HomeMy WebLinkAboutAgendas/Packets - 2007.06.13 - 401422800 Watkins Lake Road • Waterford, Michigan 48328-1917
248.858.0906 • Fax 248.858.1683 • TTY 248.858.1684 • 1.888.00PARKS
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Hugh D. Crawford
Vincent Gregory
Eil--•n T. Kowall
J . McCulloch
C,. _: ies Palmer
John Richards
Shelley G. Taub
Daniel J. Stencil
Executive Officer
YA
ICOUN PARKS
June 7, 2007
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
www.oal<gov.com/parl<srec
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Lyon Oaks County Park
52251 Pontica Lake Road
Wixom, MI 48393
248.437.9200
TIME ........................ Wednesday, June 13, 2007
9:00 a.m.
PURPOSE .................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
C�
Daniel J. Stencil
Executive Officer
Parks and Recreation
Next Meetings: Wednesday, July 18: Commission Meeting and Budget Work Session
Wednesday, August 1: Regular Commission Meeting
PLEASE NOTE THE LOCATION CHANGE FOR THIS MEETING!
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 2, 2007
Chairman Pecky D. Lewis, Jr. called the meeting to order at 9:08 a.m. in the function room of the
White Lake Oaks Clubhouse.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Hugh D. Crawford, Vincent Gregory, Eileen Kowall, John McCulloch, Charles Palmer, John
Richards, Shelley G. Taub
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Oakland County Purchasing
Oakland County Fair Association
City of Huntington Woods
AWARDS PRESENTATION:
Daniel Stencil, Executive Officer
Sue Wells, Administrator— Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joe Figa, Chief of Design and Development
Mike Thibodeau, Chief of Golf
Clyde Herb, Chief of Parks
Jim Dunleavy, Chief of Recreation
Sheila Cox, Accountant IV
Desiree Stanfield, Public Communications Assistant
Paul Simpson, Golf Shop Coordinator, Lyon Oaks
Colin Gibbs, Parks Maintenance Aide, Waterford
Oaks
Suzanne Kici, Office Assistant
Mike Hughson, Property Management Specialist
Joan Daniels, Buyer
Dave Coleman, President
LC Scramlin, General Manager
Alex Allie, City Manager
Chief of Recreation Jim Dunleavy announced that Waterford Oaks Parks Maintenance Aide Colin
Gibbs and other Parks staff were recognized for their efforts at the Yolkland Easter Event, and were
awarded the 'Best Activity Area" as voted by the public attending the event.
The Michigan Recreation and Park Association Therapeutic Recreation Institute awarded Oakland
County Parks the 2007 Excellence in Therapeutic Recreation Programs Development Award, in
recognition of innovation and breadth of service in TR program development.
PUBLIC COMMENTS:
There were no public questions or comments.
APPROVAL OF MINUTES:
Moved by Mr. Gregory, supported by Mrs. Taub to approve the minutes of the
meeting of April 4, 2007, as written.
4-1
(Commission Meeting, May 2, 2007)
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub (9)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Crawford, supported by Mrs. Taub to approve the minutes of the special
meeting of April 18, 2007, as written.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub (9)
NAYS: (0)
Motion carried on a voice vote.
LEASE AMENDMENT — RED OAKS GOLF COURSE:
Moved by Mr. Richards, supported by Mrs. Taub to adopt the following resolution in
support of the lease amendment for the Red Oaks Golf Course:
WHEREAS, the Oakland County Parks and Recreation Commission, at its
regular meeting of May 5, 2004, authorized the department to enter into a lease for the
property at the Red Oaks Golf Course to allow for the renovation of the golf course; and
WHEREAS, the Oakland County Parks and Recreation Commission committed
$3 million in funds for this endeavor; and
WHEREAS, the residents of Oakland County are the benefactors; and
WHEREAS, the funding forthis project was allocated from the Oakland County
Parks and Recreation Commission Capital Improvement Projects Budget; and
WHEREAS, the construction, operational, and maintenance costs of this facility
will be paid for by fees and charges and Parks millage revenues; and
WHEREAS, said lease, which was developed by Oakland County Drain
Commission staff and counsel, Park staff, and Oakland County Corporation Counsel, is
for a period of 50 years; and
WHEREAS, said lease, which is between the County of Oakland and the
George W. Kuhn Drainage District, is for the amount of $1 annually; and
WHEREAS, Parcel Number 25-12-203-007, contiguous to the Red Oaks Golf
Course, was acquired by the George W. Kuhn Drainage District by way of tax deed;
and
WHEREAS, the George W. Kuhn Drainage District and the Oakland County
Parks and Recreation Commission desire to include Parcel Number 25-12-203-007 as
!w
(Commission Meeting, May 2, 2007)
as part of the leased premises set forth in the lease dated August 24, 2004.
NOW THEREFORE BE IT RESOLVED to amend the lease between the
Drainage Board for the George W. Kuhn Drainage District and the County of Oakland
dated August 24, 2004 to add Parcel Number 25-12-203-007, which is contiguous to
the Red Oaks Golf Course.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners
approves and accepts the terms and conditions of the attached amendment to the
lease.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
NAYS: (0)
Motion carried on a voice vote.
LEASE AMENDMENT — RED OAKS WATERPARK:
Moved by Mr. Gregory, supported by Mr. McCulloch to adopt the following resolution in
support of the lease amendment for the Red Oaks Waterpark:
WHEREAS, the Oakland County Parks and Recreation Commission, at its
regular meeting of May 5, 2004, authorized the department to enter into a lease for the
property at the Red Oaks Waterpark to allow for the addition of new water features; and
WHEREAS, the Oakland County Parks and Recreation Commission committed
$3 million in funds for this endeavor; and
WHEREAS, the residents of Oakland County are the benefactors; and
WHEREAS, the funding for this project was allocated from the Oakland County
Parks and Recreation Commission Capital Improvement Projects Budget; and
WHEREAS, the construction, operational, and maintenance costs of this facility
will be paid for by fees and charges and Parks millage revenues; and
WHEREAS, said lease, which was developed by Oakland County Drain
Commission staff and counsel, Park staff, and Oakland County Corporation Counsel, is
for a period of 50 years; and
WHEREAS, said lease, which is between the County of Oakland and the
George W. Kuhn Drainage District, is for the amount of $1 annually; and
WHEREAS, the Oakland County Parks and Recreation Commission desires to
lease additional property owned by the George W. Kuhn Drainage District for the
4-3
(Commission Meeting, May 2, 2007)
purpose of overflow parking for the waterpark facilities and for the purpose of a "dog
park" open for use by the public; and
WHEREAS, the George W. Kuhn Drainage District and the Oakland County
Parks and Recreation Commission desire to include six areas as described in Exhibit
B, as attached, as part of the leased premises set forth in the lease dated August 24,
2004.
NOW THEREFORE BE IT RESOLVED to amend the lease between the
Drainage Board for the George W. Kuhn Drainage District and the County of Oakland
dated August 24, 2004 for the use of the Red Oaks Waterpark to include six areas as
described in Exhibit B, as attached, for the purpose of overflow parking for the
waterpark facilities and for the purpose of a "dog park."
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners
approves and accepts the terms and conditions of the attached amendment to the
lease.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
NAYS: (0)
Motion carried on a voice vote.
LICENSE USE AND MAINTENANCE AGREEMENT — RED OAKS WATERPARK:
Moved by Mr. Richards, supported by Mr. Crawford to approve the License, Use and
Maintenance Agreement for the Red Oaks Waterpark, with the following correction:
Page 2, Paragraph 1. PREMISES, add the following phrase after "Exhibit A": "excluding
the training facility."
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE SESSION:
Moved by Mrs. Taub, supported by Mr. Crawford to adjourn to Executive Session for
the purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
4-4
(Commission Meeting, May 2, 2007)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 9:27 a.m. The meeting resumed in open session at 10:37
a. m.
APPROVAL OF PAYMENTS:
Moved by Mr. Palmer, supported by Mr. Richards to approve the payment of the
Internal Service & Department Funds Payment Register for the month of February, (FM
5, FY 2007); and the Payment Register, including the Voucher Report Period for
February (FM 5, FY 2007).
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
The Combined Statement of Operations for the month ending February 28, 2007 was accepted as
filed.
ACTIVITY REPORT:
The Activity Report for March, 2007 was accepted as filed.
AUDIT REPORT:
Moved by Mr. McCulloch, supported by Mrs. Taub to receive and file the 2006 audit
report from Plante & Moran. In addition, and in compliance with the Michigan Uniform
Local Budgeting Act and the Parks Commission's Bylaws, amend the Fiscal Year 2006
Operating Budget to $20,522,469, with the individual amounts for each cost center to
be the same as those shown in the "Actual" column of page 16 of the report.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
NAYS: (0)
Motion carried on a voice vote.
LONG-TERM FINANCIAL PLAN CONTRACT:
4-5
t
(Commission Meeting, May 2, 2007)
Moved by Mr. McCulloch, supported by Mr. Skarritt to approve the contract to develop a
long-term financial plan to assess the Parks Commission's current and future
operations to PROS Consulting, LLC, in the amount of $64,780. Also, to approve a
transfer of $64,780 from the 2007 Operating Budget Contingency to Administration's
Contracted Services line item.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
NAYS: (0)
Motion carried on a voice vote.
PROFESSIONAL SERVICES CONTRACT — OAKLAND COUNTY 4H FAIR ASSOCIATION:
Moved by Mr. Crawford, supported by Mrs. Kowall to approve a one-year Professional
Services Contract with the Oakland County 4H Fair Association for the management of
Springfield Oaks Activity Center, renewable no more than four times for four one-year
terms.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND LIVINGSTON HUMAN SERVICES AGENCY DAY PASS PROGRAM:
Moved by Mr. Gregory, supported by Mr. Crawford to approve a program, as outlined by
staff, between Oakland County Parks and the Oakland Livingston Human Services
Agency for the distribution of day use passes through the Pontiac office for low income
families.
Staff noted that the program will begin with 1,000 passes and will be distributed to individuals who
have been screened. Commission expressed concern that staff ensure caseworkers are accountable
for the passes that are provided. Staff assured the caseworkers must account for which families
receive passes.
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub, VanderVeen
(10)
NAYS: (0)
Motion carried on a voice vote.
GREENS FEES — SOUTH LYON:
Staff related concerns arising from the increase in the 2007 greens fees at Lyon Oaks and
recommended Commission consideration to reduce the rates back to the 2006 level.
4-6
(Commission Meeting, May 2, 2007)
Discussion followed on rates, local golf course specials, the age for senior rate eligibility, and budget
projections for both revenues and operational expenses.
Staff noted no intent to adjust the budget at this time, but instead will be making a concerted effort
to reduce costs and increase revenues. Commission directed staff to provide budget projections at
the June meeting, based on results of staff's efforts in the interim, and will address the issue at that
time.
BID ITEMS:
Moved by Mr. McCulloch, supported by Mrs. Taub to approve the following bid items
as reviewed and recommended by staff and Purchasing:
Contract for the Waterford Oaks Activity Center roof replacement to the low bidder,
Royal Roofing, in the amount of $66,450 for Base Bid 1, plus Alternate A of $4,785,
for a total contract amount of $71,235, plus a five percent contingency of $3,265, for
a total budgeted amount of $74,500. Also to approve the transfer of $51,235 from
the 2007 Operating Budget Contingency to Waterford Oaks Park/Building
Maintenance line item.
Approval to spend an estimated $14,000 for gravel and topsoil supplied through
existing blanket contractor, Bedrock Express, Inc., for restoration of portions of the
fairground, including the sanitary system area and event campground, at Springfield
Oaks Activity Center.
Installation of concrete slab and gravel path to the cricket practice pitch at Lyon Oaks
through existing blanket concrete contractor, Bush Brothers Asphalt Paving, Inc., in
the amount of $16,400, plus a five percent contingency of $820.00, for a total
budgeted amount of $17,220.00.
