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ICOUN PARKS1
October 17, 2008
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Parks and Recreation Commission as follows:
PLACE ............................. Administration Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, October 22, 2008
9:00 a.m.
PURPOSE .......................... Regular Meeting
E
This meeting has been called in accordance with the authorization of Chairman
Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
�J
Daniel J. Stencil
Executive Officer
Pecky D. Lewis, Jr. Parks and Recreation
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen Next Meetings: Wednesday, November 12; White Lake Oaks Golf Course
Secretary Wednesday, December 10
Hugh D. Crawford
Vincent Gregory
Gregory C. Jamian
Eileen T. Kowall
John P. McCulloch
Charles Palmer
Shelley G. Taub
CJ. Stencil
Executive Officer
D:\$Data\My documents\COMMISSION\agendaltr.doc
0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
,and Recreation Commission Oakland County Par!
Parks Ak aistration Office
2800 Watkins Lake Rd.
October 22, 2008
Agenda
Action Required
Presenter/Phone #
1.
Call Meeting to Order 9:00 a.m.
P. Lewis /248.646.5917
Pledge of Allegiance
2.
Roll Call
3.
Public Comments
4.a
Public Hearing Meeting Minutes for 2009 Operating Budget September 3, 2008
Approval
S. Kici /248.858.4606
4.b
Public Hearing Meeting Minutes for Trails Master Plan "
4.
Commission Meeting Minutes for September 3, 2008
5.
Payment Approval Summary
Approval
S. Cox / 248.858.4612 / F. Trionfi
6.
Statement of Operations FM 11, month ending 8/31/08
Approval
S. Cox / F. Trionfi / 248.858.4607
7.
Activity Reports for August and September, 2008
Information
S. Wells/248.858.4634
8.
Award Presentation
9.
Information Technology Update
Information
P. Castonia/248 858 0909
10.
Department Reorganization
Approval
D. Stencil/S. Wells
K. Shallal/L.Motyka/
A. Bradshaw, OCHR
11.
CIP/Natural Resource Management Update
Information
M. Donnellon/248 858 4623
J.Noyes/248 858 4624
12.
By -Laws Amendment
Approval
S. Cox/248 858 4612
13.
North Oakland Headwaters Land Conservancy -Liquor License Request
Springfield Oaks Activity Center
Approval
D. Stencil/248 858 4944
14.
4-H Fair Association Progress Report
Information
D. Stencil
15.
CLOSED SESSION
16.
Executive Officer's Report
Information
D. Stencil
17.
Old Business
18.
New Business
19.
Adjourn
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
PUBLIC HEARING FOR THE 2009 OPERATING BUDGET
September 3, 2008
Chairman Lewis called the public hearing to order at 9:11 a.m. in the commission room of the
Parks and Recreation's administration office.
Mr. Joe Colaianne is attending the meeting as Mr. McCulloch's representative.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Joe Colaianne, Hugh D. Crawford, Vincent Gregory, Gregory Jamian, Eileen Kowall, Charles
Palmer, Shelley Taub
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Clyde Herb, Chief of Parks
Mike Donnellon, Architectural Engineer II
James Dunleavy, Chief of Recreation
Sheila Cox, Accountant IV
Desiree Stanfield, Public Communications Assistant
South Lyon City Council
Wade Trim
Giffels-Webster Engineers, Inc.
Oakland County Fair Association
Oakland County Trails Advisory Council
Karen Kohn, Secretary III
Jon Noyes, Architectural Engineer II
Joe Figa, Chief of Design
Melissa Prowse, Strategic Planning Coordinator
Keith Kovtun, Intern
Sheila Starks, Intern
Stephanie Marshbanks, Intern
Councilwoman Patti Maida
Leah Groya
Jim Sharpe
LC Scramlin, General Manager
Dot Lalone
The purpose of the public hearing was to discuss the proposed Fiscal Year 2009 operating
budget.
The proposed revenue budget for FY 2009 is $23,486,454, down 3.3% over the proposed budget
for FY 2008. Of this amount, $8,475,454 comes from fees and charges and interest on
investments. The remaining balance of $15,011,000 will come from the I/a millage.
The proposed operating budget for FY 2009 is $24,558,927, an increase of 0.77% over the 2008
proposed budget. The majority of this increase is due to the fact that operating contingency has
4a-1
(Public Hearing — 2009 Operating Budget, September 3, 2008)
been increased by $300,000 for potential Information Technology (IT) costs. A 1.0% salary
increase has been included for salaries in FY 2009 for full-time employees only. In addition,
there are no requests for new full-time or part-time eligible positions. The part-time non -eligible
employee's salaries will not increase for 2009. Our FY 2008 adjusted operating budget is 8.3%
or $1,861,849 less than originally budgeted due to reduced depreciation projection, postponed
building and grounds maintenance projects, and reduced salary cost resulting from unfilled staff
positions. Our revised FY 2008 revenue budget is 0.3% or $83,365 more than originally
budgeted.
Operating Equipment requests for FY 2009 total $360,374. Of this amount, $299,770 will be
spent on replacement equipment.
Estimated new funds for Capital Improvement from FY 2009 are $2,084,153 of which $550,000
is earmarked for payment to the Oakland County Building Authority for Lyon Oaks and
$1,500,000 has been budgeted for IT Master Plan Projects. The balance of $34,153 is available
to fund additional Capital Projects for FY 2010.
No questions were asked, nor comments received by the public.
The public hearing was adjourned at 9:12 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
4a-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
PUBLIC HEARING FOR THE OAKLAND COUNTY TRAILS MASTER PLAN
September 3, 2008
Chairman Lewis called the public hearing to order at 9:09 a.m. in the commission room of the
Parks and Recreation's administration office.
Mr. Joe Colaianne is attending the meeting as Mr. McCulloch's representative.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Joe Colaianne, Hugh D. Crawford, Vincent Gregory, Gregory Jamian, Eileen Kowall, Charles
Palmer, Shelley Taub
ALSO PRESENT:
Parks and Recreation
South Lyon City Council
Wade Trim
Giffels-Webster Engineers, Inc.
