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Agendas/Packets - 2009.05.06 - 40172
2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • www.oal<gov.com/parl<srec COUNTY PARKS April 30, 2009 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ............................. Administration Office PLEASE NOTE THE LOCATION CHANGE. 2800 Watkins Lake Road Waterford, MI 48328 TIME .............................. Wednesday, May 6, 2009 9:00 a.m. PURPOSE .......................... Regular Meeting and Budget Work Session This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, PeckrLewis,D. LJr. Chairman Richard Skarritt Daniel J. Stencil Vice Chairman Executive Officer J. David VanderVeen Secretary Tim Burns Gregory C. Jamian Next Meeting: Robert Kostin Christine Long John P. McCulloch Charles Palmer Scott L.aniel J. Stencil Executive Officer Wednesday, June 3, 2009 at the Oakland County Parks and Recreation Commission Administration Office D:\$Data\My documents\COMMISSION\agendaltr.doc 0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. 2800 Watl Lake Road Waterfora, MI 48328 May 6, 2009 Regular Meeting and FY 2010 Budget Work Session Agenda Action Required Presenter/Phone # 1. Call Meeting to Order 9:00 a.m. P. Lewis7248.646.5917 Pledge of Allegiance 2. Roll Call 3. Public Comments 4. Minutes from 4/8/09 and 4/15/09 Approval S. Kici/ 248.858.4603 5. Internal Service Funds Voucher Register Approval S. Cox/ 248,858.4612 6. Combined Statement of Operations FM6, FY 2009 for month ending 3/31/09 Approval S. Cox 7. Capital Improvement Program (C.I.P) Budget Report FM6, FY2009 as of 3/31/09 Approval S. Cox 8. Activity Report April, FM 07, FY 2009 Informational Jim Dunleavy/248.858.4627/ Larry Gee/248.343.3165 9. Bid Items: --Addison Oaks Roof Replacement Approval Mike Donnellon/ 248.858.4623 --Waterford Oaks Barrier Free Playground Construction Approval " --Red Oaks Dog Park Construction Approval " 10. Red Oaks Well Update Informational " 11. Strategic Plan Update Informational Phil Castonia/ 248.858.0909 12. Pricing Policy Approval Phil Gastonia/Dan Stencil 248.858.4944 13. Partnership Policy Approval " 14. Sponsorship Policy Approval " 15. Closed Session — Potential Property Acquisition 16. Old Business 17. New Business 18. Executive Officer's Report 19. Adjourn to Budget Work Session 1. FY 2010 Budget Work Session A. "Strategic Master Plan: History and Process" B. Sustainability Toolbox C. FY 2010 Planning Projects D. FY 2010 Information Technology Budget Request E. ** Resume Presentation from April 15, 2009** F. FY 2010 Proposed Operating Equipment Request G. FY 2010 Proposed Major Maintenance Request — Buildings and Grounds H. FY 2010 Proposed Capital Improvement Projects Request I. FY 2010, FY 2011 & FY 2012 Proposed Budget Questions/Answers — Session Adjourned Next meeting dates: June 3 - Administration Office June 17 - Administration Office — Adoption of FY 2010 Operating Budget OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 8, 2009 Chairman Lewis called the meeting to order at 9:06 a.m. in the commission room of the Parks Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Christine Long, John McCulloch, Charles Palmer, John Scott COMMISSION MEMBERS ABSENT: Robert Kostin ALSO PRESENT: Parks and Recreation Oakland County Purchasing Oakland County Sheriff's Office -Parks Div Oakland County Facilities Management Oakland County Corporation Counsel Oakland County 4-H Fair Association Pros Consulting, Inc. Private Citizens PUBLIC COMMENTS: There were no comments or questions. AWARD PRESENTATION: Daniel Stencil, Executive Officer Sue Wells, Manager — Parks & Rec. Operations Mike Donnellon, Chief -Parks Fac., Maint. & Ops. Jon Noyes, Supervisor — Planning Terry Fields, Chief - Recreation Programs & Services Desiree Stanfield, Supervisor - Communications Brian Menghini, Supervisor II — Fiscal Services Phil Castonia, Business Development Rep. Stephanie Mackey, Business Development Rep. Melissa Prowse, Business Development Rep. Kathleen Dougherty, Education Resource Specialist Laurie Stasiak, Recreation Program Supervisor Cindy Weil, Communications Assistant Joan Daniels, Buyer Kelly Sexton, Sergeant Mike Hughson, Property Management Specialist Jody Hall, Assistant Corporation Counsel Dave Coleman, President Leon Younger, President Mitch Seelye, Farmington Hills Joey Long, Commerce Courtney Long, Commerce Commissioner Palmer was presented with a plaque in recognition of his ten years of service on the Parks Commission. Kathleen Dougherty, Education Resource Specialist, was recognized with a special "Leon Award" for her efforts in leading the Green Initiatives Team in developing and implementing a "green" policy, furthering the goals of the Commission's strategic master plan. STAFF INTRODUCTIONS: Executive Officer Dan Stencil introduced the following new full-time staff members: 4-1 the e Construct1On' ► nt of tm amou Constan roved building a t Apri18, Zo09i the low bidtlef' lota total aPP t►on en ea dministra a five Per° Nieet►n9 ous items to of $A 975 cement $1�Plus Commission ne fniscella cone►n9ency ht rePla and related►ve percen ct for the skYgthe amount as needed, 1 award the contra K ScOwn �� g76.00. Bathing 500.00 P ' to der, bbott nt °f $ 8i sh ount of $39, P amount ° W bid roved am 5.00• Mk t the Scott, Skarritt,vandervee $0 47 Oa a total aPP Waterford of $g56.00> Long McCulloch, Palmer' cont►ngencY AYES. Burns, Lew►s, SEMEr1T I AGREEMENT update on the tatuo ed NAYS l0i EA Prop a voice vote• MNI1Ss1ONISOGRRP ented an with th on carried of CoMike Donnellon Pfes in conlu Authority tSpCRRPi tAotlURGES tIons canon Pf cect ecYGlin9 O G W ATER REsp aintenance,ean Eorarce o v County Resource R ours o °Sed 9rantfundinof Zp 9, Facilitiepsak Golf goutheastern Oak rks d Red tth the r P •vestment pct Ghlef rPp GRANT . at►on °n Pf Re►n w the propose easem -agreement ECpvERY PROG�M it Gastonia Presee�ec�nfRe °veN and COPS 111Jon In R1NG R ipepresef\' "RPM throu9 for the grant application the following r into1utp th e s peveloe kecO`Jef Program ; o a resolut►on Long to adopt rogram �Cl iRPi C0PSsI-lirinGIF om►r`ission aPPro supported bI Mrs Recovery Miring GAPS Hiring uest►n9 derVeen, lot the 2009: req ved by Mf • ant aPPlicat►onvestmen Act of was aPProPR�►e� ve tfnent Act of M° ort of Reoovery and Re eneral fund►necovery and Supp e An1erican R thefull-t►me Amencan uP to $A billion in 9 des►g d to address and W HEREp,S, CHRPi th{Ough th ne wide, Recovery Program etjtjve 9fanten{ gceMent agencies enc1estoh to ►renew enforcement a9 erve fobs, and and CNRP is a COMP apd tribal law W HEREe ds f state, local ding directly too ft to create an orts', and eds o orn officef rovidesfun ers in an- eff revent1On eff entry bevel sw W HEREp,S, aw et oil P orcemen , and crme-p nt fun for aPPVO d n9 end acity ding fun r rehire career erWvq Policing 100 perce S of grant date polease their com ts will pro", for 36 month rant award s o longer S, RP gran full- e ° alter the official g at are f► state, W µEReN be�eflts of t►m use on °f aft officer vacano as a res0t oer twho d firing may be u istml9 ve be lald 3 reli ° budget is f►Icing ex been ►re Salaries an CNRP gran ►nclud►n9 o ding, °r focal or tribal W HEREAS, ositfons C officers wh t fun Late, w o�►cer Pud9ete'la� to►ihe rece►pate as a result of 5 to: �A) hire n agency s b unr future rantfur dag funded ►n an udget c. on a spec►fic and ever, 9 a'X, 9 tribal b be laid nt funding ent for CNRP do ge benefits P la e s°hedule Otto recelpt of gran uirem evel s 1aN a elate no local Mato11 t me entry- a d jf n9e unran cuts RE{aS, there ►the c'arrentfu - leVel salaries W HE d than entry ustbhe department, an ts lot higher an ofl►c f ny addition the 9Cosr ntee a9ency' and W HEREpAS, a Sibility o will be the respof - 3 nnx . be Commission Meeting, April 8, 2009) ( AS activity report for the second ORT PURCHA urchas►ng QUARTERLY REP resented the P Buyer for Oakland County Purchasing, P 'Oan Daniels, 2009. noted. quarter of FYinformation was REPORT ' da, the following EXECUTIVE OFFICER'S oft filed in the ages Forest Presence tricts Forum hosted by the Lake County Executive Officer's rep 1n addition to the 2009 Special Park D►s 4 regarding SB register for the NR,s administrative staff on May ---Deadline to re9 April 30- the D District in Illinois is AP make a preseasstpo�"Program. Bill 388 and 389 staff are Planning tom park P enateB , Program - ___ Parks the proposed MDN r gkarrittin opposition to passport 388 and 389, orted by M Park VanderVean,pepartment of Natural Resource Moved by Mused Michigan ichig Skerritt, vanderVeen (8) for the prop palmeC, Scott, AYES: Burns, Lewis, Long°McCulloch, NAYS: (0) urchase a two-year supply of voice vote. approval to p Motion carried on a savings as a result of their netted $30,0p0 in Program' ___Commission arks on a buy -ahead parks and Recreation fertilizer for the P Oakland County ressmee EW BUSINESS staff promote the offices of local Gong N recommended County Parks to the Upland Hills for the McCulloch of the Oakland artnership with p _Commissioner photo announced P 19 Commission by Providing p to hanie Mackey • A ril 18 and ment Representativ E Step o n Rochester Hills on p Business Develop earth Day 3gth Anniversary Celebration E purpose of CLOSED SESSION: Inver tO adjourn to Closed Session for the Scott supported by Mr- pa me, uisit►ons• Moved by M �Oposed land acq discussing p LL GALL VOTE' almef, Scott, Skarritt, vanderVeen (8) RO McCulloch, P AYES: Burns, Lewis, Long, NAYS: (0) carried- session at 12:31 P•m• the motion ed in open a ority having voted, meeting resumed closed at 10:20 a.m. The m p, sufficient m j meeting proceed The Chair declared the uthorize staff to PROPERTY ACQUISITION: ooed by Mr. vanderVeen to a Moved by Mr. McCulloch, sn th Closed Session• according t° the d►scussinn in the q._5 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING April 15, 2009 Chairman Lewis called the meeting to order at 9:12 a.m. in the commission room of the Parks Commission's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott ALSO PRESENT: Parks and Recreation Oakland County Facilities Management Oakland County Corporation Counsel Pros Consulting, Inc. Private Citizen PUBLIC COMMENTS: There were no comments or questions. RESIDENTIAL PROPERTY LEASE POLICY: Daniel Stencil, Executive Officer Sue Wells, Manager — Parks & Rec. Operations Mike Donnellon, Chief -Parks Fac., Maint. & Ops. Jon Noyes, Supervisor — Planning Terry Fields, Chief - Recreation Programs & Services Desiree Stanfield, Supervisor - Communications Phil Castonia, Business Development Rep. Stephanie Mackey, Business Development Rep. Melissa Prowse, Business Development Rep. Jim Dunleavy, Chief -Parks Maint. & Ops. North Larry Gee, Chief -Parks Maint. & Ops. South Sheila Cox, Capital Improvement Coordinator Mike Hughson, Property Management Specialist Jody Hall, Assistant Corporation Counsel Leon Younger, President Mitch Seelye, Farmington Hills Moved by Mr. VanderVeen, supported by Mr. Burns to approve the Residential Property Lease Policy with the following changes: Page 4-2: A-3 The Executive Officer shall review all proposals for a new residential property and a new residential property may only be established with the Executive Officer's recommendation and approval by the Oakland County Parks and Recreation Commission. Page 4-2: A-4 If approved by the Oakland County Parks and Recreation Commission, the residential property shall be listed as a residential property on the property maps and facility inventory descriptions kept by Planning Section and given an asset number. Page 4-4: 2—a. Each residential property shall be inspected and evaluated annually by the Facilities Maintenance Section, including the Facilities Maintenance Supervisor, Park Supervisor, and District Chief. The date and time should be scheduled and coordinated with Facilities Maintenance staff, the District Chief, and the tenant. AYES: Burns, Kostin, Lewis, Long, McCulloch, Scott, Skarritt, VanderVeen (8) NAYS: Palmer (1) Motion carried on a voice vote. 4-1 the res°lutiori n o1V4a erford APri115, 2p09) d accept. for exPans► Meeting ed by Mr. Burns to approve and Ccornmission cad, W aterWrd b Mr Palmer. supported 5g Scott Lake R Moved Y 'agreement for purchasepark. PR09-009 N Oaks count,] RESOLUT10 URCHASE Ac _SPTAN RFORo TOWNSHIP, FOR Ap? _ V AL KE ROAD W ATE ORT FORTH5g0 ScOTT pANSION C PARK and sUE?MENT FOR Fo�D OAKs COUN nd County pla ss o9 the AGR WATER Oakla m oration °f the Recreation Corp anonCount]WO ant to the auCoun Y parks andof kland Agree me. - HEas RE S, P d the Oakla�dwith ass' tance thea Oaa Wat enshle -and A the attache °rdTOreem the Committee a Manage and conditions e Roa e Agree id Purchas ash sale for BuildingGo °f Facilities terms a °f 1580 ScOttt ak f