The URL can be used to link to this page

Home My WebLink AboutAgendas/Packets - 2010.07.07 - 401842800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917 248.858.0906 • 1.888.00PARKS • www.Destination0akland.com MR II ICOUN July 1, 2010 Oakland County Parks and Recreation Commission Oakland County, Michigan Commissioners: A meeting has been called of the Oakland County Parks and Recreation Commission as follows: PLACE .............................Oakland County Parks and Recreation Commission Administration Building 2800 Watkins Lake Rd Waterford, MI 48328 TIME .............................. Wednesday, July 7, 2010 9:00 a.m. PURPOSE .......................... Regular Meeting This meeting has been called in accordance with the authorization of Chairman Pecky D. Lewis, Jr. of the Oakland County Parks and Recreation. Sincerely, Pecky D. Lewis, Jr. Chairman Richard Skarritt Daniel J. Stencil Vice Chairman Executive Officer J. David VanderVeen Secretary Tim Burns Gerald A. Fisher Next Meeting: Wednesday, August 4, 2010 at Groveland Township fire station Robert Kostin followed by a tour of Groveland Oaks. Christine Long John P. McCulloch Charles Palmer P.S. Please wear blue staff shirts to the meeting for the Paradise Peninsula Scott Playscape Dedication. Daniel J. Stencil Executive Officer D:\$Data\My documents\COMMISSION\agendaltr.doc Oakland County Parks and � .reation Commission Meeting 2800 Watkins Lake Road, Waterford, MI 48328 July 7, 2010 Agenda 1. Call Meeting to Order 2. Roll Call 3. Pledge of Allegiance 4. Approval of Minutes; 6/2/10Regular Meeting & 6/2/10 Public Hearing 5. Approval of Agenda 6. Public Comments 7. REGULAR AGENDA A. Oakland County Purchasing — Quarterly Report B. Internal Service Funds Journal Voucher Register ending 5/31/10 (FM 8, FY 10); Payment Register ending 5/31/10 (FM 8 FY10) ** Action Required Presenter/Phone # ------ P. Lewis/248.646.5917 LL Approval S. Kici/248.858.4603 Approval P. Lewis/D. Stencil/248.858.4944 P. Lewis Informational Approval C. Combined Statement of Operations for month ending 5/31/10 (FM 8 FY10) ** Approval D. Staff Introduction: Olivia Lanctot E. Recognition: Nutro Pet Foods Company Donation F. Tri-County Summit Sponsorship Request G. Resolution — Michigan Department of Natural Resources and Environment Landowner Incentive Program Grant Acceptance 8. STAFF REPORTS/PRESENTATIONS A. May Activity Report B. RecTrac Demonstration C. Millage Awareness Update D. Recreation Programs and Services Update E. Executive Officer's Report Informational Informational Approval Approval Receive and File Informational Informational Informational Receive and File J. Smith/248.858.0522/D. Stencil B. Menghini/248.858.4617/D. Stencil B. Menghini/D. Stencil M. Felton/248.858.0911/D. Stencil M. Prowse/248.858.4630 D. Stencil M. Prowse/248.858.4630 J. Dunleavy/248.858.4647/ L. Gee/248.343.3165 P. Castonia/248.858.0909 S. Mackey/248.431.1268 T. Fields/248.858.0914 D. Stencil AYSCAp�D�Di jexi�hWay� YEj�SA YS OAFS Y P��,�sbtp ptxe �tat�°U� SS O ATo of the GYappr°prate is ALSO ast `�' 2p1�'Cas°al axe ls NJgJibe � e� an�Oak5 he oet m tiv 'A to °f a fot�o�eabytbu�eda�tiheeet�n� e ��s OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING June 2, 2010 Chairman Lewis called the meeting to order at 9:08 a.m. in the commission room of the Administration Office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott ALSO PRESENT: Parks and Recreation Oakland County Corporation Counsel Barton Malow Design Studio 5 Private Citizen APPROVAL OF MINUTES: Daniel Stencil, Executive Officer Sue Wells, Manager -Parks Operations Mike Donnellon, Chief -Parks Fac., Maint. & Dev. Melissa Prowse, Business Development Rep. Jim Dunleavy, Chief -Parks Maint. & Ops. North Larry Gee, Chief -Parks Maint. & Ops. South Sheila Cox, Capital Improvement Coordinator Karen Kohn, Supervisor -Administrative Services Desiree Stanfield, Supervisor -Communications Terry Fields, Chief -Recreation Programs/Services Matt Felton, Marketing Supervisor Jon Noyes, Planning Supervisor Olivia Lonctot, Parks Helper Jody Hall, Assistant Corporation Counsel Brian Threet Brian Gorzynski Holly Kaiser Jennifer Howard Moved by Mr. Scott, supported by Mr. Kostin to approve the minutes of the regular meetings of April 21 and May 5, 2010. AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt (7) NAYS: (0) Motion carried on a voice vote. APPROVAL OF AGENDA: Moved by Mr. Scott, supported by Mr. Fisher to approve the agenda as revised by moving item #7H - Catalpa Oaks Design and Engineering Scope before #7A. AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, Skarritt (7) NAYS: (0) Motion carried on a voice vote. PUBLIC COMMENTS: No public comments were made. 4-1 (Commission Meeting, June 2, 2010) CATALPA OAKS DESIGN AND ENGINEERING SCOPE: Staff presented design and construction for Phase I of the Catalpa Oaks project consisting of a multi- purpose recreation building and surrounding site amenities, a picnic shelter, and a re -designed and improved parking lot. The estimated cost of these improvements is $2,041,000, which would be expended in fiscal years 2010 and 2011. The multi -purpose recreation building consists of restrooms, a concession area, a multi -purpose room for meetings, event storage, and a covered pavilion area. Site -work for the multi -purpose recreation building would also be considered in the project, including berms, concrete work, and tiered lawn seating. Parking lot improvements include re -design of the layout, paving, striping of the lot, storm water best management practices and surrounding site -work and landscaping. The total amount for the design/engineering contract is projected at $178,588, of which $175,000 was previously approved at the September 2, 2009 meeting. Discussion followed. Commission directed staff to review the costs of the recently completed Red Oaks/Water Resource Commission Youth Soccer Complex project that included a multi -purpose building, concession, restrooms, meeting space, storage and parking lot, and provide a comparison of expenses for the two projects. This item was referred to the July 7, 2010 commission meeting. PAYMENT APPROVAL: Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the Internal Service Funds Journal Voucher Register for the month ending 4/30/10 (FM 7, FYI 0); and the Payment Register ending 4/30/10 (FM 7, FYI 0). AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. COMBINED STATEMENT OF OPERATIONS: Moved by Mrs. Long, supported by Mr. Skarritt to approve the Combined Statement of Operations for the month ending 4/30/10 (FM 7, FY 10). AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. FY 2011 BUDGET REVISION AND ADOPTION: Moved by Mrs. Long, supported by Mr. VanderVeen to adopt the 2011 General Appropriations Act of $25,003,813 and the subsequent Operating Expense Budget of $25,003,813 (as shown in the Fiscal Years 2011-2013 Operating Budget Book) with the expectation to amend 2012 and 2013. AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. 