Contract for the completion of a boundary survey and staking of the two properties
that are being acquired to create Highland Oaks to Flint Surveying and Engineering,
Inc. for the amount of $12,000, plus a five percent contingency of $600, for a total
budgeted amount of $12,600. Also to approve the transfer of $12,600 from the
Capital Improvement Projects Contingency to a new CIP project #1035 "65 park
Boundary Fencing" (25%) and to #1020 "65 Land Acquisition, Highland" (75%).
Purchase of a 60" hp, 108" cut width, out -front rotary mower for Lyon Oaks to
Spartan Distributors in the amount of $43,676.48.
Correction to the April 4 bid for the irrigation pumping stations for White Lake Oaks
and Glen Oaks by splitting the bid and awarding the contract for White Lake Oaks to
the low bidder, Thielen Turf, in the amount of $141,175, plus a ten percent
contingency of $14,118, for a total budgeted amount of $155,293. In addition, award
the contract for Glen Oaks to the low bidder, Marc Dutton, in the amount of
$122,725, plus a ten percent contingency of $12,273, for a total budgeted amount of
$134,998.
Contract for the installation of new golf cart paths and capping of some existing cart
paths for White Lake Oaks, Red Oaks, and Lyon Oaks to the low bidder, Bush
4-7
(Commission Meeting, May 2, 2007)
Brothers, for $49,900, plus a ten percent contingency of $4,990, for a total budgeted
amount of $54,890.
Purchase of netting for the practice cricket pitch at Lyon Oaks to Beacon Athletics in
the amount of $7,451. Also to approve the transfer of $4,000 from the 2007 Capital
Improvement Projects Contingency to project #687 "55 N. Rec. Field Phase 2 Cricket
Park."
AYES: Crawford, Gregory, Kowall, Lewis, McCulloch, Palmer, Richards, Skarritt, Taub (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
Executive Officer Stencil related a rattlesnake incident that occurred at Orion Oaks on April 11, which
highlights the need to educate the staff and public about the snakes.
Staff received information regarding the 2007 National Recreation and Park Association's Annual
Congress, which will be held in Indianapolis, Indiana, on September25-29. Commissioners interested
in attending should contact Karen Kohn for registration.
Staff is recommending the dedication of Catalpa Oaks be held in conjunction with the commissioners'
tour scheduled on Thursday, August 16.
A new sergeant is being assigned to the Parks; Sgt. Kelly Sexton will be introduced to the Commission
at the June 13 meeting.
The next Commission meeting will be at 9:00 a.m. on Wednesday, June 13, 2007 at the Lyon Oaks
Clubhouse.
The meeting was adjourned at 11:32 a.m.
d CPS/CAP
J. David VanderVeen, Secretary Karen S. Kohn CPS/CAP, Recording Secretary
4-8
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
June 13, 2007
INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
March (FM06, 2007)
April (FM07, 2007)
OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER:
January, February & March (FM04, 05 & 06, 2007)
*PAYMENT REGISTER:
Voucher Report Period, March (FM06, 2007)
Voucher Report Period, April (FM07, 2007)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
1,420, 736.74
863,414.30
2,057.00
385,056.91
1,046,183.24
$3,717,448.19
5-1
Oakland County Parks and Recreation Commission
Internal Service & Department Funds Payment Register
For the month of March, 2007 (FM 06)
Source
Department/Fund
Purpose
Amount
JE-AET01/07
O.C. Fringe Benefits Fund
Short-term disability for Jan.-Inde . & Spring
1,413.60
JE-AET02/07
O.C. Fringe Benefits Fund
Short-term disability for Feb. -Spring.
1,185.60
JE-AET03/07
O.C. Fringe Benefits Fund
Short-term disability for Mar. -Grove. & Tech. Supp.
4,543.60
JE-29143
O.C. Treasurer's Office
Credit card expense for Feb. -Glen Oaks, Mob. Rec., Tob. Complex &Lon G.C.
328.70
JE-29186
O.C. Indirect Costs
Indirect costs for Jan., Feb. & Mar.-Admin.
160,282.50
PRTMAR07
O.C. Printing, Mailing & Copier Fund
Printing charges for Mar.-Admin., Rec. Admin, Add., Grove., Orion, Wh. Lk., Glen Oaks, Red Oaks,
5,911.65
Spring., R.O.W Park, W.O.W. Park, Mob. Rec., Nat. Cntr. &Lon
MLRMAR07
O.C. Printing, Mailing & Copier Fund
Mailing charges for Mar.-Admin.
919.96
CONVCOPIER
O.C. Printing, Mailing & Copier Fund
Conveninece copier charges for Jan., Feb. & Mar.-Admin. & Rec. Admin.
652.67
BLDGPROP07
O.C. Building & Liability Insurance Fund
Property insurance charges for 2ndquarter-All Parks
84,335.00
BLDGREBILL
O.C. Building & Liability Insurance Fund
DOT drug testing charges for Jan., Feb. & Mar. -Add. & Mob. Rec.
85.00
BLIAMAR07
O.C. Building & Liability Insurance Fund
Liability insurance charges for 2ndquarter-All Parks
24,412.00
MP03/07
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for Mar.-Admin., Rec. Admin, Tech. Supp.,
29,364.58
Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
CAPCO29993,29997
O.C. Faciities & Operations Fund
Maintenance repairs for Mar. -Glen Oaks & Water.
892.50
& 29988
JE-30047
O.C. Faciities & Operations Fund
Security alarm charges for Jan., Feb. & Mar.-Admin., Rec. Admin, Tech. Supp., Wh. Lk.
2,538.00
Glen Oaks, Spring., R.O.W. Park, SAC, Water., W.O.W. Park, Tob. Complex, Nat. Cntr.,
Lyon &Lon G.C.
JE-29256
O.C. Information Technology Fund
Radio charges for Jan., Feb. & Mar.-Admin. & Inde .
447.70
JE-29007
O.C. Information Technology Fund
Operation charges for Jan., Feb. & Mar.-Admin. Rec. Admin, Tech. Supp., Add., Grove., Inde .,
38,933.00
R.O.W. Park, Water., W.O.W. Park, Mob. Rec. & Nat. Cntr.
JE-29007
O.C. Information Technology Fund
Development charges for Jan., Feb. & Mar.-Admin.
1,922.00
JE-29005
O.C. Information Technology Fund
Telephone charges for Mar.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh.Lk.,
15,204.39
Glen Oaks, Spring., Red Oaks, R.O.W. Park, SAC, Water., W.O.W. Park, BMX, Nat. Cntr.,
Lyon &Lon G.C.
JE-28682
JO.C. General Fund!Security
charges for full-time staff for Mar. -Add., Grove., Inde ., Wh. Lk., Red Oaks, Spring.,
23,802.00
R.O.W. Park, Water., W.O.W. Park, Orion, Lyon &Lon G.C.
Oakland County Parks and Recreation Commission
Internal Service & Department Funds Payment Register
For the month of March, 2007 (FM 06)
Source
Department/Fund
Purpose
Amount
CAPC030001 & 30003
O.C. General Fund
Security charges for art -time staff 2/16 thru 3/2 & 3/3 thru 3/16-Add., Grove., Orion, Inde ., Wh. Lk.
4,331.90
Red Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, BMX, Tob. Complex, Lyon, Lyon G.C. & Rose
PAY0028209 &28210
O.C. Payroll Fund
Payroll charges for pay period ending 3/02/07-All Parks
220,036.68
PAY0028903
O.C. Payroll Fund
Payroll charges for pay period ending 3/16/07-All Parks
211,964.45
PAY0029579
O.C. Payroll Fund
Payroll charges for pay period ending 3/30/07-All Parks
260,273.29
PAY0028209 &28210
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 3/02/07 -All Parks
106,517.04
PAY0028903
O.C. Fringe Benefits Fund
Frin a Benefit charges for pay period ending 3/16/07-All Parks
103,834.33
PAY0029579
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 3/30/07-All Parks
116,604.60
TOTAL FOR INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER
$1,420,736.74
Oakland County Parks and Re_ .ation Commission
Internal Service & Department Funds Payment Register
For the month of April, 2007 (FM 07)
Source
Department/Fund
Purpose
Amount
JE-31147
O.C. Treasurer's Office
Credit card expense for Mar. -Glen Oaks,Wh. Lk., Red Oaks, Spring., Mob. Rec., Tob. Complex &
612.53
Lyon. G.C.
PRTAPR07
O.C. Printing, Mailing & Copier Fund
Printing charges for Apr.-Admin., Rec. Admin., Add., Grove., Orion, Wh. Lk., Glen Oaks, Red Oaks,
9,866.09
Spring., R.O.W Park, W.O.W. Park, Mob. Rec., Nat. Cntr. &Lon
MLRAPR07
O.C. Printing, Mailing & Copier Fund
Mailing charges for Apr.-Admin.
2,182.60
MP04/07
O.C. Motor Pool Fund
Car/Truck lease, maintenance & gasoline charges for Apr.-Admin., Rec. Admin., Tech. Supp.,
29,843.96
Add., Grove., Orion, Inde ., Wh. Lk., Glen Oaks, Red Oaks, Spring., R.O.W. Park, SAC, Water.,
Mob. Rec., W.O.W. Park, Tob. Complex, Nat. Cntr., Lyon &Lon G.C.
CAPC031860, 31861
O.C. Faciities & Operations Fund
Maintenance repairs for Apr. -Spring., Lyon G.C., R.O.W.Park & Water.
2,396.54
31867 & 31869
JE-30748
O.C. Information Technoloqv Fund
Telephone charges for Apr.-Admin., Rec. Admin., Tech. Supp., Add., Grove., Inde ., Wh.Lk.,
14,204.52
Glen Oaks, Spring., Red Oaks, R.O.W. Park, SAC, Water., W.O.W. Park, BMX, Nat. Cntr.,
L on &Lon G.C.
JE-29664
O.C. General Fund
Security charges for full-time staff for Apr. -Add., Grove., Inde ., Wh. Lk., Red Oaks, Spring.,
23,802.00
R.O.W. Park, Water., W.O.W. Park, Orion, Lyon &Lon G.C.
CAPC031873 & 31874
O.C. General Fund
Security charges for art -time staff 3/17 thru 3/30 & 3/31 thru 4/13-Add., Grove., Orion, Inde ., Wh. Lk.
18,565.51
Red Oaks, Spring., R.O.W. Park, Water., W.O.W. Park, BMX, Tob. Complex, Lyon, Lyon G.C. & Rose
JE-29585 & 29586
O.C. Drain Commission Fund
Water & sewer charges for Mar. -Add. & Apr. -Lyon G.C.
