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COUNTY PARKS
March 7, 2008
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ....................... Parks and Recreation Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME ........................ Wednesday, March 12, 2008
9:00 a.m.
PURPOSE .................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
C�
Daniel J. Stencil
Executive Officer
Parks and Recreation
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman Next Meetings: March 1-5, NACo Legislative Conference, Washington, D.C.
J. David VanderVeen Wednesday, April 2, 2008
Secretary
Hugh D. Crawford
Vincent Gregory
Gregory C. Jamian
Eileen T. Kowall
John R McCulloch
—harles Palmer
elley G. Taub
Daniel J. Stencil
Executive Officer
D:\$Data\My documents\COMMISSN\agendaltr.doe
Our mission is to provide recreational, leisure and learning experiences that enhance quality of life.
i
Oakland County Parks Recreation Commission
2800 Watttis Lake Rd
Waterford, MI
March 12, 2008
AlZenda
Action Required
Presenter/Phone #
1.
Call Meeting to Order 9:00 a.m.
P. Lewis / 646.5917
Pledge of Allegiance
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes for February 6, 2008
Approval
K. Kohn / 858.4606
5.
Combined Statement of Operations FM 4, FY 2008 for month ending 1/31/08
Information
F. Trionfi / 858.4607
6.
Activity Report for January, 2008 (FM 4, FY 2008)
Information
S. Wells / 858.46348
7.
Oakland County Fairboard Request — Springfield Oaks Activity Center
Approval
"
8.
General Information and Regulations Revisions
Approval
C. Herb / 858.4633
9.
Mini -Grant: Concert in the Parks Program
Approval
J. Dunleavy / 858.4647
10.
Discounts — Active Military/Adaptive Recreation
Approval
S. Dorey / 858.7596
11.
Resolution — Oak Management Corporation Lease Addendum
Approval
F. Trionfi / 858.4607
12.
Kidwell Property Acquisition
Approval
S. Wells / M. Hughson
13.
Executive Officer's Report
Information
S. Wells
14.
Old Business
15.
New Business
16.
Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 12, 2008
Vice Chairman Skarritt called the meeting to order at 9:05 a.m. in the commission room of the Parks
Commission's administration office.
Vice Chairman Skarritt announced that, in the absence of Drain Commissioner John McCulloch, Joseph
Colaianne will be serving as his designee for the meeting.
COMMISSION MEMBERS PRESENT:
Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Joseph Colaianne, Hugh D. Crawford,
Vincent Gregory, Gregory Jamian, Eileen Kowall, Charles Palmer, Shelley Taub
COMMISSION MEMBERS ABSENT:
Chairman Pecky D. Lewis, Jr.
ALSO PRESENT:
Parks and Recreation
Oakland County Facilities Management
Oakland County 4-H Fair Association
Oakland County Horse Council
PUBLIC COMMENTS:
Sue Wells, Administrator— Parks & Rec. Operations
Frank Trionfi, Administrator — Parks Administration
Joseph Figa, Chief of Design and Development
Clyde Herb, Chief of Parks
Janet Pung, Marketing & Communications Officer
Jim Dunleavy, Chief of Recreation
Mike Donnellon, Architectural Engineer II
Sheila Cox, Accountant IV
Sandy Dorey, Therapeutic Recreation Supervisor
Suzanne Kici, Office Assistant
Mike Hughson, Property Management Specialist
LC Scramlin, General Manager
Dave Coleman, President
Debbie Morgan, President
Pam Que, Vice President
Oakland County Horse Council President Debbie Morgan thanked Executive Officer Dan Stencil and the
Parks Commission for the recent response to the Council's request for reconsideration of a meeting to
discuss the timeline for the proposed Building K construction at Springfield Oaks.
APPROVAL OF MINUTES:
Moved by Mr. Gregory, supported by Mrs. Taub to approve the minutes of the regular
meeting of February 6, 2008, as written.
AYES: Colaianne, Crawford, Gregory, Jamian, Palmer, Skarritt, Taub (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
4-1
(Commission Meeting, March 12, 2008)
The Combined Statement of Operations for the month ending January 31, 2008 (FM 4, 08) was accepted as
filed.
ACTIVITY REPORT:
The Activity Report for the month of January, 2008 was accepted as filed.
OAKLAND COUNTY 4H FAIRBOARD REQUEST — SPRINGFIELD OAKS ACTIVITY CENTER:
Moved by Mr. Colaianne, supported by Mr. VanderVeen to approve the request from the
Oakland County Fair Association to apply through the Michigan Liquor License Commission
for a temporary liquor license for two special events being held at the Springfield Oaks
Activity Center in July, 2008.
AYES: Colaianne, Crawford, Gregory, Jamian, Palmer, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
GENERAL INFORMATION AND REGULATIONS REVISIONS:
Moved by Mr. Palmer, supported by Mr. Crawford to adopt the following resolution to approve
revisions to the Parks Commission's General information and Regulations:
WHEREAS, the Oakland County Parks and Recreation Commission was established
by the Oakland County Board of Supervisors in 1966 under P.A. 261; and
WHEREAS, P. A. 261 includes a provision to allow county parks commissions to
make rules for the protection, regulation and control of all its facilities and areas with the
approval of the Oakland County Board of Commissioners; and
WHEREAS, the Oakland County Parks and Recreation Commission has established
rules and regulations for this protection, regulation and control; and
WHEREAS, revisions for clarification purposes are requested, which have been
reviewed and approved by the Oakland County Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves the revisions to the General Information and Regulations
as reviewed by Oakland County Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised General
Information and Regulations be forwarded to the Oakland County Board of Commissioners
for approval.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
MINI -GRANT — CONCERT IN THE PARKS PROGRAM:
4-2
(Commission Meeting, March 12, 2008)
Moved by Mr. Jamian, supported by Mrs. Kowall to adopt the following resolution to accept
the Mini -grant for the Concerts in the Park Program:
WHEREAS, the Oakland County Parks and Recreation Commission has applied for a $4,000
grant for the "Concerts In The Park" Program through the Oakland County Cultural Council
and Michigan Council for Arts and Cultural Affairs; and
WHEREAS, the "Concerts In The Park" Program was developed to promote music, arts and
culture across Oakland County based on input from community organizations, parks and
recreation department directors, and Oakland County Parks and Recreation Commission and
staff members; and
WHEREAS, the "Concerts In The Park" Program meets the Oakland County Parks and
Recreation Commission's goals and objectives of innovative specialized recreation programs,
and cultural experiences; and
WHEREAS, the goals and objectives will assist the Oakland County Parks and Recreation
Commission in determining future specialized recreation programs, in providing these
programs to communities and organizations where these resources are otherwise
unavailable and to increase exposure and appreciation for arts and culture.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission accepts the "Concerts In The Park" Mini -Grant application in the amount of
$4,000 through the Oakland County Cultural Council and Michigan Council for Arts and
Cultural Affairs.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
DISCOUNTS —ACTIVE MILITARY/ADAPTIVE RECREATION:
Commission discussed the proposed active military/adaptive recreation discounts, including the number of
active military members in the county, consideration for immediate or extended family members, plus the
possibility of waiving the park fees to those on active duty.
Moved by Mr. Jamian, supported by Mrs. Kowall to carry the proposed active military/adaptive
recreation discounts forward to the next meeting.
Commission directed staff to research the information as discussed and to prepare proposed language based
on the research for further review at the next Commission meeting.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
OAK MANAGEMENT CORP. LEASE ADDENDUM:
Corporation Counsel has recommended that the lease addendum for the negotiated rental rates with Oak
Management Corporation be approved by the Oakland County Board of Commissioners.
4-3
(Commission Meeting, March 12, 2008)
Therefore, staff requested Commission approval of a resolution recommending the addendum be forwarded
for approval by the Oakland County Board of Commissioners.
Moved by Mrs. Taub, supported by Mr. Palmer to adopt the following resolution supporting
approval of the addendum to the Oak Management Corporation lease:
WHEREAS, this first Amendment (Amendment) is attached and made a part of a
certain Lease Agreement (Agreement) dated December 14, 2006, by and between the
COUNTY OF OAKLAND, (Lessor) a Michigan Municipal and Constitutional Corporation,
whose address is 1200 N. Telegraph Rd., Pontiac, Michigan, 48341, on behalf of the
OAKLAND COUNTY PARKS AND RECREATION COMMISSION (Parks), and E. A. FULLER
OAK MANAGEMENT CORPORATION (Lessee), a Michigan Corporation; and
WHEREAS, the Lessor and the Lessee agree to revise the rental payments for the
Premises for the year 2008; and,
WHEREAS, the Agreement provides that the Lessee may extend the Lease through
2015 if it meets the conditions stated in the Agreement; and,
WHEREAS, the Lessor and Lessee are desirous of establishing the rental payments
for the years 2009 through 2015 (which.will be the same for the year 2008) at this time.
NOW THEREFORE BE IT RESOLVED, in consideration of the mutual promises and
covenants set forth below, the Lessor and Lessee agree as follows:
1. Section 4 TERM of LEASE of the Agreement is revised to read as follows:
Tenth Amendment:
A. Section 1.3 of the Concession Agreement is amended to include the following
paragraph:
"Providing Lessee shall not be in default under the terms and conditions of this Agreement, it
shall have the right at its option to extend the term of this Agreement for an additional seven
(7) year period to commence on January 1, 2009 and end on December 31, 2015 at the
rental payments for the premises as set forth in Section 5 of this Agreement.
2. Section 5 LEASED PREMISES and RENT of the Agreement is revised to read as
follows:
B. Paragraph 4.2 of the Concession Agreement is modified to substitute the
following in its entirety:
4.2 Payments by Lessee.
Lessee, in consideration of this Agreement, hereby covenants and agrees to pay the
Lessor the following sums (which include charges for heat, electricity and water service) as
rent for the Premises for the year 2008, and, if the Agreement is extended, for the years 2009
through 2015, to wit:
White Lake Oaks
Lessee shall pay as rental eleven and one-half percent (11.5%) of total annual gross
sales.
Addison Oaks Conference Center
4-4
(Commission Meeting, March 12, 2008)
Lessee shall pay as rental nine and one-half percent (9.5%) of total annual gross
sales.
Addison Oaks Concession Stand
Lessee shall pay as rental one hundred percent (100%) of the annual gross sales up
to $1,600 and twelve percent (12%) of the total annual gross sales over $1,600.
Springfield Oaks Golf Clubhouse
Lessee shall pay as rental ten percent (10%) of the total annual gross.
Springfield Oaks Activity Center
Lessee shall pay as rental ten percent (10%) of the total annual gross sales.
Waterford Oaks Activity Center
Lessee shall pay as rental ten percent (10%) of the total annual gross sales.
Red Oaks Golf Course
Lessee shall provide vending machines for the golf course pro shop and concession
services for the golf course and shall pay as rental ninety percent (90%) of the total annual
gross sales.
Red Oaks Wave Pool Concession Stand
Lessee shall pay as rental twelve percent (12%) of the total annual gross sales.