4-2 (Commission Meeting, June 2, 2010) RESOLUTION -DUCKS UNLIMITED FUNDING AGREEMENT FOR DONATION OF PROPERTY: Moved by Mr. Palmer, supported by Mr. Scott to adopt the following resolution in support of the Funding Agreement between the County of Oakland and Ducks Unlimited to facilitate the County's acquisition of properties located in Oakland County, Michigan known as the Upper Bushman Tract and the Eisele Parcel, in cooperation with the Carls Foundation: WHEREAS, Ducks Unlimited (DU) and the County of Oakland willingly choose to enter into this Agreement to facilitate the County's acquisition of properties located in Oakland County, Michigan known as the Upper Bushman Tract and the Eisele Parcel (hereinafter "Sites") as specifically described in Exhibit A and hereby made a part of this Agreement; and WHEREAS, the acquisition of the Sites is part of a project undertaken by the County and DU in cooperation with the Carls Foundation to protect the headwaters of the Clinton, River, which is an area of important wetlands and waterfowl habitat and the protection of such land is consistent with the mission of DU and the mission of the Oakland County Parks and Recreation Commission; and WHEREAS, the acquisition of the Sites has also been undertaken to substantially increase the size of Independence Oaks County Park; and WHEREAS, Wetlands America Trust, Inc. ("WAT") owns the Eisele Parcel located in Independence Township, Oakland County, Michigan and this property is adjacent to the Independence Oaks County Park; and WHEREAS, the acquisition of the Eisele Parcel by the County from WAT will be accomplished via a separate purchase agreement; and WHEREAS, the parties desire to work together to further the goals and purposes of the project as well as the mission and purpose of each respective organization; NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners approve and accept the terms and conditions of the attached Funding Agreement between the County of Oakland and Ducks Unlimited. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners direct its Chairperson or his designee to execute the attached Funding Agreement between the County of Oakland and Ducks Unlimited. AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. RESOLUTION -NO CHILD LEFT INSIDE: Moved by Mrs. Long, supported by Mr. Scott to adopt the following resolution in support of the NO CHILD LEFT INSIDE ACT: WHEREAS, the Oakland County Parks and Recreation Commission's mission is dedicated to providing quality recreation experiences that encourage healthy lifestyles, support economic prosperity, and promote the protection of natural resources; and 4-3 (Commission Meeting, June 2, 2010) WHEREAS, parks, recreational activities, and leisure experiences provide opportunities for young people to live, grow, and develop into contributing members of the society; and WHEREAS, concerns exist about youth inactivity and related health issues as many youth favor the use of electronic media, which may lead to sedentary lifestyles and result in future generations with greater health risks; and WHEREAS, research has proven that children who are physically active in the outdoors lower their risks associated with obesity and other health issues; and WHEREAS, research shows a growing disconnect between children and nature, producing a younger generation lacking an understanding of the importance of clean air, water and natural resources stewardship; and WHEREAS, the Oakland County Parks and Recreation Commission provides outlets for physical activity at more than 6,500 acres of parkland offering trails, camps, nature centers, open space and programming, thus nurturing children's health and well- being through exposure to the outdoors; and WHEREAS, the Oakland County Parks and Recreation Commission helps build strong minds and bodies through physical activity in the outdoors in the pursuit of lifelong recreational activities for all members of our community; NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission supports the NO CHILD LEFT INSIDE ACT which encourages participation in and supports efforts that promote outdoor activities for children to foster healthy, active lifestyles and reconnect with nature. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby recommends the Oakland County Board of Commissioners direct its Chairperson or his designee adopt this resolution in support of the NO CHILD LEFT INSIDE ACT. AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. RESOLUTION-JULY AS NATIONAL RECREATION AND PARKS MONTH: Moved by Mrs. Long, supported by Mr. VanderVeen to adopt the following resolution in support of proclaiming July as Recreation and Parks Month: WHEREAS, the Oakland County Parks and Recreation Commission's mission is to provide all residents of Oakland County with recreational, leisure, and learning experiences, parks, open spaces, and facilities, resulting in a comprehensive county park system that enhances quality of life; and WHEREAS, parks, recreation activities, and leisure experiences provide opportunities for young people to live, grow, and develop into contributing members of society; and WHEREAS, parks and recreation creates lifelines and continued life experiences for older members of our community; and (Commission Meeting, June 2, 2010) WHEREAS, parks and recreation generates opportunities for people to come together and experience a sense of community through fun recreational pursuits; and WHEREAS, parks and recreation agencies provide outlets for physical activities, socialization, and stress -reducing experiences; and WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural centers, and historic sites make communities attractive and desirable places to live, work, play, and visit, in a manner that contributes to our ongoing economic vitality; and WHEREAS, parks, greenways, and open spaces provide a welcome respite from our fast -paced, high-tech lifestyles while simultaneously protecting and preserving our natural environment; and WHEREAS, parks and recreation agencies touch the lives of individuals, families, groups, and the entire community, which positively impacts upon the social, economic, health, and environmental quality of our community. NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation Commission proclaims July as Recreation and Parks Month and encourages all citizens to celebrate healthy, active lifestyles by participating in their choice of recreation and park activities. AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10) NAYS: (0) Motion carried on a voice vote. WATERFORD OAKS MASTER PLAN CONCEPT: Planning Supervisor Jon Noyes provided the method used by staff to develop the conceptual phase for each master plan, which includes data from surveys and trends. Staff will develop and provide a completed business plan for Waterford Oaks for Commission's approval. ACTIVITY REPORT: The April Activity Report was accepted as written. EXECUTIVE OFFICER'S REPORT: In addition to the Executive Officer's Report, the following was also noted: --Additional focus group meetings to obtain input on the Urban Recreation Initiative have been scheduled for Thursday, June 10. Pleasant Ridge Parks and Recreation is the location of the meeting from 1-3 pm and Huntington Woods Parks and Recreation is the location of the meeting from 6-8 pm. --Bob Daddow has advised Fiscal Services staff that the 2009 Oak Management audit will not be completed due to reduction of staff in their department. Staff will provide a cost estimate to have an outside firm perform the annual audit. --Due to budget constraints, only one staff person is attending the Special Park Districts Forum in Charleston, SC. --Staff has made 25 Community Connection Initiative presentations to various cities, villages and townships to date. 4-5 (Commission Meeting, June 2, 2010) Meeting adjourned at 11:22 a.m. J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary Me OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING PUBLIC HEARING FOR THE 2010 OPERATING BUDGET June 2, 2010 Chairman Lewis called the public hearing to order at 9:07 a.m. in the commission room of the Parks and Recreation's administration office. COMMISSION MEMBERS PRESENT: Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Gerald Fisher, Robert Kostin, John McCulloch, Charles Palmer, John Scott ALSO PRESENT: Parks and Recreation Oakland County Corporation Counsel Barton-Malow