sa p00 p00 via e diligence DeP negotiated the e urch ter an conditron►m 1� n9 its required du el have e ell' or a t the terms aEMS, the su G°uns plan t to untY Eric M. and EREAS, pursuEric and Dia the County pert rn the Oakland Go subj availab anon WH d shall Pay rty act to le °f Oaklan is and Recre county se of said Prop roperty; and said Purchase uisition e subl . , dmg d d County Parks and urcha act P for tnvest►gation of th %G%entfun Fun ,and aklan ant a land acgas including W HEREAS, su _and A cquisition arty meets O , tmplern urban are teas Of anon La th►s property 1 1 t iue of parkland in ds ►n other a and Recre acquiring lan strategy e value ark lan parks WHEREAS, master P ritzesth uiringP ant and Corporat►on counse s strategic that recog while also acq fission' sfer s l Oa land County' the attached Purchase Commenttran Management managest quadrant °f Facilities ants related to parks and southea ,,. d meets docurn the counW'HE an S the pepart all neo a sarY that Oakl e arm°un d Gonda�� s o the REP ared the s an Eric ed an Re Prnend itsga -f RESOLVED of Oakland as purchaser ve review acceP ha ant and rec°rn ORE royal and Agreement THEREF ortstheaPP the GO',' parks and Re FISCAL supeern een d County in the budget for Commission ant betty ale urchaseDaklan Recreation purchase A9 RESOL Ep hat the ,aid projec, LASES for the GET AMENDMENT the attached IT �vRTH 'via and plane E ER PE deNeen (9) BE d the EX need for a BUD has include Inatm9 the Skarritt, Van G°mrnissi g therebY elim YEAR 2D0 ang, McCulloch, Palmer' soot, YES: Burns' K°stin, Lewis, L A NAYS: �o) support of vote, t the resolution Land for a voice REEMENT : and accep V ac Garr GES PURCHASE AG 0300_016, Motion 11-03 3p4 a15 and 11 Mrs Long JOSEPH HOD r Scott supP Pa by N°. Moved by Mr- regiment lot County park urcha of agree hland Oaks the ansion ►g pRpg_010 RESOLUTION 4-3 (Commission Meeting, April 15, 20091 -ac. of vacant land located near the intersecti{Ine urchase of 1313 reement Hodges for the p Highland Township; and Mr. Paul E. ad and White Lake Road of of s7 200 via a cash sale forthe o the terms and conditions of said Purchase due diligence Of Milford R WHEREAS pursuant to Hodges the sum its required WHER shall pay Paul E. County Performing County County of Oakland subject to the Oakland purchase of said property ect property; and purchase is available in the ation of the subject for said p Recreation investig WHEREAS sufficient funding Fund; and Oakland County Parks and c uisition meets O land acquisition and Recreation Land A gthis property 1 1 to, "implement a including Parks and R acquiring ,an strategy arkland in urban areas, WHEREAS, aster p fission's strategic m that recognizes the value c airing park lands in other areas o Comm County, while also acq Counsel managementtransfer strategy Corporation uadrant of Oakland C Manage' and urchase the southeast and the county. • • AS the Departments of Fac�ldo uments related to the attached W HERE re ared all necessary County parks and approval. that the Oakland and conditions of have reviewed arecommend tits aPP ESOLVED Agreement and acceptance of the terms BE 1T R purchaser and Paul E. NOW THEREFORE orts the approval e and of Oakland as p mission suPP ent between the C and Recreation Recreation Com Agreement County Parks the attached PurchasA h sale purchase- Oakland et for FISCAL seller, via a RESOLVED that the said project in the budget HOdges'BE 1T FURTHER EXPENSES for the T AMENDMENT has included the the need for a BUDGE Commission eliminating VanderVeen (9) YEAR 2009; thereby Scott, Skarritt, AYES, Burns, Kostin, Lewis, Long, McCulloch, Palmer, NAYS: (0) Motion carried on a voice vote. to the magnitude of the watefees NEW BUSINESS: a well at Red Oaks due of Mad'+son rHeights. rocess of installing ded $,39,000+ in water fees to 4I13109 to amen d Ordinance in In 21 OCPRC City Council met on with -- Staff is currentlin the p Madison Heights dmunt was passed ansstafftoc continue rather incurred at this park' Commission that the ulations. The amendment directed Staff notified the groundwater well reg 1065 pertaining Ordinances and will take affect 4123I0 than the usual Zoning the installation of the well. OLD BUSINESS None. purpose of SESSION: Mr. Scott to adjourn to Closed Session for the CLOSED supported by Moved by MI . Palmer, suPP discussing pfoppSed land acquisitions' ROLL CALL VOTE: ,or Palmer, Scott, Skarritt, VanderVeen (9) AYES: Burns, Kostin, Lewis, Long, McCullo NAYS (0) the motion carried. A sufficient majority having voted, 4-5 Np RECREp,T1ON COMMISSION PAROUNTY KS OAKLANO CA P AYMENT APPROVAL- SUMMARY FOR MEETING OF: May 6, 2009 NAL VOUCHER REGI�" VICE FUNpS 3OL1R INTERNAL SER March (FM6) OAK MP`NAGtiv«,-' 4,5 & 6, 2009) February &March (FM Janua'�' *ply e ort riod, March (FM 6' 2009) pe Voucher R P TOTAL- ON IS AVAILABLE FOR REVIEW. *BACKUP INFORMATI 5-1 907 ,136.57 1,565.00 686,162.93 �� ,594,86�k.50 i N Oakland County Parks and Recreation Commission Oak Management, Inc. Credit for Services Rendered Register Jan., Feb. & Mar., 2009 Source Park/Budget Center Purpose Amount JE65017 Lyon Oaks Golf Course Window Washing, 1/15/09 $ 365.00 JE67623 Administrative Services Employee Recoqnition Banquet, 3/13/09 1,200.00 1 $ 1,565.00 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 6 FY 2009 (FOR MONTH ENDING 3/31/09) 2009 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $15,031,000.00 $14,118,507.20 $912,492.80 93.9% Other 309,300.00 186,327.78 122,972.22 60.2% GLEN OAKS GOLF COURSE 1,083,600.00 117,404.71 966,195.29 10.8% LYON OAKS GOLF COURSE 1,234,500.00 121,492.31 1,113,007.69 9.8% RED OAKS GOLF COURSE 55,960.00 24,073.35 31,886.65 43.0% SPRINGFIELD OAKS GOLF COURSE 854,467.00 46,959.48 807,507.52 5.5% WHITE LAKE OAKS GOLF COURSE 923,250.00 68,017.47 855,232.53 7.4% INDEPENDENCE OAKS NATURE CENTER 42,400.00 12,060.96 30,339.04 28.4% ADDISON OAKS 418,890.00 60,622.14 358,267.86 14.5% ADDISON OAKS CONFERENCE CENTER 135,000.00 35,921.42 99,078.58 26.6% GROVELAND OAKS 697,400.00 23,691.21 673,708.79 3.4% HIGHLAND OAKS 1,700.00 152.00 1,548.00 0.0% INDEPENDENCE OAKS 328,100.00 75,503.27 252,596.73 23.0% LYON OAKS 70,000.00 25,973.50 44,026.50 37.1 % ORION OAKS 106,000.00 39,869.38 66,130.62 37.6% ROSE OAKS 1,700.00 439.00 1,261.00 25.8% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 17,100.00 5,516.57 11,583.43 32.3% WATERFORD OAKS ACTIVITY CENTER/PARK 42,744.00 18,171.51 24,572.49 42.5% RECREATION PROGRAMS & SERVICES 27,400.00 5,037.00 22,363.00 18.4% CATALPA OAKS 6,000.00 0.00 6,000.00 0.0% MOBILE RECREATION & SPECIAL EVENTS 349,150.00 96,432.50 252,717.50 27.6% RED OAKS WATERPARK 839,500.00 1,568.00 837,932.00 0.2% WATERFORD OAKS BMX COMPLEX 17,500.00 1,243.00 16,257.00 7.1% WATERFORD OAKS TOBOGGAN COMPLEX 121,400.00 109,064.99 12,335.01 89.8% WATERFORD OAKS WATERPARK 815,600.00 1,558.00 814,042.00 0.2% TOTAL REVENUE $23,529,661.00 $15,195,606.75 8,334,054.25 64.6% OPERATING EXPENSES ADMINISTRATIVE SERVICES $4,427,572.00 $1,660,733,27 $2,766,838.73 37.5% FISCAL SERVICES ADMINISTRATION 0.00 43,319.69 (43,319.69) NA FISCAL SERVICES PARKS & REC 377,445.00 101,269.79 276,175.21 NA GLEN OAKS GOLF COURSE 1,214,130.00 450,964.47 763,165.53 37.1% LYON OAKS GOLF COURSE 2,143,137.00 803,089.47 1,340,047.53 37.5% RED OAKS GOLF COURSE 551,394.00 192,343.82 359,050.18 34.9% SPRINGFIELD OAKS GOLF COURSE 929,468.00 313,760.59 615,707.41 33.8% WHITE LAKE OAKS GOLF COURSE 1,030,715.00 387,859.89 642,855.11 37.6% INDEPENDENCE OAKS NATURE CENTER 431,896.00 187,943.51 243,952.49 43.5% ADDISON OAKS 1,524,892.00 442,779.69 1,082,112.31 29.0% ADDISON OAKS CONFERENCE CENTER 326,593.00 75,597.43 250,995.57 23.1% GROVELAND OAKS 1,753,361.00 342,756.78 1,410,604.22 19.5% HIGHLAND OAKS 71,312.00 8,165.13 63,146.87 11.4% INDEPENDENCE OAKS 1,280,845.00 420,583.61 860,261.39 32.8% LYON OAKS 428,379.00 144,773.86 283,605.14 33.8% ORION OAKS 165,835.00 51,771.13 114,063.87 31.2% ROSE OAKS 55,111.00 8,907.59 46,203.41 16.2% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 397,735.00 142,060.14 255,674.86 35.7% WATERFORD OAKS ACTIVITY CENTER/PARK 615,484.00 212,516.01 402,967.99 34.5% RECREATION PROGRAMS & SERVICES 608,957.00 250,127.24 358,829.76 41.1% CATALPA OAKS 68,328.00 4,980.14 63,347.86 7.3% MOBILE RECREATION & SPECIAL EVENTS 629,401.00 211,032.28 418,368.72 33.5% RED OAKS WATERPARK 1,609,381.00 268,301.85 1,341,079.15 16.7% WATERFORD OAKS BMX COMPLEX 45,085.00 6,889.18 38,195.82 15.3% WATERFORD OAKS TOBOGGAN COMPLEX 343,003.00 255,474.13 87,528.87 74.5% WATERFORD OAKS WATERPARK 1,160,579.00 240,847.90 919,731.10 20.8% FACILITIES & MAINTENANCE 1,610,606.00 587,232.03 1,023,373.97 36.5% CONTINGENCY/INTERNAL SERVICE CHARGES` 801,490.00 194,570.54 606,919.46 N/A $24,602,134.00 $8,010,651.16 16,591,482.84 32.6% REVENUE OVER/(UNDER) EXPENSES ($1,072,473.00) $7,184,955.59 ($8,257,428.59) 2009 2008 ACTUAL REVENUE TO DATE: 64.6% 65.3% BUDGET BALANCE: 35.4% 34.7% ACTUAL EXPENSE TO DATE: 32.6% 35.3% BUDGET BALANCE: 67.4% 64.7% `CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 3) 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 6, FY 2009 (FOR MONTH ENDING 3/31/09) CONTINGENCY: BUDGET AMENDMENTS $98,510 to Springfield Oaks Golf Course -MDEQ Refined Petroleum Fund Reimbursement Program (OCPRC-Dec./Posted Mar.) CONTINGENCY: PENDING OTHER: BUDGET AMENDMENTS Salaries & Fringe Benefits Adjustments between budget units because of department reorganization (OCPRC-Oct./Posted Nov.) $43,207 Revenue and Expense increase for Springfield Oaks Golf Course - MDEQ Refined Petroleum Fund Reimbursement Program (OCPRC-Dec./Posted Mar.) " OTHER: PENDING ' Total expense increase for Springfield Oaks Golf Course is $141,717. (Page 2 of 3) 6-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 6, FY 2009 (FOR MONTH ENDING 3131109) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS o SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS MOBILE RECREATION & SPECIAL EVENTS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE YEAR TO DATE REVENUE OVER REVENUE EXPENSE (UNDER)EXP. $14,304,834.98 0.00 0.00 14,304,834.98 117,404.71 121,492.31 24,073.35 46,959.48 68,017.47 377,947.32 $1,660,733.27 43,319.69 101,269.79 1,805,322.75 450,964.47 803,089.47 192,343.82 313,760.59 387,859.89 2,148,018.24 $12,644,101.71 (43,319.69) (101,269.79) 12,499,512.23 (333,559.76) (681, 597.16) (168,270.47) (266,801.11) (319,842.42) (1,770,070.92) 12,060.96 187,943.51 (175,882.55) 12,060.96 187,943.51 (175,882.55) 60,622.14 35, 921.42 23,691.21 152.00 75,503.27 25,973.50 39.869.38 439.00 5,516.57 18,171.51 285,860.00 5,037.00 0.00 96,432.50 1,568.00 1,243.00 109,064.99 1,558.00 214,903.49 442,779.69 75,597.43 342,756.78 8,165.13 420,583.61 144,773.86 51,771.13 8,907.59 142,060.14 212,516.01 1,849,911.37 250,127.24 4,980.14 211,032.28 268,301.85 6,889.18 255,474.13 240,847.90 1,237,652.72 (382,157.55) (39,676.01) (319,065.57) (8,013.13) (345,080.34) (118,800.36) (11,901.75) (8,468.59) (136,543.57) (194,344.50) (1,564,051.37) (245,090.24) (4,980.14) (114,599.78) (266,733.85) (5,646.18) (146,409.14) (239,289.90) (1,022,749.23) 0.00 587,232.03 (587,232.03) 0.00 587,232.03 (587,232.03) 0.00 $15,195,606.75 194,570.54 $8,010,651.16 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 3 of 3) 6-3 (194,570.54) $7,184, 955.59 J r Oakland. County Parks and Recreation Commission Capital Improvement Program (C.I.P.) Budget Report FM 6, FY2009 As of 3131/09 Summary Total for All Parks/Facilities Contract(s) Estimated 2008 2009 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project Park/Facility Project Cost Adjustment Adiustment Adiustment Proiect Cost Paid Retainer Balance " Balance Future Acquisition & Imp. 8,356,000.00 0.00 0.00 0.00 8,356,000.00 0.00 0.00 0.00 8,356,000.00 Addison Oaks (A) 2,145,000.00 0.00 (25,000.00) (25,000.00) 2,120,000.00 (18.80) 0.00 0.00 2,119,981.20 Catalpa Oaks 805,000.00 0.00 0.00 0.00 805,000.00 (9,992.50) 0.00 0.00 795,007.50 Glen Oaks 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Groveland Oaks 180,000.00 0.00 0.00 0.00 180,000.00 (22,60020) 0.00 0.00 157,399.80 Highland Oaks 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Independence Oaks (B) 4,670,000.00 0.00 0.00 0.00 4,670,000.00 (16,878.96) 0.00 0.00 4,653,121.04 Lyon Oaks 466,000.00 0.00 10,000.00 10,000.00 476,000.00 (138,950.97) 0.00 0.00 337,049.03 Orion Oaks 85,000.00 0.00 0.00 0.00 85,000.00 (31,410.22) 0.00 0.00 53,589.78 Red Oaks 887,000.00 0.00 (26,000.00) (26.000.00) 861,000.00 (289,051.51) 0.00 0.00 571,948.49 Rose Oaks 613,256.00 0.00 0.00 0.00 613,256.00 (216,579.60) 0.00 0.00 396,676.40 Springfield Oaks (C) 1,401,000.00 0.00 (891,000.00) (891,000.00) 510,000.00 (96,908.38) 0.00 0.00 413,091.62 Waterford Oaks (D) 3,785,000.00 170,226.00 (18,713.90) 151,512.10 3,936,512.10 (1,761,275.01) 0.00 0.00 2,175,237.09 White Lake Oaks 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 Contingency 1,213,764.02 (170,226.00) 950,713.90 780,487.90 1,994,251.92 0.00 0.00 0.00 1,994,251.92 Capital Improvement Projects Grand Total $24,607,020.02 $0.00 $0.00 $0.00 $24,607,020.02 ($2,583,666.15) $0.00 $0.00 $22,023,353.87 (A) State Grant $844,800 (B) State Grant $1,900,000 (C) O.C. Fair Board Donations $126,000 (D) State Grants $440,000 Grand Total of (possible) grants and donations included in Estimated Project Cost = $3,310,800 Dollar Column Explanation: Estimated Proiect Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open (any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency). 