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Home My WebLink AboutAgendas/Packets - 2009.10.07 - 401742800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • www.Destination0akland.com COUNTY RK October 2, 2009 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE ............................. Oakland County Parks and Recreation Commission Administrative Office Building 2800 Watkins Lake Road Waterford MI 48328 TIME .............................. Wednesday, October 7, 2009 9:00 a.m. PURPOSE .......................... Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, Becky D. Lewis, Jr. C?) Chairman Richard Skarritt Daniel J. Stencil Vice Chairman Executive Officer J. David VanderVeen Secretary Tim Burns Gerald A. Fisher Next Meeting: Robert Kostin Christine Long John P. McCulloch Charles Palmer J-`n Scott ..el J. 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Lewis, Jr. called the meeting to order at 9:05 a.m. at the Oakland County Fair Association's administration office at Springfield Oaks County Park. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Joe Colaianne, Gerald Fisher, Robert Kostin, Christine Long, Charles Palmer, John Scott ALSO PRESENT: Parks and Recreation Oakland County Fiscal Services Oakland County Corporation Counsel =,- Oakland County Facilities, Maintenance Oakland County Purchasing Oakland County Fair Association Dickinson Wright PLLC PUBLIC COMMENTS: Daniel Stencil, Executive Officer Sue Wells, Manager of Parks $ Rec Operations Mike Donnellon, Chief -Parks Fac., Maint. & Dev. Jon Noyes, Supervisor -Planning Phil Castonia, Business Development Rep. Jim Dunleavy, Chief -Parks Maint. & Ops. North Larry Gee, Chief -Parks Maint. & Ops. South Karen Kohn, Supervisor -Administrative Services Desiree Stanfield, Supervisor -Communications Terry Fields, Chief -Recreation Programs & Services Sheila Cox, Capital Improvement Coordinator Keith Lerminiaux, Deputy Corporation Counsel Mike Hughson, Property Management Specialist Jack Smith, Manager Dave Coleman, President Peter Webster, Attorney Dave Coleman, President of the Oakland County Fair Association, welcomed the Commission and shared a brief report on the success of the 2009 Oakland County Fair. With record attendance and proceeds $30,000 more than projected, the 2009 Oakland County Fair was a huge success. Next year's fair will be held on July 13-18, 2010. Mr. Joe Colaianne attended the meeting as Mr. John McCulloch's representative. APPROVAL OF MINUTES: Moved by Mr. Palmer, supported by Mr. Skarritt to approve the minutes of the regular meeting of August 5, 2009, as written. AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8) NAYS: (0) Motion carried on a voice vote. 4-1 (Commission Meeting, September 2, 2009) APPROVAL OF PAYMENTS: Moved by Mrs. Long, supported by Mr. Fisher to approve the Internal Service & Department Funds Payment Register for the months ending June 30 and July 31, 2009 (FM 9 and FM 10, FY2009), the Oak Management, Inc. Credit for Services Rendered Register for April, May and June (FM 7, 8, & 9, FY 2009) and the Voucher Payment Register for the months ending June 30 and July 31, 2009 (FM 9 and FM 10, FY2009). AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: Moved by Mrs. Long, supported by Mr. Scott to approve the Combined Statement of Operations for the months ending June 30 and July 31, 2009 (FM 9 and FM 10, FY2009). AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8) NAYS: (0) Motion carried on a voice vote. CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET REPORT: Moved by Mr. Scott, supported by Mr. Kostin to approve the Capital Improvement Program (CIP) Budget Report as of July 31, 2009. AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8) NAYS: (0) Motion carried on a voice vote. FY 2009 BUDGET AMENDMENT: Moved by Mr. Fisher, supported by Mrs. Long to approve the FY 2009 Budget Amendment to include the transfer of funds between the listed budget units' salaries accounts in the amount of $849,676 and also a transfer from the 2009 Operating Budget Contingency in the amount of $800,000 to Administrative Services, Springfield Oaks Golf Course, Addison Oaks and Waterford Oaks BMX Complex for the listed expense line items below: FY2009 Amended Budget Proposed Budget, Amendment Amended Expense by Budget Unit and Account Line 7/31/09 Request Budget Comments Administrative Services 4-2 (Commission Meeting, September 2, 2009) 5060101-160000-702010 Salaries -Full Time 5060101-160000-702160 Salaries -Part Time 5060101-160000-722740 Fringe Benefits 5060101-160000-730198 Building Maint. 5060101-160000-730373 Contracted Services 5060101-160000-773630 IT Development 5060101-160000-774636 Info Tech Operations Fiscal Services Administration 1020601-182040-702010 Salaries -Full Time 1020601-182040-722740 Fringe Benefits Fiscal Services -Parks & Recreation 1020658-182050-702010 Salaries -Full Time 1020658-182080-702010 Salaries -Full Time 1020658-182050-722740 Fringe Benefits 1020658-182080-722740 Fringe Benefits Glen Oaks Golf Course 5060327-160010-702010 Salaries -Full Time 5060327-160010-722740 Fringe Benefits Lyon Oaks Golf Course 5060356-160010-702010 Salaries -Full Time 5060356-160010-722740 Fringe Benefits Red Oaks Golf Course 5060328-160010-702010 Salaries -Full Time 5060328-160010-722740 Fringe Benefits Springfield Oaks Golf Course 5060330-160010-702010 Salaries -Full Time 5060330-160010-722740 Fringe Benefits 5060330-160010-730814 Grounds Maint. White Lake Oaks Golf Course 5060326-160010-702010 Salaries -Full Time 5060326-160010-722740 Fringe Benefits Independence Oaks Nature Center 5060650-160050-702010 Salaries -Full Time 5060650-160050-722740 Fringe Benefits Addison Oaks 5060715-160070-702010 Salaries -Full Time 5060715-160070-722740 Fringe Benefits 5060715-160070-730198 Building Maint. Addison Oaks Conference Center 5060717-160070-702010 Salaries -Full Time 5060717-160070-722740 Fringe Benefits Groveland Oaks 5060720-160070-702010 Salaries -Full Time 5060720-160070-722740 Fringe Benefits Independence Oaks 5060725-160070-722740 Fringe Benefits Lyon Oaks Park 5060755-160070-702010 Salaries -Full Time 5060755-160070-722740 Fringe Benefits 1,622,210 51,533 1,673,743 See Note 195,090 271,871 466,961 See Note 1,087,957 (180,993) 906,964 See Note 71,200 25,000 96,200 Roof Repair 223,400 25,000 248,400 Master Plans 5,000 440,300 445,300 Yr. 1 M. Plan 120,500 201,300 321,800 Yr. 1 M. Plan 0 79,030 79,030 See Note 0 30,821 30,821 See Note 0 123,921 123,921 See Note 260,419 (191,847) 68,572 See Note 0 50,412 50,412 See Note 117,026 (90,283) 26,743 See Note 185,815 11,690 197,505 See Note 106,381 11,569 117,950 See Note 293,586 (68,491) 225,095 See Note 176,696 (28,617) 148,079 See Note 59,637 (37,847) 21,790 See Note 39,200 (18,869) 20,331 See Note 151,331 (4,448) 146,883 See Note 87,716 2,862 90,578 See Note MDEQ 202,017 64,000 266,017 project 154,559 (1,415) 153,144 See Note 94,297 3,217 97,514 See Note 101,033 8,821 109,854 See Note 59,686 5,402 65,088 See Note 128,360 24,811 153,171 See Note 80,867 15,897 96,764 See Note 48,700 36,000 84,700 Roofs/Gutters 38,975 (25,203) 13,772 See Note 20,068 (11,803) 8,265 See Note 145,603 (6,597) 139,006 See Note 81,458 277 81,735 See Note 117,249 1,621 118,870 See Note 26,465 (13,571) 12,894 See Note 17,124 (7,623) 9,501 See Note 4-3 (Commission Meeting, September 2, 2009) Orion Oaks 5060724-160070-722740 Fringe Benefits Rose Oaks 5060760-160070-722740 Fringe Benefits Springfield Oaks Activity Center/Park 5060732-160070-722740 Fringe Benefits Waterford Oaks Activity Center/ Park 5060735-160070-702010 Salaries -Full Time 5060735-160070-722740 Fringe Benefits Recreation Programs & Services 5060805-160210-702010 Salaries -Full Time 5060805-160210-702160 Salaries -Part Time 5060805-160210-722740 Fringe Benefits Mobile Recreation & Special Events 5060839-160210-702010 Salaries -Full Time 5060839-160210-722740 Fringe Benefits Red Oaks Waterpark 5060831-160210-702010 Salaries -Full Time 5060831-160210-722740 Fringe Benefits Waterford Oaks BMX Complex 5060845-160210-702160 Salaries -Part Time 5060845-160210-712020 Salaries - Overtime 5060845-160210-722740 Fringe Benefits Waterford Oaks Toboggan Complex 5060846-160210-702010 Salaries -Full Time 5060846-160210-722740 Fringe Benefits Waterford Oaks Waterpark 5060837-160210-702010 Salaries -Full Time 5060837-160210-722740 Fringe Benefits Facilities & Maintenance 5060910-160430-702010 Salaries -Full Time 5060910-160430-702160 Salaries -Part Time 5060910-160430-722740 Fringe Benefits Capital Improvement 5060201-160000-730359 Contingency Total Expense 1,456 264 1,720 See Note 336 53 389 See Note 2,267 1,187 3,454 See Note 97,017 (28,779) 68,238 See Note 55,237 (13,977) 41,260 See Note 271,112 26,183 297,295 See Note 63,750 35,540 99,290 See Note 135,640 14,962 150,602 See Note 59,634 4,284 63,918 See Note 41,807 5,901 47,708 See Note 83,806 (9,085) 74,721 See Note 59,603 (3,708) 55,895 See Note 20,400 7,400 27,800 Sp. Evt. Races 200 470 670 Sp. Evt. Races 860 583 1,443 Sp. Evt. Races 33,839 16,537 50,376 See Note 18,234 9,441 27,675 See Note 26,539 26,469 53,008 See Note 28,143 15,047 43,190 See Note 702,423 (9,506) 692,917 See Note 245,972 (83,441) 162,531 See Note 378,511 (13,573) 364,938 See Note 801,490 80( 0,000) 1,490 9.247,901 0 9 247,901 Note: Department Re -Organization, Amendment # 2 for Salaries and Fringe Benefits = $849,676 AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8) NAYS: (0) Motion carried on a voice vote. FY 2009 THIRD QUARTER FORECAST REPORT: Moved by Mr. Scott, supported by Mrs. Long to approve the Fiscal Year 2009 Third Quarter Forecast Report. 