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MUR 'ilk
COUNTY PARKS
July 31, 2009
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE ............................. Oakland County Parks and
Recreation Commission
Administrative Office Building
2800 Watkins Lake Road
Waterford, MI 48328
TIME .............................. Wednesday, August 5, 2009
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Pecky D. Lewis, Jr.
CJ
Chairman
Richard Skarritt Daniel J. Stencil
Vice Chairman Executive Officer
J. David VanderVeen
Secretary
Tim Burns
Gerald A. Fisher Next Meeting
Robert Kostin
Christine Long
John P. McCulloch
Charles Palmer
n Scott
�-oiel J. Stencil
Executive Officer
Wednesday, Sept., 2, 2009 at Springfield Oaks County Park
D:\$Data\My documents\COMMISSION\ageudaltr.doc
0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life.
Oakland County Parks and Recreation Commission
2800 Watkins Lake R 8 d
Waterford, MI
August 5, 2009
Agenda
1. Call Meeting to Order 9:00 a.m.
pledge of Allegiance
2. Roll Call
3. Public Comments 1 2009
Q Minutes from July , Register May
5. Internal Service & Department 4. Commission Meetinb a M
ment Funds Payment Reg
09 and Voucher Payment Register ay (FM 08, FY 09)
(FM 08' FY ) FY 09 for month ending 5/31/09
6• Combined Statement of operations FM 08,
Re orts (June, FM 09, FY 09 and July, FM 10, FY 09)
7 Activity p
9. Springfield Oaks L.U.S.T. Remediation Project
lex Playground
9. Red Oaks Youth Soccer Comp ground installation Contract
o
10. Groveland/Independence Oaks Playa
1 Waterford Oaks "The Fridge" Engineering ted Budget
12. Amendment to FY 2010, FY 2011 and FY 2Request
� � dt Policy
13. Parks Promotional Giveaway and Donation 4
CIp/Major Maintenance
14. Staff Reports'
Natural Resources Management/Planning
15. Executive Officer's Report
Action eRguired
Approval
Approval
Approval
Informational
Approval
Approval
Approval
Informational
Approval
Approval
Informational
GG
Informational
pres/phone #
P. Lewis/248.646.5917
S. Yici/248.858.4603
S. Cox/248.858.4612
S. Cox
L. Gee1248.3�48 858 4647
3,3165/
J. Dunleavy
M. Donnellon/248.858.4623
M
m
Im
S. COX
D. Stanfield/248.858.4627
M. Donnellon
J. Noyes/248.858.4624
D. Stencil/248.858.4944
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
July 1, 2009
Chairman Lewis called the meeting to order at 9:07 a.m. in the garden room at Addison Oaks Conference
Center, Addison Oaks County Park.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Purchasing
Oakland County Information Technology
PUBLIC COMMENTS:
There were no comments or questions.
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Manager of Parks & Recreation Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Jon Noyes, Supervisor -Planning
Phil Castonia, Business Development Rep.
Stephanie Mackey, Business Development Rep.
Melissa Prowse, Business Development Rep.
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Karen Kohn, Supervisor -Administrative Services
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs and Services
Kathleen Dougherty -Educational Resource Specialist
Jack Smith, Manager
Joan Daniels, Buyer
Dawn Siegel, Supervisor II
Moved by Mr. Palmer, supported by Mr. Fisher to approve the minutes of the regular meeting
of June 17, 2009, as written.
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
Moved by Mr. Scott, supported by Mr. Kostin to approve the minutes of the Public Hearing of
June 17, 2009, as written.
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
STAFF INTRODUCTIONS:
Business Development Representative Phil Castonia introduced Chris Moshier, User Support Specialist, who
will be assisting in the Business Development Unit.
4-1
(Commission Meeting, July 1, 2009)
Manager of Parks and Recreation Operations Sue Wells introduced Matt Pardy, Recreation Specialist, who
will be assisting in the operations of the waterparks.
Executive Officer Stencil also noted that Kevin Poeppe, Groundskeeper II at Independence Oaks, and Don
Greenup, Park Maintenance Aide at Facilities Maintenance and Development, retired in June after 35 years of
service each.
STAFF REPORTS:
Jack Smith, Manager of Oakland County Purchasing, presented the purchasing activity report for the third
quarter of FY 2009.
Kathleen Dougherty, member of the Green Initiative Team, presented an update on projects the Green
Initiative group has been developing.
Dawn Siegel, Supervisor II for Oakland County Information Technology, presented an update on the first year
project status for the Information Technology Plan.
PROS CONSULTING CONTRACT AMENDMENT #2:
Moved by Mr. McCulloch, supported by Mr. Palmer to approve the contract amendment to PROS
Consulting for additional training and maintenance management plan implementation for a not to
exceed amount of $49,350.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: Burns (1)
Mr. Burns expressed his concern in drawing this contract to a close, which resulted in his vote.
Motion carried on a voice vote.
RESOLUTION ADOPTING JULY AS RECREATION AND PARKS MONTH:
Moved by Mr. Scott, supported by Mrs. Long to adopt the following resolution in support of
proclaiming July as Recreation and Parks Month:
WHEREAS, the Oakland County Parks and Recreation Commission's mission is
to provide all residents of Oakland County with recreational, leisure, and learning
experiences, parks, open spaces, and facilities, resulting in a comprehensive county park
system that enhances quality of life; and
WHEREAS, parks, recreation activities, and leisure experiences provide
opportunities for young people to live, grow, and develop into contributing members of
society; and
WHEREAS, parks and recreation creates lifelines and continued life experiences
for older members of our community; and
WHEREAS, parks and recreation generates opportunities for people to come
together and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization, and stress -reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces, community and
cultural centers, and historic sites make communities attractive and desirable places to
4-2
(Commission Meeting, July 1, 2009)
live, work, play, and visit, in a manner that contributes to our ongoing economic vitality;
and
WHEREAS, parks, greenways, and open spaces provide a welcome respite from
our fast -paced, high-tech lifestyles while simultaneously protecting and preserving our
natural environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community, which positively impacts upon the social, economic,
health, and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and
Recreation Commission proclaims July as Recreation and Parks Month and encourages
all citizens to celebrate healthy, active lifestyles by participating in their choice of
recreation and park activities.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RESOLUTION — 2010 MILLAGE BALLOT LANGUAGE:
Business Development Representative Stephanie Mackey presented the proposed 2010 Ballot Language for
discussion. Discussion followed regarding using .25 mill, which would bean increase, or using .2415, which
would be a renewal of the current millage. Consensus was to renew at .2415. Staff will make suggested
corrections and bring the resolution back for approval at a later date.
PARKS MASTER PLAN APPROACH/INTRODUCTION FOR ADDISON SPRINGFIELD RED AND
WATERFORD OAKS:
Planning Supervisor Jon Noyes is coordinating the revision of master plans for Addison, Springfield, Red and
Waterford Oaks county parks, and has met with local communities to gather their input. Guiding principles for
the master plan process focus on recreational features with a regional draw, and site amenities that enhance
the regional use of the facility and its role in the local community.
Addison Oaks is the largest of the Oakland County Parks and features 21 miles of trails, day -use recreation
and camping. Opportunities for community collaboration include Bald Mountain State Park, Cranberry Lake
Preserve, Upland Hills Farm, Ecological Awareness Center, Village of Leonard, and greens infrastructure.
Springfield Oaks is a 329-acre park which features the county fairgrounds, an 18-hole golf course, community
service garden, and a rural connector road trail head. Opportunities for community collaboration include
ecological and recreational connectivity, educational outreach, recreational outreach, facilities, operations and
maintenance partnerships, and strategic marketing opportunities.
Red Oaks is a 125-acre park which features a 20-acre waterpark, 24-acre soccer complex and a 9-hole golf
course. Future opportunities include a 3.5-acre dog park, ecological and recreational connectivity, educational
outreach, recreational outreach, facilities, operations and maintenance partnerships, and strategic marketing
opportunities.
Waterford Oaks is a 178-acre park (plus an additional five acres for the Ernst parcel) which features a
waterpark, refrigerated toboggan run, BMX track, and soon to be constructed nature-themed accessible
playground and storm water management demonstration project. Opportunities for community collaboration
include ecological and recreational connectivity, educational outreach, recreational outreach, facilities,
operations and maintenance partnerships, and strategic marketing opportunities.
4-3
(Commission Meeting, July 1, 2009)
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following was noted:
--There was no activity report included in today's agenda due to today's meeting being held on July 1;
however, Red Oaks and Waterford Oaks waterparks are up about $15,000-$20,000 over last year at this
time. Springfield Oaks Golf Course counts were being reported incorrectly. Staff will correct and provide
an accurate count at next month's meeting.
--Chairman Lewis, Commissioner Fisher, Oak Management staff and parks staff will meet as the
sub -committee to review items from the 2008 Oak Management audit.
--Executive Officer Stencil will be participating in a national benchmarking services and standards
committee, which includes 30 other professionals, for cities, villages and townships across the country.
--LC Scramlin will be delivering tickets for the Oakland County Fair, which is being held July 7-12 at
Springfield Oaks County Park. Lawn signs and posters are also available for posting.
--Arnold Johnston, former Chief of Parks from 1967-1987, passed away last week at the age of 90.
--Steve Huber, from Oakland County Planning and Economic Development, assisted staff in securing a
portion of the A T & T telephone book cover for photographic advertisement for Oakland County Parks, at
no cost.
OLD BUSINESS:,
None.
NEW BUSINESS:
Chief of Facilities, Operations and Development Mike Donnellon updated the Commission on two projects
which may require change orders. The parking lot paving project at Waterford Oaks -Administration Building
may be $20,000 over contract due to the absence of core samples, as well as the need to bring the base up to
4" with additional gravel.
Also, the roofing project at the maintenance building at Addison Oaks may exceed the contract amount by
$3,00044,000 for additional siding. Staff is continuing to minimize the effects of the changes, if possible.
The meeting adjourned at 10:35 a.m. to the park tour.
The next Commission meeting will be held at 9 a.m. on Wednesday, August 5, 2009 at Waterford Oaks —
Administration office.
J. David VanderVeen, Secretary Suzan L. Kici, Recording Secretary
4-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
August 5, 2009
*INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER:
May (FM8, 2009)
*PAYMENT REGISTER:
Voucher Report Period, May (FM8, 2009)
TOTAL
$1,062,280.14
593,532.09
$1,655,812.23
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 8 FY 2009
(FOR MONTH ENDING 5131/09)
2009
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$15,031,000.00
$14,822,015.10
$208,984.90
98.6%
Other
309,300.00
303,628.51
5,671.49
98.2%
GLEN OAKS GOLF COURSE
1,083,600.00
464,196.03
619,403.97
42.8%
LYON OAKS GOLF COURSE
1,234,500.00
377,426.99
857,073.01
30.6%
RED OAKS GOLF COURSE
55,960,00
24,073.35
31,886.65
43,0%
SPRINGFIELD OAKS GOLF COURSE
854,467.00
296,583.25
557,883.75
34.7%
WHITE LAKE OAKS GOLF COURSE
923,250.00
366,631.97
556,618.03
39.7%
INDEPENDENCE OAKS NATURE CENTER
42,400.00
17,789.87
24,610.13
42.0%
ADDISON OAKS
418,890.00
124,712.24
294,177.76
29.8%
ADDISON OAKS CONFERENCE CENTER
135,000.00
46,942.14
88,057.86
34.8%
GROVELAND OAKS
697,400.00
105,959.71
591,440.29
15.2%
HIGHLAND OAKS
1,700.00
1,037.00
663.00
0.0%
INDEPENDENCE OAKS
328,100.00
120,106.51
207,993.49
36.6%
LYON OAKS
70,000.00
48,405.50
21,594.50
69.2%
ORION OAKS
106,000.00
64,655.38
41,344.62
61.0%
ROSE OAKS
1,700.00
981.00
719.00
57.7%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
17,100.00
6,607.57
10,492.43
38.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
42,744.00
22,040,51
20,703.49
51.6%
RECREATION PROGRAMS & SERVICES
27,400.00
5,886.00
21,514.00
21.5%
CATALPA OAKS
6,000.00
0.00
6,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
349,150.00
151,747.50
197,402.50
43.5%
RED OAKS WATERPARK
839,500.00
10,634.00
828,866.00
1.3%
WATERFORD OAKS BMX COMPLEX
17,500.00
2,774.50
14,725.50
15.9%
WATERFORD OAKS TOBOGGAN COMPLEX
121,400.00
113,022.25
8,377.75
93.1%
WATERFORD OAKS WATERPARK
815,600.00
10,933.00
804,667.00
1.3%
TOTAL REVENUE
$23,529,661.00
$17,508,789.88
6,020,871.12
74.4%
OPERATING EXPENSES
ADMINISTRATIVE SERVICES
$4,427,572.00
$2,251,951.02
$2,175,620.98
50.9%
FISCAL SERVICES ADMINISTRATION
0.00
61,337.47
(61,337.47)
NA
FISCAL SERVICES PARKS & REC
377,445.00
143,460.18
233,984.82
NA
GLEN OAKS GOLF COURSE
1,214,130.00
647,467.42
566,662.58
53.3%
LYON OAKS GOLF COURSE
2,143,137.00
1,101,561.25
1,041,575.75
51.4%
RED OAKS GOLF COURSE
551,394.00
237,603.85
313,790.15
43.1 %
SPRINGFIELD OAKS GOLF COURSE
929,468.00
454,079.70
475,388.30
48.9%
WHITE LAKE OAKS GOLF COURSE
1,030,715.00
555,394.10
475,320.90
53.9%
INDEPENDENCE OAKS NATURE CENTER
431,896.00
258,655.74
173,240.26
59.9%
ADDISON OAKS
1,524,892.00
657,307.79
867,584.21
43A%
ADDISON OAKS CONFERENCE CENTER
326,593.00
110,150.22
216,442.78
33.7%
GROVELAND OAKS
1,753,361.00
517,437.76
1,235,923.24
29.5%
HIGHLAND OAKS
71,312.00
10,566.43
60,745.57
14,8%
INDEPENDENCE OAKS
1,280,845.00
599,942.51
680,902.49
46.8%
LYON OAKS
428,379.00
191,801.91
236,577.09
44.8%
ORION OAKS
165,835.00
70,945.86
94,889.14
42,8%
ROSE OAKS
55,111.00
12,236.68
42,874.32
22,2%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
397,735.00
192,513.85
205,221.15
48.4%
WATERFORD OAKS ACTIVITY CENTER/PARK
615,484.00
285,681.58
329,802.42
46.4%
RECREATION PROGRAMS & SERVICES
608,957.00
352,047.09
256,909.91
57.8%
CATALPA OAKS
68,328.00
7,620.94
60,707.06
11.2%
MOBILE RECREATION & SPECIAL EVENTS
629,401.00
319,194.90
310,206.10
50.7%
RED OAKS WATERPARK
1,609,381.00
321,677,71
1,287,703.29
20.0%
WATERFORD OAKS BMX COMPLEX
45,085.00
15,770.11
29,314.89
35,0%
WATERFORD OAKS TOBOGGAN COMPLEX
343,003.00
292,087.89
50,915.11
85.2%
WATERFORD OAKS WATERPARK
1,160,579.00
396,147.80
764,431.20
34.1%
FACILITIES & MAINTENANCE
1,610,606.00
804,131.66
806,474.34
49,9%
CONTINGENCY/INTERNAL SERVICE CHARGES*
801,490.00
150,377.26
651,112.74
N/A
$24,602,134.00
$11,019,150.68
13,582,983.32
44.8%
REVENUE OVER/(UNDER) EXPENSES
($1,072,473.00)
$6,489,639.20
($7,562,112.20)
2009
2008
ACTUAL REVENUE TO DATE:
74.4%
75.9%
BUDGET BALANCE:
25.6%
24.1 %
ACTUAL EXPENSE TO DATE:
44.8%
50.1 %
BUDGET BALANCE:
55.2%
49 9%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE
FUNDS PAYMENTS IN
TRANSIT.
(Page 1 of 3)
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 8, FY 2009
(FOR MONTH ENDING 5131/09)
CONTINGENCY: BUDGET AMENDMENTS
$98,510 to Springfield Oaks Golf Course -MDEQ Refined Petroleum Fund Reimbursement (OCPRC-Dec./Posted Mar.)
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
Salaries & Fringe Benefits Adjustments between budget units because of department reorganization (OCPRC-Oct./Posted Nov.)
