HomeMy WebLinkAboutAgendas/Packets - 2007.07.18 - 401412800 Watkins Lake Road • Waterford, Michigan 48328-1917
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Eileen T. Kowall
John P. McCulloch
Charles Palmer
John Richards
'ielley G. Taub
Janiel J. Stencil
Executive Officer
248.858.0906 • Fax 248.858.1683 • TTY 248.858.1684 • 1.888.00PARKS
OZAND www.oakgov.com/parksrec
July 12, 2007
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Parks Administration Office
2800 Watkins Lake Road
Waterford, MI 48328
TIME ........................ Wednesday, July 18, 2007
9:00 a.m.
PURPOSE .................... Regular Meeting and
Budget Work Session
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
�J
Daniel J. Stencil
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, August 1: Regular Commission Meeting
Thursday, August 16, Commission Park Tour
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
June 13, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:26 a.m. in the banquet room of the Lyon Oaks
Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley Taub
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Facilities Management
Oakland Co. Planning & Economic Dev.
Oakland County Sheriff's Office -Parks Div
Oakland County 4-H Fair
Photographer
STAFF INTRODUCTION:
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications & Marketing & Officer
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer II
Brittany Bird, GIS Tech/Natural Resources Specialist
Zak Crane, Intern
Kyle McPherson, Intern
Paul Simpson, Pro Shop Supervisor
Bill Stokes, Golf Maintenance Supervisor
Tim Nowicki, Parks Naturalist
Joan Daniels, Buyer
Mike Hughson, Property Management Specialist
Jim Keglovitz, Senior Planner
Intern
Kelly Sexton, Sergeant
Bill Storm, Deputy
L.C. Scramlin, General Manager
Skip Moody
Chief of Golf Mike Thibodeau introduced Lyon Oaks Golf Maintenance Supervisor Bill Stokes and Pro Shop
Supervisor Paul Simpson.
Chief of Design and Development Joe Figa introduced two interns: Zak Crane, a student at Michigan State
University in the architectural program; and Kyle McPherson, a recent graduate from Michigan State University in
environmental studies.
Executive Officer Dan Stencil introduced Sgt. Kelly Sexton, the new sergeant for the Parks Division of the
Oakland County Sheriff's Office Parks. Executive Officer Stencil also introduced Deputy Bill Storm, who has been
a part-time deputy in the Parks Division for 18 years.
VOLUNTEER RECOGNITION:
Parks Naturalist Tim Nowicki introduced award -winning photographer Skip Moody, who has generously donated
a number of his photos to Oakland County Parks for use in publications and in displays. In recognition of and
thanks for Mr. Moody's generosity in sharing his photographs, Mr. Moody was presented with a carving of a Bald
Pate Duck.
4-1
(Commission Meeting, June 13, 2007)
PUBLIC COMMENTS:
There were no public questions or comments.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Palmer to approve the minutes of the meeting of May
2, 2007, as written.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Gregory, supported by Mr. Richards to approve the payment of the Internal
Service Funds Journal Voucher Register for the months of March and April, (FM 06 and 07,
2007); the Oak Management, Inc., Credit for Services Rendered Register for the months of
January, February, and March (FM 04, 05, and 06, 2007); and Payment Register for the
Voucher Report Period of March and April (FM 06 and 07, 2007).
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENTS OF OPERATIONS:
Administrator — Parks Administration Frank Trionfi noted that officials from the city of Ferndale have indicated
they will be charging a fee to collect both summer and winter taxes on behalf of the Parks. Staff will continue
investigating the legality of the indicated charge with Oakland County Treasurer Pat Dohany.
The Combined Statements of Operations for the months ending March 31, 2007 and April 30, 2007 were
accepted as filed.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
The Capital Improvement Program Budget Report as of March 31, 2007 (FM 06, 2007) was accepted as filed.
ACTIVITY REPORT:
The Activity Report for the month of April, 2007 was accepted as filed.
AWARDS:
Staff has been notified by the National Association of County Parks and Recreation Officials of two winners
nominated for a 2007 NACPRO Award:
• Oakland County Fair Association selected as a winner in the Outstanding Support Organization category;
• Ellis Barn Restoration selected as a winner in the Park and Recreation Facility — Class II category.
These awards will be formally presented at the NACo Convention next month in Richmond, Virginia.
4-2
(Commission Meeting, June 13, 2007)
Oakland County Parks was presented with the 2007 Michigan Week Community Awards' Community
Collaboration Award for the Ellis Barn Project from the Clarkston Area Chamber of Commerce.
Oakland County Sheriff's Deputy Bill Storm was recently recognized by Oakland County Sheriff Bouchard as
Employee of the Year.
RESOLUTION:
Moved by Mr. Crawford, supported by Mrs. Kowall to adopt the following resolution in support of
July as National Recreation and Park Month:
WHEREAS, the Oakland County Parks and Recreation Commission's mission is to
provide all residents of Oakland County with recreational, leisure, and learning experiences,
parks, open spaces, and facilities, resulting in a comprehensive county park system that
enhances quality of life; and
WHEREAS, parks, recreation activities, and leisure experiences provide opportunities
for young people to live, grow, and develop into contributing members of society; and
WHEREAS, parks and recreation creates lifelines and continued life experiences for
older members of our community; and
WHEREAS, parks and recreation generates opportunities for people to come together
and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization, and stress -reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural
centers, and historic sites make communities attractive and desirable places to live, work, play,
and visit, in a manner that contributes to our ongoing economic vitality; and
WHEREAS, parks, greenways, and open spaces provide a welcome respite from our
fast -paced, high-tech lifestyles while simultaneously protecting and preserving our natural
environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community, which positively impacts upon the social, economic, health,
and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation
Commission proclaims July as Recreation and Parks Month and encourages all citizens to
celebrate healthy, active lifestyles by participating in their choice of recreation and park activities.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ROSE OAKS MASTER PLAN:
4-3
(Commission Meeting, June 13, 2007)
Moved by Mrs. Kowall, supported by Mrs. Taub to approve the following resolution to adopt the
Rose Oaks Master Plan:
WHEREAS, the Oakland County Parks and Recreation Commission reviewed the
"Rose Oaks County Park 2007 Master Plan"; and
WHEREAS, the "Rose Oaks County Park 2007 Master Plan" was developed in
response to needs and deficiencies as identified by citizen surveys and input from county and
local government officials, and Oakland County Parks and Recreation Commission and staff
members; and
WHEREAS, the "Rose Oaks County Park 2007 Master Plan" meets the Oakland County
Parks and Recreation Commission's long-range goals, objectives and financial funding as
identified in the "Oakland County Parks and Recreation Master Plan Update — 2007"; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in guiding the operation of Rose Oaks County Park by lending direction
while remaining flexible to allow for adjustments in creative and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission approves the adoption of the "Rose Oaks County Park 2007 Master Plan."
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Staff will send a letter to Rose Township Supervisor Chester Koop reflecting the approval of the master plan in
order to initiate the township's consideration for changes to the township ordinances affecting active/passive
recreation land.
PROPOSED BYLAWS REVISIONS:
The proposed bylaws revisions, as recommended by the Bylaws Committee and Corporation Counsel, were
distributed for Commission review. Final input from commissioners will be incorporated, with a recommendation
for approval at the next meeting.
Once approved, Commission recommended the revised bylaws be forwarded to the Oakland County Board of
Commissioners.
INTERIM MANAGEMENT AGREEMENT —CATALPA OAKS:
Moved by Mr. Skarritt, supported by Mr. Crawford to approve the Interim Management
Agreement between the Oakland County Parks and Recreation Commission and the City of
Southfield for the maintenance operation of Catalpa Oaks.
Moved by Mr. VanderVeen, supported by Mr. Palmer to amend the motion to approve the
Interim Management Agreement between the Oakland County Parks and Recreation
Commission and the City of Southfield for the maintenance operation of Catalpa Oaks by
making the following changes:
4-4
(Commission Meeting, June 13, 2007)
Page 1: Under the Purpose of Agreement: Change the last sentence of the paragraph to end
with, "...to better serve the citizens of Oakland County."
Page 3: Paragraph 5.2 under Duration of Interim Interlocal Agreement: Delete the phrase,
"November 10, 2007 or until..."
VOICE VOTE ON MOTION TO AMEND:
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
VOICE VOTE ON AMENDED MOTION
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
GENERAL INFORMATION AND REGULATIONS AMENDMENT — CATALPA OAKS:
Moved by Mr. Richards, supported by Mr. Palmer to accept staffs recommendation to make an
exception to Section 13C of the Oakland County Parks General Information and Regulations by
prohibiting alcoholic beverages at Catalpa Oaks.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
GREENS FEES — LYON OAKS:
As directed by the Commission at the May 2 meeting, staff tracked the greens fees revenues at Lyon Oaks, in
conjunction with golfing trends and weather.
Commission concurred with staff's recommendation that the greens fees rates for golf at Lyon Oaks remain at
the established 2007 rates.
LONG-TERM PLANNING SESSION SUMMARY:
Executive Officer Dan Stencil briefly reviewed the key points from the May 2 Commission planning session, as it
relates to the strategic plan and long-term financial planning and operational review project with Pros Consulting.
Staff will be proposing an increase in the scope of the project with Pros Consulting, integrating it with the strategic
goals, prioritized philosophy, financial and operational assessment, and financial impact. Staff will also be
requesting Commission's consideration to approve final products, including a communications plan and business
plan.
PUBLIC COMMUNICATIONS MARKETING REPORT:
4-5
(Commission Meeting, June 13, 2007)
Marketing and Communications Officer Jan Pung presented an update on several parks and recreation
marketing efforts currently in progress, including the key areas of waterparks, golf courses, camping, e-
marketing, and website.
SPRINGFIELD OAKS PROJECT UPDATE:
Mike Donnellon of Design and Development updated the Commission on the two major capital improvement
projects at Springfield Oaks: the sanitary system and septic field project, and the Building E Fair Board
office/restroom.