Construction Management Studio 5 Private Citizen Daniel Stencil, Executive Officer Sue Wells, Manager -Parks Operations Mike Donnellon, Chief -Parks Fac., Maint. & Dev. Melissa Prowse, Business Development Rep. Jim Dunleavy, Chief -Parks Maint. & Ops. North Larry Gee, Chief -Parks Maint. & Ops. South Sheila Cox, Capital Improvement Coordinator Karen Kohn, Supervisor -Administrative Services Desiree Stanfield, Supervisor -Communications Terry Field, Chief -Recreation Programs/Services Matt Felton, Marketing Supervisor Jon Noyes, Planning Supervisor Olivia Lonctot, Parks Helper Jody Hall, Assistant Corporation Counsel Brian Threet Brian Gorzynski Holly Kaiser Jennifer Howard The purpose of the public hearing was to discuss the proposed Fiscal Year 2011 operating budget. The proposed operating revenue budget is $21,244,013; down (.9%) from the amended budget for FY 2010. Of this amount, $8,493,713 comes from charges for services. The remaining balance of $12,750,300 will come from the'/4 millage, $12,458,000 (58.6%); income from investments, $275,000; and other income; $17,300. The proposed operating expense budget is $28,441,962; decreased (.5%) from the amended budget for FY 2010. The .5% net decrease includes many contributing factors: 2.5% salary reduction as recommended by the County Executive; fringe benefits increase due to the cost update for many full-time positions; final payment of $550,000 in FY2010 to the Oakland County Building Authority for the Lyon Oaks bond; Information Technology Master Plan 3rd year cost decrease ($600,000) to $1,200,000. The IT Master Plan has been revised to reflect a five-year implementation period. Other points of interest: • Salaries and fringe benefits total $11,589,350; 40.74% of the total operating expense budget • In numerous budget centers Special Events revenue and expenses have increased due to the increased priority in recreation programming to meet the demand of residents as identified in the citizen survey. 4a-1 (Public Hearing — 2011 Operating Budget, June 2, 2010) • IT Roadmap development and its related increase in operational costs is because of the IT Master Plan, i.e. Point -of -Sale System (POS) and Collaborative Asset Management System (CAMS) • Energy conservation audits will be completed for most facilities and energy management systems upgraded • Significant increases in recreation programming for Upper Bushman Lake, the Greenhouses, OC Market and Special Events. All nine core service areas; adaptive recreation, aquatics, special events, outdoor recreation, mobile recreation, golf, health and wellness, volunteers, and nature interpretation have been programmed county -wide through outreach, collaborations, partnerships, sponsorships and parades • The Revenue Pricing Policy has allowed staff to fill facilities during non -peak times • Additional budget centers have been forecast: FY2011 revenue for the OC Market is projected to offset the operation of the market; funds are allocated in contingency for management of the Madison Heights Nature Center • Red Oaks Dog Park, our newest facility, opens this year • Staff's Budget Task goal is to increase actual revenue and/or decrease actual expense by combined 10% for FY 2010 and by combined 15% for FY 2011 in order to replenish the Stabilization Fund • Capital equipment expenditures have been reduced from $508,405 in FY2010 to $228,080, of which $199,480 will be spent on replacement equipment • CIP projects have been limited due to the availability of funds; however, staff is projecting out on a 10-year cycle • Future CIP projects reflect a strategy of creating "Inventory of Design Opportunities" that will be grant -ready. Oakland County General Fund Conformance: The "Planned Use of Balance" revenue shown in the Operating Budget Revenue summaries increased $3,487,849. This is due to a change in the line item used to budget a reduction to fund equity. In FY 2011 a reduction to fund equity is budgeted as a positive amount in the Planned Use of Balance revenue line item. In FY 2010 a reduction to fund equity was budgeted as a negative amount in the Non - Departmental Capital Improvement Program expense line item. The FY 2011 figure of $7,197,949 is comprised of $3,651,800 - the amount of non -cash depreciation included in the current fiscal year's expense, and $3,546,149 - the amount of the reduction to fund equity. This reduction to fund equity will reduce the funds available for the Capital Improvement Program. A separate budget book details projects planned for the FY 2011 Capital Improvement Program. No questions were asked, nor comments received by the public. The public hearing was adjourned at 9:08 a.m. J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary 4a-2 Item VA Oakland County Purchasing -Quarterly Report Attached for your review is the quarterly report from Oakland County Purchasing. 7A-1 Parks & Recreation Ouarterly Purchasina Renort Parks Estimated Bid Bid PO / Purchase Order Contract (NTE) Contract Usage Start Date Event Due Description - Awarded Vendor Award Date Contract Amount Not to Exceed Amount of Multi Notes Buyer # Date Number amounts Department Contracts Ambulance/Paramedic 01/05/10 1284 2/9 Services/Community Emergency 04/16/10 2801 $ 14,000.00 $ 4,000.00 Multi Departments WKP Medical Service Inc 03/04/10 1323 3/25 R/O Water Slide - DRV 04/14/10 2828 $ 152,900.00 RER 03/15/10 1335 3/25 Goose Abatement - Goose Buster 04/05/10 2825 $ 10,000.00 $ 10,000.00 RER 03/23/10 1352 2/12 Medical Waste 04/27/10 2841 $ 20,000.00 $ 2,000.00 Multi Departments RER 04/01/10 1363 4/16 Canadian Buff Wallstone 05/18/10 P0147475 $ 2,995.00 EJT 04/14/10 1372 4/28 Rosetta Wall Stone 05/13/10 PO147224 $ 7,438.00 EJT 04/14/10 1373 4/22 PARKS COLOR SINGLE/DOUBLE 04/23/10 P0146170 $ 1,468.15 JED TUBES - Zebec of N. America 04/16/10 1377 4/28 Groveland Oaks Generator 05/13/10 P0147233 $ 3,417.17 RER 04/14/10 1379 5/4 Parks Golf Course Irrigation - North 05/20/10 2859 $ 50,000.00 $ 50,000.00 JED End Electric Co 04/16/10 1380 5/17 Lon Oaks gravel Pk lot 06/04/10 2864 $ 24,676.00 $ 24,676.00 RER 05/26/10 1432 6/15 Parks Picnic Table Boards 06/17/10 P0149552 $ 3,500.00 JED 06/03/10 1377 6/3 Groveland Oaks generator 06/03/10 1 P0148471 $ 3,417.17 RER replacement OAKLAND COUNTY PARKS AND RECREATION COMMISSION PAYMENT APPROVAL SUMMARY FOR MEETING OF: July 7, 2010 *INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER: May (FMB, 2010) *PAYMENT REGISTER: Voucher Report Period, May (FM8 2010) TOTAL *BACKUP INFORMATION IS AVAILABLE FOR REVIEW. 1,006, 778.47 1,058,768.54 $2,065,547.01 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 8, FY 2010 (FOR MONTH ENDING 5/31/10) 2010 YEAR TO (OVER), % OF REVENUE BUDGET DATE UNDER BUDGET BUDGET ADMINISTRATIVE SERVICES: Millage Tax $14,129,000.00 $14,5 99,716.95 ($430,716.95) 103.0% Other 297,300.00 288,170.35 9,129.65 96.9% GLEN OAKS GOLF COURSE 1,152,170.00 410,663.14 741,506.86 35.6% LYON OAKS GOLF COURSE 1,269,500.00 463,448.65 806,051.35 36.5% RED OAKS GOLF COURSE 370,400.00 116,269,82 254,130,18 31.4% SPRINGFIELD OAKS GOLF COURSE 840,800.00 270,288.97 570,511.03 32.1% WHITE LAKE OAKS GOLF COURSE 924,250.00 345,384.78 578,865.22 37.4% INDEPENDENCE OAKS NATURE CENTER 37,420.00 17,403.13 20,016.87 46.5% ADDISON OAKS 439,665.00 143,716.00 295,949.00 32.7% ADDISON OAKS CONFERENCE CENTER 126,000.00 37,020.50 88,979.50 29.4% GROVELAND OAKS 701,400.00 128,936.86 572,463.14 18.4% HIGHLAND OAKS 13,000.00 186.00 12,814.00 1.4% INDEPENDENCE OAKS 332,160,00 140,789.87 191,370,13 42.4% LYON OAKS 90,000.00 41,317.50 48,682.50 45.9% ORION OAKS 111,200.00 67,489.00 43,711.00 60.7% RED OAKS DOG PARK 0.00 30.00 (30.00) N/A ROSE OAKS 2,300.00 164.00 2,136.00 