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ICOUNTY PARKS
January 29, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE ............................. Oakland County Parks and
Recreation Commission
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, February 3, 2010
9:00 a.m.
PURPOSE .......................... Public Hearing for Michigan Natural
Resources Trust Fund Application
and Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
Peaky D. Lewis, Jr.
Chairman �
Richard Skarritt
Vice Chairman
J. David VanderVeen Daniel J. Stencil
Secretary Executive Officer
Tim Burns
Gerald A. Fisher
Robert Kostin
Christine Long Next Meeting: Wednesday, March 3, 2010 at Glen Oaks Golf Course.
John P. McCulloch
Charles Palmer
'^"q Scott
A J. Stencil
Executive Officer
0 ur mission is to pY6§Ret6l "c`i 66 T]d'HH 9ONRis40AW18 ffi9Y i�-fttperiences that enhance quality of life.
Oakland County Parks and ;reation Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
February 3, 2010
Agenda
Action Required
9:00 a.m. PUBLIC HEARING
MICHIGAN NATURAL RESOURCES TRUST FUND
DEVELOPMENT PROJECT GRANT APPLICATION
1. Call Meeting to Order ---
2. Roll Call ---
3. Pledge of Allegiance ---
4. Approval of Minutes Approval
5. Approval of Agenda Approval
6. Public Comments
7. REGULAR AGENDA
a. Internal Service Funds Journal Voucher Register ending 11/30/09
(FM 2, FY 10); Payment Register ending 11/30/09 (FM 2, FY 10) Approval
b. Combined Statement of Operations for month ending 11/30/09 (FM 2, FY 10) Approval
c. Capital Improvement Program for month ending 12/31/09 (FM3, FY 10) Approval
d. FY 2010 1"Quarter Financial Report Approval
e. Michigan Natural Resources Trust Fund Development Project Grant Application Approval
f. Maintenance Management Plan Approval
g. Recreation Program Business Plan
h. Bid Items: Golf Carts
1. Glen, White Lake and Springfield Oaks Golf Courses
2. Red Oaks Golf Course
i. White Lake Township Water Main Easement -Revised
Approval
Approval
Approval
Approval
Presenter/Phone #
M. Prowse/248.858.4630
P. Lewis/248.646.5917
LG
S. Kici/248.858.4603
P. Lewis/D. Stencil/248.858.4944
S. Cox/248.858.4612
S. Cox
S. Cox
S. Cox
M. Prowse
L. Younger/317.679.5615
S. Wells/248.858.4634
M. Donnellon/248.858.4623
L. Gee/248.343.3165
J. Dunleavy/248.85 8.4647
T. Fields/248.858.0914
L. Younger/317.679.5615
J. Dunleavy
J. Dunleavy
M. Donnellon
J. Hall/248.858.0555
J. Waterford Oaks Fridge Engineering RFQ
k. Waterford Oaks Accessible Playground Change Orders
1. Aerial/Topographical Survey Contract
in. National Volunteer Week
n. Mission Statement
8. CLOSED SESSION - For the consideration of interest in real property
9. STAFF REPORTS/PRESENTATIONS
a. Leisure Vision Presentation: Millage Survey Results
b. Activity Report for January (FM 4, FY 10)
c. Purchasing - Quarterly Report
d. Millage Update
e. Executive Officer's Report
10. OLD BUSINESS
11. NEW BUSINESS
12. ADJOURN
Approval
M. Donnellon
Approval
M. Donnellon
Approval
M. Donnellon
Approval
S. Wells
Approval
M. Prowse
Informational R. Vine/913.829.1215
J. Pung/248.858.4625
Receive and File
L. Gee
J. Dunleavy
Receive and File
J. Daniels/248.858.5481
Receive and File
D. Stencil/S. Mackey
Receive and File
D. Stencil
The next meeting will be March 3, 2010 at Glen Oaks Golf Course.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
January 5, 2010
Chairman Lewis called the meeting to order at 9:08 a.m. in the commission room of the Parks
Commission's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Corporation Counsel
Oakland County Purchasing
Oakland County Fac. Maint. & Operations
Oakland County Water Resources Comm
Soil Materials Engineers
PUBLIC COMMENTS:
There were no public comments.
APPROVAL OF AGENDA
Daniel Stencil, Executive Officer
Sue Wells, Manager — Parks & Rec. Operations
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Terry Fields, Chief -Recreation Programs & Services
Karen Kohn, Supervisor -Administrative Services
Phil Castonia, Business Development Representative
Melissa Prowse, Business Development Representative
Desiree Stanfield, Supervisor -Communications
Kathleen Dougherty, Natural Resources Educator
Brittany Bird, Natural Resources Planner
Sheila Cox, Capital Improvement Coordinator
Brian Menghini, Supervisor
Jody Hall, Assistant Corporation Counsel
Joan Daniels, Buyer
Art Holdsworth, Director
Bob Larkin, Manager
Joe Colaianne, Drainage District Insurance Adm.
Jeff Lanier
Change of order: Item #11, White Lake Oaks Water Easement Resolution, was moved to follow Item #14,
Staff Update -Green Initiative Team.
Add: Meeting Structure after Closed Session.
Moved by Mr. VanderVeen, supported by Mr. Palmer to approve the agenda as amended.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mrs. Long to approve the minutes of the regular
meeting of December 2, 2009, as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
5-1
(Commission Meeting, January 6, 2010)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Kostin, supported by Mr. Scott to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 10/31 /09 (FM 1, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Palmer, supported by Mr. Scott to approve the Combined Statement of Operations,
including revisions on page 7-1, for the month ending 10/31/09 (FM 1, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for the month of December, 2009 was accepted as filed.
ELECTION OF OFFICERS:
Mr. McCulloch assumed the Chair for the purpose of election of officers. Nominations were opened for
the position of Chairman, Vice Chairman and Secretary.
Moved by Mr. Palmer, supported by Mr. Fisher, to unanimously re-elect all incumbents in their
current positions for 2010; Pecky D. Lewis, Jr. as Chairman of the Oakland County Parks and
Recreation Commission, Richard Skarritt as Vice Chairman of the Oakland County Parks and
Recreation Commission, and J. David VanderVeen as Secretary of the Oakland County Parks
and Recreation Commission.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
Chairman Lewis resumed the Chair and appointed Mr. Fisher as parliamentarian.
2010 RECREATION ASSISTANCE PROGRAM:
Moved by Mr. Palmer to approve the name change of the Recreation Stimulus Program to
Recreation Assistance Program.
5-2
(Commission Meeting, January 6, 2010)
Motion withdrawn.
Moved by Mr. Fisher, supported by Mrs. Long to approve the name change of the Recreation
Stimulus Program to the Recreation Assistance Partnership.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
Mr. VanderVeen stressed that this partnership should not involve sharing of revenue.
SPRINGFIELD OAKS L.U.S.T. PROJECT UPDATE•
Mike Donnellon, Chief, Parks Facilities, Maintenance and Development, provided an update to the
commission on the status of the remediation project which is now complete. The Michigan Department of
Environmental Quality (MDEQ) will implement a deed restriction stating the water at the site cannot be
used for drinking purposes. The site will continue to be monitored for the next nine months. Upon
completion of monitoring, staff will come back to the commission for final approval to close the project.
Once the site is approved for closure, the MDEQ will not be able to revisit the issue at a later date.
DEER MANAGEMENT UPDATE:
Brittany Bird, Natural Resources Planner, provided an update on the Deer Management Program
GREEN INITIATIVE TEAM UPDATE:
Kathleen Dougherty, Natural Resources Educator, provided an update on the Green Initiative Team's
progress.
WHITE LAKE OAKS WATER EASEMENT RESOLUTION:
In July 2006, OCPRC completed the banquet facility renovation at White Lake Oaks. As part of the
renovation project, OCPRC connected the facility into the Waterford Township sanitary and water system,
even though the facility is located in White Lake Township. This necessitated tri-party agreements
between Waterford Township, White Lake Township and OCPRC for sanitary sewage and water service.
The agreements require that, when White Lake Township determines that is has sufficient facilities and
capacity to provide water service and sanitary sewage service to White Lake Oaks County Park, the
Commission would then, at its sole expense, connect the site within one (1) year after receipt of written
notice from White Lake Township that the connections are available.
A few months after opening the new facility, OCPRC was approached by White Lake Township to create
a Special Assessment District (SAD) for this water and sanitary extension. The Parks Commission
rejected the proposal, as it would have meant abandoning a recent expense to connect into Waterford
Township's system while incurring additional expenses to the extension.
White Lake Township is now requesting a water main easement in the amount of $1.00 to extend the
township's water system to create a cross -connection with Waterford Township. White Lake Township is
not requiring any additional expense from OCPRC to install the water main and is not requiring OCPRC
to connect into the new water main.
Moved by Mr. Fisher, supported by Mr. Palmer to adopt the following resolution granting water
main easement to White Lake Township with the following changes bolded and underlined:
5-3
(Commission Meeting, January 6, 2010)
• FOR AND IN CONSIDERATION of One Dollar ($1.00) receipt of which is hereby acknowledged
and other consideration which is set forth below,
• Paragraph 2 — The Grantee shall provide the Grantor reasonable with five (5) business days
written notice
• Paragraph 4 — Consideration In exchange for this easement Grantee shall not require
Grantor to disconnect or discontinue use of its wells at White Lake Oaks and Grantee shall
not require Grantor to connect to Grantee's water sVstem unless mutually agreed by both
Parties in writing.
• Paragraph 6 — Damage to and Restoration of Property: Grantee, at its sole cost, shall restore
within fourteen (14) calendar days or in a timely manner if fourteen (14) calendars days is
not possible any portion of Grantor's property which is damaged or disturbed bV
Grantee's exercise of the easement Such property shall be restored to its immediate prior
condition which shall be satisfactory to Grantor. Any damage or claim of damage (including
but not limited to environmental damage), to persons or property, including property of the
Grantor, resulting from the use of the easement or the construction, operation, maintenance,
and/or replacement of the water main by Grantee shall be the sole responsibility of the Grantee.
Grantor specifically acknowledges and authorizes Grantee, as its sole cost, to open cut and
replace in kind the Grantor's driveway for the purpose described in Paragraph 2 such work shall
not prohibit access to White Lake Oaks.
REQUEST TO GRANT WATER MAIN EASEMENT TO WHITE LAKE TOWNSHIP
— WHITE LAKE OAKS COUNTY PARK
WHEREAS, the County of Oakland is the owner of White Lake Oaks County
Park located in White Lake Township; and
WHEREAS, Oakland County Parks and Recreation staff was contacted by White
Lake Township regarding a water main easement over a portion of White Lake Oaks
County Park; and
WHEREAS, this water main easement is part of a larger project White Lake
Township has undertaken to extend the water main along M-59 and Pontiac Lake Road;
and
WHEREAS, according to White Lake Township the extension of the water main
will improve the water supply, enhance fire protection, and improve water quality
throughout the Township; and
WHEREAS, this water main extension is being funded by federal grants and the
easements must be obtained by February 2010 pursuant to federal and state grant
requirements; and
WHEREAS, there shall be no costs to the County or the Oakland County Parks
and Recreation Commission associated with water main easement or the extension of
the water main by White Lake Township; and
WHEREAS, this water main easement will not require the County or the
Commission to connect to the White Lake Township water main; and
WHEREAS, White Lake Township requires a water main easement over a
portion of White Lake Oaks County Park in order to extend the water main; and
WHEREAS, the Department of Corporation Counsel has reviewed and approved
the attached easement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the attached water main easement to White Lake Township for
the sum of one dollar.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners direct its
5-4
(Commission Meeting, January 6, 2010)
Chairperson or designee to execute the attached water main easement.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: Burns (1)
Motion carried on a voice vote.
