HomeMy WebLinkAboutAgendas/Packets - 2007.04.04 - 401352800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 • Fax 248.858.1683 • TTY 248.858.1684 • 1.888.00PARKS
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Martin J. Knollenberg
John P. McCulloch
Charles Palmer
n Richards
ette Vogt
Daniel J. Stencil
Executive Officer
CAKLAND
AIIIIA6
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1966-2006 , 40 Yf Carr J J � X
March 29, 2007
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
www.oal(gov.com/parl(srec
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ........................ Wednesday, April 4, 2007
9:00 a.m.
PURPOSE .................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Daniel J. Stencil
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, May 2 - Regular Commission Meeting, White Lake Oaks
Tues — Friday, June 5-8, Special Park Districts Forum
Columbus, Ohio
D:\$Data\My documents\COMMISSN\agendaltr.doc
0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
Oakland County Parks ar` Recreation Commission
2800 Watk._ -Lake Rd.
Waterford, MI 48328
Wednesday, April 4, 2007
9:00 a.m.
Action Required
1. Call Meeting to Order 9:00 a.m.
Pledge of Allegiance
2. Roll Call -
3. Public Comments
4. Commission Meeting Minutes for March 8, 2007 Approval
5. Activity Report for February, 2007
6. Award Recognition — 2007 MRPA Awards
7. Design and Development Update Informational
8. Bid Items: Approval
A. Restroom/Shower Facility (Bldg. E) Springfield Oaks Activity Center
B. Riding Mower — Groveland Oaks
C. Irrigation Pumping Stations — White Lake and Glen Oaks
D. Fertilizer — Parks and Golf Courses
F. 2007 Asphalt Paving — Waterford Oaks and Groveland Oaks
9. EXECUTIVE SESSION Informational
10. Executive Officer's Report Informational
11. Old Business
12. New Business
13. Adjourn
Presenter/Phone #
P. Lewis / 646.5917
K. Kohn / 858.4606
D. Stencil / 858.4944
J. Figa / 858.4620
J. Noyes / 858.4624
S. Wells
C. Herb / 858.4633
M. Thibodeau / 858.4630
J. Figa
M. Donnellon / 858.4623
D. Stencil
D. Stencil
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 8, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 3:10 p.m. in the banquet room of the Glen
Oaks Golf Course Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh
D. Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards,
Shelley G. Taub
ALSO PRESENT:
Parks and Recreation
Oakland Co. Pln. & Economic Development
Oakland County Facilities Management
Oakland County Purchasing
Commerce Township
PUBLIC COMMENTS:
There were no public questions or comments.
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications & Marketing & Officer
Jon Noyes, Architectural Engineer II
Skip Roche, Grounds Maintenance Supervisor
Larry Falardeau, Principal Planner
Mike Hughson, Property Management Specialist
Dick Brower, Buyer
Kelly Knight, Deputy Supervisor
Moved by Mr. Crawford, supported by Mrs. Taub to approve the minutes of the January
31, 2007 Public Hearing for the Grant Applications, as written.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mrs. Kowall, supported by Mr. Gregory to approve the minutes of the January
31, 2007 Public Hearing for the Recreation Master Plan, as written.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Skarritt, supported by Mr. Richards to approve the minutes of the Meeting
of January 31, 2007, with the following corrections:
Page 3 —1 under Commission Members Present, delete Martin Knollenberg and Charles
4-1
(Commission Meeting, March 8, 2007)
Palmer and add Eileen Kowall and Shelley G. Taub. Add Commission Members Absent
followed by the name of Charles Palmer.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Richards, supported by Mr. Gregory to approve the payment of the Internal
Service & Department Funds Payment Register for the months of December and
January (FM 3 & 4, FY 2007), and the Payment Register for the Voucher Report Period
of December and January (FM 3 & 4, FY 2007).
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the months ending December 31, 2006 and January 31, 2007
were accepted as filed.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
The Capital Improvement Program Budget Report as of December 31, 2006 was accepted as filed.
ACTIVITY REPORT:
The Activity Report for January, 2007 was accepted as filed.
