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C TY PAR
April 9, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE .............................Oakland County Parks and
Recreation Commission
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, April 14, 2010
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Becky D. Lewis, Jr.
CJ
Chairman
Richard Skarritt Daniel J. Stencil
Vice Chairman Executive Officer
J. David VanderVeen
Secretary
Tim Burns
Gerald A. Fisher
Next Meeting: Wednesday, May 5, 2010 at Oakland County Parks and Recreation
Robert Kostin
Administration Office.
Christine Long
John P. McCulloch
Charles Palmer
• Scott
Lldniel J. Stencil
Executive Officer
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Oakland County Parks and Recreation Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
April 14, 2010
Agenda
I. Call Meeting to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes; 313110
5. Approval of Agenda
6. Public Comments
7. REGULAR AGENDA
a. Internal Service Funds Journal Voucher Register ending 2/28/10
(FM 5, FY 10); Payment Register ending 2/28/10 (FM 5, FY 10)
b. Combined Statement of Operations for month ending 2/28/10 (FM 5, FY 10)
c. Award Presentations:
1. Michigan State University Extension Turfgrass, MTESP Certifications
2. MRPA Community Service Awards
d. Red Oaks Golf Course Entrance Drive Relocation
e. Upper Bushman Acquisition Update
£ Bid Items:
1. Tents - Mobile Recreation
2. Portable Light Towers — Facilities Maintenance
g. Rules and Regulations Revision - Resolution
h. City of Madison Heights Inter -Governmental Agreement
Action Required
Presenter/Phone #
P. Lewis/248.646.5917
GG
Approval S. Kici/248.858.4603
Approval P. Lewis/D. Stencil/248.858.4944
P. Lewis
Approval S. Cox/248.858.4612
Approval S. Cox
Informational B. Bird/248.858.1726
" D. Stencil/T. Gibbs/248.858.4639
Legal Update K. Lerminiaux/248.858.0557/J.
Hall/248.858.0555/M.
Donnellon/248.858.4623
Informational M. Prowse/248.858.4630
K. Lerminiaux /248.858.0557/
J. Hall/M. Hughson/248.858.5380
Approval T. Field/248.858.0914
Approval L. Gee
J. Smith/248.858.0522
Approval L. Gee/248.343.3165
J. Hall
Approval L. Gee
J. Hall
i. mgfield Oaks Quinlan -Affidavit of Permission and Resolution
J. Volunteer Policy
k. Red Oaks Waterpark Slide Tower Repair
1. Residential Lease Agreements/Resolutions:
1. Waterford Oaks — Garvey
2. Groveland Oaks —Hatt
m. Skier's Pier Ski Jumping Event — Groveland Oaks
n. 2010 Appreciation Days
8. STAFF REPORTS/PRESENTATIONS
a. February Activity Report
b. Urban Recreation Strategy Initiative Presentation and Timeline
c. Millage Update/][)VD Presentation
d. Executive Officer's Report
9. OLD BUSINESS
10. NEW BUSINESS
11. ADJOURN
Approval M. Donnellon/J. Hall
Approval R. Boyd/248.975.9717
J. Hall
Approval M. Donnellon
Approval P. Castonia/248.858.0909
J. Hall
Approval T. Fields
B. Brokenshaw/248.634.9811
Approval T. Fields
Receive and File L. Gee/D. Stencil
Preliminary Approval J. Noyes/248.858.4624
of Concept
Informational D. Stanfield/248.858.4627
D. Stencil/J. Hall
Receive and File D. Stencil
The next meeting will be April 21, 2010, 9 am —1:30 pm at the administration office for the FY2011 Budget Presentation Work Session.
Lunch will be served.
ACTIVITY REPORT
February 2010 (FM5, FY2010)
® -e.,
IONEME
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities -Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
0
0
0
6,292
5,800
-7.8%
490
342
-30.2%
3,176
2,636
-17.0%
0
0
0
0
0
903
974
7.9%
12,683
10,173
-19.8%
650
-100.0%
12,999
10,643
-18.1%
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
242
160
-33.9%
1,631
2,495
52.9%
8,436
15,079
78.7%
58,201
64,066
10.1%
0
0
0
0
0
0
0
0
0
9
381
4133.3 %
62
60
-3.2%
3,072
2,925
-4.8%
1,996
1,951
-2.3%
20,801
20,442
-1.7%
2,321
4,004
72.5%
10,077
9,016
-10.5%
5,882
213
-96.4%
23,245
21,496
-7.5%
0
0
0
0
0
0
417
232
-44.4%
2,321
3,616
55.8%
2,208
126
-94.3%
3,518
1,467
-58.3%
0
0
0
0
0
0
2,058
1,257
-38.9%
12,603
7,636
-39.4%
350
586
67.4%
2,492
1,975
-20.7%
125
200
60.0%
927
2,058
122.0%
206
204
-1.0%
3,150
1,847
-41.4%
0
0
0
6,292
5,800
-7.8%
15,032
20,207
34.4%
98,145
98,710
0.6%
0
0
0
0
0
0
0
0
0
9
381
4133.3%
7,878
2,164
-72.5%
44,046
41,938
-4.8%
0
0
0
0
0
0
350
586
67.4%
2,492
1,975
-20.7%
1 of 4 4/9/2010
ACTIVITY REPORT
k
SIN
February 2010 (FM5, FY2010)
rr•
r +
r+•
r r
GLEN OAKS
Rounds Played - 9 Holes
0
0
0
1,673
2,479
48.2%
Rounds Played - 18 Holes
0
0
0
860
887
3.1%
Rounds Played - 18 Hole Equivalent
0
0
0
1,697
2,127
25.3%
*Banquet Facilities
1,244
1,250
0.5%
15,209
11,813
-22.3%
**Grill Room (**Not included in totals)
0
0
0
675
526
-22.1%
LYON OAKS
Rounds Played - 9 Holes
0
0
0
279
283
1.4%
Rounds Played -18 Holes
0
0
0
1,799
1,768
-1.7%
Rounds Played -18 Hole Equivalent
0
0
0
1,939
1,910
-1.5%
Driving range
0
0
0
826
633
-23.4%
*Banquet Facilities
1,392
651
-53.2%
6,737
6,250
-7.2%
**Grill Room (**Not included in totals)
0
0
0
2,583
3,247
25.7%
RED OAKS
Rounds Played - 9 Holes (Closed 09 Season)
0
0
0
1,523
0
-100.0%
SPRINGFIELD OAKS
Rounds Played - 9 Holes
0
0
0
747
1,044
39.8%
Rounds Played -18 Holes
0
0
0
1,680
1,715
2,1%
Rounds Played -18 Hole Equivalent
0
0
0
2,054
2,237
8.9%
**Grill Room (**Not included in totals)
0
0
0
1,029
670
-34.9%
WHITE LAKE OAKS
Rounds Played - 9 Holes
0
0
0
1,397
2,171
55.4%
Rounds Played -18 Holes
0
0
0
774
995
28.6%
Rounds Played - 18 Hole Equivalent
0
0
0
1,473
2,081
41.3%
*Banquet Facilities
175
378
116.0%
6,190
5,014
-19.0%
**Grill Room (**Not included in totals)
0
0
0
1,005
373
-62.9%
TOTAL ROUNDS PLAYED - 9 HOLES
0
0
0
5,619
5,977
6.4%
TOTAL ROUNDS PLAYED - 18 HOLES
0
0
0
5,113
5,365
4.9%
TOTAL ROUNDS PLAYED -18 HOLE EQUIV.
0
0
0
7,923
8,354
5.4%
TOTAL DRIVING RANGE
0
0
0
826
633
-23.4%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 2 of 4 4/9/2010
ACTIVITY REPORT
February
It,EC �ACILI ,II=S & SP0GIR1,1:1/E�ITS ,
yy5 F p
L &y I
MOBILE RECREATION
Bleachers
0
1
0
5
160
3100.0%
Inflatables
300
0
-100.0%
3,505
2,400
-31.5%
Bus
990
540
-45.5%
5,265
4,230
-19.7%
Climbing Wall/Tower
0
0
0
1,100
1,800
63.6%
Dunk Tank
0
0
0
0
0
0
Inline Skate Mobile/Hockey Mobile
0
0
0
0
0
0
Puppet
0
0
0
340
850
150.0%
Show Mobile
0
0
0
24
23
-4.2%
Adventure Sport Mobile
440
40
-90.9%
1,000
360
-64.0%
Tents
0
0
0
11
0
-100.0%
Camps
0
0
0
0
0
0
Miscellaneous
1
0
-100.0%
2
3
50.0%
WATERFORD OAKS BMX
0
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
206
0
-100.0%
1,022
712
-30.3%
WATERFORD OAKS FRIDGE
5,351
0
-100.0%
17,657
0
-100.0%
WATERFORD OAKS LOOKOUT LODGE
60
-100.0%
1,035
910
-12.1%
WATERFORD OAKS WATERPARK
0
0
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
0
0
THERAPEUTIC EVENTS*
304
284
-6.6%
2,648
1,660
-37.3%
SENIOR EVENTS
0
0
0
0
0
0
TOTAL MOBILE RECREATION VISITS
1,731
581
-66.4%
11,252
9,826
-12.7%
TOTAL FACILITIES AND SPECIAL EVENTS
5,921
284
-95.2%
22,362
3,282
-85.3%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4 4/9/2010
ACTIVITY REPORT
February 2010 (FM5, FV2010)
III'',I '
lr
I /
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
885
1,233
Outreach Visits
417
840
**Trail Usage ("Not included in totals)
6,260
10,385
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
177
162
Outreach Visits
186
216
**Trail Usage (**Not included in totals)
69
67
TOTAL NATURE CENTERS
1,062
1,395
TOTAL OUTREACH VISITS
603
1,056
•e ll'
•, / I
DAY USE PARKS
23,260
22,957
GOLF COURSES
0
0
RECREATION, FACILITIES AND SPECIAL EVENTS
7,652
865
NATURE INTERPRETIVE SERVICES
1,665
2,451
BANQUET FACILITIES
5,897
4,710
GRANDTOTALS
38,474
30,983
*(Therapeutic Events: Boys & Girls 51, b-ball 44, junior b-ball 26, ferndale 31, TGIT 76, Royal Oak 56)
D
39.3%
5,309 5,700
7.4%
101.4%
2,471 2,143
-13.3%
65.9%
37,550 45,903
22.2%
-8.5%
1,166 956
-18.0%
16.1%
679 216
-68.2%
-2.9%
3,295 3,135
-4.9%
31.4%
6,475 6,656
2.8%
75.1%
3,150 2,359
-25.1%
-1.3%
150,984
148,804
0
11,558
11,975
-88.7%
33,614
13,108
47.2%
9,625
9,015
-20.1%
54,349
42,944
-19.5% 260,130 225,846
-1.4%
3.6%
-61.0%
-6.3%
-21.0%
-13.2%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 4 of 4 4/9/2010
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
March 3, 2010
Chairman Lewis called the meeting to order at 9:07 a.m. in the grill room at Glen Oaks Golf Course.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Kevin Larsen, Christine Long, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT WITH NOTICE:
John McCulloch
Mr. Kevin Larsen attended the meeting as Mr. McCulloch's designee.
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Purchasing
Oakland County Facilities Engineering
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Manager -Parks & Rec.Operations
Mike Donnellon, Chief, Parks Fac. Maint. Oper.
Jon Noyes, Planning Supervisor
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Representative
Matt Felton, Marketing Supervisor
Vic Chiasson, Project Advisor
Sheila Cox, Capital Improvement Coordinator
Jack Smith, Manager
Paul Hunter, Manager
Moved by Mr. Palmer, supported by Mrs. Long to approve the minutes of the Michigan
Natural Resources Trust Fund Development Grant Application - Public Hearing of
February 3, 2010 and the regular meeting of February 3, 2010, as written.
AYES: Fisher, Larsen, Lewis, Long, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA
Moved by Mr. Scott, supported by Mr. Fisher to approve the agenda with the following change:
move item 7e and 7f to the beginning of the agenda.
AYES: Fisher, Larsen, Lewis, Long, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, March 3, 2010)
PUBLIC COMMENTS:
Executive Officer Stencil introduced Matt Felton, who has been hired as the new Marketing Supervisor.
2010 PAVING PROJECTS:
Moved by Mr. Scott, supported by Mr. Palmer to award the contract for the Waterford Oaks
Parking Lot Repair for Alternate #1, Base Bid #2 and Base Bid #3, to ABC Paving Company in
the amount of $151,537.50, plus a 5% contingency of $7,577, for a total approved amount of
$159,114.50; and award the contract for the Red Oaks Golf Course Entrance Drive Relocation,
including Base Bid #4, to ABC Paving Company in the amount of $41,288, plus a 5% contingency
of $2,065, for a total approved amount of $43,353; and approve a transfer of $8,692.77 from the
FY2010 CIP Contingency for this project.
AYES: Fisher, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS WATERPARK NEW GUEST ENTRANCE PROJECT:
Moved by Mr. Palmer, supported by Mr. Burns to award the contract for the Red Oaks Waterpark
New Guest Entrance for Base Bid #1 and Alternates 1, 2, 3 and 4 to Bernco, Inc. in the amount of
$327,550, plus a 5% contingency of $16,376, for a total approved amount of $343,928.
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mrs. Long, supported by Mr. Scott to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 1/31/10 (FM 4, FY 10).
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. VanderVeen, supported by Mr. Kostin to approve the Combined Statement of
Operations for the month ending 1/31/10 (FM 4, FY10).
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
MAINTENANCE MANAGEMENT PLAN:
4-2
(Commission Meeting, March 3, 2010)
Moved by Mrs. Long, supported by Mr. Scott to approve the Maintenance Management Plan
which establishes a plan to reduce operational costs, improve maintenance consistency across
the 13 regional parks and golf courses and support managing existing assets to their highest
level of productivity.
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RECREATION PROGRAM BUSINESS PLAN:
Moved by Mr. Palmer, supported by Mr. Burns to approve the Recreation Program Business Plan
which incorporates three strategic goals and directions: 1. Develop a comprehensive plan for the
revenue driven attractions the park system owns and operates focusing on the waterparks, golf
courses and campgrounds, to position and maintain these attractions as sustainable as possible
2. Create a year round program for each individual park in the Oakland County Parks system to
build awareness and use of the parks for people of all ages, and 3. Develop an extensive
outreach program to promote the park system and to motivate Oakland County residents to visit
their parks and recreation facilities.
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY MARKET PRELIMINARY BUSINESS PLAN:
Melissa Prowse presented the preliminary business plan for management of the Oakland County Market.
The business plan has a phased approach which incorporates four phases. Phase 1 involves
observation and investigation of current market practices, and will take place May -October, 2010; Phase
2 is the transfer of management to OCPRC, and will take place in FY 2011; Phase 3 includes full
operations of the market, scheduled for FY 2012; and Phase 4 which is scheduled as future vision.
Moved by Mr. Kostin, supported by Mr. VanderVeen to direct staff to finalize the business plan,
including capital expenses, and proceed with the agreement to manage the Oakland County
Market as a unit of Waterford Oaks County Park.
AYES: Burns, Fisher, Kostin, Larsen, Lewis, Long, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RULES AND REGULATIONS REVISION:
Moved by Mr. Palmer, supported by Mrs. Long to approve the revised Rules and Regulations.
Concern was raised about the wording under Section 38 - Free Speech. After discussion, staff will
proceed with recommended changes and bring back for approval at the April 14, 2010 regular meeting.
GUIDING PRINCIPLES CONCEPT:
Jon Noyes provided a brief presentation on the Guiding Principles Concept, which creates a check list for
4-3
(Commission Meeting, March 3, 2010)
staff to achieve the visions and goals outlined in the strategic planning process. A more detailed concept
will be provided to the Commission for approval at a later date.
URBAN RECREATION STRATEGY:
Jon Noyes presented a conceptual proposal for the Urban Recreation Strategy which details how the
OCPRC mission will be realized in the urbanized portions of the county. The URS provides a mechanism
for evaluating the intended affect of recreational investment. A formal proposal will be provided to the
Commission for approval at a later date.
INFORMATIONAL ITEMS:
The following items were received and filed:
--Fire and Ice Report
--Marketing and Communications Staff Report
--Executive Officer's Report
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
--The proposed ballot language for the August 3 Primary Election is currently being reviewed by the
Attorney General's office.
NEW BUSINESS:
The Commission received a letter from Corporation Counsel Judy Cunningham requesting that questions
regarding items on the agenda be submitted to her staff prior to the meetings to enable her staff ample
time to investigate and respond in a timely matter. Chairman Lewis directed Commissioners with
questions to contact he or Dan Stencil, and they will contact Corporation Counsel.
OLD BUSINESS:
At the January 6, 2010 regular meeting, the Commission concurred to establish a three -member
committee to develop a process to evaluate the Executive Officer's performance and report back to the
Commission. The Committee has met once and will report to the Commission on April 14, 2010.