Waterford Oaks Wave Pool Concession Stand
Lessee shall pay as rental twelve percent (12%) of the total annual gross sales.
Waterford Oaks Refrigerated Toboggan Run
Lessee shall pay as rental ten percent (10%) of the total annual gross sales.
Groveland Oaks Concession Stand
Lessee shall pay as rental twelve percent (12%) of the total annual gross sales.
Independence Oaks Concession Stand
Lessee shall pay as rental one hundred percent (100%) of the annual gross sales.
Glen Oaks Golf Clubhouse
Lessee shall pay as rental sixteen percent (16%) of the total annual gross sales on
the banquet facility and grill room facility.
Lyon Oaks Golf Clubhouse
Lessee shall pay as rental fifteen and one-half percent (15.5%) of the total annual
gross sales on the banquet facility and grill room.
The term gross sales shall include the gross amount of all sales of every kind and
description made in, upon, or resulting from the conduct of the business of Lessee upon the
various recreational facilities covered by this Agreement, but after deduction therefrom
refunds made in the normal course of business, service charges and amounts paid for sales
tax. Net proceeds from vending machines shall be included in gross sales. All percentage
payments provided hereunder shall be payable quarterly, not later than the thirtieth (30th) day
following the end of the first three (3) months of operation and the end of each three (3)
month period thereafter, and shall be based upon reports furnished by Lessee to the Lessor
with such payments. Lessee shall furnish to the Lessor within sixty (60) days after the closing
of each calendar year a report certified to by an officer of Lessee, showing Lessee's gross
receipts during the preceding calendar year, the amount of any accumulated prior deficiency
4-5
(Commission Meeting, March 12, 2008)
in percentage payments, and the net percentage payment, if any, owing hereunder for such
period, provided that, if at the end of any quarter it is determined that Lessee has paid for
said year to date a greater sum than would have been payable under the provisions hereof,
an adjustment shall be made for such excess payment. If payments from the Lessee are not
made within the specified sixty (60) days after the closing of each calendar year, simple
interest shall accrue, but will not result in a violation of the Concession Agreement.
AYES: Colaianne, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
KIDWELL PROPERTY ACQUISITION:
Moved by Mr. Gregory, supported by Mr. Jamian to authorize staff to remove the contingency
on the purchase agreement for the Kidwell residence in Waterford Township.
AYES: Colaianne, Gregory, Jamian, Kowall, Palmer, Skarritt, Taub, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
---The public meeting to present the draft of the Strategic Master Plan has been rescheduled to 6:30 p.m. on
Wednesday, April 2 at the Waterford Oaks Activity Center.
---Recognition lunch has been scheduled for noon on Friday, April 11 at the Waterford Oaks Activity Center.
---Commission directed staff to research the appropriate approval process to accept the donation of 250
yards of 50' high protective netting plus 16 poles from Oak Management Corporation, and then present the
information required to accept the donation.
OLD BUSINESS:
Commission discussed the 4-H Horse Council's request for a meeting with Chairman Lewis and Executive
Officer Stencil. Although sympathetic to the Horse Council's concerns, the Commission reiterated the
importance of determining priorities based on the strategic plan. After further discussion, Commission
concurred to suggest Chairman Lewis and Executive Officer Stencil meet with the Horse Council.
NEW BUSINESS:
Commissioner VanderVeen shared information on recently introduced legislation (SB 1186) that proposes
moving all county taxes to a summer collection.
Meeting was adjourned at 10:05 a.m.
The next Commission meeting will be at 9:00 a.
J. David VanderVeen, Secretary
m. on W
ednesday, April 2, 2008.
CPS/CAP, Recording Secretary
HM.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5, FY 2008
(FOR MONTH ENDING 2129108)
2008
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$14,850,050.00
$13,077,740.75
$1,772,259.25
88.1%
Other
274,300.00
437,386.65
(163,086.65)
159.5%
GLEN OAKS GOLF COURSE
1,256,400.00
103,232.36
1,153,167.64
8.2%
LYON OAKS GOLF COURSE
1,249,500.00
145,447.70
1,104,052.30
11.6%
RED OAKS GOLF COURSE
419,000.00
27,346.92
391,653.08
6.5%
SPRINGFIELD OAKS GOLF COURSE
875,160.00
48,650.49
826,509.51
5.6%
WHITE LAKE OAKS GOLF COURSE
1,021,750.00
56,679.51
965,070.49
5.5%
INDEPENDENCE OAKS NATURE CENTER
48,000.00
15,391.02
32,608.98
32.1%
ADDISON OAKS
416,790.00
66,220.84
350,569.16
15.9%
ADDISON OAKS CONFERENCE CENTER
115,000.00
30,335.96
84,664.04
26.4%
GROVELAND OAKS
732,600.00
3,187.09
729,412.91
0.4%
HIGHLAND OAKS
0.00
1,418.00
0.00
0.0%
INDEPENDENCE OAKS
327,125.00
73,499.13
253,625.87
22.5%
LYON OAKS
347,000.00
239,971.50
107,028.50
69.2%
ORION OAKS
106,000.00
34,752.00
71,248.00
32.8%
ROSE OAKS
1,700.00
109.00
1,591.00
6.4%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
13,000.00
278.00
12,722.00
2.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
29,788.00
11,790.72
17,997.28
39.6%
RECREATION ADMINISTRATION
28,400.00
19,590.50
8,809.50
69.0%
CATALPA OAKS
0.00
2,376.00
(2,376.00)
0.0%
MOBILE RECREATION
387,050.00
83,778.50
303,271.50
21.6%
RED OAKS WATERPARK
834,700.00
589.96
834,110.04
0.1%
WATERFORD OAKS BMX COMPLEX
16,600.00
225.00
16,375.00
1.4%
WATERFORD OAKS GAMES COMPLEX
16,000.00
8,920.00
7,080.00
55.8%
WATERFORD OAKS TOBOGGAN COMPLEX
120,500.00
123,833.87
(3,333.87)
102.8%
WATERFORD OAKS WATERPARK
796,500.00
1,149.50
795,350.50
0.1%
TOTAL REVENUE
$24,282,863.00
$14,613,900.97
$9,668,962.03
60.2%
OPERATING EXPENSES
ADMINISTRATION
$4,286,359.00
$1,458,990.03
$2,827,368.97
34.0%
GLEN OAKS GOLF COURSE
1,211,030.00
359,317.30
851,712.70
29.7%
LYON OAKS GOLF COURSE
2,065,155.00
621,462.82
1,443,692.18
30.1%
RED OAKS GOLF COURSE
790,966.00
235,415.52
555,550.48
29.8%
SPRINGFIELD OAKS GOLF COURSE
980,836.00
300,002.04
680,833.96
30.6%
WHITE LAKE OAKS GOLF COURSE
1,095,973.00
318,126.56
777,846.44
29.0%
INDEPENDENCE OAKS NATURE CENTER
512,455.00
165,874.80
346,580.20
32.4%
ADDISON OAKS
1,574,613.00
414,139.83
1,160,473.17
26.3%
ADDISON OAKS CONFERENCE CENTER
252,279.00
119,422.23
132,856.77
47.3%
GROVELAND OAKS
1,523,269.00
307,504.97
1,215,764.03
20.2%
HIGHLAND OAKS
51,550.00
7,559.10
43,990.90
14.7%
INDEPENDENCE OAKS
1,170,314.00
338,343.41
831,970.59
28.9%
LYON OAKS
651,522.00
348,736.47
302,785.53
53.5%
ORION OAKS
202,054.00
37,572.89
164,481.11
18.6%
ROSE OAKS
50,734.00
6,473.89
44,260.11
12.8%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
409,839.00
87,516.95
322,322.05
21.4%
WATERFORD OAKS ACTIVITY CENTER/PARK
545,243,00
254,343.54
290,899.46
46.6%
RECREATION ADMINISTRATION
643,432.00
273,772.83
369,659.17
42.5%
CATALPA OAKS
86,375.00
3,394.03
82,980.97
3.9%
MOBILE RECREATION
810,166.00
196,840.64
613,325.36
24.3%
RED OAKS WATERPARK
1,640,636.00
298,431.50
1,342,204.50
18.2%
WATERFORD OAKS BMX COMPLEX
50,637.00
6,474.84
44,162.16
12.8%
WATERFORD OAKS GAMES COMPLEX
38,947.00
20,625.12
18,321.88
53.0%
WATERFORD OAKS TOBOGGAN COMPLEX
364,135.00
185,103.10
179,031.90
50.8%
WATERFORD OAKS WATERPARK
1,262,172.00
153,611.83
1,108,560.17
12.2%
TECHNICAL SUPPORT
1,518,447.00
545,233.65
973,213.35
35.9%
CONTINGENCY/INTERNAL SERVICE CHARGES*
600,000.00
85,312.95
514,687.05
N/A
$24,389,138.00
$7,149,602.84
$17,239,535.16
29.3%
REVENUE OVER/(UNDER) EXPENSES
($106,275.00)
$7,464,298.13
($7,570,573.13)
2008
2007
ACTUAL REVENUE TO DATE:
60.2%
51.8%
BUDGET BALANCE:
39.8%
48.2%
ACTUAL EXPENSE TO DATE:
29.3%
28.2%
BUDGET BALANCE:
70.7%
71.8%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 5-1.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5, FY 2008
(2/29108)
,ONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
$80,642 TO ADMINISTRATION (OCP&RC-NOV.)
$45,050 TO INDEPENDENCE OAKS (OCP&RC-NOV.)
OTHER: BUDGET AMENDMENTS
$18,000 REVENUE AND EXPENSE INCREASE FOR SPRINGFIELD OAKS GOLF COURSE MDEQ REFINED PETROLEUM FUND
REIMBRUSEMENT PROGRAM (OCP&RC-JAN/POSTED FEB.)
OTHER: PENDING
5-2
(Page 2 of 3)
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 5, FY 2008
(FOR MONTH ENDING 2/29/08)
PARK
ADMINISTRATION:
ADMINISTRATION
ADMINISTRATION SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION ADMINISTRATION
CATALPA OAKS
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
TECHNICAL SUPPORT:
TECHNICAL SUPPORT
TECHNICAL SUPPORT SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
YEAR TO DATE
EXPENSE
REVENUE OVER
(UNDER) EXP.