Oakland County Fair Association
Oakland County Trails Advisory Council
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Clyde Herb, Chief of Parks
Mike Donnellon, Architectural Engineer II
James Dunleavy, Chief of Recreation
Sheila Cox, Accountant IV
Desiree Stanfield, Public Communications Assistant
Karen Kohn, Secretary III
Jon Noyes, Architectural Engineer II
Joe Figa, Chief of Design
Melissa Prowse, Strategic Planning Coordinator
Keith Kovtun, Intern
Sheila Starks, Intern
Stephanie Marshbanks, Intern
Councilwoman Patti Maida
Leah Groya
Jim Sharpe
LC Scramlin, General Manager
Dot Lalone
The purpose of the public hearing was to adopt the Oakland County Trails Master Plan.
The Oakland County Trails Master Plan has been developed to provide a framework for creating
a connected system of greenways and trails throughout Oakland County. This system is
envisioned to serve a diverse range of non -motorized uses, providing safe and well -maintained
linkages to important natural, cultural/civic destinations and other points of interest within the
county.
4b-1
(Public Hearing -Trails Master Plan, September 3, 2008)
The development of the Trails Master Plan was overseen by the Oakland County Trails Advisory
Council, Oakland County Parks and Recreation, and Oakland County Planning & Economic
Park
contracted with Wade Trim to compile and
Development Services. Oakland County Par
complete the Trails Master Plan over the past year. The Plan was approved by the Oakland
Trails Advisory Council at their meeting on July 30, 2008.
No questions were asked, nor comments received by the public.
The public hearing was adjourned at 9:11 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
4b-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 3 2008
Chairman Lewis called the meeting to order at 9:12 a.m. in the commission room of the Parks
and Recreation's administration office.
Mr. Joe Colaianne is attending the meeting as Mr. McCulloch's representative.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Joe Colaianne, Hugh D. Crawford, Vincent Gregory, Gregory Jamian, Eileen Kowall, Charles
Palmer, Shelley Taub
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Clyde Herb, Chief of Parks
Mike Donnellon, Architectural Engineer II
James Dunleavy, Chief of Recreation
South Lyon City Council
Wade Trim
Giffels-Webster Engineers, Inc.
Oakland County Fair Association
Oakland County Trails Advisory Council
PUBLIC COMMENTS:
No public comments were made.
INTRODUCTIONS:
Sheila Cox, Accountant IV
Desiree Stanfield, Public Communications Assistant
Karen Kohn, Secretary III
Jon Noyes, Architectural Engineer II
Joe Figa, Chief of Design
Melissa Prowse, Strategic Planning Coordinator
Keith Kovtun, Intern
Sheila Starks, Intern
Stephanie Marshbanks, Intern
Councilwoman Patti Maida
Leah Groya
Jim Sharpe
LC Scramlin, General Manager
Dot Lalone
Commissioner Crawford introduced Councilwoman Patti Maida from the South Lyon City
Council. Chief of Recreation Jim Dunleavy introduced Keith Kovtun, an intern from Central
Michigan University, who will be working in the Recreation Section. Architectural Engineer II
4-1
(Commission Meeting, September 3, 2008)
Jon Noyes introduced interns Sheila Starks from University of Michigan and Stephanie
Marshbanks from Wayne State University. They will be assisting in the design and development
section.
APPROVAL OF MINUTES:
Moved by Mr. Crawford, supported by Mr. Gregory to approve the minutes of the regular
meeting of August 13, 2008, as written.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
PAYMENT APPROVAL:
Moved by Mr. Gregory, supported by Mr. Crawford to approve the following payments:
• Internal Service and Department Funds Payment Register for the month of July
(FM 10, 2008)
• Payment Register for Voucher Report Period of July (FM 10, 2008).
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS
Moved by Mr. Jamian, supported by Mr. Gregory to accept the Combined Statement
of Operations for the month ending July 31, 2008 (FM 10, 2008).
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for month ending July 31 (FM 10, 2008) was accepted.
4-2
(Commission Meeting, September 3, 2008)
AMENDMENT TO THE 2008 OPERATING BUDGET:
Moved by Mr. Crawford, supported by Mr. Palmer to approve the transfer of funds from
the 2008 Operating Budget Contingency in the amount of $101,500; $100,000 to
Waterford Oaks AC/Park and $1,500 to Waterford Oaks Games Complex to fund
unanticipated expenses.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
2009 OPERATING BUDGET ADOPTION:
Moved by Mr. Gregory, supported by Mr. Crawford to adopt the 2009 General
Appropriations Act of $27,003,454 and the subsequent Operating Expense Budget of
$27,003,454 (as shown in the 2009 Operating Budget Book).
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY TRAILS MASTER PLAN ADOPTION:
Moved by Mr. Jamian, supported by Mrs. Taub to approve and adopt the Final Draft of
the Oakland County Trails Master Plan as presented.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
PROPOSED INTERLOCAL AGREEMENT BETWEEN THE COUNTY OF OAKLAND AND
THE CITY OF WIXOM:
Staff was directed at the last meeting to clarify the cost of the project and the individual parties'
commitment to that expense. Reviews have been completed by Corporation Counsel and the
Drain Commissioner, and they are in agreement that there are no further legal issues. Therefore,
staff is recommending adoption of the resolution.
4-3
(Commission Meeting, September 3, 2008)
Moved by Mr. Crawford, supported by Mrs. Taub to adopt the resolution supporting the
approval and execution of the Interlocal Agreement between the County of Oakland and
City of Wixom for the bridge at Lyon Oaks.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
PERIMETER FENCING — ROSE OAKS:
Moved by Mrs. Taub, supported by Mr. Palmer to approve the contract for the perimeter
fencing at Rose Oaks to the low bidder, Nationwide Construction Group, in the amount of
$18,147 which includes Base Bid 1 of $15,573 and Base Bid 2 of $2,574 plus a 10%
contingency of $1,815, for atotal contract amount of $19,962.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
2008 PARKING LOT IMPROVEMENTS — WATERFORD OAKS:
Moved by Mr. Gregory, supported by Mr. Crawford to award the contract for parking lot
improvements at Waterford Oaks to ABC Paving Company for Base Bids 1, 2 & 3 and
Alternate #1-B, in the amount of $771,000 plus a 5% contingency of $38,550, for a total
contract amount of $869,550.