RESOLUTION — HIGHLAND HYE PROPERTY PURCHASE AGREEMENT:
Moved by Mr. VanderVeen, supported by Mr. Richards to adopt the following resolution
supporting the approval of the purchase agreement for the acquisition of the 208-acre
Highland Hye property in Highland Township:
WHEREAS, upon recommendation of the Oakland County Parks and Recreation
Commission, the Oakland County Board of Commissioners accepted the first grant from
the Michigan Department of Natural Resources (DNR) for the acquisition of property in
Highland Township for the development of Highland Oaks County Park through the
adoption of Miscellaneous Resolution #07016; and
WHEREAS, pursuant to the authorization of the Oakland County Planning and
Building Committee, the Oakland County Parks and Recreation Commission and the
Department of Facilities Management, with the assistance of Oakland County
Corporation Counsel, have negotiated the terms and conditions of the attached Purchase
Agreement with the Highland Hye Company, LLC, for the purchase of approximately 208
acres of land located in Highland Township; and
4-2
(Commission Meeting, March 8, 2007)
WHEREAS, the Oakland County Parks and Recreation Commission has
budgeted sufficient funds from its land acquisition fund to complete the purchase of said
property; and
WHEREAS, pursuant to the terms and conditions of said Purchase Agreement
and in accordance with Michigan Natural Resources Trust Fund Agreement No. TF05-
032, the County of Oakland shall pay the Highland Hye Company, LLC the sum of
$2,462,500 via a cash sale for the purchase of said property subject to the County
performing its required due diligence investigation of the subject property; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached
Purchase Agreement and recommend its approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approves and accepts the terms and conditions of the attached
Purchase Agreement between the County of Oakland as purchaser and Highland Hye
Company, LLC, seller for a cash sale purchase.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the County of Oakland Board of Commissioners
directs its Chairperson or his designee to execute the attached Purchase Agreement and
all other related documents between the County of Oakland and Highland Hye Company,
LLC, which may be required to complete the purchase of said property.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RESOLUTION —PARKER PROPERTY PURCHASE AGREEMENT:
Moved by Mrs. Kowall, supported by Mr. Crawford to adopt the following resolution
supporting the approval of the purchase agreement for the acquisition of the 52-acre
Parker property in Highland Township:
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the County of Oakland Board of
Commissioners directs its Chairperson or his designee to execute the attached
Purchase Agreement and all other related documents between the County of
Oakland and Marie J. Parker Revocable Trust, which may be required to
complete the purchase of said property.
WHEREAS, upon recommendation of the Oakland County Parks and Recreation
Commission, the Oakland County Board of Commissioners accepted the first grant from
the Michigan Department of Natural Resources (DNR) for the acquisition of property in
Highland Township for the development of Highland Oaks County Park through the
adoption of Miscellaneous Resolution #07016; and
4-3
(Commission Meeting, March 8, 2007)
WHEREAS, pursuant to the authorization of the Oakland County Planning and
Building Committee, the Oakland County Parks and Recreation Commission and the
Department of Facilities Management, with the assistance of Oakland County
Corporation Counsel, have negotiated the terms and conditions of the attached Purchase
Agreement with the Marie J. Parker Revocable Trust, for the purchase of approximately
52 acres of land located in Highland Township; and
WHEREAS, the Oakland County Parks and Recreation Commission has
budgeted sufficient funds from its land acquisition fund to complete the purchase of said
property; and
WHEREAS, pursuant to the terms and conditions of said Purchase Agreement
and in accordance with Michigan Natural Resources Trust Fund Agreement No. TF05-
032, the County of Oakland shall pay the Marie J. Parker Revocable Trust the sum of
$820,000 via a cash sale for the purchase of said property subject to the County
performing its required due diligence investigation of the subject property; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached
Purchase Agreement and recommend its approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approves and accepts the terms and conditions of the attached
Purchase Agreement between the County of Oakland as purchaser and Marie J. Parker
Revocable Trust, seller for a cash sale purchase.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the County of Oakland Board of Commissioners
directs its Chairperson or his designee to execute the attached Purchase Agreement and
all other related documents between the County of Oakland and Marie J. Parker
Revocable Trust, which may be required to complete the purchase of said property.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RESOLUTION —ACCESS TO RECREATION GRANT:
Moved by Mr. VanderVeen, supported by Mr. Richards to adopt the following resolution in
support of approval to accept a grant from the W. K. Kellogg Foundation "Access to
Recreation" Grant:
WHEREAS, the Oakland County Parks and Recreation Commission has applied
for a $10,000 grant through the W.K. Kellogg Foundation "Access to Recreation" for a
pontoon boat; and
WHEREAS, the pontoon boat will provide inland fishing and educational
opportunities for people of all ages and abilities based on input from community
organizations, parks and recreation department directors, and Oakland County Parks and
Recreation Commission and staff members; and
4-4
(Commission Meeting, March 8, 2007)
WHEREAS, the "Pontoon Boat" Program meets the Oakland County Parks and
Recreation Commission's goals and objectives of innovative specialized recreation
programs; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission to provide programs to communities and organizations where
these resources are otherwise unavailable and to increase exposure and appreciation for
our parks and natural resources.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission accepts the "Pontoon Boat" Grant in the amount of $10,000
through the W.F. Kellogg's Foundation Access to Recreation initiative.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
WETLANDS MITIGATIONS PROJECT—LYON OAKS:
Design and Development staff noted two minor changes to the draft wetlands mitigation project use
agreement between the Oakland County Parks and Recreation Commission and the Road Commission
for Oakland County. The draft agreement was prepared by Oakland County Corporation Counsel, in
consultation with the Road Commission, and is contingent upon approval by Oakland County Risk
Management. The agreement will create 13 acres of wetlands and a 7-acre restored prairie at Lyon Oaks
while providing mitigation credits to the Road Commission.