$13,515,127.40 $1,458,990.03 $12,056,137.37
$13,515,127.40 $1,458,990.03 $12,056,137.37
103,232.36
145,447.70
27,346.92
48,650.49
56,679.51
381,356.98
359,317.30
621,462.82
235,415.52
300,002.04
318,126.56
1,834,324.24
(256,084.94)
(476,015.12)
(208,068.60)
(251,351.55)
(261,447.05)
(1,452,967.26)
15,391.02 165,874.80 (150,483.78)
15,391.02 165,874.80 (150,483.78)
66,220.84
30,335.96
3,187.09
1,418.00
73,499.13
239,971.50
34,752.00
109.00
278.00
11,790.72
461.562.24
19,590.50
2,376.00
83,778.50
589.96
225.00
8,920.00
123,833.87
1,149.50
240,463.33
414,139.83
119,422.23
307,504.97
7,559.10
338,343.41
348,736.47
37,572.89
6,473.89
87,516.95
254,343.54
1,921,613.28
273,772.83
3,394.03
196,840.64
298,431.50
6,474.84
20,625.12
185,103.10
153,611.83
1,138,253.89
(347,918.99)
(89,086.27)
(304,317.88)
(6,141.10)
(264,844.28)
(108,764.97)
(2,820.89)
(6,364.89)
(87,238.95)
(242,552.82)
(1,460,051.04)
(254,182.33)
(1,018.03)
(113,062.14)
(297,841.54)
(6,249.84)
(11,705.12)
(61,269.23)
(152,462.33)
(897,790.56)
0.00 545,233.65 (545,233.65)
0.00 545,233.65 (545,233.65)
0.00
$14,613,900.97
85,312.95
$7,149,602.84
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(85,312.95)
$7,464,298.13
-5-3
(Page 3 of 3)
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 6, FY 2008
(FOR MONTH ENDING 3131108)
2008
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$14,850,000.00
$14,125,894.53
$724,105.47
95.1%
Other
274,300.00
531,303.14
(257,003.14)
193.7%
GLEN OAKS GOLF COURSE
1,256,400.00
104,470.36
1,151,929.64
8.3%
LYON OAKS GOLF COURSE
1,249,500.00
146,715.60
1,102,784.40
11.7%
RED OAKS GOLF COURSE
419,000.00
27,346.92
391,653.08
6.5%
SPRINGFIELD OAKS GOLF COURSE
875,160.00
49,297.49
825,862.51
5.6%
WHITE LAKE OAKS GOLF COURSE
1,021,750.00
57,786.76
963,963.24
5.7%
INDEPENDENCE OAKS NATURE CENTER
48,000.00
18,153.08
29,846.92
37.8%
ADDISON OAKS
416,790.00
61,374.84
355,415.16
14.7%
ADDISON OAKS CONFERENCE CENTER
115,000.00
30,335.96
84,664.04
26.4%
GROVELAND OAKS
732,600.00
28,847.09
703,752.91
3.9%
HIGHLAND OAKS
0.00
1,418.00
0.00
0.0%
INDEPENDENCE OAKS
327,125.00
85,196.13
241,928.87
26.0%
LYON OAKS
347,000.00
243,425.50
103,574.50
70.2%
ORION OAKS
106,000.00
39,176.00
66,824.00
37.0%
ROSE OAKS
1,700.00
825.00
875.00
48.5%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
13,000.00
314.00
12,686.00
2.4%
WATERFORD OAKS ACTIVITY CENTER/PARK
29,788.00
13,802.72
15,985.28
46.3%
RECREATION ADMINISTRATION
28,400.00
19,840.50
8,559.50
69.9%
CATALPA OAKS
0.00
2,376.00
(2,376.00)
0.0%
MOBILE RECREATION
387,050.00
109,671.00
277,379.00
28.3%
RED OAKS WATERPARK
834,700.00
1,114.96
833,585.04
0.1%
WATERFORD OAKS BMX COMPLEX
16,600.00
230.00
16,370.00
1.4%
WATERFORD OAKS GAMES COMPLEX
16,000.00
9,520.00
6,480.00
59.5%
WATERFORD OAKS TOBOGGAN COMPLEX
120,500.00
140,814.46
(20,314.46)
116.9%
WATERFORD OAKS WATERPARK
796,500.00
1,324.50
795,175.50
0.2%
TOTAL REVENUE
$24,282,863.00
$15,850,574.54
$8,432,288.46
65.3%
OPERATING EXPENSES
ADMINISTRATION
$4,367,001.00
$1,831,243.37
$2,535,757.63
41.9%
GLEN OAKS GOLF COURSE
1,211,030.00
440,616.58
770,413.42
36.4%
LYON OAKS GOLF COURSE
2,065,155.00
744,676.97
1,320,478.03
36.1%
RED OAKS GOLF COURSE
790,966.00
273,748.03
517,217.97
34.6%
SPRINGFIELD OAKS GOLF COURSE
980,836.00
349,800.16
631,035.84
35.7%
WHITE LAKE OAKS GOLF COURSE
1,095,973.00
381,235.47
714,737.53
34.8%
INDEPENDENCE OAKS NATURE CENTER
512,455.00
197,557.07
314,897.93
38.6%
ADDISON OAKS
1,574,613.00
482,721.93
1,091,891.07
30.7%
ADDISON OAKS CONFERENCE CENTER
252,279.00
132,752.53
119,526.47
52.6%
GROVELAND OAKS
1,523,269.00
354,333.42
1,168,935.58
23.3%
HIGHLAND OAKS
51,550.00
8,871.80
42,678.20
17.2%
INDEPENDENCE OAKS
1,215,364.00
406,614.64
808,749.36
33.5%
LYON OAKS
651,522.00
375,915.05
275,606.95
57.7%
ORION OAKS
202,054.00
45,517.07
156,536.93
22.5%
ROSE OAKS
50,734.00
7,446.27
43,287.73
14.7%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
409,839.00
110,564.73
299,274.27
27.0%
WATERFORD OAKS ACTIVITY CENTER/PARK
545,243.00
323,447.36
221,795.64
59.3%
RECREATION ADMINISTRATION
643,432.00
324,757.20
318,674.80
50.5%
CATALPA OAKS
86,375.00
3,624.03
82,750.97
4.2%
MOBILE RECREATION
810,166.00
231,299.97
578,866.03
28.5%
RED OAKS WATERPARK
1,640,636.00
352,480.42
1,288,155.58
21.5%
WATERFORD OAKS BMX COMPLEX
50,637.00
7,143.89
43,493.11
14.1%
WATERFORD OAKS GAMES COMPLEX
38,947.00
23,357.02
15,589.98
60.0%
WATERFORD OAKS TOBOGGAN COMPLEX
364,135.00
223,590.38
140,544.62
61.4%
WATERFORD OAKS WATERPARK
1,262,172.00
187,971.95
1,074,200.05
14.9%
TECHNICAL SUPPORT
1,518,447.00
648,376.54
870,070.46
42.7%
CONTINGENCY/INTERNAL SERVICE CHARGES*
474,308.00
147,422.34
326,885.66
N/A
$24,389,138.00
$8,617,086.19
$15,772,051.81
35.3%
REVENUE OVER/(UNDER) EXPENSES
($106,275.00)
$7,233,488.35
($7,339,763.35)
2008
2007
ACTUAL REVENUE TO DATE:
65.3%
63.4%
BUDGET BALANCE:
34.7%
36.6%
ACTUAL EXPENSE TO DATE:
35.3%
34.7%
BUDGET BALANCE:
64.7%
65.3%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 5-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 6, FY 2008
(FOR MONTH ENDING 3131108)
ONTINGENCY: BUDGET AMENDMENTS
$80,642 TO ADMINISTRATION (OCP&RC-NOV./POSTED MAR.)
$45,050 TO INDEPENDENCE OAKS (OCP&RC-NOV./POSTED MAR.)
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
$18,000 REVENUE AND EXPENSE INCREASE FOR SPRINGFIELD OAKS GOLF COURSE MDEQ REFINED PETROLEUM FUND
REIMBURSEMENT PROGRAM (OCP&RC-JAN/POSTED FEB.)
OTHER: PENDING
5,-5
(Page 2 of 3)
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 6, FY 2008
(FOR MONTH ENDING 31319108)
PARK
ADMINISTRATION:
ADMINISTRATION
ADMINISTRATION SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION ADMINISTRATION
CATALPA OAKS
MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
TECHNICAL SUPPORT:
TECHNICAL SUPPORT
TECHNICAL SUPPORT SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER) EXP.
$14,657,197.67 $1,831,243.37 $12,825,954.30
$14,657,197.67 $1,831,243.37 $12,825,954.30
104,470.36
146,715.60
27,346.92
49,297.49
57,786.76
385,617.13
440,616.58
744,676.97
273,748.03
349,800.16
381,235.47
2,190,077.21
(336,146.22)
(597,961.37)
(246,401.11)
(300,502.67)
(323,448.71)
(1,804,460.08)
18,153.08 197,557.07 (179,403.99)
18,153.08 197,557.07 (179,403.99)
61,374.84
30,335.96
28,847.09
1,418.00
85,196.13
243,425.50
39,176.00
825.00
314.00
13,802.72
504,715.24
19,840.50
2,376.00
109,671.00
1,114.96
230.00
9,520.00
140,814.46
1,324.50
284,891.42
482,721.93
132,752.53
354,333.42
8,871.80
406,614.64
375,915.05
45,517.07
7,446.27
110,564.73
323,447.36
2,248,184.80
324,757.20
3,624.03
231,299.97
352,480.42
7,143.89
23,357.02
223,590.38
187,971.95
1,354,224.86
(421,347.09)
(102,416.57)
(325,486.33)
(7,453.80)
(321,418.51)
(132,489.55)
(6,341.07)
(6,621.27)
(110,250.73)
(309,644.64)
(1,743,469.56)
(304,916.70)
(1,248.03)
(121,628.97)
(351,365.46)
(6,913.89)
(13,837.02)
(82,775.92)
(186,647.45)
(1,069,333.44)
0.00 648,376.54 (648,376.54)
0.00 648,376.54 (648,376.54)
0.00
$15,850,574.54
147,422.34
$8,617,086.19
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(147,422.34)
$7,233,488.35
5-6
(Page 3 of 3)
Park/Facility
Future Acquisition & Imp.
