906 . Fax 248.858.1683 . TTY 248.858.1684 . 1.888.00PARKS
= w KLA D www.oal(gov.com/parl<si-ec
1
,966-2006 - 40 J69)-J' f7C)t
October 27, 2006
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Parks Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ........................ Wednesday, November 1, 2006
9:00 a.m.
PURPOSE .................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Next Meetings: Wednesday, December 6, 2006
Sincerely,
CJ
Daniel J. Stencil
Executive Officer
Parks and Recreation
D:\$Data\My documents\COMMISSN\agendaltr.doc
0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
Oakland County Parks and Recreation Commission
Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
November 1, 2006
Action Required
Presenter/Phone #
1.
Call Meeting to Order 9:00 a.m.
P. Lewis / 646.5917
Pledge of Allegiance
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes for October 4, 2006
Approval
K. Kohn / 858.4606
5.
Oakland County 4-H Fair Professional Services Contract Extension
Approval
S. Wells / 858.4634
6.
General Parks Presentation
Information
D. Stencil / 858.4944
7.
Capital Improvement Projects Update/PowerPoint Presentation
Information
J. Figa / 858.4620
8.
Preliminary 2007 Master Calendar
Information
D. Stencil / P. Lewis
9.
Community Connection Initiative Master Calendar/Update
Information
D. Stencil / 858.4944
10.
Proposed Strategic Plan
Information
F. Trionfi / 858.4607
D. Stencil / 858.4944
11.
Fall Golf Report
Information
M. Thibodeau / 858.4630
12.
Executive Session — Property Acquisition
Information
D. Stencil / 858.4944
13.
Executive Officer's Report
Information
D. Stencil / 858.4944
14.
Old Business.
15.
New Business.
16.
Adjournment.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 4, 2006
Chairman Pecky D. Lewis, Jr, called the meeting to order at 9:06 a.m, in the commission room of the
Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
D. Crawford, Vincent Gregory, Martin Knollenberg, John McCulloch, Charles Palmer, John Richards
ALSO PRESENT:
Parks and Recreation
Oakland County 4-H Fair Association
Oakland County Corporation Counsel
The Detroit News
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Pks & Rec. Operations
Frank Trionfi, Administrator - Administration
Joseph Figa, Chief, Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications & Marketing Officer
Sheila Cox, Accountant IV
Mike Donnellon, Architectural Engineer II
Melissa Prowse, Trails Network Coordinator
Sandy Dorey, Recreation Specialist
LC Scramlin, General Manager
Art Noren, Director
John Ross, Assistant Corporation Counsel
Maureen Feighan, Reporter
Commission observed a moment of silence in memory of Commissioner Suzette Vogt, who passed away
on September 13.
PUBLIC COMMENTS:
Springfield Oaks General Manager LC Scramlin provided a brief update on happenings at Springfield
Oaks:
• At their annual meeting, the 4-H Fair Board changed their bylaws to approve the name of the fair
as the Oakland County Fair. The association will keep the same name.
• Date of the Fair has been moved two weeks earlier: it will be July 10-15 in 2007.
• Septic system in under construction.
• Construction crew is on site today to begin construction of Building E.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the meeting
of September 6, 2006, and the Public Hearing of September 6, 2006, as written.
AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, October 4, 2006)
APPROVAL OF PAYMENTS:
Moved by Mr. Richards, supported by Mr. Skarritt to approve the Internal Service &
Department Funds Payment Register for the month of August (FM 11, FY 2006 and the
Payment Register for the Voucher Report Period for the month of August (FM 11, FY
2006).
AYES: Crawford, Gregory, Lewis, Palmer, Richards, Skarritt, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending August 31, 2006 (FM 11, 2006) was
accepted as filed.
ACTIVITY REPORT:
The Activity Report for August, 2006 was accepted as filed.
STAFF INTRODUCTION:
Chief of Design and Development Joe Figa introduced Melissa Prowse, joining the Design and
Development staff from the Community Foundation for Southeast Michigan (The Greenways Initiative) as
the Trails Network Coordinator.
4-H FAIR ASSOCIATION PROFESSIONAL SERVICES CONTRACT—SPRINGFIELD OAKS ACTIVITY
CENTER:
Administrator — Parks and Recreation Operations Sue Wells and Administrator — Parks Administration
Frank Trionfi presented the draft of the Professional Services Contract with the Oakland County 4-H Fair
Association for the management of the Springfield Oaks Activity Center.
Of special note:
• Proposed contract is for five years rather than three years; it will be a one-year renewable option
each year for four additional years.
• 4-H will be paying 100% of the utilities, excluding the activities center.
• 4-H will be placing $2,000 annually in a separate account for the general maintenance of the Ellis
Barn.
Mr. Trionfi related that, once the equestrian center is completed, 4-H will pay the following amount of its
gross revenue for each year the contract is in effect:
• Year one: $21,000 or 30% of the total annual gross sales, whichever is greater.