2,028.31
PAY0030402 & 30403
O.C. Payroll Fund
Payroll charges for pay period ending 4/13/07-All Parks
265,316.54
PAY0031207
O.C. Payroll Fund
Payroll charges for pay period ending 4/27/07-All Parks
266,382.13
PAY0030402 & 30403
O.C. Fringe Benefits Fund
Fringe Benefit charges for pay period ending 4/13/07-All Parks
117,067.66
PAY0031207
1O.C. Fringe Benefits Fund
Frin a Benefit charges for pay period ending 4/27/07-All Parks
111,145.91
F--
TOTAL FOR INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER
$863,414.30
100
comv,61SS7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 6, FY 2007
(FOR MONTH ENDING 3/31107)
2007
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$14,295,000.00
$13,686,284.56
$608,715.44
95.7%
Other
255,800.00
501,467.28
(245,667.28)
196.0%
GLEN OAKS GOLF COURSE
1,348,400.00
111,472.41
1,236,927.59
8.3%
LYON OAKS GOLF COURSE
1,449,000.00
119,547.49
1,329,452.51
8.3%
RED OAKS GOLF COURSE
404,600.00
27,482.00
377,118.00
6.8%
SPRINGFIELD OAKS GOLF COURSE
914,491.00
46,723.68
867,767.32
5.1%
WHITE LAKE OAKS GOLF COURSE
1,029,200.00
63,499.15
965,700.85
6.2%
INDEPENDENCE OAKS NATURE CENTER
50,100.00
16,912.70
33,187.30
33.8%
ADDISON OAKS
463,350.00
55,993.44
407,356.56
12.1%
ADDISON OAKS CONFERENCE CENTER
125,000.00
27,280.08
97,719.92
21.8%
GROVELAND OAKS
754,200.00
23,156.41
731,043.59
3.1%
INDEPENDENCE OAKS
316,800.00
66,028.08
250,771.92
20.8%
LYON OAKS
94,275.00
33,938.00
60,337.00
36.0%
ORION OAKS
86,000.00
40,032.00
45,968.00
46.5%
ROSE OAKS
1,700.00
180.00
1,520.00
10.6%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
3,000.00
938.33
2,061.67
31.3%
WATERFORD OAKS ACTIVITY CENTER/PARK
30,850.00
8,461.70
22,388.30
27.4%
RECREATION ADMINISTRATION
46,350.00
18,080.13
28,269.87
39.0%
MOBILE RECREATION
367,600.00
123,046.75
244,553.25
33.5%
RED OAKS WATERPARK
836,000.00
(273.71)
836,273.71
0.0%
WATERFORD OAKS BMX COMPLEX
17,100.00
234.00
16,866.00
1.4%
WATERFORD OAKS GAMES COMPLEX
22,500.00
9,034.00
13,466.00
40.2%
WATERFORD OAKS TOBOGGAN COMPLEX
123,500.00
127,617.70
(4,117.70)
103.3%
WATERFORD OAKS WATERPARK
794,500.00
100.91
794,399.09
0.0%
TOTAL REVENUE
$23,829,316.00
$15,107,237.09
$8,722,078.91
63.4%
OPERATING EXPENSES
ADMINISTRATION
$4,175,482.00
$1,816,022.18
$2,359,459.82
43.5%
GLEN OAKS GOLF COURSE
1,244,373.00
521,112.89
723,260.11
41.9%
LYON OAKS GOLF COURSE
2,340,948.00
751,854.66
1,589,093.34
32.1%
RED OAKS GOLF COURSE
783,736.00
240,758.91
542,977.09
30.7%
SPRINGFIELD OAKS GOLF COURSE
1,304,866.00
328,238.79
976,627.21
25.2%
WHITE LAKE OAKS GOLF COURSE
1,031,398.00
376,747.84
654,650.16
36.5%
INDEPENDENCE OAKS NATURE CENTER
643,375.00
272,782.57
370,592.43
42.4%
ADDISON OAKS
1,717,668.00
515,375.70
1,202,292.30
30.0%
ADDISON OAKS CONFERENCE CENTER
177,900.00
49,982.52
127,917.48
28.1%
GROVELAND OAKS
1,453,774.00
336,120.32
1,117,653.68
23.1%
INDEPENDENCE OAKS
1,201,167.00
404,304.05
796,862.95
33.7%
LYON OAKS
477,431.00
193,650.76
283,780.24
40.6%
ORION OAKS
166,787.00
43,858.06
122,928.94
26.3%
ROSE OAKS
33,092.00
7,095.47
25,996.53
21.4%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
355,456.00
76,865.69
278,590.31
21.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
599,029.00
245,975.79
353,053.21
41.1 %
RECREATION ADMINISTRATION
528,359.00
280,033.15
248,325.85
53.0%
MOBILE RECREATION
801,458.00
211,126.16
590,331.84
26.3%
RED OAKS WATERPARK
1,646,493.00
469,549.17
1,176,943.83
28.5%
WATERFORD OAKS BMX COMPLEX
47,974.00
5,765.82
42,208.18
12.0%
WATERFORD OAKS GAMES COMPLEX
40,636.00
10,419.30
30,216.70
25.6%
WATERFORD OAKS TOBOGGAN COMPLEX
331,735.00
226,725.02
105,009.98
68.3%
WATERFORD OAKS WATERPARK
1,323,290.00
213,479.54
1,109,810.46
16.1%
TECHNICAL SUPPORT
1,467,365.00
664,515.57
802,849.43
45.3%
CONTINGENCY/INTERNAL SERVICE CHARGES*
600,000.00
233,304.65
366,695.35
N/A
TOTAL OPERATING EXPENSES
$24,493,792.00
$8,495,664.58
$15,998,127.42
34.7%
REVENUE OVER/(UNDER) EXPENSES
($664,476.00)
$6,611,572.51
($7,276,048.51)
2007
2006
ACTUAL REVENUE TO DATE:
63.4%
62.9%
BUDGET BALANCE:
36.6%
37.1%
ACTUAL EXPENSE TO DATE:
34.7%
35.3%
BUDGET BALANCE:
65.3%
64.7%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6-1
(Page 1 of 2)
PARK
ADMINISTRATION
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 6, FY 2007
(FOR MONTH ENDING 3/31/07)
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
NATURE:
INDEPENDENCE OAKS NATURE CENTER
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
RECREATION:
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
TECHNICAL SUPPORT
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE YEAR TO DATE REVENUE OVER
REVENUE EXPENSE (UNDER)EXP.
$14,187,751.84 $1,816,022.18 $12,371,729.66
111,472.41
119,547.49
27,482.00
46,723.68
63,499.15
16,912.70
55,993.44
27,280.08
23,156.41
66,028.08
33,938.00
40,032.00
180.00
938.33
8,461.70
18,080.13
123,046.75
(273.71)
234.00
9,034.00
127,617.70
100.91
0.00
0.00
$15,107,237.09
521,112.89
(409,640.48)
751,854.66
(632,307.17)
240,758.91
(213,276,91)
328,238.79
(281,515.11)
376,747.84
(313,248.69)
272,782.57 (255,869.87)
515,375.70
(459,382,26)
49,982.52
(22,702.44)
336,120.32
(312,963.91)
404,304.05
(338,275.97)
193,650.76
(159,712.76)
43,858.06
(3,826.06)
7,095.47
(6,915.47)
76,865.69
(75,927.36)
245,975.79
(237,514.09)
280,033.15
(261,953,02)
211,126.16
(88,079.41)
469,549.17
(469,822.88)
5,765.82
(5,531.82)
10,419.30
(1,385.30)
226,725.02
(99,107.32)
213,479.54
(213,378.63)
664,515.57 (664,515.57)
233,304.65 (233,304.65)
$8,495,664.58 $6,611,572.51
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6,-2
(Page 2 of 2)
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2007
(FOR MONTH ENDING 4/30/07)
2007
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$14,295,000.00
$13,903,092.79
$391,907.21
97.3%
Other
255,800.00
579,911.02
(324,111.02)
226.7%
GLEN OAKS GOLF COURSE
1,348,400.00
230,205.07
1,118,194.93
17.1%
LYON OAKS GOLF COURSE
1,449,000.00
165,931.95
1,283,068.05
11.5%
RED OAKS GOLF COURSE
404,600.00
44,299.64
360,300.36
10.9%
SPRINGFIELD OAKS GOLF COURSE
914,491.00
146,242.83
768,248.17
16.0%
WHITE LAKE OAKS GOLF COURSE
1,029,200.00
136,960.74
892,239.26
13.3%
INDEPENDENCE OAKS NATURE CENTER
50,100.00
18,273.68
31,826.32
36.5%
ADDISON OAKS
463,350.00
70,454.94
392,895.06
15.2%
ADDISON OAKS CONFERENCE CENTER
125,000.00
37,373.02
87,626.98
29.9%
GROVELAND OAKS
754,200.00
32,764.91
721,435.09
4.3%
INDEPENDENCE OAKS
316,800.00
78,424.58
238,375.42
24.8%
LYON OAKS
94,275.00
37,791.50
56,483.50
40.1%
ORION OAKS
86,000.00
49,564.00
36,436.00
57.6%
ROSE OAKS
1,700.00
210.00
1,490.00
12.4%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
3,000.00
938.33
2,061.67
31.3%
WATERFORD OAKS ACTIVITY CENTER/PARK
30,850.00
9,943.24
20,906.76
32.2%
RECREATION ADMINISTRATION
46,350.00
18,525.13
27,824.87
40.0%
MOBILE RECREATION
367,600.00
146,464.58
221,135.42
39.8%
RED OAKS WATERPARK
836,000.00
(273.71)
836,273.71
0.0%
WATERFORD OAKS BMX COMPLEX
17,100.00
234.00
16,866.00
1.4%
WATERFORD OAKS GAMES COMPLEX
22,500.00
9,734.00
12,766.00
43.3%
WATERFORD OAKS TOBOGGAN COMPLEX
123,500.00
132,130.39
(8,630.39)
107.0%
WATERFORD OAKS WATERPARK
794,500.00
166.91
794,333.09
0.0%
TOTAL REVENUE
$23,829,316.00
$15,849,363.54
$7,979,952.46
66.5%
OPERATING EXPENSES
ADMINISTRATION
$4,175,482.00
$2,085,966.78
$2,089,515.22
50.0%
GLEN OAKS GOLF COURSE
1,244,373.00
601,688.77
642,684.23
48.4%
LYON OAKS GOLF COURSE
2,340,948.00
1,114,376.53
1,226,571.47
47.6%
RED OAKS GOLF COURSE
783,736.00
293,035.27
490,700.73
37.4%
SPRINGFIELD OAKS GOLF COURSE
1,304,866.00
530,576.22
774,289.78
40.7%
WHITE LAKE OAKS GOLF COURSE
1,031,398.00
461,165.88
570,232.12
44.7%
INDEPENDENCE OAKS NATURE CENTER
643,375.00
315,823.92
327,551.08
49.1%
ADDISON OAKS
1,717,668.00
611,854.24
1,105,813.76
35.6%
ADDISON OAKS CONFERENCE CENTER
177,900.00
59,405.49
118,494.51
33.4%
GROVELAND OAKS
1,453,774.00
432,344.69
1,021,429.31
29.7%
INDEPENDENCE OAKS
1,201,167.00
476,651.86
724,515.14
39.7%
LYON OAKS
477,431.00
225,085.34
252,345.66
47.1 %
ORION OAKS
166,787.00
52,084.45
114,702.55
31.2%
ROSE OAKS
33,092.00
8,850.85
24,241.15
26.7%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
355,456.00
98,036.80
257,419.20
27.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
599,029.00
286,256.10
312,772.90
47.8%
RECREATION ADMINISTRATION
528,359.00
322,982.61
205,376.39
61.1%
MOBILE RECREATION
801,458.00
253,571.12
547,886.88
31.6%
RED OAKS WATERPARK
1,646,493.00
552,958.18
1,093,534.82
33.6%
WATERFORD OAKS BMX COMPLEX
47,974.00
7,981.63
39,992.37
16.6%
WATERFORD OAKS GAMES COMPLEX
40,636.00
14,959.46
25,676.54
36.8%
WATERFORD OAKS TOBOGGAN COMPLEX
331,735.00
241,605.33
90,129.67
72.8%
WATERFORD OAKS WATERPARK
1,323,290.00
268,639.40
1,054,650.60
20.3%
TECHNICAL SUPPORT
1,467,365.00
790,201.01
677,163.99
53.9%
CONTINGENCY/INTERNAL SERVICE CHARGES*
600,000.00
102,889.53
497,110.47
N/A
TOTAL OPERATING EXPENSES
$24,493,792.00
$10,208,991.46
$14,284,800.54
41.7%
REVENUE OVER/(UNDER) EXPENSES
($664,476.00)
$5,640,372.08
($6,304,848.08)
2007
2006
ACTUAL REVENUE TO DATE:
66.5%
67.4%
BUDGET BALANCE:
33.5%
32.6%
f
ACTUAL EXPENSE TO DATE:
41.7%
41.0%
BUDGET BALANCE:
58.3%
59.0%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
6-3
(Page 1 of 2)
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 7, FY 2007
(FOR MONTH ENDING 4130/07)
PARK
ADMINISTRATION:
ADMINISTRATION
ADMINISTRATION SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION ADMINISTRATION
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
TECHNICAL SUPPORT:
TECHNICAL SUPPORT
TECHNICAL SUPPORT SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE YEAR TO DATE REVENUE OVER
REVENUE EXPENSE (UNDER)EXP.
