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December 5, 2008
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ............................. Administration Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, December 10, 2008
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
C�
Daniel J. Stencil
Executive Officer
Pecky D. Lewis. Jr. Parks and Recreation
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen Next Meeting: Wednesday, January 14, 2009
Secretary
Hugh D. Crawford
Vincent Gregory
Gregory C. Jamian
Eileen T. Kowall
John P. McCulloch
r-harles Palmer
ley G. Taub
Daniel J. Stencil
Executive Officer
D:\$Data\My documents\COMMISSION\agendaltr.doc
0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
Oakland County Parks I Recreation Commission
Adminisu ation Office
2800 Watkins Lake Road
Waterford, MI 48328
December 10, 2008
Agenda
PUBLIC HEARING: CATALPA OAKS MASTER PLAN
Action Required
1.
Call Meeting to Order in Special Function Room 9:00 a.m.
Pledge of Allegiance
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes for November 12, 2008
Approval
5.
Payment Approval Summary
Approval
6.
Statement of Operations FM 01, FY09, month ending 10/30/08
Approval
7.
Capital Improvement Program FM 01, FY09 as of 10/30/08
Approval
8.
Activity Report October and November, FY 2009
Approval
9.
Award Presentations: North Oakland Headwaters Land Conservancy Information
Michigan Recreation and Park Association
— Best Teen Program
Michigan Recreation and Park Association
— Best Family Program
10.
Sheriff s Department Contract
Approval
11.
FY 2008 Year End Quarter Financial Report
Approval
12.
Springfield Oaks Golf Course L.U.S.T Site Remediation Project
Approval
13.
2009 Community Assistance Program
Approval
14.
Adoption of Catalpa Oaks Master Plan - Resolution
Approval
15.
CLOSED SESSION
16.
Executive Officer's Report
Informational
17.
Old Business
17.
New Business
18.
Adjourn
Presenter/Phone #
P. Lewis /248.646.5917
S. Kici/248.858.4603
S. Cox/248.858.4612
S. Cox
S. Cox
S. Wells/248.858.4634
K. Anderson, NOHLC
D. Howard/248.1486
cc cc
P. Castonia/248.858.0909
S. Cox/248.858.4612
M. Donnellon/ 248.858.4623
D. Howard
J. Noyes/248.858.4624
M. Hughson / 248 858.5380
D. Stencil
Next Meeting: January 14, 2009, 9 a.m. at Administration Office
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 12, 2008
Chairman Lewis called the meeting to order at 9:20 a.m. in the special function room of the
White Lake Oaks Golf Course banquet facility.
Chairman Lewis noted that three commissioners elected to the Michigan State House of
Representatives are in orientation today and therefore absent from today's meeting.
Elected to the House of Representatives are Commissioners Hugh Crawford, Vincent Gregory
and Eileen Kowall.
Mr. Joe Colaiamne is attending the meeting as Mr. McCulloch's representative.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Joe Colaianne, Gregory Jamian, Charles Palmer, Shelley Taub
COMMISSION MEMBERS ABSENT:
Hugh Crawford, Vincent Gregory, Eileen Kowall
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Manager-P & R Operations
Mike Donnellon, Chief, Parks Fac. Maint. Oper.
Zach Crane, GIS/CAD Tech I
James Dunleavy, Chief, Parks Oper.-N. District
Larry Gee, Chief, Parks Oper.-S. District
Sheila Cox, Capital Improvement Coordinator
Desiree Stanfield, P & R Public Information Supv.
Karen Kohn, Supv. — P & R Admin. Services
Jon Noyes, Supv. — P & R Planning
Phil Castonia, P & R Business Dev. Rep.
Oakland County 4-H Fair Association
Oakland County Facilities Management
Oakland County Information Technology
Oakland County Planning & EDS
White Lake Township Parks & Recreation
Waterford Township
White Lake Township
Sandy Dorey, Recreation Program Supervisor
Kim Wagner, Intern
LC Scramlin, General Manager
Mike Hughson, Property Management Specialist
Tammi Shepherd, Project Manager
Teresa McLenaghan, Project Manager
Dawn Siegel, Supervisor II
Larry Falardeau, Principal Planner
Kelly Knight, Recreation Supervisor
Larry Lockwood, Planner
Jason Iacoangeli, Staff Planner
4-1
(Commission Meeting, November 12, 2008)
PUBLIC COMMENTS:
No public comments were made.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mrs. Taub to approve the minutes of the meeting of
October 22, 2008 as written.
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
PAYMENT APPROVAL:
Moved by Mr. VanderVeen, supported by Mr. Colaianne to approve the following
payments:
• Internal Service and Department Funds Payment Register for the month of
September (FM 12, FY 2008)
• Oak Management, Inc., credit for services rendered register for the months of
July, August and September (FM10, 11 & 12, FY 2008)
• Payment Register for Voucher Report Period of September (FM 12, FY 2008).
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Skarritt, supported by Mrs. Taub to accept the Combined Statement of
Operations for the month ending September 30, 2008 (FM 12, FY 2008).
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
Moved by Mrs. Taub, supported by Mr. Skarritt to accept the Capital Improvement
Program budget report for the month ending September 30, 2008 (FM 12, FY 2008).
4-2
(Commission Meeting, November 12, 2008)
AYES: Colaian ne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
STAFF INTRODUCTION:
Sandy Dorey, Recreation Program Supervisor, introduced Kim Wagner, a student at Central
Michigan University, who will be interning in the Therapeutic Recreation unit.
Mike Donnellon, Chief of Parks Facilities, Maintenance and Development, introduced Zach
Crane, GIS/CAD Tech I. Zach was recently hired as a full-time employee and will be working
in the Facilities, Maintenance and Development unit.
INFORMATION TECHNOLOGY MASTER PLAN QUARTERLY UPDATE:
Phil Castonia, Business Development Representative, and Dawn Siegel, Supervisor II from IT,
provided a quarterly update to the commission on the three-year IT plan.
WHITE LAKE TOWNSHIP/WATERFORD TOWNSHIP M-59 GATEWAY CONCEPTUAL
PROPOSAL:
Larry Falardeau, Principal Planner with Oakland County Planning and EDS, presented the
conceptual proposal for a gateway linking the trail system between White Lake Township and
Waterford Township via the M-59 corridor. The conceptual plan utilizes a non -motorized cross
walk to cross over Highland Road (M-59) and ties into the Greenway Trail Path, which travels
from Pontiac Lake Recreation Area to the Oakland County complex. Due to extensive
deterioration of the Highland Road shoulder at Pontiac Lake, a reconstruction project is planned
for that portion of the roadway, and tying the two projects together could be considered.
Funds are available from the Michigan Department of Transportation, as well as multiple grant
opportunities. Executive Officer Stencil stated we will be reviewing the master plan for White
Lake Oaks within the next two years and should be aware of these opportunities.
CATALPA OAKS COUNTY PARK MASTER PLAN 2" d REVIEW:
Planning Supervisor Jon Noyes reviewed the revised master plan for Catalpa Oaks. Public
comments received primarily consisted of interest in soccer and baseball. The soccer field layout
was reconfigured to provide greater flexibility in scheduling a variety of age groups and also
allowed the addition of a practice cricket pitch field. The public hearing and approval of the
master plan is scheduled for December 10, 2008.
4-3
(Commission Meeting, November 12, 2008)
ADDISON OAKS PROPERTY ACQUISITION GRANT:
Moved by Mr. VanderVeen, supported by Mr. Jamian to adopt the following resolution in
support of the acceptance of the Addison Oaks Property Acquisition Grant Agreement:
WHEREAS, the Oakland County Parks and Recreation Commission has
been notified of the award of the TF07-031 Addison Oaks Property Acquisition
Grant, administered by the Michigan Natural Resources Trust Fund Board and the
Michigan Department of Natural Resources; and
WHEREAS, the Six Hundred and Sixteen Thousand ($616,000.00) dollar
grant will help offset the cost of acquiring this parcel, which will substantially
increase the size of and recreational opportunities offered at Addison Oaks
County Park; and
WHEREAS, the matching funds for the Addison Oaks Property
Acquisition Grant will come from the I/4 mil for parks.
WHEREAS, Oakland County Parks and Recreation's master plan strategy
1.2.1 states "Acquire, improve and maintain quality parks land that support the
community's values for the preservation of natural areas and open spaces, equity
of access, and the natural heritage of Oakland County."
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission supports the acceptance of the TF07-031 Addison
Oaks Property Acquisition Grant Agreement.
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission recommends that upon the approval of the Grant
Agreement by Oakland County Corporation Council, said agreement will be
forwarded to the Oakland County Board of Commissioners for consideration and
approval.
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission has included the Grant Revenue and Project Expenses for
said project in the budget for fiscal year 2009; thereby eliminating the need for a
budget amendment.