Addison Oaks (A)
Catalpa Oaks
Glen Oaks
Groveland Oaks
Highland Oaks
Independence Oaks(B)
Lyon Oaks (C)
Orion Oaks
Red Oaks
Rose Oaks
Springfield Oaks (D)
Waterford Oaks (E)
White Lake Oaks
Contingency
Oakland County Parks and Recreation Commission
Capital Improvement Program (C.I.P.) Budget Report
FM 6, FY 2008
As of 3/31/08
Summary Total for All Parks/Facilities
Estimated 2007 2008 Net New Estimated
Project Cost Adjustment Adjustment Adiustment Project Cost
Contract(s)
Amount Contract(s) Awd., Pre & Enc. Project
Paid Retainer Balance ** Balance
8,056,000.00
0.00
0.00
0.00
8,056,000.00
0.00
0.00
0.00
8,056,000.00
2,440,000.00
0.00
9,920.81
9,920.81
2,449,920.81
(29,920.81)
0.00
0.00
2,420,000.00
195,000.00
0.00
0.00
0.00
195,000.00
(9,992.50)
0.00
0.00
185,007.50
235,000.00
0.00
(30,000.00)
(30,000.00)
205,000.00
(74,138.25)
0.00
0.00
130,861.75
185,000.00
0.00
(100,000.00)
(100,000.00)
85,000.00
0.00
0.00
0.00
85,000.00
138,150.00
0.00
56,298.40
56,298.40
194,448.40
(59,477.93)
0.00
0.00
134,970.47
4,929,480.00
0.00
0.00
0.00
4,929,480.00
(317,484.85)
0.00
0.00
4,611,995.15
316,000.00
0.00
1,009.00
1,009.00
317,009.00
(54,319.47)
0.00
0.00
262,689.53
80,000.00
0.00
35,000.00
35,000.00
115,000.00
0.00
0.00
0.00
115,000,00
650,000.00
0.00
41,000.00
41,000.00
691,000.00
0.00
0.00
0.00
691,000.00
50,000.00
0.00
185,000.00
185,000.00
235,000.00
0.00
0.00
0.00
235,000.00
1,373,000.00
0.00
0.00
0.00
1,373,000.00
(63,854.00)
0.00
0.00
1,309,146.00
1,614,000.00
0.00
156,000.00
156,000.00
1,770,000.00
(33,390.61)
0.00
0.00
1,736,609.39
150,000.00
0.00
0.00
0.00
150,000.00
(134,328.75)
0.00
0.00
15,671.25
1,925,981.09
0.00
(354,228.21)
(354,228.21)
1,571,752.88
0.00
0.00
0.00
1,571,75288
Capital Improvement Projects Grand Total $22,337,611.09 $0.00 $0.00 $0.00 $22,337,611.09 ($776,907.17) $0.00 $0.00 $21,560,703.92
(A) State Grant $844,800
(B) State Grant $2,119,000
(C) State Grant $53,500
(D) 4-H Fair Board Donations $15,000 and $26,250 = $41,250 total
State Grant $99,500
(E) State Grants $440,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $3,598,050
Dollar Column Explanation:
Estimated Project Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
2007Adiustment is the net of any adjustments made from/to contingency and individual projects in June - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 5/31).
2008 Adiustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adiustment is the sum of "2007 Adjustment" and "2008 Adjustment" figures.
New Estimated Proiect Cost is the sum of "Estimated Project Cost", "2007 Adjustment" and "2008 Adjustment" (or "Net Adjustment") figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd.. Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Project Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
** Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts.
ITEM #7
ACTIVITY REPORT 0,�AAKLAND-
MARCH, 2008 (FM07, FY2008)
DAY USE PARKS
Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM06,FY07
FMO6,FY081 FY2007
FY2008
ADDISON OAKS PARK
Campers
0
0
5,998
6,968
Day Use
98
420
4,048
4,951
Day Campers
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
2,340
1,975
14,469
15,760
CATALPA OAKS PARK
Day Use
0
585
0
1,833
GROVELAND OAKS PARK
Campers
0
0
0
0
Day Use
0
0
0
0
Day Campers
0
0
0
0
HIGHLAND OAKS PARK
Day Use
0
240
0
1,620
INDEPENDENCE OAKS PARK
Day Use
12,945
8,650
81,625
69,534
Day Campers
0
0
1,391
263
Overnight Youth Group Campers
24
0
990
410
LYON OAKS PARK
Day Use
234
70
3,584
3,225
Bark Park
1,900
2,259
24,102
23,617
ORION OAKS PARK
Day Use
1,368
2,125
6,978
12,750
Bark Park
5,928
5,552
32,232
33,540
ROSE OAKS PARK
Day Use
184
629
6,312
3,441
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
777
425
7,139
2,935
4-H Fair
0
0
0
0
Banquet Facilities
2,052
1,669
16,667
14,925
WATERFORD OAKS
Activity Center - non banquet
456
496
3,217
3,446
'Banquet Facilities - Activity Center
250
215
997
945
Day Use
1,166
542
8,722
3,464
TOTAL CAMPERS
0
0
5,998
6,968
TOTAL DAY USE
16,772
13,686
118,408
103,753
TOTAL DAY CAMPERS
0
0
1,391
263
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
24
0
990
410
TOTAL BARK PARK
7,828
7,811
56,334
57,157
TOTAL 4-H FAIR
0
0
0
0
TOTAL ACTIVITY CENTER -NON BANQUET
456
4961
3,2171
3,446
7-1
07-08 ACTIVITY REPORT.As, MAR08 1 of 4
ACTIVITY REPORT (,-);ARKLAND-
MARCH, 2008 (FM07, FY2008)
GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FMO6,FY07
FMO6,FY08 I FY2007
FY2008
GLEN OAKS
Rounds Played - 9 Holes
510
0
2,651
1,887
Rounds Played - 18 Holes
113
0
1,103
920
*Banquet Facilities
3,139
3,380
21,205
20,080
**Grill Room (**Not included in totals)
0
0
774
633
LYON OAKS
Rounds Played - 9 Holes
12
0
259
279
Rounds Played - 18 Holes
42
0
1,782
2,077
Driving range
45
0
760
919
*Banquet Facilities
1,527
2,462
7,057
8,024
**Grill Room (**Not included in totals)
50
0
1,580
1,516
RED OAKS
Rounds Played - 9 Holes
342
0
1,970
1,879
SPRINGFIELD OAKS
Rounds Played - 9 Holes
314
0
1,451
1,437
Rounds Played - 18 Holes
355
0
2,138
2,224
**Grill Room (**Not included in totals)
0
0
888
1,135
WHITE LAKE OAKS
Rounds Played - 9 Holes
318
0
1,870
1,195
Rounds Played - 18 Holes
184
0
1,291
855
*Banquet Facilities
2,405
2,324
7,062
7,869
**Grill Room (**Not included in totals)
250
0
1,072
952
TOTAL ROUNDS PLAYED - 9 HOLES
1,496
0
8,201
6,677
TOTAL ROUNDS PLAYED -18 HOLES
694
0
6,314
6,076
TOTAL DRIVING RANGE
45
0
760
919
7-2
07-08 ACTIVITY REPORT.As, MAR08 2 of 4
ACTIVITY REPORT-�AKLAND
MARCH, 2008 (FM07, FY2008)
RECREATION, FACILITIES AND SPECIAL EVENTS
PARTICIPANTS (MONTH) I PARTICIPANTS (YTD)
Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
I FMO6,FY07
6,FY081 FY20071
FY2008
MOBILE RECREATION
Bleachers
0
0
12
3
Bouncers
1,010
505
5,255
4,720
Bus
1,350
1,305
7,605
6,615
Climbing Wall/Tower
0
100
500
800
Dunk Tank
0
0
233
0
Inline Skate Mobile/Hockey Mobile
0
0
0
205
Puppet
0
0
170
0
Show Mobile
0
0
8
16
Adventure Sport Mobile
0
40
120
160
Tents
11
0
21
18
Camps
0
0
0
0
Miscellaneous
0
0
0
1 410
WATERFORD OAKS BMX
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
0
204
640
849
WATERFORD OAKS FRIDGE
1,917
1,919
21,063
22,531
WATERFORD OAKS LOOKOUT LODGE
40
52
1,589
974
WATERFORD OAKS WATERPARK
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
THERAPEUTIC EVENTS
819
461
3,320
4,580
SENIOR EVENTS
1 247
1 0
1 988
948
TOTAL MOBILE RECREATION VISITS
2,371
1,9501
13,924
1 12,947
TOTAL FACILITIES AND SPECIAL EVENTS
3,023
2,636
1 27,600
1 29,882
7-3
07-08 ACTIVITY REPORT.As, MAR08 3 of 4
ACTIVITY REPORT
MARCH, 2008 (FM07, FY2008)
In-house events are counted in facility totals.
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
**Trail Usage ("Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
Therapeutic/Senior Event Breakdown
TR: Bball-44; Jr Bball-109; TGIF-100; Royal Oak-106;
01A b NqDSWE
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
FM06, FY07
FM06, FY08 FY20071
FY2008
2,045
1,102
11,379
8,422
408
354
2,104
2,480
7,118
7,165
47,617
40,546
315
166
1,936
1,181
437
215
956
464
120
131
3,756
3,489
2,360
1,268
13,315
9,603
845 569
PARTICIPANTS (MONTH)
3,060 2,944
PARTICIPANTS (YTD)
FMO6,FY07
FM06,FY08
FY2007
FY2008
25,080
21,993
186,338
171,997
2,235
0
15,275
13,672
5,394
4,586
41,524
42,829
3,205
1,837
16,375
12,547
11,713
12,025
67,457
67,603
47,627
40,441
326,969
308,648
Ferndale-48;Blaze Team-21;
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
7-4
07-08 ACTIVITY REPORT.As, MAR08 4 of 4
Item #8
THE DETROIT ZOO
WELCOME
Ron Kagan, Director of The Detroit Zoo will welcome everyone and
provide a brief update on plans at the Zoo.
The Zoo staff has also offered guided tour opportunities for interested
commission members to begin immediately following the meeting. If you're
interested in participating in a tour, your interest will be polled at the beginning of
the meeting.
AM
Item # 9
INTRODUCTIONS
Therapeutic Recreation Specialist Sandy Dorey will introduce her two new
interns:
• Mary Murphy, a student at Central Michigan University and a part-time
employee for five years with the sports camp program, is completing a 15-
week internship in Therapeutic Recreation.
• Ben Ringelberg, a student at Central Michigan University and a part-time
employee since January, is completing a 15-week internship doing
miscellaneous therapeutic recreation programs.
ITEM #10
STRATEGIC MASTER PLAN FINAL DRAFT
The final draft of the strategic master plan was sent to all commissioners
via e-mail in mid -April.
The public forum was also held. There were approximately 65 people in
attendance, representing a range of interest groups and public officials, including
trail groups, land conservancies, Michigan Department of Natural Resources,
and city/village/township/county officials.
An overview of the final draft will be provided by Leon Younger of PROS
Consulting.
Staff is requesting Commission acceptance of the report.
RESOLUTION
WHEREAS, the mutual intent of the Oakland County Parks and
Recreation Commission and its staff is to provide facilities, programs, and
services that meet the needs and expectations of the Oakland County residents
while being provided in the most efficient and effective means; and
WHEREAS, a strategic master plan has been developed as a planning
tool and to provide direction in operations and management of the system; and
WHEREAS, the strategic master plan has been developed with a focus on
four main areas: land, recreation facilities, recreation programs and services, and
operational and financial sustainability; and
WHEREAS, this plan was developed through citizen input, county -wide
surveys, commissioners focus groups, and stakeholder interviews; and
WHEREAS, the strategic master plan will be the planning guideline for the
Oakland County Parks and Recreation Commission through 2017.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission accepts the Strategic Master Plan, as prepared by
PROS Consulting.
BE IT FURTHER RESOLVED that this Strategic Master Plan be
forwarded to the Oakland County Board of Commissioners for their information.
Moved by
Supported by
Date: May 7, 2008
D:\$Data\My documents\Resolutions\2008\0072008 Strategic Master Plan Acceptance.doc
10-2
ITEM #11
INFORMATION TECHNOLOGY MASTER PLAN
At the November 7, 2007 Commission meeting, Oakland County
Information Technology received approval to provide a needs assessment,
project scope and approach for the information technology requirements, for
future phased -in implementation, throughout the park system.