CLOSED SESSION:
Moved by Mr. VanderVeen, supported by Mr. Burns to adjourn to Closed Session for the
purpose of discussing proposed land acquisitions.
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 10:13 a.m. The meeting resumed in open session at 10:27 a.m.
OAKLAND COUNTY FARM AND FLEA MARKET:
Staff has met with Oakland County Facilities, Maintenance and Operations staff to explore the opportunity
for a management transfer of 12.5 acres of the Oakland County Farm and Flea Market to OCPRC.
Managing the market property ties in with the strategic plan because of its centralized location in Oakland
County, opportunities for trail connectivity, as a health and wellness initiative, and the opportunity for
OCPRC exposure to the public.
Moved by Mr. Skarritt, supported by Mr. Fisher to direct staff to develop a formal business plan,
including a five-year projection of major maintenance and a preliminary master plan, and bring
back to the Commission in March for consideration.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
MEETING STRUCTURE:
Commission discussed ways to formalize the structure of the meetings. Suggestions included::
• A motion needs to be put on the table prior to discussion of item
• The person making the motion has the right to speak first
• Meetings should be approximately two hours in length
• Staff is to provide a handbook containing meeting structure and rules for commissioners
In addition to discussion on meeting structure, the following was noted:
• Develop a process to evaluate the Executive Officer's performance; establish a three -member
committee to develop this process and bring back to the Commission.
5-5
(Commission Meeting, January 6, 2010)
• Provide Executive Officer's job description to the commissioners
NEW BUSINESS:
Rochester Fire and Ice Fest will be held on January 29 and 30 in downtown Rochester.
OLD BUSINESS:
None.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
--February 10-14 MARVAC Camper Show at the Rock Financial Showplace
--March 5-7 Michigan Golf Show at the Rock Financial Showplace
If you would like tickets for either event, please contact Sue Kici at 248.858.4603.
The meeting adjourned at 11:11 a.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, February 3, 2010, at Waterford Oaks —
Administration Office.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
5-6
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
February 3, 2010
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER•
November (FM2, 2010)
December (FM3, 2010)
*OAK MANAGEMENT,INC. CREDIT FOR SERVICES RENDERED REGISTER: -
October, November & December (FM1,2 & 3, 2010)
*PAYMENT REGISTER:
Voucher Report Period, November (FM2, 2010)
Voucher Report Period, December (FM3, 2010)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
749,766.22
936,278.25
269.50
974,277.62
838,088.54
$3,498,680.13
7a-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION VISED
COMBINED STATEMENT OF OPERATIONS
FM 2 FY 2010
(FOR MONTH ENDING 11130109)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$14,129,000.00
$4,148.09
$14,124,851.91
0.0%
Other
297,300.00
65,990.37
231,309.63
22.2%
GLEN OAKS GOLF COURSE
1,152,170.00
42,048.38
1,110,121.62
3.6%
LYON OAKS GOLF COURSE
1,269,500.00
82,899,38
1,186,600.62
6.5%
RED OAKS GOLF COURSE
370,400.00
0.00
370,400.00
0.0%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
40,491.77
800,308.23
4,8%
WHITE LAKE OAKS GOLF COURSE
924,250.00
41,067.47
883,182.53
4.4%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
4,864.39
32,555.61
13.0%
ADDISON OAKS
439,665.00
52,295.57
387,369.43
11.9%
ADDISON OAKS CONFERENCE CENTER
126,000.00
700.00
125,300.00
0.6%
GROVELAND OAKS
701,400.00
219.00
701,181.00
0.0%
HIGHLAND OAKS
13,000.00
92.00
12,908.00
0.7%
INDEPENDENCE OAKS
332,160.00
15,825.00
316,335.00
4.8%
LYON OAKS
90,000.00
10,799.00
79,201.00
12.0%
ORION OAKS
111,200.00
13,581.00
97,619.00
12.2%
ROSE OAKS
2,300.00
30.00
2,270.00
1.3%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK.
60,425.00
29,283.00
31,142.00
48.5%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,900.00
7,144.00
38.756.00
15.6%
RECREATION PROGRAMS & SERVICES
21,000.00
885.00
20,115.00
4.2%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
27,535.00
360,265.00
7.1%
RED OAKS WATERPARK
1,000,600.00
3,046.50
997,553.50
0.3%
WATERFORD OAKS BMX COMPLEX
17,250.00
0.00
17,250.00
0,0%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300.00
505.66
143,794.34
0.4%
WATERFORD OAKS WATERPARK
821,425.00
2,948.50
818,476.50
0.4%
NON -OPERATING PLANNED USE OF BALANCE
3,710,100.00
0.00
3,710,100,00
N/A
TOTAL REVENUE
$27,055,365.00
$446,399.08
$26,608,965.92
1.6%
EXPENSES
ADMINISTRATIVE SERVICES
$5,874,758,00
$501,438.60
$5,373,319.40
8.5%
FISCAL SERVICES ADMINISTRATION
126,497.00
17,682.05
108,814.95
14.0%
FISCAL SERVICES PARKS & REC
267,836.00
40,131.57
227,704.43
15.0%
GLEN OAKS GOLF COURSE
1,404,809.00
164,407.63
1,240,401.37
11.7%
LYON OAKS GOLF COURSE
2,041,893.00
258,012.36
1,783,880.64
12.6%
RED OAKS GOLF COURSE
855,496,00
86,415.92
769,080.08
10.1%
SPRINGFIELD OAKS GOLF COURSE
1,108,426.00
121,916.57
986,509,43
11,0%
WHITE LAKE OAKS GOLF COURSE
1,159,553.00
135,830.23
1,023,722.77
11.7%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
57,335.70
460,197.30
11.1%
ADDISON OAKS
1,469,831.00
163,259.06
1,306,571.94
11.1 %
ADDISON OAKS CONFERENCE CENTER
289,187.00
16,619.75
272,567.25
5.7%
GROVELAND OAKS
1,533,180.00
107,390.06
1,425,789.94
7.0%
HIGHLAND OAKS
71,902.00
4,991.06
66,910.94
6.9%
INDEPENDENCE OAKS
1,056,316.00
126,669.43
929,646.57
12.0%
LYON OAKS
366,629.00
47,329.40
319,299.60
12.9%
ORION OAKS
195,505.00
23,403.61
172,101.39
12.0%
ROSE OAKS
96,352.00
3,450.30
92,901.70
3.6%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
45,520.40
447,370.60
9.2%
WATERFORD OAKS ACTIVITY CENTER/PARK
6.19,096.00
62,701.44
556,394.56
10.1 %
RECREATION PROGRAMS & SERVICES
700,956.00
87,487.20
613,468.80
12.5%
CATALPA OAKS
114,924.00
4,152.48
110,771.52
3.6%
MOBILE RECREATION & SPECIAL EVENTS
695,187.00
49,885.78
645,301.22
7.2%
RED OAKS WATERPARK
1,354,195,00
71,885.18
1,282,309.82
5.3%
WATERFORD OAKS BMX COMPLEX
53,404.00
2,440.31
50,963.69
4.6%
WATERFORD OAKS TOBOGGAN COMPLEX
952,988.00
19,411.98
933,576.02
2,0%
WATERFORD OAKS WATERPARK
1,287,903.00
68,370.83
1,219,532.17
5.3%
FACILITIES & MAINTENANCE
1,487,835.00
172,445.98
1,315,389.02
11.6%
CONTINGENCY/INTERNAL SERVICE CHARGES*
600,000.00
109,375.13
490,624.87
NIA
NON -OPERATING CAPITAL
260,283.0D
0.00
260,283.00
N/A
$27,055,365.00
$2,569,960.01
$24,485,404.99
9.5%
REVENUE OVER/(UNDER) EXPENSES
$0.00
($2,123,560.93)
$2,123,560.93
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
1.6%
1.6%
2.5%
2.7%
BUDGET BALANCE:
98.4%
98.4%
97.5%
97.3%
ACTUAL EXPENSE TO DATE:
9.5%
10.3%
12.2%
11.1 %
BUDGET BALANCE:
90.5%
89.7%
87.8%
88.9%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT,
IPaoe 1 of 3) 7b-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 2, FY 2010
(FOR MONTH ENDING 11/30109)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7b_2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 2, FY 2010
(FOR MONTH ENDING 11/30/09)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$70,138.46
0.00
0.00
70,138.46
42,048,38
82,899.38
0.00
40,491.77
41,067.47
206,507,00
YEAR TO DATE
EXPENSE
$501,438.60
17,682.05
40,131.57
559,252.22
164,407.63
258,012.36
86,415.92
121,916.57
135,830.23
766,582.71
REVENUE OVER
(UNDER) EXP.