$43,207 Contibutions Operating Revenue and $141,717 Grounds Maintenance Expense increase for Springfield Oaks Golf Course -
MDEQ Refined Petroleum Fund Reimbursement (OCPRC-Dec./Posted Mar.)
OTHER: PENDING
(Page 2 of 3) 6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 8, FY 2009
(FOR MONTH ENDING 5/31/09)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$15,125,643.61
0.00
0.00
15,125,643.61
464,196.03
377,426.99
24,073.35
296,583.25
366,631.97
1,528,911.59
YEAR TO DATE
EXPENSE
$2,251,951.02
61,337.47
143,460.18
2,456,748.67
647,467.42
1,101,561.25
237,603.85
454,079.70
555,394.10
2.996.106.32
REVENUE OVER
(UNDER) EXP.
$12,873,692.59
(61,337.47)
(143,460.18)
12,668,894.94
(183,271.39)
(724,134.26)
(213,530.50)
(157,496.45)
(188,762.13)
(1,467,194.73)
17,789.87 258,655.74 (240,865.87)
17,789.87 258,655.74 (240,865.87)
124, 712.24
46,942.14
105,959.71
1,037.00
120,106.51
48,405.50
64,655.38
981.00
6,607.57
22,040.51
541,447.56
5,886.00
0.00
151,747.50
10,634.00
2,774.50
113, 022.25
10, 933.00
294,997.25
657,307.79
110,150.22
517,437.76
10,566.43
599,942.51
191,801.91
70,945.86
12,236.68
192,513.85
285,681.58
2.648.584.59
352,047.09
7,620.94
319,194.90
321,677.71
15,770.11
292,087.89
396,147.80
1,704,546.44
(532,595.55)
(63,208.08)
(411,478.05)
(9,529.43)
(479,836.00)
(143,396.41)
(6,290.48)
(11,255.68)
(185,906.28)
(263,641.07)
(2,107,137.03)
(346,161.09)
(7,620.94)
(167,447.40)
(311,043.71)
(12,995.61)
(179,065.64)
(385,214.80)
(1,409,549.19)
0.00 804,131.66 (804,131.66)
0.00 804,131.66 (804,131.66)
0.00 150, 377.26
$17,508,789.88 $11,019,150.68
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(150,377.26)
$6,489,639.20
(Page 3 of 3) 6-3
08-09
ACTIVITY REPORT
JUNE, 2009 (FM09, FY2009)
* Not included in program totals - only in combined totals.
In-house events are counted in facility totals.
ADDISON OAKS PARK
Campers
Day Use
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS PARK
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
4CTIVITY REPORT.As. JUNE09
PARTICIPANTS (MONTH)
FM09, FY08 FM09, FY09
6,844 7,797
6,667 2,658
0 0
4,4301 4,115
3,878 6,822
16,680 19,256
10,065 7,938
1,441 1,418
537 441
32,359 36,162
0 4,700
0 267
1,3951
1,286
4,1821
3,859
2,234
2,307
5,470
7,828
652 437
1,758
600
0
0
5,387
95
558
492
100
0
3,764
2,046
23,524
27,053
63,039
0
1,441
6,118
0
267
9,652
11,687
0
0
558
492
KLAND
PARTICIPAN"(YTD)
FY2008
F FY2009
20,390
20,403
15,518
9,171
0
0
27,399
25,682
14,339
25,769
28,156
30,528
12,421
9,951
1,590
1,418
2,109
4,557
146,101
147,202
263
4,700
756
660
5,977
5,947
38,151
37,860
18,650
19,171
48,4631
49,343
5,397
5,423
6,762
8,201
0
0
27,121
23,476
5,007
4,965
2,410
1,007
11,588
7,772
48,546
50,931
238,862
243,163
1,853
6,118
756
660
86,614
87,203
0
0
5,007
4,965
7-1
ACTIVITY REPORT
JUNE, 2009 (FM09, FY2009)
* Not included in program totals - only in combined totals
In-house events are counted in facility totals.
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Driving range
*Banquet Facilities
**Grill Room (**Not included in totals)
RED OAKS
Rounds Played - 9 Holes (Closed for 09 Season)
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
**Grill Room (**Not included in totals)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
*Banquet Facilities
**Grill Room (**Not included in totals)
TOTAL ROUNDS PLAYED - 9 HOLES
TOTAL ROUNDS PLAYED -18 HOLES
TOTAL DRIVING RANGE
2008 numbers have been corrected.
r.:-!-10j'A-KLAND
%W1104011101177.1ri, ►
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
FM09, FY08
FM09, FY09 FY2008T
FY2009
5,652
5,866
14,760
15,743
1,684
1,608
4,364
5,290
2,919
3,997
31,201
27,975
4,3861
3,893
1 9,334
10,014
1,378
1,260
3,517
3,127
2,639
3,264
7,880
9,684
1,970
2,089
6,383
6,551
3,213
3,345
13,075
14,876
2,951
4,270
8,430
11,130
4,010
0
1 11,270
1,523
4,569
3,190
12,047
7,317
2,346
2,702
7,583
7,808
3,725
3,061
9,712
8,261
5,563
5,114
12,255
13,092
1,464
1,672
3,744
4,889
2,300
2,447
13,490
14,252
4,167
2,289
9,756
6,229
21,172
15,430
53,849
40,802
8,133
9,246
23,571
27,671
1,970
2,089
6,383
6,551
July's Activity report will be distributed at the meeting.
08-09 ACTIVITY REPORT.As, JUNE09 2 of 4
7-2
ACTIVITY REPORT r.::�JA_KLAND
JUNE, 2009 (FM09, FY2009) W II I 9 .I ,
RECREATION,.
* Not included in program totals - only in combined totals. 7 PARTICIPANTS (MONTH) 7PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM09,FY08
FM09,FY09 FY2008
FY2009
MOBILE RECREATION
Bleachers
2
750
10
1,355
Bouncers (*)
15,815
6,000
26,000
15,575
Bus
2,160
1,350
10,830
11,655
Climbing Wall/Climbing Tower
2,900
2,400
6,420
5,775
Dunk Tank
3,961
0
3,961
0
Inline Skate Mobile/Hockey Mobile
0
0
0
0
Puppet
3,230
2,890
4,420
4,590
Show Mobile
44
48
92
105
Adventure Sport Mobile
400
840
840
2,280
Tents
67
0
67
0
Camps
0
0
0
0
Miscellaneous / Obstacle Course
1,025
3,895
2,870
3,905
WATERFORD OAKS BMX
4,077
784
9,258
1,619
WATERFORD OAKS COURT GAMES COMPLEX
180
0
1,423
1,618
WATERFORD OAKS FRIDGE
0
0
22,531
20,634
WATERFORD OAKS LOOKOUT LODGE
740
948
2,584
2,634
WATERFORD OAKS WATERPARK
11,980
18,844
12,939
20,344
RED OAKS WATERPARK
15,490
22,475
17,089
24,375
THERAPEUTIC EVENTS
355
206
5,567
3,644
SENIOR EVENTS
2,409
0
4,6891
0
TOTAL MOBILE RECREATION VISITS
29,6041
18,173
1 64,7681
45,240
TOTAL FACILITIES AND SPECIAL EVENTS
35,2311
41,525
76,0801
74,868
08-09 ACTIVITY REPORT.As, JUNE09 3 of 4
7-3
ACTIVITY REPORT ,�
A
JUNE, 2009 (FM09, FY2009) KL174 AND
9: ilk?W
NATURE INTERPRETIVE SERVICES
PARTICIPANTS (MONTH) PARTICIPANTS (YTD)
In-house events are counted in facility totals. FM09,FY08
FM09,FY09 FY2008
FY2009
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
2,350
2,857
15,536
13,533
Outreach Visits
212
102
4,707
6,887
**Trail Usage (**Not included in totals)
7,311
8,535
63,270
65,327
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
ill
133
1,562
1,952
Outreach Visits
0
0
884
882
**Trail Usage (**Not included in totals)
632
586
5,310
5,293
TOTAL NATURE CENTERS
2,461
2,990
1 17,0981
15,485
TOTAL OUTREACH VISITS
COMBINED•
212 102
PARTICIPANTS (MONTH)
5,591 7,769
PARTICIPANTS (YTD)
FM09,FY08
FM09,FY09
FY2008
FY2009
DAY USE PARKS
98,484
9,161
381,638
393,040
GOLF COURSES
31,275
26,765
83,803
75,024
RECREATION, FACILITIES AND SPECIAL EVENTS
64,835
59,698
140,848
120,108
NATURE INTERPRETIVE SERVICES
2,673
3,092
22,689
23,254
BANQUET FACILITIES
18,349
13,999
114,696
107,268
GRAND TOTALS
216,616
112,715
743,674
718,694
Therapeutic/Senior Event Breakdown: goal ball 15, VI life skills 19, golf lesson 67, gus macker 32,
golf play 24, golf clinic 47, easter seals 36.
08-09 ACTIVITY REPORT.As, JUNE09 4 of 4
7-4
Item #8
Springfield Oaks Golf Course
Leaking Underground Storage Tank Site Remediation Project
At the January 9, 2008 Commission Meeting, Commissioners approved a
resolution for acceptance of a Michigan Department of Environmental Quality Grant in
the amount of $50,000 for the remediation of a Leaking Underground Storage Tank
(L.U.S.T.) at the Springfield Oaks Golf Course maintenance facility. The grant
requirement specified completion of this project by June 9, 2009.
Upon grant acceptance, staff retained Soils, Materials Engineers, Inc. (SME) to
complete the necessary monitoring and testing of the site to determine the remediation
project scope. Additionally, due to a lack of grant applications submitted to MDEQ,
MDEQ increased the grant amount to $64,000 and extended the grant application date
to September 30, 2009.
SME has determined the preliminary area of excavation and the necessary
remediation scope for the project. SME also completed necessary construction
documents for bidding and remediation and identified a project budget, including
engineering and testing fees of $167,300. The total costs to OCPRC after MDEQ
reimbursement of $64,000 is $103,300.00.
As part of the original project specifications, the contractor would be responsible
for submitting engineering plans for the shoring and stabilization of the existing
maintenance building. This resulted in a wide range of bids, received in March, that
were well over the budgeted amount. Therefore, staff reevaluated the specifications
and provided alternatives for shoring and stabilizing the existing maintenance building.
The revised bid includes the following:
Base Bid - Site clearing activities; removal of a section of asphalt drive; tree removal;
excavation and stockpiling of clean soil; segmental excavation and disposal of
underlying contaminated soil; removal and disposal of contaminated groundwater;
excavation backfill and compaction; and site restoration.
Alternate #1 - Excavation and disposal of a dry well manhole and sewer pipe.
Allowance A - Removal and disposal of groundwater to facilitate soil removal
($10,000).
8-1
Allowance B - installation of an EPI three or four -side slide rail modular bracing
system ($26,000)
Allowance C- Tuck Pointing & Building Repairs ($10,000)
Bids are due Thursday, July 30, 2009. Staff will review the submitted bids and
make a recommendation at the August 5 Commission Meeting.
8-2
SRYi�'01 e1d
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sand casts, axtd a s'am �
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elow is a sum and methods' and P
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ComPany
ctl
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Selected Conrractoz
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actor
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OCpR
of total PTO �ect costs
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ReF a to be res d vvillbe use
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deedzI ziate aD ort• ze Pzoject
to be desire aalbe filedObe'ONeT�pBQ closure rep EstimateJ% oen y
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1 5121, �
Item #8
Springfield Oaks Golf Course
Leaking Underground Storaqe Tank Site Remediation Project
At the January 9, 2008 Commission Meeting, Commissioners approved a
resolution for acceptance of a Michigan Department of Environmental Quality Grant in
the amount of $50,000 for the remediation of a Leaking Underground Storage Tank
(L.U.S.T.) at the Springfield Oaks Golf Course maintenance facility. The grant
requirement specified completion of this project by June 9, 2009.
Upon grant acceptance, staff retained Soils, Materials Engineers, Inc. (SME) to
complete the necessary monitoring and testing of the site to determine the remediation
project scope. Additionally, due to a lack of grant applications submitted to MDEQ,
MDEQ increased the grant amount to $64,000 and extended the grant application date
to September 30, 2009.
SME has determined the preliminary area of excavation and the necessary
remediation sr- for the project. SME also completed necessary construction
docurr- )g and remediation and identified a project budget, including
q fees of $167,300. The total costs to OCPRC after MDEQ
00 is $103,300.00.
gal project specifications, the contractor would be responsible
..;eying plans for the shoring and stabilization of the existing
building. This resulted in a wide range of bids, received in March, that
w..;, well over the budgeted amount. Therefore, staff reevaluated the specifications
and provided alternatives for shoring and stabilizing the existing maintenance building.
The revised bid includes the following:
Base Bid - Site clearing activities; removal of a section of asphalt drive; tree removal;
excavation and stockpiling of clean soil; segmental excavation and disposal of
underlying contaminated soil; removal and disposal of contaminated groundwater;
excavation backfill and compaction; and site restoration.
Alternate #1 - Excavation and disposal of a dry well manhole and sewer pipe.
Allowance A - Removal and disposal of groundwater to facilitate soil removal
($10,000).
8-1
Item #8
Springfield Oaks Golf Course
Leaking Underground Storage Tank Site Remediation Proiect
At the January 9, 2008 Commission Meeting, Commissioners approved a
resolution for acceptance of a Michigan Department of Environmental Quality Grant in
the amount of $50,000 for the remediation of a Leaking Underground Storage Tank
(L.U.S.T.) at the Springfield Oaks Golf Course maintenance facility. The grant
requirement specified completion of this project by June 9, 2009.
Upon grant acceptance, staff retained Soils, Materials Engineers, Inc. (SME) to
complete the necessary monitoring and testing of the site to determine the remediation
project scope. Additionally, due to a lack of grant applications submitted to MDEQ,
MDEQ increased the grant amount to $64,000 and extended the grant application date
to September 30, 2009.
SME has determined the preliminary area of excavation and the necessary
remediation scope for the project. SME also completed necessary construction
documents for bidding and remediation and identified a project budget, including
engineering and testing fees of $167,300. The total costs to OCPRC after MDEQ
reimbursement of $64,000 is $103,300.00.
As part of the original project specifications, the contractor would be responsible
for submitting engineering plans for the shoring and stabilization of the existing
maintenance building. This resulted in a wide range of bids, received in March, that
were well over the budgeted amount. Therefore, staff reevaluated the specifications
and provided alternatives for shoring and stabilizing the existing maintenance building.
The revised bid includes the following:
Base Bid - Site clearing activities; removal of a section of asphalt drive; tree removal;
excavation and stockpiling of clean soil; segmental excavation and disposal of
underlying contaminated soil; removal and disposal of contaminated groundwater;
excavation backfill and compaction; and site restoration.
Alternate #1 - Excavation and disposal of a dry well manhole and sewer pipe.
Allowance A - Removal and disposal of groundwater to facilitate soil removal
($10,000).
8-1
Allowance B - installation of an EPI three or four -side slide rail modular bracing
system ($26,000)
Allowance C- Tuck Pointing & Building Repairs ($10,000)
The following bids were received and reviewed:
Anderson
Excavating,
Waterford
Dynecol, Inc.
Detroit
Total
Management
Services
7echmc 'I
Serwrces
�ProfesJMbnafij�,
t,ivom _:>"_
Anglin Civil
Construction
Novi
Base Bid
$101,058.00
$107,027.25
$109,800.00
$7390t1;00;;
109,116.25
Alternate #1
$300.00
$1,875.00
$0.00�
�`1,50.00a�
$2,000.00
Allowance A
$10,000.00
$10,000.00
$10,000.00
000.00a
$10,000.00
Allowance B
$26,000.00
$26,000.00
$26,000.00
$2;0000
$26,000.00
Allowance C
$10,000.00
$10,000.00
$10,000.00
$10,000.00
$10,000.00
Total
$147,358.00
$154,902.25
$155,800.00
$1215150.00 i
$157,116.25
Based on SME's evaluation of the lowest qualified vendor, staff recommends
awarding the contract to Technical Services Professionals of Livonia, in the amount
of $121,150, with a 5% contingency amount of $6,058 for a total approved amount of
$127,208.
As amended on December 3, 2008 the total project budget is $167,300. With the
approval of the above contract and the necessary engineering and testing fees, the total
project expenditure will be $237,260. The MDEQ TRP Reimbursement for this project
is $64,000, resulting in a maximum total OCPRC expenditure of $173,260.