• Year two: $75,000 or 40% of the total annual gross sales, whichever is greater.
• Years three, four, and five: $95,000 or 50% of the total annual gross sales, whichever is greater.
Revenues from the annual 4-H Fair are excluded from this contract.
Discussion ensued on the following issues:
4-2
(Commission Meeting, October 4, 2006)
• Contract termination process, should the 4-H be unable to meet the payments as proposed,
including the difficulty of 4-H's lack of obligation, due to their non-profit status and lack of assets.
• Developing a working agreement to determine what revenues are included as 4-H Fair revenues.
• Possible consideration to modify the contract should the 4-H reduce maintenance costs.
• Extension of the current contract with the 4-H Fair until the new contract is approved.
• Building in a percentage of the utility costs into the Activity Center rentals.
This proposed contract is planned for review by the 4-H Fair Board during their retreat, which is scheduled
this coming weekend.
The contract may be presented to the Parks Commission at the November meeting to finalize; once
approved by the Parks Commission, it will then be forwarded to the Oakland County Board of
Commissioners for approval.
FINANCIAL ASSESSMENT REQUEST FOR PROPOSAL:
Staff shared the proposed scope of the work plan to be incorporated into the Request For Proposal for
the financial assessment of the Parks Commission.
Staff noted the scope includes enough information to provide good direction; strategies will become
clearer once we have a better idea of our future direction. The scope was written to include the core work
required, but also allow anyone to expand on services the consultants feel would be worthwhile.
Staff will provide a progress update at a future meeting.
CATALPA PARK FEASIBILITY ASSESSMENT REPORT:
Staff presented the feasibility assessment report on Catalpa Park, along with a short PowerPoint
presentation, prepared for presentation to the General Government Committee at their meeting
scheduled for Monday, October 9. Staff has already sent the written report for inclusion in the
Committee's agenda in order to meet the committee's deadline.
Moved by Mr. Crawford, supported by Mr. Gregory to approve the following resolution on
Catalpa Park be forwarded to the General Government Committee for their approval:
WHEREAS, the Oakland County Parks and Recreation Commission was established in
1966, and in its 40 years of operations has acquired and manages 11 parks totaling over
6,000 acres; and
WHEREAS, the local communities, especially in the southeast quadrant of Oakland
County, have expressed a need for additional areas of recreation; and
WHEREAS, the Oakland County Parks and Recreation Commission has directed staff to
develop an urban park strategy that will complement the Parks' comprehensive
recreation master plan; and
WHEREAS, in conjunction with the urban park strategy, Parks staff was directed by the
Oakland County Board of Commissioners, by Miscellaneous Resolution #06102 adopted
on May 11, 2006 to investigate the feasibility of using the 25-acre parcel in Southfield,
known as Catalpa Park, as a county park.
4-3
(Commission Meeting, October 4, 2006)
NOW THEREFORE BE IT RESOLVED, in accordance with Resolution #06102, staff is
providing the attached report of its findings to the General Government Committee of the
Oakland County Board of Commissioners by the first meeting in October, 2006.
Also, to approve the feasibility assessment report on Catalpa Park, with the following
changes:
Under Considerations:
• Paragraph #1: Change the word "transferred" to "designated."
• Add Paragraph #4, as follows: "Designation, development, planning and
management of the Catalpa property as a county park should be coordinated with
the County Executive office."
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Staff will ensure the revised report is received by the General Government Committee members.
ADA TRANSITION PLAN UPDATE:
Staff updated the Commission on the status of the Americans with Disabilities transition plan, noting
every park has been documented and notebooks completed with recommended corrections — with
priorities — at each park. There has also been $10,000 in funds allocated in each park's operating budget
to perform basic ADA updates this year.
BID:
Moved by Mr. Skarritt, supported by Mr. Knollenberg to approve the expenses to repair
the boom truck at Technical Support as follows: repair the lift portion of the boom
including a new bucket, chain pitches, assembly rods and hoses, refinishing the
fiberglass, and a dielectric test certification to Lift -All in the amount of $27,486.66; plus,
replace and paint the steel decking and tool boxes to NBC Truck Equipment in the
amount of $6,283.03. Total amount of the repairs is $33,769.69.
AYES: Crawford, Gregory, Knollenberg, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen, (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff will be working with Corporation Counsel and Property Management Specialist Mike Hughson to
complete the acquisition with Holly Area Schools for the acquisition of Camp Has-O-Rec.
---Staff and Commissioner McCulloch updated the Commission on the status of the proposed sewer
assessment district with White Lake Township. Concerns and questions have been shared with the
4-4
(Commission Meeting, October 4, 2006)
township, and we are now waiting for a response and clarification before proceeding.
---In response to Commission direction at the September 6 meeting, staff confirmed the quoted blanket
order price for the aggregate materials from Bedrock Express for the Springfield Oaks Activity Center's
septic system was the lowest price.