AYES: Colaianne, Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was
noted:
0 The group photo of the Parks Commission is scheduled for the October 1, 2008 meeting.
(Commission Meeting, September 3, 2008)
• Condolences were extended to LC Scramlin, General Manager, Oakland County Fair
Association, on the recent loss of his mother, and the loss of the main barn on the family
farm in Groveland Township due to fire.
OLD BUSINESS:
There was no old business.
NEW BUSINESS:
There was no new business.
Meeting adjourned at 10:40 a.m. after the presentation from Leah Groya and the Oakland County
Trails Advisory Council.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
October 22, 2008
*INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER:
August (FM11, 2008)
*PAYMENT REGISTER:
Voucher Report Period, August (FM 11, 2008)
TOTAL
$1,846,766.83
242,668.23
$2,089,435.06
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED
STATEMENT OF OPERATIONS
FM 11 FY 2008
(FOR MONTH ENDING 8131/08)
2008
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATION: Millage Tax
$14,850,000.00
$15,134,746.08
($284,746.08)
101.9%
Other
274,300.00
992,969.05
(718,669.05)
362.0%
GLEN OAKS GOLF COURSE
1,256,400.00
891,999.77
364,400.23
71.0%
LYON OAKS GOLF COURSE
1,249,500.00
994,039.73
255,460.27
79.6%
RED OAKS GOLF COURSE
419,000.00
325,744.60
93,255.40
77.7%
SPRINGFIELD OAKS GOLF COURSE
875,160.00
680,175.08
194,984.92
77.7%
WHITE LAKE OAKS GOLF COURSE
1,021,750.00
748,726.39
273,023.61
73.3%
INDEPENDENCE OAKS NATURE CENTER
48,000.00
34,494.39
13,505.61
71.9%
ADDISON OAKS
416,790.00
374,626.45
42,163.55
89.9%
ADDISON OAKS CONFERENCE CENTER
115,000.00
78,798.61
36,201.39
68.5%
GROVELAND OAKS
732,600.00
594,575.03
138,024.97
81.2%
HIGHLAND OAKS
0.00
2,502.00
(2,502.00)
0.0%
INDEPENDENCE OAKS
327,125.00
261,142.46
65,982.54
79.8%
LYON OAKS
347,000.00
295,282.39
51,717.61
85.1%
ORION OAKS
106,000.00
88,821.03
17,178.97
83.8%
ROSE OAKS
1,700.00
1,246.00
454.00
73.3%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
13,000.00
13,158.00
(158.00)
101.2%
WATERFORD OAKS ACTIVITY CENTER/PARK
29,788.00
22,490.19
7,297.81
75.5%
RECREATION ADMINISTRATION
28,400.00
33,886.50
(5,486.50)
119.3%
CATALPA OAKS
0.00
2,436.00
(2,436.00)
0.0%
MOBILE RECREATION
387,050.00
285,559.15
101,490.85
73.8%
RED OAKS WATERPARK
834,700.00
953,699.18
(118,999.18)
114.3%
WATERFORD OAKS BMX COMPLEX
16,600,00
17,389.07
(789.07)
104.8%
WATERFORD OAKS GAMES COMPLEX
16,000.00
18,110.00
(2,110.00)
113.2%
WATERFORD OAKS TOBOGGAN COMPLEX
120,500.00
149,526.59
(29,026.59)
124.1%
WATERFORD OAKS WATERPARK
796,500.00
699,986.71
96,513.29
87.9%
TOTAL REVENUE
$24,282,863.00
$23,696,130.45
$586,732.55
97.6%
OPERATING EXPENSES
ADMINISTRATION
$4,367,001.00
$3,280,771.26
$1,086,229.74
75.1%
GLEN OAKS GOLF COURSE
1,211,030.00
965,371.44
245,658.56
79.7%
LYON OAKS GOLF COURSE
2,065,155.00
1,695,862.56
369,292.44
82.1%
RED OAKS GOLF COURSE
790,966.00
588,279.69
202,686.31
74.4%
SPRINGFIELD OAKS GOLF COURSE
980,836.00
853,367.65
127,468.35
87.0%
WHITE LAKE OAKS GOLF COURSE
1,095,973.00
898,247.43
197,725.57
82.0%
INDEPENDENCE OAKS NATURE CENTER
512,455.00
367,049.48
145,405.52
71.6%
ADDISON OAKS
1,574,613.00
1,211,188.52
363,424.48
76.9%
ADDISON OAKS CONFERENCE CENTER
252,279.00
204,690.69
47,588.31
81.1%
GROVELAND OAKS
1,523,269.00
1,058,911.98
464,357.02
69.5%
HIGHLAND OAKS
51,550.00
21,946.74
29,603.26
42.6%
INDEPENDENCE OAKS
1,215,364.00
957,493.67
257,870.33
78.8%
LYON OAKS
651,522.00
543,326.34
108,195.66
83.4%
ORION OAKS
202,054.00
124,530.00
77,524.00
61.6%
ROSE OAKS
50,734.00
28,736.41
21,997.59
56.6%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
409,839.00
259,473.98
150,365.02
63.3%
WATERFORD OAKS ACTIVITY CENTER/PARK
545,243.00
540,660.04
4,582.96
99.2%
RECREATION ADMINISTRATION
643,432.00
628,006.42
15,425.58
97.6%
CATALPA OAKS
86,375.00
14,877.42
71,497.58
17.2%
MOBILE RECREATION
810,166.00
600,897.15
209,268.85
74.2%
RED OAKS WATERPARK
1,640,636.00
1,239,941.20
400,694.80
75.6%
WATERFORD OAKS BMX COMPLEX
50,637.00
41,477.94
9,159.06
81.9%
WATERFORD OAKS GAMES COMPLEX
38,947.00
37,007.82
1,939.18
95.0%
WATERFORD OAKS TOBOGGAN COMPLEX
364,135.00
288,214.21
75,920.79
79.2%
WATERFORD OAKS WATERPARK
1,262,172.00
901,921.51
360,250.49
71.5%
TECHNICAL SUPPORT
1,518,447.00
1,175,825.34
342,621.66
77.4%
CONTINGENCY/INTERNAL SERVICE CHARGES'
474,308.00
204,971.32
269,336.68
N/A
$24,389,138.00
$18,733,048.21
$5,656,089.79
76.8%
REVENUE OVER/(UNDER) EXPENSES
($106,275.00)
$4,963,082.24
($5,069,357.24)
2008
2007
ACTUAL REVENUE TO DATE:
97.6%
97.0%
BUDGET BALANCE:
2.4%
3.0%
ACTUAL EXPENSE TO DATE:
76.8%
79.9%
BUDGET BALANCE:
23.2%
20.1%
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 11, FY 2008
(FOR MONTH ENDING 8131/08)
''CONTINGENCY: BUDGET AMENDMENTS
$80,642 TO ADMINISTRATION (OCP&RC-NOV./POSTED MAR.)