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
4-4
(Commission Meeting, November 12, 2008)
ADDISON OAKS TRAIL CONNECTOR DEVELOPMENT GRANT:
Moved by Mr. Jamian, supported by Mrs. Taub to adopt the following resolution in
support of the acceptance of the Addison Oaks Trail Connector Development Grant
Agreement:
WHEREAS, the Oakland County Parks and Recreation Commission has
been notified of the award of the TF07- 030 Addison Oaks Trail Connector
Development Grant, administered by the Michigan Natural Resources Trust Fund
Board and the Michigan Department of Natural Resources; and
WHEREAS, the Two Hundred Twenty -Eight Thousand Eight Hundred
dollar ($228,800.00) grant will help offset the cost of developing this project,
which will substantially increase the recreational opportunities offered at Addison
Oaks County Park; and
WHEREAS, Oakland County Parks and Recreation's master plan strategy
1.2.2 states "Develop and maintain year round recreation facilities that support
passive and active recreation pursuits for people of all ages;" and
WHEREAS, the matching fiinds for the Addison Oaks Trail Connector
Development Grant will come from the 1/4 mil for parks.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission supports the acceptance of the - 030 Addison Oaks
Trail Connector Development Grant.
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission recommends that upon the approval of the Grant
Agreement by Oakland County Corporation Counsel, said agreement will be
forwarded to the Oakland County Board of Commissioners for consideration and
approval.
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission has included the grant revenue and project expenses for
said project in the budget for fiscal year 2009; thereby eliminating the need for a
budget amendment.
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
4-5
(Commission Meeting, November 12, 2008)
WATERFORD OAKS 2008 PARKING LOT IMPROVEMENTS-DTE EASEMENT:
Moved by Mrs. Taub, supported by Mr. Palmer to adopt the following resolution in
support of the acceptance of the Waterford Oaks 2008 Parking Lot Improvements-DTE
Easement:
WHEREAS, the County of Oakland is the owner of Waterford Oaks
County Park located in Waterford Township; and
WHEREAS, the Oakland County Parks and Recreation staff is beginning
parking lot improvements for the administration complex, located at Waterford
Oaks County Park, improving parking and water quality of existing storm water;
and
WHEREAS, Oakland County Parks and Recreation's master plan strategy
4.1.3 encourages the development of new and alternative funding opportunities
for park improvement and maintenance projects, including grants; and
WHEREAS, the Oakland County Parks and Recreation Commission has
received a Clean Michigan Initiative Grant for the proposed water quality
improvements; and
WHEREAS, protection of the natural resources of the Oakland County
Parks and Recreation land is part of the natural resource management guidelines
established in the strategic master plan; and
WHEREAS, the water quality improvements require the removal and
relocation of the existing primary overhead utility lines and poles; and
WHEREAS, Oakland County Parks and Recreation park standards require
all utility lines within the county parks be buried; and
WHEREAS, the Detroit Edison Company requires a 10' wide easement
for the primary electrical utility service.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission hereby requests the Oakland County Board of
Commissioners authorize and approve the granting of an easement for
underground primary electric service and related appurtenances to the Detroit
Edison Company for the sum of one dollar, contingent upon the approval of said
easement by Oakland County Corporation Counsel.
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of
Commissioners direct its Chairperson or designee to execute said easement for
underground electric service and related appurtenances.
4-6
(Commission Meeting, November 12, 2008)
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
ELLIS BARN ELECTRICAL IMPROVEMENTS:
At its August meeting, the Commission approved a contract to Oak Electric, Inc. in the amount
of $46,835, plus a 5% contingency of $2,342. Upon installation of the electrical, staff approved
change orders of $2,865 for additional fixtures and alarm wiring. These change orders, required
to meet code requirements, resulted in the contingency exceeding the approved amount by
$523.00.
Moved by Mrs. Taub, supported by Mr. Jamian to approve the amendment to the contract
with Oak Electric, Inc. for the installation of additional electrical fixtures at the Ellis Barn
at Springfield Oaks in the amount of $523.00.
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
2009 APPRECIATION DAYS:
Moved by Mr. Colaianne, supported by Mrs. Taub to approve the proposed 2009
Appreciation Days including the fee reductions/waivers as recommended by staff.
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS PROPERTY MANAGEMENT TRANSITION REPORT:
Oakland County Parks and Recreation staff resumed management of the Springfield Oaks
County Park on November 5, 2008. Staff has been meeting regularly with the Oakland County
4-H Fair Association staff to create a smooth transition. A proposed rental agreement has been
drafted by staff for facility rentals and is currently being reviewed by Corporation Counsel.
4-7
(Commission Meeting, November 12, 2008)
SPRINGFIELD OAKS 4-H FAIR ASSOCIATION RESOLUTION ON INTENT:
Moved by Mr. Jamian, supported by Mrs. Taub to adopt the following resolution
acknowledging intent to provide use of Springfield Oaks County Park to the Oakland
County 4-H Fair Association:
WHEREAS, the Oakland County Parks and Recreation Commission
acknowledges a ten-year intent to provide the Oakland County 4-H Fair
Association with exclusive use of Springfield Oaks County Park for a mutually
agreed upon timeframe to host the Oakland County Fair; and
WHEREAS, the Oakland County Fair meets the Oakland County Parks
and Recreation Commission's Strategic Plan objectives in the areas of Partnerships,
Special Events, and Youth Programming and supports the Michigan State
University Extension (MSUE) and the Oakland County 4-H Fair Association's
mission of help(ing) people improve their lives through an educational process that
applies knowledge to critical issues, needs and opportunities; and
WHEREAS, the Oakland County Parks and Recreation Commission, upon
entering into this partnership will fulfill the strategic plan objectives identified
above by coordinating this annual county -wide special event with the Oakland
County 4-H Fair Association, a recognized leader in the field of youth
development.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission acknowledges a ten-year intent to provide the Oakland
County 4-H Fair Association use of Springfield Oaks County Park for a mutually
agreed upon timeframe to host the Oakland County Fair.
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
TOLLIVER ACQUISITION ENVIRONMENTAL ASSESSMENT PHASE II STATUS:
Staff is still waiting for assessment results; therefore, this item was carried over until the
December 10 commission meeting.
EXECUTIVE OFFICER'S REPORT:
The Executive Officer's report was accepted as filed.
UK
(Commission Meeting, November 12, 2008)
CLOSED SESSION:
Moved by Mr. VanderVeen, supported by Mr. Jamian to adjourn to Closed Session for
the purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:57 a.m. The meeting resumed in open session at
11:42 a.m.
PROPERTY ACQUISITION:
Moved by Mr. VanderVeen, supported by Mr. Palmer to authorize staff to proceed
according to the discussion in the Closed Session.
AYES: Colaianne, Jamian, Lewis, Palmer, Skarritt, Taub, VanderVeen (7)
NAYS: (0)
Motion carried on a voice vote.
OLD BUSINESS:
There was no old business.
NEW BUSINESS:
There was no new business.