($431,300.14)
(17,682.05)
(40,131.57)
(489,113.76)
(122, 359.25)
(175,112.98)
(86,415.92)
(81,424.80)
(94,762.76)
(560, 075.71)
4,864.39 57,335.70 (52,471.31)
4,864.39 57,335.70 (52,471.31)
52,295.57
700.00
219.00
92.00
15,825.00
10,799.00
13, 581.00
30.00
29,283.00
7,144.00
129, 968.57
885.00
0.00
27,535.00
3,046.50
0.00
505.66
2,948.50
34,920.66
0.00
0.00
0.00
$446,399.08
163,259.06
16,619.75
107,390.06
4,991.06
126,669.43
47,329.40
23,403.61
3,450.30
45,520.40
62,701.44
601,334.51
87,487.20
4,152.48
49,885.78
71,885.18
2,440.31
19,411.98
68,370.83
303,633.76
(110, 963.49)
(15, 919.75)
(107,171.06)
(4,899.06)
(110, 844.43)
(36, 530.40)
(9,822.61)
(3,420.30)
(16,237.40)
(55, 557.44)
(471, 365.94)
(86,602.20)
(4,152.48)
(22,350.78)
(68,838.68)
(2,440.31)
(18,906.32)
(65,422.33)
(268,713.10)
172,445.98 (172,445.98)
172,445.98 (172,445.98)
109,375.13
$2,569,960.01
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(109,375.13)
($2,123,560.93)
(Page 3 of 3) 7b-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 3, FY 2010
(FOR MONTH ENDING 12/31/09)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$14,129,000.00
$1,536,517.16
$12,592,482.84
10.9%
Other
297,300.00
98,597.36
198,702.64
33.2%
GLEN OAKS GOLF COURSE
1,152,170.00
83,233.40
1,068,936.60
7.2%
LYON OAKS GOLF COURSE
1,269,500.00
112,341.84
1,157,158.16
8.8%
RED OAKS GOLF COURSE
370,400.00
200.00
370,200,00
0.1%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
44,572.28
796,227.72
5.3%
WHITE LAKE OAKS GOLF COURSE
924,250.00
56,696.06
867,553.94
6.1%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
6,235.27
31,184.73
16.7%
ADDISON OAKS
439,665.00
53,939.04
385,725.96
12.3%
ADDISON OAKS CONFERENCE CENTER
126,000.00
28,248.22
97,751.78
22.4%
GROVELAND OAKS
701,400.00
794.40
700,605.60
0.1%
HIGHLAND OAKS
13,000.00
92.00
12,908.00
0.7%
INDEPENDENCE OAKS
332,160.00
21,223.00
310,937.00
6.4%
LYON OAKS
90,000.00
12,199.00
77,801.00
13.6%
ORION OAKS
111,200.00
17,613.00
93,587.00
15.8%
ROSE OAKS
2,300.00
58.00
2,242.00
2.5%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,425.00
29,523.00
30,902.00
48.9%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,900,00
8,821.00
37,079.00
19.2%
RECREATION PROGRAMS & SERVICES
21,000,00
1,044.00
19,956.00
5.0%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
36,710.00
351,090.00
9.5%
RED OAKS WATERPARK
1,000,600.00
3,046.50
997,553.50
0.3%
WATERFORD OAKS BMX COMPLEX
17,250.00
0.00
17,250.00
0.0%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300.00
345.29
143,954.71
0.2%
WATERFORD OAKS WATERPARK
821,425,00
2,948.50
818,476.50
0.4%
NON -OPERATING PLANNED USE OF BALANCE
3,710,100.00
0.00
3,710,100.00
N/A
TOTAL REVENUE
$27,055,365,00
$2,154,998.32
$24,900,366.68
8.0%
EXPENSES
ADMINISTRATIVE SERVICES
$5,874,758.00
$940,710.42
$4,934,047.58
16.0%
FISCAL SERVICES ADMINISTRATION
126,497.00
27,222.93
99,274.07
21.5%
FISCAL SERVICES PARKS & REC
267,836.00
61,850.85
205,985.15
23.1%
GLEN OAKS GOLF COURSE
1,404,809.00
246,390.32
1,158,418.68
17.5%
LYON OAKS GOLF COURSE
2,041,893.00
353,671.58
1,688,221.42
17,3%
RED OAKS GOLF COURSE
855,496.00
125,964.33
729,531.67
14.7%
SPRINGFIELD OAKS GOLF COURSE
1,108,426.00
251,966.28
856,459.72
22.7%
WHITE LAKE OAKS GOLF COURSE
1,159,553.00
194,077.98
965,475.02
16.7%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
88,222.62
429,310.38
17.0%
ADDISON OAKS
1,469,831.00
236,515.66
1,233,315.34
16.1%
ADDISON OAKS CONFERENCE CENTER
289,187.00
32,551.29
256,635.71
11.3%
GROVELAND OAKS
1,533,180.00
178,428.41
1,354,751.59
11.6%
HIGHLAND OAKS
71,902.00
6,489.75
65,412.25
9.0%
INDEPENDENCE OAKS
1,056,316.00
189,241.89
867,074.11
17.9%
LYON OAKS
366,629.00
73,007.63
293,621.37
19.9%
ORION OAKS
195,505.00
35,346.50
160,158.50
18.1%
ROSE OAKS
96,352.00
4,820.37
91,531.63
5.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
69,621.36
423,269.64
14.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
619,096.00
106,512.03
512,583.97
17.2%
RECREATION PROGRAMS & SERVICES
700,956.00
133,619.49
567,336.51
19.1%
CATALPA OAKS
114,924.00
.6,950.60
107,973.40
6.0%
MOBILE RECREATION & SPECIAL EVENTS
695,187.00
74,376.47
620,810.53
10.7%
RED OAKS WATERPARK
1,354,195.00
117,761.89
1,236,433.11
8.7%
WATERFORD OAKS BMX COMPLEX
53,404.00
2,895.44
50,508.56
5.4%
WATERFORD OAKS TOBOGGAN COMPLEX
952,988.00
29,319.86
923,668.14
3.1%
WATERFORD OAKS WATERPARK
1,287,903,00
106,045.62
1,181,857.38
8.2%
FACILITIES & MAINTENANCE
1,487,835.00
265,945.03
1,221,889.97
17.9%
CONTINGENCY/INTERNAL SERVICE CHARGES*
600,000.00
204,894.24
395,105.76
NIA
NON -OPERATING CAPITAL
260,283.00
0.00
260,283.00
N/A
$27,055,365.00
$4,164,420.84
$22,890,944.16
15.4%
REVENUE OVER/(UNDER) EXPENSES
$0.00
($2,009,422.52)
$2,009,422.52
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
8.0%
8.0%
10.9%
9.6%
BUDGET BALANCE:
92.0%
92.0%
89.1 %
90.4%
ACTUAL EXPENSE TO DATE: 7
15.4%
16.7%
18.5%
17.7%
BUDGET BALANCE:
84.6%
83.3%
81.5%
82.3%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 7b-4
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 3, FY 2010
(FOR MONTH ENDING 12/31/09)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7b-5
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 3, FY 2010
(FOR MONTH ENDING 12131109)
YEAR TO DATE YEAR TO DATE REVENUE OVER
PARK REVENUE EXPENSE (UNDER)EXP.
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES'
TOTAL
$1,635,114.52
0.00
0.00
1,635,114.52
83,233.40
112, 341.84
200.00
44,572.28
56,696.06
297,043.58
$940,710.42
27,222.93
61,850.85
1,029,784.20
246,390.32
353,671.58
125,964.33
251,966.28
194,077.98
1,172,070.49
6,235.27 88,222.62
6,235.27 88,222.62
53, 939.04
28,248.22
794.40
92.00
21,223.00
12,199.00
17,613.00
58.00
29,523.00
8,821.00
172,510.66
1,044.00
0.00
36,710.00
3,046.50
0.00
345.29
2,948.50
44,094.29
0.00
0.00
0.00
$2,154,998.32
236,515.66
32,551.29
178,428.41
6,489.75
189,241.89
73,007.63
35,346.50
4,820.37
69,621.36
106,512.03
932,534.89
133,619.49
6,950.60
74,376.47
117,761.89
2,895.44
29, 319.86
106,045.62
470,969.37
265,945.03
265,945.03
204, 894.24
$4,164,420.84
'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
$694,404.10
(27,222.93)
(61,850.85)
605,330.32
(163,156.92)
(241,329.74)
(125,764.33)
(207,394.00)
(137,381.92)
(875,026.91)
(81,987.35)
(81,987.35)
(182,576.62)
(4,303.07)
(177,634.01)
(6,397.75)
(168,018.89)
(60,808.63)
(17,733.50)
(4,762.37)
(40,098.36)
(97,691.03)
(760,024.23)
(132,575.49)
(6,950.60)
(37,666.47)
(114,715.39)
(2,895,44)
(28,974.57)
(103,097.12)
(426,875.08)
(265,945.03)
(265,945,03)
(204,894.24)
($2,009,422.52)
(Page 3 of 3) 7b-6
Park
Future Acquisition & Improvements
Addison Oaks (A)
Catalpa Oaks
Glen Oaks
Groveland Oaks
Highland Oaks (B)
Independence Oaks (C)
Lyon Oaks (D)
Orion Oaks
Red Oaks (E)
Rose Oaks (F)
Springfield Oaks
Waterford Oaks (G)
White Lake Oaks
Contingency
v Capital Improvement Program Grand Total
n
I
(A) State Grant $844,800
(B) State Grant $26,400
(C) State Grant $946,000
(D) State Grant $33,000
(E) State Grant $88,000
(F) State Grant $140,800
(G) Federal Grant $190,000/Private Grant $250,000
Oakland County Parks and Recreation Commission
Capital Improvement Program (CIP) Budget Report
FM 3 FY2010
As of 12/31/09
Summary Total for All Parks
Estimated 2009 2010 Net New Estimated Amount
Proiect Cost Adjustment Adjustment Adiustment Project Cost Paid
Contract(s)
Contract(s) Awd., Pre & Enc. Project
Retainer Balance * Balance
11906,000.00
2,210,000.00
0,00
0,00
0.00
0.00
1,906,000.00
0.00
0,00
0,00
1,906,000.00
1,415,000.00
0.00
0.00
0.00
0.00
2,210,000,00
(18.80)
0,00
0.00
2,209,981.20
0.00
0.00
0.00
1,415,000.00
(13,357.30)
0.00
0.00
1,401,642.70
130,000.00
0,00
0.00
6,874.00
0.00
6,874.00
0.00
136,874.00
0.00
(47,159.00)
0,00
0.00
0.00
0.00
345,000.00
437,000.00
0.00
437,000.00
782,000,00
(425,845.83)
0.00
0.00
89,715.00
4,910,000.00
0.00
0.00
0.00
4,910,000.00
(46,904.96)
0.00
0.00
356,154.17
511,000,00
0.00
0.00
0.00
511,000.00
(72,326.61)
0.00
0.00
4,863,095.04
50,000.00
0.00
0.00
0.00
50,000.00
(1,845.01)
0.00
0.00
0.00
438,673.39
1,131,000.00
160,000,00
0.00
160,000.00
1,291,000.00
(342,988.17)
0,00
0.00
48,154.99
710,000.00
0,00
0.00
0.00
710,000.00
0.00
0,00
948,011.83
0.00
0.00
0.00
0.00
0.00
(11,237,97)
0.00
0.00
0.00
710,000.00
4,081,512.10
0.00
148,291.57
148,291.57
4,229,803.67
(3,630,015.42)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
599,788.25
2,531,595.20
(597,000,00)
(155,165.57)
(752,165.57)
1,779,429.63
0.00
0,00
0.00
0.00
1,779,429.63
$19,931,107.30
$0.00
$0.00
$0.00
$19,931,107,30
($4,591,699.07)
$0.00
$0.00
$15 350 646 20
Grand Total of (possible) grants and donations included in Estimated Project Cost = $,2518,000
Dollar Column Explanation:
Estimated Project Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
2009 Adiustment is the net of any adjustments made from/to contingency and individual projects in March - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 2/28).
2010 Adjustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adjustment is the sum of "2009 Adjustment" and "2010 Adjustment" figures.
New Estimated Project Cost is the sum of "Estimated Project Cost", "2009 Adjustment" and "2010 Adjustment" (or "Net Adjustment") figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd.. Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Project Balance is the amount of available dollars remaining on a project that have not been paid or encumbered,
* Pre -Encumbered & Encumbered charges are N/A at this time, figures are based on large contracts.
ITEM # 7d
FISCAL YEAR 2010 FIRST QUARTER BUDGET REPORT
Attached is the Oakland County Parks and Recreation Commission's Fiscal Year
2010 First Quarter Budget Report for your review and approval.
The report shows the Commission is in sound financial condition. The
Commission's Total Net Assets for the Fiscal Year 2010 First Quarter, as of December 31,
2009, is $90,525,255. The Revenue and Expense forecast equals the amended budget.
The Net Income Loss of $3,710,100 is actually the "Planned Use of Balance"
Revenue line item in the Adopted Budget and will provide funds for the Fiscal Year 2011
Capital Improvement Program projects.
7d-1
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800)
OPERATING REVENUE
OPERATING EXPENSE
NET OPERATING INCOME (LOSS)
NON -OPERATING REVENUE
a (EXPENSE)
I
I�
COUNTY OF OAKLAND
FY 2010 FIRST QUARTER REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED
AMENDED
FY 2010
VARIANCE
BUDGET
BUDGET
FORECAST
FAV/(UNFAV)
PERCENT
EXPLANATION OF SIGNIFICANT VARIANCES
$ 8,908,265.00
$ 8,908,265.00
$
8,908,265.00
$
0.00%
Revenue is seasonal with the majority of activity occurring in the third and fourth
quarters.
$ 25,244,090.00
$ 25,244,090.00
$
25,244,090.00
$
0.00%
Expenses are not expected to vary from the budget at this time.
$ (16,335,825.00)
$ (16,335,825.00)
$
(16,335,825.00)
$
0.00%
$ 14,425,725.00
$ 14,425,725.00
$
14,425,725.00
$
0.00%
Fiscal Year 2010 property tax revenue for Parks and Recreation is based on 2009
Taxable Value (December, 2009 levy). Therefore, the tax collection forecast
equals the amended budget.
TOTAL INCOME BEFORE TRANSFERS
$ (1,910,100.00)
$ (1,910,100.00)
$
(1,910,100.00)
$ 0.00%
TRANSFERS IN
$ -
$ -
$
-
$ 0.00%
CAPITAL IMPROVEMENT PROGRAM
$ (1,800,000.00)
$ (1,800,000.00)
$
(1,800,000.00)
$ 0.00% Funds available for FY2010 IT Master Plan (year 2 of 3).