7.1% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 60,425.00 48,298.00 12,127.00 79.9% WATERFORD OAKS ACTIVITY CENTER/PARK 45,900.00 25,873.50 20,026.50 56.4% RECREATION PROGRAMS & SERVICES 21,000.00 8,200.50 12,799.50 39.1% CATALPA OAKS 10,000.00 0.00 10,000.00 0.0% MOBILE RECREATION & SPECIAL EVENTS 387,800.00 129,680.00 258,120.00 33.4% RED OAKS WATERPARK 1,000,600.00 53,209.27 947,390.73 5.3% WATERFORD OAKS BMX COMPLEX 17,250.00 1,141.00 16,109.00 6.6% WATERFORD OAKS TOBOGGAN COMPLEX 144,300.00 1,145.29 143,154.71 0.8% WATERFORD OAKS WATERPARK 821,425.00 5,668.55 815,756.45 0.7% NON -OPERATING PLANNED USE OF BALANCE 5,249,817.00 0.00 5,249,817.00 N/A TOTAL REVENUE $28,595,082.00 $17,304,211,63 $11,290,870.37 60.5% EXPENSES ADMINISTRATIVE SERVICES $5,874,758,00 $2,975,015.61 $2,899,742.39 50.6% FISCAL SERVICES ADMINISTRATION 126,497.00 71,842.17 54,654,83 56.8% FISCAL SERVICES PARKS & REC 267,836.00 166,544.77 101,291.23 62.2% GLEN OAKS GOLF COURSE 1,404,809.00 931,236.34 473,572.66 66.3% LYON OAKS GOLF COURSE 2,041,893.00 1,003,407.42 1,038,485,58 49.1% RED OAKS GOLF COURSE 855,496.00 348,304.46 507,191.54 40.7% SPRINGFIELD OAKS GOLF COURSE 1,108,426.00 586,704.36 521,721.64 52.9% WHITE LAKE OAKS GOLF COURSE 1,159,553.00 548,256.86 611,296.14 47.3% INDEPENDENCE OAKS NATURE CENTER 517,533.00 263,804.98 253,728.02 51.0% ADDISON OAKS 1,469,831.00 666,652.49 803,178,51 45.4% ADDISON OAKS CONFERENCE CENTER 289,187.00 93,804.92 195,382.08 32.4% GROVELAND OAKS 1,533,180.00 534,848.62 998,331.38 34.9% HIGHLAND OAKS 71,902.00 33,427.68 38,474.32 46.5% INDEPENDENCE OAKS 1,056,316.00 534,482.81 521,833.19 50.6% LYON OAKS 366,629.00 196,048.56 170,580.44 53.5% ORION OAKS 195,505.00 104,986.56 90,518.44 53.7% RED OAKS DOG PARK 0.00 17,408.24 (17,408.24) NA ROSE OAKS 96,352.00 24,231.80 72,120.20 25.1% SPRINGFIELD OAKS ACTIVITY CENTER/PARK 492,891.00 193,444.19 299,446.81 39.2% WATERFORD OAKS ACTIVITY CENTER/PARK 619,096.00 299,927.12 319,168.88 48.4% RECREATION PROGRAMS & SERVICES 700,956.00 377,387.00 323,569.00 53.8% CATALPA OAKS 114,924.00 14,925.69 99,998.31 13.0% MOBILE RECREATION & SPECIAL EVENTS 695,187.00 271,161.25 424,025.75 39.0% RED OAKS WATERPARK 1,354,195.00 431,746.97 922,448.03 31.9% WATERFORD OAKS BMX COMPLEX 53,404.00 15,807.62 37,596.38 29.6% WATERFORD OAKS TOBOGGAN COMPLEX 952,988.00 84,836.05 868,151.95 8.9% WATERFORD OAKS WATERPARK 1,287,903.00 316,960.23 970,942.77 24.6% FACILITIES & MAINTENANCE 1,487,835.00 742,002.42 745,832.58 49.9% CONTINGENCY/INTERNAL SERVICE CHARGES* 2,400,000.00 136,701.28 2,263,298,72 N/A $28,595,082.00 $11,985,908.47 $16,609,173,53 41.9% REVENUE OVER/(UNDER) EXPENSES $0.00 $5,318,303.16 ($5,318,303.16) 2010 2009 2008 2007 ACTUAL REVENUE TO DATE: 60.5% 74.4% 75.9% 73.6% BUDGET BALANCE: 39.5% 25.6% 24.1% 26.4% ACTUAL EXPENSE TO DATE: 41.9% 44.8% 50.1% 49.8% BUDGET BALANCE: 58.1% 55.2% 49.9% 50.2% Note: FY2007-2009 percents did not include the non -operating Revenue and Expense budget amounts 'CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (Page 1 of 3) 7C-1 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS FM 8, FY 2010 (FOR MONTH ENDING 5/31110) CONTINGENCY: BUDGET AMENDMENTS $1,800,000 from Information Technology Master Plan (Year 2 of 3) Capital Improvement Program expense line item (OCPRC-May/Posted May) CONTINGENCY: PENDING $116,538 to Waterford Oaks Park -Grounds Maintenance (OCPRC March) $152,900 to Red Oaks Waterpark-Building Maintenance (OCPRC April) OTHER: BUDGET AMENDMENTS OTHER: PENDING (Page 2 of 3) 7C_2 OAKLAND COUNTY PARKS AND RECREATION COMMISSION COMBINED STATEMENT OF OPERATIONS REVENUE AND EXPENSE COMPARISON FM 8, FY 2010 (FOR MONTH ENDING 5/31/10) PARK ADMINISTRATIVE SERVICES: ADMINISTRATIVE SERVICES (Inc. Tax Revenue) FISCAL SERVICES ADMINISTRATION FISCAL SERVICES PARKS & REC ADMINISTRATIVE SERVICES SUB -TOTAL GOLF: GLEN OAKS GOLF COURSE LYON OAKS GOLF COURSE RED OAKS GOLF COURSE SPRINGFIELD OAKS GOLF COURSE WHITE LAKE OAKS GOLF COURSE GOLF SUB -TOTAL NATURE: INDEPENDENCE OAKS NATURE CENTER NATURE SUB -TOTAL PARKS: ADDISON OAKS ADDISON OAKS CONFERENCE CENTER GROVELAND OAKS HIGHLAND OAKS INDEPENDENCE OAKS LYON OAKS ORION OAKS RED OAKS DOG PARK ROSE OAKS SPRINGFIELD OAKS ACTIVITY CENTER/PARK WATERFORD OAKS ACTIVITY CENTER/PARK PARKS SUB -TOTAL RECREATION: RECREATION PROGRAMS & SERVICES CATALPA OAKS MOBILE RECREATION & SPECIAL EVENTS RED OAKS WATERPARK WATERFORD OAKS BMX COMPLEX WATERFORD OAKS TOBOGGAN COMPLEX WATERFORD OAKS WATERPARK RECREATION SUB -TOTAL FACILITIES & MAINTENANCE: FACILITIES & MAINTENANCE FACILITIES & MAINTENANCE SUB -TOTAL CONTINGENCY/INTERNAL SERVICE CHARGES* TOTAL YEAR TO DATE REVENUE $14,847,887.30 0.00 YEAR TO DATE EXPENSE $2,975,015.61 71,842.17 0.00 166,544.77 14,847,887.30 3,213,402.55 410,663.14 463,448.65 116,269.82 270,288.97 345,384.78 1,606,055.36 931,236.34 1,003,407.42 348,304.46 586,704.36 548,256.86 3,417,909.44 REVENUE OVER (UNDER) EXP. $11,872,871.69 (71,842.17) (166,544.77) 11,634,484.75 (520, 573.20) (539,958.77) (232,034.64) (316,415.39) (202,872.08) (1,811,854.08) 17,403.13 263,804.98 (246,401.85) 17,403.13 263,804.98 (246,401.85) 143,716.00 37,020.50 128,936.86 186.00 140,789.87 41,317.50 67,489.00 30.00 164.00 48,298.00 25,873.50 633,821.23 8,200.50 0.00 129,680.00 53,209.27 1,141.00 1,145.29 5,668.55 199,044.61 666,652.49 93,804.92 534,848.62 33,427.68 534,482.81 196,048.56 104,986.56 17,408.24 24,231.80 193,444.19 299,927.12 2,699,262.99 377,387.00 14,925.69 271,161.25 431,746.97 15, 807.62 84,836.05 316,960.23 1,512,824.81 (522,936.49) (56, 784.42) (405, 911.76) (33,241.68) (393,692.94) (154,731.06) (37,497.56) (17,378.24) (24,067.80) (145,146.19) (274,053.62) (2,065,441.76) (369,186.50) (14,925.69) (141,481.25) (378,537.70) (14,666.62) (83,690.76) (311,291.68) (1,313,780.20) 0.00 742,002.42 (742,002.42) 0.00 742,002.42 (742,002.42) 0.00 $17,304,211.63 136,701.28 $11,985,908.47 *CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT. (136,701.28) $5,318,303.16 (Page 3 of 3) 7C-3 ITEM #7D STAFF INTRODUCTION Olivia Lanctot, a senior at Central Michigan University, will be interning under the supervision of Matt Felton in the Marketing unit through the end of December. Olivia is double -majoring in Commercial Recreation and Entrepreneurship; she plans to graduate from CMU in December. 7D-1 ITEM VE NUTRO COMPANY DONATION RECOGNITION On June 17, 2010 four sales representatives from The Nutro Company held a volunteer day at the new dog park at Red Oaks. The Nutro Company (owned by M&M/Mars) produces Nutro brand dog food and Greenies dental chews dog treats. This nation-wide volunteer day for The Nutro Company, a program titled "Room to Run," provided $2,000 in donations to the Red Oaks Dog Park in the form of two recycled -plastic benches and three dog -waste stations. The Oakland County Parks and Recreation Commission recognizes The Nutro Company for this contribution and appreciates their support of dog parks across the country. 7E-1 ITEM #7F TRI-COUNTY SUMMIT SPONSORSHIP Attached for your review is a request from the Oakland County Board of Commissioners for support and sponsorship of the upcoming Tri-County Summit on September 20, 2010 at the Detroit Zoo. The Oakland County Board of Commissioners has requested 250 single day -use passes, expiring December 31, 2011, for OCPRC to be a sponsor of the event. Staff is requesting approval to proceed with this sponsorship. 