$14,483,003.81 $2,085,966.78 $12,397,037.03
$14,483,003.81 $2,085,966.78 $12,397,037.03
230,205.07
165,931.95
44,299.64
146,242.83
136,960.74
723,640.23
601,688.77
1,114,376.53
293,035.27
530,576.22
461,165.88
3,000,842.67
(371,483.70)
(948,444.58)
(248,735.63)
(384,333.39)
(324,205.14)
(2,277,202.44)
18,273.68 315,823.92 (297,550.24)
18,273.68 315,823.92 (297,550.24)
70,454.94
37,373.02
32,764.91
78,424.58
37,791.50
49,564.00
210.00
938.33
9,943.24
317,464.52
18,525.13
146,464.58
(273.71)
234.00
9,734.00
132,130.39
166.91
306,981.30
611,854.24
59,405.49
432,344.69
476,651.86
225,085.34
52,084.45
8,850.85
98,036.80
286,256.10
2,250,569.82
322,982.61
253,571.12
552,958.18
7,981.63
14,959.46
241,605.33
268,639.40
1,662,697.73
(541,399.30)
(22,032.47)
(399,579.78)
(398,227.28)
(187,293.84)
(2,520.45)
(8,640.85)
(97,098.47)
(276,312.86)
(1,933,105.30)
(304,457.48)
(107,106.54)
(553,231.89)
(7,747.63)
(5,225.46)
(109,474.94)
(268,472.49)
(1,355,716.43)
0.00 790,201.01 (790,201.01)
0.00 790,201.01 (790,201.01)
0.00
$15,849,363.54
102,889.53
$10,208,991.46
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(102,889.63)
$5,640,372.08
(Page 2 of 2)
Oakland County Parks and Recreation Commission
Capital Improvement Program (C.I.P.) Budget Report
FM 6, FY 2007
As of 3/31/07
Summary Total for All Parks/Facilities
Contract(s)
Estimated 2006 2007 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project
Park/FaRTIX Project Cost Adjustment Adiustment Adjustment Project Cost Paid Retainer Balance " Balance
Future Acquisition & Imp. (A)
11,356,000.00
0.00
0.00
0.00
11,356,000.00
0.00
0.00
0.00
11,356,000.00
Addison Oaks (B)
890,000.00
0.00
0.00
0.00
890,000.00
0.00
0.00
0.00
890,000.00
Glen Oaks
390,000.00
23,079.00
0.00
23,079.00
413,079.00
(185,001.09)
9,167.00
0.00
228,077.91
Groveland Oaks
255,000.00
0.00
0.00
0.00
255,000.00
(68,280.00)
0.00
0.00
186,720.00
Independence Oaks (C)
4,865,000.00
64,480.00
0.00
64,480.00
4,929,480.00
(241,871.50)
17,180.00
0.00
4,687,608.50
Lyon Oaks (D)
336,000.00
0.00
0.00
0.00
336,000.00
(21,350.80)
0.00
0.00
314,649.20
Orion Oaks
230,000.00
0.00
6,975.25
6,975.25
236,975.25
(166,975.25)
0.00
0.00
70,000.00
Red Oaks
120,000.00
0.00
30,000.00
30,000.00
150,000.00
0.00
0.00
0.00
150,000.00
Rose Oaks
25,000.00
0.00
0.00
0.00
25,000.00
(11,528.51)
0.00
0.00
13,471.49
Springfield Oaks (E)
3,849,800.00
0.00
(1,009,385,85)
(1,009,385.85)
2,840,414.15
(494,281.00)
0.00
0.00
2,346,133.15
Waterford Oaks (F)
664,000.00
0.00
0.00
0.00
664,000.00
(181,887.14)
0.00
0.00
482,112.86
White Lake Oaks
160,000.00
0.00
34,724.16
34,724.16
194,724.16
(37,652.16)
0.00
0.00
157,072.00
Contingency
2,585,103.21
(87,559.00)
937,686.44
850,127.44
3,435,230.65
0.00
0.00
0.00
3,435,230.65
Capital Improvement Projects Grand Total
$25,725,903.21
$0.00
$0.00
$0.00
$25,725,903.21
($1,408,827.45)
$26,347.00
$0.00
$24,317,075.76
v (A State Grant $1,440,000
1 (B) State Grant $270,000
(C) State Grant $2,119,000
(D) State Grant $53,500
(E) O.C. Road Commission Donation (via State ISTEA Grant) $600,000/RBI Donation $75,000/Springfield Township Donation $20,000/Friends of Ellis Barn Donation $3,000/Ellis Family $20,000 = $718,000 total
4-H Fair Board Donations $74,000 and $30,000 and $53,050 = $157,050 total
State Grant $360,000
(F) Kellog Foundation Grant $200,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $5,317,500
Dollar Column Explanation:
Estimated Project Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
2006 Adjustment is the net of any adjustments made from/to contingency and individual projects in June - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 5/31).
2007 Adjustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adjustment is the sum of "2006 Adjustment" and "2007 Adjustment" figures.
New Estimated Project Cost is the sum of "Estimated Project Cost", "2006 Adjustment" and "2007 Adjustment" (or "Net Adjustment") figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd.. Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Project Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
- Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts.
ACTIVITY REPORT
APRIL, 2007 (FM07, FY2006)
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
ADDISON OAKS PARK
Campers
Day Use
Day Campers
*ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS PARK
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
0,;AAKLAND
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
FM07, FY06
FMO7,FY071 FY2006
FY2007
0
0
5,004
5,998
392
1,512
3,507
5,462
0
0
0
0
2,523
2,146
17,712
16,615
0
0
0
0
0
0
0
0
0
0
0
0
15,370
12,748
88,559
94,373
0
0
0
1,391
79
130
196
1,120
383
607
1,663
4,191
4,406
6,977
14,864
31,079
1,484
1,984
9,644
8,962
3,220
4,720
20,302
36,952
392
256
5,831
6,568
1,928
1,058
4,369
8,197
0
0
0
0
6,801
2,444
23,035
19,111
0
455
4,136
3,672
0
465
315
1,462
2,450
3,028
15,507
11,750
0
0
5,004
5,998
22,399
21,193
129,080
139,503
0
0
0
1,391
79
130
196
1,120
7,626
11,697
35,166
68,031
0
0
0
0
01
455
4,136
3,672
06-07 ACTIVITY REPORT.As, APR07 8-1 of 4
ACTIVITY REPORT 0,;AAKLAND
APRIL, 2007 (FM07, FY2006)• �: ; ��
GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM07,FY06
FMO7,FY071
FY2006
FY2007
GLEN OAKS
Rounds Played - 9 Holes
3,087
1,626
6,331
4,277
Rounds Played - 18 Holes
1,176
555
2,630
1,658
*Banquet Facilities
3,664
2,711
28,582
23,916
**Grill Room (**Not included in totals)
1,680
1,404
2,953
2,178
LYON OAKS
Rounds Played - 9 Holes
597
228
945
487
Rounds Played - 18 Holes
1,420
945
3,959
2,727
Driving range
1,624
1,347
3,526
2,107
*Banquet Facilities
456
340
6,201
7,397
**Grill Room (**Not included in totals)
2,666
1,137
5,272
2,717
RED OAKS
Rounds Played - 9 Holes
2,987
1,669
6,221
3,639
SPRINGFIELD OAKS
Rounds Played -9Holes
1,612
1,366
3,208
2,817
Rounds Played - 18 Holes
1,623
990
4,607
3,128
**Grill Room (**Not included in totals)
1,654
671
3,122
1,559
WHITE LAKE OAKS
Rounds Played - 9 Holes
1,777
1,264
3,980
3,134
Rounds Played - 18 Holes
1,008
979
2,476
2,270
*Banquet Facilities
0
422
0
7,484
**Grill Room (**Not included in totals)
0
251
0
1,323
TOTAL ROUNDS PLAYED - 9 HOLES
10,060
6,153
20,685
14,354
TOTAL ROUNDS PLAYED -18 HOLES
5,227
3,469
13,672
9,783
TOTAL DRIVING RANGE
1,624
1,347
3,526
2,107
06-07 ACTIVITY REPORT.As, APR07 8 2 of 4
ACTIVITY REPORT 0,�AAKLAND
APRIL, 2007 (FM07, FY2006)
RECREATION,.
" Not included in program totals - only in combined totals =RTICIPANTS (MONTH) PARTICIPANTS (YTD)
* Not included in program totals - only in combined totals. FMO7,FY061
FMO7,FY071 FY2006
FY2007
MOBILE RECREATION
Bleachers
0
1
12
13
Bouncers
1,855
1,625
6,985
6,880
Bus
1,395
2,295
10,080
9,900
Climbing Wall/Tower
100
200
600
700
Dunk Tank
233
233
233
466
Inline Skate Mobile/Hockey Mobile
0
0
0
0
Puppet
170
170
340
340
Show Mobile
2
4
10
40
Adventure Sport Mobile
0
0
0
120
Tents
10
15
31
29
Camps
0
0
0
0
Miscellaneous
0
0
0
0
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
0
0
204
640
WATERFORD OAKS FRIDGE
0
0
18,571
21,063
WATERFORD OAKS LOOKOUT LODGE
627
340
2,469
1,929
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
478
362
4,472
3,682
SENIOR EVENTS
116
160
1,871
1,148
TOTAL MOBILE RECREATION VISITS
1 3,765
1 5,4051
18,291
1 18,488
TOTAL FACILITIES AND SPECIAL EVENTS
1,221
1 862
27,587
1 28,462
06-07 ACTIVITY REPORT.As, APR07 8 3 of 4
ACTIVITY REPORT
APRIL, 2007 (FM07, FY2006)
In-house events are counted in facility totals.
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
"Trail Usage (**Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
"'Trail Usage (**Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
0,11J►
PARTICIPANTS (MONTH)
FM07,FY06 FM07,FY07
2,773 1,770
1,650 1,300
6,919 6,097
475
282
226
0
478
684
3,248
2,052
1,876 1,300
PARTICIPANTS (MONTH)
FM07, FY06
FM07, FY07
30,104
33,475
16,911
10,969
4,986
6,267
5,124
3,352
13,444
8,528
70,569
62,591
Therapeutic/Senior Event Breakdown
TR: Royal Oaks-40; TGIF-39; Weight Lifting-22; Mighty Oaks-88; Golf-25; Bowling-144
SR: Softball-44; Volleyball-68; Tennis-42
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
ND
. NO ►
PARTICIPANTS (YTD)
FY2006 I
FY2007
15,225
13,149
6,182
3,404
50,082
53,714
2,621
2,218
1,118
956
2,046
4,440
17,846
15,367
7,300 4,360
PARTICIPANTS (YTD)
FY2006
FY2007
173,582
219,715
37,883
26,244
45,878
46,950
25,146
19,727
75,845
75,985
358,334
388,621
06-07 ACTIVITY REPORT.As, APR07 8 4 of 4
ITEM #9
INTRODUCTIONS
Chief of Design and Development Joe Figa will introduce two interns
working in the Design and Development Section this summer: Zak Crane and
Kyle McPherson.
Oakland County Sheriff's Office has assigned a new sergeant to our Parks
Division. Staff will introduce Sgt. Kelly Sexton at the meeting.
9-1
ITEM #10
VOLUNTEER RECOGNITION: SKIP MOODY
Professional photographer Skip Moody's outstanding work has been
published in many national magazines. He has permitted Oakland County Parks
and Recreation to use his photos for park system publications, website pages,
presentations and enhancing office decor.
For his incredible talent and generosity, the parks system extends special
appreciation to Skip Moody.
10-1
ITEM #11
AWARDS
Staff has been notified by the National Association of County Parks and
Recreation Officials of two winners nominated for a 2007 NACPRO Award:
• Oakland County Fair Association selected as a winner in the Outstanding
Support Organization category;
• Ellis Barn Restoration selected as a winner in the Park and Recreation
Facility — Class II category.