TOTAL NET INCOME (LOSS)`
$ (3,710,100.00)
$ (3,710,100.00)
$
(3,710,100.00)
$
TOTAL NET ASSETS - BEGINNING
$
94,235,354.91
TOTAL NET ASSETS - ENDING
$
90,525,254.91
*Please note: In the Adopted Budget this is the 'Planned Use of Balance" Revenue line item and will provide funds for the FY2011 Capital Program
1 /27/2010
Item #1e
MICHIGAN NATURAL RESOURCES TRUST FUND (MNRTF)
2010 DEVELOPMENT GRANT APPLICATION
NATURAL AREA ACCESSIBILITY IMPROVEMENTS AT
HIGHLAND, LYON, RED AND ROSE OAKS COUNTY PARKS
The Oakland County Parks and Recreation Commission has been notified that
applications for the Michigan Natural Resources Trust Fund (MNRTF) may be submitted for
2010. Applications are to be postmarked by April 1, 2010.
Staff recommends applying for financial assistance from the Michigan Natural Resources
Trust Fund (MNRTF) for the construction of accessible fishing piers, wetland boardwalks, trail
comlectors and wildlife viewing platforms at Highland, Lyon, Red and Rose Oaks.
This program ties in with the Oakland County Parks and Recreation Commission's
strategic plan objective 2.10.1 to develop and implement a system -wide phased accessibility plan
with the goal of creating ADA compliance.
Staff estimates a project cost of $700,000 including engineering, site preparation and
installation.
Staff recommends adopting the attached resolution in support of the grant application in
the amount of $308, 000 (44% of the total project costs) with a local match of $392, 000 (56%);
(44/56% funding match maximizes the point value of OCPRC's contribution). The application
will then be forwarded to the Oakland County Board of Commissioners for approval.
Staff will conduct a PowerPoint presentation at the public hearing for this proposal
scheduled for the February 3, 2010 Commission meeting.
7e-1
PRIO-001
RESOLUTION
IN SUPPORT OF THE APPLICATION FOR
A MICHIGAN NATURAL RESOURCES TRUST FUND DEVELOPMENT GRANT
FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION
NATURAL AREA ACCESSIBILITY IMPROVEMENTS AT
HIGHLAND, LYON, RED AND ROSE OAKS COUNTY PARKS
WHEREAS, the Oakland County Parks and Recreation Commission has been notified
by the Department of Natural Resources that application for cost sharing grants from the
Michigan Natural Resources Trust Fund may be submitted by April 1, 2010 for the 2010
funding cycle; and
WHEREAS, the Oakland County Parks and Recreation Commission has identified and
established priorities for acquisitions and improvements within the adopted Recreation Master
Plan; and
WHEREAS, this program ties in with the Oakland County Parks and Recreation
Commission's strategic plan objective 2.10.1 to develop and implement a system -wide phased
accessibility plan with the goal of creating ADA compliance; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends the
filing of the following application to the Department of Natural Resources for a $308,000
grant (44% of total project costs) with a local match of $392,000 (56%):
NATURAL AREA ACCESSIBILITY IMPROVEMENTS AT
HIGHLAND, LYON, RED AND ROSE OAKS COUNTY PARKS
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the Michigan Natural Resources Trust Fund Development grant
application.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or designee
to execute said application on behalf of the County of Oakland.
7e-2
ITEM #7f
MAINTENANCE MANAGEMENT PLAN
PRESENTATION
Leon Younger, PROS Consulting, will present the Maintenance Management
Plan. This plan ties into Strategic Plan 8.1.2.2 which states "develop an asset
management plan for infrastructure maintenance and improvements..."
Staff is requesting approval of this plan for use by Oakland County Parks and
Recreation Commission staff. The complete plan is available electronically on our
website at: http://www destinationoakland.com/Pages/ParksRecreationCommission.aspx
7f-1
ITEM #7g
.RECREATION PROGRAM BUSINESS PLAN
As identified in the Strategic Plan 1.2.3.1 staff's goal is to "develop each core
program to the highest level possible that will provide residents with a quality
experience that will last a lifetime."
As a result, staff has developed the Recreation Program Business Plan which
places a high priority on programming to energize our facilities. Terry Fields, Chief -
Recreation Programs and Services, will present the plan in detail at the meeting.
Staff is requesting approval of this plan for use by Oakland County Parks and
Recreation Commission staff. The complete plan is available electronically on our
website at http://www.destinationoakland.com/Pages/ParksRecreationCommission.aspx
7g-1
Recreation
Program -
Business
7g-2
Recreation Prograrn Business Plan
The Oakland County Parks Program Business Plan was developed to provide the key
leadership and program staff a recreation program business plan model to manage towards
in the future. This program business plan will set into motion a program philosophy, an
approach to the development of recreation programs that are outcome based and will
maximize the value of the parks and recreation facilities the park system owns and operates
in the most cost effective and efficient manner. The program business plan outlines the new
organizational structure and standards to manage program services by in the future. The
business plan establishes the core programs the County will provide in 2010 and will need to
be updated on a yearly basis as part of the annual budget process to keep staff focused on
increasing participation at various park and recreation sites and increase operating revenues
to offset tax dollar support for these facilities. Most importantly, the Program Business Plan
will provide consistency on how programs are delivered across the system and county.
To create and implement programs and activities which promote and increase the use and
the public value of Oakland County Parks
• To develop a comprehensive Program Business Plan for the revenue driven
attractions the park system owns and operates focusing on the waterparks, golf
courses and campgrounds to position and maintain these attractions as sustainable
as possible
• Create a year round program for each individual park in the Oakland County Parks
system to build awareness and use of the park for people of all ages
• Does this program align with Oakland County Parks and Recreation Commission's
Vision and Mission?
• Does the program meet at least one of the strategic directions of the Recreation
Program and Services Division?
• Does the program require full time staff or approved contractors that are
responsible for the execution of the program?
• Does the program have a strong social value that is part of a community solution
with an identified strategic direction to help contribute to solving the community
issue?
1
7g-3 C ons l'tio
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Oakland County Parks and Recreation Commission
t f,
• Does the program have strong economic appeal and does it create a good return on
investment for the Oakland County Parks to invest in the service?
• Does the program have high partnering capability to enhance promotional
opportunities or to offset operational costs at Oakland County Parks attractions?
• Does the program currently meet or exceed the capacity performance measures
developed by staff?
• Is the program in growth or mature stage of its lifecycle and has proven to have long
term appeal to resident and users of the system?
The following programs were considered to be the core services for the Park System:
• Aquatics Programs
• Golf Programs
• Adaptive Recreation Programs
• Volunteer Services
• Nature Interpretation/Education Programs
• Special Events
• Mobile Recreation and Outreach
• Outdoor Adventure Programs
• Health and Fitness Programs
After determination of the core program areas, meetings and discussions over the past year
between staff and the consulting team to identify the key issues that need to be addressed
in each core recreation area were identified.
The following overview summarizes the vital issues identified during those discussions as
the directional focus for each core program area in 2010 and 2011.
The mission of aquatic programming is to increase the revenue and use of the water park
facilities. The program plan process identified a number of key issues in reaching this goal:
2010
• Plan for new attraction at Waterford Oaks to increase attendance and build a wider
user base
• Comprehensive assessment of swim lesson programs and evaluate how lessons are
promoted and delivered to increase participation
• Implementation of themed and identified target markets to attract to the water
parks through increase use of special events at the water parks
• Implementation of participant action photos for sale at main attractions (Bucket,
slides)
• Marketing of each waterpark facility to private groups/corporate clients
7g-4
Recreation Program Business Plan
2011
• Develop outreach water safety programs for county residents
• Develop aquatic outreach programs at both water parks to increase participation
The mission of golf programming is to increase revenues and rounds by developing
promotional programs and events at all golf operations the County owns and operates. The
program plan process has identified a number of vital market segments to attract to the golf
courses and direct staff to program stronger towards in the following areas:
2010
• Increase pre- season programming at all courses
• Create themed golf tournaments at all courses
• Create and increase women golf related programs, lessons and events
• Create junior related programs, lessons and events including establishing a V Tee
Program
• Develop golf clinics on weekend afternoons
• Developing stronger efforts to program weekend mornings (Nine Hole Rounds -Back
Nine -First 2 Hours of Operation)
• Develop additional programs around the twilight program times
• Promote "Early Risers" programs
• Creating more intergenerational events
2011
• Create a driving range league at Lyon Oaks
• Establish indoor miniature golf courses
• Target active older adults in playing more golf
The mission of adaptive recreation programming is to offer a full range of programs for all
disabilities, facilitating inclusion opportunities into all existing programs offered by the
County and offering outreach and consulting services to local service providers in Oakland
County. The program plan process has focused on a number of vital issues to meet this
goal:
2010
• Create new program opportunities to attract more users to the program
• Develop a marketing plan for adaptive recreation services
• Develop an Inclusion Program Plan for existing programs the County provides
3
7g-5
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consul imp,
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Oakland County Parks and Recreation Commission
f fit" i Y � rTy,
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• Develop a staffing plan to deliver additional adaptive programs in the future
• Develop a adaptive training program for existing staff
• Consider the development of a Special District with other governing bodies for
Adaptive programs to reach a larger and more coordinated approach to delivery of
services
• Develop greenhouse programming
• Create new adaptive special events
• Focus on collaboration in programming
The mission of the volunteer program is to recruit, train and work with volunteers and
Oakland County professional staff to enhance the experiences that our residents receive in
our parks and facilities. The key issues that have been identified in the planning process
that need to be addressed include:
2010
• Developing a comprehensive volunteer program for recreation programs and parks
• Develop new recruitment strategies to increase the number of volunteers working
in the parks and recreation programs
• Increasing training protocols
• Development of Volunteer Ambassadors Program
2011
• Develop "Friends of Oakland County Parks" for targeted user groups
• Develop an annual training calendar for volunteers
• Develop a volunteer opportunities yearly calendar
The mission of nature interpretive programming is to instill respect and inspire appreciation
for systems of the natural world thru quality, hands on educational experiences using skilled
staff and Oakland County parks as a natural classroom:
2010
• Target programming for the 3-7 year old segment of the population in children
nature programs
• Expand and modify exhibits at the Nature Center
• Development of outdoor themed nature play areas in parks
4
7g-6
Recreation Program Business Plan
• Using high tech technology toys to reach older students in nature education
programs
• Determine the most cost effective outreach programs in Nature Education and
Interpretation
2011
• Develop and implement innovative and new outreach programs
• Expand special events at the Independence Oaks Nature Center
• Develop pond study programs in parks
The mission of special events in the Program Business Plan is to promote and increase the
use of our parks through creativity and collaboration with other groups in the development
of special events in County Parks. The direction in the special events program area is a result
of this planning process and will focus on the following areas:
2010
• Collaborate internally evaluating and improving special events that already exists
• Create a stronger commitment in developing new special events in our parks and
facilities that focus on competition, food, entertainment, culture and music type
events
• Extending our promotional reach through additional collaborative efforts on special
events with other service providers
• Development of comprehensive dog park special events and programs
• Expansion of Catalpa Oaks program initiatives in competition and music related
special events
2011
• Develop two countywide "signature events", one summer and one winter festival
• Develop collaborative events with the cities, villages and townships through
collaborative sponsorship and support
• Create holiday events
K
r a
The mission of the mobile recreation program is to provide unique and creative leisure
experiences in local cities, villages and townships. The program plan process identified
major issues that need to be addressed in the future:
2010
• Develop a comprehensive needs assessment of current program efforts in each city,
village and township and what is missing that mobile recreation can provide to the
various communities
5 pros
7g-7 consul t i ig
q t
„y t Uakiand County Parks and Recreation Commission
• Staff to create a comprehensive assessment of the current mobile recreation
program and creation of a new direction for the future
• Evaluation, expansion and rebranding of the Recreation Assistance Partnership
offered in the 2009 program year
• Create and implement a detailed survey of recreation program providers in county
• Facilitate an annual Recreation Summit with local cities, villages and townships to
assess the role of the county in programming and to determine overlap in services
and gaps in services
• Create and implement a parade and festival program to promote Oakland County
Parks
• Create and develop a transportation program to bring residents to our county parks
2011
• Implement a mobile recreation program incorporating all core service areas
• Utilize information gathered from the Recreation Summit with cities, villages and
townships to implement new initiatives
.,:„� ,r; ,-'�'sP�%- ✓'.�' s -"-fir- F�.� x"` -h" '" "�= '"" i f' , r'�
The mission of the Outdoor Adventure programming is to increase the use of parks and
recreation facilities, develop new outdoor adventure attractions in parks and to offer
outreach programs and services to our local providers. The ideas and initiatives that have
been discussed and are in the planning stages in this area and include the following:
2010
• Expansion and revision of day camp/overnight outdoor experiences
• Development of an outdoor gym
• Expansion of teen outdoor adventure programs
• Development of programs in mountain biking, canoeing, sailing, fishing, rock
climbing, kayaking, camping, geo caching, edge sports, snowshoeing, cross country
skiing and winter sports to engage residents with the outdoors
• Development of an Extreme Sports Park
• Creation of rental tree houses and yurts in parks
• Feasibility of developing an outdoor adventure travel trip program
2011
• Develop winter adventure programs
• Investigate the implementation of women's adventure trips
• Implement an outdoor adventure travel program
• Develop new outdoor adventure special events in our parks
6
7g-8
Recreation Program Business Plan
r
The mission of the health and fitness programming is to develop a comprehensive series of
programs to increase the use of our park facilities and trail systems and to promote a fitness
ethic in each park and within each core program area. The ideas and concepts that have
been discussed to meet this goal are:
2010
• Investigate the development of fitness trails and fitness programming in parks
• Expanding programming from outside groups on park trails that focus on walking,
running, and bicycling type of fitness events
• Develop year round health and fitness programs at each of our facilities
• Incorporating health, wellness and fitness programs into each core program area
• Work cooperatively with the County Executive's health and wellness initiative to
promote using our trails and park facilities for the various initiatives he is promoting
2011
• Develop new trail programs in each park
• Create events for "National Trail Day"
• Implement health and wellness programs into mobile recreation programs �
The Recreation Program Business Plan outlines and gives direction in the following
areas:
A. Program Standards
B. Program Development
C. Performance Measures
D. Staff Workplans
E. Marketing and Communications Plan
F. Staff Training Needs
G. Partnership Development
H. Business Plan Framework
The remainder of the plan houses the tools and resources that will enable staff to move
forward with program development and evaluation with a business mindset that
promotes quality, consistency, accountability, and sustainability for Oakland County
Parks and Recreation.
