HomeMy WebLinkAboutAgendas/Packets - 2010.12.01 - 401792800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
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Oli-INAKLANDCOUNTYPARKS
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Tim Burns
Gerald A. Fisher
Robert Kostin
Christine Long
John P. McCulloch
-les Palmer
Scott
Daniel J. Stencil
Executive Officer
November 24, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A regular meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE ............................. Oakland County Parks &
Recreation Administration Office
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, December 1, 2010
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
c:&'�
Daniel J. Stencil
Executive Officer
Next Meeting: Wednesday, January 12, 2011 at Oakland County Parks and
Recreation Administration Office.
D:\$Data\Ivly documents\COIvIMISSION\2010agendalh-.doc
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and ,__.;reation Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
December 1, 2010
Agenda
Action Required Presenter/Phone #
1. Call Meeting to Order ------ P. Lewis/248.646.5917
2. Roll Call ------ 113. Pledge of Allegiance ------
4. Approval of Minutes: October 22, 2010 Planning Session
November 1, 2010 Regular Meeting Approval
5. Approval of Agenda Approval
6. Public Comments
7. CONSENT AGENDA
A. Internal Service Funds Journal Voucher Register ending 9/30/10
(FM 12, FY 10); Payment Register ending 9/30/10 (FM 12 FY 10) Approval
B. Combined Statement of Operations for month ending 9/30/10 (FM 12 FY10) Approval
S. Kici/248.858.4603
P. Lewis/S. Wells/248.858.4634
P. Lewis
S. Cox/248.858.4612/S. Wells
S. Cox/S. Wells
C. FY 2010 Year End Financial Report Approval S. Cox/S. Wells
D. Proposed 2011 Appreciation Days Approval S. Well s/248.858.4634
E. FM O1 FY 11 October Activity Report Receive and File J. Dunleavy/248.858.4647/
L. Gee/248.431.1365
8. REGULAR AGENDA
A. 2011 Oakland County Sheriffs Office Contract Approval P. Castonia/248.858.0909
9. STAFF REPORTS/PRESENTATIONS
A. Staff Updates: Capital Improvement/Major Maintenance/Natural Resources/
Planning Informational M. Donnellon/ J. Noyes/248.858.4624
B. Catalpa Oaks Development and Business Plan Update Informational M. Prowse/248.858.4630
C. Executive Officer's Report Receive and File D. Stencil/S. Wells
10. CLOSED SESSION — For the purpose of employee evaluation P. Lewis
11. OLD BUSINESS P. Lewis
12. NEW BUSINESS P. Lewis
Commissioners meeting on January 5, 2011 the next reb_.ar
�oard of
appointment s scheduled to be made mirihtration office.
Due to t._ Parks Commi�s�o9er
meeting will be January
a.m. at the Parks and Recreation
' 1 be December 15, 2011, 9 am at White Lake Oa s:
The next Planning j sion.wil
Pxo� ected To ics: proposed
2010 Annual Repot
Strategic Initiatives — Draft s Report
2010 Greenhouse Op
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 20, 2010
Chairman Lewis called the meeting to order at 9:15 a.m. in the auxiliary room at White Lake
Oaks Golf Course.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen,
Tim Burns, Gerald Fisher, Robert Kostin, John McCulloch, Charles Palmer
COMMISSION MEMBERS ABSENT WITH NOTICE:
Christine Long, John Scott
ALSO PRESENT:
Parks and Recreation Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Rep.
Jon Noyes, Planning Supervisor
Matt Felton, Marketing Supervisor
Desiree Stanfield, Communications Supervisor
Melissa Prowse, Business Development Rep.
Phil Castonia, Business Development Rep.
Stephanie Mackey, Business Development Rep.
Darlene Rowley, Supv.-Golf Course Rev. & Ops.
Karen Kohn, Supervisor -Administrative Services
OC Fiscal Services Sheila Cox, Capital Improvement Coordinator
Skidmore Studio Tim Smith, President & CEO
Jessica Winn, Senior Account Director
PUBLIC COMMENTS:
No comments.
Executive Officer Stencil indicated that this was the first of a series of planning sessions for staff
and the Commission to have open discussion on future opportunities for the department. A
proposed list of future planning session topics was distributed. Commissioners were asked to
prioritize topics, provide suggestions for additional topics, and return to Sue Kici at the
November 3, 2010 Commission meeting.
The Strategic Master Plan was developed by stakeholders, the Parks Commission, and staff to
ensure sustainability of the organization. First steps included the department reorganization
and the Information Technology road map which developed connectivity to all work sites,
4-1
(Commission Meeting, October 20, 2010)
development of the web portal, work order tracking through CAMS, and the renewal of the parks
millage.
The planning sessions are designed to allow staff to work closely and align efforts with that of
the Commission.
STRATEGIC MARKETING APPROACH:
Matt Felton, Marketing Supervisor, introduced Tim Smith, President and CEO of Skidmore
Studio who presented a preliminary concept for marketing and branding the Oakland County
Parks. The end goal is to obtain input from the Commission as to whether to proceed with this
type of marketing approach.
The concept including the following points of interest:
Branding provides an opportunity for increased loyalty, higher reputation and increased
revenue. It's been 25-30 years since a comprehensive review of marketing efforts has
taken place.
• Connecting the brand to what the park or organization is.
Skidmore conducted a brief survey of about 35 people and found there is confusion of
where and what Oakland County Parks are and what is currently being offered. With a
targeted strategic effort, the goal would be to increase utilization and fee recovery at all
of the parks. A 30% increase is not uncommon; 10% is definitely within reach. Skidmore
proposes to enhance ways to attract sponsors and business relationships. Their team of
20 staff members would assist the OCP staff, with returns on investment expected to
begin within months, not years, rather than the hours it would take if staff did the project
alone.
Marketing and communications strategy: develop brand and idea development through
graphic design. The process: 1. Create the team; 2. Discovery; 3.
Strategy/Development. 4. Execution/Implementation.
According to the survey, the problem is awareness. Skidmore proposes to create
resources for the OCP marketing unit; will review and enhance these resources either
quarterly or monthly.
Following is a phased approach proposed by Skidmore:
Phase I — Discovery (60 Days): Conduct interview and information gathering sessions. Get
others' weaknesses, growth opportunities, and potential threats, and examine competitors.
Huron -Clinton Metropolitan Authority's brand is slightly higher than the Oakland County
Park brand. There is an opportunity to grow the brand. Genesee County is moving in
the brand connection. The task with branding is to create an emotional connection.
• Cross promote.
• Oakland County Parks as the parent brand and each of the parks would have a separate
brand. Leverage entire system of parks but make sure people know the name of the
4-2
(Commission Meeting, October 20, 2010)
park they are at. New signs are very effective and eye catching. Explore a number of
different ways to make the signs and showcase the park name, but also highlight the
Oakland County Park name. Skidmore projects an estimated increase in attendance by
10%.
• An option: electronic signs on freeways.
Phase II — (90 Days; complete plan in place). Develop objective for each audience to include
key message. Identify brand assets; i.e. tag line; values; begin execution process; formalize
comprehensive marketing communication plan; explore logo and brand execution; ongoing
implementation; track and report progress.
Phase III - 2011
Phase IV - 2012-13
Goals and objectives:
Increase overall awareness and revenue —first year: 5%; second year: 10%.
Preliminary work plan — complete research. Develop an action plan for the park system
with sub -plans.
Investment: monthly retainer fee of $10,000/month based on 80 hours per month.
There is a lot of brand identity with the word "Oaks;" it just needs to be enhanced. A good logo
is in place, a great website is in place. What is our image, how do people feel about it, and
where do we go from there? Uniform brand identity uses what we already have.
Staff was directed to develop a strategic marketing plan where Oakland County Park staff could
do the majority of the work with a timeline and estimate of cost and present this optional plan at
the December 3, 2010 Commission meeting.
CAPITAL IMPROVEMENT/MAJOR MAINTENANCE 15-YEAR FORECAST:
Mike Donnellon, Chief of Facilities Maintenance and Development, presented a preliminary
Capital Improvement Program/Major Maintenance 15-year forecast, reviewing staff's current
process for establishing it. The forecast presented does not include funds budgeted. Majority of
projects last for several years. The process includes:
Fiscal Year one: Complete design process and confirm budget established for those
projects.
• Fiscal Year two: Adjust budget if necessary.
• Fiscal Year two and three: Complete project.
Project identification: Commission and staff develop a preliminary budget for projects and bring
to the Commission for budget adoption through CIP. Upon approval, staff begins the design and
construction process and establishes a living priority document.
A Capital Improvement Project (CIP) is defined as anything over $10,000 that is an
improvement to a building, or a new feature or land acquisition. All new construction, which
adds value to the park system,
is considered a CIP.
Staff proposed to bring the Commission into the design process more at the conceptual level.
In addition, staff proposed to adopt a Capital Project Evaluation Model (CPEM) for Fiscal Year
2012 budget process. The purpose of the CPEM is to evaluate proposed capital projects across
HN
(Commission Meeting, October 20, 2010)
numerous financial and business variables which focus more on established criteria. It will
lengthen the process by adding this step, but it will also eliminate surprises when it's presented
to the commission. Staff will continue to look at the CPEM and will present a recommendation to
the commission within the next few months.
FY2011 Capital Project Priority List: Based on staff's recommendation, there are 22 capital
projects being forecast. Priorities may change based on funding opportunities, partnerships, etc.
The average annual expenditure for CIPs is approximately$2.5 million. Adjustments would be
provided during quarterly staff updates.
Commission directed staff to include information on increased re venues and attendance during
priority recommendations. Staff was also directed to project CIP projects by year and indicate
where the funds are coming from, with forecasts tied to available funds.
Currently the CIP budget is forecast as if staff was available to complete the full list of projects.
Commission directed the report to be changed to reflect those projects expected to be
completed.
The Commission requested two separate budgets for CIP and MM detailing multiple years and
when funds are forecast to be spent. Commissioner McCulloch will work with staff to develop a
report that simplifies the CIP program and 4-year forecast.
STRATEGIC MARKETING:
The Commission readdressed the Strategic Marketing, requesting staff provide answers to the
following questions:
1. How much money has been spent for the Strategic Marketing Plan?
Clarify Skidmore's involvement; possibility of hiring them to design and recommend
media programs that would support the implementation plan; will provide a lot of the
research and their focus on the generation of income for the parks system.
2. Is it the Marketing Supervisor's responsibility to correlate with hiring a marketing firm?
What are we spending on marketing currently, including a graphic design person?
3. Will we leverage Oakland County Parks' staff in the process, similar to PROS
Consulting?
4. Are you looking to privatize our marketing plan?
5. Staff will provide a breakdown of staff costs.
6. What is our goal for any branding or marketing plan? Increase attendance and increase
revenue. Attendance and revenue is not the same thing. Make sure we give Skidmore
direction.
7. Do we look at our services as competition with HCMA?
8. What is our return on investment?
9. Will staff brand the facility in a way to increase our revenue?
(Commission Meeting, October 20, 2010)
10. Does staff want to hire out the entire marketing plan, or will staff tackle some of the
portions of the contract that were identified? Why are we not looking at doing it
internally? Why can't staff deal with the branding and design components?
Staff was directed to provide a report of what can be done in-house and provide some
comparisons on net returns.
Staff noted that one advantage of using an outside firm is they have 20 people that can be
utilized to complete a project, which would take much longer in-house. Staff was directed to put
together a plan and provide a time frame completing the marketing plan in-house.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
Meeting adjourned at 11:59 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
4-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
November 3, 2010
Chairman Lewis called the meeting to order at 9:11 a.m. in the commission room of the administration
office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, John McCulloch, Christine Long, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Water Resource Commission
OC Facilities Maintenance & Operations
Oak Management Corporation
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint.- North
Larry Gee, Chief-Oper. & Maint. - South
Terry Fields, Chief -Recreation Programs/Services
Matt Felton, Marketing Supervisor
Tom Hughes, Park Supv., White Lake/Springfield Oaks
Desiree Stanfield, Communications Supervisor
Brittany Bird, Natural Resources Planner
Stephanie Mackey, Business Development Rep.