4-4 (Commission Meeting, September 2, 2009) AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt (8) NAYS: (0) Motion carried on a voice vote. ACTIVITY REPORT: The activity report for August, 2009 (FM 011, FY2009) was accepted as filed. PRESENTATION: The Oakland County Parks and Recreation Commission was recognized by the National Association of County Parks and Recreation Officials (NACPRO) at the NACo Conference in July with the Environmental/Conservation Award in recognition of the Michigan Turfgrass Foundation's Environmental Stewardship Program Certification of Groveland Oaks, an outstanding accomplishment in the field of Parks and Recreation. CATALPA OAKS DESIGN ENGINEERING: Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the contract for design and engineering for proposed improvements at Catalpa Oaks County Park including paving of the existing parking lot, recreational sports field improvements such as irrigation, a concession/restroom facility and a maintenance facility, to Barton Malow, Inc., in the amount of $175,000. AYES: Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (9) NAYS: (0) Motion carried on a voice vote. WATERFORD OAKS PARKING LOT IMPROVEMENT CONTRACT: Moved by Mr. Skarritt, supported by Mr. Kostin to approve an increase in contingency for the contract to ABC Paving in the amount of $51,775, for a total contingency of $90,871, for the installation of additional sub -base materials for the Waterford Oaks Parking Lot Improvement Project. AYES: Bums, Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. ADDISON OAKS MAINTENANCE BUILDING ROOF REPLACEMENT CONTRACT: Moved by Mrs. Long, supported by Mr. Kostin to approve the increase in the contract to Bright Side Inc. to replace additional dormer siding in the amount of $3,857, for a total contract amount of $42,801. 4-5 (Commission Meeting, September 2, 2009) AYES: Bums, Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. PARKS PROMOTIONAL ITEMS AND DONATION REQUEST POLICY: After review of the proposed "Promotional Items and Donation Request Policy," action on the policy was postponed until the October 7, 2009 meeting. Staff will revise the policy per discussion and provide a revised policy for the Commission's approval. RESIDENTIAL PROPERTY LEASE POLICY REVISION: Moved by Mr. Burns, supported by Mr. VanderVeen to table the Residential Property Lease Policy Revision and the Resolution for Residential Property Lease Management Authorization until the October 7, 2009 meeting. AYES: Bums, Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. RED OAKS GOLF COURSE DRAIN PROJECT: Larry Gee, Chief of Maintenance Operations — South District, provided an update on the drain project at Red Oaks Golf Course. The project is on schedule with the golf course projected to open on time in April, 2010. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's report filed in the agenda, the following was noted: --Catalpa Oaks hosted its first significant special event, Concert in the Park, on Thursday, August 27, 2009 with more than 450 in attendance. --Arts, Beats and Eats is September4-7, 2009 in Pontiac CLOSED SESSION TO DISCUSS POTENTIAL LAND ACQUISITIONS AND POTENTIAL LITIGATION: Moved by Mr. Palmer, supported by Mr. Kostin to adjourn to Closed Session to discuss potential land acquisitions and potential litigation. ROLL CALL VOTE: AYES: Burns, Colaianne, Fisher, Kostin, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) 4-6 (Commission Meeting, September 2, 2009) A sufficient majority having voted, the motion carried. The meeting was adjourned to Closed Session at 10:27 a.m. The meeting resumed in Open Session at 11:58 a.m. PROPERTY ACQUISITION: Moved by Mr. Fisher, supported by Mr. Skarritt to authorize staff to proceed according to the discussion in Closed Session. AYES: Bums, Colaianne, Fisher, Lewis, Long, Palmer, Scott, Skarritt (8) NAYS: (0) Motion carried on a voice vote. OLD BUSINESS: None. NEW BUSINESS: None. The meeting adjourned at 11:59 a.m. The next commission meeting will be held at 9 a.m. on Wednesday, October 7, 2009 at Waterford Oaks -Administration office. J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary 4-7 OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: October 7, 2009 *INTERNAL SERVICE & DEPARTMENT FUNDS PAYMENT REGISTER: August (FM11, 2009) $1,268,809.51 *PAYMENT REGISTER: Voucher Report Period, August (FM11, 2009) 1,035,796.71 TOTAL $2,304,606.22 *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. 5-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 11 FY 2009 (FOR MONTH ENDING 8/31/09) 2009 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $15,031,000.00 $15,134,393.21 ($103,393.21) 100.7% Other 309,300.00 438,003.98 (128,703.98) 141.6% GLEN OAKS GOLF COURSE 1,083,600.00 866,841.75 216,758.25 80.0% LYON OAKS GOLF COURSE 1,234,500.00 947,907.17 286,592.83 76.8% RED OAKS GOLF COURSE 55,960.00 24,194.90 31,765.10 43.2% SPRINGFIELD OAKS GOLF COURSE 854,467.00 620,796.82 233,670.18 72.7% WHITE LAKE OAKS GOLF COURSE 923,250.00 718,680.41 204,569.59 77.8% INDEPENDENCE OAKS NATURE CENTER 42,400.00 26,607.31 15,792.69 62.8% ADDISON OAKS 418,890.00 390,713.76 28,176.24 93.3% ADDISON OAKS CONFERENCE CENTER 135,000.00 79,661.95 55,338.05 59.0% GROVELAND OAKS 697,400.00 577,998.19 119,401.81 82.9% HIGHLAND OAKS 1,700.00 1,122.00 578.00 66.0% INDEPENDENCE OAKS 328,100.00 229,147.96 98,952.04 69.8% LYON OAKS 70,000.00 69,306.00 694.00 99.0% ORION OAKS 106,000.00 105,773.38 226.62 99.8% ROSE OAKS 1,700.00 1,031.00 669.00 60.6% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 17,100.00 9,156.57 7,943.43 53.5% WATERFORD OAKS ACTIVITY CENTER/PARK 42,744.00 31,195.38 11,548.62 73.0% RECREATION PROGRAMS & SERVICES 27,400.00 8,242.00 19,158.00 30.1% CATALPA OAKS 6,000.00 2,304.00 3,696.00 38.4% MOBILE RECREATION & SPECIAL EVENTS 349,150.00 228,002.33 121,147.67 65.3% RED OAKS WATERPARK 839,500.00 786,461.55 53,038.45 93.7% WATERFORD OAKS BMX COMPLEX 17,500.00 15,882.25 1,617.75 90.8% WATERFORD OAKS TOBOGGAN COMPLEX 121,400.00 113,687.25 7,712,75 93.6% WATERFORD OAKS WATERPARK 815,600.00 600,870.46 214,729.54 73.7% TOTAL REVENUE $23,529,661.00 $22,027,981.58 1,501,679.42 93.6% OPERATING EXPENSES ADMINISTRATIVE SERVICES $4,427,572.00 $3,389,930.11 $1,037,641.89 76.6% FISCAL SERVICES ADMINISTRATION 0.00 89,000.30 (89,000.30) NA FISCAL SERVICES PARKS & REC 377,445.00 212,849.01 164,595.99 NA GLEN OAKS GOLF COURSE 1,214,130.00 1,031,081.93 183,048.07 84.9% LYON OAKS GOLF COURSE 2,143,137.00 1,627,010.08 516,126.92 75.9% RED OAKS GOLF COURSE 551,394.00 329,367.73 222,026.27 59.7% SPRINGFIELD OAKS GOLF COURSE 929,468.00 679,312.06 250,155.94 73.1% WHITE LAKE OAKS GOLF COURSE 1,030,715.00 824,996.41 205,718.59 80.0% INDEPENDENCE OAKS NATURE CENTER 431,896.00 357,826.52 74,069.48 82.9% ADDISON OAKS 1,524,892.00 1,195,839.56 329,052.44 78.4% ADDISON OAKS CONFERENCE CENTER 326,593.00 167,590.75 159,002.25 51.3% GROVELAND OAKS 1,753,361.00 1,029,200.85 724,160.15 58.7% HIGHLAND OAKS 71,312.00 34,342.54 36,969.46 48.2% INDEPENDENCE OAKS 1,280,845.00 1,043,923.17 236,921.83 81.5% LYON OAKS 428,379.00 276,988.39 151,390.61 64.7% ORION OAKS 165,835.00 129,474.48 36,360.52 