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WN
COUNTY PARK
December 29, 2009
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE .............................Oakland County Parks and
Recreation Commission
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, January 6, 2010
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt Daniel J. Stencil
Vice Chairman
1. David Vanderveen Executive Officer
Secretary
Tim Burns
Gerald A. Fisher
Robert Kostin Next Meeting:
Christine Long
John P. McCulloch
Charles Palmer
Scott
Daniel J. Stencil
Executive Officer
Wednesday, Feb. 3, 2010 at Oakland County Parks and Recreation
Commission Administration Building
0 ur mission is to pr��B§aRMft8Wl,CAM9?18af6a"Y46cexperiences that enhance quality of life.
Oakland County Parks and l _ .eation Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
January 6, 2010
Agenda
1. Call Meeting to Order 9:00 a.m.
Pledge of Allegiance
2. Roll Call
3. Public Comments
4. Approval of Agenda
5. Commission Meeting Minutes from December 2, 2009
6. Internal Service Funds Journal Voucher Register ending 10/31/09
(FM 1, FY 10); Payment Register ending 10/09 (FM 12, FY 09)
7. Combined Statement of Operations for month ending 10/31/09 (FM 1, FY 10)
8. Activity Report for December (FM 3, FY 10)
9. Election of Officers
10. 2010 Recreation Assistance Program/Community Assistance Program
11. White Lake Oaks Water and Sewer Easement -Resolution
12. Springfield Oaks L.U.S.T. Project Update
13. Presentation: Deer Management Update
14. Presentation: Staff Update -Green Initiative Team
15. Closed Session for Proposed Land Acquisition
16. Executive Officer's Report
17.Old Business
18. New Business
19. Adjourn
The next meeting will be February 3, 2010 at the Administration Office.
Action Required
Approval
Approval
Approval
Approval
Informational
Election
Approval
Approval
Informational
Informational
Informational
Informational
Presenter/Phone #
P. Lewis/248.646.5917
cc
KI
KI
P. Lewis/D. Stencil/248.858.4944
S. Kici/248.858.4603
S. Cox/248.858.4612
S. Cox
L. Gee/248.343.3165
J. Dunleavy/248.858.4647
P.Lewis
T.Fields/248.858.0914
M. Donnellon/248.858.4623
ct
B. Bird/248.858.1726
P. Castonia/248.858.0909
D. Stencil
D. Stencil
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
December 2, 2009
Chairman Lewis called the meeting to order at 9:05 a.m. in the commission room of the Parks Commission's
administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
Oakland County Fiscal Services
Oakland County Facilities Management
Oakland County Corporation Counsel
Oakland County Executive Office
North Oakland Headwaters Land Conservancy
Headwaters Trails, Inc.
PUBLIC COMMENTS:
Daniel Stencil, Executive Officer
Sue Wells, Manager — Parks & Rec. Operations
Jim Dunleavy, Chief -Parks Maint. & Ops. North
Larry Gee, Chief -Parks Maint. & Ops. South
Mike Donnellon, Chief -Parks Fac., Maint. & Dev.
Terry Fields, Chief -Recreation Programs & Services
Karen Kohn, Supervisor -Administrative Services
Phil Castonia, Business Development Representative
Melissa Prowse, Business Development Representative
Stephanie Mackey, Business Development Representative
Desiree Stanfield, Supervisor -Communications
Cindy Weil, Technical Aide
Stephanie Marchbanks, Recreation and Trails Planner
Sheila Cox, Capital Improvement Coordinator
Mike Hughson, Property Management Specialist
Jody Hall, Assistant Corporation Counsel
Phillip Bertolini, Deputy County Executive
Katie Anderson, Executive Director
Sue Julian, President
Executive Officer Stencil noted the exhibit on display in the Commission Room is from the Michigan Barn
Preservation Network which showcases Michigan's heritage barns.
APPROVAL OF MINUTES:
Moved by Mr. Palmer, supported by Mr. Scott to approve the minutes of the regular meeting
of November 4, 2009, as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF PAYMENTS:
Moved by Mr. Kostin, supported by Mr. Palmerto approve the Internal Service and Departmentfunds
Payment Register for the month ending 9/30/09 (FM 12, FY 09); Oak Management Inc. Credit for
Services Rendered Register for July, August, September (FM 10, 11 & 12, FY 09); Payment Register
for the month ending 9/30/09 (FM 12, FY 09).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
5-1
(Commission Meeting, December 2, 2009)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. VanderVeen, supported by Mrs. Long to approve the Combined Statement of
Operations for the month ending 9/30/09 (FM 12, FY 09).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
Moved by Mrs. Long, supported by Mr. Palmer to approve the Capital Improvement Program (CIP)
Budget Report as of 9/30/09.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Staff was directed to add "Approval of Agenda" item to all future meeting agendas; to follow Public Comments.
PROTOCOL FOR CLOSED SESSION:
After discussion, consensus was to establish a protocol for closed sessions to include the following:
• People not directly involved in an item on the agenda for closed session will be excluded from the
closed session.
• Only relevant staff, commissioners, executive officer and recording secretary will remain in closed
session.
• Any input from the public regarding an item for closed session will be submitted to the Commission in
writing.
• Corporation Counsel advised against instituting a formal policy for closed session; instead it was
recommended that the Commission follow the Open Meetings Act.
Staff was directed to provide a handbook for items of this nature, including meeting procedures. Staff was
also directed to attach letters from Commissioner McCulloch (Exhibit 1) and Jody Hall, Corporation Counsel,
(Exhibit II) to the minutes.
PURCHASE AGREEMENTS:
Staff was directed to work with Corporation Counsel to determine who has the authority to rescind a purchase
agreement if necessary. Staff will provide its findings at the January meeting.
CLOSED SESSION:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to adjourn to Closed Session forthe
purpose of discussing proposed land acquisitions.