Angela Bennett, Intern
Olivia Lanctot, Intern
Sheila Cox, Capital Improvement Coordinator
Brian Menghini, Supervisor
Jody Hall, Assistant Corporation Counsel
Joe Colaianne, Insurance Administrator
Mike Hughson, Property Management Specialist
Ted Fuller, President
Janet Lekas, Chief Financial Officer
Dan Shaw, Vice President
Moved by Mr. Fisher, supported by Mr. Kostin to approve the minutes of the regular
meeting of October 6, 2010 as amended on page 4-3, paragraph 3 to read "Factors used to
determine need include area of investment, available resources, community need, and the role of
OCPR. Staff will re-evaluate these on a regular basis. Commission consensus was to modify the
Preliminary Draft by removing the various statements that appear to cast a negative light on the
past actions of the Commission."
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Kostin, supported by Mr. Scott to approve the agenda as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
4a-1
(Commission Meeting, November 3, 2010)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No Comments.
INDEPENDENCE OAKS NORTH RESIDENTIAL LEASE:
Moved by Mrs. Long, supported by Mr. Palmer to adopt the following resolution supporting the
residential lease agreement with Melanie Alexander and Delmar and Darlene Miller:
PR10-015
RESOLUTION
RESIDENTIAL LEASE -INDEPENDENCE OAKS
WHEREAS, the County of Oakland is the owner of Independence Oaks
County Park; and
WHEREAS, a two-story five -bedroom house, identified as 9965 Sashabaw Road,
is located on the grounds of Independence Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 9965 Sashabaw Road to Melanie Alexander
and Delmar and Darlene Miller for a period of one year commencing September 1, 2010;
and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Melanie Alexander and Delmar and Darlene Miller will pay rent as follows:
September 1, 2010 — August 31, 2011 $1,250.00
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the lease agreement between the County of Oakland and Melanie
Alexander and Delmar and Darlene Miller for the residence at 9965 Sashabaw Road in
Independence Township.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners direct its
Chairperson or designee to execute said lease on behalf of the County of Oakland.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
4a-2
(Commission Meeting, November 3, 2010)
The lease with Craig and Maria Arnold terminates on November 7, 2010. Staff will prepare a
recommendation for the residential house and present to the Commission in the upcoming months.
STAFF INTRODUCTION:
Executive Officer Stencil introduced Angela Bennett, Intern with Business Development, and Tom
Hughes, Park Supervisor for White Lake and Springfield Oaks. Tom replaces 37-year employee Joe
DeRousha, who retired in October.
ACTIVITY REPORT:
The September activity report was received and filed
OAK MANAGEMENT FY2010 REPORT:
Oak Management President Ted Fuller reviewed Oak Management's 2010 Report which forecasts
$615,000 in projected fourth quarter revenue from commissions. The actual revenues for FY2010 were
$101,000 below projections. Mr. Fuller indicated that revenues are forecast two years in advance so there
is some lag time involved. The economy has been a factor this year as well. Oak Management will use a
more conservative approach to projected revenue due to the decrease in business. Oak Management
staff will revise their revenue projections for FY2011 and FY2012 and provide to the Commission in
December.
ROSE OAKS ENBRIDGE PIPELINE UTILITY EASEMENT UPDATE
Enbridge is currently working on the pipeline that runs from Indiana to Sarnia. The pipeline runs through
Rose Oaks; there are two sites in the upland and wetland areas of the park that are affected. Staff was
notified at the end of September, 2010 about the needed repairs and work began the week of October 11,
2010. Field conditions necessitated expansion of the dig site beyond Enbridge's easement. Permits have
been secured through the Michigan Department of Natural Resources and Environment; construction is
projected to be complete in November 2010.
This project was forecast as maintenance items for next year but due to two previous breaches, Enbridge
moved the project up. Because Enbridge has gone beyond their easement of 60 feet, they are applying
for a temporary construction easement.
Mike Hughson and Jody Hall visited the site. They are working with staff and Enbridge representatives to
negotiate possible compensation, indemnification, insurance requirements, and a guarantee that they will
restore the property to its original condition. These issues will be addressed in the construction license
and brought back to the Commission in December for approval.
After discussion, it was determined that financial compensation might not be the main priority. If the
installation of a trail has more value to us and Enbridge is willing to provide assistance with the trail
installation, staff should pursue this option. This opportunity will be discussed with Enbridge and brought
back to the Commission in December.
Enbridge has an environmental mitigation plan which outlines standard protocol as means of restoration
within the wetlands area. We don't expect long-term ramifications but staff should reserve something to
keep this open so we can revisit if necessary. Joe Colaianne offered to work with Jody Hall in terms of the
financial value of the temporary easements.
FY2010 MARKETING REVIEW:
Matt Felton presented a report on marketing efforts from February through October 2010. Goals included
increased revenue from 2009; understanding visitor demographic needs, and implementation of new
marketing ideas.
4a-3
(Commission Meeting, November 3, 2010)
Staff is working with Central Michigan University to complete a user survey. Staff will define our goal of
becoming a "world class park system" and plans to reach this goal. Staff will also provide a
recommendation based on the sign test and a redefined scope of contracted work.
Discussion followed regarding survey information and how staff analyzes and determines pricing in
regards to offering additional discounts. Staff was directed to provide first steps, expectation, and staff
expense on this analysis and what the impact is on expenditures. Staff was also requested to provide
additional information on what programs are being offered and how it ties to the marketing plan. Program
plans for 2011 will be completed by the end of December; the intent is for programs to drive people to
revenue centers and parks.
UNCOLLECTIBLE NSF CHECK UST REPORT:
Moved by Mr. Skarritt, supported by Mr. Burns to receive and file the Uncollectible NSF Check
List Report.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
FY2010 STAFF UPDATE:
Executive Officer Stencil and staff compiled a draft report detailing accomplishments in 2010. This report
was the first step in producing an annual report that can be used to market the parks system to partners,
sponsors, cities, village and townships, and elected officials.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--Please submit your topics for future Planning Sessions to Sue Kici at the end of the meeting.
--Lyon Oaks Golf Course is being designated an 18 hole golf course rather than 9 Holes East and 9 Holes
West, signs will be updated to reflect this change for 2011 operations.
--The proposed master meeting calendar for 2011 will be submitted for approval at the January meeting.
--Staff will incorporate a Consent Agenda into the December meeting agenda.
CLOSED SESSION:
Moved by Mr. Scott, supported by Mr. VanderVeen to adjourn to closed session for the purpose
of employee discipline and/or evaluation.
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:47 a.m. The meeting resumed in open session at 10:52 a.m.
OLD BUSINESS:
None.
4a-4
(Commission Meeting, November 3, 2010)
NEW BUSINESS:
None.
Moved by Mr. McCulloch, supported by Mr. VanderVeen to adjourn the meeting.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Meeting adjourned at 11:01 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
4a-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
December 1, 2010
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER•
September (FM12 2010)
*OAK MANAGEMENT. INC.. CREDIT FOR SERVICES RENDERED REGISTER
July, August & September (FM10,11 & 12 2010)
*PAYMENT REGISTER:
Voucher Report Period, September (FM12, 2010)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
1,834,113.13
8,408.60
875,221.11
$2,717,742.84
7A -1
V
Oakland County Parks and Recreation Commission
Oak Management, Inc.
Credit for Services Rendered Register
Jul., Aug. & Sep., 2010
Source
Park/Budget Center
Purpose
Amount
JE93106
Lyon Oaks Golf Course
96/96 Program - May (omitted from 3rd quarter report)
$ 22.00
Various
Lyon Oaks Golf Course
96/96 Program - June (omitted from 3rd quarter report)
649.00
JE96661
Springfield Oaks Golf Course
Golf Scramble Lunches - 7/6/2010
748.00
JE98411
White Lake Oaks Golf Course
Junior Tournament Lunches - 7/27/2010
228.00
Various
Lyon Oaks Golf Course
96/96 Program - July
968.00
JE98817
Springfield Oaks Golf Course
Golf Scramble Lunches - 8/3/2010
1,012.00
Various
Lyon Oaks Golf Course
96/96 Program - August
1,342.00
JE100653
Springfield Oaks Golf Course
Golf Scramble Lunches - 9/7/2010
1,408.00
JE101084
Addison Oaks Conference Center
Bottled Water - 9/13/2010 (well water temporarily shut off)
347.00
JE101479
Addison Oaks Conference Center
Bottled Water - 9/20/2010 (well water temporarily shut off)
232.00
Various
Lyon Oaks Golf Course
96/96 Program - September
1,144.00
JE103624
Administrative Services
Green Initiatives Meeting (Glen Oaks) - 3/11/2010
30.00
JE103627
Recreation Programs & Services
Warren Orlick Inclusive Golf Outing (White Lake Oaks) - 6/11/2010
278.60
$ 8,408.60
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 12, FY 2010
(FOR MONTH ENDING 9/30/10)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$14,129,000.00
$14,506,403.65
($377,403.65)
102.7%
Other
297,300.00
552,154.05
(254,854.05)
185.7%
GLEN OAKS GOLF COURSE
1,152,170.00
938,224.55
213,945.45
81.4%
LYON OAKS GOLF COURSE
1,269,500.00
1,180,107.62
89,392.38
93.0%
RED OAKS GOLF COURSE
370,400.00
306,973.50
63,426.50
82.9%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
662,127.61
178,672.39
78.7%
WHITE LAKE OAKS GOLF COURSE
924,250.00
773,859.66
150,390.34
83.7%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
26,386.62
11,033.38
70.5%
ADDISON OAKS
439,665.00
437,188.57
2,476.43
99.4%
ADDISON OAKS CONFERENCE CENTER
126,000.00
111,784.63
14,215.37
88.7%
GROVELAND OAKS
701,400.00
699,897.52
1,502.48
99.8%
HIGHLAND OAKS
13,000.00
368.00
12,632.00
2.8%
INDEPENDENCE OAKS
332,160.00
301,024.13
31,135.87
90.6%
LYON OAKS
90,000.00
80,908.31
9,091.69
89.9%
ORION OAKS
111,200.00
118,413.00
(7,213.00)
106.5%
RED OAKS DOG PARK
0.00
15,564.00
(15,564.00)
N/A
ROSE OAKS
2,300.00
296.00
2,004.00
12.9%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,425.00
68,963.00
(8,538.00)
114.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,900.00
40,950.50
4,949.50
89.2%
RECREATION PROGRAMS & SERVICES
21,000.00
16,701.50
4,298.50
79.5%
CATALPA OAKS
10,000.00
3,690.00
6,310.00
36.9%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
239,039.64
148,760.36
61.6%
RED OAKS WATERPARK
1,000,600.00
1,170,610.45
(170,010.45)
117.0%
WATERFORD OAKS BMX COMPLEX
17,250.00
20,206.00
(2,956.00)
117.1%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300.00
1,045.29
143,254.71
0.7%
WATERFORD OAKS WATERPARK
821,425.00
752,193.89
69,231.11
91.6%
NON -OPERATING PLANNED USE OF BALANCE
5,249,817.00
0.00
5,249,817.00
N/A
TOTAL REVENUE
$28,595,082.00
$23,025,081.69
$5,570,000.31
80.5%
EXPENSES
ADMINISTRATIVE SERVICES
$7,156,758.00
$5,145,711.19
$2,011,046.81
71.9%
FISCAL SERVICES ADMINISTRATION
147,920.00
110,822.42
37,097.58
74.9%
FISCAL SERVICES PARKS & REC
267,836.00
257,568.56
10,267.44
96.2%
GLEN OAKS GOLF COURSE
1,431,107.00
1,389,210.52
41,896.48
97.1%
LYON OAKS GOLF COURSE
2,068,191.00
1,661,954.73
406,236.27
80.4%
RED OAKS GOLF COURSE
881,792.00
716,884.85
164,907.15
81.3%
SPRINGFIELD OAKS GOLF COURSE
1,134,723.00
939,761.44
194,961.56
82.8%
WHITE LAKE OAKS GOLF COURSE
1,185,851.00
926,692.02
259,158.98
78.1%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
421,106.57
96,426.43
81.4%
ADDISON OAKS
1,469,831.00
1,309,665.65
160,165.35
89.1%
ADDISON OAKS CONFERENCE CENTER
289,187.00
158,204.72
130,982.28
54.7%
GROVELAND OAKS
1,533,180.00
1,112,400.30
420,779.70
72.6%
HIGHLAND OAKS
71,902.00
51,385.96
20,516.04
71.5%
INDEPENDENCE OAKS
1,056,316.00
947,055.68
109,260.32
89.7%
LYON OAKS
366,629.00
287,213.46
79,415.54
78.3%
ORION OAKS
195,505.00
190,612.57
4,892.43
97.5%
RED OAKS DOG PARK
76,000.00
45,301.41
30,698.59
NA
ROSE OAKS
96,352.00
42,204.30
54,147.70
43.8%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
340,198.32
152,692,68
69.0%
WATERFORD OAKS ACTIVITY CENTER/PARK
785,417.00
659,751.69
125,665.31
84.0%
RECREATION PROGRAMS & SERVICES
632,015.00
624,145.49
7,869.51
98.8%
CATALPA OAKS
114,924.00
37,022.23
77,901.77
32.2%
MOBILE RECREATION & SPECIAL EVENTS
795,887.00
640,055.44
155,831.56
80.4%
RED OAKS WATERPARK
1,532,672.00
1,356,933.76
175,738.24
88.5%
WATERFORD OAKS BMX COMPLEX
53,404.00
40,405,70
12,998.30
75.7%
WATERFORD OAKS TOBOGGAN COMPLEX
397,336.00
168,300.77
229,035.23
42.4%
WATERFORD OAKS WATERPARK
1,297,268.00
890,280.37
406,987.63
68.6%
FACILITIES & MAINTENANCE
1,509,158.00
1,164,802.16
344,355.84
77.2%
CONTINGENCY/INTERNAL SERVICE CHARGES*
1,037,497.00
0.00
1,037,497.00
N/A
$28,595,082.00
$21,635,652.28
$6,959,429.72
75.7%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$1,389,429.41
($1,389,429.41)
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
80.5%
100.1%
103.8%
102.4%
BUDGET BALANCE:
19.5%
-0.1%
-3.8%
-2.4%
ACTUAL EXPENSE TO DATE:
75.7%
82.2%
85.5%
88.4%
BUDGET BALANCE:
24.3%
17.8%
14.5%
11.6%
Note: FY2007-2009 percents did not include the non -operating Planned Use of Balance Revenue amounts
FY 2007-2010 Expenses are comparable again as of 5131/10.