2008 Adiustment is the net of any adjustments made from/to contingency and individual projects in June - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures as of 5131). 2009 Adiustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year. Net Adiustment is the sum of "2008 Adjustment" and "2009 Adjustment" figures. New Estimated Proiect Cost is the sum of "Estimated Project Cost", "2008 Adjustment" and "2009 Adjustment" (or "Net Adjustment") figures. Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars. Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance" calculation because it is already included in the "Amount Paid" figure. Contract(s) Awd., Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders. Proiect Balance is the amount of available dollars remaining on a project that have not been paid or encumbered. " Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts. item ff 8 April Activity R_0E0' •n Thursday, April 30, the activity report. Due to the end of the month being will be distributed at the meeting. W Addison Oaks Maintenance and Park Residence Buildings Roof and Gutter Replacement As budgeted for FY2009, staff began the process of repairing the Addison Oaks maintenance building roof and gutters. Investigation has revealed that both roofs are 20+ years old. Upon further evaluation and closer inspection, both the maintenance building and the park residence require major roof and gutter repairs. The replacement roofs will consist of material and installation for an asphalt dimensional shingle, including felt underlayment, ridge caps, gutters, downspouts and miscellaneous items as required. Ten (10) bids were received on March 24, 2009, for the following base bids: Base Bid 1- Roof replacement for the maintenance building Base Bid 1A - Roof replacement for the park residence building Base Bid 2 - Replacement of existing gutters and downspouts for the maintenance building Base Bid 2A - Replacement of existing gutters and downspouts for the park residence building w The bids are as follows: Profess- Mando Tonal Great Bloomfield Constantine Butcher & Land-HO Signa Zimmer CONTRACTOR Construction �_ RoofingLakes Construction Baecker Design Roofing BASE BID 1 $44,175 $52,775 $39,728 $55,125 $45,820 $49,500 $65,000 $40,589 $48,950 Included In Included Included In Included Included BASE BID 1A above $10,150 In above $39,728 $ 8,575 $63,700 above $45,820 $12,950 $62,450 In above $65,000 In above $40,589 $ 7,975 $56,925 TOTAL $44,175 5QT $62,925 BASE BID 2 $ 2,800 $ 2,500 $ 3,630 $ 1,850 $ 3,920 $ 2,800 $ 4,000 $ 3,193 $ 3,200 BASE BID 2A Included In $ 950 Included $ 1,925 Included In $ 1,300 Included Included $ 1,970 above In above above In above In above TOTAL $ 2,800 $ 3,450 $ 3,630 $ 3,775 $ 3,920 $ 4,100 $ 4,000 $ 3,193 $ 5,170 ALL TOTAL $46,975 $66,375 $43,358 $67,475 $49,740 $66,550 $69,000 $43,782 $62,095 H rt m E3 a Staff recommends awarding the contract to the lowest qualified bidder, Bright Side Roofing for Base Bids 1, 1A, 2 and 2A, in the amount of $40,763 plus a 5% contingency of $2,038, for a total project cost of $42,801. The FY2009 building maintenance budgeted amount for repairs is $11,000. Additional funds above the budgeted amount may require a transfer of $31,801 from the FY2009 Operating Budget Contingency to the Addison Oaks FY2009 Operating Budget — Building Maintenance line item at the end of the year. This project meets the strategic plan objective 2.1 focusing on infrastructure maintenance and improvements based on updating a minimum of 4-5% of the system annually. Item # 9-2 Waterford Oaks 2009 Barrier -Free Playground Since fall of 2007, staff has been working on the renovation of the Court Games Area which involves several phases of design and construction; Parking Lot Expansion, Barrier -free Playground, Restroom Renovation, an additional Pavilion, and a Barrier -free Tree House. Construction for Phase I - Parking Lot Expansion, awarded by the Oakland County Parks & Recreation Commission on September 3, 2008 to ABC Paving, Inc, is currently underway and is partially funded by a Clean Michigan Initiative/319 grant award in the amount of $190,000. The project is engineered by Giffels-Webster Engineers. Design and Engineering for Phase II — Barrier -free Playground, awarded by OCPRC in August, 2007 to Rowe, Inc., included two phases: 1) Conceptual Design Assistance for the submission of an Access to Recreation Grant Application, which was awarded at the MRPA Conference in February, 2008 and 2) Construction Plans and Specifications. Prior to beginning the second phase and to verify the quality of the play equipment for the custom barrier -free playground, staff and consultants pre -qualified the playground equipment manufacturer, Sinclair Recreation & Cre8-Play, Inc. Construction plans, specifications and equipment shop drawings completed by Rowe, Inc. and Sinclair Recreation for bidding, included the following: Base Bid #1 — Construction and installation of site work for the playground that included an allowance from Sinclair Recreation of $158,000 for the installation of the specified playground equipment. Alternate #1 - Materials and installation of the Log Cabin Alternate #2 - Materials and installation of the Shade Structures Alternate #3 - Materials and installation of decorative concrete Base Bid #2 — Materials and installation of specified landscape soils, mulch, trees and edging. Alternate #1 — Materials and installation of shrubs, perennials and ground covers Staff received seven (7) proposals for construction of the Barrier -Free Playground on March 11, 2009; three (3) of the proposals only included Base Bid #2 and one (1) was for Base Bid #1 and associated alternates. After review, evaluation and contacting submitted references, staff and consultants selected the following two (2) contractors and scheduled interviews. Clarks Construction Company Rolar Property Services Base Bid 1- Playground Site Constructions $277,075.00 $310,100,00 Allowance - Playground Equipment $158,000.00 $158000.00 Alternate NO. 1- Log Cabin $8,200.00 $11;800.00 Alternate NO. 2- Shade Structures $42,000.00 $27,300.00 Add Alternate NO. 3- Decorative Concrete $16,500.00 $21,900.00 Base Bid #2- Landscaping $15,600.00 $19,800.00 Alternate NO. 1- Landscaping $17,900.00 $9,400.00 Grand Total $535,275.00 $558,300.00 Recommended Total $467,175.00 $509800.00 9-2a the contract to Rolar ed mount of ds awardin 5 490 for a total approv s staff recomrnen of $2 letwn of mteN8p0 with a 50/0 contingency pfter comp 509, t are e amount afi reasons: n 30 minutes nth subcontractors tha ...vices, ba based on the following less than site was contract w 535,2 onse t1me to the the contractor to le)6W, Protect resp made by comp 1) ecified materials. of the details, round. attention was rasp tayg Particular of sp a solid g of the custom p eying 2) the lnst�enati ded contractor had llat�on000.00. With des►gn(eng'ne certified for d for the insta ton recom required is $540, p ccess to Recrea and Quality that u reQ ro)ect 3) pverall, the ent Budget for this P 250,000 from the workmanship 4 p0 less The 2009 Capital 1mProvem g2 a balance of park costs are $rO create u'M of the total prOlect of �353,824 staff to and Promotes eQ and construction, total exPenditure 1.10 which directs tan ark experiences er reduce equals a with the strategic P variety of P to turth Grant which eQ ect ties in with a e opportunities This prof rovide residents earned incom e county that P otent�al types across th continuing to research p access Staff is expenditures• 9-2b `item 9-3 Oaks Re Constructy°n— ac Paved parkin9 park 0 SP e po for a O ' ark areas, and design dog P eying acre ire 3) one -acre ecessar`I en9 basin, three ( City of Madison on pequindre leted the n ti°n come Road), deter art of the Staff has al uindre t Red pays- ps P e safety d to PadCm9 lot and peq � 0 id access from e a w lot (with acc source and Park sR nag aired to install a items lnclu n link fencing OCP G is req Other 6, dhain- water process, Hector Tra ens o uilding• Pavilion, Prof and fabric screen Kuhn b view acomb Connector e W area, Site Plan Re paklandlM ding' C°mmission's Georg for this Qad as Part °f the ding, 4' farm fen tion R tive fen Water Resour act Obi that require restor 5 Gonstructioni to kiting, decora C°arty Six - Pavilion lig land tr unit lost t GVNK pram Repairs on tract 6b around the existing Oak e eX�sting don n, OCWRC Curren urtenances N)ith the ortun�ty to utilize the Gonstruct1° May dog Park aPp with Six-S meeting on ed the OPP lot and costs mission ►�' staff pursu arking ction ark d Install the Pa submitted constru mendatkon at the Com struct an ecom e recreation facllit�es andP con - on Staff is rev1e`N' rig d will maye a r 4 to enhand par staff an Ian 3 Engineers, and P with strategic P munity • 205,p00.00. nee of the COm et is $ 2p0g The project ties in ation ect gudg 6, recre rovement PrO1 operatwns that m e FY )p0,9 Capital lMP The adopted 9-3a SITE PLAN REQUIREMENTS PROPOSED PROPOSED EUTLIRE OVERR OVERFLOW 8ARK PARK SES.Tt�I REGUIREMEN EXISTIN LAWN PARKING LAWN PARKING & MUTT HUTT SECIKIN 1 WE E LO x. T SCNEOtAE REG1RAMVS $f. N/A N/A i MOM W "ET Y�HELM SETBACKS 1. 2 FEET TEE, 2 STIXaES (25 FEET) 516 iEV (1] 4RE ROAD) APPRO.EO vAR.arcE FOR SIWE ipnEA - SIR FEEL (oEOwwRE RMD) 10 M iRIXR 7S FEEi 401 TEET 481 FEET SmE 10 TEET / 25 TEET 50 FEE' 265 TEET / 291 FEET b> TEET 112 FEET / 29J FEETREM I.ODpi FEET noon Mu YM S LOi CO.EMG[ SECTKIN 10.503 1,.Do 5r. 20[ MKNG REOVi1EVCN(S N/A N/A YAt T. fqW EMR. (EvSrtW/PROPOSED ENIRu%E) J00 FEET 935%599' 1.1>A %0]1' ST2'/Js2' 55' TO BARK PMK MEA /3 GTE 365' TO —MUTT PMwNG REOURE]1ENT CMREIR IONNO REIXMEVEMS DO HOi ADDRESS RECRVTKWAL uAL OCCUPANCY OF 21. b FDAISIED PAVED PARKYO NTURE YAL CSCWMCY OF 2850 PERSMS / 17 NASE 1 - 5) SPACES B—E P - 12 SPACES (—I) PARK AFU9 A51 D(LWYTEO SPACES ♦ 200 OVERTEOR COUIf "DO/651 ].) PPI 188 PROPOSED OI£RROu IAMI PARKNG 1UR . ))0 SPACES - 651 119 AOp—. EPACES 1a) SPA[E PROSeOED PMKWG BLv1D BMRrER IB" CURB k I -ER NONE IpiE IV CURB k GurrER COMBINED USE NOTES 1) BMK T— YY1 BE CLOSED NR A PEWOD Oi ME. DUE TO A YApR Stgtu EYENt wi SPECVIED Bl WtUNO COUNn DRAW SaY1 (aDC). A)) IXW SHALL IVRFT CGPR 2A Np815 W ADYMCE B) I.— $HALL BE MADE pTNFA OH ilff PROPOSED ENTRu1Q B. M IXI 1NE ENIRAMi GAZE 2) O/ERROR UMI PAPKPiG sNALL BE USED Ai MKWa COIAnrt MKS k RECREATgIa DESCRECOON. WPNG ME kAT1— SGSOH A) W ME PEAKO OF USE BARK PMK MEA 13 SHALL BE OPEN Fp USE N8E55 OMERMSE P-0ICATED BT OCDE PARKING CALCULATION NOTES: 1) THE RFD — MATERPMK OYEATWT PMKWG GLCUVtpNS B SE U VE—E —TS TMEN gRYfD 11E 21 0— OF 90. OEGR O SPACES iqt OtE SVSpi. 1N1KN RECVAED AOglglYl 2) THE PROPOSED RED OMS B— PARK PARKWG O CUUTWNS AfQ B SID ON —It— T9aCtE SURJflS INE E]YSIWB — NI(5 BMK PARK (AFPROi—my 20 KL s W SIZE) NE➢(EN0 AVE E vptiCLES O 12�-0 Y . 51 L£IKlES MD(pAr AVERAGE AENLCIAS O _ n 23 K1IXlE5 ]) RED OucS BARK PMK 4 52 /ORES W SIZE, i/A ME 9ZE OT OBON Iqn R 11Y: PDPIAAl1Of1 OFN311T OF ME SURRWKN]1G MV b M.CE iRAT OT CAON puts, MERVORE NEEKEND vEHit£S (52 vE1KEE5 /s)1 N —ES REE Y vEW s (2J vEwaEs /4)2 . 12 SPACES {) BMK PAb( PARwNG - 0 WT BE I.—W A tlq TVA PERpO. FIXLORviO ME BMK PNM OTE— TT'ME 6 N.NEA TwT EYPEMD. ILTJ WADETRBI OAKLAND COUNTY PARKS RED OAKS COUNTY WATER PARK OVERFLOW onozoos.oao 1-DB-D9 PER YAD�SDn NE1cNrs 12-10-DB GDwENTs & RECREATION COMMISSION LAWN PARKING & BARK PARK R� - QED Pv Y N wMs coYY_N s y �� �R DOG PARK OVERALL SITE PLAN A., $-3 \te Go f Goy —,—at sron, ed Oaks e\V V d his R Ci anon d Recreation Go Red pales parks an It at a�n\n9 ale\and County n °� the irrigatjO�ance .