78.1% ROSE OAKS 55,111.00 35,634,26 19,476.74 64.7% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 397,735.00 303,736.84 93,998.16 76.4% WATERFORD OAKS ACTIVITY CENTER/PARK 615,484.00 415,067.09 200,416.91 67.4% RECREATION PROGRAMS & SERVICES 608,957.00 520,659.59 88,297.41 85.5% CATALPA OAKS 68,328.00 19,555.66 48,772.34 28.6% MOBILE RECREATION & SPECIAL EVENTS 629,401.00 580,402.31 48,998.69 92.2% RED OAKS WATERPARK 1,609,381.00 958,908.66 650,472.34 59.6% WATERFORD OAKS BMX COMPLEX 45,085.00 47,371.46 (2,286.46) 105.1% WATERFORD OAKS TOBOGGAN COMPLEX 343,003.00 322,954.36 20,048.64 94.2% WATERFORD OAKS WATERPARK 1,160,579.00 917,418.08 243,160.92 79.0% FACILITIES & MAINTENANCE 1,610,606.00 1,142,438.71 468,167.29 70.9% CONTINGENCY/INTERNAL SERVICE CHARGES* 801,490.00 155,375.90 646,114.10 N/A $24,602,134.00 $17,838,256.81 6,763,877.19 72.5% REVENUE OVER/(UNDER) EXPENSES ($1,072,473.00) $4,189,724.77 ($5,262,197.77) 2009 2008 2007 2006 ACTUAL REVENUE TO DATE: 93.6% 97.6% 97.0% 97.7% BUDGET BALANCE: 6.4% 2.4% 3.0% 2.3% ACTUAL EXPENSE TO DATE: 72.5% 76.8% 79.9% 82.9% BUDGET BALANCE: 27.5% 23.2% 20.1% 17.1% *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 3) 6-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 11, FY 2009 (FOR MONTH ENDING 8131109) CONTINGENCY: BUDGET AMENDMENTS $98,510 to Springfield Oaks Golf Course -MDEQ Refined Petroleum Fund Reimbursement (OCPRC-Dec./Posted Mar.) CONTINGENCY: PENDING OTHER: BUDGET AMENDMENTS Salaries & Fringe Benefits Adjustments between budget units because of department reorganization (OCPRC-Oct./Posted Nov.) $43,207 Contibutions Operating Revenue and $141,717 Grounds Maintenance Expense increase for Springfield Oaks Golf Course - MDEQ Refined Petroleum Fund Reimbursement (OCPRC-Dec./Posted Mar.) OTHER: PENDING (Page 2 of 3) 6-2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 11, FY 2009 (FOR MONTH ENDING 8/31/09) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS MOBILE RECREATION & SPECIAL EVENTS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE REVENUE $15,572,397.19 0.00 0.00 15,572,397.19 866,841.75 947,907.17 24,194.90 620,796.82 718,680.41 3,178,421.05 YEAR TO DATE EXPENSE $3,389,930.11 89,000.30 212,849.01 3,691,779.42 1,031,081.93 1,627,010.08 329,367.73 679,312.06 824,996.41 4,491,768.21 REVENUE OVER (UNDER) EXP. $12,182,467.08 (89,000.30) (212,849.01) 11,880,617.77 (164,240.18) (679,102.91) (305,172.83) (58,515.24) (106,316.00) (1,313,347.16) 26,607.31 357,826.52 (331,219.21) 26,607.31 357,826.52 (331,219.21) 390,713.76 79,661.95 577,998.19 1,122.00 229,147.96 69,306.00 105,773.38 1,031.00 9,156.57 31,195.38 1,495,106.19 8,242.00 2,304.00 228,002.33 786,461.55 15,882.25 113,687.25 600,870.46 1,755,449.84 1,195,839.56 167,590.75 1,029,200.85 34,342.54 1,043,923.17 276,988.39 129,474.48 35,634.26 303,736.84 415,067.09 4,631,797.93 520,659.59 19,555.66 580,402.31 958,908.66 47,371.46 322,954.36 917,418.08 3,367,270.12 (805,125.80) (87,928.80) (451,202.66) (33,220.54) (814,775.21) (207,682.39) (23,701.10) (34,603.26) (294,580.27) (383,871.71) (3,136,691.74) (512,417.59) (17,251.66) (352,399.98) (172,447.11) (31,489.21) (209,267.11) (316,547.62) (1,611,820.28) 0.00 1,142,438.71 (1,142,438.71) 0.00 1,142,438.71 (1,142,438.71) 0.00 $22,027,981.58 155,375.90 $17,838,256.81 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (155,375.90) $4,189,724.77 (Page 3 of 3) 6-3 Item #7 September Activity Report Due to the end of the month being Tuesday, September 30, copies of the activity report will be distributed at the meeting. 7-1 08-09 ACTIVITY REPORT SEPTEMBER, 2009 (FM12, FY2009) * Not included in program totals - only in combined totals. In-house events are counted in facility totals. ADDISON OAKS PARK Campers Day Use (*) Day Campers *ADDISON OAKS CONFERENCE CENTER CATALPA OAKS PARK Day Use GROVELAND OAKS PARK Campers Day Use Day Campers HIGHLAND OAKS PARK Day Use INDEPENDENCE OAKS PARK Day Use Day Campers Overnight Youth Group Campers LYON OAKS Day Use Bark Park ORION OAKS PARK Day Use Dog Park ROSE OAKS PARK Day Use SPRINGFIELD OAKS ACTIVITY CENTER Day Use 4-H Fair *Banquet Facilities WATERFORD OAKS Activity Center - non banquet *Banquet Facilities - Activity Center Day Use TOTAL CAMPERS TOTAL DAY USE TOTAL DAY CAMPERS TOTAL OVERNIGHT YOUTH GROUP CAMPERS TOTAL DOG PARK TOTAL 4-H FAIR TOTAL ACTIVITY CENTER -NON BANQUET %dTIVITY REPORT.As. SEPT09 PARTICIPANTS (MONTH) FMIZFY08 FMIZFY09 6,284 8,214 5,921 3,064 0 66 3,777 3,299 10,859 7,670 7,656 10,960 2,608 2,870 0 0 300 216 15,285 22,262 0 0 313 130 1,861 1,521 5,583 4,564 2,125 2,419 6,780 6,931 96 382 775 972 0 0 9,059 8,565 425 1,010 200 0 1,424 1,557 13,940 19,174 41,254 42,933 0 66 313 130 12,363 11,495 0 0 425 1,010 fill]►`/A'11:114i*1 PART CIPANTSS (YTD) FY2008 FY2009 55,344 54,161 44,132 23,939 147 66 39,588 36,198 31,766 41,789 95,078 80,568 39,765 24,828 3,186 2,257 3,135 5,754 248,370 243,090 263 4,700 1,069 1,216 11,640 10,438 54,869 51,334 27,465 28,262 68,405 72,846 6,783 6,978 12,293 11,558 78,000 91,631 38,485 32,947 6,960 7,103 3,010 1,207 22,495 13,166 150,422 134,729 447,844 409,801 3,596 7,023 1,069 1,216 123,274 124,180 78,000 91,631 6,960 7,103 ACTIVITY REPORT SEPTEMBER, 2009 (FM12, FY2009)(,);ARKLAND M GOLF COURSES * Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. 1 FM12,FY08 FM12,FY09 FY2008 FY2009 GLEN OAKS Rounds Played - 9 Holes 3,100 3,594 30,590 31,596 Rounds Played - 18 Holes 1,780 1,611 9,715 10,099 *Banquet Facilities 4,577 2,123 42,138 36,805 **Grill Room (**Not included in totals) 3,014 2,093 21,351 18,697 LYON OAKS Rounds Played - 9 Holes 724 724 7,153 6,443 Rounds Played - 18 Holes 2,503 2,875 16,213 19,012 Driving range 1,434 1,450 12,186 12,429 *Banquet Facilities 2,120 1,975 17,973 21,904 **Grill Room (**Not included in totals) 2,369 2,925 19,174 22,541 RED OAKS Rounds Played - 9 Holes (Closed 09 Season) 2,397 0 23,025 1,523 SPRINGFIELD OAKS Rounds Played - 9 Holes 2,217 1,659 23,822 15,342 Rounds Played - 18 Holes 2,676 2,532 16,128 16,061 **Grill Room (**Not included in totals) 2,750 2,498 22,735 17,101 WHITE LAKE OAKS Rounds Played - 9 Holes 3,638 2,924 27,198 26,266 Rounds Played - 18 Holes 1,524 1,659 8,610 9,976 *Banquet Facilities 1,558 849 17,148 18,304 **Grill Room (**Not included in totals) 2,636 1,655 21,773 12,729 TOTAL ROUNDS PLAYED - 9 HOLES 12,076 8,901 111,788 81,170 TOTAL ROUNDS PLAYED -18 HOLES 8,483 8,677 50,666 55,148 TOTAL DRIVING RANGE 1,434 1,4501 12,186 12,429 08-09 ACTIVITY REPORT.As, SEPT09 2 of 4 ACTIVITY REPORT O,;AjKLAND- SEPTEMBER, 2009 (FM12, FY2009)► A k RECREATION,. " Not included in program totals - only in combined totals. PARTICIPANTS (MONTH) PARTICIPANTS (YTD) In-house events are counted in facility totals. FM12,FY08 FM12,FY09 FY2008 FY2009 MOBILE RECREATION Bleachers 13 6 48 2,861 Bouncers 7,560 4,025 57,035 37,400 Bus 1,800 630 18,120 15,345 Climbing Wall/Tower 2,500 1,900 15,220 13,175 Dunk Tank 0 0 13,048 0 Inline Skate Mobile/Hockey Mobile 167 0 167 0 Puppet 340 225 12,240 11,955 Show Mobile 36 23 219 220 Adventure Sport Mobile 240 280 2,480 5,080 Tents 89 0 329 0 Camps 0 0 459 177 Miscellaneous / Treasure Island 205 0 3,075 8,080 WATERFORD OAKS BMX 186 539 11,719 4,581 WATERFORD OAKS COURT GAMES COMPLEX 272 0 1,875 1,618 WATERFORD OAKS FRIDGE 0 0 22,531 20,634 WATERFORD OAKS LOOKOUT LODGE 200 310 4,415 4,192 WATERFORD OAKS WATERPARK 3,326 4,373 86,994 74,132 RED OAKS WATERPARK 3,065 4,030 98,885 85,847 THERAPEUTIC EVENTS 410 86 8,899 6,572 SENIOR EVENTS 59 48 8,729 48 TOTAL MOBILE RECREATION VISITS 12,950 7,089 1 122,440 1 94,293 TOTAL FACILITIES AND SPECIAL EVENTS 7,518 9,386 1 244,047 1 197,624 08-09 ACTIVITY REPORT.As, SEPT09 3 of 4 ACTIVITY REPORT SEPTEMBER, 2009 (FM12, FY2009) In-house events are counted in facility totals. ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS Nature Center Outreach Visits "Trail Usage ("*Not included in totals) ENVIRONMENTAL PROGRAM - LYON OAKS Nature Center Outreach Visits "Trail Usage (""Not included in totals) TOTAL NATURE CENTERS TOTAL OUTREACH VISITS DAY USE PARKS GOLF COURSES RECREATION, FACILITIES AND SPECIAL EVENTS NATURE INTERPRETIVE SERVICES BANQUET FACILITIES GRAND TOTALS Therapeutic/Senior Event Breakdown Indep -Senior 48, Jr. Ball 22, ferndale 16 (") 457 was Addison East WOWP- 134 Doq Swim/ ROWP 224 Doq Swim O,�ARKLAND ' jjjy PARTICIPANTS (MONTH) PARTICIPANTS (YTD) FM12,FY08 FM12,FY09 FY2008 FY2009 1,684 947 21,537 19,072 472 260 5,871 7,544 3,879 5,876 87,633 89,360 123 170 2,104 2,362 31 0 965 882 1,036 853 7,674 7,326 1,807 1,117 23,641 21,434 603 260 6,836 8,426 PARTICIPANTS (MONTH) PARTICIPANTS (YTD) FM12,FY08 FM12,FY09 FY2008 FY2009 68,295 74,808 811,165 775,683 21,993 19,028 174,640 148,747 20,468 16,475 366,487 291,917 2,310 1,377 30,477 29,860 21,291 16,811 158,342 147,365 134,357 128,499 1,541,111 1,393,572 08-09 ACTIVITY REPORT.xIs, SEPT09 4 of 4 Rounds Played-18 hole equivalent- OCPRC Golf Courses-2007 thru 2009 Glen Oaks 2007 2008 2009 October 1165 1503 1229 November 657 361 468 December 239 0 0 January 0 0 0 February 0 0 0 March 368 0 312 April 1368 1724 1778 May 3615 3647 4830 June 4291 4510 4541 July 4741 5131 4782 August 4336 4806 4787 September 3330 3027 3408 Year Total 1 *24110 **24709 26,135 #up6% * During the 2007 golf season at Glen Oaks GC the following greens were closed for reconstruction: #5, #13 and #14. ** During the 2008 golf season newly reconstructed greens still growing in. Lyon Oaks 2007 2008 2009 October 1281 1830 1590 November 583 387 349 December 0 0 0 January 0 0 0 February 0 0 0 March 48 0 36 April 1059 1185 1529 May 2878 2909 3851 June 3682 3328 3894 3uly 3763 3635 4259 August 3066 3652 3855 September 2865 2710 3237 Year Total 19225 19636 22,600 # up 15% Red Oaks 2007 2008 2009 October 612 801 556 November 178 139 206 December 24 0 0 January 0 0 0 February 0 0 0 March 171 0 0 April 835 990 0 May 1974 1746 0 June 2263 2005 0 July 2371 2403 0 August 1 2020 2276 0 September 1 1468 1199 0 Year Total 1 11916 11559 ***762 *** For the 2009 golf season Red Oaks GC closed due to the OC Drain Commissioners Project. Closed November 17, 2008- scheduled to reopen Spring 2010 Springfield Oaks 2007 2008 2009 October 1300 2204 1603 November 1052 739 451 December 0 0 0 January 0 0 0 February 0 0 0 March 512 0 99 April 1673 2010 1253 May 4486 4024 3765 June 4912 4631 4297 July 5458 5458 4708 August 4980 5191 4607 September 3785 3067 3362 Y T ear ta► 28158 27324 24145 o # down 15 NOTE: Springfield Oaks 2007 and 2008 totals vary (+) due to different reporting methods and "2 forl" promotions that ran during the 2007 and 2008 golf season Rounds Played-18 hole equivalent- OCPRC Golf Courses-2007 thru 2009-cont. White Lake Oaks 2007 2008 2009 October 806 1191 1074 November 825 262 399 December 252 0 0 January 0 0 0 February 0 0 0 March 343 0 299 April 1611 1101 1279 May 4225 3073 4156 June 4342 4246 4229 July 5117 4459 5028 August 4136 4536 4324 September 3343 3004 3237 Year Total 25000 21872 24,025 # up 10% Item #8-A Presentation Executive Officer Dan Stencil will present an award to representatives from the Job Links Program funded through Michigan Works! DWI Item #8-B Presentation George Miller, Director of Oakland County's Department of Health and Human Services, will present an award to the Commission. Item #9 Heritage Sports Gateway to Recreation Initiative Oakland County Parks and Recreation Commission staff is developing a concept for a Heritage Sports Gateway to Recreation Initiative. Staff will make a brief presentation on the process used to develop and research conceptual ideas to determine their viability, including statistical research and market analysis, using the Heritage Sports Gateway concept as a current example. 9-1 Item #10 Parks Promotional Items and Donation Request Policy Staff has developed a Promotional Items and Donation Request Policy to ensure the fair and equitable distribution of Oakland County Parks promotional items. The policy designates a set number of items annually to each member of the Oakland County Parks and Recreation Commission and the Oakland County Board of Commissioners. The purpose of promotional items is to promote the parks system. Additionally, items will be used by Oakland County Parks staff for the same purpose. No outside requests for promotional items will be honored. The policy also outlines the procedure for instances where the Oakland County Parks Family Fun Passbook is requested. Staff is requesting approval of this policy, as revised, for use as an operational management tool that allows staff to expend taxpayer/revenue dollars effectively. 10-1 Date Drafted: I Dated Revised: I C: 09-008 07-07-09 1 10-07-09 1 Pagel of 4 COU14TY PARKS Parks Promotional Items and Donation Request Policy PURPOSE: This Administrative Policy ensures the fair and equitable distribution of Oakland County Parks promotional items. Additionally, Oakland County Commissioners and Oakland County Parks and Recreation Commissioners serve in a role as parks ambassadors to increase attendance to the Oakland County Parks. The primary purpose of promotional items is to promote the Oakland County Parks at its facilities, programs and special events. Only Supervisory staff can request these items through the annual budget process. Each budget center will pay for the items ordered. The 25-member Oakland County Board of Commissioners will each receive 500 promotional items per person per budget year. The purpose is for Commissioners to promote the Oakland County Parks. The Communications Unit budget will cover the cost of the Commission -designated items, not to exceed $5,000 annually for all commissioners. Additionally, the 10-member Parks and Recreation Commission will receive 500 promotional items per person per budget year. The purpose is for Commissioners to promote the Oakland County Parks. The Communications Unit budget will cover the cost of the Commission -designated items, not to exceed $2,500 annually for all commissioners. The Communications Unit will coordinate the selection and ordering of promotional items annually. Commissioners will not have input on the selection of items, as orders will be coordinated to achieve the lowest price per piece possible. No outside requests for promotional items will be honored. The purpose of this is to ensure that promotional items are used only at special events, facilities and programs that represent and/or promote the parks system. Additionally, this policy supports the Strategic Master Plan to achieve fiduciary responsibility. II. PROCEDURE FOR DONATIONS: Definitions: • Promotional Item: any item with the Oakland County Parks logo and web address designed as a "memory maker" or small gift • This does not include brochures, flyers, posters and other printed 10-2 Date Drafted: I Dated Revised: I C: 09-008 07-07-09 1 10-07-09 1 Page 2 of 4 OAKLAND COUNTY PARKS Parks Promotional Items and Donation Request Policy materials used to promote the Oakland County Parks. Commissioners are not permitted to put their personal information on any promotional item. A. Supervisory staff process 1. Oakland County Parks Supervisory staff will participate in the promotional items ordering process initiated by Communications on an annual basis. 2. Communications will select a limited number of promotional items from which supervisors can order, based on the dollar amount they have budgeted for this expense. 3. Communications will coordinate the ordering of items and distribution to staff to store at their facility 4. Supervisors will decide the methods and special event, program or facility at which to distribute the items B. Commissioner request process 1. The 25 members of the Oakland County Board of Commissioners and the 10 members of the Oakland County Parks and Recreation Commission will each be allotted a selection of 500 promotional items per budget year 2. Each commissioner can decide whether to take all their items at one time or have the items stored by the Communications Unit 3. Commissioners must give five days notice to Communications by telephone or email to pull a quantity of items when needed 4. The items must be picked up at the Oakland County Parks Administration Office and will not be mailed or delivered by parks staff 5. The Communications Unit will maintain a record of the items given to each commissioner detailing the date, type and number of items 10-3 Date Drafted: I Dated Revised: I C: 09-008 07-07-09 10-07-09 Page 3 of 4 0MAKLAND Commission COUNTY PARKS Policy Parks Promotional Items and Donation Request Policy 6. If a commissioner uses all of his/her promotional items before the budget year is over, no items will be reordered for that individual. 