5-2
(Commission Meeting, December 2, 2009)
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
A sufficient majority having voted, the motion carried.
The Chair declared the meeting closed at 9:33 a.m. The meeting resumed in open session at 9:50 a.m.
UPPER BUSHMAN LAKE LAND ACQUISITION RESOLUTION
Moved by Mr. Palmer, supported by Mr. Burns to adopt the following resolution, with recommended
changes, in support of the Purchase Agreement with Craig Arnold and Maria Barrett Arnold for the
purchase of approximately 186 acres of land located in Independence Township, in the amount of
$2,836,000, to be forwarded to the Oakland County Board of Commissioners for authorization and
approval.
WHEREAS, upon recommendation of the Oakland County Parks and
Recreation Commission, the Oakland County Board of Commissioners accepted the
first grant from the Michigan Department of Natural Resources (DNR) for the acquisition
of property in Independence Township for the expansion of Independence Oaks County
Park through the adoption of Miscellaneous Resolution #08009; and
WHEREAS, pursuant to the authorization of the Oakland County Planning and
Building Committee, the Oakland County Parks and Recreation Commission and the
Department of Facilities Management, with the assistance of Oakland County
Corporation Counsel, have negotiated the terms and conditions of the attached
Purchase Agreement with Craig Arnold and Maria Barrett Arnold for the purchase of
approximately 186 acres of land located in Independence Township; and
WHEREAS, the Oakland County Parks and Recreation Commission has budgeted
sufficient funds from its land acquisition fund to complete the purchase of said property;
and
WHEREAS, the Oakland County Parks master plan strategy 1.1 states
"Implement a strategic land acquisition and land management transfer strategy that
recognizes the value of parkland in urban areas, while also acquiring land in others
areas of the county to complement other local government efforts;" and
WHEREAS, pursuant to the terms and conditions of said Purchase Agreement
and in accordance with Michigan Natural Resources Trust Fund Agreement No. TF06-
199, the County of Oakland shall pay Craig Arnold and Maria Barrett Arnold the sum of
$2,836,000.00 via a cash sale for the purchase of said property, subject to the County
performing its required due diligence investigation of the subject property; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached
Purchase Agreement and recommend its approval.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends that the Oakland County Board of
Commissioners approve and accept the terms and conditions of the attached Purchase
Agreement between the County of Oakland as purchaser and Craig Arnold and Maria
Barrett Arnold, seller for a cash sale purchase.
5-3
(Commission Meeting, December 2, 2009)
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends that the County of Oakland Board of Commissioners
direct its Chairperson or his designee to execute the attached Purchase Agreement and
all other related documents between the County of Oakland and Craig Arnold and Maria
Barrett Arnold, which may be required to complete the purchase of said property.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
The Activity Report for the month of November, 2009 was accepted as filed.
STAFF INTRODUCTION:
Executive Officer Stencil introduced Stephanie Marchbanks, who joins the staff as the Recreation and Trails
Planner in the Planning department.
2009 STAFF RECOGNITION PROJECTS AND ACCOMPLISHMENTS:
The Commission viewed a presentation on staff recognition, projects and accomplishments for 2009.
FISCAL YEAR 2009 YEAR END REPORTS:
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the Fiscal Year 2009 Year End
Financial Report.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
REVISION OF BALLOT LANGUAGE RESOLUTION
Staff presented a resolution with amended language; including a second date for the ballot should the ballot
not pass on the original date. After discussion, no action was taken.
OAK MANAGEMENT LEASE CLARIFICATION:
Moved by Mr. Fisher, supported by Mr. Palmer to approve the Lease Clarification as a clarification to
the current lease between Oakland County Parks and Recreation Commission and Oak Management
Corporation.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
5-4
(Commission Meeting, December 2, 2009)
OAKLAND COUNTY SHERIFF'S OFFICE CONTRACT RESOLUTION:
Moved by Mrs. Long, supported by Mr. Fisher to approve renewal of a one-year contract with the
Oakland County Sheriff's Office for 2010 at the rates provided in the proposed contract.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
LIFEGUARD APPLICATION FEE RESOLUTION:
Staff presented a resolution requesting the implementation of a lifeguard application fee to cover the cost of
the training manuals which are purchased for all applicants. After discussion, no action was taken.
AWARD PRESENTATION:
Executive Officer Stencil presented an award to Phil Bertolini and the Oakland County Information Technology
eGovernment Team for the creation of the Recreation and Conservation Portal, which showcases the parks
system's programs, services and conservation efforts as the primary tenant on the website.
2010 RECREATION STIMULUS PROGRAM:
The Commission suggested staff consider changing the name of the program; therefore, staff will meet and
bring back a recommendation to the Commission in January, 2010 for approval.
Moved by Mr. Fisher, supported by Mr. VanderVeen to approve the 2010 Recreation Stimulus
Program which provides recreational opportunities and experiences to cities, villages and townships;
community parks and recreation departments; schools; downtown development authorities; non-profit
organizations; and areas void of recreation opportunities, in the amount of $100,000.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
2010 OAKLAND COUNTY PARKS AND RECREATION COMMISSION MASTER CALENDAR:
Moved by Mrs. Long, supported by Mr. Scott to approve the proposed 2010 Master Commission
Meeting Calendar for the Oakland County Parks and Recreation Commission.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
QUARTERLY STAFF UPDATES:
Mike Donnellon, Chief -Facilities, Maintenance and Development, provided a quarterly update for the Capital
Improvement Program and Major Maintenance. Commissioners were invited to attend the Users Workshop
on December 9 at the Barton Malow offices to provide input for the Catalpa Oaks Master Plan.
5-5
(Commission Meeting, December 2, 2009)
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's report filed in the agenda, the following information was noted:
--Decals were designed and placed on the entry doors of the administration office that have the appearance of
etched glass, but are more economical. Staff is considering use of these decals at all faculties and welcomed
commission input.