\p65 Pe 'ca\\a�rOn irectea by the Oith the \nsta\\aMO amended Oral tO oornP\ete ,ns Ps d o�ed f°�ara wMad\son \�e1gh{{,s intention waiod. on ppri\ 22, staff has se -\he CAA ou\atrans, and st e enactment Pe the `Je\\ dr\1\ed Oak\and GO G°u dater we\\ re9 ord�nano ed and get w\th the the 6 Ap_day issu anon e\jer, to gr°un e\\ Pry°r to the to ha`�e a Perm' \rot' and G°°rd,r �rc`�ss�on N° Ge the �oWme o\ the w as ab\e eration roe Go rode Staff Was °°°p nd �N ater lges° antra\ enough to Pneer 2ggg with GO h oePa�,ment no aaurjer subsdri\\e< and our en9 of\s bp ea\ed. Gounry Nea\ roduced the we\\ h °\ay and s a\04a on P th o\ A4q throng \\ was g,Ootedr, chances are according to dri\\in9 sari deP `N bONO e \water neces was dri\\ed to aGk here{ore, tecond wetl, ons are being 0 the we\sha\e and bedrion of dri\\in9 a s other °Ptr encountering revved the oP necessary aaui{er Staff revn obtaining the not{a�orab\e eXP\Ored lb'1 Qhx\ update on the Gastonia, St�ate9�c Qe�e\op�`et Business ?Xan- SSE date Quavt TW c Plan Stva Reptesental", wi\\ preset an Item it 12 cingp°lieY �� esen�ii°n G ply Z 2.3 Pr �ateg� e the S zn ,phis p©liGY Iles lnt° willbeebase c°st is-9o1iGY Ptos °li�Y, th t the pricing4 lords aid prlcina ailable regard d o varia lce vn Sta,� .will presee °ping wrLtten s� s databe°ome f°r sta�� t0 resp°u �ZatiOn� ch f°°uses °n deu fees f°r ser`'le r°vide ex1b111 ciCJL f°r the Oa pr° °t %sebY wh Sls ° establlsrig$ p°lieY wi11g stability e ads anda°iht� t1�s po1�cY f °r u b°� seT Ace' e P� hereby prO Gals °r prod sting appr°v o ti° e rdl gem is r market coreacos gists, Staff �issiOn staff . to enabling ch for Vd of%rdabw-lVy Recteat"O� �o faffg ess C°untY 1' arks and Oland Oakland County Parks and Recreation Commission is committed to providing outstanding public parks and recreation facilities along with quality recreation programs. The increasing demands for additional parks, recreation facilities and programs coupled with the rising operating and capital costs, makes it challenging to maintain existing levels of service. It is necessary for Oakland County Parks and Recreation Commission to have a sound and consistent pricing policy that will serve as a management tool for establishing, implementing and evaluating various fees and revenue options. The establishment of a pricing policy allows for additional programs and facilities to be made available that would not otherwise be developed or offered. The new Pricing Policy for Oakland County Parks and Recreation Commission is designed to provide staff with consistent guidelines in pricing admissions, facilities, programs and services. It will help Oakland County Parks and Recreation Commission address revenue goals and provide greater fairness in pricing services to users. Oakland County Parks and Recreation Commission has not used consistent decision making criteria to price services in the past. This Pricing Policy allows the Oakland County Park and Recreation Commission, users, staff and general taxpayers to better understand the philosophy behind pricing of a product or service. The Pricing Policy is based on the true cost to provide the service and whether the service is a public, merit, or private service. This Pricing Policy supports the cost recovery goal of 55% Oakland County Parks and Recreation Commission is trying to recover against the overall budget. Currently, Oakland County Parks and Recreation Commission has recovered 40% to 44% of its operating budget over the last four years. The current pricing philosophy within Oakland County Parks and Recreation Commission is based on the perception of affordability. There has been no consistency across Oakland County Parks and Recreation Commission as to how prices are established and presented to users. Recommended fee increases have been based on perceptions of staff and comparisons with other area park and recreation agencies. The current pricing philosophy of Oakland County Parks and Recreation Commission has been to minimize user fees for nature education programs, persons with disabilities programs and special services. Pricing of facilities such as golf, water parks and campgrounds have been based more on the market value against other like kind of service providers versus the cost to provide the experience or a cost recovery goal. Most user fees and charges are set by Oakland County Parks and Recreation Commission based on the perception of the citizens' ability to pay for the use of facilities, services and programs, and based on comparative prices of other area local park and recreation agencies provided to them by staff. These prices have been approved as more of a fee guideline versus being based on a specific cost recovery goal or on the true cost to provide the service. The Executive Officer has had authority to set fees on some programs based on market value of the service and cost recovery goals for a specific program. 12f3 Pricing Policy Executive Summary Currently each division within Oakland County Parks and Recreation Commission functions separately with respect to cost recovery and user fee strategies to recover operational costs. The goal of this Pricing Policy is to align them into one overall strategy and philosophy. Oakland County Parks and Recreation Commission has experienced difficulties with increasing user fees even when the costs to provide the service had gone up. Many program fees have not been raised for five years. This has primarily been the result of a lack of true cost data and quantifiable program information on which the Park Commissioners can base their decisions. Oakland County Parks and Recreation Commission has never established a true cost of service, never established a criteria for what is a core service or non -core service or established a criteria for what constitutes a public, merit, or private service. The lack of a sound pricing justification, philosophy and effective data puts Oakland County Parks and Recreation Commission in a defensive position when it comes to changing prices to offset operational cost. The guiding principles of effective pricing of park and recreation services are fourfold as follows: • Accessibility, Fairness and Affordability • Financial Sustainability • Efficiency • Cost Recovery ACCESSIBILITY, A1Rl,iESS ANi Equity and fairness means those who personally benefit from the service above what a general taxpayer receives should pay for that benefit and those who benefit the most should pay the most. Affordability should be based on benefit and ability to pay. This policy recognizes that affordability is in the eye of the user. Public park and recreation agencies offer three kinds of services. Definitions for Public services, Merit services and Private services are outlined below. The type of service and benefit received will directly determine the cost recovery strategy or pricing strategy to be used in the pricing of the services and products Oakland County Parks and Recreation Commission creates. !NI`el'J0AL SUS T Ntlia SILT k Y Financial sustainability means that user fees and prices charged from admissions, programs, food services, retail services, rentals and special events will assist in the overall funding of the Commission operations. The revenue produced through this will give Oakland County Parks and Recreation Commission the needed cash for operations, capital costs and marketing dollars to promote programs and services. These dollars can come from any source that supports operations and include grants, sponsorships, partnerships, permits, special rental uses and many other options 'available to Oakland County Parks and Recreation Commission. 2 consultin 12-4 EMCIENIC Through the cost of service assessment, Oakland County Parks and Recreation Commission staff can evaluate how the service is delivered and if it is delivered in the most effective and efficient manner based on the cost of service assessment. Priorities to enhance user or visitor experiences are clearly defined because the services provided are clearly made visible and the priorities are established based on the direct user costs that are associated with the activities that users want. Pricing of services correctly can achieve seven positive results: • Reduces congestion and overcrowding • Indicates user and visitor demand and support • Increases positive user and visitor feedback • Provides encouragement to the private sector to invest in Oakland County Parks and Recreation Commission type programs through contracts that can bring greater revenue to the Commission • Ensures stronger accountability on Oakland County Parks and Recreation Commission staff and management of the service • Creates multi -tiered pricing so users who want a higher level of quality can purchase it COST EC(_DVERY Cost recovery assures that dollars generated from each activity are redistributed back to the area they came from to pay direct cost and indirect cost in some situations and for future improvements associated with a facility or activity. Examples would be sports leagues pay for improvements to the sport fields or camper fees make improvements to campgrounds. The staff will document the cost of services provided through a costing model provided by PROS Consulting. The true cost of each activity is designated as direct and indirect costs associated with providing a product or service. A review of all prices periodically is recommended to document the changes that have occurred within the products or services provided by Oakland County Parks and Recreation Commission. This will help staff to evaluate which program, product or service should have adjustments based on the Pricing Policy, Philosophy and Cost Recovery Goal. The Executive Officer and staff will set prices for services based on the following process: • What is the true cost to provide the service and what is the cost on a per experience basis, hourly rate, or unit rate • Is the program or service a core program or non -core program based on the criteria established in the pricing policy • Is the program a public, merit or private service based on the established criteria in the pricing policy and the level of personal benefit the user receives over what general taxpayer receives • Does this price support the cost recovery goal desired for the program or recreation facility to support sustainability 3 12-5 Pricing Policy Executive Summary The Pricing Policy was developed to provide a consistent methodology to pricing of services based on a philosophical and cost of service approach that provides Oakland County Parks and Recreation Commission with a solid foundation to support a sustainable system. It is the intent of this policy for Oakland County Park and Recreation Commissioner's to approve the policy based on a agreed to methodology process and philosophy and to create fairness and equity on how programs and services are priced. The Pricing Policy sets forth recommendations on cost recovery levels based on whether the program or service is a core or non -core service and what level of classification it falls into based on its public, merit or private benefit. The Pricing Policy seeks to gain Oakland County Park and Recreation Commissioner's approval to allow the Executive Officer and his/her staff to set the right prices using the methodology established to achieve the cost recovery goals for Oakland County Parks and Recreation Commission and to create a sustainable system. PROS recommends the use of nine guiding principles to effectively develop the foundation of thinking behind pricing of a service and to establish an adequate pricing policy that demonstrates to users the process Oakland County Parks and Recreation Commission will be using in developing prices for services in the future. The guiding principles of the Oakland County Parks and Recreation Commission's Pricing Policy is based on a clear understanding of what the core and non -core services are, what programs and services are public services, merit services and private services and the cost to provide the product or service both direct and indirect, the level of benefit and exclusivity the user receives above what a general tax payer receives. Also included is the percentage of cost recovery Oakland County Parks and Recreation Commission is trying to recover against the overall budget and the activity goal within a specific core business. Within this philosophy, Oakland County Parks and Recreation Commission staff will continue to efficiently offer the most diversified recreation services, ensuring that all Oakland County citizens have equal opportunity to participate in a wide variety of programs and services. Based on this analysis, cost recovery goals were established by core program activities. It must be kept in mind that individual programs within the core areas may have varying cost recovery goals because of the public value associated with the program but their aggregates should aim to meet the system -wide goals mentioned below. Also, individual programs within each core or non -core program are classified as Public, Private or Merit based and may have differing cost recovery rates than that of the entire core program area. Recommended cost recovery rates are as follows based on the criteria and analysis competed by PROS and staff to achieve a sustainable system. 