The meeting adjourned at 11:20 a.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, April 14, 2010, at Waterford Oaks —
Administration Office.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
April 14, 2010
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
February (FM5, 2010)
*PAYMENT REGISTER:
Voucher Report Period, February (FM5, 2010)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
692,355.36
814,722.16
$1,507,077.52
7a-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5, FY 2010
(FOR MONTH ENDING 2/28/10)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$14,129,000.00
$11,116,167.81
$3,012,832.19
78.7%
Other
297,300.00
163,272,30
134,027.70
54.9%
GLEN OAKS GOLF COURSE
1,152,170,00
83,919.40
1,068,250.60
7.3%
LYON OAKS GOLF COURSE
1,269,500.00
113,170.83
1,156,329.17
8.9%
RED OAKS GOLF COURSE
370,400.00
200.00
370,200.00
0.1%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
44,602.28
796,197.72
5.3%
WHITE LAKE OAKS GOLF COURSE
924,250.00
57,553.06
866,696.94
6.2%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
9,660.12
27,759.88
25.8%
ADDISON OAKS
439,665.00
60,498.90
379,166.10
13.8%
ADDISON OAKS CONFERENCE CENTER
126,000.00
28,248.22
97,751.78
22.4%
GROVELAND OAKS
701,400.00
6,502.40
694,897.60
0.9%
HIGHLAND OAKS
13,000.00
120.00
12,880.00
0.9%
INDEPENDENCE OAKS
332,160.00
67,798.00
264,362.00
20.4%
LYON OAKS
90,000.00
22,841.00
67,159.00
25.4%
ORION OAKS
111,200.00
36,164.00
75,036.00
32.5%
RED OAKS DOG PARK
0.00
0.00
0.00
N/A
ROSE OAKS
2,300.00
134.00
2,166.00
5.8%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,425.00
35,783.00
24,642.00
59.2%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,900.00
15,387.00
30,513.00
33.5%
RECREATION PROGRAMS & SERVICES
21,000.00
3,924.50
17,075.50
18.7%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
69,305.00
318,495.00
17.9%
RED OAKS WATERPARK
1,000,600.00
3,346.50
997,253.50
0.3%
WATERFORD OAKS BMX COMPLEX
17,250.00
0.00
17,250.00
0.0%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300.00
745.29
143,554.71
0.5%
WATERFORD OAKS WATERPARK
821,425.00
2,948.50
818,476,50
0.4%
NON -OPERATING PLANNED USE OF BALANCE
3,710,100.00
0.00
3,710,100.00
N/A
TOTAL REVENUE
$27,055,365.00
$11,942,292.11
$15,113,072.89
44.1%
EXPENSES
ADMINISTRATIVE SERVICES
$5,874,758.00
$1,674,905.88
$4,199,852.12
28.5%
FISCAL SERVICES ADMINISTRATION
126,497.00
44,320.02
82,176.98
35.0%
FISCAL SERVICES PARKS & REC
267,836.00
99,861.30
167,974.70
37.3%
GLEN OAKS GOLF COURSE
1,404,809.00
439,810.55
964,998.45
31.3%
LYON OAKS GOLF COURSE
2,041,893.00
606,247.05
1,435,645.95
29.7%
RED OAKS GOLF COURSE
855,496.00
185,980.08
669,515.92
21.7%
SPRINGFIELD OAKS GOLF COURSE
1,108,426.00
320,835.62
787,590.38
28.9%
WHITE LAKE OAKS GOLF COURSE
1,159,553.00
292,446.70
867,106.30
25.2%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
156,307.61
361,225.39
30.2%
ADDISON OAKS
1,469,831.00
359,360.02
1,110,470.98
24.4%
ADDISON OAKS CONFERENCE CENTER
289,187.00
57,938.78
231,248.22
20.0%
GROVELAND OAKS
1,533,180.00
288,360.59
1,244,819.41
18.8%
HIGHLAND OAKS
71,902.00
9,144.49
62,757.51
12.7%
INDEPENDENCE OAKS
1,056,316.00
310,075.25
746,240.75
29.4%
LYON OAKS
366,629.00
125,559.46
241,069.54
34.2%
ORION OAKS
195,505.00
56,381.80
139,123.20
28.8%
RED OAKS DOG PARK
0.00
8,603.41
(8,603.41)
NA
ROSE OAKS
96,352.00
7,439.30
88,912.70
7.7%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
110,542.69
382,348.31
22.4%
WATERFORD OAKS ACTIVITY CENTER/PARK
619,096.00
158,052.80
461,043.20
25.5%
RECREATION PROGRAMS & SERVICES
700,956.00
223,035.87
477,920.13
31.8%
CATALPA OAKS
114,924.00
8,811.86
106,112.14
7.7%
MOBILE RECREATION & SPECIAL EVENTS
695,187.00
133,324.21
561,862.79
19.2%
RED OAKS WATERPARK
1,354,195.00
189,077.47
1,165,117.53
14.0%
WATERFORD OAKS BMX COMPLEX
53,404.00
3,942.36
49,461.64
7.4%
WATERFORD OAKS TOBOGGAN COMPLEX
952,988.00
49,359.22
903,628.78
5.2%
WATERFORD OAKS WATERPARK
1,287,903.00
168,351.55
1,119,551.45
13.1 %
FACILITIES & MAINTENANCE
1,487,835.00
440,194.33
1,047,640.67
29.6%
CONTINGENCY/INTERNAL SERVICE CHARGES*
600,000.00
112,317.96
487,682.04
N/A
NON -OPERATING CAPITAL
260,283.00
0.00
260,283.00
N/A
$27,055,365.00
$6,640,588.23
$20,414,776.77
24.5%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$5,301,703.88
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
44.1 %
52.9%
60.2%
51.8%
BUDGET BALANCE:
55.9%
47.1 %
39.8%
48.2%
ACTUAL EXPENSE TO DATE:
24.5%
26.5%
29.3%
28.2%
BUDGET BALANCE:
75.5%
73.5%
70.7%
71.8%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 7b-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 5, FY 2010
(FOR MONTH ENDING 2128110)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7b-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 5, FY 2010
(FOR MONTH ENDING 2128110)
YEAR TO DATE YEAR TO DATE REVENUE OVER
PARK REVENUE EXPENSE (UNDER)EXP.
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
$11,279,440.11
0.00
0.00
11,279,440.11
83,919.40
113,170.83
200.00
44,602.28
57,553.06
299,445.57
$1,674,905.88
44,320.02
99,861.30
1,819,087.20
439,810.55
606,247.05
185,980.08
320,835.62
292,446.70
1,845,320.00
$9,604,534.23
(44,320.02)
(99,861.30)
9,460,352.91
(355,891.15)
(493,076.22)
(185,780.08)
(276,233.34)
(234, 893.64)
(1,545,874.43)
9,660.12 156,307.61 (146,647.49)
9,660.12 156,307.61 (146,647.49)
60,498.90
28,248.22
6,502.40
120.00
67,798.00
22,841.00
36,164.00
0.00
134.00
35, 783.00
15,387.00
273,476.52
3,924.50
0.00
69,305.00
3,346.50
0.00
745.29
2,948.50
80,269.79
0.00
0.00
0.00
$11,942,292.11
359,360.02
57,938,78
288,360.59
9,144.49
310,075.25
125,559.46
56,381.80
8,603.41
7,439.30
110,542.69
158,052.80
1,491,458.59
223,035.87
8,811.86
133,324.21
189,077.47
3,942.36
49,359.22
168,351.55
775,902.54
(298,861.12)
(29,690,56)
(281, 858.19)
(9,024.49)
(242,277.25)
(102,718.46)
(20,217.80)
(8,603.41)
(7,305.30)
(74,759.69)
(142,665.80)
(1,217,982.07)
(219,111.37)
(8,811.86)
(64,019.21)
(185,730.97)
(3,942.36)
(48,613.93)
(165,403.05)
(695,632.75)
440,194.33 (440,194.33)
440,194.33 (440,194.33)
112,317.96
$6,640,588.23
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(112,317.96)
$5,301,703.88
(Page 3 of 3) 7b-3
ITEM #7c-1
AWARD PRESENTATION
MICHIGAN TURFGRASS ENVIRONMENTAL STEWARDSHIP PROGRAM
The Michigan Turfgrass Environmental Stewardship Program is intended to
organize efforts of the turfgrass industry, state agencies, Michigan State University
(MSU), and environmental advocacy groups to advance the environmental stewardship
of the turfgrass industry and to recognize environmental achievements. The program
was developed at MSU with support from the Michigan Turfgrass Foundation, Michigan
Department of Agriculture, Michigan Department of Environmental Quality and Golf
Association of Michigan. Over the past twelve years, the Michigan Groundwater
Stewardship Program has provided the base funding to develop the program.
At this time all of the OCPR golf course facilities are now certified under the
MTESP program. In 2008 OCPR served as a leader by being the first in Michigan to also
certify a day -use park facility, Groveland Oaks, under Park Supervisor Boyd
Brokenshaw's leadership.
Completion of MTESP Certification has been integral to ensuring environmental
compliance of our maintenance facilities and operations, and continues to serve as a
value-added investment to OCPR's implementation of mandated Phase II Stormwater
Pollution Prevention Initiative action items. Signage touting MTESP Certification is
installed at each of the certified properties. In addition, Glen Oaks Golf has incorporated
the MTESP logo on course flags this year. Staff is working to pursue certification of
Addison, Independence, and Waterford Oaks by the end of 2011. Once certified, sites
go through a recertification visit and assessment every 3 years.
The Commission will receive the MTESP Certifications from Dr. Ronald Calhoun
during the meeting via Skype. Copies of the certificates are attached.
7c-1
ITEM #7c-2
2010 MRPA COMMUNITY SERVICE AWARDS
AWARD PRESENTATION
Executive Officer Stencil will present the Environmental Science and Services
Community Service Award to the Retired Engineer Technical Assistance Program
(RETAP) for their assistance in conducting an energy audit which assisted staff with their
"green" initiatives program.
Jerry Sarasin was also recognized with the Volunteer Award for his significant
contributions to the adaptive recreation program at Oakland County Parks and
Recreation throughout his 15 years of volunteering.
7c-2
ITEM #7d-1
POLE TENTS
MOBILE RECREATION
Bids have been received for the purchase of seven (7) pole tents for the Mobile
Recreation program; (1) 30; X 50', (4) 20' X 40', (1) 20' X 30' and (1) 20' x 20'.
Tents will be used for park events and at large events that are sponsored by OCPRC or co-
sponsored with the County.
The tents are replacing existing tents that were purchased during the past 20 years; a
portion of the tents were purchased used in 1999, and have been used for several years. The
tents have been repaired many times and are now in need of replacement. All new tents are
white in color, and will be branded with the Oakland County Parks logo which will provide great
exposure at large events. Revenue generated from tent rental since 1999 is more than
$110,000.
Bids are as follows:
Vendor
Location
Bid
Celina Tent Inc.
Celina, OH
$16,221.95
Advantage Tent Fittings, Inc.
Chillicothe, OH
$26,408.87
American Rentals, Inc.
Lansing, MI
$32,550.00
S & R Event Rentals
Harrison Twp., MI
$32,645.00
Staff recommends awarding the bid to the low bidder, Celina Tent, Inc., in the amount of
$16,221.95. Funds are available in the Operating Budget — Expendable Equipment Line Item
for this purchase.
7d-1
ITEM #7d-2
PORTABLE LIGHT TOWERS
FACILITIES MAINTENANCE
Bids have been received for the purchase of four (4) portable light towers with four (4)
1000 watt metal halide lights, 360 degree mast rotation, and 30' adjustable tower WITH DOT
running light package, and built-in generators.
The light towers will be used for special events, special projects, OCP and County
emergencies and power outages. The new light towers include a two-year warranty and are
expected to last 10 years.
Staff has previously rented light towers for events and special projects; approximately
$10,000 annually. Light towers rented by the Oakland County 4-H Fair Association are not
included in this total.
Staff feels the generators will pay for themselves within the next three years. Because
the light towers have built-in generators they provide multiple uses for park and county
emergencies. The light towers will also be added to the county's emergency equipment list.
Purchasing has received the following bids:
Vendor
Location
Bid
Evergreen Services
New York
$29,100.00
Coordinated Defense upply
Clinton Tw ., MI
$29,540.00
Border Construction Specialties
Tucson, AZ
$30,522.20
United Rentals
Bloomfield, Troy, Oakland, MI
$30,760.00
Hertz Corporation
Dearborn, MI
$31,200.00
Cloverdale Equipment
Oak Park, MI
$31,432.00
Cougar Sales & Rental
Novi, MI
$31,980.00
Howard T. Moriarty
Toledo, OH
$32,656.00
Southeastern Equipment Walker
Miller Energy Services
Detroit, MI
$35,648.00
After reviewing bids staff recommends awarding the bid to the low bidder, Evergreen
Specialty Services, in the amount of $29,100. Warranty work will be completed in Michigan at
the local Wacker Nueson supplier in Sterling Heights.
Funds are available in the Capital Equipment Budget for this purchase.
M-2
ITEM #7f
RED OAKS GOLF COURSE
ENTRANCE DRIVE RELOCATION — LEGAL UPDATE
Jody Hall, Corporation Counsel, will provide an update on the legal
proceedings with SOCRRA as it relates to this project.
7f-1
ITEM #7g
OAKLAND COUNTY PARKS AND RECREATION
RULES AND REGULATIONS
Staff has revised the Oakland County Parks and Recreation General Information
and Regulations booklet with recommendations from the March 3, 2010 meeting, as
follows:
• Section 23. FIREARMS: include "local" law
• Section 28.2 TREATMENT OF ANIMALS AND BIRDS: remove the word "injure"
• Section 28.2c Snake Bites: change the word "bits" to "bites"
• Section 38. FREE SPEECH: #3 — add the word "physically" and replace paragraph
3 with the following:
If a planned assembly or public demonstration on parkland can be reasonably
anticipated to disrupt, create a hazard, physically interfere, or block traffic or
the path of other visitors, as specified above in numbered paragraphs 1-4,
organizers of such activities shall provide 2 business days notice to the
Commission.
Speech may not be restricted based on content or views expressed, except
that the speakers may not (1) use fighting words, which are words that their
very utterance tend to incite an intermediate breech of the peace; (2) threaten
to physically harm others; or (3) engage in obscene speech or conduct as
that termed is defined by MCL 752.362(5). Organizers must also comply with
all other governmental requirements, including these Parks Rules for
conducting such assemblies or public demonstrations.
Staff is requesting approval of the revised rules and regulations and the attached
resolution which will be forwarded to the Oakland County Board of Commissioners for
final approval.
7e-1
PR10-002
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
RULES AND REGULATIONS
RESOLUTION
WHEREAS, the Oakland County Parks and Recreation Commission was
established by the Oakland County Board of Supervisors in 1966 under P.A. 261;
and
WHEREAS, P. A. 261 includes a provision to allow county parks
commissions to make rules for the protection, regulation and control of all its
facilities and areas with the approval of the Oakland County Board of
Commissioners; and
WHEREAS, the Oakland County Parks and Recreation Commission has
established rules and regulations for this protection, regulation and control; and
WHEREAS, revisions for clarification purposes are requested, which have
been reviewed and approved by the Oakland County Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission approves the revisions to the General Information
and Regulations as reviewed by Oakland County Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised
General Information and Regulations be forwarded to the Oakland County Board
of Commissioners for approval.
Moved by
Supported by
Date: April 14, 2010
Park Rules
Contents
Page
Section 1.
GENERAL PUBLIC
2
Section 2.
HOURS
2
Section 3.
FEES AND CHARGES
2
Section 4.
PERMITS
2
Section 5.
EMERGENCY POWERS
2
Section 6.
SWIMMING, BATHING AND WADING
3
Section 7.
CAMPING
4
Section 8.
BOATING
6
Section 9.
MOTOR -DRIVEN VEHICLES
7
Section 10.
PARKING IN PROHIBITED AREAS
7
Section 11.
OPERATION OF BICYCLES
7
Section 12.
SKATING AND COASTING
8
Section 13.
PERSONAL CONDUCT
8
Section 14.
METAL DETECTORS
9
Section 15.
USE OF LOUDSPEAKER
9
Section 16.
PUBLIC EXHIBITION
9
Section 17.
FISHING
9
Section 18.
DESTRUCTION OF PLANT LIFE AND
NATURAL SURROUNDINGS
9
Section 19.
LITTERING AND POLLUTION OF WATERS
9
Section 20.
FIRES
10
Section 21.
DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS
AND OTHER PROPERTIES
10
Section 22.
CONTRABAND
10
Section 23.
FIREARMS
10
Section 24.
FIREWORKS
10
Section 25.
PEDDLING AND SOLICITING
11
Section 26.
CONTINUOUS WALKING OR CRUISING IN OR NEAR
CAMPGROUNDS
11
Section 27.
ANIMALS AND BIRDS
11
Section 28.
TREATMENT OF ANIMALS AND BIRDS
12
Section 29.
HORSES
12
Section 30.
LIVESTOCK
12
Section 31.
HOT AIR BALLOONS, AIRPLANES AND PARACHUTES
12
Section 32.
UNLAWFUL OBSTRUCTION
13
Section 33.
HINDERING EMPLOYEES
13
Section 34.
RESISTING PARK EMPLOYEES
13
Section 35.
IMPERSONATION OF PARK EMPLOYEES
13
Section 36.
FINES AND IMPRISONMENT
13
Section 37.
SPECIAL USE AREAS
13
Section 38.
FREE SPEECH
13
Pursuant to Act 261 of the Public Acts of the State of
Michigan of 1965, as amended, the Oakland County Parks
and Recreation Commission herewith promulgates and
publishes the following rules for use, protection, regulation
and control of all of its services, facilities and parks, recreation,
conservation, education, historic, and scenic areas
and preserves and parkways.
Section 1. GENERAL PUBLIC
Any group or gathering may use certain designated areas within Commission
property to the exclusion of others by making application, depositing a fee, and
being granted a permit by the supervisor or his designated representative of the
Oakland County Parks and Recreation Commission.
Section 2. HOURS
No person shall remain upon property administered by or under the jurisdiction of
the Commission between darkness (30 minutes after sunset) and 7 a.m., except
at designated park areas. Provided, however, that upon application to the
Commission or its authorized agent said hours may be extended. It shall be
unlawful for any person to enter any portion of park lands or waters which have
been designated as closed to public use or entry.
Section 3. FEES AND CHARGES
It shall be unlawful for any person to use any facility, land or area for which a
fee/charge has been established by the Commission without payment for such
fee or charge, unless authorized in writing by the Commission.
Section 4. PERMITS
1. Application for a permit for reserved park space shall be made upon forms
furnished by the Commission.
2. In the event more applications for reserved park space are received than
space is available, such applications shall be considered in the
chronological order received.
3. Nothing contained herein shall operate to exempt the users of reserved
space from full compliance with all rules of the Commission relating to use
and conduct on Commission property.
4. No erection, construction or maintenance shall be made above or below
ground, across or beneath the Commission property by any person, firm
or corporation without first having obtained written permission from the
Commission authorizing such installation or construction and a permit
specifying in detail the work to be done and the conditions to be fulfilled to
the terms of such approval.
5. Notwithstanding any of the provisions hereof, the Commission or its agent
may, upon written application, grant specific use permits for special uses
when in the opinion of the Commission or its agent's special consideration
is warranted.