--A Deer Management meeting will be held on Thursday, December 3 at Independence Oaks Wint Nature
Center. Tim Payne from the Michigan Department of Natural Resources -Wildlife Division will be on hand to
answer questions from the public.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
The meeting adjourned at 11:03 a.m.
The next Commission meeting will be at 9:00 a.m. on Wednesday, January 6, 2009, at Waterford Oaks —
Administration Office.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
5-6
_V4 WRC EXHIBIT I
WATER RESOURCES COMMISSIONER
John P. McCulloch
November 9, 2009
Mr. Pecky D. Lewis, Jr.
Chairman
Oakland County Parks
& Recreation Commission
2800 Watkins Lake Road
Mr. Daniel J. Stencil
Executive Officer
Oakland County Parks
& Recreation Commission
2800 Watkins Lake Road
Bldg 97-West Bldg 97-West
Waterford, MI 48328 Waterford, MI 48328
Re: Oakland County Parks & RecreationCommission
Closed Session Protocol and Land Purchase Agreements
Dear Messrs. Lewis and Stencil:
I am writing to convey my concerns and to suggest recommendations with respect to the
following: (1) protocols for closed session meetings; (2) commission matters previously
discussed and brought back for further consideration, and (3) due diligence contingencies
contained in Oakland County's standard land purchase agreement.
Pursuant to the Michigan Open Meetings Act, the Parks and Recreation Commission may
only meet in closed session for the reasons set forth in the act. One of the exceptions to
the prohibition on closed meetings is the commission's consideration of the purchase or
lease of real property. To be sure, nothing in the act restricts who may be permitted to
participate in a closed session, but I find it highly irregular to have persons other than
legal counsel or pertinent county staff involved. At our most recent commission meeting,
there were non -county persons permitted to remain in a private discussion on the
purchase of real property who had no business being in the closed session. It is my
position, that commission members must have the ability to safely deliberate and decide
matters without the concern that the issues discussed in closed session will discussed
outside of a closed session. Moreover, commission members should not be put in a
position of objecting in public to closed session participants. Accordingly, I suggest that
we establish a protocol which clearly indicates who may be present when the commission
convenes to discuss a matter in a closed session. My recommendation would be restrict
attendance only to county personnel and legal counsel.
Next, I also propose, as a matter of protocol, that whenever a matter comes before the
commission which is either tabled or postponed and/or requires further investigation or
analysis, that the minutes of all previous discussions on the subject be provided to the
i-7
commission. Over the years, I have found that matters discussed in open (or closed)
session often are brought back before the commission for consideration. I believe that it
would be of great assistance to commission members to have a complete history of an
issue in order to properly decide the course of action. This is especially true when we
have new commission members who may not have been privy to previous discussions.
Finally, it is my understanding that there are several "due diligence contingencies" (i.e.
investigations) that are part of our standard purchase agreement developed by corporation
counsel. By way of example, after executing a purchase agreement, a Phase I
environmental assessment of the property must be obtained. If the Phase I environmental
assessment gives cause to believe that there may be a serious environmental problem, the
property owner is notified and a Phase II environmental assessment is then obtained. If
the Phase II environmental assessment indicates that the property is a "facility" only then
may the county exercise the option to terminate the purchase agreement or seek to obtain
an exemption from liability from the state.
It is clear to me that under the current Board of Commissioners' land acquisition policy,
that only the board may terminate a purchase agreement during the due diligence period.
I believe that this procedure is inefficient and frustrates our ability to decide whether to
proceed with a transaction. Accordingly, I am suggesting that the county's land
acquisition policy be modified to allow the Parks and Recreation Commission to make
the decision to proceed or terminate a purchase agreement in the event that an
investigation of the property reveals a serious problem during the due diligence period.
Moreover, our Parks and Recreation policy should provide a report from staff as to the
status of any investigations during the 90-day due diligence period.
As you can see, I have several concerns with the current process. I have voiced these
concerns in the past but I feel they have not been properly addressed. Accordingly, I
would suggest that the foregoing issues be placed on the next commission agenda for
discussion.
Sincerely,
y ,
Jo P. McCullochf
c: Richard Skarritt, vice chairman
J. David VanderVeen, secretary
Tim Burns
Gerald Fisher
Robert E. Kostin
Christine A. Long
Charles E. Palmer
John A. Scott
5-8
COAKLaivD=
C. O U N T Y M I C H I G A N
DEPARTMENT OF CORPORATION COUNSEL
November 23, 2009
Mr. Dan Stencil
Oakland County Parks and Recreation, Executive Director
2800 Watkins Lake Road
Waterford, Michigan 48328
Re: Written Policy for losed Sessions
Dear . St il•
EXHIBIT II
L. BROOKS PATTERSON, OAKLAND COUNTY EXECUTIVE
Judith K. Cunningham, Director248-858-0553
Jody S. Hall248-858-0555
You have requested assistance with drafting a written policy or procedure regarding closed
sessions under the Open Meetings Act ("OMA"), Public Act 267 of 1976, MCL 15.261, et seq.
It is my recommendation that the Oakland County Parks and Recreation Commission not adopt a
formal written policy or procedure concerning closed sessions under the OMA given that the
Board of Commissioners has no such policy or procedure and that the OMA itself sets forth the
specific procedures for closing a meeting to the public, i.e., closed session.
It is my understanding that this issue will be discussed at the December 2, 2009 Parks and
Recreation Commission meeting and further direction will be given by the Commission at that
time. Please contact me if you need further assistance with this issue.
