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November 24, 2009
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE .............................Oakland County Parks and
Recreation Commission
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, December 2, 2009
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
,,'CDf4�7��
PeckY D. Lewis, Jr.
Chairman
Richard Skarritt Daniel J. Stencil
Vice Chairman Executive Officer
J. David VanderVeen
Secretary
Tim Burns
Gerald A. Fisher Next Meeting: Wednesday, Jan 6, 2010 at Oakland County Parks and Recreation
Robert Kostin
Christine Long Commission Administration Building
John P. McCulloch
Charles Palmer
r
-"n Scott
.'el J. Stencil
Executive Officer
D:\$Data\My documents\COMMISSION\a endaltr.doc
0 ur mission is to provide recreational, leisure andlearningexperiences that enhance quality of life.
Oakland County Parks any. zcreation Commission Meeting
2800 Watkins Lake Road
Waterford, MI 48328
December 2, 2009
Agenda
Action Required
Presenter/Phone #
1.
Call Meeting to Order 9:00 a.m.
P. Lewis/248.646.5917
Pledge of Allegiance
2.
Roll Call
3.
Public Comments
4.
Commission Meeting Minutes from November 4, 2009
Approval
S. Kici/248.858.4603
5.
Internal Service & Department Funds Payment Register ending 9/30/09
(FM 12, FY 09); Oak Management Inc. Credit for Services Rendered
Register for July, August, September (FM 10, 11 & 12, FY 09); Payment
Register ending 9/30/09 (FM 12, FY 09)
Approval
S. Cox/248.858.4612
6.
Combined Statement of Operations for month ending 9/30/09 (FM 12, FY 09)
Approval
S. Cox
7.
Capital Improvement Program (CIP) Budget Report as of 9/30/09
Approval
S. Cox
8.
Activity Report for November (FM 2, FY 10)
Informational
L. Gee/248.343.3165
J. Dunleavy/248.858.4647
9.
Staff Introduction-Recreation/Trails Planner
Informational
J. Noyes/248.858.4624
10. Presentation: 2009 Staff Recognition, Projects and Accomplishments Informational S. Mackey/248.431.1268
11. Presentation: Information Technology Recognition Informational D. Stencil/248.858.4944
12. Fiscal Year 2009 Year End Reports Approval S. Cox
13. Upper Bushman Land Acquisition - Resolution Approval D. Stencil
14. Revision of Ballot Language Resolution Approval S. Mackey
15. Oak Management Lease Clarification Approval D. Stencil
16. Oakland County Sheriff s Office Contract — Resolution Approval P. Castonia
17. Lifeguard Application Fee — Resolution Approval S. Wells/248.858.4634
18.201 ,.. creation Stimulus Program
19.2010 OCPRC Meeting Calendar
20. Staff Updates:
A CIp/Major Maintenance ement and Planning
B. Natural Resources Manag
21. Executive Officer's Repo
22.Old Business
23. New Business
24. Adjourn inistration Office.
t meeting will be January 6, 2010 at the Adm
The nex
T. Fields
.Approval
D. Stencil
.,pproval
M. Donnellonl248.858.4623
Informational J. Noyes
D. Stencil
Informational
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 4, 2009
Chairman Lewis called the meeting to order at 9:13 a.m. in the clubhouse at Red Oaks Golf Course.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Facilities Management
Oakland County Corporation Counsel
Oakland County Information Technology
North Oakland Headwaters Land Conservancy
Highland Equestrian Conservancy
Headwaters Trails, Inc.
PUBLIC COMMENTS:
There were no public comments.
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Manager — Parks & Rec. Operations
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Terry Fields, Chief -Recreation Programs & Services
Darlene Rowley, Supervisor, Golf Operations
Karen Kohn, Supervisor -Administrative Services
Jon Noyes, Supervisor -Planning
Phil Castonia, Business Development Representative
Melissa Prowse, Business Development Representative
Stephanie Mackey, Business Development Representative
Mary Zednik, Public Communications Assistant
Zach Crane, GIS CAD Tech
Sheila Cox, Capital Improvement Coordinator
Mike Hughson, Property Management Specialist
Jody Hall, Assistant Corporation Counsel
Dawn Siegel, Supervisor
Katie Anderson, Executive Director
Sharon Greene, President
Bob Hoffman, Chairman
Sue Julian, President
Moved by Mr. Palmer, supported by Mr. Burns to approve the minutes of the regular meeting
of October 7, 2009, as written.
AYES: Burns, Fisher, Lewis, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for the month of October, 2009 was accepted as filed.
QUARTERLY UPDATE — INFORMATION TECHNOLOGY:
Phil Castonia, Business Development Representative, and Dawn Siegel, Supervisor II with Information
Technology, presented a quarterly update on the Information Technology Roadmap Master Plan.
4-1
(Commission Meeting, November 4, 2009)
PROPOSED BALLOT LANGUAGE — 2010 MILLAGE RENEWAL RESOLUTION:
Moved by Mr. VanderVeen, supported by Mr. Scott to adopt the following resolution, as
amended, in support of the Proposed Ballot Language for the 2010 Millage Renewal for the
August 3, 2010 election process, to be forwarded to the Oakland County Board of
Commissioners for authorization and approval:
WHEREAS, the one -quarter voted millage for the Oakland County Parks and
Recreation areas in Oakland County will expire after the year 2011; and
WHEREAS, the mission of the Oakland County Parks and Recreation Commission is
to "deliver quality parks, recreation, facilities, programs, services and maintenance through a
dedicated professional Park Commission and staff that listen to the needs of citizens, create
innovative parks, recreation facilities and programs and increase the quality of life for the
residents of Oakland County;" and
WHEREAS, in a 2008 county -wide survey, citizens were very supportive of steps the
Oakland County Parks and Recreation Commission were taking including: fix-up/repair older
park buildings/shelters/playgrounds, purchase land to preserve open space and protect the
environment, and purchase land to develop walking and biking trails; and
WHEREAS, continued millage funding will be necessary in order to meet the goals of
the mission and the needs of the citizens; and
WHEREAS, Oakland County Corporation Counsel has reviewed and approved the
proposed ballot language.
NOW THEREFORE BE IT RESOLVED, the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners approve the
following question be placed on the ballot at the August 3, 2010 Primary Election for the
continuation of the millage at the current rate of 0.2415 mill for an additional ten (10) years for
the purpose of operating, maintaining, improving and acquiring parks and recreation areas
and facilities in Oakland County:
The Oakland County Parks and Recreation Commission was created in
1966 pursuant to Public Act 261 of 1965. Since 1967, there has been a
separately dedicated parks and recreation millage. The current millage will
expire on December 31, 2011.
Accordingly, shall the current millage of .2415 mills, for the purpose of
operating, maintaining, improving and acquiring parks and recreation areas and
facilities in Oakland County, Michigan, be renewed for a period of ten (10) years
from 2012 to 2021? The .2415 mills is equal to $0.2415 per $1,000.00 of
taxable value. The millage, if renewed, will generate approximately <insert $
amount based on 2010 values > in 2012. Revenue from this millage will be
disbursed only to the County of Oakland to be used solely for the purpose of
funding the Oakland County Parks and Recreation Commission.
This renewal is a continuation of the previous increase of the
constitutional tax limitation on the total amount of general ad valorem taxes
which may be imposed each year for all purposes upon taxable property in
Oakland County, Michigan as set forth in Section 6, Article 9 of the Michigan
Constitution.
4-2
(Commission Meeting, November 4, 2009)
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RESIDENTIAL/PROPERTY LEASE RESOLUTIONS:
Moved by Mr. McCulloch, supported by Mr. Kostin to adopt the following two resolutions in support
of the lease agreements for five residential leases with Patrick Ogg, Brian Ratledge, Kathy
Renaud, Ila Rowland, Adam Vogel and Ryan Ernst; and one property lease to Steven Ernst;
to be forwarded to the Oakland County Board of Commissioners for authorization and approval:
WHEREAS, the Oakland County Parks and Recreation Commission currently leases
the following residential properties within the Oakland County Parks system:
• Patrick Ogg, 9489 Sashabaw Road, Clarkston, MI 48348
• Brian Ratledge, 1540 Orchard Street, White Lake, MI 48386
• Kathy Renaud, 30500 Thirteen Mile Road, Farmington Hills, MI 48334
• Ila Rowland, 2866 Watkins Lake Road, Waterford, MI 48328
• Adam Vogel & Ryan Ernst, 1580 Scott Lake Road, Waterford, MI 48328; and
WHEREAS, the leases provide a source of revenue, which assists in meeting the
Oakland County Parks and Recreation Commission's goal of creating a fiscally sustainable
parks system; and
WHEREAS, the current leases are for a five year term; and
WHEREAS, this effort ties into the Oakland County Parks and Recreation
Commission's strategic plan to standardize business practices and enable staff to operate
more efficiently; and
WHEREAS, these lease agreements have been developed by Oakland County
Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the lease agreements for its residential properties.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or designee
to execute said lease agreements on behalf of the County of Oakland.
-and-
WHEREAS, the Oakland County Parks and Recreation Commission currently leases
properties within the Oakland County Parks system; and
WHEREAS, the leases provide a source of revenue, which assists in meeting the
Oakland County Parks and Recreation Commission's goal of creating a fiscally sustainable
parks system; and
WHEREAS, this lease agreement encompasses a barn and a 10' x 50' parcel of land
directly north of the barn located at 1580 Scott Lake Road in Waterford Township; and
WHEREAS, the barn and land will be leased by Steven Ernst for personal gardening
4-3
(Commission Meeting, November 4, 2009)
purposes; and
WHEREAS, this lease agreement will be for one five-year term commencing January
1, 2010; and
WHEREAS, this effort ties into the Oakland County Parks and Recreation
Commission's strategic plan to standardize business practices and enable staff to operate
more efficiently; and
WHEREAS, this lease agreement has been developed by Oakland County
Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the lease agreement with Steven Ernst fora barn and 10' x 50' parcel
of land directly north of the barn located at 1580 Scott Lake Road in Waterford Township.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or designee
to execute said lease agreement on behalf of the County of Oakland.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS UTILITY EASEMENT FOR WATER TOWER RESOLUTION:
Moved by Mr. Skarritt, supported by Mrs. Long to adopt the following resolution in support of the
utility access to the Springfield Oaks water tower easement requests, as amended,
to A T & T Corporation; New Par, a Delaware Partnership d/b/a Verizon Wireless, LLC;
and the Detroit Edison Company; to be forwarded to the Oakland County Board of
Commissioners for authorization and approval:
WHEREAS, the County of Oakland is the owner of Springfield Oaks County Park
located in the Township of Springfield; and
WHEREAS, three utility companies —AT&T Corporation; New Par, a Delaware
Partnership d/b/a Verizon Wireless, LLC; and the Detroit Edison Company —have requested
that the County of Oakland grant a 12-ft. wide easement with each company in the same
location for the limited purpose of installing and maintaining underground electric utility line
facilities and related appurtenances; and
WHEREAS, the Oakland County Parks staff and the three utility companies have
agreed upon a route for the said underground electric service; and
WHEREAS, the easement will help Oakland County Parks and Recreation
Commission to meet objective 2.9 of the Strategic Plan to "Establish a Partnership Policy that
enhances relationships with schools, cities, villages and townships, private businesses,
nonprofit organizations and other governmental agencies;" and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the granting of the
easement.
4-4
(Commission Meeting, November 4, 2009)
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and grant the attached easements for underground electric service and related
appurtenances at Springfield Oaks County Park to AT&T Corporation; New Par, a Delaware
Partnership d/b/a Verizon Wireless, LLC; and the Detroit Edison Company for the sum of one
dollar each.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or designee
to execute the attached easements for underground electric service and related
appurtenances.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY PARKS BOARDWALK PROGRAM VIDEO PRESENTATION:
Staff presented a video documenting the process and importance of the in-house boardwalk construction at
Independence Oaks. The video explains the ecological significance of both the construction process and the
wetland habitats to which the boardwalks provide access. This video was made possible through a trade of
service with Fox Sports Network -Detroit and the Faith Church of Waterford.
CLOSED SESSION:
Moved by Mr. Fisher, supported by Mr. Skarritt to adjourn to Closed Session for the purpose
of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:05 a.m. The meeting resumed in open session at 11:35 a.m.
HIGHLAND EQUESTRIAN CONSERVANCY PURCHASE AGREEMENT RESOLUTION:
Moved by Mr. Skarritt, supported by Mrs. Long to adopt the following resolution in support of the
Purchase Agreement with Highland Equestrian Conservancy for the purchase of approximately
four acres of land located in Highland Township, in the amount of $10,000, to be forwarded
to the Oakland County Board of Commissioners for authorization and approval:
WHEREAS, the Oakland County Parks and Recreation Commission and the
Department of Facilities Management, with the assistance of Oakland County Corporation
Counsel, and the authorization of the Oakland County Planning and Building Committee,
have negotiated the terms and conditions of the attached Purchase Agreement with the
Highland Equestrian Conservancy, for the purchase of approximately four acres of land
located in Highland Township; and
WHEREAS, the Oakland County Parks and Recreation Commission has budgeted
4-5
(Commission Meeting, November 4, 2009)
sufficient funds from its land acquisition fund to complete the purchase of said property; and
WHEREAS, the Oakland County Parks master plan strategy 1.6.1 states "Through
the Green Infrastructure Planning process, identify lands that promote ecological and
recreational connectivity;" and
WHEREAS, pursuant to the terms and conditions of said Purchase Agreement, the
County of Oakland shall pay Highland Equestrian Conservancy the sum of $10,000 via a
cash sale for the purchase of said property subject to the County performing its required due
diligence investigation of the subject property; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached Purchase
Agreement and recommend its approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of Commissioners
approves and accepts the terms and conditions of the attached Purchase Agreement
between the County of Oakland as purchaser and Highland Equestrian Conservancy, seller
for a cash sale purchase.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the County of Oakland Board of Commissioners directs its
Chairperson or his designee to execute the attached Purchase Agreement and all other
related documents between the County of Oakland and Highland Equestrian Conservancy,
which may be required to complete the purchase of said property.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, (9)
NAYS: (0)
Motion carried on a voice vote.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
--The Waterford Cruisers held their groundbreaking ceremony on Thursday, October29 with more than 1,000
in attendance. Oakland County Parks participated as a partner by providing some of our mobile units and
stage. The first baseball game will be held on July 16, 2010.
--Staff will be meeting with the Road Commission for Oakland County to discuss opportunities to develop trail
crossings on county roads.
--Staff is meeting with the Oakland County Sheriff's Office — Marine Division, to discuss storage solutions for
their marine equipment at our park sites.
--Staff is meeting with Oakland County Facilities, Maintenance and Operations — Engineering group, to
discuss project management opportunities. They are currently assisting OCP with the Glen Oaks roof project,
which is now 75% complete.
OLD BUSINESS:
None.
4-6
(Commission Meeting, November 4, 2009)
NEW BUSINESS:
None.
The meeting adjourned to the park tour at 11:42 a.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, December 2, 2009, at Waterford Oaks —
Administration Office.