Section 5. EMERGENCY POWERS
Nothing in these rules shall:
1. Prohibit or hinder duly -authorized agents of the Commission or any peace
officers from performing their official duties.
2. Prohibit the Commission, Executive Officer, or park supervisor from
establishing emergency rules required to protect the health, welfare, and
safety of park visitors, protect park property, and maintain order.
2
Section 6. SWIMMING, BATHING AND WADING
No person shall:
1. Swim, bathe, wade or scuba dive in any of the watercourses, lakes,
ponds, or sloughs located within or upon the properties administered by or
under the Commission's jurisdiction except at such times and places as
may be provided or designated for such purpose. Persons must abide by
posted swim rules.
2. Carry any food or beverage of any kind or have in their possession any
glass or metal container on any beach or in the water adjacent
thereto.
3. Use any flotation devices, inflatable or otherwise, in any watercourses,
lakes, ponds, or sloughs under the Commission's jurisdiction except in
specifically designated areas where posted.
4. Public indecency is prohibited. Persons on park lands or facilities
managed and/or controlled by the Commission (including but not limited to
lands, water and beaches) shall not intentionally or recklessly do any of
the following under circumstances in which his or her conduct is likely to
be viewed as an affront to others.
a. Expose his or her private parts, including buttocks, with less than a
full opaque covering.
b. Engage in any actual or simulated sexual conduct.
c. Violate any Michigan statute provision relating to nudity and/or
public indecency.
5. General Waterpark Rules and Information
a. Follow all rules governed by the Michigan Department of
Environmental Quality, Department of Commerce and Carnival &
Amusement.
b. Waterparks are smoke -free and alcohol -free facilities.
c. Glass or metal containers prohibited inside the waterparks.
d. Service animals are the only animals permitted in the waterparks.
e. Lifejackets, tubes, chairs, shaded areas, and charcoal grills are
provided on a first -come, first -served basis. Tubes must remain in
the pool area and may not be taken to picnic areas. Chairs may be
used by guests who are present in the waterparks. They may not
be held for anticipated guests.
f. Outside inflatables, chairs, umbrellas, tents, and/or grills are
prohibited.
g. Guests may bring their own personal flotation devices however,
they must be United States Coast Guard approved with the
stamped seal.
h. Ball and/or Frisbee throwing/kicking are not permitted inside the
waterparks.
i. Only personal radios are allowed in the park and may only be
listened to via headphones. Playing a stereo/boom-box with
speakers is not allowed.
j. Proper swim attire must be worn in all water features. Proper swim
attire is defined as commercial swimsuit with a built-in liner.
3
k. Guests must follow all other posted rules and procedures
Section 7. CAMPING
A. FAMILY AND SINGLE CAMPS
1. Registration - Upon arrival, the head of the family must register. (A family
consists of father and/or mother and unmarried children of the same
household.)
2. Permits - Issued for not more than 31 consecutive nights, but may be
renewed. Only one permit per campsite is issued.
3. Camper Vehicle Permit - Every vehicle registered must display the vehicle
permit on the driver's side of the windshield while the vehicle is in the
park.
4. Assignment of Sites - All campers are assigned a site. Site changes must
be approved by the park supervisor.
5. Parking of Trailers - The tongue of camping trailer hitch must face the
road. This permits removal in case of fire or to prevent "boxing in" trailers.
6. Off -Road Recreational Vehicles —prohibited in all parks.
7. Occupancy -
a. Limited to immediate family or up to four single persons ages 18
years or older
b. Any child under age 18 must be accompanied by a parent or legal
guardian.
c. Not more than one camping trailer and one tent OR two tents and
no trailer will be permitted per campsite. No more than two vehicles
are allowed per campsite.
d. Campers must erect their shelter immediately after registration and
occupy the site.
e. Campers shall not leave their children unattended.
f. Campers shall not sublet camping sites, register a site for another
person or transfer permits and equipment.
g. Campsites shall not be left unoccupied more than 48 hours after
initial registration.
8. Reservations - Select campsites are available for reservations and will
also have campsites that will be available on a "first —come, first -served"
basis based upon registration activity.
9. Check -Out Time - 3 p.m. on the date of camping permit expiration.
Campers desiring to remain in the park after this time must break camp
and move all equipment from the campground to the day —use parking lot.
10. Renewals - Must be made at the contact station by 10 a.m. on the date
the camping permit expires.
11. Rain checks - Must be approved by the park supervisor. They will be
honored any day during the same year issued.
12. Visitors - All visitors must pay the day -use entrance fee. Cars will be
parked in the day -use lot or designated parking areas. No visitors will be
allowed in the park between darkness (30 minutes after sunset) and 8
a.m.
E
13. Quiet Hours - Observed 11 p.m.-7 a.m. All campers must stay at their own
campsites after 11 p.m. No walking or driving through the campgrounds
after 11 p.m. will be allowed except directly to/from the restrooms. No
power generators shall be operated 10 p.m.-8 a.m.
14. Pets - Household pets are permitted if confined on a leash not exceeding
six feet in length. No pets will be permitted in the beach area, picnic
ground or any building, pavilion or waterway. Dogs are allowed on trails on
a six-foot leash. All pets must have proper vaccinations. Pets .must not be
left unattended or left in a car or trailer. Owners must clean up pet waste.
15. Dog Bites - All dog bites must be reported immediately to the park
supervisor or Oakland County Sheriff Office deputy who will contact
Oakland County Animal Control. The dog must then be confined in the
trailer or vehicle.
16. Water Outlets - Available to obtain water for use at campsites only.
Washing of vehicles, dishes, clothes, pets or your person at these outlets
is prohibited. No hose will be permanently attached to any water outlet.
17. Waste Water - All grey/waste water must be disposed of at the designated
dump station(s).
18. Emergencies - If you are expecting an emergency message, register your
name and campsite number.
19. Clotheslines - Must be removed at sundown. At no time shall a clothesline
or any other line be attached to any electrical or lot posts, trees, fences,
etc.
20. Conduct - It is prohibited to engage in any violent, abusive, loud,
boisterous, vulgar, lewd, obscene, or otherwise disorderly conduct; to
disturb or annoy other persons; to become intoxicated or possess, use,
deliver or sell controlled substances; or to lie upon walks, roads or paths
obstructing the free passage of other persons.
21.Trash - Garbage is to be placed in receptacles provided for that purpose.
Campsites are to be kept clean. Trash will be picked up each morning.
Check with the park staff to find out the exact time.
22. Excessive Noise - Sound amplifying equipment, loudspeakers, or public
address systems are prohibited unless written permission is given by the
parks commission. It is also prohibited to operate a motor vehicle, radio,
television, large electrical appliance, refrigerator, or any device in a
manner that produces excessive noise.
23. Large Electrical Appliances - Refrigerators, etc. are not permitted outside
trailers.
24. Speed Limit - Maximum vehicle speed is 20 miles per hour unless
otherwise posted.
B. CABIN RENTAL
1. No pets or smoking allowed in any cabin.
2. Cooking is not permitted inside cabins.
3. Gas or electric portable heaters not allowed.
4. Cabins must be cleaned before leaving and left in the same condition as
found.
5
5. The parks staff may remove from a cabin any individual or party who is in
violation of any Oakland County Parks rules and regulations. If there is no
damage to county property by an evicted group, a cancellation fee will be
deducted from a refund for the unused time at the discretion of the park
supervisor.
6. No tents allowed at cabins.
7. Occupancy limited to cabin capacity.
C. ORGANIZED CLUBS/GROUPS
1. All campers must follow all the above camping rules.
2. Campers will be assigned to designated group areas only through
advance reservation.
3. Any club member wishing to stay longer than the club's expiration day
must first check with the park supervisor to be sure another club will not
be coming into the area, then register individually at the control station.
4. Visitors - Must pay the day -use park fee and leave by sunset.
5. Water Outlets - Available to obtain water to fill water tanks only. Washing
of vehicles, dishes, clothes, pets or your person at these outlets is
prohibited. No hose will be allowed to be permanently attached to water
outlet.
6. Campers will be required to share pavilion with group in same area.
D. YOUTH ORGANIZATION CAMP
1. An organization camp is a group of youth under the age of 17, who are
members of a recognized organization, camping with their adult (age 18
years or older) leaders.
2. Camping area must be reserved in advance.
3. Campers will be placed in an organized campground area. Each group
must have one adult leader for every five youths.
4. Tent camping only, unless a trailer or camper will be used as a first aid
station or headquarters.
5. No trenching around tents. No ground fires are permitted unless in
designated fire circles.
6. Grey/waste water should be deposited in designated receptacles. All
garbage shall be placed in plastic bags and deposited in a central pick-up
spot each evening. No clothesline will be left up after sunset.
7. All persons will be restricted to their campsites after dark. There is a
curfew after dark. Quiet hours (11 p.m.-7 a.m.) will be observed.
8. It is unlawful to cut, injure, destroy or pick any plant, tree, and flower or
shrub; or to damage any property operated by the Commission.
Section'8. BOATING
No person shall bring into, use or navigate any boat, yacht, canoe, raft or other
watercraft upon any watercourse, lagoon, lake, reservoir, pond or slough located
within or upon the properties administered by or under the Commission's
jurisdiction, except at such time or place as may be provided or designated for
such purpose. All watercraft shall comply with and be used in compliance with
M
Public Act 303 of the Public Acts of the State of Michigan, of 1967 as amended
and such regulations as may be adopted under the authority of the act. Air
mattresses, inner tubes and other flotation devices are prohibited except in
designated swimming areas. Belly boats and other specialty flotation equipment
may be used. United States Coastguard approved individual flotation jacket or
vest must be properly worn by all occupants. No gasoline powered watercrafts
are allowed on any Commission waterway unless authorized by the Commission.
Electric motors are not to exceed 24 foot pounds of thrust/24 volt system.
Section 9. MOTOR -DRIVEN VEHICLES
It shall be unlawful for any person to:
1. Operate a motor -driven vehicle of any kind or nature except on designated
roads and parking areas.
2. Operate a motor -driven vehicle on any park road at a speed exceeding 20
miles per hour or at any speed greater than that posted.
3. Operate any motor -driven sled, toboggan, or snowmobile, trail bike, all -
terrain vehicle or any other motor -driven vehicle on any property under the
management, supervision or control of the Commission except where
permitted by posted notice.
4. Violate provisions of the Motor Vehicle Code Act #300 of the Public Acts
of 1949, as amended. This act is hereby adopted in its entirety and made
a part and incorporated herein by reference.
Section 10. PARKING IN PROHIBITED AREAS
Standing for loading or unloading in certain places:
1. 1. It shall be unlawful for the operator of a vehicle to stop, stand or
park said vehicle in any place marked as a passenger or loading zone,
other than for the expeditious loading or unloading of passengers or for
the unloading and delivery or pick up and loading of materials.
2. It shall be unlawful for the operator of a vehicle to stop, stand or park such
vehicle upon any roadway or in any parking area in such manner as to
form an obstruction to traffic thereon.
3. It shall be unlawful for the operator of a vehicle to stop, stand or park said
vehicle in any area not designated for such purposes.
Section 11. OPERATION OF BICYCLES
1. Bicycles shall be operated as closely to the right-hand side of the path,
trail or roadway as conditions will permit and not more than two bicycles
shall be operated abreast.
2. It shall be unlawful for the operator of any bicycle whereupon any path,
trail or roadway to carry any person upon the handlebar or frame of any
bicycle, or for any person to so ride upon such bicycle.
3. Bicycles may be operated upon such paths, trails, or roadways as may be
posted allowing such use; provided, however, no such use shall be
allowed between sunset and sunrise.
4. Personal safety items, such as a helmet, are recommended. Failure to
wear protective equipment while using the facility may result in serious
7
injury or death. The Commission does not assume any responsibility for
injuries.
Section 12. SKATING AND COASTING
1. No person shall use roller skates, in -line skates or skateboards within or
upon Commission property, except at such times and upon such places as
may be designated or maintained therefore. Personal safety items, such
as a helmet, wrist pads and knee pads are recommended.
2. No person shall skate, sled, walk or go upon any ice, or snowshoe, or ski,
except at such times and upon such places as may be designated or
maintained therefore.
3. No person shall within or upon Commission property coast with hand
sleds, bobs, carts, or other vehicles on wheels or runners except at such
times and places as may be designated or maintained therefore.
4. The skateboarding area at Groveland Oaks is open to children and
persons of all ages. Use at your own risk. Skateboarding and skating are
hazardous recreational activities. Parents should be in attendance and
supervise their children at all times.
5. Be courteous to others. Users must be under control at all times.
Uncontrolled skating activities that endanger others will result in ejection
from the skateboarding area. NO bicycles allowed inside the
skateboarding area. This area is for the use of skateboarding only. All
other uses prohibited.
6. NO food or beverages allowed inside fenced area.
7. It is recommended that all participants should use protective equipment
while using this facility. Failure to wear protective equipment while using
the facility may result in serious injury or death. Commission does not
assume any responsibility for injuries.
Section 13. PERSONAL CONDUCT
1. It shall be unlawful for any person to be under the influence of intoxicants,
narcotics, or other mind -affecting drugs, or to engage in any violent,
abusive, loud, boisterous, vulgar, lewd, wanton, obscene or otherwise
disorderly conduct tending to create a breach of the peace, or disturb or
annoy others, while in or on any property administered by or under the
Commission's jurisdiction.
2. It shall be unlawful to conduct or to participate in any form of gambling,
lottery or game of chance upon park property except as permitted by state
law and approved by the Commission's jurisdiction.
3. Alcoholic beverages may be brought into the parks to be consumed in
moderate amounts in conjunction with picnics, camping, and reserved
group functions. Keg beer is not allowed except by special permission
from the park supervisor. At reserved group areas all beverages, whether
alcoholic or otherwise, must be served in unbreakable containers.
E
Section 14. METAL DETECTORS
Metal detectors will be allowed in the picnic, campground, and general park area.
With permission from the park supervisor, metal detectors will be allowed in the
beach area when the beach has been closed to the public. The use of metal
detectors in the water will be done by a group of volunteers approved through the
Commission's Chief of Operations and Maintenance —North or South District.
Section 15. USE OF LOUDSPEAKER
It shall be unlawful to use a loudspeaker, public-address system, or amplifier
within or upon Commission property without a written permit issued by the
Commission or its representative.
Section 16. PUBLIC EXHIBITION
No person shall exhibit any machine, display, animal, perform any acrobatic
exhibitions, carry on any performance, or do anything whatsoever in or upon any
property of the Commission which shall cause persons to congregate so as to
interfere with the proper use of such property by the general public or to obstruct
the passage of vehicles or persons, without first having obtained written
permission from the Commission.
Section 17. FISHING
Fishing will be permitted within or upon Commission property in accordance with
the laws of the Michigan Department of Natural Resources in such areas
designated for such purposes. All shanties must comply with the State of
Michigan Fishing Laws,
Section 18. DESTRUCTION OF PLANT LIFE AND NATURAL
SURROUNDINGS
No person shall:
1. Cut, remove, or destroy any tree, sapling, seedling, bush or shrub,
whether alive or dead, or chip, blaze, box, girdle, trim or otherwise deface
or injure any tree or shrub, or pick, gather, uproot, remove or destroy any
flower, plant or grass without the Commission's written approval.
2. Remove or cause to be removed any seeds, sod, earth humus, peat,
boulders, gravel or sand, firewood without the Commission's written
permission.
Section 19. LITTERING AND POLLUTION OF WATERS
It shall be unlawful:
1. To discard or deposit refuse of any kind or nature in or upon the property
of the Commission except by placing said refuse in containers provided for
such purpose.
2. To throw, cast, lay, drop or discharge into or leave in waters administered
by or under the jurisdiction of the Commission any substance, matter of
thing, liquid or solid, which may or shall result in the pollution of said
waters.
I
Section 20. FIRES
1. No person shall willfully set or cause to be set on fire any tree, woodland,
brush land, grassland or meadow upon any land under the jurisdiction of
the parks commission unless authorized.
2. No person shall build any fire upon Commission property except within the
fireplace, receptacles or open spaces approved and designated by the
Commission for such purposes.
3. No person shall drop, throw or otherwise scatter lighted matches, burning
cigars, cigarettes, tobacco, paper or other flammable material within or
upon any land under the jurisdiction of the Commission unless authorized.
4. No pallets, treated wood or other noxious materials are to be put in
campfires.
Section 21. DESTRUCTION OF BUILDINGS, MARKERS, MONUMENTS AND
OTHER PROPERTIES
No person shall upon Parks Commission property:
1. Willfully destroy, deface, alter, change or remove any monument, stone
marker, bench mark, stake, post or blaze, marking or designating any
boundary line, survey line, or reference point.
2. Cut breaks, mark upon or otherwise injure any building, equipment,
bridge, drain, wall, fountain, lamp post, fence, gate, hedge, or other
structure.
3. Deface, destroy, or remove any placard, notice or sign, whether
permanent or temporary, posted or exhibited within or upon park property.
4. Appropriate, excavate, injure or destroy any historical or pre -historical ruin
or any object of antiquity, without the Commission's permission.
Section 22. CONTRABAND
All game animals, fowl, birds, fish and other aquatic life, hunted, killed, taken or
destroyed, bought, sold, bartered or had in possession, contrary to any of the
provisions hereof, shall be declared to be contraband and shall be turned over to
the Michigan Department of Natural Resources for disposal. Provided further,
any weapon or object carried or used by any person in violation of these rules,
shall be subject to seizure by the Commission or its agents to be disposed of
according to law.
Section 23. FIREARMS
The use, possession, and carrying of firearms on Commission property shall be
governed by federal, state and local law.
Section 24. FIREWORKS
No person shall fire, discharge or have in his or her possession any rocket,
firecrackers, sparklers, torpedo, squib or other fireworks or any substance of an
explosive or dangerous nature within or upon the Commission property unless
the Commission or its authorized agent shall have authorized same by the
issuance of a permit therefore. Any permit issued hereunder shall not relieve a
10
person desiring to use fireworks from obtaining the necessary permits as
required by law from the local governing authority wherein this park is located.