7 pros
7g-9 consultiT
ITEM # 7h-1
GOLF CART REPLACEMENT
GLEN, WHITE LAKE and SPRINGFIELD OAKS
Staff has received two bids for the purchase of 70 electric carts and 21 gas carts;
35 electric carts for Glen Oaks, 35 electric carts for White Lake Oaks, and 21 gas carts
for Springfield Oaks.
The carts replace existing carts at each course, to maintain a quality fleet of 340
carts. For the past 20 years, staff has rotated the fleet every five years to maintain the
battery life of the carts and the trade-in value.
ITEM
E-Z-GO
BIRMINGHAM,
MI
MIDWEST
GOLF & TURF-
CLUB CAR
NOVI, MI
70 - 2010 "PRECEDENT 12 ELECTRIC IQ" GOLF CARTS
$252,000
$276,500
21 - 2010 "PRECEDENT 12 GAS IQ" GOLF CARTS
75,054
82,950
TRADE-IN OF 91 GOLF CARTS
84,480
116,775
NET COST
$242,574
$242,675
Staff recommends awarding the purchase of 70 electric golf carts and 21 gas golf
carts to Midwest Golf & Turf -Club Car, in the amount of $242,675. Although Club Car is
$101 more than the low bid, the carts being purchased match the existing fleet. They
also utilize the same charging system and parts, which will streamline cart maintenance.
There is a total of $271,544 budgeted in the Expendable Equipment line item in
the operating budget for this purchase. Attached is a Golf Cart Revenue summary
indicating the revenue received through golf cart rentals.
7h-1
ITEM #7h-2
GOLF CART REPLACEMENT
RED OAKS GOLF COURSE
Staff has received two bids for the purchase of 31 electric carts. The carts will be
replacing existing carts at Red Oaks. Staff has rotated the fleet every five years to
maintain the battery life of the carts and the trade-in value. This purchase replaces the
entire fleet at Red Oaks and chargers are included in this purchase.
ITEM
MIDWEST GOLF
E-Z-GO
& TURF -CLUB
BIRMINGHAM,
CAR
MI
NOVI, MI
31 - 2010 "PRECEDENT 12 ELECTRIC IQ" GOLF CARTS
$111,507
$122,450
TRADE-IN OF 31 GOLF CARTS
27,807
34,200
NET COST
$83,700
$88,250
Staff recommends awarding the purchase of 31 electric golf carts to the low
bidder, E-Z-GO, in the amount of $83,700.
There is $92,504 budgeted in the Expendable Equipment line item of the
operating budget for this purchase. Attached is a Golf Cart Revenue summary indicating
the revenue received through golf cart rentals.
7h-2
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C,R�p-�tON FYZp10T
RKS pNp RE SUN1MpRY FY20o9
COUNT` PART REVENUE 2p10 FY2p0$ AO
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Od6 C FY2 214,944 p
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A0A 0,319 4,915 1 113 270,p00
UpGET t}ri1T 1 217 ,946 6 853 9 250 7*
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94,335 252,g36 195,
00
1 4 569 215,568
e 85,g0 4
Glen Ga 25 5,g8i
268,42 788,4p0
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275,208 189,550 111 6
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Item #7i
White Lake Oaks — Water Main Easement
In July 2006, Oakland County Parks and Recreation (OCPR) completed the Banquet
Facility Renovation for White Lake Oaks. As part of this renovation project, OCPR
connected the facility into the sanitary and water system of Waterford Township, even though
the facility is located in White Lake Township. This necessitated a Tri-Party Agreements
between Waterford Township, White Lake Township and OCPR, which stated "in the event
that White Lake Township water and sewer were extended down Pontiac Lake Road, OCPR
would participate in this extension and connect the facility into the White Lake sanitary and
water system." The Agreement additionally provided that water services would be provided
on a temporary basis until such time as White Lake has the capacity to service the site with
its own municipal water.
OCPR received an easement agreement from White Lake Township with a granting
value of $10.00 to extend the township's water system to create a cross -connection with
Waterford Township. White Lake Township is not requiring any additional expense from
OCPR to install the water main and is not requiring OCPR to connect into the new water
main.
At the January 6, 2010 commission meeting, the Commission approved an easement
that included an amendment to the Tri-Party Agreement. The amendment specifically
provided that White Lake Township shall not require the County to connect to its water
system unless both parties agree. This amendment required White Lake Township's Board
review and approval. Upon their review, White Lake Township's Board rejected this
amendment at its January 19, 2010 Board meeting. Therefore, staff is bringing the easement
back for discussion.
7i-1
13
GRANT OF WATER MAIN EASEMENT IN GROSS
THIS EASEMENT IN GROSS, described herein, is granted this day of
2010 by the County of Oakland, a Michigan Constitutional Corporation, whose
address is 1200 N. Telegraph Road, Pontiac, Michigan 48341, (hereinafter "Grantor") to the
Charter Township of White Lake, 7525 Highland Road, White Lake Township, Michigan 48383
(hereinafter "Grantee").
FOR AND IN CONSIDERATION of One Dollar ($1.00) receipt of which is hereby
acknowledged and other consideration which is set forth below, Grantor grants to the Grantee and
the Grantee accepts the easement and the right to enter onto Grantor's land to construct, operate,
maintain, repair and/or replace a water main and related appurtenances as described herein.
1. Description of Easement and Burdened Property: Grantor's land is located in the
Charter Township of White Lake, Oakland County, Michigan with a parcel number of 12-13-
478-008 and is specifically described in Exhibit A. The description and location of the
easement is set forth in Exhibit A.
2. Purpose: The purpose of this easement is to permit construction, operation, maintenance,
and/or replacement of a water main and related appurtenances and to provide the Grantee
with access to the burdened property described herein for such purpose. Under no
circumstances can the easement be used for any other purpose other than a water main or
for the construction, operation, maintenance, and/or replacement of same. The Grantee
shall provide the Grantor with five (5) business days written notice of its intent to enter the
property for the purposes stated above so as not to interfere with Grantor's scheduled
activities on the property, except in an emergency situation.
1
7i-2
3. Grant of Easement: The easement granted is a non -perpetual, assignable (only to a
successor governmental entity or water supply entity Grantee uses to supply water to
Grantee), non-exclusive easement for the construction, operation, maintenance, and/or
replacement of a water main and related appurtenances.
4. Consideration. In exchange for this easement, Grantee shall not require Grantor to
disconnect or discontinue use of its wells at White Lake Oaks and Grantee shall not require
Grantor to connect to Grantee's water system, unless mutually agreed by both Parties in
writing.
5. Interest in Realty: This grant and conveyance of an easement shall be binding upon and
inure to the benefit of the Grantor and Grantee, their representatives, successors and
assigns and the covenants and grants contained herein and shall only extend to the use of
the easement for a water main. In the event that Grantee, its heirs, representatives,
successors and assigns shall no longer require the use of easement for the purposes
described herein, the easement shall be considered abandoned and the easement shall
terminate and be extinguished. The land shall then revert back to Grantor, its heirs,
representatives, successors or assigns with no interest remaining in Grantee. In the event
the easement is terminated and extinguished as provided above and upon written request
to the Grantee by the Grantor, the Grantor and Grantee shall enter into a mutually
agreeable Release of Easement. If no Release of Easement is provided to Grantor within
thirty (30) days of the written notice, the Grantor may file with the Oakland County Register
of Deeds an Abandonment of Easement which shall act in place of the Release of
Easement, required of the Grantee.
6. Damage to and Restoration of Property: Grantee, at its sole cost, shall restore within
fourteen (14) calendar days or in a timely manner if fourteen (14) calendar days is not
possible, any portion of Grantor's property which is damaged or disturbed by Grantee's
exercise of the easement. Such property shall be restored to its immediate prior condition
which shall be satisfactory to Grantor. Any damage or claim of damage (including but not
limited to environmental damage), to persons or property, including property of the Grantor,
resulting from the use of the easement or the construction, operation, maintenance, and/or
replacement of the water main by Grantee shall be the sole responsibility of the Grantee.
Grantor specifically acknowledges and authorizes Grantee, at its sole cost, to open cut and
K
7i-3
replace in kind the Grantor's driveway for the purpose described in Paragraph 2 such work
shall not prohibit access to White Lake Oaks.
7. Easement runs with the Land: This easement shall be for the benefit of Grantee and shall
run with the land described herein.
8. Duty to Inspect and Maintain. Grantee agrees to inspect and maintain the easement in a
safe condition and to repair, within a reasonable time, any defects that could give rise to
liability for injury or damage.
3
7i-4
GRANTOR: County of Oakland, a
Michigan Constitutional Corporation
BY:
Bill Bullard, Jr. Chairperson
STATE OF MICHIGAN )
)SS
COUNTY OF OAKLAND )
The foregoing instrument was acknowledged before me in Oakland County, Michigan this
day of 2010, by, Bill Bullard, Jr., Chairperson, of County of Oakland, a Michigan
Constitutional Corporation, 1200 N. Telegraph Road, Pontiac, Michigan 48341.