The contract for the creation of the wetlands and prairie area at Lyon Oaks was approved at the January
31, 2007 meeting and will be through Oakland County Parks; however, the funds will be reimbursed by
the Road Commission, in an amount not to exceed $243,700.
Commission concurred to postpone a decision on the land use agreement until the April 4 Commission
meeting. In the meantime, staff will investigate the arrangements the Huron -Clinton Metropolitan Authority
made in their wetlands mitigation use agreement, any uses from this mitigation that can be used for
nature center purposes, determining what a reasonable time frame would be for ensuring the wetlands do
not fail, plus possible negotiating the cost of maintaining the wetlands through the Road Commission
rather than the Parks Commission.
2007 APPRECIATION DAYS:
Moved by Mr. Palmer, supported by Mrs. Taub to approve the waiver of fees for the 2007
Appreciation Days.
Commission recommended staff make the August 8 Senior Appreciation Day open to everyone.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
4-5
(Commission Meeting, March 8, 2007)
Executive Officer Dan Stencil briefly reported on the status of the disposition of the Proud Lake State
Recreation Area.
BIDS:
Moved by Mr. McCulloch, supported by Mr. Gregory to approve the following bids as
recommended by Purchasing and staff:
• One four-wheel drive and one two -wheel drive fairway mower for Glen Oaks and
Springfield Oaks from the low bidder, Spartan, in the amount of $73,280.05.
• One 160-gallon and one 300-gallon riding sprayer for White Lake Oaks and Lyon
Oaks to the low bidder Spartan, in the amount of $65,547.07.
• One 11-hp two -type grease topdresser for White Lake Oaks to W. F. Miller in the
amount of $10,625.00.
• Contract for the installation of a 300-feet long x 50-feet high protective netting system
at the Red Oaks Golf Course to the low bidder, Net Connection, in the amount of
$29,955.00, plus a five percent contingency of $1,498.00, for a total budgeted
amount of $31,453.00.
• One 19-hp diesel trim mower for White Lake Oaks to the low bidder, Spartan
Distributors, in the amount of $22,989.12.
• One 16-hp riding greensmower for the Red Oaks Golf Course to the low bidder, W.
F. Miller, in the amount of $18,229.00.
• Contract for the installation of 940 feet of vinyl crossbuck fencing at the Glen Oaks
Golf Course Clubhouse to the low bidder, Nationwide Fence, in the amount of
$14,973.00, plus a ten percent contingency of $1,497.00, for a total budgeted amount
of $16,470.00.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ROSE OAKS MASTER PLAN PRELIMINARY PRESENTATION:
Staff has worked with our consultant, Johnson Johnson and Roy, to create a master plan for Rose Oaks
County Park.
A public forum was held at the township and a resident survey was mailed to adjacent homeowners as
part of the planning process; many of the issues brought up by the township residents were taken into
account while creating the plan. Other aspects of the plan were based on results from the recent county-
wide citizen survey.
The proposed plan is designed to provide ample use without abusing the natural areas of the park;
proposed facilities/activities include:
4-6
(Commission Meeting, March 8, 2007)
• Expanding the trails from 3.7 miles to approximately 6 miles, including a boardwalk trail.
• Trailhead kiosk
• Carry -in, non -gasoline motorized boat access
• Improvements to the entrance drive
• A small picnic shelter
• Archery hunting
• Restrooms
Other projects identified for the park include signage and a parking lot expansion to provide accessibility
for equestrian activities.
Rose Township officials have requested a public hearing on the plan. Staff will present this same
information and ask how we can work with them to modify the zoning or waive some of the requirements.
Staff requested any additional input/comments from the Commission be directed to Joe Figa in order to
be incorporated into the plan. The plan will be brought back to the Commission for final approval.
OAKLAND COUNTY PLANNING AND ECONOMIC DEVELOPMENT — VIRTUAL FLIGHT:
Principal Planner Larry Falardeau from the Oakland County Planning and Economic Development
Services provided the Commission with information on new technology software available by presenting
a virtual flight over Catalpa Park in Southfield and the Rouge River Corridor.
URBAN RECREATION INITIATIVE
Parks staff, in partnership with staff from Oakland County Planning and Economic Development Services,
have been working to draft an Urban Recreation Initiative as directed by the Parks Commission. This
Initiative is a comprehensive approach that features a park/facilities strategy, recreation program, and
support services. Information was shared on the purpose of the Initiative, a definition, and the process for
analyzing future recreation potential in existing and growing urban areas of Oakland County.
Target date for a final report to the Parks Commission, with possible presentation to the Oakland County
Board of Commissioners, is late summer, 2007.