Mr. Donnellon will update the value of the estimated value of the labor hours to reflect current labor costs.
BID ITEMS:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to approve the following bid items as
reviewed and recommended by staff and Purchasing:
Earthwork and restoration for the Springfield Oaks Storm Water Improvements project through
the county's blanket order with Purves Excavating, Inc. in the amount of $14,690.00, with a five
percent contingency of $750.00, for a total approved amount of $15,440.00.
Contract addition to address catch basin issues, shallow secondary natural gas line and the
culvert installation and re -ditching of Grange Hall Road for the maintenance parking lot at
Groveland Oaks to Al's Asphalt Paving, Inc. in the amount of $9,746.75, less the project
contingency of $2,632.00, for a total additional approved amount of $7,114.75.
Contract for the installation of new and updated audio/visual systems for the Parks'
administration Commission Room, Waterford Oaks Activity Center, and Lookout Lodge to
Governor Business Solutions, Inc., in the amount of $34,055.00, plus a five percent contingency
of $1,710.00 for a total approved amount of $35,765.00. In addition, Commission approved a
transfer of $12,300.00 and $11,200.00 from the 2007 Operating Budget Contingency to the
Waterford Oaks Activity Center and Lookout Lodge Building Maintenance budgets, respectively,
for a total project transfer of $23,500.00.
Contract for the maintenance building storage addition at Lyon Oaks to the low bidder,
Anderson, Eckstein & Westrick in the amount of $12,960.00 for the design services; plus an
amount not to exceed $6,700.00 for construction administration, for a total approved amount of
$19,660.00.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Approval of a new Capital Improvement Project titled, "Event Campground Improvements —
Phase I" for FY2007, in the amount of $75,000, to be transferred from the 2007 CIP
Contingency. In addition, approval of a Purchase Order to Madison Electric Company in the
amount of $21,880.97 for electrical materials and wire for this project.
Commissioner Taub requested to abstain from the vote, due to a family relation to this company.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9)
NAYS: (0)
4-6
(Commission Meeting, June 13, 2007)
ABSTENTIONS: Taub (1)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mr. VanderVeen, supported by Mr. Richards to adjourn to Executive Session for the
purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 11:18 a.m. The meeting resumed in open session at 12:52 p.m.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---Executive Officer Stencil shared correspondence received from the Michigan Department of Natural Resources
in response to his letter requesting consideration to deed to the Parks the parcel in Groveland Township. The
MDNR instead provided purchase options, which will not be pursued at this time.
Staff requested Commission consideration to change two meeting dates on the calendar for 2007; the October
meeting move forward to Friday, September 28, to be held in conjunction with the dedication of Highland Oaks,
and the December 5 meeting to December 12 to eliminate a conflict with the Michigan Natural Resources Trust
Fund Board Meeting.
Moved by Mr. Palmer, supported by Mr. Skarritt to approve the following changes to the Parks
Commission's 2007 master calendar: Change the October 3 date to Friday, September 28, to be
held in conjunction with the Highland Oaks dedication; and change the December 5 meeting to
December 12.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
The next Commission meeting will be at 9:00 a.m. on Wednesday, July 18, 2007.
The meeting was adjourned at 12:56 p.m.
l f� ) J.
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
PUBLIC HEARING
June 13, 2007
Chairman Pecky Lewis, Jr. called the public hearing for the Rose Oaks 2007 Master Plan to order at 9:16 a.m.
in the banquet room of the Lyon Oaks Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D.
Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley G.
Taub
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Sheriff's Office -Parks Div
Oakland County 4-H Fair
Photographer
Daniel Stencil, Executive Officer
Sue Wells, Administrator — Parks & Rec. Operations
Frank Trionfi, Administrator— Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Jim Dunleavy, Chief of Recreation
Janet Pung, Communications & Marketing & Officer
Mike Donnellon, Architectural Engineer II
Jon Noyes, Architectural Engineer II
Brittany Bird, GIS Tech/Natural Resources Specialist
Zak Crane, Intern
Kyle McPherson, Intern
Paul Simpson, Pro Shop Supervisor
Bill Stokes, Golf Maintenance Supervisor
Tim Nowicki, Parks Naturalist
Marilyn Daniels, Buyer
Kelly Sexton, Sergeant
Bill Storm, Deputy
L.C. Scramlin, General Manager
Skip Moody
Architectural Engineer Jon Noyes reviewed the project timeline for the Rose Oaks master plan process,
along with the notices published in the local newspapers.
Commission received 23 comments throughout the comment period. Of the 23 comments received, 22
focused on the proposed equestrian use of the park and one indicated concerns over the use of the park
for hunting and fishing.
The master plan includes the current 3.7 miles of trails, of which 3.3 miles are accessible to equestrian
use. The future equestrian access to the additional 4.6 miles of proposed trails will be considered based on
an evaluation of the impact of the regular equine use of the existing trails.
Future features of the master plan include: proposed open archery hunting, fishing in the five largest lakes,
0.5 mile of equestrian single track along the Fish Lake Road power line corridor, and asphalt trails with
mowed shoulders.
No questions were asked by the public; therefore, the public hearing was declared closed at 9:26 a.m.
�C 1'�511CAP
J. David VanderVeen Karen Kohn CPS/CAP
Secretary Recording Secretary
4a-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
SPECIAL MEETING
June 19, 2007
Chairman Pecky D. Lewis, Jr. called the special meeting to order at 9:09 a.m. in the commission room of
the Parks and Recreation Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Secretary J. David VanderVeen, Hugh D. Crawford, Vincent Gregory,
Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley G. Taub
COMMISSION MEMBERS ABSENT:
Vice Chairman Richard Skarritt
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Administrator — Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf Operations
Clyde Herb, Chief of Parks Operations
Janet Pung, Communications & Marketing & Officer
Jim Dunleavy, Chief of Recreation
Sheila Cox, Accountant IV
PUBLIC COMMENTS:
There were no public questions or comments.
AWARD:
Executive Officer Dan Stencil announced that Oakland County Parks has been awarded the 2007
Achievement Award from the National Association of Counties for the Trails Advisory Council Program.
This award will be presented at the 2007 NACo Conference scheduled next month in Richmond, Virginia.
LONG-TERM FINANCIAL PLAN — POSSIBLE PROJECT SCOPE EXPANSION
The proposed expanded scope of the long-term financial and operational assessment, including the
proposed price, was presented. This proposed expansion may include:
• Consideration for approval of the development of a minimum of three business plans
• Assistance in completing the strategic plan, which will ultimately be incorporated into the long-
term financial plan
• Comprehensive marketing plan
Commission concurred to have the subcommittee, originally appointed to review the RFP's and interview
the companies to recommend the final choice of consultants, reconvene to review the information
presented on the possible expansion of the project scope and make a recommendation at the July 18,
2007 Commission meeting.
4b-1
(Commission Meeting, June 19, 2007)
The next Commission meeting will be at 9:00 a.m. on Wednesday, July 18, 2007 and will include the
Commission's budget work session.
The meeting was adjourned at 11:10 a.m.
cliSICA �
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
July 18, 2007
INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER:
May (FM 8, FY 2007)
*PAYMENT REGISTER:
Voucher Report Period, May (FM 8 FY 2007)
TOTAL
$1,794,437.58
1,068,515.58
$2,862,953.16
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
L�
N
Oakland County Parks an, recreation Commission
Internal Service & Department Funds Payment Register
For the month of May, 2007 (FM 08)
Source
Department/Fund
Purpose
Amount
JE-AET04/07
O.C. Fringe Benefits Fund
Short-term disability for Apr. -Grove. & Rec. Admin.
3,233.20
JE-AUC07P13
O.C. General Fund
Online auction sale expense (against pEoceeds of $44.81 -Admin.
1.57
JE-AUC07P14
O.C. General Fund
Online auction sale expense (against proceeds of $6.50 -Admin.
0.23
JE-32426
O.C. Treasurer's Office
Credit card expense for A r.-Inde ., Wh.Lk., Glen Oaks, Red Oaks, Spring., Mob. Rec. &Lon G.C.
2,698.60
JE-32461
O.C. Building Fund
Purchase of Catalpa Oaks County Park -Catalpa Oaks
725,000.00
PRTMAY07
O.C. Printing, Mailing & Copier Fund
Printing charges for Ma -Admin., Rec. Admin., Add., Inde ., Wh. Lk., Glen Oaks, Red Oaks,
1,544.17
Spring., R.O.W. Park, W.O.W. Park, Mob. Rec., Nat. Cntr. &Lon
MLRMAY07
O.C. Printing, Mailing & Copier Fund
Mailing charges for May-Admin.
1,663.55
MP05/07
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for May-Admin., Rec. Admin, Tech. Supp.,
40,699.49
Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
JE-32102
O.C. Motor Pool Fund
Car washes for Jan., Feb. & Mar.-Admin., Tech. Supp., Add., Grove., Inde ., Spring., Water. &
195.00
Mob. Rec.
CAPC032134 & 32136
O.C. Faciities & Operations Fund
Maintenance repairs for May -Glen Oaks, Spring. & Water.
383.04
JE-32279
O.C. Information Technology Fund
Telephone charges for May-Admin., Rec. Admin, Tech. Supp., Add., Grove., Inde ., Wh.Lk.,
12,641.10
Glen Oaks, Spring., Red Oaks, R.O.W. Park, SAC, Water., W.O.W. Park, BMX, Nat. Cntr.,
Lyon &Lon G.C.
JE-32258
O.C. General Fund
Security charges for full-time staff for May -Add., Grove., Inde ., Wh. Lk., Red Oaks, Spring.,
23,802.00
R.O.W. Park, Water., W.O.W. Park, Orion, Lyon &Lon G.C.
CAPC032143 &
O.C. General Fund
Security charges for art -time staff 3/17 thru 3/30 & 3/31 thru 4/13-Add., Grove., Orion, Inde ., Wh. Lk.