7. For future planning purposes, Commissioners may wish to keep a personal record of how the items were distributed, by event, type of promotional items and numbers used. III. PROCEDURE FOR FAMILY FUN PASSBOOKS: Definitions: • Family Fun Passbook: Valued at $150, the passbook contains vouchers for the free use of various parks and amenities, including camping, golfing, waterparks, park entry, etc. Request process 1. Only requests from Oakland County organizations or organizations with an Oakland County affiliation will be fulfilled. 2. Oakland County Parks staff will keep an annual list of passbooks provided. Only one Family Fun Passbook per organization/group/school, etc. is permitted per year 3. Requests for donations to assist private individuals (such as medical fundraisers) are not able to be fulfilled 4. Requests must be submitted in writing designating: name or organization, type of event, and contact information two weeks prior to the "in -hand" date the passbook is needed 5. The only "donation" that will be given is the Oakland County Parks Family Fun Passbook. Requests for free golf, waterpark/Fridge passes, etc. will not be honored. 6. All requestors receiving a donation will be asked to provide an exchange, such as a mention in an event program, link from their website, mention in thank you letter after the event, etc. 10-4 Date Drafted: I Dated Revised: I C: 09-008 07-07-09 10-07-09 Page 4 of 4 OAKLAND Commission COUNTY PARKS Policy Parks Promotional Items and Donation Request Policy 7. The Family Fun Passbook will be mailed to the requestor or may be picked up at the Administration Office Front Desk during regular business hours. IV. PROCEDURE FOR GOLF DONATIONS: 1. Non-profit organizations will be allowed one foursome of golf with cart annually to be used at Glen Oaks, Springfield Oaks, or White Lake Oaks. The organization must use it for a fundraiser, and the request must come through a Parks Commissioner. 10-5 Item #11 Red Oaks Dog Park Construction As part of strategic objectives to establish dog parks in the four quadrants of Oakland County, staff has completed the necessary engineering and design for a 60-space paved parking lot with access from Dequindre Road, detention basin, (3) one -acre dog park areas, pavilion, water source and park sign at Red Oaks. Additionally, as part of the City of Madison Heights Site Plan Review Process, Oakland County Parks and Recreation Commission (OCPRC) is required to install a 10' wide safety path along Dequindre Road as part of the Oakland/Macomb Connector Trail. Other items include parking lot and pavilion lighting, decorative fencing, four - foot farm fencing, and fabric screens on six-foot chain -link fencing around the existing Oakland County. Water Resource Commission (OCWR) George W. Kuhn (GWK) Building. With the current GWK Drain Repairs (Contract 6b) that requires restoration for this area, staff pursued the opportunity to utilize the existing Contract 6b unit cost (Six-S Construction) to construct and install the parking lot and dog park appurtenances. At the May 6, 2009 Commission meeting, a change order was approved to the existing OCWRC's Contract 6b with Six-S Construction in the total amount of $340,140.55. This amount only included the base bid as listed below. However, due to performance issues with this contract, this change order was withheld and not approved by the OCVJRC. Therefore, with the assistance of Oakland County Purchasing, staff released the project for bid with the following bid items: Base Bid #1 Dog Park parking, retention pond, fencing, pavilion, lights, electrical, crushed limestone surfaced walling path, curb and gutter, pavement markings and related miscellaneous items. Alternate #1-10-foot wide concrete sidewalk along Dequindre Road. Alternate #2 — Asphalt paving of the base bid gravel walking paths. Alternate #3 — 253 linear feet of vinyl coated chain -link fencing along Dequindre Rd. Alternate #4 —12 additional parking spaces located north of the entrance drive. Staff received the following bids to complete the necessary construction of the dog park: ABC Paving, Trenton Ferlito Construction Roseville Site Development Madison Hts Warren Contractors Shelby Twp Action Traffic Maintenance Flint WC1 Construction, Detroit Base Bid $292,000.00 $ 269,000.00 $ 282,100.00 $323,428.00 $ 342,400.00 $ 318,200.00 Alt #1 $ 19,400.00 $ 6,000.00 $ 17,500,00 $16,445.00 $ 16,050.00 $ 26,900.00 Alt #2 $ 19,750.00 $ 16,000.00 $ 12,500.00 $26,560.00 $ 27,550.00 $ 12,600.00 Alt #3 $ 6,500.00 $ 7,700.00 $ 6,800.00 $ 9,552.00 $ 6,300.00 $ 9,200.00 Alt #4 $ 8,750.00 $ 12,000.00 $ 9,600.00 $ 9,924.00 $ 7,400.00 $ 16,000.00 Total $346,400.00 $ 310,700.00 $ 328,500.00 $385,909.00 $ 399,700.00 $ 382,900.00 Oakland County Purchasing is following up on references for the two apparent low bidders, Ferlito Construction and Site Development, to verify qualifications and satisfaction. If references are found to be satisfactory with Ferlito Construction, and based upon previous commission approval, OC Purchasing will award the contract to Ferlito Construction, in the amount of $310,700, with a 5% contingency of $15,535, for a total contract amount of $326,235. 11-2 Item #12 Waterford Oaks 2009 Barrier -Free Playground — Change Order At the pre -construction meeting early on in the project with Clark's Construction and ABC Paving, staff and contractors concluded that the proposed sidewalk located at the rear of the playground (attached) could not be installed by ABC Paving since the playground contract and the parking lot contract schedules did not coordinate as staff originally intended. Therefore, staff deducted the concrete sidewalk from ABC Paving's contract and added it to Clark's Construction Contract, in the amount of $18,200. Staff anticipated utilizing the approve contingency of $23,360 for this amount; however, other change orders to date have amounted to $19,172. Therefore, staff is requesting approval for the change order in the amount of $18,200 to Clark's Construction Contract. The 2009 Capital Improvement budget for this project is $540,000. With this change order, the total project cost will be $577,269, less the Access to Recreation Grant in the amount of $250,000, for a total OCPRC expenditure of $327,269. 12-1 r PLATFORM TENNIS SIDEWALK - / CHANGE ORDER l ES RIM66.76 ,0 PLAYGROUND ) E9 / ` / ` �' �� (SCOORSTMDINATE Wl PLAYAREA:: / INV-U.00 / . • f r /CONTRACTOR) INV=60.40 1 \ I UN. i 50'-24'STIA—A IDrrvN--s"6.�" ,r j WDS% 24VIN\�%--1&4 jfFZ IN N R MR VO4%TM TAP MH / � � $ � f i At L b �'��.ICS�S 'V G ES ES 7 / `\ab �\ O� PLACE NEW HYD& INV-60.00 / �r� `� 6°j !�. 56'-V CL54 DIM O ES SPRING 2010 v PARKING LOT REPAIR NEW CB W! INDNE WATER CONTROL S"IRUCNRE SEE DETAIL ON C 2) �/ \ STM r AND 1 ftIPA=67.10 c) INV-6065' INV=64.50 A$I I I L' i i'd V., i lK 'tal PLAYGROUND PARKING LOT 12-2 Item #13 Memorandum of Understanding Oak Management Audit Sub -Committee As directed by the Commission at its June 3, 2009 meeting, the Audit Sub - Committee met to discuss the recommendations from the 2009 Oak Management Audit. Attached for your approval is a Memorandum of Understanding detailing the agreed - upon resolutions from the meeting. The Memorandum of Understanding is requested for approval as a clarification to the current lease between Oakland County Parks and Recreation Commission and Oak Management Corporation. 13-1 2800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • www.Destination0akland.com ? q , AM' I "Al I ICOUNP K October 7, 2009 Memorandum of Understanding The following is a memorandum of understanding by and between Oak Management, Corp., 1480 W. Romeo Road, Leonard, MI 48367, and Oakland County Parks and Recreation Commission, 2800 Watkins Lake Road, Waterford, MI 48328-1917. Subject: 2009 Oak Management Audit Final recommendations from the 2009 Oak Management audit are as follows: Recommendation #1a: Deposits forfeited by customers should be counted as revenue. Resolution: Oak Management will pay revenue on deposits from any forfeit date beginning with January 1, 2010. Recommendation #1 b: Coat check, valet, and linen fees should be counted as revenue. Resolution: Considering that there is a long history of interpreting the contract in this manner for these particular items, the status quo will be maintained and the definition of revenue in the lease for these three items only —coat check, valet, and linen fees —will be treated as "pass -through" services that are excluded from revenue. No other services, whether provided directly by Oak Management or not, will be treated in this manner, i.e., all other payments for goods and services provided or arranged by Oak Management will be included in revenue for purposes of calculating the percentage paid to Oakland County Parks. Pecky D. Lewis, Jr. Chairman Richard Skarritt Vice Chairman These resolutions are approved for clarification purposes of the lease between Oak J. David VanderVeen Secretary Management, Inc. and the Oakland County Parks and Recreation Commission. Tim Burns Gerald A. Fisher Robert Kostin Christine Long John P. McCulloch Pecky D. Lewis, Jr., Chairman Janet Lekas, Chief Financial Officer Charles Palmer Oakland County Parks and Recreation Oak Management, Corp. Scott L,dniel J. Stencil Date: Date: Executive Officer 13-2 0 ur mission is to provide recreational, leisure and learning experiences that enhance quality of life. Item #14 Presentation Social Networking Phil Castonia, Business Development Representative, and Chris Moshier, User Support Specialist, will make a presentation on Oakland County Parks' presence on various social networking sites. 