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Home My WebLink AboutAgendas/Packets - 2007.07.18 - 401412800 Watkins Lake Road • Waterford, Michigan 48328-1917 Pecky D. Lewis, Jr. Chairman Richard Skarritt Vice Chairman J. David VanderVeen Secretary Hugh D. Crawford Vincent Gregory Eileen T. Kowall John P. McCulloch Charles Palmer John Richards 'ielley G. Taub Janiel J. Stencil Executive Officer 248.858.0906 • Fax 248.858.1683 • TTY 248.858.1684 • 1.888.00PARKS OZAND www.oakgov.com/parksrec July 12, 2007 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Parks and Recreation Commission as follows: PLACE ....................... Parks Administration Office 2800 Watkins Lake Road Waterford, MI 48328 TIME ........................ Wednesday, July 18, 2007 9:00 a.m. PURPOSE .................... Regular Meeting and Budget Work Session This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, �J Daniel J. Stencil Executive Officer Parks and Recreation Next Meetings: Wednesday, August 1: Regular Commission Meeting Thursday, August 16, Commission Park Tour 0 D:\$Data\M documents\COMMISSN\agendaltr.doc ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. Recreation Commission parks and_Recx office and Count A ix, ation oakl parks Watki►xs Lake Rd 2800 MI4832S �aterford� July 18, 20p7 �--- A.ctian ge uir d press n t one �f— t:0 Call Meeting to Order 9 1' pledge of Allegiance Approval Roll Call 2' ents e 13, 20p7 3 public Comm Minutes for Jun e 13 2041 ConunissionMeeting Minutes for Jun June 191 2007 Approval 4. eaxing lvieeting minutes for public H fission Meeting ent Register: 4a. Special Comm e ax�snent Funds Paym 4b. ice and D P ? as o f 513112007 Internal Sery S, FY u047 Informational 5 • payment Register ent of Operations for F Approval Combined Statem 6. for Mays 2007 Approval ort Budget 7 [activity Rep the 2007 OPe'ating Approval ent to t Amend"Series Nlini- Gran 8. the park Approval 2007 Concert in Oaks 9- itigationPxoject ler—Independence Approval Lyon Oaks wetland M d Trai 10. OntoonBoat an APprOval Bid Item Accessible P i 1. ect. Njichig�' .Informational 12 Resolution: C°Revisions Informational Osed Bylaws 13. PrOP � CUTIVE SV,,SSIO 14_ Officer's Report 15 BXecutive Old Business followed by budget work session 16. imm-ediately 17. New Business hoto session and Adjourn to Con'n'lssian P is P Le`h'is 1646.5911 K-Kohn 1858.4606 F. Trionfi I S58.4607 F - Txionfi Dunl 4647 eavy I S59 1. J Noyes 1858.4624 J punleavy M. pxowse ,859.4611 D. Stencil 1 S59.4944 GG M OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 13, 2007 Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:26 a.m. in the banquet room of the Lyon Oaks Clubhouse. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D. Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley Taub ALSO PRESENT: Parks and Recreation Oakland County Purchasing Oakland County Facilities Management Oakland Co. Planning & Economic Dev. Oakland County Sheriff's Office -Parks Div Oakland County 4-H Fair Photographer STAFF INTRODUCTION: Daniel Stencil, Executive Officer Sue Wells, Administrator — Parks & Rec. Operations Frank Trionfi, Administrator — Parks Administration Joe Figa, Chief of Design and Development Mike Thibodeau, Chief of Golf Clyde Herb, Chief of Parks Jim Dunleavy, Chief of Recreation Janet Pung, Communications & Marketing & Officer Mike Donnellon, Architectural Engineer II Jon Noyes, Architectural Engineer II Brittany Bird, GIS Tech/Natural Resources Specialist Zak Crane, Intern Kyle McPherson, Intern Paul Simpson, Pro Shop Supervisor Bill Stokes, Golf Maintenance Supervisor Tim Nowicki, Parks Naturalist Joan Daniels, Buyer Mike Hughson, Property Management Specialist Jim Keglovitz, Senior Planner Intern Kelly Sexton, Sergeant Bill Storm, Deputy L.C. Scramlin, General Manager Skip Moody Chief of Golf Mike Thibodeau introduced Lyon Oaks Golf Maintenance Supervisor Bill Stokes and Pro Shop Supervisor Paul Simpson. Chief of Design and Development Joe Figa introduced two interns: Zak Crane, a student at Michigan State University in the architectural program; and Kyle McPherson, a recent graduate from Michigan State University in environmental studies. Executive Officer Dan Stencil introduced Sgt. Kelly Sexton, the new sergeant for the Parks Division of the Oakland County Sheriff's Office Parks. Executive Officer Stencil also introduced Deputy Bill Storm, who has been a part-time deputy in the Parks Division for 18 years. VOLUNTEER RECOGNITION: Parks Naturalist Tim Nowicki introduced award -winning photographer Skip Moody, who has generously donated a number of his photos to Oakland County Parks for use in publications and in displays. In recognition of and thanks for Mr. Moody's generosity in sharing his photographs, Mr. Moody was presented with a carving of a Bald Pate Duck. 4-1 (Commission Meeting, June 13, 2007) PUBLIC COMMENTS: There were no public questions or comments. APPROVAL OF MINUTES: Moved by Mr. Crawford, supported by Mr. Palmer to approve the minutes of the meeting of May 2, 2007, as written. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. APPROVAL OF PAYMENTS: Moved by Mr. Gregory, supported by Mr. Richards to approve the payment of the Internal Service Funds Journal Voucher Register for the months of March and April, (FM 06 and 07, 2007); the Oak Management, Inc., Credit for Services Rendered Register for the months of January, February, and March (FM 04, 05, and 06, 2007); and Payment Register for the Voucher Report Period of March and April (FM 06 and 07, 2007). AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENTS OF OPERATIONS: Administrator — Parks Administration Frank Trionfi noted that officials from the city of Ferndale have indicated they will be charging a fee to collect both summer and winter taxes on behalf of the Parks. Staff will continue investigating the legality of the indicated charge with Oakland County Treasurer Pat Dohany. The Combined Statements of Operations for the months ending March 31, 2007 and April 30, 2007 were accepted as filed. CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT: The Capital Improvement Program Budget Report as of March 31, 2007 (FM 06, 2007) was accepted as filed. ACTIVITY REPORT: The Activity Report for the month of April, 2007 was accepted as filed. AWARDS: Staff has been notified by the National Association of County Parks and Recreation Officials of two winners nominated for a 2007 NACPRO Award: • Oakland County Fair Association selected as a winner in the Outstanding Support Organization category; • Ellis Barn Restoration selected as a winner in the Park and Recreation Facility — Class II category. These awards will be formally presented at the NACo Convention next month in Richmond, Virginia. 4-2 (Commission Meeting, June 13, 2007) Oakland County Parks was presented with the 2007 Michigan Week Community Awards' Community Collaboration Award for the Ellis Barn Project from the Clarkston Area Chamber of Commerce. Oakland County Sheriff's Deputy Bill Storm was recently recognized by Oakland County Sheriff Bouchard as Employee of the Year. RESOLUTION: Moved by Mr. Crawford, supported by Mrs. Kowall to adopt the following resolution in support of July as National Recreation and Park Month: WHEREAS, the Oakland County Parks and Recreation Commission's mission is to provide all residents of Oakland County with recreational, leisure, and learning experiences, parks, open spaces, and facilities, resulting in a comprehensive county park system that enhances quality of life; and WHEREAS, parks, recreation activities, and leisure experiences provide opportunities for young people to live, grow, and develop into contributing members of society; and WHEREAS, parks and recreation creates lifelines and continued life experiences for older members of our community; and WHEREAS, parks and recreation generates opportunities for people to come together and experience a sense of community through fun recreational pursuits; and WHEREAS, parks and recreation agencies provide outlets for physical activities, socialization, and stress -reducing experiences; and WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural centers, and historic sites make communities attractive and desirable places to live, work, play, and visit, in a manner that contributes to our ongoing economic vitality; and WHEREAS, parks, greenways, and open spaces provide a welcome respite from our fast -paced, high-tech lifestyles while simultaneously protecting and preserving our natural environment; and WHEREAS, parks and recreation agencies touch the lives of individuals, families, groups, and the entire community, which positively impacts upon the social, economic, health, and environmental quality of our community. NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission proclaims July as Recreation and Parks Month and encourages all citizens to celebrate healthy, active lifestyles by participating in their choice of recreation and park activities. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. ROSE OAKS MASTER PLAN: 4-3 (Commission Meeting, June 13, 2007) Moved by Mrs. Kowall, supported by Mrs. Taub to approve the following resolution to adopt the Rose Oaks Master Plan: WHEREAS, the Oakland County Parks and Recreation Commission reviewed the "Rose Oaks County Park 2007 Master Plan"; and WHEREAS, the "Rose Oaks County Park 2007 Master Plan" was developed in response to needs and deficiencies as identified by citizen surveys and input from county and local government officials, and Oakland County Parks and Recreation Commission and staff members; and WHEREAS, the "Rose Oaks County Park 2007 Master Plan" meets the Oakland County Parks and Recreation Commission's long-range goals, objectives and financial funding as identified in the "Oakland County Parks and Recreation Master Plan Update — 2007"; and WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in guiding the operation of Rose Oaks County Park by lending direction while remaining flexible to allow for adjustments in creative and responsible management. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission approves the adoption of the "Rose Oaks County Park 2007 Master Plan." AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Staff will send a letter to Rose Township Supervisor Chester Koop reflecting the approval of the master plan in order to initiate the township's consideration for changes to the township ordinances affecting active/passive recreation land. PROPOSED BYLAWS REVISIONS: The proposed bylaws revisions, as recommended by the Bylaws Committee and Corporation Counsel, were distributed for Commission review. Final input from commissioners will be incorporated, with a recommendation for approval at the next meeting. Once approved, Commission recommended the revised bylaws be forwarded to the Oakland County Board of Commissioners. INTERIM MANAGEMENT AGREEMENT —CATALPA OAKS: Moved by Mr. Skarritt, supported by Mr. Crawford to approve the Interim Management Agreement between the Oakland County Parks and Recreation Commission and the City of Southfield for the maintenance operation of Catalpa Oaks. Moved by Mr. VanderVeen, supported by Mr. Palmer to amend the motion to approve the Interim Management Agreement between the Oakland County Parks and Recreation Commission and the City of Southfield for the maintenance operation of Catalpa Oaks by making the following changes: 4-4 (Commission Meeting, June 13, 2007) Page 1: Under the Purpose of Agreement: Change the last sentence of the paragraph to end with, "...to better serve the citizens of Oakland County." Page 3: Paragraph 5.2 under Duration of Interim Interlocal Agreement: Delete the phrase, "November 10, 2007 or until..." VOICE VOTE ON MOTION TO AMEND: AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. VOICE VOTE ON AMENDED MOTION AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. GENERAL INFORMATION AND REGULATIONS AMENDMENT — CATALPA OAKS: Moved by Mr. Richards, supported by Mr. Palmer to accept staffs recommendation to make an exception to Section 13C of the Oakland County Parks General Information and Regulations by prohibiting alcoholic beverages at Catalpa Oaks. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. GREENS FEES — LYON OAKS: As directed by the Commission at the May 2 meeting, staff tracked the greens fees revenues at Lyon Oaks, in conjunction with golfing trends and weather. Commission concurred with staff's recommendation that the greens fees rates for golf at Lyon Oaks remain at the established 2007 rates. LONG-TERM PLANNING SESSION SUMMARY: Executive Officer Dan Stencil briefly reviewed the key points from the May 2 Commission planning session, as it relates to the strategic plan and long-term financial planning and operational review project with Pros Consulting. Staff will be proposing an increase in the scope of the project with Pros Consulting, integrating it with the strategic goals, prioritized philosophy, financial and operational assessment, and financial impact. Staff will also be requesting Commission's consideration to approve final products, including a communications plan and business plan. PUBLIC COMMUNICATIONS MARKETING REPORT: 4-5 (Commission Meeting, June 13, 2007) Marketing and Communications Officer Jan Pung presented an update on several parks and recreation marketing efforts currently in progress, including the key areas of waterparks, golf courses, camping, e- marketing, and website. SPRINGFIELD OAKS PROJECT UPDATE: Mike Donnellon of Design and Development updated the Commission on the two major capital improvement projects at Springfield Oaks: the sanitary system and septic field project, and the Building E Fair Board office/restroom. Mr. Donnellon will update the value of the estimated value of the labor hours to reflect current labor costs. BID ITEMS: Moved by Mr. McCulloch, supported by Mr. VanderVeen to approve the following bid items as reviewed and recommended by staff and Purchasing: Earthwork and restoration for the Springfield Oaks Storm Water Improvements project through the county's blanket order with Purves Excavating, Inc. in the amount of $14,690.00, with a five percent contingency of $750.00, for a total approved amount of $15,440.00. Contract addition to address catch basin issues, shallow secondary natural gas line and the culvert installation and re -ditching of Grange Hall Road for the maintenance parking lot at Groveland Oaks to Al's Asphalt Paving, Inc. in the amount of $9,746.75, less the project contingency of $2,632.00, for a total additional approved amount of $7,114.75. Contract for the installation of new and updated audio/visual systems for the Parks' administration Commission Room, Waterford Oaks Activity Center, and Lookout Lodge to Governor Business Solutions, Inc., in the amount of $34,055.00, plus a five percent contingency of $1,710.00 for a total approved amount of $35,765.00. In addition, Commission approved a transfer of $12,300.00 and $11,200.00 from the 2007 Operating Budget Contingency to the Waterford Oaks Activity Center and Lookout Lodge Building Maintenance budgets, respectively, for a total project transfer of $23,500.00. Contract for the maintenance building storage addition at Lyon Oaks to the low bidder, Anderson, Eckstein & Westrick in the amount of $12,960.00 for the design services; plus an amount not to exceed $6,700.00 for construction administration, for a total approved amount of $19,660.00. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. Approval of a new Capital Improvement Project titled, "Event Campground Improvements — Phase I" for FY2007, in the amount of $75,000, to be transferred from the 2007 CIP Contingency. In addition, approval of a Purchase Order to Madison Electric Company in the amount of $21,880.97 for electrical materials and wire for this project. Commissioner Taub requested to abstain from the vote, due to a family relation to this company. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, VanderVeen (9) NAYS: (0) 4-6 (Commission Meeting, June 13, 2007) ABSTENTIONS: Taub (1) Motion carried on a voice vote. EXECUTIVE SESSION: Moved by Mr. VanderVeen, supported by Mr. Richards to adjourn to Executive Session for the purpose of discussing proposed land acquisitions. ROLL CALL VOTE: AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen (10) NAYS: (0) A sufficient majority having voted, the motion carried. The Chair declared the meeting closed at 11:18 a.m. The meeting resumed in open session at 12:52 p.m. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's report filed in the agenda, the following information was noted: ---Executive Officer Stencil shared correspondence received from the Michigan Department of Natural Resources in response to his letter requesting consideration to deed to the Parks the parcel in Groveland Township. The MDNR instead provided purchase options, which will not be pursued at this time. Staff requested Commission consideration to change two meeting dates on the calendar for 2007; the October meeting move forward to Friday, September 28, to be held in conjunction with the dedication of Highland Oaks, and the December 5 meeting to December 12 to eliminate a conflict with the Michigan Natural Resources Trust Fund Board Meeting. Moved by Mr. Palmer, supported by Mr. Skarritt to approve the following changes to the Parks Commission's 2007 master calendar: Change the October 3 date to Friday, September 28, to be held in conjunction with the Highland Oaks dedication; and change the December 5 meeting to December 12. AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Skarritt, VanderVeen (8) NAYS: (0) Motion carried on a voice vote. The next Commission meeting will be at 9:00 a.m. on Wednesday, July 18, 2007. The meeting was adjourned at 12:56 p.m. l f� ) J. J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-7 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING PUBLIC HEARING June 13, 2007 Chairman Pecky Lewis, Jr. called the public hearing for the Rose Oaks 2007 Master Plan to order at 9:16 a.m. in the banquet room of the Lyon Oaks Clubhouse. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Hugh D. Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley G. Taub ALSO PRESENT: Parks and Recreation Oakland County Purchasing Oakland County Sheriff's Office -Parks Div Oakland County 4-H Fair Photographer Daniel Stencil, Executive Officer Sue Wells, Administrator — Parks & Rec. Operations Frank Trionfi, Administrator— Parks Administration Joe Figa, Chief of Design and Development Mike Thibodeau, Chief of Golf Clyde Herb, Chief of Parks Jim Dunleavy, Chief of Recreation Janet Pung, Communications & Marketing & Officer Mike Donnellon, Architectural Engineer II Jon Noyes, Architectural Engineer II Brittany Bird, GIS Tech/Natural Resources Specialist Zak Crane, Intern Kyle McPherson, Intern Paul Simpson, Pro Shop Supervisor Bill Stokes, Golf Maintenance Supervisor Tim Nowicki, Parks Naturalist Marilyn Daniels, Buyer Kelly Sexton, Sergeant Bill Storm, Deputy L.C. Scramlin, General Manager Skip Moody Architectural Engineer Jon Noyes reviewed the project timeline for the Rose Oaks master plan process, along with the notices published in the local newspapers. Commission received 23 comments throughout the comment period. Of the 23 comments received, 22 focused on the proposed equestrian use of the park and one indicated concerns over the use of the park for hunting and fishing. The master plan includes the current 3.7 miles of trails, of which 3.3 miles are accessible to equestrian use. The future equestrian access to the additional 4.6 miles of proposed trails will be considered based on an evaluation of the impact of the regular equine use of the existing trails. Future features of the master plan include: proposed open archery hunting, fishing in the five largest lakes, 0.5 mile of equestrian single track along the Fish Lake Road power line corridor, and asphalt trails with mowed shoulders. No questions were asked by the public; therefore, the public hearing was declared closed at 9:26 a.m. �C 1'�511CAP J. David VanderVeen Karen Kohn CPS/CAP Secretary Recording Secretary 4a-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION SPECIAL MEETING June 19, 2007 Chairman Pecky D. Lewis, Jr. called the special meeting to order at 9:09 a.m. in the commission room of the Parks and Recreation Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Secretary J. David VanderVeen, Hugh D. Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John Richards, Shelley G. Taub COMMISSION MEMBERS ABSENT: Vice Chairman Richard Skarritt ALSO PRESENT: Parks and Recreation Daniel Stencil, Executive Officer Sue Wells, Administrator — Parks & Rec. Operations Frank Trionfi, Administrator — Parks Administration Joe Figa, Chief of Design and Development Mike Thibodeau, Chief of Golf Operations Clyde Herb, Chief of Parks Operations Janet Pung, Communications & Marketing & Officer Jim Dunleavy, Chief of Recreation Sheila Cox, Accountant IV PUBLIC COMMENTS: There were no public questions or comments. AWARD: Executive Officer Dan Stencil announced that Oakland County Parks has been awarded the 2007 Achievement Award from the National Association of Counties for the Trails Advisory Council Program. This award will be presented at the 2007 NACo Conference scheduled next month in Richmond, Virginia. LONG-TERM FINANCIAL PLAN — POSSIBLE PROJECT SCOPE EXPANSION The proposed expanded scope of the long-term financial and operational assessment, including the proposed price, was presented. This proposed expansion may include: • Consideration for approval of the development of a minimum of three business plans • Assistance in completing the strategic plan, which will ultimately be incorporated into the long- term financial plan • Comprehensive marketing plan Commission concurred to have the subcommittee, originally appointed to review the RFP's and interview the companies to recommend the final choice of consultants, reconvene to review the information presented on the possible expansion of the project scope and make a recommendation at the July 18, 2007 Commission meeting. 4b-1 (Commission Meeting, June 19, 2007) The next Commission meeting will be at 9:00 a.m. on Wednesday, July 18, 2007 and will include the Commission's budget work session. The meeting was adjourned at 11:10 a.m. cliSICA � J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary 4-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: July 18, 2007 INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER: May (FM 8, FY 2007) *PAYMENT REGISTER: Voucher Report Period, May (FM 8 FY 2007) TOTAL $1,794,437.58 1,068,515.58 $2,862,953.16 *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. 5-1 L� N Oakland County Parks an, recreation Commission Internal Service & Department Funds Payment Register For the month of May, 2007 (FM 08) Source Department/Fund Purpose Amount JE-AET04/07 O.C. Fringe Benefits Fund Short-term disability for Apr. -Grove. & Rec. Admin. 3,233.20 JE-AUC07P13 O.C. General Fund Online auction sale expense (against pEoceeds of $44.81 -Admin. 1.57 JE-AUC07P14 O.C. General Fund Online auction sale expense (against proceeds of $6.50 -Admin. 0.23 JE-32426 O.C. Treasurer's Office Credit card expense for A r.-Inde ., Wh.Lk., Glen Oaks, Red Oaks, Spring., Mob. Rec. &Lon G.C. 2,698.60 JE-32461 O.C. Building Fund Purchase of Catalpa Oaks County Park -Catalpa Oaks 725,000.00 PRTMAY07 O.C. Printing, Mailing & Copier Fund Printing charges for Ma -Admin., Rec. Admin., Add., Inde ., Wh. Lk., Glen Oaks, Red Oaks, 1,544.17 Spring., R.O.W. Park, W.O.W. Park, Mob. Rec., Nat. Cntr. &Lon MLRMAY07 O.C. Printing, Mailing & Copier Fund Mailing charges for May-Admin. 1,663.55 MP05/07 O.C. Motor Pool Fund Car/Truck lease, maintenance & gasoline charges for May-Admin., Rec. Admin, Tech. Supp., 40,699.49 Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water., Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C. JE-32102 O.C. Motor Pool Fund Car washes for Jan., Feb. & Mar.-Admin., Tech. Supp., Add., Grove., Inde ., Spring., Water. & 195.00 Mob. Rec. CAPC032134 & 32136 O.C. Faciities & Operations Fund Maintenance repairs for May -Glen Oaks, Spring. & Water. 383.04 JE-32279 O.C. Information Technology Fund Telephone charges for May-Admin., Rec. Admin, Tech. Supp., Add., Grove., Inde ., Wh.Lk., 12,641.10 Glen Oaks, Spring., Red Oaks, R.O.W. Park, SAC, Water., W.O.W. Park, BMX, Nat. Cntr., Lyon &Lon G.C. JE-32258 O.C. General Fund Security charges for full-time staff for May -Add., Grove., Inde ., Wh. Lk., Red Oaks, Spring., 23,802.00 R.O.W. Park, Water., W.O.W. Park, Orion, Lyon &Lon G.C. CAPC032143 & O.C. General Fund Security charges for art -time staff 3/17 thru 3/30 & 3/31 thru 4/13-Add., Grove., Orion, Inde ., Wh. Lk. 23,207.90 32144 Red Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, BMX, Tob. Complex, Lyon, Lyon G.C. & Rose JE-31469 & 32168 O.C. Drain Commission Fund Water & sewer charges for Apr. & May. -Add. 2,566.34 JE-31478 &32171 O.C. Drain Commission Fund Water & sewer charges for May & June -Lyon G.C. 1,490.28 JE-31482, 31483 O.C. Drain Commission Fund Water & sewer charges for 1/5 thru 4/11-Glen Oaks 1,391.09 & 31484 CAPC032130 O.C. Drain Commission Fund Drain equipment repairs for May -Add, 310.97 PAY0031932 & 31933 O.C. Payroll Fund Payroll charges for pay period ending 5/11/07-All Parks 320,722.16 PAY0032528 O.C. Payroll Fund Payroll charges for pay period ending 5/25/07-All Parks 390,288.67 PAY0031;,__ & 31933 O.C. PAY0032528 O.C. Benefits Fund Fringe Benefit charges for pay eriod ending 5/11/07-All Parks Benefits Fund Fringe Benefit char es for a eriod endin 5/25/07-All Parks TOTAL FOR INTERNAL SERVICE & DEPARTMENT FUNDS YMENT 17,424.28 125,173.77 $1,794,437.41 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 8, FY 2007 (FOR MONTH ENDING 5/31/07) 2007 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATION: Millage Tax $14,295,000.00 $14,324,003.39 ($29,003.39) 100.2% Other 255,800.00 723,359.44 (467,559.44) 282.8% GLEN OAKS GOLF COURSE 1,348,400.00 454,499.92 893,900.08 33.7% LYON OAKS GOLF COURSE 1,449,000.00 374,979.59 1,074,020.41 25.9% RED OAKS GOLF COURSE 404,600.00 156,814.31 247,785.69 38.8% SPRINGFIELD OAKS GOLF COURSE 914,491.00 315,925.29 598,565.71 34.5% WHITE LAKE OAKS GOLF COURSE 1,029,200.00 369,710.23 659,489.77 35.9% INDEPENDENCE OAKS NATURE CENTER 50,100.00 21,847.13 28,252.87 43.6% ADDISON OAKS 463,350.00 88,040.60 375,309.40 19.0% ADDISON OAKS CONFERENCE CENTER 125,000.00 37,373.02 87,626.98 29.9% GROVELAND OAKS 754,200.00 51,763.14 702,436.86 6.9% INDEPENDENCE OAKS 316,800.00 113,256.85 203,543.15 35.8% LYON OAKS 94,275.00 55,962.50 38,312.50 59.4% ORION OAKS 86,000.00 56,821.00 29,179.00 66.1% ROSE OAKS 1,700.00 240.00 1,460.00 14.1 % SPRINGFIELD OAKS ACTIVITY CENTER/PARK 3,000.00 938.33 2,061.67 31.3% WATERFORD OAKS ACTIVITY CENTER/PARK 30,850.00 12,902.28 17,947.72 41.8% RECREATION ADMINISTRATION 46,350.00 19,550.13 26,799.87 42.2% CATALPA OAKS 0.00 0.00 0.00 0.0% MOBILE RECREATION 367,600.00 188,696.21 178,903.79 51.3% RED OAKS WATERPARK 836,000.00 3,086.29 832,913.71 0.4% WATERFORD OAKS BMX COMPLEX 17,100.00 2,272.19 14,827.81 13.3% WATERFORD OAKS GAMES COMPLEX 22,500.00 10,909.00 11,591.00 48.5% WATERFORD OAKS TOBOGGAN COMPLEX 123,500.00 133,180.39 (9,680.39) 107.8% WATERFORD OAKS WATERPARK 794,500.00 11,857.95 782,642.05 1.5% TOTAL REVENUE $23,829,316.00 $17,527,989.18 $6,301,326.82 73.6% OPERATING EXPENSES ADMINISTRATION $4,175,482.00 $2,344,748.07 $1,830,733.93 56.2% GLEN OAKS GOLF COURSE 1,244,373.00 727,056.48 517,316.52 58.4% LYON OAKS GOLF COURSE 2,340,948.00 1,347,865.28 993,082.72 57.6% RED OAKS GOLF COURSE 783,736.00 354,195.95 429,540.05 45.2% SPRINGFIELD OAKS GOLF COURSE 1,304,866.00 624,892.45 679,973.55 47.9% WHITE LAKE OAKS GOLF COURSE 1,031,398.00 567,265.36 464,132.64 55.0% INDEPENDENCE OAKS NATURE CENTER 643,375.00 369,613.81 273,761.19 57.4% ADDISON OAKS 1,717,668.00 786,890.46 930,777.54 45.8% ADDISON OAKS CONFERENCE CENTER 177,900.00 72,006.94 105,893.06 40.5% GROVELAND OAKS 1,453,774.00 558,566.34 895,207.66 38.4% INDEPENDENCE OAKS 1,201,167.00 577,839.29 623,327.71 48.1% LYON OAKS 477,431.00 261,419.90 216,011.10 54.8% ORION OAKS 166,787.00 76,306.32 90,480.68 45.8% ROSE OAKS 33,092.00 12,773.16 20,318.84 38.6% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 355,456.00 112,296.09 243,159.91 31.6% WATERFORD OAKS ACTIVITY CENTER/PARK 599,029.00 331,288.30 267,740.70 55.3% RECREATION ADMINISTRATION 528,359.00 369,663.50 158,695.50 70.0% CATALPA OAKS 0.00 425.00 (425.00) (0.0%) MOBILE RECREATION 801,458.00 322,260.03 479,197.97 40.2% RED OAKS WATERPARK 1,646,493.00 692,858.57 953,634.43 42.1% WATERFORD OAKS BMX COMPLEX 47,974.00 16,755.18 31,218.82 34.9% WATERFORD OAKS GAMES COMPLEX 40,636.00 18,130.08 22,505.92 44.6% WATERFORD OAKS TOBOGGAN COMPLEX 331,735.00 252,636.20 79,098.80 76.2% WATERFORD OAKS WATERPARK 1,323,290.00 364,501.20 958,788.80 27.5% TECHNICAL SUPPORT 1,467,365.00 914,393.05 552,971.95 62.3% CONTINGENCY/INTERNAL SERVICE CHARGES* 600,000.00 109,408.33 490,591.67 N/A TOTAL OPERATING EXPENSES $24,493,792.00 $12,186,055.34 $12,307,736.66 49.8% REVENUE OVER/(UNDER) EXPENSES ($664,476.00) $5,341,933.84 ($6,006,409.84) 2007 2006 ACTUAL REVENUE TO DATE: 73.6% 73.5% BUDGET BALANCE: 26.4% 26.5% ACTUAL EXPENSE TO DATE: 49.8% 49.9% BUDGET BALANCE: 50.2% 50.1% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. 6-1 (Page 1 of 2) OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 8, FY 2007 (FOR MONTH ENDING 5/31107) PARK ADMINISTRATION: ADMINISTRATION ADMINISTRATION SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION ADMINISTRATION CATALPA OAKS MOBILE RECREATION RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS GAMES COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL TECHNICAL SUPPORT: TECHNICAL SUPPORT TECHNICAL SUPPORT SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE REVENUE YEAR TO DATE REVENUE OVER EXPENSE (UNDER) EXP. $15,047,362.83 $2,344,748.07 $12,702,614.76 $15,047,362.83 $2,344,748.07 $12,702,614.76 454,499.92 727,056.48 (272,556.56) 374,979.59 1,347,865.28 (972,885.69) 156,814.31 354,195.95 (197,381.64) 316,925.29 624,892.45 (308,967.16) 369,710.23 567,265.36 (197,555.13) 1,671,929.34 3,621,275.52 (1,949,346.18) 21,847.13 369,613.81 (347,766,68) 21,847.13 369,613.81 (347,766.68) 88,040.60 37,373.02 51,763.14 113,256.85 55,962.50 56,821.00 240.00 938.33 12,902.28 417,297.72 19,550.13 0.00 188,696.21 3,086.29 2,272.19 10,909.00 133,180.39 11,857.95 369,552.16 786,890.46 72,006.94 558,566.34 577,839.29 261,419.90 76,306.32 12,773.16 112,296.09 331,288.30 2,789,386.80 369,663.50 425.00 322,260.03 692,858.57 16,755.18 18,130.08 252,636.20 364,501.20 2,037,229.76 (698,849.86) (34,633.92) (506,803.20) (464,582.44) (205,457.40) (19,485.32) (12,533.16) (111,357.76) (318,386.02) (2,372,089.08) (350,113.37) (425.00) (133,563.82) (689,772.28) (14,482,99) (7,221.08) (119,455.81) (352,643.25) (1,667,677.60) 0.00 914,393.05 (914,393.05) 0.00 914,393.05 (914,393.05) 0.00 $17,527,989.18 109,408.33 (109,408.33) $12,186,055.34 $5,341,933.84 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. 