Oakland County Parks was presented with the 2007 Michigan Week
Community Awards' Community Collaboration Award for the Ellis Barn Project
from the Clarkston Area Chamber of Commerce.
Oakland County Sheriff's Deputy Bill Storm was recently recognized by
Oakland County Sheriff Bouchard as Employee of the Year. Deputy Storm has
served with the Parks' Division for 18 years.
ITEM #12
RESOLUTION
NATIONAL RECREATION AND PARKS MONTH
Staff is requesting Commission adoption of the attached resolution, in
recognition of July as National Recreation and Parks Month.
12-1
RESOLUTION
NATIONAL RECREATION AND PARKS MONTH
WHEREAS, the Oakland County Parks and Recreation Commission's mission is
to provide all residents of Oakland County with recreational, leisure, and learning
experiences, parks, open spaces, and facilities, resulting in a comprehensive county
park system that enhances quality of life; and
WHEREAS, parks, recreation activities, and leisure experiences provide
opportunities for young people to live, grow, and develop into contributing members of
society; and
WHEREAS, parks and recreation creates lifelines and continued life experiences
for older members of our community; and
WHEREAS, parks and recreation generates opportunities for people to come
together and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization, and stress -reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces, community and
cultural centers, and historic sites make communities attractive and desirable places to
live, work, play, and visit, in a manner that contributes to our ongoing economic vitality;
and
WHEREAS, parks, greenways, and open spaces provide a welcome respite from
our fast -paced, high-tech lifestyles while simultaneously protecting and preserving our
natural environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community, which positively impacts upon the social, economic,
health, and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission proclaims July as Recreation and Parks Month and encourages
all citizens to celebrate healthy, active lifestyles by participating in their choice of
recreation and park activities.
Moved by
Supported by
Date: June 13, 2007
12-2
ITEM #13
2007 MASTER PLAN ADOPTION
ROSE OAKS
Parks staff placed a draft of the Rose Oaks County Park Master Plan on-
line for a 30-day public comment period. Hard copies of the Master Plan were
also available at the Parks' Administrative Building. Legal advertisements for the
comment period were taken out in the Tri-County Times and the Oakland Press.
OCPR received 23 comments on the Master Plan, all of which were sent
via e-mail. Of the 23 comments, 22 focused on the proposed equestrian use of
Rose Oaks and one indicated concerns over the use of the park for hunting and
fishing. Staff will briefly summarize the public comments and discuss the final
draft of the Master Plan that has been provided for the Commission's
consideration.
A public hearing on the Master Plan is scheduled for 9 a.m. at the June 13
meeting. A draft resolution for the adoption of the Master Plan is provided.
13-1
RESOLUTION
ROSE OAKS COUNTY PARK 2007 MASTER PLAN ADOPTION
WHEREAS, the Oakland County Parks and Recreation Commission
reviewed the "Rose Oaks County Park 2007 Master Plan"; and
WHEREAS, the "Rose Oaks County Park 2007 Master Plan" was
developed in response to needs and deficiencies as identified by citizen surveys
and input from county and local government officials, and Oakland County Parks
and Recreation Commission and staff members; and
WHEREAS, the "Rose Oaks County Park 2007 Master Plan" meets the
Oakland County Parks and Recreation Commission's long-range goals,
objectives and financial funding as identified in the "Oakland County Parks and
Recreation Master Plan Update - 2007"; and
WHEREAS, the goals and objectives will assist the Oakland County Parks
and Recreation Commission in guiding the operation of Rose Oaks County Park
by lending direction while remaining flexible to allow for adjustments in creative
and responsible management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission approves the adoption of the "Rose Oaks County
Park 2007 Master Plan."
Moved by:
Supported by:
Date:
Subscribed and sworn before me, a Notary Public in and for the County of
Oakland and the State of Michigan, the day of June, 2007.
13-2
ITEM #14
PROPOSED BYLAWS REVISIONS
As directed by the Commission, the Bylaws Subcommittee met and
reviewed the Parks Commission's Bylaws. Members of the Subcommittee were:
Chairman Lewis and Commissioner Taub, plus staff members Dan Stencil, Jim
Dunleavy, and Karen Kohn.
The attached document reflects the resulting proposed revisions, which
are noted in bold-faced print. Oakland County Corporation Counsel has also
reviewed with minor changes also incorporated.
The Subcommittee recommends adopting the Bylaws as revised.
14-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
By -Laws
As drafted by the Bylaws Ad Hoc Committee
2007
Article I
Name
The agency is called the Oakland County Parks and Recreation Commission,
hereinafter called the Commission.
Article 11
Area
The area served by the Commission shall include all lands and waters legally
included within the current or future geographical boundaries of Oakland County,
Michigan.
Article III
Statutory Authority
The Oakland County Parks and Recreation Commission shall exercise such
powers and perform such duties as are authorized and provided by the statutes
and the laws of the State of Michigan under Act No. 261 of the Public Acts of
1965, as amended, and the Oakland County Board of Supervisors Resolution
#4531 dated February 8, 1966 establishing said Commission.
Article IV
Purpose
The general purposes of the Commission shall be:
1. To develop and operate parks/facilities, recreation programs, and support
services.
2. To prepare and approve annually an operating budget for final approval by
the Oakland County Board of Commissioners.
3. To prepare and recommend for approval by the Oakland County Board of
Commissioners, all property acquisitions, granting opportunities, and the
adoption of a comprehensive recreation master plan.
D:\$Data\My documents\Commission\Bylaws\Revised 061307.doc
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14-2
4. To serve as an information/resource center for local parks and recreation
commissions/boards.
5. To determine the extent of need for parks, preserves, trails, recreation, and
other conservation facilities within Oakland County.
6. To develop cooperative planning efforts with the various cities, villages,
townships, and school districts concerned with parks, recreation, and
conservation services.
Article V
Membership
The Commission shall consist of ten (10) members. Three (3) members are
statutorily designated positions: the Oakland County Executive, or his/her
designee; the Oakland County Drain Commissioner, or his/her designee, and the
Chairperson, or his/her designee, of the Road Commission for Oakland County.
The remaining seven (7) members shall be appointed by the Oakland County
Board of Commissioners and shall include not less than one (1) and not more
than three (3) members of the Oakland County Board of Commissioners.
Article VI
Salaries and Compensation
Commissioners' remuneration for services rendered include per diem and
mileage as established by the Oakland County Board of Commissioners. The
office of Park Commissioner is not a salaried position.
Article Vll
Officers
Section 1. Election of Officers. The Commissioners shall elect, at their first meeting of
the year, a Chairperson, Vice Chairperson, and Secretary. All officers are eligible for
re-election. Election to office shall be by majority vote and candidates need not
be present.
Section 2. Term of Office. Officers shall take office immediately following their
election and shall hold office for a term of one (1) year.
Section 3. Vacancy. Any office that becomes vacant shall be filled by special
election by the Commission at any meeting. Each person so elected to fill a
vacancy shall remain in office until the regular election of officers the first
meeting of the year.
D:\$Data\My documents\Commission\Bylaws\Revised 061307.doc
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14-3
Section 4. Duties.
a. The Chairperson shall preside at all meetings, except for the election of the office of
Chairperson itself; appoint committees, and perform such other duties as may
be directed by the Commission.
b. In the temporary absence of the Chairperson, the Vice Chairperson shall
assume the responsibilities of the Chairperson.
c. The Secretary shall keep in good detail minutes of all meetings or shall delegate
authority to do so to a qualified recorder.
Article Vlll
Committees.
The Commission may establish standing committees and special committees
which shall meet at the call of their respective chairs. Committees shall be
appointed by the Chairperson and shall meet under the same conditions and rules as
does the Commission. Any three (3) members, but no more than five, appointed by
the Chairperson, may constitute a committee.
Article IX
Meetings
Section 1. Regular Meetings. The Commission shall set the meeting dates annually in
January. Regular meetings will generally be held at 9:00 a.m. on the first (1s)
Wednesday of each month, plus the third (3rd) Wednesday of each month, if deemed
necessary. All members shall be notified of meetings in writing 48 hours in advance of
said meetings.
Section 2. Special Meetings. Special meetings may be called as needed by the
Chairperson or by three (3) members of the Commission.
Section 3. Advertised Public Hearings. The Chairperson will declare such a public
hearing open and state its purpose. The petitioner, or proponent of the action
advertised, will be heard first.
Section 4. Cancellation. A meeting may be cancelled by the Chairperson by notifying
the members no later than 24 hours prior to the meeting.
Section 5. Parliamentary Authority. All meetings of the Commission shall be
conducted in accordance with Robert's Rules of Order, unless those Rules are
inconsistent with these Bylaws, any special rules or order of the Commission, or
any procedural rules promulgated by the Oakland County Board of
Commissioners.
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14-4
Section 6. Open meetings Act. All meetings of the Commission, as well as any
committee or special meeting where a quorum is present, shall be subject to the
Open Meetings Act, Act 267 of the Public Acts of 1976, as amended.
Section 7. Quorum. In accordance with Act No. 261 of the Public Acts of 1965, as
amended, six (6) members of the Commission present and voting shall constitute a
quorum.
Section 8. Absences. A member shall notify the Commission prior to a meeting if
he/she will be unable to attend.
Section 9. Voting.
a. All ten (10) Commission members, including the Chairperson, may discuss
and vote upon any matter brought before the Commission for its
consideration.
b. A roll call vote shall be taken in all cases when requested by a member.
c. All members present shall be recorded as an aye, nay, or abstention.
d. Commissioners shall not vote on issues where a personal conflict of interest
may be present.
Section 10. Recess. The Commission may not stand in recess overnight.
Section 11. Non -Member Addresses to the Commission. Only members of the
commission or its staff shall be given the floor to speak during any Commission
meeting except under one or more of the following conditions:
1. During Public Comments, with a reasonable time limit established at the
discretion of the Chairperson.
2. Any person may be given permission by the Chairperson or a majority
of the Commission members present to address the Commission.
3. Any Commission member shall request permission of the Chairperson
to direct specific questions at any non-member.
4. As provided for in the approved Agenda of the Commission meeting.
Section 12. Limitation of Debate. A one -hour limit may be called for on any item on the
agenda or any item properly before the Commission. When the question of limiting time
of debate to one (1) hour has been carried by a majority, the Chairperson shall divide
the time equally between the members present and voting. Members may yield their
allotted time to another member.
Article X.
Executive Officer
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14-5
Section 1. Appointment. An Executive Officer shall be appointed by the
Commission.
Section 2. General Duties. The Executive Officer shall be responsible for the
professional and administrative work, directing and coordinating the program of
the Commission. The Executive Officer's work shall be carried on with the widest
degree of professional responsibility, subject to the policy determination of the
Commission and administrative policies of the county.
Section 3. Administrative Duties. The Executive Officer shall supervise and
review the work of the staff, and prepare a proposed operating budget for
submission to the Commission.
Section 4. Public Relations. The Executive Officer shall officially represent the
Commission and its staff at conferences, interdepartmental meetings of the
county government, meetings among local, state and federal agencies, and serve
generally as liaison between the Commission and the public.
The Executive Officer shall present Commission recommendations to the
Oakland County Board of Commissioners.
Article Xl.
Budget
Section 1. Budget Preparation and Adoption. The Executive Officer shall bear the
responsibility for the preparation of the budget and shall submit such a budget to the
Commission for its approval and adoption at the first regular meeting in September.
Section 2. General Appropriations. The Commission shall abide by the General
Appropriations Act.
Section 3. Purchasing. The Commission shall abide by the purchasing policies and
procedures as approved by the Oakland County Board of Commissioners.
Article Xll
Audit
An annual audit will be authorized by the Commission prior to the end of the fiscal year.
Article Xlll.
Parks Tour
Commissioners shall tour the parks at least once a year.
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14 56
Article X/V
Amendments
These bylaws may be amended by a majority of the Commission members
present at any regular Commission meeting, or at any properly called special
meeting, providing that such changes are not inconsistent with the laws of the
State of Michigan or Oakland County Board of Commissioners resolutions
pertaining to the Commission's authority. Amendments shall become effective
upon approval.