---Community Connection Initiative (CCI): Visits to local communities are now being scheduled. Staff will
compile a full schedule of visits planned to all the communities and provide that to the Parks
Commissioners and to the Oakland County Commissioners. Staff provided the Commission with the
PowerPoint presentation to be used with the CCI.
The next Commission meeting will be at 9:00 a.m. on Wednesday, November 1, 2006 at the Parks
Commission's administration office.
The meeting was adjourned at 10:50 a.m.
-4t ,j S 1 CP5IC P
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-5
ITEM #5
OAKLAND COUNTY 4-H CONTRACT EXTENSION
Staff has been meeting with the Oakland County 4-H Fair Association
regarding the new professional services contract for the Springfield Oaks Activity
Center.
The current contract is due to expire on November 5, 2006. However,
additional time is needed for review of the proposed new PSC by 4-H and
Oakland County Risk Management, as well as to gain approval of the final PSC
by the Oakland County Parks and Recreation Commission and the Oakland
County Board of Commissioners.
Therefore, staff is recommending an extension of the current contract's
expiration date by six months to May 5, 2007.
5-1
GENERAL PARKS PRESENTATION
In preparation for the Community Connection Initiative presentations with
the 61 Oakland County cities, villages, and townships, staff has updated the
parks system's visual presentation showcasing facilities, programs, and services.
The DVD will be shown at the meeting.
6-1
ITEM #7
CAPITAL IMPROVEMENT PROJECTS UPDATE
POWERPOINT PRESENTATION
Chief of Design and Development Joe Figa will give a brief PowerPoint
presentation on capital and park improvement projects.
r!
ITEM #8
MASTER CALENDAR
The proposed 2007 Master Calendar is attached for review and
discussion.
PROPOSED
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2007 MASTER CALENDAR
DAY
DATE
FUNCTION
WEDNESDAY
JANUARY 3
REGULAR COMMISSION MTG — OFFICER ELECTION
TUES THRU FRI
FEBRUARY 6-9
MRPA WINTER CONFERENCE — GRAND RAPIDS
WEDNESDAY
FEBRUARY 14
REGULAR COMMISSION MTG
WEDNESDAY
MARCH 7
REGULAR COMMISSION MEETING — GLEN OAKS
FRIDAY
MARCH 30
EMPLOYEE RECOGNITION LUNCH — WATERFORD
OAKS LOOKOUT LODGE
WEDNESDAY
APRIL 4
REGULAR COMMISSION MEETING
WEDNESDAY
MAY 2
REGULAR COMMISSION MEETING
TUES. THRU SAT.
JUNE 5-8
SPECIAL PARK DISTRICTS FORUM, COLUMBUS, OH
WEDNESDAY
JUNE 6
REGULAR COMMISSION MTG — LYON OAKS
WEDNESDAY
JULY 18
COMMISSION MEETING & BUDGET WORK SESSION
FRI THRU TUES
JULY 13-17
NACo ANNUAL CONFERENCE, RICHMOND, VA
WEDNESDAY
AUGUST 1
REGULAR COMMISSION MEETING
THURSDAY
AUGUST 16
COMMISSION PARKS TOUR
TUES. THRU SAT.
SEPT. 25-29
NRPA CONGRESS, INDIANAPOLIS, IN
WEDNESDAY
OCTOBER 3
REGULAR COMMISSION MTG — SPRINGFIELD OAKS
WEDNESDAY
NOVEMBER 7
REGULAR COMMISSION MEETING
(Tentative Strategic Planning Session)
WEDNESDAY
DECEMBER 5
REGULAR COMMISSION MEETING
October 26, 2006
MASTER CALENDAR 2007.doc
8-2
ITEM #9
COMMUNITY CONNECTION INITIATIVE
MASTER CALENDAR/UPDATE
The Administrative Management Team began Community Connection
Initiative presentations on Monday, October 9. Nine presentations have been
completed. Response from the representatives of these communities has been
very positive.
Attached is a current calendar of presentations. Commissioners are
encouraged to participate as schedules allow.
Staff hopes to complete presentations to all 61 communities by the end of
February, 2007.
M
CVT Presentations
CVT
Date
Location
Springfield Twp.
October 10, 2006
Springfield P & R Bd.
Conf., LL Twp. Hall
Oxford Twp.
October 11, 2006
Oxford Twp, Veteran's Hall
Highland Twp.
October 16, 2006
Lake Orion Village
October 23, 2006
27 W. Flint, Lake Orion
Holly Twp.
October 24, 2006
Holly Twp. Hall
Oxford Village
October 24, 2006
Oxford Village, 22 W.
Burdick
Madison Heights
October 26, 2006
Farmington His
November 3, 2006
Royal Oak
November 6, 2006
Birmingham
November 9, 2006
851 Eton St. B'ham
Leonard Village
November 13, 2006
23 East Elmwood,
Rowland Hall
Groveland Twp.