Yours, ;
3 OUN Y CORPORATION COUNSEL
Aaorafidn Counsel
JSH/j sh
5-9
West Wing Extension Bldg. 14 East • 1200 North Telegraph Road Pontiac, Michigan 48341-0419 (248) 858-0550 1 Fax (248) 858-1003
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
January 6, 2010
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
October (FM1, 2010)
*PAYMENT REGISTER:
Voucher Report Period, October (FM1, 2010)
TOTAL
732,715.28
530, 614.60
$1,263,329.88
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
6-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1 FY 2010
(FOR MONTH ENDING 10/31/09)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$14,129,000.00
$4,421.60
$14,124,578.40
0.0%
Other
297,300.00
34,162.42
263,137.58
11.5%
GLEN OAKS GOLF COURSE
1,152,170.00
21,601.88
1,130,568.12
1.9%
LYON OAKS GOLF COURSE
1,269,500.00
39,509.53
1,229,990.47
3.1%
RED OAKS GOLF COURSE
370,400.00
0.00
370,400.00
0.0%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
19,139.06
821,660.94
2.3%
WHITE LAKE OAKS GOLF COURSE
924,250.00
18,558.23
905,691.77
2.0%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
1,462.77
35,957.23
3.9%
ADDISON OAKS
439,665.00
52,321.57
387,343.43
11.9%
ADDISON OAKS CONFERENCE CENTER
126,000.00
0.00
126,000.00
0.0%
GROVELAND OAKS
701,400.00
0.00
701,400.00
0.0%
HIGHLAND OAKS
13,000.00
57.00
12,943.00
0.4%
INDEPENDENCE OAKS
332,160.00
8,519.00
323,641.00
2.6%
LYON OAKS
90,000.00
4,306.00
85,694.00
4.8%
ORION OAKS
111,200.00
7,369.00
103,831.00
6.6%
ROSE OAKS
2,300.00
0.00
2,300.00
0.0%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,425.00
27,793.00
32,632.00
46.0%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,900.00
4,742.00
41,158.00
10.3%
RECREATION PROGRAMS & SERVICES
21,000.00
625.00
20,375.00
3.0%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
21,885.00
365,915.00
5.6%
RED OAKS WATERPARK
1,000,600.00
198.00
1,000,402.00
0.0%
WATERFORD OAKS BMX COMPLEX
17,250.00
0.00
17,250.00
0.0%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300.00
100.66
144,199.34
0.1 %
WATERFORD OAKS WATERPARK
821,425.00
50.00
821,375.00
0.0%
TOTAL REVENUE
$23,345,265.00
$266,821.72
23,078,443.28
1.1%
OPERATING EXPENSES
ADMINISTRATIVE SERVICES
$5,874,758.00
$227,960.60
$5,646,797.40
3.9%
FISCAL SERVICES ADMINISTRATION
126,497.00
9,049.45
117,447.55
7.2%
FISCAL SERVICES PARKS & REC
267,836.00
20,723.14
247,112.86
7.7%
GLEN OAKS GOLF COURSE
1,404,809.00
73,550.67
1,331,258.33
5.2%
LYON OAKS GOLF COURSE
2,041,893.00
109,588.53
1,932,304.47
5.4%
RED OAKS GOLF COURSE
855,496.00
30,908.09
824,587.91
3.6%
SPRINGFIELD OAKS GOLF COURSE
1,108,426.00
52,698.88
1,055,727.12
4.8%
WHITE LAKE OAKS GOLF COURSE
1,159,553.00
58,929.94
1,100,623.06
5.1%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
29,325.12
488,207.88
5.7%
ADDISON OAKS
1,469,831.00
88,066.25
1,381,764.75
6.0%
ADDISON OAKS CONFERENCE CENTER
289,187.00
8,362.49
280,824.51
2.9%
GROVELAND OAKS
1,533,180.00
50,150.11
1,483,029.89
3.3%
HIGHLAND OAKS
71,902.00
1,155.43
70,746.57
1.6%
INDEPENDENCE OAKS
1,056,316.00
56,959.51
999,356.49
5.4%
LYON OAKS
366,629.00
21,487.21
345,141.79
5.9%
ORION OAKS
195,505.00
11,547.07
183,957.93
5.9%
ROSE OAKS
96,352.00
1,810.83
94,541.17
1.9%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
24,496.07
468,394.93
5.0%
WATERFORD OAKS ACTIVITY CENTER/PARK
619,096.00
28,163.67
590,932.33
4.5%
RECREATION PROGRAMS & SERVICES
700,956.00
45,109.04
655,846.96
6.4%
CATALPA OAKS
114,924.00
1,112.21
113,811.79
1.0%
MOBILE RECREATION & SPECIAL EVENTS
695,187.00
24,432.64
670,754.36
3.5%
RED OAKS WATERPARK
1,354,195.00
32,485.62
1,321,709.38
2.4%
WATERFORD OAKS BMX COMPLEX
53,404.00
1,415.92
51,988.08
2.7%
WATERFORD OAKS TOBOGGAN COMPLEX
952,988.00
9,789.22
943,198.78
1.0%
WATERFORD OAKS WATERPARK
1,287,903.00
29,581.48
1,258,321.52
2.3%
FACILITIES & MAINTENANCE
1,487,835.00
83,952.71
1,403,882.29
5.6%
CONTINGENCY/INTERNAL SERVICE CHARGES*
860,283.00
125,608.51
734,674.49
N/A
$27,055,365.00
$1,258,420.41
25,796,944.59
4.7%
REVENUE OVER/(UNDER) EXPENSES
($3,710,100.00)
($991,598.69)
($2,718,501.31)
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
1.1%
1.7%
1.7%
1.8%
BUDGET BALANCE:
98.9%
98.3%
98.3%
98.2%
ACTUAL EXPENSE TO DATE:
4.7%
5.7%
5.9%
5.9%
BUDGET BALANCE:
95.3%
94.3%
94.1%
94.1%
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 7-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 1, FY 2010
(FOR MONTH ENDING 10/31/09)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 1, FY 2010
(FOR MONTH ENDING 10/31/09)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE YEAR TO DATE REVENUE OVER
REVENUE EXPENSE (UNDER)EXP.