Executive Officer Stencil noted a by-product of the Community Connection Initiative is the creation of an
e-newsletter that will be e-mailed on a quarterly basis to cities/villages/townships, the Oakland County
Board of Commissioners, and state legislators, informing them of what's happening around Oakland
County Parks.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report filed in the agenda, the following was noted:
---Staff is recommending foregoing the legislative breakfast this year, as attendance has declined for the
event.
---Staff is recommending the May 2 Commission meeting be held at White Lake Oaks and to dedicate
approximately one hour to discussing priorities for implementation with the department's strategic plan.
The next Commission meeting will be at 9:00 a.m. on Wednesday, April 4, 2007 at the Parks
Commission's administration office.
4-7
(Commission Meeting, March 8, 2007)
The meeting was adjourned at 3:45 p.m.
i
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-8
ACTIVITY REPORT r.:JrAKLAND
FEBRUARY, 2007 (FM05, FY2007) �.ir���i'r' :: ►'
DAY USE PARKS* Not included in program totals - only in combined totals. 7j PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM05,FY06
FM05,FY07 FY2006
FY2007
ADDISON OAKS PARK
Campers
0
0
5,004
5,998
Day Use
98
576
3,017
3,950
Day Campers
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
1,205
916
13,125
12,129
GROVELAND OAKS PARK
Campers
0
0
0
0
Day Use
0
0
0
0
Day Campers
0
0
0
0
INDEPENDENCE OAKS PARK
Day Use
9,097
12,181
60,431
68,680
Day Campers
0
0
0
1,391
Overnight Youth Group Campers
18
0
117
966
LYON OAKS
Day Use
39
53
1,232
3,350
Dog Park
1,257
1,710
8,919
22,202
ORION OAKS PARK
Day Use
928
1,368
7,232
5,610
Dog Park
1,338
5,928
15,744
26,304
ROSE OAKS PARK
Day Use
133
184
5,306
6,128
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
355
487
1,356
6,362
4-H Fair
0
0
0
0
*Banquet Facilities
3,082
2,334
14,791
14,615
WATERFORD OAKS
Activity Center - non banquet
0
524
4,136
2,761
*Banquet Facilities - Activity Center
0
72
315
747
Day Use
1,820
628
6,965
7,556
TOTAL CAMPERS
0
0
5,004
5,998
TOTAL DAY USE
12,470
15,477
85,539
101,636
TOTAL DAY CAMPERS
0
0
0
1,391
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
18
0
117
966
TOTAL DOG PARKS
2,5951
7,638
24,663
48,506
TOTAL 4-H FAIR
0
0
0
0
TOTAL ACTIVITY CENTER -NON BANQUET
0
524
4,136
2,761
06-07 ACTIVITY REPORT.xis, FEB07 5-1 of 4
ACTIVITY REPORT
FEBRUARY, 2007 (FM05, FY2007)
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Driving range
*Banquet Facilities
**Grill Room (**Not included in totals)
RED OAKS
Rounds Played - 9 Holes
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
**Grill Room (**Not included in totals)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
**Grill Room (**Not included in totals)
TOTAL ROUNDS PLAYED - 9 HOLES
TOTAL ROUNDS PLAYED -18 HOLES
TOTAL DRIVING RANGE
PARTICIPANTS (MONTH)
FM05, FY06 FM05, FYO
0
0
1,841 2,29
0
0
0
0
339 29
0
0
0
0
0
0
0
0 21
0
0
0
0
IKLAND
0
0
9
0
0
0
0
9
0
0
0
0
0
0
0
3
0
0
0
0
PARTICIPANTS (YTD)06
7 FY20
FY2007
2,913
2,141
1,406
990
20,316
18,066
1,273
774
320
247
2,457
1,740
1,800
715
5,406
5,530
2,585
1,530
3,047
1,628
1,511
1,137
2,882
1,783
1,468
888
2,203
1,552
1,468
1,107
0
4,657
0
822
9,994
6,705
8,213
5,620
1,800
715
06-07 ACTIVITY REPORT.As, FEB07 5-2 of 4
ACTIVITY REPORT ,�
AKLAND
FEBRUARY, 2007 (FM05, FY2007)
RECREATION,.