$45,050 TO INDEPENDENCE OAKS (OCP&RC-NOV./POSTED MAR.)
CONTINGENCY: PENDING
$100,000 TO WATERFORD OAKS AC/PARK (OCP&RC-SEPT.)
$1,500 TO WATERFORD OAKS GAMES COMPLEX (OCP&RC-SEPT.)
OTHER: BUDGET AMENDMENTS
$18,000 REVENUE AND EXPENSE INCREASE FOR SPRINGFIELD OAKS GOLF COURSE MDEQ REFINED PETROLEUM FUND
REIMBURSEMENT PROGRAM (OCP&RC-JAN/POSTED FEB.)
OTHER: PENDING
(Page 2 of 3) 6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 11, FY 2008
(FOR MONTH ENDING 8/31/08)
PARK
ADMINISTRATION:
ADMINISTRATION
ADMINISTRATION SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION ADMINISTRATION
CATALPA OAKS
pf MOBILE RECREATION
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS GAMES COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
TECHNICAL SUPPORT:
TECHNICAL SUPPORT
TECHNICAL SUPPORT SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE YEAR TO DATE REVENUE OVER
REVENUE EXPENSE (UNDER)EXP.
$16,127,715.13 $3,280,771.26 $12,846,943.87
$16,127,715.13 $3,280,771.26 $12,846,943.87
891,999.77
994,039.73
325, 744.60
680,175.08
748,726.39
3,640,685.57
965,371.44
1,695,862.56
588,279.69
853,367.65
898,247.43
5,001,128.77
(73,371.67)
(701,822.83)
(262,535.09)
(173,192.57)
(149,521.04)
(1,360,443.20)
34,494.39 367,049.48 (332,555.09)
34,494.39 367,049.48 (332,555.09)
374,626.45
78,798.61
594,575.03
2,502.00
261,142.46
295,282.39
88,821.03
1,246.00
13,158.00
22,490.19
1,732,642.16
33, 886.50
2,436.00
285,559.15
953,699.18
17,389.07
18,110.00
149,526.59
699,986.71
2,160,593.20
0.00
0.00
1,211,188.52
204,690.69
1,058,911.98
21,946.74
957,493.67
543,326.34
124,530.00
28,736.41
259,473.98
540,660.04
4,950,958.37
628, 006.42
14,877.42
600,897.15
1,239,941.20
41,477.94
37,007.82
288,214.21
901,921.51
3,752,343.67
(836,562.07)
(125,892.08)
(464,336.95)
(19,444.74)
(696,351.21)
(248,043.95)
(35,708.97)
(27,490.41)
(246,315.98)
(518,169.85)
(3,218,316.21)
(594,119,92)
(12,441.42)
(315,338.00)
(286,242.02)
(24,088.87)
(18,897.82)
(138,687.62)
(201,934.80)
(1,591,750.47)
1,175,825.34 (1,175,825.34)
1,175,826.34 (1,175,825.34)
0.00 204,971.32 (204,971.32)
$23,696,130.45 $18,733,048.21 $4,963,082.24
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 3 of 3) 6-3
07-08
ACTIVITY REPORT
AUGUST, 2008 (FM11, FY2008) O,;AKLAND
� 0 u.'I ; *1
DAY USE PARKS* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM11,FY07
FM11,FY08 FY2007
FY2008
ADDISON OAKS PARK
Campers
13,772
12,640
46,738
49,060
Day Use
8,267
9,683
32,458
38,211
Day Campers
50
62
165
147
*ADDISON OAKS CONFERENCE CENTER
3,889
4,548
33,033
36,024
CATALPA OAKS PARK
Day Use
0
2,300
0
20,607
GROVELAND OAKS PARK
Campers
31,180
25,764
90,922
87,422
Day Use
12,206
7,945
36,008
37,157
Day Campers
1,061
594
4,442
3,186
HIGHLAND OAKS PARK
Day Use
300
426
1,200
3,735
INDEPENDENCE OAKS PARK
Day Use
27,011
31,704 1
198,231
233,085
Day Campers
1,296
0
8,631
263
Overnight Youth Group Campers
273
0
1,923
410
LYON OAKS PARK
Day Use
1,778
1,984
10,930
9,779
DogPark
5,333
5,683
54,438
49,286
ORION OAKS
Day Use
2,484
3,345
18,898
26,142
Dog Park
6,130
6,581
61,562
63,112
ROSE OAKS PARKS
Day Use
1,912
645
9,848
6,687
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
1,853
1,515
20,759
11,518
4-H Fair
0
0
85,000
78,000
*Banquet Facilities
1,973
858
33,890
29,426
WATERFORD OAKS
Activity Center - non banquet
720
906
1 6,773
1 6,535
*Banquet Facilities - Activity Center
862
300
1 2,474
1 2,810
Day Use
3,885
6,064
L 22,693
1 21,071
TOTAL CAMPERS
44,952
38,404
137,660
136,482
TOTAL DAY USE
59,696
65,611
351,026
407,992
TOTAL DAY CAMPERS
2,407
656
13,238
3,596
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
273
0
1,923
410
TOTAL DOG PARK
11,463
12,264
116,000
112,398
TOTAL 4-H FAIR
0
0
85,000
78,000
TOTAL ACTIVITY CENTER -NON BANQUET
720
906
6,773
6,535
ACTIVITY REPORT.As, AUG08
ACTIVITY REPORT O�gKLgND
AUGUST, 2008 (FM11, FY2008) •
GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals.