7F-1 xti4 vF o9\ o z u b BOARD OF COMMISSIONERS 1200 N. Telegraph Rd. Pontiac, MI 48341-0470 Phone: (248) 858-0100 Fax: (248)858-1572 June 30, 2010 Dan Stencil Oakland County Parks Executive Officer Parks and Recreation Commission Bldg #97 West 2800 Watkins Lake Road Waterford, Michigan 48328 Dear Mr. Stencil, Please note that per our conversation, I am sending this letter to request 250 Parks and Recreation promotional items and passes that would be appropriate for elected officials attending the loth Celebratory Tri-County Summit, which the Oakland County Board of Commissioners will host at the Detroit Zoo on September 20, 2010. The Tri-County Summit is an ongoing commitment of Tri-County leaders from the City of Detroit, Wayne, Macomb and Oakland counties to work, collectively, for regional solutions to common issues. If there are any questions, please feel free to contact me at 248-858-1092. Thank you for your consideration. Sincerely, , M. Ruffin BOC—Liaison cc: Bill Bullard, Jr., B.O.C-Chairinan Larry Doyle, B.O.C-Administrator Sheryl L. Mitchell, B.O.CSr. Analyst 7F-2 Michael J. in II, Vice C a' erson Oakland Coun y Commissioner BOARD OF COMMISSIONERS 1200 N. Telegraph Rd. Pontiac, MI 48341-0470 Phone: (248) 858-0100 Fax: (248) 858-1572 June 18, 2010 Mr. Daniel Stencil Executive Officer Oakland County Parks 2800 Watkins Lake Road Waterford, MI 48328-1917 Dear Mr. Stencil: Oakland County is pleased to announce that we will be hosting the upcoming Tri-County Summit on September 20, 2010 at the Detroit Zoo - one of the region's world renowned jewels! This year, the summit will have even more prominence with this being the 10`h celebratory gathering of regional leaders. We are extending an invitation to Oakland County Parks to consider supporting this initiative by being a sponsor of this initiative that will benefit the entire metropolitan region. Participants include the Board of Commissioners from Wayne, Oakland and Macomb Counties and the City Council from the City of Detroit. In addition, leaders from corporations, government and civic organizations are also invited to participate. The Tri-County Summit has a proven record of success as an excellent vehicle to build consensus on regional issues. As a sponsor, Oakland County Parks will benefit from various levels of recognition, including being featured in press releases, publications and displays before and during the Tri-County Summit. Please see the attached response form for sponsorship level details. The involvement of Oakland County Parksat any level of participation is greatly appreciated. If you have any questions or require additional information, please feel free to contact either: Larry Doyle, Administrative Director 248.858.1701 doylel@oakgov.com Sheryl Mitchell, Senior Analyst 248.858.4078 mitchells@oakgov.com Thank you for your consideration in supporting the T ri-County Summit and your ongoing commitment to fostering regional partnerships. Sincerely, 90-j�, R O` Bill Bullard, Jr., Chairperson Oakland County Board of Commissioners t Jackson, Dis ct eD Oakland County Commissioner Enclosures 7F-3 TRI-COUNTY SUMMIT 2010 Sponsorship Form SPONSOR NAME _ CONTACT PERSON TITLE ADDRESS CITY EMAIL TELEPHONE ZIP We are interested in supporting the Tri-County Summit 2010 as follows: ❑ LEAD SPONSOR - $ 5,000 (Includes: invitation, prominent logo placement on banner at event, display area, verbal acknowledgement at event, inclusion in press releases, program book listing.) ❑ SPONSOR - $2,000 (Includes: invitation, logo displayed at event, display area, program book listing.) ❑ SUPPORTER - $500 (Includes: invitation, program book listing.) ❑ Other Amount ❑ Providing in -kind gifts for participants ❑ We are unable to participate this year RETURN THIS FORM BY JULY 15, 2010 PLEASE MAKE CONTRIBUTIONS PAYABLE TO: Oakland County c/o Board of Commissioners - Tri-County Summit ATTN: Ms. Sheryl Mitchell 1200 North Telegraph Road Pontiac, MI 48341-0438 Please include a copy ready logo or email to mitchells aQoakgov. com For addition information, please call 248.858.4078 Fax: 248.452.9772 7F-4 ITEM #7G RESOLUTION PR10-009 MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT LANDOWNER INCENTIVE PROGRAM GRANT ACCEPTANCE Oakland County Parks and Recreation Commission received a $12,000 grant from the Michigan Department of Natural Resource and Environment's Landowner Incentive Program to perform prescribed burns at Independence and Rose Oaks County Parks to control invasive species and improve wildlife habitat in high -quality prairie fen/wetland areas and associated uplands for the conservation of the Eastern Massasauga Rattlesnake. Staff have currently budgeted $20,000 for burns at these two parks through the grounds maintenance budgets for FY2011. The grant of $12,000 offsets that cost, bringing OCPRC's cost down to $8,000, to complete all indicated burning at Independence and Rose Oaks in 2011. No resolution was required by the MDNRE to make this application, however the Chairman of the Oakland County Board of Commissioners is required to execute the grant agreement. Therefore, staff is requesting approval and acceptance of the attached resolution for this grant. 7G-1 PR10-009 RESOLUTION IN SUPPORT OF THE ACCEPTANCE OF A MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT LANDOWNER INCENTIVE PROGRAM GRANT FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION PRESCRIBED BURNS AT ROSE OAKS AND INDEPENCENCE OAKS COUNTY PARKS TO CONTROL INVASIVE SPECIES AND IMPROVE HABITAT FOR THE EASTERN MASSASAUGA RATTLESNAKE WHEREAS, the Oakland County Parks and Recreation Commission has identified and established priorities for the stewardship and maintenance of park natural resources within the adopted Recreation Master Plan; and; WHEREAS, the Oakland County Parks and Recreation Commission recommends the acceptance of the following grant award from the Department of Natural Resources and Environment for a $12,000 grant (60% of total project costs) with a local match of $8,000 (40%): PRESCRIBED BURNS AT ROSE OAKS AND INDEPENCENCE OAKS COUNTY PARKS TO CONTROL INVASIVE SPECIES AND IMPROVE HABITAT FOR THE EASTERN MASSASAUGA RATTLESNAKE NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Oakland County Board of Commissioners authorize and accept the Michigan Department of Natural Resources and Environment Landowner Incentive Program grant award. BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation Commission hereby requests the Board of Commissioners direct its Chairperson or designee to execute said grant agreement on behalf of the County of Oakland. Moved by: Supported by: Date: 7G-2 ITEM NA ACTIVITY REPORT Attached for your review is the May, 2010 activity report. Jim Dunleavy and Larry Gee will be on hand to answer any questions. ffm ACTIVITY REPORTC.-)_ " a N May2010 (FM8, FY2010)w4 . rr• r r rr• r r ADDISON OAKS PARK Campers 6,314 4,048 -35.9% 12,606 9,848 -21.9% Day Use (*) 2,551 1,606 -37.0% 6,513 5,115 -21.5% Day Campers 0 0 N/A 0 0 N/A *ADDISON OAKS CONFERENCE CENTER 4,914 4,889 -0.5% 21,567 19,106 -11.4% CATALPA OAKS PARK Day Use 4,520 13,103 189.9% 18,947 43,140 127.7% GROVELAND OAKS PARK Campers 11,272 6,228 -44.7% 11,272 6,228 -44.7% Day Use 2,013 2,755 36.9% 2,013 2,755 36.9% Day Campers 0 0 N/A 0 0 N/A HIGHLAND OAKS PARK Day Use 791 440 -44.4% 4,116 4,180 1.5% INDEPENDENCE OAKS PARK Day Use 24,666 31,086 26.0% 111,040 126,624 14.0% Day Campers 0 0 N/A 0 0 N/A Overnight Youth Group Campers 384 286 -25.5% 393 771 96.2% LYON OAKS Day Use 777 788 1.4% 4,661 4,199 -9.9% Dog Park 4,403 4,465 1.4% 34,001 31,951 -6.0% ORION OAKS PARK Day Use 2,500 1,017 -59.3% 16,864 11,607 -31.2% Dog Park 7,467 8,883 19.0% 41,515 45,087 8.6% RED OAKS PARK Dog Park 0 0 N/A 0 0 N/A ROSE OAKS PARK Day Use 256 245 -4.3% 3,116 4,327 38.8% SPRINGFIELD OAKS ACTIVITY CENTER Day Use 1,413 1,600 13.2% 5,894 7,517 27.5% 4-H Fair 0 0 N/A 0 0 N/A *Banquet Facilities 4,394 3,915 -10.9% 23,381 14,778 -36.8% WATERFORD OAKS Activity Center - non banquet 965 1,276 32.2% 4,473 4,518 1.0% *Banquet Facilities - Activity Center 0 380 N/A 1,007 2,513 149.6% Day Use 1,021 433 -57.6% 5,726 2,972 -48.1% TOTAL CAMPERS 17,586 10,276 -41.6% 23,878 16,076 -32.7% TOTAL DAY USE 40,508 53,073 31.0% 178,890 212,435 18.8% TOTAL DAY CAMPERS 0 0 N/A 0 0 N/A TOTAL OVERNIGHT YOUTH GROUP CAMPERS 384 286 -25.5% 393 771 96.2% TOTAL DOG PARK 11,870 13,348 12.5% 75,516 77,038 2.0% TOTAL 4-H FAIR 0 0 N/A 0 0 N/A TOTAL ACTIVITY CENTER -NON BANQUET 965 1,276 32.2% 4,473 4,518 1.0% *Not included in program totals -only in combined totals. In-house events are counted in facility totals. 