$38,584.02
0.00
0.00
38,584.02
21,601.88
39,509.53
0.00
19,139.06
18,558.23
98,808.70
$227,960.60
9,049.45
20,723,14
257,733.19
73,550.67
109,588.53
30,908.09
52,698.88
58,929.94
325,676.11
1,462.77 29,325.12
1,462.77 29,325.12
52,321.57
0.00
0.00
57.00
8,519.00
4,306.00
7,369.00
0.00
27,793.00
4,742.00
105,107.57
625.00
0.00
21,885.00
198.00
0.00
100.66
50.00
22,858.66
88,066.25
8,362.49
50,150.11
1,155.43
56,959.51
21,487.21
11,547.07
1,810.83
24,496,07
28,163.67
292,198.64
45,109.04
1,112.21
24,432.64
32,485.62
1,415.92
9,789.22
29,581,48
143,926.13
0.00 83,952.71
0.00 83,952.71
0.00
$266,821.72
125,608.51
$1,258,420.41
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
($189,376.58)
(9,049.45)
(20,723.14)
(219,149.17)
(51, 948.79)
(70,079.00)
(30,908.09)
(33,559.82)
(40,371.71)
(226,867.41)
(27,862.35)
(27,862.35)
(35,744.68)
(8,362.49)
(50,150.11)
(1,098.43)
(48,440.51)
(17,181.21)
(4,178.07)
(1,810.83)
3,296.93
(23,421.67)
(187,091.07)
(44,484.04)
(1,112.21)
(2,547.64)
(32,287.62)
(1,415.92)
(9,688.56)
(29, 531.48)
(121,067.47)
(83,952.71)
(83, 952.71)
(125,608.51)
($991,598.69)
(Page 3 of 3) 7-3
Item #8
December Activity Report
Due to the end of the month being Thursday, December 31, copies of the
activity report will be distributed at the meeting.
8-1
Item #9
ELECTION OF OFFICERS
As per the Commission's bylaws, the election of officers shall be held
the first meeting of the year. The elected officer positions of the
Commission are: Chairperson, Vice -Chairperson and Secretary.
AM]
Item #10
2010 Recreation Assistance Program
As directed by the Commission at the December 2, 2009 commission
meeting, staff proposes a new name for the current Recreation Stimulus
Program. Staff is suggesting the program be renamed as the "Recreation
Assistance Program" and is asking for the Commission's approval on the name
change. The previous name of this initiative was the "Community Assistance
Program."
10-1
Item #11
White Lake Oaks — Water Main Easement
In July 2006, Oakland County Parks and Recreation (OCPR) completed the Banquet
Facility Renovation for White Lake Oaks. As part of this renovation project, OCPR
connected the facility into the sanitary and water system of Waterford Township, even though
the facility is located in White Lake Township. This necessitated tri-party agreements
between Waterford Township, White Lake Township and OCPR for sanitary sewage service
and water service. The tri-party agreements require that when White Lake Township
determines that it has sufficient facilities and capacity to provide water service and sanitary
sewage service to White Lake Oaks County Park, then the Commission, at its sole expense,
shall connect the site within one (1) year after receipt of written notice from White Lake that
the connections are available.
A few months after opening the new facility, OCPR was approached by White Lake
Township to create a Special Assessment District (SAD) for this water and sanitary
extension. The Parks Commission rejected the proposal, as it would have meant
abandoning a recent expense of approximately $120,000 to connect into Waterford
Township's system while incurring additional expenses for the extension. During the process
of White Lake Township's Site Plan Review, extension of the water and sewer was projected
to be at a minimum five years away; therefore, staff proceeded with connecting into
Waterford Township's system which was closer to the facility.
Recently, OCPR received a request for a water main easement from White Lake
Township with a granting value of $1.00 to extend the township's water system to create a
cross -connection with Waterford Township. White Lake Township is not requiring any
additional expense from OCPR to install the water main and is not requiring OCPR to
connect into the new water main.
Original estimates for the water and sanitary extension by the township's engineer
was approximately $864,000, with OCPR being more than 50% stakeholder in the SAD.
Corporation Counsel has reviewed the water main easement and has found no legal issues
with the document. Staff is requesting approval of the easement agreement and resolution.
PR09-019
RESOLUTION
REQUEST TO GRANT WATER MAIN EASEMENT TO WHITE LAKE TOWNSHIP
- WHITE LAKE OAKS COUNTY PARK
WHEREAS, the County of Oakland is the owner of White Lake Oaks County Park
located in White Lake Township; and
WHEREAS, Oakland County Parks and Recreation staff was contacted by White Lake
Township regarding a water main easement over a portion of White Lake Oaks County Park;
and
WHEREAS, this water main easement is part of a larger project White Lake Township
has undertaken to extend the water main along M-59 and Pontiac Lake Road; and
WHEREAS, according to White Lake Township the extension of the water main will
improve the water supply, enhance fire protection, and improve water quality throughout the
Township; and
WHEREAS, this water main extension is being funded by federal grants and the
easements must be obtained by February 2010 pursuant to federal and state grant
requirements; and
WHEREAS, there shall be no costs to the County or the Oakland County Parks and
Recreation Commission associated with water main easement or the extension of the water
main by White Lake Township; and
WHEREAS, this water main easement will not require the County or the Commission to
connect to the White Lake Township water main; and
WHEREAS, White Lake Township requires a water main easement over a portion of
White Lake Oaks County Park in order to extend the water main; and
WHEREAS, the Department of Corporation Counsel has reviewed and approved the
attached easement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners authorize and
approve the attached water main easement to White Lake Township for the sum of one dollar.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Oakland County Board of Commissioners direct its
Chairperson or designee to execute the attached water main easement.