23,207.90
32144
Red Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, BMX, Tob. Complex, Lyon, Lyon G.C. & Rose
JE-31469 & 32168
O.C. Drain Commission Fund
Water & sewer charges for Apr. & May. -Add.
2,566.34
JE-31478 &32171
O.C. Drain Commission Fund
Water & sewer charges for May & June -Lyon G.C.
1,490.28
JE-31482, 31483
O.C. Drain Commission Fund
Water & sewer charges for 1/5 thru 4/11-Glen Oaks
1,391.09
& 31484
CAPC032130
O.C. Drain Commission Fund
Drain equipment repairs for May -Add,
310.97
PAY0031932 & 31933
O.C. Payroll Fund
Payroll charges for pay period ending 5/11/07-All Parks
320,722.16
PAY0032528
O.C. Payroll Fund
Payroll charges for pay period ending 5/25/07-All Parks
390,288.67
PAY0031;,__ & 31933 O.C.
PAY0032528 O.C.
Benefits Fund Fringe Benefit charges for pay eriod ending 5/11/07-All Parks
Benefits Fund Fringe Benefit char es for a eriod endin 5/25/07-All Parks
TOTAL FOR INTERNAL SERVICE & DEPARTMENT FUNDS
YMENT
17,424.28
125,173.77
$1,794,437.41
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 8, FY 2007
(FOR MONTH ENDING 5/31/07)
2007
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$14,295,000.00
$14,324,003.39
($29,003.39)
100.2%
Other
255,800.00
723,359.44
(467,559.44)
282.8%
GLEN OAKS GOLF COURSE
1,348,400.00
454,499.92
893,900.08
33.7%
LYON OAKS GOLF COURSE
1,449,000.00
374,979.59
1,074,020.41
25.9%
RED OAKS GOLF COURSE
404,600.00
156,814.31
247,785.69
38.8%
SPRINGFIELD OAKS GOLF COURSE
914,491.00
315,925.29
598,565.71
34.5%
WHITE LAKE OAKS GOLF COURSE
1,029,200.00
369,710.23
659,489.77
35.9%
INDEPENDENCE OAKS NATURE CENTER
50,100.00
21,847.13
28,252.87
43.6%
ADDISON OAKS
463,350.00
88,040.60
375,309.40
19.0%
ADDISON OAKS CONFERENCE CENTER
125,000.00
37,373.02
87,626.98
29.9%
GROVELAND OAKS
754,200.00
51,763.14
702,436.86
6.9%
INDEPENDENCE OAKS
316,800.00
113,256.85
203,543.15
35.8%
LYON OAKS
94,275.00
55,962.50
38,312.50
59.4%
ORION OAKS
86,000.00
56,821.00
29,179.00
66.1%
ROSE OAKS
1,700.00
240.00
1,460.00
14.1 %
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
3,000.00
938.33
2,061.67
31.3%
WATERFORD OAKS ACTIVITY CENTER/PARK
30,850.00
12,902.28
17,947.72
41.8%
RECREATION ADMINISTRATION
46,350.00
19,550.13
26,799.87
42.2%
CATALPA OAKS
0.00
0.00
0.00
0.0%
MOBILE RECREATION
367,600.00
188,696.21
178,903.79
51.3%
RED OAKS WATERPARK
836,000.00
3,086.29
832,913.71
0.4%
WATERFORD OAKS BMX COMPLEX
17,100.00
2,272.19
14,827.81
13.3%
WATERFORD OAKS GAMES COMPLEX
22,500.00
10,909.00
11,591.00
48.5%
WATERFORD OAKS TOBOGGAN COMPLEX
123,500.00
133,180.39
(9,680.39)
107.8%
WATERFORD OAKS WATERPARK
794,500.00
11,857.95
782,642.05
1.5%
TOTAL REVENUE
$23,829,316.00
$17,527,989.18
$6,301,326.82
73.6%
OPERATING EXPENSES
ADMINISTRATION
$4,175,482.00
$2,344,748.07
$1,830,733.93
56.2%
GLEN OAKS GOLF COURSE
1,244,373.00
727,056.48
517,316.52
58.4%
LYON OAKS GOLF COURSE
2,340,948.00
1,347,865.28
993,082.72
57.6%
RED OAKS GOLF COURSE
783,736.00
354,195.95
429,540.05
45.2%
SPRINGFIELD OAKS GOLF COURSE
1,304,866.00
624,892.45
679,973.55
47.9%
WHITE LAKE OAKS GOLF COURSE
1,031,398.00
567,265.36
464,132.64
55.0%
INDEPENDENCE OAKS NATURE CENTER
643,375.00
369,613.81
273,761.19
57.4%
ADDISON OAKS
1,717,668.00
786,890.46
930,777.54
45.8%
ADDISON OAKS CONFERENCE CENTER
177,900.00
72,006.94
105,893.06
40.5%
GROVELAND OAKS
1,453,774.00
558,566.34
895,207.66
38.4%
INDEPENDENCE OAKS
1,201,167.00
577,839.29
623,327.71
48.1%
LYON OAKS
477,431.00
261,419.90
216,011.10
54.8%
ORION OAKS
166,787.00
76,306.32
90,480.68
45.8%
ROSE OAKS
33,092.00
12,773.16
20,318.84
38.6%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
355,456.00
112,296.09
243,159.91
31.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
599,029.00
331,288.30
267,740.70
55.3%
RECREATION ADMINISTRATION
528,359.00
369,663.50
158,695.50
70.0%
CATALPA OAKS
0.00
425.00
(425.00)
(0.0%)
MOBILE RECREATION
801,458.00
322,260.03
479,197.97
40.2%
RED OAKS WATERPARK
1,646,493.00
692,858.57
953,634.43
42.1%
WATERFORD OAKS BMX COMPLEX
47,974.00
16,755.18
31,218.82
34.9%
WATERFORD OAKS GAMES COMPLEX
40,636.00
18,130.08
22,505.92
44.6%
WATERFORD OAKS TOBOGGAN COMPLEX
331,735.00
252,636.20
79,098.80
76.2%
WATERFORD OAKS WATERPARK
1,323,290.00
364,501.20
958,788.80
27.5%
TECHNICAL SUPPORT
1,467,365.00
914,393.05
552,971.95
62.3%
CONTINGENCY/INTERNAL SERVICE CHARGES*
600,000.00
109,408.33
490,591.67
N/A
TOTAL OPERATING EXPENSES
$24,493,792.00
$12,186,055.34
$12,307,736.66
49.8%
REVENUE OVER/(UNDER) EXPENSES
($664,476.00)
$5,341,933.84
($6,006,409.84)
2007
2006
ACTUAL REVENUE TO DATE:
73.6%
73.5%
BUDGET BALANCE:
26.4%
26.5%
ACTUAL EXPENSE TO DATE:
49.8%
49.9%
BUDGET BALANCE:
50.2%
50.1%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6-1
(Page 1 of 2)
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 8, FY 2007
(FOR MONTH ENDING 5/31107)
PARK
ADMINISTRATION:
ADMINISTRATION
ADMINISTRATION SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION ADMINISTRATION
CATALPA OAKS
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
TECHNICAL SUPPORT:
TECHNICAL SUPPORT
TECHNICAL SUPPORT SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER) EXP.
$15,047,362.83
$2,344,748.07
$12,702,614.76
$15,047,362.83
$2,344,748.07
$12,702,614.76
454,499.92
727,056.48
(272,556.56)
374,979.59
1,347,865.28
(972,885.69)
156,814.31
354,195.95
(197,381.64)
316,925.29
624,892.45
(308,967.16)
369,710.23
567,265.36
(197,555.13)
1,671,929.34
3,621,275.52
(1,949,346.18)
21,847.13
369,613.81
(347,766,68)
21,847.13
369,613.81
(347,766.68)
88,040.60
37,373.02
51,763.14
113,256.85
55,962.50
56,821.00
240.00
938.33
12,902.28
417,297.72
19,550.13
0.00
188,696.21
3,086.29
2,272.19
10,909.00
133,180.39
11,857.95
369,552.16
786,890.46
72,006.94
558,566.34
577,839.29
261,419.90
76,306.32
12,773.16
112,296.09
331,288.30
2,789,386.80
369,663.50
425.00
322,260.03
692,858.57
16,755.18
18,130.08
252,636.20
364,501.20
2,037,229.76
(698,849.86)
(34,633.92)
(506,803.20)
(464,582.44)
(205,457.40)
(19,485.32)
(12,533.16)
(111,357.76)
(318,386.02)
(2,372,089.08)
(350,113.37)
(425.00)
(133,563.82)
(689,772.28)
(14,482,99)
(7,221.08)
(119,455.81)
(352,643.25)
(1,667,677.60)
0.00 914,393.05 (914,393.05)
0.00 914,393.05 (914,393.05)
0.00
$17,527,989.18
109,408.33 (109,408.33)
$12,186,055.34 $5,341,933.84
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6-2
(Page 2 of 2)
ACTIVITY REPORT
MAY, 2007 (FM08, FY2007)
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
ADDISON OAKS PARK
Campers
Day Use
Day Campers
*ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
INDEPENDENCE OAKS
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
0,;AAKLAND
m0167,19.11hOW
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
FMO8,FY061
FMO8,FY071 FY2006
FY2007
4,640
4,958
9,644
10,956
2,595
2,160
6,102
7,622
0
0
0
0
5,198
5,056
22,910
21,671
7,808
10,726
7,808
10,726
2,916
2,632
2,916
2,632
0
0
0
0
20,833
21,128
109,392
115,501
63
121
63
1,512
228
53
424
1,173
762
1,181
2,425
5,372
4,321
6,689
19,185
37,768
1,484
2,484
11,128
11,446
3,220
6,220
23,522
43,172
392
456
6,223
7,024
3,200
4,103
7,569
12,300
0
0
0
0
5,699
4,031
28,734
23,142
0
701
4,136
4,373
0
0
315
1,462
670
1,596
16,177
13,346
12,448
15,684
17,452
21,682
32,852
35,740
161,932
175,243
63
121
63
1,512
228
53
424
1,173
7,541
12,909
42,707
80,940
0
0
0
0
0
7011
4,136
4,373
06-07 ACTIVITY REPORT.As, MAY07 7a of 4
ACTIVITY REPORT 0,�AAKUND
MAY, 2007 (FM08, FY2007)GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FMO8,FY061
FM08,FY07 FY2006
FY2007
GLEN OAKS
Rounds Played - 9 Holes
5,238
5,196
11,569
9,473
Rounds Played - 18 Holes
1,254
1,017
3,884
2,675
*Banquet Facilities
5,775
6,244
34,357
30,160
**Grill Room (**Not included in totals)
3,395
3,166
6,348
5,344
LYON OAKS
Rounds Played - 9 Holes
1,323
1,547
2,268
2,034
Rounds Played - 18 Holes
1,792
2,104
5,751
4,831
Driving range
1,656
2,067
5,182
4,174
*Banquet Facilities
1,176
1,604
7,377
9,001
**Grill Room (**Not included in totals)
3,645
2,918
8,917
F 5,635
RED OAKS - (Under construction - Opening Spring 2004)
Rounds Played - 9 Holes
3,697
3,948
9,918
7,587
SPRINGFIELD OAKS
Rounds Played - 9 Holes
4,723
4,627
7,931
7,444
Rounds Played - 18 Holes
1,979
2,172
6,586
5,300
**Grill Room (**Not included in totals)
4,459
4,466
7,581
6,025
WHITE LAKE OAKS
Rounds Played - 9 Holes
5,655
5,701
9,635
8,835
Rounds Played - 18 Holes
1,088
1,374
3,564
3,644
*Banquet Facilities
0
1,758
0
9,242
**Grill Room (**Not included in totals)
0
3,501
0
1 4,824
TOTAL ROUNDS PLAYED - 9 HOLES
20,636
1 21,019
41,321
35,373
TOTAL ROUNDS PLAYED -18 HOLES
6,113
6,667
19,785
16,450
TOTAL DRIVING RANGE
1,656
2,067
5,182
4,174
06-07 ACTIVITY REPORT.As, MAY07 7-2 of 4
ACTIVITY REPORT 0,:1AKUND
MAY, 2007 (FM08, FY2007)JT�
RECREATION,.