J. David VanderVeen, Secretary Suzanne L.., Kici, Recording Secretary
4-7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
December 2, 2009
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
September (FM12, 2009)
1,408,426.30
*OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER:
July, August & September (FM10,11 &12, 2009)
*PAYMENT REGISTER:
Voucher Report Period, September (FM12, 2009)
TOTAL
3,222.00
1,195,772.26
$2,607,420.56
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
5-1
Ln
N
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Jul., Aug. & Sep., 2009
Source
Park/Budget Center
Purpose
Amount
JE74215
Lyon Oaks Golf Course
Nine & Dine Program - June
$ 108.00
JE75100
Lyon Oaks Golf Course
Nine & Dine Program - July
36.00
JE75874
White Lake Oaks Golf Course
Junior Tournament Lunches - 8/7/2009
310.00
JE76536
Lyon Oaks Golf Course
Nine & Dine Program - August
135.00
JE76536
Lyon Oaks Golf Course
96/96 Program - August
462.00
JE78122
Lyon Oaks Golf Course
Senior Tournament Lunches - 9/15/2009
528.00
JE78388
Lyon Oaks Golf Course
Nine & Dine Program - September
90.00
JE78388
Lyon Oaks Golf Course
96/96 Program - September
308.00
JE79070
Addison Oaks Conference Center
Bottled Water (well water temporarily shut off)
1,245.00
$ 3,222.00
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 12 FY 2009
(FOR MONTH ENDING 9130109)
2009
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$15,031,000.00
$15,128,619.91
($97,619.91)
100.6%
Other
309,300.00
650,667.81
(341,367.81)
210.4%
GLEN OAKS GOLF COURSE
1,083,600.00
1,039,908.36
43,691.64
96.0%
LYON OAKS GOLF COURSE
1,234,500.00
1,185,045.68
49,454.32
96.0%
RED OAKS GOLF COURSE
55,960.00
24,195.04
31,764.96
43.2%
SPRINGFIELD OAKS GOLF COURSE
854,467.00
769,170.24
85,296,76
90.0%
WHITE LAKE OAKS GOLF COURSE
923,250.00
839,794.96
83,455.04
91.0%
INDEPENDENCE OAKS NATURE CENTER
42,400.00
28,167.07
14,232.93
66.4%
ADDISON OAKS
418,890.00
458,233.97
(39,343.97)
109.4%
ADDISON OAKS CONFERENCE CENTER
135,000.00
125,773.56
9,226.44
93.2%
GROVELAND OAKS
697,400.00
687,617.66
9,782.34
98.6%
HIGHLAND OAKS
1,700.00
1.346.29
353.71
79.2%
INDEPENDENCE OAKS
328,100.00
262,389.08
65,710.92
80.0%
LYON OAKS
70,000.00
89,013.54
(19,013.54)
127.2%
ORION OAKS
106,000.00
122,665.96
(16,665.96)
115.7%
ROSE OAKS
1,700.00
1,727.39
(27.39)
101.6%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
17,100.00
27,622.26
(10,522.26)
161.5%
WATERFORD OAKS ACTIVITY CENTER/PARK
42,744.00
38,571.66
4,172.34
90.2%
RECREATION PROGRAMS & SERVICES
27,400.00
12,560.00
14,840.00
45.8%
CATALPA OAKS
6,000.00
6,246.00
(246.00)
104.1%
MOBILE RECREATION & SPECIAL EVENTS
349,150.00
288,197.33
60,952.67
82.5%
RED OAKS WATERPARK
839,500.00
901,153.96
(61,653.96)
107.3%
WATERFORD OAKS BMX COMPLEX
17,500.00
18,722.00
(1,222,00)
107.0%
WATERFORD OAKS TOBOGGAN COMPLEX
121,400.00
114,619.01
6,780.99
94.4%
WATERFORD OAKS WATERPARK
815,600.00
719,648.09
95,951.91
88.2%
TOTAL REVENUE
$23,529,661.00
$23,541,676.83
(12,015.83)
100.1%
OPERATING EXPENSES
ADMINISTRATIVE SERVICES
$5,261,583.00
$3,966,648.82
$1,294,934.18
75.4%
FISCAL SERVICES ADMINISTRATION
109,851.00
98,195.67
11,655.33
89.4%
FISCAL SERVICES PARKS & REC
269,648.00
236,164.99
33,483.01
87.6%
GLEN OAKS GOLF COURSE
1,237,389.00
1,148,838.17
88,550.83
92.8%
LYON OAKS GOLF COURSE
2,046,029.00
1,808,614.37
237,414.63
88.4%
RED OAKS GOLF COURSE
494,678.00
394,980.67
99,697.33
79.8%
SPRINGFIELD OAKS GOLF COURSE
991,882.00
757,282.11
234,599.89
76.3%
WHITE LAKE OAKS GOLF COURSE
1,032,517.00
910,296.83
122,220.17
88.2%
INDEPENDENCE OAKS NATURE CENTER
446,119.00
393,077.92
53,041.08
88.1%
ADDISON OAKS
1,601,600.00
1,407,917.20
193,682.80
87.9%
ADDISON OAKS CONFERENCE CENTER
289,587.00
183,890.71
105,696.29
63.5%
GROVELAND OAKS
1,747,041.00
1,221,451.38
525,589.62
69.9%
HIGHLAND OAKS
71,312.00
36,867.75
34,444.25
51.7%
INDEPENDENCE OAKS
1,282,466.00
1,169,655.17
112,810.83
91.2%
LYON OAKS
407,185.00
311,408.17
95,776.83
76.5%
ORION OAKS
166,099.00
146,031.20
20,067.80
87.9%
ROSE OAKS
55,164.00
39,870.26
15,293.74
72.3%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
398,922.00
344,798.92
54,123.08
86.4%
WATERFORD OAKS ACTIVITY CENTER/PARK
572,728.00
460,001.58
112,726.42
80.3%
RECREATION PROGRAMS & SERVICES
685,642.00
579,090.97
106,551.03
84.5%
CATALPA OAKS
68,328.00
22,093.07
46,234.93
32.3%
MOBILE RECREATION & SPECIAL EVENTS
639,586.00
649,109,54
(9,523.54)
101.5%
RED OAKS WATERPARK
1,596,588.00
1,245,961.28
350,626.72
78.0%
WATERFORD OAKS BMX COMPLEX
53,538.00
53,629.27
(91.27)
100.2%
WATERFORD OAKS TOBOGGAN COMPLEX
368,981,00
338,317.67
30,663.33
91.7%
WATERFORD OAKS WATERPARK
1,202,095.00
1,037,019.41
165,075.59
86.3%
FACILITIES & MAINTENANCE
1,504,086.00
1,264,974.08
239,111.92
84.1%
CONTINGENCY/INTERNAL SERVICE CHARGES*
1,490.00
0.00
1,490.00
N/A
$24,602,134.00
$20,226,187.18
4,375,946.82
82.2%
REVENUE OVER/(UNDER) EXPENSES
($1,072,473.00)
$3,315,489.65
($4,387,962.65)
2009
2008
2007
2006
ACTUAL REVENUE TO DATE:
100.1%
103.8%
102.4%
102.9%
BUDGET BALANCE:
-0.1%
-3.8%
-2.4%
-2.9%
ACTUAL EXPENSE TO DATE:
82.2%
85.5%
88.4%
93.8%
BUDGET BALANCE:
17.8%
14.5%
11.6%
6.2%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 12, FY 2009
(FOR MONTH ENDING 9/30/09)
CONTINGENCY: BUDGET AMENDMENTS
$98,510 to Springfield Oaks Golf Course -MDEQ Refined Petroleum Fund Reimbursement (OCPRC-Dec./Posted Mar.)
$25,000 to Administrative Services -Building Maintenance (OCPRC-Sept./Posted Sept.)
$25,000 to Administrative Services -Contracted Services (OCPRC-Sept./Posted Sept.)
$440,300 to Administrative Services- IT Development (OCPRC-Sept./Posted Sept.)
$201,300 to Administrative Services- IT Tech Operations (OCPRC-Sept./Posted Sept.)
$64,000 to Springfield Oaks Golf Course -Grounds Maintenance (OCPRC-Sept./Posted Sept.)
$36,000 to Addison Oaks Conference Center- Building Maintenance (OCPRC-Sept./Posted Sept.)
$7,400 to Waterford Oaks BMX Complex - Part-time Salaries (OCPRC-Sept./Posted Sept.)
$470 to Waterford Oaks BMX Complex - Overtime (OCPRC-Sept./Posted Sept.)
$530 to Waterford Oaks BMX Complex - Fringe Benefits (OCPRC-Sept./Posted Sept.)
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
Salaries & Fringe Benefits Adjustments between budget units because of department reorganization (OCPRC-Oct./Posted Nov.)
$43,207 Contibutions Operating Revenue and $141,717 Grounds Maintenance Expense increase for Springfield Oaks Golf Course -
MDEQ Refined Petroleum Fund Reimbursement (OCPRC-Dec./Posted Mar.)
Phase II Salaries & Fringe Benefits Adjustments between budget units because of department reorganization (OCPRC-Sept./Posted Sept.)
OTHER: PENDING
(Page 2 of 3) 6-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 12, FY 2009
(FOR MONTH ENDING 9/30/09)
YEAR TO DATE YEAR TO DATE REVENUE OVER
PARK REVENUE EXPENSE (UNDER)EXP.
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
$15,779,287.72
0.00
0.00
15,779,287.72
1,039,908.36
1,185,045.68
24,195.04
769,170.24
839,794.96
3,858,114.28
28,167.07
28.167.07
458,233.97
125,773.56
687,617.66
1,346.29
262,389.08
89,013.54
122,665.96
1,727.39
27,622.26
38,571.66
1,814,961.37
12,560.00
6,246.00
288,197.33
901,153.96
18,722.00
114,619.01
719,648.09
2,061,146.39
$3,966,648.82
98,195.67
236,164.99
4,301,009.48
1,148,838.17
1,808,614.37
394,980.67
757,282.11
910,296.83
5,020,012.15
393,077.92
393,077.92
1,407,917.20
183,890.71
1,221,451.38
36,867.75
1,169,655.17
311,408.17
146,031.20
39,870.26
344,798.92
460,001.58
5,321,892.34
579,090.97
22,093.07
649,109.54
1,245,961.28
53,629.27
338,317.67
1,037,019.41
3,925,221.21
$11,812,638.90
(98,195.67)
(236,164.99)
11,478,278.24
(108,929.81)
(623,568.69)
(370,785.63)
11,888.13
(70,501.87)
(1,161,897.87)
(364,910.85)
(364,910.85)
(949,683.23)
(58,117.15)
(533,833.72)
(35,521.46)
(907,266.09)
(222,394.63)
(23,365.24)
(38,142.87)
(317,176.66)
(421,429,92)
(3,506,930.97)
(566,530.97)
(15,847.07)
(360, 912.21)
(344,807.32)
(34,907.27)
(223,698.66)
(317,371.32)
(1,864,074.82)
0.00 1,264,974.08 (1,264,974.08)
0.00 1,264,974.08 (1,264,974.08)
0.00
$23,541,676.83
0.00
$20,226,187.18
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
0.00
$3,315,489.65
(Page 3 of 3) 6-3
Oakland County Parks and Recreation Commission
Capital Improvement Program (C.I.P.) Budget Report
FM 12 FY2009
As of 9/30/09
Summary Total for All Parks/Facilities
Estimated 2008 2009 Net New Estimated
Contract(s)
Amount Contract(s) Awd., Pre & Enc.
Project
Park/Facility Project Cost Adiustment Adjustment Adiustment Proiect Cost
Paid Retainer Balance *
Balance
Future Acquisition & Imp. 8,356,000.00 0.00 (6,750,000.00) (6,750,000.00) 1,606,000.00
0.00 0.00 0.00
1,606,000,00
Stabilization Fund** 0.00 0.00 6,750,000.00 6,750,000.00 6,750,000.00
0.00 0.00 0.00
6,750,000.00
Addison Oaks (A) 2,145,000.00 0.00 (25,000.00) (25,000.00) 2,120,000.00
(18.80) 0.00 0.00
2,119,981.20
Catalpa Oaks 805,000.00 0.00 0.00 0.00 805,000.00
Glen Oaks
(12,054.72) 0.00 0.00
792,945.28
0.00 0.00 0.00 0.00 0.00
Groveland Oaks 180,000.00 0.00 (17,361.47) (17,361.47) 162,638.53
0.00 0.00 0.00
(59,781.52) 0.00 0.00
0.00
102,857.01
Highland Oaks 0.00 0.00 437,000.00 437,000.00 437,000.00
Independence Oaks (B) 4,670,000.00
(424,170.34) 0.00 0.00
12,829.66
0.00 0.00 0.00 4,670,000.00
Lyon Oaks 466,000.00 0.00 2,193.21 2,193.21 468,193.21
(30,288.97) 0.00 0.00
(219,647.82) 0.00 0.00
4,639,711.03
Orion Oaks 85,000.00 0.00 1,702.27 1,702.27 86,702.27
(37,267.27) 0.00 0.00
248,545.39
49,435.00
Red Oaks 887.000.00 0.00 119,144.00 119,144.00 1,006,144.00
Rose Oaks
(343,860.34) 0.00 0.00
662,283.66
613,256.00 0.00 (6,676.40) (6,676.40) 606,579.60
Springfield Oaks (C) 1,401,000.00 0.00 (935,729.62) (935,729.62) 465,270.38
(216,579.60) 0.00 0.00
(116,508.35) 0.00
390,000.00
Waterford Oaks (D) 3,785,000.00 170,226.00 243,879.94 414,105.94 4,199,105.94
0.00
(3,525,860.52) 0.00 0.00
348,762.03
673,245.42
White Lake Oaks 0.00 0.00 0.00 0.00 0.00
0.00 0.00 0.00
0.00
Contingency 1,213,764.02 (170,226.00) 180,848.07 10,622.07 1,224,386.09
v
0.00 0.00 0.00
1,224,386,09
_I
r Capital Improvement Projects Grand Total $24,607,020.02 $0.00 $0.00 $0.00 $24,607,020.02
($4,986,038.25) $0.00 $0.00
$19,620,981,77
(A) State Grant $844,800
(B) State Grant $1,900,000
(C) O.C. Fair Board Donations $126,000
(D) State Grants $440,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $3,310,800
Dollar Column Explanation:(
Estimated Proiect Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure,
"Project
and the "Proposed New Projects" figure for the projects still open a
(any Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency),
2008
Adjustment is the net of any adjustments made from/to contingency and individual projects in June - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 5131).
2009 Adjustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adjustment is the sum of "2008 Adjustment" and "2009 Adjustment" figures.
-
New Estimated Project Cost is the sum of "Estimated Project Cost", "2008 Adjustment" and "2009 Adjustment" (or "Net Adjustment') figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contracts Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance" -2
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd., Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and
for outstanding Requisitions and Purchase Orders.
w„
Project Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
(`
* Pre -Encumbered &Encumbered charges are N/A at this time, figures are based on large contracts.
r
** The Stabilization Fund designates/earmarks approximately 25% of the current fiscal year's Operating Budget to ensure a stable cash flow for
October, November December. Collections
I( ..._.
the future fiscal year's obligations/payments for the months of
and on the future fiscal year's property tax revenue do not begin until after the property tax is levied
in the future month of December.
W
Item #8
November Activity Report
Due to the end of the month being Monday, November 30, copies of the
activity report will be distributed at the meeting.
8-1
ACTIVITY REPORT
November 2009 (FM2, FY2010) COUNTYPARKS
ADDISON OAKS PARK
Campers
0
0
N/A
6,292
5,800
-7.8%
Day Use (*)
0
0
N/A
2,262
1,729
-23.6%
Day Campers
0
0
NIA
0
0
N/A
*ADDISON OAKS CONFERENCE CENTER
3,756
3,054
-18.7%
7,423
5,859
-21.1%
CATALPA OAKS PARK
Day Use
2,110
'�
#VALUE!
10,764
#VALUE!
#VALUE!
GROVELAND OAKS PARK
Campers
0
0
N/A
0
0
N/A
Day Use
0
0
N/A
0
0
N/A
Day Campers
0
0
N/A
0
0
N/A
HIGHLAND OAKS PARK
Day Use
278
785
182.4%
704
1,650
134.3%
INDEPENDENCE OAKS PARK
Day Use
5,387
15,347
184.9%
28,071
30,387
8.3%
Day Campers
0
0
N/A
0
0
N/A
Overnight Youth Group Campers
9
195
2066.7%
9
381
4133.3%
a
LYON OAKS
Day Use
938
913
-2.7%
2,252
2,115
-6.1%
Dog Park
5,317
5,180
-2.6%
10,574
9,988
-5.5%
ORION OAKS PARK
Day Use
1,350
672
-50.2%
5,256
3,665
-30.3%
Dog Park
5,571
8,480
52.2%
7,941
13,185
66.0%
RED OAKS PARK
Dog Park
0
0
N/A
0
0
N/A
ROSE OAKS PARK
Day Use
471
1,198
154.2%
942
2,192
132.6%
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
150
145
-3.3%
850
1,070
25.9%
4-H Fair
0
0
N/A
0
0
N/A
*Banquet Facilities
1,351
817
-39.5%
7,342
4,168
-43.2%
WATERFORD OAKS
Activity Center - non banquet
481
90
-81.3%
1,121
665
-40.7%
*Banquet Facilities - Activity Center
210
524
149.5%
620
1,182
90.6%
Day Use
838
621
-25.9%
1,946
1,038
-46.7%
TOTAL CAMPERS
0
0
N/A
6,292
5,800
-7.8%
TOTAL DAY USE
11,522
19,681
70.8%
53,047
#VALUER
#VALUE!
TOTAL DAY CAMPERS
0
0
N/A
0
0
NIA
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
9
195
2066.7%
9
381
4133.3%
TOTAL DOG PARK
10,888
13,660
25.5%
18,515
23,173
25.2%
TOTAL 4-H FAIR
0
0
NIA
0
0
NIA
TOTAL ACTIVITY CENTER -NON BANQUET
481
90
-81.3%
1,121
665
-40.7%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
1 of 4
12/2/2009
ACTIVITY REPORT OAKLAND
November 2009 (FM2, FY2010) COUNTY PARKS
GLEN OAKS
Rounds Played - 9 Holes
474
1,099
131.9%
1,673
2,479
48.2%
Rounds Played - 18 Holes
231
401
73.6%
860
887
3.1%
Rounds Played - 18 Hole Equivalent
468
951
103.1 %
1,697
2,127
25.3%
*Banquet Facilities
5,786
3,984
-31.1%
8,662
7,150
-17.5%
**Grill Room (**Not included in totals)
106
129
21.7%
675
526
-22.1 %
LYON OAKS
Rounds Played - 9 Holes
122
195
59.8%
279
283
1.4%
Rounds Played - 18 Holes
288
1,026
256.3%
1,799
1,768
1.7%
Rounds Played - 18 Hole Equivalent
349
1,124
221.9%
1,939
1,910
-1.5%
Driving range
82
176
114.6%
826
633
23.4%
*Banquet Facilities
1,967
2,164
10.0%
3,978
3,670
-7.7%
**Grill Room (**Not included in totals)
117
850
626.5%
2,583
3,247
25.7%
RED OAKS
Rounds Played - 9 Holes (Closed 09 Season)
411
0
-100.0%
1,523
0
-100.0%
SPRINGFIELD OAKS
Rounds Played - 9 Holes
241
637
164.3%
747
1,044
39.8%
Rounds Played- 18 Holes
330
692
109.7%
1,680
1,715
2.1%
Rounds Played - 18 Hole Equivalent
451
1,011
124.3%
2,054
2,237
8.9%
**Grill Room (**Not included in totals)
145
145
0.0%
1,029
670
-34.9%
WHITE LAKE OAKS
Rounds Played - 9 Holes
318
1,066
235.2%
1,397
2,171
55.4%
Rounds Played - 18 Holes
240
506
110.8%
774
995
28.6%
Rounds Played - 18 Hole Equivalent
399
1,039
160.4%
1,473
2,081
41.3%
*Banquet Facilities
1,454
1,310
-9.9%
2,969
2,910
-2.0%
**Grill Room (**Not included in totals)
225
0
-100.0%
1,005
373
-62.9%
TOTAL ROUNDS PLAYED - 9 HOLES
1,566
2,997
91.4%
5,619
5,977
6.4%
TOTAL ROUNDS PLAYED - 18 HOLES
1,089 '
2,625
141.0%
5,113
5,365
4.9%
TOTAL ROUNDS PLAYED - 18 HOLE EQUIV.