Enclosed is the final draft of the master plan, which also includes a three-
year phased implementation cost projection. The document will be used for
budget purposes.
Staff is requesting Commission acceptance of this plan.
April108
Oakland County Michigan
The Oakland County Parks and Recreation Technology Roadmap is a result of extensive
onsite interviews and will leverage county technology strategies to facilitate development
and use of information technology solutions in the Parks and Recreation Department.
Oakland County Michigan
Introduction
The Oakland County Parks and Recreation Technology Roadmap, or plan, will leverage county technology
strategies and facilitate development and use of information technology solutions in the Parks and Recreation
Department. The components of this plan will enable successful technology implementation and promote
long-term sustainability. The technology roadmap leverages enterprise technologies and objectives found in
the County's IT Strategic Plan to accomplish a series of agency -specific initiatives. As implementation
continues, more detailed projects (defined objectives, budget, and timelines) will be scoped to guide the
implementation of specific technology initiatives outlined in this plan.
Background Information
Oakland County has abundant and diverse recreational resources, including an evolving countywide system of
trails and paths. In 42 years, the Oakland County Parks System has grown to more than 6,000 acres of natural
landscapes and outdoor recreation. The 13 County parks, which are managed by the Parks and Recreation
Department, offer natural landscapes for year-
round recreation with 5 golf courses, 2 waterparks,
2 campgrounds and 2 nature centers.
Parks and Recreation operates additional programs
and facilities including a Bicycle Motocross track, an
adaptive recreation program, an outdoor
amphitheater, and conference and banquet
facilities. Platform Tennis courts, a mobile
recreation program, as well as numerous special
activities, events and classes, are also offered.
Oakland County Parks and Recreation and
its partners, the Oakland Trails- Advisory Council
(OTAC), have teamed up to expand and
coordinate a network of trails (OakRoutes)
throughout Oakland County. Major trail ways
include:Polly Ann Trail, Paint Creek, Clinton River,
Huron Valley, Lakes Community and West
Bloomfield trails. These converted railroad corridors
are a key component of the County's primary trail
system. Currently 86 miles of the primary system are completed, 15 miles are in the planning and
development stage and another 145 miles are under consideration. The trails will be used to link residents to
parks, schools, downtowns and community centers throughout the County.
-2-
In addition to providing recreational opportunities throughout Oakland County, the Parks and Recreation
Department is charged with acquiring, improving and maintaining quality parks that support the community's
values for the preservation of natural areas and open spaces, equity of access, and the natural heritage of
Oakland County. A comprehensive approach to resource management within the Park System is employed to
ensure the value of natural assets are maximized and preserved.
Bridge to the Future
As a part of the development of the 2008 Parks and Recreation Strategic Plan, extensive onsite interviews,
reviews of past reports, and discussions with Parks and Recreation representatives were conducted to assess
how information technology and data are currently used. When appropriate, follow-up interviews were held
to reaffirm the original notes. The result of those interviews is a technology roadmap for Parks and Recreation
that will be used to guide future investments in information technology.
In the "Bridge to the Future" section of the plan, a high-
level strategy for the use of technology in the Parks and
Recreation Department has been defined. This strategy is
reflected in the Mission Statement. Critical Success
Factors, and Guiding Principles have been quantified to
ensure organizational support and sustainable use of
technology. In addition, supporting Program Areas have
been developed to meet critical business needs and
effectuate the strategy. Ultimately, these program areas
will provide the foundation for the implementation of
specific technology projects.
Mission Statement
To enhance the management, and maximize the use, of County Parks assets and services through the
implementation of information technology and managed data.
-3-
Critical Success Factors
Critical success factors are those attributes, assets, or skills that will be needed to ensure successful
technology implementation. The critical success factors are:
• Parks and Recreation Commission and Board of Commissioners support and commitment.
• Commitment of, and support from, an organizational "champion".
• Continuous and sustainable financial and organizational commitment.
• Ability to recognize opportunities to improve workflows through the use of technology and data.
• An openness to new technology and improved workflows.
• Effective and applicable research and development.
• Continuous education and training of Parks and Recreation staff.
Guiding Principles
Guiding principles are direction -setting statements that provide a foundation for the Program Areas contained
within the Parks and Recreation Technology Roadmap. They ensure future technology investments are made
in a manner that is consistent with the strategy set forth in this plan.
• All Parks and Recreation organizational units will be treated as equal and important partners.
• Technology and data will be leveraged to streamline current business processes and enhance customer
service offerings.
• Data will be treated as an "asset" and shared across organizational units, except where security and
confidentiality warrants otherwise.
• The collection and maintenance of asset data will be managed centrally within Parks and Recreation.
• Location -based technology will be leveraged to manage assets and to enhance service offerings.
• Technology solutions will be designed with a focus on simplicity so that minimal training will be
necessary for seasonal staff.
• Existing County information technology solutions will be leveraged to mitigate capital and operational
expenses.
-4-
• Where appropriate, Parks and Recreation information technology solutions will be made available to
locals CVTs to offset costs that would otherwise encumber CVTs.
• Successful development of information technology will be used to promote Parks and Recreation as a
leader in the recreation and conservation communities.
Program Areas
This section outlines a series of Program Areas (Figure 1) developed to support the Mission. There are three
separate Program Areas; Fundamental Data, Hardware and Connectivity, and Application Solutions. Each of
these program areas has been designed to complement one another and support long-term, sustainable use
of information technology within the Parks and Recreation Department.
Figure 1: Technology Roadmap Program Areas
Specific success measures will be used to monitor the success of technology deployment within these Program
Areas. Those success measures include:
• Increased productivity
• More efficient use of resources
• Provision of additional services
• Increased access to information
• More accurate and informed decision -making
-s-
Detailed projects that are a direct result of this Roadmap will be incorporated in the County's IT Master Plan
(www.oakgov.com/pmo) and six year Return on Investment (ROI) analyses will be completed to ensure sound
financial investments are made.
The long-term goal is to formalize and centralize IT expertise through the creation of Parks and Recreation
Technology Team. The Team will serve as a core group of technical experts dedicated to the management of
data and technology in Parks and Recreation. The team will become a service -oriented group and provide
technical expertise, support and assistance to those individuals using the technology to perform Parks
program activities. Specific organizational roles will evolve over time and as the implementation of the
Roadmap continues.
Fundamental Data
Reliable and defensible data, or information, is critical to Parks and Recreation's future. Furthermore,
information will be the underpinning of application solutions deployed to support decision -making and service
delivery. This program area will focus on the automation, organization and management of data themes for
which Parks and Recreation is the custodian. When fully implemented, this program area will establish
"trusted sources" of essential data that will be leveraged in application services described later in this Plan.
At a department -level, four major themes (Figure 2) of data or information are important to Parks and
Recreation. These major themes are Revenue, Service, Customer and Asset.
1 Open, reliable, current, and essential sources of information used in organizational decision -making.
-6-
Revenue represents the income Parks and Recreation receives from two separate categories.
Generally, revenue comes directly from tax levies or from the use of facilities and services
provided within the Parks System. Ensuring revenue is efficiently entered in the County's
financial system and attributed to the appropriate Parks and Recreation service and/or asset
will be critical to the management of this data.
Figure 2: Parks and Recreation Data Themes
Customer represents the individuals who purchase admission and/or services provided within
the Parks System. Customer needs captured through interactions (human, automated or
combinations of both) will translate in to more effective service delivery and use of the Parks
System. Customers serve as a basis for marketing and measured satisfaction assessments that
guide program development. Knowing "who" Parks and Recreation customers a -re, and
managing the occurrence of Parks customer's uniquely, will be critical to the management of
this data.
Service represents the tangible and intangible goods provided within the Parks System.
Generally, they are quantified as a series of intangible recreational uses or activities afforded to
the customer when payment is rendered. In this case, they also include related tangible goods
(logo products, maps, etc.) that are used to promote the Parks and Recreation brand. Services
are the basis for revenue analyses and are associated with assets provided within the Parks
System. Maintaining a comprehensive and reliable source of services that are attributed to
specific assets within the Parks System will be critical to the management of this data.
Asset represents the physical and natural features present within the Parks System. Generally,
they are structural elements (roads, facilities, infrastructure, etc.) that provide the framework
for recreational use. In this case, assets also include the natural features (wetlands, woodlands,
etc.) within the Parks System that are essential to environmental conservation and serve as
amenities for those who use County Parks. Assets serve as a basis for other fundamental
themes of data. Furthermore, the location of these assets in the real world and their
relationship to one another will be critical to the management of this data.
Access to reliable Customer, Service and Revenue
information will be an outcome of the implementation
and use of application services discussed later in this
Plan. As implementation of these application services
begin, specific characteristics of these information
themes will be quantified. At that time, proper
custodianship (who is the source of information within
organization), maintenance cycles, accessibility, existing
information, and appropriate use will all be defined.
Throughout the implementation of these application
services, "trusted sources" of Customer, Service and
Revenue will be clearly identified so that deployment of
these business applications can be achieved without
compromising the integrity of these data themes.
Specific attention must be paid early in the adoption of the Technology Roadmap to the Asset data theme
because of its fundamental impact on Parks and Recreation business functions and customer services.
Currently, this information is in a variety of sources and formats (hardcopy drawings, computer aided design
files, GIS and GPS files, etc.). In addition, the currency of this information varies and is a concern. Going
forward, representatives from Information Technology and Parks and Recreation will complete a design,
migration and conversion of current Parks and Recreation asset data to a central repository of asset
information that utilizes location to organize content. Information stored in this central repository will be
automated when it is provided to, or created by, Parks and Recreation. Existing data automation procedures,
developed by the Information Technology to ensure the integration of similar data, will be incorporated where
appropriate to ensure reliability, currency and accessibility increases. Quality assurance procedures will be
developed to verify the accuracy of the converted data. At a minimum, data content, data accuracy and
location -based attributes will be verified.
This new central repository of asset information will be
standardized so it can leverage other County location -based data
(parcel ownership, natural features, aerial imagery, topography,
hydrography, transportation, demographic, etc.) to provide a rich
source of information. This information can be used to manage
operational needs within current parks; or plan future parkland,
open space, and trail ways acquisition efforts. It will also serve as
a basis for asset management, project costing, and reservation
application services deployed within Parks and Recreation.
SIM
One or more detailed projects will be formulated to address the needs within this Program Area. Organizing
the Asset data theme will be started early in the deployment of the Technology Roadmap because it can
leverage existing GIS infrastructure (data, servers, software, etc.) the County already owns. Moreover, the
timeline necessary to organize existing sources of information will generally takelonger than starting with a
"clean slate" and a new system. Getting an early start on this project will avoid future delays as application
services are deployed.
Hardware and Connectivity
The value of Fundamental Data and Application Services will not be recognized without investments in
computer hardware and network connectivity throughout the Parks System. The Hardware and Network
Connectivity Program Area will be the delivery platform by
which Application Services and Fundamental Data are
provided to Parks staff and the constituents they serve.