1 of 4 7/6/2010 ACTIVITY REPORT May 2010 (FM8, FY2010) MEMEM GLEN OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes Rounds Played - 18 Hole Equivalent *Banquet Facilities **Grill Room (**Not included in totals) LYON OAKS Rounds Played - 9 Holes Rounds Played -18 Holes Rounds Played -18 Hole Equivalent Driving range *Banquet Facilities **Grill Room (**Not included in totals) RED OAKS Rounds Played - 18 hole equivalent SPRINGFIELD OAKS Rounds Played - 9 Holes Rounds Played - 18 Holes Rounds Played - 18 Hole Equivalent **Grill Room ("Not included in totals) WHITE LAKE OAKS Rounds Played - 9 Holes Rounds Played -18 Holes Rounds Played -18 Hole Equivalent *Banquet Facilities **Grill Room (**Not included in totals) TOTAL ROUNDS PLAYED - 9 HOLES TOTAL ROUNDS PLAYED - 18 HOLES TOTAL ROUNDS PLAYED - 18 HOLE EQUIV. TOTAL DRIVING RANGE: 5,909 -100.0% 9,877 2,479 -74.9% 1,875 -100.0% 3,682 3,353 -8.9% 4,830 2,716 -43.8% 8,621 8,195 -4.9% 4,001 4,214 5.3% 23,978 21,237 -11,4% 4,442 3,279 -26.2% 6,121 5,848 -4.5% 1,063 -100.0% 1,867 283 -84.8% 3,319 -100.0% 6,420 4,707 -26.7% 3,851 3,295 -14.49.6 7,354 8,143 10.75v. 2,345 3,644 55.4% 4,462 7,936 77.9% 2,454 1,415 -42.3% 11,531 9,430 -18.2% 2,697 3,328 23.4% 6,860 8,170 19.1% 0 1,621 N/A 1,523 3,286 115.8% 2,483 -100.0% 4,127 1,044 -74.7% 2,523 -100.0% 5,106 3,614 -29.2% 3,765 2,367 -371% 7,170 6,799 -5.295 3,725 2,300 -38.3% 5,200 4,522 -13.0% 5,038 -100.0% 7,978 2,171 -72.8% 1,637 -100.0% 3,217 3,872 20,4% 4,156 3,095 -25.5% 7,206 8,053 11.796' 2,595 1,845 -28.9% 11,805 9,770 -17.2% 2,307 2,055 -10.9% 4,165 2,843 -31.7% 14,493 0 -100.0% 25,372 9,263 -63.5% 9,354 0 -100.0% 18,425 15,545 -15.6% 16,601 13,093 -21.1% 31,111 34,475 10.8% 2,345 3,644 55.4% 4,462 7,936 77.9% *Not included in program totals -only in combined totals. In-house events are counted in facility totals. 2 of 4 7/6/2010 ACTIVITY REPORT REC, FACILITIES & SPECIAL EVENTS OUNTV P K MOBILE RECREATION Bleachers 600 3 -99.5% 605 163 -73.1% Inflatables 6,900 10,720 55.4% 11,980 13,735 14.6% Bus 2,610 1,755 -32.8% 10,305 7,560 -26.6% Climbing Wall/Tower 700 700 0.0% 2,200 3,000 36.4% Dunk Tank 0 0 N/A 0 0 N/A Inline Skate Mobile/Hockey Mobile 0 0 N/A 0 0 N/A Puppet 1,360 1,360 0.0% 1,700 2,210 30.0% Show Mobile 29 20 -31.0% 53 52 -1.9% Adventure Sport Mobile 440 80 -81.8% 1,444 920 -36.3% Tents 0 0 N/A 11 0 -100.0% Camps 0 0 N/A 7 0 -100.0% Miscellaneous 6 70 1066.7% 10 99 890.0% WATERFORD OAKS BMX 835 445 -46.7% 835 445 -46.7% WATERFORD OAKS COURT GAMES COMPLEX 186 150 -19.4% 1,618 1,066 -34.1% WATERFORD OAKS FRIDGE 0 0 N/A 20,634 0 -100.0% WATERFORD OAKS LOOKOUT LODGE 382 85 -77.7% 1,686 1,173 -30.4% WATERFORD OAKS WATERPARK 1,500 0 -100.0% 1,500 0 -100.0% RED OAKS WATERPARK 1,900 9,460 397.9% 1,900 9,460 397.9% THERAPEUTIC EVENTS 210 210 0.0% 3,438 2,403 -30.1% SENIOR EVENTS 0 0 N/A 0 0 N/A TOTAL MOBILE RECREATION VISITS 12,645 14,708 16.3% 28,315 27,739 -2.0% TOTAL FACILITIES AND SPECIAL EVENTS 5,013 10,350 106.5% 31,611 14,547 -54.0% *Not included in program totals -only in combined totals. In-house events are counted in facility totals. 3 of 4 7/6/2010 ACTIVITY REPORT M 2010 FMS FY20101 COUNTYPARKS pY ( �P'Ii ; i'• P�"I rr• r r rr• r r ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS Nature Center 2,444 2,338 -4.3% 10,676 11,033 Outreach Visits 1,311 917 -30.1% 6,785 5,663 "Trail Usage ("Not included in totals) 11,015 9,981 -9.4% 56,792 76,981 ENVIRONMENTAL PROGRAM - LYON OAKS Nature Center 287 142 -50.5% 1,819 1,379 Outreach Visits 107 107 0.0% 882 618 "Trail Usage ("Not included in totals) 607 599 -1.3% 4,707 4,327 TOTAL NATURE CENTERS 2,731 2,480 -9.2% 12,495 12,412 TOTAL OUTREACH VISITS 1,418 1,024 -27.8% 7,667 6,281 rr• r r rr• r r DAY USE PARKS 71,313 78,259 9.7% 283,150 310,838 GOLF COURSES 18,946 16,737 -11.7% 35,573 42,411 RECREATION, FACILITIES AND SPECIAL EVENTS 17,658 25,058 41.9% 59,926 42,286 NATURE INTERPRETIVE SERVICES 4,149 3,504 -15.5% 20,162 18,693 BANQUET FACILITIES 18,358 16,658 -9.3% 93,269 76,834 GRAND TOTALS 130,423 140,216 7.5% 492,080 491,062 Please note: Highland Oaks, Independence Oaks, Orion Oaks, Rose Oaks Day use all have car counters for 2010 numbers. 3.3 % 16.5% 35.5% -24.2% -29.9% -8.1% -0.7% -18.1% 9.8% 19.2% -29.4% -7.3% -17.6% -0.2% *Not included in program totals -only in combined totals. In-house events are counted in facility totals. 4 of 4 7/6/2010 White Lake Oaks Glen Oaks Red Oaks Springfield Oaks Lyon Oaks Addison Oaks _;roveland Oaks Waterford Oaks WP Red Oaks WP Total Select Oakland County P&R Facilities Gross Revenues FY 2010 vs FY 2009 October -June (9 Month Comparison) 2010 2009 $$$ `s 2010 O/(U) 2009 430,992 432,525 484,061 494,064 (10,003) 174,176 24,033 150,143 375,967 386,488 (10,521) 626,594 508,413 118,181 193,081 148,584 44,497 213,624 181,540 32,084 96,056 58,894 37,162 237,351 72,084 165,267 2,831,902 2,306,625 525,277 Note: Data reflects gross revenues only, excludes miscellaneous tee rerunas and other minor adjustments. Groveland Oaks and Addison Oaks 2010 revenue increase is partially due to a change in their reservation process. Red Oaks golf course was only open 2 months during this time period in FY 2009. 7/6/201011:35 AMFiscal Yr Comparison 2010 vs 2009.x1s ITEM #8B REC TRAC DEMONSTRATION The Information Technology Roadmap indicated that a full service point -of -sale system was needed to support the business operations of the parks system. Staff worked with Information Technology to complete a Request for Proposal to select a vendor and software program to meet these needs. The RecTrac program, a product of Vermont Systems Incorporated, was determined to be the best option. Phil Castonia, Business Development Representative for Internal Services, and Chris Moshier, User Support Specialist II, will provide an informational presentation and demonstration of the value of this system to Oakland County Parks and Recreation. ITEM #8C MILLAGE AWARENESS UPDATE Stephanie Mackey, Business Development Representative, will present an update on staff efforts to communicate millage renewal awareness activities. Communication Strategy for Implementation Quantity Piece Direct mail piece • 77,500 sent to homes of absentee 80,000 voters week of June 21 • 2,500 available for distribution Information Card • Distributed copies to all full time and 38,000 year-round part-time staff for key contacts in March • Distributed to OC Planning and Economic Development staff in March • Distributed to all seasonal staff during orientations in April -June • Included with all contracts for facility rentals and campsite reservations • Distributed to all off -site permit sales locations • Placed in brochure racks in County buildings • Distributed 100 cards to 39 libraries on library distribution list • Distributed to attendees of Fireworks at Addison and Groveland (2,000 cards) Millage Information • Placed in all Parks restroom frames in 265 Poster April • Distributed to staff as requested for posting in local businesses, info boards, etc. Staff Message included on: Communications Letterhead, envelopes • eBlasts to GovDelivery members • Staff email signature • Staff voicemail messages Cash Register "Renewal of 10-year .2415 parks millage Receipts Vote on August 3, 2010!" appears on the bottom of all Point of Sale cash register receipts: • Administration • Golf Courses • Campgrounds • Waterparks 8C-1 Communication Strategy for Implementation Quantity Piece Table Tents General information provided in table tent 200 format for golf course grill rooms and Oakroom cafeteria of courthouse Yard Signs (14" x • Distributed to staff 2,000 22") . Distributed to partners: o local P&R departments o program participants o stewardship groups o employees of other County departments 3' x 5' Signs . 