11872
4,124
120.3%
7,923
8,354
5.4%
TOTAL DRIVING RANGE
82
176
114.6%
826
633
-23.4%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 2 of 4 12/2/2009
ACTIVITY REPORT OZAKLAND
November 2009 (FM2, FY2010) COUNTY PARKS
MOBILE RECREATION
Bleachers
0
0
N/A
3
8
166.7%
Inflatables
300
0
-100.0%
3,205
2,400
-25.1 %
Bus
720
810
12.5%
2,070
1,845
-10.9%
Climbing Wall/Tower
0
0
N/A
1,100
900
-18.2%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
0
0
N/A
340
850
150.0%
Show Mobile
4
4
0.0%
14
18
28.6%
Adventure Sport Mobile
200
0
-100.0%
360
160
-55.6%
Tents
0
0
N/A
11
0
-100.0%
Camps
0
0
N/A
0
0
N/A
Miscellaneous
0
0
N/A
0
1
N/A
WATERFORD OAKS BMX
0
0
N/A
0
0
N/A
WATERFORD OAKS COURT GAMES COMPLEX
204
-100.0%
408
304
-25.5%
WATERFORD OAKS FRIDGE
0
0
N/A
0
0
N/A
WATERFORD OAKS LOOKOUT LODGE
210
320
52.4%
675
495
-26.7%
WATERFORD OAKS WATERPARK
0
0
N/A
0
0
N/A
RED OAKS WATERPARK
0
0
N/A
0
0
N/A
THERAPEUTIC EVENTS
391
99
-74.7%
1,100
597
-45.7%
SENIOR EVENTS
0
0
N/A
0
0
N/A
TOTAL MOBILE RECREATION VISITS
1,224
814
-33.5%
7,103
6,182
-13.0%
TOTAL FACILITIES AND SPECIAL EVENTS
805
419
-48.0%
2,183
1,396
-36.1%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4 12/2/2009
ACTIVITY REPORT
November 2009 (FM2, FY2010)
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
COMBINED TOTALS '
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
* Awaiting November Numbers for Catalpa
1,104
1,399
26.7%
2,875
2,749
-4.4%
273
491
79.9%
1,623
562
-65.4%
7,379
11,018
49.3%
16,406
19,603
19.5%
246
167
-32.1 %
609
527
-13.5%
0
0
N/A
172
0
-100.0%
1,147
1,104
-3.7%
2,371
2,228
-6.0%
1,350
1,566
16.0%
3,484:
3,276
.6.0%
273
491
79.9%
1,795
562
-68.7%
22,900
33,626
46.8%
78,984
#VALUE!
#VALUE!
2,737
5,798
111.8%,
11,558
11,975
3.6%
2,029
1,233
-39.2%
9,286
7,578
-18.4%
1,623
2,057
26.7%
5,279
3,838
-27.3%
14,524
11,853
-18.4%
30,994
24,939
-19.5%
43,813
54,567
24.5%
136,101
#VALUEI
#VALUEI
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
4 of 4 12/2/2009
Item #9
Staff Introduction
Stephanie Marchbanks has filled the Recreation and Trails Planner
position. Stephanie will be assisting the Planning and Natural Resources units.
9-1
Item #10
Presentation
2009 Staff Recognition, Projects and Accomplishments
Staff will present a report detailing employee recognition which highlights
individual accomplishments, organizational awards, and projects completed in
FY2009. This presentation was used as the meeting opener for the Annual
Business Meeting held on November 5, 2009.
10-1
Item #11
Presentation
Executive Officer Stencil will present an award to representatives from
Information Technology for their assistance with the new Destination Oakland
website.
ITEM # 12
FISCAL YEAR 2009 YEAR END FINANCIAL REPORT
Attached is the Oakland County Parks and Recreation Commission's Fiscal Year
2009 Year End Financial Report for your review and approval. The report shows the
Commission is in sound financial condition. The net worth of the Commission as of
September 30, 2009 is $94,235,355.
The Operating Revenue budget to actual had an unfavorable variance of
$(471,937) (-5.79%) and the Operating Expense budget to actual had a favorable variance
of $5,286,308 (+20.76%) resulting in a Net Operating Income budget to actual favorable
variance of $4,814,372. The Non -Operating Revenue and Non -Operating Expense
budget to actual netted to a favorable variance of $483,965 (+3.15%). The Total Net
Income was $5,298,337. The explanation of significant variances is shown on the
attached report.
The Total Net Assets of $94,235,355 includes Capital Assets, net of accumulated
depreciation and related debt, of $68,801,787 and Unrestricted Net Assets of
$25,433,568. Included in the Unrestricted Net Assets is the earmarked Stabilization Fund
in the amount of $6,750,000, Most of the Unrestricted Net Assets remaining balance of
$18,683,568 was already included in the Fiscal Year 2010 Capital Improvement Budget as
a funding source. The difference will be incorporated into the Fiscal Year 2011 Capital
Improvement Budget.
Please contact Sheila Cox, 248-858-4612, if you have any questions.
12-1
Run by: 13231
Operating revenues
Antenna Site Management
Commission Contracts
Commission Food Services
Deck Tennis
Entrance Fees Gen Admission
Entrance Fees Swimming Class
Fees Camping
Fees Day Use
Fees Driving Range
Greens Fees
Interest on Delinquent Taxes
Miscellaneous
Reimb Contracts
Rent House
Rental Equipment
Rental Facilities
Rental Golf Carts
Rental Units or Events
Sales Pro Shop
Special and Sanctioned Races
Special Contracts
Water Feature Ride
Weekly Races
Cash Overages
Prior Years Revenue
Refund Prior Years Expenditure
Sale of Equipment
Total operating revenue:
Operating expenses
Salaries
Fringe benefits
County of Oakland
Parks and Recreation Fund
Statement of Revenues, Expenses, and Changes in Net Assets
For the Year Ended September 30, 2009
2009
Amended Percent of
Budget Revenue Allotment
21,600.00
0.26%
21,600.00
1,450.00
0.02%
1,450.00
687,760.00
8.44%
687,760.00
7,700.00
0.09%
7,700.00
1,570,000.00
19.26%
1,570,000.00
25,000.00
0.31%
25,000.00
805,100.00
9.88%
805,100.00
646,000.00
7.92%
646,000.00
68,000.00
0.83%
68,000.00
2,720,000.00
33.37%
2,720,000.00
(3,000.00)
-0.04%
(3,000.00)
22,350.00
0.27%
22,350.00
0.00
0.00%
0.00
41,594.00
0.51%
41,594.00
104,350.00
1.28%
104,350.00
133,350.00
1.64%
133,350.00
654,000.00
8.02%
654,000.00
255,750.00
3.14%
255,750.00
134,200.00
1.65%
134,200.00
7,700.00
0.09%
7,700.00
212,300.00
2.60%
212,300.00
27,500.00
0.34%
27,500.00
8,750.00
0.11%
8,750.00
0.00
0.00%
0.00
0.00
0.00%
0.00
0.00
0.00%
0.00
0.00
0.00%
0.00
8,151,454.00
100.00%
8,151,454.00
Year to Date
Favorable
Percent of (Unfavorable)
Actual Revenue Variance
21,600.00
0.28%
0.00
1,260.40
0.02%
(189.60)
590,171.73
7.69%
(97,588.27)
6,179.23
0.08%
(1,520.77)
1,532,880.25
19.96%
(37,119.75)
22,727.00
0.30%
(2,273.00)
810,531.95
10.55%
5,431.95
619,213.00
8.06%
(26,787.00)
71,257.20
0.93%
3,257.20
2,486,669.66
32.38%
(233,330.34)
(4,021.21)
-0.05%
(1,021.21)
12,290.04
0.16%
(10,059.96)
11,779.46
0.15%
11,779.46
30,675.00
0.40%
(10,919.00)
109,281.98
1.42%
4,931.98
111,633.50
1.45%
(21,716.50)
686,192.00
8.94%
32,192.00
236,352.63
3.08%
(19,397.37)
130,045.16
1.69%
(4,154.84)
3,425.00
0.04%
(4,275.00)
144,163.30
1.88%
(68,136.70)
23,251.00
0.30%
(4,249.00)
5,162.00
0.07%
(3,588.00)
80.98
0.00%
80.98
2,051.08
0.03%
2,051.08
8,619.65
0.11%
8,619.65
6,045.27
0.08%
6,045.27
7,679,517.26
100.00%
(471,936.74)
8,542,074.00 104.79% 8,542,074.00 7,757,645.05 101.02% 784,428.95
2,608,529.00 32.00% 2,608,529.00
2,473,902.31 32.21% 134,626.69
Contractual services
Adj Prior Years Exp
0.00
0.00%
0.00
31,541.25
0.41%
(31,541.25)
Adj Prior Years Revenue
0.00
0.00%
0.00
955.37
0.01%
(955.37)
Appraisal Fees
1,000.00
0.01%
1,000.00
1,000.00
0.01%
0.00
Bank Charges
6,340.00
0.08%
6,340.00
5,186.78
0.07%
1,153.22
Building Maintenance Charges
1,066,466.00
13.08%
1,086,466.00
622,887.86
8.11%
443,578.14
Cash Shortage
0.00
0.00%
0.00
888.22
0.01%
(888.22)
Charge Card Fee
66,340.00
0.81%
66,340.00
54,734.64
0.71%
11,805.36
Contingency
1,490.00
0.02%
1,490.00
0.00
0.00%
1,490.00
Contracted Services
248,400.00
3.05%
248,400.00
183,517.92
2.39%
64,882.08
Custodial Services
34,360.00
0.42%
34,360.00
30,240.00
0.39%
4,120.00
Design Fees
15,000.00
0.18%
15,000.00
0.00
0.00%
15,000.00
Electrical Service
820,500.00
10.07%
820,500.00
558,181.41
7.27%
262,318.59
Equipment Maintenance
498,290.00
6.11%
498,290.00
432,920.09
5.64%
65,369.91
Equipment Rental
25,100.00
0.31%
25,100.00
11,304.31
0.15%
13,795.69
Fees - Per Diems
4,200.00
0.05%
4,200.00
2,108.25
0.03%
2,091.75
Garbage and Rubbish Disposal
40,150.00
0.49%
40,150.00
33,031.14
0.43%
7,118.86
Grounds Maintenance
1,816,142.00
22.28%
1,816,142.00
1,210,003.87
15.76%
606,138.13
Indirect Costs
552,600.00
6.78%
552,600.00
466,212.00
6.07%
86,388.00
Insurance
1,000.00
0.01%
1,000.00
628.00
0.01%
372.00
Laundry and Cleaning
16,885.00
0.21%
16,885.00
12,882.33
0.17%
4,002.67
Logos Trademarks Intellect Prp
0.00
0.00%
0.00
3,793.74
0.05%
(3,793.74)
Mail Handling -Postage Svc
250.00
0.00%
250.00
1,485.78
0.02%
(1,235.78)
Membership Dues
16,960.00
0.21%
16,960.00
10,702.70
0.14%
6,257.30
Miscellaneous
95,385.00
1.17%
95,385.00
58,115.00
0.76%
37,270.00
Natural Gas
466,109.00
5.72%
466,109.00
319,025.57
4.15%
147,083.43
Paying Agents Fee Contractual
300.00
0.00%
300.00
170.15
0.00%
129.85
Periodicals Books Publ Sub
6,315.00
0.08%
6,315.00
2,292.22
0.03%
4,022.78
Personal Mileage
19,775.00
0.24%
19,775.00
10,677.44
0.14%
9,097.56
Public Information
189,000.00
2.32%
189,000.00
92,301.58
1.20%
96,698.42
Refund Prior Years Revenue
0.00
0.00%
0.00
122.00
0.00%
(122.00)
Rental Property Maintenance
7,500.00
0.09%
7,500.00
5,090.36
0.07%
2,409.64
Security Expense
723,900.00
8.88%
723,900.00
648,625.54
8.45%
75,274.46
Software Support Maintenance
22,130.00
0.27%
22,130.00
47,475.99
0.62%
(25,345.99)
12-2
Run by: 13231
Training
Transfer to Reserve
Travel and Conference
Travel Employee Taxable Meals
Twp and City Treas Bonds
Water and Sewage Charges
Total contractual services
Commodities
Expendable Equipment
FA Proprietary Equipment Exp
Housekeeping and Janitor Exp
Maintenance Supplies
Merchandise
Office Supplies
Postage -Standard Mailing
Recreation Supplies
Small Tools
Special Event Supplies
Uniforms
Total commodities
Depreciation
Depreciation Park Improvements
Depreciation Buildings
Depreciation Computer Equip
Depreciation Equipment
Depreciation Vehicles
Total depreciation
Internal services
Convenience Copier
Drain Equipment
Info Tech Development
Info Tech Operations
Insurance Fund
Mail Room
Maintenance Department Charges
Motor Pool Fuel Charges
Motor Pool
Print Shop
Radio Communications
Telephone Communications
Total internal services
Total operating expense
Operating income (loss)
Nonoperating revenues (expenses)
Property Taxes
Special Assessments
Federal Grants
State Grants
Income from investments
Interest expense
Contributions
Paying agent fees
Issuance of debt
Capital Contributions
Gain on Exchange of Assets
Capital Improvement Program
Total nonoperating revenues (expenses)
Income (loss) before transfer
Transfers in
Transfers out
Change in net assets
ai net assets - beginning
Total net assets - ending
County of Oakland
Parks and Recreation Fund
Statement of Revenues, Expenses, and Changes in Net Assets
For the Year Ended September 30, 2009
2009
Amended
Percent of
Budget
Revenue
Allotment
29,840.00
0.37%
29,840.00
550,000.00
6.75%
550,000.00
80,830.00
0.99%
80,830.00
0.00
0.00%
0.00
3,000.00
0.04%
3,000.00
184,482.00
2.26%
184,482.00
7,610,039.00
93.36%
7,610,039.00
177,430.00
2.18%
177,430.00
360,374.00
4.42%
360,374.00
62,750.00
0.77%
62,750.00
5,200.00
0.06%
5,200.00
106,500.00
1.31%
106,500.00
102,080.00
1.25%
102,080.00
300.00
0.00%
300.00
136,300.00
1.67%
136,300.00
133,955.00
1.64%
133,955.00
160,450.00
1.97%
160,450.00
68,738.00
0.84%
68,738.00
1,314,077.00
16.12%
1,314,077.00
2,306,200.00
28.29%
2,306,200.00
712,800.00
8.74%
712,800.00
0.00
0.00%
0.00
402,500.00
4.94%
402,500.00
95,500.00
1.17%
95,500.00
3,517,000.00
43.15%
3,517,000.00
4,000.00
0.05%
4,000.00
13,350.00
0.16%
13,350.00
445,300.00
5.46%
445,300.00
384,980.00
4.72%
384,980.00
242,200.00
2.97%
242,200.00
18,900.00
0.23%
18,900.00
31,357.00
0.38%
31,357.00
0.00
0.00%
0.00
515,200.00
6.32%
515,200.00
46,900.00
0.58%
46,900.00
10,600.00
0.13%
10,600.00
163,568.00
2.01%
163,568.00
1,876,355.00
23.02%
1,876,355.00
25,468,074.00
312.44%
25,468,074.00
(17,316,620.00)
-212.44%
(17,316,620.00)
15,031,000.00
184.40%
15,031,000.00
0.00
0.00%
0.00
0.00
0.00%
0.00
0.00
0.00%
0.00
300,000.00
3.68%
300,000.00
(33,700.00)
-0.41%
(33,700.00)
43,707.00
0.54%
43,707.00
0.00
0.00%
0.00
0.00
0.00%
0.00
0.00
0.00%
0.00
3,500.00
0.04%
3,500.00
(1,534,153.00)
-18.82%
(1,534,153.00)
13,810,354.00
169.42%
13,810,354.00
(3,506,266.00)
-43.01%
(3,506,266.00)
0.00
0.00%
0.00
(10,734.00)
-0.13%
(10,734.00)
(3,517,000.00)
-43.15%
(3,517,000.00)
Year to Date
Favorable
Percent of
(Unfavorable)
Actual
Revenue
Variance
21,878.17
0.28%
7,961.83
0.00
0.00%
550,000.00
36,289.35
0.47%
44,540.65
223.68
0.00%
(223.68)
2,584.58
0.03%
415.42
152,158.65
1.98%
32,323.35
5,071,235.94
66.04%
2,538,803.06
68,538.13
0.89%
108,891.87
0.00
0.00%
360,374.00
57,317.41
0.75%
5,432.59
2,606.51
0.03%
2,593.49
92,683.64
1.21%
13,816.36
77,564.71
1.01%
24,515.29
10,091.60
0.13%
(9,791.60)
114,917.80
1.50%
21,382.20
58,294.30
0.76%
75,660.70
111,792.69
1.46%
48,657.31
50,086.59
0.65%
18,651.41
643,893.38
8.38%
670,183.62
1,847,275.85
24.05%
458,924.15
636,888.46
8.29%
75,911.54
2,281.00
0.03%
(2,281.00)
326,396.62
4.25%
76,103.48
62,662.21
0.82%
32,837.79
2,875,504.04
37.44%
641,495.96
5,117.98
0.07%
(1,117.98)
7,927.43
0.10%
5,422.57
255,491.60
3.33%
189,808.40
282,422.65
3.68%
102,557.35
200,892.81
2.62%
41,307.19
15,616.38
0.20%
3,283.62
26,827.90
0.35%
4,529.10
78,516.04
1.02%
(78,516.04)
293,203.54
3.82%
221,996.46
43,617.61
0.57%
3,282.39
330.80
0.00%
10,269.20
149,620.22
1.95%
13,947.78
1,359,584.96
17.70%
516,770.04
20,181,765.68
262.80%
5,286,308.32
(12,502,248.42)
-162.80%
4,814,371.58
15,128,619.91
197.00%
97,619.91
0.00
0.00%
0.00
0.00
0.00%
0.00
0.00
0.00%
0.00
648,213.66
8.44%
348,213.66
(33,687.50)
-0.44%
(12.50)
52,751.87
0.69%
9,044.87
0.00
0.00%
0.00
0.00
0.00%
0.00
0.00
0.00%
0.00
32,574.13
0.42%
29,074.13
0.00
0.00%
1,534,153.00
15,828,472.07
206.11%
2,018,118.07
3,326,223.85
43.31%
6,832,489.65
0.00
0.00%
0.00
(10,734.00)
-0.14%
0.00
3,315,489.65
43.17%
6,832,489.65
90,919,865.26
94,235,354.91
12-3
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800)
OPERATING REVENUE
OPERATING EXPENSE
NET OPERATING INCOME (LOSS)
NON -OPERATING REVENUE
(EXPENSE)
COUNTY OF OAKLAND
FY 2009 YEAR END REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED AMENDED FY 2009 VARIANCE
BUDGET BUDGET ACTUAL FAV/(UNFAV) PERCENT
$ 8,151,454.00 $ 8,151,454.00 $ 7,679,517.26 $ (471,936.74)
$ 25,435,601.00 $ 25,468,074.00 $ 20,181,765.68 $ 5,286,308.32
$ (17,284,147.00) $ (17,316,620.00) $ (12,502,248.42) $ 4,814,371.58
$ 15,301,300.00 $ 15,344,507.00 $ 15,828,472.07 $ 483,965.07
EXPLANATION OF SIGNIFICANT VARIANCES
-5.79% Unfavorable revenue from Greens Fees ($233,330), Food Service Commission
($97,588), Special Contracts/Events ($68,137), Waterpark Entrance Fees
($37,120), Day Use Fees ($26,787), Rental Facilities ($21,716), and Mobile Rental
Units or Events ($19,397) are partially offset by favorable Golf Carts Rental of
$32,192.