6-2 (Page 2 of 2) ACTIVITY REPORT MAY, 2007 (FM08, FY2007) * Not included in program totals - only in combined totals. In-house events are counted in facility totals. ADDISON OAKS PARK Campers Day Use Day Campers *ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS PARK Campers Day Use Day Campers INDEPENDENCE OAKS Day Use Day Campers Overnight Youth Group Campers LYON OAKS Day Use Dog Park ORION OAKS PARK Day Use Dog Park ROSE OAKS PARK Day Use SPRINGFIELD OAKS ACTIVITY CENTER Day Use 4-H Fair *Banquet Facilities WATERFORD OAKS Activity Center - non banquet *Banquet Facilities - Activity Center Day Use TOTAL CAMPERS TOTAL DAY USE TOTAL DAY CAMPERS TOTAL OVERNIGHT YOUTH GROUP CAMPERS TOTAL DOG PARK TOTAL 4-H FAIR TOTAL ACTIVITY CENTER -NON BANQUET 0,;AAKLAND m0167,19.11hOW PARTICIPANTS (MONTH) PARTICIPANTS (YTD) FMO8,FY061 FMO8,FY071 FY2006 FY2007 4,640 4,958 9,644 10,956 2,595 2,160 6,102 7,622 0 0 0 0 5,198 5,056 22,910 21,671 7,808 10,726 7,808 10,726 2,916 2,632 2,916 2,632 0 0 0 0 20,833 21,128 109,392 115,501 63 121 63 1,512 228 53 424 1,173 762 1,181 2,425 5,372 4,321 6,689 19,185 37,768 1,484 2,484 11,128 11,446 3,220 6,220 23,522 43,172 392 456 6,223 7,024 3,200 4,103 7,569 12,300 0 0 0 0 5,699 4,031 28,734 23,142 0 701 4,136 4,373 0 0 315 1,462 670 1,596 16,177 13,346 12,448 15,684 17,452 21,682 32,852 35,740 161,932 175,243 63 121 63 1,512 228 53 424 1,173 7,541 12,909 42,707 80,940 0 0 0 0 0 7011 4,136 4,373 06-07 ACTIVITY REPORT.As, MAY07 7a of 4 ACTIVITY REPORT 0,�AAKUND MAY, 2007 (FM08, FY2007)GOLF COURSES * Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. FMO8,FY061 FM08,FY07 FY2006 FY2007 GLEN OAKS Rounds Played - 9 Holes 5,238 5,196 11,569 9,473 Rounds Played - 18 Holes 1,254 1,017 3,884 2,675 *Banquet Facilities 5,775 6,244 34,357 30,160 **Grill Room (**Not included in totals) 3,395 3,166 6,348 5,344 LYON OAKS Rounds Played - 9 Holes 1,323 1,547 2,268 2,034 Rounds Played - 18 Holes 1,792 2,104 5,751 4,831 Driving range 1,656 2,067 5,182 4,174 *Banquet Facilities 1,176 1,604 7,377 9,001 **Grill Room (**Not included in totals) 3,645 2,918 8,917 F 5,635 RED OAKS - (Under construction - Opening Spring 2004) Rounds Played - 9 Holes 3,697 3,948 9,918 7,587 SPRINGFIELD OAKS Rounds Played - 9 Holes 4,723 4,627 7,931 7,444 Rounds Played - 18 Holes 1,979 2,172 6,586 5,300 **Grill Room (**Not included in totals) 4,459 4,466 7,581 6,025 WHITE LAKE OAKS Rounds Played - 9 Holes 5,655 5,701 9,635 8,835 Rounds Played - 18 Holes 1,088 1,374 3,564 3,644 *Banquet Facilities 0 1,758 0 9,242 **Grill Room (**Not included in totals) 0 3,501 0 1 4,824 TOTAL ROUNDS PLAYED - 9 HOLES 20,636 1 21,019 41,321 35,373 TOTAL ROUNDS PLAYED -18 HOLES 6,113 6,667 19,785 16,450 TOTAL DRIVING RANGE 1,656 2,067 5,182 4,174 06-07 ACTIVITY REPORT.As, MAY07 7-2 of 4 ACTIVITY REPORT 0,:1AKUND MAY, 2007 (FM08, FY2007)JT� RECREATION,. Not included in program totals - only in combined totals. I PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. I FM08,FY06 F 8,FY071 FY20061 FY2007 MOBILE RECREATION Bleachers 2 2 1 14 15 Bouncers 6,565 5,145 13,550 12,025 Bus 2,925 2,835 13,005 12,735 Climbing Wall/Tower 700 600 1,300 1,300 Dunk Tank 1,398 1,631 1,631 2,097 Inline Skate Mobile/Hockey Mobile 334 167 334 167 Puppet 1,360 1,190 1,700 1,530 Show Mobile 18 21 28 61 Adventure Sport Mobile 0 80 0 200 Tents 11 7 42 36 Camps 0 0 0 0 Miscellaneous -Obstacle Course 0 615 0 615 WATERFORD OAKS BMX 1,164 1,600 1,164 1,600 WATERFORD OAKS COURT GAMES COMPLEX 160 190 364 830 WATERFORD OAKS FRIDGE 0 0 18,571 21,063 WATERFORD OAKS LOOKOUT LODGE 1,255 495 3,724 2,424 WATERFORD OAKS WATERPARK 3,621 896 3,621 896 RED OAKS WATERPARK 4,980 1,684 4,980 1,684 THERAPEUTIC EVENTS 483 422 4,955 4,104 SENIOR EVENTS 1,924 1,964 3,795 3,112 TOTAL MOBILE RECREATION VISITS 1 13,313 19,544 31,604 30,781 TOTAL FACILITIES AND SPECIAL EVENTS 13,5871 7,251 1 41,174 35,713 06-07 ACTIVITY REPORT.As, MAY07 7-3 of 4 ACTIVITY REPORT MAY, 2007 (FM08, FY2007) In-house events are counted in facility totals. ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS Nature Center Outreach Visits **Trail Usage (**Not included in totals) ENVIRONMENTAL PROGRAM - LYON OAKS Nature Center Outreach Visits **Trail Usage (**Not included in totals) TOTAL NATURE CENTERS TOTAL OUTREACH VISITS DAY USE PARKS GOLF COURSES RECREATION, FACILITIES AND SPECIAL EVENTS NATURE INTERPRETIVE SERVICES BANQUET FACILITIES GRAND TOTALS IKLAND PARTICIPANTS (MONTH) FMO8,FY061 FM08,FY07 3,491 2,329 874 1,003 7,584 5,073 321 219 106 103 600 872 3,812 2,548 1,106 m6l i PARTICIPANTS (MONTH) FM08,FY06 FM08,FY07 53,132 65,208 28,405 29,753 26,900 26,795 4,792 3,654 17,848 18,693 131,077 144,103 PARTICIPANTS (YTD) FY20061 FY2007 18,716 15,478 7,056 4,407 57,666 58,787 2,942 2,437 1,224 1,059 2,646 5,312 21,658 17,915 8,280 5,466 PARTICIPANTS (YTD) FY2006 FY2007 226,714 284,923 66,288 55,997 72,778 66,494 29,938 23,381 93,693 94,678 489,411 1 525,473 Therapeutic/Senior Event Breakdown TR: Mighty Oaks-120; Royal Oak-30; Bball Rec.-26, Jr. Bball-30; TGIF-44; Beaumont-22; ADHOF-150 SR: Softball-1920; Volleyball-44 REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals. I 06-07 ACTIVITY REPORT.xIs, MAY07 7-4 of 4 ITEM #8 AMENDMENT TO THE 2007 OPERATING BUDGET In accordance with the Commission's 2007 General Appropriations Act, which incorporates the Uniform Local Budgeting Act, the Executive Officer or his fiscal officer shall not permit expenditures to exceed the appropriation for any budget center as approved or amended by the Commission. After reviewing current costs and anticipated costs, staff requests the following adjustments to the 2007 Operating Budget: Current Amended Requested Proposed Amended Park/Budget Center Expense Budget Adjustment Expense Budget Catalpa Oaks Highland Oaks Contingency $0 $11,225 $0 $20,450 $389,719 $(31,675) Detail for Catalpa Oaks (Department 702160 Part Time Salaries 722740 Fringe Benefits 730814 Grounds Maintenance 731241 Miscellaneous Expense 731689 Security Expense 750476 Recreation Supplies 750504 Small Tools 776666 Print Shop Detail for 730562 730646 730653 730786 730814 731241 731269 731689 750504 750581 776666 5060870/Program $2,000 $225 $4,000 $500 $1,000 $2,000 $1,000 $500 $11,225 $20,450 $358,044 160210) : Highland Oaks (Department 5060765/Program 160070): Utilities -Electric Service $250 Equipment Maintenance $750 Equipment Rental $1,000 Garbage and Rubbish Disposal $1,500 Grounds Maintenance Miscellaneous Expense Utilities -Natural Gas Security Expense Small Tools Uniforms Print Shop $9,300 $3,000 $250 $2,500 $1,500 $150 $250 Staff recommends the transfer of funds from the 2007 Operating Budget Contingency in the amount of $31,675 to the above listed park/budget centers and expense line items to fund unanticipated expenses. D:\$Data\My documents\SMC\MS Word\C_AGENDA\Bdgt Amend Jul, 2007.doc 8-1 ITEM #9 2007 CONCERT IN THE PARK SERIES MINI -GRANT Oakland County Parks has launched the 2007 Concert in the Park Series, which is focused on bringing together Oakland County communities through summer concert programs. Staff had applied for a mini -grant through the Oakland County Cultural Council and Michigan Council for Arts and Cultural Affairs to assist in funding the program. We have been approved to receive $400 in funding towards this program. Staff is requesting Commission approval of the attached resolution to accept this mini -grant. 9-1 RESOLUTION WHEREAS, the Oakland County Parks and Recreation Commission has reviewed the "2007 Concert in the Park Series" Mini -Grant application offered through the Oakland County Cultural Council and Michigan Council for Arts and Cultural Affairs; and WHEREAS, the "2007 Concert in the Park Series" was developed in response to the need for promoting entertainment throughout Oakland County. parks and recreation departments; and WHEREAS, the "2007 Concert in the Park Series" meets the Oakland County Parks and Recreation Commission's goals and objectives of innovative specialized recreation programs and cultural experiences; and WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation Commission in determining future specialized recreation programs, in providing these programs to communities and organizations where these resources are otherwise unavailable and to increase exposure and appreciation for arts and culture. NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission accepts the "2007 Concert in the Park Series" Mini -Grant application request for submittal to the Oakland County Cultural Council and Michigan Council for Arts and Cultural Affairs. Moved by Supported by Date 0152007 Concert In the Park Mini Grant.doc 9 - 2 ITEM #10 LYON OAKS WETLAND MITIGATION PROJECT Oakland County Corporation Counsel and the RCOC Counsel have revised the use agreement for the Lyon Oaks Wetland Mitigation Project. Drafts of the Use Agreement and a sample Conservation Easement have been included for consideration by the Commission. In addition to formatting and organizational changes, the following sections are either new, or have major changes: Article I § (4), Article I § (10), Article II § (1), Article II § (2) and Article VII § (1). The following Articles are "new": Article V — Effective Date, Article VI — Liability and Article VIII — Severability. Staff is requesting Commission approval to adopt the attached resolution in support of the ratification of the Wetland Mitigation Use Agreement. 10-1 DRAFT 6/l/2007 (NTS - revision 6/5/07) LAND USE AGREEMENT between COUNTY OF OAKLAND and ROAD COMMISSION FOR OAKLAND COUNTY regarding LYON OAKS WETLAND MITIGATION PROJECT Page 1 of 7 10-2 THIS AGREEMENT, dated as of the day of 2007, between the Road Commission for Oakland County, a Michigan Statutory public body corporate, with administrative offices at 31001 Lahser Road, Beverly Hills, MI 48025, (hereinafter "RCOC") and the County of Oakland, with offices at 1200 N. Telegraph Road, County Service Center Bldg. # 12 East, Pontiac, MI 48341 (hereinafter "County") (collectively referred to as "the Parties"), provides as follows: WHEREAS, the County owns property commonly referred to as the Lyon Oaks Natural Area ("the Site"), located within Lyon Oaks County Park. WHEREAS, the County desires to create a Wetlands and Natural Area Exhibit within Lyon Oaks County Park for the education of the public; and WHEREAS, the RCOC from time to time constructs roads through wetland areas, and accordingly, is required to mitigate the wetlands taken in accordance with state and federal wetlands mitigation standards; and WHEREAS, the RCOC desires additional wetland mitigation credits; and WHEREAS, the County, on behalf of the RCOC, is willing to construct a wetland at the Site within Section 1, Lyon Township and to enter into a Conservation Easement with the Michigan Department of Environmental Quality ("MDEQ") in an attempt to assist the RCOC in receiving mitigation credits for the benefit of the RCOC; and WHEREAS, the County proposes to engage a contractor to perform the work provided herein, which involves approximately 20 total acres of natural area to be used by the Lyon Oaks Nature Center, including the creation of 13 acres of wetland (the "Wetland") within the Site, (the "Project"); and WHEREAS, in order to obtain such mitigation credits, the RCOC proposes to finance the entire cost of the Project, as set forth herein. NOW, THEREFORE, in consideration of the mutual benefits set forth herein, it is agreed between the Parties hereto: Page 2 of 7 10-3 I. COUNTY RIGHTS AND RESPONSIBILITIES 1) The County agrees to construct 20 acres of natural area to be used by the Lyon Oaks Nature Center, including 13 acres of wetland mitigation within Lyon Oaks County Park as described on mutually -agreed upon plans prepared by the County and which are attached to this agreement as Attachment "A", which is hereby incorporated into and made a part of this agreement. 