Whenever possible, hardware and connectivity
improvements will leverage existing County Information
Technology services to ensure interoperability and a
managed cost of ownership. The use of
standardcommunication protocols will also be important
because network -enabled devices (cameras, information
boards, kiosks, etc.) will be required to support application
services outlined later in this Plan.
Going forward, Parks and Recreation will employ browser -
based applications to maximize the value of technology
throughout the organization. In summary, this means future application services and data will be deployed
through only an Internet browser; and access centrally managed servers. Moreover, data and application
services will no longer be distributed to remote park locations.
Currently, there is limited network connectivity at the thirteen park locations. Many locations do not have
access to the County's computer network (OakNet), or the public Internet, at all. Generally, if Internet
connectivity is available at a park location, it is limited to a main facility on the park grounds. This
fundamental limitation makes it nearly impossible to provide centrally hosted and standardized application
services to Parks staff and customers. It also negates the ability to communicate electronically amongst
County Parkstaff.
To address this specific limitation, a comprehensive strategywill be
TM deployed to provide network connectivity and Internet access at each of
the thirteen park locations. This strategy will employ the use of the
County's OakNet fiber network wherever possible, and be supplemented
by private networks (fiber, wireless and cellular) where cost effective.
The remote location of several County Parks and the mobile nature of
Parks Staff may necessitate the need to evaluate cellular -based and other
wireless Internet connectivity options. And while these options may not
-9-
provide the network capacity found in fixed network solutions, they will minimize capital expenditures
necessary to provide network connectivity and application accessibility across the entire footprint of the Parks
System. The goal of these network connectivity projects will be two -fold. The first will be to provide Parks
Staff with access to Parks and Recreation Application Services and other County computing services (Internet,
Email, Network Drive Access, etc.). This access must be available within park facilities and on grounds
throughout the Park. The second will be to provide wireless Internet access as a service to park visitors. The
need for, and location of,these wireless hotspots will vary by Park. They may be in focused areas like a
clubhouse or nature center. In some cases, they may beexpanded to include larger outdoor geographies like a
campground or water park. In addition to providing Internet access to park visitors, the hotspots will also
provide Parks and Recreation an opportunity to market and deliver services to park visitors while they are on
park grounds. When complete, all of the thirteen park locations will have an appropriate mix of fixed and
wireless network connectivity solutions that provide staff and visitors with the ability to access application
services and the Internet as a whole.
Complementing the deployment of network connectivity will be a comprehensive deployment of personal
computing devices and printers for Parks staff. The deployment will include a mix of desktop PCs and mobile
computing devices that provide appropriate Park staff with a consistent
computing environment that complements their role within the
organization. A series of network -enabled workgroup printers that provide
a range of hardcopy output formats (color, black & white, etc.) and sizes x .
will also be provided as a part of the deployment. �.
The desktop PC and mobile computing devices will leverage Information
Technology's current PC standards and employ standard PC technology to —
mitigate the complexity of this desktop deployment and reduce the long- M'
term costs associated with this new robust computing environment. Every
device will be deployed with the Microsoft operating system (XP) and the
latest version of Microsoft Office and Internet Explorer. This will provide a
consistent computing and communication environment that leverages existing Oakland County Information
Technology services (email, Internet access, network services, etc.) and provides a foundation for Parks and
Recreation to launch centralized application services and "trusted sources" of data.
-10-
Office staff will be provided standard desktop PC's to consume Parks and Recreation application services and
other forms of electronic communication. Generally, they will consume these services via a fixed network
connection and the use of a web browser. In some cases though, they may need to be enhanced to support
more robust GIS analysis and photo/video editing.
Parks and Recreation Staff that tend to move from one park to
another, or move around within one park itself, will be provided
mobile computing devices to consume Parks and Recreation
application services and other forms of electronic communication.
The mobile computing deviceswill have embedded cellular and
wireless broadband connectivity so access to the Internet, email,
and other networked applicationservices can be consumed.
Other technologies will be leveraged in the future to support Parks
and Recreation program activities. Going forward, a conscious
effort will be made by Parks staff and Information Technology to
evaluate new technology and its impact on parks services. For
example, these technologies will include:
Global Positioning Systems (GPS) that allow Parks staff to inventoryphysical assets and natural
resources in the field. GPS information gathered in the field can be used to update Parks and
Recreation's central asset repository. This technology incorporates field data into a larger
context using Geographic Information Systems (GIS) so the effectiveness of environmental
stewardship programs can be reviewed, or the status of a Capital Improvement Project
monitored.
Information Kiosks that allow park visitors to purchase park passes and other services on park
grounds. Kiosks can be supplemented with Digital Display Panels that provide visitors with
relevant information. These technologies maximize the use of Parks staff and ensure
information is availableto park visitors.
Webcams that allow Parks staff to remotely monitor locations throughout the Park System.
Webcams can also be used to stream live video of park activities on the Parks and Recreation
website. These technologies mitigate vandalism; theft and property damage and provide an,
online venue for activities occurring on park grounds.
-11-
One or more detailed projects will be formulated to address the needs articulated in this Program Area.
Enhancing the current state of network connectivity in the 13 parks will be started early in the deployment of
the Technology Roadmap because it will be critical to the delivery of future application services and centrally
hosted data themes. In parallel, a detailed inventory of existing personal computing devices and future needs
A
ill be completed so deployment of a standard desktop
PC computing environment can begin. Getting an early
start on this project will allow Parks staff to begin
leveraging existing Information Technology services
immediately as more specific Parks and Recreation
services mature.
Application Services
In the Application Services Program Area, a series of
internal and external computer systems will be
deployed to support Parks business functions and
enhance services provided to Parks visitors. Focus will
be placed on applications that provide reliable Asset,
Customer, Service and Revenue information. This Program Area will be enhanced by a complete redesign of
the Parks and Recreation website. This redesign will reorganize and repurpose content on the current
website so it reflects a more customer -focused presence. The new website will become a Recreation and
Conservation Portal2 that will be expanded to include other environmental web content currently on the
County's site like the Planning and Economic Development Division's Environmental Stewardship Program, or
Waste Resource Management Division's Recycling Program.
The Recreation and Conservation Portal will leverage emerging website content like video, podcasts,
mash ups3, blogs and other Web 2.0 tools to provide an interactive experience to portal visitors. Engaging
constituent interaction in the preservation of the County's environmental and recreational opportunities will
be a critical goal of the portal. This portal will also provide a central location to host Parks and Recreation
application services that will promote online interaction with parks services.
Currently, there is limited use of computer systems at the thirteen park locations. Generally, if they are being
used at a park location, it is limited to that specific location and information is rarely shared across the entire
Parks system. Furthermore, the limited integration and use of computer systems makes it nearly impossible
to provide centralized and/or consistent service to Parks visitors.
2 A portal is s a site that provides a single function via a web page or site.
3 A mashup is a web application that combines data from more than one source into a single integrated tool.
-12-
To address this limitation, a comprehensive strategy will be deployed to provide application services at each of
the thirteen park locations. This strategy will employ the three-tier application architecture strategy outlined
earlier in this Plan to maximize the value of technology throughout the organization. In summary, application
service needs have been organized into the following systems overviews.
Point of Sale or Retail Management System that will allow Parks staff to process payment for
park services via credit cards or a cash drawer. This system will also leverage barcode scanners,
manage gift cards and storeroom inventory; and fully integrate with the County's Peoplesoft
Accounting System, and a Parks and Recreation Customer Information Management System.
Asset Management System that will allow Parks staff to proactively manage assets and
mitigate long-term costs associated with the operations and maintenance of physical and
natural infrastructure in the Parks System. This system will manage day-to-day.work activities
that generally include work orders, inspections, inventory, and project costing. It will also
include a Customer Request Management (CRM) module that will allow Parks staff and visitors
to submit requests for improvement on Park grounds and track those requests from correction
to feedback.
Customer Information Management System that will allow Parks staff to capture, store and
analyze customer information. This system will supportsales, marketing, customer service, and
support an overall customer -centric service delivery strategy. The Customer Information
-13-
Management System will integrate with the Point of Sale and Reservations System to provide
seamless information about park visitors and the services they consume.
Reservations System that will allow Park visitors to arrange reservations for Parks services.
Park visitors and Parks staff (through a centralized reservations desk) will interact directly with
this system to consume or reserve Park services. As such, the Reservation System will provide
users with the most current information regarding Asset and Service availability. It will provide
a consolidated look in to other related Parks systems (Asset Management, Customer
Information Management, and Point of Sale) so a seamless experience can be provided to park
visitors.
Video Surveillance System that will allow Parks staff to remotely monitor the security and use
of Assets throughout the Parks system. This system will be integrated with other System
Control technologies to mitigate the need to send manpower to remote locations when alarms
are triggered and other security concerns are raised. The Video Surveillance System can also
be used in conjunction with Recreation and Conservation Portal to provide Park visitors with a
current snapshot of use patterns at high volume Park locations.
As design and implementation of the application services begin, a thorough review of existing Parks and
Recreation computer applications like Active Network will be completed. This review will confirm whether
existing applications currently in use can be leveraged further as technology use matures in the Parks and
Recreation Department. It will also outline the specific requirements necessary to meet the needs of the
specific system implementation. The integration and standardization of application services will be important
for the Parks and Recreation Department and the visitors they serve. To that end, information will be
collected "once" in the appropriate computer system and "shared" amongst systems whenever necessary.
This will enhance the service offering opportunities and ensure reliable information is maintained.
One or more detailed projects will be formulated to address the needs articulated in this Program Area.
Detailed requirements for each of the computer systems outlined in this Program Area and the development
of the Recreation and Conservation Portal will be started early in the deployment of the Technology
Roadmap. Additional application services will be deployed in parallel with enhancements being made in the
Hardware and Connectivity Program Area.
-14-
Implementation Approach and Capital Improvement Budget
Implementation of the Parks and Recreation Technology Roadmap is a critical component of the Parks and
Recreation Master Plan and of utmost importance to Parks and Recreation leadership. To complete the
implementation of this plan, each Program Area must be coordinated. Furthermore, if one of the fundamental
components the Roadmap is delayed, the implementation as a whole could be delayed. The following high-
level Implementation Approach and supporting Capital Improvement Budget (CIB) has been assembled to
guide future development of detailed projects and financial commitments necessary to ensure success.
-15-
The CIB does not represent detailed costs of the individual projects within the Program Areas but instead
provides an estimate of the financial resources needed over a three-year period. In addition, these cost
estimates only reflect a budget for capital expenses. Ongoing operational costs will be above and beyond the
costs outlined in the Capital Improvement Budget.
Summary
The Oakland County Parks and Recreation Technology Roadmap is a result of extensive onsite interviews and
will leverage county technology strategies to facilitate development and use of information technology
solutions in the Parks and Recreation Department. A high-level strategy for the use of technology is reflected
in the Roadmap's Mission Statement. In addition, supporting Program Areas have been developed to meet
critical business needs and effectuate the strategy. The components of this plan will enable successful
technology implementation and promote long-term sustainability.