20.76% Favorable Personnel $919,056; Transfer to Reserve $550,000; Building
Maintenance $443,578; Contracted Services $64,882; Electrical Service $262,319;
Equipment Maintenance $65,370; Grounds Maintenance $606,138; Indirect Costs
$86,388; Natural Gas $147,083; Public Information $96,698; Security Expense
$75,274; Travel $44,541; Water and Sewage Charges $32,323; Equipment
Purchases $469,266; Small Tools $75,661; Special Events $48,657; Depreciation
$641,496; and various Internal Services $516,770.
27.80%
3.15% Favorable revenue for Property Taxes $97,620 and Income from Investments
$348,214 are due to conservative revenue budget practices, Gain on Exchange of
Assets $29,074; Contributions $9,045; and Interest Expense $12.
TOTAL INCOME BEFORE TRANSFERS
$ (1,982,847.00)
$
(1,972,113.00)
$
3,326,223.65
$ 5,298,336.65
268.66%
TRANSFERS IN
$ -
$
-
$
-
$ -
0.00%
TRANSFERS OUT
$ -
$
(10,734.00)
$
(10,734.00)
$
0.00% For OC Facilities Engineering Services
CAPITAL IMPROVEMENT PROGRAM
$ (1,534,153.00)
$
(1,534,153.00)
$
-
$ 1,534,153.00
100.00% Funds available for FY2009 (IT Master Plan) and FY2010 Capital Program.
TOTAL NET INCOME (LOSS)-
$ (3,517,000.00)
$
(3,517,000.00)
$
3,315,489.65
$ 6,832,489.65
TOTAL NET ASSETS - BEGINNING
$
90,919,865.26
TOTAL NET ASSETS - ENDING
$94,235,354.91
"Please note: In the Adopted/Amended Budget
this is the "Planned Use of Balance" Revenue
line item and is equal to the non -cash depreciation included in the operating expense. It will provide cash funds for the FY2010 Capital
Program.
11 /23/2009
ITEM # 13
Project Summary: Upper Bushman Lake Land Acquisition
Oakland County Parks and Recreation Commission
December 2, 2009
Summary of Property
■ 186 acres
■ Northeast of Independence Oaks
■ 3 residential structures
■ 31-acre lake completely within boundary
■ MNFI Priority 1 Natural Area
■ Zoned R-1 R Rural Residential (3 ac. minimum building sites)
■ 42 buildable acres
Intended uses by OCPR
■ Natural area preservation
- County Green Infrastructure plan - designated priority area for
conservation
- 700 acres of contiguous wetland habitat
- Hardwood conifer swamp (1 of 30 occurrences in the state)
■ Trail Connectivity -with Independence Oaks and beyond
■ Outdoor Adventure Programs - Heritage Sports opportunities
■ Passive recreation - hiking, skiing, boating, fishing, etc.
Partners
The following is a list of partners assisting OCPRC in acquiring the Upper Bushman
property; including their organizational goals and actions they have agreed to
take to bring the acquisition to fruition.
PARTNER
may• •
79 i tW -•
GOAL
To preserve the wetland
habitat and water quality
of the Clinton River
headwaters.
Conserve, restore and
manage wetlands and
associated habitats both
for waterfowl and for the
benefit of all wildlife and
people.
ACTION
Acquire conservation
easements on 7 parcels of
land surrounding the
connection between
Independence Oaks and
the Upper Bushman
property.
Help secure a private
donor to help acquire the
Upper Bushman property.
Donate 3-acre Isley
property to OCPRC for
watershed
access/stewardship.
13-Y
PARTNER GOAL ACTION
MEMMEM
Previous cost breakdown:
To support recreational,
educational and welfare
programs, and to
preserve natural areas,
open space and historic
buildings in areas having
special natural beauty or
significance.
Provide recreational
access to transmission
corridors.
Sell property to OCPRC
for continued
conservation and
stewardship as
recreational land.
Currently reviewing a
grant application from
Duck's Unlimited to
donate $105,000 towards
the acquisition of the
Upper Bushman property.
Will consider providing an
easement access for trail
connectivity.
Sell at $2.836 million,
donation of an additional
'/2 acre parcel and
equipment.
$2,975,000 Asking Price on November 4, 2009
-1,740,000 OCPR 58% of 3.0 million (discussed purchase amount)
- 945,000 DNR 42% of $2.25 million (state certified fmv)
$ 290,000 GAP
Additional Resources to close gap:
$ 105,000
Pending funding from Carls Foundation - application
submitted by Ducks Unlimited on November 13, 2009.
Funding decision by January 31, 2010.
16,000
Cash contribution from North Oakland Headwaters
Land Conservancy
18,000
Income from Mr. Arnold's 6-month Lease
12,000
Income from two existing rental properties
139,000
Mr. Arnold; reduction in purchase price
$ 290,000
New purchase price: $2,836,000
OCPR contribution:
$1,740,000 617o
Contributions from other sources: $1,096,000 397o
13-2
PR09-017
RESOLUTION
UPPER BUSHMAN PURCHASE AGREEMENT
WHEREAS, upon recommendation of the Oakland County Parks and Recreation
Commission, the Oakland County Board of Commissioners accepted the first grant from the
Michigan Department of Natural Resources (DNR) for the acquisition of property in
Independence Township for the expansion of Independence Oaks County Park through the
adoption of Miscellaneous Resolution #08009; and
WHEREAS, pursuant to the authorization of the Oakland County Planning and Building
Committee, the Oakland County Parks and Recreation Commission and the Department of
Facilities Management, with the assistance of Oakland County Corporation Counsel, have
negotiated the terms and conditions of the attached Purchase Agreement with Craig Arnold and
Maria Barrett Arnold for the purchase of approximately 186 acres of land located in
Independence Township; and
WHEREAS, the Oakland County Parks and Recreation Commission has budgeted
sufficient funds from its land acquisition fund to complete the purchase of said property; and
WHEREAS, the Oakland County Parks master plan strategy 1.1 states "Implement a
strategic land acquisition and land management transfer strategy that recognizes the value of
parkland in urban areas, while also acquiring land in others areas of the county to complement
other local government efforts;" and
WHEREAS, pursuant to the terms and conditions of said Purchase Agreement and in
accordance with Michigan Natural Resources Trust Fund Agreement No. TF06-199, the County
of Oakland shall pay Craig Arnold and Maria Barrett Arnold the sum of $2,836,000.00 via a cash
sale for the purchase of said property, subject to the County performing its required due
diligence investigation of the subject property; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel have
reviewed and/or prepared all necessary documents related to the attached Purchase
Agreement and recommend its approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners approves and
accepts the terms and conditions of the attached Purchase Agreement between the County of
Oakland as purchaser and Craig Arnold and Maria Barrett Arnold, seller for a cash sale
purchase.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the County of Oakland Board of Commissioners directs its
Chairperson or his designee to execute the attached Purchase Agreement and all other related
documents between the County of Oakland and Craig Arnold and Maria Barrett Arnold, which
may be required to complete the purchase of said property.
Moved by _
Supported by
Date:
13-3
PURCHASE AGREEMENT
Project Number: TF06-199
THIS PURCHASE AGREEMENT (hereinafter "Agreement") made and entered into this
day of , by and between Craig Arnold and Maria Barrett
Arnold, husband and wife, 10275 Sashabaw Road, Clarkston, MI 48348 (hereinafter "Seller") and
the COUNTY OF OAKLAND, a Michigan Municipal and Constitutional Corporation, 1200 N.
Telegraph Road, Pontiac, Michigan 48341 (hereinafter "Purchaser"), for the purchase of all right(s),
title and interest inclusive of all mineral rights and mineral royalty interest in the real property
located in the Township of Independence, County of Oakland, State of Michigan (hereinafter the
"Premises") and not the four residential dwellings and other structures located on the Premises. The
Parties agree to the following terms and conditions.
This Agreement includes and fully incorporates the following Exhibits:
Exhibit A: Legal Description of the Premises
Exhibit B: Description of the residential dwellings, structures and other personal property to
be gifted to the Purchaser by the Seller
Exhibit C: Legal Description of the land to be gifted to the Purchaser by Craig Arnold
PURCHASE PRICE/CONSIDERATION.
1.1 Subject to the adjustments and prorations provided for in this Agreement, the
purchase price of the Premises shall be Two Million and Eight Hundred and Thirty -
Six Thousand Dollars and no/cents ($2,836,000.00) payable as follows:
1.2 Earnest Money Deposit. Upon execution of this Agreement by both Parties,
Purchaser will tender to the Seller One Hundred Thousand Dollars ($100,000.00)
which the Seller acknowledges as an earnest money deposit ("deposit") and as good
and sufficient consideration for accepting this Agreement. Said deposit shall be held
by Philip R. Seaver Title Insurance Company, 42651 Woodward Ave., Bloomfield
Hills, Michigan 48304, (the "Title Company") in an interest bearing account. The
deposit and the interest accrued shall be applied toward the purchase price at the time
of closing or be disbursed to the Seller or the Purchaser in accordance with the terms
of this Agreement.
1.3 Payment of Balance of Purchase Price. This is a cash sale. At the time of closing,
after applying the deposit plus any accrued interest to the purchase price, the balance
of the purchase price minus any costs adjusted at closing will be tendered to the
Seller by the Purchaser or wired by the Purchaser to the Seller's bank- (or to title
company), at the Seller's option.
Arnold Purchase Agreement Draft 112309
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1.4 The Seller, under a separate agreement shall be responsible for and pay any broker or
finder fee in connection with this transaction.
1.5 The Oakland County Board of Commissioners shall have sixty (60) days from the
date of Seller's acceptance of this Agreement, to accept this Agreement on behalf of
the Purchaser. If the Oakland County Board of Commissioners does not accept this
Agreement, then it shall be null and void and the deposit and interest shall be
returned to the Purchaser.
1.6 The Seller hereby acknowledges that funds from the Michigan Natural Resources
Trust Fund (MNRTF) will provide partial funding for the purchase of the Premises.
The Parties shall follow all rules and regulations associated with the MNRTF.
2. TITLE CONVEYED.
2.1 Form of Conveyance. At Closing, the Seller shall grant and convey legal title to the
Premises to the Purchaser pursuant to a warranty deed inclusive of all mineral rights
and mineral royalty interest and excluding the four residential dwellings and other
structures located on the Premises, subject only to: (1) the lien of taxes on the
Premises not yet due and payable; and (2) the easements and covenants, conditions
and restrictions of record as shown on the title commitment accepted by the
Purchaser.
2.2 Upon and after execution of this Agreement, the Seller shall not lease, assign, or
grant a security interest or other lien that would encumber the Premises after closing.
The Seller warrants that any assignment, security interest or other lien that would
encumber the Premises after closing shall be satisfied out of the consideration
transferred at the time of closing.
3. TITLE INSURANCE.
3.1 The Purchaser, at its expense, will procure a commitment for an ALTA owner's form
of title insurance policy, a copy of which will be delivered to the Seller.
3.2 The title insurance policy will be marked up as of closing and be effective and
certified through the date of recording of the title documents, in an amount not less
than the purchase price, certified to a date later than the acceptance hereof, and
guaranteeing fee simple absolute title in an insurable and marketable condition.
3.3 The Seller agrees to execute a standard form Owner's Affidavit at closing to assist in
the Purchaser's efforts to obtain coverage without standard exceptions. In addition to
the representations and warranties contained in said Owner's Affidavit, the Seller
agrees to execute an affidavit indicating the following: (1) the Seller is not on notice,
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whether actual or anticipated notice, of any pending claims against the Seller that
would affect the sale of the Premises. (2) there are no court orders prohibiting the
sale of the Premises.
4. TITLE OBJECTIONS.
4.1. The Purchaser shall have twenty (20) days after receipt of the title insurance policy to
object to the condition of the title, based upon the written opinion of the Purchaser's
attorney that the title is not marketable. Upon written notice to the Seller that, in the
opinion of the Purchaser's attorney, the title is defective, the Seller shall have thirty
(30) days from the date the Seller is notified of the particular defect(s) claimed, to do
either of the following: (1) remedy the defects or (2) obtain at the seller's cost and
expense a substitute commitment for title insurance, insuring in a manner satisfactory
to the Purchaser, the Purchaser's title against the claimed defects. If the Seller fails to
remedy the defects or obtain a substitute commitment for title insurance within said
period, the Purchaser may do any of the following at its sole option: (1) waive the
claimed title defects and close subj ect to same, (2) defer the closing until such time as
the claimed defect(s) can be remedied, if such defects can be remedied in a
reasonable time, or (3) terminate this Agreement.
5. DUE DILIGENCE INVESTIGATIONS.
5.1 The Purchaser will have ninety (90) days after approval and acceptance of this offer
by the Oakland County Board of Commissioners (hereinafter "Board"), to conduct
the due diligence property investigations as set forth in this Section.
5.2 Survey. The Purchaser shall, at its expense, obtain an ALTA/ACSM boundary
survey of the Premises. The Purchaser shall have fifteen (15) days from the receipt
of the survey to determine if the survey matches the Premises as described in Exhibit
A. If in the written opinion of the Purchaser's attorney, the survey does not match the
Premises as described in Exhibit A, then upon written notice, the Seller shall have
thirty (30) days from the date the Seller is notified of the particular defect(s), to
remedy the defects. If the Seller fails to or cannot remedy the defects, the Purchaser
may do any of the following, at its sole option: (1) waive the defects and close
subject to same, (2) defer the closing until such time as the defect(s) can be remedied,
or (3) terminate this Agreement.
5.3 Phase I Environmental Assessment.
5.3.1 The Purchaser shall at its expense obtain a Phase I Environmental
Assessment ("Phase I") performed consistent with applicable ASTM
standards. If the Phase 1 discloses no environmental concerns, then the
Parties will proceed to closing pursuant to Section 6.
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Arnold Purchase Agreement Draft 112309
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5.3.2 If the Phase 1 reveals any contamination that would cause the Premises to be
a Facility under Part 201 of the Michigan Natural Resources Environmental
Protection Act (MCL 324.20101et. seq.) (hereinafter Part 201), then the
Purchaser may do any of the following, at its sole option: (1) terminate this
Agreement and receive back its deposit and any accrued interest or (2)
commission a Phase II Environmental Assessment ("Phase II"). The
Purchaser shall notify the Seller within fifteen (15) days after receipt of the
Phase I if it elects to terminate this Agreement for environmental reasons or
perform a Phase II.