Oakland County, Michigan
Acting in Oakland County
My Commission expires:
STATE OF MICHIGAN
)SS
COUNTY OF OAKLAND
, Notary Public
GRANTEE: White Lake Township, a
Michigan Municipal Corporation
BY:
The foregoing instrument was acknowledged before me in Oakland County, Michigan this
day of 2010 by City of
Pontiac, a Michigan Municipal Corporation.
Notary Public
Oakland County, Michigan
Acting in Oakland County
My Commission expires:
Drafted by: Jody Hall, Oakland County Corporation Counsel, 1200 North Telegraph, Dept. 419,
Pontiac, Michigan 48341 and Lisa Hammameh, Adkison, Need, and Allen, PLLC, 40950
Woodward Avenue, Suite 300, Bloomfield Hills, MI 48304.
After recording return to: Grantee.
4
7i-5
EXHIBIT A
SOUTH LINE
M-59 HWY
374,38 FT _.. — . — . —
}�T
o
1" = 100'
N�M
I
I
I
I
I
12-13-478-008
VACANT I
COUNTY OF OAKLAND i
I
�•
I
15 FT WIDE
U-
PERMANENT WATER MAIN
al IGI Irml rnrc
�I
to
EASEMENT
�I
I
S.E. CORNER
4I
SEC. 13
R.O.W. LINE
_ 421.99 FT
-
SECTION UNE�/
PONTIAC LAKE ROAD ROW UNE
NOTE:
THE PARCEL DESCRIPTION ABOVE WAS OBTAINED FROM THE CHARTER TOWNSHIP OF WHITE
LAKE TAX ASSESSMENT ROLL. THE EASEMENT DESCRIPTION IS WRITTEN BASED UPON THE
FURNISHED DESCRIPTION OF THE OVERALL PARCEL. J & A HAS NOT PERFORMED A
BOUNDARY SURVEY OF THIS PARCEL AND THE PARCEL DESCRIPTION DOES NOT
NECESSARILY REFLECT FIELD -MEASURED VALUES.
SITUATED IN THE TOWNSHIP OF WHITE LAKE, OAKLAND COUNTY, MICHIGAN, DESCRIBED AS:
T3N, RBE, SEC 13 PART OF SE 1/4 BEG AT SE SEC COR, TH N 598.18 FT, TH WLY ALG S
LINE M-59 HWY 374.38 FT, THIS 329.80 FT, TH S 21-00-00 W TO SHORE OF LAKE, TH
S 00-38-00 E 166.70 FT, TH E 421.99 FT TO BEG 4.60 A 6/17/88 FIR 004 & 005
PARCEL IDENTIFICATION NO. 12-13-478-008
PERMANENT EASEMENT
THE EASEMENT SHALL BE A PERMANENT EASEMENT FOR CONSTRUCTION, INSTALLATION,
REPAIR, MAINTENANCE AND REPLACEMENT OF PUBLIC UTILITIES DESCRIBED AS:
WATER MAIN
A 15.00 FEET WIDE STRIP OF LAND WITHIN THE ABOVE DESCRIBED PARCEL LYING NORTH OF
AND ADJACENT TO THE NORTHERLY RIGHT-OF-WAY LINE OF PONTIAC LAKE ROAD AS
SHOWN ON LIBER 26554 PAGES 135-137, OAKLAND COUTY RECORDS. CONTAINING 6475 SF
(0,149 ACRES) MORE OR LESS
SECTION 13 TOWN 3 NORTH RANGE 8 EAST WHITE LAKE TOWNSHIP OAKLAND COUNTY, MICHIGAN
Johnson & Anderson Inc, white Lake Township ,W NO. 16142
� 7525 Highland Road (M-59)
Consulting Engineers White Lake, Michigan 48383
248 698-3300 DATE ISSUED:
4494 Elizabeth Lake Road 11-13-09
Waterford, Michigan 48328 DESIGN: CHECKED: DRAW 1
(248) 681-7800 Fax: (248) 6B1-2880 OA 1 TW 1 STD N0.
7i-6
Item #7j
Waterford Oaks `The Fridge' Refrigerated Toboggan Slide
Engineering Request for Qualifications
In the summer of 2008, staff, along with the assistance of JFR Architects, Inc, completed
a Capital Improvement Study for budget consideration to assess and recommend improvements
to the maintenance and operation of 'The Fridge.' This study included a canopy for the flumes,
conveyor system for the toboggans, covered tower platform and an accessible lift system for the
tower.
Upon beginning the necessary maintenance to open 'The Fridge' for the 2008-2009
winter season, staff was informed that we were no longer able to purchase the necessary
replacement tubing for the refrigeration system. This meant that the entire tubing system within
the flumes required re -engineering and replacement.
As discussed at the OCPRC Commission meeting on June 17, 2009 due to rising costs
of the maintenance and operations, including the cost to repair `The Fridge,' staff proceeded to
issue, with the assistance of the Oakland Count Purchasing, a Request for Qualifications (RFQ)
for the Design Engineering only to either repair, replace or relocate 'The Fridge.'
The RFQ includes two phases:
Phase I — Evaluation and Analysis - Evaluate and assist OCPR staff in the cost
determination and recovery for the repairs or relocation of the existing toboggan slide feature
including any identifiable programmatic or marketing opportunities. Staff and consultant would
then conclude this phase of the engineering with a presentation of our findings and make
recommendations that will complement the park master plan, including a project schedule for
FY2010- FY2011. With this recommendation, staff will also request approval for the necessary
fees associated with Phase II — Design Engineering.
Phase II — Design Engineering- Provide the necessary design, engineering and
construction documents for the above recommendation, including bidding assistance and
contract administration.
On December 2, 2009, staff received two qualification statements from the following
vendors:
Vendor
Location
Amount
Partners in Architecture, PLC
Mount Clemens, MI
$19,500
Harley Ellis and Devereaux
Southfield, MI
$52,650
7j-1
Upon proposal evaluations of capability and qualifications, reference checks and
interviews, and according to the Oakland County Purchasing Department policies, staff
recommends approval of a contract to Partners in Architecture, Inc. in the amount of $19,500
for Phase I Evaluation and Analysis.
There is $285,000 budgeted in the FY2010 Capital Improvement Budget for this
expenditure.
7j -2
Item #7k
Waterford Oaks Barrier -Free Playground
Change Order
Staff is in the process of finalizing the construction of the new barrier -free
playground. As a result, staff, consultants and the contractor have identified several
design change modifications that were a result of enhancing accessibility, which include
additional rock placement, decorative concrete, railings, etc.
These changes have resulted in additional costs in materials and labor above the
original approved contingency. The approved 5% contingency for this project was
$23,360. In October, staff requested approval for a change order for the deduction of
concrete from the paving contractor's contract and added to the playground contract
without affecting the original contingency. At that time staff had reported net change
orders in the amount of $19,172, for a total remaining contingency balance of $4,188.
Due to various change orders, including one owner -initiated change order in the
amount of $13,230, staff is recommending commission approval of an additional
$15,952.34 to cover the various design modifications, for a total approved contingency
of $39,312.39 (6.6% of the total costs).
The 2009 Capital Improvement budget for this project is $540,000. With
approval of this change order, the total project cost will be $593,221.34, less the Access
to Recreation grant in the amount of $250,000, for a total OCPRC expenditure of
$343,221.34.
Because this project is more than 90% complete, staff, consultants and the
contractor agree that approval of this amount will finalize the contract with Clark's
Construction.
7k-1
Item #71
Oakland County Parks and Recreation
Aerial Park Surveys
As part of the Oakland County Parks and Recreation's strategic efforts to
maintain existing infrastructure, support our natural resource and master planning
efforts, consolidate park boundaries, and support the information technology roadmap in
the development of a collaborative asset management system, staff issued a Request
for Proposals (RFP) in collaboration with the Oakland County Department of Information
Technology to complete Aerial Topographical and Boundary Surveys. This RFP
included the following five survey options to select from:
Option 1 Topographical and Boundary Surveys for the four currently scheduled
master plans of Waterford, Addison, Springfield and Red Oaks.
Option 2 Topographical and Boundary Surveys for the four future master plans of
Glen, Groveland, Independence and White Lake Oaks.
Option 3 Wetland Delineation for each of the parks
Option 4 Delineation for Storm Water Structures
Option 5 True Color Orthoimagery
On December 17, 2009, staff received 18 proposals and have short listed the
vendors to the following four bids:
Professional
Alpine
Engineering
Engineering,
Air -Land
Metro
Associates,
Novi
SurveyF
y, lint
Consulting,
Troy
Bellevue
Option 1
$93,900.00
$86,000.00
$97,635.00
$89,375.00
Option 2
$79,300.00
$75,000.00
$86,460.00
$86,630.00
Option 3
$14,400.00
$106,550.00
$31,000.00
$61,800.00
Option 4
$24,060.00
$37,000.00
$17,800.00
$25,300.00
Option 5
$10,810.00
$11,170.00
$4,350.00
$12,525.00
Staff is meeting with the lowest qualified bidder to review the project scope and
will make a recommendation at the meeting. The FY2010 Operation Budget has funds
available in the Administrative Services -Contracted Services line item for this expense.
71-1
ITEM #7m
National Volunteer Week
Oakland County Parks has been extended the opportunity to participate in National
Volunteer Week by offering free reciprocal entry to the Volunteer Coordinators Network of
Southeast Michigan.
Oakland County Parks' volunteers will be able to visit the Detroit Zoo, Meadowbrook
Hall and Gardens, The Parade Company and The Henry Ford Museum free of charge. In
addition, volunteers from these organizations will be provided free entry at six Oakland
County day -use parks.
To participate, volunteers of participating organizations must provide photo
identification or a letter from their home organization stating they are a volunteer in good
standing. The free visits must occur during National Volunteer Week, April 17-25, 2010.
At Oakland County Parks, free entry is valid for one vehicle entry at Addison Oaks,
Highland Oaks, Independence Oaks, Lyon Oaks, Orion Oaks or Rose Oaks county parks.
This effort ties to the Strategic Plan 8.1.3.1 which directs staff to develop volunteer
services as a core recreation program. This program offers a way in which to recognize
volunteers. Staff is requesting commission approval to participate in this national program.
7m-1
Item #7n
Recommended Outward -Facing Mission Statement
Staff has identified the need to have a simplified outward -facing mission
statement that clearly and concisely defines to the public our overall mission as
an organization; therefore, the following is being recommended:
The Oakland County Parks and Recreation Commission is
dedicated to providing quality recreation experiences that
encourage healthy lifestyles, support economic prosperity,
and promote the protection of natural resources.
As part of the strategic planning process undertaken by the Commission in
2007-2008, a new mission statement, and several vision statements and section
goals were established. While these statements will continue to guide our
efforts, a more concise statement is needed when communicating our efforts to
the public. Staff has consolidated statements from the Strategic Plan (listed
below) into the outward -facing statement above.
Pre -Strategic Plan Mission
Our mission is to provide recreational, leisure and learning experiences that
enhance quality of life.
OCPRC Mission from the Strategic Plan
The Mission of the Oakland County Parks and Recreation Commission is to
deliver quality parks, recreation, facilities, programs, services and maintenance
through a dedicated professional Park Commission and staff that listens to the
needs of citizens, creates innovative parks, recreation facilities and programs
and energizes the community for the value of living in Oakland County.
OCPRC Vision from the Strategic Plan
Oakland County Parks strives to be recognized and viewed by citizens as a
"World Class' park system that: meets the standards for high quality parks,
natural areas and open spaces; that provides safe, clean, accessible and
7n-1
affordable parks, trails, recreational facilities and services; that creates
community through people, parks and programs; that connects the community to
a variety of outdoor recreation experiences while supporting economic
development, connectivity of residents, and health and wellness in a financially
sustainable system.
Vision for Land
Acquire, improve and maintain quality parks that support the community's values
for the preservation of natural areas and open spaces, equity of access, and the
natural heritage of Oakland County.