Section 25. PEDDLING AND SOLICITING
It shall be unlawful for any person to peddle or solicit business of any nature
whatsoever, or to distribute handbills or other advertising matter, to post
unauthorized signs on any lands, waters, structures, or property administered by
or under the Commission's jurisdiction or to use such lands, waters, structures or
property unless first authorized in writing by the Commission or its authorized
agent.
Section 26. CONTINUOUS WALKING OR CRUISING IN OR NEAR
CAMPGROUNDS
It shall be unlawful to continuously walk into or cruise in any motor -driven vehicle
in, through and around campgrounds for the purpose of attracting or distracting
persons or visitors using campsites - or for the purpose of using a boat ramp,
beach building or other camping facility, except registered campers or bona fide
visitors to a specific registered camp.
Section 27. ANIMALS AND BIRDS
It shall be unlawful for any persons while on Commission property to:
1. Cause any animal or fowl to run at large.
2. Bring, drive or lead any animal onto Commission property; excepting that
horses and other beasts of burden and draft animals may be ridden by
persons in charge thereof or driven before a vehicle attached thereto, on
such portions of Commission property as may be designated for riding or
driving by the Commission.
3. Bring, drive, lead or carry any dog or other animal or pet which is
unleashed (except within a designated off -leash Dog Park), or upon a
leash more than six feet in length, under the immediate control of a
competent person.
4. Dogs are allowed on trails, on a six-foot leash, except where posted.
5. Lead his dog or pet to enter any public building or to be upon any
designated beach or picnic area, except a trained and working leader dog.
6. Cause or permit any horse or other animal to stand on any Commission
property unless securely hitched or in the charge of some competent
person.
7. Torture, ill-treat or neglect any animal or fowl.
8. No person shall discard any wild or domestic animal upon any land or
waters under the jurisdiction of the Parks Commission unless authorized.
9. Dog Parks — These areas have been designated by the Commission for
the purpose of exercising dogs off leash. While in the areas, all dogs and
guardians must obey the posted rules, including: Keep dogs on leash until
inside enclosure. Maximum of two dogs per visitor. Dogs must have
current license, up to date vaccinations and respond to voice command.
No dogs under four months of age. Dogs must be accompanied by an
adult (age 18 or older) at all times, even inside the enclosure. Owners are
11
responsible for pets at all times. Those creating problems will be asked to
leave. Off -leash does not mean out of control. Owners must clean up pet
droppings. Bags provided on -site. Lake Sixteen access at Orion Oaks is
for dogs only.
Section 28. TREATMENT OF ANIMALS AND BIRDS
1. No person shall hunt any animal in or upon any land or waters under the
jurisdiction of the Commission unless authorized.
2. No person shall trap, catch, wound, kill, attempt to trap, catch, wound or
kill any bird or animal, molest or rob any nest of any bird or lair, den or
burrow of any animal in or upon any land or waters under the jurisdiction
of the parks commission unless authorized.
a. Hunting — The use of firearms is prohibited unless authorized by
the Commission. All hunting will be in accordance with the laws of
the Michigan Department of Natural Resources. All hunters must
also abide by any additional rules established by the Commission.
b. Trapping - Permitted on Commission property in specific areas at
selected parks. All trapping will be in accordance with the laws of
the Michigan Department of Natural Resources. All trappers must
also abide by any additional rules established by the Commission.
c. Snake Bites — Snakes shall not be harmed, killed, or otherwise
dispatched. All snake bites must be reported immediately to 911.
Bite victims must seek immediate medical attention and provide
bite incident details to the Park Supervisor or Park Natural
Resources Planner.
Section 29. HORSES
1. It shall be unlawful for any person to ride, lead or cause a horse to be
upon any property administered by or under the Commission's jurisdiction
except on specifically designated and posted areas or bridle paths or by
permit on field trial areas.
2. It shall be unlawful for any person to ride a horse in a careless, negligent
or reckless manner so as to create a nuisance or to endanger the life,
property or persons of others on any lands administered by or under the
Commission's jurisdiction.
3. The driver of any vehicle shall yield the right of way to any person riding a
horse on marked bridle paths where such bridle paths cross streets or
roadways.
Section 30. LIVESTOCK
No person shall drive or cause to be driven any horses, cattle, sheep, goats,
swine, or other livestock upon or across any property administered by or under
the Commission's jurisdiction without written permission.
Section 31. HOT AIR BALLOONS, AIRPLANES AND PARACHUTES
No person shall make any ascent in any hot air balloon, airplane or ultra light, or
any descent in or from any hot air balloon, airplane or parachute on any lands or
12
waters administered by or under the Commission's jurisdiction unless authorized
in writing by the Commission.
Section 32. UNLAWFUL OBSTRUCTION
No person, firm or corporation shall by force, threats, intimidations, unlawful
fencing, enclosing or by other means, prevent or obstruct any person from
entering, leaving or making full use of any property administered by or under the
Commission's jurisdiction.
Section 33. HINDERING EMPLOYEES
No person shall interfere with, or in any manner hinder, any employee or agent of
the Commission while performing his official duties.
Section 34. RESISTING PARK EMPLOYEES
No person shall interfere with any park employee in the discharge of his duties;
or fail or refuse to obey any lawful command of any park employee.
Section 35. IMPERSONATION OF PARK EMPLOYEES
No person shall impersonate any employee or contracted employee of the
Commission for any reason whatsoever.
Section 36. FINES AND IMPRISONMENT
Any person violating any provision of the foregoing rules shall be deemed guilty
of a misdemeanor and upon conviction thereof shall be fined not more than $100
and costs of prosecution, or imprisoned in the Oakland County Jail for a period
not exceeding 90 days or both, for each offense.
Section 37. SPECIAL USE AREAS
Special use areas will have posted Commission rules and regulations specific to
the area's use and users conduct. Areas include, but are not limited to: beaches,
waterparks, bicycle motto cross track, dog parks, disc golf course, golf, driving
range, cross-country ski trails, mountain biking, etc.
Section 38. FREE SPEECH
Parks are traditional public forums that citizens may use for purpose of assembly,
communicating thoughts, discussing public questions and protests. Peaceful
assemblies, public demonstrations and other types of protests are permissible
except where such activity will do the following:
1. Disrupt scheduled events at the Parks or facilities;
2. Will create a hazard to Park property, facilities or resources;
3. Will physically interfere with other Park visitors' use of Park property or
facilities; or
4. Will block traffic or block the path of others using the Park or facilities.
"Disrupt," as used above, does not include peacefully holding a protest sign at a
public meeting or acting in a manner that does not prevent others from
13
participating in a scheduled event at a Park or facility, or that does not create a
hazard to the health, welfare and safety of park visitors, or that does not destroy
Park property, facilities or resources.
If a planned assembly or public demonstration on parkland can be reasonably
anticipated to disrupt, create a hazard, physically interfere, or block traffic or the
path of other visitors, as specified above in numbered paragraphs 1-4, organizers
of such activities shall provide 2 business days notice to the Commission.
Speech may not be restricted based on content or views expressed, except that
the speakers may not (1) use fighting words, which are words that their very
utterance tend to incite an intermediate breech of the peace; (2) threaten to
physically harm others; or (3) engage in obscene speech or conduct as that
termed is defined by MCL 752.362(5). Organizers must also comply with all
other governmental requirements, including these Parks Rules for conducting
such assemblies or public demonstrations.
IMPORTANT - VIOLATIONS OF ANY OF THE ABOVE RULES AND REGULATIONS MAY BE
CAUSE FOR REMOVAL FROM THE PARK. VIOLATORS MAY ALSO BE SUBJECT TO CIVIL
AND CRIMINAL PENALTIES.
14
ITEM #7g-1
CITY OF MADISON HEIGHTS
INTER -GOVERNMENTAL AGREEMENT
Staff is requesting approval of the attached inter -governmental agreement
with the City of Madison Heights for grounds maintenance of the Youth Soccer
Complex. The attached agreement was developed by Corporation Counsel.
7g-1
GROUNDS MAINTENANCE AGREEMENT
BETWEEN
OAKLAND COUNTY
AND
THE CITY OF MADISON HEIGHTS
This Agreement is made between Oakland County, a Constitutional Corporation, 1200
North Telegraph Road, Pontiac, Michigan 48341 and the City of Madison Heights, 300
West Thirteen Mile Road, Madison Heights, Michigan 48071-1899. In this Agreement,
the County and the City of Madison Heights may also be referred to individually as
"Party" or jointly as "Parties."
PURPOSE OF AGREEMENT. The purpose of this Agreement is to delineate the
responsibilities and duties of the Parties as they relate to the grounds maintenance of the
Youth Soccer Complex located at 29601 John R. Road, Madison Heights, Michigan
48071 ("Youth Soccer Complex").
In consideration of the mutual promises, obligations, representations, and assurances in
this Agreement, the Parties agree as follows:
COUNTY RESPONSIBILITIES.
1.1. The County shall maintain the grounds at the Youth Soccer Complex as set
forth in Exhibit A. This maintenance shall include lawn maintenance, turf
maintenance for the soccer fields, landscaping, irrigation, fertilizer,
snowplowing, lawn mowing, and planting of ornamental flowers.
1.2. The County shall not be responsible for any of the following duties: (1)
building or pavilion maintenance; (2) parking lot maintenance or sweeping;
(3) custodial services; and (4) trash removal.
1.3. The County shall maintain and inspect the playground at the Youth Soccer
Complex and make the necessary repairs and replacements of the playground
equipment.
2. THE CITY OF MADISON HEIGHTS' RESPONSIBILITIES.
2.1. Madison Heights shall pay the County for the services provided under this
Agreement according to the fee schedule attached as Exhibit B ("Service
Fees").
2.2. Except as provided in this Agreement, Madison Heights shall be responsible
for all other maintenance at the Youth Soccer Complex.
2.3. Madison Heights shall pay for all water and sewer charges at the Youth
Soccer Complex.
Page 1
7g-2
3. FINANCIAL RESPONSIBLITIES.
3.1. Madison Heights shall pay the Service Fees to the County on a quarterly
basis and the County shall invoice Madison Heights for the amount and in the
manner set forth in this Section and Exhibit B.
3.2. The County shall invoice Madison Heights quarterly. The Service Fees shall
become due to the County upon receipt of such invoice and Madison Heights
agrees to pay the invoice within thirty (30) days of receipt.
3.3. To the maximum extent provided by law, if there is any amount past due
under this Agreement, the County, in its sole discretion, has the right to set
off that amount from any amount due to Madison Heights from the County,
including, but not limited to, distributions from the Delinquent Tax
Revolving Fund (DTRF).
4. DURATION OF AGREEMENT.
4.1. The Agreement and any amendments hereto shall be effective when executed
by both Parties, with resolutions passed by the governing bodies of each
Party, and when the Agreement is filed according to MCL 124.510. The
approval and terms of this Agreement and any amendments hereto shall be
entered in the official minutes of the governing bodies of each Party.
4.2. This Agreement shall remain in effect for five (5) years or until cancelled or
terminated by either Party pursuant to Section 6.
4.2.1.
4.3. This agreement shall be reviewed by representatives for both Parties
annually.
5. ASSURANCES.
5.1. Each Party shall be responsible for its own acts and the acts of its employees,
agents, and subcontractors, the costs associated with those acts, and the
defense of those acts.
5.2. In any litigation or dispute that may arise from the performance of this
Agreement, each Party shall seek its own legal representation and bear the
costs associated with such representation, including judgments and attorney
fees.
5.3. Neither Party shall have any right under this Agreement or under any other
legal principle (including legal, equitable, or implied indemnification;
contribution; or subrogation) to be indemnified or reimbursed by the other
Party or any of its agents.
Agreement For Grounds Maintenance - City of Madison Heights
Page 2
7g-3
5.4. This Agreement does not, and is not intended to, impair, divest, delegate or
contravene any constitutional, statutory, and/or other legal right, privilege,
power, obligation, duty, or immunity of the Parties. Nothing in this
Agreement shall be construed as a waiver of governmental immunity for
either Party.
5.5. Neither Party shall be liable to the other Party for any consequential,
incidental, indirect, or special damages of any kind in connection with this
Agreement.
6. TERMINATION OR CANCELLATION OF AGREEMENT.
6.1. Either Party may terminate or cancel this Agreement for any reason upon
thirty (30) days notice. The effective date for termination or cancellation
shall be clearly stated in the notice.
6.2. Madison Heights shall be responsible for payment of Service Fees until the
effective date of termination or cancellation of this Agreement.
7. NO THIRD PARTY BENEFICIARIES. Except as expressly provided in this
Agreement, this Agreement does not and is not intended to create any obligation,
duty, promise, contractual right or benefit, right to indemnification, right to
subrogation, and/or any other right, in favor of any other person or entity.
S. COMPLIANCE WITH LAWS. Each Party shall comply with all federal, state,
and local laws, statutes, ordinances, regulations, administrative rules, and
requirements applicable to its activities performed under this Agreement.
9. DISCRIMINATION. The Parties shall not discriminate against their employees,
agents, applicants for employment, or other persons or entities with respect to hire,
tenure, terms, conditions, and privileges of employment, or any matter directly or
indirectly related to employment in violation of any federal, state or local law.
10. FORCE MAJEURE. Each Party shall be excused from any obligations under this
Agreement during the time and to the extent that a Party is prevented from
performing due to causes beyond such Party's control, including, but not limited to,
an act of God, war, fire, strike, labor disputes, civil disturbances, reduction of
power source, or any other circumstances beyond the reasonable control of the
affected Party. Reasonable notice shall be given to the affected Party of any such
event.
11. IN -KIND SERVICES. This Agreement does not authorize any in -kind services,
unless previously agreed to by the Parties and specifically listed herein.
12. DELEGATION/SUBCONTRACT/ASSIGNMENT. A Party shall not delegate,
subcontract, and/or assign any obligations or rights under this Agreement without
the prior written consent of the other Party.
Agreement For Grounds Maintenance - City of Madison Heights
Page 3
7g-4
13. NO IMPLIED WAIVER. Absent a written waiver, no act, failure, or delay by a
Party to pursue or enforce any rights or remedies under this Agreement shall
constitute a waiver of those rights with regard to any existing or subsequent breach
of this Agreement. No waiver of any term, condition, or provision of this
Agreement, whether by conduct or otherwise, in, one or more instances, shall be
deemed or construed as a continuing waiver of any term, condition, or provision of
this Agreement. No waiver by either Party shall subsequently effect its right to
require strict performance of this Agreement.
14. SEVERABILITY. If a court of competent jurisdiction finds a term or condition of
this Agreement to be illegal or invalid, then the term or condition shall be deemed
severed from this Agreement. All other terms, conditions, and provisions of this
Agreement shall remain in full force.
15. CAPTIONS. The section and subsection numbers, captions, and any index to such
sections and subsections contained in this Agreement are intended for the
convenience of the reader and are not intended to have any substantive meaning.
The numbers, captions, and indexes shall not be interpreted or be considered as part
of this Agreement. Any use of the singular or plural number, any reference to the
male, female, or neuter genders, and any possessive or nonpossessive use in this
Agreement shall be deemed the appropriate plurality, gender or possession as the
context requires.
16. NOTICES. Notices given under this Agreement shall be in writing and shall be
personally delivered, sent by express delivery service, certified mail, or first class
U.S. mail postage prepaid, and addressed to the person listed below. Notice will be
deemed given on the date when one of the following first occur: (1) the date of
actual receipt; (2) the next business day when notice is sent express delivery service
or personal delivery; or (3) three days after mailing first class or certified U.S. mail.
16.1. If Notice is set to the County, it shall be addressed and sent to:
Oakland County Parks and Recreation Commission,
Attention: Executive Director,
2800 Watkins Lake Road,
Waterford, Michigan, 48328
and
Chairperson of the Oakland County Board of Commissioners,
1200 North Telegraph,
Pontiac, Michigan 48341
16.2. If Notice is sent to the City of Madison Heights, it shall be addressed to:
City of Madison Heights,
Attention: City Manager,
300 West Thirteen Mile Road,
Agreement For Grounds Maintenance - City of Madison Heights
Page 4
7g-5
Madison Heights, Michigan 48071-1899
16.3. Either Party may change the address and/or individual to which Notice is sent
by notifying the other Party in writing of the change.
17. GOVERNING LAW/CONSENT TO JURISDICTION AND VENUE. This
Agreement shall be governed, interpreted, and enforced by the laws of the State of
Michigan. Except as otherwise required by law or court rule, any action brought to
enforce, interpret, or decide any Claim arising under or related to this Agreement
shall be brought in the 6th Judicial Circuit Court of the State of Michigan, the 50th
District Court of the State of Michigan, or the United States District Court for the
Eastern District of Michigan, Southern Division, as dictated by the applicable
jurisdiction of the court. Except as otherwise required by law or court rule, venue
is proper in the courts set forth above.
18. AGREEMENT MODIFICATIONS OR AMENDMENTS. Any modifications,
amendments, recissions, waivers, or releases to this Agreement must be in writing
and agreed to by both Parties. Unless otherwise agreed, the modification,
amendment, recission, waiver, or release shall be signed by the same persons who
signed the Agreement or other persons as authorized by the Parties' governing
bodies.
19. ENTIRE AGREEMENT. This Agreement represents the entire Agreement and
understanding between the Parties. This Agreement supersedes all other oral or
written Agreements between the Parties. The language of this Agreement shall be
construed as a whole according to its fair meaning and not construed strictly for or
against any Party.
The Parties have taken all actions and secured all approvals necessary to authorize and
complete this Agreement. The persons signing this Agreement on behalf of each Party
have legal authority to sign this Agreement and bind the Parties to the terms and
conditions contained herein.
IN WITNESS WHEREOF, hereby acknowledges that he has
been authorized by a resolution of the City of Madison Heights, a certified copy of which
is attached, to execute this Agreement on behalf of the City of Madison Heights and
hereby accepts and binds the City of Madison Heights to the terms and conditions of this
Agreement.
EXECUTED: DATE:
WITNESSED:
DATE:
IN WITNESS WHEREOF, Bill Bullard, Jr., Chairperson, Oakland County Board of
Commissioners, hereby acknowledges that he has been authorized by a resolution of the
Agreement For Grounds Maintenance - City of Madison Heights
Page 5
7g-7
Oakland County Board of Commissioners, a certified copy of which is attached, to
execute this Agreement on behalf of Oakland County and hereby accepts and binds
Oakland County to the terms and conditions of this Agreement.