Meeting adjourned at 11:43 a.m. The next meeting is scheduled for 9 a.m. on Wednesday,
December 10, 2008.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
4-9
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
December 10, 2008
*INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER:
October (FM1, 2009)
*PAYMENT REGISTER:
Voucher Report Period, October (FM 1, 2009)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
$718,759.57
760,431.25
$1,479,190.82
5-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1 FY 2009
(FOR MONTH ENDING 10131/08)
2009
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$15,031,000.00
$6,792.34
$15,024,207. 66
0.0%
Other
309,300.00
82,833.21
226,466.79
26.8%
GLEN OAKS GOLF COURSE
1,083,600.00
36,114.45
1,047,485.55
3.3%
LYON OAKS GOLF COURSE
1,234,500.00
67,922.28
1,166,577.72
5.5%
RED OAKS GOLF COURSE
55,960.00
18,141.87
37,818.13
32A%
SPRINGFIELD OAKS GOLF COURSE
811,260.00
32,232.39
779,027.61
4.0%
WHITE LAKE OAKS GOLF COURSE
923,250.00
30,917.40
892,332.60
3.3%
INDEPENDENCE OAKS NATURE CENTER
42,400.00
2,339.98
40,060.02
5.5%
ADDISON OAKS
418,890.00
52,729.42
366,160.58
12.6%
ADDISON OAKS CONFERENCE CENTER
135,000.00
0.00
135,000.00
0.0%
GROVELAND OAKS
697,400.00
745.71
696,654.29
0.1%
HIGHLAND OAKS
1,700,00
0.00
1,700.00
0.0%
INDEPENDENCE OAKS
328,100.00
14,239.77
313,860.23
4.3%
LYON OAKS
70,000.00
6,536.00
63,464.00
9.3%
ORION OAKS
106,000.00
4,971.38
101,028.62
4.7%
ROSE OAKS
1,700.00
0.00
1,700.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
17,100.00
371.00
16,729.00
2.2%
WATERFORD OAKS ACTIVITY CENTER/PARK
42,744.00
8,419.52
34,324.48
19.7%
RECREATION PROGRAMS & SERVICES
27,400.00
1,320.00
26,080.00
4.8%
CATALPA OAKS
6,000.00
0.00
6,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
349,150.00
20,800.00
328,350.00
6.0%
RED OAKS WATERPARK
839,500.00
0.00
839,500.00
0.0%
WATERFORD OAKS BMX COMPLEX
17,500.00
0.00
17,500.00
0.0%
WATERFORD OAKS TOBOGGAN COMPLEX
121,400.00
575.00
120,825.00
0.5%
WATERFORD OAKS WATERPARK
815,600.00
0.00
815,600.00
0.0%
TOTAL REVENUE
$23,486,454.00
$388,001.72
23,098,452.28
1.7%
OPERATING EXPENSES
ADMINISTRATIVE SERVICES
$4,090,623.00
$204,564.57
$3,886,058.43
5.0%
GLEN OAKS GOLF COURSE
1,279,553.00
81,773.82
1,197,779.18
6.4%
LYON OAKS GOLF COURSE
2,150,608.00
178,280.73
1,972,327.27
8.3%
RED OAKS GOLF COURSE
666,297.00
56,595.22
609,701.78
8.5%
SPRINGFIELD OAKS GOLF COURSE
926,676.00
70,816.98
855,859.02
7.6%
WHITE LAKE OAKS GOLF COURSE
1,102,983.00
76,311.12
1,026,671.88
6.9%
INDEPENDENCE OAKS NATURE CENTER
498,761.00
30,941.50
467,819.50
6.2%
ADDISON OAKS
1,559,540.00
88,272.62
1,471,267.38
5.7%
ADDISON OAKS CONFERENCE CENTER
328,193.00
7,090.32
321,102.68
2.2%
GROVELAND OAKS
1,774,782.00
49,732.94
1,725,049.06
2.8%
HIGHLAND OAKS
71,912.00
773.94
71,138.06
1.1%
INDEPENDENCE OAKS
1,335,756.00
66,084.13
1,269,671.87
4.9%
LYON OAKS
428,835.00
22,635.42
406,199.58
5.3%
ORION OAKS
168,409.00
9,636.44
158,772.56
5.7%
ROSE OAKS
55,711.00
839.86
54,871.14
1.5%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
382,140.00
14,546.73
367,593.27
3.8%
WATERFORD OAKS ACTIVITY CENTER/PARK
615,393.00
32,675.01
582,717.99
5.3%
RECREATION PROGRAMS & SERVICES
658,379.00
50,772.97
607,606.03
7.7%
CATALPA OAKS
68,960.00
741.89
68,218.11
1.1 %
MOBILE RECREATION & SPECIAL EVENTS
701,181.00
37,979.76
663,201.24
5A%
RED OAKS WATERPARK
1,661,609.00
71,770.37
1,589,838.63
4.3%
WATERFORD OAKS BMX COMPLEX
46,697.00
1,991.32
44,705.68
4.3%
WATERFORD OAKS TOBOGGAN COMPLEX
348,241.00
13,660.27
334,580.73
3.9%
WATERFORD OAKS WATERPARK
1,219,734.00
32,254.80
1,187,479.20
2.6%
FACILITIES & MAINTENANCE
1,517,954.00
93,412.09
1,424,541.91
6.2%
CONTINGENCYIINTERNAL SERVICE CHARGES*
900,000.00
102,064.22
797,935.78
N/A
$24,558,927.00
$1,396,219.04
23,162,707.96
5.7%
REVENUE OVER/(UNDER) EXPENSES
($1,072,473.00)
($1,008,217.32)
($64,255.68)
2009
2008
ACTUAL REVENUE TO DATE:
1.7%
1.7%
BUDGET BALANCE:
98.3%
gg 3%
ACTUAL EXPENSE TO DATE:
5.7%
5.9%
BUDGET BALANCE:
94.3%
94.1%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1, FY 2009
(FOR MONTH ENDING 10/31/08)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 1, FY 2009
(FOR MONTH ENDING 10/31/08)
YEAR TO DATE
PARK REVENUE
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
YEAR TO DATE
EXPENSE
REVENUE OVER
(UNDER) EXP.
$89,625.55
$204,564.57
($114,939.02)
$89,625.55
$204,564.57
($114,939.02)
36,114.45
81,773.82
(45,659.37)
67,922.28
178,280.73
(110,358.45)
18,141.87
56,595.22
(38,453.35)
32,232.39
70,816.98
(38,584,59)
30,917.40
76,311.12
(45,393.72)
185,328.39
463,777.87
(278,449.48)
2,339.98
30,941.50
(28,601.52)
2,339.98
30,941.50
(28,601.52)
52,729.42
0.00
745.71
0.00
14,239.77
6,536.00
4,971.38
0.00
371.00
8,419.52
88,012.80
88,272.62
7,090.32
49,732.94
773.94
66,084.13
22,635.42
9,636.44
839.86
14,546.73
32,675.01
292,287.41
(35,543.20)
(7,090.32)
(48,987.23)
(773.94)
(51,844.36)
(16,099.42)
(4,665.06)
(839.86)
(14,175.73)
(24,255.49)
(204,274.61)
RECREATION:
RECREATION PROGRAMS & SERVICES
1,320.00
50,772.97
(49,452.97)
CATALPA OAKS
0.00
741.89
(741.89)
_..._ MOBILE RECREATION & SPECIAL EVENTS
20,800.00
37,979.76
(17,179.76)
RED OAKS WATERPARK
0.00
71,770.37
(71,770.37)
WATERFORD OAKS BMX COMPLEX
0.00
1,991.32
(1,991.32)
WATERFORD OAKS TOBOGGAN COMPLEX
575.00
13,660.27
(13,085.27)
WATERFORD OAKS WATERPARK
0.00
32,254.80
(32,254.80)
RECREATION SUB -TOTAL
22,695.00
209,171.38
(186,476.38)
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
0.00
93,412.09
(93,412.09)
FACILITIES & MAINTENANCE SUB -TOTAL
0.00
93,412.09
(93,412.09)
CONTINGENCY/INTERNAL SERVICE CHARGES`
0.00
102,064.22
(102,064.22)
TOTAL
$388,001.72
$1,396,219.04
($1,008,217.32)
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 3 of 3) 6-3
Oakland County Parks and Recreation Commission
Capital Improvement Program (C.I.P.) Budget Report
FM 13, FY2008
As of 9/30/08
Summary Total for All Parks/Facilities
Contract(s)
Estimated 2007 2008 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project
Park/Facility Project Cost Adiustment Adjustment Adjustment Proiect Cost Paid Retainer Balance ** Balance
Future Acquisition & Imp.
8,056,000.00
0.00
0.00
0.00
8,056,000.00
0.00
0.00
0.00
8,056,000.00
Addison Oaks (A)
2,440,000.00
0.00
(456,582.70)
(456,582.70)
1,983,417.30
(43,436.10)
0.00
0.00
1,939,981.20
Catalpa Oaks
195,000.00
0.00
0.00
0.00
195,000.00
(9,992.50)
0.00
0.00
185,007.50
Glen Oaks
235,000.00
0.00
(113,310.37)
(113,310.37)
121,689.63
(121,689.63)
0.00
0.00
0.00
Groveland Oaks
185,000.00
0.00
(125,000.00)
(125,000.00)
60,000.00
0.00
0.00
0.00
60,000.00
Highland Oaks
138,150.00
0.00
16,901.93
16,901.93
155,051.93
(155,051.93)
0.00
0.00
(0.00)
Independence Oaks (B)
4,929,480.00
0.00
(120,408.17)
(120,408.17)
4,809,071.83
(325,922.83)
0.00
0.00
4,483,149.00
Lyon Oaks (C)
316,000.00
0.00
1,009.00
1,009.00
317,009.00
(70,629.97)
0.00
0.00
246,379.03
Orion Oaks
80,000.00
0.00
(25,000.00)
(25,000.00)
55,000.00
(6,714.71)
0.00
0.00
48,285.29
Red Oaks
650,000.00
0.00
(144,000.00)
(144,000.00)
506,000.00
(255,777.50)
0.00
0.00
250,222.50
Rose Oaks
50,000.00
0.00
183,256.00
183,256.00
233,256.00
(193,756.00)
0.00
0.00
39,500.00
Springfield Oaks (D)
1,373,000.00
0.00
(111,814.49)
(111,814.49)
1,261,185.51
(167,587.78)
0.00
0.00
1,093,597.73
Waterford Oaks (E)
1,614,000.00
0.00
1,361,226.00
1,361,226.00
2,975,226.00
(268,537.92)
0.00
0.00
2,706,688.08
White Lake Oaks
150,000.00
0.00
(1,553.75)
(1,553.75)
148,446.25
(148,446.25)
0.00
0.00
0.00
Contingency
1,925,981.09
0.00
(464,723.45)
(464,723.45)
1,461,257.64
0.00
0.00
0.00
1,461,257.64
Capital Improvement Projects Grand Total
$22,337,611.09
$0.00
$0.00
$0.00
$22,337,611.09
($1,767,543.12)
$0.00
$0.00
$20,570,067.97
(A) State Grant $844,800
(B) State Grant $2,119,000
(C) State Grant $53,500
(D) O.C. Fair Board Donations $15,000 and $26,250 = $41,250 total
State Grant $99,500
(E) State Grants $440,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $3,598,050
Dollar Column Explanation:
Estimated Proiect Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
2007Adiustment is the net of any adjustments made from/to contingency and individual projects in June - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 5131).
2008 Adiustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adiustment is the sum of "2007 Adjustment" and "2008 Adjustment" figures.