2) The County agrees to secure the necessary permits and approvals from the agencies having jurisdiction. The RCOC shall be listed as the applicant on the Michigan Department of Environmental Quality (MDEQ) permit for wetland creation and the RCOC shall comply with all the stated requirements as appropriate, with cooperation from the County. 3) The County shall retain, with RCOC consent, a contractor to perform the work provided for herein. RCOC consent shall not be unreasonably withheld. 4) The County will not be responsible for any of the costs associated with this project unless otherwise approved by, and within the budget of, the Parks and Recreation Commission. 5) The County will comply with MDEQ regulations in order to enable the RCOC to obtain credits for the creation of the Wetland on the Site. It is anticipated the County tasks will include but not be limited to the following actions: a. Ensuring that all required ecological studies are completed. b. Ensuring that a detailed wetland management plan is completed in cooperation with the MDEQ. c. Overseeing and managing the development of the Lyon Oaks property consistent with MDEQ requirements. d. Establishing a conservation easement over such portion of the parcel as may be required by the MDEQ. It is anticipated the easement will be in place by the end of 2007. e. Providing all information necessary for the RCOC to utilize the Wetland for wetlands mitigation credits with the MDEQ. 6) The County will grant Site access to the RCOC and the MDEQ or its duly authorized agents to monitor or inspect construction, maintenance or repairs on the Wetland. Page 3 of 7 10-4 7) The County will keep and maintain complete and accurate records as to all costs associated with the Project and shall make same available to the RCOC at all reasonable times. 8) Once the Wetland has become a functioning wetland, as approved by the MDEQ, the County will, in accordance with the conservation easement, maintain said Wetland. 9) All affected property will remain in the ownership of the County, for the use and enjoyment of the public as a Natural Area. 10)Notwithstanding anything within this agreement to the contrary, the County makes no representations, warranties or guarantees that the Wetland will succeed or that the Michigan Department of Environmental Quality will grant mitigation credits. II. ROAD COMMISSION RIGHTS AND RESPONSIBILITIES 1) The RCOC shall be responsible for 100 percent of the total cost of the project, which shall not exceed $243,700.00. 2) In the event there are proposed change orders or costs which would cause the Project to exceed its estimated cost of $243,700.00, the County shall provide the RCOC prior notice of said proposed change order. The RCOC may either agree to the proposed additional cost or terminate the agreement. Should the RCOC terminate this agreement under this section, the RCOC agrees to restore the site to a condition reasonably equivalent to that before the Project. 3) The RCOC shall make payments to the County upon submission of an invoice and approval by the RCOC. 4) It is anticipated payment will be made in accordance with the following milestones: a. 25% upon execution of the contract with the selected contractor. b. The balance upon submission to the RCOC by the County of invoices, from time to time, as the work progresses. 5) Invoices shall not be submitted more often than once a month. Final billing under this contract shall be submitted in a timely manner but not later than 90 days after completion of Services. 6) In the event of termination before wetland credits are approved, the RCOC will, if requested by the County, consent to release of all or part of any Wetland Conservation Easement between the County and the MDEQ. Page 4 of 7 10-5 7) The RCOC shall assist the County in complying with MDEQ requirements for mitigation credits, including assisting with the preparation of all documents and reports needed to obtain said mitigation credits. 8) Following construction, the RCOC will monitor and fund maintenance of the Wetland as necessary until the Wetland is approved by the MDEQ as a functioning wetland. This process is expected to take up to five (5) years. If, in the determination of the MDEQ, the Wetland requires additional work to function as a wetland, the RCOC will either modify, alter or repair the Wetland to the satisfaction of the MDEQ during the period prior to MDEQ approval, or terminate the agreement. Should the RCOC terminate this agreement under this section, the parties will agree as to whether restoration of the site is required, said restoration to be paid for by the RCOC. The Parties understand that obligations under this Section are independent of and above and beyond obligations set forth in Section (II)(1) of this Agreement. 9) The RCOC reserves the right to review and approve any agreement between the County and the MDEQ in connection with the Project. RCOC approval will not be unreasonably withheld. III. CONTINGENCIES The duties set forth in this Agreement are subject to the County approving and successfully entering into a contract with an appropriate vendor. IV. MODIFICATION Any changes to this Agreement shall be in writing and approved by both Parties. V. EFFECTIVE DATE This Agreement will become effective on the latter of the two dates listed on the signatory page. VI. LIABILITY Each Party shall be responsible for its own acts and the acts of its employees and agents, the costs associated with those acts, and the defense of those acts. Neither party shall have any rights against the other party for indemnification (e.g., contractual, equitable, or by implication), contribution, subrogation, and/or any other right except as expressly provided herein. Page 5 of 7 10-6 VII. RESERVATION OF RIGHTS 1) This Agreement does not and is not intended to impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right, privilege, power, obligation, duty, or immunity of the Parties. 2) It is declared that the work to be performed under this Agreement is a governmental function. It is the intention of the parties hereto that this Agreement shall not, in any manner, be construed to waive the defense of governmental immunity, which the RCOC and the County possess prior to the execution of this Agreement. VIII. SEVERABILITY If a court of competent jurisdiction finds a term or condition of this Agreement to be illegal or invalid, then the term or condition shall be deemed severed from this Agreement. All other terms, conditions, and provisions of this Agreement shall remain in full force. IX. GOVERNING LAWS This Agreement shall be construed, interpreted and governed in accordance with the laws of the State of Michigan. X. ENTIRE AGREEMENT 1) This agreement includes seven (7) pages and attachment A. 2) Except as otherwise expressly stated herein, this Agreement represents the entire agreement and understanding between the Parties. This Agreement supersedes all other oral or written agreements between the Parties. 3) It is the intention of the Parties hereto that this Agreement is not made for the benefit of any third party. Page 6 of 7 10-7 X1. NOTICE Notices for the purposes set forth in this Agreement are to be delivered to the following persons: FOR THE RCOC FOR THE COUNTY IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be signed by their duly authorized representatives as of the date above. The signatories warrant that they are authorized to execute this Agreement on behalf of their respective organizations. ROAD COMMISSION FOR OAKLAND COUNTY 0 Its: Dated: COUNTY OF OAKLAND Its: Dated: Page 7 of 7 10-8 AGREEMENT FOR CONSERVATION EASEMENT (This instrument is exempt from County and State transfer taxes pursuant to MCL 207.505(a) and MCL 207.526(a), respectively) This CONSERVATION EASEMENT is created 20_, by and between (name) married/single (circle one), or corporation, partnership, municipality, or limited liability company (circle one), whose address is (Grantor) and St the Michigan Department of Environmental Quality (MDEQ), whose address is, Constitution Hall, 1 Floor South, P.O. Box 30458, Lansing, Michigan 48909-7958; or 525 West Allegan Street, Lansing, Michigan 48933 (Grantee); The Grantor is the fee simple title holder of real property located in (circle one) the Township/City of County, and State of Michigan, legally described in Exhibit A. MDEQ is the agency charged with administering Part 303, Wetlands Protection, of the Natural Resources and Environmental Protection Act, 1994 PA 451, as amended (NREPA), and Permittee/Grantor has applied for a Permit (MDEQ File Number _-_- ) pursuant to Part 303 to authorize activities that will impact regulated wetland. The MDEQ evaluated the permit application and determined that a permit could be authorized for certain activities within regulated wetlands provided certain conditions are met, and Permittee/Grantor has agreed to grant the MDEQ a Conservation Easement that protects the wetland mitigation site and/or the remaining wetlands on the property and restricts further development to the area legally described in Exhibit B. The Conservation Easement (the Easement Premises) consists of approximately acres. The MDEQ shall record this Agreement with the county register of deeds. ACCORDINGLY, Grantor conveys this Conservation Easement to Grantee pursuant to Subpart 11 of Part 21, Conservation and Historic Preservation Easement, of the NREPA, MCL 324.2140 et seq., on the terms and conditions stated below. The purpose of this Agreement is to protect the functions and values of existing or established wetlands and its natural resource values on the Easement Premises consistent with the Permit and the protection of the benefits to the public derived from wetlands and integral habitat, by requiring Grantor to maintain the Easement Premises in its natural and undeveloped condition. 