Moved by: _
Supported by:
Date:
1
11-2
GRANT OF WATER MAIN EASEMENT IN GROSS
THIS EASEMENT IN GROSS, described herein, is granted this day of
2010 by the County of Oakland, a Michigan Constitutional Corporation, whose
address is 1200 N. Telegraph Road, Pontiac, Michigan 48341, (hereinafter "Grantor") to the
Charter Township of White Lake, 7525 Highland Road, White Lake Township, Michigan 48383
(hereinafter "Grantee")
FOR AND IN CONSIDERATION of One Dollar ($1.00) receipt of which is hereby
acknowledged, Grantor grants to the Grantee and the Grantee accepts the easement and the right
to enter onto Grantor's land to construct, operate, maintain, repair and/or replace a water main and
related appurtenances as described herein.
1. Description of Easement and Burdened Property: Grantor's land is located in the
Charter Township of White Lake, Oakland County, Michigan with a parcel number of 12-13-
478-008 and is specifically described in Exhibit A. The description and location of the
easement is set forth in Exhibit A.
2. Purpose: The purpose of this easement is to permit construction, operation, maintenance,
and/or replacement of a water main and related appurtenances and to provide the Grantee
with access to the burdened property described herein for such purpose. Under no
circumstances can the easement be used for any other purpose other than a water main or
for the construction, operation, maintenance, and/or replacement of same. The Grantee
shall provide the Grantor reasonable notice of its intent to enter the property for the
purposes stated above so as not to interfere with Grantor's scheduled activities on the
property, except in an emergency situation.
3. Grant of Easement: The easement granted is a non -perpetual, assignable (only to a
successor governmental entity or water supply entity Grantee uses to supply water to
0
11-3
Grantee), non-exclusive easement for the construction, operation, maintenance, and/or
replacement of a water main and related appurtenances.
4. Interest in Realty: This grant and conveyance of an easement shall be binding upon and
inure to the benefit of the Grantor and Grantee, their representatives, successors and
assigns and the covenants and grants contained herein and shall only extend to the use of
the easement for a water main. In the event that Grantee, its heirs, representatives,
successors and assigns shall no longer require the use of easement for the purposes
described herein, the easement shall be considered abandoned and the easement shall
terminate and be extinguished. The land shall then revert back to Grantor, its heirs,
representatives, successors or assigns with no interest remaining in Grantee. In the event
the easement is terminated and extinguished as provided above and upon written request
to the Grantee by the Grantor, the Grantor and Grantee shall enter into a mutually
agreeable Release of Easement. If no Release of Easement is provided to Grantor within
thirty (30) days of the written notice, the Grantor may file with the Oakland County Register
of Deeds an Abandonment of Easement which shall act in place of the Release of
Easement, required of the Grantee.
5. Damage to and Restoration of Property: Any portion of Grantor's property, which is
damaged by Grantee's exercise of the easement, shall be restored by Grantee, at its sole
cost, to its immediately prior condition. Any damage or claim of damage (including but not
limited to environmental damage), to persons or property, including property of the Grantor,
resulting from the use of the easement or the construction, operation, maintenance, and/or
replacement of the water main by Grantee shall be the sole responsibility of the Grantee.
Grantor specifically acknowledges and authorizes Grantee, at its sole cost, to open cut and
replace in kind the Grantor's driveway for the purpose described in Paragraph 2.
6. Easement runs with the Land: This easement shall be for the benefit of Grantee and shall
run with the land described herein.
7. Duty to Inspect and Maintain. Grantee agrees to inspect and maintain the easement in a
safe condition and to repair, within a reasonable time, any defects that could give rise to
liability for injury or damage.
4
Y1-4
GRANTOR: County of Oakland, a
Michigan Constitutional Corporation
Bill Bullard, Jr. Chairperson
STATE OF MICHIGAN )
)SS
COUNTY OF OAKLAND )
The foregoing instrument was acknowledged before me in Oakland County, Michigan this
day of 2010, by, Bill Bullard, Jr., Chairperson, of County of Oakland, a Michigan
Constitutional Corporation, 1200 N. Telegraph Road, Pontiac, Michigan 48341.
Michael D. Hughson, Notary Public
Oakland County, Michigan
Acting in Oakland County
My Commission expires: 5/5/2014
GRANTEE: White Lake Township, a
Michigan Municipal Corporation
BY:
STATE OF MICHIGAN )
)SS
COUNTY OF OAKLAND )
The foregoing instrument was acknowledged before me in Oakland County; Michigan this
day of 2010 by City of
Pontiac, a Michigan Municipal Corporation.
Notary Public
Oakland County, Michigan
Acting in Oakland County
My Commission expires:
Drafted by: Jody Hall, Oakland County Corporation Counsel, 1200 North Telegraph, Dept. 419,
Pontiac, Michigan 48341.
After recording return to: Grantee.