5.3.3 If the Phase II discloses that the Premises are a Facility the Purchaser, at its
option, may elect to perform a Baseline Environmental Assessment (BEA).
The Purchaser shall have an additional one hundred and eighty (180) days
from the time it elects to perform a BEA to submit the BEA together with a
Due Care Plan to the Michigan Department of Environmental Quality
(hereinafter MDEQ) for a liability determination pursuant to Sections 20126
and 20129a of the Natural Resources and Environmental Protection Act.
5.3.4 If the Purchaser receives an exemption of liability from the MDEQ and
MDEQ accepts the Purchaser's proposed use of the Premises, then the Parties
will proceed to closing in accordance with Section 6.
5.3.5 If the Purchaser does not receive an exemption of liability from the MDEQ,
or if MDEQ requires response activities to be performed, then the Purchaser
may do any of the following, at its sole option: (1) terminate this Agreement
and receive back its deposit and any accrued interest or (2) proceed to closing
pursuant to Section 6.
5.4 The Purchaser may perform any other investigations that the Purchaser, in its sole
discretion, shall deem appropriate.
5.5 Nothing in this Agreement will prohibit the Parties from modifying or extending the
date for closing if such changes are necessary based upon environmental issues
revealed by the due diligence investigations contained in this Section. Such
modification or extension must be agreed to in a written addendum to this Agreement
signed by both Parties.
5.6 If after the completion of the due diligence property investigations or while such
investigations are on -going, the Purchaser, in its sole discretion, gives written notice
to the Seller that it is not satisfied with the condition of the Premises, as evidenced by
the due diligence investigations, then the Purchaser shall be entitled to the return of
its deposit and any accrued interest thereon and may terminate this Agreement.
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5.7 Due Diligence Contingency. This Agreement is contingent upon the due diligence
investigations and requirements set forth in this Section.
6. CLOSING, AND CLOSING DOCUMENTS.
6.1 If this offer is accepted by the Seller and the Oakland County Board of
Commissioners, pursuant to Section 1.5, and if the Seller can convey title and comply
with all of contingencies set forth in this Agreement, then the Purchaser agrees to
complete the sale on or before March 31, 2010.
6.2 The closing shall be held at the offices of a Title Company of the Purchaser's
choosing or any other mutually convenient location agreed upon by the Parties. The
Purchaser or the Title Company, will prepare the necessary documents for signatures,
if the Purchaser so elects.
6.3 The Purchaser, at least five (5) days prior to closing, shall submit to the Seller all
closing documents required by the Purchaser.
6.4 The Seller will sign and deliver, at closing, a statutory form Warranty Deed
conveying fee simple absolute title to the Premises inclusive of all minerals rights
and royalties and excluding the residential dwellings and other structures located on
the Premises in the condition required by this Agreement. At closing, the Seller will
sign and deliver a Non -Foreign Persons Affidavit. At least five (5) days prior to
closing, the Seller shall submit these documents to the Purchaser for review and
approval.
6.5 At closing, the Seller shall sign and deliver a document gifting and transferring all
interest and title to the four residential dwellings, structures and other personal
property located on the Premises which are specifically described in Exhibit B. At
closing and as a gift to the Purchaser, the Seller, specifically Craig Arnold, shall sign
and deliver a statutory form Warranty Deed conveying fee simple absolute title to
another parcel of land specifically described in Exhibit C. At least five (5) days prior
to closing, the Seller shall submit these documents to the Purchaser for review and
approval.
6.6 The Seller will pay any costs or fees required to remove or satisfy outstanding
mortgages or other liens on the Premises.
6.7 The Purchaser will pay for the recording of the Warranty Deed, any notary fees, and
the property transfer tax (revenue stamps).
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Arnold Purchase Agreement Draft 112309
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6.8 At the closing, the Seller will sign an Affidavit of No Liens on the Title Company's
standard form, sufficient to permit the Title Company to delete the standard Schedule
B exceptions.
6.9 At the closing, the Seller will sign a Certificate of Accuracy, regarding the
Representations made by the Seller in Section 12.
6.10 The Seller and the Purchaser will sign and/or prepare any other documents necessary
to complete the sale and transfer of the Premises.
6.11 The Seller will provide to the Purchaser an accounting of all rents and fees, if any,
that pertain to the Premises and were paid to the Seller for periods that extend beyond
the date of closing. Those rents that are for periods that extend beyond the date of
closing shall be prorated back to the date of the closing and the Seller shall tender to
the Purchaser a cashiers check in the amount of those prorated rents, as well as for
any other adjustments or charges as reflected by the closing statement.
6.12 Current property taxes shall be prorated on the due date basis of the taxing authority,
on the basis of a three -hundred sixty-five (365) day year; the Seller being responsible
for taxes up to and including the date of closing.
7. POSSESSION.
The Purchaser shall have possession of the Premises on the date the closing is complete.
Subsequent to the closing, the Seller may occupy a residential dwelling of the Premises
commonly known as 10275 Sashabaw Road, Clarkston, Michigan 48348 for six (6) months
from the date the closing is complete. The occupancy by Seller shall be governed by the
terms and conditions contained in a separate Lease executed by the Parties at closing.
RIGHT OF ENTRY AND ACCESS.
While this Agreement is in effect, the Purchaser and its employees and agents shall have the
right to enter and access the Premises at reasonable times, with reasonable notice to the
Seller, for the purpose of surveying, testing, environmental impact studies, site planning, and
other such work as the Purchaser deems necessary or desirable to determine the Premises'
suitability for the conduct of the Purchaser's business. However, in the event that this sale
does not take place, then the Purchaser, at its own expense, shall restore the Premises to
substantially the same condition that existed on the date this Agreement was executed, to the
extent such restoration is necessary due to the Purchaser's actions.
9. DEFAULT OF SELLER. In the event the Seller shall default in the performance of its
obligations herein, the Purchaser, in addition to other remedies provided by law, may in its
sole discretion, elect to proceed under either Section 9.1 or 9.2, but not both
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Arnold Purchase Agreement Draft 112309
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9.1 The Purchaser may specifically enforce this Agreement and require specific
performance of this Agreement by judicial decree; or
9.2 The Purchaser may demand a refund of the entire deposit plus accrued interest and
terminate this Agreement.
10. DEFAULT OF PURCHASER. In the event the Purchaser shall materially default in the
performance of its obligations herein, the Seller may, in its sole discretion, elect to proceed
under either Section 10.1 or 10.2, but not both
10.1 The Seller may specifically enforce this Agreement and require specific performance
of this Agreement by judicial decree; or
10.2 The Seller may declare that the Purchaser has forfeited all rights hereunder and retain
the deposit and interest as liquidated damages. The retention of the deposit and
interest by the Seller shall cancel this Agreement and be in full and final satisfaction
of any and all claims that the Seller may bring against the Purchaser.
11. RISK OF LOSS.
No risk of loss shall pass to the Purchaser prior to closing. Except as otherwise provided in
this Agreement, the Purchaser acknowledges the following: (1) the Seller has made no
representations or warranties with respect to the Premises; (2) the inspection rights set forth in
this Agreement are sufficient to enable the Purchaser to inspect the Premises to determine if
they are satisfactory to the Purchaser.
12. WARRANTIES BY THE SELLER. The Seller warrants to the Purchaser and shall certify to
the Purchaser upon the execution of this Agreement the following:
12.1 The Seller has full authority to enter into and perform this Agreement, without
breaching or defaulting on any obligation or commitment that the Seller has to any
third parties and shall, upon request, provide the Purchaser with any necessary
resolutions, waivers and consents or other documents that verify the Seller has the
requisite authority.
12.2 The Seller is the fee simple owner of the Premises and will discharge any liens prior
to closing.
12.3 To the Seller's knowledge, the legal description set forth in Exhibit A is an accurate
description of the Premises and does not include any adjacent or contiguous land
owned by the Seller or any third party.
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12.4 To the Seller's knowledge, there are no leases, rights of first refusal, contracts, or
other agreements of any kind with respect to the Premises, which would impair the
Purchaser's right to receive fee title absolute.
12.5 To the Seller's knowledge, there are no lawsuits, actions, or proceedings pending or
threatened by any party, including governmental authorities or agencies, against or
involving the Premises which would affect the Seller's ability to convey the Premises.
12.6 The Seller has no notice or knowledge of any of the following:
12.6.1 any planned or commenced public improvements that might result in special
assessments or otherwise directly and materially affect the Premises;
12.6.2 any government agency or court order requiring corrections of any existing
conditions;
12.6.3 any request by an insurer or a mortgagee of the Premises requiring correction
of any existing conditions.
12.7 The Seller has not used the Premises for the purpose of disposing, refining,
generating, manufacturing, producing, storing, handling, treating, transferring,
processing or transporting Hazardous Materials.
12.8 As used in this Agreement, the term "Hazardous Materials" shall mean any
hazardous or toxic substances, wastes or materials, or flammable explosives,
including, without limitation, those described in the Comprehensive Environmental
Response, Compensation and Liability Act of 1980, as amended, the Hazardous
Materials Transportation Act, as amended, the Resource Conservation and Recovery
Act, Parts 20, 211 and 213 of the Natural Resources Environmental Protection Act,
and all rules, regulations and policies promulgated thereto (collectively, the
"Environmental Laws").
13. WARRANTIES BY THE PURCHASER. The Purchaser warrants the following to the Seller:
13.1 The Purchaser is a Michigan Municipal and Constitutional Corporation.
13.2 The Purchaser has full authority and funding to enter into and perform this
Agreement and shall, upon request, provide the Seller with the pertinent
resolution.
14. SURVIVAL OF THE WARRANTIES. The warranties of the Parties contained in this
Agreement shall survive for two (2) years after closing.
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15. LIABILITY. The Seller shall be liable for and defend any and all alleged losses, claims,
suits, causes of action, litigation, or other demands for damages of any kind, pertaining to the
Premises prior to closing, except those losses, claims, suits, causes of action, litigation, or
other demands for damages, arising solely out of the acts of the Purchaser or the Purchaser's
agent(s) while performing any surveys or due diligence inspections of the Premises prior to
the closing. The Seller shall be responsible for paying any and all judgments, damages
awarded, costs and expenses (including attorney fees and court costs) and any other liabilities
that result from any such alleged losses, claims, suits, causes of action, litigation, or other
demands for damages of any kind pertaining to the Premises prior to the closing, except as
noted above in this Section.
16. CONDEMNATION/EMINENT DOMAIN. In the event that all or any portion of the
Premises shall be taken by the exercise of eminent domain or condemnation proceedings
prior to closing, the Purchaser may, at its option, terminate this Agreement by giving written
notice to the Seller. If the Purchaser elects to terminate this Agreement as a result of a
condemnation proceeding or exercise of eminent domain, then the deposit paid by the
Purchaser and any accrued interest shall be returned to the Purchaser. In the event of such a
termination, this Agreement shall be null and void and the parties shall have no further rights
or obligations under this Agreement. If the Purchaser does not elect to terminate this
Agreement in the event of the exercise of eminent domain or condemnation, the Purchaser
shall accept title to the Premises without any reduction of the purchase price and the Seller
shall assign to the Purchaser at closing all of Seller's right, title, and interest in and to any
resulting condemnation award.
17. NOTICE. Any notice, request, demand, consent, approval or other communication given
hereunder shall be in writing and shall be sent by registered or certified mail, return receipt
requested, addressed to the other Party at its address as set forth below:
Seller: Craig Arnold
700 Tower Drive, Suite 220
Troy, Michigan 48098
248-620-1500
Purchaser: Michael Hughson
County of Oakland Department of Facilities Management
1 Public Works Dr.
Waterford, Michigan 48328
248-858-5380
Any Party may change its address for notice by providing notice as required by this Section.
Any notice by either Party shall be sufficient if signed on behalf of said Party by any elected
or appointed official thereof.
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18. TIME OF THE ESSENCE. Time is of the essence for this Agreement.
19. COMPLIANCE WITH LAWS. The Parties shall comply with all federal, state, and local
laws, statutes, ordinances, and regulations, applicable to their activities under this
Agreement.
20. NO IMPLIED WAIVER. Absent a written waiver, no act, failure to act, or delay to act by a
Party to pursue or enforce any right or remedy under this Agreement shall constitute a waiver
of those rights with regard to any existing or subsequent breach of this Agreement. No
waiver of any term, condition, or provision of this Agreement, whether by conduct or
otherwise, in one or more instances, shall be deemed or construed as a continuing waiver of
any term, condition, or provision of this Agreement. No waiver by either Party shall
subsequently affect its right to require strict performance of this Agreement.
21. SEVERABILITY. If a court of competent jurisdiction finds a term, condition, or provision
of this Agreement to be illegal or invalid, then the term, condition, or provision shall be
deemed severed from this Agreement. All other terms, conditions, and provisions of this
Agreement shall remain in full force and effect.
22. CAPTIONS. The section and subsection numbers, captions, and any index to such sections
and subsections contained in this Agreement are intended for the convenience of the reader
and are not intended to have any substantive meaning and shall not be interpreted to limit or
modify any substantive provisions of this Agreement. Any use of the singular or plural
number, any reference to the male, female, or neuter genders, and any possessive or
nonpossessive use in this Agreement shall be deemed the appropriate plurality, gender or
possession as the context requires.
23. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications, amendments,
rescissions, waivers, or releases to this Agreement must be in writing and agreed to by both
Parties.
24. GOVERNING LAWS/CONSENT TO JURISDICTION AND VENUE. This Agreement
shall be governed, interpreted, and enforced by the laws of the State of Michigan. Except as
otherwise required by law or court rule, any action brought to enforce, interpret, or decide
any claim arising under or related to this Agreement shall be brought in the Sixth Judicial
Circuit Court of the State of Michigan, the 50th District Court of the State of Michigan, or
the United States District Court for the Eastern District of Michigan, Southern Divisic., as
dictated by the applicable jurisdiction of the court. Except as otherwise required by law or
court rule, venue is proper in the courts set forth above. The choice of forum set forth above
shall not be deemed to preclude the enforcement of any judgment obtained in such forum or
taking action under this Agreement to enforce such judgment in any appropriate jurisdiction.
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25. ENTIRE AGREEMENT. This document represents the entire agreement and understanding
between the Parties. This Agreement supersedes all other prior oral or written
understandings, communications, agreements or contracts between the Parties. The language
of this Agreement shall be construed as a whole according to its fair meaning and not
construed strictly for or against any Party.
IN WITNES S WHEREOF, the parties have executed this Agreement as of the dates indicated below.
WITNESSED BY:
Michael D. Hughson
Date:
PURCHASER:
County of Oakland a Michigan Municipal
And Constitutional Corporation
By: Bill Bullard, Jr., Chairperson
Oakland County Board of Commissioners
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Seller's Acceptance
WITNESSED BY:
SELLER(S):
Craig Arnold
Maria Barrett Arnold
The foregoing instrument was acknowledged before me in Oakland County, Michigan on this
day of by Craig Arnold and Maria Barrett Arnold, husband and
wife.
, Notary -Public
Oakland County, Michigan acting in
Oakland County, Michigan.
My Commission expires:
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Exhibit A
Legal Descriptions of Upper Bushman Lake Parcels
Part of North 1/2 of Section 3, Town 4 North, Range 9 East, Township of Independence, Oakland
County, Michigan, Being more particularly described as: Beginning at the Northeast corner of said
Section 3; thence S 02°34'58" E, 1,602.15 feet along the East line of said Section 3 (Sashabaw Road,
33' half -width); thence N 32°35'18 W, 323.88 feet; thence N 46°19'58" W, 735.04 feet; thence S
18018'15" W, 221.34 feet; thence S 46°19'58" E, 616.12 feet; thence S32°35'18" E, 646.12 feet to a
point on the East line of Section 3; thence S 02°34'58" E, 504.47 feet along said East line (Sashabaw
Road); thence S 87°25'02" W, 33.00 feet to appoint on the West right of way line of Sashabaw Road;
thence the following two courses along said Westerly right of way line: (1) Along a non -tangent curve
to the right, 475.95 feet, said curve having a radius of 377.27 feet, a central angle of 72°16'58", and a
long chord bearing S 33°33'31" W, 445.01 feet, and (2) S 69°42'00" W, 368.80 feet; thence S
20018'00" E, 33.00 feet to a point on the North line of "Supervisor's Plat No. 11" as recorded in Liber
115, Page 38 and 39, Oakland County Records; thence the following three courses along said North
line of "Supervisor's Plat No. 11"; (1) S 69°42'00" W, 692.95 feet along the centerline of Sashabaw
Road as Platted in " Supervisor's Plat No. 1 I". and (2) continuing along said centerline along a tangent
curve to the left, 422.28 feet, said curve having a radius of 948.88 feet, a central angle of 25'30' 15"
and a long chord bearing S 56°56'52" W, 418.90 feet to a point on the East-West 1/2 line as
monumented and Platted in said "Supervisor's Plat No. I I", and (3) S 87° 16' 14" W, 987.23 feet to the
center of Section 3; thence the following two courses along the East and Northeast line s of
"Equestrian Lake Village" as recorded in Liber 158, Pages 8 through 13, Oakland County Records: (1)
N 02°32' 17" W 3,451.83 feet to the North'/4 corner of Section 3; thence N 87°47'00" E, 935.50 feet
along said North line (Oak Hill Road, 33' half -width); thence S 47°18'25" E, 543.80 feet; thence S
46019'58" E, 293.24 feet; thence N 27°03'08" E, 208.72 feet; thence 46°19'58" W, 236.26 feet; thence
N 47" 18'25" W, 344.87 feet to a point on the North line of said Section 3; thence the following two
courses along said North line (Oak Hill Road): (1) N 87°47'00" E, 1,324.97 feet to the Southeast
corner of Section 34 of T5N, R9E, and (2) N 87°30'27" E, 98.67 feet to the point of beginning
containing 185.7174 acres. Subject to the rights of the public in Oak Hill and Sashabaw Roads.