Not included in program totals - only in combined totals. I PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. I FM08,FY06
F 8,FY071
FY20061
FY2007
MOBILE RECREATION
Bleachers
2
2
1 14
15
Bouncers
6,565
5,145
13,550
12,025
Bus
2,925
2,835
13,005
12,735
Climbing Wall/Tower
700
600
1,300
1,300
Dunk Tank
1,398
1,631
1,631
2,097
Inline Skate Mobile/Hockey Mobile
334
167
334
167
Puppet
1,360
1,190
1,700
1,530
Show Mobile
18
21
28
61
Adventure Sport Mobile
0
80
0
200
Tents
11
7
42
36
Camps
0
0
0
0
Miscellaneous -Obstacle Course
0
615
0
615
WATERFORD OAKS BMX
1,164
1,600
1,164
1,600
WATERFORD OAKS COURT GAMES COMPLEX
160
190
364
830
WATERFORD OAKS FRIDGE
0
0
18,571
21,063
WATERFORD OAKS LOOKOUT LODGE
1,255
495
3,724
2,424
WATERFORD OAKS WATERPARK
3,621
896
3,621
896
RED OAKS WATERPARK
4,980
1,684
4,980
1,684
THERAPEUTIC EVENTS
483
422
4,955
4,104
SENIOR EVENTS
1,924
1,964
3,795
3,112
TOTAL MOBILE RECREATION VISITS
1 13,313
19,544
31,604
30,781
TOTAL FACILITIES AND SPECIAL EVENTS
13,5871
7,251
1 41,174
35,713
06-07 ACTIVITY REPORT.As, MAY07 7-3 of 4
ACTIVITY REPORT
MAY, 2007 (FM08, FY2007)
In-house events are counted in facility totals.
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
IKLAND
PARTICIPANTS (MONTH)
FMO8,FY061 FM08,FY07
3,491 2,329
874 1,003
7,584 5,073
321
219
106
103
600
872
3,812
2,548
1,106
m6l
i
PARTICIPANTS (MONTH)
FM08,FY06
FM08,FY07
53,132
65,208
28,405
29,753
26,900
26,795
4,792
3,654
17,848
18,693
131,077
144,103
PARTICIPANTS (YTD)
FY20061 FY2007
18,716
15,478
7,056
4,407
57,666
58,787
2,942
2,437
1,224
1,059
2,646
5,312
21,658
17,915
8,280 5,466
PARTICIPANTS (YTD)
FY2006
FY2007
226,714
284,923
66,288
55,997
72,778
66,494
29,938
23,381
93,693
94,678
489,411
1 525,473
Therapeutic/Senior Event Breakdown
TR: Mighty Oaks-120; Royal Oak-30; Bball Rec.-26, Jr. Bball-30; TGIF-44; Beaumont-22; ADHOF-150
SR: Softball-1920; Volleyball-44
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals. I
06-07 ACTIVITY REPORT.xIs, MAY07 7-4 of 4
ITEM #8
AMENDMENT TO THE 2007 OPERATING BUDGET
In accordance with the Commission's 2007 General Appropriations
Act, which incorporates the Uniform Local Budgeting Act, the
Executive Officer or his fiscal officer shall not permit
expenditures to exceed the appropriation for any budget center as
approved or amended by the Commission.
After reviewing current costs and anticipated costs, staff requests
the following adjustments to the 2007 Operating Budget:
Current Amended Requested Proposed Amended
Park/Budget Center Expense Budget Adjustment Expense Budget
Catalpa Oaks
Highland Oaks
Contingency
$0
$11,225
$0
$20,450
$389,719
$(31,675)
Detail for Catalpa Oaks (Department
702160 Part Time Salaries
722740 Fringe Benefits
730814 Grounds Maintenance
731241 Miscellaneous Expense
731689 Security Expense
750476 Recreation Supplies
750504 Small Tools
776666 Print Shop
Detail for
730562
730646
730653
730786
730814
731241
731269
731689
750504
750581
776666
5060870/Program
$2,000
$225
$4,000
$500
$1,000
$2,000
$1,000
$500
$11,225
$20,450
$358,044
160210) :
Highland Oaks (Department 5060765/Program 160070):
Utilities -Electric Service $250
Equipment Maintenance $750
Equipment Rental $1,000
Garbage and Rubbish Disposal $1,500
Grounds Maintenance
Miscellaneous Expense
Utilities -Natural Gas
Security Expense
Small Tools
Uniforms
Print Shop
$9,300
$3,000
$250
$2,500
$1,500
$150
$250
Staff recommends the transfer of funds from the 2007 Operating
Budget Contingency in the amount of $31,675 to the above listed
park/budget centers and expense line items to fund unanticipated
expenses.
D:\$Data\My documents\SMC\MS Word\C_AGENDA\Bdgt Amend Jul, 2007.doc
8-1
ITEM #9
2007 CONCERT IN THE PARK SERIES MINI -GRANT
Oakland County Parks has launched the 2007 Concert in the Park Series,
which is focused on bringing together Oakland County communities through
summer concert programs.
Staff had applied for a mini -grant through the Oakland County Cultural
Council and Michigan Council for Arts and Cultural Affairs to assist in funding the
program. We have been approved to receive $400 in funding towards this
program.
Staff is requesting Commission approval of the attached resolution to
accept this mini -grant.
9-1
RESOLUTION
WHEREAS, the Oakland County Parks and Recreation Commission has
reviewed the "2007 Concert in the Park Series" Mini -Grant application offered
through the Oakland County Cultural Council and Michigan Council for Arts and
Cultural Affairs; and
WHEREAS, the "2007 Concert in the Park Series" was developed in
response to the need for promoting entertainment throughout Oakland County.
parks and recreation departments; and
WHEREAS, the "2007 Concert in the Park Series" meets the Oakland
County Parks and Recreation Commission's goals and objectives of innovative
specialized recreation programs and cultural experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks
and Recreation Commission in determining future specialized recreation
programs, in providing these programs to communities and organizations where
these resources are otherwise unavailable and to increase exposure and
appreciation for arts and culture.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission accepts the "2007 Concert in the Park Series"
Mini -Grant application request for submittal to the Oakland County Cultural
Council and Michigan Council for Arts and Cultural Affairs.
Moved by
Supported by
Date
0152007 Concert In the Park Mini Grant.doc
9 - 2
ITEM #10
LYON OAKS WETLAND MITIGATION PROJECT
Oakland County Corporation Counsel and the RCOC Counsel have
revised the use agreement for the Lyon Oaks Wetland Mitigation Project. Drafts
of the Use Agreement and a sample Conservation Easement have been included
for consideration by the Commission.
In addition to formatting and organizational changes, the following
sections are either new, or have major changes: Article I § (4), Article I § (10),
Article II § (1), Article II § (2) and Article VII § (1). The following Articles are
"new": Article V — Effective Date, Article VI — Liability and Article VIII —
Severability.
Staff is requesting Commission approval to adopt the attached resolution
in support of the ratification of the Wetland Mitigation Use Agreement.
10-1
DRAFT 6/l/2007 (NTS - revision 6/5/07)
LAND USE AGREEMENT
between
COUNTY OF OAKLAND
and
ROAD COMMISSION FOR OAKLAND COUNTY
regarding
LYON OAKS WETLAND MITIGATION PROJECT
Page 1 of 7
10-2
THIS AGREEMENT, dated as of the day of 2007,
between the Road Commission for Oakland County, a Michigan Statutory public
body corporate, with administrative offices at 31001 Lahser Road, Beverly Hills,
MI 48025, (hereinafter "RCOC") and the County of Oakland, with offices at 1200
N. Telegraph Road, County Service Center Bldg. # 12 East, Pontiac, MI 48341
(hereinafter "County") (collectively referred to as "the Parties"), provides as
follows:
WHEREAS, the County owns property commonly referred to as the Lyon
Oaks Natural Area ("the Site"), located within Lyon Oaks County Park.