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. I FMO5,FY061
FM05,FY07 FY2006
FY2007
MOBILE RECREATION
Bleachers
0
0
12
12
Bouncers
300
0
3,820
4,245
Bus
2,070
1,395
6,975
6,255
Climbing Wall/Tower
0
0
500
500
Dunk Tank
0
0
0
233
Inline Skate Mobile/Hockey Mobile
0
0
0
0
Puppet
0
0
170
170
Show Mobile
0
0
8
36
Adventure Sport Mobile
0
0
0
120
Tents
0
0
12
3
Camps
0
0
0
0
Miscellaneous
0
0
0
0
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
35
0
169
640
WATERFORD OAKS FRIDGE
6,671
9,500
17,481
19,146
WATERFORD OAKS LOOKOUT LODGE
222
140
1,322
1,549
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
481
375
3,058
2,501
SENIOR EVENTS
298
198
1,441
741
TOTAL MOBILE RECREATION VISITS
1 2,370
1,395
11,497
11,574
TOTAL FACILITIES AND SPECIAL EVENTS
7,707
10,213
23,471
24,577
06-07 ACTIVITY REPORT.As, FEB07 5- 3 of 4
ACTIVITY REPORT � 2007 (FM05, FY2007) (,);AAKLAND-
FEBRUARY, o. ;
PARTICIPANTS (MONTH) I PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM05,FY06
FM05,FY07 FY2006
FY2007
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
1,963
1,509
10,193
9,334
Outreach Visits
1,134
441
3,867
1,696
"Trail Usage (""Not included in totals)
5,409
7,551
36,412
40,499
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
268
301
1,746
1,621
Outreach Visits
267
49
697
519
"*Trail Usage (*"Not included in totals)
57
64
1,463
3,636
TOTAL NATURE CENTERS
2,231
1,810
11,939
1 10,955
TOTAL OUTREACH VISITS
1,401
490
4,564
1 2,215
PARTICIPANTS (MONTH)
PARTICIPANTS (YTD)
FM05,FY06
FMO5,FY07
FY2006
FY2007
DAY USE PARKS
15,083
23,639
119,459
161,258
GOLF COURSES
0
0
20,007
13,040
RECREATION, FACILITIES AND SPECIAL EVENTS
10,077
11,608
34,968
36,151
NATURE INTERPRETIVE SERVICES
3,632
2,300
16,503
13,170
BANQUET FACILITIES
6,467
6,133
53,953
55,744
GRAND TOTALS
35,259
43,680
244,890
279,363
Therapeutic/Senior Event Breakdown
TR: Beaumont-16; CP Sports-40; Boys and Girls-36; Bball-52; Jr Bball-167; Sled Hockey-64
SR: Volleyball-142; Tennis-56
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
06-07 ACTIVITY REPORT.As, FEB07 5- 4 of 4
ITEM #6
AWARD RECOGNITION
2007 MRPA AWARDS
Mike Willhite received the Innovative Park Resources Award for
Equipment Design. An equipment mechanic with Technical Support, Mike
created a custom attachment for existing equipment. It was used to install helical
piers for the River Trail boardwalk at a savings of $23,000.
Volunteer Roger McCarville received a Special Award for his personal
commitment to keeping the disabled population active. He has been a
partner/volunteer of the parks for 30+ years. McCarville hosts radio and TV
programs focusing on recreation for the disabled.
6-1
ITEM # 7
DESIGN AND DEVELOPMENT UPDATE
POWERPOINT PRESENTATION
Chief of Design and Development Joe Figa will give a brief PowerPoint
presentation on projects throughout the Design and Development Section.
7-1
ITEM #8
Bid Items:
A. Restroom/Shower Facility (Bldg. E) Springfield Oaks Activity Center
B. Riding Mower — Groveland Oaks
C. Irrigation Pumping Stations — White Lake and Glen Oaks
D. Fertilizer — Parks and Golf Courses
F. 2007 Asphalt Paving — Waterford Oaks and Groveland Oaks
8-1
RESTROOM/SHOWER FACILITY (BUILDING E)
SPRINGFIELD OAKS — ACTIVITY CENTER
Staff received two bids for the construction of the Restroom/Shower
portion of Building E, currently under construction by the Oakland County 4-H
Fair Board Association. After opening the sealed bids, the apparent low bidder
informed Oakland County Purchasing that their bid was not complete, therefore
disqualifying their bid.
Base Bid included all interior construction of the restroom/shower facility
located at the south end of the building, including 2 HVAC units, all associated
duct work, electrical, plumbing, finishes, and fixtures. Base bid also included all
insulation and ceiling drywall in the large portion of the building, ie future 4-H Fair
Board office and meeting rooms.
Alternate #1 included the installation of the remaining 3 HVAC units on
owner -installed concrete pads, including all necessary utilities required for each
unit.
The single qualified bidder is W.J. Stewart Contracting of Waterford. Staff
reviewed the plans and specifications with W.J. Stewart Contracting, and re-
negotiated their original Base Bid to a lower amount of $221,000 and the original
Alternate #1 to $25,000. Please see attached confirmation e-mails from W.J.
Stewart Contracting.
Staff recommends awarding a contract to W.J. Stewart Contracting
Corp., in the amount of $246,000, including Alternate #1, with a five percent
project contingency $12,300, for a total budgeted amount of $258,300.
The approved 2007 CIP Budget has a remaining balance of $445,772 for
the total project.