Subject to the rights of the public and riparian owners in and existing with respect to Upper Bushman
Lake
10275 Sashabaw Road. Tax Item No. 08-03-201-007. 5511 Oak Hill Road. Tax Item No. 08-03-201-
006.
Descriptions taken from Giffels-Webster Engineers, Inc. Survey dated 1/16/08
Mhl 1 /2/09
13-16
EXHIBIT B
Description of the Residential Dwellings, Structures and Personal Property to be Gifted from the Sellers to the
Purchaser within an Effective Date of January 4, 2010
Address of Real Estate Gifted: 15511 Oakhill Road, Clarkston, Oakland County
Single family residential with 1 Bedroom on first level and a large loft bedroom on the second level. Living Room, Dining
Room, Kitchen, Mud Room, First Floor Bathroom, Full Unfinished Basement with Laundry facilities.
Approximate Square Footage 768
Personal Property Gifted
Refrigerator with Freezer
Gas Stove
Microwave Unit
Washer
Dryer
Water Softener
Window Air Conditioning Unit
Wall to Wall Carpeting
Central Station Alarm
Satellite Dish
Address of Real Estate Gifted: 19965 Sashabaw, Clarkston, Oakland County
Single Family Residence with 5 Bedrooms, 2 Baths, Country Kitchen, Separate Dining Room, Living Room, Computer
Room, and Large Second Story Bonus Room with picture window facing the lake, Custom Wood Deck with Seating -
750sgft, Unfinished Basement with large storage areas, First Floor Laundry, two separate structures adjacent to the
Main House to be used for storage.
Approximate Square Footage 2764
Personal Property Gifted
Refrigerator with Freezer
Electric Stove
Washer
Dryer
Carpeting 2009Installation
Existing Wall to Wall Carpeting
Water Softener
Central Station Alarm System
Gas Fireplace & Mantle
2 Shower Enclosures
Laundry Tub
1 of 2
13-17
Address of Real Estate Gifted; 10275 Sashabaw, Clarkston, Oakland Count
Single Family Residence with 5 Bedrooms (Master Bedroom Vaulted Ceiling with ensuite), with Kohler Whirl Pool Tub, 4
full baths and 1/2 bath, Powder Room, Large Kitchen -Solarium facing the lake, Separate Dining Room, Living Room,
Family Room with Entertainment Bar and Refrigerator, Cherry Panel Library, Skylight, Partial Finished Basement,
attached Two Car Garage with In -Law Suite above, detached Three Car Garage, 1500 sgft of Redwood Decking facing
the lake, Generator Unit enclosed in Separate Housin .
Approximate Square Footage 4349
Personal Property Gifted
Refrigerator Kitchen
Refri erator Famil Room
Jennalre Range
Dishwasher
Garage Disposal
Washer
Dryer
Water Softener
Custom Carpeting
Microwave Unit
Central Station Alarm System (Fire/Smoke/Police with
motion sensors
Custom Light Fixtures
Built in Bar and Entertainment Unit
Antique French Commode with wash basin
1500 sqft of Custom Redwood Decking facing the
Lake
Generator Unit enclosed in separate housing
Guest/In-Law Suite with Kitchen
Stove
Built in Flat Top Burners
Sink
Refrigerator
Customer Cabinetry
Address of Real Estate Gifted; I Guest Cottage on 10275 Sashabaw Property Oakland County
Loft Bedroom, 4 Skylights, Open Spiral Metal Staircase, Large Living Room Area built in Cabinets with Refrigerator and
Sink, Microwave, One Bath Room with Shower, Mud Room, separate Propane Gas Heating Plant.
Approximate Square Footage 1368
Personal Property Gifted
Refrigerator
Propane Gas Heating Plant
Spiral Metal Staircase
Microwave
Custom Ceiling Fan
Miscellaneous Gifted Property
Tractor with Plow Attachments
Limb Chipper and Scrapper Unit
Riding Lawn Mower New
Garage Door Openers Systems 4
Miscellaneous Lawn Tools & Supplies
Gifted Accessory Buildings
Generator House 550 s ft
Detached Three Car Garage 1008 sq ft
2of2
13-18
Exhibit C
Legal Descriptions of Upper Bushman Lake Parcels
Northwest Triangular Parcel
Owned by Craig Arnold
Part of the Northwest 1/4 of Section 3, Town 4 North, Range 9 East, Township of Independence,
Oakland County, Michigan, Described as: Beginning at a point S 02°32' 17" E, 1,368.59 feet from the
North 1/4 corner of said Section 3; thence continuing S 02°32'17" E, 146.38 feet; thence N 51°43'39"
W, 224.61 feet; thence N 87°36'05" E, 170.00 feet to beginning. Containing .2856 acres.
Descriptions taken from Giffels-Webster Engineers, Inc. Survey dated l/16/08
Mh 11 /2/09
13-19
Item #14
Resolution
Proposed Ballot Language — 2010 Millage Renewal
Attached is the resolution containing the proposed ballot language for the
2010 millage renewal election. Staff is requesting Commission approval of this
resolution which will then be forwarded to the Oakland County Board of
Commissioners for the August 3, 2010 election process.
The current revenue projection provided by Oakland County Management
and Budget for the .2415 mill is $10,900,000 for 2012.
It is recommended by Oakland County Management and Budget and
Parks staff that this projection be updated with 2010 values when available from
the Equalization department in April 2010.
14-1
PR09-015
RESOLUTION
2010 MILLAGE RENEWAL BALLOT QUESTION
WHEREAS, the one -quarter voted millage for the Oakland County Parks and
Recreation Commission will expire December 31, 2011; and
WHEREAS, the mission of the Oakland County Parks and Recreation
Commission is to "deliver quality parks, recreation, facilities, programs, services and
maintenance through a dedicated professional Park Commission and staff that listen to
the needs of citizens, create innovative parks, recreation facilities and programs and
increase the quality of life for the residents of Oakland County;" and
WHEREAS, in a 2008 county -wide survey, the citizens were very supportive of
the actions of the Oakland County Parks and Recreation Commission including: the
repair of older park buildings, shelters, and playgrounds, the purchase of land to
preserve open space and protect the environment, and the purchase of land to develop
walking and biking trails; and
WHEREAS, in the same county -wide survey, the majority of respondents
indicated that they would vote in favor of renewing the dedicated millage; and
WHEREAS, continued millage funding will be necessary in order to meet the
mission of the Oakland County Parks and Recreation Commission and the needs and
requests of the citizens of Oakland County; and
WHEREAS, Oakland County. Corporation Counsel has reviewed and approved
the proposed ballot language.
NOW THEREFORE BE IT RESOLVED, the Oakland County Parks and
Recreation Commission hereby recommends that the Oakland County Board of
Commissioners approve the following ballot question be placed on the ballot at the
August 3, 2010 Primary Election, and should the August 3, 2010 question not receive
approval, the November 2, 2010 General Election for the continuation of the millage at
the current rate of 0.2415 mill for an additional ten (10) years for the purpose of
operating, maintaining, improving and acquiring parks and recreation areas and facilities
in Oakland County:
The Oakland County Parks and Recreation Commission was
created in 1966 pursuant to Public Act 261 of 1965. Since 1967, there
14-2
has been a separately dedicated parks and recreation millage. The
current millage will expire on December 31, 2011.
Accordingly, shall the current millage of .2415 mills, for the purpose
of operating, maintaining, improving and acquiring parks and recreation
areas and facilities in Oakland County, Michigan, be renewed for a period
of ten (10) years from 2012 to 2021? The .2415 mills is equal to $0.2415
per $1,000.00 of taxable value. The millage, if renewed, will generate
approximately <insert $ amount based on 2010 values > in 2012.
Revenue from this millage will be disbursed only to the County of Oakland
to be used solely for the purpose of funding the Oakland County Parks
and Recreation Commission.
This renewal is a continuation of the previous increase of the
constitutional tax limitation on the total amount of general ad valorem
taxes which may be imposed each year for all purposes upon taxable
property in Oakland County, Michigan as set forth in Section 6, Article 9 of
the Michigan Constitution.
Moved by
Supported by
Date
14-3
Item #15
Lease Clarification
Oak Management Audit Sub -Committee
As directed by the Commission at its October 7, 2009 meeting, the
attached Lease Clarification was submitted to Corporation Counsel for review.
The only change noted was the document name; revising it from "Memorandum
of Understanding" to "Lease Clarification."
Staff is requesting approval of the Lease Clarification as a clarification to
the current lease between Oakland County Parks and Recreation Commission
and Oak Management Corporation.
15-1
2800 Watkins Lake Road , Bldg 97W • Waterford, MI 48328-1917
248.858.0906 - 1.888.0CPARKS
November 6, 2009
Lease Clarification
The following is a lease clarification by and between Oak Management, Corp., 1480 W.
Romeo Road, Leonard, MI 48367, and Oakland County Parks and Recreation
Commission, 2800 Watkins Lake Road, Waterford, MI 48328-1917.
Subject: 2009 Oak Management Audit
Final recommendations from the 2009 Oak Management audit are as follows:
Recommendation #1a: Deposits forfeited by customers should be counted as
revenue.
Resolution: Oak Management will pay revenue on deposits from any forfeit date
beginning with January 1, 2010.
Recommendation #1 b: Coat check, valet, and linen fees should be counted as
revenue.
Resolution: Considering that there is a long history of interpreting the contract in this
manner for these particular items, the status quo will be maintained and the definition of
revenue in the lease for these three items only —coat check, valet, and linen fees —will
be treated as "pass -through" services that are excluded from revenue. No other
services, whether provided directly by Oak Management or not, will be treated in this
manner, i.e., all other payments for goods and services provided or arranged by Oak
Management will be included in revenue for purposes of calculating the percentage
Pecky D. Lewis, Jr.
paid to Oakland County Parks.
chain„ai`,
Richard Skarritt
Vice Choim an
J. David Vanderveen
These resolutions are approved for clarification purposes of the lease between Oak
Secretary
Management, Inc. and the Oakland County Parks and Recreation Commission.
Tirn Burns
Gerald A. Fisher
Robert Kosdn
Christine Long
John P. NAcculloch
Charles Palmer
Scott
Daniel J. Stencil
Executive Omcer
Pecky D. Lewis, Jr., Chairman
Oakland County Parks and Recreation
Date:
Janet Lekas, Chief Financial Officer
Oak Management, Corp.
Date:
,i ur mission is to provide recreational, leiSUre al - id learning experiences that enhance quality of life.
Item #16
Oakland County Sheriff's Office
Law Enforcement Services Contract
The contract for law enforcement services with the Oakland County Sheriff's
Office is due for renewal. This is a one-year contract for services provided for Park
Patrol. Staff is requesting approval to renew the contract for 2010.
16-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES
2010
This OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF
LAW ENFORCEMENT SERVICES (hereafterthe "CONTRACT") is made and entered into between
the Oakland County Sheriff (hereafter the "SHERIFF") and the Oakland County Parks and
Recreation Commission (hereafter the "COMMISSION").
1. The Sheriff agrees to provide professional Law Enforcement Services in those County -
owned parks under the control and supervision of COMMISSION. Law Enforcement Services, for all
purposes under this CONTRACT, shall mean the enforcement of state statutes, County ordinances,
and valid COMMISSION rules for the protection of persons and property, including the writing of
tickets. To perform all of the Law Enforcement Services contemplated under this CONTRACT, the
SHERIFF agrees to assign SHERIFF's Deputies in the Numbers and Ranks described below and
supply all necessary equipment, communication devices, and other tools and supplies required by
any SHERIFF's Deputy in order to perform such Law Enforcement Services.
2. The COMMISSION agrees to reimburse and pay the SHERIFF (via journal entry or check
payable to: "County of Oakland") for the Law Enforcement Services of the One (1) Sergeant and
Two (2) Deputy I's at the applicable Monthly Rate, shown in the Table below, for each month or pro-
rated portion of any month provided under this CONTRACT. For the each of the ten (10) Park
Deputy's and each of the twenty-five (25) Mounted Deputy's Law Enforcement Services, the
COMMISSION agrees to reimburse and pay the SHERIFF, as above, for each Hour of each Park
Deputy's and Mounted Deputy's Law Enforcement Services provided under this CONTRACT at the
Hourl Rates shown below. For any Sheriff s Deputy Law Enforcement Services beyond the normal
work day or work week, where any such Services were provided or paid for by the SHERIFF on an
overtime basis, the COMMISSION agrees to pay the SHERIFF, as above, at the applicable hourly
Overtime Rate(s) for each Rank(s) shown below.
Rates for Services in Calendar Year
2010
Monthly Rate for each Sergeant and Deputy I's
$26,691
Hourly Rate for each PTNE Deputy II
$18.49
Hourly Rate for each PTNE Deputy 1
$16.16
Hourly Rate for each PTNE Mounted Deputy 1 $16.16
Hourly Overtime Rate(s)
Sergeant $75.91
Deputy 1 $49.11
PTNE Deputy II $27.73
OAKLAND COUNTY PARKS AND RECREATION C,C?l'. P01,3SION CONTRACT FOR SHERIFF LAW ENFORCENIENT SERVICES
2010
PTNE Deputy 1 $24.24
Mounted Deputy $24.24
3. The assignment of any and all Deputies, the hours of work, the control and supervision of all
the Deputies, the standards of performance, the discipline of any and all Deputies, and all other
matters incident to the performance of any Law Enforcement Services by any SHERIFF's Deputy in
any County park under this CONTRACT shall, at all times, remain with the SHERIFF. The
standards of performance of Deputies assigned to County parks, however, shall not be lower than
that furnished other jurisdictions in Oakland County.
4. Any Law Enforcement Services beyond the scope of this CONTRACT may be made
available upon request to the SHERIFF. Any additional Law Enforcement Services are to be paid at
the Overtime Rates shown above or, if performed by a Park Deputy on a non -overtime basis, then at
the Regular Hourly Rate shown above.
5. If, for any reason, the COMMISSION determines that the above Number of SHERIFF's
Deputy Law Enforcement Services are not required for any particular scheduled shift or day, it shall
communicate its request for a reduction in services to the SHERIFF who shall adjust Deputy
schedules accordingly. The COMMISSION shall, nevertheless, be liable to reimburse the County for
any costs incurred by County in paying any Deputy any minimum call -in time or overtime hour(s)
guaranteed under any applicable union or employment contract as a result of any such schedule
change.
6. Either Party can cancel this CONTRACT by delivering written notice to the other party fifteen
(15) days prior to the proposed cancellation date contained in this notice.
7. This CONTRACT will be effective January 1, 2010, and shall remain effective continuously
until it terminates on December 31, 2010. This CONTRACT shall supercede any and all prior
understandings or contracts between the Parties for any SHERIFF's Deputy Law Enforcement
Services. This CONTRACT encompasses the entire and complete agreement between the Parties
for any SHERIFF's Deputy Law Enforcement Services.
8. The SHERIFF reserves to himself all rights and obligations relating to the provision of any
and all police and/or governmental Law Enforcement Services. This CONTRACT does not, and is
not intended to, diminish, delegate, divest, impair, or contravene any constitutional, statutory, and/or
other legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of either
the SHERIFF orthe COMMISSION.
9. For and in consideration of the mutual promises, acknowledgments, representations, and
agreements set forth in this CONTRACT, and for other good and valuable consideration, the receipt
and adequacy of which is hereby acknowledged, the COMMISSION and the SHERIFF hereby agree
and promise to be bound by the terrns and provisions of this CONTRACT.
O101cLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF P_t0VV ENFORCEMENT ME N T SERVICES
2010
_age-2cif3
16-3
IN WITNESS WHEREOF, PECKY D. LEWIS, JR., Chairperson, OAKLAND COUNTY PARKS AND
RECREATION COMMISSION, hereby acknowledges that he has been authorized by a resolution of
the COUNTY Commissioners to execute this Contract on behalf of the OAKLAND COUNTY PARKS
AND RECREATION COMMISSION and hereby accepts and binds OAKLAND COUNTY PARKS
AND RECREATION COMMISSION to the terms and conditions of this CONTRACT on this
day of 12009.
WITNESS:
am
OAKLAND COUNTY PARKS AND
RECREATION COMMISSION
0
PECKY D. LEWIS, JR., Chairperson,
Oakland County Parks and Recreation
Commission
IN WITNESS WHEREOF, MICHAEL J. BOUCHARD, in his official capacity as the Oakland
County Sheriff, a Michigan Constitutional Officer, hereby accepts and binds the Office of the
Oakland County Sheriff to the terms and conditions of this CONTRACT on this
day of )2009.