FMII,FY071
FMII,FY081
FY2007
FY2008
GLEN OAKS
Rounds Played - 9 Holes
5,679
5,993
27,454
27,490
Rounds Played - 18 Holes
1,496
1,809
7,052
7,935
*Banquet Facilities
3,892
3,667
41,775
37,561
**Grill Room (**Not included in totals)
3,443
4,492
16,774
18,337
LYON OAKS
Rounds Played - 9 Holes
1,586
1,411
6,747
6,429
Rounds Played - 18 Holes
2,273
2,946
12,985
13,710
Driving range
1,827
2,131
10,294
10,752
*Banquet Facilities
1,681
1,786
15,155
15,853
**Grill Room (**Not included in totals)
2,668
4,840
14,727
16,805
RED OAKS
Rounds Played - 9 Holes
4,039
4,552
20,894
20,718
SPRINGFIELD OAKS
Rounds Played - 9 Holes
4,709
4,487
1 21,492
21,605
Rounds Played - 18 Holes
2,625
2,947
13,625
1 13,452
**Grill Room (**Not included in totals)
4,735
4,706
19,167
19,985
WHITE LAKE OAKS
Rounds Played - 9 Holes
5,785
5,735
27,427
23,560
Rounds Played - 18 Holes
1,243
1,668
7,942
7,086
*Banquet Facilities
990
967
14,060
15,590
**Grill Room (**Not included in totals)
3,799
4,536
17,699
1 19,137
TOTAL ROUNDS PLAYED - 9 HOLES
21,798
22,178
104,014
99,802
TOTAL ROUNDS PLAYED - 18 HOLES
7,637
9,370
41,604
42,183
TOTAL DRIVING RANGE
1,827
2,131
10,294
10,752
07-08 ACTIVITY REPORT.As, AUG08 2 of 4
ACTIVITY REPORT
AUGUST, 2008 (FM11, FY2008)(,)�AAKLAND
zg: ;
RECREATION,.
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. I FM19,FY07
FMII,FY081 FY2007
FY2008
MOBILE RECREATION
Bleachers
11
13
34
35
Bouncers
12,880
12,000
52,745
52,075
Bus
3,015
2,790
22,275
17,640
Climbing Wall/Tower
3,100
3,400
9,300
11,200
Dunk Tank
7,689
4,893
18,873
15,844
Inline Skate Mobile/Hockey Mobile
1,169
0
3,340
205
Puppet
2,210
3,060
8,330
11,900
Show Mobile
55
44
176
201
Adventure Sport Mobile
360
600
1,600
2,240
Tents
51
80
176
282
Camps
181
215
738
582
Miscellaneous / Obstacle Cousrse
2,665
0
8,815
2,870
WATERFORD OAKS BMX
906
1,134
9,644
11,533
WATERFORD OAKS COURT GAMES COMPLEX
160
120
1,390
1,603
WATERFORD OAKS FRIDGE
0
0
21,063
22,531
WATERFORD OAKS LOOKOUT LODGE
212
902
3,951
4,215
WATERFORD OAKS WATERPARK
24,993
29,842
76,093
83,668
RED OAKS WATERPARK
27,002
33,283
96,218
95,820
THERAPEUTIC EVENTS
2,239
2,114
7,487
8,489
SENIOR EVENTS
1 932
1,220
10,477
9,200
TOTAL MOBILE RECREATION VISITS
1 33,386
1 27,095
1 126,402
115,074
TOTAL FACILITIES AND SPECIAL EVENTS
56,444
68,615
226,323
237,059
07-08 ACTIVITY REPORT.xls, AUG08 3 of 4
ACTIVITY REPORT
AUGUST, 2008 (FM119 FY2008)
In-house events are counted in facility totals.
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
KLAND
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
FMII,FY071
FMII,FY081 FY2007
FY2008
2,429
2,150
24,459
19,853
175
137
4,918
5,399
5,346
9,279
78,975
83,754
179
173
3,0891
1,9811'
0
29
1,425
934'
634
6741
7,5001
6,638',
2,608
2,3231
27,5481
21,834
175 166
PARTICIPANTS (MONTH)
6,343 6,333
PARTICIPANTS (YTD)
FM11,FY07
FM11,FY08
FY2007
FY2008
119,511
117,841
711,619
745,413I
31,262
33,679
155,912
152,737
89,830
95,710
352,725
352,133
2,783
2,489
33,891
28,167
13,287
12,126
140,387
137,264
256,673
261,845
1,394,534
1,415,714
Therapeutic/Senior Event Breakdown
TR: Golf lessons-32; Golf leauge-21; Warren Orlick-39; w/c dazs-1725; Red Oaks-125; TGIF-40; Easter Seals
Tennis-12; Ppk-54;
SR: Softball-1220
REVISED 10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
07-08 ACTIVITY REPORT.As, AUG08 4 of 4
07-08
ACTIVITY REPORT
SEPTEMBER, 2008 (FM12, FY2008)
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
ADDISON OAKS PARK
Campers
Day Use
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS PARK
Day Use
Bark Park
ORION OAKS PARK
Day Use
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
8,CTIVITY REPORT.As. SEPT08
PARTICIPANTS (MONTH)
FM12,FY07 FM12,FY08
6,284
7,786
5,921
4,987
0
0
3,777
3,193
10,859 10,643
7,656
7,050
2,608
1,576
0
0
300 426
15,285
19,556
0
0
313
0
1,861
1,703
5,583
5,108
21125
3,345
6,780
6,581
96 720
775
1,941
0
0
9,059
6,055
425
793
200
160
1,424
3,096
13,940
14,836
41,254
47,993
0
0
313
0
12,363
11,689
0
0
425
793
IKLAND
f , .,.