8-2A-1
Springfield Oaks Activity Center, Building E
Supplemental Information
Confirmation a -mails from W. J. Stewart Contracting
Re -negotiated Base Bid:
From: David Maloney [mailto:dmaloney.wjstew@sbcglobal.net]
Sent: Monday, March 26, 2007 3:15 PM
To: danielsj@oakgov.com
Cc: Mike Donnellon
Subject: Springfield Oaks Bldg. "E"
Dear Ms. Daniels,
Per my meeting with Mike Donnellon, Jr. today at the Oakland County Parks and
Recreation office, we will reduce our previous bid of 3/23/07 for the Springfield Oaks
Restroom/Shower project from $239,900.00 to a quotation of $221,000.00. Bids received
to our office after the deadline will enable us to make this adjustment.
After review of the bid documents with Mr. Donnellon, we are comfortable that all
specifications as shown on the plans will be met.
We look forward to a favorable response and are eager to service your needs.
Respectfully,
David J. Maloney
Vice President
W.J. Stewart Contracting Corporation
248-623-1300
Re -negotiated Alternate:
From: David Maloney [mailto:dmaloney.wjstew@sbcglobal.net]
Sent: Tuesday, March 27, 2007 9:40 AM
To: danielsj@oakgov.com
Cc: Mike Donnellon
Subject: Springfield Oaks Restroom/Shower Project
Dear Ms. Daniels,
After talking with Mike Donnellon, Jr. from the Oakland County Parks and Recreation
department this morning, I neglected to also include a reduction for alternate # 1 on the
above referenced project. Please reduce our quote of $27,000.00 for the alternate to
$23,000.00.
Again, thank you for your patience.
Respectfully,
David J. Maloney
W.J. Stewart Contracting Corporation
248-623-1300
8-3A2
RIDING MOWER
GROVELAND OAKS
Bids were requested for the purchase of a Jacobsen HR 5111 riding
mower for Groveland Oaks. This mower is replacing a 9-year old piece of
equipment that originally cost $36,472.00.The new mower will be used to mow
picnic areas, campsites, and group camping areas at Groveland Oaks. The old
mower will be used as a back-up mower for the Orion Oaks dog park.
Two companies submitted bids that meet the required specifications; the
bids are as follows:
W. F. Miller
Novi
$41,986.00
Spartan Distributors $43,034.24
Auburn Hills
Staff recommends awarding the bid to the low bidder, W.F. Miller, in the
amount of $41,986.00. This mower is expected to provide ten years of service.
There is $40,000.00 budgeted in the Operating Equipment Budget for this
purchase.
8-0-1
IRRIGATION PUMPING STATIONS
WHITE LAKE AND GLEN OAKS
We have received from Purchasing the following bids for the purchase and
installation of new pumping stations at White Lake and Glen Oaks:
Thielen Turf
Mt. Pleasant
Northwood Contracting
Shelby Township
White Lake Oaks
$141,175.00
143,555.00
Glen Oaks Total
$122,725.00 $263,900.00
140,400.00 283,955.00
Marc Dutton 158,825.00 148,810.00 306,635.00
Waterford
These new pumping stations are pre -manufactured offsite and will be
installed in new pump houses, which are part of the package.
The new pumping stations will replace 20 and 30-year old pumping
systems that have been patchworked together over the years and are inefficient.
Staff recommends awarding the contract to the low bidder, Thielen Turf,
for the completion of both pumping stations in the amount of $263,900.00, plus a
ten percent contingency of $26,390.00, for a total budgeted amount of
$290,290.00.
There is $300,000.00 budgeted in the Capital Improvement Projects
Budget for these pumping stations.
8-5C-1
FERTILIZER
PARKS AND GOLF COURSES
We have received from Purchasing the following bids for the annual
supply of fertilizer:
Tri Turf
Turfgrass
Traverse City
South Lyon
590 Bags
Did not meet specs.
$23,417.10
Polyon 22-2-19
620 Bags
Did not meet specs.
20,869.20
Polyon 25-3-14
99 Bags — 50 lb.
No Bid
3,093.75
Potassium
1,200 Bags
$28,500.00
23,280.00
Nutralene 25-5-15
240 Bags
7,500.00
7,548.00
Lebanon greens fertilizer
Liquid fertilizer
No Bid
15,697.00
Staff recommends splitting the bid and awarding the Lebanon greens
fertilizer to the low bidder, Tri Turf, in the amount of $7,500, and all the other
products to the low bidder, Turf Grass, in the amount of $86,357.05. Total
amount for all the fertilizers is $93,857.05.
The fertilizer will be distributed according to the requisition and charged to
each golf course or park's Grounds Maintenance line item of the Operating
Budget.
8-6D-1
2007 ASPHALT PAVING
WATERFORD OAKS AND GROVELAND OAKS
Bids were received Friday, March 23, 2007 for the following paving projects at
Waterford and Groveland Oaks:
Base Bid #1 — Waterford Oaks Entrance Road Repair (AC/Park)
Repair and resurfacing of the Toboggan and BMX Complexes entry drive,
approximately 5,600 square yards of asphalt road including removal and replacement of
1,500 square yards of damaged asphalt road, with a 12" undercut, reinforcing fabric, gravel
base and asphalt.