November 13, 2006
Groveland Twp. Hall
Lyon Twp/South Lyon
November 14, 2006
South Lyon City Hall
Northville City
November 14, 2006
City of Novi
November 14, 2006
Parks & Rec. Offices
Oak Park
November 15, 2006
Wolverine Village
November 27, 2006
Village Offices
City of Rochester
January 8, 2007
4006 Ih St., Municipal Bldg,
City Council
ITEM #10
Proposed Strategic Plan
Looking toward the next three years, staff has prepared proposed goals and
objectives for a 2007-2009 Oakland County Parks and Recreation Strategic Plan.
Key areas addressed include natural resources, facilities and recreation programs,
customer service, cooperation with agencies and the private sector, and fiscal
sustainability.
Potential areas to consider for strategies and action items have also been
identified. The next step in the process will be to create work teams to begin to determine
specific strategies and time lines.
Staff will provide a PowerPoint presentation on the progress of the Strategic Plan.
10-1
Oakland County Parks and Recreation
Proposed Strategic Plan
2007-2009
MISSION STATEMENT
To provide all people of Oakland County a comprehensive county park system
that enhances quality of life
• Provide educational programs
• Preserve greenspace and practice environmental stewardship
• Support economic growth
• Foster partnerships
• Strengthen safety and security
• Facilitate health and wellness
VISION STATEMENT
"We create community through people, parks and programs."
CORE VALUES
Preservation
Commitment
Leadership
I nteg rity
Customer service
Cooperation/team player
Partnerships
Inclusively
Education
Professional growth
10-2
Oakland County Parks and Recreation
Proposed Strategic Plan
2007-2009
I. Natural Resources
GOAL: To acquire, preserve and manage parkland and natural
resources
Objective I To increase key parkland locations by the year 2009
• Urban sites
• Parcels adjacent to existing sites
• Significant/sensitive land
• Property donations
Objective 2 To continue to develop and implement natural resource management
plans
• Master plans
• Managed burns
• Sustainability Review System (eg: storm waste water mgmt.)
• Invasive species removal
Objective 3 To maintain and upgrade existing parklands and facilities
• Identify best management practices
• Road surveys and improvements
(Note: Bullet points indicate potential areas for action items)
10-3
II. Outstanding Facilities/Recreation Programs
GOAL: To provide outstanding facilities and programs
Objective I To provide facilities which meet the highest national standards
• ADA implementation plan
• Maintenance standards plan
• Master Plan updates
• CAPRA Accreditation
Objective 2 To provide programs and support to meet identified needs
• Identify trends and needs
• Comprehensive research
• Partnerships/professional service contracts
III. Exceptional Service
GOAL: To provide the highest quality service, and recreational and
educational services
Objective I To establish standards of quality service
• Surveys
• Benchmarking
• Best practices (internal)
• Enhance staff communications
• Hire quality and ensure highly -trained staff
• Evaluate current services
10-4
Objective 2 To attain CAPRA (Commission for Accreditation of Parks and
Recreation Agencies )Accreditation by 2010
• Orient staff for the accreditation process
• Budget for project
• Establish work teams
• Create evaluation systems
Objective 3 To provide a safe and secure park system
A. Identify safety issues
• Training
• Design and logistics
• Safety Committee
• Risk management assessments
• Review audits, incident reports
B. Develop strategies based on review of issues
• Establish training and safety programs --eg: CDL (Commercial
Drivers License), power equipment, etc.
• Create programs to measure safety effectiveness
C. Secure resources for implementation of recommendations
IV. Agency/Business Communications
GOAL: To enhance communications, cooperation and coordination with
intergovernmental agencies, the private sector and other organizations
Objective 1 To better inform and improve understanding of services
• Communicate existing resources
• Opportunities for cooperation with OCPR
10-5
Objective 2 To obtain feedback and input from agencies and
businesses
• How needs are met with existing OCPR services
• Input on how to increase usage by local communities
• CVT meetings
• Business survey
• Focus groups
V. Fiscal Sustainability
GOAL: To sustain the financial stability and viability of parks
system
Objective 1 To educate and promote the community, social, economic
and environmental value and benefits of parks and recreation
• Determine economic value
• Improved land values
• Impact on quality of life
• Health benefits
• Impact on youth and society
• Preservation/environmental impact
Objective 2 To evaluate existing recreation programs to determine continued
relevance
• Cost recovery model
• Collaborations and partnerships
• Research and evaluate trends
10-6
Objective 3 To ensure availability of funding for acquisitions, development, and
improvements
• CIP Budget
• Develop yearly operations budget
• Pass millage renewal
• Cost recovery analysis
Objective 4 To provide affordable opportunities for optimal use of parks,
facilities, and services
• Value to cost ratio
• Comparison to similar facilities
• Communicate value to public
• Secure additional financial resources (partners/sponsors)
• Affordability
• Multi -use facilities
• Energy efficiency
• Analyze usage statistics
10-7
ITEM #11
FALL GOLF REPORT
Revenues
As reflected by the attached National Golf Foundation report, golf in the past six
years has plateaued; however, our golf courses are still continuing to return revenue to
the Parks' overall fund.