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 7B-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 12, FY 2010
(FOR MONTH ENDING 9/30/10)
CONTINGENCY: BUDGET AMENDMENTS
$1,800,000 from Information Technology Master Plan (Year 2 of 3) Capital Improvement Program expense line item
(OCPRC-May/Posted May)
$116,538 to Waterford Oaks Park -Grounds Maintenance (OCPRC March/Posted Sept.)
$152,900 + $16,212 = $169,112 to Red Oaks Waterpark-Building(/Structure) Maintenance (OCPRC April & June/Posted Sept.)
$797,000 to Administration -Info Tech Development (OCPRC Sept./Posted Sept)
$485,000 to Administration -Info Tech Operations (OCPRC Sept./Posted Sept.)
$15,412 to Fiscal Services Administration -Salaries -Full Time (OCPRC Sept./Posted Sept.)
$6,011 to Fiscal Services Administration -Fringe Benefits (OCPRC Sept./Posted Sept.)
$11,397 to Glen Oaks Golf Course -Salaries -Full time (OCPRC Sept./Posted Sept.)
$4,901 to Glen Oaks Golf Course -Fringe Benefits (OCPRC Sept./Posted Sept.)
$10,000 to Glen Oaks Golf Course -Info Tech Operations (OCPRC Sept./Posted Sept.)
$11,397 to Lyon Oaks Golf Course -Salaries -Full time (OCPRC Sept./Posted Sept.)
$4,901 to Lyon Oaks Golf Course -Fringe Benefits (OCPRC Sept./Posted Sept.)
$10,000 to Lyon Oaks Golf Course -Info Tech Operations (OCPRC Sept./Posted Sept.)
$11,396 to Red Oaks Golf Course -Salaries -Full time (OCPRC Sept./Posted Sept.)
$4,900 to Red Oaks Golf Course -Fringe Benefits (OCPRC Sept./Posted Sept.)
$10,000 to Red Oaks Golf Course -info Tech Operations (OCPRC Sept./Posted Sept.)
$11,397 to Springfield Oaks Golf Course -Salaries -Full time (OCPRC Sept./Posted Sept.)
$4,900 to Springfield Oaks Golf Course -Fringe Benefits (OCPRC Sept./Posted Sept.)
$10,000 to Springfield Oaks Golf Course -Info Tech Operations (OCPRC Sept./Posted Sept.)
$11,397 to White Lake Oaks Golf Course -Salaries -Full time,(OCPRC Sept./Posted Sept.)
$4,901 to White Lake Oaks Golf Course -Fringe Benefits (OCPRC Sept./Posted Sept.)
$10,000 to White Lake Oaks Golf Course -Info Tech Operations (OCPRC Sept./Posted Sept.)
$15,885 to Red Oaks Dog Park -Salaries -Part time (OCPRC Sept./Posted Sept.)
$652 to Red Oaks Dog Park -Fringe Benefits (OCPRC Sept./Posted Sept.)
$10,000 to Red Oaks Dog Park -Grounds Maintenance (OCPRC Sept./Posted Sept.)
$9,463 to Red Oaks Dog Park -Miscellaneous (OCPRC Sept./Posted Sept.)
$40,000 to Red Oaks Dog Park -Drain Equipment (OCPRC Sept./Posted Sept.)
$28,470 to Waterford Oaks Park/Activity Center -Salaries -Full time (OCPRC Sept./Posted Sept.)
$13,313 to Waterford Oaks Park/Activity Center -Fringe Benefits (OCPRC Sept./Posted Sept.)
$8,000 to Waterford Oaks Parks/Activity Center -Security Expense (OCPRC Sept./Posted Sept.)
$36,000 to Mobile Recreation & Special Events -Salaries -Part time (OCPRC Sept./Posted Sept.)
$1,500 to Mobile Recreation & Special Events -Fringe Benefits (OCPRC Sept./Posted Sept.)
$29,500 to Mobile Recreation & Special Events -Equipment Maintenance (OCPRC Sept./Posted Sept.)
$33,700 to Mobile Recreation & Special Events -Expandable Equipment (OCPRC Sept./Posted Sept.)
$9,365 to Red Oaks Waterpark-Info Tech Operations (OCPRC Sept./Posted Sept.)
$9,365 to Waterford Oaks Waterpark-Info Tech Operations (OCPRC Sept./Posted Sept.)
$14,706 to Facilities & Maintenance -Salaries -Full time (OCPRC Sept./Posted Sept.)
$6,617 to Facilities & Maintenance -Fringe Benefits (OCPRC Sept./Posted Sept.)
($48,959) from Recreation Programs & Services -Salaries -Full time (OCPRC Sept./Posted Sept.)
($19,982) from Recreation Programs & Services -Fringe Benefits (OCPRC Sept./Posted Sept.)
($51,201) from Wateford Oaks Toboggan Complex -Salaries -Full time (OCPRC Sept./Posted Sept.)
($24,451) from Waterford Oaks Toboggan Complex -Fringe Benefits (OCPRC Sept./Posted Sept.)
($480,000) from Waterford Oaks Toboggan Complex-Building(/Structure) Maintenance (OCPRC Sept./Posted Sept.)
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7B-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 12, FY 2010
(FOR MONTH ENDING 9/30/10)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$15,058,557.70
0.00
0.00
15,058,557.70
938,224.55
1,180,107.62
306,973.50
662,127.61
773,859.66
3,861,292.94
YEAR TO DATE REVENUE OVER
EXPENSE (UNDER) EXP.
$5,145,711.19
110,822.42
257,568.56
5,514,102.17
1,389,210.52
1,661,954.73
716,884.85
939,761.44
926,692.02
5,634,503.56
$9,912,846.51
(110, 822.42)
(257,568.56)
9,544,455.53
(450, 985.97)
(481, 847.11)
(409, 911.35)
(277,633.83)
(152,832.36)
(1,773,210.62)
26,386.62 421,106.57 (394,719.95)
26,386.62 421,106.57 (394,719.95)
437,188.57
111,784.63
699,897.52
368.00
301,024.13
80,908.31
118,413.00
15,564.00
296.00
68,963.00
40, 950.50
1,875,357.66
16,701.50
3,690.00
239,039.64
1,170,610.45
20,206.00
1,045.29
752,193.89
2,203,486.77
1,309,665.65
158,204.72
1,112,400.30
51,385.96
947,055.68
287,213.46
190,612.57
45,301.41
42,204.30
340,198.32
659,751.69
5,143,994.06
624,145.49
37,022.23
640,055.44
1,356,933.76
40,405.70
168,300.77
890,280.37
3,757,143.76
(872,477.08)
(46,420.09)
(412,502.78)
(51,017.96)
(646,031.55)
(206,305.15)
(72,199.57)
(29,737.41)
(41,908.30)
(271,235.32)
(618,801.19)
(3,268,636.40)
(607,443.99)
(33,332.23)
(401,015.80)
(186,323.31)
(20,199.70)
(167,255.48)
(138,086.48)
(1,553,656.99)
0.00 1,164,802.16 (1,164,802.16)
0.00 1,164,802.16 (1,164,802.16)
0.00
$23,025,081.69
0.00
$21,635,652.28
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
0.00
$1,389,429.41
(Page 3 of 3) 78-3
Park
Future Acquisition & Improvements
Addison Oaks (A)
Catalpa Oaks
Glen Oaks
Groveland Oaks
Highland Oaks (B)
Independence Oaks (C)
Lyon Oaks (D)
Orion Oaks
Red Oaks (E)
Rose Oaks (F)
Springfield Oaks
Waterford Oaks (G)
White Lake Oaks
Contingency
Oakland County Parks and Recreation Commission
Capital Improvement Program (CIP) Budget Report
FM 12 FY2010
As of 9130/10
Summary Total for All Parks
Contract(s)
Estimated 2009 2010 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project
Project Cost Adjustment Adiustment Adjustment Proiect Cost Paid Retainer Balance' Balance
1,906,000.00
0.00
0.00
0.00
1,906,000.00
0.00
0.00
0.00
1,906,000.00
2,210,000.00
0.00
0.00
0.00
2,210,000.00
(1,692.80)
0.00
0.00
2,208,307.20
1,415,000.00
0.00
(9,431.42)
(9,431.42)
1,405,568.58
(64,710.08)
0.00
0.00
1,340,858.50
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
130,000.00
0.00
6,874.00
6,874.00
136,874.00
(60,436.50)
0.00
0.00
76,437.50
345,000.00
437,000.00
5,793.16
442,793.16
787,793.16
(438,793.16)
0.00
0.00
349,000.00
4,910,000.00
0.00
(35,274.00)
(35,274.00)
4,874,726.00
(2,951,459.20)
0.00
0.00
1,923,266.80
511,000.00
0.00
(150,128.36)
(150,128.36)
360,871.64
(111,309.61)
0.00
0.00
249,562.03
50,000,00
0.00
0.00
0.00
50,000.00
(10,302.51)
0.00
0.00
39,697.49
1,131,000.00
160,000.00
56,806.19
216,806.19
1,347,806.19
(723,977.81)
0.00
0.00
623,828.38
710,000.00
0.00
22,000.00
22,000.00
732,000.00
0.00
0.00
0.00
732,000.00
360,000.00
0.00
0.00
0.00
360,000.00
(11,237.97)
0.00
0.00
348,762.03
4,081,512.10
0.00
(67,328.82)
(67,328.82)
4,014,183.28
(3,964,183.28)
0.00
0.00
50,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
2,531,595,20
(597,000.00)
170,689.25
(426,310.75)
2,105,284.45
0.00
0.00
0.00
2,105,284.45
Capital Improvement Program Grand Total $20,291,107.30 $0.00 $0.00 $0.00 $20,291,107.30 ($8,338,102.92) $0.00 $0.00 $11,953,004.38
(A) State Grant $844,800
(B) State Grant $28,160
(C) State Grant $945,000
(D) State Grant $35,200
(E) State Grant $94,160
(F) State Grant $150,480
(G) Federal Grant $190,000/Private Grant $250,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $2,537,800
Dollar Column Explanation:
Estimated Project Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
2009 Adjustment is the net of any adjustments made from/to contingency and individual projects in March - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 2128).