W-I J
Schedule D
Park
Administration (Future Projects)
Addison Oaks
Catalpa Oaks
Glen Oaks
Groveland Oaks
Highland Oaks
Independence Oaks
Lyon Oaks
Orion Oaks
Red Oaks
Rose Oaks
Springfield Oaks
Waterford Oaks
White Lake Oaks
Contingency
Capital Improvement Program Budget Total
Oakland County Parks and Recreation Commission
FY 2010 Capital Improvement Program Budget and Four Year Forecast
as of 2/28/09
Summary
Paid/
FY 2009
Adjustment to
Awarded
FY 2009
FY 2010
FY 2010
Project Cost
Project
Through
Project Balance
New
Capital
Estimate
Cost
2128109
2/28/09
Proiects
Budget
$8,356,000.00
$0.00
$0.00
8,356,000.00
($6,450,000.00)
1,906,000.00
2,145,000.00
(25,000.00)
(18.80)
2,119,981.20
90,000.00
2,209,981.20
805,000.00
0.00
(9,992.50)
795,007.50
610,000.00
1,405,007.50
0.00
0.00
0.00
0.00
0.00
0.00
180,000.00
0.00
(22,600.20)
157,399.80
0.00
157,399.80
0.00
0.00
0.00
0.00
345,000.00
345,000.00
4,670,000.00
0.00
(16,878.96)
4,653,121.04
240,000.00
4,893,121.04
466,000.00
10,000.00
(134,630.97)
341,369.03
195,000.00
536,369.03
85,000.00
0.00
(30,508.72)
54,491.28
0.00
54,491.28
887,000.00
(26,000.00)
(289,051.51)
571,948.49
310,000.00
881,948.49
613,256.00
0.00
(198,096.00)
415,160.00
320,000.00
735,160.00
1,401,000.00
(891,000.00)
(91,954.38)
418,045.62
0.00
418,045.62
3,785,000.00
151,512.10
(1,741,085.61)
2,195,426.49
540,000.00
2,735,426.49
0.00
0.00
0.00
0.00
0.00
0.00
1,213,764.02
780,487.90
0.00
1,994,251.92
435,090.63
2,429,342.55
$24,607,020.02
$0.00
($2,534,817.65)
$22,072,202.37
($3,364,909.37) $18,707,293.00
Where the Funds Come From For Fiscal Year (FY) 2010 Capital Budget:
Unrestricted Net Assets, 9130/08
$24,808,545
FY 2009 Stabilization Fund included in the Unrestricted Net Assets, 9/30/08 (see Page 2, Note 1)
(6,750,000)
FY 2009 Estimated Actual Operating Revenue
$23,529,661
FY 2009 Estimated Actual Operating Expense
(24,602,134)
(1,072,473)
FY 2009 Planned Use of Balance (Depreciation)
3,517,000
FY 2009 Operating Equipment Budget
(360,374)
FY 2010 Operating Equipment Budget
(508,405)
FY 2009 Information Technology Master Plan Funding (Year 1 of 3)
(1,500,000)
FY 2010 Information Technology Master Plan Funding (Year 2 of 3)
(1,800,000)
Bonds, Lyon Oaks:
FY 2009 Debt Retirement - Principal Only
(555,000)
FY 2010 Debt Retirement- Principal Only
(550,000)
(1,100,000)
Grants :
Land Acquisition -Addison Oaks
616,000
Land Acquisition -Independence Oaks
1,900,000
Connector Trail Safety Path -Addison Oaks
228,800
Boardwalks,Docks& Overlooks -Highland Oaks
26,400
Boardwalks,Docks& Overlooks -Lyon Oaks
33,000
Boardwalks, Docks& Overlooks -Red Oaks
88,000
Boardwalks, Docks& Overlooks -Rose Oaks
140,800
Boundless Play Area -Waterford Oaks
250,000
Parking Lot Additions -Waterford Oaks
190,000
3,473,000
Contributions:
None
0
FY 2010 Cap iprovement Program Budget
$18 93
Four Year Forecast (in Dollars)
FY 2011 FY 2012 FY 2013 FY 2014
$300,000 $300,000 $300,000 $300,000
630,000 1,320,000 1,080,000 5,110,000
555,000 65,000 240,000 0
70,000 700,000 0 80,000
40,000 470,000 130,000 0
0 305,000 140,000 0
38,000 180,000 160,000 40,000
0 50,000 1,020,000 2,640,000
0 40,000 150,000 1,280,000
965,000 0 0 0
380,000 250,000 180,000 1,750,000
470,000 1,025,000 40,000 2,240,000
850,000 940,000 1,955,000 3,160,000
70,000 715,000 150,000 0
0 0 0 0
$4,368,000 $6,360,000 $5,545,000 $16,600,000
2-5
Item #9
Red Oaks Youth Soccer Complex
Playground Equipment and Installation Contract
As part of an agreement between the Oakland County Parks and Recreation
Commission and the Water Resource Commissioner's Office, OCPRC has taken the lead on
implementation of a playground at the Red Oaks Youth Soccer Complex in Madison Heights.
The initial project kick-off meeting took place February 25, 2009 to discuss design and
installation process of the playground. A review evaluation committee was established with
representatives from the City of Madison Heights, the Oakland County Water Resource
Commission and the Oakland County Parks and Recreation Commission, to review playground
proposals.
Due to the site constraints, vendors were asked to provide up to three options for the
playground, including the cost for the structures and installation. The options were evaluated on
the following five criteria:
• Structure Quality and features
• Components
• References
• Site Amenities (signage, benches)
• Price
Staff received the following seven proposals on June 24, 2009:
Miracle
Snider &
GameTime
Playworld
All About
J.C. Walker
Outdoor
Vendor
of
Assoc.
(Sinclair
Midstates
Play Inc.
&Sons
Fun Store
Michigan
Metamora
Recreation)
Clinton
Lake Orion
Flint
Canton
Okemos
Holland
Twp.
Option # 1
$200,000
$194,607
$200,000
$192,067
$193,611
$199,244.56
$200,000
Option # 2
$190,000
$133,109.80
$198,000
$182,562
$199,209
N/A
$200,000
Option # 3
$183,000
$118,414.60
NIA
N/A
$199,993
N/A
$200,000
Upon review of the proposals, the review evaluation committee recommends awarding
the contract for Option #1, which includes playground equipment, installation, surfacing and
restoration, to GameTime (Sinclair Recreation) in the amount of $200,000, with a 5%
contingency of $10,000, for a total approved amount of $210,000.
There is $250,000 budgeted in the FY 2009 CIP Budget for this project.
9-1
Item #10
Groveland/Independence Oaks
Playground Installation Contract
Pursuant to the Oakland County Parks and Recreation Strategic Master Plan
(1.9.1) to maintain existing park facilities, staff has prioritized the repair and/or
replacement of 14 playgrounds within the parks system. Staff has budgeted for the
replacement of the Independence Oaks - Waters Edge and Groveland Oaks - Section C
playgrounds due to their age and maintenance issues. Oakland County Purchasing
issued a purchase order to Miracle Recreation of Michigan for the new playground
structures for a total of $43,253.00 ($27,142.99 GRO and $16,110.01 IND).
Staff completed the required site drawings and specifications for the installation
of the playground structures. The following bids for the installation of these structures,
which includes grading, surfacing, drainage & restoration is as follows:
Vendors
Project Description
an Michi
g
JC Walker &
`Play
Brian's Mobile
Home &
Recreational
Sons
Saf
Building
Construction
Flint
Highland
Repairs
Howell
Flint
Item #1 Independence Oaks
$17,445.00
$20,192.00
$15,796.00
$26,250.00
Item #2 Groveland Oaks
$21,545.00
$20,871.00
$19,731.00 ;
$37,700.00
Project Total:
$38,990.00
$41,063.00
$35,527.00
$63,950.00
Staff recommends awarding the contract to the low bidder, Saf'Play Services of
Highland, in the amount of $35,527, plus a 5% contingency of $1,776, for a total
approved amount of $37,303.
There is $80,000 budgeted in the FY2009 CIP Budget for both playgrounds. The
total cost of structures, installation and contingency is $80,556. Staff further
recommends the transfer of $556 from the FY2009 CIP Contingency to cover total
expenses.
10-1
Item #11
Waterford Oaks "The Fridge"
Refrigerated Toboggan Run Repair
In 1993, Oakland County Parks constructed Michigan's first refrigerated
toboggan run known as "The Fridge" which operates annually between December and
early March. For the past several years, staff has expended considerable time, effort
and money to replace refrigeration tubing, fiberglass flumes, glycol, etc. prior to the
season's opening.
Additionally, during operation staff continually repairs and replaces the tubing
and glycol due to leaks within the ice. Other issues that affect operation include
continual maintenance of proper ice thickness, southern exposure, expansion and
contraction of the fiberglass flumes, transportation of the toboggans, etc.
In summer 2008, staff completed a capital improvement study with the
assistance of JFR Architects, Inc. to assess and recommend improvements to the
maintenance and operation of "The Fridge". This study included a canopy for the
flumes, conveyor system for the toboggans, covered tower platform, and an accessible
lift system for the tower.
Prior to the 2008-2009 winter season, staff was informed that it can no longer
purchase replacement tubing for the refrigeration system. This meant that the entire
tubing system within the flumes required re -engineering and replacement.
As directed by the Commission, staff proceeded, with assistance from Oakland
County Purchasing, to pursue a Request for Qualifications (RFQ) for the design
engineering only to determine whether "The Fridge" should be repaired, replaced or
relocated.
The RFQ includes two phases:
Phase I — Evaluation and Analysis: Evaluate and assist OCP in the cost
determination and recommendation of the repairs or relocation of the existing toboggan
run; and
Phase II — Design Engineering: Provide the necessary design and engineering
documents for the approved Phase I recommendation. If deemed appropriate, the
necessary construction will be submitted for bid in spring 2010.
Due to staff addressing the design engineering over the next several months,
and the cost of repair, maintenance, operation and safety of the feature, "The Fridge"
will not open for the 2009/2010 winter season. Currently staff is completing resource
reallocation and marketing communication plans. An update of staff efforts will be
presented at a later date.
Recommendation of the qualified design engineer will be presented at the
October 7, 2009 regular commission meeting.
11-2
Item #12
Amendment to FY 2010, FY 2011, and FY 2012 Adopted Operating Budget
To be Incorporated into Oakland County's Recommended Operating Budget
The Parks Commission adopted the FY 2010, FY 2011 and FY 2012 Operating Budgets
on June 17, 2009. These adopted budgets are included in the County Executive's
Recommended Budgets book.
After the Oakland County Parks and Recreation Commission's recommended budget
was already printed, the County Executive began discussing a 2.5% reduction to the FY 2010
salaries and fringe benefits. The Parks Commission adopted the OCPRC's recommended
budgets with the understanding that staff would present a budget amendment at the August
meeting to incorporate the County Executive's recommended reductions, once a decision was
finalized.
Staff has revised the OCPRC's adopted budget to include a 2.5% reduction to the
FY 2010 salaries and fringe benefits, and an additional 2.5% reduction to the FY 2011 salaries
and fringe benefits, following the County Executive's recommendation.
In addition, while inputting the budget amounts, OCPRC budget formula errors were
discovered:
• Springfield Oaks Antenna Site Management revenue for FY 2010-FY 2012 was omitted
from the total revenue.
• Administrative Services Interest Expense for FY 2011 and FY 2012 should have been
zero.
Staff is requesting an amendment to the FY 2010, FY 2011 and FY 2012 Operating Budgets
to incorporate these revisions. THE OCPRC Revised/Amended Budgets will be presented
during the Oakland County Board of Commissioners' budget process in August, and
incorporated into Oakland County's Adopted Budgets. See the attached summary sheets for
further detail: the requested budget amendment summary, per account line item (Pages 2A —
2D), and the Revised Budgets Summaries (Pages 3A — 3L). The total of the revised budgets
amendment request per fiscal year is as follows:
Fiscal Year
Budget
Adopted Budget
Revised/Amended
Budget Request
Increase
FY 2010
$27,027,040
$27,055,365
$28,325
FY 2011
$25,757,040
$25,786,214
$29,174
FY 2012
$25,116,040
$25,146,089
$30,049
12-1
AMENDMENT TO THE FY 2010, FY 2011, and FY 2012 ADOPTED OPERATING BUDGET TO BE INCORPORATED INTO THE COUNTY'S
RECOMMENDED OPERATING BUDGET
Revenue
Springfield Oaks Activity Center/Park
5060732-160070-630084 Antenna Site Management
Total Revenues
Expense
Administrative Services
5060101-160000-765031 Interest Expense
5060101-160000-702010 Salaries - Full Time
5060101-160000-702160 Salaries - Part Time
5060101-160000-712020 Salaries - Overtime
5060101-160000-722740 Salaries - Fringe Benefits
Fiscal Services -Parks & Recreation
1020601-182040-702010 Salaries - Full Time
1020601-182040-702160 Salaries - Part Time
1020601-182040-722740 Salaries - Fringe Benefits
1020658-182080-702010 Salaries - Full Time
1020658-182050-702010 Salaries - Full Time
1020658-182040-702160 Salaries - Part Time
1020658-182040-722740 Salaries - Fringe Benefits
Glen Oaks Golf Course
5060327-160010-702010 Salaries - Full Time
5060327-160010-702160 Salaries - Part Time
5060327-160010-712020 Salaries - Overtime
5060327-160010-722740 Salaries - Fringe Benefits
Lyon Oaks Golf Course
5060356-160010-702010 Salaries - Full Time
5060356-160010-702160 Salaries - Part Time
5060356-160010-712020 Salaries - Overtime
5060356-160010-722740 Salaries - Fringe Benefits
Red Oaks Golf Course
5060328-160010-702010 Salaries - Full Time
5060328-160010-702160 Salaries - Part Time
5060328-160010-712020 Salaries - Overtime
5060328-160010-722740 Salaries - Fringe Benefits
Springfield Oaks Golf Course
5060330-160010-702010 Salaries - Full Time
5060330-160010-702160 Salaries - Part Time
5060330-160010-712020 Salaries - Overtime
5060330-160010-722740 Salaries - Fringe Benefits
White Lake Oaks Golf Course
5060326-160010-702010 Salaries - Full Time
5060326-160010-702160 Salaries - Part Time
5060326-160010-712020 Salaries - Overtime
FY2010
Amended
Adopted Budget Increase/
Bud -get Request (Decrease)
FY2011
Amended
Adopted Budget Increase/
Budge t Request (Decrease)
FY2012
Amended
Adopted Budget Increase/
Budqet Request (Decrease)
0
28,325
28,325
0
29,174
29,174
0
30,049
30,049
0
28,325
28,325
0
29,174
29,174
0
30,049
30,049
11,275
11,275
0
11,275
0
(11,275)
11,275
0
(11,275)
1,782,265
1,737,707
(44,558)
1,782,265
1,694,264
(88,001)
1,782,265
1,694,264
(88,001)
466,961
455,291