WITNESS:
SHERIFF, COUNTY OF OAKLAND,
a Michigan Constitutional Officer
MICHAEL J. BOUCHARD, Sheriff,
County of Oakland
OAKLAND COUNTY PARKS AND RECREATION COMMISSION CONTRACT FOR SHERIFF LAW EN ORoCEMENT SERVICES
2010
Page - 3 of 3
16-4
Fixed Rates:
Salary and Fringes
Sergeant(1-position)
Deputy I (2-positions)
sub -total
Operatina Charges
Transportation
Deputy Supplies
Uniform cost
Liability Insurance
sub -total
Total full time rate
Operating expenses for PTNE
Deputy Supplies
Uniforms
Total
Per month Charge
Variable Rates
Park Deputy II per hour
Park Deputy I per hour
Mounted Deputy per hour
Sergeant overtime rate
Deputy I overtime rate
Park Deputy fi overtime rate
Park Deputy I overtime rate
Mounted Deputy overtime rate
Estimated Total
Annual Rate Fixed
Estimated Park Deputy II hours
Estimated Park Deputy I hours
Esimated Mounted Deputy hours
estimated Overtime
total estimated costs to Parks
Law Enforcement Patrol Services
Parks and Recreation
2010 rates
2009 2010 % inc.
$ 117,231 $ 119,314
$ 161,310 $ 162,484
$ 278,541 $ 281,798 1.17%
$ 31,320 $ 29,520
$ 1,179
$ 1,179
$ 1,419
$ 1,398
$ 5,346
$ 1,785
$ 39,264
$ 33,882
$ 317,805 $ 315,680
$ 2,463
$
2,463
$ 2,260
$ 2,146
$ 4,723
$
4,609
$ 322,528
$
320,289
$ 26,877
$
26,691
2009
2010
$ 18.95
$
18.49
$ 16.57
$
16.16
$ 16.57
$
16.16
$ 71.48
$
75.91
$ 47.44
$
49.11
$ 28.42
$
27.73
$ 24.85
$
24.24
$ 24.85
$
24.24
$
322,528
$
320,289
6,000 $
113,700
$
110,940
3,000 $
49,710
$
48,480
2,000 $
33,140
$
32,320
$
10,000
$
10,000
$ 529,078 $ 522,029
-13.71%
-0.67%
2.41 %
0.69%
0.69%
-2.43%
-2.47%
-2.47%
-1.33%
16-5
MISCELLANEOUS RESOLUTION
BY: Public Services Committee, Jeff Potter, Chairperson
IN RE: Sheriff's Office -Law Enforcement Services for Parks & Recreation
Commission for 2010
To the Oakland County Board of Commissioners
Chairperson, Ladies and Gentlemen:
WHEREAS it is the policy of the Oakland County Board of
Commissioners to permit the Sheriff's Office to enter into contractual
agreements for the purpose of Law Enforcement Services; and
WHEREAS the Sheriff's Office and Parks & Recreation Commission
currently have a contract for Law Enforcement Services; and
WHEREAS the current contract will expire on December 31, 2009;
and
WHEREAS the Parks & Recreation Commission has requested that the
contract be continued for the next year; and
WHEREAS these rates are consistent with the rates as established
by this board for the local units of government; and
WHEREAS Corporation Counsel and Management & Budget have reviewed
the attached contract and rates.
NOW THEREFORE BE IT RESOLVED that the Oakland County Sheriff's
Office is hereby authorized to enter into a contract for Law
Enforcement Services with the Parks & Recreation Commission for 2010 at
the rates provided in the attached contract.
Chairperson, on behalf of the Public Services Committee, I move
the adoption of the foregoing resolution.
PUBLIC SERVICES COMMITTEE
16-6
Item #17
Lifeguard Applicant Fee Proposal
Traditionally Oakland County Parks and Recreation (OCPR) has trained and certified its
lifeguards as mandated by state law. OCPR hires approximately 130 lifeguards each summer
between the two waterparks and three beaches; approximately 150 applicants attend training.
Three years ago the lifeguard program mandated that every lifeguard must have a
training manual. OCPR kept one manual on hand at each park for every lifeguard. Lifeguards
were able to check out manuals as needed.
Lifeguard manuals are currently $31.95 each, plus shipping. In order to have lifeguard
manuals on hand for training, OCPR has to pre -buy books for all applicants attending training.
Currently, each lifeguard hired is provided a manual, and it is his/her responsibility to
maintain/keep track of it.
In an effort to help meet the goal of building and managing a sustainable park system
(8.1.4.1 of the Strategic Plan), staff is requesting approval to charge all applicants a $35
materials fee to cover the cost of the lifeguard manual. The book would be theirs to keep
regardless if they quit, dropped out of training, are let go, etc. This will result in an annual
savings of $3,300 for the park system and assist in making our training program more fiscally
sustainable. Once an applicant purchases a manual, they will not need to pay for another one.
The $35 materials fee would be collected at the first day of training when applicants currently
receive materials needed for the training. Staff is requesting Commission's adoption of the
attached resolution supporting approval of the lifeguard applicant materials fee.
17-1
PR09-018
RESOLUTION
WHEREAS, the Oakland County Parks and Recreation Commission hires
approximately 130 lifeguards each summer; and
WHEREAS, the Oakland County Parks and Recreation Commission trains and
certifies all lifeguard applicants before hiring; and
WHEREAS, the lifeguard training mandates that every lifeguard must have their
own copy of a training manual; and
WHEREAS, in order to help meet the Oakland County Parks and Recreation
Commission's goal to build and manage a sustainable park system (8.1.4.1 of the Parks
Commission's adopted Strategic Master Plan), Parks staff recommends all lifeguard
applicants who register to attend lifeguard training be charged a $35 materials fee to
cover the cost of the lifeguard manual.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission recommends the Oakland County Board of Commissioners
authorize and approve a $35 materials fee for all lifeguard applicants who register to
attend lifeguard training.
Moved by:
Supported by:
Date:
17-2
Item #18
2010 Recreation Stimulus Program Proposal
The goal of the Recreation Stimulus Program (RSP) is to provide recreational
opportunities and experiences to cities, villages and townships; community parks and
recreation departments; schools; downtown development authorities (DDA); non-profit
organizations; and areas void of recreation opportunities. The RSP program is an element
of the park system's evolving Strategic Master Plan to serve all areas and citizens of the
County of Oakland and to create community through people, parks, and programs.
The RSP program will be marketed to the designated groups in all 61 cities,
villages, and townships in Oakland County. Oakland County Parks will offer outreach
programs, bus transportation, day camp and program scholarships, and community and
recreation collaborations as part of the program.
The requested funds for the 2010 Recreation Stimulus Program are projected to be
allocated as follows:
a $30,000 — Outreach Programs including mobile units, GO Adventures
and nature education
a $20,000 — Bus Transportation to Lewis E. Wint Nature Center,
Waterford or Red Oaks Waterpark, designated
Oakland County Parks, Golf Courses, or any Oakland
County day -use park
a $10,000 — Day Camp & Program Scholarships for youth assistance
campers and individuals with disabilities
$20,000 — Community Collaborations with cities, villages, townships
and DDAs to support community events and festivals
a $20,000 - Recreation Collaborations with struggling parks and
recreation departments
The Recreation Stimulus Program will provide over 100,000 residents and visitors,
who otherwise may not have this opportunity, the ability to enjoy quality recreation
activities in their community and within our parks.
Staff is requesting Commission approval to continue to support the RSP program
and grant the funds to the Recreation Programs and Services Department in the amount of
$100, 000.
18-1
Item #19
Oakland County Parks and Recreation Commission
2010 Master Calendar
Staff is requesting approval of the proposed Oakland County Parks and
Recreation Commission 2010 Master Calendar.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2010 MASTER CALENDAR
DAY
DATE
FUNCTION
WEDNESDAY
JANUARY 6
REGULAR COMMISSION MTG — OFFICER ELECTION
TUES - FRI
FEBRUARY 2-5
MRPA ANN. CONF/TRADE SHOW; GRAND RAPIDS
WEDNESDAY
FEBRUARY 3
REGULAR COMMISSION MEETING
WEDNESDAY
MARCH 3
REGULAR COMMISSION MEETING — GLEN OAKS
SAT - WED.
MARCH 6-10
NACo LEGISLATIVE CONFERENCE; WASHINGTON, DC
TUES - FRI
MARCH 16-19
NRPA LEGISLATIVE FORUM, WASHINGTON, DC
MON.-WED.
MARCH 29-31
MAC LEGISLATIVE CONFERENCE; LANSING CENTER
WEDNESDAY
APRIL 14
REGULAR COMMISSION MEETING
FRIDAY
APRIL 16
RECOGNITION LUNCHEON
WEDNESDAY
APRIL 21
BUDGET PRESENTATION WORK SESSION
WEDNESDAY
MAY 5
REGULAR COMMISSION MEETING
WEDNESDAY
JUNE 2
REGULAR COMMISSION MEETING (ADOPT 2010 BUDGET) —
WATERFORD OAKS TOUR
MON. — WED.
JUNE 28-30
SPECIAL PARK DISTRICTS FORUM; CHARLESTON, SC
WEDNESDAY
JULY 7
REGULAR COMMISSION MEETING
FRI - WED.
JULY 16-20
NACo ANNUAL CONFERENCE; RENO, NEVADA
TUESDAY
AUGUST 3
ELECTION DAY — PARKS MILLAGE ON BALLOT
WEDNESDAY
AUGUST 4
REGULAR COMMISSION MEETING — GROVELAND OAKS
SUN - TUES
AUGUST 15-17
MAC SUMMER CONFERENCE; GRAND RAPIDS
WEDNESDAY
SEPTEMBER 1
REGULAR COMMISSION MEETING
WEDNESDAY
OCTOBER 6
REGULAR COMMISSION MEETING — LYON OAKS
TUES - SAT
OCTOBER 25-29
NRPA CONGRESS, MINNEAPOLIS, MN
WEDNESDAY
NOVEMBER 3
REGULAR COMMISSION MEETING
WEDNESDAY
DECEMBER 1
REGULAR COMMISSION MEETING
REVISED November 20, 2009
2010 PRELIMINARY MASTER CALENDAR.doc
19-2
Item #20-A
Staff Report
CIP/Major Maintenance
Mike Donnellon, Chief of Facilities, Maintenance and Development, will
present a brief update on the CIP/Major Maintenance schedule.
20-A
Item #20-B
Staff Report
Natural Resources Management and Planning
Brittany Bird, Natural Resources Planner, will present a brief update on
the Natural Resources Management and Planning units.
2O i
Item #21
Executive Officer's Report
A. Attached for your review is the memo issued to staff with the distribution of the 2010 Annual
Motor Vehicle Permits.
B. Attached for your review is Executive Officer Stencil's letter responding to the request from the
Centers for Disease Control to participate on the Leadership Team which will oversee efforts,
through the Oakland County Health Division's initiative, to assist with the prevention of chronic
diseases,
C. The following staff members were elected to the Michigan Recreation and Park Association's
Board of Directors for the 2010 Term:
• Sue Wells, President Elect
• Jim Dunleavy, Vice President Elect
• Dan Stencil, Great Lake Regional Representative
D. Attached for your review is the letter from the Charter Township of Springfield thanking the
Commission and staff for recent programs and partnerships.
E. Attached for your review is an article titled "Reinventing Aquatics" where Executive Officer
Stencil states the need to adhere to a business approach to be the most efficient and effective
when managing aquatic facilities.
F. As directed at the September 2, 2009 meeting staff requested Corporation Counsel's
assistance to determine tax implications for leased residential properties. Please see the
attached response from Jody Hall, Assistant Corporation Counsel.
G. Attached for your review are the upcoming events for the month of December, 2009.
21-1
From the desk of...
To: Oakland County Parks Staff
Date: November 5, 2009
Re: Annual Vehicle Permit
Thank you for your efforts to make 2009 a successful year for our parks system
despite the economic climate and challenges of unprecedented change. Your individual
contributions support the success of our mission: "to deliver quality parks, recreation,
facilities, programs, services and maintenance through a dedicated professional Park
Commission and staff that listens to the needs of citizens, creates innovative parks, recreation
facilities and programs and energizes the community for the value of living in Oakland
County."
Along with my personal gratitude, you will find a 2010 Oakland County Parks
Annual Vehicle Permit enclosed in this memo. This permit is provided to you in accordance
with the Oakland County Parks and Recreation Commission Parks Access Permit Policy
which went into effect on June 3, 2009. The propose of this policy was to provide
Commissioners and full-time Parks staff with access to the facilities that they manage.
We hope you will affix this permit to your personal vehicle and go experience our
wonderful parks and facilities. You can expect to see many new exciting features and
amenities in the 2010 season, including updated restroom facilities at Groveland, the totally
accessible playground in Waterford, and a 3-acre dog park at Red Oaks.
Additionally, 2010 will be an especially important year for our future as we ask the
voters of Oakland County to vote on a renewal of our current .2415 millage on August 3,
2010. We hope you continue to become familiar with the facilities, programs and events
provided by our department so that you can share information with your family, friends and
neighbors.
91 -7
Pecky D. Lewis, Jr.
Chairman
Richard Skar itt
Vice Chairmar
J. Davi ' nderVeen
Tim Burns
Gerald A. Fisher
Robert Kostin
Christine Long
John P. McCulloch
1-1,7irles Palmer
i Scott
Daniel J. Stencil
Executive Officer
2800 Watkins LaI,,- Road ° BIck¢ 9i Vv Vriaier or , MH 48 i28- 1917
248.858.0906 s 1.888.01--PAP,K Pf,,, ' _. -4 _ .
November 3, 2009
CPPW Grant Evaluation Team
Centers for Disease Control and Prevention
2920 Brandywine Road, MS E-09
Atlanta GA 30341
Dear CPPW Grant Evaluation Team,
As a future member of the Oakland County CPPW Leadership Team, I am pleased to
support the Oakland County Health Division's application for the CDC RFA-DP09-
912ARRA09 grant, Communities Putting Pr•el,ention to YT"ork (US Department of Health
and Human Services, Centers for Disease Control and Prevention, American Recovery
and Reinvestment Act of 2009).
I understand that the purpose of this project is to support intensive community
approaches to chronic disease prevention and control by increasing levels of physical
activity, improved nutrition, decreased overweight/obesity prevalence, decreased
smoking prevalence/initiation and decreased exposure to secondhand smoke.
I understand as a member of the Leadership Team I will help to oversee the strategic
direction of project activities, be responsible for enacting policies related to evidence -
based strategies, governance for the Community Coalition(s) and participate in project -
related local and national meetings.
I support the Oakland County Health Division in their effort to prevent chronic diseases
such as diabetes and heart disease in Oakland County through this CPPW initiative.
If I can be of any further assistance, please feel free to call me at 248.858.4944 or
stencild@oalcgov.com.
Sincerely,
Daniel J. S encil
Executivid Officer
DJS:slk
� li'i>>>�E)r, i' ter pic%Vi tr• i e, i
Charter Township of Springfield
Clerk's Office (248) 846-6510
General Offices (248) 634-3111
Fax Number (248) 634-2316
November 12, 2009
Oakland County Parks & Recreation Commission
2800 Watkins Lake Road
Waterford, MI 48328
Dear Commissioners,
The Board of Trustees of Springfield Township wishes to express our sincere thanks to die
Oakland County Parks and Recreation Commission for the successful beautification effort at Rotary
Park. We appreciate that our concerns for the park were met with an enthusiastic response from
Parks and Recreation —from Jon Noyes and the exceptional staff in planning, to Mike Donnellon
and the facilities crew.
Truly this project was a complete community effort supported by Oakland County Parks
and Recreation staff and volunteers, Springfield residents, Township staff, members of the
Township Board and Planning Commission and the Springfield Garden Club. The entire effort was
well planned and organized and the "Fall Into Flowers" beautification day was marked with a
friendly atmosphere and cooperative spirit.
Further we offer our thanks for the invitation to join the Ellis Barn Festival this year. With
the strong partnership between our combined parks and recreation staff, the Davisburg Heritage
Festival was established. The plan to combine the events emerged from our planning efforts at
Rotary Park and we have great hope that this festival will continue as an annual community building
event.
We look forward to additional opportunities to partner with Oakland County Parks and
Recreation in the months ahead.
Sincerely,
Nlike'yrout, Supervisor Laura Moreau, Clerk
12000 Davisburg Road P.O. Box 1038 • Davisburg, Michigan 48350
21-4
l
Jamie L. Dubre, Treasurer
Dave Hop er, rustee
�iw�ltic.� V
Dennis Vallad, Trustee
' Azle
Judy Hensler,1I Estee
X' - lzry
Roger Lamont, Trustee
CC: Dan Stencil, Executive Officer, Oakland County Parks & Recreation
Jon Noyes, Planning Supervisor, Oakland County Parks & Recreation
Mike Donnellon, Chief of Park Facilities, Oakland County Parks & Recreation
Jennifer Tucker, Director, Springfield Township Parks & Recreation
Aquatics International - Reinventing Aquatics - October 2009 Page 1 of 6
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By Kendra Kozen I October 2009 i
These days, when Clay Shuck thinks about next year's
operating budget, he almost feels as if he's waiting for the
results of a biopsy: Will he live or die?
He's got good reason to fear. This season money was so tight,
Shuck had to reduce hours at all four outdoor aquatics facilities
and cut a key staff position. But he may look back on 2009 as a
fiscal dream. Next year, his city will be looking at a nightmarish
$23 million shortfall, meaning even deeper cuts.