EXECUTED: DATE:
Bill Bullard, Jr., Chairperson
Oakland County Board of Commissioners
WITNESSED:
Ruth Johnson, Clerk Register of Deeds
County of Oakland
DATE:
Agreement For Grounds Maintenance - City of Madison Heights
Page 6
7g-8
Exhibit A
ITEM
MINIMUM
MAXIMUM
comment
Lawn
1/wk
2/wk
Fertilize
2/ r
4/ r
Snow
1 In or as nec
Irrigation
1 inch/wk standard
Water & Sewer services fees responsible CMH
Annual Maint
Flower Beds
1/wk
Fertilize & Deadheading
Annual Planting
1/ r
2/ r
Fall mums
Mulching
1/ r
1/ r
Herbicide
2/ r
2/ r
For flower beds, turf
Parking Lot Sweep
BY City Md Hts
As needed
Building Maint
BY CMH
As needed
Custodial
BY CMH
Trash Removal
BY CMH
Facility Rental
BY CMH
Aeri ing
1/ r
2/ r
Over Seeding
2/ r or as needed
Top Dressing
As needed and/or as soil profile is need
Trees
1/yr
I
I Inspect trees 1/ r for pest control, health
7g-9
Exhibit B
Title
Per Hour Fee
Chief
$84.00
Supervisor
$65.00
Skilled Staff
$54.00
Technical Staff
$50.00
Proiect Advisor
$46.00
Laborer
$43.00
Su ort Staff
$34.00
Park Helper (P.T.)
$16.00
EQUIPMENT LIST:AND RATES
Qaklyd County Parks & Recreation Comi�ss�on
.... March 1, 2010
Item
Per Hour
1
Rotary Mower w/attachments
$20.00
without staff fee
2
Front End Loader and Attachments
$25.00
without staff fee
3
Skid Loader
$25.00
without staff fee
4
Air Compressor
$25.00
without staff fee
5
Hand Equipment and Attachments
$10.00
without staff fee
a. Weed Trimmer
b. Back Pack Blower
c. Push Hand Mower
6
4-Wheel Drive Truck with Plow
$75.00
without staff fee
7
Sidewalk Rotary Mower with Snow Blower
$20.00
without staff fee
MATERIAL LIST AND RATES
06kland Goonty Perks.& Recreation Commission
-> March,l, 2010 ..........
r_..._ ...
Material
Rate
1
Trees
Market Price + 10%
2
Annual/Perennial Flowers
Market Price + 10%
3
Grass Seed
Market Price + 10%
4
Herbicides
Market Price + 10%
5
Insecticides
Market Price + 10%
6
Fungicides
Market Price + 10%
7
Salt
Market Price + 10%
7g-Y0
ITEM #7h
SPRINGFIELD OAKS GOLF COURSE
AFFIDAVIT OF PERMISSION AND RESOLUTION
Located along the western edge of hole #2 at the Springfield Oaks Golf Course is
a pond that is partially located on a neighboring parcel of land (Quinlan), with an existing
6' chain -link fence located along its eastern shore and not directly on the park boundary
line as is typical with all our current boundary fence lines. Over the years, Mr. Quinlan
has begun to maintain the entire perimeter of the pond which includes maintaining park
property. The purpose of this Affidavit is to convey that the County in no way waives any
interest it has to the property on which the pond is located, including the perimeter of the
pond nor does the County intend to transfer any interest in such property to the Quinlans
due to the fact that the County permits the Quinlans to enter onto such property and
maintain it.
Staff and Corporation Counsel request approval of the Affidavit of Permission
and the supporting resolution.
7h-1
AFFIDAVIT OF PERMISSION
STATE OF MICHIGAN )
) SS:
COUNTY OF OAKLAND )
I, Bill Bullard Jr., Chairperson, Oakland County Board of Commissioners, 1200 North
Telegraph Road, Pontiac, Michigan 48341, being duly sworn states the following:
1. That this Affidavit of Permission is based on personal knowledge.
2. That the County of Oakland ("County") is the owner of a parcel of land commonly
known as Springfield Oaks County Park Golf Course, 12450 Andersonville Road,
Davisburg, MI 48350, Parcel ID 07-17-400-006, legally described in Exhibit A.
3. That there is a pond located partially on Springfield Oaks County Park Golf Course and
partially located on adjoining property owned by Franklin and Anna Marie Quinlan
("Quinlans"). A photograph depicting the pond and location is set forth in Exhibit B.
4. The parcel of property owned by the Quinlans is commonly known as 12452
Andersonville Road, Davisburg, Michigan 48350, Parcel ID 07-17-328-020, legally
described in Exhibit C.
5. At this time, the County permits the Quinlans to enter onto County property and maintain
the property around the entire perimeter of the pond which includes maintenance of
County property.
7h-2
6. The County has not requested that the Quinlans maintain the property nor does the
County pay the Quinlans for the maintenance of the property.
7. The County in no way waives any interest it has to the property on which the pond is
located, including the perimeter of the pond nor does the County intend to transfer any
interest in such property to the Quinlans due to the fact that the County permits the
Quinlans to enter onto such property and maintain it.
8. A copy of this Affidavit will be served upon the Quinlans.
FURTHER AFFIANT SAYETH NOT.
BILL BULLARD, JR., CHAIRPERSON
OAKLAND COUNTY BOARD OF COMMISSIONERS
Signed and sworn to before me in Oakland County, Michigan, on the day of
, 2010.
Notary Public, State of Michigan, Oakland County
My Commission expires:
Acting in the County of Oakland
Drafted by and returned to: Jody S. Hall, Assistant Corporation Counsel, 1200 N. Telegraph
Rd., Dept. 419, Pontiac, MI 48341
7h-3
PR10-005
RESOLUTION
AFFIDAVIT OF PERMISSION
WHEREAS, the Oakland County Parks and Recreation Commission currently owns and
maintains the property known as the Springfield Oaks Golf Course in Springfield Township,
Oakland County, Michigan; and
WHEREAS, a portion of the property is not fenced on the existing park boundary due to
an existing small body of water (Pond) that is located along the western edge of Hole #2; and
WHEREAS, this pond and the surrounding perimeter of the pond is located on Park
property and private property owned by Mr. and Mrs. Frank Quinlan; and
WHEREAS, at this time, the Quinlans maintain the property around the entire perimeter
of the pond which includes the maintenance of Park property; and
WHEREAS, OCPRC has not requested that the Quinlans maintain the Park property nor
does the County pay the Quinlans for the maintenance of the Park property; and
WHEREAS, OCPRC does not wish to waive their right or interest of ownership of this
Park property.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners authorize and
approve the Affidavit of Permission as drafted by Oakland County Corporation Counsel; and
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or designee to
execute said Affidavit on behalf of the County of Oakland.
Moved by
Supported by
Date
7h-4
EXHIBIT A
T4N, R8E, SEC 17 SE 1/4, ALSO THAT PART OF SE 1/4 OF NE 1/4 LYING
SLY OF GTW RR R/W 169.14 A
7h-5
EXHIBIT C
T4N, RBE, SEC 17 PART OF SW 1/4 BEG AT PT DIST N 00-47-50 E 593.29 FT
FROM S 1/4 COR, TH N 69-35-58 W 250 FT, TH N 07-59-37 E 280.35 FT, TH S
88-07-35 E 200.43 FT, TH S 00-47-50 W 358.25 FT TO BEG 1.61 A 10-17-96
FR 016
7h-7
Item #7i
Volunteer Policy
Staff has developed a Volunteer Policy which outlines the process that Oakland
County Parks and Recreation staff will use to manage volunteer workers at various
facilities.
Staff is requesting approval of this policy.
7i-1
I. PURPOSE: The purpose of this policy is to outline the process that Oakland County
Parks and Recreation staff uses to manage volunteer workers at various facilities.
II. PROCEDURE:
A. General Guidelines
1. The Oakland County Parks and Recreation Executive Officer shall oversee
the implementation and interpretation of this policy. 11
2. No volunteer will be placed on a schedule without a signed Volunteer
Agreement and Waiver of Liability.
In addition to the Volunteer Agreement and Waiver of Liability, a site
orientation will include review of Volunteer Rules and Expectations for
performance specific to the facility where the volunteer will perform
service.
a. Volunteers are expected to follow all Rules and Expectations of
their assigned facility.
B. Selection
1. Individuals interested in volunteer positions must submit an application to
the Recreation Program Supervisor - Volunteers.
2. Applications can be downloaded from the website and submitted via
email, fax, or mail service.
3. The Recreation Program Supervisor - Volunteers will review applications
with the Park/Program Supervisor to identify possible candidates for a
facility or program schedule.
a. If the applicant is not a fit for current needs, the Recreation
Program Supervisor - Volunteers will send a letter to the candidate
thanking them for interest and encouraging them to apply for future
opportunities.
b. If the applicant is a possible fit for a current program, then the
Recreation Program Supervisor - Volunteers will conduct an initial
phone interview to review the Volunteer Agreement and Waiver of
Liability.
c. If the candidate expresses interest in pursuing the opportunity, the
Recreation Program Supervisor - Volunteers will send the
candidate a copy of the Volunteer Agreement and Waiver of
Liability for signature.
d. Once the candidate returns the signed Volunteer Agreement and
Waiver of Liability, the Recreation Program Supervisor -
Volunteers will then notify the Supervisor of the program or
71-2
Date Adopted: Dated Revised: Policy,
TBD 04-05-10 Page 2 of 4
Oakland County Parks and Recreation
Volunteer Policy
facility and/or the Seasonal Program Specialist to place the
volunteer on a schedule or provide them with event details.
C. Orientation and Training
1. Orientation will be conducted at the location where the individual will
perform volunteer services or if applicable at a general volunteer
orientation. This decision is made at the discretion of the Supervisor of
the program or facility and/or the Seasonal Program Specialist.
2. Orientation will include a review of Volunteer Rules and Expectations for
the assigned facility. The Volunteer Rules and Expectations document
outlines several key aspects of volunteering with Oakland County Parks
and Recreation.
a. Overview of Oakland County Parks and Recreation expectations
for customer service, professionalism (appearance, uniforms), and
attendance (timeliness, call -in procedures, etc.).
b. Emergency contact information (for site supervisor, program
supervisor, volunteer's emergency contacts, etc).
c. Volunteer duties and responsibilities, location, schedule of work,
attendance policy for golf volunteer program.
3. Training may be conducted by the Recreation Program Supervisor -
Volunteers, Seasonal Program Specialist or any other staff member
designated by the Supervisor of the program or facility.
4. Training may occur on an as -needed basis related to volunteer duties.
D. Periodic Review
In an effort to maintain a mutually beneficial relationship, volunteer
performance will be reviewed within 60 days of the volunteer's start date.
a. Initial review will be conducted by the Supervisor of the program
or facility.
b. Feedback from the initial review will be forwarded to the
Recreation Program Supervisor - Volunteers.
i. Positive feedback and comments will be provided to the
volunteer over the phone.
ii. Concerns regarding feedback will warrant a face-to-face
meeting between the volunteer and the Supervisor of the
program or facility. The Recreation Program Supervisor -
Volunteers may also be included in feedback discussions.
2. The Executive Officer/designee, at their sole discretion, may terminate a
volunteer for any reason.
7i-3
3. Any Oakland County Parks and Recreation staff member may raise
concerns about volunteer performance to their site supervisor.
a. The site supervisor will forward this information to the Supervisor
of the program or facility or the Recreation Program Supervisor —
Volunteers.
b. The volunteer will be evaluated and appropriate action will be
taken.
4. An additional review of the volunteer's performance will occur at the
expiration of the work assignment to determine the individual's eligibility
to participate in future volunteer opportunities.
E. Time Tracking
I. Volunteer hours are tracked to measure and report on efforts, provide an
input for rewards and recognition and identify future opportunities for
program expansion.
2. Volunteer time includes mandatory volunteer trainings and meetings.
(Volunteers should not include time for optional social functions or special
events that are part of the reward and recognition program.)
3. Volunteer time includes time during which services are provided at the
program or facility; volunteers should not include drive time to and from
volunteer work site on their time sheet.
a. Golf Course Volunteers must punch in and out at their volunteer
site.
b. All other volunteers (Campground Host, etc) must track their
service hours using the Monthly Volunteer Time Tracking sheet.
They may fax, email or mail their completed time sheet within two
weeks of the month ending to the Recreation Program Supervisor —
Volunteers.
4. All volunteer hours will be updated and calculated within 30 days of the
previous month's ending by the Recreation Program Supervisor —
Volunteers.
F. Rewards and Recognition
1. All volunteer rewards are issued within 30 days of the month where
volunteer services were provided.
2. Typical rewards for volunteer services include incidental rewards which
are outlined in the Rules and Expectations document during orientation as
applicable for each volunteer program or facility. These incidental
rewards may include:
a. For Golf Course volunteers — use of the course
7i-4
Date Adopted: Dated Revised: Policy #
TBD 04-05-10 Page 4 of 4
Oakland County Parks and Recreation
Volunteer Policy
b. For Campground hosts -a discount on camping fees
c. General volunteer rewards include "Complimentary Recreation
Passes" which can be redeemed for any park services or programs
(vehicle permits, day use entry, programs, camping, boating, green
fees, driving range, waterpark entry, etc.).
71-5
(Last Name)
(Address)
(Telephone Number)
OAKLAND COUNTY PARKS AND RECREATION
VOLUNTEER AGREEMENT
AND
WAIVER OF LIABILITY
(First Name) (M.I.)
Volunteer Agreement
I agree to act as a Volunteer for the Oakland County Parks and Recreation Commission (the
Volunteer Program). I understand and agree that I am not an employee of Oakland County or
Oakland County Parks and Recreation; that I am acting solely as a volunteer; and that I will not
receive any compensation for my volunteer activities. I also understand that because I am a
volunteer and not an employee, I will not be eligible to participate in any employee benefit plans or
programs and that I am not considered an employee. My position as a volunteer can be terminated
at any time either by me or by Oakland County Parks and Recreation Commission without notice
for any reason or no reason.
In order to effectively carry out my volunteer duties, I agree to follow the rules applicable to
Oakland County Parks and Recreation employees and to follow the direction of Oakland County
Parks and Recreation management. I acknowledge that even though I am a volunteer, my volunteer
time will be scheduled in advance and that I will comply with the schedule. Failure to be on time or
otherwise comply with the schedule will result in my removal from the Volunteer Program.
As part of my participation in the Volunteer Program, I understand that I may be eligible for
free and/or discounted passes or programs, pursuant to the Rules and Expectations established for
7i-6
the Volunteer Program. I acknowledge and agree that this is provided to me solely as an incidental
benefit and is not intended as, nor does it constitute, compensation for services. The manner and
amount of free and/or discounted passes or programs provided to volunteers may be changed at any
time and without notice.
Waiver of Liability
Inconsideration of the Oakland County Parks and Recreation permitting me to participate in
the Volunteer Program, I agree to this Waiver of Liability. I understand that as part of my volunteer
duties I may be near potential hazards. I recognize and accept such dangers and assume all
responsibility for and risk of bodily injury, death, property damage, whether known or unknown,
and whether caused by my negligence or the negligence of employees, patrons or others. I agree to
waive, release and discharge the County of Oakland, Oakland County Parks and Recreation
Commission, and the elected and appointed officials, officers, staff, agents, employees, volunteers
(referred to collectively herein as the County) from all liability, damages, injuries, claims or
demands on account of injury to me, including death, whether caused by the County, me, or any
other individual arising out of or in any way connected to the operation of Oakland County Parks
and Recreation and my acting as a volunteer.
I have read and voluntarily signed this Agreement and Waiver of Liability. This Agreement
constitutes the entire agreement. There are no other agreements modifying its terms. I
acknowledge that no one has made any representation to me which has not been expressly stated in
this Agreement and that there are no understandings or agreements with not included in this
Agreement. Any modifications to this Agreement must be made in writing and signed by me and a
duly authorized officer of the County and must specifically refer to and expressly amend this
Agreement.
Dated:
(Participant's Signature)
71-7
GZA K L A N D
Volunteer Application
Previous/current volunteer and/or work experience:
DestinationOakland.com
'- licant's Name
Last
Address
City
Phone
Home
Email address
Date
First
Zip -
Over 18 years —yes —no
Do you have a driver's license? —yes —no
If so, please provide your number.
Driver's License #
Occupation
Employer
Work phone
T-shirt size (S -3XL)
Emergency Information:
Person to notify in case of emergency
Cell
Name Relationship
Phone /
Home Cell
Doctor's Name Phone
Preferred Hospital?
Please check when you are available to volunteer
Weekdays day evening
Weekends day evening
• I hereby assume complete responsibility for any injury or damage sustained
by the applicant and release Oakland County Parks and all sponsoring
agencies of any and all liability for such injury or damages that occur during
volunteer work for Oakland County Parks.
I understand that volunteering for Oakland County Parks may require or
include a criminal background check, driver's license check or providing of
other identification or certificates
• I give Oakland County Parks permission to use my photographic or video
image for promotional purposes.
iature of Volunteer Date
For more information, call Rachel Boyd 248.975.9717 or boydr@oakgov.com
Mail to: Oakland County Parks -Volunteers
2800 Watkins Lake Road, Waterford, MI 48328
Or Fax to: 248.858.4635 7 i-8 03/10
Please check areas of interest:
Wint Nature Center at Independence Oaks
Exhibit prep
Sensory garden
Captive animal care
Special events
Clerical
Trail guide
Program assistant
Stewardship
Invasive species control
Special events
Nest box monitoring
Birds
Grassland nesting bird surveys
Frog & toad surveys
Photo monitoring
Prescribed burn monitoring
Native seed collection
Butterfly monitoring
Recreation Section
Junior Counselor Program
Special Events
Races Halloween events
Waterpark events General
4th of July events Seniors
Ellis Barn special events
Campgrounds
Campground Recreation
Campground Host
Adaptive Recreation
Special Events
Disabled sports
Park Watch
Addison Oaks
Catalpa Oaks
Groveland Oaks
Rose Oaks
Independence Oaks
Springfield Oaks
Orion Oaks
Waterford Oaks
Dog Parks
Red Oaks Lyon Oaks Orion Oaks
Trails (maintenance and improvements)
Ellis Barn
Greenhouses
Golf Programs
Walk assistants (guides)
BMX Races/practices
Nordic Ski Patrol
Accounting (Administrative office)
CAKLAND Golf Volunteer Previous/currentvolunteerand/or work
experience:
'-1W-1 IEM Application
DestinationOakland.com
Applicant's Name
Last
Address
City
Phone /—
Home
Email address
Over 18 years —yes —no
Do you have a driver's license?_yes no
If yes, please provide your number.