12-6 a Program Core Program_ Private/Merit/Public Recovery Golf Private 100% Aquatics Health, Fitness & Wellness Swim Lessons Merit 60% Adult Private 100% Youth Merit 60% Outdoor Camps Private 90%-110% Adults Private 100% Youth Merit 60%-70% Nature Center Merit 40%-80% Special Events Special Events Public 20% Mobile Units Merit 30%-40% Buses Private 100% Sports Fields Youth Merit 50% Adults Private 100% Adaptive Recreation Youth Public 20% Adult Merit 40% Volunteer Public Direct Cost Oakland County Parks and Recreation Commission should consider implementing differential pricing strategies that focus on maximizing the capacity of use of recreation facilities and programs based on the following pricing alternatives: • Price facilities and programs by primetime and non-primetime for aquatic parks, campgrounds, golf courses and programs. • Price by season and off-season rates for water parks, campgrounds and golf courses • Price by location for sports fields, campgrounds, picnic areas. • Price services by age segment as it applies to seniors and young people between the ages of 19-30 for golf courses and campgrounds • Price services by using differential pricing by level of program, by level of instruction, level of exclusivity, by time, size of group, loyalty and length of stay. • Price services by residents / non-residents by incorporating a resident's discount in the fee where appropriate • Price services that include capital replacement cost in fees for equipment, buildings or park amenities • Contractor Pricing should be based on direct and indirect costs and the ability for the contractor to bring in a steady flow of users 12-7 Pricing Policy Executive Summary • Partnership pricing should be dealt with based on a set amount of equity based on use, time, operational costs and must be as close to 50/50 as possible; both partners contribute to the service • Incentive Pricing needs to be allowed that focus on discounts for season passes, group admission rates, rental uses, and for loyalty. These can be set up as promotional opportunities to encourage people to use the service • All pricing involved in facility cost recovery needs to be established against a targeted recovery goal, by age segment, by primetime and non-primetimes, by volume and by group. • All Commission Programs need to recover the direct cost of the services. • All Sponsorship/Partnerships will be priced based on the image value received and impression points, as it applies to market rates in the County currently. The Pricing Policy follows the 9 Step Guiding Principles for all future pricing changes or new pricing efforts that take place inside the organization. The Pricing Policy will be updated every two years for consistency and implementation impact to the operational budget. Earned income dollars support the operational budget and help to meet cost recovery goals that can't be achieved by pricing of services. Oakland County Parks and Recreation Commission does seek some earned income opportunities but it has not been. Pursued in a systematic manner to help offset operational costs and keep user prices as low as possible. Areas of earned income focus will center on grants, advertising, sponsorship, partnerships and other funding sources. These earned income opportunities will require a concentrated support effort by the Business Development staff to be successful with an implementation strategy in place to achieve the desired results. Staff training in earned income development is needed so staff does not undervalue the earned income opportunity. The following earned income options will be incorporated to offset operating cost where prices cannot meet the cost recovery goals. The earned income options that are outlined should be pursued only if pricing options don't work as outlined. The following earned income opportunities will need a system -wide strategy so there is consistency in seeking earned income endeavors to supplement costs for programs and facilities. The key to implementing a successful Pricing Policy centers on having an effective methodology and process to follow as outlined in this policy. Oakland County Parks and Recreation Commission staff has had a lot input into this document and has learned a lot about their costs and levels of cost recovery that they are operating in now. It is also important to have measurable outcomes that hold staff accountable to meet these pricing and revenue goals and recommendations as well as teaches them to manage within a business mindset while managing a social service as it applies to efficiency, cost, and pricing services to the level of benefit a user receives above a general taxpayer that is recoverable to off -set operational costs. !Cg 12-8 9� e h A greater awareness of the costs to provide a service will also help staff to make more informed decisions, from a pricing and efficiency standpoint. Tracking pricing outcomes and results based on capacity and attendance and the revenue created will be critical for the future. Effectively communicating costs and providing users pricing alternatives based on their price point will be important to the users and will also be a major element to ensure the success of this plan. lastly, using all the appropriate earned income strategies will only help the organization move towards greater fiscal sustainability and long term success in the minds of their users and Oakland County Parks and Recreation Commissioners. This Pricing Policy will not be easy to implement but it is attainable and will achieve great results for Oakland County Parks and Recreation Commission if followed. Let the process begin! 7 12-9 Item It 13 p�,nership policy presentation c plan 22.3 olicy ties into strategi This p ershiP policy • d policies• 'Elie p arm nership lords as ize use of e p � tan staff will present th tten operational s �zation, with our wri ses on eloping d opportunities fox T°lo g_term relations apCoty perks deu which focu us to a -pan dbuild fal for use by Oalclan p will allow an policy d facilities, s olicY reSo` Ices for programs 'sting approval of this P is req custovaers. StagSS. a staff• and Recreation Comm 13-1 The Oakland County Parks and Recreation Commission has developed partnerships over the last 43 years that have helped to support the management of parks and recreation facilities and programs services, while also providing educational and recreational opportunities for the citizens of Oakland County. These various partnerships have lacked an overall partnership philosophy which has created inequities between the Commission and partnerships in place. The purpose of the Partnership Policy is to: Establish equitable and sustainable long-term relationships with like-minded organizations to help further the mission of Oakland County Parks and Recreation Commission; To expand opportunities for Oakland County residents through the creation of new programs and. activities and the sharing of resources; To maximize the use of our resources (staff, facilities, programs, etc.) to allow for more efficient and effective programs and operations. The recommended policies will promote fairness and equity within the existing and future partnerships while helping staff to manage against what may have caused conflicts internally and externally. Certain partnership principles must be adopted by the Park Commissioners for existing and future partnerships to work effectively. These partnership principles are as follows: • All partnerships will require an upfront presentation that describes the reason for creation of the partnership and establishes an outcome that benefits each partner's involvement; • All partnerships will require a working agreement with measurable outcomes that hold each partner accountable to the outcomes desired and to each other and will be evaluated on a yearly basis with reports back to the Park Commissioners on the outcomes of the partnership and how equitable the partnership remains; • All partnerships will track direct and indirect costs associated with the partnership investment to demonstrate the level of equity each partner is investing; • Each partner will not treat one another as a client -to -client relationship, but will create a partnership culture that focuses on planning together on a yearly basis; communicating weekly/or monthly on how the partnership is working; and annually reporting to each other's board or owners on how well the partnership is working and the results of their efforts to the taxpayers of Oakland County; • Full disclosure by both partners to each other will be made available when issues arise; • Training of each other's staff on the respective partner's values and yearly goals and work plans will be performed annually so both partners are in -tune with issues the partners may be dealing 13-3 Partnership Policy Executive Summary with that could affect the partnership policy or agreement as it applies to finances, staffing, capital costs, political elements or changes in operating philosophies. All proposals for partnership must be submitted in writing using the Partnership Proposal form to the Business Development Representative for Business Management. The Business Representative will review and submit the proposal to the Sponsorship and Partnership Team comprised of staff from various department within Oakland County Parks and Recreation Commission. The Sponsorship and Partnership Team will review and provide comments, as well as make recommendations to the Executive Officer. The Executive Officer or his/her designee will review the proposal and make a decision if the estimated expenditures for the partnership are less than $10,000 (cash and/or in -kind). If the request is for more than $10,000 in estimated costs the Oakland County Parks and Recreation Commission will act on the proposal. If the Executive Officer approves the partnership proposal in principle, the Business Development Representative will work with the staff involved in the partnership efforts to draft a Partnership Agreement for signature. This agreement will include: the contract relationship; the term and renewal opportunities; operational responsibilities; descriptions of programs, the project, and activities to be provided; description of fees, commissions and/or in -kind services; the marketing rights and benefits provided by each partner; termination provisions; and performance measures and reporting requirements expected on behalf of each partner. PU��Iy/Ply LK- P.4,RT NERSP11PS The policy for public/public partnerships is evident with the Oakland County Parks and Recreation Commission working with cities, townships, schools, colleges, and any other municipal services in Oakland County. Working together on the development, sharing, and/or operating, parks and recreation facilities and programs will be as follows: • Each partner will meet with the Oakland County Parks and Recreation Commission staff annually to plan and share activity -based costs and equity invested by each partner in the partnership; • Partners will establish measurable outcomes and work through key issues to focus on for the coming year between each partner to meet the outcomes desired; • Each partner will focus on meeting a balance of 50% equity for each agreed -to partnership and track investment costs accordingly; • Each partner will assign a liaison to serve each partnership agency for communication and planning purposes; 13-4consultig kl� • Measurable outcomes will be reviewed quarterly and shared with each partner, with adjustments made as needed; • Each partner will act as an agent for the other partner, thinking collectively as one, not two separate agencies for purposes of the agreement; • For partnerships approved by the Oakland County Parks and Recreation Commission, partner agencies will meet with the OCPRC once per year to assess the status of the partnership; • A working partnership agreement will be developed and monitored together on a quarterly or as -needed basis; • If conflicts arise between partners, the Executive Officer of Oakland County Parks and Recreation Commission along with the other public agency's highest ranking officer will meet to resolve the partnership issue; • No exchange of money between partners will be made until the end of the partnership year. A running credit will be established that can be settled at the end of the planning year with one check or will be carried over to the following year as a credit with adjustments made to the working agreement to meet the 50% equity level desired. U B x ti,� - A --- ,ra,- The partnership policy for public/not-for-profit partnerships with Oakland County Parks and Recreation Commission and the not -for -profit community of service providers will facilitate organizations working together in the development and management of facilities and programs within the Oakland County Parks and Recreation Commission system. These principles are as follows: • Oakland County Parks and Recreation Commission should manage the partnership in the best interest of the community as a whole, not in the best interest of the not -for -profit agency; The partnership working agreement will be year-to-year and evaluated based on the outcomes determined for the partnership agencies or groups during the planning process at the start of the partnership year. At the planning workshop, each partner will share their needs for the partnership and outcomes desired. Each partner will outline their level of investment in the partnership as it applies to money, people, time, equipment, and the amount of capital investment they will make in the partnership for the coming year; • Each partner will focus on meeting a balance of 50% equity as established in the planning session. Each partner will demonstrate to the other the method each will use to track costs and any revenue earned, and how it will be reported on a monthly basis; • Each partner will appoint a liaison to serve each partnering agency for communication purposes; • Measurable outcomes will be reviewed quarterly and shared with each partner, with adjustments made, as needed; • Each partner will act as an agent for the other partner to think collectively as one, not two separate agencies. Items such as financial information will be shared if requested by either partner; • For partnerships approved by the Oakland County Parks and Recreation Commission, partner 13-5 Partnership Policy Executive Summary agencies will meet with the OCPRC once per year to assess the status of the partnership; If conflicts should arise during the partnership year, the Oakland County Parks and Recreation Commission Executive Officer and the highest-ranking officer of the not -for -profit agency will meet to resolve the issue; Any financial payments (which will be indicated by the specific Partnership Agreement) by the not -for -profit agency will be made monthly to Oakland County Parks and Recreation Commission to meet the 50% equity level of the partnership. PUBLIC/PRIVTIE- i:>,`, ;TNERS IiPS The policy for public/private partnerships is relevant to the Oakland County Parks and Recreation Commission and includes businesses, private groups, private associations, or individuals who desires to make a profit from use of commission facilities or programs. It would also be evident if the business, group, association, or individual wishes to develop a facility on park property, to provide a service on county -owned property, or who has a contract with the commission to provide a task or service on the county's behalf at Oakland County Parks and Recreation Commission facilities. The partnership principles are as follows: • Upon entering into an agreement with a private business, group, association or individual, the Oakland County Parks and Recreation Commission and staff must recognize that they must allow that entity to make a profit ; • In developing a public/private partnership, the OCPRC and staff, as well as the private partner will enjoy a designated fee from the contracting agency, or a designated fee plus a percentage of gross dollars less sales tax on a monthly, quarterly or yearly basis, as outlined in the contract agreement • In developing a public/private partnership OCPRC and staff, as well as contracted partners, will establish a set of measurable outcomes to be achieved. A tracking method of those outcomes will be established and monitored by OCPRC staff. The outcomes will include standards of quality, financial reports, customer satisfaction, payments to the commission, and overall coordination with the Commission for the services rendered • Depending on the level of investment made by the private contractor, the partnership agreement can be limited to months, a year or multiple years; • The private contractor will provide on a yearly basis a working management plan they will follow to ensure the outcomes desired by OCPRC and staff. The work management plan can and will be negotiated, if necessary. Monitoring of the work management plan will be the responsibility of both partners. The OCPRC and staff must allow the contractor to operate freely in their best interest, as long as the desired outcomes are achieved; • The Commission has the right to advertise for private contracted partnership services, or negotiate on an individual basis with a bid process based on the professional level of the service to be provided • If conflicts arise between both partners, the highest-ranking officers from both sides will try to resolve the issue prior to initiating legal action. If none can be achieved, the partnership shall be dissolved. 13-6 Item # 14 Sponsorship policy - tation ate lan presen ties into Str cp Tois policy 'Ihe d policieS• t the Sponsorship policy Bards a resources for the en o erationa stare Will preS tten p dditilon cacy with wxi ecure a wild advo Staff focuses on developiugt° Identify ands d county parks d 2.2•3 which ,,rill enable ants and facivWll Sb Oaklan olicy ortu�ties for prO� use Sponsorship p opp royal of this p°licy for and organ��ationeXp uestin� app Staff is req staff. customers. conission and gecrea�ori 14-1 yv ,. and n ns°rship an 101 u<sued sP 43 years' An e55 �4 Y� continua\\y er the \ast ��ty, bus�n he r� w�., teas is °� mm`' s \n E' _ �,, staff \cos to cO iAit�e Comm�ss�On a\ and caP�tathe torpor ate and fat The Spec�f;c and Recre t oPe Ce+mmi55�on ��ecr atom\ de their effort o "e d r e u e parks venue the s an 1ye5 to g re th a.k and Counto generate nsorships 5 tonenhancecpaand PrOc1 o*s'. \ partnersva erg conment 0a h;p5 $Po nets pov\ y as fo tentxa anon Pa, tners COord;nate I. Part on"orsh`P ores are and P° nd recre effort to d not'for-P detai\ed sp and proced with exrsty a\;ty parks a rams and partners a des\res a5or"hip Po\rcy id re\a��onsh�p5 e h;ghest ok r°sects, prOgarks and co\ nrm se of the SP°n hand % e to Pr°v,de th a\ f.,6,Vt\es, a;mP°rtant P Safeguards °b,ect�o estate\;scommitmenttounty and add;t\on va\uab\e annd \N10bur\t=\n county' 5 t pak\and d eX�st\ng to maintain oundar;es a County ugh°u to fun order 0icb ak\and r gerjerat vided toe es' d�ac\\it es \N\ � y too\ d prograrn5 h �\;mitrng the events Pro serv\ces and venue °PP �\\itje5 an SUppo v,nsors and recr �t, rn;su5e °f this rent+on bet'Nee ek\ngbus�ne�Umber of sP° ifts aga st �mixe the co, op C°mrnissoCa Zat�or' t �Se partners veloPment P\ie g and M. . 10 ks and P•ecrea-cO Never evenue from agenjent and atiOns and po\\c Pa n of \ate an ns percePtxo the curnu �n sP°nSors lip ou y lega\ co c maX�rc� wide sta "must mee " ;ntended G ° egPartnes a d Prior -\ties. Th\s P°\icy + d cI s V( va\ue onsorSh�P � G Unty, s rnissiOn, �� re, , �� '^ a\\ t s einfofce th a 9 ch ensure th SSIOn s s .,h� COmm e fo\\owing' a��ng Sp°ns�and Recre \; 05 needs and p e th and man park to the Pub °\icy are d Co Ce pon5`ve s of the Sponsorship P r deve\00 yak\an mean es of u`de\.\nes fo S Support d remain rov;de an eff �a,Coun y Parks t the PurPos To prOv;de g Sp°nsorsh\Prnmunity an s P ak\a markettng o''sp n the cO sp°ns°rSh`Pto support \S of se d busine55 resources d se,N\ceS g°a ate an ernatwe ram" an , es °r o va\u Gogole tra r o e ue5 a ns fad�Ckt\es, Pr g �O re at�ng ne`N ornm�sS�O eno n C er g create° m, � e;th 4 and Re .� . u P° s' a\\y s on s P utu ; m Comm;ss must be ;ssXOr' s m=, d Recreate°jhe "uPP°rteat�on Corn rnuSc not parks an rograrn. and Recr enc' \t r kids . a Oak\and C00,04 tron)5 event\ard county pa de and r fatnessfo �' Asc�' are .,hen th, ide °rganrZafurtheTs pak community \ deve\oP a hips an °u re that "crate" N°s\*)x CO-5pon o "f\nanc\a\\y b°ratNe ven\Ne\\ as de \e county and ;n kind a co\\a ca PurpoSe' �Xamp aoa S 30691, Or;tre\ beneficxa\ o\�t� A 1 n,;ssi°a'r� \grous or P have 1' 3 Sponsorship Policy Executive Summary and parents to promote the benefit of a healthy body. This benefits the Oakland County Parks and Recreation Commission based on its value to promoting healthy lifestyles and the hospital on promoting preventative care for youth and adults. A partnership is an organized and agreed to relationship between Oakland County Parks and Recreation Commission with another public agency, not -for -profit, or business where complementary resources are combined to establish a mutual direction or complete a mutually beneficial project. The level of investment by each partner is on an equity level and are agreed on in advance to develop a project, program, facility or event. All partners must receive a return on their investment in a partnership. Partnerships can take the form of (1) cash gifts and donor programs, (2) improved access to alternative funding, (3) property investments, (4) charitable trust funds, (5) labor, (6) materials, (7) equipment, (8) sponsorships (9) technical skills and/or management skills, and other forms of value. The effective use of volunteers also can figure significantly into developing partnerships. Some partnerships involve active decision making, while in others, certain partners take a more passive role. Example: Youth soccer club develops half the cost of development of a soccer park within Oakland County Parks and Recreation Commission in exchange for priority use of the facility for their specific purpose, as well as half the cost of maintenance of the park. Partnerships are subject to Oakland County Parks and Recreation Commission's Partnership Policy and are considered separately from sponsorships. SITE S,=EC1F1C P R 0 G R A M S P 0 N 5 OR S �I I P 5 Site Specific Program Sponsorships are when a neighborhood, business, local merchant, or local branch of a corporation sponsors a time -limited event or program at an individual Oakland County Parks and Recreation Commission facility. Sponsorships usually are incorporated as a title sponsor, presenting sponsor, associated sponsor and product sponsors. Example: An outdoor adventure retail store or sporting goods company will sponsor a adventure sport special event at the Oakland County Parks and Recreation Commission park to promote skills and competition for the cost to produce the event. .9 4,+3` I UJ 7_.#E °lO� it / t6f t.aIN.3O1 rvH1P...r County -wide Program Sponsorships are when a local corporation sponsors a time -limited program held at Oakland County Parks and Recreation Commission facilities or has a county -wide presence. Example: A local utility sponsors the Christmas lighting program in a park for the County that includes the purchase of the lights and the installation, as well as providing the utility cost for the display. TEMPORIAIRY LOGO OR RECOGNI T ION DISPLP / SPONSORSHIPS Temporary Logo or Recognition Display Sponsorships include a display of recognition on Oakland County Parks and Recreation Commission property for more than seven days and less than one year. Example: An ice cream store provides signs at national events to attract kids and parents in exchange for the cost (usually minimal) of trophies for the tournament. LONG-TERM SPONSORSHIPS Long-term Sponsorships include the naming of a facility or portion of a facility for a corporate sponsor for more than one year. Example: Sponsor provides the cost of maintenance of a mile of trail for $15,000 a year in exchange for trail markings at the start of each mile and at the trail heads along with recognition on trail maps. 2 14-4 pros consulting c� ��:. ,� �.v�� "e;, _, iik?e q_ t4 4' <, . �`� ..,�t'�'�* n F "�•'eFy�'r"sn`v:���i� . �,�f �, ,. . .uNt= 's �y a"ic}o v., : ,. � ,:, � R .r,;r`tit,a � r� �� �„ 1 �. ���',.' n� s., � , • Oakland County Parks and Recreation Commission accepts the principle that third persons may become sponsors of Oakland County Parks and Recreation Commission -approved programs, projects, events, facilities or activities where such partnerships are mutually beneficial to both parties and in a manner consistent with all applicable policies and ordinances set by OCPRC. Under the conditions of this policy, staff may solicit such sponsorships; • At all times, recognition for sponsorships must be evaluated to ensure the Oakland County Parks and Recreation Commission is not faced with undue commercialism and is consistent with the scale of each sponsor's contribution; • Restrictions on Sponsorships and Partnerships: In general, the following industries and products are not eligible for marketing partnerships: o Police -regulated businesses, o Companies whose business is substantially derived from the sale or manufacture of tobacco products, o Alcoholic beverages when the targeted beneficiaries of the