WHEREAS, the County desires to create a Wetlands and Natural Area
Exhibit within Lyon Oaks County Park for the education of the public; and
WHEREAS, the RCOC from time to time constructs roads through
wetland areas, and accordingly, is required to mitigate the wetlands taken in
accordance with state and federal wetlands mitigation standards; and
WHEREAS, the RCOC desires additional wetland mitigation credits; and
WHEREAS, the County, on behalf of the RCOC, is willing to construct a
wetland at the Site within Section 1, Lyon Township and to enter into a
Conservation Easement with the Michigan Department of Environmental Quality
("MDEQ") in an attempt to assist the RCOC in receiving mitigation credits for the
benefit of the RCOC; and
WHEREAS, the County proposes to engage a contractor to perform the
work provided herein, which involves approximately 20 total acres of natural area
to be used by the Lyon Oaks Nature Center, including the creation of 13 acres of
wetland (the "Wetland") within the Site, (the "Project"); and
WHEREAS, in order to obtain such mitigation credits, the RCOC proposes
to finance the entire cost of the Project, as set forth herein.
NOW, THEREFORE, in consideration of the mutual benefits set forth
herein, it is agreed between the Parties hereto:
Page 2 of 7
10-3
I. COUNTY RIGHTS AND RESPONSIBILITIES
1) The County agrees to construct 20 acres of natural area to be used by the
Lyon Oaks Nature Center, including 13 acres of wetland mitigation within
Lyon Oaks County Park as described on mutually -agreed upon plans
prepared by the County and which are attached to this agreement as
Attachment "A", which is hereby incorporated into and made a part of this
agreement.
2) The County agrees to secure the necessary permits and approvals from the
agencies having jurisdiction. The RCOC shall be listed as the applicant on
the Michigan Department of Environmental Quality (MDEQ) permit for
wetland creation and the RCOC shall comply with all the stated requirements
as appropriate, with cooperation from the County.
3) The County shall retain, with RCOC consent, a contractor to perform the work
provided for herein. RCOC consent shall not be unreasonably withheld.
4) The County will not be responsible for any of the costs associated with this
project unless otherwise approved by, and within the budget of, the Parks and
Recreation Commission.
5) The County will comply with MDEQ regulations in order to enable the RCOC
to obtain credits for the creation of the Wetland on the Site. It is anticipated
the County tasks will include but not be limited to the following actions:
a. Ensuring that all required ecological studies are completed.
b. Ensuring that a detailed wetland management plan is completed in
cooperation with the MDEQ.
c. Overseeing and managing the development of the Lyon Oaks
property consistent with MDEQ requirements.
d. Establishing a conservation easement over such portion of the
parcel as may be required by the MDEQ. It is anticipated the
easement will be in place by the end of 2007.
e. Providing all information necessary for the RCOC to utilize the
Wetland for wetlands mitigation credits with the MDEQ.
6) The County will grant Site access to the RCOC and the MDEQ or its duly
authorized agents to monitor or inspect construction, maintenance or repairs
on the Wetland.
Page 3 of 7
10-4
7) The County will keep and maintain complete and accurate records as to all
costs associated with the Project and shall make same available to the RCOC
at all reasonable times.
8) Once the Wetland has become a functioning wetland, as approved by the
MDEQ, the County will, in accordance with the conservation easement,
maintain said Wetland.
9) All affected property will remain in the ownership of the County, for the use
and enjoyment of the public as a Natural Area.
10)Notwithstanding anything within this agreement to the contrary, the County
makes no representations, warranties or guarantees that the Wetland will
succeed or that the Michigan Department of Environmental Quality will grant
mitigation credits.
II. ROAD COMMISSION RIGHTS AND RESPONSIBILITIES
1) The RCOC shall be responsible for 100 percent of the total cost of the project,
which shall not exceed $243,700.00.
2) In the event there are proposed change orders or costs which would cause
the Project to exceed its estimated cost of $243,700.00, the County shall
provide the RCOC prior notice of said proposed change order. The RCOC
may either agree to the proposed additional cost or terminate the agreement.
Should the RCOC terminate this agreement under this section, the RCOC
agrees to restore the site to a condition reasonably equivalent to that before
the Project.
3) The RCOC shall make payments to the County upon submission of an
invoice and approval by the RCOC.
4) It is anticipated payment will be made in accordance with the following
milestones:
a. 25% upon execution of the contract with the selected contractor.
b. The balance upon submission to the RCOC by the County of
invoices, from time to time, as the work progresses.
5) Invoices shall not be submitted more often than once a month. Final billing
under this contract shall be submitted in a timely manner but not later than 90
days after completion of Services.
6) In the event of termination before wetland credits are approved, the RCOC
will, if requested by the County, consent to release of all or part of any
Wetland Conservation Easement between the County and the MDEQ.
Page 4 of 7
10-5
7) The RCOC shall assist the County in complying with MDEQ requirements for
mitigation credits, including assisting with the preparation of all documents
and reports needed to obtain said mitigation credits.
8) Following construction, the RCOC will monitor and fund maintenance of the
Wetland as necessary until the Wetland is approved by the MDEQ as a
functioning wetland. This process is expected to take up to five (5) years. If,
in the determination of the MDEQ, the Wetland requires additional work to
function as a wetland, the RCOC will either modify, alter or repair the Wetland
to the satisfaction of the MDEQ during the period prior to MDEQ approval, or
terminate the agreement. Should the RCOC terminate this agreement under
this section, the parties will agree as to whether restoration of the site is
required, said restoration to be paid for by the RCOC. The Parties
understand that obligations under this Section are independent of and above
and beyond obligations set forth in Section (II)(1) of this Agreement.
9) The RCOC reserves the right to review and approve any agreement between
the County and the MDEQ in connection with the Project. RCOC approval
will not be unreasonably withheld.
III. CONTINGENCIES
The duties set forth in this Agreement are subject to the County approving and
successfully entering into a contract with an appropriate vendor.
IV. MODIFICATION
Any changes to this Agreement shall be in writing and approved by both Parties.
V. EFFECTIVE DATE
This Agreement will become effective on the latter of the two dates listed on the
signatory page.
VI. LIABILITY
Each Party shall be responsible for its own acts and the acts of its employees
and agents, the costs associated with those acts, and the defense of those acts.
Neither party shall have any rights against the other party for indemnification
(e.g., contractual, equitable, or by implication), contribution, subrogation, and/or
any other right except as expressly provided herein.
Page 5 of 7
10-6
VII. RESERVATION OF RIGHTS
1) This Agreement does not and is not intended to impair, divest, delegate,
or contravene any constitutional, statutory, and/or other legal right,
privilege, power, obligation, duty, or immunity of the Parties.
2) It is declared that the work to be performed under this Agreement is a
governmental function. It is the intention of the parties hereto that this
Agreement shall not, in any manner, be construed to waive the defense of
governmental immunity, which the RCOC and the County possess prior to
the execution of this Agreement.
VIII. SEVERABILITY
If a court of competent jurisdiction finds a term or condition of this Agreement to
be illegal or invalid, then the term or condition shall be deemed severed from this
Agreement. All other terms, conditions, and provisions of this Agreement shall
remain in full force.
IX. GOVERNING LAWS
This Agreement shall be construed, interpreted and governed in accordance with
the laws of the State of Michigan.
X. ENTIRE AGREEMENT
1) This agreement includes seven (7) pages and attachment A.
2) Except as otherwise expressly stated herein, this Agreement represents
the entire agreement and understanding between the Parties. This
Agreement supersedes all other oral or written agreements between the
Parties.
3) It is the intention of the Parties hereto that this Agreement is not made for
the benefit of any third party.
Page 6 of 7
10-7
X1. NOTICE
Notices for the purposes set forth in this Agreement are to be delivered to the
following persons:
FOR THE RCOC
FOR THE COUNTY
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
signed by their duly authorized representatives as of the date above.
The signatories warrant that they are authorized to execute this Agreement on
behalf of their respective organizations.
ROAD COMMISSION FOR OAKLAND COUNTY
0
Its:
Dated:
COUNTY OF OAKLAND
Its:
Dated:
Page 7 of 7
10-8
AGREEMENT FOR
CONSERVATION EASEMENT
(This instrument is exempt from County and State transfer
taxes pursuant to MCL 207.505(a) and MCL 207.526(a), respectively)
This CONSERVATION EASEMENT is created 20_, by and between
(name) married/single (circle one), or
corporation, partnership, municipality, or limited liability company (circle one), whose address
is (Grantor) and
St
the Michigan Department of Environmental Quality (MDEQ), whose address is, Constitution Hall, 1 Floor
South, P.O. Box 30458, Lansing, Michigan 48909-7958; or 525 West Allegan Street, Lansing, Michigan 48933
(Grantee);
The Grantor is the fee simple title holder of real property located in (circle one) the Township/City of
County, and State of Michigan, legally described in
Exhibit A.
MDEQ is the agency charged with administering Part 303, Wetlands Protection, of the Natural Resources and
Environmental Protection Act, 1994 PA 451, as amended (NREPA), and
Permittee/Grantor has applied for a Permit (MDEQ File Number _-_- ) pursuant to Part 303 to
authorize activities that will impact regulated wetland. The MDEQ evaluated the permit application and
determined that a permit could be authorized for certain activities within regulated wetlands provided certain
conditions are met, and
Permittee/Grantor has agreed to grant the MDEQ a Conservation Easement that protects the wetland
mitigation site and/or the remaining wetlands on the property and restricts further development to the area
legally described in Exhibit B. The Conservation Easement (the Easement Premises) consists of
approximately acres. The MDEQ shall record this Agreement with the county register of deeds.