Ultimately, the implementation of this Roadmap will enhance the management, and maximize the use, of
Parks and Recreation assets and services through the implementation of information technology and managed
data. As implementation and use of technology continues within Parks and Recreation, the Roadmap will
evolve to reflect current organizational priorities, service delivery needs, and impacts on the Capital
Improvement Budget.
-16-
ITEM #12
CATALPA OAKS COUNTY PARK MASTER PLAN
CONCEPT APPROVAL
Staff has submitted a draft of the Catalpa Oaks Master Plan for review by
the Commission and approval of concept. Upon receiving Commission approval
and making any changes requested by the Commission, staff will make the
Catalpa Oaks Master Plan available online for a 30-day public comment period
(printed copies will also be available for viewing at the OCPR administrative
offices).
Staff will make a presentation to describe the plan and the process by
which it was developed.
ITEM #13
LYON OAKS WETLAND MITIGATION PROJECT
The Lyon Oaks Wetland Mitigation project was successfully constructed in
November 2007 through an agreement between Oakland County and the Road
Commission for Oakland County (RCOC), with the support of the Oakland
County Parks and Recreation Commission. The contractor, Niswander
Environmental, will shortly complete the necessary maintenance documents,
post construction restoration, and quality control review.
The RCOC has requested that OCPR extend the Niswander contract for a
period not to exceed five years to allow for the implementation of annual
monitoring and maintenance. Total costs will not exceed the contract amount of
$221,515 (plus 10% contingency) as approved by the Commission on January
31, 2007. As the five-year extension is in excess of the three-year limit
established by Oakland County Purchasing, Commission approval is required.
Staff recommends that the Commission approve the contract extension.
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Fireworks Displays
2/4108
Colonial Fireworks
PS2086
$ 51,000.00
1
110
Metal Fire Rings, Group Grills & H/C
11/26/07
Park n Pool
PS2048
$ 50,000.00
2
3
118
Metal Waste Receptacles and Lids
11/26/07
Preeminance
PS2038
$ 25,000.00
41
119
PARKS Portajohns
11/26/07
Portajohn Systems
P081232
$ 7,769.00
5
120
PARKS Kayaks
1/7/08
Meyers Boat
P084153
$ 2,242.00
155
100% organic cotton t-shirts - short
117108
Million $
PS2057
$ 10,000.00
6
sleeve
Promotions
7
171
PARKS TOW SPRAYER
1/14/08
WF MILLER
P085885
$ 9,945.00
8
175
WRISTBANDS
1/14108
Price Chopper
PS2100
$ 5,000.00
9
184
Parks Cuno Water Softener System
1/14/08
Hodges
P084160
$ 4,039.00
195
Parks Bobcat 331 extendable arm compact
1/28/08
Bob Cat of Motor
P086376
$ 45,905.15
10
excavator
city
11
205
Booking Agent Services
1128/08
Gail and Rice
PS2096
$ 110,000.00
12
211
Parks Sun Shades
2/25/08
Signature Awning
P089752
$ 12,500.00
13
218
PARKS Kubota Model ZD331 LP - 72
1/22/08
R&M Motors
P085922
$ 11,706.00
14
223
Parks Jacobsen Decks
1/28/08
WF Miller
P086493
$ 5,680.00
15
225
PARKS RIDING GREENSMOWERS
214/08
WF Miller
P086404
$ 36,994.00
16
227
PARKS GENERATOR
2/4/08
Oak Electric
P086340
$ 6,500.00
171
228
Parks TORO 3500D
2/4/08
Spartan
P086124
$ 55,952.72
18
229
Parks Greens Groomer
2/4/08
Wein artz
P085932
$ 3,489.00
19
249
Landscape Chemicals
2/19/08
True Green
PS2097
$ 300,000.00
20
249
Landscape Chemicals
2/19108
Lesco
PS2101
$ 300,000.00
253
Parks 44 INCH ZERO TURN RADIUS
2/11/08
WF Miller
P068827
$ 4,399.00
21
ROTARY MOWER
254
Parks Funbrellas
3/31/08
Express Yourself
P091914
$ 10,800.00
22
Promotions
23
257
Parks STEER LOADER - GLO
2/19/08
Munn Trailer
P087018
$ 36,690.00
24
260
Kiddie Pool Bottom Replacement
2/25/08
Advanced Pools
P2105
$ 65,000.00
25
291
1 Parks Tree Spade
3/10108
Southeastern
P091981
$ 8,825.19
26
316
Landscape Chemicals
3/24108
Great Lakes Turf
PS2115
$ 200,000.00
271
319
1 Parks COMMERCIAL POOL CLEANER
3/31/08
Recreaonics
P092187
$ 4,271.68
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ITEM # 15
EXECUTIVE OFFICER'S REPORT
A. Parks Reading Reward Program: Staff received the following email from Kristyn Cubitt, a teacher at Wass
Elementary School in Troy: "I just received information on Oakland County Parks Reading Rewards Program. I
applaud your efforts to encourage children to read and reward them with a healthy day of running and swimming!
Our theme this year happens to be "Catch the Reading Wave at Book Beach". Your waterpark passes are a great
incentive for our students. Thank you for taking time to create a rewards program for reading."
B. Commission Email Addresses: Parks Commissioners were recently provided with an Oakland County e-mail
address to receive memos, updates, announcements, newsletters, etc. In order to avoid a delay in receiving
information being sent, please contact Karen Kohn and indicate your preferred e-mail address for this information.
We apologize for any confusion this change may have created.
C. Oak Management Donation: The proposed donation of protective netting and poles, as presented at the
March 12 Commission meeting, was not realized. Due to the speed of the construction project, the salvage of the
netting and poles was not feasible.
D. PROS Consulting: In a previous Commission meeting, staff discussed several other proposed planning efforts
utilizing the services of PROS Consulting. At the June 4 meeting, staff will make a presentation outlining the
scope of this effort.
E. Americorps Partnership Grant Update: Staff has received notification that our Americorps Partnership Grant
request was successful. We will be hosting a team of 8 —12 Americorps students from May 5 — June 20 this
summer. Students will be performing natural resources stewardship work at several Oakland County Parks,
Oakland Township Parks, and Oakland Land Conservancy properties.
Work at Oakland County Parks will include invasive species removal, Massasauga and butterfly surveys, native
plantings, bioagent monitoring and data collection. Award of this grant will provide us with approximately 768
hours of extra field assistance this summer at an estimated cost of only $1.09/hour.
F. Staff Work Plans: Attached for your information is a copy of the Administrative Management Team's work
plans for the second quarter of 2008.
G. Final Reminder: Please contact Karen Kohn by Friday, May 9 to let her know whether or not you are planning
to attend the Special Park Districts Forum in Portland, Oregon. Dates for the Forum are September 8-10, 2008.
H. Oakland County Horse Council: Staff met with representatives from the Oakland County Horse Council and
Springfield Oaks General Manager L.C. Scramlin. Recent correspondence is attached for your information.
I. Purchasing Policy: The attached purchasing policy was prepared with information and acceptance from the
Commission's Bylaws Sub -committee. The policy will be kept on file with the Commission's bylaws.
I Active Military/Adaptive Recreation Discount Policy: As directed by the Commission at the March 12
meeting, staff is researching additional data for the proposed active military/adaptive recreation discount policy.
Staff hopes to have all the requested information for presentation at the June meeting.
K. Budget Timeline: The timetable for the Fiscal Year 2009 budget is as follows:
April 23, 2008 — Submit budget forms and information to Park Supervisors and Chiefs
May 5-9, 2008 — Preliminary budget review by Chiefs and/or Administrators, Parks Operations
May 16, 2008 — Submit Operating Equipment requests and part-time summer staffing requests
May 23, 2008 — Park Supervisors and Chiefs submit budget requests to Admin. Services Admin.
June 16-20, 2008 — Budget review with Park Supervisors, Chiefs, Administrators and E.O.
July 17, 2008 — Executive Officer submits recommended budget to the Commission
July 23, 2008 — Budget review by Commission, Executive Officer and staff
July 28, 2008 — Advertise Notice of Public Hearing
August 4, 2008 — Budget available for public inspection
September 3, 2008 — Public Hearing on the budget and budget approval by the Commission
October 1, 2008 — 2009 Budget starts
K. Upcoming Events: Attached for your information is a listing of upcoming special events.
15-2
Oakland County Parks and Recreation Commission
Administrative Management Team
2nd Quarter Work Plans, 2008
Dan Stencil
*Finalize Strategic Master Plan
*Land acquisition projects and policy
*Telecommunication Lease(s)
*Reorganization Plan
*Preliminary Millage Renewal Strategy
Frank Trionfi
*FY 2009 Budget
*Long Term Financial Plan
*New Point of Sales for waterparks
*Strategic Plan Development
*Purchasing Process Development
Jan Pung
*2008 Marketing Efforts (Waterparks, Golf, Camping)
*Seasonal Staff Orientation
*Strategic Planning
*Community Connection e-newsletter
*2008 Oakland County Research Survey
*Group Sales
*2009 Commission/Marketing Budget
*Partnership Policy Development
Clyde Herb
*Rules/Regulations review — in progress
* Spring/summer park operations
*2009 Budget
*Special projects crew
*Trusty program/Deputy schedules
*GPS/Trails, trail maps and signage
*Evasive Species Removal
*Campground Marketing Plan w/Jan Pung
*Road grading/chloriding
Sue Wells
*Implementation of Strategic Plan
*Reorganization Plan
*2009 Budget
*Golf Course Operation
*Oakland County Vehicle Evaluation
*Sponsor and Partnership Agreements
*Business Plan
Jim Dunleavy
*Strategic Planning
*Interpretive Services
*Sponsorship and Partnership Agreements
*Seasonal Supervisor Orientation
*Childhood Obesity Conference
*Countywide Concerts in the Park Program
*Catalpa Oaks & Lyon Oaks
*Water Park Operations
Mike Thibodeau
*Red Oaks Golf Course well and hydrologic
study
*Pump house and irrigation improvements —
Glen Oaks
*Environmental study — Springfield Oaks G C
*Asphalt Projects
*Fencing at Red Oaks and Glen Oaks
Joe Figa
*2007 — 08 CIP - ongoing
*5-Year forecast of grant request projects — in
progress
*5-year major maintenance projects forecast —
in progress
*Natural resource management plans — ongoing
*OTAC Master Plan — in progress
*Catalpa Park Master Plan — Draft Completed
*Lyon Oaks Maintenance Bldg: Twp. Approval
T5F-1
D:\$Data\My documents\DAMQrt(yWorkPlans.doc
280dWatkins Lake Road • Bldg 9701 • Waterford, Mi 48328-1917
.i 2-"".8.858.J905 1.888.00FAcsKS www.aakgay.eomlparksrec
ND
is &� 1�
April 16, 2008
Ms. Deb Morgan & Ms. Pam Que
Oakland County 4-H Horse Council
2425 Childs Lake Road
Milford, MI 48381
RE: Springfield Oaks - 4-H Horse Barn Requirements
As discussed at our meeting on Monday, April 14, 2008, Oakland County Parks &
Recreation Commission (OCPRC) has established a strategic plan that reinforces the
county park system as a regional park system offering regional recreation opportunities and
programs. This plan strengthens our approach to all large Capital Improvement Projects by
requiring a business plan that addresses the need for facilities, how will the facility be
programmed, what are the potential county revenues for the facility and what is the return
on investment of the facility. In addition, this plan establishes a more formal role for our
existing and future partnerships.