sponsorship/partnership are youth under the legal drinking age, o Parties involved in a lawsuit with the County of Oakland, o Parties involved in any stage of negotiations for a Oakland County Parks and Recreation Commission contract unless contract is directly linked to a sponsorship or partnership opportunity, o Oakland County Parks and Recreation Commission may elect to enter into a sponsorship or partnership with restricted parties when it is deemed appropriate and tasteful for the project, o Anytime Oakland County Parks and Recreation Commission determines the credibility of affiliation with a specific sponsor would damage its image. Exclusions to Sponsorship Policy o Gifts or unsolicited donations to Oakland County Parks and Recreation Commission where no business relationship exists; o Sponsorship proposals forwarded to Oakland County Parks and Recreation Commission may not be subject to the Sponsorship or Partnership Policy if the proposed sponsorship is determined through a good faith effort to be unique and without interested competitors. Additional criteria for the development of sponsorships for Oakland County Parks and Recreation Commission will include the following: o The corporation's or business involvement in community and OCPRC projects; o The desirability of association —The "image" of the corporation or business is in, good standing in the community and would not damage the image of OCPRC; o The timeliness or readiness of the corporation to enter into an agreement; o The level of resident and visitor visual impression points, the number of users involved, level of media exposure, and costs associated with the park, recreation facility, activity or event; 3 14-5 Sponsorship Policy Executive Summary o The actual value in cash or in -kind goods or services of the sponsorship in relation to the benefits received by the corporation or business and the investment by Oakland County Parks and Recreation Commission; o Community support for or against the sponsor; o The operating and maintenance costs associated with the sponsorship; o The corporation's record of responsible environmental or community stewardship. All proposals for sponsorship must be submitted in writing using the Sponsorship Proposal form to the Business Development Representative for Organizational Management. The Business Development Representative will review and submit to the Sponsorship and Partnership Team comprised of staff from various departments within OCPRC to review and provide comments, as well as make recommendations to the Executive Officer. The Executive Officer or his/her designee will review the proposal and make a decision if the sponsorship is less than $10,000 (cash and/or in -kind). if the request is for more than $10,000 the Oakland County Parks and Recreation Commission will act on the proposal. If the Executive Officer approves the sponsorship proposal in principle, the Business Development Representative will work with the staff involved in the sponsorship to draft a Sponsorship Agreement for signature. This agreement will include the contract relationship; the term and renewal opportunities; description of programs, the project, and activities to be provided; description of fees, commissions, and/or in -kind services provided to Oakland County Parks and Recreation Commission; the marketing rights and benefits provided to the sponsor; termination provisions, and performance measures expected on behalf of the partner. The Executive Officer and Sponsorship and Partnership Team may use, but are not limited to, the following criteria when evaluating a corporate sponsorship proposal: • The compatibility of the corporation's products, customers and promotional goals with Oakland County Parks and Recreation Commission's Mission; • The corporation's or partner's past record of involvement in community and Oakland County Parks and Recreation Commission projects; • The desirability of association —the image of the corporation or business is in good standing in the community and would not damage the image of Oakland County Parks and Recreation Commission; 4 _ 14-6 pros consul In _vg k • The timeliness or readiness of the corporation, business, partner to enter into an agreement; • The actual value in cash, or in -kind goods or services, of the proposal in relation to the benefit to the corporation and Oakland County Parks and Recreation Commission; • Community support for, or opposition to, the proposal; • The operating and maintenance costs associated with the proposal on behalf of Oakland County Parks and Recreation Commission; • The corporation's record of responsible environmental or community stewardship. 14-7 oM # $ a Ott `Cer S R Xe�ut�ve u\es Parades and E ed oft detarm h scsummer the reP �n d uf review is ar\�dipatm9 being dist�b ast issues °f adhed �Od� pGpRC `N��\ be P er is now ers pny P news\ett m\sston P lestNa�s �h em0oO edreatOn G°m RC . ternaks and on the K Of break PrGhrves ect tyie Gorr g The jc4 tDk can be � mmunIGat�onslN . det0a Leaeraed at the e\e ewsbrea era\lco Res s amended -the N eclGen . bauM wa K•�Park,,R U\atton on the Phe fen amount n 4.1 109. to a mrscamount vs '5,mmittee r,�eetmg er PgreeMjhe ra\Wing t me d C' Umo�th\y r aid guy\d�n9 co e revised VCourse stao�a �ona� R d Oaks, Piann�n9 review �s thstaf\, GO d #our WN tan ° tat\On our ent d , ducte the eXGe9 oint Presen a\ ched lot y rnanagen' isor es with °were addit\on Pita tNe ery Gours and at�ona\ gram pdm\nrstraServides Sparks g°\Pn - qn rogra'm er PTO ved W volunteer d county Gtro volunteer e vo\unte we\\ reGei a\\Odated the Oak\an der G°nstr Ling the ne atron, rni\\a9i' were e that staff which is un dod,men k tine re,organ\Z n .the Mee ted the trm was shared °nand accfedted`they aPPrecra d LarrY . Orrnat`Ona on any sta ing, an standaraunteers' Mes in the Program. u ervisor °� pGPEOS,' . vat\ve M°detai\ the chang Jan Noyeam Goof( nRes°urcese Prof°sed to O{\icer Sten \annef jMent oI I?1 Natu rd\nation °f ,,Odes . eyeGutiv U PrindiPa\ a pePa�Mrn9 the G°°ersh. °Pp° in9 E Fa\ar ir�9 with MichMay 4, re9 d future Padn n is a first of uPG°m Sa °n Mo spot progra�' a for Y°ur inNoTmatro M019 pas is • PvLaGhed UPG°mrn9 Even F events• IS-1 Parade and Festivals Report DAYTIME COORDINATOR TITLE PHONE ADDRESS CITY ZIP EMAIL EVENT SITE DESCRIPTION/COMMENTS Children of all ages are invited to hunt for Easter treats, enter Parks & Recreation the Annual Easter Bonnet Contest and have their picture taken 1/09 12:00 PM Brian Marzolf Director 248-370-9353 1827 N Squirrel Rd Auburn Hills 48326 bmarzolfL1auburnhillsojr 1827 N Squirrel Rd, Auburn Hills with the Easter Bunny. Joint effort between Auburn Hills & Rochester Hills to host a Parks & Recreation Riverside Park/Downtown Auburn kayaking/canoe event. This will take place along an 8 mile 0/09 7:30 AM Brian Marzolf Director 248-370-9353 1827 N Squirrel Rd Auburn Hills 48326 bmarzoIf(cDauburnhiIIL-q_rg Hills stretch of the Clinton River. Parks & Recreation Riverside Park/Downtown Auburn Youths 16 and under can fish and participate in the contest. 3/09 7:30 AM Brian Marzolf Director 248-370-9353 1827 N S uirrel Rd Auburn Hills 48326 bmarzolf auburnhills.or Hills Prizes are awarded. Parks & Recreation Riverside ParklDowntown Auburn Enjoy great live music played from the back patio of the 4/09 - 8/7/09 - Fridays Brian Marzolf Director 248-370-9353 1827 N Squirrel Rd Auburn Hills 48326 bmarzolf auburnhills.or Hills Community Center. Enjoy food, fun, art, live entertainment and more at the annual Summerfest event. The "Taste of Auburn Hills" kicks off the Parks & Recreation Downtown Auburn Hills "City three day event, followed by an "Ice Cream Social" and a V09 - 6127109 Brian Marzolf Director 248-370-9353 1827 N S uirrel Rd Auburn Hills 48326 bmarzolf aubu_ rnhills.or Center" "Premier Car Event". Parks & Recreation 12th Annual Parade of Stars Bluegrass Festival will feature 5 Y09 12:00 PM - 7:30 PM Brian Marzolf Director 248-370-9353 1827 N Squirrel Rd Auburn Hills 48326 bmarzolf aubumhills.or Civic Center Grounds nationally known Bluegrass bands. Enjo great live music at Parks & Recreation Riverside Park/Downtown Auburn Enjoy a 15 or 30 mile bicycle tour along the Clinton River. All I/09 8:30 AM -1:00 PIA Brian Marzolf Director 248-370-9353 1827 N Squirrel Rd Auburn Hills 48326 bmarzolf auburnhills.or Hills aid entries receive a t-shirt and lunch. Parks & Recreation Hawk Woods Nature Center Festival includes music by the Bluewaler Ramblers, hay rides, 7109 11:00 AM - 3:00 PM Brian Marzolf Director 248-370-9353 1827 N Squirrel Rd Auburn Hills 48326 bma olf aubumhil s.or 3799 Bald Mountain Rd fans animals, pumpkin carvings, kettle chili, cider and donuts. Children ages 12 & under are invited to'Yrick or treat" at Hawk Parks & Recreation Woods Nature Center. This will be followed by a Halloween craft 2f09 6:00 PM - 7:30 PM Brian Marzolf Director 248-370-9353 1527 N Squirrel Rd Auburn Hills 48326 tompaofflauburnhills.oEg Civic Center Grounds and spooky stories. Parks & Recreation Downtown Auburn Hills "City Annual tree lighting, dinner with Santa & Mrs. Claus, crafts for 109 6:00 PM Brian Marzolf Director 248-370-9353 1827 N S uirrel Rd Auburn Hills 48326 bmarzolf auburnhills.or Center the kids and more. May Helen VanHousen 248-399-2128 N/A Berkley Community Park Carnival, tents and community events. Berkley Jr Women's pie dates in summer Cindy Coon Club 248-544-2233 N/A Berkley Downtown Berkley Music, art and family fun. 12009 Kevin Price 248.658-3470 2400 Robins Berkle 48D72 rice berkle mich.net Downtown Berkley Classic car grade weekend in December CindyCoon 248-544-2233 NIA BerkleyDowntown Berkel Holiday Parade and Tree Li Ming Parade is from 11 AM to 12 PM and the carnival is from 12 PM 248-324-9600-work to 3 PM, which includes rides, games, rattles, food, live music, V09 11:00 AM - 3:00 PM Jim O'Reill 248-320-3424-cell 31191 Huntley Ct Beverl Hills 48025 'im oreill 4'ud e.com Beverly Park on Beverl Rd clowns and other activities. Annual parade to kick off "Michigan Week". Party in Shain Park includes inflatables for the kids, train rides, games and live '109 1:00-4:00 PM Laura Broski 248-530-1803 151 Martin Birmin ham 48009 Lbroski ci.birminham.mi.us Brown & S Old Woodward music. Brandon Twp Parks and Christmas Parade includes floats, walkers, horses, dogs, Santa 2009 Recreation 24"27A640 PO Box 929 Orlonville 48462 fmwa brant brandontownshi .us 345 Cedar St Claus and fire trucks. 39 9:OOAM Debbie Wooley 248-5884925 241 Roth Clawson 48017 dwoole d kems.com 14 Mile & Crooks Annual 4th of Jul Parade. Fall Festival includes Taste of the Town, hayrides, farm animals, 109 3:00-7:30 PM Mickey Alderman 248-589-0334 509 Fisher Ct Clawson 48017 malderman cif ofclawson.com Clawson City Park pony rides, mechanical bull & kids activities. 45 year old festival in Historic Downtown Farmington. Festival draws thousands of families from Southeastern Michigan. The 19 - 7/19/09 Krista Wolter 248-473-7276 33316 Grand River Ave Farmin ton 48336 kwolte[@downtowntannington.org Grand River & Farmington Rd 2009 projected attendance is ex acted to be 300,000. Dick Tupper & Krista 19 10:00 AM Wolter 248-473-7276 33316 Grand River Ave Fermin ton 48336 fesfivaIQdovvnIownfagUbS12USU Grand River & Farmington Rd Farmington Founders Festival Parade. The 7lh annual Holiday Ice Festival features more than 40 ice carvings and on -site demos, photos with Santa, live reindeer, 09 7-9 P.M. 12/12/09 Communications & fire jugglers, cookie challenge and more. Would like to add an r Chris Hughes Marketing Manager 248 546-1632 149 W Nine Mile Rd Ferndale 48220 Shughes@downtownfLmdale.com Downtown Ferndale ice rink and an stage. Is this something you offer? 9 day, multi venue, music & blues festival. 75 concerts & 20 D to 2/6/10 Craig Covey Mayor 248-545-1435 ext-109 429 Livemois Ferndale 48220 ocoveygpeol.com Downtown Ferndale venues. 5 day festival with a carnival, parade, refreshment tent, bingo, Texas Hold Em, talent show, car show & free entertainment. 3 10:00 AM Barbara Scott 248-547-5535 620 W Woodward Height Hazel Park 48030 higreccen@vahoo.com 8 Mile & John R Runs from 5122/09 l0 05125109. 