"It really feels like we're on a roller coaster ride and we don't
know when it's going to stop," says Shuck, facility coordinator
at Colorado Springs (Colo.) Parks, Recreation and Cultural
Services. "There will definitely be some impact to the services
that we offer the citizens of Colorado Springs, but we're
striving to do what's best for our patrons and keep planning for
the future."
For Shuck and many other aquatic operators, that future is
murky at best. As the economy all but ground to halt, aquatics
has been left in the lurch. A generous $8 billion in federal
stimulus money is available for public works, schools and parks, but aquatics projects were left out
fact, the bill specifically forbids money to be used on swimming pools.
In
At the same time, the first -ever federal pool and spa safety law took effect. The Virginia Graeme Baker
Pool and Spa Safety Act mandates new anti -entrapment drain covers and standards for public facilities.
The law could not have come at a worse time because it forced facilities, many already teetering on the
financial brink, to invest thousands in compliance. Many older facilities with existing hydraulic issues
had even higher compliance costs, sometimes $100,000 or more.
Faced with deciding whether to keep police on the street or roads passable, community leaders are
throwing in the aquatics towel. For years, many facilities have been the equivalent of a dirty little
budgetary secret: They cost more to operate than they make. The red can run one-half million dollars
a year or more. As the nation's stock of approximately 300,000 public pools continues to age, that
number has only grown due to increased maintenance and equipment problems in these aging pools.
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Aquatics International - Reinventing Aquatics - October 2009
Page 2 of 6
Something had to give, and this summer in cities around the nation it did. Pools shut down. Finding out
how many is an exercise in frustration because aquatics facilities are largely local entities and no
central organization keeps track of such happenings.
But anecdotally, the impact was undeniable. Almost daily throughout the summer, news stories
announced closures of pools and aquatics facilities that could no longer afford to operate. The list
included the city of Worcester, Mass., which closed all eight of its municipal pools; the New York State
Parks Department, which cut back swimming hours at numerous state parks, closed a number of pools
and beaches and shortened the season at others; the Georgia Department of Natural Resources, which
closed 11 state park pools; and the city of Parma, Ohio, which shut down one of its four pools. Other
cities, such as Philadelphia, were forced to hold fund-raisers to open pools. Still other facilities around
the nation cut staffs and/or reduced services and hours.
In case you missed it, there's a message in all this carnage — the same message that makes Clay
Shuck and many others like him feel so uneasy: Aquatics facilities must reinvent themselves or they
will die.
"The pressure to become self-sustaining has become acute," says Ken Ballard, founding partner of
Ballard*King & Associates, based in Highlands Ranch, Colo. "If you can't cover the costs of operating,
you're really at risk."
Motivating factors
What's behind the need for a change in the status quo? Industry professionals point to a number of
factors, but ultimately it all comes down to tradition. Aquatics facilities long have been allowed to
sustain losses, perhaps based simply on old conventions and a "that's the way we've always done it"
mentality.
In an autumn 2008 survey of approximately 615 Aquatics International readers, one-third reported
operating their aquatics facilities with annual losses. In Rushford, Minn., administrators estimate that
the pool loses approximately $20,000 annually. According to local media, the nearby city of St. Charles
loses around $30,000 a year, and in Winona, Minn., the Bob Welch Aquatic Center reportedly runs an
annual deficit of around $80,000.
"Yes, it's costing us some money. But we know that upfront, and so we keep the pool open and let the
youth and the adults enjoy it," explains Windy Block, city administrator for Rushford.
Unfortunately for many communities, once -small losses have ballooned over the years. Pools require
more planning and maintenance than a ball field or gymnasium, and many communities simply weren't
prepared for the costs, notes industry veteran Mick Nelson, facilities development director of USA
Swimming, based in Colorado Springs, Colo.
"Chemicals, utilities, insurance and a few other necessities have increased way over that 3 percent
[inflation rate]," Nelson says. "Also, many facilities never planned for capital repairs every three to five
years, such as chemical feeders, pool heaters or pool refinishing."
Compounding those challenges has been the growth of competition — fancy new waterparks,
amusement parks, fitness clubs and parks have all upped the recreation ante.
Lynn Ledford is a partner in Cal Elite Kids, a private sports center operation in Rancho Santa Margarita,
Calif., that offers everything from swimming to dance classes. A former attorney, she notes that when
she first started, the concept of charging children for recreation often drew criticism. But today
privately operated facilities such as hers are setting the gold standard for the industry.
Thanks to the advent of the private waterpark market, there's an ever-expanding host of exciting
water slides and interactive products designed to dazzle patrons who, as a rule, are savvy to what's out
there. More than any other time in history, today's public demands more than just a water -filled hole in
the ground.
"The expectation level from users has changed," Ballard observes. To that end, a strong, family -
focused recreation component is essential to draw today's crowds.
21-7
Aquatics International - Reinventing Aquatics - October 2009
Page 3 of 6
"Most aquatic users are recreational users, and recreational use is the key to generating revenue to
help cover operating costs," says Mark Hatchel, the Irving, Texas -based vice president and senior
project manager of Kimley-Horn and Associates.
When Spokane Valley, Wash., opened its three aquatics centers last summer, each featured a brand-
new, recreation -focused amenity (a lazy river at Terrace View pool, a water slide at Park Road pool and
a zero -depth entry leisure pool at Valley Mission pool) to enhance the existing facilities.
"Basically, with three'40-year-old bathtubs' there wasn't a lot that would attract kids when you look at
the trends and all the slides and bells and whistles that are available now," says Mike Stone, parks
director. "This is our attempt to move closer to that."
However, operators can no longer rely on recreational use alone. Circa 1984, it might have been as
easy as "build a water slide and they will come," says Claude Rogers, aquatic planner/designer at
Water Technology in Beaver Dam, Wis. But that's no longer the case. Growing interest in aquatic
therapy and water fitness has brought new populations to the pool. With the expanded needs of the
user group, modern facilities can no longer rely on recreation alone to bring in the crowds. Today it's
important to offer options to serve all potential user groups.
What it boils down to is this: Operators must respond to the needs and desires of the population,
Hatchel suggests.
The business of aquatics
They also need to think about facilities in a whole new way. Experts say that means coming up with
new cost-cutting measures and revenue -generation strategies. It also means thinking of the facility
more as a business and less as a charity.
Ballard says his firm is seeing more and more new projects being planned from the beginning with the
expectation that they will be financially sustainable. For existing facilities, he's noted an uptick in the
number of requests for operational audits.
"The public dollars are shrinking, but the expectation is there to maintain programming. So there's a
challenge to find a way to continue services," Stone adds.
How can operators meet that challenge? It might seem like a no-brainer to simply raise prices to cover
escalating costs, but given the expenses involved in running an aquatics facility, Stone says that's not
a solid solution on its own. To generate a profit, or at least cover operating expenses, operators in
many communities would be forced to raise user fees so high that no one would be willing to pay. And
lower -income patrons would be shut out, defeating the mandate that a public pool be accessible to all.
Thus it comes down to efficiency and a retooling of standard operating procedures to generate
increased revenues and reduce expenses. "From an operational standpoint, it has to be run more like a
business," Rogers says. "Managers have to be able to cut costs."
As executive officer for Oakland County (Mich.) Parks and Recreation, Dan Stencil knows all about the
need to become more efficient. His county is one of the wealthiest in the nation, but in the last fiscal
year, its parks and recreation department recorded a $100,000 deficit. Small figures, maybe, but large
enough to set off warning bells.
Stencil says the agency had to undergo a major shift in operations in an effort to balance the books.
"It's about being accountable to our taxpayers and government leaders, and doing it in the most
efficient, effective way possible," he says. "The whole foundation is the business approach."
Starting last year, Stencil and his team refocused their priorities and began a major overhaul of the
organization from the ground up. There's a streamlined organizational chart, and a new focus on
Oakland County's two enviable waterparks that's expected to bring the agency's budget into line this
year.
oDAWLtv.html
Aquatics International - Reinventing Aquatics -October 2009
Page 4 of 6
Money matters
A big part of any budget overhaul includes pricing. That may be difficult to accept because the idea of a
community recreation facility is to provide opportunities that are affordable to everyone. But rather
than wholesale price hikes, experts say pool operators need to consider overall pricing structure.
That means rethinking old pricing models, says Sue Nelson, aquatic program specialist at USA
Swimming. Instead of charging based on comparative pricing, where fees are based on what the pool
down the street charges, or traditional pricing — "the price is $XX because this is what we've always
charged" — she suggests a different approach.
Nelson advises operators to emulate the public golf course model, in which users pay a membership
fee along with additional charges for specific programs and services. Rates for a particular service or
program should be determined based on how much that program or service costs to run. Operators
need to know the total budget of their operation for the entire center, then develop a breakdown of
how much each program needs to bring in to contribute its portion of expenses.
Another way to generate more revenue is by boosting attendance. Experts say even in high -traffic
facilities it's possible to draw in new users with creative programming. Stencil and his team are
beginning to consider new programming options, such as water safety days and aquatic fitness. But
that's only a start.
Creative programming is all about attracting those niche populations. These might include swim team
parents or local extreme athletes. Also keep in mind that baby boomers are aging so there's a growing
number of seniors, and a growing body of research supports the benefits of aquatic therapy for the sick
or disabled. Those groups represent important demographics that could benefit from aquatics — and
that means new programming opportunities which could generate needed income, says industry
veteran Tom Saldarelli, chief operating officer of RehaMed International in Homestead, Fla.
To provide the widest mix of programming opportunities, Mick Nelson recommends that all new
facilities include at least three separate bodies of water designed for various nonrecreational uses such
as swim lessons, aquatic therapy, lap swimming, competition and aquatic fitness classes.
Operators with existing facilities that have only one pool still can target several diverse markets with
careful planning, Nelson adds. He suggests creating a compromise with a water temperature of 84
degrees Fahrenheit. That should allow for the relative comfort of patrons of all ages in a range of
programs.
And don't forget about deck space. When there's no more room in the water, some imaginative
operators have begun planning programs that utilize deck space. For example, a 60- or 90-minute
class that combines dryland stretching or yoga with water aerobics could potentially overlap a 30-
minute toddler swim lesson or the tail end of an aquatic therapy session.
The key to offering that kind of total aquatic programming is highly trained staff certified to perform
multiple roles and responsibilities, Sue Nelson says.
"All ages and stages can use the pool, but staff must be qualified," she says. "Now there's much more
training needed, such as risk management and health aspects."
The customer comes first
One thing any operator can do to help increase patron usage is to focus on the user experience. That
means understanding patrons, providing the services and amenities they want, and implementing
proactive marketing and customer service.
"In the past, we always just assumed we knew what they wanted," says Sue Wells, Oakland County
Parks and Recreation's manager of parks and recreation.
But that's changed.
Now the agency is working to become much more proactive when it comes to potential users. It has
begun gathering public opinion and is soliciting the public's involvement in long-term planning for the
Aquatics International - Reinventing Aquatics - October 2009
Page 5 of 6
waterparks. Wells says the agency also has created a patron e-mail list and is utilizing it for things such
as surveys.
Given the competition, serious marketing and advertising efforts are critical, says Judith Leblein
Josephs, founder/president of Judith Leblein Josephs Enterprises in Wayne, N.J.
That's why Oakland County Parks and Recreation created a new marketing position. The new staff
member will be expected to handle advertising, promotions and public relations efforts.
Nowadays, with information available at the click of a mouse, there are a number of avenues to make
the public aware of what's available — and operators should be utilizing all of them, Leblein Josephs
notes. For tried-and-true advertising such as printed fliers and brochures, perhaps the most important
factor is location: Get the material in front of the eyes that will respond. For example, consider posting
notices along the walking trail in your community park. People on the trail are already users of local
municipal recreation and also are likely to have at least a minimal interest in fitness.
Fortunately, new media — Web sites, e-mail blasts, mobile marketing and social media — can be ideal
for marketing on a shoestring. "Selective e-mail blasts that are short, sweet and timed properly before
an event or membership drive [offer] the best bang for the buck," Leblein Josephs says. Also, Web
sites and online registration tools should be kept current, and operators might consider adding blogs,
photo slide shows, videos and the like.
Often the best marketing tool is old-fashioned word of mouth. The best way to get people talking is by
tapping into what they want and creating a fun experience. A younger demographic seeking aquatic
fitness, for example, might respond to programs and messages keyed to the latest movies or video
games.
Perhaps the one thing patrons want to see more than anything else these days is a high -quality staff.
That means paying attention to customer service basics such as greeting regular patrons by name, and
making employee training and education a priority.
Sue Nelson says a knowledgeable staff is one of the top things people look for when evaluating a
program. She adds that cross -training can help to ease programming expenses — one staff member
may be able to instruct more than one type of program — and highlighting the training may help
operators justify price increases to consumers.
Back to black
The bottom line, Rogers says, is that "operators need to develop well-rounded facilities, or a system of
well-rounded facilities, that offer high -quality programming and state-of-the-art recreational attractions
with provisions to renovate, or grow and expand to stay vibrant and prosperous in the community."
The changes at Stencil's agency are expected to right the balance sheets this year, but if making
changes that streamline the operation isn't enough, it may be time to consider a partnership approach.
Indeed, given the desire for larger, more all-inclusive facilities, Ballard says more operators are moving
toward joint aquatics projects.
Today's partnerships are varied and may include organizations from hospitals and day spas to local
unions or real estate agents. "Think of a business that thrives on your opposite schedule and see if that
partnership can work, such as a 'rainy day' discount in the local theater for your members showing a
membership card," Leblein Josephs says. "In turn, you might get advertising on the big screen and
movie passes as rewards for lifeguards."
In the end, whatever combination of strategies it may take to get there, it appears operators who are
financially solvent stand a good chance of remaining a vibrant part of their communities.
"We've seen that facilities that can break even or come out ahead have done well in spite of the
economic downturn," says Scot Hunsaker, chief operating officer of St. Louis -based Counsilman-
Hunsaker. "The longer people take to react to change, the more difficulties they're likely to face in the
future."
AT -)AA inirv_html
From: Hall, Jody [mailto:halljs@oakgov.com]
Sent: Wednesday, November 18, 2009 4:16 PM
To: 'Stencil, Dan'; 'Phil Castonia'
Subject: Tax Implications for Residential Leases on Park Property
Good Afternoon Dan and Phil —
You had requested assistance with the "tax implications there may be regarding leased
residential properties on Oakland County property." Specifically, the issue to be addressed is
whether leasing of residential properties located on Oakland County Park property would cause
the property in question to be placed back on the tax roles. The General Property Tax Act
provides that if the assessor's office finds that tax exempt property is not being used for the tax
exempt purposes, then the property shall be placed back on the tax rolls. MCL 211.191. It is my
opinion that leasing of the residential properties, in this specific situation, to individuals does not
cause the property to be used for non -tax exempt purposes. My conclusion is based on the
following facts: (1) the leases contain language that require the tenants to perform certain duties
for the parks; and (2) the residential properties would still have to be maintained or torn down if
there were no tenants, i.e., still costs to Parks and Recreation. This conclusion was also
supposed by the Equalization Department. Please let me know if you have any further questions
on this issue.
At this time, there is nothing left for Corporation Counsel to do, so I will be closing the file.
Jody @
Jody S.Hall, Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 East
Courthouse West Wing Extension, 3`d Floor
Pontiac, MI 48341
Phone Number: (248) 858-0555
Fax Number: (248) 858-1003
E-mail: hallis(d)oakciov.com
PRIVILEGED AND CONFIDENTIAL —ATTORNEY CLIENT COMMUNICATION
This e-mail is intended only for those persons to whom it is specifically addressed. It is confidential and is
protected by the attorney -client privilege and work product doctrine. This privilege belongs to the County of
Oakland, and individual addressees are not authorized to waive or modify this privilege in anyway.
Individuals are advised that any dissemination, reproduction or unauthorized review of this information by
persons other than those listed above may constitute a waiver of this privilege and is therefore prohibited. If
you have received this message in error, please notify the sender immediately. If you have any questions,
please contact the Department of Corporation Counsel at (248) 858-0550. Thank you for your cooperation.
UPCOMING EVENTS — DECEMBER 2009
Lewis E. Wint Nature Center — Independence Oaks
December 5 Birding in Winter — Natural Resources Education
December 12 Volunteer Recognition and Holiday Meeting
December 25 Holiday — Nature Center Closed — Appreciation Day — Free day use entry
Adaptive Recreation
December 2 Junior wheelchair basketball, Southfield
December 4 Adult recreational wheelchair basketball, Troy
December 9 Junior wheelchair basketball, Southfield
December 9 Jingle Bell Ball — social for individuals w/disabilities, Waterford
December 11 Adult recreational wheelchair basketball, Troy
December 11 Holiday Dance for individuals w/disabilities, Southfield
December 14 Light tour, snack, entertainment; Southfield, Ferndale
December 15 Light tour, snack, entertainment, Clawson
December 16 Light tour, snack, entertainment; Beverly Hills, Waterford
December 16 Junior wheelchair basketball, Southfield
December 17 Light tour, snack, entertainment; Madison Heights
December 18 Adult recreational wheelchair basketball, Troy
December 29 Almost New Year Social for individuals w/disabilities (dinner & activities)
Royal Oak
December 30 Almost New Year Social for individuals w/disabilities (dinner & activities)
Waterford
9] -1?