Revised: (Date)
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14-7
ITEM #15
INTERIM MANAGEMENT AGREEMENT
CATALPA OAKS COUNTY PARK
Staff is requesting Commission approval of the attached Interim
Management Agreement for Catalpa Oaks County Park. This agreement is
month -to -month through November 11, 2007.
Staff is working on an evaluation of the cost effectiveness of self
operation, private contracting, or a management agreement with another
municipality for 2008.
15-1
INTERIM MANAGEMENT AGREEMENT FOR CATALPA OAKS COUNTY
PARK
BETWEEN
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
AND
CITY OF SOUTHFIELD
This interim Agreement ("the Agreement") is made between Oakland County Parks and
Recreation Commission, a statutorily authorized public authority, 2800 Watkins Lake Road,
Waterford, Michigan, 48328 ("Commission"), and the City of Southfield ("Municipality"). In
this Agreement the Commission and the Municipality may also be referred to individually as
"Party" or jointly as "Parties."
PURPOSE OF AGREEMENT. Pursuant to the Urban Cooperation Act of 1967, 1967 PA 7,
MCL 124.501, et seq., the Commission and the Municipality enter into this interim Agreement
for the purpose of delineating the relationship and responsibilities between the Commission and
the Municipality regarding the management and operation of Catalpa Oaks County Park (Park').
This Agreement has the following three goals: (1) Provide for the day to day maintenance
operation of the Park; (2) Provide for the maintenance of the Park; and (3) Maintain the Park at
the standards of the Commission so as to better serve the citizens of Oakland County and the
residents of the City of Southfield and the surrounding communities.
In consideration of the mutual promises, obligations, representations, and assurances in this
Agreement, the Parties agree to the following:
1. DEFINITIONS. The following words and expressions used throughout this Agreement,
whether used in the singular or plural, within or without quotation marks, or possessive or
nonpossessive, shall be defined, read, and interpreted as follows.
1.1. Agreement means the terms and conditions of this Agreement, the Exhibits attached
hereto, and any other mutually agreed to written and executed modification,
amendment, or addendum.
1.2. Claim means any alleged loss, claim, complaint, demand for relief or damages, cause
of action, proceeding, judgment, deficiency, liability, penalty, fine, litigation, costs,
and/or expenses, including, but not limited to, reimbursement for attorney fees,
witness fees, court costs, investigation expenses, litigation expenses, and amounts
paid in settlement, which are imposed on, incurred by, or asserted against the
Commission or Municipality, as defined herein, whether such Claim is brought in law
or equity, tort, contract, or otherwise.
1.3. Commission means Oakland County Parks and Recreation Commission, a statutorily
authorized public authority, including but not limited to, all of its departments,
Pagel
INTERLOCAL AGREEMENT —CATALPA OAKS
15-2
divisions, appointed officials, commissioners, employees, agents (except
Municipality as defined below), volunteers, and/or any such persons' successors.
1.4. Day means any calendar day beginning at 12:00 a.m. and ending at 11:59:59 p.m.
1.5. Default means a Party's failure to perform any obligation contained in this
Agreement.
1.6. Municipality means the City of Southfield, a Municipal and Constitutional
Corporation including, but not limited to, its Department of Parks and Recreation,
City Council, Board, any and all of its departments, its divisions, elected and
appointed officials, directors, board members, council members, commissioners,
authorities, committees, employees, agents, subcontractors, attorneys, volunteers,
and/or any such persons' successors.
1.7. Day to Day Operation means the responsibilities of the Municipality as contained in
Section 4 and Exhibit "A" of this Agreement.
1.8. Maintenance and Repair means the responsibility of the Commission (as it deems
necessary) for all items of maintenance or repair not included in Section 4 or Exhibit
"A"
2. AGREEMENT EXHIBITS. The Exhibits listed below and their properly promulgated
amendments are incorporated and are part of this Agreement.
2.1. Exhibit A — Operational responsibilities of Municipality.
2.2. Exhibit B — Certificate of Coverage
3. COMMISSION RESPONSIBILITIES.
3.1. The Commission, specifically the Commission Chairperson or his designee, is
authorized to execute this Agreement.
3.2. The Commission will provide for and pay for all Maintenance and Repairs as the
Commission deems necessary in order for Municipality to schedule soccer and
baseball/softball activities at the Park.
3.3. The Commission will perform all scheduling functions for events at the Park.
3.4. The Commission shall designate an individual, who works for the Commission, to be
a contact person between the Parties.
4. MUNICIPALITY RESPONSIBILITIES.
4.1. The Municipality shall provide for the Park those services listed in Exhibit "A" at no
charge to the Commission.
Page 2
INTERLOCAL AGREEMENT —CATALPA OAKS
15-3
4.2. Municipality shall maintain the County of Oakland as a Certificate Holder on a
Certificate of Coverage issued by the Michigan Municipal Risk Management
Authority and dated April 13, 2007. (Exhibit 2)
4.3. The Municipality shall designate an individual, who works for the Municipality, to be
a point of contact and information regarding this Agreement and the condition of the
Park.
5. DURATION OF INTERIM INTERLOCAL AGREEMENT.
5.1. The Agreement and any amendments hereto shall be effective when executed by both
Parties with concurrent resolutions passed by the governing bodies of each Party.
The approval and terms of this Agreement and any amendments hereto shall be
entered in the official minutes of the governing bodies of each Party.
5.2. This interim Agreement will be a month to month Agreement and shall remain in
effect until November 10, 2007 or until cancelled or terminated by either Party
pursuant to Section 7.
6. ASSURANCES.
6.1. Each Party shall be responsible for its own acts and the acts of its employees, and
agents, the costs associated with those acts, and the defense of those acts.
6.2. The Parties have taken all actions and secured all approvals necessary to authorize
and complete this Agreement. The persons signing this Agreement on behalf of each
Party have legal authority to sign this Agreement and bind the Parties to the terms and
conditions contained herein.
6.3. Each Party shall comply with all federal, state, and local ordinances, regulations,
administrative rules and requirements applicable to its activities performed under this
Agreement.
7. TERMINATION OR CANCELLATION OF AGREEMENT. The Municipality or the
Commission may terminate or cancel this Agreement upon fifteen (15) days written notice, if
the other Party Defaults in any obligation contained in this Agreement and within the fifteen
(15) day notice period the Party failed to cure such Default or failed to take a course of action
to cure such Default. The effective date of termination and/or cancellation and the specific
Default shall be clearly stated in the written notice.
8. NO THIRD PARTY BENEFICIARIES. Except as provided for the benefit of the Parties,
this Agreement does not and is not intended to create any obligation, duty, promise,
contractual right or benefit, right to indemnification, right to subrogation, and/or any other
right, in favor of any other person or entity.
9. DISCRIMINATION. The Parties shall not discriminate against their employees, agents,
applicants for employment, or another persons or entities with respect to hire, tenure, terms,
Page 3
INTERLOCAL AGREEMENT —CATALPA OAKS
15-4
conditions, and privileges of employment, or any matter directly or indirectly related to
employment in violation of any federal, state or local law.
10. RESERVATION OF RIGHTS. This Agreement does not, and is not intended to waive,
impair, divest, delegate, or contravene any constitutional, statutory, and/or other legal right,
privilege, power, obligation, duty, or immunity of the Parties.
11. DELEGATION/SUBCONTRACT/ASSIGNMENT. Neither Party shall delegate,
subcontract, and/or assign any obligations or rights under this Agreement without the prior
written consent of the other Party.
12. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a Party to
pursue or enforce any rights or remedies under this Agreement shall constitute a waiver of
those rights with regard to any existing or subsequent breach of this Agreement. No waiver
of any term, condition, or provision of this Agreement, whether by conduct or otherwise, in
one or more instances, shall be deemed or construed as a continuing waiver of any term,
condition, or provision of this Agreement. No waiver by either Party shall subsequently
affect its right to require strict performance of this Agreement.
13. SEVERABILITY. If a court of competent jurisdiction finds a term, or condition, of this
Agreement to be illegal or invalid, then the term, or condition, shall be deemed severed from
this Agreement. All other terms, conditions, and provisions of this Agreement shall remain
in full force.
14. CAPTIONS. The section and subsection numbers, captions, and any index to such sections
and subsections contained in this Agreement are intended for the convenience of the reader
and are not intended to have any substantive meaning. The numbers, captions, and indexes
shall not be interpreted or be considered as part of this Agreement. Any use of the singular
or plural number, any reference to the male, female, or neuter genders, and any possessive or
nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or
possession as the context requires.
15. NOTICES. Notices given under this Agreement shall be in writing and shall be personally
delivered, sent by express delivery service, certified mail, or first class U.S. mail postage
prepaid, and addressed to the person listed below. Notice will be deemed given on the date
when one of the following first occur: (1) the date of actual receipt; (2) the next business day
when notice is sent express delivery service or personal delivery; or (3) three days after
mailing first class or certified U.S. mail.
15.1. If Notice is sent to the Commission, it shall be addressed and sent to: Oakland County
Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, Michigan,
48328, attention Susan Wells, Administrator of Operations.
15.2. If Notice is sent to the Municipality, it shall be addressed to:
15.3. Either Party may change the address and/or individual to which Notice is sent by
notifying the other Party in writing of the change.
Page 4
INTERLOCAL AGREEMENT —CATALPA OAKS
15-5
16. DISPUTE RESOLUTION. All disputes arising under or relating to the execution,
interpretation, performance, or nonperformance of this Agreement involving or affecting the
Parties may first be submitted to the individuals listed in Section 15.2 for possible resolution.
The individuals shall promptly meet and confer in an effort to resolve such dispute. If the
individuals cannot resolve the dispute in five (5) days, the dispute may be submitted to the
signatories of this Contract or their successors in office. The signatories of this Contract may
meet promptly and confer in an effort to resolve such dispute. If such dispute can not be
resolved, the Parties may exercise their remedies at law and/or equity.
17. GOVERNING LAW/CONSENT TO JURISDICTION AND VENUE. This Agreement
shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as
otherwise required by law or court rule, any action brought to enforce, interpret, or decide
any Claim arising under or related to this Agreement shall be brought in the 6th Judicial
Circuit Court of the State of Michigan, the 50th District Court of the State of Michigan, or
the United States District Court for the Eastern District of Michigan, Southern Division, as
dictated by the applicable jurisdiction of the court. Except as otherwise required by law or
court rule, venue is proper in the courts set forth above.
18. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications,
amendments, recessions, waivers, or releases to this Agreement must be in writing and
agreed to by both Parties.
19. ENTIRE AGREEMENT. This Agreement represents the entire agreement and
understanding between the Parties. This Agreement supersedes all other oral or written
agreements concerning the Park between the Parties. The language of this Agreement shall
be construed as a whole according to its fair meaning, and not construed strictly for or
against any Party.
IN WITNESS WHEREOF, hereby acknowledges that he/she has been
authorized by a resolution of the , a certified copy of which is attached, to
execute this Agreement on behalf of the Municipality and hereby accepts and binds the
Municipality to the terms and conditions of this Agreement.
EXECUTED:
WITNESSED:
DATE:
DATE:
IN WITNESS WHEREOF, Pecky Lewis, Chairperson, Oakland County Parks and Recreation
Commission, hereby acknowledges that he has been authorized by a resolution of the Oakland
County Parks and Recreation Commission, a certified copy of which is attached, to execute this
Agreement on behalf of the Oakland County, and hereby accepts and binds the Commission to
the terms and conditions of this Agreement.
EXECUTED:
DATE:
Page 5
INTERLOCAL AGREEMENT —CATALPA OAKS
15-6
WITNESSED:
Pecky Lewis, Chairperson
Oakland County Parks and Recreation Commission
DATE:
Ruth Johnson, Clerk/Register of Deeds
County of Oakland
Page 6
INTERLOCAL AGREEMENT —CATALPA OAKS
15-7
INTERIM MANAGEMENT AGREEMENT FOR
CATALPA OAKS COUNTY PARK
BETWEEN
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
AND
CITY OF SOUTHFIELD
EXHIBIT A
City of Southfield agrees to be responsible for, supply, and coordinate:
1. Mowing fields weekly (5 — 7 days) prior to all scheduled activities based on
growth.