2. Except as authorized under MDEQ Permit Number - - issued on / /20_ or as otherwise provided in this Agreement, Grantor shall refrain from, and prevent any other person from altering or developing the Easement Premises in any way. This includes, but is not limited to: 10-9 a) Alteration of the topography; b) Creation of paths, trails, or roads; c) The placement of fill material as defined in Part 303 of the NREPA, MCL 324.30301 et seq., as amended; d) Dredging, removal, or excavation of any soil or minerals; e) Drainage of surface or groundwater; f) Construction or placement of any structure; g) Plowing, tilling, or cultivating the soils or vegetation; h) Alteration or removal of vegetation, including the planting of non-native species; i) Ranching j) Construction of unauthorized utility or petroleum lines; k) Storage or disposal of garbage, trash, debris, abandoned equipment or accumulation of machinery, or other waste materials, including accumulated vegetative debris such as grass clippings, leaves, yard waste, or other material collected and deposited from areas outside the Easement Premises; 1) Use or storage of off -road vehicles including, but not limited to, snowmobiles, dune buggies, all - terrain vehicles, and motorcycles; m) Placement of billboards or signage, except as otherwise allowed in the Permit or this Agreement; n) Use of the wetland for the dumping of untreated stormwater at a volume that adversely impacts the hydrology of the wetland. 3. Cutting down, destroying, or otherwise altering or removing trees, tree limbs, shrubs, or other vegetation, whether living or dead, is prohibited within the Easement Premises, except with the written permission of Grantee, expressly for the removal of trees or limbs to eliminate danger to health and safety; to reduce a threat of infestation posed by diseased vegetation; or to control invasive non-native plant species that endanger the health of native species. 4. Grantor is not required to restore the Easement Premises due to alterations resulting from causes beyond the owner's control, including, but not limited to, unauthorized actions by third parties that were not reasonably foreseeable; or natural disasters such as unintentional fires, floods, storms, or natural earth movement. 5. Grantor may perform activities within the Easement Premises consistent with the Permit or the mitigation requirements. Grantor shall provide 5 days notice of undertaking any mitigation activity even if the mitigation project has been conceptually approved. Any activities undertaken pursuant to the Permit, a mitigation project, or this Agreement, shall be performed in a manner to minimize the adverse impacts to existing wetland or mitigation areas. 6. Grantor warrants that Grantor has good and sufficient title to the Easement Premises described in Exhibit B. 7. Grantor warrants that any other existing interests or encumbrances in the Easement Premises have been disclosed to the MDEQ. 8. Grantor warrants that to the best of Grantor's knowledge no hazardous substances or hazardous or toxic wastes have been generated, treated, stored, used, disposed of, or deposited in or on the property. 9. This Agreement does not grant or convey to Grantee or members of the general public any right to possession or use of the Easement Premises. 10. Grantor shall continue to have all rights and responsibilities as owner of the property subject to this Agreement. Grantor shall continue to be solely responsible for the upkeep and maintenance of the Easement Premises, to the extent it may be required by law. 11. Grantee and its authorized employees and agents may enter the Easement Premises upon reasonable notice to Grantor to determine whether the Easement Premises are being maintained in compliance with the terms of this Agreement, mitigation, or other conditions of the Permit; and for the purpose of taking corrective actions for failure to comply. If Grantee is entering the easement premises for purposes of 10-10 taking corrective actions, Grantor shall be provided with 14 days notice to provide the opportunity to cure the failure to comply. 12. This Agreement shall be binding upon the successors and assigns of the parties and shall run with the land in perpetuity unless modified or terminated by written agreement of the parties. 13. This Agreement may be modified only in writing through amendment of the Agreement. Any modification shall be consistent with the purpose and intent of the Agreement. 14. This Agreement may be enforced by either an action at law or in equity and shall be enforceable against any person claiming an interest in the Easement Premises despite a lack of privity of estate or contract. 15. Grantor shall indicate the existence of this Agreement on all future deeds, mortgages, land contracts, plats, and any other legal instrument used to convey an interest in the Easement Premises. 16. A delay in enforcement shall not be construed as a waiver of the Grantee's rights to enforce the conditions of this Agreement. 17. This Agreement shall be liberally construed in favor of maintaining the purpose of the Conservation Easement. 18. If any portion of this Agreement is determined to be invalid by a court of law, the remaining provisions will remain in force. 19. This Agreement will be construed in accordance with Michigan law. 20. In addition to the terms of the Permit issued by Grantee, this document sets forth the entire agreement of the parties. It is intended to supercede all prior discussions or understandings. 21. Within 90 days after this Agreement is executed, Grantor shall place and maintain at Grantor's expense, signs, fences, or other suitable markings along the Easement Premises to clearly demarcate the boundary of the Easement Premises. LIST OF ATTACHED EXHIBITS Exhibit A: A legal description of the Grantor's property, inclusive of the Easement Premises. Exhibit B: A legal description of the Easement Premises. Exhibit C: A survey map depicting the Easement Premises that also includes identifiable landmarks such as nearby roads to clearly identify the easement site. Exhibit D: A legal description that provides a path of legal access to the Easement Premises and a map that indicates this access site that MDEQ staff will use for ingress and egress to and from the Easement Premises; or if the Easement is directly connected to a publicly accessible point, such as a public road, a statement is required that authorizes MDEQ staff ingress and egress to and from the Easement Premises with a map that clearly indicates the connection of the public access site to the Easement Premises. 10-11 IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written. In signing this Agreement, the Signatory warrants that he or she has the authority to convey the Conservation Easement on behalf of the Grantor. GRANTOR: Signature: _ Type/Print Grantor's Name Title (if signing on behalf of an organization Organization Name (if signing on behalf of an organization) STATE OF MICHIGAN )ss COUNTY OF } IF SIGNING ON BEHALF OF AN ORGANIZATION, THIS MUST BE COMPLETED: The foregoing instrument was acknowledged before me this day of 20_ by , (name[s]) the (title) of (Organization name) a (state) corporation, partnership, municipality, or limited liability company (circle one), on behalf of the organization. (Signature of Notary Public) (Typed or Printed name of Notary Public) Acting in: County, Michigan My Commission Expires: (OR) IF SIGNING AS AN INDIVIDUAL OR MARRIED PERSON, THIS MUST BE COMPLETED: The foregoing instrument was acknowledged before me this day of , 20_ by , (name[s]) (marital status). (Signature of Notary Public) (Typed or Printed name of Notary Public) Acting in: My Commission Expires: County, Michigan 4 10-12 STATE OF MICHIGAN) ) ss COUNTY OF INGHAM) GRANTEE: STATE OF MICHIGAN DEPARTMENT OF ENVIRONMENTAL QUALITY LAND AND WATER MANAGEMENT DIVISION Mary Ellen Cromwell, Chief The foregoing instrument was acknowledged before me this day of , 20 by Mary Ellen Cromwell, Chief, Land and Water Management Division, State of Michigan, on behalf of the Michigan Department of Environmental Quality. (Signature of Notary Public) (Typed or Printed name of Notary Public) Acting in: Ingham County, Michigan My Commission Expires: AFTER RECORDING, RETURN TO: Form Drafted By: The Honorable Mike Cox, Attorney General Department of Attorney General Michigan Department of Environmental Quality Land and Water Management Division Environment, Natural Resources, and Constitution Hall, 15t Floor South Agriculture Division P.O. Box 30458 P.O. Box 30755 Lansing, Michigan 48909-7958 Lansing, Michigan 48909 (November 1, 2005) 10-13 RESOLUTION IN SUPPORT OF THE RATIFICATION OF THE LYON OAKS WETLAND MITIGATION USE AGREEMENT WHEREAS, the Oakland County Parks and Recreation Commission has approved entrance into contract with Niswander Environmental, LLC for the purpose of constructing mitigation wetlands contingent upon the ratification of a use agreement between Oakland County and the Road Commission for Oakland County; and WHEREAS, the resulting habitat improvements meet identified and established priorities for natural area stewardship and educational experiences within the adopted Recreation Master Plan; and WHEREAS, the Road Commission for Oakland County will be responsible for the reimbursement of costs associated with the wetland mitigation project; and WHEREAS, the Oakland County Parks and Recreation Commission has reviewed the document: THE LYON OAKS WETLAND MITIGATION USE AGREEMENT NOW THEREFORE BE IT RESOLVED THAT THE Oakland County Parks and Recreation Commission supports the ratification of the Lyon Oaks Wetland Mitigation Use Agreement between Oakland County and the Road Commission for Oakland County. Moved by: Supported by: Date: Subscribed and sworn before me, a Notary Public in and for the County of Oakland and the State of Michigan, the 18t" day of July, 2007. D:\$DataWly documents\Resolutions\2007\0082007 LO WetM Uf Agreement.doc ITEM #11 ACCESSIBLE PONTOON BOAT AND TRAILER INDEPENDENCE OAKS The following bid has been received from Purchasing for an accessible pontoon boat and trailer for use at Independence Oaks. Grant funds are also available for a portion of the purchase. According to Purchasing staff, bid requests were sent to more than 12 bidders, plus the bid was posted on the Oakland County Purchasing website for online bidding. However, only one bid was received: Freeway Sport Center $28,500 Fenton The pontoon boat will provide accessibility and enhance access to fishing, boating and nature interpretive activities, and expand these opportunities for all Oakland County residents. Staff requests approval for this custom-built, fully accessible boat. The boat will accommodate individuals with wheelchairs, in addition, will provide easy loading for people of all ages and abilities. Staff has requested this boat be equipped with an electric motor, which will make the boat more environmentally friendly. The local vendor indicates the boat will be ready before the annual Wheelchair Daze Picnic on August 4, 2007 at Independence Oaks. Staff has received a Recreation Access Matching Grant, awarded through the Michigan Recreation and Park Association, in the amount of $10,000 for this purchase. The balance of $18,500 is budgeted in the Independence Oaks Operating Equipment budget for this purchase. Staff recommends awarding the bid to the sole bidder, Freeway Sport Center, in the amount of $28,500. 