2010 Adiustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adjustment is the sum of "2009 Adjustment" and "2010 Adjustment" figures.
New Estimated Project Cost is the sum of "Estimated Project Cost", "2009 Adjustment" and "2010 Adjustment" (or "Net Adjustment") figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd.. Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Project Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts.
Note: Fund Equity's Operating Stabilizaton Fund in FY2010 is $6,750,000. In FY2011 it will be $6,500,000.
ITEM #7C
FISCAL YEAR 2010 YEAR END FINANCIAL REPORT
Attached is the Oakland County Parks and Recreation Commission's Fiscal Year
2010 Year End Financial Report for your review and approval.
The report shows the Commission is in sound financial condition. The
Commission's Total Net Assets for Fiscal Year End 2010, as of September 30, 2010, is
$95,624,784 and is comprised of two types of assets:
1. Capital Assets, net of depreciation $70,521,927
2. Unrestricted Assets $25,102,857 includes:
• fund equity balance utilized for the Capital Improvement Program (capital
projects in progress and planned capital projects) $18,602,857 — most of
this balance was already included in the Fiscal Year 2011 Capital
Improvement Program Plan as a funding source
• fund equity balance utilized for the Fiscal Year 2010 Operating Budget
Stabilization Fund earmark $6,500,000
The Operating Revenue amended budget to actual dollars had an unfavorable
variance of $(960,848) (-10.79%) and the Operating Expense amended budget to actual
dollars had a favorable variance of $6,959,428 (+24.35%) resulting in a Net Operating
Income amended budget to actual dollars favorable variance of $5,998,580. The Non -
Operating Revenue/(Expense) amended budget to actual dollars netted to a favorable
variance of $639,809 (+4.44%). The Total Net Income, including Transfers In, amended
budget to actual dollars had a favorable variance of $6,639,246.
The Fiscal Year 2010 total Net Income of $1,389,429 increases the fund equity
dollars and will be included in the Fiscal Year 2012 Capital Improvement Program Plan.
The explanation of significant variances by line item is shown on the attached
report.
This report will be included in the Department of Management & Budget's Fiscal
Year 2010 Year End Financial Report presented to the Oakland County Board of
Commissioners' Finance Committee for their review and approval on December 2, 2010.
Please contact Sheila Cox, 248-858-4612, if you have any questions.
7C-z
ITEM #7D
OAKLAND COUNTY PARKS AND RECREATION
2011 GUEST APPRECIATION DAYS
Staff is requesting approval of the proposed 2011 Guest Appreciation Days which
provide park users free entry into the day -use parks on the following dates:
January 17, 2011 Martin Luther King Day
February 21, 2011 Presidents' Day
May 21, 2011 Armed Forces Day
August 10, 2011 Senior Appreciation Day
(Ages 62+ and high school seniors)
September 11, 2011 Patriots' Day
November 11, 2011 Veterans' Day
November 24-25, 2011 Thanksgiving
December 24, 2011 Christmas Eve
7D-1
ACTIVITY REPORT
October 2010 (FM1, FY2011)
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
5,800
7,850
35.3%
1,729
1,587
-8.2%
0
0
N/A
2,805
3,266
16.4%
6,845
11,527
68.4%
0
0
N/A
0
0
N/A
0
0
N/A
865
352
-59.3%
15,040
24,525
63.1%
0
0
N/A
186
270
45.2%
1,202
7,898
557.1%
4,808
5,300
10.2%
2,993
5,528
84.7%
4,705
9,372
99.2%
0
971
N/A
994
599
-39.7%
925
0
-100.0%
0
0
N/A
3,351
0
-100.0%
575
676
17.6%
658
0
-100.0%
417
204
-51.1%
5,800
7,850
35.3%
31,010
52,220
68.4%
0
0
N/A
186
270
45.2%
9,513
15,643
64.4%
0
0
N/A
575
676
17.6%
1of4
7E-1
5,800
7,850
35.3%
1,729
1,587
-8.2%
0
0
N/A
2,805
3,266
16.4%
6,845
11,527
68.4%
0
0
N/A
0
0
N/A
0
0
N/A
865
352
-59.3%
15,040
24,525
63.1%
0
0
N/A
186
270
45.2%
1,202
7,898
557.1%
4,808
5,300
10.2%
2,993
5,528
84.7%
4,705
9,372
99.2%
0
971
N/A
994
599
-39.7%
925
0
-100.0%
0
0
N/A
3,351
0
-100.0%
575
676
17.6%
658
0
-100.0%
417
204
-51.1%
5,800
7,850
35.3%
31,010
52,220
68.4%
0
0
N/A
186
270
45.2%
9,513
15,643
64.4%
0
0
N/A
575
676
17.6%
11/23/2010
1,176
1,930
64.1%
1,176
1,930
64.1%
3,166
2,736
-13.6%
3,166
2,736
-13.6%
397
713
79.6%
397
713
79.6%
786
2,119
169.6%
786
2,119
169.6%
457
740
61.9%
457
740
61.9%
1,506
1,323
-12.2%
1,506
1,323
-12.2%
2,397
2,242
-6.5%
2,397
2,242
-6.5%
0
882
N/A
0
882
N/A
1,227
1,850
50.8%
1,227
1,850
50.8%
525
908
73.0%
525
908
73.0%
1,042
1,350
29.6%
1,042
1,350
29.6910
1,600
833
-47.9%
1,600
833
-47.9%
373
480
28.7%
373
480
28.7%
4,230
8,131
92.2%
4,230
8,131
92.2%
457
740
61.9%
457
740
61.9%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
2 of 4 11/23/2010
ACTIVITY REPORT
October 2010 (FM1, FV2011)
'
Q ll'
Q
Q I!
r•
f! I
MOBILE RECREATION
Bleachers
8
5
-37.5%
8
5
-37.5%
Inflatables
2,400
3,455
44.0%
2,400
3,455
44.0%
Bus
1,035
1,080
4.3%
1,035
1,080
4.3%
Climbing Wall/Tower
900
1,200
33.3%
900
1,200
33.3%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
850
850
0.0%
850
850
0.0%
Show Mobile
14
11
-21.4%
14
11
-21.4%
Adventure Sport Mobile
160
1,360
750.0%
160
1,360
750.0%
Tents
0
0
N/A
0
0
N/A
Camps
0
0
N/A
0
0
N/A
Miscellaneous
1
22
2100.0%
1
22
2100.0%
WATERFORD OAKS BMX
0
0
N/A
0
0
N/A
WATERFORD OAKS COURT GAMES COMPLEX
304
204
-32.9%
304
204
-32.9%
WATERFORD OAKS FRIDGE
0
0
N/A
0
0
N/A
WATERFORD OAKS LOOKOUT LODGE
175
160
-8.6%
175
160
-8.6%
WATERFORD OAKS WATERPARK
0
0
N/A
0
0
N/A
RED OAKS WATERPARK
0
0
N/A
0
0
N/A
THERAPEUTIC EVENTS
498
1,024
105.6%
498
1,024
105.6%
SENIOR EVENTS
0
0
N/A
0
0
N/A
TOTAL MOBILE RECREATION VISITS
5,368
7,983
48.7%
5,368
7,983
48.7%
TOTAL FACILITIES AND SPECIAL EVENTS
977
1,388
42.1%
977
1,388
42.1%
'Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4 11/23/2010
7E-3
IMMIMSEEM
r
k;.
MOMMEMM
1,350
2,553
89.1%
1,350
2,553
89.1%
71
278
291.5%
71
278
291.5%
8,585
10,986
28.0%
8,585
10,986
28.0%
360
88
-75.6%
360
88
-75.6%
0
0
N/A
0
0
N/A
1,124
1,185
5.4%
1,124
1,185
5.4%
1,710
2,641
54.4%
1,710
2,641
54.4%
71
278
291.5%
71
278
291.5%
47,084
76,659
62.8%
47,084
76,659
62.8%
4,687
8,871
89.3%
4,687
8,871
89.3%
6,345
9,371
47.7%
6,345
9,371
47.7%
1,781
2,919
63.9%
1,781
2,919
63.9%
13,086
8,158
-37.7%
13,086
8,158
-37.7%
72,983
105,978
45.2%
72,983
105,978
45.2%
'Not included in program totals -only in combined totals.
In-house events are counted in facility totals. - - 4 rf 4 11/23/2010
7E-4
ITEM #8A
OAKLAND COUNTY SHERIFF'S OFFICE
LAW ENFORCEMENT SERVICE CONTRACT
The contract for law enforcement services with the Oakland County Sheriff's Office is
due for renewal. This one-year contract provides for park patrol services. Business
Development Representative for Internal Services Phil Castonia will present the contract for
calendar year 2011. Staff is requesting approval to renew the contract for 2011 based on the
attached contract.
The contract is estimated not to exceed $693,279 for 2011. The 2010 contract estimate
was $690,694; actual expenses were $680,337.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
CONTRACT FOR SHERIFF LAW ENFORCEMENT SERVICES
2011
This OAKLAND COUNTY PARKS AND RECREATION COMMISSION.CONTRACT FOR SHERIFF
LAW ENFORCEMENT SERVICES (hereafterthe "CONTRACT") is made and entered into between
the Oakland County Sheriff (hereafter the "SHERIFF") and the Oakland County Parks and
Recreation, Commission (hereafter the "COMMISSION").
1. The Sheriff agrees to provide professional Law Enforcement Services in those County -
owned parks under the control and supervision of COMMISSION. Law Enforcement Services, for all
purposes under this CONTRACT, shall mean the enforcement of state statutes, County ordinances,
and valid COMMISSION rules for the protection of persons and property, including the writing of
tickets. To perform all of the Law Enforcement Services contemplated under this CONTRACT, the
SHERIFF agrees to assign SHERIFF's Deputies in the Numbers and Ranks described below and
supply all necessary equipment, communication devices, and other tools and supplies required by
any SHERIFF's Deputy in order to perform such Law Enforcement Services.
2. The COMMISSION agrees to reimburse and pay the SHERIFF (via journal entry or check
payable to: "County of Oakland") for the Law Enforcement Services of the One (1) Sergeant and
Two (2) Deputy I's at the applicable Month] Rate, shown in the Table below, for each month or pro-
rated portion of any month provided under this CONTRACT. For the each of the thirty-one (31) Park
Deputy's and each of the twenty-eight (28) Mounted Deputy's Law Enforcement Services, the
COMMISSION agrees to reimburse and pay the SHERIFF, as above, for each Hour of each Park
Deputy's and Mounted Deputy's Law Enforcement Services provided under this CONTRACT at the
Hourly Rates shown below. For any Sheriff's Deputy Law Enforcement Services beyond the normal
work day or work week, where any such Services were provided or paid for by the SHERIFF on an
overtime basis, the COMMISSION agrees to pay the SHERIFF, as above, at the applicable hourly
Overtime Rate(s) for each Rank(s) shown below.
Rates for Services in Calendar Year
2011
Monthly Rate for each Sergeant and Deputy 1
$27,362
Hourly Rate for each PTNE Deputy 11
$18.20
Hourly Rate for each PTNE Deputy 1
$15.93
Hourly Rate for each PTNE Mounted Deputy $15.93
Hourly Overtime Rate(s)
Sergeant $77.60
Deputy 1 $50.21
PTNE Deputy II $27.30
:'t=`',F,I..t,i41 "9 C;C7't is1"`a' PARKS, ii1l i" } C;#�E,{�.`I €0N i>O(011011 . 10N �,t.ii'.91 ,AC„T E 0F11 .x�`1 R.:i E �r,AYV a tv�'0RC.r;{'Vftmt�]`i .aERVIGE
20111
8A-2
I'll I* 0op201'1,0oc
PTNE Deputy 1 $23.89
Mounted Deputy $23.89
3. The assignment of any and all Deputies, the hours of work, the control and supervision of all
the Deputies, the standards of performance, the discipline of any and all Deputies, and all other
matters incident to the performance of any Law Enforcement Services by any SHERIFF's Deputy in
any County park under this CONTRACT shall, at all times, remain with the SHERIFF. The
standards of performance of Deputies assigned to County parks, however, shall not be lower than
that furnished other jurisdictions in Oakland County.