New Estimated Project Cost is the sum of "Estimated Project Cost", "2007 Adjustment" and "2008 Adjustment" (or "Net Adjustment") figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd.. Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Project Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
** Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts.
ACTIVITY REPORT �
AKLAND
OCTOBER, 2008 (FM 01, FY2009)
DAY PARKS
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. I FM01,FY08
FMO1,FY091 FY2008
FY2009
ADDISON OAKS PARK
Campers
6,968
6,292
6,968
6,292
Day Use
2,801
2,262
2,801
2,262
Day Campers
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
3,832
3,667
3,8321
3,667
CATALPA OAKS PARK
Day Use
8,654
0
8,654
GROVELAND OAKS
Campers
0
0
1 01
0
Day Use
0
0
0
0
Day Campers
0
0
0
0
HIGHLAND OAKS PARK
Day Use
360
1 426
360
1 426
INDEPENDENCE OAKS PARK
Day Use
15,625
22,684
15,625
22,684
Day Campers
200
0
200
0
Overnight Youth Group Campers
410
0
410
0
LYON OAKS PARK
Day Use
1,323
1,314
1,323
1,314
Dog Park
5,293
5,257
5,293
5,257
ORION OAKS PARK
Day Use
1,323
3,906
1,323
3,906
Dog Park
5,293
2,370
5,293
2,370
ROSE OAKS PARK
Day Use
296
471
296
471
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
681
7001
6811
700
4-H Fair
0
0
0
0
*Banquet Facilities/Meetings/Special Events
5,518
5,991
5,5181
5991
WATERFORD OAKS
Activity Center - non banquet
850
6401
8501
640
*Banquet Facilities - Activity Center
100
410
1001
410
Day Use
966
1,1081
9661
1,108
TOTAL CAMPERS
6,968
6,292
6,968
6,292
TOTAL DAY USE
23,375
41,525
23,375
41,525
TOTAL DAY CAMPERS
200
0
200
0
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
410
0
410
0
TOTAL DOG PARK
10,586
7,627
10,586
7,627
TOTAL 4-H FAIR
0
0
0
0
TOTAL ACTIVITY CENTER -NON BANQUET
850
640
850
640
08-09 ACTIVITY REPORT.xls,OCT08
ACTIVITY REPORT
r.:-!-11AKLAND
OCTOBER, 2008 (FM 01, FY2009)
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM01,FY08
FM01,FY09 FY2008
FY2009
GLEN OAKS
Rounds Played - 9 Holes
1,514
1,199
1,514
1,199
Rounds Played - 18 Holes
746
629
746
629
*Banquet Facilities
3,392
2,876
3,392
2,876
**Grill Room (**Not included in totals)
633
569
633
569
LYON OAKS
Rounds Played - 9 Holes
235
157
235
157
Rounds Played - 18 Holes
1,712
1,511
1,712
1,511
Driving range
821
744
821
744
*Banquet Facilities
1,779
2,011
1,779
2,011
**Grill Room (**Not included in totals)
1,516
2,466
1,516
2,466
RED OAKS
Rounds Played - 9 Holes
1,601
1,112
1,601
1,112
SPRINGFIELD OAKS
Rounds Played - 9 Holes
1,061
536
1,061
536
Rounds Played - 18 Holes
1,673
1,321
1,673
1,321
**Grill Room (**Not included in totals)
1,104
884
1,104
884
WHITE LAKE OAKS
Rounds Played - 9 Holes
996
1,079
996
1,079
Rounds Played - 18 Holes
693
534
693
534
*Banquet Facilities
902
1,515
902
1,515
**Grill Room (**Not included in totals)
952
780
952
780
TOTAL ROUNDS PLAYED - 9 HOLES
5,407
4,083
5,407
4,083
TOTAL ROUNDS PLAYED - 18 HOLES
4,824
3,995
4,824
3,995
TOTAL DRIVING RANGE
821
744
821
744
08-09 ACTIVITY REPORT.xIs,OCT08 2 of 4
ACTIVITY REPORT �
AKLAND
OCTOBER, 2008 (FM 01, FY2009) W®®
�RECREATION FACILITIES AND SPECIAL
Not included in program totals - only in combined totals.
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals.
FM01,FY08
FM09,FY09 FY2008
FY2009
MOBILE RECREATION
Bleachers
1
3
1
3
Air Bouncer*
4,215
2,905
4,215
2,905
Bus
1,530
1,350
1,530
1,350
Climbing Tower
700
1,100
700
1,100
Dunk Tank (Being Removed 1/1/09)
0
0
0
0
Special Events Trailer
0
0
0
0
Puppet
0
340
0
340
Show Mobile
14
10
14
10
Adventure Sport Mobile
40
160
40
160
Tents (Being removed 1/1/09)
18
11
18
11
Camps
0
0
0
0
Special Event Trailer
410
0
410
0
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
0
204
0
204
WATERFORD OAKS FRIDGE
0
0
0
0
WATERFORD OAKS LOOKOUT LODGE
225
465
225
465
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
76
709
76
709
SENIOR EVENTS
144
0
144
0
TOTAL MOBILE RECREATION VISITS 1
6,928
5,879 1
6,928
5,879
TOTAL FACILITIES AND SPECIAL EVENTS 1445
1,378 1
445 1
1,378
08-09 ACTIVITY REPORT.xls,OCT08 3 of 4
ACTIVITY REPORT
OCTOBER, 2008 (FM 01, FY2009)
In-house events are counted in facility totals.
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
!11W
PARTICIPANTS (MONTH)
FM09,FY08 FM01,FY09
2,374 1,771
695 1,350
7,495 9,027
356
363
37
172
1,230
1,224
2,730
2,134
732 1,522
PARTICIPANTS (MONTH)
FM01,FY08
FM09,FY09
42,389
56,084
11,052
8,822
7,373
7,257
3,462
3,656
15,523
16,470
79,799
92,289
PARTICIPANTS (YTD)
FY20081 FY2009
2,374
1,771
695
1,350
7,495
9,027
356
363
37
172
1,230
1,224
2,730
2,134
732 1,522
PARTICIPANTS (YTD)
FY2008
FY2009
42,389
56,084
11,052
8,822
7,373
7,257
3,462
3,656
15,523
16,470
79,799
92,289
Therapeutic/Senior Event Breakdown
TR: Adult Bball-44; Jr Bball-164; Boys & Girls-62; Halloween-150; Halloween South-102; Ferndale-46
PPK-16; Royal Oak-47; Color Tours 78
*Air Bounce includes: Inflatable Obstacle Course, Festival Packages 1 & 2, Mini Package
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
08-09 ACTIVITY REPORT.xls,OCT08 4 of 4
08-09
ACTIVITY REPORT
NOVEMBER, 2008 (FM02, FY2009)
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
ADDISON OAKS PARK
Campers
Day Use
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
ROSE OAKS
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use/Grounds
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
6,CTIVITY REPORT.As. NOV08
PARTICIPANTS (MONTH)
FMO2, FY08 FM02, FYO
0
1,068
0
3,893 3,75
300 2,11
0
0
0
300 27
11,732 5,38
63
346
989
93
5,606
5,31
2,125
1,35
4,552
5,57
629 471
474
150
0
0
2,187
1,351
554
481
250
210
616
838
0
0
18,233
11,52
63
0
346
9
10,158
10,888
0
0
554
481
IKLAND
® ► '::
PARTICIPANTS (YTD)
9 FY200 FFY2009
0 6,968 6,292
0 3,869 2,262
0 0 0
6 7,725 7,423
0 300 10,764
0 0 0
0 0 0
0 0 0
8 660 704
7 27,357 28,071
0 263 0
9 756 9
8 2,312 2,252
7 10,899 10,574
0 3,448 5,256
1 9,845 7,941
925 942
1,155 850
0 0
7,705 7,342
1,404 1,121
350 620
1,582 1,946
6,968 6,292
2 41,608 53,047
263 0
756 9
20,744 18,515
0 0
1,404 1,121
ACTIVITY REPORT
NOVEMBER, 2008 (FM02, FY2009)
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Driving range
*Banquet Facilities
**Grill Room (**Not included in totals)
RED OAKS
Rounds Played - 9 Holes
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
**Grill Room (**Not included in totals)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
**Grill Room (**Not included in totals)
TOTAL ROUNDS PLAYED - 9 HOLES
TOTAL ROUNDS PLAYED -18 HOLES
TOTAL DRIVING RANGE
PARTICIPANTS (MONTH)
FM02, FY08 FM02, FYO
373 47
174 23
5,135 5,78
0 10
44
12
365
28
98
8
2,488
1,96
0
11
278 411
376
241
551
33
31
14
199
31
162
24
2,190
1,45
0
22
1,270
1,566
1,252
1,08
98
8
IKLAND
4
1
6
6
2
8
2
7
7
0
5
8
0
4
5
6
9
2
• , .,.
PARTICIPANTS (YTD)
9 FY2008
FY2009
1,887
1,673
920
860
8,527
8,662
633
675
279
279
2,077
1,799
919
826
4,267
3,978
1,516
2,583
1,879
1,523
1,437
777
2,224
1,651
1,135
1,029
1,195
1,397
855
774
3,092
2,969
952
1,005
6,677
5,649
6,076
5,084
919
826
08-09 ACTIVITY REPORT.As, NOV08 2 of 4
ACTIVITY REPORT C,:7,A
-KLANNOVEMBER, 2008 (FM02, FY2009) !