3
11--5
EXHIBIT A
SOUTH LINE
M-59HWY
374,38FT .—.—.—:—•—
�I0
0•
N
M ,
12-13-478-008
VACANT
COUNTY OF OAKLAND
oo/
i 15 FT WIDE
�• PERMANENT
PUBLIC UTILITIES
�) EASEMENT
1" R.O.W. LINE- 421.99 FT— - -
- `I- PONTIAC LAKE ROAD R.O.W. LINE
SECTION UNEJ
1 " = 1001
S.E. CORNER
SEC. 13
NOTE:
THE PARCEL DESCRIPTION ABOVE WAS OBTAINED FROM THE CHARTER TOWNSHIP OF WHITE
LAKE TAX ASSESSMENT ROLL. THE EASEMENT DESCRIPTION IS WRITTEN BASED UPON THE
FURNISHED DESCRIPTION OF THE OVERALL PARCEL. J & A HAS NOT PERFORMED A
BOUNDARY SURVEY OF THIS PARCEL AND THE PARCEL DESCRIPTION DOES NOT
NECESSARILY REFLECT FIELD -MEASURED VALUES,
SITUATED IN THE TOWNSHIP OF WHITE LAKE, OAKLAND COUNTY, MICHIGAN, DESCRIBED AS:
T3N, RBE, SEC 13 PART OF SE 1 /4 BEG AT SE SEC COR, TH N 598.18 FT, TH WILY ALG S
LINE M-59 HWY 374.38 FT, THS 329.80 FT, TH S 21-00-00 W TO SHORE OF LAKE, TH
S 00-38-00 E 166.70 FT, TH E 421.99 FT TO BEG 4.60 A 6/17/88 FIR 004 & 005
PARCEL IDENTIFICATION NO. 12-13-478-008
PERMANENT EASEMENT
THE EASEMENT SHALL BE A PERMANENT EASEMENT FOR CONSTRUCTION, INSTALLATION,
REPAIR, MAINTENANCE AND REPLACEMENT OF PUBLIC UTILITIES DESCRIBED AS:
A 15.00 FEET WIDE STRIP OF LAND WITHIN THE ABOVE DESCRIBED PARCEL LYING NORTH OF
AND ADJACENT TO THE NORTHERLY RIGHT-OF-WAY LINE OF PONTIAC LAKE ROAD AS
SHOWN ON LIBER 26554 PAGES 135-137, OAKLAND COUTY RECORDS. CONTAINING 6475 SF
(0.149 ACRES) MORE OR LESS
SECTION 13 TOWN 3 NORTH RANGE 8 EAST WHITE LAKE TOWNSHIP OAKLAND COUNTY, MICHIGAN
Johnson & Anderson Inc. White Lake Township JOB NO. 16142
7525 Highland Road (M-59)
Consulting Engineers White Lake, Michigan 48383 DATE ISSUED:
4494 Elizabeth Lake Road 248 698-3300
Waterford, Mlchlgon 48328 DESIGN: CHECKED: DRAWN: 11-13-09
(248) 681-7800 Fax: (248) 681-2660 OA 1 TW 1 ST SHEET NO.
Item #' 12
Springfield Oaks L.U.S.T. (Leaking Underground Storage Tank)
At the January 9, 2008 Commission Meeting, Commissioners approved a
resolution for acceptance of a Michigan Department of Environmental Quality Grant in
the amount of $50,000 for the remediation of a Leaking Underground Storage Tank
(L.U.S.T.) at the Springfield Oaks Golf Course maintenance facility. The grant
requirement specified completion of this project by June 9, 2009.
Upon grant acceptance, staff retained Soils, Materials Engineers, Inc. (SME) to
complete the necessary monitoring and testing of the site to determine the remediation
project scope. Additionally, due to a lack of grant applications submitted, MDEQ
increased the grant amount to $64,000 and extended the grant construction due date to
September 30, 2009, with the request for reimbursement due December 29, 2009.
On August 5, 2009, the Oakland County Parks and Recreation Commission
approved a contract to Technical Service Professionals in the amount of $121,150 with a
5% contingency, for a total approved amount of $127,208. This approved contract
included three allowances totaling $46,000 that staff did not need to utilize. However,
there were some minor additions ($868.71) that resulted in a total contract expenditure
of $76,018.71.
As presented in August, asphalt repairs were estimated to be $5,000, however,
were not included in the contract with TSP due to the unknown extent of repairs. Staff
will be completing the repairs utilizing blanket contractors in the spring, and estimates
the total asphalt repair to be approximately $25,000.
With the completion of the remediation activities, engineering and project
restoration including asphalt, the total project expenditure is $212,128.71. The MDEQ
TRP Reimbursement for the project is $64,000, resulting in a maximum total OCPRC
expenditure of $148,128.71, which is $25,131.29 less than reported in August.
Attached is an engineering summary of the remediation activities to date. Mr.
Jeff Lanier, SME Project Engineer, will provide a brief update at the January 6, 2010
commission meeting.
12-1
PROJECT MEMORANDUM
TO: MR. MICHAEL DONNELON — OAKLAND CO PARKS & REC (OCPR)
FROM: MR. JEFFREY R. LANIER, PE - SME
SUBJECT: SPRINGFIELD OAKS GOLF COURSE — LUST SITE
DAVISBURG, MICHIGAN
SME PROJECT NO. SE56178A
DATE: DECEMBER 22, 2009
SME prepared this memorandum to provide an update of the completed remedial activities, status, and
recommendations for the Springfield Oaks Golf Course Leaking Underground Storage Tank (LUST) project.
SME was retained by OCPR to provide environmental consulting, monitoring, and other remedial services
related to the former UST release. The following environmental services were provided by SME as part of the
remediation project:
• Assisted with preparation of bid documents and excavation design,
• Value -engineered earth retention options,
• Monitored and documented remedial excavation activities,
• Collected 30 verification of soil remediation (VSR) and backfill soil samples to evaluate
remaining soil conditions in the excavation area, and
• Managed and coordinated activities reimbursable for the MDEQ's Temporary Reimbursement
Program (TRP) Grant.
Remedial Excavation
In October 2009, Technical Service Professionals (TSP) was retained by OCPR to conduct contaminant
source removal activities along the north and west sides of the existing maintenance building. Attached is a
Excavation Figure. Approximately 870 tons of contaminated soils were excavated and disposed at a Type II
landfill. Even though numerous challenges were encountered with site access, building foundations, and
subsurface contamination, the remedial project was successfully completed under budget.
Page 1 of 3
12-2
PRELIMINARY SUMMARY DECEMBER 22, 2009
SPRINGFIELD OAKS GOLF COURSE SAIE PROJECT NO. SE56178A
DAVISBURG, MICHIGAN
The objective of the project was to remediate "worst -case" contamination (such as soil at SP4) as part of
pursuing closure for the site. The analytical results of excavation sidewall and floor verification soil samples
generally document lower and in some cases non -detect results with the exception of soil samples VSR5-FL,
VSR14-SW, and VSR18-FL. Soil samples VSR5-FL, VSR14-SW and VSR18-FL were at or above Part 201
residential volatilization to indoor air (VIA) inhalation criteria. These samples were collected from soil adjacent
to the west building foundation that could not be removed. Based on the findings of previous borings within the
building, the extent of the discovered impact beneath the foundation appears to be limited.