Driver's License #
Occupation
FmnInvPY
Work phone
T-shirt size (S —3XL)
Emergency Information:
Person to notify in case of emergency
First
IN
Cell
Name Relationship
Phone /
Home Cell
Doctor's Name Phone
Preferred Hospital?
I hereby assume complete responsibility for any injury or damage sustained by
the applicant and release Oakland County Parks and all sponsoring agencies of
any and all liability for such injury or damages that occur during volunteer work
for Oakland County Parks.
• I understand that volunteering for Oakland County Parks may require or
include a criminal background check, driver's license check or providing of
other identification or certificates.
I give Oakland County Parks permission to use my photographic or video
image for promotional purposes.
Signature of Volunteer Date
Please check areas of interest:
_Glen Oaks
_Springfield Oaks
_Lyon Oaks
_White Lake Oaks
Red Oaks
Events/Tournaments
Indicate availability in
order of preference 1-7.
_Monday
_Friday
_Tuesday
_Saturday ❑ a.m. ❑ p.m.
_Wednesday
_Sunday ❑ a.m. ❑ p.m.
_Thursday
For more information, call Rachel Boyd
248.975.9717 or boydr@oakgov.com
Mail to: Oakland County Parks —Volunteers
2800 Watkins Lake Road
Waterford, MI 48328
Or Fax to: 248.858.4635
03/10
7i-9
ITEM #7j
RED OAKS WATERPARK
SLIDE TOWER STRUCTURAL REPAIRS
Staff has made minor cosmetic repairs to the continually rusting water slide tower
structure over the past several years. Staff completed an engineering structural
assessment for the existing water slide tower at Red Oaks Waterpark. The assessment
completed by Testing Engineers & Consultants, Inc. recommended repairs to key
structural components that were easily identifiable due to apparent rusting and staining.
Further testing will be required once the metal is exposed.
With this report and further assistance from TEC in preparing the necessary
technical specifications, staff provided documents to Purchasing for procurement.
Repairs include mobilization, selective walkway support steel reinforcement, selective
column support steel reinforcement, stairway tread support reinforcement, flume saddle
repairs, spot steel repairs and a concrete membrane coating system on the walkways.
The following two bids were received:
Vendors
Location,
Bids
DRV Contractors, Inc.
Shelby Township
$152,900
Bernco Construction, Inc.
St. Clair Shores
$173,365
After interviewing both vendors, staff recommends approval of a contract to the
low bidder, DRV Contractors, Inc., in the amount of $152,900, plus a 10% contingency of
$15,290, for a total approved amount of $168,190. Because this expense was not
budgeted in FY2010 and requires completion prior to opening for the 2010 season, staff
recommends the transfer of $152,900 from the FY2010 Operating Contingency to Red
Oaks Waterpark — Building Maintenance Line Item.
7j-1
ITEM #7k
RESIDENTAL LEASE AGREEMENTS AND RESOLUTIONS
The Oakland County Parks and Recreation Commission currently leases its
residential properties within the parks system. The attached lease agreements nave
been prepared by Oakland County Corporation Counsel and are for a period of five
years.
Staff recommends approval of the residential leases and adoption of the attached
resolutions in support of the lease agreements, which will be forwarded to the Oakland
County Board of Commissioners for approval.
This effort ties into the Oakland County Parks and Recreation Commission's
strategic plan to standardize our business practices and enable staff to operate more
efficiently.
7k-1
PR10-003
RESOLUTION
RESIDENTIAL LEASE-WATERFORD OAKS
WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park;
and
WHEREAS, a two-story five -bedroom house, identified as 2930 Watkins Lake
Road, is located on the grounds of Waterford Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 2930 Watkins Lake Road to County
employee Thomas Garvey for a period of five years commencing July 1, 2010; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Thomas Garvey will pay rent as follows:
July 1, 2010 - December 31, 2010
$750.00
January 1, 2011
- December 31, 2011
$765.00
January 1, 2012
- December 31, 2012
$780.00
January 1, 2013
- December 31, 2013
$795.00
January 1, 2014
- December 31, 2014
$810.00
January 1, 2015
- December 31, 2015
$827.00
and pay all utility costs and provide after hours security, coordinate all emergency
activities with local police and fire agencies and provide after hours emergency
maintenance as necessary; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement.
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Mr. Thomas Garvey.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of
Commissioners hereby directs it's Chairperson or his designee to execute the attached
Lease Agreement and all other related documents between the County of Oakland and
Thomas Garvey, which may be required.
A-2
RESIDENTIAL LEASE AGREEMENT
NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES
TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH
THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE
INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU
MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED
PERSON.
This Lease Agreement ("Lease") is entered into on July 1, 2010, between the County of Oakland,
1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and Thomas and June Garvey, 3420
VanZandt, Waterford, MI 48329 ("Tenant") according to the terms and conditions set forth
below.
1. Premises. The Tenant leases from landlord the real property located at 2930 Watkins
Lake Road, Waterford, MI 48328 ("Premises"), together with any furnishings, fixtures,
personal property, and appurtenances furnished by Landlord for Tenant's use.
2. Term. This Lease shall begin on July 1, 2010 and shall end on December 31, 2015.
References in this Lease to the term of the Lease shall include any renewal term(s).
Tenant shall receive possession of the Premises upon execution of the Lease.
3. Tenant Monetary Obligations.
3.1. Tenant shall pay Landlord the following rent on or before the first day of each
month during the term of this Lease:
July 1, 2010 -December 31, 2010
$750,00
January 1, 2011
-December 31, 2011
$765.00
January 1, 2012
- December 31, 2012
$780.00
January 1, 2013
- December 31, 2013
$795.00
January 1, 2014
- December 31, 2014
$810.00
January 1, 2015
-December 31, 2015
$827.00
The rent shall be paid by check or money order made payable to the Landlord and
sent to the following address: Oakland County Parks and Recreation, 2800
Watkins Lake Road, Waterford, Michigan 48328 or another address designated by
Landlord in writing.
3.2. Tenant shall pay the first monthly installment when Tenant executes this Lease.
The first monthly installment shall be pro -rated for such month, if the Lease is
executed on another day than the first day of the month.
3.3. Tenant shall pay Landlord a late fee of $25 for each monthly installment not
received by Landlord within five days of its due date. This increase shall be
considered additional rent and shall compensate Landlord for costs incurred
because of late payments. Landlord's right to collect this additional rent shall be
in addition to Landlord's right to take action under other provisions of this Lease
for Tenant's default in paying rent. The Tenant shall pay all additional rent to
Landlord promptly after the due date of the delinquent installment. All rent paid
after the due date and payments to cover checks that have been returned for
I
Garvey - Residential Lease - 2010.doc
7k-3
insufficient funds must be paid at the place designated for payment, by cashier's
check, certified check, or money order.
3.4. During the term of this Lease, the Tenant shall procure and maintain
comprehensive personal liability or tenant's form insurance coverage in the
minimum amount of One Hundred Thousand Dollars ($100,000.00). The Tenant
shall also provide the Landlord with a certificate of insurance coverage listing the
County of Oakland and its employees, officers, and elected and appointed
officials as additional insureds.
4. Use of Premises.
4.1. The Tenant shall use the Premises for private residential purposes only. No
persons other than the following listed person(s) shall occupy the Premises for
more than fourteen (14) days during the term of this Lease without the prior
written approval of the Landlord: the children of Thomas and June Garvey -
Thomas and Tiffany.
4.2. Tenant shall not do any of the following or allow another person to do any of the
following:
4.2.1 Create any excessive noise or public nuisance;
4.2.2 Do anything to the Premises or its surroundings that may be hazardous or
that will cause Landlord's insurance to be cancelled or premiums to
increase;
4.2.3 Deface or damage any part of the Premises;
4.2.4 Change the locks or install any additional locks or bolts without
Landlord's prior written consent;
4.2.5 Place a waterbed or other heavy article on the Premises without
Landlord's prior written consent;
4.2.6 Install any equipment or appliances that, in Landlord's opinion, would
cause an unsafe conditions on or around the Premises;
4.2.7 Accumulate refuse on or around the Premises that might pose a health
hazard to Tenant or to Tenant's neighbors;
4.2.8 Permit any flammable liquids or explosives to be kept on or around the
Premises; and
4.2.9 Bring any animals on the Premises without Landlord's prior written
consent.
4.3 Tenant Duties. The Tenant shall arrange for emergency repair and maintenance
services for Park Property and facilities as needed.
4.3.1 To the extent permitted by law, the Tenant shall secure and protect the
Park Property and facilities therein, especially during "Park Closed" hours.
This shall include contacting and coordinating with police, fire or other
agencies as may be required and the preparation of an "Unusual Incident
Report" as required by the Landlord.
2
Garvey - Residential Lease - 2010.doc
7k-4
4.3.2 The Tenant shall arrange for emergency repair and maintenance services
for Park Property and facilities as needed.
4.3.3 The Tenant shall make reports to the Park Supervisor or other individual
as may be required by the Landlord.
Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to
violate federal, state, or local laws regarding the use of controlled substances or the use
of alcohol by minors in or around the Premises. When aware of a violation of this
section, Landlord will file a formal police report.
6. Condition of Premises.
6.1. Tenant acknowledges that no representations about the condition of the Premises
or promises to alter or to improve the Premises before or during the term of the
Lease have been made except as stated in the Lease.
6.2. Tenants shall return the Premises to the Landlord in the same condition as they
were upon commencement of this Lease, including cleanliness, normal wear and
tear excepted.
7. Maintenance, Repairs, and Damage to Premises.
7.1. Throughout the term of the Lease, Tenant shall maintain the Premises in good
condition and shall allow no waste of the Premises or any utilities. Tenant shall
be liable for any damage to the Premises or to Landlord's other property that is
caused by the acts or omissions of Tenant or Tenant's guests. Tenant shall pay,
on Landlord's demand, to replace any broken window glass on the Premises or
any lost or broken keys.
7.2. Landlord shall be responsible for snow removal and lawn services for the
Premises.
7.3. Landlord shall provide repair and maintenance for the Premises. Tenant shall
notify Landlord when there is a need for repairs to the Premises.
7.4. Landlord shall install smoke -detection devices for the Premises along with
batteries to operate the devices. Tenant must regularly test the devices to ensure
that they are operational and if not notify Landlord immediately. Tenant must
never remove batteries from smoke -detection device, except when necessary to
replace the batteries.
8. Decorations and Alterations to Premises. Other than hanging decorations on the walls
with nails or other materials approved by landlord, Tenant shall not alter or decorate the
Premises without prior written consent from Landlord. Landlord's consent to a
particular decoration or alteration shall not be deemed consent to future decorations or
alterations. Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive
nails into the woodwork, or use any adhesive material on the walls without prior written
consent from Landlord.
9. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises
or any portion thereof.
Garvey - Residential Lease - 2010.doc
N-5
10. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable
access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall
also allow insurance carriers and representatives, fire department inspectors, police, or
local health authorities to inspect the Premises to the extent permitted by law. Tenant
shall allow Landlord or Landlord's agents to show the Premises to prospective Tenants
at reasonable times during the sixty (60) days before the term of the Lease expires and to
prospective purchasers on reasonable notice to Tenant.
11. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's
property from the Premises, Landlord may immediately enter and redecorate the
Premises without abatement of rent; and these acts shall not affect Tenant's obligations
under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for
the remainder of the term of the Lease shall immediately become due.
12. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord's
agents shall not be liable for any damage to property or loss of property that is caused by
theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to
protect Tenant's personal property against such loss or damage.
13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but
they can be restored to a tenantable condition within thirty (30) days, Landlord shall
repair the Premises with reasonable dispatch; however, Landlord's obligation to repair
the Premises shall be limited to the amount of insurance proceeds actually received by
Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are
untenantable. If a casualty damages the Premises to the extent that they cannot be
restored to a habitable condition within thirty (30) days, either Party may terminate this
Lease by giving the other party written notice within fifteen (15) days after the casualty.
Landlord shall not be liable for any reasonable delay or for providing housing for Tenant
during repairs.
14. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and
services for the Premises and for establishing accounts, if they are not already
established for the term of this Lease including but not limited to the following:
(a) garbage removal; (b) water and sewer; (c) gas; (d) electricity; (e) ice removal,
including salting the driveway and any walks surrounding the Premises or on the
Premises; (f) telephones; (g) cable television; and (h) Internet. All accounts for utilities
and services shall be in the name of the Tenant.
15. Termination of Lease.
15.1. Tenant may terminate this Lease for any reason upon thirty (30) days written
notice to Landlord.
15.2. Landlord may terminate this Lease for any reason upon ninety (90) days written
notice to Tenant.
15.3. Upon termination of this Lease, Tenant shall surrender possession of the Premises
to the Landlord in the condition they were in when they were delivered to Tenant,
except for normal wear and tear. Upon termination of this Lease, Tenant shall
also notify the Landlord of the move -out date, return all keys to the Premises to
4
Garvey - Residential Lease - 2010.doc
7k-6
Landlord, and transfer all utility and service accounts into the name of the County
of Oakland.
16. Default of Lease and Landlord's Remedies.
16.1 If Tenant defaults on any obligations under this Lease or misrepresents any
information in the application for this lease, landlord may, on written notice to
Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant
and any other occupants shall surrender the Premises to Landlord by the date
stated in the notice. If Landlord terminates the Lease, Landlord may recover
Landlord's expenses for enforcing Landlord's rights under the Lease and
applicable law, including court costs and attorney fees, from Tenant, as permitted
by statute; and rent for the rest of the term of the Lease shall immediately become
due. Tenant may not be liable for the total accelerated amount because of
Landlord's obligation to minimize damages, and either party may ask a court to
determine the actual amount owed, if any. If Tenant fails to pay rent or any other
sums when due to Landlord, Landlord serves a notice of default on Tenant as
required by law, and Tenant fails to remit the amounts due before the notice
period expires, the amount of court costs and attorney fees incurred by Landlord
in enforcing Landlord's remedies and allowed by statute shall be added to the
amount of the arrearage.
16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any
other person under Tenant's control unlawfully manufactures, delivers, possesses
with intent to deliver, or possesses a controlled substance as defined by Michigan
law anywhere on the Premises or surrounding the Premises. Pursuant to
Michigan law, if Tenant violates this provision Landlord may serve a written
demand for possession for termination of this Lease giving Tenant 24 hours'
notice of the Lease termination and demand for possession. Tenant acknowledges
that an order of eviction/writ of restitution may be issued by the court
immediately after the entry of a judgment for possession. Tenant's
initials:
17. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises
after the term of this Lease expires without renewing this Lease or signing another Lease
for the Premises. Such tenancy shall be on a month -to -month basis and subject to the
provisions of this Lease except that the monthly rent shall increase by ten (10) percent
from the rent for the last month of the term of the Lease, and Landlord may increase rent
on thirty (30) days' notice to Tenant.
18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient
personally or by first class mail fully prepaid at the following locations:
Tenant: Thomas and June Garvey
2930 Watkins Lake Road
Waterford, MI 48328
Landlord: Oakland County Department of
Facilities Management Property Management
One Public Works Drive, Bldg. 95W
Waterford, MI 48328
Garvey - Residential Lease - 2010.doc
7k-7
and
Oakland County Parks and Recreation
Executive Officer
2800 Watkins Lake Road, Bldg. 97W
Waterford, MI 48328
Unless otherwise required by law, the date of service shall be the date of hand delivery or
the mailing date.
19. Modifications. No modifications of this Lease shall be binding unless they are in writing
and signed by Landlord and Tenant.
20. Whole Agreement. This Lease sets forth the entire agreement between Landlord and
Tenant. There are no verbal or written agreements that are not contained in this Lease
between the parties.
21. BindingEffect. ffect. This Lease shall bind and benefit the parties to the Lease and their heirs,
personal representatives, successors, and permitted assigns.
22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any
extent, the rest of the Lease and the application of the provision to the persons or
circumstances other than those for which it is invalid, unlawful, or unenforceable are not
affected.
23. Time of the Essence. Time shall be deemed to be of the essence in the performance of
this Lease.
24. Effective Date. This Lease is effective on the date stated in Section 2.
TENANT LANDLORD
Date Date
6
Garvey - Residential Lease - 2010.doc
7k-8
PR10-004
RESOLUTION
RESIDENTIAL LEASE-GROVELAND OAKS
WHEREAS, the County of Oakland is the owner of Groveland Oaks County Park;
and
WHEREAS, a one-story three -bedroom house, identified as 6000 Grange Hall
Road, is located on the grounds of Groveland Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 6000 Grange Hall Road to County employee
Robert Hatt for a period of five years commencing April 15, 2010;
WHEREAS, under the terms and conditions of the attached Lease Agreement
Robert Hatt will pay rent as follows:
April 15, 2010 - December 31, 2010
$665.00
January 1, 2011
- December 31, 2011
$678.00
January 1, 2012
- December 31, 2012
$692.00
January 1, 2013
- December 31, 2013
$706.00
January 1, 2014
- December 31, 2014
$720.00
January 1, 2015
- December 31, 2015
$734.00
and pay all utility costs and provide after hours security, coordinate all emergency
activities with local police and fire agencies and provide after hours emergency
maintenance as necessary and;
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement.
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement,
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Mr. Robert Hatt.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of
Commissioners hereby directs it's Chairperson or his designee to execute the attached
Lease Agreement and all other related documents between the County of Oakland and
Robert Hatt, which may be required.