RECREATION-,
Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM02,FY08
FM02,FY09 FY2008
FY2009
MOBILE RECREATION
Bleachers
0
0
1
3
Bouncers
0
300
4,215
3,205
Bus
855
720
2,385
2,070
Climbing Wall/Tower
0
0
700
1,100
Dunk Tank
0
0
0
0
Inline Skate Mobile/Hockey Mobile
0
0
0
0
Puppet
0
0
0
340
Show Mobile
6
4
20
14
Adventure Sport Mobile
0
200
40
360
Tents
0
0
18
11
Camps
0
0
0
0
Special Event Trailer
0
0
410
0
WATERFORD OAKS BMX
0
0
0
•0
WATERFORD OAKS COURT GAMES COMPLEX
33
204
33
408
WATERFORD OAKS FRIDGE
0
0
0
0
WATERFORD OAKS LOOKOUT LODGE
135
210
360
675
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
357
391
433
1,100
SENIOR EVENTS
0
0
144
0
TOTAL MOBILE RECREATION VISITS
861 1
1,224
1 7,789 1
7,103
TOTAL FACILITIES AND SPECIAL EVENTS
525 1
805
9701
2,183
08-09 ACTIVITY REPORT.As, NOV08 3 of 4
(ACTIVITY REPORT -�gKLAND
NOVEMBER, 2008 (FM02, FY2009) � � 0 1 M119.1110W
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. �FMO2,FY081
FM02,FY09 FY20087
FY2009
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
1,560
11104
3,934
2,875
Outreach Visits
203
273
898
1,623
**Trail Usage (**Not included in totals)
5,417
7,379
12,912
16,406
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
127
246
483
609
Outreach Visits
0
0
37
172
**Trail Usage (**Not included in totals)
1,186
1,147
2,416
2,371
TOTAL NATURE CENTERS
1 1,687
1 1,350
4,417
3,484
TOTAL OUTREACH VISITS
1 203 1
, 273
935
1,795
PARTICIPANTS (MONTH)
PARTICIPANTS (YTD)
FM02,FY08
FM02,FY09
FY2008
FY2009
DAY USE PARKS
29,354
22,900
71,743
78,984
GOLF COURSES
2,620
2,737
13,672
11,559
RECREATION, FACILITIES AND SPECIAL EVENTS
1,386
2,029
8,759
9,286
NATURE INTERPRETIVE SERVICES
1,890
1,623
5,352
5,279
BANQUET FACILITIES
16,143
14,524
31,666
30,994
GRAND TOTALS
51,393
43,813
1 131,192
136,102
Therapeutic/Senior Event Breakdown
TR: Royal Oak-56; Bball--33; Jr Bball-138; Boys&Girls-6647; TGIF-47; Ferndale-251; Goal Bal125
*Air Bounce includes: Inflatable Obstacle Course, Festival Packages 1 & 2, Mini Package
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals. +_
08-09 ACTIVITY REPORT.As, NOV08 4 of 4
ITEM #9
PRESENTATIONS
In recognition of the commission's stewardship involvement within north
Oakland County, Katie Anderson, Executive Director of the North Oakland Headwaters
Land Conservancy, will make a presentation.
In addition, the Outdoor Recreation Program of the Oakland County Parks and
Recreation Commission — Recreational Programs and Services section won two awards at
the Michigan Recreation and Park Association Programming Our World Conference.
Receiving awards were the T.O.G.A. (Teens Outside Great Adventure) program as "Best
Teen Program" and Great Oakland County Campouts won "Best Family Program."
Derenda Howard, Recreation Program Supervisor, will present these awards.
9-1
ITEM #10
OAKLAND COUNTY SHERIFF'S OFFICE
LAW ENFORCEMENT SERVICES CONTRACT
The contract for law enforcement services with the Oakland County Sheriff's Office is up
for renewal. This is a one-year contract for services provided for Park Patrol. Business Manager
Dale Cunningham, from the Oakland County Sheriffs Office, will be available for any
questions. The amount expended in 2008 was $606,165. Staff is requesting approval to renew
the contract for 2009.
10-1
SHE"RIFF' IFF' CONTRACT Par 4Dep2009.dcw_
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES
2009
This OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF
LAW ENFORCEMENT SERVICES (hereafter the "CONTRACT") is made and entered into between
the Oakland County Sheriff's Office (hereafter the "SHERIFF") and the Oakland County Parks and
Recreation Commission (hereafter the "COMMISSION").
1. The Sheriff agrees to provide professional Law Enforcement Services in those County -
owned parks under the control and supervision of COMMISSION. Law Enforcement Services, for all
purposes under this CONTRACT, shall mean the enforcement of state statutes, County ordinances,
and valid COMMISSION rules for the protection of persons and property, including the writing of
tickets. To perform all of the Law Enforcement Services contemplated under this CONTRACT, the
SHERIFF agrees to assign SHERIFF's Deputies in the Numbers and Ranks described below and
supply all necessary equipment, communication devices, and other tools and supplies required by
any SHERIFF's Deputy in order to perform such Law Enforcement Services.
2. The COMMISSION agrees to reimburse and pay the SHERIFF (via journal entry or check
payable to: "County of Oakland") for the Law Enforcement Services of the One (1) Sergeant and
Two (2) Deputy I's at the applicable Monthly Rate, shown in the Table below, for each month or pro-
rated portion of any month provided under this CONTRACT. For the each of the ten (10) Park
Deputies and each of the twenty-five (25) Mounted Deputies Law Enforcement Services, the
COMMISSION agrees to reimburse and pay the SHERIFF, as above, for each Hour of each Park
Deputies and Mounted Deputies Law Enforcement Services provided under this CONTRACT at the
Hourly Rates shown below. For any Sheriffs Deputy Law Enforcement Services beyond the normal
work day or work week, where any such Services were provided or paid for by the SHERIFF on an
overtime basis, the COMMISSION agrees to pay the SHERIFF, as above, at the applicable hourly
Overtime Rate(s) for each Rank(s) shown below.
Rates for Services in Calendar Year 2009
Monthly Rate for each Sergeant and Deputy I's $26,483.00
Hourly Rate for each PTNE Deputy II $18.95
Hourly Rate for each PTNE Deputy 1 $16.57
Hourly Rate for each PTNE Mounted Deputy $16.57
Hourly Overtime Rate(s)
Sergeant $71.48
Deputy 1 $47.44
PTNE Deputy II $28.42
C}A£4t.AND COUNTY PARKS AND RECREATION CCU€>:'INAISSION CONTRACT FOP SHERIFF F" LAW ENIFORC;EME E1 SIET"WIC,# S
2009
.0-2
age - 1 of, 3
PTNE Deputy 1 $24.85
Mounted Deputy $24.85
3. The assignment of any and all Deputies, the hours of work, the control and supervision of all
the Deputies, the standards of performance, the discipline of any and all Deputies, and all other
matters incident to the performance of any Law Enforcement Services by any SHERIFF's Deputy in
any County park under this CONTRACT shall, at all times, remain with the SHERIFF. The
standards of performance of Deputies assigned to County parks, however, shall not be lower than
that furnished other jurisdictions in Oakland County.
4. Any Law Enforcement Services beyond the scope of this CONTRACT may be made
available upon request to the SHERIFF. Any additional Law Enforcement Services are to be paid at
the Overtime Rates shown above or, if performed by a Park Deputy on a non -overtime basis, then at
the Regular Hourly Rate shown above.
5. If, for any reason, the COMMISSION determines that the above Number of SHERIFF's
Deputy Law Enforcement Services are not required for any particular scheduled shift or day, it shall
communicate its request for a reduction in services to the SHERIFF who shall adjust Deputy
schedules accordingly. The COMMISSION shall, nevertheless, be liable to reimburse the County for
any costs incurred by County in paying any Deputy any minimum call -in time or overtime hour(s)
guaranteed under any applicable union or employment contract as a result of any such schedule
change.
6. Either Party can cancel this CONTRACT by delivering written notice to the other party fifteen
(15) days prior to the proposed cancellation date contained in this notice.
7. This CONTRACT will be effective January 1, 2009, and shall remain effective continuously
until it terminates on December 31, 2009. This CONTRACT shall supersede any and all prior
understandings or contracts between the Parties for any SHERIFF's Deputy Law Enforcement
Services. This CONTRACT encompasses the entire and complete agreement between the Parties
for any SHERIFF's Deputy Law Enforcement Services.
8. The SHERIFF reserves to himself all rights and obligations relating to the provision of any
and all police and/or governmental Law Enforcement Services. This CONTRACT does not, and is
not intended to, diminish, delegate, divest, impair, or contravene any constitutional, statutory, and/or
other legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of either
the SHERIFF orthe COMMISSION.
9. For and in consideration of the mutual promises, acknowledgments, representations, and
agreements set forth in this CONTRACT, and for other good and valuable consideration, the receipt
and adequacy of which is hereby acknowledged, the COMMISSION and the SHERIFF hereby agree
and promise to be bound by the terms and provisions of this CONTRACT.