The removal of contaminated soil was an integral part for pursuing MDEQ closure of the site. Although
an area of residual soil impact could not be removed near the western building foundation, the remediation
activities addressed a significant mass of contaminants that would have otherwise resulted in a long-term,
continuing source.
Recommendations for LUST Closure
The results to date of groundwater sampling at the site indicate the extent of contamination is defined.
The analytical results from soil and groundwater sampling indicate a limited commercial closure is feasible for
the site. In order to close the LUST, the following will be required by the MDEQ:
1. Investigate VIA pathway within building - install shallow sub -slab wells and collect soil -gas
samples,
2. Install additional permanent sentinel groundwater monitoring wells for future quarterly
sampling and plume boundary delineation,
3. Conduct up to one year of quarterly groundwater sampling (up to 4 events),
4. Prepare Deed Restriction for impacted area at maintenance facility (see figure for preliminary
area),
5. Preparation and submittal of a Closure Report.
Project Timeline
SME is in the processing of scheduling a meeting with the MDEQ to present our excavation findings.
Based on preliminary discussions with Ms. Christie Clark (MDEQ project manager), she is pleased that source
removal activities were performed and intends to work with OCPR to close out the site. SME anticipates
performing the additional soil borings and monitoring well installation in the first quarter of 2010. Monitoring
Page 2 of 3
12-3
PRELIMINARY SUI\8 ARY
SPRINGFIELD OAKS GOLF COURSE
DAVISBURG, MICHIGAN
DECEMBER 22, 2009
SAIE PROJECT NO. SE56178A
well sampling, data evaluation, and MDEQ reporting will be performed thoughout the year. By the end of 2010,
we anticipate that investigative activities will be concluded, a deed restriction will be completed, and a closure
report will be prepared.
Page 3 of 3
12-4
1
POND Fi
l
i 'fie-
Soil and Materials
Engineers, Inc.
ueigirn. ur,�xn re ssJtii
rh i5x� 1slJlxx
na tsx0>JWsxi
nZ
.xnh xn.
u...ne.lry
SEAL
MAINTENANCE BUILDING
SOIL REMEDIATION E(CAV
SPRINGFIELD OAKS
GOLFCOURSE
OAKLAND COUNTY
DAVISBURG, MI E0050
SOIL SAMPLE
LOCATION DIAGRAM
Item #13
Presentation
Deer Management Program
Staff will provide an update on the Deer Management Program.
13-1
Item #14
Presentation
Green Initiative Team
Staff will provide an update on the progress of the Green Initiative Team.
14-1
ITEM #15
CLOSED SESSION
Staff is requesting a Closed Session to discuss a proposed land acquisition.
15-1
Item #16
Executive Officer's Report
1. On December 2, 2009, staff learned that Oakland County Parks and Recreation's 2009
application to the Michigan Natural Resources Trust Fund (MNRTF) for the Natural
Areas Accessibility Program did not receive grant funding. Staff would like to
recommend re -applying for this program in the 2010 grant cycle, modifying the
application to better align it with MNRTF scoring criteria, including working more closely
with partner agencies, increasing letters of support, and adding emphasis and detail to
those projects in the more urban portions of the county. The Natural Areas Accessibility
Program will provide universal access to trails, boardwalks and fishing piers at four
County Parks: Highland Oaks, Red Oaks, Lyon Oaks and Rose Oaks. At its February
meeting, the Commission will be presented with a resolution for application following a
public hearing regarding the project.
On November 20, Parks staff met with members of Oakland County Planning and
Economic Development Services (PEDS) and the Road Commission for Oakland
County (RCOC) to discuss ways to work collaboratively on implementing non -motorized
pathway road crossings in the county. The issue at hand is that non -motorized pathway
and trail plans are being initiated by local governments and parks agencies, often with a
lack of budgetary planning and coordination with RCOC. This prohibits the organizations
involved from being proactive in providing safely designed road crossings.
PEDS has offered RCOC their services of Geographic Information Systems mapping of
key trail/road intersections of concern. This information will inform the Road Commission
of the project and the need for their design and engineering services. PEDS will prepare
a draft process of how this collaboration would operate. PEDS and OCPRC will also
maintain a liaison status on the Oakland County Trails Advisory Council to facilitate
communication of local trail groups' planned road crossings that will require early input
and involvement by the RCOC.
Oakland County Parks staff will continue to dialogue with Road Commission staff to
further opportunities for collaboration on projects such as wetland mitigation, grant
writing, coordination of trail access in and out of our parks, and general trade of service
agreements.
3. Attached for your review are the upcoming events for January, 2010.
16-1
UPCOMING EVENTS
JANUARY 2010
Independence Oaks County Park-Wint Nature Center
2010 - A Year of Celebration - 25 Years (1985 -2010)
Growing the Green Minds of Tomorrow for 25 Years!
Public Interpretive Programs
January 16 - Stories Behind the Symbols
January 30 - Avian Citizen Scientists
Adaptive Recreation
January 6
Junior Wheelchair Basketball, Southfield
January 8
Adult Recreational Wheelchair Basketball, Troy
January 9
Bowling For Individuals with Disabilities, Farmington Hills
January 13
Junior Wheelchair Basketball, Southfield
January 15
Adult Recreational Wheelchair Basketball, Troy
January 16
Bowling for Individuals with Disabilities, Farmington Hills
January 20
Junior Wheelchair Basketball, Southfield
January 22
Adult Recreational Wheelchair Basketball, Troy
January 23
Bowling for Individuals with Disabilities, Farmington Hills
January 27
Junior Wheelchair Basketball, Southfield
January 29
Adult Recreational Wheelchair Basketball, Troy
16-2