7k-9
RESIDENTIAL LEASE AGREEMENT
NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES
TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH
THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE
INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU
MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED
PERSON.
This Lease Agreement ("Lease") is entered into on April 15, 2010, between the County of
Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and Robert and Cattie Hatt,
4261 Grange Hall Road Lot 185, Holly, MI 48442 ("Tenant") according to the terms and
conditions set forth below.
1. Premises. The Tenant leases from landlord the real property located at 6000 Grange
Hall Road, Holly, MI 48442 ("Premises"), together with any furnishings, fixtures,
personal property, and appurtenances furnished by Landlord for Tenant's use.
2. Term. This Lease shall begin on April 15, 2010 and shall end on December 31, 2015.
References in this Lease to the term of the Lease shall include any renewal term(s).
Tenant shall receive possession of the Premises upon execution of the Lease.
3. Tenant Monetary Obligations,
3.1. Tenant shall pay Landlord the following rent on or before the first day of each
month during the term of this Lease:
April 15, 2010 -
December 31, 2010
$665.00
January 1, 2011-December
31, 2011
$678.00
January 1, 2012
- December 31, 2012
$692.00
January 1, 2013
- December 31, 2013
$706.00
January 1, 2014
- December 31, 2014
$720.00
January 1, 2015
- December 31, 2015
$734.00
The rent shall be paid by check or money order made payable to the Landlord and
sent to the following address: Oakland County Parks and Recreation, 2800
Watkins Lake Road, Waterford, Michigan 48328 or another address designated by
Landlord in writing.
3.2. Tenant shall pay the first monthly installment when Tenant executes this Lease.
The first monthly installment shall be pro -rated for such month, if the Lease is
executed on another day than the first day of the month.
3.3. Tenant shall pay Landlord a late fee of $25 for each monthly installment not
received by Landlord within five days of its due date. This increase shall be
considered additional rent and shall compensate Landlord for costs incurred
because of late payments. Landlord's right to collect this additional rent shall be
in addition to Landlord's right to take action under other provisions of this Lease
for Tenant's default in paying rent. The Tenant shall pay all additional rent to
Landlord promptly after the due date of the delinquent installment. All rent paid
after the due date and payments to cover checks that have been returned for
Hatt - Residential Lease - 2010.doc
N-10
insufficient funds must be paid at the place designated for payment, by cashier's
check, certified check, or money order.
3.4. During the term of this Lease, the Tenant shall procure and maintain
comprehensive personal liability or tenant's form insurance coverage in the
minimum amount of One Hundred Thousand Dollars ($100,000.00). The Tenant
shall also provide the Landlord with a certificate of insurance coverage listing the
County of Oakland and its employees, officers, and elected and appointed
officials as additional insureds.
4. Use of Premises.
4.1. The Tenant shall use the Premises for private residential purposes only. No
persons other than the following listed person(s) shall occupy the Premises for
more than fourteen (14) days during the term of this Lease without the prior
written approval of the Landlord: Robert and Cattie Hatt.
4.2. Tenant shall not do any of the following or allow another person to do any of the
following:
4.2.1 Create any excessive noise or public nuisance;
4.2.2 Do anything to the Premises or its surroundings that may be hazardous or
that will cause Landlord's insurance to be cancelled or premiums to
increase;
4,2.3 Deface or damage any part of the Premises;
4.2.4 Change the locks or install any additional locks or bolts without
Landlord's prior written consent;
4.2.5 Place a waterbed or other heavy article on the Premises without
Landlord's prior written consent;
4.2.6 Install any equipment or appliances that, in Landlord's opinion, would
cause an unsafe conditions on or around the Premises;
4.2.7 Accumulate refuse on or around the Premises that might pose a health
hazard to Tenant or to Tenant's neighbors;
4.2.8 Permit any flammable liquids or explosives to be kept on or around the
Premises; and
4.2.9 Bring any animals on the Premises without Landlord's prior written
consent.
4.3 Tenant Duties. The Tenant shall arrange for emergency repair and maintenance
services for Park Property and facilities as needed.
4.3.1 To the extent permitted by law, the Tenant shall secure and protect the
Park Property and facilities therein, especially during "Park Closed" hours.
This shall include contacting and coordinating with police, fire or other
agencies as may be required and the preparation of an "Unusual Incident
Report" as required by the Landlord.
2
Hatt - Residential Lease - 2010.doc
7k-11
4.3.2 The Tenant shall arrange for emergency repair and maintenance services
for Park Property and facilities as needed.
4.3.3 The Tenant shall make reports to the Park Supervisor or other individual
as may be required by the Landlord.
5. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to
violate federal, state, or local laws regarding the use of controlled substances or the use
of alcohol by minors in or around the Premises. When aware of a violation of this
section, Landlord will file a formal police report.
6. Condition of Premises.
6.1. Tenant acknowledges that no representations about the condition of the Premises
or promises to alter or to improve the Premises before or during the term of the
Lease have been made except as stated in the Lease.
6.2. Tenants shall return the Premises to the Landlord in the same condition as they
were upon commencement of this Lease, including cleanliness, normal wear and
tear excepted.
7. Maintenance, Repairs and Damage to Premises.
7.1. Throughout the term of the Lease, Tenant shall maintain the Premises in good
condition and shall allow no waste of the Premises or any utilities. Tenant shall
be liable for any damage to the Premises or to Landlord's other property that is
caused by the acts or omissions of Tenant or Tenant's guests. Tenant shall pay,
on Landlord's demand, to replace any broken window glass on the Premises or
any lost or broken keys.
7.2. Landlord shall be responsible for snow removal and lawn services for the
Premises.
7.3. Landlord shall provide repair and maintenance for the Premises. Tenant shall
notify Landlord when there is a need for repairs to the Premises.
7.4. Landlord shall install smoke -detection devices for the Premises along with
batteries to operate the devices. Tenant must regularly test the devices to ensure
that they are operational and if not notify Landlord immediately. Tenant must
never remove batteries from smoke -detection device, except when necessary to
replace the batteries.
Decorations and Alterations to Premises. Other than hanging decorations on the walls
with nails or other materials approved by landlord, Tenant shall not alter or decorate the
Premises without prior written consent from Landlord. Landlord's consent to a
particular decoration or alteration shall not be deemed consent to future decorations or
alterations. Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive
nails into the woodwork, or use any adhesive material on the walls without prior written
consent from Landlord.
9. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises
or any portion thereof.
Hatt - Residential Lease - 2010.doc
N-12
10. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable
access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall
also allow insurance carriers and representatives, fire department inspectors, police, or
local health authorities to inspect the Premises to the extent permitted by law. Tenant
shall allow Landlord or Landlord's agents to show the Premises to prospective Tenants
at reasonable times during the sixty (60) days before the term of the Lease expires and to
prospective purchasers on reasonable notice to Tenant.
11. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's
property from the Premises, Landlord may immediately enter and redecorate the
Premises without abatement of rent; and these acts shall not affect Tenant's obligations
under this Lease. If Tenant abandons the Premises before the Lease expires, all rent for
the remainder of the term of the Lease shall immediately become due.
12. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord's
agents shall not be liable for any damage to property or loss of property that is caused by
theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to
protect Tenant's personal property against such loss or damage.
13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but
they can be restored to a tenantable condition within thirty (30) days, Landlord shall
repair the Premises with reasonable dispatch; however, Landlord's obligation to repair
the Premises shall be limited to the amount of insurance proceeds actually received by
Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are
untenantable. If a casualty damages the Premises to the extent that they cannot be
restored to a habitable condition within thirty (30) days, either Party may terminate this
Lease by giving the other party written notice within fifteen (15) days after the casualty.
Landlord shall not be liable for any reasonable delay or for providing housing for Tenant
during repairs.
14. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and
services for the Premises and for establishing accounts, if they are not already
established for the term of this Lease including but not limited to the following:
(a) garbage removal; (b) water and sewer; (c) gas; (d) electricity; (e) ice removal,
including salting the driveway and any walks surrounding the Premises or on the
Premises; (f) telephones; (g) cable television; and (h) Internet. All accounts for utilities
and services shall be in the name of the Tenant.
15. Termination of Lease.
15.1. Tenant may terminate this Lease for any reason upon thirty (30) days written
notice to Landlord.
15.2. Landlord may terminate this Lease for any reason upon ninety (90) days written
notice to Tenant.
15.3. Upon termination of this Lease, Tenant shall surrender possession of the Premises
to the Landlord in the condition they were in when they were delivered to Tenant,
except for normal wear and tear. Upon termination of this Lease, Tenant shall
also notify the Landlord of the move -out date, return all keys to the Premises to
4
Hatt - Residential Lease - 2010.doc
7k-13
Landlord, and transfer all utility and service accounts into the name of the County
of Oakland.
16. Default of Lease and Landlord's Remedies.
16.1 If Tenant defaults on any obligations under this Lease or misrepresents any
information in the application for this lease, landlord may, on written notice to
Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant
and any other occupants shall surrender the Premises to Landlord by the date
stated in the notice. If Landlord terminates the Lease, Landlord may recover
Landlord's expenses for enforcing Landlord's rights under the Lease and
applicable law, including court costs and attorney fees, from Tenant, as permitted
by statute; and rent for the rest of the term of the Lease shall immediately become
due. Tenant may not be liable for the total accelerated amount because of
Landlord's obligation to minimize damages, and either party may ask a court to
determine the actual amount owed, if any. If Tenant fails to pay rent or any other
sums when due to Landlord, Landlord serves a notice of default on Tenant as
required by law, and Tenant fails to remit the amounts due before the notice
period expires, the amount of court costs and attorney fees incurred by Landlord
in enforcing Landlord's remedies and allowed by statute shall be added to the
amount of the arrearage.
16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any
other person under Tenant's control unlawfully manufactures, delivers, possesses
with intent to deliver, or possesses a controlled substance as defined by Michigan
law anywhere on the Premises or surrounding the Premises. Pursuant to
Michigan law, if Tenant violates this provision Landlord may serve a written
demand for possession for termination of this Lease giving Tenant 24 hours'
notice of the Lease termination and demand for possession. Tenant acknowledges
that an order of eviction/writ of restitution may be issued by the court
immediately after the entry of a judgment for possession. Tenant's
initials:
17. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises
after the term of this Lease expires without renewing this Lease or signing another Lease
for the Premises. Such tenancy shall be on a month -to -month basis and subject to the
provisions of this Lease except that the monthly rent shall increase by ten (10) percent
from the rent for the last month of the term of the Lease, and Landlord may increase rent
on thirty (30) days' notice to Tenant.
18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient
personally or by first class mail fully prepaid at the following locations:
Tenant: Robert and Cattie Hatt
6000 Grange Hall Road
Holly, MI 48442
Landlord: Oakland County Department of
Facilities Management Property Management
One Public Works Drive, Bldg. 95W
Waterford, MI 48328
5
Hatt - Residential Lease - 2010.doc
7k-14
and
Oakland County Parks and Recreation
Executive Officer
2800 Watkins Lake Road, Bldg. 97W
Waterford, MI 48328
Unless otherwise required by law, the date of service shall be the date of hand delivery or
the mailing date.
19. Modifications. No modifications of this Lease shall be binding unless they are in writing
and signed by Landlord and Tenant.
20. Whole Agreement. This Lease sets forth the entire agreement between Landlord and
Tenant. There are no verbal or written agreements that are not contained in this Lease
between the parties.
21. Binding Effect. This Lease shall bind and benefit the parties to the Lease and their heirs,
personal representatives, successors, and permitted assigns.
22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any
extent, the rest of the Lease and the application of the provision to the persons or
circumstances other than those for which it is invalid, unlawful, or unenforceable are not
affected.
23. Time of the Essence. Time shall be deemed to be of the essence in the performance of
this Lease.
24. Effective Date. This Lease is effective on the date stated in Section 2.
TENANT LANDLORD
Date
Date
6
Hatt - Residential Lease - 2010.doc
7k-15
ITEM #71
SKIER'S PIER SKI JUMPING EVENT
GROVELAND OAKS
Staff has been working with Skier's Pier on the logistics and implementation of a
special event, 2010 King of Darkness Ski Jumping Event, to be held at Groveland
Oaks on July 17, 2010.
Attached is the proposal from Skier's Pier, who is requesting the use of
motorized boats for this event. PJ McMillan from Skier's Pier will be present to answer
questions. Staff is requesting approval for the use of motorized boats on Stewart Lake
for this event.
71-1
2010 King of Darkness Night Jump
@ Groveland Oaks County Park
Event Proposal for Oakland County Parks and Recreation
Event Management: Skiers Pier, 2505 Dixie Highway, Waterford
PJMcMillan, Event Director. PJ brings a wealth of knowledge and personal connections
to Skiers Pier. As a professional skier and coach, PJ has personal relationships with many
of the top water ski athletes in the world, and has past experience in organizing and
hosting several international tournaments. PJ also runs the Skiers Pier Pro Shop.
Contact: go46ball@,,gmail.com, (248) 674-8800
Ron Koenig, Owner, Skiers Pier. Ron will provide oversight and approval for the event.
Kurt Lutternioger, Managing Partner, Adrenaline Games Alliance (Partner agency)
www.a�4anation.com
Event Marketing and Promotion — sponsorship sales.
Sponsors (to date):
Malibu Boats
US NAVY
Skiers Pier
Indmar Marine
(Currently negotiating with McDonalds & Taco Bell).
Skiers Pier is currently assembling a full-scale press and sponsorship packet which will
be provided to OCPR upon Commission approval of the event and will be used to reach
target markets and potential sponsors. See MasterCraft Pro Tour press packet as example.
Dates: July 16-17, 2010. The 16`h will be used to seed the skiers for the main event on
Saturday night and will be open to Oakland County Parks VIP, campers at Groveland
Oaks, and Skiers Pier VIP. The Main Event will be Saturday night and will be open to the
public (and all campers at Groveland Oaks, who will not be charged for entry).
Time: Main event on Saturday July 17`' is proposed from 8pm- l-lpm if possible.
Seeding Friday night could be done earlier in the evening, 6pm — 9pm. PJ will need
access to the lake the week leading up to the event to put in the course, jump, lights and
other equipment needed for the event. This access will not be disruptive to Groveland
Oaks' campers and park staff has indicated that they could accommodate this access.
Skies Pier will also need access to the lake the day after the event to remove their
equipment from the site.
Event Overview: The King of Darkness Night Jump will bring the top ten water ski
jumpers from around the world to Groveland Oaks for a night of high energy
entertainment. These athletes will be jumping more than 240 feet through the air at
71-2
speeds up to seventy five miles per hour, all under lights. Skiers Pier has invested in a
new state of the art measuring system that will allow the spectators to know how far the
skiers are jumping as soon as they land each jump. This technology, combined with the
closeness of the fans to the athletes both on and off the water, will make for a unique and
unparalleled spectator experience.
Liability: The Tournament will be sanctioned and endorsed through USA Water Ski. All
skiers, drivers, and staff will be covered under this insurance. USA Water Ski will have a
certified safety and rescue swimmer on site throughout the duration of the event. Oakland
County and Oakland County Parks will be named in the coverage from USA Water Ski.
Target demographic: The target market for the event is the waterskiing family or
individual, as well as those interested in "extreme sports." With all the lakes in Oakland
County, Skiers Pier is expecting a good draw from their marking efforts. Skiers Pier will
also target marketing at Groveland Oaks campers, to inform them about the event and let
them know that the tournament is open to them while they are staying at the park.
Site: Stewart Lake is an ideal site for a jump tournament of this type because of its shape
and size. The lake will provide spectators with an up -close experience that they would
not receive at a bigger lake, making the spectators feel like they are part of the action, and
providing a great energy for the athletes. The lake and site layout, combined with the ease
of parking, restrooms, concessions, and location to major highways, makes Groveland
Oaks the ideal location for an event of this caliber.
Requests for Oakland County Parks and Recreation Commission
Commission Approval Requested:
- Skiers Pier will need to have a boat (gas -powered) in the lake for the week
leading up to the event in order to place the course, jump, lights, etc.; this will
not interfere with the normal operation of the park or its guests.
- The day of the event (July 17'h) Skiers Pier will need at least three boats
(pontoons) in the lake to hold the lights.
Additional requests:
- Skiers Pier would like to place two boats at the entrance to the park the week
leading up to the tournament with signs informing people of the event. Boats
would be new -model Malibu ski boats on new, clean trailers.
- Sponsors would need space to place a few tents behind the beach.
- The life guard chair will need to be removed from the water for the event.
Benefits to Oakland County Parks and Recreation Commission
- A one -of -a -kind event hosted at a County Park during peal-, season, providing
new and exciting entertainment to OCPRC customers. Skiers Pier expects the
event to draw an additional 1,000+ spectators to the park during the weekend
of the event, hopefully introducing new customers to Oakland County Parks
World Class programs and facilities.
- Local, regional and international marketing. The event will receive coverage
from Waterski Magazine, local TV news and radio spots, Fox Sports, and
71-3
multiple industry Web sites (waterskimag.com, skifly.com,
waterskiforum.com, malibuboats.com). Skiers Pier will mention Oakland
County Parks and Recreation and Groveland Oaks County Park as the event
location when communicating with all media and throughout pre -event
marketing efforts, including multiple press releases and media advisories,
posters, and e-mail blasts.
The opportunity to participate and guide direction at the ground floor of the
event, which Skiers Pier hopes will become an annual event at Groveland
Oaks for years to come.
71-4
Item #7m
2010 APPRECIATION DAYS
This program is a joint effort with our partner, Huron -Clinton Metropolitan
Authority, to promote recreational activities and outdoor adventure on national
holidays and significant agency milestones as noted on the attached schedule.
Staff is requesting approval to waive park entrance and activity fees to the
Oakland County Parks for the 2010 Appreciation Days.
Day
Saturday
Saturday
Saturday -
Date
April 18
May 15
May 29-31
Saturday June 12
Saturday June 26
Wednesday August 11
Thursday Nov.11
Thursday & Nov. 25-26
Friday
Friday &
Saturday Dec.24-25
2010 Appreciation Days
Holiday
Earth Day
Armed Forces Day
Red Oaks
Waterpark Guest Appreciation
Free fishing weekend (MI)
LWNC 25th Anniversary
1-4 P.M.