In concert with the strategic plan, the follow requirements are necessary to complete a
proposal to Oakland County Parks & Recreation:
A. BUSINESS PLAN
a. Provide a complete Business Plan, outlining but not limited the following:
i. Provide clear justification of the proposed location and/or evaluation of
alternative locations on the grounds according to the existing park master plan.
ii. Submit a clear funding plan, including but not limited to, verification and proof of
current fund balances, contributors lists and/or current/ anticipated fund raising
1.
events
Funding plan shall also address payment of monthly utility bills and service.
Provide a market analysis for the facility, preferably an independent market
analysis that shows past/current trends, growth and opportunities.
Provide anticipated revenue opportunities based on current market trends for
both OCPRC and the equestrian groups.
Identify programming responsibilities
Provide marketing strategies for various programs and events
Provide a projected Return on Investment or annual subsidy.
Provide a building maintenance plan identifying responsibilities for maintenance
of the building
Submit a project timeline for completion of Phase I and subsequent phases.
is :o provide recreational, leisure and learning experiences that enhance quality of life.
A. DESIGN ENGINEERING
a. Provide all necessary design consultants fees to prepare preliminary and final
construction plans.
i. Submit all design proposals for a complete building that meets all federal, state
and local codes as it relates to the use of the building, (i.e. stalls, arena,
spectator seating etc).
1. This includes all required interior/exterior architectural civil, structural,
electrical, plumbing and mechanical engineering.
2. Submit the company, contact information and qualifications of all necessary
design consultants for approval by OCPRC.
a. Submit any letters from design consultants who are interested in
donating a portion and/or all of there fees as proposed above.
ii. Allow for the submission of a complete preliminary design package, including
preliminary opinions of construction cost, for review by OCPRC and their
consultants.
1. Preliminary plans must be submitted to OCPRC prior to submitting for
federal, state and/or local approvals and permits.
2. Allow for a 30 day review period by OCPRC.
3. Provide a $3,500 allowance for preliminary design review.
a. This allowance will cover expenses for our consultants to review the
plans as well as the necessary OCPRC staff hours for this review.
iii. Plans should clearly identify the first phase of the project and all subsequent
phases.
b. Provide an allowance for Springfield Township review and approval fees, such as
but not limited to, site plan approval, building permits etc.
C. If necessary, provide an allowance for any County and/or State review and approval
fees, such as but not limited to, Health Department permits and/or approvals.
d. OCPRC could facilitate the design engineering with our existing professional design
consultants, currently under contract with Oakland County, however, an agreement
will be required between the each party for the reimbursement of all design fees to
OCPRC.
B. CONSTRUCTION & IMPLEMENTATION
a. Submit a complete construction implementation plan of proposed Phase I.
i. Enclosed for your reference are the Construction Specifications for the building
and site as bid in 2006.
ii. Upon request and if necessary, OCPRC can provide additional pre -designed
building and site plans for purposes of material and installation quotations.
1. If the proposed building is located as previously designed, the existing site
plan will be required as part of your implementation plan.
iii. Submit recommended material and installation quotations per the specifications
that include all technical supervision, labor, taxes overhead and profit.
1. Includes but not limited to all necessary site work, drainage improvements,
asphalt repair, gravel surfacing retaining walls etc.
2. Includes the submission of all necessary construction shop drawings for
review by OCPRC and their consultants.
a. Provide a $3,500 allowance for OCPRC shop drawing review fee.
15H-2
i. This allowance will cover expenses for our consultants to review
the plans as well as the necessary OCPRC staff hours for this
review.
3. Include the submission of all finish materials and colors for the approval of
OCPRC.
4. Includes all necessary and specified construction material testing and
reports as specified.
iv. Submit any letters from material suppliers and/or contractors who are interested
in donating a portion and/or all of there quotations as submitted above.
Until the necessary design engineering is completed, a Construction and Implementation
Plan cannot be submitted at this time. OCPRC would recommend retaining a professional
design consultant to assist you in your ultimate and long range requirements for the facility.
Involvement of the various equestrian groups in the overall design process and site
evaluation would show enthusiasm towards the potential of this facility, create awareness,
and answer many of the above developmental questions.
Additionally, upon review of your proposal, OCPRC would not recommend the purchase
and storage of the steel building structure, at this time.
If you should have any questions, please call me at (248) 858-4944 or E-mail
stencildO-oakgov.com
Thank you for your commitment to and support of the Oakland County Parks and
Recreation Commission!
Sincerely,
Daniel J. Stencil
Executive Officer
mid
cc: Mr. Pecky Lewis (OCPRCC Chairperson)
Mr. Michael J. Donnellon, Jr. (OCPRCC — Project Manager)
Mr. LC Scramlin (Oakland County Fair Association — General Manager)
Ms. Sue Wells (OCPRCC — Administrator of Park Operations)
Mr. Clyde Herb (OCPRCC — Chief of Parks)
Mi. Joe Figa (OCPRCC — Chief of Design & Development)
Mc Frank Trionfi (OCPRCC —Administrator of Administrative Services)
Mr. Mike Thibodeau (OCPRCC — Chief of Golf)
Mr. Joe Derousha (OCPRCC — Park Superintendant)
15H-3
Oakland County 4HHorse Council
2425 Childs Lake Road
Milford, MI 48381
248-684-6706
March 10, 2008
Mr. Daniel Stencil
Mr. Pecky Lewis, Jr.
Oakland County Parks and Recreation Commission
2800 Watkins Lake Road, Bldg 97W
Waterford, MI 48328-1917
Dear Mr. Stencil and Mr. Lewis:
We appreciate your response to Mr. L.C. Scramlin's letter dated 2/22/08. Thank you for your time and
consideration with regard to the `Building K" project. However, we believe that further discussion is needed
and request a meeting as soon as possible with yourselves and any others you deem appropriate to resolve any
issues necessary to go forward with this project.
As 4-H horse leaders for the past several years, we have been involved in a tremendous volunteer effort to raise
over $70,000.00 toward the "Building K" project and would like you to please consider the following points
before any decision is made:
• The importance of this covered arena to the community goes way beyond fair week. It includes all
horse activities (horse shows, 2-week horse camp, clinics, handicap riding program, 4-H club meetings
and events) and not to mention all other 4-H activities that could be held year round in this structure.
The benefit of Building K to the 4-H program and Oakland County is immeasurable.
• The morale booster alone of beginning this project will result in a positive outcome for the entire
community.
• Building K is included in the approved Master Plan and was part of the budget beginning in 2005.
• An urgency to begin construction before costs to build this arena increase again.
• The limited involvement required by county staff because of Fair Board's commitment as general
contractor to this project. As in the past, the support of the Fair Board on such building projects has
helped decrease time the county needs to spend on coordination.
• Springfield Township Building Inspector, Leon Genre believes last year's site plan is acceptable and
therefore will not require any more effort on the part of the county with regard to the site plan.
+ Oakland County 4-H Horse Council believes this project should be started as soon as possible with the
funds and resources available so as not to diminish the enthusiasm of our fundraising efforts within the
community.
Please contact Debbie Morgan at (810)533-3256 to set up a time and date so that we may discuss this further.
Thank you again for your time and consideration with regard to this very important project.
Sincerely,
bbie Morgan
..nairperson
Oakland County 4-H Horse Council
Pam Que
Vice Chairperson
Oakland County 4-H Horse Council
15H-4
Dan/Sue/Frank:
Here is the excerpt from the November 3, 1999 minutes regarding Holli Day's
request to the Commission about the horse barn at Springfield Oaks:
HORSE BARN — SPRINGFIELD OAKS:
Chief of Design and Development Joe Figa introduced Holli Day, representing
the 4-H Horse Council, who has agreed to undertake a fund-raising effort for the
purpose of building a 154 ft. x 104 ft. covered horse barn at Springfield Oaks.
Estimated costs to build the facility are $120,000.
Staff met with LC Scramlin and Ms. Day at Springfield Oaks and agreed on a
location for the facility. Staff believes this building will enhance the existing
facilities at the park.
The Parks Commission's involvement in this project will be limited to having the
plans reviewed by the engineers under contract with the county and to ensure
the building is constructed to code. Once built, the building will become the
property of the county.
Ms. Day noted that this is planned as a two-year effort. All funds raised will be
placed in a bank account set up by 4-H. If for some reason the fund-raising falls
short of its goal, any funds collected will be designated for use at the facility. She
also noted that Detroit Edison has agreed to donate the poles for the building.
Staff requested Commission approval of the concept in order to proceed with the
proposed project.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the
concept of the construction of a 154 ft. x 104 ft. covered horse barn
at the Springfield Oaks Activities Center.
AYES:Coleman, Korzon, R. Kuhn, Law, Lewis, Palmer, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
15H-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PURCHASING POLICY
It is the purpose of this policy to further delineate staff purchasing procedures.
The purchasing procedure outlined shall be to allow Parks efficient operation
while adhering to procurement policies as outlined in the Oakland County Parks
By -Laws, Article XI Budget, Section 3. Purchasing (revised July 2007), with the
following provision:
Per Article XI, Section 3. of the Oakland County Parks and
Recreation Commission's Bylaws, it will be the policy that all capital
improvement projects with a bid price over $100,000 will be subject
to Oakland County Parks and Recreation Commission approval.
D:\$Data\My documents\Policies\Purchasing 0308.doc
Upcoming Events
Waterford Oaks
Frisbee Dog Event @ Waterford Oaks Court Games Complex
May 10; 7 am - 8 pm
BMX Nationals
May 23-25
Dalmation Club of Detroit Dog Show
May 3 1; 9 am - 3 pm
Therapeutics
Royal Oak Social for individuals with cognitive impairments
May 2; 7-9 pm
Blazesports Fundraiser @ BD's Mongolian Barbeque
May 6; 6-8 pm. Master Chef wannabees Sue Wells, Portia Fields -Anderson, Katie
Stavale, Susan Stencil, Sandy Dorey, and Holly Warnos
T.G.I.T. - social for individuals with cognitive impairments
May 22; 7-9 pm
Blazesports Disabled Sports Team going to Competition @ MSU May 22-25
Lewis Wint Nature Center
Rattlesnake Recognition
April 19; 2-3 pm
Hurray for Home-Schoolers - Happy Habitats
April 22; 2-4 pm
Spring Star Party
May 10; 9-11 pm
Tuning Your Tot into Spring
May 13; 10-11:45; 1-2:45
May 17; 1-2:45
Awesome Amphibians
May 31; 7:30-9 pm
15K-1