46 on park properties 175 • 25 commercial locations Need 85 additional locations Newsletters General information included in the following publications: • OC Retirees (Mar/April) • 2010 Board of Commissioners Annual Report (June) • The Telegraph (July) • Community Connections Initiative (July) • Prosper eNews Jul Podcast • Featured on oakgov.com, myoakgov.com and DestinationOakland.com mid -June -Jul Website • Destination Oakland.com/About Us/Millage Awareness page live with general information, link to 8 minute overview as well as podcast Email distribution General information provided in template format for staff to forward to key contacts, program participants, golf league members, GovDelivery members, Facebook fans and the following general distribution lists: • Oakland Schools staff and contacts • Homeowners Associations • Chambers of Commerce • DDAs • Community Service Organizations (Rotary, Knights of Columbus, etc) • Special Interest Groups (Watershed, NR Stewardship, etc) 8C-2 Communication Strategy for Implementation Quantity Piece Presentations • Community Connections Initiative — to 45 local municipalities completed • Local groups (K of C, Rotary, special 13 interest, etc) scheduled Info booths Information on the parks and millage distributed at a variety of local festivals, events, Oakland County fair, etc. Parades Mobile Recreation units participating in local parades throughout the County Special events Promotional opportunities for parks visitors such as: • Catalpa concert series • Wint Nature Center 25th Anniversary • Splash Fun bonus days at Waterparks • Fireworks at Addison & Groveland • Waterford Paradise Peninsula Grand Opening • Oakland County Fair at Springfield • Red Oaks Dog Park Grand Opening Advertising General message appears: • Back cover 2010 Prosper magazine • Carl's Golfland magazine • Oakland Press special section"50 Things to do" General Information Designed to be placed in all "Health Spot" 48 Poster frames across County campus for the month of Jul Local cable stations Sent 8 min closed caption video, letter and 18 information card to local cable stations Media Contacts Information sent to key contacts affiliated 10 with the following media: • The Detroit News • The Detroit Free Press • The Oakland Press • The Spinal Column • Oxford Leader • Lake Orion Review • Clarkston News • G&G News News Release News release sent to all media contacts 64 Editorial Boards Sent letter and information card requesting 35 a meeting to discuss milla e 8C-3 ITEM #8D RECREATION PROGRAMS AND SERVICES UPDATE Terry Fields, Chief of Recreation Programs and Services, will provide a brief overview encompassing our programming efforts focusing on: • The Recreation Assistance Partnership • The OC Parks Express • Parades and Festivals • Special Events N. ITEM #8E EXECUTIVE OFFICER'S REPORT 1. Due to staff vacations, the Payment Register and Combined Statement of Operations for the month ending 5/30/10 (FM 8, FY 10) were not finalized at the time the agenda was printed. These items will be distributed at the commission meeting. 2. The purchase agreement for Ducks Unlimited is currently being reviewed by Corporation Counsel. The agreement may be completed and presented at the meeting. 3. Upper Bushman Property Acquisition Update: At this time, parks staff, Corporation Counsel and Facilities Management are prepared to close on the Upper Bushman. All necessary paperwork has been taken care of on behalf of the County. Staff is currently waiting to receive a request for a closing date from Mr. Arnold, which has been delayed due to negotiation of a short sale with his lender. Staff has received permission from the DNRE to close on the property. The DNRE has also granted an extension to the date on which the property is required to be open to the public (DNRE guidelines requests public access within 90 days of closing). Upon closing staff will begin fencing the property and installing a public parking area, with the park officially opening to the public in April 2011. At its June meeting, the Commission requested an update on the contributions of project partners for the acquisition. Attached is a breakdown of the partners and their status. Following the chart is the complete cost breakdown for the acquisition. 4. Attached is a report that was presented to the Michigan Natural Resources Trust Fund Board on June 16, 2010 explaining the impact of recent oil and gas lease auctions creating an increased opportunity for grant opportunities. 5. Highland Oaks Acquisition — The County closed on a 4-acre linear parcel of property extending north from the northwest corner of Highland Oaks to Munger Road. The property was purchased for $10,000, with a final cost (including tax, title and recording fees) of $11,097.33. This property is an important connection in the proposed Oak Routes county -wide trail network and also provides a northern access point to Highland Oaks. The same corridor extends north past Munger Road as an undeveloped road right-of-way owned by the Road Commission for Oakland County. This undeveloped right-of-way extends north to Demode Road, and will continue to be explored by the township and the Oakland Trails Advisory Council for future trail connectivity. 6. The Red Oaks Dog Park is projected to open on Tuesday, July 6. The Grand Opening will take place on July 24, 2010 from 8-11 a.m. with no formal ceremony planned. 7. OCPRC mobile units on NBC reality TV show — On Monday June 28th an episode of "Losing It with Jillian Michaels" was filmed at Scout Park in Hazel Park (for a "reveal"/birthday party picnic). The show is a spin-off of NBC's hit series "The Biggest Loser." OCPRC assisted the production crew in finding a suitable site, and also rented our climbing tower and obstacle course for the shoot. Staff's assistance with the production was requested only 4 days prior, and did an excellent job of pulling together resources and staff to work at the event. The show is a nationally televised series, so watch for the units and our staff on Tuesday July 13th at 8:00 p.m. on NBC. An added benefit for OCPRC is that these units would likely not have been otherwise rented on a Monday night, so we received an unanticipated $700 in revenue for working quickly to accommodate the production on a short timeline. 8E-1 8. OCPRC recently received two grants for invasive species control. The first grant is Federal Stimulus Funding via the MDNRE to address swallow -wort in Michigan (a high -priority invasive plant). Oakland County is not actually receiving this grant or any cash, but rather three of our park sites (Independence, Rose and Highland Oaks) were chosen by the MDNRE as project sites, including several private properties adjacent to these parks. MDNRE is administering the grant and hiring and managing the contractor for all of the 50 sites chosen throughout the state. While OCPRC is not the actual grantee, we will be receiving 70 hours of survey work and 300 hours of herbicide treatment work between our three parks. The value of the contracted work is estimated by staff to be nearly $20,000. This work will occur June — September 2010. 