Senior Day
Veteran's Day
Thanksgiving Holiday
Christmas Holiday
Location/Event
NC Activities at IO & LO
Free day use entry
$5 Waterpark entry for
(Red Oaks)
Free day use entry on Saturday
only, Free loaner fishing poles
Free 1 hour boat rental and
NC Activities at IO
Free day use entry for Seniors
Are you a senior 62 years old or
older OR a High School Senior?
Spend a day at the park on us!
Free day use entry
Free day use entry
Free day use entry
ITEM #8a
URBAN RECREATION STRATEGY INITIATIVE
PRESENTATION AND TIMELINE
Staff will present a comprehensive initiative to address the unique
challenges and opportunities of promoting recreational opportunities in urbanized
areas of Oakland County, and provide a timeline for implementation.
8a-1
ITEM #8b
UPPER BUSHMAN LAKE ACQUISITION UPDATE
Purchase Agreement approved by OCPRC 12/2/09.
Purchase Agreement approved by OCBOC 2/2/10.
Deposit funds held by Seaver Title Company: $100,000.
Due Diligence Status:
Title Commitment updated.
Survey complete.
Phase I Environmental Assessment completed: 2/25/10.
Phase I Environmental Assessment recommended further investigation
due to the existence of two underground storage tanks, one above ground
tank and two tanks located in basement of the home. Arsenic was also
suspected in an old orchard area near Sashabaw and Oak Hill Road.
Several soil samples were taken and analyzed.
Phase II Environmental Assessment, Baseline Environmental Assessment and a
Compliance Analysis were completed on 3/31/10.
All three reports were forwarded to Michigan Natural Resources Trust
Fund Grant Management officials and Michigan Department of
Environmental Quality for review and determination.
The reports revealed that two soil boring samples contained arsenic levels
which exceeded acceptable levels and therefore, in the consultant's
opinion, result in the site being declared an environmental facility.
The reports also recommended removal of all fuel storage tanks within 45
days of purchase.
Staff is awaiting MDNR authorization to proceed to closing.
Commissioners were sent a CD with the Phase I & II Environmental
Assessments, Baseline Environmental Assessment, and Due Care Plan. The
sellers and their attorney have been provided copies of all environmental
documents and been advised of the above status.
OWN
ITEM #8c
MILLAGE UPDATE/DVD PRESENTATION
Staff will provide an update on millage initiatives and present the new
Oakland County Parks DVD.
8c-1
Item 8d
Executive Officer's Report
1. Attached is the Email Distribution Selection form which details communications available
through email; please complete and return to Sue Kid.
2. Attached for your review is the list of 2010 Appreciation Days.
3. Attached for your review is information regarding the "Winter Kill" condition that has
severely affected the greens at Springfield Oaks.
4. An article that was posted on an American Society of Employers newsletter reads:
Michigan is a "shall issue" state for concealed weapons, meaning that law enforcement
agencies can refuse to license applicants at their discretion. In practical terms, it means
that most if not all non -felons in the state can be licensed to carry a concealed weapon.
In addition, according to the Wall Street Journal, Michigan along with Wisconsin,
Louisiana, and Pennsylvania is identified as a state with a growing open -carry
movement. Open -carry advocates in those states are encouraging boycotts of
businesses that post "no -weapons" signs. Brady Campaign and the Coalition to stop
gun violence strongly oppose the open carry trend. Joshua Horwitz, Executive director of
the Education Fund to Stop Gun Violence, says 'Allowing customers who are armed with
unconcealed guns on the premises "can't be good for business- it galvanizes people,
and some won't patronize Starbucks after this. Peet's Coffee & Tea and California Pizza
have taken their stand and have banned guns from their business even in open carry
states. It is likely that if the open -carry movement continues to grow, businesses (retail in
particular) will feel greater pressure to take a stand on one side of this issue or another.
Employee safety will be a key factor in such policy decisions, some seeing it as
enhanced by open carry and others believing it will be compromised.
5. OCPRC is on the Finance Committee agenda on April 15 regarding the OCPRC Ballot
Language for the 2012-2021 Millage. Staff expects to receive new taxable value
information on April 15, and will insert the new information prior to forwarding to the full
board on May 5, 2010 for approval.
6. The Rose Township Board of Trustees approved OCPRC Special Land Use Request for
Open Archery at Rose Oaks on March 10, 2010. Staff is currently working with trustees
to install the safety zone signs at Rose Oaks with the goal of completing work by the end
of March. Staff will also work to post Bait Ban signs and provide safety zone maps and
harvest report cards at designated park entrances Oct 1 — Jan 1 annually.
7. Due to the waterslide tower age at Waterford Oaks,and structural repair/maintenance
costs, staff will be completing a design of a new replacement feature that would be
scheduled to begin construction in the fall of 2011 and completed for the waterpark 2012
season. Therefore, during the 2010 water park season, staff will be polling waterpark
patrons for what type of replacement feature they would like to see at the park, i.e.
splash pad, slide or other. Please contact Mike Donnellon for more information or
comments. The existing slide will be open for both the 2010 and 2011 waterpark
seasons.
8. For informational purposes, there is newly proposed legislation that will directly affect our
retirees who work for us. HB 6001, HB 6002, and HB 6003 which propose amending
P.A. 139. For those counties with populations greater than 35,000, no retirees receiving
:e
a pension from the county can work for the county and continue to receive their pension
during their "after retiring" employment. (Their pension payments would be suspended
during their employment). This "after' employment includes working directly for the
county, working as an independent contractor, or as an employee of a contractor.
9. OCPRC was contacted and asked to do all we can to support full funding of the Land
and Water Conservation Fund legislation in the federal legislature. These are dollars that
have wavered up and down over the years but they have gone to support some good
parks and trails projects in Michigan and across the nation. A letter was sent to Senator
Carl Levin on behalf of OCPRC asking him to cosponsor the bill which would restore full
funding for this program.
10. On Saturday, April 24 at 9 pm HBO will premiere the movie, "You Don't Know Jack — the
Life and Deaths of Jack Kevorkian" which includes scenes shot at Groveland Oaks.
11. The Waterford Oaks Accessible Playground Naming Contest concluded on March 15.
The winning entry was submitted by 10-year-old Waterford resident Elizabeth Kroll.
Thanks to the creative talent that Elizabeth shared with us, the name of the new
universally accessible playscape, opening this summer at Waterford Oaks County Park
is "Destination Imagination Playscape at Waterford Oaks County Park." Elizabeth's
entry was selected from nearly 200 proposed names. Many outstanding entries were
received which made the evaluation process difficult. The entries certainly showcased
the creative talents of our area's children and we are very excited to have had such an
enthusiastic response from the community.
12. Attached for your review are the Upcoming Events for May, 2010.
13. The next meeting is scheduled for April 21, 2010, 9 am-1:30 pm at the administration
office for FY2011 budget review; lunch will be served.
00
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2010 Appreciation Days
Day
Date
Holiday
Location/Event
Saturday
April 18
Earth Day
NC Activities at IO & LO
Saturday
May 15
Armed Forces Day
Free day use entry
Saturday -
May 29-31
Red Oaks
$5 Waterpark entry for
Waterpark Guest Appreciation
(Red Oaks)
Saturday
June 12
Free fishing weekend (MI)
Free day use entry on Saturday
only, Free loaner fishing poles
Saturday
June 26
LWNC 25th Anniversary
Free 1 hour boat rental and
1-4 P.M.
NC Activities at IO
Wednesday
August 11
Senior Day
Free day use entry for Seniors
Are you a senior 62 years old or
older OR a High School Senior?
Spend a day at the park on us!
Thursday
Nov. 11
Veteran's Day
Free day use entry
Thursday &
Nov. 25-26
Thanksgiving Holiday
Free day use entry
Friday
Friday &
Saturday
Dec. 24-25
Christmas Holiday
Free day use entry
8d-4
Springfield Oaks Golf Course - Winter Kill
Staff has experienced severe conditions at Springfield Oaks Golf Course. According to the
park supervisor at the course, there are nine greens that have been hit with a condition called
"Winterkill". It looks like all the greens will recover form this; we do have four greens that we have
been giving extra attention to. Staff has purchased two large green covers and has been using cover
to raise the soil temperatures. All nine greens that have been affected have been aerfied, fertilized
and seeded. With the warmer temperatures staff continues to see progress.
We have also been told that this condition has hit other courses in our surrounding area such
as: Heather Highlands, The Fountains, Sheppard's Hollow, lndianwood, Bloomfield Hills, Tam O'
Shanter, Shenandoah, Knollwood, Birmingham, Pine Trace, Oakland University, Edgewood and
Franklin Hills.
The following information is from Michigan State Turf Grass Science:
"Winterkill" is a general term that is used to define turf loss during the winter. Winterkill can be caused
by a combination of factors including crown hydration, desiccation, low temperatures, ice sheets and
snow mold. Because of the unpredictability of environmental factors and differences in other factors
such as surface drainage, the occurrence of winterkill on golf courses is variable and can vary greatly
between golf courses and even across the same course.
Crown hydration
In general, annual bluegrass (Poa annual) greens and fairways are the most susceptible to
crown hydration injury. During the warm days of late winter, annual bluegrass plants start to take up
water (hydrate). Potential for injury exists when a day or two of warm daytime temperatures in late
winter is followed by a rapid freeze. The most common time for winterkill associated with crown
hydration and refreezing to occur is during the late winter and early spring when there is snowmelt or
rainfall and then refreezing of the water that has not drained away. Crown hydration is a problem
during these events because ice crystal can form in the crown of the plant, rupture the plant cells and
ultimately cause the plant to die.
Annual bluegrass is more susceptible to crown hydration injury than creeping bent grass
because it emerges from dormancy and begins taking up water. Creeping bent grass remains
dormant longer and, therefore, does not take up water and is not as susceptible to crown hydration
injury during the late winter.
Desiccation
Winter desiccation is the death of leaves or plants by drying during winter when the plant is
either dormant or semi dormant. Desiccation injury is usually greatest on exposed or elevated sites
and areas where surface runoff is great (Beard, 1973). Winter desiccation injury to turf grass in
Michigan is normally rare, though sites similar to those described above can be prone to desiccation
injury on a regular basis.
Low -temperature Kill
Low -temperature kill is caused by ice crystal formation at temperatures below 32 degrees F.
Factors that affect low -temperature kill include hardiness level, freezing rate, thawing rate, number of
times frozen and post thawing treatment (Beard, 1973). Soil temperature is more critical than air
temperature for low -temperature kill because the crown of the plant is in the soil. It is difficult to
provide absolute killing temperatures because of the numerous factors involved. Beard (1973)
provided a general ranking of low -temperature hardiness for turf grass species that were autumn -
hardened.
Low -temperature hardiness Turf grass species
Excellent Rough bluegrass
Creeping bent grass
Good Kentucky bluegrass
8d-5
Colonial bent grass
Medium Annual bluegrass
Tall fescue
Red fescue
Poor Perennial ryegrass
Ice sheets
Ice sheets are often blamed for killing turf when, in fact, it is crown hydration and subsequent
refreezing that has resulted in the kill. The reason for the confusion is that, as snow melts and
refreezes, creating ice sheets, the ice sheets are often in poorly drained areas where crown hydration
can occur because of the standing water. As the ice sheet melts away, the area damaged closely
mirrors where the ice occurred, and therefore, the conclusion is that ice sheets caused the kill. Beard
conducted research on ice sheets on three turf grass species: Kentucky bluegrass, creeping bent
grass and annual bluegrass. Kentucky bluegrass and creeping bent grass survived 150 days of ice
cover without significant injury; annual bluegrass was killed somewhere between 75 and 90 days of
ice cover (Beard, 1998). The author concluded that cause of death for the annual bluegrass was most
likely from toxic gas accumulation under the ice sheet.
Snow mold
The two diseases commonly called snow mold are Typhula blight (gray snow mold) and
Microdochium patch (pink snow mold). Gray snow mold requires extended periods of snow cover;
pink snow mold can occur either with or without snow cover. If snow mold injury is a recurring
problem, preventive fungicide applications are the best control option.
Steps in recovery
To assess if damage has occurred, samples can be taken from turf areas, moved inside and
placed in a warm, sunny area to see if the turf greens up. If there is no green -up within a couple of
weeks, the turf was killed. Reestablishing turf grass in damaged areas can be very challenging in the
spring because of the cool, cloudy conditions that often persist. Depending on the extent of damage,
either seeding or sodding may be necessary to facilitate recovery. In areas where the turf was killed in
a manner that left well-defined margins between dead and living turf, it may be feasible to strip dead
turf and sod the area. In areas where the kill was more scattered, it may be easier to seed the area.
Seeding can be difficult, especially on damaged areas of greens. Interseeding creeping bentgrass into
dead areas on the greens has given mixed results. The best results with interseeding have occurred
when the low mow, high -density creeping bent grasses, such as the A and G series bent grasses,
have been used. Tools such as the Job -Saver aerator attachment, which produces numerous small,
shallow holes, also increase the success of an inter -seeding program. The interseeding process
should continue weekly until the damaged area has completely recovered. On greens that are
predominantly annual bluegrass, often it is better to scratch the surface of the dead areas to allow the
annual bluegrass to germinate and fill in the voids. Keys to success for renovating winterkilled areas
are to divert traffic from newly seeded areas, apply light fertilizer applications to stimulate growth, and
irrigate to ensure that the seedbed or sod is moist throughout the establishment period.
Literature Cited
Beard, J.B. 1973. Turf grass: Science and Culture. Englewood Cliffs, N.J.: Prentice -Hall.
Beard, J.B. 1998. Winter ice covers problems? TURFAX
8d-6
UPCOMING EVENTS
MAY 2010
Health and Fitness
May 1 OCP Display/Booth at Parent Conf. & Resource Fair, Lake Orion; 9 am-2 pm
May 6 Oakfit Walk, noon, Health Division; Presented by OCP
May 11 Oakfit Walk, noon, Waterford Oaks Lookout Lodge; Presented by OCP
May 18 OCP Walk, 11:45 am - 2 pm, Waterford Oaks
May 22 Project Fit, 10 am- 12:30 pm, Waterford Oaks
Golf Programs
May 3-June 7 Ladies Only Golf Lessons at Lyon Oaks, 5 weeks, 7 - 8 pm
May 4-June 1 Adult Beginners Golf Lessons at Lyon Oaks, 5 weeks, 7 - 8 pm
May 5-June 2 Adult Intermediates Golf Lessons at Lyon Oaks, 5 weeks, 7 - 8 pm
May 9 Intergenerational Golf Outing at Springfield Oaks, 3 pm
May 9 Intergenerational Golf Outing at Glen Oaks, 3 pm
May 25 Champion Tour, Lyon Oaks, 9:00 am
Dog Programs
May 8 Pet Expo with Animal Talk Radio, Addison Oaks, 9 am - 6 pm
Volunteers/Programs
May 5 Greenhouse Open House, Waterford Oaks Greenhouses, 1-5 p.m.
May 8 Volunteer Appreciation Bus Tour, Waterford Oaks
Adaptive Recreation
May 5 Junior Disabled Sports Team - Southfield
May 7 Adult recreational wheelchair basketball - Troy
May 10 Adaptive Golf Lessons - Southfield
May 12 Junior Disabled Sports Team - Southfield
May 14 Adult recreational wheelchair basketball - Troy
May 17 Cooking/Craft Class -individuals w/Developmental Disabilities - Ferndale
May 17 Adaptive Golf Lessons - Southfield
May 18 Athletes with Disabilities Network Boccia Fundraiser - Orion
May 19 Junior Sports Team - Southfield
May 24 Adaptive Golf Lessons - Southfield
South District
May 14 Nursery School Olympics - Red Oaks
May 21 Nursery School Olympics - Catalpa Oaks
May 23 SOCS - Soccer Celebration - Catalpa Oaks
May 24 SOCS - Soccer Celebration - Catalpa Oaks
8d-7
Catalpa Oaks — Leagues
April — June
SOCS Soccer— M,T,W,Th,F,S,S
SPSC Soccer — Sunday
April - August
Southfield Parks and Recreation, Softball — Southfield
Southfield Youth - Baseball
SOCS — South Oakland County Soccer
SPSC — Stay and Play Social Club
Lyon Oaks— Leagues
April — June Wixom Parks and Recreation Soccer - T, Th
May - September
Michigan Cricket Academy (MCA) — Sat/Sun evenings
Great Lake Cricket Association GLCA) - Saturdays
Lewis Wint Nature Center
Independence
Oaks County Park
Public Interpretive Programs
May 1
Amphibian Amble
May 22
Boats & Blazes
Scout Programs
May 8
Webelos Naturalist
May 15
Jr. Girl Scouts Horse Fan
Outreach and
Field Trips — scheduled to date
May 1
Birthday Party, Geocashing with scouts, Amphibian Amble
May 2
Tiger Cubs field trip, Birthday Party
May 4
Field trip — Clear Lake Elementary
May 5
Field Trip — Clarkston Elementary, Outreach — Commerce Elementary
May 8
Naturalist Badge morning and afternoon
May 11
Outreach at Botsford Hospital, Field Trip — Kennedy Middle School
May 12
Outreach — Mason Middle School, Boy Scouts — Lamphere High School
Field Trip — Holy Cross Pre -School morning and afternoon
May 13
Outreach — Bailey Lake Elementary
Field Trip — Holy Cross Pre -School morning and afternoon
May 14
Field Trip — Bailey Lake Elementary morning and afternoon
May 15
Horse Fan Badge at Ellis Barn morning and afternoon
May 18
Outreach — StarLab at Camp Hazelwood, Holly
Field Trip — North Sashabaw Elementary
May 19
Field Trip — Pine Knob Elementary morning and afternoon
May 21
Field Trip — Great Lakes Academy
May 22
Public Program — Boats and Blazes
May 25
Outreach — StarLab at Webb Elementary
Field Trip — Harvey Swanson Elementary
May 27
Outreach — StarLab at Detroit County Day
May 28
Field Trip — Belle River Elementary morning and afternoon
May 29
Outreach —Addison and Groveland campgrounds
8d-8