(11,670)
466,961
443,909
(23,052)
466,961
443,909
(23,052)
12,000
11,700
(300)
12,000
11,408
(593)
12,000
11,408
(593)
942,936
926,785
(16,151)
942,936
903,615
(39,321)
942,936
903,615
(39,321)
63,224
61,643
(1,581)
63,224
60,102
(3,122)
63,224
60,102
(3,122)
40,211
39,206
(1,005)
40,211
38,226
(1,985)
40,211
38,226
(1,985)
26,306
25,648
(658)
26,306
25,007
(1,299)
26,306
25,007
(1,299)
72,210
70,405
(1,805)
72,210
68,645
(3,565)
72,210
68,645
(3,565)
83,710
81,617
(2,093)
83,710
79,577
(4,133)
83,710
79,577
(4,133)
40,211
39,206
(1,005)
40,211
38,226
(1,985)
40,211
38,226
(1,985)
78,574
76,608
(1,966)
78,574
74,693
(3,881)
78,574
74,693
(3,881)
157,391
153,456
(3,935)
157,391
149,620
(7,771)
157,391
149,620
(7,771)
203,520
198,432
(5,088)
203,520
193,471
(10,049)
203,520
193,471
(10,049)
12,000
11,700
(300)
12,000
11,408
(593)
12,000
11,408
(593)
95,532
93,145
(2,387)
95,532
90,816
(4,716)
95,532
90,816
(4,716)
213,247
207,915
(5,332)
213,247
202,717
(10,530)
213,247
202,717
(10,530)
338,830
330,359
(8,471)
338,830
322,100
(16,730)
338,830
322,100
(16,730)
25,000
24,375
(625)
25,000
23,766
(1,234)
25,000
23,766
(1,234)
138,128
134,674
(3,454)
138,128
131,307
(6,821)
138,128
131,307
(6,821)
73,112
71,283
(1,829)
73,112
69,501
(3,611)
73,112
69,501
(3,611)
120,000
117,000
(3,000)
120,000
114,075
(5,925)
120,000
114,075
(5,925)
3,000
2,925
(75)
3,000
2,852
(148)
3,000
2,852
(148)
45,886
44,738
(1,148)
45,886
43,620
(2,266)
45,886
43,620
(2,266)
147,018
143,342
(3,676)
147,018
139,758
(7,260)
147,018
139,758
(7,260)
201,230
196,199
(5,031)
201,230
191,294
(9,936)
201,230
191,294
(9,936)
13,000
12,675
(325)
13,000
12,358
(642)
13,000
12,358
(642)
92,461
90,150
(2,311)
92,461
87,896
(4,565)
92,461
87,896
(4,565)
117,326
114,393
(2,933)
117,326
111,533
(5,793)
117,326
111,533
(5,793)
195,000
190,125
(4,875)
195,000
185,372
(9,628)
195,000
185,372
(9,628)
15,000
14,625
(375)
15,000
14,259
(741)
15,000
14,259
(741)
C:\Documents and Settings\kicis\Local Settings\Temporary Internet Files\OLK4F\Bdgt Amend for Adopted 2010 2011 2012 to Comm August 2009 to be in County Exec Adopted.xls 1 of 4
AMENDMENT TO THE FY 2010, FY 2011, and FY 2012 ADOPTED OPERATING BUDGET TO BE INCORPORATED INTO THE COUNTY'S
RECOMMENDED OPERATING BUDGET
FY2010
FY2011
FY2012
Amended
Amended
Amended
Adopted
Budget
Increase/
Adopted
Budget
Increase/
Adopted
Budget
Increase/
Budget
Request
(Decrease)
Budget
Request
(Decrease)
Budget
Request
(Decrease)
5060326-160010-722740
Salaries - Fringe Benefits
78,482
76,520
(1,962)
78,482
74,607
(3,875)
78,482
74,607
(3,875)
Independence Oaks Nature
Center
5060650-160050-702010
Salaries - Full Time
125,579
122,439
(3,140)
125,579
119,378
(6,201)
125,579
119,378
(6,201)
5060650-160050-702160
Salaries - Part Time
135,740
132,347
(3,393)
135,740
129,038
(6,702)
135,740
129,038
(6,702)
5060650-160050-712020
Salaries - Overtime
2,000
1,950
(50)
2,000
1,901
(99)
2,000
1,901
(99)
5060650-160050-722740
Salaries - Fringe Benefits
74,146
72,292
(1,854)
74,146
70,485
(3,661)
74,146
70,485
(3,661)
Addison Oaks
5060715-160070-702010
Salaries - Full Time
156,182
152,276
(3,906)
156,182
148,469
(7,713)
156,182
148,469
(7,713)
5060715-160070-702160
Salaries - Part Time
282,500
275,438
(7,062)
282,500
268,552
(13,948)
282,500
268,552
(13,948)
5060715-160070-712020
Salaries - Overtime
8,000
7,800
(200)
8,000
7,605
(395)
8,000
7,605
(395)
5060715-160070-722740
Salaries - Fringe Benefits
97,044
94,617
(2,427)
97,044
92,252
(4,792)
97,044
92,252
(4,792)
Addison Oaks Conference Center
5060717-160070-702010
Salaries - Full Time
13,772
13,428
(344)
13,772
13,092
(680)
13,772
13,092
(680)
5060717-160070-702160
Salaries - Part Time
21,040
20,510
(530)
21,040
19,997
(1,043)
21,040
19,997
(1,043)
5060717-160070-712020
Salaries - Overtime
1,000
975
(25)
1,000
951
(49)
1,000
951
(49)
N 5060717-160070-722740
Salaries - Fringe Benefits
8,682
8,464
(218)
8,682
8,252
(430)
8,682
8,252
(430)
w Groveland Oaks
5060720-160070-702010
Salaries - Full Time
142,017
138,467
(3,550)
142,017
135,005
(7,012)
142,017
135,005
(7,012)
5060720-160070-702160
Salaries - Part Time
296,000
288,600
(7,400)
296,000
281,385
(14,615)
296,000
281,385
(14,615)
5060720-160070-712020
Salaries - Overtime
5,000
4,875
(125)
5,000
4,753
(247)
5,000
4,753
(247)
5060720-160070-722740
Salaries - Fringe Benefits
83,079
81,003
(2,076)
83,079
78,978
(4,101)
83,079
78,978
(4,101)
Highland Oaks
5060765-160070-702010
Salaries - Full Time
0
0
0
0
0
0
0
0
0
5060765-160070-702160
Salaries - Part Time
7,540
7,350
(190)
7,540
7,166
(374)
7,540
7,166
(374)
5060765-160070-712020
Salaries - Overtime
0
0
0
0
0
0
0
0
0
5060765-160070-722740
Salaries - Fringe Benefits
309
302
(7)
309
294
(15)
309
294
(15)
Independence Oaks
5060725-160070-702010
Salaries - Full Time
180,138
175,633
(4,505)
180,138
171,242
(8,896)
180,138
171,242
(8,896)
5060725-160070-702160
Salaries - Part Time
233,980
228,131
(5,849)
233,980
222,428
(11,552)
233,980
222,428
(11,552)
5060725-160070-712020
Salaries - Overtime
5,000
4,875
(125)
5,000
4,753
(247)
5,000
4,753
(247)
5060725-160070-722740
Salaries - Fringe Benefits
111,208
108,427
(2,781)
111,208
105,716
(5,492)
111,208
105,716
(5,492)
Lyon Oaks Park
5060755-160070-702010
Salaries - Full Time
7,091
6,914
(177)
7,091
6,741
(350)
7,091
6,741
(350)
5060755-160070-702160
Salaries - Part Time
60,000
58,500
(1,500)
60,000
57,038
(2,963)
60,000
57,038
(2,963)
5060755-160070-712020
Salaries - Overtime
1,000
975
(25)
1,000
951
(49)
1,000
951
(49)
5060755-160070-722740
Salaries - Fringe Benefits
6,390
6,230
(160)
6,390
6,074
(316)
6,390
6,074
(316)
Orion Oaks
5060724-160070-702010
Salaries - Full Time
15,163
14,784
(379)
15,163
14,414
(749)
15,163
14,414
(749)
5060724-160070-702160
Salaries - Part Time
35,600
34,710
(890)
35,600
33,842
(1,758)
35,600
33,842
(1,758)
5060724-160070-712020
Salaries - Overtime
1,000
975
(25)
1,000
951
(49)
1,000
951
(49)
5060724-160070-722740
Salaries - Fringe Benefits
10,058
9,806
(252)
10,058
9,561
(497)
10,058
9,561
(497)
Rose Oaks
5060760-160070-702010
Salaries - Full Time
0
0
0
0
0
0
0
0
0
5060760-160070-702160
Salaries - Part Time
7,540
7,350
(190)
7,540
7,166
(374)
7,540
7,166
(374)
5060760-160070-712020
Salaries - Overtime
0
0
0
0
0
0
0
0
0
C:\Documents and Settings\kicis\Local Settings\Temporary Internet Files\OLK4F\Bdgt
Amend for Adopted 2010
2011 2012 to Comm August 2009 to be in County Exec Adopted.xls
2 of 4
AMENDMENT TO THE FY 2010, FY 2011, and FY 2012 ADOPTED OPERATING BUDGET TO BE INCORPORATED INTO THE COUNTY'S
RECOMMENDED OPERATING BUDGET
FY2010
FY2011
FY2012
Amended
Amended
Amended
Adopted
Budget
Increase/
Adopted
Budget
Increase/
Adopted
Budget
Increase/
Budget
Request
(Decrease)
Budget
Request
(Decrease)
Budget
Request
(Decrease)
5060760-160070-722740
Salaries - Fringe Benefits
309
302
(7)
309
294
(15)
309
294
(15)
Springfield Oaks Activity Center/Park
5060732-160070-702010
Salaries - Full Time
26,168
25,513
(655)
26,168
24,875
(1,293)
26,168
24,875
(1,293)
5060732-160070-702160
Salaries - Part Time
48,300
47,093
(1,207)
48,300
45,916
(2,384)
48,300
45,916
(2,384)
5060732-160070-712020
Salaries - Overtime
4,500
4,388
(112)
4,500
4,278
(222)
4,500
4,278
(222)
5060732-160070-722740
Salaries - Fringe Benefits
17,249
16,817
(432)
17,249
16,397
(852)
17,249
16,397
(852)
Waterford Oaks Activity Center/ Park
5060735-160070-702010
Salaries - Full Time
70,403
68,643
(1,760)
70,403
66,927
(3,476)
70,403
66,927
(3,476)
5060735-160070-702160
Salaries - Part Time
96,600
94,185
(2,415)
96,600
91,830
(4,770)
96,600
91,830
(4,770)
5060735-160070-712020
Salaries - Overtime
5,000
4,875
(125)
5,000
4,753
(247)
5,000
4,753
(247)
5060735-160070-722740
Salaries -Fringe Benefits
41,705
40,663
(1,042)
41,705
39,646
(2,059)
41,705
39,646
(2,059)
Recreation Programs & Services
5060805-160210-702010
Salaries - Full Time
304,825
297,204
(7,621)
304,825
289,774
(15,051)
304,825
289,774
(15,051)
5060805-160210-702160
Salaries - Part Time
63,750
62,156
(1,594)
63,750
60,602
(3,148)
63,750
60,602
(3,148)
5060805-160210-712020
Salaries - Overtime
1,000
975
(25)
1,000
951
(49)
1,000
951
(49)
5060805-160210-722740
Salaries - Fringe Benefits
152,459
148,646
(3,813)
152,459
144,930
(7,529)
152,459
144,930
(7,529)
Catalpa Oaks
5060870-160210-702010
Salaries - Full Time
6,146
5,992
(154)
6,146
5,842
(304)
6,146
5,842
(304)
5060870-160210-702160
Salaries - Part Time
8,000
7,800
(200)
8,000
7,605
(395)
8,000
7,605
(395)
5060870-160210-712020
Salaries - Overtime
0
0
0
0
0
0
0
0
0
5060870-160210-722740
Salaries - Fringe Benefits
3,647
3,556
(91)
3,647
3,467
(180)
3,647
3,467
(180)
Mobile Recreation & Special
Events
5060839-160210-702010
Salaries - Full Time
65,424
63,788
(1,636)
65,424
62,193
(3,231)
65,424
62,193
(3,231)
5060839-160210-702160
Salaries - Part Time
270,000
263,250
(6,750)
270,000
256,669
(13,331)
270,000
256,669
(13,331)
5060839-160210-712020
Salaries - Overtime
15,000
14,625
(375)
15,000
14,259
(741)
15,000
14,259
(741)
5060839-160210-722740
Salaries - Fringe Benefits
134,567
45,924
(88,643)
134,567
44,776
(89,791)
134,567
44,776
(89,791)
Red Oaks Waterpark
5060831-160210-702010
Salaries - Full Time
58,346
56,887
(1,459)
58,346
55,465
(2,881)
58,346
55,465
(2,881)
5060831-160210-702160
Salaries - Part Time
378,000
368,550
(9,450)
378,000
359,336
(18,664)
378,000
359,336
(18,664)
5060831-160210-712020
Salaries -Overtime
12,000
11,700
(300)
12,000
11,408
(593)
12,000
11,408
(593)
5060831-160210-722740
Salaries - Fringe Benefits
50,413
49,153
(1,260)
50,413
47,924
(2,489)
50,413
47,924
(2,489)
Waterford Oaks BMX Complex
5060845-160210-702010
Salaries - Full Time
0
0
0
0
0
0
0
0
0
5060845-160210-702160
Salaries - Part Time
30,000
29,250
(750)
30,000
28,519
(1,481)
30,000
28,519
(1,481)
5060845-160210-712020
Salaries - Overtime
200
195
(5)
200
190
(10)
200
190
(10)
5060845-160210-722740
Salaries - Fringe Benefits
1,307
1,274
(33)
1,307
1,242
(65)
1,307
1,242
(65)
Waterford Oaks Refrigerated Toboggan Complex
5060846-160210-702010
Salaries - Full Time
52,514
51,201
(1,313)
52,514
49,921
(2,593)
52,514
49,921
(2,593)
5060846-160210-702160
Salaries - Part Time
90,910
88,637
(2,273)
90,910
86,421
(4,489)
90,910
86,421
(4,489)
5060846-160210-712020
Salaries - Overtime
2,400
2,340
(60)
2,400
2,282
(119)
2,400
2,282
(119)
5060846-160210-722740
Salaries - Fringe Benefits
29,728
28,985
(743)
29,728
28,260
(1,468)
29,728
28,260
(1,468)
Waterford Oaks Waterpark
5060837-160210-702010
Salaries - Full Time
54,613
53,248
(1,365)
54,613
51,917
(2,696)
54,613
51,917
(2,696)
5060837-160210-702160
Salaries - Part Time
350,000
341,250
(8,750)
350,000
332,719
(17,281)
350,000
332,719
(17,281)
5060837-160210-712020
Salaries - Overtime
8,000
7,800
(200)
8,000
7,605
(395)
8,000
7,605
(395)
C:\Documents and Settings\kicis\Local
Settings\Temporary Internet Files\OLK4F\Bdgt
Amend for
Adopted 2010
2011 2012 to Comm August 2009 to be in County Exec Adopted.xls
3 of 4
AMENDMENT TO THE FY 2010, FY 2011, and FY 2012 ADOPTED OPERATING BUDGET TO BE INCORPORATED INTO THE COUNTY'S
RECOMMENDED OPERATING BUDGET
5060837-160210-722740
Facilities & Maintenance
5060910-160430-702010
5060910-160430-702160
5060910-160430-712020
5060910-160430-722740
Capital
5060201-160000-740030
Total Expense
Summary Detail Difference:
Revenue
Expense
N Expense
U
to Expense
FY2010
Amended
Adopted
Budget
Increase/
Budget
Request
(Decrease)
Salaries - Fringe Benefits
45,472
44,335
(1,137)
Salaries - Full Time
714,991
697,117
(17,874)
Salaries - Part Time
162,531
158,467
(4,064)
Salaries - Overtime
8,000
7,800
(200)
Salaries - Fringe Benefits
376,278
366,871
(9,407)
Capital Improvement Program
(1,199,026)
(798,122)
400,904
10,600,573
10,628,898
28,325
Antenna Site Management
Interest Expense
Salaries & Fringe Benefits
Capital Improvement Program
28,325
0
(372,579)
400,904
FY2011
Amended
Adopted
Budget
Increase/
Budget
Request
(Decrease)
45,472
43,227
(2,245)
714,991
679,689
(35,302)
162,531
154,505
(8,026)
8,000
7,605
(395)
376,278
357,699
(18,579)
(1,910,471)
(1,212,049)
698,422
9,889,128
9,918,302
29,174
29,174
(11,275)
(657,973)
698,422
FY2012
Amended
Adopted
Budget
Increase/
Budget
Request
(Decrease)
45,472
43,227
(2,245)
714,991
679,689
(35,302)
162,531
154,505
(8,026)
8,000
7,605
(395)
376,278
357,699
(18,579)
(2,551,471)
(1,852,174)
699,297
9,248,128
9,278,177
30,049
30,049
(11,275)
(657,973)
699,297
C:\Documents and Settings\kicis\Local Settings\Temporary Internet Files\OLK4F\Bdgt Amend for Adopted 2010 2011 2012 to Comm August 2009 to be in County Exec Adopted.xls 4 of 4
$30,000,000
$25,000,000
$20,000,000
$15,000,000
$10,000,000
$5,000,000
Da
FY 2010 Operating Budget Revenue and Expense
$277055,365 $2730557365
$14,4265300
$8,918,965
$337103100
2010 Revenues
f MEM OEM ;1
Millage, Fees & Planned Total
Interest & Charges Use of
Other Balance
$1556393620
$11,415,745
Total Salaries
Other
2-2 Chart
Revised 712009
Program
Administrative Services
Fiscal Services-P&R
Golf
Nature
Park
Recreation
Facilities & Maintenance
Oakland County Parks and Recreation Commission
Operating Budget Revenue and Expense Summary
FY 2010 Budget
(In Dollars)
Recommended
Park/Budget Unit Revenue
Millage, Interest & Other Income
Administrative Services
Fiscal Services -Parks & Recreation
Glen Oaks Golf Course
Lyon Oaks Golf Course
Red Oaks Golf Course
Springfield Oaks Golf Course
White Lake Oaks Golf Course
Independence Oaks Nature Center
Addison Oaks
Addison Oaks Conference Center
Groveland Oaks
Highland Oaks
Independence Oaks
Lyon Oaks
Orion Oaks
Rose Oaks
Springfield Oaks Activity Center/Park
Waterford Oaks Activity Center/ Park
Recreation Programs & Services
Catalpa Oaks
Mobile Recreation & Special Events
Red Oaks Waterpark
Waterford Oaks BMX Complex