Goal for Land
Acquire, maintain and improve park land for active and passive recreation to
provide a variety of park experiences and to meet a land acreage goal of 800
acres in the next ten years, contingent upon full funding.
Vision for Facilities
Develop and maintain year-round recreation facilities that support passive and
active recreation pursuits for people of all ages.
Goal for Facilities
To upgrade existing recreation facilities and add additional recreation facilities
and amenities that energize the community to want to live, work and play in
Oakland County.
Vision for Recreation Programs and Services
To develop the following core recreation services in the most productive and
efficient manner. These include the following: Natural Resource Education and
Interpretive Programs, Outdoor Adventure Programs, Fitness and Wellness,
Active Adults for older populations, Youth oriented programs and camps, Facility
7n-2
Rentals and Reservations, Special Events, Family Programs, Therapeutic
Recreation Programs, Volunteer Services, Golf Programs and Services, and
Aquatics.
Goal for Recreation Programs and Services
To develop each core program to the highest level possible that will provide
residents with a quality experience that will last a lifetime.
Vision for Operational and Financial Sustainability
To maximize the efficiency and revenue capability of each park, recreation
facility, program and service that will create a sustainable park system for all
residents in the county to enjoy.
Goal for Operational and Financial Sustainability
To build and manage a sustainable park system that creates "World Class"
parks, recreation facilities and programs for residents and visitors to the county to
enjoy.
7n-3
ITEM #8
CLOSED SESSION
Staff is requesting a Closed Session for the consideration of interest in real
property.
8-1
Item Na
Millage Survey Results Presentation
Ron Vine, Vice President of ETC Institute, will provide a presentation
detailing the millage voter opinion 'survey results.
9a-1
Item Ob
January Activity Report
Copies of the January Activity Report (FM 4, FY10) will be distributed at
the meeting.
9b-1
ACTIVITY REPORT
January 2010 (FM4, FY2010)
0 r ig i °° y `' � `R"
rr•
r r
rr•
r r
ADDISON OAKS PARK
Campers
0
0
0
6,292
5,800
-7.8%
Day Use (*)
274
290
5.8%
2,686
2,294
-14.6%
Day Campers
0
0
0
0
0
0
*ADDISON OAKS CONFERENCE CENTER
1,067
748
-29.9%
11,780
9,199
-21.9%
CATALPA OAKS PARK
Day Use
635
620
-2.4%
12,349
10,643
-13.8%
GROVELAND OAKS PARK
Campers
0
0
0
0
0
0
Day Use
0
0
0
0
0
0
Day Campers
0
0
0
0
0
0
HIGHLAND OAKS PARK
Day Use
390
180
-53.8%
1,389
2,335
68.1%
INDEPENDENCE OAKS PARK
Day Use
15,303
12,513
-18.2%
49,765
48,987
-1.6%
Day Campers
0
0
0
0
0
0
Overnight Youth Group Campers
0
0
0
9
381
4133.3%
LYON OAKS
Day Use
60
76
26.7%
3,010
2,865
-4.8%
Dog Park
1,948
2,442
25.4%
18,805
18,491
-1.7%
ORION OAKS PARK
Day Use
1,250
1,010
-19.2%
7,756
5,012
-35.4%
Dog Park
4,711
3,908
-17.0%
17,363
21,283
22.6%
RED OAKS PARK
Dog Park
0
0
0
0
0
0
ROSE OAKS PARK
Day Use
628
840
33.8%
1,904
3,384
77.7%
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
250
126
-49.6%
1,310
1,341
2.4%
4-H Fair
0
0
0
0
0
0
*Banquet Facilities
1,506
624
-58.6%
10,545
6,379
-39.5%
WATERFORD OAKS
Activity Center - non banquet
363
200
-44.9%
2,142
1,389
-35.2%
*Banquet Facilities - ActivityCenter
10
586
5760.0%
802
1,858
131.7%
Day Use
440
204
-53.6%
2,944
1,643
-44.2%
TOTAL CAMPERS
0
0
0
6,292
5,800
-7.8%
TOTAL DAY USE
19,230
15,859
-17.5%
83,113
78,503
-5.5%
TOTAL DAY CAMPERS
0
0
0
0
0
0
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
0
0
0
9
381
4133.3%
TOTAL DOG PARK
6,659
6,350
-4.6%
36,168
39,774
10.0%
TOTAL 4-H FAIR
0
0
0
0
0
0
TOTAL ACTIVITY CENTER -NON BANQUET
363
200
-44.9%
2,142
1,389
-35.2%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
1 of 4
2/3/2010
ACTIVITY REPORT
y r r'st
January 2010 (FM4, FY2010)`�I ''
GLEN OAKS
Rounds Played - 9 Holes
0
0
0
1,673
2,479
48.2%
Rounds Played -18 Holes
0
0
0
860
887
3.1%
Rounds Played -18 Hole Equivalent
0
0
0
1,697
2,127
25.3%
*Banquet Facilities
1,253
1,253
0.0%
13,965
10,563
-24.4%
**Grill Room (**Not included in totals)
0
675
526
-22.1%
LYON OAKS
Rounds Played - 9 Holes
0
0
0
279
283
1.4%
Rounds Played - 18 Holes
0
0
0
1,799
1,768
-1.7%
Rounds Played -18 Hole Equivalent
0
0
0
1,939
1,910
-1.5%
Driving range
0
0
0
826
633
-23.4%
*Banquet Facilities
351
619
76.4%
5,345
5,599
4.8%
**Grill Room (**Not included in totals)
0
0
0
2,583
3,247
25.7%
RED OAKS
Rounds Played - 9 Holes (Closed 09 Season)
0
0
0
1,523
0
-100.0%
SPRINGFIELD OAKS
Rounds Played - 9 Holes
0
0
0
747
1,044
39.8%
Rounds Played -18 Holes
0
0
0
1,680
1,715
2.1%
Rounds Played -18 Hole Equivalent
0
0
0
2,054
2,237
8.9%
**Grill Room ("Not included in totals)
0
0
0
1,029
670
-34.9%
WHITE LAKE OAKS
Rounds Played - 9 Holes
0
0
0
1,397
2,171
55.4%
Rounds Played -18 Holes
0
0
0
774
995
28.6%
Rounds Played -18 Hole Equivalent
0
0
0
1,473
2,081
41.3%
*Banquet Facilities
1,133
544
-52.0%
6,015
4,636
-22.9%
**Grill Room (**Notincluded in totals)
0
0
0
1,005
373
-62.9%
TOTAL ROUNDS PLAYED - 9 HOLES
0
0
0
5,619
5,977
6.4%
TOTAL ROUNDS PLAYED - 18 HOLES
0
0
0
5,113
5,365
4.9%
TOTAL ROUNDS PLAYED - 18 HOLE EQUIV.
0
0
0
7,923
8,354
5.4%
TOTAL DRIVING RANGE
0
0
0
826
633
-23.4%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 2 of 4 2/3/2010
ACTIVITY REPORT
January 2010 (FM4, FY2010)
r .ry3 �,Y i43,i` I .N
a .� ,�r_,3 y.,
MOBILE RECREATION
Bleachers
0
150
0
5
159
3080.0%
inflatables
0
0
0
3,205
2,400
-25.1%
Bus
900
1,035
15.0%
4,275
3,690
-13.7%
Climbing Wall/Tower
0
900
0
1,100
1,800
63.6%
Dunk Tank
0
0
0
0
0
0
Inline Skate Mobile/Hockey Mobile
0
0
0
0
0
0
Puppet
0
0
0
340
850
150.0%
Show Mobile
4
2
-50.0%
24
23
-4.2%
Adventure Sport Mobile
120
160
33.3%
560
320
-42.9%
Tents
0
0
0
11
0
-100.0%
Camps
0
0
0
0
0
0
Miscellaneous
1
2
100.0%
1
3
200.0%
WATERFORD OAKS BMX
0
0
0
0
0
WATERFORD OAKS COURT GAMES COMPLEX
204
204
0.0%
816
712
-12.7%
WATERFORD OAKS FRIDGE
9,699
0
-100.0%
12,306
0
-100.0%
WATERFORD OAKS LOOKOUT LODGE
105
95
-9.5%
975
910
-6.7%
WATERFORD OAKS WATERPARK
0
0
0
0
0
0
RED OAKS WATERPARK
0
0
0
0
0
0
THERAPEUTIC EVENTS
192
171
-10.9%
2,344
1,376
-41.3%
SENIOR EVENTS
0
0
0
0
0
0
TOTAL MOBILE RECREATION VISITS
1,025
2,249
119.4%
9,521
9,245
-2.9%
TOTAL FACILITIES AND SPECIAL EVENTS
10,200
470
-95.4%
16,441
2,998
-81.8%
'Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4 2/3/2010
ACTIVITY REPORT
January 2010 (FM4, FY2010)
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
**Trail Usage (**Notincluded in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
**Trail Usage (**Notincluded in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
*Therapeutics: B-Ball 36, Jr Ball 22, Girls 50, Blaze 15, Ferndale 48
1,182
1,248
5.6%
4,424
431
99
-77.0%
2,054
10,069
11,030
9.5%
31,290
300
194
-35.3%
989
260
0
-100.0%
493
70
84
20.0%
3,226
1,482
1,442
-2.7%
5,413
691
99
-85.7%
2,547
26,252
22,409
0
0
11,225
2,719
2,173
1,541
5,320
4,374
44,970 31,043
L,
r f f61
A
4,467
1.0%
1,303
-36.6%
35,518
13.5%
794
-19.7%
0
-100.0%
3,068
-4.9%
5,261
-2.8%
1,303
-48.8%
-14.6%
127,724
125,847
0
11,558
11,975
-75.8%
25,962
12,243
-29.1%
7,960
6,564
-17.8%
48,452
38,234
-31.0% 221,656 194,863
-1.5%
3.6 %
-52.8 %
-17.5 %
-21.1 %
-12.1 %
"Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 4 of 4 2/3/2010
Item #9c
Oakland County
Purchasing -Quarterly Report
Attached for your review is the quarterly report from Oakland County
Purchasing.
9c-1
OAKLAND COUNTY PURCHASING
QUARTERLY REPORT
¢y o
°� Lao O� '~���0� �'o� 0�o+4 �O� ooa w
o �a 00 O s� +ti Ci V V O
�, �i� 3 ,o o�V F Q' w� yo �y o �k ?
O¢y Q 4 Q� Q' o�Q�¢`� oo� m
C�
840
Ground Master - Spartan Distr
P0136548
$ 46,319.00
840
Tractor - JDE Equipment
P0134253
$ 40,925.00
1012
Armored Car Sery - Total Armored Car
2688
$ 400,000.00
Multi Departmental
890
Catalpa Pk Design - Barton Malow
2658
$ 175,000.00
1049
Parkin Lot - Feritito
2660
$ 298,700.00
1082
Work Wear - Orion Marketing
2670
$ 50,000.00
Multi Departmental
1166
Root Tec - Grainger
P0136681
$ 4,265.60
1172
Metal Roof - W.J. Stewart
P0137732
$ 10,809.60
840
1 Quadc cle Deck - Midwest Golf
P0136558
$ 1,925.00
11681
Ventrac Tractor - Swinger of MI
P0139033
$23,128.00
1194
W/O Fencing - P.A.R.C.
2719
$ 47,260.00
Total
$ 127,372.20 $ 923,700.00
Item #9d
Millage Update
2010 Renewal Awareness Efforts
Stephanie Mackey, Business Development Representative, provides this update
on staff efforts to communicate millage renewal awareness activities.