4. Any Law Enforcement Services beyond the scope of this CONTRACT may be made
available upon request to the SHERIFF. Any additional Law Enforcement Services are to be paid at
the Overtime Rates shown above or, if performed by a Park Deputy on a non -overtime basis, then at
the Regular Hourly Rate shown above.
5. If, for any reason, the COMMISSION determines that the above Number of SHERIFF's
Deputy Law Enforcement Services are not required for any particular scheduled shift or day, it shall
communicate its request for a reduction in services to the SHERIFF who shall adjust Deputy
schedules accordingly. The COMMISSION shall, nevertheless, be liable to reimburse the Countyfor
any costs incurred by County in paying any Deputy any minimum call -in time or overtime hour(s)
guaranteed under any applicable union or employment contract as a result of any such schedule
change.
6. Either Party can cancel this CONTRACT by delivering written notice to the other party fifteen
(15) days prior to the proposed cancellation date contained in this notice.
7. This CONTRACT will be effective January 1, 2011, and shall remain effective continuously
until it terminates on December 31, 2011. This CONTRACT shall supercede any and all prior
understandings or contracts between the Parties for any SHERIFF's Deputy Law Enforcement
Services. This CONTRACT encompasses the entire and complete agreement between the Parties
for any SHERIFF's Deputy Law Enforcement Services.
8. The SHERIFF reserves to himself all rights and obligations relating to the provision of any
and all police and/or governmental Law Enforcement Services. This CONTRACT does not, and is
not intended to, diminish, delegate, divest, impair, or contravene any constitutional, statutory, and/or
other legal right, privilege, power, obligation, duty, capacity, immunity, or character of office of either
the SHERIFF or the COMMISSION.
9. For and in consideration of the mutual promises, acknowledgments, representations, and
agreements set forth in this CONTRACT, and for other good and valuable consideration, the receipt
and adequacy of which is hereby acknowledged, the COMMISSION and the SHERIFF hereby agree
and promise to be bound by the terms and provisions of this CONTRACT.
0AM-AND COUNTY PARKS AND RECREATION, GMVUVCd",:�I N ("(7*1 �;',.� l 4��43i, ,�@t �a.e€ �' 1,AV.1 EFIFORGENIEN`3" SE- VICCI
;>0J11
8A-3
IN WITNESS WHEREOF, PECKY D. LEWIS, JR., Chairperson, OAKLAND COUNTY PARKS AND
RECREATION COMMISSION, hereby acknowledges that he has been authorized by a resolution of
the COUNTY Commissioners to execute this Contract on behalf of the OAKLAND COUNTY PARKS
AND RECREATION COMMISSION and hereby accepts and binds OAKLAND COUNTY PARKS
AND RECREATION COMMISSION to the terms and conditions of this CONTRACT on this
day of 12010.
WITNESS:
11
OAKLAND COUNTY PARKS AND
RECREATION COMMISSION
go
PECKY D. LEWIS, JR., Chairperson,
Oakland County Parks and Recreation
Commission
IN WITNESS WHEREOF, MICHAEL J. BOUCHARD, in his official capacity as the Oakland
County Sheriff, a Michigan Constitutional Officer, hereby accepts and binds the Office of the
Oakland County Sheriff to the terms and conditions of this CONTRACT on this
day of 12010.
WITNESS:
US I
SHERIFF, COUNTY OF OAKLAND,
a Michigan Constitutional Officer
in
MICHAEL J. BOUCHARD, Sheriff,
County of Oakland
OAKLAND C C;7ia13`C `I PARKS Cs,'s AND {"i 1' C (,� 6 F'i lt3[*! C: l%i �' ON C R ale'' F OR S aC i�Cf r' {..t;�sr! ,_I� C�E�C,F,.i�imC! t . C i V1t;IrC"3
2011
8A-4
SECOND AMENDMENT TO
OAKLAND COUNTY RED OAKS GOLF COURSE
LEASE j
This Amendment is made on this 18th day of January, 2011, by and betw
DRAINAGE BOARD for the GEORGE W. KUHN DRAINAGE DISTRICT, a M....b...
statutory public corporation, established pursuant to Chapter 20 of the Drain Code of
1956, 1956 P.A. 40, as amended, MCL 280.461 et seq., by and through the Drainage
Board for said district, whose address is 1 Public Works Drive, Waterford Michigan
(hereinafter "LESSOR"), and the COUNTY OF OAKLAND, a Michigan Constitutional
Corporation, whose address is 1200 N. Telegraph Road, Pontiac, Michigan (hereinafter
"LESSEE").
WHEREAS, the LESSOR and LESSEE entered into a Lease ("Lease") dated
August 24, 2004 to lease certain premises described therein; and,
WHEREAS, the LESSOR acquired additional property ("Property") contiguous
to the Red Oaks Golf Course and is desirous to add this property to the LEASED
PREMISES set forth in the Lease; and
NOW, THEREFORE, in consideration of the mutual promises, representations,
and agreements set forth in this Amendment and for other good and valuable
consideration, the receipt and adequacy of which is hereby acknowledged, the PARTIES
agree as follows:
1. LEASED PREMISES. The Property described as follows, is added to and
is part of the LEASED PREMISES described in the Lease:
Lots 1 through 13, inclusive, including'h adjacent vacated public alley,
NORTH ACRES SUBDIVISION, City of Madison Heights, Oakland
County, Michigan, as recorded in Liber 33 of Plats, Page 22 Oakland
County Records.
Address: 29470-19660 John R Road, Madison Heights
Parcel Identification Nos: 25-12-301-009 (as to Lots 1 - 10)
and 25-12-301-003 (as to Lots 11- 13)
Subject to any easements and building restrictions of record.
2. TERMS. This Amendment will commence upon approval of the County
Board of Commissioners and Drainage Board and shall extend for the
same period set forth in the Lease.
3. It is understood that the Property acquired by LESSOR and added to the
Lease through this Amendment has an existing building consisting of
4,307 square feet and an existing parking lot. It is the intent of the Parties
to have the building and parking lot removed. As part of the consideration
LESSEE agrees to pay all costs and expenses associated with the
demolition of the existing building and removal of the parking lot
(including costs associated with permits and licenses) consistent with the
plans, specifications and contractor approved by the LESSOR. LESSOR
will administer the contract for the demolition of the building and parking
lot on behalf of LESSEE.
4. The LESSEE shall have the authority to construct improvements on the
Leased Premises subject to the written approval of LESSOR.
5. The PARTIES agree that this Amendment amends the Lease.. All terms
and conditions set for in the Lease remain in full force an effect, except as
otherwise specifically set forth in this Amendment.
[Signatures on next page]
2
FOR AND IN CONSIDERATION of the mutual assurances, promises,
acknowledgments, warrants, representations, and agreements set forth in this
Amendment, and for other good and valuable consideration, the receipt and adequacy of
which is hereby acknowledged, the undersigned hereby execute this Amendment on
behalf of the Parties, and by doing so legally obligate and bind the Parties to the terms
and conditions of this Amendment.
GEORGE W. KUHN DRAINAGE DISTRICT ("LESSOR")
:
John P. McCulloch,
Oakland County Water Resources Commissioner and Chairperson
Drainage Board for the George W. Kuhn Drainage District
COUNTY OF OAKLAND ("LESSEE")
., Chairperson
Oakland County Board of Commissioners
Prepared by:
Joseph W. Colaianne (P47404)
Attorney & Ins. Administrator
George W. Kuhn Drainage District
3
ITEM #9A
CAPITAL IMPROVEMENT/MAJOR MAINTENANCE/
NATURAL RESOURCES/PLANNING
QUARTERLY REPORT
Chief of Facilities Maintenance and Development Mike Donnellon will provide a
quarterly report on Capital Improvement, Major Maintenance, Natural Resources and
Planning.
9A-1
ITEM #9B
CATALPA OAKS DEVELOPMENT AND BUSINESS PLAN UPDATE
Staff will provide an update on the status of the business plan and phased
development proposal for Catalpa Oaks. The business plan and phasing will be based,
in part, on immediate need and grant funding opportunities. Staff is proposing the
development of the main Recreation Commons building at Catalpa Oaks be the focus of
OCPRC's 2011 application to the Michigan Natural Resources Trust Fund.
Attached is a summary of the proposed phases for development of the park.
Each phase is broken down into the four main facilities at the park — Recreation Fields,
Maintenance Services, Parking, and the Pavilion area. The dates for the phases are
estimates and may be subject to change based on funding and construction timelines.
9B-1
Catalpa Oaks Business Plan
Oakland County Parks and Recreation Commission
Draft — November 2010
Table of Contents
Background/Introduction........................................................................1-3
Description of each of the 4 Facilities
within the park (with a business concept
for each Facility) 4-10
Phased Development Plan
(with business concept for each phase) ......... ...................................... 10-14
Park Description: (See Master Plan)
Catalpa Oaks County Park is located at 27725 Greenfield Road in Southfield. The 25-acre park is
at the southwest corner of Greenfield and Catalpa roads, adjacent to the Oakland County
Health Department's Southfield office. The main activities on the site currently include youth
and adult soccer, softball and baseball. There is also a walking path warn into the berm around
the perimeter of the park which is heavily used by neighborhood residents for fitness and dog -
walking. The site contains a 160-car parking lot along its northern boundary. Oakland County
Parks and Recreation has also used the park to host several programs and special events since
acquiring the park in 2008.
Mission
The mission of the Oakland County parks and Recreation Commission is to provide quality
recreation experiences that encourage healthy lifestyles, support economic prosperity and
promote the protection of natural resources. The operation of Catalpa Oaks as a multi -use
recreational complex supports all aspects of the OCPRC mission. Active recreation such as field
sports, fitness trails and play equipment will directly facilitate the pursuit of active, healthy
lifestyles for Oakland County residents. The upkeep and maintenance of the 25-acre site as a
quality park facility will support the continued economic growth of the neighboring
communities as well as ensure that the property is maintained as open green space. This green
space contributes directly to the environmental quality of southeast Michigan by assisting with
storm water retention and soil erosion control, and assisting in mitigating the effects of the
urban heat island effect.
Current Park Use
Stay -and -Play Social Club (Adult Soccer) —We charge $18/hour
South Oakland County Soccer (Youth Soccer) —We charge $0
Southfield Parks and Recreation (Adult Softball) —
Southfield Youth Baseball -
-1-
9B-2
Current Park Operations & Maintenance
Staff
Contractors
Potential Improvements (Per the 2008 Master Plan)
Through the master planning process undertaken in 2008, potential improvements at Catalpa
Oaks may include:
Accessible restroom/concessions pavilion
Multi -use indoor recreational space with kitchen
Accessible pathway system
Parking -lot improvements
Irrigation and grading of sports fields
Maintenance yard and storage building
Accessible playground
Picnic shelters
This business plan will outline an approach and phasing for the implementation of these
improvements and amenities (grouped into Park Facilities) based on community need, budget,
and alternate funding source availability.
Target Market
The target market for Catalpa Oaks County Park (as with all OCPRC parks) is all residents of
Oakland County. However, it is estimated that due to the size of the park and its current
specific use as a sports complex, the majority of visitors to catalpa Oaks (excluding guests to
special events) are residents of the surrounding 9 communities. Based on information provided
by the youth soccer organizations that currently utilize the site, it is estimated that nearly
45,000 people (both children and adults) per year visit Catalpa Oaks specifically to utilize the
sports fields. The vision for Catalpa Oaks is to serve as a multi -use recreational complex for the
residents of Oakland County.
Park Theme
The Catalpa Master Plan emphasizes the multi -use role of the park and the importance of
sports and special events to create "regional draw." The Barton-Malow design concept
supports these regional recreation opportunities while integrating best practices that not only
support the sustainability of the park but offer the potential of creating future funding
opportunities. The Barton-Malow design offers the secondary benefit of creating a theme that
promotes the marketing and branding of the park. The proposed theme for the park is "Eco-
-2-
9B-3
Modern" — providing modern facilities and amenities, while maintaining a focus on being
environmentally sensitive and implementing best practices wherever possible (and educating
park users about our efforts to be environmentally responsible).
Park Stage of Development
Oakland County Parks and Recreation's Park Development process includes several stages to
assure efficient, appropriate and well-timed development and maintenance of park facilities.