14-1 Item #15-A Staff Report Purchasing -Quarterly Report Attached for your review is the quarterly report from Oakland County Purchasing. 15-A ¢� O`a c� s`Q" Go ti ¢� m� o r �� oa �,¢O� 00� `Vo qb Quo ` o0 1061 Hippocampe Wheel Chairs - Nat'l 9/28/2009 P0133642 $ 9,521.60 Seating n Mobility 1060 Hand Cycles - Nat'l Seating and Mobility 9/29/2009 P0133642 $ 4,660.00 1011 Research Firm - ETC Institute 7/28/2009 2646 $ 150,000.00 1010 CO RO Signs - Dynamic Signs 8/5/2009 P0131017 $ 15,720.00 989 Single Rider Golf Carts - Next Level 7/31/2009 P0129274 $ 20,624.00 990 SO Excavation -Technical Sery 2613 $ 121,150.00 Professionals 972 Tires and Tracks - Munn Tractor 6/18/2009 P0128005 $ 4,400.00 946 Red Oaks SoccerComplex - Sinclair 6/24/2009 2620 $ 195,300.00 Rec 974 AO Duckhouse Lumber - NA Mans 6/18/2009 P0128487 $ 10,655.00 947 IO/GO Playground Equipmeent - SaFPlay 6/17/2009 2518 $ 35,527.00 948 Golf Course Sand - Osburn Industries 06/04/09 2593 $ 60,000.00 939 Rain Bird Services - Automatic Supply 06/10/09 2608 $ 25,000.00 Michiaan 822 Springfield Oaks Activity Center Painting 06/11/09 2588 $ 7,998.00 D P in in 925 Lifeguard Uniforms - Original Lifeguard 05/18/09 2577 $ 30,000.00 Lumber for Lyon Oaks Bridge - NA Mans 09/29/09 P0133566 $ 2,123.00 427,678.60 $ 265,000.00 Item #15-B Staff Report Marketing and Communications -Quarterly Report Because the Park system's Marketing Supervisor has not been hired, Dr. Patty Janes of Central' Michigan University oversaw the creation of mini -marketing plans for Addison Oaks County Park, Lyon Oaks Golf Course and Waterford Oaks Waterpark. They were termed "mini" due to the short time frame staff had to create and implement the plans. Additionally, only one target market was identified, instead of the typical 4-8 audiences per facility. Direct value of the efforts includes increased attendance, awareness, and revenue and media exposure. The indirect value was the intangible effect of increased communications and partnership with Oak Management for the golf course and waterpark plans. Students from CMU polled more than 22,000 Oakland County Parks email subscribers about their recreation preferences and experiences at the Oakland County Parks. Additionally, four summer interns visited facilities to take digital photographs to help capture additional email addresses. Item #15-C Staff Report Marketing Research/SWOT Analysis Dr. Patty Janes, Professor at Central Michigan University, will present her finding on Marketing Research completed and results of the SWOT Analysis. 15-C Item #16 Executive Officer's Report A. Staff is withdrawing the proposal to seek Board of Commissioner's authorization for the Parks Commission and staff to manage the residential property leases. Corporation Counsel is investigating the tax implications on leased property. Vacant properties are being advertised for rental. Staff desires to "package" the lease agreements for submittal to the Board of Commissioners and its committee process. B. Master Planning Public Forum dates have been set as follows: • Springfield Oaks Activity Center - Tuesday, October 20, 4-7 pm • Waterford Oaks Activity Center - Tuesday, October 27, 4-7 pm • Red Oaks Clubhouse - Tuesday, November 3, 4-7 pm • Addison Oaks Conference Center - Tuesday, November 10, 4-7 pm C. EECBG Program: The Energy Efficiency and Conservation Block Grant program is managed by the U.S. Department of Energy with funding from the American Recovery and Reinvestment Act of 2009. Oakland County Parks submitted a joint application with several additional county departments. Oakland County Parks and Recreation expects to receive approximately $325,000 in funding to replace windows at the Addison Oaks Buhl Estate. D. OCPRC signed a contract to buy electrical power from Direct Energy, an alternative energy supplier licensed by the MPSC on August 26, 2009. Estimated savings realized through this purchase agreement will be $16,505 annually. Power will be delivered over existing DTE transmission lines and the change will be transparent to Parks staff and users. Parks accounts will be aggregated with the Water Resource Commissioner to provide maximum savings for both entities. E. Attached for your review is a report detailing the planned deferred spending for FY 2010. F. Attached for your review is the Balance Sheet for the Oakland County 4-H Fair Association as of 9/21/09 and a Previous Year Comparison for 2008. As a reminder, next year's Fair is scheduled for July 13-18, 2010. G. Attached for your review is a summary of the Value of Donation Requests for 2002-2008. H. Waterford Oaks Barrier -Free Playground Parking Lot: As part of the waterpark entrance repair, (FY 2010 Budget of $35,000) staff will be repairing the existing parking lot, also known as the court games complex parking lot, in the spring of 2010. This unbudgeted repair of this parking lot is required because construction activity resulted in the failure of more than 50% of the parking surface. Staff is coordinating with Oakland County Facilities Engineering to complete this spring project. At a future meeting staff will provide project costs to the Commission. Parks Access Permit User Report: Since July 1, 2009, 63 permit books have been issued. Through September 30, 30 permits have been used. The majority of the permits were used at Springfield Oaks Golf Course. Nine surveys were sent out; seven have been returned. The total value of permits used to date is $405. J. In an effort to recognize all Oakland County Parks staff for their efforts, three Employee Appreciation Days were scheduled at the waterparks during the 2009 season. On July 17 we hosted 78 guests at Waterford Oaks and 0 at Red Oaks; August 7 we hosted 87 guests at 16-1 Waterford Oaks and 128 guests at Red Oaks; and September 4 we hosted 13 guests at Waterford Oaks and 10 guests at Red Oaks. K. Attached for your review is the Electronic Device Assignment Policy which is an Administrative Policy that went in to affect 9/29/09. L. JobLink Program: Oakland County Parks participated in the JobLink Program this summer. The program, funded through Michigan Works!, ran from early June through the end of August. This worthwhile program is designed to provide youth the opportunity to work and learn marketable job skills for future careers. Seven youth worked at Independence Oaks, Waterford Oaks, and at the Administration office, providing almost 1,800 hours of labor throughout the summer. Based on the current hourly rates for seasonal laborer and summer clerical positions, these youth provided more than $16,600 of free labor to the Parks. Projects the youth assisted with included: • Research • Trimming trails • Building picnic tables • Garbage pick-up and general park clean-up • Weed whipping • Clearing brush • Painting sheds, equipment storage barns, kiosks, and park signs • Landscaping projects • Fencing M. The Commission has been invited to attend the Diamond Heroes of Southeast MI Ground Breaking Ceremony on Thursday, October 29, 2009 at 3:30 p.m., at 277 Summit Drive, - Waterford, MI 48329. N. As a follow up to September's meeting, the Chandler Park Waterpark is being operated by a private concessionaire. They will be forwarding the attendance and financial information at the end of October. O. Attached for your review are the upcoming events for the month of September, 2009. 