Listed on the attached sheet are revenues for the past six years. With close to
the same revenues at all of the courses, other than Lyon Oaks, which was down 8.5%.
Staff attributes this to a poor state economy, along with reduced enthusiasm and
publicity for a new course.
2001-2006
Golf Course Revenue Analysis
2001
2002
2003
2004
2005
2006
From 05
to 06
Glen Oaks
$1,296,098
$1,286,557
$1,231,954
$1,272,065
$1,241,385
$1,222,107
-1.0%
Lyon Oaks
$0
$1,223,141
$1,320,014
$1,357,272
$1,341,523
$1,228,269
-8.5%
Red Oaks
$28,742
$218
$0
$388,154
$397,647
$405,366
2.0%
Springfield Oaks
$949,191
$874,602
$834,574
$836,766
$845,385
$837,880
-1.0%
White Lake Oaks
$1,064,321
$1,027,857
$982,498
$994,527
$844,172
$828,913
-2.0%
11-2
520
510
500
we
mm
inds Played 2000--2004,
2000 2001 2002 2003 2004 2005
Youth Programs
As directed by the Parks Commission this past spring, staff has made a
concerted effort to attract the youth golfer back to our golf courses.
Following is a list of the programs we traditional had, plus the new programs we
added:
• We have always had the lowest fees for junior golfers in the county.
• We have sponsored numerous junior golf tournaments.
• Numerous high school golf teams have used our golf courses.
• In 2006, staff conducted a golf clinic for juniors at Lyon Oaks.
• In 2006, we sponsored another junior golf tournament at Red Oaks.
• We started a free golf program for 2006 at White Lake Oaks, Glen Oaks,
Springfield Oaks, and Red Oaks, which was met with limited success.
For 2007, we plan to continue with all of our existing programs and have made
contact with the First Tee Program and intend to be a co-sponsor for their program at
our golf courses. (Information is enclosed.)
11 -4
The
First Tee
The First Tee of Detroit
Metropark Golf tamp
Mission:
To impact the lives of young people by providing learning
facilities and educational programs that promote character
development and life -enhancing values through the game of
golf.
The First Tee of Detroit is a chapter of The First Tee of Michigan which is a non-profit junior golf
program designed to introduce golf in an affordable manner to children and adolescents in the Tri-County
area. The program also includes our "Life Skills" curriculum which exposes them to topics such as:
Respecting the rules
Meeting and Greeting
Having fun while you learn
Staying Cool
Finding your "Personal Par"
Dealing with challenges and
8 modules on Goal Setting!
`rrie basics of golf will include, but are not limited to the following:
Putting, Chipping , Pitching & Full -Swing
Rules & Etiquette
Bunkers & "Trouble Shots"
The First Tee of Detroit participants progress through 7 levels of development:
New Golfer - Par I - Par II - Par III - Birdie - Eagle - Champions Club
For the annual $95.00 enrollment fee, participants will be provided with the following:
12 hours of initial instruction
Certification & ID card, Hat, T-Shirt & Waterbottle
Clinics & workshops
a Use of golf equipment during training
Opportunities to participate in league play and outings
$2.00 green fees at 15 local golf courses after certification (blackout times apply)
Because The First Tee is a national organization, there are also benefits which include the opportunity to
participate in National Lifeskills Academies, College Scholarships, A National Golf Tournament at Pebble
Beach, and numerous others. 11 - 5
DRESS CODE
RULES OF
BEHAVIOR
2006
Golfer Handbook
Nametag
Collared Shirt - Tucked In (no tank tops please)
Slacks or Jeans - No Holes or Sweatpants
Shorts - No Cut-offs , Spandex or Gym Shorts
Shoes - Tennis Shoes or Golf Shoes
I will respect others around me - program instructors & volunteers, course
employees, First Tee staff and other junior golfers
I realize that the golf course is not a playground - I will keep my voice quiet and
will not run on the course
I will be friendly and considerate to my playing partners by staying quiet and
very still while they are playing
I will respect my golf equipment by keeping it clean and using it only for playing
or practicing golf
ATTENDANCE For everyone s enjoyment, we ask that you arrive at the
POLICY course or range at least 10 minutes prior to the
scheduled start of class. This will allow us time for
registration and any other administrative needs.
INCLEMENT
WEATHER
POLICY
NOTE: If your class, clinic, workshop or league is being
held out on the course and has already started when you
arrive, you will not be allowed to join your class for safety
reasons.
Occasionally, golf classes and events have to be cancelled or
rescheduled due to poor weather. We will attempt to make a
decision 1.5 hours prior to the start of the event or the
first class. However, due to the unpredictability of the
weather, that isn't always possible.