2. Daily trash and litter pick-up on grounds.
3. Rubbish removal.
4. Dragging and lining baseball field for scheduled events.
5. Lining soccer fields for scheduled events.
6. Providing necessary equipment and repairs to perform maintenance tasks.
7. Daily inspection of the fields and equipment — keep records.
D:\$Data\My documents\Contracts\Catalpa\ATTACHMEff Agdoc
EX:
mjchigon mu;ldpal
MANAOEMF-NT
AUTHORITY,
CERTIFICATE OF COVERAGE,
This certificaii is issued as a matter of jnforma6n only and confers no rights upon the certificate h6l&t'cxeept-to
the extent shown below; Thi$'ceititicate does not amend, extend of alter the coverage contained in the Authority's Joint
Powers Agreem6t and coverage iftachments'theretp.
This is to certify.' that a Self Insured Program has b.cen undeftaken by the member listed below through the
Authority pursuant to A01 138 P.A. 1992.
The coverage provided by. the kuthority, is:,as follows':
1. Liability. covera& for general liability, automobile (including Michigan no-fault) law enforcement and public
offiojals liability; in the sum.of $15,000,000 each occurrence inclusive of loss adjustment and defense costs.
2. Property Coverage including loss to real & personal propeity, to amounts stipulated in coverage documents and,
overview for this member.
I. Motor Vehicle Physical Damage CoVerage'for the vehicles stipulated in the Coverage Document
14. Tilforniation only
5. The entity nained below is ineludW in the scope of Protection as iddlltionit[ insured and loss payee, only
as respects claims arising from the' purchase or lease of vehicles or other property. Losses., -if any; w-111 be
adjusted with the member and payable' to the member and the following, as their interest may appear.
6. 'Other (as desc'yibed hero): The scopd,6f protection incliudes the County of Oakland, County Agentsaffd
employees and elected' and appointed 6ifficials of Oakland County as additional insured, -
only as respects
liability i ihiiich may arise from the use of Catalpa Park by1he City of Southfield and/or any'of the City's
Departments.
Autborhy membership and coverage are continu I bus in nature, and beati no expiration or termination date b
qwplvelr,
should the merdber-id6atified 'below withdraw from the Authority, or its AUthority Membership be oificrwise terminated.'
the Authoflty 'Will'endeavor to notify the certificate hold' er in writing. th ifty (3 0) -days in advance therepif, but failure to
furnish such notice.wili impose no obligation or Hability, of any kind upon the Authority, or its representatives.
Ceftibirate Holder: Member:
County of Oakland City of Soutbflcld #081'.
•
2100 Pontiac Lake )Road; Building 41 W 26000,1vergireen Road
Waterford, Michigan "43328 Southfield, MI 48076,
Distribution: Effective Date of Membership: 3/1/82
Attn: Andrea Plotkawski) Risk Management
Date Issued: -April J 3, 2007
I �tlA, A'2
Authorized Representative
Catalpa Oaks County Park Interldcal Agreement 060707
.14'001 Merriman 4 Livonia. WiciiiLyan 48154 ♦ (734)511-010o ♦ PAX (714) s) i-ni 1 R
15-9
ITEM #16
General Information and Regulations Amendment
Catalpa Oaks
In an effort to promote health and wellness, as well as promote youth
sports in Oakland County, administrative staff recommends changing Section
13.0 in the Oakland County General Information and Regulations.
13.0 Currently reads:
"Alcoholic beverages may be brought into the parks to be
consumed in moderate amounts in conjunction with picnics,
camping, and reserved group functions. Keg beer is not allowed
except by special permission from the park supervisor. At reserved
group areas all beverages, whether they be alcohol or otherwise,
must be served in unbreakable containers."
Staff is recommending that no alcohol be allowed at Catalpa Oaks.
16-1
ITEM #17
GREEN FEES
LYON OAKS
At the May 2 Commission meeting, staff recommended lowering greens
fees at Lyon Oaks to the 2006 rate.
In light of public comments lessening somewhat, and the weather also a
factor in reduced revenue, staff recommends retaining the established rates and
no increase for 2008.
In an effort to generate additional revenue, staff will offer specials for slow
times on the website. Visits to our website have risen which seems to indicate
golfers are comparing rates and discounts.
Staff prefers to advertise through the website rather than newspapers, to
avoid compromising the efforts of the private golf course owners.
17-1
ITEM #18
LONG-RANGE PLANNING SESSION SUMMARY
Staff will review with the Commission the key points from the May 2
Commission planning session, as it relates to our strategic plan and our long-
range financial planning and operational review project with PROS Consulting.
18-1
ITEM #19
PUBLIC COMMUNICATIONS MARKETING REPORT
Communications and Marketing Officer Janet Pung will present an update
on several parks and recreation marketing efforts currently in progress. Key
areas will include the waterparks, golf courses, camping, e-marketing, the park
system website and others.
19-1
ITEM #20
PROJECT UPDATES
SPRINGFIELD OAKS ACTIVITY CENTER
Staff and the Oakland County Fair Board are currently working on two capital projects
at the Springfield Oaks Activity Center Fairgrounds. Below is an executive report on
completion and value of construction as of April 30, 2007:
1) Sanitary System and Septic Field ($218,000 budget)
a. OCPR purchased all the system materials and 4-H completed the
installation with volunteers, equipment donation and monetary donations.
b. Sanitary System and Field is 95% complete.
c. OCPR Material expenditures = $ 84,847.50
d. OCPR Remaining Material expenditure = $ 24,132.90
e. Estimated Labor value = $ 53,642.50 (loos report)
f. Approximate value = $162,622.90
2) Fair Board Office/Restroom (Master Plan — Building E) ($450,000 budget)
a. 4-H to purchase and install entire building shell and concrete.
b. Building is 60% complete.
c. OCPR Material expenditures = $ 4,227.55
d. OCPR — Contract (WJ Stewart Contracting) _ $256,200.00
e. OCPR Remaining Material expenditure = $ 14,390.38
f. Fair Board Material expenditures = $ 28,434.22 (loos report)
g. Estimated Labor value = $ 2,365.00 (loos report)
h. Approximate value = $305,617.15
Staff will be present to answer any questions regarding the above projects.
20-1
ITEM #21
Bid Items:
a. Event Campground Improvement CIP Project and
Electrical Materials — Springfield Oaks
b. Stormwater Improvements — Springfield Oaks
C. Site Extras — Groveland Oaks Maintenance Parking Lot
d. AudioNisual Equipment — Waterford Oaks Meeting Rooms
e. Maintenance Bldg, Storage Addition — Lyon Oaks
Springfield Oaks — Oakland County Fairgrounds
New 2007 CIP Project — Event Campground Improvements — Phase I
and Electrical Materials
For the past year, staff and the Oakland County 4-H Fair Association (OCFA)
have been constructing the Sanitary System at the Springfield Oaks — County
Fairgrounds. This construction also involves restoring existing roads and lawn areas
affected by the mass excavation of the septic field. As a result of the mass excavation,
spoils were deposited in areas previously utilized for temporary event camping during
the Oakland County Fair.
Due to the grading improvements and restoration of these areas, OCFA has
adjusted portions of the Future Event Campground, (Master Plan Area H) to this area
including water and electrical hook-ups. Therefore, restoration of this area has
accelerated a portion of the Capital Improvement Program (CIP) Project Budget
Forecast — Campground Improvements (80 Campsites) of $400,000 from FY 2009 to FY
2007. This budget forecast & time table was presented at the July 2006 commission
meeting, however was not reflected in the approved 2007 CIP Budget Forecast. Please
refer to the approved July commission meeting minutes, Equestrian Center Business
Plan Presentation. Staff will have copies available, upon request.
Based upon previous campground improvement projects, staff recommends
approval of a new CIP Project, titled `Event Campground Improvements — Phase I'
(30 Campsites) for FY2007 in the amount of $75,000, to be transferred from the 2007
CIP Contingency.
In an effort to complete this 'Event Campground Improvement — Phase I' for this
year's Oakland County Fair, starting July 10, 2007, staff has received a quotation from
our existing Blanket Contract with Madison Electric Company for electrical materials and
wire in the amount of $21,880.97. As with previous projects, OCFA will complete the
installation of these electrical materials for the event campgrounds, utilizing various
contractors, in -kind services and donations.
Subject to approval of a new 2007 CIP Project - Event Campground
Improvements — Phase I and the transfer of funds from the 2007 CIP contingency, staff
recommends approval of a Purchase Order to Madison Electric Company in the
amount of $21,880.97.
21a-1
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Springfield Oaks — Oakland County Fairgrounds
Stormwater Improvements
As you are aware, Staff and the Oakland County Fair Board (OCFB) have
been making capital improvements at the Springfield Oaks — County
Fairgrounds.
As part of these improvements, Springfield Township has required
additional stormwater detention for existing open ditches and storm pipe. These
improvements involve the construction of two (2) stormwater detention areas
located between the existing wetlands and the Oakland County Horse Barn and
Practice Arena. Construction involves the necessary earthwork for the creation
of a raised landform from on -site materials and restoration. Staff will present to
the Commission a site drawing, showing the necessary improvements.
Staff will be utilizing a recently awarded Blanket Contract with Purves
Excavation, Inc. to complete the necessary earthwork and restoration on an
hourly rate basis. Staff has verified hourly rates and recommends Commission
approval for staff to proceed with Purves Excavating, Inc in the amount of
$14,690.00, with a 5% contingency of $750.00, for a total approved amount of
$15,440.00.
All necessary earthwork materials will be supplied to Purves Excavating,
Inc. by OCPR, utilizing existing Blanket Contracts. Estimated material costs are
$5,000 - $6000.
The approved 2007 CIP Project Budget for this improvement is $35,000.
21b-1
SITE EXTRAS
GROVELAND OAKS — MAINTENANCE PARKING LOT
At the March 7, 2007 Commission Meeting, a bid from Al's Asphalt
Paving, Inc. was approved for the paving of the Groveland Oaks Maintenance
Parking Lot in the amount of $52,643 with a 5% contingency of $2,632. This
project involves the paving of an existing 1,200 sq. yd. gravel maintenance lot,
including approximately 425 linear feet of concrete curbing and the removal and
repair of approximately 550 sq. yd. of existing driveway to the park residence.
Due to unforeseen catch basin issues, shallow secondary natural gas line
and the culvert installation and re -ditching of Grange Hall Road, $9,746.75 was
added to the contract. This includes the installation of approximately 300 linear
feet of 12" storm pipe, lowering of approximately 100 linear feet of gas line below
grade, approximately 100 linear feet of re -ditching, and 40' of culvert. Staff
requests Commission approval of an additional $7,114.75, which is the total
change order of $9,746.75 minus the project contingency of $2,632, for the
above extras previously authorized by staff.
There is $44,725 remaining in the approved 2007 CIP budget for this
project.
21c-1
Waterford Oaks
Meeting Rooms — Audio/Visual Bids
At the request of the Executive Officer Dan Stencil, staff requested quotations for the installation
of new and updated audio/visual systems for the Commission Room, Waterford Oaks Activity Center and
Lookout Lodge. These rooms are used frequently by our staff, other county departments and outside
agencies for meetings, training seminars and presentations. Fees may be charged for the use of the
audio/visual system.
Separate quotations were requested for each location's audio/visual system that would meet the
following needs and conditions, as well as the requirements of each location that the system would
serve:
1. Connectivity must be versatile and simple for all forms of audio/visual equipment, including laptop
computers.
2. The system must allow for future expansion and adaptation
3. Equipment must be similar in each location for ease of maintenance, parts and service.
4. Vendor must review existing audio/visual equipment, such as VCR/DVD players, microphones
etc., for integration into the proposed audio/visual system.
Staff held a Pre -Bid Meeting with the vendors to review the above conditions for each of the
locations.