16-2 rn w FY 2009/2010 Deferred Spending As of September 1, 2009 CIP BUDGET Park Proj. # Project FY 2009 Savings FY 2010 Postpone NOTES NO Asphalt Camping Trails $ 200,000.00 $ 200,000.00 Carry over to 2011 To 975 Connector Trail Safety Path (B) $ 519,981.20 Carry over to 2010 NO 601 Boathouse, Buhl Lk. $ 10,000.00 Carry over to 2011 NO 604 Pavilion, Campground Recreation $ 20,000.00 Carry over to 2011 C/O 1102 Asphalt, Curb Parking Lot $ 330,000.00 Carry over to 2010 C/O 1103 Restroom, Concession, Storage Bldg. $ 40,000.00 Carry over to 2010 C/O 1104 Entrance Sign $ 20,000.00 Carry over to 2010 C/O Recreation Fields $ 250,000.00 Carry over to 2010 C/O Well, Irrigation $ 60,000.00 Carry over to 2010 C/O Maintenance Yard $ 40,000.00 Carry over to 2010 C/O Asphalt Trail $ 55,000.00 Carry over to 2010 C/O Play Structure $ 250,000.00 Carry over to 2011 GR/O 828 Rental Equip Station, Storage $ 90,000.00 Carry over to 2010 H/O 65 Trail Development, Phase 1 $ 285,000.00 Carry over to 2011 H/O 1060 Parking Lot $ 46,198.62 Project Complete 1/0 25 Interpretive Pond $ 30,000.00 $ 30,000.00 Carry over to 2011 1/0 25 Pole Barn Addition $ 160,000.00 Carry over to 2011 1/0 Boundary Fence, Upper Bushman $ 100,000.00 O/O Pavilion, Dog Park $ 50,000.00 Carry over to 2010 RD/O 839 Dog Park $ (160,000.00) ADD -ON RD/O 985 Relocate Complex Entrance-WP $ 130,000.00 Carry over to 2010 RD/O 987 Irrigation Well -GC $ 50,000.00 Carry over to 2010 RD/O 1149 Relocate Entrane Drive -GC $ 50,000.00 Carry over to 2010 RD/O 1169 Fence, Dog Park-WP $ 21,000.00 Carry over to 2010 RD/O 1170 Pavilion, Dog Park-WP $ 44,000.00 Carry over to 2010 RD/O River Pumphouse Restroom Add-WP $ 10,000.00 $ 120,000.00 Carry over to 2011 RD/O 1233 Golf Training Facility -GC $ 60,000.00 $ 70,000.00 Carry over to 2011 RS/O 1114 Trail Development, Phase 1 $ 300,000.00 $ 300,000.00 Carry over to 2011 SP/O 993 Land Acquisition --Samuel Property $ 821,500.00 SP/O Event Campground, Phase 2-AC (F) $ 300,000.00 Carry over to 2010 SP/O 1118 Ellis Barn Upgrade -AC $ 58,000.00 1 $ 58,000.00 Carry over to 2011 SP/O Boundary Fence, Samuel $ 40,000.00 Carry over to 2010 WA/0 994 T. Tower Platform Shelter-TC $ 8,426.00 WA/0 Toboggan Conveyor System-TC $ 30,000.00 WA/0 Boundary Fence, Kidwell, Wesleyan $ 10,000.00 WA/0 Boundary Fence, Tolliver, Dalton $ 50,000.00 WA/0 Boundary Fence, Ernst $ 20,000.00 WA/0 Toboggan Flume Canop -TC $ 90,000.00 WA/0 Toboggan Tower Lift-TC $ 15,000.00 $ 3,779,105.82 $ 1,503,000.00 BUILDING & GROUNDS BUDGET Park Proj. # Project FY 2009 Savings FY 2010 Postpone NOTES ADMIN Office Renovation (B) $ 20,000.00 Carry over to 2010 NO Pool Bldg (Renovation/Demolition) (B) $ 10,000.00 $ 10,000.00 Carry over to 2011 A/O Retaining Wall (B) $ 20,000.00 $ 20,000.00 Carry over to 2011 A/O Conference Center Repairs (B) $ 27,000.00 $13,000 Spent 09 GLO Banquet Center Storm Water Pump (B) $ 27,000.00 Spent $3,000 GR/O Dump Station Septic Repairs $ 100,000.00 RID/0 Red Oaks Waterpark Restoration (G) $ 86,000.00 Spent $164,000 RD/O Concession Renovation Design (B) $ 10,000.00 RID/0 Bath House Renovation Design (B) $ 20,000.00 SPO HVAC, Water Tower & Roof $ 27,400.00 $20,000 Spent 09 L/O East Norton Drain Replacement $ 20,000.00 Splitting Expense with City of Wixom WA/O Fridge Tower Grade Replacement $ 11,000.00 F $ 367,400.00 $ 41,000.00 GRAND TOTAL $ 4,146,505.82 $ 1,544,000.00 *If we hold to the current rate of spending noted at the bottom of page 6-4 of the Statement of Operations for month ending 7/31/09, we are projecting $1,131,698 in savings from the Operating Budget. The $367,400 noted as FY 2009 Savings in the Building and Grounds Budget is included in that amount. 12:12 PM Oakland County 4-H Fair Association 19/21/09 Balance Sheet .;ash Basis As of September 21, 2009 Sep 21, 09 ASSETS Current Assets Checking/Savings Citizens - Operating Acct -8622 78,782.07 Citizens Savings Rabbit Barn Fund 365.80 Scholarship Fund 1,063.78 Citizens Savings - Other 152.08 Total Citizens Savings 1,581.66 Clarkston -Friends Checking 119.87 Clarkston -Friends of Ellis Barn 97.09 Ellis Barn Reserve Best Bank 2,015.69 Petty Cash - Office 250.00 Petty Cash Kitchen Change 150.00 T&C-Capital Rainy Day 23,787.43 T&C-Large A Auction Ck 63-81 14,184.61 T&C-Large A Auction Sav 6301 5.01 T&C-Small An Auction 5281 858.46 T&C Premium Checking 64-81 296.47 T&C Premium Savings 54-01 5.01 Total Checking/Savings 122,133.37 Total Current Assets 122,133.37 TOTAL ASSETS LIABILITIES & EQUITY Liabilities Current. Liabilities Other Current Liabilities 2050 - Security Deposit 2063 - Security Deposits Facilities 2056 - Security Deposits Commercial Total 2060 - Security Deposit 2100 - Payroll Liabilities Total Other Current Liabilities Total Current Liabilities Total Liabilities Equity 3900 - Retained Earnings Net Income Total Equity TOTAL LIABILITIES & EQUITY 16-4 122,133.37 75.00 7,678.50 7,753.50 466.65 8,220.15 8,220.15 8,220.15 85,382.46 28,530.76 113,913.22 122,133.37 Page 1 Summary Value of Donation Requests 2002 - 2008 Total Value Total Value Donated Redeemed 2002 $60,622 $39,112 2003 $56,164 $33,946 2004 $59,577 $33,874 2005 $63,612 $35,719 2006 $52,212 $34,004 2007 $30,628 $20,808 2008 $24,413 $15,408 16-5 Date Adopted: Dated Drafted: A: 09-007 09-29-09 09-25-09 Page 1 of 6 OAKLAND of COUNTY PARKS Electronic Device Assignment Policy I. PURPOSE: In the unpredictable, fast -paced parks and recreation industry, employees have a need to stay on top of the most current and critical information and to deliver outstanding service to customers. This policy outlines the criteria for implementation and distribution of various electronic devices to parks and recreation staff. This policy will cover the following types of electronic devices: Definitions A. Computers 1. Desktop Computer - is a personal computer (PC) in a form intended for regular use at a single location. Desktop computers come in a variety of types ranging from large vertical tower cases to small form factor models that can be tucked behind a monitor. "Desktop" can also indicate a horizontally -oriented computer case usually intended to have the display screen placed on top to save space on the desk top. Most modern desktop computers have separate screens and keyboards. 2. Laptop Computer - is a personal computer (PC) designed for mobile use and small enough to sit on one's lap. A laptop integrates most of the typical components of a desktop computer, including a display, a keyboard, a pointing device (a touchpad, also known as a trackpad, and/or a pointing stick), speakers, and often including a battery, into a single small and light unit. The rechargeable battery is charged from an AC adapter and typically stores enough energy to run the laptop for two to three hours in its initial state, depending on the configuration and power management of the computer. 3. Tablet Computer - a tablet personal computer (PC) refers to a laptop or slate -shaped mobile computer, equipped with a touchscreen or graphics tablet/screen hybrid to operate the computer with a stylus or digital pen, or a fingertip, instead of a keyboard or mouse. This form factor offers a more mobile way to interact with a computer. Tablet PCs are often used where normal notebooks are impractical or unwieldy, or do not provide the needed functionality. B. Mobile Phones 1. Cell Phone - is a long-range, electronic device used for mobile telecommunications (mobile telephone, text messaging or data transmission) over a cellular network of specialized base stations known as cell sites. In addition to the standard voice function, current mobile phones may support a few additional services, such as simple messaging 16-6 Date Adopted: Dated Drafted: A: 09-007 09-29-09 09-25-09 Page 2 of 6 COUNTY PARKS Electronic Device Assignment Policy service (SMS) for text messaging, Bluetooth, and camera. 2. Radio Phone - a device used as a combination radio phone and cell phone. A simple handheld radio phone is sometimes called a walkie-talkie or CB radio is also a very similar in technology. These devices are still widely used in many specialist applications including parks and recreation. 