To inquire as to the status of a class or event, please contact
he First Tee office @ (248) 545-4929.
PLEASE 00 N&_ 8ALLL THE GOLF COURSE
Golf Promotion
This past season, as usual, we worked with Public Communications to promote
our golf courses.
Listed below are the special discounts we offered for the 2006 season:
• $5 off coupon for Springfield Oaks and White Lake Oaks
• Golfer Loyalty Program at Springfield Oaks, White Lake Oaks, Glen Oaks, and
Red Oaks
• 2 for 1 golf at Springfield Oaks
• Early fall rates for Springfield Oaks and Lyon Oaks
• Fall rates at all courses
Our policy has been to try to key onto slow times to promote or discount, but not
compete with, all the privately -owned courses in order to avoid compromising their
specials.
Our golf league times are still in demand.
In conclusion, we will keep surveying the golf market to be fair on our fees and
keep the operational part of our budgets under control.
11 -7
ITEM #12
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed land acquisition.
12-1
ITEM #13
EXECUTIVE OFFICER'S REPORT
---Orion Oaks Dog Park Parking Lot: The site issues with the Orion Oaks dog park parking lot
related to material and installation were resolved with that portion of the project being closed out.
---Financial/Operational Assessment: Staff is requesting the assistance of one or two interested
commissioners to assist in the review of the financial/operational assessment RFP.
---Trails Special Events: Attached for your information is a copy of the Executive Summary from the
Fourth Annual Oakland County Trails Summit, held on October 5 at Indian Springs Metropark.
In addition, The Henry Ford hosted the Regional Greenways Visioning Workshop on October 17. The
workshop brought together representatives from each county in southeast Michigan and the city of
Detroit who have been involved in developing a greenways vision.
---County Auction: Attached is a copy of the Auction Revenue Summary for Fiscal Year 2006.
---GPS Proposal — Lyon Oaks: Staff is working with a vendor regarding a proposal to put global
positioning systems in carts at the Lyon Oaks Golf Course at no cost.
---Music Licenses: The County of Oakland is now registering with ASCAP, BMI, and SESAC for a
government music license. As it stands now, the license will be under the county's name, with the
county picking up the entire cost of this license. Also, all the parks, golf courses, and waterparks can
now play music under the new licensing.
---First Tee of Detroit: Staff has had preliminary meetings with First Tee of Detroit to run their youth
golf program at three of our golf courses this summer.
"The First Tee" Program was created to introduce young people of all backgrounds to the game of golf
and its positive values, individual responsibility, and sportsmanship.
---Supervisory Leadership Training: Supervisors and leaders of the Oakland County Parks
operational staff are going through a seven -session program led by Stephanie Mackey of the Oakland
County Human Resources Department. This program was developed to focus on leadership skills,
problem solving and time management, promoting optimal performance, dealing with conflict, effective
discipline, and change management.
---Interpretive Services Meeting: Staff will be having a focus group meeting with area nature centers
and environmental education facilities on November 2. Areas of discussion will be potential
collaborations between the different facilities with marketing, programming, and exhibits.
---Waterford Oaks BMX will again be hosting two National Bicycle League (NBL) competitions, along
with a United States Cyclists International World Championship the weekend of June 8 — 10, 2007.
Also, the 2006 BMX Program Summary has been compiled and will be available for your review in the
Commission's distribution file at the meeting.
---Upcoming Events:
13-1
• The Fridge is scheduled to open on December 15.
Senior Programs - October:
• Hosted Fall Color Tours with 8 communities. Our buses pick up the seniors at their
facilities and tour our parks.
• Bounce Volleyball — weekly program in Southfield nine teams.
Adaptive Recreation - October:
• Junior W/C Basketball has started weekly practices. This year we have expanded to have
two divisions. 12 Kids
• Adult drop in program for adult wheelchair basketball - 15 adults
• SportsAbility Program is a weekly program for kids with disabilities in cooperation with
Boys and Girls Club of Southeast Michigan and Wright and Filippis. 10 kids and 6
volunteers
• Royal Oak Social for individuals with Mental Impairments. 50 Participants
• Northwest Halloween Hop for individuals with Mental Impairments — 125 participants and
15 volunteers.
• Novi Bowling Program — 175 participants
• Attended 2 Disabled Sports Expos — Dearborn and Michigan State University to increase
awareness of our programs.
---Special Events:
• Farmer for a Day! Springfield Oaks County Park, September 23: Over 200 people enjoyed
hayrides, farm animals, square dancing, country -style activities, barn tours of the Ellis Barn and
antique tractors.
• Addison Oaks Fall Mountain Bike and Handcycle Challenge, September 24: Over 300 riders
participated with more than 1,200 spectators.