11-2 11MMUMM ITEM #12 RESOLUTION CONNECTING MICHIGAN Connecting Michigan is an ongoing project spearheaded by the Michigan Trails and Greenways Alliance (MTGA) to address the critical issues which impede the state's progress toward developing a quality, statewide, networked system of trails and greenways. In early 2006, MTGA brought together trail leaders from around the state of Michigan to form 12 task forces focusing on specific issues related to trails. In May of 2007, MTGA held a public education and celebration session to roll out the research and guidelines developed by the 12 task forces. This document is titled: Connecting Michigan: A Statewide Vision and Action Plan. The plan focuses on successful strategies and tools to further connect and enhance the state's trail network. Staff has been heavily involved in the creation of this document, and Oakland County Parks and Recreation is a member of the Michigan Trails and Greenways Alliance. Staff is requesting Commission approve the enclosed resolution endorsing the Vision and Action plan. 12-1 RESOLUTION CONNECTING MICHIGAN STATEWIDE TRAILWAYS VISION AND ACTION PLAN WHEREAS there is general recognition statewide of the many benefits of multi -use trailways, not the least of which is improving health, economic benefits, alternative transportation, access to the environment and natural areas, recreational opportunities, tourism and multi jurisdictional cooperation; and WHEREAS, the "Connecting Michigan Statewide Trailways Vision and Action Plan" released on May 15, 2007 is a comprehensive set of recommendations for completing a an interconnected statewide system of trailways in Michigan; and WHEREAS, the plan is the result of the year -long work of over 100 task force members, working on the following 10 topics: Funding for acquisition, construction, maintenance and operation; Developing a statewide GIS trailway database and website; Property issues: easements and titles; Trailways usage: programming and promotions; On -road connections: linking the trailways; Building trailways support: education and advocacy; Overcoming boundaries: gaining cooperation; Coordinating Resources: technical assistance for funding, planning, design; Multi -Use Trails & Design: guidelines and information; and Envisioning a Statewide Trailways Network: opportunities and priorities; and WHEREAS, the task force members included official participation from the National Park Service, Michigan Departments of Natural Resources, Transportation, Community Health, the Governor's Council on Physical Fitness, Health, and Sports, and Travel Michigan, Michigan Recreation and Park Association, various regional representatives from health, transportation, economic development agencies and regional trail groups and local representatives from county, municipal, and township jurisdictions, as well as individual trail advocates and statewide and local nonprofit groups; and WHEREAS, the "Connecting Michigan Statewide Trailways Vision and Action Plan" contains 39 goals on the previously identified topics and 109 action steps that will be acted upon over the next several years by a number of involved partners who have agreed to continue to collaborate; and WHEREAS, the "Connecting Michigan Statewide Trailways Vision and Action Plan" works in conjunction with Governor Granholm's recently released state trails initiative, "Michigan Trails at the Crossroads: A Vision for Connecting Michigan"; NOW THEREFORE BE IT RESOLVED, that we the undersigned, attest to our endorsement of the Connecting Michigan Vision to complete an interconnected statewide trail system, and commit to participating with each other and our many partners in a collaborative effort to carry out the action steps necessary to achieve the Vision. Moved by Supported by Date: 12-2 ITEM #13 PROPOSED BYLAWS REVISIONS Attached is a copy of the proposed bylaws with revisions as recommended by the Commissioners during the review period since the June 13 Commission meeting. Changes recommended by the Commissioners are included and detailed on the right-hand side of the document. Staff is requesting Commission approval of the proposed revisions as recommended. 13-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION By -Laws As drafted by the Bylaws Ad Hoc Committee 2007 Article I Name The agency is called the Oakland County Parks and Recreation Commission, hereinafter called the Commission. Article 11 Area The area served by the Commission shall include all lands and waters,,�n accordance with Michigan law. Article Ill Statutory Authority The Oakland County Parks and Recreation Commission shall exercise such powers and perform such duties as are authorized and provided by the statutes and the laws of the State of Michigan under Act No. 261 of the Public Acts of 1965, as amended, and the Oakland County Board of Supervisors Resolution #4531 dated February 8, 1966 establishing said Commission. Article IV Purpose The purposes of the Commission shall be: 1. To develop and operate parks/facilities, recreation programs, and support services. 2. To prepare and approve annually an operating budget for final approval by the Oakland County Board of Commissioners. 3. To prepare and recommend for approval by the Oakland County Board of Commissioners, all property acquisitions, granting opportunities, and the adoption of a comprehensive recreation master plan. `---- ----------- D:\$Data\My documents\Commission\BVlaws\Reyised 071107.doc -1- Deleted: legally included within the current or future geographical boundaries of Oakland County, Michigan. Deleted: general Deleted: D:\$Data\My ydocuments\Com m iss ion\Byl aws\Rev i sed 061307.doc 13-2 4. To serve as an information/resource center for local parks and recreation commissions/boards. 5. To determine the extent of need for parks, preserves, trails, recreation, and other conservation facilities within Oakland County. 6. To develop cooperative planning efforts with the various cities, villages, townships, and school districts concerned with parks, recreation, and conservation services. Article V Membership The Commission shall consist of ten (10) members. Three (3) members are statutorily designated positions: the Oakland County Executive, or his/her designee; the Oakland County Drain Commissioner, or his/her designee, and the Chairperson, or his/her designee, of the Road Commission for Oakland County. The remaining seven (7) members shall be appointed by the Oakland County Board of Commissioners and shall include not less than one (1) and not more than three (3) members of the Oakland County Board of Commissioners. Article VI Salaries and Compensation Commissioners' remuneration for services rendered ha�sll be per diem and - Deleted: 1 include -- --- mileage as established by the Oakland County Board of Commissioners. --- - Deleted: The office of Park Commissioner is not a salaried Article Vll position. Officers Section 1. Election of Officers. The Commissioners shall elect, at their first meeting of the year, a Chairperson, Vice Chairperson, and Secretary. All officers are eligible for re-election. Election to office shall be by majority vote and candidates need not be present. Section 2. Term of Office. Officers shall take office immediately following their election and shall hold office for a term of one (1) year. Section 3. Vacancy. Any office that becomes vacant shall be filled by special election by the Commission at any meeting. Each person so elected to fill a vacancy shall remain in office until the regular election of officers the first meeting of the year. Deleted: D:\$Data\My documents\Commission\Bylaws\Revi sed 061307.doc -- D:\$Data\My documents\Commission\Bylaws\Revised 071107.doc -2- 13-3 Section 4. Duties. a. The Chairperson shall preside at all meetings, except for the election of the office of Chairperson itself; appoint committees, and perform such other duties as may be directed by the Commission. b. In the temporary absence of the Chairperson, the Vice Chairperson shall assume the responsibilities of the Chairperson. c. The Secretary shall keep in good detail minutes of all meetings or shall delegate authority to do so to a qualified recorder. Article Vlll Committees. The Commission may establish standing committees and special committees which shall meet at the call of their respective chairs. Committees shall be appointed by the Chairperson and shall meet under the same conditions and rules as does the Commission. Any three (3) members, but no more than five, appointed by the Chairperson, may constitute a committee. Article IX Meetings Section 1. Regular Meetings. The Commission shall set the regular meeting dates and times pt its January_ meeting_tAll members shall be notified of meetings in writing 48 Deletes: annually in --------------------------------------------- - hours in advance of said meetings. 