Staff received four quotations on March 23, 2007 ranging from $23,000 to $50,000 for all three
locations. Relying on each of the vendor's expertise and anticipating this range, staff (a committee of
four parks staff and our purchasing representative) scheduled interviews with all four vendors and
narrowed the selection to City Animation, Troy; and Governor Business Solutions, Inc., Dearborn. The
lowest quotation was not selected due to irregularities and discrepancies in their quotation. Staff further
reviewed the selected vendor's qualifications by contacting supplied references.
Staff recommends that a contract be awarded to Governor Business Solutions, Inc. of
Dearborn in the amount of $34,055 plus a 5% contingency of $1,710, for a total approved amount of
$35,765.00. References for this company included the Oakland County Information Technology
Department staff, with whom we met with and toured similar facilities that Governor Business Solutions,
Inc. has successfully installed.
This project was requested after the approval of the 2007 Operating Budget. Staff recommends
postponement of some Administration Building Maintenance items to 2008 fiscal year, to accommodate
the Commission Room Audio/Visual Bid ($10,622). Staff further recommends a transfer of $12,300 &
$11,200 (rounded) from the 2007 Operating Budget Contingency to the Waterford Oaks Activity Center &
Lookout Lodge building maintenance budgets, respectively, for a total project transfer of $23,500. If
required, a budget transfer for the project contingency of $1,710 will be made at the end of the budget
year.
21d-1
MAINTENANCE BUILDING STORAGE ADDITION
LYON OAKS
Lyon Oaks has a considerable amount of equipment materials and supplies, due to the type,
size, and required maintenance of the golf course and clubhouse facility and day use areas.
Because of the larger quantity, many of the pieces of equipment must be left outside
exposed to weather conditions, as well as being viewed from the adjacent residential properties to
the west of this facility.
Due to this, the 2007 CIP budget identified funds for an addition to the existing maintenance
facility. This addition consists of an approximately 40' x 40', 1600 sq. ft. block structure, which
would match the existing building. RFP (Request for Proposals) for the design engineering and
specification for this addition were received on May 7, 2007. They included a quote for the design
service, and a separate cost for construction administration, if required. The quotes are as follows:
IW1I'll ►J I
Anderson, Eckstein &
Westrick
New Hudson
DiClemente, Siegal Design Inc.
Southfield
DLZ Michigan
Milford
DESIGN CONSTRUCTION ADMIN. TOTAL
SERVICES
$12,960 $6,700 $19,660
Based on $100 per hr.
for 67 hrs.
$19,200 $400 for 4 hrs and
$800 for 8 hrs.
$29,550 $10,650
Staff has reviewed the RFPs and recommends awarding a contract to Anderson, Eckstein
and Westrick in the amount of $12,960 for Design, and an amount to not exceed $6,700 for
Construction Administration, for a total of $19,660.
An amount of $100,000 was identified in the 2007 CIP budget for this project.
21e-1
ITEM #22
EXECUTIVE SESSION
Staff is requesting an Executive Session to discuss proposed land acquisitions.
22-1
ITEM #23
EXECUTIVE OFFICER'S REPORT
---Friends of the Ellis Barn Update: The Friends of the Ellis Barn has continued to support the rehabilitation and
use of the Ellis Barn. The Hitching Post Coin Drop has become a regular feature of the County Fair and other
Fairgrounds events. Tim Birtsas hosted a fundraising dinner to introduce the barn to potential benefactors.
Recently the Friends of the Ellis Barn utilized donated funds to purchase tongue and groove pine flooring to
reinforce the upper level of the Barn. The Expenditure allowed Oakland County Parks and Recreation to take
advantage of an additional $4,000 donation in the value of the lumber.
The Friends of the Ellis Barn continues to solicit the support of local contractors to secure re -construction of the
historic cupolas.
---National Focus Group for Accessibility: Sandy Dorey, Therapeutic Recreation Specialist for the Parks, has
been asked to sit on a National Focus Group for Accessibility.
---MDNR Land Consolidation: Attached for your information is a copy of the correspondence from the Michigan
Department of Natural Resources received in response to the Commission's inquiry about the vacant parcel in
Thread Valley Estates adjacent to Groveland Oaks. The parcel is part of the MDNR's Land Consolidation
Strategy. A transfer of the parcel is not noted as an option; as indicated in the letter, the MDNR is willing to either
sell or exchange the parcel for other land.
---NRPA Annual Congress: The National Recreation and Park Association's Annual Congress and Exposition
will be held in Indianapolis, Indiana from September 25-29, 2007. Please indicate to Karen Kohn ASAP whether
or not you are planning to attend; she is currently making lodging reservations for the attendees.
---Third Quarter Staff Work Plans: Attached for your information is a copy of the Administrative Management
Team's Third Quarter Work Plans reflecting current projects in progress.
---Oakland County Directory: The Oakland County Directory, published and distributed through the Oakland
County Clerk/Register of Deeds, has once again promoted the Oakland County Parks by including photos that
highlight some of our parks/facilities.
---Meeting Changes: Staff is requesting Commission approval of the following date changes to the master
calendar:
• October 3 meeting be changed to Friday, September 28, to be held in conjunction with the Highland Oaks
Grand Opening.
• December 5 meeting be changed to December 12, as the 5t" conflicts with the Michigan Natural
Resources Trust Fund Board Meeting.
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JENNIFER M. GRANHOLM
GOVERNOR
STATE OF MICHIGAN
DEPARTMENT OF NATURAL RESOURCES
L.ANSING
May 4, 2007
e
REBECCA A. HUMPHRIES
DIRECTOR
RA R j COMM
c.%ITION coma
MAY — 9 2007
Mr. Daniel J. Stencil, Executive Officer
Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford, Michigan 48328-1917
Dear Mr. Stencil:
Subject: April 16, 2007 letter of inquiry RE: Lot #14 Thread Valley Estate #1
Thank you for your inquiry regarding Lot #14 in the Thread Valley Estate #1 Subdivision
adjacent to Groveland Oaks County Park in Groveland Township. This parcel has been
reviewed through our Land Consolidation process and determined to be non -essential to the
mission and management purposes of the Michigan Department of Natural Resources (DNR).
It is categorized as a Class 3 parcel. Class 3 parcels were approved by the DNR Director for
disposal without conditions.
The DNR's Land Consolidation Strategy provides for: 1) the release of these lands through
sale or exchange; and 2) the replacement of these lands, either by purchase or exchange of
more desirable lands within project boundaries.
Oakland County Parks and Recreation Commission may apply to acquire the parcel. We have
not yet begun the formal process of offering parcels in Oakland County to local units of
government. However, you may complete the enclosed Land Transaction Application
indicating the parcel(s) desired, and whether you are offering land in exchange or simply
desire to purchase. The application fee is waived for Federal, State, and Local units o
government.
Sales of State land will be at appraised value, plus the cost of the appraisal, and a ten percent
transaction fee. Lands offered in exchange must have a monetary value equal to, or greater
than, that of the State land. ' You will be required to supply an appraisal of any land offered in
exchange.
Please note the DNR reserves the right to accept any potentially more desirable proposals to
achieve its goal of consolidating Michigan's public lands. Exchange proposals offering land
within DNR project boundaries are generally the most desirable.
For more information on the Department's Land Consolidation Strategy, please review the
Department's web site www.michigan.gov/dnriandreview.
NATURAL RESOURCES COMMISSION
Keith J. Charters, Chair a Mary Brown • Hurley J. Coleman, Jr. • Darnell Earley o John Madigan • J. R. Richardson • Frank Wheatlake
STEVENS T. MASON BUILDING • P.O. BOX 30028 • LANSING, MICHIGAN 48909-7528
www.michigan.gov/dnr • (517) 373-2329
Great Lakes, Great Times, Great Outdoors!
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Mr. Daniel J. Stencil
Page 2
May 4, 2007
If you have any further questions, please contact our Real Estate Section at 517-373-1240.
Sincerely,
-, � 5 �- �' �"- --�
David Freed, Chief
Land and Facilities
517-241-4370
Enclosures: Land Transaction Application
Land Transaction Guide
cc: Director Rebecca A. Humphries, DNR
Ms. Mindy Koch, Resource Management Deputy, DNR
23-3
Oakland County Parks and Recreation Commission
Administrative Management Team
3rd Quarter Work Plans, 2007
Dan Stencil
*New Park Dedication
*Commissioner's Park Tour
*Urban Recreation Program Initiative Draft Plan
*Revised travel and conference policy - draft
*Strategic planning - ongoing
*2008 Budget Preparation
*Land acquisition projects
*2007 Budget Management
*Financial and Operations Assessment
Frank Trionfi
*FY 2008 Budget
*Long Term Financial Plan
*Staff/supervisor assessment project
*Oakland County 4-H Fair Association professional
service contract
*People Soft Gap Analysis
*New Point of Sales for waterparks
*Strategic Plan Development
Jan Punt
*2007 Marketing planning
*Group sales usage data
*Comprehensive research plan development
*Strategic planning
*Community Connection Initiative (e-news letters)
*Marketing via website
*Waterpark advertising/marketing
Clyde Herb
*Rules/Regulations review
*Summer park operations
*2008 Budget
*Special projects crew
*Safety and security committee/Training
*Fireworks
*Trusty/WAM program
*GPS/Trails, trail maps and signage
*Staff computer training
*Springfield YAC operations
*Beaver management
*Highland Oaks
Sue Wells
*4-H Fair Association Contract
*Urban Recreation Initiative
*Operation/Management of Highland, Catalpa
and Sullivan properties
*2008 Budget
*Strategic plan
*Park, golf and recreation operations
*State day camp and spray park rules
*Financial operations audit
Jim Dunleavy
*Urban Recreation Initiative
*Interpretive Services
*Seasonal Supervisor Orientation
*Sponsorships and Partnerships
*Royal Oak Township Strategic Planning
*Catalpa Oaks
*Countywide concerts in the park program
*Southeast Michigan Naturalist Coalition
*Health and Wellness Initiative
*Safety and Security Committee
Mike Thibodeau
*Red Oaks Golf Course well and hydrologic
study
*Springfield Oaks Golf Course improvements
*Glen Oaks Golf Course improvements
*Environmental study — Springfield Oaks G C
*Catalpa Oaks
*Review signage and yardage markers
*Safety and improvement reviews
Joe Fiza
*2006/2007 CIP - ongoing
*Rose Oaks Master Plan - finalizing
*5-Year forecast of grant request projects — in
progress
*5-year major maintenance projects forecast —
in progress
*ADA assessment — ongoing
*Natural resource management plans — ongoing
*Independence Oaks Organizational Trail —
under construction
*OTAC Master Plan — RFP out for bid
*Catalpa Park Master Plan — in progress
D:\$Data\My documents\DAN\QrtlyWorkPlans.doc 23-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2007 MASTER CALENDAR
Revised June 13, 2007
DAY
DATE
FUNCTION
WEDNESDAY
JUNE 13
REGULAR COMMISSION MTG - LYON OAKS
FRI THRU TUES
JULY 13-17
NACo ANNUAL CONFERENCE, RICHMOND, VA
WEDNESDAY
JULY 18
COMMISSION MEETING & BUDGET WORK SESSION
WEDNESDAY
AUGUST 1
REGULAR COMMISSION MEETING
MON. THRU TUES.
AUGUST 13-14
MAC ANNUAL SUMMER CONF., GRAND RAPIDS
THURSDAY
AUGUST 16
COMMISSION PARKS TOUR
WEDNESDAY
SEPT. 5
REGULAR COMMISSION MEETING -Adopt Budget
TUES. THRU SAT.
SEPT. 25-29
NRPA CONGRESS, INDIANAPOLIS, IN
FRIDAY
SEPTEMBER 28
REGULAR COMMISSION MTG - SPRINGFIELD OAKS
WEDNESDAY
NOVEMBER 7
REGULAR COMMISSION MEETING
WEDNESDAY
DECEMBER 12
REGULAR COMMISSION MEETING
June 7, 2007
MASTER CALENDAR 2007 as of 0607.doc
7-1
23-5