• 22nd Annual Fall Color Car Classic, Independence Oaks, October 1: We had 280 cars registered
for the show and over 1,500 spectators. Event included mobile recreation units, boat rentals,
hayrides and Cruisin' Kids World.
• 14th Annual Hidden Forest Trail Run & Walk, Independence Oaks, October 8: There were 420
runners and more than 1,000 spectators.
• Addison Oaks Boo Bash, October 21: We had over 180 campsites rented for the weekend.
Campers enjoyed a haunted trail, pumpkin decorating, costume parade, campsite decorating and
mobile recreation units.
13-2
Follow the Money Trail - Fourth Annual Oakland County Trails Summit
October 5, 2006
Executive Summary
On October 5t' Oakland County hosted its 4th Annual Trails Summit -"Follow the Money Trail."
The summit focused on funding sources and strategies for trail projects and was located at the
Environmental Discovery Center at Indian Springs Metropark.
After a welcome and introduction from Oakland County Parks staff members Joe Figa and
Melissa Prowse, Barbara Nelson -Jameson from the National Parks Service (NPS) discussed
"Setting the Stage for Successful Implementation" of trails. Ms. Nelson -Jameson is the
Michigan Program Director for the NPS Rivers, Trails and Conservation Assistance Program.
She highlighted trail projects in Michigan that have been successful at securing funding and
spoke about some of the planning that went into those projects to make them more attractive to
funders.
Nancy Krupiarz, Executive Director of the Michigan Trails and Greenways Alliance (MTGA)
spoke about the organization's Funding Task Force. This group was put together at MTGA's
Connecting Michigan conference in April 2006. Ms. Krupiarz shared information on funding
sources the task force has researched, as well as some current funding data for existing trails in
Michigan.
Christine Vogt, Associate Professor of Parks, Recreation and Tourism at Michigan State
University debuted her new DVD: "Making the Connection, Rail -Trails in Michigan Today."
The video showcased several Michigan Trails along with the people and organizations that
helped make them so successful. The 26-minute DVD will be a very helpful marketing resource
to promote the many benefits of trails. A copy of the DVD was given to Oakland County Parks
for use at other meetings and events.
The keynote speaker during the lunch break was Tom Woiwode, Director of the GreenWays
Initiative program at the Community Foundation for Southeastern Michigan. Mr. Woiwode
talked about the current process that the Foundation is sponsoring to create a trail and greenway
vision for the seven -county region. The Foundation has funded workshops in each of the seven
counties, and a regional workshop is scheduled for October 17th at The Henry Ford to look at
regional greenway linkages between all of the counties.
Anita Twardesky, Co -Chair of the Downriver Linked Greenways Initiative (DLGI), spoke about
the network of greenways being created Downriver. The DLGI consists of 21 communities
working together to create an interconnected trail system that will link communities to each
other, and to educational and cultural resources, parks, and businesses. Ms. Twardesky spoke
about funding sources that the DLGI has used for their trails and updated Summit attendees on
the status of current Downriver projects.
More than 80 people were in attendance at the Summit, representing municipalities, non-profit
organizations and businesses. Nearly 20% of attendees were from outside Oakland County. The
issue of funding for trails at this year's Summit has become a very important topic for trail -
building groups state-wide, drawing more people from outside the county than in previous years.
Previous summits have drawn between 40 and 50 people, mostly from within the county.
13 - 3
Twenty six attendees submitted evaluation forms after the event. On a scale from 1-5 (one being
excellent, and five being poor), the average score for the quality of the Summit was 1.3.
Participants found the networking, specifics on funding sources, and project examples to be the
most helpful aspects of the Summit. For next year's summit they would like to see more local
success stories, more information on completed trails, and information on timelines and
processes for trail construction.
13 - 4
GreenWays Initiative Green Forum V
Regional Greenways Visioning Workshop
Executive Summary
On Tuesday, October 17, 2006 the GreenWays Initiative of the Community Foundation
for Southeast Michigan hosted a Regional Greenways Visioning Workshop at the Village
Pavilion at The Henry Ford. The workshop was the culmination of 6 months of county
by county workshops (the city of Detroit also held its own workshops). In each of the
county workshops residents and interested parties from each county came together to
create vision plans for greenways in their respective jurisdictions. The purpose of this
regional workshop was to bring together all of those county visions into one grand vision
for the entire 7-county metropolitan area.
There were also several presentations made before the workshop process began. Jeff
Forster, Vice President of Production for Detroit Public Television introduced a new
documentary that is being created on trails and greenways in southeast Michigan. The
documentary, being commissioned by the Community Foundation for Southeastern
Michigan, will document the workshop process that has taken place over the past 6
months, and will also highlight several of the major trails in the region. It will include
interviews from key greenways stakeholders and will also showcase the many benefits of
trails and greenways. Detroit Public Television has created a 2-minute "trailer" for the
documentary, which was shown. Oakland County Parks will be obtaining a copy of the
trailer to show at events and to potentially show at a Parks and Recreation Commission
meeting.