OAYiLA#'¢D COUNTY Y PARKS S AND IRECRE i ION1 CU'VINIUS?.332009
��/{��zy�p ���. �. N 31.AC (� FOR SS�1k-"RW LAY,) �, NF"�.ltit,.�..��6�.N � :lf � ' VICE'
(_ 009
Pa -3of
IN WITNESS WHEREOF, PECKY D. LEWIS, JR., Chairperson, OAKLAND COUNTY PARKS AND
RECREATION COMMISSION, hereby acknowledges that he has been authorized by a resolution of
the COUNTY Commissioners to execute this Contract on behalf of the OAKLAND COUNTY PARKS
AND RECREATION COMMISSION and hereby accepts and binds OAKLAND COUNTY PARKS
AND RECREATION COMMISSION to the terms and conditions of this CONTRACT on this
day of 12009.
WITNESS: OAKLAND COUNTY PARKS AND
RECREATION COMMISSION
No
is
PECKY D. LEWIS, JR., Chairperson,
Oakland County Parks and Recreation
Commission
IN WITNESS WHEREOF, MICHAEL J. BOUCHARD, in his official capacity as the Oakland
County Sheriff, a Michigan Constitutional Officer, hereby accepts and binds the Oakland County
Sheriff's Office to the terms and conditions of this CONTRACT on this day of
12009.
WITNESS:
in
SHERIFF, COUNTY OF OAKLAND,
a Michigan Constitutional Officer
is
MICHAEL J. BOUCHARD, Sheriff,
County of Oakland
OAKLAM COUNTY E'1aRKS AND REGR A`(IOI ( Ga',tIUNUSSION 4,;ONTRAC I' S=OR ;aS iERIFF i AVV [Hip FORC,1 IMEN"I .aE6Mt '._ t'3
2009
P 110=4i of
MISCELLANEOUS RESOLUTION
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: Sheriff's Office -Law Enforcement Services for Parks & Recreation
Commission for 2009
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of Commissioners
to permit the Sheriff's Office to enter into contractual agreements for the purpose
of Law Enforcement Services; and
WHEREAS the Sheriffs Office and Parks & Recreation Commission
currently have a contract for Law Enforcement Services; and
WHEREAS the contract expired on December 31, 2008; and
WHEREAS the Parks & Recreation Commission has requested that the
contract be continued for the next year; and
WHEREAS these rates are consistent with the rates as established by this
board for the local units of government; and
WHEREAS Corporation Counsel and Management & Budget have
reviewed the attached contract and rates.
NOW THEREFORE BE IT RESOLVED that the Oakland County Sheriff's
Office is hereby authorized to enter into a contract for Law Enforcement Services
with the Parks & Recreation Commission for 2009 at the rates provided in the
attached contract.
Chairperson, on behalf of the Public Services Committee, I move the
adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
10-5
ITEM # 11
FISCAL YEAR 2008 YEAR END QUARTER FINANCIAL REPORT
Attached is the Oakland County Parks and Recreation Commission's Fiscal Year 2008
Year End Quarter Financial Report for your review and acceptance. The report shows the
Commission is in sound financial condition. The net worth of the Commission as of September
30, 2008 is $90,919,865.
The Operating Revenue budget to actual had an unfavorable variance of $186,198 (-
2.09%) and the Operating Expense budget to actual had a favorable variance of $4,606,983
(18.14%) resulting in a Net Operating Income budget to actual favorable variance of $4,420,786.
The Non -Operating Revenue and Non -Operating Expense budget to actual netted to a favorable
variance of $184,926 (1.12%). The Total Net Income was $4,605,712. The explanation of
significant variances is shown on the report.
The Total Net Assets of $90,919,865 includes Capital Assets, net of accumulated
depreciation and related debt, of $66,111,320 and Unrestricted Net Assets of $24,808,545. Most
of the Unrestricted Net Assets of $24,808,545 were already included in the Fiscal Year 2009
Capital Improvement Budget as a funding source. The difference will be incorporated into the
Fiscal Year 2010 Capital Improvement Budget.
Please contact Sheila Cox, 248-858-4612, if you have any questions.
ADOPTED AMENDED
BUDGET BUDGET
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800)�
COUNTY OF OAKLAND
FY 2008 YEAR END QUARTER REPORT
ENTERPRISE FUND
PARKS & RECREATION
FY 2008 VARIANCE
ACTUAL FAV/(UNFAV) PERCENT
OPERATING REVENUE
$
8,897,863.00
$
8,897,863.00
$
8,711,665.41
$
(186,197.59)
OPERATING EXPENSE
$
25,393,913.00
$
25,393,913.00
$
20,786,929.79
$
4,606,983.21
NET OPERATING INCOME (LOSS)
$ (16,496,050.00)
$ (16,496,050.00)
$
(12,075,264.38)
$
4,420,785.62
NON -OPERATING REVENUE
$ 16,496,050.00
$ 16,496,050.00
$
16,680,976.32
$
184,926.32
(EXPENSE)
TOTAL INCOME BEFORE TRANSFERS
$ -
$ -
$
4,605,711.94
$
4,605,711.94
TRANSFERSIN
$ -
$ -
$
-
$
_
TRANSFERS OUT
$
$
$
$
TOTAL NET INCOME (LOSS)
$ -
$
$
4,605,711.94
$
4,605,711.94
TOTAL NET ASSETS - BEGINNING
$
86,314,153.32
TOTAL NET ASSETS - ENDING
$90,91%865.26
EXPLANATION OF SIGNIFICANT VARIANCES
-2.09% Unfavorable revenue from Greens Fees ($309,038), Food Service Commission
($70,001), Golf Cart Rentals ($53,890), Camping Fees ($45,139) and Special
Contracts/Events ($43,854) are partially offset by favorable Waterpark Entrance
Fees of $286,086.
18.14% Favorable Personnel $493,872; Transfer to Reserve $525,000; Building
Maintenance $405,430; Contingency $372,808; Electrical Service $284,725;
Indirect Costs $263,212; Grounds Maintenance $156,593; Contracted Services
$108,780; Natural Gas $82,381; Public Information $77,406; Water and Sewage
Charges $64,265; Security Expense $59,194; Travel $44,930; Equipment
Purchases $636,878; Small Tools $84,318; Uniforms $20,578; Depreciation
$533,155; and various Internal Services $250,796.
-26.80%
1.12% Favorable revenue for Property Taxes $259,023 and Income from Investments
$821,069 are due to conservative revenue budget practices, and Capital
Contributions $240,733 are partially offset by the Funds Available For Capital
Improvement Program budget.
Funds available for FY2009 and FY2010 Capital Program.
0.00%
0.00%
12/2/2008
ITEM #12
Springfield Oaks Golf Course
L.U.S.T. Site Remediation Proieet
At the January 9, 2008 Commission Meeting, Commissioners approved a
resolution for acceptance of the Michigan Department of Environmental Quality Grant in
the amount of $50,000 for the remediation of the Leaking Underground Storage Tank
(L.U.S.T.) at the Springfield Oaks Golf Course maintenance facility. For grant
reimbursement, MDEQ requires completion of this project by June 9, 2009.
Since acceptance of grant, staff has retained the services of Soils, Materials
Engineers, Inc. to complete the necessary monitoring and testing of the site to determine
the remediation project scope. Additionally, MDEQ increased the available grant amount
to $64,000.
Over the past 11 months SME has determined the preliminary area of excavation
and necessary remediation scope for the project. They are continuing with necessary
construction documents for bidding and remediation. Identification of the remediation
project scope has established a total preliminary budget, including engineering and
testing fees, of $167,300. Total OCPRC costs after MDEQ reimbursement of $64,000
will be $103,300.00. Staff will provide a history of the leaking gas storage tank.
Because costs were not available at the time the FY 2009 OCPRC budget was
adopted, staff recommends a transfer $167,300 from the general operating contingency to
the Springfield Oaks Golf Course — Grounds Maintenance Budget for the completion of
this project. Staff will be available at the meeting for any additional questions.
This project meets the strategic planning objective that focuses on park
maintenance and upgrades for the preservation of our natural resources.
12-1
of Anticipated Closure courses and Costs
Summary
wield oaks Golf
Springy, ect No. SE51178
-proj
SNlE page 1 of 3
ed for project planning and further
ro ect. This summal'y
was develop factors.
and estimated costs for the h ou, contractor bids, actual site conditions, and other Project Estimated
ro osed corrective activities Estimated Cost
The table below lists The actual costs will be defined based on discussions wi Unit Rate quanti
discussion with you 1 $10,000
Description of Service and Notes
Task Activity I
1 TRP Bidding &
Meetings
2 Source Removal
(See Figure)
r+
N
N
Company
SME
Contractor Bid
Contractor Bid
Contractor Bid
Contractor Bid
fr review o
Preparation of contractor btwa � instf eligible
aentsllati on,remedialvwact�ve
i r
and additional monitoring
bids, contractor selection, and meetings.
Dispose of Soil (from impacted zone at 7
Excavate, Haul, and dimported soil.
e 11 lanfill. Back8li excavation Witt'
to 12 feet deep) at Typ
overlying clean soil and imp
ersonnel and equipment
Mobilization of Sheeting P
Site preparation,
fencing, and other
Daily rate for sheeting personnel
Contractor Bid
Contractor Bid
SME
Contractor Bid
Oakland County
contractor Bid
550 cyd I $22,000
$401cyd
$4,000/mob.