February 2010 Finalize collection of key contacts information and signage
strategy
March 2010 Finalize communications pieces (DVD, brochures, signage)
May 11, 2010 Submit ballot language to Oakland County Clerk's Office,
Elections Division
May 2010 Request absentee voters list
Develop media packets
June — July, 2010 Conduct presentations to local municipalities (Community
Connections Initiative)
Conduct meetings with media editorial staff
Install signs based on local ordinances
June 2010 Send direct mail piece to absentee voters list
July 2010 Mail reminders (email distribution lists, Facebook fans, staff, and
local municipalities)
August 3, 2010 VOTE!
August 9, 2010 Send "Thank You!" messages
Remove signs based on local ordinances
Commissioners are invited to participate in any/all of the activities listed above.
Please contact Stephanie Mackey, _niacke s y,?oakgov.conl or 248-431-1268, with your
availability.
9d-1
Item #9e
Executive Officer's Report
1. Attached for your review is communication from Jody Hall, Assistant Corporation
Counsel, explaining the process for the Termination of Purchase Agreements.
2. Oakland County Parks has received a donation of one 6-canoe/12-kayak
moveable rack from REI.
3. As directed at the November 4, 2009 commission meeting, staff will provide
minutes from previous meetings electronically via laptop for a one-year time
frame at all future commission meetings.
4. Attached for your review is an outline of the proposed Commission Handbook
that staff is assembling and will provide at the March 3 meeting.
5. To streamline and improve efficiencies in communications, commissioners will
have the opportunity to select the frequency and type of communications they
would like to receive from staff. This opportunity will be offered in the March 3
agenda package.
6. Attached for your review is the 2009 Oakland County Sheriff's Office Annual
Report.
7. Executive Officer Stencil, Mike Hughson, and Jody Hall met with Ellen Tencer,
SBA Tower Company, regarding their renewed interest in locating a
communications tower in the southwest corner of Glen Oaks Golf Course. Staff
has not received a formal proposal at this time. If this opportunity moves toward
a proposed lease, staff will present to the commission for consideration.
8. Attached for your review are the upcoming events for February 2010.
9e-1
C O U N T Y M I C H I G A N
DEPARTMENT OF CORPORATION COUNSEL
January 4, 2010
Mr. Dan Stencil
Oakland County Parks and Recreation, Executive Director
2800 Watkins Lake Road
Waterford, Michigan 48328
Re: Termination of Purchase Agreements
Dear M S
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Judith K. Cunningham, Director 248-858-0553
Jody S. Hall 248-858-0555
The Oakland County Parks and Recreation Commission ("Commission") inquired at the
December 2, 2009 Commission meeting regarding who has the authority to terminate a purchase
agreement for the purchase of County Park property when due diligence investigations reveal
that the property has adverse environmental conditions.
Michigan law provides that the Commission may acquire, in the name of the County, by gift
purchase, lease, agreement or otherwise, in fee or with conditions, suitable real property within
the County or contiguous with the County, for public parks. MCL 46.358, Michigan law also
provides that the County Board of Commissioners may make rules and regulations with respect
to the Commission. MCL 46.351(4).
In 1991 the Board of Commissioners adopted a procedure for the sale and purchase of County
property via Miscellaneous Resolution #91090, which is incorporated into the Board of
Commissioners' Rules in Appendix C. Since that time the procedure has been clarified and
amended by Miscellaneous Resolutions #95213 and #01231. All three resolutions provide that
the purchase of property shall be under the jurisdiction of the Planning and Building Committee.
The 1995 resolution and the 2001 resolution provide specifically that "[a]ny offer to purchase
real property shall contain an environmental due diligence period and associated contingency
that would allow the County to terminate the purchase agreement without penalty in the event
that adverse environmental conditions were encountered during the due diligence period." See
Miscellaneous Resolutions 495213 Part 2(f) and #01231 Part 2(f).
In light of the directive given by the Board of Commissioners through the above -referenced
resolutions, it is my opinion that the ability to terminate a purchase agreement for adverse
environmental conditions rests with the Board of Commissioners and not the Commission. This
conclusion was acknowledged by Commission John P. McCoulloch in his November 9, 2009
letter to Chairperson, Pecky D. Lewis, Jr. and Executive Director, Daniel J. Stencil. Please feel
free to contact me if you have any questions regarding this issue.
Page 1 of 2
West Wing Extension Bldg. 14 East • 1200 North Telegraph Road • Pontiac, Mchlgan 48341-0419 1 (248) 855-0550 1 Fax (248) 858-1003
9e-2
Oakland County Parks and Recreation Commission
Handbook
Table of Contents
I. Public Act 261 of 1965— Authorize the creation of county and regional
parks and recreation commissions.
II. Resolution #4531 of 1966 — Creation of "County Parks and Recreation
Commission."
I II. Resolution #4594 of 1966 — Allowing OCPRC to adopt Bylaws and
enter into contracts within its budget appropriation.
IV. OCPRC Bylaws
V. OCPRC Rules and Regulations
VI. Policies
A. Commission Approved Policies
B. Administration Approved Policies
C. Operations Approved Policies
On hand: Robert's Rules of Order in Brief: The Simple Outline of the
Rules Most Often Needed at a Meeting, According to the Standard
Authoritative Parliamentary Manual, Revised Edition
9e-3
Oakland County Sheriff's Office
PARKS UNIT
2009 Annual Report
Patrol Hours 8,362 6% increase from 2008
Trusty Hours 6,358 3% decrease from 2008
Training Hours 259 57% decrease from 2008
Administration Hours 873 slight increase from 2008
Court Hours 16 slight increase from 2008
Total Hours All Park Deputies 15,870 slight increase from 2008
Mounted Unit Hours 1779 27% increase from 2008
(Mounted hours are not included
in total Park Deputy hours)
Total Hours All Park Deputies
Park Deputies worked a total of 15,870 hours. These hours included
Park Patrol, Trusty Work Program, Mountain Bike, special events, and
administrative. This was a slight increase of 36 hours from 2008. Patrol
hour fluctuations are due to changes in scheduling and assignments.
Attached are the total hours worked for each group of deputies as well as
trusty hours for each individual park. Graphs and percentages are
attached. Mounted Unit hours are not included in the total for Park
Deputy Hours.
9e-4
Patrol Hours
The Oakland County Sheriff's Office Park Deputies patrolled a total of
8,362 hours within the park system in 2009. Some patrols did not start
until mid -June. With the addition of a second Deputy assigned to the
Water Parks on weekends and holidays as weather permitted resulted in
an increase of 490 total patrol hours from 2008 (a 6% increase). General
patrols were conducted the same as prior years.
Reports / Arrests / Tickets
Deputies wrote 100 reports ranging from medical assists to assaults and
made 17 arrests. Written reports and arrests were almost identical to
2008. Park Deputies issued 543 tickets including parking without a pass
(more than half of all tickets issued), impeding traffic, and speeding in the
park. Park Deputies took 1,107 calls for service during 2008. Calls for
service reported by Park Deputies are generally from assisting citizens,
completing signal X details and other police matters.
Trusty Work Program
The Trusty Work Program completed 6,358 hours which was a decrease
of 136 hours from 2008. This was a decrease of 3%. The demand for
trusty work crews were about the same as 2008. The Parks Unit Trusty
Crew Deputies were called upon by Oakland County Fair Board to work
the Oakland County Fair. This special crew worked the fair clearing trash
receptacles, and performing general clean-up and other tasks. Trusty
crews also participated in highway trash clean-up throughout the county,
as well as working in the Oakland County Parks.
Police Mountain Bike Patrols
The bicycle patrols worked 220 hours and were primarily used at the
Oakland County Fair, Groveland Oaks, and Addison Oaks. The bicycle
patrols are a great way of meeting and greeting the patrons of the park,
and I would like to see these numbers increase in the years to come.
This method of patrol puts the deputy face-to-face with the public, and the
citizens respond well to this type of patrol. Mountain bike patrols were
also conducted at Rose Oaks, Highland Oaks and Orion Oaks.
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Mounted Unit
The Mounted Unit Deputies patrolled 1,779 hours in the county parks.
This patrol included the fireworks events at Addison Oaks and Groveland
Oaks as well as general park patrol. The 2009 Mounted Unit hours
increased from the 2008 Mounted Unit total by 381 hours (27%). The
increase is due to new Mounted Deputies patrolling as a third rider to get
acquainted with the Park System, learning patrol techniques and general
park layout. In 2008, there were less park duty cancellations due to
better weather. This type of patrol is received very well by the patrons of
the parks. It is another way of meeting and greeting the citizens and
receives positive responses. I would like to increase this type of patrol
next year.
Special Events
Special events that were held were a great success. The Oakland
County Fair set a new attendance record of 91,000 visitors. This was an
increase of 6,000 visitors from previous attendance records, with this
attendance and the campgrounds at full capacity; Oakland County Parks
Deputies were responsible for over 100,000 patrons in a one -week period.
Deputy patrols were increased slightly due to the high volume of patrons
and were a contributing factor in the safety and security of the special
events.
Cash handling procedures implemented in 2007 were utilized again for the
2009 season and are now considered standard operation procedure for all
special events.
The fireworks events were scheduled according to the projected
attendance and turned out very well. There were no major problems or
incidents at any of the special events.
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Training
Training and meeting hours for both Park Deputies and Mounted
Deputies totaled 259 hours, a decrease of 332 hours and down 57% from
2008. Park Deputy and Mounted Deputy In -Service Training were 278
hours. Mounted Deputy Training hours were 1228. Projections for 2010
training are increased due to the new radio system implementation into
the Oakland County Sheriff's Office.
The Oakland County Sheriffs Office Park Deputies look forward to the
2010 season. We will continue our mission to provide outstanding public
relations with the park patrons while maintaining safe and secure parks
for the citizens of Oakland County. "`
Respectfully Submitted,
Sergeant Kelly Sexton
Oakland County Sheriffs Office
Parks -Unit Commander
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UPCOMING EVENTS
FEBRUARY 2010
LEWIS E. WINT NATURE CENTER
INDEPENDENCE OAKS COUNTY PARK
Public Interpretive Programs
February 3 and 6 Tuning Your Tot into Winter
February 6 Winter Star Party
February 13 Snowshoe Trek & Campfire
Scout Badge Days
February 20 Bears Sharing Your World with Wildlife
February 27 Webelos Geologist
Natural Resources Stewardship Program
THERAPEUTIC RECREATION
February 28
Prescribed Burns
February 3
Junior Disabled Sports Team - Southfield
February 5
Adult recreational wheelchair basketball - Troy
February 5
Royal Oak Social for individuals w/developmental disabilities
February 6
Sports -ability: open gym/activities for bids with disabilities. Boys & Girls
Club — Royal Oak
February 8
Ferndale cooking/craft for individuals w/developmental disabilities — Ferndale
February 10
Junior Disabled Sports Team - Southfield
February 10
Junior Sports Team — Track and Field Clinic - Southfield
February 12
Adult recreational wheelchair basketball - Troy
February 13
Sports -ability: open gym/activities for kids w/disabilities. Boys &
Girls Club — Royal Oak
February 17
Junior Sports Team - Southfield
February 19
Adult recreational wheelchair basketball - Troy
February 19
Social for individual with individual w/developmental
disabilities - Waterford
February 20
Sports -ability: open gym/activities for kids with disabilities.
Boys & Girls Club — Royal Oak
February 20
Junior Wheelchair Basketball Tournament — Grand Rapids
February 24
Junior Sports Team - Southfield
February 26
Adult recreational wheelchair basketball - Troy
February 27
Goal ball — Regional Tournament - Kalamazoo
MOBILE RECREATION/OUTDOOR RECREATION
February 13 Independence Oaks Cabin Fever Cure (campfire, hot cocoa, s'mores) and
Snow Treldcers Schools (XC and SS), loam - 3pm
February 21 Independence Oaks Snow Trekkers Schools (XC and SS) loam and 1 pm
February 27 Glen Oaks Cabin Fever Cure (campfire, hot cocoa, s'mores), loam
Snow shoe rentals on -site
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