As staff work to produce business plans for current park facilities and potential acquisitions, this
process will evolve, allowing for concurrent development of master plans and business plans.
The current process is as follows:
Acquisition or transfer of ownership (COMPLETE) — during and prior to acquiring new parks and
facilities OCPRC staff are acquiring information and building files that will aid in the creation of
future master plans and business plans.
Master Plan (COMPLETE) — Shortly after acquisition, OCPR staff begin the process of developing
Master Plans for parks and facilities. OCPRC follows a standard approach consisting of: site
analysis, public information gathering, concept development, policy review, staff revisions,
public hearings and final adoption of the plan.
Business Plan with Phased Approach (IN PROCESS)— Once master plans are completed, staff
begin to look at implementation of the master plan, necessitating the development of a
business plan (or series of business plans) to address issues such as: budgets, urgency,
timelines, etc. In future master plans, staff will incorporate the business plan process into the
master plan process, providing one seamless document that contains all information necessary
for the development of park facilities.
Design (PRELIMINARY DESIGN PENDING) — OCPRC has begun a process of designing for facilities
in year one, and budgeting for construction in year 2. This allows adequate time to fine-tune
and work through the design process, assuring that when the projects go out to bid the
following year, the design is well -prepared. This process also allows for a more accurate
bidding process, as the design and construction estimates will be bid prior to construction.
Construction — Based on the phasing and timeline outlined in this business plan, along with
funding consideration and prioritization (budget and earned income opportunities), OCPR will
bid out (or otherwise complete) the construction of park development projects.
Basic Business Strategy
Due to its relative small size and its location within a residential neighborhood, it is not practical
to charge vehicle access fees at Catalpa Oaks. The business strategy for the sustainable
development and operation of the park will be based on facility rental (fields, concessions,
rooms, and buildings), equipment rental, concessions, sales/merchandizing, grants and
sponsorships.
-3-
9B-4
Basic vs. Value Added Experiences: "Basic" recreational experiences at Catalpa Oaks will
include the proposed perimeter trail, playground, sledding hill and use of the ball fields (when
not scheduled for team use). "Value Added" experiences, which are the primary drivers of the
Catalpa Oaks Business Strategy, included recreation programs and special events, concessions,
facility rental and field use by team sports. Regional draw to Catalpa Oaks focuses on these
value added experiences. it is possible that the use of the facility as an urban trail -head could
provide basic recreational opportunities that could draw residents from the surrounding
communities.
Facility Identification
In order to facilitate the development of a comprehensive business plan, it is necessary to
divide the park into a series of facilities with corresponding recreational units, business
opportunities, functional goals and resource allocation targets. Catalpa Oaks, despite its
relative small size, is envisioned to host 4 facilities: (1) Recreation Fields, (2) Maintenance
Services, (3) Parking, and (4) Pavilion - Catalpa Commons. Below is a description of each
facility, as proposed in the Master Plan. A proposal for phased development (and business
concepts associated with each phase) of park facilities and amenities follows the facility
descriptions.
Fad ity: RECREATION FIELDS
Proposed Units within the Recreational Fields:
A. Ball Diamond
• Configuration — Softball/Baseball
• Delineation — Fenced with backstop
• Amenities — Dugouts, scoreboard, bleachers/concrete pads
B. Youth Soccer Area
• Configuration — (4 fields) U-6, U-8, U-10, U-12
• Field Marking —Sub surface staking
• Amenities — Portable goals, bleachers/concrete pads
• Irrigation
C. Adult Soccer Area
Configuration — (4 fields) U-10, U-12, High School
Field Marking —Sub surface staking
Amenities — Portable goals, bleachers/concrete pads
• Irrigation
D. Perimeter Green
• Perimeter berm with looped trail (multi -use asphalt)
• Mowed green with specimen trees
• Landscape demonstration gardens
• Art (sculpture) installations
• Utility access hubs
-4-
9B-5
• Security lighting
• Benches, picnic tables
• Entry kiosks, waste receptacles, dog bag dispensers
E. Sledding Hill
• Mowed hill
• Universally accessible with railing
• Utility access hub (seasonal snow -making)
Business Concept -- RECREATION FIELDS:
The Recreation Fields at Catalpa Oaks County Park provide basic recreational experiences
through trail and picnic opportunities and access to sports fields (when not scheduled for team
use). Value added experiences are created at the Recreation Fields through field rental and
recreation programs and special events. The following business concept for the Recreation
Fields is based in large part on the fees that could be charged for value-added experiences:
Pricing: Field Rental Fees for sports teams and sports organizations will be determined to
create earned income opportunities for the facility. Rental packages will be put together based
on game schedules and may include game blocks, practice field access times and access to
concessions booths, storage and meeting space.
The most important factor in the viability of charging field rental fees is field quality. According
to Corporation Council, when OCPRC charges a fee for use, there is added liability due to the
implication that we are delivering a "product or service" that has a value and in turn
expectations of quality/safety. Irrigation is one of the primary factors in determining turf
quality.
Consistent and standardized fees will be outlined and determined for all
organizations/leagues/teams wishing to rent field space. The fee structure will include multiple
levels to address issues of capacity and to provide options for different user groups. Base on
the OCPRC Pricing Policy, fees will be based on:
Accessibility, Fairness and Affordability— Fees should be based on benefit received by the
service provided and ability to pay.
Financial Sustainability - charged for use or services will assist in the overall funding of OCPRC
operations and will be attributed to operations, capital costs and marketing.
Efficiency — OCPRC will evaluate how services are delivered and prices charged to ensure
effectiveness and efficiency.
Cost Recovery— OCPRC will strive to ensure that revenue generated from activities are
redistributed back to that activity to pay for direct and indirect costs, and to the extent
possible, future improvements associated with the facility or activity. Specifically, the Pricing
Policy outlines that sports leagues should, on some level, pay for improvements to sports fields
through the pricing assessed for use.
-5-
9B-6
Capacity — OCPRC will implement pricing focused on maximizing capacity of use of recreation
facilities and programs.
Entrance fees may be charged to attend special events and other outreach programs at the
park. However, access to the Catalpa Site is `.'uncontrolled," which also makes the use of
entrance fees difficult for special events and those programs that don't require registration.
Sponsorships may offer significant opportunities to reduce the cost of programs and for larger
events concessions can be a viable means of generating revenue.
Proposed Units within the Maintenance Services Facility:
A. Maintenance Yard
• Configuration —1.4 acres, concrete and asphalt surfacing
• Delineation — Fenced with concrete storage bunkers, chain -link fence
• Security — Fence, video surveillance, lighting
! k
4+,7I�iit.i(IsC: �?�x.Siit€.a-.;;r. i!€,n'S x, .fii➢, 3ii " ;E ir yrix, C.I3� -.* ai M[,,1,(.41( �„�&H !°.fisd.7ib�',#
> FIilployee services Resvri}{1i`ns, {)[-h,-,e' &. meeting, slpice
Park services -- Winiiicmailce hi4.) /shop, hE?r1€,ed "-Jo a e, 4.irllleak,,(i storal C',
gocv;hng.hans€`erStation cmrflt.€nrion on i'iirjdhq )
CCo ifigurai-Jon -- Detached if ,,-iterial elpa `t't`.IC' n l; uildhif ; portable drop hkis
The development of a maintenance facility at Catalpa Oaks will begin with a partnership with
the Health Department for use of the existing building adjacent to the park for storage,
maintenance areas, restrooms and staff office/meeting space. Depending on the success of this
relationship, this may be the extent of maintenance operations at the park. If it is determined
that a separate maintenance yard and/or building are needed, this option will be pursued
based on need and available funding.
The Catalpa Oaks Maintenance Services facility does not provide either basic or value added
recreational experiences but OCPRC will still consider a business concept for its operation as it
directly impacts the resources necessary to create recreational opportunities at the other
Catalpa facilities. The following represents aspects of the design, construction, operation and
maintenance of the Maintenance Services facility that will be considered:
Partnership (lease) Opportunities: The proximity to the Health Department creates
opportunities to delay (or forego) the construction of a permanent Maintenance
Services facility at Catalpa Oaks. Partnership (lease) Opportunities could delay the
cost of construction, reduce or eliminate the cost of maintaining a maintenance
facility itself, and provide substantial savings by eliminating the utility costs associated
with operating a heated maintenance facility. The decision over when to build an on-
-6-
9B-7
site maintenance facility will be determined, in part, by the level of support that can
be sustained remotely or through a partnership with the Health Department (estimate
annual lease fees are $14,000 for maintenance, restroom, storage, and meeting room
access).
• Conservation Measures: If the determination is made to construct an on -site
maintenance facility, conservation measures can significantly reduce the cost of
operating Catalpa Oaks as a year round recreation destination by reducing energy
consumption and creating opportunities for grant funding that can help offset
construction costs.
• Like conservation measures, Alternative Energy Production and similar Best Practices
may lower the cost of operation through a reduction in energy consumption,
increased opportunities for grant funding, and the provision of significant
programmatic opportunities by serving as a demonstration project.
• Operational Efficiency: The detailed tracking of staff time and transportation costs will
be a critical factor in determining if the construction of an on -site maintenance facility
could result in significant operational efficiency. Cost savings associated with
improved efficiency may help offset the impact of depreciation as a portion of the
Catalpa Oaks Operation Budget and result in an improved cost recovery.
• Pricing: The construction of on -site maintenance facilities could also create
opportunities to collect facility rental fees by charging other agencies for use of the
facility including, but not limited to, indoor -outdoor storage, meeting/office space,
and heated maintenance garage bays. In -kind services could be considered in lieu of
cash payment or fund transfers. Homeland Security funding opportunities could even
be and option if the use of Catalpa facility could provide agency partners with a
logistical advantage for critical infrastructure during a catastrophic emergency.
Recycled Materials Processing may also create opportunities for generating revenue
(sale to bulk processors) while promoting the green practices that can help shape the
branding of Catalpa Oaks. Grant funding tied to the recycling of potentially hazardous
materials may not only offset development costs but could help the organization fulfill
obligations under the County's Storm Water Pollution Prevention Initiative (SWIPPI).
Proposed Units within the Central Parking Facility:
A. Paved Parking
• Asphalt parking lot (150 —180 spaces)
• Accessible; incorporate best practices
• Accommodate "hardscape recreation"
B. Park Entrance/Cueing Access
-7-
Design creates access, orientation, and imparts park theme (branding and
way -finding)
Design accommodates cueing and peak access issues associated with sports
"drop-off and pick-up"
C. Best Practice Demonstration Area (Storm Water Management)
• Design, material selection and construction practices to demonstrate a
strategic and sustainable use
Business Concept: CENTRAL PARt(IN
The Catalpa Oaks Parking Area, like the Maintenance Services facility, supports the recreational
opportunities created by the other Catalpa Oaks facilities but it may also offer both basic and
value added recreation based on its design and operation. Potential opportunities to offset the
costs of maintaining the parking facility include:
Summer Camps: The parking area hard surface could create significant opportunities
to host accessible activities including, but not limited too: group games, inline
skating, floor hockey, broom ball, hand -cycle relays, push -cart races, rump scooters,
and basket ball.
Basic Recreation: Depending on the design, the parking area layout could be
"flexible" by incorporating the use of bollards, chains, signage, and gates to
effectively "close off" certain portions of the parking for use as a recreational
amenity.
Special Events: Catalpa Oaks is well placed to host special events. The parking lot,
together with that of the Health Department, would support the use of the park's
green space for special events. A portion of the cost of the operation of the parking
lot could be attributed to those events. The Catalpa Parking area could also be the
host of special events themselves by providing a hard surface that could
accommodate, for example, a 3 on 3 basket ball tournament, tennis exhibition, local
art fair or community carnival. (Note: sponsorships and concessions would be the
primary revenue drivers for small special events in the parking area; visitor parking
would be accommodated by the Health Department lot.)
Recreation "Commuter Lot": The Catalpa Parking Area Facility may also support
recreational opportunities in the local community and other County Parks by serving
as: a bus stop for the Recreation Express, a Summer Camp Drop-off location, an
Urban Trailhead, and as a shuttle parking area for special events in the surrounding
area. (Note: Operational cost for the parking lot could be attributed to
programmatic events according to participation or the parking area would serve to
decrease costs per visit/use by increasing park usership).