PARTICIPANTS (YTD)
FY2007 FY2008
53,022 56,846
38,379 43,198
165 147
36,810 39,217
10,859 31,250
98,578 94,472
38,616 38,733
4,442 3,186
1,500 4,161
213,516 252,641
8,631 263
2,236 410
12,791 11,482
60,021 48,767
21,023 29,487
68,342 69,693
9,944 7,407
21,534 13,459
85,000 78,000
42,949 35,481
7,198 7,328
2,674 2,970
24,117 24,167
151,600 151,318
392,279 455,985
13,238 3,596
2,236 410
128,363 118,460
85,000 78,000
7,198 7,328
7-5
ACTIVITY REPORT
SEPTEMBER, 2008 (FM12, FY2008)(,)�AAKLAND
:GOLF COURSES
* Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals.
FM12,FY07
FM12,FY08 FY2007
FY2008
GLEN OAKS
Rounds Played - 9 Holes
3,100
3,062
30,554
30,552
Rounds Played - 18 Holes
1,780
1,496
8,832
9,431
*Banquet Facilities
4,577
3,809
46,352
41,370
**Grill Room (**Not included in totals)
3,014
3,267
19,788
21,604
LYON OAKS
Rounds Played - 9 Holes
724
582
7,471
7,011
Rounds Played - 18 Holes
2,503
2,419
15,488
16,129
Driving range
1,434
1,325
11,728
12,077
*Banquet Facilities
2,120
2,403
17,275
18,256
**Grill Room (**Not included in totals)
2,369
3,417
17,096
20,222
RED OAKS
Rounds Played - 9 Holes
2,936
2,397
23,830
23,115
SPRINGFIELD OAKS
Rounds Played - 9 Holes
2,217
1,718
23,709
23,323
Rounds Played - 18 Holes
2,676
2,208
16,301
15,660
**Grill Room (**Not included in totals)
2,750
2,838
21,917
22,823
WHITE LAKE OAKS
Rounds Played - 9 Holes
3,638
3,671
31,065
27,231
Rounds Played - 18 Holes
1,524
1,168
9,466
8,254
*Banquet Facilities
1,558
1,710
15,618
17,300
**Grill Room (**Not included in totals)
2,636
2,471
20,335
1 21,608
TOTAL ROUNDS PLAYED - 9 HOLES
12,615
11,430
116,629
1 111,232
TOTAL ROUNDS PLAYED - 18 HOLES
8,483
7,291
50,087
49,474
TOTAL DRIVING RANGE
1,434
1,325
11,728
12,077
07-08 ACTIVITY REPORT.As, SEPT08 2 of 4
7-6
ACTIVITY REPORT
AKLAND
SEPTEMBER, 2008 (FM12, FY2008)
RECREATION,.
Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM12,FY07
FM12,FY08 FY2007
FY2008
MOBILE RECREATION
Bleachers
13
6
47
41
Bouncers
7,560
3,345
60,305
55,420
Bus
1,800
1,620
24,075
19,260
Climbing Wall/Tower
2,500
1,300
11,800
12,500
Dunk Tank
0
932
18,873
16,776
Inline Skate Mobile/Hockey Mobile
167
0
3,507
205
Puppet
340
340
8,670
12,240
Show Mobile
36
23
212
224
Adventure Sport Mobile
240
200
1,840
2,440
Tents
89
39
265
321
Camps
0
0
738
582
Miscellaneous / Treasure Island
205
0
9,020
2,870
WATERFORD OAKS BMX
186
302
9,830
11,835
WATERFORD OAKS COURT GAMES COMPLEX
272
120
1,662
1,723
WATERFORD OAKS FRIDGE
0
0
21,063
22,531
WATERFORD OAKS LOOKOUT LODGE
200
550
4,151
4,765
WATERFORD OAKS WATERPARK
3,326
2,034
79,419
85,702
RED OAKS WATERPARK
3,065
2,070
99,283
97,890
THERAPEUTIC EVENTS
410
212
7,897
8,701
SENIOR EVENTS
59
84
10,536
9,284
TOTAL MOBILE RECREATION VISITS
12,950
7,805
139,352
122,879
TOTAL FACILITIES AND SPECIAL EVENTS
7,518
5,372
233,841
242,431
07-08 ACTIVITY REPORT.As, SEPT08 3 of 4
7-7
ACTIVITY REPORT
SEPTEMBER, 2008 (FM12, FY2008)
In-house events are counted in facility totals.
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
**Trail Usage ('"Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
PARTICIPANTS (MONTH)
FM12,FY071 FMI Z FY08
IKLAND
PARTICIPANTS (YTD)
FY2007 I
FY2008
1,684
1,1361
26,143
20,989
472
3171
5,390
5,716
3,879
4,8071
82,8541
88,561
123
1811
3,2121
2,162
31
64
1,4561
998
1,036
9541
8,5361
7,592
1,8071
1,3171
29,3551
23,151
503 381
PARTICIPANTS (MONTH)
6,846 6,714
PARTICIPANTS (YTD)
FM12,FY07
FM12,FY08
FY2007
FY2008
68,295
75,311
779,914
815,097
22,532
20,046
178,444
172,783
20,468
13,177
373,193
365,310
2,310
1,698
36,201
29,865
21,291
17,330
161,678
154,594
134,896
127,562
1 1,529,430
1,537,64
Therapeutic/Senior Event Breakdown
TR: Bball-55; TGIF-38; Jr Bball-62: Ferndale-57 _
SR: Boat Trip-48; Tennis-36
Ellis Barn: Barn Festival-295; Girl Scouts-56 _
10/6/04 Note: Deleted Grill Room numbers from Combined Totals.