$1,OOO/day
along building foundation. Assume 80
Excavation sheeting a to approx 23 feet deep.
linear feet of steel sheeting
li uid (Cost for installing
vation into vac truck, haul, an
pimp groundwater from exca
dispose as non -hazardous q
dewatering well points would be additional).
Sampling, Density
edi Management. Assume 5
Field Obsery atba kfilland Ptoj Coordination, les*
testing during of 10 verification camp
full days of field work, lab testing large manhole
Site restoration: repair and replace utilities and a
avement (approx 600 s.f..)
Site restoration: replace p
grade, mulch and seed, replace trees.
Site restoration: final e
$90/huudred
weight
$0.301ga1
TBD
TBD
i $4,000
$5,000
$2,000
2
^10 hundred
$6,300
$27,000
90,000 gal
$12,000
TBD $4,000
TBD $5,000
$5,000
Summary of Anticipated Closure Activities and Costs
Springfield Oaks Golf Course
SME Project No. SE56178
Page 2 of 3
Activity
Company
Description of Service and Notes
Unit
Rate
Quantity
EstimatedH$5,OOO
Task
#
3
Evaluate potential
hydraulic
connectivity of
SME
Obtain and review site well logs, measure the depth of the onsite
pond, survey key site elevations, and generate cross -sectional
diagrams.
1
impacted
groundwater unit to
onsite wells and pond
Installation of up to 6 additional monitoring wells for future
compliance quarterly sampling required for closure.
1
$10,000
4
Install Permanent
Sentinel Monitoring
SME and
Subcontractor
Wells
Quarterly sampling and laboratory analysis of approx 8 existing
groundwater monitoring wells at the Property. Fee includes
preparation of quarterly reports for MDEQ submission.
$5,000
4
$20,000
5
Quarterly
Groundwater
Sampling
SME
6
Monthly Free
Product Monitoring
SME
Monthly free product monitoring in the existing groundwater
monitoring wells at the Property. Results to be included in quarterly
reports.
$1,500
12
$18,000
7
Deed Restriction
Surveyor
Survey the area to be designated for a new deed restriction (area to
be restricted from using drinking water wells). The deed restriction
will be filed with the appropriate agencies and will be used as an
1
$5,000
institutional control in the MDEQ Closure report.
8 Part 213 Closure
SME
Prepare a Tier 1 Restricted Commercial Closure Report for the site.
1
$7,000
Report
Total $167,300
�t�vities aua posts
d Closure P nurse
0.
of pntiC1fie d pales G SE5 1'18
Snmmar3' S sNLE T,t N 3
Pagof 3 e
the fixst TRp
zepazed a total of
sMv,zoned' eligible
D SCNED�L� to tlils pzo}e � a aunt zs al'��ofa of the
$� )aI sez�ices zelated xeimbuzsem oVAJ to page $ 009 and Pu st 5
Tom' ental nested land C en xe 3u
1.6� fpz envixo 0 % of le zeTzitze buxsem t a
s2� ,59ssun'in The TRp zules ices fox TRH
d Count a total $21 )16.90-- xo ect. tib i al of invo
as invoiped able acti�i reasna azlablctx�itixes and s
To
date, s�E ze�uest fox re mbuxsem?�he completion °f
buxs e deadlines
ent fox
zexm OZ in ev lbl The
$42 T2' - ent c°sts
zeimbuzsem
O xespecti4eb'
ITEM #13
2009
COMMUNITY ASSISTANCE PROGRAM PROPOSAL
The Community Assistance Program (CAP) provides recreation opportunities and
experiences to communities, organizations, school districts, non -profits, and underserved
populations. It is an element of the Strategic Plan to serve all areas and citizens of the
County of Oakland.
The CAP Program offers mobile recreation visits, bus transportation, program
scholarships, and waterpark discounts. Staff is requesting approval of the 2009
Community Assistance Program in the amount of $100,000. Program fund allocations
are detailed in the attached proposal.
13-1
ITEM #13
2009
COMMUNITY ASSISTANCE PROGRAM PROPOSAL
The concept of the Community Assistance Program is to provide more opportunities and
experiences to communities, organizations, school districts, non -profits, and underserved
populations. CAP is an element of the parks system's evolving Strategic Master Plan to serve all
areas and citizens of the County of Oakland.
CAP will again be marketed to all 61 cities, villages, and townships in Oakland County. We will
offer mobile recreation visits, bus transportation, day camp scholarships, and waterpark discounts.
The transportation aspect of the program will include the 28 school districts in Oakland County.
They will be offered one bus for transportation to the nature centers or day use parks. Schools
would be responsible for the nominal per person nature center charge.
Staff requests the Commission continue its support and grant $100,000.
The funds will be allocated as follows:
a $30,000
— Mobile Recreation visits
a $15,000
— Partnerships and Collaborations with cities, villages, and townships with
struggling or eliminated parks and recreation departments
a $15,000
— Discounts to non-profit and community groups in Oakland County
a, $10,000
— Transportation to nature centers and day -use parks
a $10,000
— Program Scholarships for youth assistance campers and individuals with
disabilities
a $20,000
— Discounted Trips to the waterparks, Camp Wilderness and The Fridge
This program will provide more than 100,000 residents and visitors, who otherwise may not have
this opportunity, an opportunity to enjoy quality recreation activities.
Description of Services Available Under This Program
Mobile Recreation ($30,000):
All cities, villages, and townships in Oakland County would be eligible for mobile unit visits seven
days a week at no cost. This is contingent upon receipt of a completed application and approval by
the Mobile Recreation Supervisor. The following units will be available: Puppet Mobile, Obstacle
Course and Mini Festival. The possibility will also exist to add a "bonus" second visit for groups
in the same geographical location as an already scheduled paid visit. Limit: Three (3) mobile unit
rentals per community per year.
Partnerships and Collaborations ($15,000):
Select cities, villages, and townships in Oakland County would be eligible for additional visits and
programming assistance at no cost. This program would be available to agencies that have recently
lost their parks and recreation department, have steadily had their budget cut, or have lost programs
and services and are not able to provide the quality recreation services to their residents. This is
13-2
contingent upon an agreement between Oakland County Parlcs and the selected city, village, or
township. Oakland County Parks would assist with programming and provide free mobile units to
assist with programs that would not operate otherwise.
Limit: To select communities until funds are completely dispersed.
Discounts ($15,000):
This program is available for all non-profit agencies in Oakland County and is only valid for events
held within Oakland County. A request letter for consideration must be sent to the Mobile
Recreation Supervisor on the agency's letterhead, either by mail or email. Information that must be
included in the request is date, time, location, purpose of the program, how it will benefit the
community, and unit requested. Any other pertinent information, such as the organization mission
statement/brochure, or flyer for the event should also be included. The program operates on a first
come, first -served basis. Any non-profit agency receiving a discount would be encouraged to offer
in -kind services in trade.
Limit: $1,000 in discounts per agency per year. When the $15,000 is used, no other discounts will
be given.
Transportation ($10,000):
Buses may be used for transportation to and from Lewis E. Wint Nature Center, Lyon Oaks Nature
Center, or any day -use park. Park entry fee will be waived. The buses will be available Monday —
Friday, 9 a.m. - 3 p.m. from September through June. This will be available for each of the 28
school districts in Oakland County, and all 61 cities, villages and townships. Groups will be
responsible for nominal admission fee for nature centers. Limit: One (1) free bus trip per community
or school district per year.
Program Scholarships ($10,000):
The Scholarship Program will provide three scholarships for each community that acts as a
registration site for the parks system's summer Day Camp program. There will be 57 full
scholarships ($390) for the 19 registering communities. The scholarships can be used for the Wild
Adventures Camp during the sessions in which their community attends camp. These fiends will be
routed through the community youth assistance offices in partnership with the local parks and
recreation departments. These scholarships will be available for at -risk youth.
The Scholarship funds will also be provided to assistants of individuals with disabilities. These
could be used to send a sibling or friend of a child with a disability to camp to assist that child
during the camp week. They could also be used for a similar purpose for any recreation program
where an individual needs an assistant to participate.
Limit: Three (3) full camp scholarships for each of the 19 registering communities per year plus
discounted or free program registrations not to exceed $10,000,
Discounted Trips ($20,000):
Discounted trips are open to all cities, villages, townships, senior groups, and group homes for
individuals with disabilities.
Waterparks - $2 discount tickets for groups of 20 or more. Mondays and Tuesdays only. Limit:
Two (2) trips per group with total discounts not to exceed $15,000.
13-3
The Fridge - $2 discount tickets for groups of 10 or more. Wednesdays and Thursdays only.
Limit: One trip per group with total discount not to exceed $2,500.
Camp Wilderness - $2 discount/person/night (maximum two nights) for groups of 45 or less.
Available seven days a week.
Limit: One discounted trip per group discount per year with total discounts not to exceed $2,500.
13-4
CATALPA OAKS COUNTY PARK MASTER PLAN - 2008
ADOPTION
Oakland County Parks and Recreation Commission staff conducted an extended
public comment period for the Catalpa Oaks Master Plan and presented recommended
revisions regarding field layout to the Commission at the regularly scheduled meeting on
November 12, 2008.