Alternate #1 — Service Drive Repair (Waterford Oaks Toboggan Complex)
Repair and resurfacing of approximately 400 square yards of asphalt service drive
to the bottom of the refrigerated toboggan slides. The repair includes removal and
replacement of 25 square yards of damaged asphalt road, with a 12" undercut, reinforcing
fabric, gravel base and asphalt.
Base Bid #2 — Groveland Oaks Maintenance Lot Paving and Driveway Repair
This project involves the paving of an existing 1,200 square yard gravel
maintenance lot, including approximately 425 linear feet of concrete curbing and the
removal and repair of approximately 550 square yards of existing driveway to the park
residence.
The following six (6) qualified bids were received:
Wayne
Paving
Troy
Ails Asphalt
Paving
Taylor
Bush Brothers
Paving
Farmington H.
Allied
Construction
Clarkston
Cadillac
Paving
Clarkston
S&J Asphalt
Paving
Canton
Base Bid #1
$136,959.00
$117,009.50
$127,727.00
$124,400.00
$128,103.50
$161,945.00
Alt. #1
$6,580.00
$8,000.00
$7,985.00
$5,200.00
$10,183.80
$8,800.00
Base Bid #2
$35,876.00
$52,643.00
$69,000.00
$85,000.00
$97,620.50
$52,550.00
Total
$179,415.00
$177,652.50
$204,712.00
$214,600.00
$235,907.80
$223,295.00
Due to additional unknown soil conditions at Waterford Oaks, staff recommends a
10% project contingency of $12,500.50 for Base Bid #1 and Alternate #1, for a Waterford
Oaks total project cost of $137,510.00.
Staff recommends a 5% contingency for Groveland Oaks Base Bid #2 of $2,632.00,
for a Groveland Oaks total project cost of $55,275.00.
8-7F-1
Staff recommends awarding the contract to the low bidder, Al's Asphalt Paving, for
both Base Bid #1 & #2, including Alternate #1, in the amount of $177,652.50. Total
approved amount, including recommended contingencies, is $192,785.00.
The approved 2007 Waterford Oaks Waterpark Grounds Maintenance budget
allocated $100,000.00 for the repair of the Waterpark Parking Lot. After reviewing the
parking lot with Testing Engineers & Consultants, Inc., staff recommends postponing this
parking lot repair to the 2008 Waterpark Grounds Maintenance budget and transferring the
allocated $100,000.00 to the 2007 Waterford Oaks AC/Park Grounds Maintenance
budget. Also, additional transfers of $25,010.00 from the 2007 Operating Budget
Contingency to Waterford Oaks AC/Park Grounds Maintenance Budget of $17,010.00 and
to Waterford Oaks Toboggan Complex Grounds Maintenance budget of $8,000.00,
resulting in budget transfers of $125,010.00. If required, budget transfers for this project
contingency will be made at the end of the budget year.
The approved 2007 CIP budget for Groveland Oaks Asphalt Road &
Maintenance Lot allocates $100,000.00.
8-8F-2
ITEM # 9
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss proposed land acquisitions.
9-1
ITEM #10
EXECUTIVE OFFICER'S REPORT
---Waterford Oaks BMX: Staff is very excited to announce that we have been chosen to host two BMX national
races plus a United States of America Cycling (USAC) Championship. The Nationals are scheduled June 8 and
10, 2007 and the USAC Championship is scheduled for June 9, 2007. Riders participating in the USAC
Championship will be qualifying to participate in the 2007 BMX World Cup, which is being held in Victoria, Canada
in July.
Staff also received a $1,000 check from the Waterford Oaks BMX Parent Association as a donation to People for
Parks.
---Powwow: Park staff, along with staff from the Oakland County Planning and Economic Development, has been
working with the South Eastern Michigan Indians Inc. to host the First Annual Oakland County Powwow at
Groveland Oaks. Greektown Casino, which is owned primarily by the Sault Ste. Marie Tribe of Chippewas is
projected to sponsor the dance competition. Acknowledgement of their sponsorship will be limited to the event
program.
---Work Plans: Attached for your information is a copy of the Administrative Management Team's work plans for
the second quarter of 2007.
---Catalpa Park: Staff will provide a brief update on the Catalpa Park project.
---Community Service Garden: Barb Hankey, manager of Oakland County Community Corrections, has notified
staff that $8,000 of revenue generated by the WAM Program will be transferred to Parks and Recreation for
expenses related to the community service garden at Springfield Oaks.
---Lyon Oaks Wetlands Mitigation Agreement: The attorneys for the Road Commission for Oakland County
and Oakland County's Corporation Counsel believe they have addressed the Parks Commission's concerns in re-
drafting the use agreement for the wetlands mitigation. However, a final revision was not complete prior to the
Commission agenda deadline.
A revised use agreement will be presented to the Commission, along with a sample conservation easement, at
the May 2 Commission meeting.