Mike Eberlein with the Michigan Department of Transportation's Safe Routes to Schools
Program gave an overview of the program. As the region moves forward with trails and
greenways planning, Mr. Eberlein reminded attendees of the importance of creating
connections to schools and educational institutions. The goal of the national Safe Routes
to Schools program is to provide children with a safe, convenient and fun method of
getting to school by walking or biking. Walking to school is not only beneficial for the
physical health of children; it also helps unite neighbors and neighborhoods, and
contributes to children's readiness to learn in school. Funding for Safe Routes to Schools
is available from the Michigan Department of Transportation.
The Community Foundation for Southeastern Michigan is in the process of developing an
interactive mapping Web site that will showcase all constructed and planned trails in the
7-county region. David Livingstone from Naviciti LLC (the Web developer) spoke about
some of the features of the new site, which is currently under construction. The site will
feature built trails, planned trails, and potential future trails. It will also have a function
to allow people to add input or comments on a particular trail, and will showcase
information on trail -related events and publications. The Foundation will be using all of
the information gathered at each of the county workshops to aid in the production of the
Web site. They hope to have the site ready in early spring of 2007. The site will be based
13 - 5
on the very popular MapDetroit site (www.mapdetroit.com). It will be highly interactive
and will allow users to search for trails and greenways throughout the region.
Each of the seven counties and the city of Detroit then had a chance to briefly share with
the audience what has been happening with trails in their jurisdiction. Each
county/Detroit gave an 8-10 minute presentation on the history, major projects and
accomplishments, and proposed next steps for their trail systems.
Bob Seams, Principal at The Greenway Team out of Denver gave an overview of
greenways and of the process that has taken place over the last 6 months. Mr. Seams was
contracted by the Community Foundation to facilitate all of the county/city workshops.
He commented that he had never seen such a process in any of the communities he has
worked in — one that involved all of the municipalities and counties in an entire
metropolitan region to create a truly -regional greenways vision. Mr. Seams outlined the
workshop process that was to take place that afternoon. At different tables around the
Pavilion were maps that focused on the borders between the counties and around the city
of Detroit. The goal of the workshop was to focus on those borders and how to get the
planned and constructed greenways to cross those borders to connect the entire region.
The workshop consisted of three different sessions to give people a chance to get up and
move to a different table to focus on other areas they might be interested in. The sessions
were approximately 20 minutes each.
During the lunch break several staff gathered up all of the maps from the tables and
compiled all of the information onto a giant 7-county map that was then hung up for
people to see. The map highlighted all of the cross -border connections that people had
marked on the individual table maps. Mr. Seams summarized some of his observations
from the workshop, and opened it up for questions.
The information from the regional map and all other maps from each of the other
workshops is being compiled by Norman Cox of the Greenway Collaborative. He is
synthesizing the information for the mapping Web site, as well as creating updated GIS
data for the greenway network that will be made available to all interested parties.
In attendance from Oakland County were:
Ryan Dividock, Planning
Larry Falardeau, Planning
Melissa Prowse, Parks and Recreation
Bret Rasegan, Planning
Dan Stencil, Parks and Recreation
Kristen Wiltfang, Planning
13 - 6
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Auction Revenue Summary
FY 2006
Park
Fall 2005
Spring 2006
Net
Revenue
Revenue
Expense
Revenue
Expense
Administration
$ -
Recreation Administration
-
Technical Support*
13,000.00
459.73
12,540.27
Addison Oaks
5,175.00
188.73
4,986.27
Groveland Oaks
8,050.00
297.57
7,752.43
Orion Oaks
-
Independence Oaks
2,200.00
77.80
2,122.20
White Lake Oaks
-
Glen Oaks
-
Red Oaks Golf Course
-
Springfield Oaks G.C.
3,000.00
106.08
2,893.92
Red Oaks Waterpark
-
Springfield Oaks A.C.
2,200.00
77.80
2,122.20
Waterford Oaks
-
Waterford Oaks Waterpark
-
Mobile Recreation
-
BMX
-
Waterford Toboggan Complex
-
1/O Nature Center
-
Lyon Oaks Park
-
Lyon Oaks Golf Course
-
Rose Oaks
250.00
8.84
241.16
TOTAL $ 1 $ 1 $33,875.00 1 $ 1,216.55 $32,658.45
* Net with Administration revenue.
Note: Figures do not include minimal amounts received for smaller items sold via the ongoing
County online auction.
13 - 7
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Auction Items / Revenue Examples
FY 2006
SPRING 2006 AUCTION
Equipment
Amount
Melroe Bobcat Loader Technical Support)
$
13,000.00
1997 GMC Pickup #97-905 Addison Oaks
$
2,800.00
1997 GMC Pickup #97-908 Groveland Oaks
$
3,400.00
1997 GMC Pickup #96-911 Groveland Oaks
$
2,900.00
13 - 8