Waterford Oaks Games Complex
Waterford Oaks Refrigerated Toboggan Complex
Waterford Oaks Waterpark
Facilities & Maintenance
Contingency
Sub Total
Planned Use of Balance (Non -Cash Depreciation included in the Current Fiscal
Year's Expense becomes New Funds Available for Next Fiscal Year's Capital
Capital Improvement Program)
Debt Retirement (Building Authority -Lyon Oaks)
Operating Equipment Budget
Information Technology Capital Improvement Master Plan (Year 2 of 3)
New Funds Available For Next Fiscal Year's Capital Improvement Program
Total Operating Budget
$14,426,300
0
0
1,152,170
1,269,500
370,400
840,800
924,250
37,420
439,665
126,000
701,400
13,000
332,160
90,000
111,200
2,300
60,425
45,900
21,000
10,000
387,800
1,000,600
17,250
0
144,300
821,425
0
0
$23,345,265
3,710,100
0
0
0
0
Schedule A - Revised 712009
Recommended
Expense
Budget
$0
5,874,758
394,333
1,404,809
2,041,893
855,496
1,108,426
1,159,553
517,533
1,469,831
289,187
1,533,180
71,902
1,056,316
366,629
195,505
96,352
492,891
619,096
700,956
114,924
695,187
1,354,195
53,404
0
952,988
1,287,903
1,487,835
600,000
$26,795,082
0
550,000
508,405
1,800,000
(2,598,122)
$27,055,365 $27,055,365
2-2
$30,000,000
$29,000,000
$28,000,000
$27,000,000
$26,000,000
$25,000,000
$24,000,000
$23,000,000
$22,000,000
$21,000,000
$20,000,000
Five Year (FY 2008 - FY 2012) Operating Budget Revenue
Comparisons
� $28,445,882
FY 2008
Actual
$2730463661 $273055,365
FY 2009
Estimated
Actual
FY 2010
Budget
Revenue
$25,786,214
FY 2011
Budget
$25,146,089
FY 2012
Budget
2-3 Chart
Revised 712009
Schedule B - Revised 712009
Oakland County Parks and Recreation Commission
Operating Budget Revenue Comparison
( In Dollars)
Adopted
Amended
Estimated
Amended
Actual
Budget
Budget
Actual
Plan
Recommended
Park/Budget Unit
FY 2008
FY 2009
FY 2009
FY 2009
FY 2010
FY 2010
FY 2011
FY 2012
Administrative Services:
Millage Property Tax Levy
$15,090,293
$15,011,000
$15,011,000
$15,011,000
$15,011,000
$14,109,000
$12,839,000
$12,198,000
Income on Investments
1,072,069
300,000
300,000
300,000
300,000
300,000
300,000
300,000
Other
59,846
29,300
29,300
29,300
29,300
17,300
17,300
17,300
Total Administrative Services
$16,222,208
$15,340,300
$15,340,300
$15,340,300
$15,340,300
$14,426,300
$13,156,300
$12,515,300
Fees and Charges
Glen Oaks Golf Course
$1,106,264
$1,083,600
$1,083,600
$1,083,600
$1,083,600
$1,152,170
$1,152,170
$1,152,170
Lyon Oaks Golf Course
1,237,734
1,234,500
1,234,500
1,234,500
1,234,500
1,269,500
1,269,500
1,269,500
Red Oaks Golf Course
374,371
55,960
55,960
55,960
55,960
370,400
370,400
370,400
Springfield Oaks Golf Course
809,127
811,260
854,467
854,467
811,260
840,800
840,800
840,800
White Lake Oaks Golf Course
866,560
923,250
923,250
923,250
923,250
924,250
924,250
924,250
Independence Oaks Nature Center
36,855
42,400
42,400
42,400
42,400
37,420
37,420
37,420
Addison Oaks
442,715
418,890
418,890
418,890
418,890
439,665
439,665
439,665
Addison Oaks Conference Center
125,852
135,000
135,000
135,000
135,000
126,000
126,000
126,000
Groveland Oaks
683,186
697,400
697,400
697,400
697,400
701,400
701,400
701,400
Highland Oaks
3,450
1,700
1,700
1,700
1,700
13,000
13,000
13,000
Independence Oaks
301,078
328,100
328,100
328,100
328,100
332,160
332,160
332,160
Lyon Oaks Park
320,156
70,000
70,000
70,000
70,000
90,000
90,000
90,000
Orion Oaks
108,339
106,000
106,000
106,000
106,000
111,200
111,200
111,200
Rose Oaks
2,103
1,700
1,700
1,700
1,700
2,300
2,300
2,300
Springfield Oaks Activity Center/Park
13,328
17,100
17,100
17,100
17,100
60,425
61,274
62,149
Waterford Oaks Activity Center/ Park
26,542
42,744
42,744
42,744
42,744
45,900
45,900
45,900
Recreation Programs & Services
40,552
27,400
27,400
27,400
27,400
21,000
21,000
21,000
Catalpa Oaks
9,366
6,000
6,000
6,000
6,000
10,000
10,000
10,000
Mobile Recreation & Special Events
356,885
349,150
349,150
349,150
349,150
387,800
387,800
387,800
Red Oaks Waterpark
1,099,933
839,500
839,500
839,500
839,500
1,000,600
1,000,600
1,000,600
Waterford Oaks BMX Complex
18,690
17,500
17,500
17,500
17,500
17,250
17,250
17,250
Waterford Oaks Games Complex
19,010
0
0
0
0
0
0
0
Waterford Oaks Refrigerated Toboggan Complex
152,402
121,400
121,400
121,400
121,400
144,300
144,300
144,300
Waterford Oaks Waterpark
830,231
815,600
815,600
815,600
815,600
821,425
821,425
821,425
Total Fees and Charges
$8,984,729
$8,146,154
$8,189,361
$8,189,361
$8,146,154
$8,918,965
$8,919,814
$8,920,689
Planned Use of Balance (Non -cash Depreciation
included in the Current Fiscal Year's Expense becomes
New Funds Available for Next Fiscal Year's Capital
Improvement Program)
3,238,945
3,517,000
3,517,000
3,517,000
3,517,000
3,710,100
3,710,100
3,710,100
Total Operating Budget Revenue
$28.445.882
$27.003.454
$27.046.661
$27.046.661
$27.003,454
$27.055.365
$25.786.214
$25.146.089
2-3
$30,000,000
$29,000,000
$28,000,000
$27,000,000
$26,000,000
$25,000,000
$24,000,000
$23,000,000
$22,000,000
$21,000,000
$20,000,000
$19,000,000
$18,000,000
Five Year (FY 2008 - FY 2012) Operating Budget Expense
Comparisons
$24,602,134
$20,841,956
$26,795,082 $26,498,263 $26,498,263
FY 2008 FY 2009 FY 2010 FY 2011 FY 2012
Actual Estimated Budget Budget Budget
Actual
Expenditures (does not include Capital related expenses)
2-4 Chart
Revised 712009
Schedule C - Revised 7/2009
Oakland County Parks and
Recreation
Commission
Operating Budget Expense
Comparison
( In Dollars)
Adopted
Amended
Estimated
Amended
Actual
Budget
Budget
Actual
Plan
Recommended
Park/Budget Unit
FY 2008
FY 2009
FY 2009
FY 2009
FY 2010
FY 2010
FY 2011
FY 2012
Administrative Services
$3,644,446
$4,090,623
$4,427,572
$4,427,572
$4,094,026
$5,874,758
$5,785,046
$5,785,046
Fiscal Services -Parks and Recreation
0
0
377,445
377,445
0
394,333
384,475
384,475
Glen Oaks Golf Course
1,100,407
1,279,553
1,214,130
1,214,130
1,285,111
1,404,809
1,393,391
1,393,391
Lyon Oaks Golf Course
1,893,776
2,150,608
2,143,137
2,143,137
2,158,675
2,041,893
2,024,460
2,024,460
Red Oaks Golf Course
684,185
666,297
551,394
551,394
669,706
855,496
849,597
849,597
Springfield Oaks Golf Course
937,735
926,676
929,468
929,468
932,184
1,108,426
1,097,367
1,097,367
White Lake Oaks Golf Course
986,918
1,102,983
1,030,715
1,030,715
1,108,024
1,159,553
1,149,661
1,149,661
Independence Oaks Nature Center
407,611
498,761
431,896
431,896
502,276
517,533
509,307
509,307
Addison Oaks
1,384,163
1,559,540
1,524,892
1,524,892
1,564,834
1,469,831
1,456,577
1,456,577
Addison Oaks Conference Center
213,677
328,193
326,593
326,593
329,003
289,187
288,103
288,103
Groveland Oaks
1,233,450
1,774,782
1,753,361
1,753,361
1,780,301
1,533,180
1,520,356
1,520,356
Highland Oaks
28,685
71,912
71,312
71,312
71,997
71,902
71,711
71,711
Independence Oaks
1,077,311
1,335,756
1,280,845
1,280,845
1,341,686
1,056,316
1,043,389
1,043,389
Lyon Oaks Park
588,404
428,835
428,379
428,379
429,810
366,629
364,814
364,814
Orion Oaks
155,132
168,409
165,835
165,835
168,785
195,505
193,998
193,998
Rose Oaks
34,353
55,711
55,111
55,111
55,798
96,352
96,161
96,161
Springfield Oaks Activity Center/Park
296,547
382,140
397,735
397,735
382,473
492,891
490,546
490,546
Waterford Oaks Activity Center/ Park
589,529
615,393
615,484
615,484
617,914
619,096
613,887
613,887
Recreation Programs & Services
694,640
658,379
608,957
608,957
663,588
700,956
688,232
688,232
Catalpa Oaks
19,620
68,960
68,328
68,328
69,050
114,924
114,490
114,490
Mobile Recreation & Special Events
684,085
701,181
629,401
629,401
705,250
695,187
685,497
685,497
Red Oaks Waterpark
1,436,059
1,661,609
1,609,381
1,609,381
1,666,567
1,354,195
1,342,038
1,342,038
Waterford Oaks BMX Complex
47,489
46,697
45,085
45,085
46,928
53,404
52,636
52,636
Waterford Oaks Games Complex
40,374
0
0
0
0
0
0
0
Waterford Oaks Refrigerated Toboggan Complex
300,975
348,241
343,003
343,003
349,501
952,988
948,709
948,709
Waterford Oaks Waterpark
1,075,518
1,219,734
1,160,579
1,160,579
1,224,087
1,287,903
1,276,737
1,276,737
Facilities & Maintenance
1,286,867
1,517,954
1,610,606
1,610,606
1,530,377
1,487,835
1,457,079
1,457,079
Contingency
0
900,000
801,490
801,490
900,000
600,000
600,000
600,000
Sub Total
$20,841,956
$24,558,927
$24,602,134
$24,602,134
$24,647,951
$26,795,082
$26,498,263
$26,498,263
Add: Debt Retirement (Building Authority -Lyon Oaks)
525,000
550,000
550,000
550,000
550,000
550,000
0
0
Add: Operating (Capital) Equipment Purchases
363,947
360,374
360,374
360,374
500,000
508,405
500,000
500,000
Add: Information Technology Capital Improvement
Master Plan (3 years)
0
1,500,000
1,500,000
1,500,000
1,500,000
1,800,000
1,200,000
0
New Funds Available for Next Fiscal Year's Capital
Improvement Program
6,714,979
34,153
34,153
34,153
19( 4,497)
(2,598,122)
(2,412,049)
(1,852,174)
Total Operating Budget Expense
$28.445.$82
$27.003.454
$27.046.561
527.046.661
$27.003.454
$27.055.365
$25 786 214
$25.14&.0$9
2-4
Schedule D
Oakland County Parks and Recreation Commission
FY 2010 Capital Improvement Program Budget and Four Year Forecast
as of 2128109
Summary
Paid/
Four Year Forecast (In Dollars)
FY 2009
Adjustment to
Awarded
FY 2009
FY 2010
FY 2010
Project Cost
Project
Through
Project Balance
New
Capital
Park
Estimate
Cost
2128109
2128/09
Projects
Budget
FY 2011
FY 2012
FY 2013
FY 2014
Administration (Future Projects)
$8,356,000.00
$0.00
$0.00
8,356,000.00
$300,000.00
8,656,000.00
$300,000
$300,000
$300,000
$300,000
Addison Oaks
2,145,000.00
(25,000.00)
(18.80)
2,119,981.20
90,000.00
2,209,981.20
630,000
1,320,000
1,080,000
5,110,000
Catalpa Oaks
805,000.00
0.00
(9,992.50)
795,007.50
610,000.00
1,405,007.50
555,000
65,000
240,000
0
Glen Oaks
0.00
0.00
0.00
0.00
0.00
0.00
70,000
700,000
0
80,000
Groveland Oaks
180,000.00
0.00
(22,600.20)
157,399.80
0.00
157,399.80
40,000
470,000
130,000
0
Highland Oaks
0.00
0.00
0.00
0.00
345,000.00
345,000.00
0
305,000
140,000
0
Independence Oaks
4,670,000.00
0.00
(16,878.96)
4,653,121.04
240,000.00
4,893,121.04
38,000
180,000
160,000
40,000
Lyon Oaks
466,000.00
10,000.00
(134,630.97)
341,369.03
195,000.00
536,369.03
0
50,000
1,020,000
2,640,000
Orion Oaks
85,000.00
0.00
(30,508.72)
54,491.28
0.00
54,491.28
0
40,000
150,000
1,280,000
Red Oaks
887,000.00
(26,000.00)
(289,051,51)
571,948.49
310,000.00
881,948.49
965,000
0
0
0
Rose Oaks
613,256.00
0.00
(198,096.00)
415,160.00
320,000.00
735,160.00
380,000
250,000
180,000
1,750,000
Springfield Oaks
1,401,000.00
(891,000.00)
(91,954.38)
418,045.62
0.00
418,045.62
470,000
1,025,000
40,000
2,240,000
Waterford Oaks
3,785,000.00
151,512.10
(1,741,085.61)
2,195,426.49
540,000.00
2,735,426.49
850,000
940,000
1,955,000
3,160,000
White Lake Oaks
0.00
0.00
0.00
0.00
0.00
0.00
70,000
715,000
150,000
0
Contingency
1,213,764.02
780,487.90
0.00
1,994,251.92
435,090.63
2,429,342.55
0
0
0
0
Capital Improvement Program Budget Total
$24,607,020.02
$0.00
($2,534,817.65)
$22,072,202.37
$3,385,090.63
$25,457,293.00
$4,368,000
$6,360,000
$5,545,000
$16,600,000
Where the Funds Come From For Fiscal Year (FY)
2010 Capital Budget:
Unrestricted Net Assets, 9/30/08
$24,803,545
FY 2009 Estimated Actual Operating Revenue
$23,529,661
FY 2009 Estimated Actual Operating Expense
(24,602,134)
(1,072,473)
FY 2009 Planned Use of Balance (Depreciation)
3,517,000
FY 2009 Operating Equipment Budget
(360,374)
FY 2010 Operating Equipment Budget
(508,405)
FY 2009 Information Technology Master Plan Funding (Year 1 of 3)
(1,500,000)
FY 2010 Information Technology Master Plan Funding (Year 2 of 3)
(1,800,000)
Bonds, Lyon Oaks:
FY 2009 Debt Retirement - Principal Only
(555,000)
FY 2010 Debt Retirement - Principal Only
(550,000)
(1,100,000)
Grants
Land Acquisition -Addison Oaks
616,000
Land Acquisition -Independence Oaks
1,900,000
Connector Trail Safety Path -Addison Oaks
228,800
Boardwalks,Docks& Overlooks -Highland Oaks
26,400
Boardwalks, Docks& Overlooks -Lyon Oaks
33,000
Boardwalks,Docks& Overlooks -Red Oaks
88,000
Boardwalks,Docks& Overlooks -Rose Oaks
140,800
Boundless Play Area -Waterford Oaks
250,000
Parking Lot Additions -Waterford Oaks
190,000
3,473,000
Contributions:
None
0
FY 2010 Capital Improvement Program Budget
$25,457,293
2-5
$30,000,000
$29,000,000
$28,000,000
$27,000,000
$26,000,000
r
$25,000,000
W
$24,000,000
$23,000,000
$22,000,000
$21,000,000
$20,000,000
FY 2009 Estimated Actual and FY 2010 Operating Budget
Revenue Comparisons
$23,52%661
FY 2009 Estimated Actual
Revenues
$23,345,265
FY 2010 Budget
4-1 Chart
Revised 712009
Oakland County Parks and Recreation Commission
Revised 7/2009
Operating Budget Revenue Comparison
FY 2009 and FY 2010
( In Dollars)
FY 2009
FY 2010
Estimated
Recommended
% of
Actual
Budget
Variance
Variance
Millage, Interest & Other Income
$15,340,300
$14,426,300
do
(914,000)
(6.0)
Total Administrative Services
$15,340,300
$14,426,300
do
(914,000)
(6.0)
Glen Oaks Golf Course
$1,083,600
$1,152,170
up
68,570
6.3
Lyon Oaks Golf Course
1,234,500
1,269,500
up
35,000
2.8
Red Oaks Golf Course
55,960
370,400
up
314,440
561.9
Springfield Oaks Golf Course
854,467
840,800
do
(13,667)
(1.6)
White Lake Oaks Golf Course
923,250
924,250
up
1,000
0.1
Independence Oaks Nature Center
42,400
37,420
do
(4,980)
(11.7)
Addison Oaks
418,890
439,665
up
20,775
5.0
Addison Oaks Conference Center
135,000
126,000
do
(9,000)
(6.7)
Groveland Oaks
697,400
701,400
up
4,000
0.6
Highland Oaks
1,700
13,000
up
11,300
664.7
Independence Oaks
328,100
332,160
up
4,060
1.2
Lyon Oaks Park
70,000
90,000
up
20,000
28.6
Orion Oaks
106,000
111,200
up
5,200
4.9
Rose Oaks
1,700
2,300
up
600
35.3
Springfield Oaks Activity Center/Park
17,100
60,425
up
43,325
253.4
Waterford Oaks Activty Center/ Park
42,744
45,900
up
3,156
7.4
Recreation Programs & Services
27,400
21,000
do
(6,400)
(23.4)
Catalpa Oaks
6,000
10,000
up
4,000
66.7
Mobile Recreation & Special Events
349,150
387,800