Staff has scheduled a public hearing on the Master Plan for 9 a.m. prior to the
December 10, 2008 commission meeting. Legal advertisements announcing the public
hearing have been placed in The Oakland Press and The Observer Eccentric — Southfield.
A draft resolution for the adoption of the Master Plan has been provided.
14-1
RESOLUTION
APPROVAL OF THE ADOPTION OF
CATALPA OAKS COUNTY PARK MASTER PLAN — 2008
WHEREAS, the Oakland County Parks and Recreation Commission has reviewed
the Catalpa Oaks County Park Master Plan — 2008; and
WHEREAS, the Catalpa Oaks County Park Master Plan — 2008 was developed in
response to needs and deficiencies as identified by citizen surveys and input fiom county
and local government officials, and Oakland County Parks and Recreation Commission
and staff, and
WHEREAS, the Catalpa Oaks County Park Master Plan — 2008 meets the
Oakland County Parks and Recreation Commission's long-range goals, objectives and
financial funding as identified in the Oakland County Parks and Recreation Master Plan
Update — 2007 and the Oakland County Parks and Recreation Commission Strategic
Master Plan — 2008; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and
Recreation Commission in guiding the operation of Catalpa Oaks County Park by lending
direction while remaining flexible to allow for adjustments in creative and responsible
management.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves the adoption of the Catalpa Oaks County Park Master
Plan — 2008.
Moved by:
Supported by:
Date:
14-2
ITEM # 15
EXECUTIVE OFFICER'S REPORT
A. 2008 Volunteer Report: Attached for your review is the 2008 Volunteer Hours report
detailing volunteer hours, park location, and estimated labor savings.
B. Resolutions: Staff is no longer required to provide original signatures on resolutions;
therefore, we will no longer observe this method. Staff will supply the "moved" and
"supported by" commission members' names on the final resolution.
C. Oakland County Fair Dates Changed: The new dates are July 7-12, 2009 due to a
scheduling conflict with the carnival company.
D. Tolliver - Phase II Environmental Assessment: As reported on a preliminary basis at
the September 3, 2008 meeting, Phase II has been completed in the amount of $5,225,
and the purchase is projected to close on December 5, 2008.
E. Staff List detailing New Titles and Telephone Numbers: Attached for your review is the
Supervisory Staff list with new job titles, office location and telephone numbers.
F. Commission Photograph: The staff photographer will be at the January 14, 2009 commission
meeting to take group and individual photos. Business attire is appropriate.
G. Upcoming Events: Attached for your information is a listing of the upcoming events in the
parks.
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2008 Volunteer Hours Report
Any volunteer donating more than eight hours will receive a thank you letter and a
Volunteer Appreciation Voucher good for four free admissions to The Fridge or
wateiparks in 2009. The volunteer and staff Fridge Night is Tuesday, February 10, 2009.
The summer picnic will be at Red Oaks Waterpark on Tuesday, June 30, 2009.
According to the Bureau of Labor for Michigan, the value for 2008 is $19.51/hour.
LOCATION
# OF VOLUNTEERS
# OF HOURS
Addison Oaks
1
480
Catalpa
4
352
Glen Oaks
18
1,248
Groveland
25
50
Independence Oaks
13
309
Lewis Wint Nature Center
39
617
Lyon Oaks Golf Course
72
7,788
Lyons Oaks Nature Center
22
1,810
Natural Resources -Education
96
1,936
Orion Oaks Dog Park
15
442
Recreation Administration
21
1,796
Red Oaks Golf Course
6
443
Springfield Oaks 4-H
290
4,970
Springfield Oaks Golf Course
44
4,649
Waterford Oaks BMX
33
3,800
White Lake Oaks
20
3,510
TOTALS
719
34,200
2008: 34,200 volunteer hours @ $19.51= Park Savings of $ 667,242
Overview of Previous Years
Year
Number of Volunteers
Hours Donated
Park Savings
2008
719
34,200
$667,242
2007
446
26,494
$497,217
2006
519
31,285
$546,862
2005
368
21,714
$379,561
2004
337
26,489
$438,658
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f
Oakland County Parks and creation Commission
Supervisors
As of November 9, 2008
Name
Title
Location
Phone
Baker, Brad
Parks Project Supervisor
Administration - FOM Bldg.
248.858.4605/248.249.5669
Bird, Brittany
Natural Resources Planner
Administration
248.858.1726
Boyd, Mike
Parks Supervisor
Independence/Orion Oaks
248.625.0877
Brokenshaw, Boyd
Parks Supervisor
Addison/Groveland/Rose/Highland
248.634.9811/810.459.0732
Castonia, Phil
Business Development Representative
Administration
248.858.0909
Conover, Lynn
Parks Naturalist
LEW Nature Center/Independence
248.625.6473
Cox, Sheila
Capital Improvement Coordinator
Administration/Fiscal Services
248.858.4612
DeRousha, Joe
Parks Supervisor
Springfield Oaks
248.634.8518/248.343.3380
Donnellon, Mike
Chief - Parks Facilities Maintenance & Development
Administration - FOM Bldg.
248.858.4623
Dorey, Sandy
Recreation Program Supervisor
Recreation Programs & Services
248.858.7596
Dougherty, Kathleen
Educational Resource Specialist
Administration
248.858.0704
Dunleavy, Jim
Chief - Parks Operations & Maintenance - N. District
Administration - FOM Bldg.
248.858.4647
Gee, Larry
Chief - Parks Operations & Maintenance - S. District
Administration - FOM Bldg.
248.343.3165
Gibbs, Tom
Maintenance Supervisor II
Administration - FOM Bldg.
248.858.0911/248.343.6217
Howard, Derenda
Recreation Program Supervisor
Recreation Programs & Services
248.858.1486
Kohn, Karen
Supervisor - Administrative Services
Administration
248.858.4606
Menghini, Brian
Supervisor II - Fiscal Services
Administration/Fiscal Services
248.858.4617
Meyers, Rachel
Recreation Program Supervisor
Recreation Programs & Services
248.975.9717
Nowicki, Tim
Recreation Program Supervisor
LEW Nature Center/Independence
248.625.6473/248.343.1868
Noyes, Jon
Supervisor - Planning
Administration
248.858.4624
Prowse, Melissa
Business Development Representative
Administration
248.858.4611
Roche, Skip
Parks Supervisor
Glen Oaks Golf Course/Catalpa
248.851.1174/248.343.3379
Rowley, Darlene
Supervisor - Golf Revenue & Operations
Glen Oaks
248.851.1174/248.431.1472
Simpson, Paul
Recreation Program Supervisor
Recreation Programs & Services
248.721.0414
Stanfield, Desiree
Supervisor - Communications
Administration
248.858.4627
Stavale, Katie
Parks Supervisor
Recreation Programs & Services
248.858.4637
Stencil, Dan
Executive Officer
Administration
248.858.4944
Stokes, Bill
Parks Supervisor
Lyon Oaks Golf Course
248.486.3630/248.343.6219
Thoel, John
Parks Project Supervisor
Administration - FOM Bldg.
248.343.2313
Wells, Sue
Manager - Operations
Administration
248.858.4634
UPCOMING EVENTS — DECEMBER
THERAPEUTIC EVENTS
December 3 - 6:30-8:30 p.m.; Waterford CAI, Jingle Bell Ball
December 5 - 7-9 p.m.; Southfield Civic Center, Holiday Party
December 6 - noon-5 p.m.; Troy — Thunderbirds; Bowling
December 8 - 6:30 p.m.;Ferndale, Christmas Craft
December 8 - 5-9 p.m.; Maple Village/Arden; Senior Light Tours
December 13 - 7 a.m.-6 p.m.; Southfield Junior Wheelchair Basketball Tournament
December 15 - 6-8 p.m.; Ferndale; Holiday Baking
December 29 - 7-9 p.m.; Royal Oak Seniors; Almost New Years Party
December 30 - 6:30-8:30 p.m.; Waterford Oaks; Almost New Years Party
SENIOR EVENTS
December 9 - 5-9 p.m.; Oakland Towers; Senior Light Tours
December 10 - 5-9 p.m.; Lockwood; Senior Light Tours
December 11 - 5-9 p.m.; Cambridge; Senior Light Tours
Christmas Tree Recycling
Dec. 26-Jan. 12
Free Self -Serve Christmas Tree Recycling, seven days, 9 a.m.-4 p.m. Please remove all
decorations, metal, plastic and string.
• Addison Oaks near Oxford
- Catalpa Oaks in Southfield
• Glen Oaks in Farmington Hills
• Groveland Oaks near Holly
• Independence Oaks near Clarkston
• Lyon Oaks in Lyon Township
• Orion Oaks in Orion Township
• Red Oaks in Madison Heights
• Springfield Oaks in Davisburg
• Waterford Oaks in Waterford
• White Lake Oaks in White Lake Township
Dec. 26-Jan. 26
Free Self -Serve Christmas Tree Recycling, seven days, 9 a.m.-4 p.m. Independence Oaks (Pine
Grove parking lot) and Orion Oaks (Clarkston Road parking lot) only.
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