Proposed Units within the Commons Facility:
A. Restroom Service Building (detached restroom/concession)
• 30'x40' building; modern, sustainable design
• Male/female flush toilet facilities (banks of 10 fixtures each)
• Family restrooms (2) to accommodate families and special needs
• Concession counter area (12'x12') with sink, counters and storage
B. Multi -use Recreation Building
• Restrooms (male/female/family)
• Multipurpose (flexible) recreation space
• Kitchen
• Office space
• Recreational equipment storage
• Central gathering space w/ educational displays
• Modern, sustainable design
C. Rental Shelter(s)
• 30'x40' picnic shelter (themed to match buildings)
D. Commons Amenities
• Picnic tables with concrete pads
• Grills with pads
• Group BBQ pits
• Chess Tables
• Art installations, benches, drinking fountain
E. Playground
• Accessible detached play elements integrated into landscape forms,
hardscape and other amenities of the Commons
• Single play package, themed to match buildings, semi -custom
• Significant sponsorship/donation and phasing opportunities
F. Amphitheater
• 120-seat amphitheater incorporated into the landform and amenity layout
• Considerations for easily accommodation of OCPRC puppet mobile and
mobile stages)
The business concept for the Recreational Commons at Catalpa Oaks focuses on the support of
field sport competitions, community special events and recreational programs. The Commons
building will function as the keystone of the park, providing a large central gathering space to
host educational displays, programs and rental use, as well as facilitating OCPRC programs and
events such as summer camps, adult fitness, school programs and indoor archery.
Field Sport Competitions: In order to create regional (multi -community) draw, the sports fields
have been designed to maximize the number of games that can be hosted at the site. The
Recreational Commons supports this use through the provision of basic services (restrooms,
water and concessions) but creates additional earned income opportunities through possible
storage, meeting and event space and kitchen rental which can benefit both the sports teams
-9-
9B-10
and OCPRC. The cost of developing, maintaining and operating the Recreational Commons
should be considered in the determination of field rental pricing as it will be part of the pricing
"packages" that will be available to sports teams/leagues/organizations.
Community Special Events: A key component of the Catalpa Oaks Master Plan was noting the
benefit of Catalpa Oaks in hosting special events that can draw from the surrounding
communities. Considering the parking at Catalpa Oaks together with that of the Health
Department the 300 parking spaces could regularly support the hosting of special events that
would serve about 1000 guests. If grass parking was included this number could top out at
1800. Regardless of the size of the special event, the Recreational Commons would provide
critical access to food, water, shelter, and restrooms; but because of the location of Catalpa
Oaks and the lack of site control, it is difficult to charge for access to special events and in turn
difficult to recover the cost for the support services provided by the Commons.
Private Events: If designed strategically, the Catalpa Commons will also serve as a site for
private events, including birthday parties, weddings, and ethnic and cultural celebrations. The
pricing for private event rental will be separated from the packages created for recreational
field use as this use of the building may or may not require usage of the sports fields.
Recreational Programs: Both through the provision of basic services (restrooms, water, food,
and shelter) and the value added opportunities created though meeting spaces, a kitchen, site
amenities, and the installation of interpretive displays, the Commons would support the
development of summer camps, the Recreation Express Bus Stop, and year round recreational
programming. (Need input from RPS -- what programs would we like to host: in the Southfield
area if Facilities were no option? What have the local communities been asking F,or? We have
considered indoor archery, air rifle, tennis... if we included a peaked ceiling 2.0' high and a
commercial sliding door, could we host: our climbing tower indoors? What if the walls were
built for bouidering, or the floor could have hidden stakes for setting up tents indoors??? If we
can identify a list of potential programs (especially those that would look for this facility to act
as a "gateway" or "introduction to parks" location...), we can also identify a list of necessary
design criteria and associated costs/benefits...)
Catalpa Oaks County Park Phased Development (See Graphic) Business Concepts
Below is a proposed phasing for the development of Catalpa Oaks based on: the Master Plan,
community need, available budget, OCPRC operational and quality standards, and earned
income opportunities. The proposed phases are:
(1) Basic Services —This phase would largely consist of construction of the parking lot and a
restroom service building, along with minor upgrades to the recreation fields and a partnership
with the Health Department for maintenance/storage/meeting area. (Proposed 2011)
(2) Field Improvements — This phase would consist of full grading and seeding of the recreation
fields, along with the installation of an underground irrigation system. It would also include
installation of park amenities such as shelters, a sledding hill, looped trail, and a playground.
(Proposed 2012/2012)
-10-
9B-11
(3) The Commons - In this phase OCPRC would construct the main Catalpa Commons multi-
purpose recreation building with grand funding (if received), as well as the installation of green
improvements to the restroom services building. (Proposed 2013)
(4) Full Operations - This phase would consist of actively managing and programming the park
to maintain a high -quality facility. Other opportunities such as a maintenance building and/or
recycling transfer station may be considered if grant funding becomes available. (Proposed
2014 and beyond).
Depending on funding and budget, these phases are estimated to be fully completed over the
next 3-5 years. The phases, and business concepts associated with each, are below.
In Phase 1 of the development of Catalpa Oaks, the focus is to quickly ramp up investment in
the park to achieve the basic level of service necessary to provide quality field sport and
special event experiences. This Phase front -loads investment to take all four facilities through
their respective first stages of development. Parking and the detached restrooms will represent
the bulk of the expense. Earned income opportunities will be limited to field rental fees and
partnership opportunities associated with the construction of the picnic shelter and site
amenities for the Commons. Field irrigation through portable water cannons will be critical to
justify turf rental fees and insure participant safety.
Staff will also invest a significant effort in the research of and application for grants that could
help support the development of subsequent phases of development.
Potential Earned Income Opportunities
Rental:
o Field "Turf" Fees
o Concession rental during special events
Partnership:
o OTC - Picnic Shelter Construction, Concrete Pads
o Trusty -Concrete Pavers, Ornamental Planting/Bed Care
o WWAM - Ornamental Planting/Bed Care
o OCPRC Greenhouse Volunteers - Plant Material Production
o OC Health Department - Restroom, Office and Public Information Kiosk Agreement
M :i� - Sports TurfJC}i'1`_
Research (responsible }" i 3C .iti S inlirl ; 4't`i�C� w,,d turf
managerylent)
OCC.-- Sustainability research and clernonsira6on projed:s
> i ELEG - Conservation and Alternative Energy flesearch and Dernonstration
Direct Sales:
o Concessions and merchandising during special events (this would include but not be
limited to soccer and basket ball tournaments, dog "fly ball" competitions,
Marshmallow Drop, Kite Festival, concerts, and car shows).
-II-
9B-12
Sponsorships:
o Sponsorships and paid advertisements at special events (this would include but not be
limited to soccer and basket ball tournaments, dog "fly ball" competitions,
Marshmallow Drop, Kite Festival, concerts, and car shows).
Donations:
o Plant material
o Playground equipment
o Landscape material
o Site amenities (including but not limited to benches, BBQ grills, BBQ Covered Pits)
PHASE 2: FIELD IMPROVEMENTS - BUSINESS CONCEPT
Phase Two is a very long phase that may warrant being divided into sub -phases. Site
investment will be dominated by the mass grading of the site and incorporation of
underground irrigation for the fields. Earned income opportunities may increase with the
addition of a second picnic shelter and the initiation of a rental program. Sponsorships too
should increase with increasing field quality and fostering of tournament play, and donations
would begin to shape the experience of the park through the addition of play equipment and
other amenities in the Commons area.
Staff will be working to limit annual expenditures and spread out development costs when
possible, including expanding the partnership with the Health Department to provide
temporary maintenance facilities. Later in this phase, staff may develop the on -site
maintenance yard to respond to the material demands of increased park use and to facilitate
the staged site development in subsequent phases.
Staff will continue to research and apply for grant funding to facilitate the development of the
Catalpa Commons and the green improvements to the detached restroom/concession building.
Potential Earned Income Opportunities
Rental:
o Field "Turf" Fees
o Concession rental during special events
o Shelter rental
Partnership:
o OTC — Picnic Shelter Construction (Second)
o OTC — Concrete Pads (Additional)
o Trusty — Concrete Pavers and ornamental planting/bed care (Expansion)
o WWAM — Ornamental Planting/Bed Care (Expansion)
o OCPR Greenhouse Volunteers — Plant Material Production (Expansion)
o OC Health Department — Restroom, Office and Public Information Kiosk Agreement
o OC Health Department — Maintenance Services Agreement (Building access and
yard)
- 12-
9B-13
Direct Sales:
o Concessions during special events
Sponsorships:
o Sponsorships and paid advertisements at special events (this would include but not
be limited to soccer and basket ball tournaments, dog "fly ball" competitions,
Marshmallow Drop, Kite Festival, concerts, and car shows)
Donations:
o Plant material (Continued)
o Playground equipment (Continued)
o Landscape material (Continued)
o Site amenities (including but not limited to benches, BBQ grill, BBQ Covered Pits)
(Continued)
In -Kind Services:
o Green system/green improvements design, auditing and evaluation
o Excavation and general landscaping
Phase Three consists largely of the construction of the Recreation Commons (and the
Maintenance Services building, if appropriate, to take advantage of construction efficiencies)
and the implementation of green improvements, landscaping and site amenities that unite
the four facilities into a coherent design/recreational experience. This phase represents both
the largest investment in the development of Catalpa Oaks as well as the largest single
opportunity to obtain grant support.
Once complete this phase will create a significant expansion in earned income opportunities
through facility rental, special events, and concessions.
Potential Earned Income Opportunities
Rental:
o Field "Turf" Fees
o Concession rental during special events
o Picnic shelter rental
o Storage rental
o Commons — Recreational Space Rental (including but not limited to program areas,
meeting rooms, office space, private parties/events and kitchen space/equipment)
Maintenance Services Built. inf - P(:)s,lible w nt,, /sCora e Clppoi`turlitie to oli;}ler
yt711E'_i"l1iYlE'ntal agencie,l
Partnership:
o OTC — Green improvements to detached restroom building
-13-
9B-14
o Trusty —Concrete pavers, ornamental planting/bed care (Expansion/Modification of
Commons site)
o WWAM — Ornamental Planting/Bed Care (Expansion/Modification of Commons site)
o OCPRC Greenhouse Volunteers — Plant Material Production (Expansion/Modification
of Commons site)
o Health Department — Restroom, Office and Public Information Kiosk Agreement
(Modified)
o Health Department — Maintenance Services Agreement (Building access and yard)
(Modified)
v1l7t f t Demons - `Soar ;t' al e r t''t hilt(:: {-)Ic 11 `,F i'i 'ti' Ei CiP}l.:, `a�Ia C?rir S O,`ie
D?'1;!'"oit Zoo 1niet",I:)i-eliVe (: @onri; `AlliliIl!'i`€.�_ C0!1SCP'iUlti0r1;
O
siiC�cti"1f;I :>Ci"oolsf`south€ieIt ..u3i'IiCur) `aiv( ;iihi,j iIiiN in p rad,icc,
Direct Sales:
o Concessions and merchandizing during special events
Sponsorships:
o Sponsorships and paid advertisements at special events (this would include but not
be limited to soccer and basket ball tournaments, dog "fly ball" competitions,
Marshmallow Drop, Kite Festival, concerts, and car shows)
o Sponsorships and paid advertisements at programs and events hosted within the
Commons (building and complex)
o Indoor Archery and Air Riffle Program — Equipment and indoor management kit
(Local and national manufactures)
:> FPEt'\."iUrr3EE)'i ct3'oPilt"1iif{tt:
air, glycol) , Photo -voltaic Panels
[ !! products is i CTlf7i {rotation (iY�dc �
F; RE?CrE'-atlollal l-t,i`E'f'wr"9yCiek`�aP€'}C71i'f to I,.C,fli!',i, f.{lc` "first "tII('it`1„
prop mni," donation of Phiolto""I ph` [or wall dc'`co , ei(c,
t't:; jChil£� _)1"`<)i)-(i{'i `sE:cl`E:iol3 (\11z331"ll: 'aYtfllic `s(. 6`tilt;f_' ] CiiiiI(:lingy
Donations:
o Plant material
o Playground equipment
o Landscape material
o Site amenities (including but not limited to benches, BBQ grill, BBQ Covered Pits)
In -Kind Services:
o Green system/green improvements design, auditing and evaluation
o Excavation and general landscaping
- 14-
9B-15
Grants:
o MNRTF -Development grant Catalpa Commons -Recreational Gateway and
Learning Center
; 1) Grant t. -- 1\10n-pC im. ;Fail,"#:f:? cjolI€_44aion , (-- ld ci it+'€"`i (0-1'ti.a#_f4 in -_"duc ai:Ic: n =arld
df'i"Ilons!s 'Bon)
0:�iers _-f�ill:c�l`!l<`35iv nr- nt
" r' � 1. � ►
Phase Four will represent the completion of the development envisioned in the 2008 Master
Plan and interpreted by Barton-Malow, and brought to life through the strategic allocation of
park resources. Art installations, demonstration gardens and interpretive/interactive exhibits
will be installed with grant/funding assistance. Staff will continue to fundraise for ongoing
monitoring and evaluation of green practices as well as the addition of other green
improvements when they become cost effective or supportive of recreational programs.