07-08 ACTIVITY REPORT.As, SEPT08 4 of 4
7-8
ITEM # 9
Information Technology Update
When the Commission authorized staff to proceed with the Information
Technology Master Plan, staff agreed to provide a quarterly update to keep the
Commission apprised of progress.
Tammi Shepherd, Project Manager with IT, and Phil Castonia, Recreation
Supervisor, will be making a brief presentation on the status of the master plan.
9-1
ITEM # 10
Department Reorganization
Details are being finalized for the department reorganization. Staff will
email the information to you no later than 5 p.m. on Monday, October 20, 2008,
with a recommendation for approval at the meeting.
10-1
ITEM # 11
CIP/Natural Resources Update
Mike Donnellon and Jon Noyes will present an update to the Commission on the
status of the Capital Improvement Program, Planning, Major Maintenance and
the Natural Resource Management program.
ITEM # 12
BY-LAWS AMENDMENT
Staff is requesting the Oakland County Parks and Recreation Commission By -Laws,
page 5, to be amended as follows:
Article XI
Budget
Section 1. Budget Preparation and Adoption. The Executive Officer shall bear
the responsibility for the preparation of the budget and shall submit such a
budget to the Commission for its approval and adoption of by the first regular
meeting in September.
This amendment will accommodate the timetable change to the budget process that
was made in order for our department to align with the county's budget process.
D:\$Data\My documents\Commission\Bylaws\By Laws Amendment, Budget Adoption date, Oct 2008[1 ].doc
12-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
FISCAL YEAR 2010 BUDGETS PROCESS PROPOSED TIMETABLE
The tentative timetable for the Fiscal Year 2010 budgets are as follows:
December 15, 2008-January 16, 2009 — Fiscal Service staff prepares select account line item
worksheets to be included in budget information packet
January 19-20, 2009 — Print worksheets and assemble budget information packets
January 21, 2009 — Distribute budget forms/information to Park Supervisors and Chiefs
February 2-6, 2009 — Preliminary Budget Review by Chiefs and/or Administrator, Parks
Operations
February 13, 2009 — Submit CIP, Operating Equipment, Major Building/Grounds
Maintenance projects and part-time summer staffing requests
February 13-April 15, 2009 — CIP Budget development
February 20, 2009 — Park Supervisors and Chiefs submit Operating Budget requests to Sheila
March 9-13, 2009 — Operating Budget review with Park/Budget Center Supervisors, Chiefs,
Administrator and Executive Officer
April 1-8, 2009 — Budget cover and budget dividers are printed in-house to be sent to OC printing
April 9, 2009 — Proposed Operating Budget sent to Printing
April 16, 2009 — Executive Officer submits recommended budgets to the Commission
April 16, 2009 — Notice of Public Hearing and letters to media are created to be sent out
afternoon of 4/22/09 for following Sunday editions
April 22, 2009 — Budgets review by Commission, Executive Officer and staff
April 27, 2009 — Advertise Notice of Public Hearing
May 4, 2009 — Budgets available for public inspection
June 3, 2009 — Public Hearing on the budgets and budget approval by the Commission
June 4-11, 2009 — Finalize Adopted Operating and CIP Budgets
June 12-16, 2009 — Adopted Operating Budget sent to printing
June 17-22, 2009 — Incorporate P&R Adopted Operating Budget figures into the Oakland
County budget process for Oakland County recommended budget distribution by July 1st
October 1, 2009 — Fiscal Year 2010 Budget starts
Draft as of 10/1/2008
CAkicis\Budget Schedule, PR FY2010 as of Oct 2008[l].doc
12-2
ITEM # 13
North Oakland Headwaters Land Conservancy
Request for 24-Hour Liquor License
The North Oakland Headwaters Land Conservancy hosts an annual
fundraiser recognition event each year. They selected Springfield Oaks Activities
Center as the location for this years' event, to be held on October 11, 2008.
In working with the Oakland County 4-H Fair Association staff, there was
an oversight regarding the acquiring of the necessary approval from the Oakland
County Parks and Recreation Commission to obtain a 24-hour liquor license.
Because of time constraints, the members of the Commission were
contacted for approval via telephone polling, with the intent to ratify this request
with a formal vote at the next Commission meeting.
Results of the telephone polling are as follows:
AYES: Crawford, Gregory, Jamian, Kowall, Lewis, Palmer, Skarritt, Taub,
VanderVeen (9)
NAYS: McCulloch (1)
A sufficient majority having voted for the approval of the 24-liquor license,
authorization was granted to the NOHLC to obtain the license, and is being
formally ratified at today's meeting. The event took place on October 11, and
was a tremendous success.
13-1
P.O. Box 285
Clarkston, Ml 48347
248-846-6547
wwNv.nolilc.org
Conserving the woods, fields,
streams, wetlands and other
natural resources in the
headwaters area of the Clinton,
Shimvassee, Huron & Hint Rivers
2007-2008 Board of Directors
President
James P. Pistilli
Vice President
Susan E. Julian
Secretary
Chris Benedict
Treasurer
Paul J. Gambka
Past President
J. James Reed
Executive Director
Katie Anderson
Administrative Associate
Penny Mason
Other Directors
Susan C. Aulgur
Mary Blanchard
Philip O. Dutton
William S. Edwards
Kirk Falvay
Joan C. Harbaugh
Kenneth Klostermeyer
G. David McCarty
Dr. Thomas R. Pytel
Paul Rabaut
Nancy Strole
Dale Stuart
Daniel F. Travis
Carolyn Wood
Auditors
Arlene Badgley
Cory Johnston
Laura Moreau
Susan D. Topping
Doug Williams
VIA EMAIL
To: Dan Stencil
Executive Officer
Oakland County Parks and Recreation
From: Katie Anderson
Executive Director
North Oakland Headwaters Land Conservancy
RE: Use of Springfield Activity Center on October 11, 2008
This letter shall serve as a formal request for use of the above facility on
October 11, 2008 between 5:30 pm and 11:00pm to hold a fundraising event at
which our organization will sell alcohol, beer and wine.