up
38,650
11.1
Red Oaks Waterpark
839,500
1,000,600
up
161,100
19.2
Waterford Oaks BMX
17,500
17,250
do
(250)
(1.4)
Waterford Oaks Games Complex
0
0
0
Waterford Oaks Refrigerated Toboggan Complex 121,400
144,300
up
22,900
18.9
Waterford Oaks Waterpark
815,600
821,425
up
5,825
0.7
Total Park Revenue
$8,189,361
$8,918,965
up
729,604
8.9
Total Estimated Revenue
$23,529,661
$23,345,265
do
(184,396)
(0.8)
4-1
$30,000,000
$29,000,000
$28,000,000
$27,000,000
$26,000,000
$25,000,000
$24,000,000
$23,000,000
$22,000,000
$21,000,000
$20,000,000
FY 2009 Estimated Actual and FY 2010 Operating Budget
Expense Comparisons
$24,6023134
FY 2009 Estimated Actual
Expenditures
$269795,082
FY 2010 Budget
4-2 Chart
Revised 712009
Oakland County Parks and Recreation Commission Revised 7/2009
Operating Budget Expense Comparison
FY 2009 and FY 2010
( In Dollars )
FY 2009
FY 2010
Estimated
Recommended
% of
Actual
Budget
Variance
Variance
Administrative Services
$4,427,572
$5,874,758
up
1,447,186
32.7
Fiscal Services -Parks and Recreation
377,445
394,333
up
16,888
4.5
Glen Oaks Golf Course
1,214,130
1,404,809
up
190,679
15.7
Lyon Oaks Golf Course
2,143,137
2,041,893
do
(101,244)
(4.7)
Red Oaks Golf Course
551,394
855,496
up
304,102
55.2
Springfield Oaks Golf Course
929,468
1,108,426
up
178,958
19.3
White Lake Oaks Golf Course
1,030,715
1,159,553
up
128,838
12.5
Independence Oaks Nature Center
431,896
517,533
up
85,637
19.8
Addison Oaks
1,524,892
1,469,831
do
(55,061)
(3.6)
Addison Oaks Conference Center
326,593
289,187
do
(37,406)
(11.5)
Groveland Oaks
1,753,361
1,533,180
do
(220,181)
(12.6)
Highland Oaks
71,312
71,902
up
590
0.8
Independence Oaks
1,280,845
1,056,316
do
(224,529)
(17.5)
Lyon Oaks Park
428,379
366,629
do
(61,750)
(14.4)
Orion Oaks
165,835
195,505
up
29,670
17.9
Rose Oaks
55,111
96,352
up
41,241
74.8
Springfield Oaks Activity Center/Park
397,735
492,891
up
95,156
23.9
Waterford Oaks Activty Center/ Park
615,484
619,096
up
3,612
0.6
Recreation Programs & Services
608,957
700,956
up
91,999
15.1
Catalpa Oaks
68,328
114,924
up
46,596
68.2
Mobile Recreation & Special Events
629,401
695,187
up
65,786
10.5
Red Oaks Waterpark
1,609,381
1,354,195
do
(255,186)
(15.9)
Waterford Oaks BMX
45,085
53,404
up
8,319
18.5
Waterford Oaks Games Complex
0
0
0
Waterford Oaks Refrigerated Toboggan Complex
343,003
952,988
up
609,985
177.8
Waterford Oaks Waterpark
1,160,579
1,287,903
up
127,324
11.0
Facilities & Maintenance
1,610,606
1,487,835
do
(122,771)
(7.6)
Contingency
801,490
600,000
do
(201,490)
(25.1)
Total Estimated Expenses
$24,602,134
$26,795,082
up
2,192,948
8.9
4-2
Oakland County Parks and Recreation Commission
Salary and Fringe Benefit Summary
FY 2010 Budget
Full Time
Part Time
Fringe
Park/Budget Unit
Salaries
Salaries
Overtime
Benefits
Totals
Administrative Services
$1,737,707
$455,291
$11,700
$926,785
$3,131,483
Fiscal Services -Parks & Recreation
213,665
78,411
0
102,257
394,333
Glen Oaks Golf Course
153,456
198,432
11,700
93,145
456,733
Lyon Oaks Golf Course
207,915
330,359
24,375
134,674
697,323
Red Oaks Golf Course
71,283
117,000
2,925
44,738
235,946
Springfield Oaks Golf Course
143,342
196,199
12,675
90,150
442,366
White Lake Oaks Golf Course
114,393
190,125
14,625
76,520
395,663
Independence Oaks Nature Center
122,439
132,347
1,950
72,292
329,028
Addison Oaks
152,276
275,438
7,800
94,617
530,131
Addison Oaks Conference Center
13,428
20,510
975
8,464
43,377
Groveland Oaks
138,467
288,600
4,875
81,003
512,945
Highland Oaks
0
7,350
0
302
7,652
Independence Oaks
175,633
228,131
4,875
108,427
517,066
Lyon Oaks Park
6,914
58,500
975
6,230
72,619
Orion Oaks
14,784
34,710
975
9,806
60,275
Rose Oaks
0
7,350
0
302
7,662
Springfield Oaks Activity Center/Park
25,513
47,093
4,388
16,818
93,811
Waterford Oaks Activity Center/ Park
68,643
94,185
4,875
40,663
208,366
Recreation Programs & Services
297,204
62,156
975
148,646
608,981
Catalpa Oaks
5,992
7,800
0
3,556
17,348
Mobile Recreation & Special Events
63,788
263,250
14,625
45,924
387,587
Red Oaks Waterpark
56,887
368,550
11,700
49,153
486,290
Waterford Oaks BMX Complex
0
29,250
195
1,274
30,719
Waterford Oaks Games Complex
0
0
0
0
0
Waterford Oaks Refrigerated Toboggan Complex
51,201
88,637
2,340
28,985
171,163
Waterford Oaks Waterpark
53,248
341,250
7,800
44,335
446,633
Facilities & Maintenance
697,117
158,467
7,800
366,871
1,230,255
Totals
$43$`r.29S
"'
$ �
11.415.745
40.17%
35.73%
1.36%
22.74%
100.00%
Revised 7/2009
4-3
Item #13
Parks Promotional Giveaway and Donation Request Policy
Staff has developed a Promotional Giveaway and Donation Request
Policy to ensure the fair and equitable distribution of Oakland County Parks
promotional items. The policy designates a set number of giveaway items
annually to each member of the Oakland County Parks and Recreation
Commission and the Oakland County Board of Commissioners. The purpose of
promotional items is to promote the parks system.
Additionally, giveaway items will be used by Oakland County Parks staff
for the same purpose. No outside requests for giveaways will be honored. The
policy also outlines the procedure for instances where the Oakland County Parks
Family Fun Passbook is requested.
Staff is requesting approval of this policy for use as an operational
management tool that allows staff to expend taxpayer/revenue dollars effectively.
13-1
Date Drafted: I Dated Revised: I C: 09-008
07-07-09
Page I of 3
Parks Promotional Giveaway and
Donation Request Policy
PURPOSE: This Administrative Policy ensures the fair and equitable distribution of
Oakland County Parks promotional items. Additionally, Oakland County Commissioners
and Oakland County Parks and Recreation Commissioners serve in a role as parks
ambassadors to increase attendance to the Oakland County Parks.
A. The primary purpose of giveaways is to promote the Oakland County Parks at its
facilities, programs and special events. Only Supervisory staff can request
giveaway items through the annual budget process. Each budget center will be
charged for items ordered.
B. Each member of the Oakland County Board of Commissioners will receive 500
giveaway items per budget year. This will provide Commissioners the opportunity
to promote the Oakland County Parks. Funds will be budgeted in the
Communications budget to cover the cost of the Commission -designated
giveaways, not to exceed $5,000 annually.
C. Additionally, each member of the Parks and Recreation Commission will receive
500 giveaway items per budget year. The will provide Commissioners the
opportunity to promote the Oakland County Parks. Funds will be budgeted in the
Communications budget to cover the cost of the Commission -designated
giveaways, not to exceed $2,500 annually.
D. The Communications Unit will coordinate the selection and ordering of giveaway
items annually. Commissioners will not have input on the selection of items, as
orders will be coordinated to achieve the lowest price per piece possible.
E. No outside requests for giveaways will be honored. This will ensure that
promotional items are used only at special events, facilities and programs that
represent and/or promote the parks system. Additionally, this policy supports the
Strategic Master Plan to achieve fiscal responsibility.
II. PROCEDURE FOR GIVEAWAYS:
A. Definitions:
1. Giveaways: any promotional item with the Oakland County Parks logo and
web address designed as a "memory maker" or small gift. This does not
include brochures, flyers, posters, and other printed materials used to
promote the Oakland County Parks
13-2
LIAMIMM IN I JTMih
B. Supervisory Staff Process:
Date Drafted: I Dated Revised: I C: 09-008
07-07-09 ( 1 Page 2 of 3
Parks Promotional Giveaway and
Donation Request Policy
1. Oakland County Parks Supervisory staff will participate in the giveaway
ordering process initiated by Communications staff annually.
2. Communications staff will select a limited number of giveaway items from
which supervisors can order, based on the dollar amount they have
budgeted for this expense.
3. Communications staff will coordinate ordering and distribution of items to
staff to store at their facility.
4. Supervisors will determine the method and special event, program, or
facility at which to distribute the items.
C. Commissioner Request Process:
1. The 25 members of the Oakland County Board of Commissioners and the
10 members of the Oakland County Parks and Recreation Commission
will each be allotted a selection of 500 giveaway items per budget year.
2. Commissioners can request all of their items at one time or have the items
stored by the Communications Unit.
3. Commissioners must provide five days notice, via telephone or email, to
Communications staff to allow ample time to gather requested items.
4. Items must be picked up at the Oakland County Parks -Administration
Office; and will not be mailed or delivered by parks staff.
5. The Communications Unit will maintain a record of the giveaways
provided to each Commissioner detailing the date, item and quantity
distributed.
6. If a commissioner uses all of his/her giveaway items before the budget
year is over, no items will be reordered for that individual.
7. For future planning purposes, Commissioners may wish to keep a personal
record of how the items were distributed, by event, type of giveaway and
13-3
Date Drafted: I Dated Revised: I C: 09-008
07-07-09 1 1 Page 3 of 3
Parks Promotional Giveaway and
Donation Request Policy
numbers used.
III. PROCEDURE FOR FAMILY FUN PASSBOOKS:
A. Definitions:
1. Family Fun Passbook: Valued at $150, the passbook contains vouchers for
the free use of various parks and amenities, including camping, golf,
waterparks, park entry, etc.
B. Request Process:
1. Only requests from Oakland County organizations or organizations with
an Oakland County affiliation will be considered.
2. Oakland County Parks staff will keep an annual list of passbooks
distributed. Only one Family Fun Passbook per organization/group/school,
etc. is permissible per year.
3. Requests for donations to assist private individuals (such as medical
fundraisers) will not be considered.
4. Requests for donations must be submitted in writing designating the name
or organization, type of event, and contact information one week prior to
the "in -hand" date the passbook is needed.
The only "donation" that will be distributed is the Oakland County Parks
Family Fun Passbook. Requests for free golf, waterpark/Fridge passes,
etc. will not be honored.
6. All recipients will be asked to provide an exchange, such as OCP logo in
an event program, link from their website, mention in thank you letter after
the event, etc.
7. The Family Fun Passbook will be mailed or may be picked up at the
Administration Office during regular business hours.
13-4
Item #14
Staff Report
CIP/Major Maintenance
Mike Donnellon, Chief of Facilities, Maintenance and Development, will
present a brief update on the CIP/Major Maintenance schedule.
14-1
Item #14
Staff Report
Natural Resource Management/Planning
Jon Noyes, Supervisor -Planning, will present a brief update on the Natural
Resource Management and Planning units.
14-2
Item #15
Executive Officer's Report
A. Attached for your review is the 2009 Spring Auction report which produced
revenue of $45,602.77.
B. Attached for your review is an article which appeared in The Oxford
Leader regarding "Open Carry" rights.
C. Attached for your review is the FY2008 thru FY2010 FM 08 & FM 09 (May
and June) Golf Revenue Report.
D. As requested, attached for your review is the Strategic Plan Costs to Date
by Task summary.
E. As requested, the Oakland County Auditing Division, who provided the
2008 Oak Management Audit, spent 1,121.75 hours to conduct the 2008
Audit. The sub -committee, appointed at the July commission meeting, will
meet in August to address items of the audit.
F. Attached for your review is a brief analysis of waterpark revenues for
years 2007-2009.
G. SWOT Analysis -please complete and return your Strengths, Weaknesses,
Opportunities and Threats analysis to Dr. Patty Janes as soon as
possible. As Parks Commissioners, your perspective is vital to the
marketing and planning process.
H. The Ernst and Hodges properties officially closed on July 16, 2009. The
purchase of these two parcels brings the total acreage of Waterford Oaks
to 180 and the total acreage of Highland Oaks to 297. The Strategic Plan
includes a performance measure with a goal to acquire 800 acres of park
land over a ten year period; with these acquisitions we have now added
more than 56 acres to that goal.
I. Staff will provide a report in September detailing deferred spending for
FY 2010.
J. Attached for your review are the upcoming events for the month of
August, 2009.
15-1
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Auction Revenue Summary
FY2009
Park
Fall2008
Spring 2009
Net
Revenue
Revenue
Expense
Revenue
Expense
Administrative Services
$ 1,841.50
$ (66.77)
$ 1,774.73
Glen Oaks Golf Course
2.00
(0.07)
1.93
Lyon Oaks Golf Course
15,800.00
(572.89)
15,227.11
Red Oaks Golf Course
_
Springfield Oaks Golf Course
1,500.00
(54.39)
1,445.61
White Lake Oaks Golf Course
2,100.00
(76.15)
2,023.85
1/0 Nature Center
_
Addison Oaks
10,250.00
(371.65)
9,878.35
Groveland Oaks
7,400.00
(268.32)
7,131.68
Independence Oaks
_
Lyon Oaks Park
_
Orion Oaks
_
Rose Oaks
Springfield Oaks A.C./Park
_
Waterford Oaks A.C./Park
2,625.00
(95.19)
2,529.81
Recreation Programs & Services
-
Mobile Recreation & Special Events
5,800.00
(210.30)
5,589,70
Red Oaks Waterpark
_
Waterford Oaks BMX
_
Waterford Toboggan Complex
_
Waterford Oaks Waterpark
_
Facilities & Maintenance * I
I_
TOTAL $ - $ - $47,318.50 $ (1,715.73) $45,602.77
INUL wrtn Administrative Services revenue.