ACCORDINGLY, Grantor conveys this Conservation Easement to Grantee pursuant to Subpart 11 of Part 21,
Conservation and Historic Preservation Easement, of the NREPA, MCL 324.2140 et seq., on the terms and
conditions stated below.
The purpose of this Agreement is to protect the functions and values of existing or established wetlands
and its natural resource values on the Easement Premises consistent with the Permit and the protection
of the benefits to the public derived from wetlands and integral habitat, by requiring Grantor to maintain
the Easement Premises in its natural and undeveloped condition.
2. Except as authorized under MDEQ Permit Number - - issued on / /20_ or
as otherwise provided in this Agreement, Grantor shall refrain from, and prevent any other person from
altering or developing the Easement Premises in any way. This includes, but is not limited to:
10-9
a) Alteration of the topography;
b) Creation of paths, trails, or roads;
c) The placement of fill material as defined in Part 303 of the NREPA, MCL 324.30301 et seq., as
amended;
d) Dredging, removal, or excavation of any soil or minerals;
e) Drainage of surface or groundwater;
f) Construction or placement of any structure;
g) Plowing, tilling, or cultivating the soils or vegetation;
h) Alteration or removal of vegetation, including the planting of non-native species;
i) Ranching
j) Construction of unauthorized utility or petroleum lines;
k) Storage or disposal of garbage, trash, debris, abandoned equipment or accumulation of machinery,
or other waste materials, including accumulated vegetative debris such as grass clippings, leaves,
yard waste, or other material collected and deposited from areas outside the Easement Premises;
1) Use or storage of off -road vehicles including, but not limited to, snowmobiles, dune buggies, all -
terrain vehicles, and motorcycles;
m) Placement of billboards or signage, except as otherwise allowed in the Permit or this Agreement;
n) Use of the wetland for the dumping of untreated stormwater at a volume that adversely impacts the
hydrology of the wetland.
3. Cutting down, destroying, or otherwise altering or removing trees, tree limbs, shrubs, or other vegetation,
whether living or dead, is prohibited within the Easement Premises, except with the written permission of
Grantee, expressly for the removal of trees or limbs to eliminate danger to health and safety; to reduce a
threat of infestation posed by diseased vegetation; or to control invasive non-native plant species that
endanger the health of native species.
4. Grantor is not required to restore the Easement Premises due to alterations resulting from causes beyond
the owner's control, including, but not limited to, unauthorized actions by third parties that were not
reasonably foreseeable; or natural disasters such as unintentional fires, floods, storms, or natural earth
movement.
5. Grantor may perform activities within the Easement Premises consistent with the Permit or the mitigation
requirements. Grantor shall provide 5 days notice of undertaking any mitigation activity even if the
mitigation project has been conceptually approved. Any activities undertaken pursuant to the Permit, a
mitigation project, or this Agreement, shall be performed in a manner to minimize the adverse impacts to
existing wetland or mitigation areas.
6. Grantor warrants that Grantor has good and sufficient title to the Easement Premises described in Exhibit
B.
7. Grantor warrants that any other existing interests or encumbrances in the Easement Premises have been
disclosed to the MDEQ.
8. Grantor warrants that to the best of Grantor's knowledge no hazardous substances or hazardous or toxic
wastes have been generated, treated, stored, used, disposed of, or deposited in or on the property.
9. This Agreement does not grant or convey to Grantee or members of the general public any right to
possession or use of the Easement Premises.
10. Grantor shall continue to have all rights and responsibilities as owner of the property subject to this
Agreement. Grantor shall continue to be solely responsible for the upkeep and maintenance of the
Easement Premises, to the extent it may be required by law.
11. Grantee and its authorized employees and agents may enter the Easement Premises upon reasonable
notice to Grantor to determine whether the Easement Premises are being maintained in compliance with
the terms of this Agreement, mitigation, or other conditions of the Permit; and for the purpose of taking
corrective actions for failure to comply. If Grantee is entering the easement premises for purposes of
10-10
taking corrective actions, Grantor shall be provided with 14 days notice to provide the opportunity to cure
the failure to comply.
12. This Agreement shall be binding upon the successors and assigns of the parties and shall run with the
land in perpetuity unless modified or terminated by written agreement of the parties.
13. This Agreement may be modified only in writing through amendment of the Agreement. Any modification
shall be consistent with the purpose and intent of the Agreement.
14. This Agreement may be enforced by either an action at law or in equity and shall be enforceable against
any person claiming an interest in the Easement Premises despite a lack of privity of estate or contract.
15. Grantor shall indicate the existence of this Agreement on all future deeds, mortgages, land contracts,
plats, and any other legal instrument used to convey an interest in the Easement Premises.
16. A delay in enforcement shall not be construed as a waiver of the Grantee's rights to enforce the
conditions of this Agreement.
17. This Agreement shall be liberally construed in favor of maintaining the purpose of the Conservation
Easement.
18. If any portion of this Agreement is determined to be invalid by a court of law, the remaining provisions will
remain in force.
19. This Agreement will be construed in accordance with Michigan law.
20. In addition to the terms of the Permit issued by Grantee, this document sets forth the entire agreement of
the parties. It is intended to supercede all prior discussions or understandings.
21. Within 90 days after this Agreement is executed, Grantor shall place and maintain at Grantor's expense,
signs, fences, or other suitable markings along the Easement Premises to clearly demarcate the
boundary of the Easement Premises.
LIST OF ATTACHED EXHIBITS
Exhibit A: A legal description of the Grantor's property, inclusive of the Easement Premises.
Exhibit B: A legal description of the Easement Premises.
Exhibit C: A survey map depicting the Easement Premises that also includes identifiable landmarks
such as nearby roads to clearly identify the easement site.
Exhibit D: A legal description that provides a path of legal access to the Easement Premises and a map
that indicates this access site that MDEQ staff will use for ingress and egress to and from the
Easement Premises; or if the Easement is directly connected to a publicly accessible point,
such as a public road, a statement is required that authorizes MDEQ staff ingress and egress
to and from the Easement Premises with a map that clearly indicates the connection of the
public access site to the Easement Premises.
10-11
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written. In signing
this Agreement, the Signatory warrants that he or she has the authority to convey the Conservation Easement
on behalf of the Grantor.
GRANTOR:
Signature: _
Type/Print Grantor's Name
Title (if signing on behalf of an organization
Organization Name (if signing on behalf of an organization)
STATE OF MICHIGAN
)ss
COUNTY OF }
IF SIGNING ON BEHALF OF AN ORGANIZATION, THIS MUST BE COMPLETED:
The foregoing instrument was acknowledged before me this day of 20_
by , (name[s]) the (title)
of (Organization name) a (state) corporation,
partnership, municipality, or limited liability company (circle one), on behalf of the organization.
(Signature of Notary Public)
(Typed or Printed name of Notary Public)
Acting in: County, Michigan
My Commission Expires:
(OR) IF SIGNING AS AN INDIVIDUAL OR MARRIED PERSON, THIS MUST BE COMPLETED:
The foregoing instrument was acknowledged before me this day of , 20_
by , (name[s]) (marital status).
(Signature of Notary Public)
(Typed or Printed name of Notary Public)
Acting in:
My Commission Expires:
County, Michigan
4
10-12
STATE OF MICHIGAN)
) ss
COUNTY OF INGHAM)
GRANTEE:
STATE OF MICHIGAN
DEPARTMENT OF ENVIRONMENTAL QUALITY
LAND AND WATER MANAGEMENT DIVISION
Mary Ellen Cromwell, Chief
The foregoing instrument was acknowledged before me this day of , 20
by Mary Ellen Cromwell, Chief, Land and Water Management Division, State of Michigan, on behalf of the
Michigan Department of Environmental Quality.
(Signature of Notary Public)
(Typed or Printed name of Notary Public)
Acting in: Ingham County, Michigan
My Commission Expires:
AFTER RECORDING, RETURN TO:
Form Drafted By:
The Honorable Mike Cox, Attorney General
Department of Attorney General Michigan Department of Environmental Quality
Land and Water Management Division
Environment, Natural Resources, and Constitution Hall, 15t Floor South
Agriculture Division P.O. Box 30458
P.O. Box 30755 Lansing, Michigan 48909-7958
Lansing, Michigan 48909
(November 1, 2005)
10-13
RESOLUTION
IN SUPPORT OF THE RATIFICATION OF
THE LYON OAKS WETLAND MITIGATION USE AGREEMENT
WHEREAS, the Oakland County Parks and Recreation Commission has
approved entrance into contract with Niswander Environmental, LLC for the
purpose of constructing mitigation wetlands contingent upon the ratification of a
use agreement between Oakland County and the Road Commission for Oakland
County; and
WHEREAS, the resulting habitat improvements meet identified and
established priorities for natural area stewardship and educational experiences
within the adopted Recreation Master Plan; and
WHEREAS, the Road Commission for Oakland County will be responsible
for the reimbursement of costs associated with the wetland mitigation project;
and
WHEREAS, the Oakland County Parks and Recreation Commission has
reviewed the document:
THE LYON OAKS WETLAND MITIGATION USE AGREEMENT
NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks
and Recreation Commission supports the ratification of the Lyon Oaks Wetland
Mitigation Use Agreement between Oakland County and the Road Commission
for Oakland County.
Moved by:
Supported by:
Date:
Subscribed and sworn before me, a Notary Public in and for the County of
Oakland and the State of Michigan, the 18t" day of July, 2007.
D:\$DataWly documents\Resolutions\2007\0082007 LO WetM Uf Agreement.doc
ITEM #11
ACCESSIBLE PONTOON BOAT AND TRAILER
INDEPENDENCE OAKS
The following bid has been received from Purchasing for an accessible pontoon
boat and trailer for use at Independence Oaks. Grant funds are also available for a
portion of the purchase.