3. Smart Phone - is a mobile phone offering advanced capabilities, often with PC -like functionality. A smartphone is simply a phone with advanced features like e-mail and attachment viewing, Internet, calendar, address book, synchronization, mobile video streaming, camera with video recording capabilities and a built-in full keyboard. C. Landline Phones — also known as, main line or fixed -line is a telephone line which travels through a solid medium, either metal wire or optical fiber. This is distinguished from a mobile cellular line, where the medium used is the airwaves. Landlines cost less than cellular lines and provide better voice quality, and are used when there is no need for mobility or where cellular service is unavailable. A land line is also used to increase the security of communications, as it cannot be intercepted by a receiver without physical access to the line. II. PROCEDURE: The chart, Appendix A, is to be used as the guide for which type of electronic device will be assigned to each employee classification and will be updated periodically as needed: A. Distribution and Exceptions of Assigned Equipment 1. All effort will be made to have the equipment available for the eligible employees when they begin initial employment or when their classification changes. Deployment time may vary due to equipment availability. 2. Any proposed variance to the above distribution chart must be done with a written request to the Business Development Representative for Internal Services stating the reason and details for the request and also any cost/benefit analysis. 3. The Business Development Representative for Internal Services will review the request and determine whether to approve or deny. If approved, the request will then be submitted to the Executive Officer for approval. F) Date Adopted: Dated Drafted: A: 09-007 09-29-09 09-25-09 Page 3 of 6 '1 COUNTY PARKS Electronic Device Assignment Policy 4. If the request is approved by the Executive Officer, the Business Development Representative for Internal Services will work with the employee and Oakland County Information Technology to determine the best device, service, and plan (if applicable) for the employee and the department. Use of any electronic device issued by Oakland County is subject to the rules set forth by the Oakland County Electronic Communication System Policy which can be found at: httD://inv.oakizov.com/sites/hr/Merit%20Svstem%20Rules/electronic com m.pdf B. Use of Personal Cell Phones and Reimbursement Every intention will be made to have a County -issued device available to any staff person who may have a situation occur where instant communication is necessary. This may be through an assigned device or devices available from a pool. If neither of these options are available, then employees may be asked to use their own personal mobile phone for official county business. If that occurs and an employee incurs additional expenses because of this use the following guidelines would apply. 1. The County will reimburse employees for air time (and if applicable, call specific roaming charges) made on their privately owned mobile phone for County business. NO OTHER CELLULAR EXPENSE IS REIMBURSEABLE. 2. Requests for reimbursement must be made within thirty (30) days after the end of the pay period in which the business call was completed. a. Requests must be made by submitting a properly completed and signed Communications Reimbursement form (MB-4) to their supervisor. To properly complete the form, all calls for which reimbursement is requested must be listed separately. b. A copy of the cellular bill showing the date of the call, airtime, and call charges must be attached to the request form (MB-4). Employees are responsible for identifying the actual business - related expense. c. All calls that are identified as business -related calls will be reimbursed at an established fixed rate as determined by 16-7 Date Adopted: Dated Drafted: A: 09-007 Administrative 09-29-09 09-25-09 Page 4 of 6 PolicyOAKLAND COUNTY PARKS Electronic Device Assignment Policy Management & Budget. Management & Budget will annually review this rate based on current market conditions. Notification of the rate change will be issued by Management & Budget when it occurs. d. The following expenses are not reimbursable: i. Monthly base charges ii. Communication taxes iii. Air time for calls made on prepaid calling cards e. All requests must be signed and dated by the employee and approved by their supervisor and Manager/Executive Officer. f. It is the Manager/Executive Officer's responsibility to attest to the reasonability of the reimbursement request. M Date Adopted: Dated Drafted: A: 09-007 Administrative 09-29-09 09-25-09 Page 5 of 6 OMAKLAND Policy COUNTY PARKS Electronic Device Assignment Policy Appendix A Employee Classification Computer Assignment Mobile Phone Assignment Landline Assigned Executive Officer Parks & Rec Desktop Smart phone Yes Manager Parks & Rec Operations Desktop Smart phone Yes Chief Recreation Prog & Sery Laptop Smart phone Yes Chief Parks Operations and Maint Laptop Smart phone No Chief Parks Facilities Maint & Dev Laptop Smart phone Yes Maintenance Supervisor II Laptop Cell phone No Educational Resource Specialist Desktop - Yes Parks Supervisor Laptop Radio phone No Supervisor Parks and Rec Planning Laptop Smart phone Yes P&R Business Dev. Representative Laptop Smart phone Yes User Support Specialist II Laptop Smart phone Yes Recreation Program Supervisor Desktop Cell phone Yes Parks Project Supervisor Laptop Cell phone No Parks and Rec Communication Supv Desktop Cell phone Yes Parks and Rec Marketing Supv Desktop Cell phone Yes Supervisor Administrative Services Desktop - Yes Supervisor Golf Revenue & Operations Laptop Smart phone No Natural Resources Planner Desktop Cell phone Yes Parks Crew Chief Desktop Cell phone No Storekeeper III Desktop - Yes Parks Naturalist Desktop Cell phone No Communications & Markt Assistant Desktop - Yes Graphic Artist Desktop - Yes GIS/CAD Technician I Desktop - Yes Construction Inspector (PINE) Desktop Cell phone No Technical Aide (PINE) Desktop - Yes Central Employee Records Coord. Desktop - Yes Account Clerk lI Desktop - Yes Secretary III Desktop - Yes Office Assistant Il Desktop - Yes Office Assistant I Desktop - Yes Skilled Maintenance Mechanic III - Cell phone No Skilled Maintenance Mechanic lI - Cell phone No 16-8 Date Adopted: Dated Drafted: A: 09-007 09-29-09 09-25-09 Page 6 of 6 OZAKLAND o1 COUNTY PARKS Electronic Device Assignment Policy Automobile Mechanic II - Cell phone Yes General Maintenance Mechanic - Radio phone No Groundskeeper II - Radio phone No Grounds Equipment Mechanic - Radio phone No Park Maintenance Aide - Cell phone No Project Advisor Desktop - Yes Jump seat computers may be available for use to any staff not assigned a computer. Pool Phones may be available for check out for any staff not assigned a cell phone. UPCOMING EVENTS OCTOBER 2009 Lewis E. Wint Nature Center Independence Oaks County P Public Interpretive Programs: October 7 or 10 - Tuning Your Tot Into Fall October 18 - Applefest October 24 - Grossology Halloween Mini Class October 31 - Halloween Costume Hike Scout Badge Days: October 3 - Jr. Girl Scout Horse Fan Badge (at Springfield Oaks) October 17 - Webelos Forester Other: October 4 - Autumn Color Classic Car Show - Independence Oaks October 10- Ellis Barn Festival @ Springfield Oaks October 11- Hidden Forest Trail Run - Independence Oaks October 15 - Garden Work Bee (Winterize and White Elephant) October 24 - Buckthorn Busters Workday (Camp Wilderness) - Stewardship Program Adaptive Recreation October 2 Social for individuals with developmental disabilities, Royal Oak October 3 Sports -ability: Open gym/activities for kids with disabilities. Boys & Girls Club - Royal Oak October 7 Junior Wheelchair Basketball, Southfield October 8 Fall Color Tour - Springfield/Independence Oaks, Waterford/Beverly Hills October 9 Adult recreational wheelchair basketball, Troy October 10 Sports -ability: Open gym/activities for kids with disabilities. Boys & Girls Club - Royal Oak October 13 Fall Color Tour - Springfield/Independence Oaks, Clawson October 14 Junior Wheelchair Basketball, Southfield October 16 Goal Ball for individuals with visual impairments, Southfield October 16 Adult recreational wheelchair basketball, Troy October 17 Sports -ability: Open gym/activities for kids with disabilities. Boys & Girls Club - Royal Oak October 19 Crafts and Cooking for individuals with Dev. Disabilities, Ferndale October 21 Junior Wheelchair Basketball, Southfield 16-9