All state licensing requirements for the one -day liquor license as well as
liability insurance limit requirements of Oakland County Parks shall be
satisfied.
Food service and bartender service will be supplied by Oak Management.
Alcohol, beer and wine will be supplied by Dixie-Davisburg Market, a licensed
retailer.
Thank you for your consideration of this matter.
Note: The North Oakland Headwaters Land Conservancy was founded in 1972 as a 501c(3) non-profit organization.
All efts and contributions are tax deductible. For federal income tax purposes, this letter will serve
to confirm that no goods or services were provided to you for your donation.
13-2
ITEM # 14
Oakland County 4-H Fair Association
Transition
In light of the decision to allow the existing Professional Service Contract
with the Oakland county 4-H Fair Association to expire on November 5, 2008,
representatives of the Oakland County Parks staff, Commissioner Greg Jamian
and the Oakland County 4-H Fair Association are meeting on a regular basis to
formulate a transition plan for the management of Springfield Oaks and the long
term relationship with the Oakland County 4-H Fair Association.
Executive Officer Dan Stencil will provide an update at the meeting.
14-1
ITEM #15
CLOSED SESSION
ITEM # 16
EXECUTIVE OFFICER'S REPORT
A. TIF Captures: Attached for your information is a report from the Oakland County Treasurer's Office reflecting
the Tax Increment Financing (TIF) captures for the fiscal year ended June 30, 2008.
B. Proposed 2009 Commission Master Calendar — Attached for your review is the proposed meeting schedule
for the calendar year 2009.
C. Ben Ringelberg, Holly Warnos and Mary Murphy successfully passed the Certified Therapeutic
Recreation exam. We now have four CTRS (Certified Therapeutic Recreation Specialists) on staff; 1 full time
and 3 part time.
D. Red Oaks Closure/Oakland County Drain Commission Drain Improvement Project — Staff has been
advised by the Drain Commissioner's office that the earliest potential closure of the golf course could be Monday,
November 3. The Drain Commissioner's staff will give 48 hours notice after that point. The golf course is
expected to reopen in the spring of 2010. Staff is working on implementing a customer relations plan for Red
Oaks Golf Course.
E. Tolliver— Phase II Environmental Assessment - Phase I results showed that there was some existing
contamination locally and to do due diligence, Mike Hughson and Dan Stencil recommend proceeding with the
Phase II environmental assessment.
F. Upcoming Events: Attached for your information is a listing of the upcoming special events in the Parks.
16-1
OAKLAND COUNTY TREASURER - NET CAPTURES
2007 LEVY - FISCAL YEAR ENDED JUNE 30, 2008
DDA / TIFA'/
DDA / TIFA /
TOTAL
LDFA / BRA
LDFA / BRA
TAXES LOST
Tax Item
CAPTURED
SHARING
(NET CAPTURED)
AD VALOREM
(554,634.66)
80,021.72
(474,612.94)
D N R
(0.37)
0.00
(0.37)
IFT-FULL
(2,823.37)
76.50
(2,746.87)
IFT-HALF
(21,039.59)
6,630.61
(14,408.98)
ALTERNATE ENERGY
(486.67)
0.00
(486.67)
OBSOLETE -FROZEN
(480.15)
0.00
(480.15)
Grand Total (579,464.81) 86,728.83 (492,735.98)
911212008 11:03 AM PW4$f 1 TIF Captures — 2007.xls
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2009 MASTER CALENDAR
Draft as of September 30, 2008
DAY
WEDNESDAY
TUES THRU FRI
SUN THRU TUES
WEDNESDAY
WEDNESDAY
SAT THRU WED.
TUES THRU FRI
WEDNESDAY
WEDNESDAY
WEDNESDAY
WEDNESDAY
TUES THRU THUR
WEDNESDAY
FRI THRU WED.
WEDNESDAY
SUN THRU TUES
WEDNESDAY
WEDNESDAY
TUES THRU SAT
WEDNESDAY
WEDNESDAY
REVISED October 6, 2008
MASTER CALENDAR 2009 Draft.doc
DATE
JANUARY 14
FEBRUARY 3-6
FEBRUARY 8-10
FEBRUARY 11
MARCH 4
MARCH 7-11
MARCH 17-20
APRIL 8
APRIL 22
MAY 6
JUNE 3
JUNE 9-11
JULY 1
J U LY 24-29
AUGUST 5
AUGUST 16-18
SEPT. 2
OCTOBER 7
OCTOBER 13-17
NOVEMBER4
DECEMBER2
FUNCTION
REGULAR COMMISSION MTG - OFFICER ELECTION
MRPA ANN. CONF/TRADE SHOW; DEARBORN
MAC LEGISLATIVE CONFERENCE; LANSING
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
NACo LEGISLATIVE CONFERENCE; WASHINGTON, DC
NRPA LEGISLATIVE FORUM, WASHINGTON, DC
REGULAR COMMISSION MEETING
BUDGET PRESENTATION WORK SESSION
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
(ADOPT 2010 BUDGET)
SPECIAL PARK DISTRICTS FORUM; LAKE COUNTY, IL
REGULAR COMMISSION MEETING
NACo ANNUAL CONFERENCE; NASHVILLE, TN
REGULAR COMMISSION MEETING
MAC SUMMER CONFERENCE; BOYNE FALLS
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
NRPA CONGRESS, SALT LAKE CITY, UT
REGULAR COMMISSION MEETING
REGULAR COMMISSION MEETING
16-3
Upcoming Events
October 24 - NW Halloween Hop, Waterford Oaks
October 25 - Lake Orion Pumpkin Launch Event, Orion Oaks
November 7 - Hollywood Red Carpet Event, Royal Oak Senior Center
November 8 - TOGA Geo-caching Turkey Run, Independence Oaks
Recent Events Update
Fall Color Car Classic
Independence Oaks
200 cars entered, 100 additional cars, 1,000 spectators
Hidden Forest Run
Independence Oaks
508 participants, 1,000 spectators,
Record breaking event with participants and spectators
Senior Fall Color Tours
100 participants
16-4