According to Purchasing staff, bid requests were sent to more than 12 bidders,
plus the bid was posted on the Oakland County Purchasing website for online bidding.
However, only one bid was received:
Freeway Sport Center $28,500
Fenton
The pontoon boat will provide accessibility and enhance access to fishing,
boating and nature interpretive activities, and expand these opportunities for all Oakland
County residents.
Staff requests approval for this custom-built, fully accessible boat. The boat will
accommodate individuals with wheelchairs, in addition, will provide easy loading for
people of all ages and abilities. Staff has requested this boat be equipped with an
electric motor, which will make the boat more environmentally friendly.
The local vendor indicates the boat will be ready before the annual Wheelchair
Daze Picnic on August 4, 2007 at Independence Oaks.
Staff has received a Recreation Access Matching Grant, awarded through the
Michigan Recreation and Park Association, in the amount of $10,000 for this purchase.
The balance of $18,500 is budgeted in the Independence Oaks Operating
Equipment budget for this purchase.
Staff recommends awarding the bid to the sole bidder, Freeway Sport Center, in
the amount of $28,500.
11-2
11MMUMM
ITEM #12
RESOLUTION
CONNECTING MICHIGAN
Connecting Michigan is an ongoing project spearheaded by the Michigan
Trails and Greenways Alliance (MTGA) to address the critical issues which
impede the state's progress toward developing a quality, statewide, networked
system of trails and greenways.
In early 2006, MTGA brought together trail leaders from around the state
of Michigan to form 12 task forces focusing on specific issues related to trails. In
May of 2007, MTGA held a public education and celebration session to roll out
the research and guidelines developed by the 12 task forces. This document is
titled: Connecting Michigan: A Statewide Vision and Action Plan.
The plan focuses on successful strategies and tools to further connect and
enhance the state's trail network. Staff has been heavily involved in the creation
of this document, and Oakland County Parks and Recreation is a member of the
Michigan Trails and Greenways Alliance.
Staff is requesting Commission approve the enclosed resolution endorsing
the Vision and Action plan.
12-1
RESOLUTION
CONNECTING MICHIGAN STATEWIDE TRAILWAYS VISION AND ACTION PLAN
WHEREAS there is general recognition statewide of the many benefits of multi -use
trailways, not the least of which is improving health, economic benefits, alternative
transportation, access to the environment and natural areas, recreational opportunities, tourism
and multi jurisdictional cooperation; and
WHEREAS, the "Connecting Michigan Statewide Trailways Vision and Action Plan"
released on May 15, 2007 is a comprehensive set of recommendations for completing a an
interconnected statewide system of trailways in Michigan; and
WHEREAS, the plan is the result of the year -long work of over 100 task force members,
working on the following 10 topics: Funding for acquisition, construction, maintenance and
operation; Developing a statewide GIS trailway database and website; Property issues:
easements and titles; Trailways usage: programming and promotions; On -road connections:
linking the trailways; Building trailways support: education and advocacy; Overcoming
boundaries: gaining cooperation; Coordinating Resources: technical assistance for funding,
planning, design; Multi -Use Trails & Design: guidelines and information; and Envisioning a
Statewide Trailways Network: opportunities and priorities; and
WHEREAS, the task force members included official participation from the National
Park Service, Michigan Departments of Natural Resources, Transportation, Community Health,
the Governor's Council on Physical Fitness, Health, and Sports, and Travel Michigan, Michigan
Recreation and Park Association, various regional representatives from health, transportation,
economic development agencies and regional trail groups and local representatives from county,
municipal, and township jurisdictions, as well as individual trail advocates and statewide and
local nonprofit groups; and
WHEREAS, the "Connecting Michigan Statewide Trailways Vision and Action Plan"
contains 39 goals on the previously identified topics and 109 action steps that will be acted upon
over the next several years by a number of involved partners who have agreed to continue to
collaborate; and
WHEREAS, the "Connecting Michigan Statewide Trailways Vision and Action Plan"
works in conjunction with Governor Granholm's recently released state trails initiative,
"Michigan Trails at the Crossroads: A Vision for Connecting Michigan";
NOW THEREFORE BE IT RESOLVED, that we the undersigned, attest to our
endorsement of the Connecting Michigan Vision to complete an interconnected statewide trail
system, and commit to participating with each other and our many partners in a collaborative
effort to carry out the action steps necessary to achieve the Vision.
Moved by
Supported by
Date:
12-2
ITEM #13
PROPOSED BYLAWS REVISIONS
Attached is a copy of the proposed bylaws with revisions as
recommended by the Commissioners during the review period since the June 13
Commission meeting.
Changes recommended by the Commissioners are included and detailed
on the right-hand side of the document.
Staff is requesting Commission approval of the proposed revisions as
recommended.
13-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
By -Laws
As drafted by the Bylaws Ad Hoc Committee
2007
Article I
Name
The agency is called the Oakland County Parks and Recreation Commission,
hereinafter called the Commission.
Article 11
Area
The area served by the Commission shall include all lands and waters,,�n
accordance with Michigan law.
Article Ill
Statutory Authority
The Oakland County Parks and Recreation Commission shall exercise such
powers and perform such duties as are authorized and provided by the statutes
and the laws of the State of Michigan under Act No. 261 of the Public Acts of
1965, as amended, and the Oakland County Board of Supervisors Resolution
#4531 dated February 8, 1966 establishing said Commission.
Article IV
Purpose
The purposes of the Commission shall be:
1. To develop and operate parks/facilities, recreation programs, and support
services.
2. To prepare and approve annually an operating budget for final approval by
the Oakland County Board of Commissioners.
3. To prepare and recommend for approval by the Oakland County Board of
Commissioners, all property acquisitions, granting opportunities, and the
adoption of a comprehensive recreation master plan.
`---- -----------
D:\$Data\My documents\Commission\BVlaws\Reyised 071107.doc
-1-
Deleted: legally included within
the current or future geographical
boundaries of Oakland County,
Michigan.
Deleted: general
Deleted: D:\$Data\My ydocuments\Com m iss ion\Byl aws\Rev i
sed 061307.doc
13-2
4. To serve as an information/resource center for local parks and recreation
commissions/boards.
5. To determine the extent of need for parks, preserves, trails, recreation, and
other conservation facilities within Oakland County.
6. To develop cooperative planning efforts with the various cities, villages,
townships, and school districts concerned with parks, recreation, and
conservation services.
Article V
Membership
The Commission shall consist of ten (10) members. Three (3) members are
statutorily designated positions: the Oakland County Executive, or his/her
designee; the Oakland County Drain Commissioner, or his/her designee, and the
Chairperson, or his/her designee, of the Road Commission for Oakland County.
The remaining seven (7) members shall be appointed by the Oakland County
Board of Commissioners and shall include not less than one (1) and not more
than three (3) members of the Oakland County Board of Commissioners.
Article VI
Salaries and Compensation
Commissioners' remuneration for services rendered ha�sll be per diem and - Deleted: 1 include
-- ---
mileage as established by the Oakland County Board of Commissioners. --- - Deleted: The office of Park
Commissioner is not a salaried
Article Vll position.
Officers
Section 1. Election of Officers. The Commissioners shall elect, at their first meeting of
the year, a Chairperson, Vice Chairperson, and Secretary. All officers are eligible for
re-election. Election to office shall be by majority vote and candidates need not
be present.
Section 2. Term of Office. Officers shall take office immediately following their
election and shall hold office for a term of one (1) year.
Section 3. Vacancy. Any office that becomes vacant shall be filled by special
election by the Commission at any meeting. Each person so elected to fill a
vacancy shall remain in office until the regular election of officers the first
meeting of the year. Deleted: D:\$Data\My
documents\Commission\Bylaws\Revi
sed 061307.doc
--
D:\$Data\My documents\Commission\Bylaws\Revised 071107.doc
-2-
13-3
Section 4. Duties.
a. The Chairperson shall preside at all meetings, except for the election of the office of
Chairperson itself; appoint committees, and perform such other duties as may
be directed by the Commission.
b. In the temporary absence of the Chairperson, the Vice Chairperson shall
assume the responsibilities of the Chairperson.
c. The Secretary shall keep in good detail minutes of all meetings or shall delegate
authority to do so to a qualified recorder.
Article Vlll
Committees.
The Commission may establish standing committees and special committees
which shall meet at the call of their respective chairs. Committees shall be
appointed by the Chairperson and shall meet under the same conditions and rules as
does the Commission. Any three (3) members, but no more than five, appointed by
the Chairperson, may constitute a committee.
Article IX
Meetings
Section 1. Regular Meetings. The Commission shall set the regular meeting dates and
times pt its January_ meeting_tAll members shall be notified of meetings in writing 48 Deletes: annually in
--------------------------------------------- -
hours in advance of said meetings. 1 Deleted: Regular meetings will
generally be held at 9:00 a.m. on the
Section 2. Special Meetings. Special meetings may be called as needed b the plusst lsgwednesday d eachmonth,onm,
p g Y Y plus the third (3`°) Wednesday of
Chairperson or by three (3) members of the Commission. each month, if deemed necessary.
Section 3. Advertised Public Hearings. The Chairperson will declare such a public
hearing open and state its purpose. The petitioner, or proponent of the action
advertised, will be heard first.
Section 4. Cancellation. A meeting may be cancelled by the Chairperson by notifying
the members no later than 24 hours prior to the meeting.
Section 5. Parliamentary Authority. All meetings of the Commission shall be
conducted in accordance with Robert's Rules of Order, unless those Rules are
inconsistent with these Bylaws, any special rules or order of the Commission, or
any procedural rules promulgated by the Oakland County Board of
Commissioners.
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Section 6. Open meetings Act. All meetings of the Commission, as well as any
committee or special meeting where a quorum is present, shall be subject to the
Open Meetings Act, Act 267 of the Public Acts of 1976, as amended.