-15-
9B-16
ITEM #9C
EXECUTIVE OFFICER'S REPORT
1. Attached for your review is a report detailing the volunteer hours worked on
behalf of Oakland County Parks for FY2010.
2. As requested, attached for your review is report from Oak Management
Corporation on projections for commissions on food services for FY2011 and
FY2012.
3. In response to the request from November 1, 2010, the number of Facebook fans
of OCPRC who reside within Oakland County is 1884.
4. Attached for your review is a report detailing the number of hours/money
expended on contractual services and project advisors in Fiscal Years 2008-
2010.
5. Oakland County Parks and Recreation hosted a booth at the Horse Show at the
Rock Financial Showplace in Novi November 12-14. The interpretive barn model
was assembled 60 times during the three-day show with 250 participants. The
climbing tower had 300 users. Staff highlighted the system's equestrian trails and
distributed its new equestrian brochure and 2010 Oak Routes Trail Map.
OCPR also hosted a booth at the Pet Expo at the Rock Financial Showplace
November 19-21. Staff had tremendous response for dog park opportunities
provided by the parks system. Staff is investigating the facility and a partnership
relationship with Rock Financial for their 2011 event calendar.
6. Staff will provide a three -minute video from Red Oaks Dog Park demonstrating
how we plan to promote activities and special events in conjunction with our
website in 2011.
7. Massasauga Rattlesnake protocol used by staff at all park facilities will be
distributed at the meeting.
8. Currently, the Red Oaks Waterpark — New Guest Entrance is approximately 80%
complete; however there have been some unanticipated field changes that have
expended the previously approved 5% contingency. Staff is anticipating an
approximate total contingency for the project to be around 11 % of the original
contracted price of $327,550. Due to current unresolved negotiations, staff
anticipates bringing this for commission approval on January 5, 2011.
9. Attached for your review are the upcoming events for December, 2010.
9C-1
Page 1
Hours Served,Summary
October 2009 - September 2010, Order: Alphabetical
11 /18/2010
2:12:25 PM
Job No
Job Name
Hours
Vols
Stations
000026
Adapt Rec Camp Expo, Adaptive Recreation
7.00
2
1
000010
Adapt Rec General Labor, Adaptive Recreation
417.00
11
1
000028
Adapt Rec Holiday Events, Adaptive Recreation
39.00
3
1
000029
Adapt Rec Social Events, Adaptive Recreation
111.00
4
1
000027
Adapt Rec Sports Ability, Adaptive Recreation
55.00
2
1
000042
Arts & Crafts Volunteer Team, Special Events
3.00
1
1
000035
Bluebird Box Maintainance, Bluebird Monitoring
144.50
6
1
000008
Bluebird Monitoring, Bluebird Monitoring
275.10
17
1
000012
BMX General Labor, BMX
350.00
23
1
000013
Campground Host Addison, Addison Oaks
583.00
9
1
000037
Campground Host Groveland, Groveland Oaks
800.50
16
1
000014
Campground Labor - Addison, Campground Recreation
4.00
1
1
000015
Campground Labor- Groveland, Campground Recreation
4.00
1
1
000031
Christmas Count, Natural Resources Stewardship Program
15.00
1
1
000020
Ellis Barn Labor, Ellis Bam
2.00
1
1
000005
Golf Labor.- Glen Oaks, Golf - Glen Oaks
1,223.40
21
1
000006
Golf Labor - Lyon Oaks, Golf - Lyon Oaks
3,963.40
39
1
000007
Golf Labor - Red Oaks, Golf - Red Oaks
726.70
17
1
000003
Golf Labor - Springfield Oaks, Golf - Springfield Oaks
2,734.40
32
1
000004
Golf Labor - White Lake Oaks, Golf - White Lake Oaks
1,644.75
24
1
000001
Greenhouse Labor, Waterford Greenhouse
1,251.00
56
1
000019
Junior Counselor, Day Camps
180.00
4
1
000041
Log Cabin Building, Log Cabin Building
874.00
14
1
000036
Natural Resources General Labor, Natural Resources Stewardship
Program
257.00
9
1
000025
Nature Center General Labor, Nature Center
1,027.00
34
1
000033
Nest Box Monitoring, Nature Center
586.00
29
1
000040
Net Volunteers, Net Volunteers
43.50
3
1
000021
Prescribed Burn Training, Natural Resources Stewardship Program
75.00
23
1
000030
Prescribed Burns, Natural Resources Stewardship Program
4.00
2
1
000032
Red Oaks Chili Open, Golf Programs
12.00
2
1
000009
SE - Fire and Ice, Special Events
36.25
9
1
000038
Search and Recovery, Independence Oaks
41.00
3
1
000002
Ski Safety and Service, Nordic Ski Patrol
463.00
20
1
000034
Special Events Labor, Special Events
532.25
35
1
000039
Volunteer Orientation, Volunteer Orientation
61.00
42
1
000043
Volunteer Tour, Special Events
70.50
17
1
Total Count: 36
18,616.25
386
23
(Unduplicated Totals)
9C-2
Commission Food Services
FY 2011
FY 2012
Oak Management
Oak Management
Park
Recommended
Recommended
Administrative Services
$
-
$
-
Administration -Fiscal Services
$
-
$
-
Glen Oaks Golf Course
$
165,000.00
$
170,000.00
Lyon Oaks Golf Course
$
108,000.00
$
110,000.00
Red Oaks Golf Course
$
600.00
$
600.00
Springfield Oaks Golf Course
$
12,000.00
$
13,000.00
White Lake Oaks Golf Course
$
55,000.00
$
60,000.00
Independence Oaks Nature Center
$
-
$
-
Addison Oaks
$
1,500.00
$
1,500.00
Addison Conference Center
$
104,000.00
$
110,000.00
Groveland Oaks
$
5,500.00
$
5,500.00
Highland Oaks
$
-
$
-
Independence Oaks
$
600.00
$
600.00
Lyon Oaks Park
$
-
$
-
Orion Oaks
$
-
$
-
Red Oaks Dog Park
$
-
$
-
Rose Oaks
$
-
$
-
Springfield Oaks Park and Activity Ctr
$
-
$
-
Waterford Oaks Activity Ctr and Park
$
-
$
-
Recreation Programs & Services
$
-
$
-
Catalpa Oaks
$
-
$
-
Red Oaks Waterpark
$
16,000.00
$
15,000.00
Waterford Oaks BMX
$
-
$
-
Waterford Oaks Toboggan Complex
$
-
$
-
Waterford Oaks Waterpark
$
15,000.00
$
14,000.00
Facilities Maintenance
$
-
$
-
Total
$
483,200.00
$
500,200.00
Prepared 11/9/10 by Janet Lekas
9C-3
UPCOMING EVENTS - DECEMBER 2010
ADAPTIVE RECREATION
December 1
Junior Sports Team - Southfield
December 8
Junior Sports Team - Southfield
December 8
Jingle Bell Ball - social for individuals with developmental
disabilities - Waterford
December 13
OCParks Express - Adaptive Light tour, snack,
and entertainment - Beverly Hills
December 14
OCParks Express - Adaptive Light tour, snack,
and entertainment - Clawson
December 15
OCParks Express - Adaptive Light tour, snack,
and entertainment - Waterford
December 15
Junior Sports Team - Southfield
December 16
Light tour, snack, entertainment, Madison Heights
December 18
Sled Hockey - Southfield
December 28
Almost New Year Social for individuals with
Developmental Disabilities (dinner & activities), Royal Oak
December 29
Almost New Year Social for individuals with
Developmental Disabilities (dinner & activities), Waterford
LEWIS E. WINT NATURE CENTER
Public Interpretive Programs
December 11 - Wh000s Out There?
Scout Badge Day
December 4 - Junior Girl Scout Sky Search
December Appointments:
Field Trip - 1
Birthday Party - 2
StarLab Outreach - 1
9C-5
ITEM #10
CLOSED SESSION
Staff is requesting a Closed Session for the purpose of an employee evaluation.
10-1
qAKLAND
Catalpa Oaks Phased Development Plan Draft - Nov. 2010 VA ;
DestinationOakland.com
Phase 1- Basic Services (2011) Phase 2 - Field Improvements Phase 3 - The Recreation Phase 4 - Full Operations
(2011/2012) Commons (2013) (2014 and beyond)
Recreation Fields
1. Irrigation: Irrigate fields with water cannon
2. Provide portable goals and bleachers.
3. Field -locate goals with GPS.
4. Add second entry kiosk, benches, waste
receptacles.
5. Plant specimen trees.
Maintenance Services
1. Partnership with Health Department for
maintenance space (and meeting
space/restroom access).
Parking
1. Comprehensive design and construction of
entire parking lot (considerations for cueing,
park entrance, storm -water best practices
demonstration).
Pavilion - Catalpa Commons
1. Restroom Service Building: Design and
construct basic service building.
2. Recreation Commons: Design Commons and
promote at service building. Research/draft
grant applications for construction.
Design/specs for amenities for Commons
(via initial design process).
3. Rental Shelter: Construct 1st rental shelter in
partnership with OTC and/or community
service.
Recreation Fields
1. Baseball/Softball: Remove north diamond,
reconfigure for softball/baseball. Add
fence, backstop, dugouts, scoreboard,
bleachers and concrete pads.
2. Soccer: Grade and seed for turf, install
underground irrigation system, install
permanent subsurface field markers.
3. Install looped trail (grading and gravel bed
installation).
4. Use spoils from trail grading to create
sledding hill, install sod.
Maintenance Services
1. Maintenance yard: Option 1: Joint yard on
Health Dept. property (0.5 acres), fenced
with covered storage, secure with fence &
lighting. OR Option 2: Construction on
OCPRC property (1.5 acres), fence with
concrete storage bunkers, asphalt paving,
chain -link fence, security.
Parking
1. Wayfinding -install signage, artwork,
planting beds
2. Install stormwater filtration and capture
cistern, best practice area.
Pavilion - Catalpa Commons
1. Rental Shelter - construct secondary
shelter in partnership with OTC and/or
community service.
2. Submit grant aaolication for construction of
Commons.
3. Commons amenities - install picnic tables,
grills, benches, drinking fountains, etc.
4. Install basic playground package and
detached elements.
Recreation Fields
1. Soccer: add portable bleachers and concrete
pads.
2. Perimeter green: pave (asphalt) looped trail,
add picnic tables, utility access hubs,
security lighting.
3. Sledding hill: Add accessible paving and
railin , utility access hub.
Maintenance Services (Completed)
Recreation Fields (Completed)
Maintenance Services (potential additional
opportunities based on funding availability)
1. Multi -use maintenance building (low
priority, based on funding, need, integrate
best practices).
2. Recycling transfer station - construct
detached material separation building.
Parking (Completed) Parking (Completed)
Pavilion - Catalpa Commons
1. Restroom Service Building: install grant -
funded green improvements.
2. Recreation Commons: Construct grant -
funded Recreation Commons building (as
separate building or as part of restroom
service building).
3. Partnerships to offset cost of site
improvements (art installations,
educational displays, planting beds, site
furniture).
4. Amphitheater: Create through construction
and grading for commons.
Pavilion - Catalpa Commons (Completed)