10:00 AM Lisa Anderson 248-541-3030 26325 Scotia Huntington Woods 48070 landerson ci.huntin ton -woods Woodward & Salem Small hometown parade 3 9:00AM Martha Kehoe 248-548-7929 1765 Dulong Madison Heights 48071 lbgeralds2yahoo.com 12 Mile & John R Memorial Day Parade )09 Northville VFW 248-348-1490 Northville Memorial Day Parade Northville Community )g Foundation 248-374-0200 Northville Independence Day Parade Northville Chamber of i - 9120/09 Commerce 248-349-7640 - Northville Victorian Parade & Festival Northville Chamber of 1 - 10/10/09 Commerce 248-349-7640 Northville Oktoberfest Northville Chamber of i9 Commerce 248-349-7640 Northville Holiday Lighted Parade 10:00 AM - 12:00 PM Derek Smith 248-347-0474 45175 W Ten Mile Rd Novi 48375 1 dsmithftcityotnovi.org Karim Blvd Novi Memorial Day Parade Parade and Festivals Report DAYfTIME COORDINATOk TITLE PHONE ADDRESS CITY ZIP EMAIL EVENT SITE DESCRIPTION/COMMENTS Parade through the City of Oak Park, followed by a fun day in Shepherd Park featuring, games, food booths and /09 11:00 AM Roy Vullaggio City Manager 248 691-7555 14300 Oak Park Blvd Oak Park 48237 rvitaggio@ci.00k-park mi.us Comer of 9 mile & Coolidge entertainment. mdays June 16 - July 21 0 PM - 9:OOPM Jennifer Veniza 248-391-0304 ext-140 2525 Joslyn Rd Orion 48360 ivezina&oriontownship.orq 2525 Joslyn Rd, Orion Free summer concerts in the park for families. 7/09 9:30 AM Jennifer Veniza 248-391-0304 ext-140 2525 Joslyn Rd Orion 48360 'vezina oriontownshi .or Civic Canter Park Family 8K run around Lake Voorhies 1/09 5:00 PM - 9:00 PM Jennifer Veniza 248-391-0304 ext 140 2525 Joslyn Rd Orion 48360 'vezina oriontownshi .0r Friendship Park Family event to experience vehicles of all shapes and sizes. 2109 10:00 AM - 5:00 PM Jennifer Veniza 248-391-0304 ex1-140 2525 Joslyn Rd Orion 48360 'vezina oriontownshi .or Friendship Park Fall Family Festival Spoke with Ron on 3/23/09. He stated he has already spoke with Dan & Terry about an event for a park opening. He said to 3/2009 Time unknown Ron Davis Recreation Director 248-628-1720 20 W Burdick Oxford 48371 rondavis ox arkrec.or speak with Terry about the details of this event. f/09 & 5124/09 Bruce Austin 248-651-9061 400 Sixth St Rochester 48307 Rochester Municipal Park Memorial Da Parade & Festival 2009 Jamie Smith 248-841-2540 1000 Rochester Hills Or Rochester Hills 48309 Borden Park Michigan's second largest fireworks show. /09 5:00 PM - 8:00PM 109 9:00 AM - 6:00 PM /09 11:00 AM - 4:00 PM Karen Cuthbertson 248-651-4110 407 Pine St Rochester 46307 Rochester Municipal Park Huge arts & crafts show. 109 Time unknown Rochester Downtown Development Authority 248-656-0060 308 1/2 S Main St Rochester 48307 www.downtownrocheltermi.com Main Street Michigan's largest Christmas parade. 12009 Steve Zonetti 586-822-6713 PO Box 1530 Royal Oak 48068 709 N Washington Ave St. Patrick's Day Parade Royal Oak 109 7:00 AM - 2:00 PM Shelly Kemp Chamber of Commerce 248-5474000 200 S Washington Ro al Oak 48067 Shell K ro aloakchamber.com Williams St parking lot Flower & Plant Sale f09 8:30 AM -11:00 AM Pat Taylor 248-588-7128 1302 Amelia Royal Oak 48073 Main Street Memorial Day Parade f09 10:00 AM - 7:00 PM Royal Oak S. Washington Ave between 4th 109 11:00 AM - 5:00 PM Shelly Kemp Chamber of Commerce 248-5474000 200 S Washington Royal Oak 48067 Shell K ro aloakchamber.co & Lincoln St Art Fair/Sale, food vendors & children's activities 09 - 819/09 Water Works Theater West 13 Mile Rd between Crooks M-10 PM Edward Nahhal Co. 248-399-3727 320 W Seventh St Ste 20C Royal Oak 48067 & Main St Live theater performances and youth theater workshops. City of Royal Oak Parking 09 9:30 AM - 6:OOPM Royal Oak Structure. Lafayette St & Fourth 09 11:00 AM - 5:00 PM Shelly Kemp Chamber of Commerce 248-5474000 200 S Washington Royal Oak 48067 Shell K_ ro aloakcham_ber.com St Garage Sale with 250 vendors Spoke with Jennifer Tucker on 3-25-09 and she stated that Jennifer Tucker 248-634-0412 a ucker s rin field-tw .us Springfield has no parade or festivals scheduled. Cindy Stewart 248-524-1147 500 W Big Beaver Troy 48084 cind .stewarttro mi. ov TBD Festival l9 11:00 AM American Legion 248-684-9919 510 W Commerce Milford 48381 Main Street Memorial Day Parade 3 11:00 AM Historical Society 248-665-7308 124 E Commerce Milford 48381 mitfordhisto ahoo.com Main Street Independence Day Parade Milford Business )9 - 7111109 Wendy Skolnick Association 248-654-1975 424 N Main St Milford 48381 nanasnichecomer aol.com Downtown Milford Downtown sidewalk sales days Evenings August Dean Porter Parks & Recreation Commission 248-084-1515 1100 Atlantic Milford 48381 dr orter711 aol.com Central Park Summer band concerts in Central Park Milford Memories include vendors selling merchandise, evening t - 8/9109 Ali Day Joell H V Chamber 248-685-7129 317 Union St Milford 48381 'dell huronvcc.c0m Summit St to Huron St festivities and children's games and activities. 109 10:00 AM Yvonne H V Chamber 248-685-7129 317 Union St Milford 48381 yvonne@huronvcc.com Downtown Main St Christmas Parade 19 11:00 AM Parks & Recreation 248-624-4847 1499 E. West Maple Waited Lake 48390 "o ce walledlake.com East Walled Lake Or Memorial Day Parade �9 10:00 AM Donna Kelly Waterford VFW 24M74-2826 1690 Airport Rd Waterford 48327 Sashabaw Rd & Dixie Hwy Hess Hathaway Park 825 S Memorial Day Parade Fall Festival includes hayrides, inflalables, food, crafts, kids 9 10:00 AM - 5:00 PM Lori Some 248-618-7657 2303 Crescent Lake Rd Waterford 48329 lsoma .waterford.mLus Williams Lake Rd area, animals & entertainment. Annual community fireworks festival Also hosting "The Great 248-889-0117-Tami Campout" where families can camp overnight. Also live musical 248-770-9806-Lynn entertainment and food vendors. The Sparks team would like 9 tftemoon to 10:30 PM Tami Flowers & Lynn O'Brien Highland Business Association 24M98-3300 ext 170 Lynn 1641 S Milford Rd 48357 lobrien whitelake com Milford High School assistance with the Rock Tower and Inflatable Packages. 3 5:00 PM - 10:00 PM Lynn O'Brien & Steve Martinko 248-770-9806-Lynn 248-379-9468-Steve 7525 Hi hland Rd hite Lake 48383 lobrien whitelaketw .com 320 Town Center Or, White Lake White Lake Township's annual holiday gathering. Gibson Park Old time festival includes music, lumberjacks, clowns, quilling, 3 1:00 PM - 4:00 PM Linda Hinkle 248-624-2860 fHighland 49015 Pontiac Trailixom 48393 dma ee ci.wixom.mi.us 49805 Pontiac Trail blacksmith, wood carver, anti ue classic cars and train rides. Music, food vendors, kids rides, "Battle of the Bands", 3 4:00 PM - 11:00 PM Deanna Magee Recreation Director 248-624-2850 49015 Pontiac Trailixom 48393 dma ee ci.wixom.mi.us Sibley Park across from Ci Hall entertainers and business booths. Gilbert Willis Park 2400 Fall Festival includes haunted trail, pumpkin painting, hayrides, )9 5:00 PM - 9:00 PM I Deanna Magee &Melissa Harrison Recreation Director 24"24-2850 49015 Pontiac Trail Wixom 148393 1 dma ee cimixom.mi.us ITrombley Lane face painting, donuts, cider, food vendors and a DJ. the CJa�-a d GoIxaq arding tiaras gel r .� TOVATa 24tn �eS �atee Aril 1 Asked Q Goil °lam f courses! eey section of to 24 -88 �requeat y T'arks d C°ontS''s Bond the v°luntov com fax it at one of �a om� arj atodme ersr oak become a vOebn te; www oak and either email °`� d° oCP w licatyon $ can g° the Volunteer ApP youa Golf Print out mail it to 5 d Sundays n a l Meyers Rd shi fts for S boy paovided on the Bache atkins Lake and A M in the 28a� W MI 4g328 p.M shifts stating N/A t choice) Water ford ilable`' Sunday f °r ble by our f rs f' °m ava vaila � is y urveYs a s °'as are ate Monday' ou are not 1 through collecting what'P ns are availa or shifts Y erence NV outings andortunities Cart posits° which day' day of Pref l eyents/golf these opP please it' and ran ecia ted r available foy sp are inteyes In Lion l you again applica hone interview f to apply g volunteer shi the application if you rtunity There are also l ase indicate on to set up a P the OPPo ou with please ill contact y letter by mail atrons' r w lett P ens nest? nteer coordina o°�' Nill receive a reference), what happ Meyers, the vole our needs, y email or fax (your ced a schedule' Rachel Mey does not meet mail, bility by to being Fla availability ear of Lia riot hedule the following Y Waiver l Meyers P c ectee- t and R of your s e I am set yeemen it to ens � nteer Ag and return ill be informed Spec' at the whatht receive a n the agreement is returned' nato or a sejes am xpe tationsf°r you will need to sign d Waiver °f Liability y to unteer tie volume ll t receive a copy' normnal �,� whati Leer Agyeem tan seasonalhithis with tiW and you wiu Wilt yeceive an inf No lun once the t � th Darl o.e wjIl be n lun. be reviewed at the golf course yo and ,nee course where You g services golf coo Course you are our volunteers a mutual benefit - golf tart Passes for for your golf c beginning your P xse� m limen ch inlo Within 30-6Q d see i f t e volunteer P mg at the 901, two �2} nine h°l )IC must sign/pun evaluation to s teex 10 xe a {°r yked, Y°u will reed en weekly bas ceiv a u What perks C (6'8 hours) Nv asseswill be distr sc i For every shift These P limentary Pa including comp a r shift to receive you -Regarding the O akland C°un� sked. Questions Volunteer -'r°gram Frequently A` Golf parrs untY's golf courses? ter April 24th and Co volunteersection a 0 248 858- t one of pakl arlcsrec and find the oak ov.comj oak ov.com fax become a volunteer a e ersr gow do I b vvebsite; ww'^' either email it to m you can go the Vol Application and GolfVolunteer print out a 4635 or matt it to: Rachel Meyers Watkins Lake Rd rite in your 28Q0 Z 48328 M shifts. Please w oj. shifts Waterford M or A.M and P. available? le Monday-Sundayf please indicankyour dady of ositions are are availab er) on the application. and rank What p ositions the application Ranger P (Starter or Rang rovided on Starter and re erence art in the box p volunteer position P f stating sul lie),s from h 7 (1 is your f rst choice)• sand collecting You are not e with available] thro events/golf outing ortunities. preference or special in these oPP also volunteer shifts available f f ou are interested ' There are a the application i y please indicate on a phone interview. If your again patrons. ortunity to apply will contact you to setry ail with the oPP ens next? letter by ghat Kapp the volunteer Coordinator, receive a Rachel Meyers, eel our needs, Y availability does not m our pYeference), the following year. email or fax (Y schedule. Liability by mail, laced on a ens if I am selected? Waiver of e ers prior to being p eernent and it to Rachel M Y What haPP volunteer Agr return You will receive a n the agreement and our schedule ou will need to sag ill be informed of y seasonal specialist at the y is returned, you w for the Liability ectations NOW what? ent and Waiver of rules and exP er Agreement anal on -site volunteer coordinator a copy once the Volume a seas At this meeting, ill receive eel with Darlene Rowley, ed with you, and You w informal and m here you will be volunteering lberevie�, ill receive an golf course w volunteering course you w golf course You are at the golf s o f beginning Your volunteer services utual benefit. 60 day Partnership is a for golf Within 30- if volunteer p asses at the golf course? complimentary P evaluation to see i 2 nine hole comp for volunteering eceive two () You must signlPunch in/out for You do I receive will r a Meekly basis What Perks 6-8 hours) worked, you shift ( ill be distributed on For every a cart. These passes w passes - shift our complimentary P shift to receive y 18'S Upcoming Events - May 2009 Golf 5/9 Rally for the Cure Golf Outing, Glen Oaks 5/10 Take Mom Golfing on Mother's Day, Lyon Oaks 5/12 Golder & Assoc. Golf Outing, Lyon Oaks 5/14 Renegades Golf Outing, Glen Oaks 5/17 Lesson on Golf Interview with PGA Professional Paul Simpson 5/29 Oakland County Children's Village Golf Outing, Lyon Oaks 5/29 Southeastern Fire Fighters Golf Outing, Glen Oaks May MS Longest Day of Golf fundraising event., all golf courses May North Farmington High School practice and matches, Glen Oaks May Juniors Play Free with paying adult after 4pm, all courses Adaptive Recreation 5/1 Adult Recreational Wheelchair Basketball- Troy Royal Oak Social: Dance for Individuals with Developmental Disabilities 5/4 Ferndale Craft: For Individuals with Developmental Disabilities Golf at Beechwoods in Southfield for Individuals with Disabilities 5/8 Adult Recreational Wheelchair Basketball- Troy 5/11 Ferndale Cooking Class for individuals with developmental disabilities 5/13-17 Michigan Victory Games for Individuals with physical disabilities 5/18 Golf at Beechwoods in Southfield for individuals with disabilities 5/21 T.G.I.T. Social: Dance for individuals with developmental disabilities 5/22 Adult Recreational Wheelchair Basketball- Troy 5/25 Golf at Beechwoods in Southfield for individuals with disabilities 5/29 Goal Ball for individuals with visual impairments at John Grace Community Center in Southfield Outdoor Recreation 5/1-2 REI/Parks and Recreation Day - OCPRC has booth 5/16 Oak Street Festival, Hazel Park. - OCPRC/Oakland County partnership Memorial Weekend: -- Mobile Recreation & Outdoor Recreation Kick Off -- Campground Recreation Kick Off /Addison and Groveland -- Appreciation Days/Waterparks - Saturday, Sunday, Monday: $5 entrance fee for everyone 18-6