Note: Figures do not include minimal amounts received for smaller items sold via the ongoing County
online auctions.
1.5-2
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Auction Items / Revenue Examples
FY2009
FALL 2008 AUCTION
Equipment Amount
SPRING 2009 AUCTION
Equipment
Amount
John Deere Gator (Addison Oaks)
$ 1,900.00
Aquamarine Plant Harvester & Trailer (Addison Oaks)
3,800.00
2001 GMC Sonoma Pickup Truck #01-906 (Addison Oaks)
2,700.00
Eager Beaver Roller (FOM - Administrative Services)
1,000.00
Kubota Diesel Walker Mower (Groveland Oaks)
1,300.00
2003 GMC Sonoma Pickup Truck #03-905 (Groveland Oaks)
6,100.00
Ransomes Tractor AR250 (Lyon Oaks G.C.)
2,600.00
Ford 340 Tractor (Lyon Oaks G.C.)
4,300.00
2000 Sierra 3500 Dump Truck #00-914 (Lyon Oaks G.C.)
5,100.00
2000 GMC Sonoma Pickup Truck #00-908 (Lyon Oaks G.C.)
2,500.00
1996 Tractor Trailer #96-928 (Mobile Rec. & Special Events)
4,900.00
Toro Groundsmaster 325D Mower (Springfield Oaks G.C.)
1,500.00
Kubota Tractor (White Lake Oaks G.C.)
1,200.00
Kawasaki Mule Utility Vehicle (Waterford Oaks AC/Park)
1,700.00
15-3
Sherman Publications: System Print Window
Pagel of 3
Source: Sherman Publications
Pistol -packing picnic to promote open carry right
by CJ Carnacchio
July 15, 2009
Time to go over the of picnic checklist.
Potato salad and coleslaw - check.
Hot dogs and hamburgers - check.
Pistol and holster - check.
That last item may sound a bit odd, but not if you're planning to attend the Open Carry Picnic scheduled for 1 p.m. Sunday, Aug. 2 at
Seymour Lake Township Park in Oxford.
Picnic attendees are invited to openly carry their handguns, in holsters, during this event designed to help build public awareness about
a little known legal right.
Any Michigan resident who's at least 18 years old and owns a legally registered handgun may openly carry it in a holster, with or without
a concealed pistol license, in all places not explicitly exempt by law.
"There's still plenty of people out there that aren't aware of the legality of it," said Oxford resident John Roshek, who's organizing the
local picnic. "You don't necessarily have to have a concealed pistol license to be able to protect yourself."
Roshek, 29, is a member of Michigan Open Carry (www.miopencarry.org), a nonprofit organization whose purpose is to educate and
desensitize the public and law enforcement community about the legality of openly carrying a handgun, and demonstrate to them they
have nothing to fear from the lawful carry of a firearm.
"We're a real non -confrontational group," he said. "We're not trying to go out and ruffle any feathers."
Roshek's hoping the picnic will draw all types of people from responsible gun owners to non -gun owners with questions and concerns.
"Everybody's welcome to just show up," he said. "I hope all your readers come out and check it out, whether they're for it or against it.
Engage in some conversation to find out a little bit more and educate yourself. All the members are more than willing to answer any
questions."
Parks Director Ron Davis said he wasn't aware of the picnic, but has no problem with it being held at a township park.
"Our doors are open to everybody," he said. "I don't have an issue with it."
Davis noted he has his concealed pistol license.
"I'm an outdoorsman, a hunter and fisherman, and it's our right to bear arms," he said.
Food and nonalcoholic beverages will be provided, but "anyone that comes is welcome to bring whatever they would like."
http://www.lakeorionreview.com/LPprintwindow'.LAS SO?-token.editorialcall=230321.11... 7/20/2009
Sherman Publications: System Print Window
Page 2 of 3
"If they want to volunteer to bring something, they can," he said.
It should be noted alcoholic beverages are not permitted in Seymour Lake Park.
Roshek stressed that despite the picnic's name, "open carry is not required" for the event.
"You can concealed carry (if you have a permit). You don't even have to carry at all," he said.
For Roshek, carrying his Glock 23 pistol is as natural as carrying his wallet or car keys.
"I do carry 100 percent of the time," he said. "I open carry I'd say 90 percent of the time. I have my concealed pistol license as well, but
mostly I open carry."
Self-defense is Roshek's main motivation to pack a pistol whenever he leaves the house.
"I'm not looking to make any political statements, nothing of that sort. I'm not looking to gain attention or cause panic," he explained.
"It's really just about being able to protect myself and my family. I don't consider myself a paranoid person. I've just lived long enough
to know what the world is like."
He's by no means anxious to use his gun. Personally, he's never had to shoot anyone "and I hope that I never do."
"I think most responsible gun owners feel the same way - they wish they never have to use it in defense of themself or someone else,"
Roshek said. "But if that situation ever arose, I know that I would be willing to do what I had to do to protect myself."
Roshek believes allowing people to carry firearms helps reduce the crime rate.
"When you look at statistics and FBI crime reports, crime rates are generally lower in those areas where lawful carry of a handgun is
prevalent," he said. "It speaks to the fact that the criminals are looking for the softer targets. They're looking for the people that aren't
carrying guns, that aren't able to defend themselves, rather than risk confrontation."
Negative perceptions of guns and gun owners are fueled by a lack of personal experience and misinformation in Roshek's opinion.
"I think when a lot of people have objections to guns or carrying guns or seeing guns, it's just based out of fear and conjecture rather
than based in fact," he said. "People are generally going to have a fear of guns, whether they weren't raised around them or because of
shootings on the news and (reports of) crime rates."
Roshek wants more people to understand that "lawful gun owners aren't out to cause trouble."
"We're not generally the type of people that fly off the handle," he explained. "We're not out there waving our guns around. We're just
Lawful citizens. We're not criminals."
Aside of self-defense, Roshek's open carry of a handgun also helps him educate others from time to time.
"Occasionally, I'll be in the store and someone might ask me if I'm a cop. I tell them no (and that) sparks a conversation about open
carry. So, it helps to raise awareness."
15-5
http://www.lakeorionreview. com/LPprintwindow.LAS SO? -token. editorialcall=23 0321.11... 7/20/2009
Sherman Publications: System Print Window Page 3 of 3
Roshek's never had any negative reactions to his open carry from those he's encountered.
"I've never sent anybody screaming for the hills, running, saying, 'There's a man with a gun!' That's never happened," he said. "Most of
the time people are so wrapped up in their own activities, they don't even notice."
Roshek's hoping the Aug. 2 picnic will help dispel some of the myths people have about guns and their owners.
"One of the things we always like to say is come out to the picnic and see what doesn't happen."
15-6
http://www.lakeorionreview.com/LPprintwindow.LAS SO?-token.editorialcall=230321.11... 7/20/2009
Sherman Publications: System Print Window . Page 1 of 2
Source: Sherman Publications
Ordinances on gun possession unenforceable
by CJ Carnacchio
July 15, 2009
Even though the ordinance states guns aren't allowed in Oxford Township parks, those who attend the Aug. 2 Open Carry Picnic at
Seymour Lake Park (see story left) with a gun on their hip won't have to worry about being ticketed.
Why? Because the ordinance is unenforceable.
"A municipality can prohibit the discharge of firearms, but regulating the transportation or possession of firearms by ordinance cannot be
different than the terms of state law," according to township attorney Gary Rentrop.
Section 34-40 of the township ordinance, enacted in 1981, clearly states, "No person shall have in his possession or control any rifle,
shotgun, pistol or other firearm ... within any park."
But this local ordinance is preempted by a state law (MCL 123.1102), enacted in 1990, which indicates that "a local unit of government
shall not ... enact or enforce any ordinance or regulation pertaining to ... transportation, or possession of pistols or other firearms .. .
except as otherwise provided by federal law or a law of this state."
In other words, state law allows people age 18 or older to openly carry, or conceal carry with permit, a legally registered handgun, so a
local ordinance cannot prohibit them from doing so on public property.
The unenforceable nature of the township ordinance was brought to local officials' attention by Oxford resident John Roshek, 29,
organizer of the upcoming open carry picnic.
Roshek was "doing a little bit of research" when he came across the ordinance and informed the township that state law trumps it.
Open carry picnics have been held in other communities with similar ordinances, according to Roshek.
"Some of them even had no firearms listed right on their park signs," he said. "There's never been a problem (that) resulted from them.
I think a majority of elected officials in those cities know they're not enforceable."
Roshek's position is backed up by a 2003 decision from the Michigan Court of Appeals in the case Michigan Coalition for Responsible Gun
Owners v. City of Ferndale.
In that case, the court ruled state law prohibits local governments from enacting and enforcing ordinances and regulations pertaining to
the transportation and possession of firearms, "and thus preempts any ordinance or regulation ... concerning these areas."
In November 2001, Ferndale enacted an ordinance prohibiting the possession or concealment of weapons in all buildings owned or
controlled by the city including city hall, police and fire stations, DPW buildings, the library, summer youth recreation building, animal
shelter and community center.
"Interesting enough, Ferndale still has the original ordinance on the books, but it's unenforceable," Rentrop said.
The same holds true in Oxford Township.
15-7
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Sherman Publications: System Print Window
Page 2 of 2
And in the Village of Oxford for that matter. The village has a similar ordinance (section 46-21, enacted in 1986) prohibiting the
possession of firearms in its parks.
Rentrop advised the township to revise its parks ordinance to prohibit the discharge of firearms, not the possession.
He's also advised township officials to revise or delete section 30-242 of the ordinance, enacted in 1988, which specifically regulates the
transportation and possession of firearms "in any area frequented by wild animals" and while traveling to and from a shooting range.
Rentrop indicated this language needs to be "updated to make it track with the current version of the state statute."
"Alternatively, the township could simply delete these provisions and leave it to the sheriff's deputies to simply write any tickets under
state law," the attorney wrote.
Supervisor Bill Dunn said it's up to the township board to decide exactly how to adjust the ordinance language.
"if we can't enforce an ordinance, there's no reason to have it on the books," he said. "We'll just have to change things to put us in line
with state law. It is what it is. It's not up to the township to tell people they can't carry a gun in certain places, if the state says they
can."
It appears a similar village ordinance (section 42-156, enacted in 1981) would also need to be revised to conform with state law or
deleted entirely because it's unenforceable in its current form.
The village ordinance specifically states, "It shall be unlawful to carry a firearm on any public street or in any public place unless it is
unloaded and in a case."
It also contains language governing the transportation and possession of firearms in a vehicle. The ordinance states the gun must be
unloaded and carried in either the luggage compartment or a case.
Although no exemption is made for them in the ordinance, a person with a concealed pistol license may carry a handgun in the passenger
compartment, according to state law.
15-8
http://www.lakeorionreview.com/LPprintwindow.LAS SO?-token.editorialcall=230319.11... 7/20/2009
To: Sue Wells
From: Darlene Rowley
Re: Financials and Activity total comparisons for FY2007, FY2008 and FY2009
Date: 07.9.09 REVISED
Glen Oaks
Lyon Oaks
Springfield Oaks
White Lake
Oaks
Activity Report
12,148
6,865
12,744
12,479
FY 2007 YTD
Activity Report
11,788
7,380
12,715
8,972
FY 2008 YTD
Activity Report
13,559
8,287
8807
11,195
FY 2009 YTD
DCS Totals
$378,095.58
$340,341.52
$308,181.26
$344,905.34
FY 2007 YTD
DCS Totals
$384,169.47
$372,357.01
$319,580.83
$346,801.01
FY 2008 YTD
DCS Totals
$379,267.88
$351,601.39
$295,745.98
$335,744.01
FY 2009 YTD
Note: These totals are through the end of FM8 (May). Lyon Oaks totals do not include
park passes (golf operation revenue only).
Glen Oaks
Lyon Oaks
Springfield Oaks
White Lake
Oaks
Activity Report
19,388
11,337
19,963
19,922
FY 2007 YTD
Activity Report
19,124
11,397
19,630
15,999
FY 2008 YTD
Activity Report
21,033
12,811
14,699
17,981
FY 2009 YTD
DCS Totals
FY 2007 YTD
$489,036.26
$554,658.07
$437,095.54
$479,377.34
DCS Totals
FY 2008 YTD
$494,062.09
$533,217.47
$422,397.05
$444,796.02
DCS Totals
FY 2009 YTD
$478,265.95
$488,835.90
$386,488.73
$432,524.29
Note: These totals are through the end of FM9 (June). Lyon Oaks totals do not include
park passes (golf operation revenue only).
*The first comprehensive marketing plan for golf was launched in July with assistance
from Dr. Patty Janes. A number of marketing initiatives are being launched in August
also to offset these totals.
15-9
Strategic Plan Costs To Date By Task - Summary
Pros
OCPRC Project
Plan Item
Consulting
%
Advisors
%
Totals
Hours
13.00
100%
0.00
0%
13.00
Project Kick-off / Comm.
Cost
$ 3,555.63
100%
$ -
0%
$ 3,555.63
Hours
68.00
100%
0.00
0%
68.00
Community / Stakeholder Input
Cost
$ 16,593.08
100%
$ -
0%
$ 16,593.08
Operations & Maintenance
Hours
30.00
100%
0.00
0%
30.00
Cost
Assessment
$ 7,677.55
100%
$ -
0%
$ 7,677.55
Hours
61.00
100%
0.00
0%
61.00
Program Analysis
Cost
$ 15,791.07
100%
$ -
0%
$ 15,791.07
Hours
224.25
100%
0.00
0%
224.25
Financial Analysis
Cost
$ 44,205.46
100%
$ -
0%
$ 44,205.46
Facilities Development Plan /
Hours
79.00
100%
0.00
0%
79.00
Capital Improvement Plan
Cost
$ 15,240.07
100%
$ -
0%
$ 15,240.07
Hours
138.00
100%
0.00
0%
138.00
Strategic Master Plan
Cost
$ 28,323.08
100%
$ -
0%
$ 28,323.08
Hours
224.50
100%
0.00
0%
224.50
Lyon Oaks Business Plan
Cost
$ 39,126.18
100%
$ -
0%
$ 39,126.18
Equestrian Center Feasibility
Hours
54.00
100%
0.00
0%
54.00
Cost
Study & Business Plan
$ 12,162.65
100%
$ -
0%
$ 12,162.65
Regional Program & Amenity
Hours
76.00
54%
64.80
46%
140.80
Cost
$ 10,469.24
78%
$ 2,980.80
22%
$ 13,450.04
Plan
Hours
132.00
100%
1 0.00
0%
132.00
Recreation Program Plan
Cost
$ 13,067.48
100%
$ -
0%
$ 13,067.48
Hours
82.00
34%
157.00
66%
239.00
Maintenance Management Plan
Cost
$ 17,881.71
71%
$ 7,222.00
29%
$ 25,103.71
Hours
90.00
8%
988.50
92%
1078.50
Strategic Marketing Plan
Cost
$ 20,183.36
31%
$ 45,471.00
69%
$ 65,654.36
Hours
110.50
76%
34.25
24%
144.75
Cost of Service
Cost
$ 26,261.01
94%
$ 1,575.50
6%
$ 27,836.51
Total Hours
1 1382.25
53%
1244.55
47%
1 2626.80
Total Cost
1 $ 270,537.57
83%
$ 57,249.30
17%
1 $ 327,786.87 s
7/30/2009 1 of 1
15-10
Strategic Plan Costs To Date By Task - Detailed
Pros Consulting Staff Billing
OCPRC Staff Billing
Totals
Item
Month
Hours
Fees
Expenses
Totals
Advisor
Hours
Salary'
Hours
Cost
Item
Phase 11
Contract
c
a
N
m
Y
O
c
0
July 2008
21.00
$ 3,765.00
$ 381.00
$ 4,146.00
m
W
m
H
�^
m
August 2008
17.00
$ 3,185.00
$ 1,134.19
$ 4,319A9
Se tember2008
36.50
$ 5,177.50
$ 1,407.20
$ 6,584.70
October 2008
29.00
$ 3,420.00
$ 1,384.08
$ 4,804.08
November 2008
42.00
$ 6,210.00
$ 395.60
$ 6,605.60
December 2008
30.00
$ 3,030.00
$ 385.53
$ 3,415.53
January2009
8.00
$ 1,520.00
$ 430.00
$ 1,950.00
February 2009
8.00
$ 1,200.00
$ 186.92
$ 1,986.92
March 2009
11.00
$ 1,975.00
$ 210.241
$ 2,185.24
April 2009 1
22.00
$ 2,890.00
$ 238.921
$ 3,128.92
Amount To Date: 224.50
$ 32,972.50
$ 6,163.68
$ 39,126.18
Amount To Date: 0.00 $
224.50
$ 39,126.18
Contract Amount:
$ 28,810.00
$ 3,600.00
$ 32,410.00
100% 1
100%
Pros
Difference:
$4,162.50
$2,553.68
$6,716.18
0%
0%
OCPRC
m a
c N
c
n a N
July 2008
8.00
$ 1,120.00
$ 381.00
$ 1,501.00
r m
m d
N, a N
m a•
m o
V ty
c m
August 2008
22.00
$ 3,910.00
$ 1,134.18
$ 5,044.18
December 2008
4.00
$ 360.00
$ 192.75
$ 552.75
January 2009
12.00
$ 2,820.00
$ 215.00
$ 3,035.00
March 2009
4.00
$ 940.00
$ 70.08
$ 1,010.08
April 2009
4.00
$ 940.00
$ 79.64
$ 1,019.64
o. m m'
w
Amount To Date: 54.00
$ 10,090.00
$ 2,072.66
$ 12,162.65
Amount To Date: 0.00 $ -
54.00
$ 12,162.65
5
w "
Contract Amount:
$ 43,360.00
$ 6,400.00
$ 49,760.00
100%
100%
Pros
Q' '
Difference:
$33,270.00
$4,327.35
$37,597.35
0%
0%
OCPRC
on
E r
10
2 a
'c
July 2008
4.00
$ 940.00
$ 190.50
$ 1,130.50
Joe Fi a
64.80
$ 2,980.80
;
y a.