---Tennis Dome: The tennis dome proposal has been withdrawn due to financial issues. Staff will move forward
with the original plans for that area.
---Marketing Project: Attached for your information is an overview of a successful marketing project recently
conducted jointly between Oakland County Parks and students from the Clarkston Oakland Technical Center.
10-1
Oakland County Parks and Recreation Commission
Administrative Management Team
2°d Quarter Work Plans, 2007
Dan Stencil
Sue Wells
Deadline
*Urban Recreation Program Initiative Draft Plan
*Summer operations
Apr 30
*Community Connection Initiative (CCI)
*Oaks Management Matrix
May 18
Final report
*Budget 2008
Apr 30
*Revised travel and conference policy - draft
*CCl/URI/Strategic Plan
Apr 30
*Strategic planning - ongoing
*Day camp rules — Dept of Human
Ser. June 1
*2008 Budget Preparation
*Sponsorships w/Public Comm.
*Land acquisition projects
*Centralized Reservations/POS
May -June
*"No Fee" Policy
May 1
*Implementation of Natural Resources Educator
April 30
Frank Trionfi
Jim Dunleaw
*FY 2008 Budget
*Long Term Financial Plan
*Staff/supervisor assessment project
*Oakland County 4-H Fair Association professional
service contract
*People Soft Gap Analysis
*New Point of Sales for waterparks
*Strategic Plan Development
Jan Punt!
*2007 Marketing planning
*Group sales usage data
*Comprehensive research plan development
*Strategic planning
*Community Connection Initiative (e-news releases)
*Marketing via website
*Waterpark advertising/marketing
* Sponsorships/nartnershins
Clyde Herb
*Park Opening Preparations
*Rules/Regulations review
*Special projects crew
*Independence Oaks: Tree harvest RFP
*Safety and security committee/Training
*Trusty/WAM program
*Property line/GPS
*Staff computer training
*Springfield YAC operations/PSC review
*Beaver management
*Fireworks
*Road Grading/Chloride
*Urban Recreation Initiative
*Interpretive services
*Sponsorships and partnerships
*2007 Recreation Connection Initiative
*Countywide concerts in the park program
*Southeast Michigan Naturalist Coalition
*Health and Wellness Initiative
*Outdoor Recreation Plan
*Safety and Securitv Committee
Mike Thibodeau
*Red Oaks Golf Course well and hydrologic
study
*Springfield Oaks Golf Course improvements
*Glen Oaks Golf Course improvements
*Environmental study — Springfield Oaks G C
*Golf course spring opening
*Review signage and yardage markers
Joe Fiea
*5-Year Comprehensive Rec. Master Plan
*2006/2007 CIP
*Rose Oaks Master Plan
*5-Year forecast of grant request projects
*5-year major maintenance projects forecast
*ADA assessment
*Natural resource management plans
*Independence Oaks Organizational Trail
*OTAC Master Plan
D:\$Data\My documents\DAN\QrtlyWorkPlans.doc
10-2
Oakland Technical Center Marketing Project Overview
Over the past month, Oakland County Parks has been involved in an
educational partnership with the Clarkston Oakland Technical Center. As a class
project, students from OTC's marketing classes were charged with helping
Oakland County Parks by creating an effective marketing plan to bring in more
groups to key park attractions.
To accomplish this, the OTC students came to Waterford Oaks Park for a
half day in February. Over that half day, representatives from O.C.P.s presented
a majority of our employee training tools to the students. They were shown the
Oakland County Parks "Natural Choice" video, the O.C.P. Customer Service
PowerPoint, and were presented with customer service training used for Fridge
employees. While here, the students also had an opportunity to ride the Fridge
and ask questions of O.C.P. employees. The employees involved with this
partnership were Jim Dunleavy, Phil Castonia, Kim Soncrainte, Rachel Meyers,
Katie Stavale, and Matthew Pardy.
The students had to then take this information, research O.C.P., and
present their marketing plans to the O.C.P. employees at the Detroit Zoo a month
later. Eight groups presented plans on Thursday, March 29, 2007. The groups
came up with amazing ideas to help the Park's system. Almost every group
suggested that the teen market was underserved and should be tapped into
more. The main suggestion to access this market was bringing in entertainment
that would appeal to teen and young adults. One way to achieve this could be
through a "battle of the bands" type event, as many groups recommended. The
Parks employees choose two teams to be the winners of this project.
Overall, this was an exciting opportunity for Oakland Technical Center and
for Oakland County Parks. The students received great practical education
experiences, as well as the opportunity to participate in a fun project, whereas
Oakland County Parks received great insight and ideas for clever ways to draw in
more groups to our parks.
Due to the great benefits of this partnership, it is hoped that this will be
something that happens on a regular basis in the future. The teachers from OTC
greatly enjoyed this educational opportunity, as did everyone involved from
O.C.P. Both parties would like to continue this partnership into the future.
10-3