9. Upon completion of the business plan and revised project scope for Catalpa Oaks, staff will bring the Catalpa Oaks Design and Engineering Scope to the Commission for approval. 10. Attached for your review are the Upcoming Events for July. 11. The next meeting is August 4, 2010, 9 a.m. at the Groveland Oaks Fire Station #1, 14645 Dixie Highway, Holly, MI 248.634,7722; followed by a tour of Groveland Oaks. Casual attire is appropriate. MW UPPER BUSHMAN LAKE ACQUISITION UPDATE PARTNER f 0 ' R 0. ACTION Donate $16,000 towards the acquisition costs for the Upper Bushman property. Acquire conservation easements on land surrounding connection between 1/0 and Upper Bushman. Ducks Unlimited Donation of Eisele property on Sashabaw. Fiduciary for $105,000 grant from Carls Foundation. Carts Foundation Award grant to Ducks Unlimited for Upper Bushman/Eisele project. Arnold Family Provide 6 months of lease payments at $3,000 per month beginning at closing. Rental Properties Provide 6 months of lease payments at $2,000 per month Funding Breakdown DNRE 42% of SCV $2.25 Million $ 945,000 Oakland County Parks and Recreation $1,740,000 Carls Foundation Grant $ 105,000 Donation from NOHLC $ 16,000 Arnold Lease $ 18,000 Rental Property Leases $ 12,000 Property Sale Price $2,836,000 STATUS Per NOHLC's Executive Director on June 29t", funding has been allocated and is available for this donation. Staff will be submitting a letter requesting the funds once the closing has occurred. Funding agreement approved by OCPRC at June meeting. Purchase agreement for donation of Eisele property will be presented at the August OCPRC meeting for approval. Money and land transfer will proceed when BOC approves both documents in August. Grant was awarded in February. Foundation will transfer funds once Funding agreement is executed by BOC. Lease has been finalized and will be signed at closing (and will begin on the date of closing). Leases will be executed with the current tenants subsequent to closing. 8E-3 Oil and Gas Revenue • $20.2 M to MNRTF • $10.0 M transferred to State Park Endowment • $6.7 M available for grants • $3.5 M increase to MNRTF corpus • $2.1 M to Game and Fish Trust corpus 1 8E-4 + $3.5 M revenue through March 31, 2010 + $75.9 M auction revenue • $473.2 M as of May 4, 2010 • Revenue for remainder of fiscal year will add to the corpus • $500 M corpus cap Game • Fish Trust Fund CorpA ,500ml u • $109.8 M G&F Trust corpus Sept. 30, 20009 + $2.1 M revenue through March 31, 2010 + $63.9 M auction revenue 6.0 M Game and Fish General Purpose • $169.8 M as of May 4, 2010 3 8E-6 July Upcoming Events Adaptive Recreation July 1 Easter Seals July 7 Play Ground Dedication for children with Disabilities July 7 Tennis Lessons at Southfield Civic for Individuals with Disabilities July 8 Easter Seals 4H July 12 Golf at Beechwoods for Individuals with Disabilities July 13 Golf at Red Oaks for Individuals with Disabilities July 14 Tennis Lessons at Southfield Civic for Individuals with Disabilities July 14 OCParks Express - Adaptive July 15 4H — Day for individuals with disabilities July 17 Dreams and Wings — Airplane rides for Kids with Disabilities July 19 Golf at Beechwoods for Individuals with Disabilities July 20 Golf at Red Oaks for Individuals with Disabilities July 21 Tennis Lessons at Southfield Civic for Individuals with Disabilities July 22 Social at Clawson City Park - Individuals with Developmental Disabilities July 22 Easter Seals July 26 Golf at Beechwoods for Individuals with Disabilities July 27 Golf at Red Oaks for Individuals with Disabilities July 28 OCParks Express Adaptive July 28 Tennis Lessons at Southfield Civic - Individuals with Disabilities July 29 Easter Seals July 31 W/C Rugby competition at Beechwood in Southfield South District June 22 Family Concert —Catalpa Catalpa Oaks — Leagues April — June (soccer) SOCS — MTWThFSS April - August SPSC — Sunday Southfield Parks and Recreation — Southball Southfield Youth - Baseball April— June SOCS — South Oakland County Soccer April - October SPSC — Stay and Play Social Club Lyon Oaks — Leagues MichCa — Tournament July 3 — 5 Practice and Cages - Michigan Cricket Association Great Lakes Cricket Association Michigan Cricket Academy 8E-7 LEWIS E. WINT NATURE CENTER INDEPENDENCE OAKS COUNTY PARK Public Interpretive Programs July 10 — Canoes & Campfire July 13, 14, 15 — Awesome Outdoors July 21 or July 24 — Tuning Your Tot Into Summer July 24 — Story Time in the Garden July 27-29 — Uck, Muck, & Yuck Day Camp July Appointments: Field Trip — 4 (Plus —4 — in kind for OCPR Wild Adventures Camp) Wild Birthday Party -1 Nature Connection - 1 Nature Discovery — 7 (Plus —2 — in kind for Addison Oaks and Groveland Oaks) StarLab -16 (Plus —6 — in kind for OCPR Wild Adventures Camp) Other July 4 — Independence Day July 8, 10, 15, 22, 29 — Garden Work Bee July 8 — Rachel Boyd / OCPR Volunteer Training July 13-18 — 4-H Fair (Springfield Oaks) — Staff @ Ellis Barn Groveland Oaks: July 17 Skiers Pier King of Darkness Night Jump — Groveland Oaks campground will host the Skiers Pier King of Darkness Night Jump ski jump competition. The event will be a fast -paced, high-energy ski -jump tournament, featuring the world's top 10 jumpers reaching speeds of 75 miles per hour and jumping nearly 230 feet on Stewart Lake. Competition will begin around 7:30 p.m., with the final skiers of the evening (competing for a $20,000 purse) jumping in the darkness, lit up only by lights on the jump. The event will also feature show -skiers, live music, and demonstrations. Major sponsors of the event include: Malibu boats, Taco Bell, Redbull, US Navy, O'Neill, Eagle Trailers, Acme Propellers and more. Cost for the event is $10 per car, or free for campers and those with a 2010 Oakland County Parks Vehicle Access Permit. Health and Fitness Walk Michigan Program! Walk at all our parks throughout the month of July; record your mileage. July 6 Walk Michigan! Supervised Family Walk, Independence Oaks 7 pm July 13 Walk Michigan! Supervised Walk in the Village—Lathrup Village 10:30 am July 20 Walk Michigan! Supervised Family Walk, Catalpa Oaks 7 pm July 21 Canterbury on the Lake Health Fair Display 2 — 4 pm 8E-8 July 23 OakFit at the Wateiparks 11 am — 7 pm July 24 Project Fit at Catalpa Oaks 10 — 12:30 pm July 30 Lathrup Village Mystery Tour, Independence Oaks, 10 am — 2 pm July 31 Walk Michigan! Supervised Family Walk, Waterford Oaks 10 am Golf Programs Tuesdays in July at White Lake Oaks 9 am — noon Tuesday in July at Red Oaks 5 pm — 7:30 pm Ladies Only Recreational Golf League July 10 Family Fun Night of Golf and a Movie, Red Oaks 6 pm July 12 Ladies Only Golf Lessons, Lyon Oaks, 7 pm July 13 Adult Beginners Golf Lessons, Lyon Oaks, 7 pm July 14 Adult Intermediates Golf Lessons, Lyon Oaks, 7 pm June 16 TGIF Golf Outing at Red Oaks 5 pm July 18 Barbeque Bonanza at Red Oaks 2 pm Dog Programs July 1 Bark Art and Expo — OCP Display - in Huntington Woods 3:00 — 8:15 pm July 3 Patriotic Pooches, Orion Oaks 10 — 11 am July 10 Walk Michigan! Dog Walk, Lyon Oaks 10 am July 10 Mitsubishi Motors North America Critter Connection Fund Raiser, --Orion Oaks 11 am — 2 pm July 17 Animal Talk Radio Pet Parade and Expo, Addison Oaks 9 am — 6 pm July 18 Walk Michigan! Dog Walk, Independence Oaks 1 pin July 24 Grand Opening, Red Oaks Dog Park, 8 - 11 am Aquatics and Volunteer Programs July 7 Aquatic Adventure Free Open House, Red Oaks Waterpark July 8 Volunteer Orientation, July 14 Aquatic Adventure Free Open House, Waterford Oaks Waterpark July 16 Family Fest for $5.00, Red Oaks Waterpark July 21 Aquatic Adventure Free Open House, Waterford Oaks Waterpark July 28 Aquatic Adventure Free Open House, Red Oaks Waterpark July 30 Family Fest for $5.00, Waterford Oaks Waterpark