2 _
.10
August 2008
8.00
$ 720.00
$ 567.10
$ 1,287.10
January 2009
12.00
$ 2,820.00
$ 215.00
$ 3,035.00
February 2009
8.00 1$
720.00
$ 186.92
$ 906.92
March 2009
32.00
$ 2,880.00
$ 70.08
$ 2,950.08
A ri12009
12.00
$ 1,080.00
$ 79.64
$ 1,159.64
o, ¢
Amount To Date: 76.00
$ 9,160.00
$ 1,309.24
$ 10,469.24
Amount To Date: 64.80 $ 2,980.80
140.54%80
$ 13,450.04
3
Contract Amount:
$ 12,040.00
$ 2,400.00
$ 14,440.00
78%
Pros
Difference:
$2,880.00
$1,090.76
$3,970.76
46%
22%
OCPRC
E
rn
ao` c
c a
July 2008
12.00
$ 1,660.00
$ 381.00
$ 2,041.00
n
d
v
w
August 2008
8.00
$ 720.00
$ 567.10
$ 1,287.10
February 2009
100.00
$ 6,500.00
$ 186.92
March 2009
4.00
$ 940.00
$ 70.08
$ 1,010.08
June 2009
8.00
$ 1,880.00
$ 162.38
$ 2,042.38
y
Amount To Date: 132.00
$ 11,700.00
$ 1,367.48
$ 13,067.48
Amount To Date: 0.00 $ -
132.00
$ 13,067.48
3
U
Contract Amount:
$ 9,070.00
$ 1,000.00
$ 10,070.00
100%
100%
Pros
V
Difference:
$2,630.00
$367.48
$2,997.48
0%
0%
OCPRC
c
A
a
E
o
c
m
�
c
A
July 2008
4.00
$ 940.00
$ 190.50
$ 1,130.50
Clyde Herb
157.00
$ 7,222.00
g
m
m
�
d
o,
o
September 2008
8.00
$ 1,880.00
$ 351.80
$ 2,231.80
October 2008
16.00
$ 3,760.00
$ 346.02
$ 4,106.02
January 2009
12.00
$ 2,820.00
,$ 215.00
$ 3,035.00
February 2009
24.00
1 2,250.00
$ 373.83
$ 2,623.83
March 2009
5.00
$ 1,165.00
$ 140.15
$ 1,305.15
April 2009
4.00
1 $ 940.00
$ 79.641
$ 1,019.64
June 2009
9.00
$ 2,105.00
$ 324.771
$ 2,429.77
m
Amount To Date: 82.00
$ 15,860.00
$ 2,021.71
$ 17,881.71
Amount To Date: 157.00 $ 7,222.00
239.00
$ 25,103.71
g
Contract Amount:
$ 29,400.00
$ 4,800.00
$ 34,200.00
34%
71%
Pros
a
A
Difference:
$13,540.00
$2,778.29
$16,318.29
66%
29%
OCPRC
m
c
zJanuary
m
U
OI
August 2008
8.00
$ 1,880.00
$ 567.10
$ 2,447.10
Jan Pung
502.50
$ 23,115.00
M
(2•
g
p1
(C
September 2008
8.00
$ 1,880.00
$ 351.80
$ 2,231.80
Patty Janes
486.00
$ 22,356.00
November 2008
20.00
$ 4,120.00
$ 197.80
$ 4,317.80
December 2008
24.00
$ 5,640.00
$ 192.75
$ 5,832.75
2009
10.00
$ 1,480.00
$ 430.00
$ 1,910.00
February2009
12.00
$ 1,080.00
$ 186.91
$ 1:266.91
May 2009
8.00
Is 1,880.00
$ 297.001
$ 2,177.00
Amount To Date: 90.00
$ 17,960.00
$ 2,223.36
$ 20,183.36
Amount To Date: 988.50 $ 46,471.00
1078.50
$ 65,654.36
•u
Contract Amount:
$ 13,200.00
$ 2,200.00
$ 15,400.00
8%
31 %
Pros
Difference:
$4,760.00
$23.36
$4,783.36
92%
69%
OCPRC
.2
`o
July 2008
4.00
$ 900.00
$ 190.49
$ 1,090.49
Frank Trionfi
34.25
$ 1,575.50
n
°,
ur
Z
February 2009
33.00
$ 7,425.00
$ 186.91
$ 7,611.91
March 2009
4.00
$ 900.00
$ 70.08
$ 970.08
April 2009
27.00
$ 6,075.00
$ 79.64
$ 6,154.64
May 2009
24.00
$ 5,560.00
$ 594.00
$ 6,154.00
June 2009
1 8. 500
$ 4,117.50
$ 162.391
$ 4,279.89
0
U
Amount To Date: 110.50
$ 24,977.50
$ 1,283.51
$ 26,261.01
Amount To Date: 1 34.25 1 $ 1,576.50
144.75
$ 27,836.51
m
Contract Amount:
$
$
$
76%
94%
Pros
Difference:
$24,977.50
$1,283.51
$26,261.01
24%
6%
OCPRC
Amount To Date: 769.00
$ 122,720,00
$ 16,431.63
$ 139,151.63
11244.551 $ 55,673.80
2013.55
$ 196,400.93
Total Contract:
$135,880.00
$ 20,400.00
$156,280.00
38%
71%
Pros
Difference:
$13,160.00
$3,968.37
$17,128.37
62%
28
OCPRC
errand Totals To Date: 11382.25
$ 235,568.75
$ '' 34,968.82
$ 270,537.57
244.551 $' `55,673.80
2626.80
$ 326,211.37
Total Contract:
$ 291,490.00
$ 41,700.00
$ 333,190.00
63%
83%
Pros
Difference:
$ 55,921.25
$ 6,731.18
$ 62,652.43
47%
17%
OCPRC
mate is awo.uu per Tour mcwwTy uuiye
7/30/2009 15 _ 11 2 of 2
Strategic Plan Costs To Date By Task - Detailed
Pros Consulting Staff Billing
OCPRC Staff Billing
Totals
F]:e:.1
Month
Hours
Fees
Expenses
Totals
Advisor
Hours
Salary'
Hours
Cost
it..
Phase I;Contract
E
ugust2007 13.00 $ 2,775.00 $ 780.63 $ 3,555.63
cu
vmount
To Date: 13.00
[Difference:
$ 2,775.00
$ 780.63
$ 3,555.63
Amount To Date: 0.00 $ -
13.00
$ 3,555.630
ontract Amount:
$ 10,100.00
$ 1,20D.00
$ 11,300.00
100%
100%
Proso
T
$7,325.00
$419.37
$7,744.37
0%
0%
OCPRC
a
v
November 2007
24.00
$ 5,400.00
$ 833.95
$ 6,233.95
M
x n
u 9
a�
December 2007
40.00
$ 9,600.00
$ 967.17
$ 9,967.17
January 2008
4.00
$ 300.00
$ 91.96
$ 391.96
c co
Amount To Date: 68.00
$ 14,700.00
$ 1,893.08
$ 16,593.08
Amount To Date: 0.00 $ -
68.00
$ 16,593.08
m
Contract Amount:
$ 22,540.00
$ 6,000.00
$ 28,540.00
100%
100%
Pros
w
Difference:
$7,840.00
$4,106.92
$11,946.92
0%
0%
OCPRC
ee c
c A E
August 2007
18.00
$ 4,050.00
$ 780.63
$ 4,830.63
N w .o
October 2007
4.00
$ 780.00
$ -
$ 780.00
February 2009
8.00
$ 1,880.00
$ 186.92
$ 2,066.92
n. m m
Amount To Date: 30.00
$ 6,710.00
$ 967.55
$ 7,677.55
0.00 $ -
30.00
Is 7,677.55
O ¢
Contract Amount:
$ 17,190.00
$ 2,400.00
$ 19,590.00
100%
100%
Pros-1
W
Difference:
$10,480.00
$1,432.45
$11,912.45
0%
1 0%
OCPRC
:1
c
2
August 2007
16.00
$ 3,600.00
$ 780.63
$ 4,380.63
v
u
9
3
01
Se tember2007
24.00
$ 5,400.00
$ 443.00
$ 5,843.00
December20D7
5.00
$ 1,125.00
$ 483.56
$ 1,608.56
January2008
8.00
$ 1,800.00
$ 91.96
$ 1,891.96
February 2009
8.00
$ 1,880.00
$ 186.92
$ 2,066.92
o
Amount To Date: 61.00
$ 13,806.00
$ 1,986.07
$ 15,791.07
Amount To Date: 0.00 $ -
61.00
$ 15,791.07
N
a
Contract Amount:
$ 17,540.00
$ 2,400.00
$ 19,940.00
100%
100%
Pros
'"
Difference:
$3,735.00
$413.93
$4,148.93
0%
0%
OCPRC
.6
a
0
u
m
LL
August 2007
26.00
$ 4,470.00
$ 780.63
$ 5,250.63
w
D
y
N
September 2007
59.00
$ 8,625.00
$ 886.00
$ 9,511.00
October 2007
17.00
$ 3,315.00
$ -
$ 3,315.00
November 2007
27.00
$ 5,265.00
$ 833.95
$ 6,098.95
December 2007
48.75
$ 8,096.25
$ 1,450.681
$ 9,546.93
January 2008
15.50
$ 2,482.50
$ 183.90
1 2,666.40
February 2008
23.00
$ 5,175..0
$ 574.63
$ 5,749.63
February2009
8.00
$ 1,880.00
$ 186.921
$ 2,066.92
Amount To Date: 1 224.25
$ 39,308.75
$ 4,896.71
$ 44,206.46
Amount To Date.T 0.00 $ -
224.25
$ 44,205.46
Contract Amount:
$ 30,740.00
$ 4,600.00
$ 35,340.00
100%
100%
Pros
Difference:
$8,568.75
$296.71
$8,865.46
0%
0%
OCPRC
A m
E: a
w E ;; E
E a E
January 2008
36.00
$ 5,100.00
$ 183.90
$ 5,283.90
3 0
O
m
0.0o
3 v 3 E
February2008
35.00
$ 6,740.00
$ 1,149.25
$ 7,889.25
February2009
8.00
$ 1,880.00
$ 186.92
$ 2,066.92
A o O >
LL
Amount To Date: 79.00
$ 13,720.00
$ 1,520.07
$ 15,240.07
Amount To Date: 0.00 $ -
79.00
$ 15,240.07
W 2
a
E
Contract Amount:
$ 23,840.00
$ 1,300.00
$ 25,140.93
100%
100%
Pros
:2 :2o
> >
Difference:
$10,120.00
$220.07
$9,899.93
0%
0%
OCPRC
a
E
`w
m
.2
November 2007
14.00
$ 2,730.00
$ 833.95
$ 3,563.95
M
a
3
up1i
January 2008
12.00
$ 900.00
$ 91.96
$ 991.96
February 2008
24.00
$ 2,160.00
$ 574.63
$ 2,734.63
March 2008
48.00
$ 6,640.00
$ 3,523.79
$ 10,163.79
May 2008
16.00
$ 3,760.00
1 511.93
$ 4,271.93
June 2008
24.00
$ 5,640.00
$ 956.82
1 $ 6,596.82
Amount To Date: 138.00
$ 21,830.00
$ 61493.08
$ 28,323.08
Amount To Date: 0.00 $ -
138.00
$ 28,323.08
:2
N
Contract Amount:
$ 33,660.00
$ 3,400.00
$ 37,060.00
100%
100%
Pros
�
Difference:
$11,830.00
$3,093.08
$8,736.92
0%
0%
OCPRC
Amount To Date: 613.25
$ 112,848.75
$ 18,537.19
$ 131,385.94
0.00 $
613.25
$131,386.94
otal Contract:
$155,610.00
$21,300.00
$176,910.00
100.00%
100.00%
Pros
VCifference:
$ 42,761.25
$ 2,762.81
$ 45,524.06
0.00%
0.00%
OCPRC
7/30/2009 1 5 -12 1 of 2
Waterpark Revenue Summary
Waterpark
As of
July 26, 2009
As of
July 26, 2008
As of
July 26, 2007
Waterford Oaks Waterpark
Budgeted Revenue
$770,000
$750,000
$750,000
Percentage of Budgeted
Revenue Received
39%
55%
58%
Patrons
36,000
47,000
48,000
Red Oaks Waterpark
Budgeted Revenue
$800,000
$800,000
$800,000
Percentage of Budgeted
Revenue Received
51 %
71 %
81 %
Patrons
42,000
56,000
64,000
*2009 saw the coldest July in history. With improved weather conditions and another
mini -marketing plan, waterpark attendance is expected to increase.
15-13
UPCOMING EVENTS - AUGUST 2009
Independence Oaks -Nature Center
Public Interpretive Programs:
811 Tuning Your Tot Into Summer
8/4-8/6 Uck, Muck, & Yuck Mini Class 11 (second week added due to demand)
8/8 Boats and Blazes
8/12 Hooray for Homeschoolers - Ellis Barn Story @ Springfield Oaks
8/22 Hearty Lake Hike
Other:
8/8, 13, 27 - Garden Work Bee
8/12 - Senior Day - Free day use entry for Seniors - Nature Center Activities TBD
8/22 - Natural Resources Stewardship Program @ Independence Oaks - Lake Ecology
Day Camps
Wild Adventures August 3 - 7, 10 - 14
T.O.G.A. Extreme August 17 - 21
The Great Waterford Township Campout August 15-16
Golf
7/9 - 8/13 First Tee Junior Golf Clinic, Glen Oaks
8/7 Oakland County Parks Junior Golf Tournament, White Lake Oaks
8/10 - 8/14 PGA Junior golf camp, Glen Oaks
8/10 - 8/12 First Tee Junior golf camp, Lyon Oaks
8/14 Nine & Dine couple's golf, Lyon Oaks
8/21 Senior/Retirees Open, White Lake Oaks
August - Juniors Play Free with paying adult after 4 p.m., all courses
August - Rise 'n Nine 9 holes before 8 a.m., all courses
Adaptive Recreation
8/1 Wheelchair Daze - Independence Oaks sponsored by Wright and Filippis
8/4 Golf at White Lake Oaks for individuals with disabilities
8/4 Red Oaks Water Park Events for individuals with developmental disabilities
8/6 Easter Seal Day Program for individuals with emotionally impairments
8/10 Ferndale Craft Program for individuals with developmental disabilities
8/11 Golf at White Lake Oaks for individuals with disabilities
8/13 Easter Seal Day Program for individuals with emotional impairments
8/14 Golf at White Lake Oaks for individuals with disabilities
8/19 Day Trip to Independence for seniors with disabilities
8/26 Day Trip to Independence Oaks for seniors with disabilities
15-14