1 Deleted: Regular meetings will generally be held at 9:00 a.m. on the Section 2. Special Meetings. Special meetings may be called as needed b the plusst lsgwednesday d eachmonth,onm, p g Y Y plus the third (3`°) Wednesday of Chairperson or by three (3) members of the Commission. each month, if deemed necessary. Section 3. Advertised Public Hearings. The Chairperson will declare such a public hearing open and state its purpose. The petitioner, or proponent of the action advertised, will be heard first. Section 4. Cancellation. A meeting may be cancelled by the Chairperson by notifying the members no later than 24 hours prior to the meeting. Section 5. Parliamentary Authority. All meetings of the Commission shall be conducted in accordance with Robert's Rules of Order, unless those Rules are inconsistent with these Bylaws, any special rules or order of the Commission, or any procedural rules promulgated by the Oakland County Board of Commissioners. Deleted: D:\$Data\My ._----_-___-_---------------------___-_-------_-_--_------------ documents\Commission\Bylaws\Revi sed 061307.doc D:i$Data*ly documents\Commission\BvlawslRevised 071107 doc -3- 23-4 Section 6. Open meetings Act. All meetings of the Commission, as well as any committee or special meeting where a quorum is present, shall be subject to the Open Meetings Act, Act 267 of the Public Acts of 1976, as amended. Section 7. Quorum. In accordance with Act No. 261 of the Public Acts of 1965, as amended, six (6) members of the Commission present and voting shall constitute a quorum. Section 8. Absences. A member shall notify the Commission prior to a meeting if he/she will be unable to attend. Section 9. Voting. a. All ten (10) Commission members, including the Chairperson, may discuss and vote upon any matter brought before the Commission for its consideration. b. A roll call vote shall be taken in all cases when requested by a member. c. All members present shall be recorded as an aye, nay, or abstention. d. Commissioners shall not vote on issues where a personal conflict of interest may be present. Section 10. Recess. The Commission may not stand in recess overnight. Section 11. Non -Member Addresses to the Commission. Only members of the commission or its staff shall be given the floor to speak during any Commission meeting except under one or more of the following conditions: 1. During Public Comments, with a reasonable time limit established at the discretion of the Chairperson. 2. Any person may be given permission by the Chairperson or a majority of the Commission members present to address the Commission. 3. Any Commission member shall request permission of the Chairperson to direct specific questions at any non-member. 4. As provided for in the approved Agenda of the Commission meeting. Section 12. Limitation of Debate. A one -hour limit may be called for on any item on the agenda or any item properly before the Commission. When the question of limiting time of debate to one (1) hour has been carried by a majority, the Chairperson shall divide the time equally between the members present and voting. Members may yield their allotted time to another member. Article X. Executive Officer Section 1. Appointment. An Executive Officer shall be appointed by the Commission. D:\$Data\Mv documents\Commission\Bylaws\Revised 071107.doc -4- rd, leted: D:\$Data\My uments\Commission\Bylaws\Revi d 061307.doc 13-5 Section 2. General Duties. The Executive Officer shall be responsible for the professional and administrative work, directing and coordinating the program of the Commission. The Executive Officer's work shall be carried on with the widest degree of professional responsibility, subject to the policy determination of the Commission and administrative policies of the county. Section 3. Administrative Duties. The Executive Officer shall supervise and review the work of the staff, and prepare a proposed operating budget for submission to the Commission. Section 4. Public Relations. The Executive Officer and the Commission Chairman shall officially represent the Commission and its staff at conferences, interdepartmental meetings of the county government, meetings among local, state and federal agencies, and serve generally as liaison between the Commission and the public. The Executive Officer shall present Commission recommendations to the Oakland County Board of Commissioners. Article Xl. Budget Section 1, Budget Preparation and Adoption. The Executive Officer shall bear the responsibility for the preparation of the budget and shall submit such a budget to the Commission for its approval and adoption at the first regular meeting in September. Section 2. General Appropriations. The Commission shall abide by the General Appropriations Act. Section 3. Purchasing. The Commission shall abide by the purchasing policies and procedures as approved by the Oakland County Board of Commissioners. Article X11 Audit An annual audit will be authorized by the Commission prior to the end of the fiscal year. Deleted: ArticleXlll.¶ Parks Tour¶ 1--Article X1ll ' u -•________ ._ Commissioners shall tour the parks at — — — least once a year.¶ Amendments Deleted: V Deleted: regular Commission These bylaws may be amended by a 2/3 majority of the Commission members Fsed lt61307.doc D:�$Data\My present at any meeting called for this purpose. Thirty days' written notice shall be cts\Commission\Bylaws\Revi D:15DafalMv documentslCommissionlBvlaws�Revised 071107 doc -5- 13—b required prior to voting on bylaw amendments. Amendments shall be consistent with the laws of the State of Michigan and Oakland County Board -of Commissioners resolutions,, Amendments shall become effective upon approval. Revised: (Date) '----- i D:\$DataVy documents\CommissiontBylaws\Revised 071107.doc -6- 1 Deleted: , or at any properly called special meeting, providing that such changes are not inconsistent Deleted: or Deleted: pertaining to the Commission's authority Deleted: D:\$Data\My documents\Commission\Bylaws\Revi sed 061307.doc 13-7 ITEM # 14 EXECUTIVE SESSION Staff is requesting an Executive Session to discuss a proposed land acquisition. 14-1 ITEM #15 EXECUTIVE OFFICER'S REPORT ---Rose Oaks: As directed by the Commission, a letter was sent to Rose Township Supervisor Chester Koop with the park's master plan and consideration of revising the township's ordinances relating to active recreation. ---Auction Revenue Summary: Attached for your information is a copy of the Auction Revenue Summary for Fiscal Year 2007. ---Highland Oaks: Highland Oaks has officially become the Parks System's 13`h park, with the closing of the Highland Hye property on Tuesday, June 27, and the Parker property on Thursday, June 29. ---Staff Honor: Lori Taylor, a part-time staff person at Independence Oaks' Wint Nature Center, has been selected by the National Park Service at Sleeping Bear Dunes National Lakeshore for the 15'h annual 2007 Artist - in -Residence program. Attached is a news release detailing additional information. ---Upcoming Events: • August 4: Wheelchair Daze at Independence Oaks, with Dedication of the Tony Filippis Garden • August 16: Commissioners Park Tour with Catalpa Oaks Open House • September 28: Commission Meeting at Springfield Oaks, with Highland Oaks Dedication 15-1 2800 Watkins Lake Road • Waterford, Michigan 48328-1917 248.858.0906 - Fax 248.858.1683 • TTY 248.858.1684 • 1.888.00PARKS OZAKLAND www.oakgov.com/parksrec All ' June 22, 2007 Mr. Chester W. Koop, Supervisor Township of Rose 9080 Mason Street Holly, MI 48442 Dear Supervisor Koop: At the June 13 meeting of the Oakland County Parks and Recreation Commission, the master plan for Rose Oaks County Park was approved. Enclosed is a copy of the master plan for your files. As discussed previously with you, the approval of this master plan would facilitate Rose Township's consideration of revising the ordinances that control the use of Rose Oaks; specifically as it may relate to active recreation, including archery hunting, fishing, boating, road paving requirements, etc. It is our hope to open the park for hunting in conjunction with the season that starts on October 1. All safety zone areas — 450 feet from an occupied dwelling — will be posted and all Michigan Department of Natural Resources hunting regulations will be enforced. The park will be patrolled periodically by the Oakland County Sheriff's Office Parks Unit and Parks staff. We would request written confirmation responding to these issues, along with any written notification of required meetings to address your ordinances. Daniel J. Stencil, Executive Officer Oakland County Parks and Recreation Commission DJS: kk cc: Rebecca Humphries, Director, MDNR Ron Olson, Chief of Parks, MDNR Jim Wood, Grants Management, MDNR Bob Garner, Chair, Michigan Natural Resources Trust Fund Oakland County Parks and Recreation Commission 15-2 ion is to provide recreational, leisure and learning experiences that enhance quality of life. OAKLAND COUNTY PARKS & RECREATION COMMISSION Auction Revenue Summary FY 2007 Park Fall 2006 Spring 2007 1 Net Revenue Revenue Expense Revenue Expense Administration $ - Glen Oaks - Lyon Oaks Golf Course 7,900.00 220.52 7,679.48 Red Oaks Golf Course - Springfield Oaks Golf Course 2,150.00 60.07 2,089.93 White Lake Oaks 1,300.00 36.32 1,263.68 1/0 Nature Center - Addison Oaks 3,635.00 101.54 3,533.46 Groveland Oaks 2,325.00 65.01 2,259.99 Independence Oaks 1,100.00 30.73 1,069.27 Lyon Oaks Park - Orion Oaks - Rose Oaks - Springfield Oaks A.C./Park - Waterford Oaks A.C./Park 2,325.00 64.96 2,260.04 Recreation Administration - Mobile Recreation 4,415.00 123.37 4,291.63 Red Oaks Water ark - Waterford Oaks BMX - Waterford Toboggan Complex - Waterford Oaks Water ark 70.00 (1.961 68.04 Technical Support * - TOTAL $ - $ - $25,220.00 $(704.48).$24,515.52 * Net with Administration revenue. Note: Figures do not include minimal amounts received for smaller items sold via the ongoing County online auction. 15-3 OAKLAND COUNTY PARKS & RECREATION COMMISSION Auction Items / Revenue Examples FY 2007 SPRING 2007 AUCTION Equipment Amount Jacobsen Outfront Mower (Lyon Oaks G.C. $ 4,700.00 2000 GMC Pickup #00-906 Mobile Recreation $ 3,400.00 1999 GMC Pickup #99-920 Addison Oaks $ 2,100.00 1997 Kawasaki Mule Waterford Oaks Park $ 2,000.00 Spra star Riding Sprayer (Springfield Oaks G.C. $ 1,700.00 Toro Reelmaster Outfront Mower (Lyon Oaks G.C. $ 1,600.00 John Deere Z-track Mower Addison Oaks $ 1,500.00 2001 GMC Pickup #01-907 Groveland Oaks $ 1,200.00 1998 GMC Pickup #98-913 Independence Oaks $ 1,100.00 15-4 Page 1 of 1 Karen Kohn From: Dan Stencil [stencild@oakgov.com] Sent: Monday, June 18, 2007 10:16 AM To: 'Karen Kohn' Subject: FW: Lori Taylor For the 7/18 Exec. Officer's report -----Original Message ----- From: Sue Wells [mailto:wellss@oakgov.com] Sent: Monday, June 18, 2007 10:08 AM To: 'Desiree Stanfield'; 'Dan Stencil'; 'James dunleavy'; Jan Pung Subject: FW: Lori Taylor -----Original Message ----- From: Lori Taylor [mailto:loonwoman@chartermi.net] Sent: Saturday, June 16, 2007 12:14 AM To: wellss@oakgov.com Subject: Lori Taylor Sue: Here is my release. Thanks. Lori Taylor T NEWS RELEASE program.Goodrich artist, Lori Taylor, has been selected by the National Park Service at Sleeping Bear Dunes National Lakeshore for the fifteenth annual 2007 Artist -in -Residence During pieceher 3 week stay in Empire, MI, Taylor will interact with visitors in the field while working as well as share with the public on Sept, 28th a presentation of her stay and inspiration. Taylor will also be donating a +w s media art created during her programstay. The Artist -in -Residence ^rican writers, composers, • visual artists, includingphotographers ose work can be influenced and enhanced by superbthis Michigan scene. 15-5 6/22/2007