Section 7. Quorum. In accordance with Act No. 261 of the Public Acts of 1965, as
amended, six (6) members of the Commission present and voting shall constitute a
quorum.
Section 8. Absences. A member shall notify the Commission prior to a meeting if
he/she will be unable to attend.
Section 9. Voting.
a. All ten (10) Commission members, including the Chairperson, may discuss
and vote upon any matter brought before the Commission for its
consideration.
b. A roll call vote shall be taken in all cases when requested by a member.
c. All members present shall be recorded as an aye, nay, or abstention.
d. Commissioners shall not vote on issues where a personal conflict of interest
may be present.
Section 10. Recess. The Commission may not stand in recess overnight.
Section 11. Non -Member Addresses to the Commission. Only members of the
commission or its staff shall be given the floor to speak during any Commission
meeting except under one or more of the following conditions:
1. During Public Comments, with a reasonable time limit established at the
discretion of the Chairperson.
2. Any person may be given permission by the Chairperson or a majority
of the Commission members present to address the Commission.
3. Any Commission member shall request permission of the Chairperson
to direct specific questions at any non-member.
4. As provided for in the approved Agenda of the Commission meeting.
Section 12. Limitation of Debate. A one -hour limit may be called for on any item on the
agenda or any item properly before the Commission. When the question of limiting time
of debate to one (1) hour has been carried by a majority, the Chairperson shall divide
the time equally between the members present and voting. Members may yield their
allotted time to another member.
Article X.
Executive Officer
Section 1. Appointment. An Executive Officer shall be appointed by the
Commission.
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Section 2. General Duties. The Executive Officer shall be responsible for the
professional and administrative work, directing and coordinating the program of
the Commission. The Executive Officer's work shall be carried on with the widest
degree of professional responsibility, subject to the policy determination of the
Commission and administrative policies of the county.
Section 3. Administrative Duties. The Executive Officer shall supervise and
review the work of the staff, and prepare a proposed operating budget for
submission to the Commission.
Section 4. Public Relations. The Executive Officer and the Commission Chairman
shall officially represent the Commission and its staff at conferences,
interdepartmental meetings of the county government, meetings among local,
state and federal agencies, and serve generally as liaison between the
Commission and the public.
The Executive Officer shall present Commission recommendations to the
Oakland County Board of Commissioners.
Article Xl.
Budget
Section 1, Budget Preparation and Adoption. The Executive Officer shall bear the
responsibility for the preparation of the budget and shall submit such a budget to the
Commission for its approval and adoption at the first regular meeting in September.
Section 2. General Appropriations. The Commission shall abide by the General
Appropriations Act.
Section 3. Purchasing. The Commission shall abide by the purchasing policies and
procedures as approved by the Oakland County Board of Commissioners.
Article X11
Audit
An annual audit will be authorized by the Commission prior to the end of the fiscal year.
Deleted: ArticleXlll.¶
Parks Tour¶
1--Article X1ll ' u
-•________ ._ Commissioners shall tour the parks at
— — — least once a year.¶
Amendments
Deleted: V
Deleted: regular Commission
These bylaws may be amended by a 2/3 majority of the Commission members Fsed
lt61307.doc
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present at any meeting called for this purpose. Thirty days' written notice shall be cts\Commission\Bylaws\Revi
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required prior to voting on bylaw amendments. Amendments shall be consistent
with the laws of the State of Michigan and Oakland County Board -of
Commissioners resolutions,, Amendments shall become effective upon approval.
Revised: (Date)
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1 Deleted: , or at any properly called
special meeting, providing that
such changes are not inconsistent
Deleted: or
Deleted: pertaining to the
Commission's authority
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13-7
ITEM # 14
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss a proposed land acquisition.
14-1
ITEM #15
EXECUTIVE OFFICER'S REPORT
---Rose Oaks: As directed by the Commission, a letter was sent to Rose Township Supervisor Chester Koop with
the park's master plan and consideration of revising the township's ordinances relating to active recreation.
---Auction Revenue Summary: Attached for your information is a copy of the Auction Revenue Summary for
Fiscal Year 2007.
---Highland Oaks: Highland Oaks has officially become the Parks System's 13`h park, with the closing of the
Highland Hye property on Tuesday, June 27, and the Parker property on Thursday, June 29.
---Staff Honor: Lori Taylor, a part-time staff person at Independence Oaks' Wint Nature Center, has been
selected by the National Park Service at Sleeping Bear Dunes National Lakeshore for the 15'h annual 2007 Artist -
in -Residence program. Attached is a news release detailing additional information.
---Upcoming Events:
• August 4: Wheelchair Daze at Independence Oaks, with Dedication of the Tony Filippis Garden
• August 16: Commissioners Park Tour with Catalpa Oaks Open House
• September 28: Commission Meeting at Springfield Oaks, with Highland Oaks Dedication
15-1
2800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 - Fax 248.858.1683 • TTY 248.858.1684 • 1.888.00PARKS
OZAKLAND
www.oakgov.com/parksrec
All '
June 22, 2007
Mr. Chester W. Koop, Supervisor
Township of Rose
9080 Mason Street
Holly, MI 48442
Dear Supervisor Koop:
At the June 13 meeting of the Oakland County Parks and Recreation Commission, the
master plan for Rose Oaks County Park was approved.
Enclosed is a copy of the master plan for your files.
As discussed previously with you, the approval of this master plan would facilitate
Rose Township's consideration of revising the ordinances that control the use of Rose Oaks;
specifically as it may relate to active recreation, including archery hunting, fishing, boating,
road paving requirements, etc.
It is our hope to open the park for hunting in conjunction with the season that starts on
October 1. All safety zone areas — 450 feet from an occupied dwelling — will be posted and all
Michigan Department of Natural Resources hunting regulations will be enforced. The park will
be patrolled periodically by the Oakland County Sheriff's Office Parks Unit and Parks staff.
We would request written confirmation responding to these issues, along with any
written notification of required meetings to address your ordinances.
Daniel J. Stencil, Executive Officer
Oakland County Parks and
Recreation Commission
DJS: kk
cc: Rebecca Humphries, Director, MDNR
Ron Olson, Chief of Parks, MDNR
Jim Wood, Grants Management, MDNR
Bob Garner, Chair, Michigan Natural Resources Trust Fund
Oakland County Parks and Recreation Commission
15-2
ion is to provide recreational, leisure and learning experiences that enhance quality of life.
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Auction Revenue Summary
FY 2007
Park
Fall 2006
Spring 2007 1
Net
Revenue
Revenue
Expense
Revenue
Expense
Administration
$ -
Glen Oaks
-
Lyon Oaks Golf Course
7,900.00
220.52
7,679.48
Red Oaks Golf Course
-
Springfield Oaks Golf Course
2,150.00
60.07
2,089.93
White Lake Oaks
1,300.00
36.32
1,263.68
1/0 Nature Center
-
Addison Oaks
3,635.00
101.54
3,533.46
Groveland Oaks
2,325.00
65.01
2,259.99
Independence Oaks
1,100.00
30.73
1,069.27
Lyon Oaks Park
-
Orion Oaks
-
Rose Oaks
-
Springfield Oaks A.C./Park
-
Waterford Oaks A.C./Park
2,325.00
64.96
2,260.04
Recreation Administration
-
Mobile Recreation
4,415.00
123.37
4,291.63
Red Oaks Water ark
-
Waterford Oaks BMX
-
Waterford Toboggan Complex
-
Waterford Oaks Water ark
70.00
(1.961
68.04
Technical Support *
-
TOTAL $ - $ - $25,220.00 $(704.48).$24,515.52
* Net with Administration revenue.
Note: Figures do not include minimal amounts received for smaller items sold via the ongoing
County online auction.
15-3
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Auction Items / Revenue Examples
FY 2007
SPRING 2007 AUCTION
Equipment
Amount
Jacobsen Outfront Mower (Lyon Oaks G.C.
$
4,700.00
2000 GMC Pickup #00-906 Mobile Recreation
$
3,400.00
1999 GMC Pickup #99-920 Addison Oaks
$
2,100.00
1997 Kawasaki Mule Waterford Oaks Park
$
2,000.00
Spra star Riding Sprayer (Springfield Oaks G.C.
$
1,700.00
Toro Reelmaster Outfront Mower (Lyon Oaks G.C.
$
1,600.00
John Deere Z-track Mower Addison Oaks
$
1,500.00
2001 GMC Pickup #01-907 Groveland Oaks
$
1,200.00
1998 GMC Pickup #98-913 Independence Oaks
$
1,100.00
15-4
Page 1 of 1
Karen Kohn
From: Dan Stencil [stencild@oakgov.com]
Sent: Monday, June 18, 2007 10:16 AM
To: 'Karen Kohn'
Subject: FW: Lori Taylor
For the 7/18 Exec. Officer's report
-----Original Message -----
From: Sue Wells [mailto:wellss@oakgov.com]
Sent: Monday, June 18, 2007 10:08 AM
To: 'Desiree Stanfield'; 'Dan Stencil'; 'James dunleavy'; Jan Pung
Subject: FW: Lori Taylor
-----Original Message -----
From: Lori Taylor [mailto:loonwoman@chartermi.net]
Sent: Saturday, June 16, 2007 12:14 AM
To: wellss@oakgov.com
Subject: Lori Taylor
Sue:
Here is my release. Thanks.
Lori Taylor
T NEWS RELEASE
program.Goodrich artist, Lori Taylor, has been selected by the National Park Service at Sleeping Bear
Dunes National Lakeshore for the fifteenth annual 2007 Artist -in -Residence During
pieceher 3 week stay in Empire, MI, Taylor will interact with visitors in the field while working as well
as share with the public on Sept, 28th a presentation of her stay and inspiration. Taylor will
also be donating a +w s media art created during her
programstay. The Artist -in -Residence ^rican writers, composers,
• visual artists, includingphotographers ose work can be influenced and enhanced by
superbthis Michigan scene.
15-5
6/22/2007