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May 28, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE .............................Oakland County Parks and
Recreation Commission
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, June 2, 2010
9:00 a.m. -
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
PeckY D. Lewis Jr.
Chairman
Richard Skarritt Daniel J. Stencil
Vice Chairman Executive Officer
J. David VanderVeen
Secretary
Tim Burns
Gerald A. Fisher Next Meeting: Wednesday, July 7, 2010 at Oakland County Parlcs and Recreation
Robert Kostin Administration Office.
Christine Long
John P. McCulloch
Charles Palmer
Scott
bd iiel J. Stencil
Executive Officer
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04
Oakland County Parks and _ ,reation Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
June 2, 2010
Agenda
Public Hearing — Adoption of Fiscal Year 2011 Operating Budget
1. Call Meeting to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes; 4/21//10 and 5/5/10
5. Approval of Agenda
6. Public Comments
7. REGULAR AGENDA
A. Internal Service Funds Journal Voucher Register ending 4/30/10
(FM 7, FY 10); Payment Register ending 4/30/10 (FM 7, FY 10)
B. Combined Statement of Operations for month ending 4/30/10 (FM 7, FY 10)
C. Fiscal Year 2011 Budget Revision and Adoption
D. Resolution — Ducks Unlimited Funding Agreement for Donation of Property
E. Resolution — No Child Left Inside
F. Resolution — July as National Recreation and Parks Month
G. Red Oaks Waterpark Slide Repair — Change Orders
H. Catalpa Oaks Design and Engineering Scope
I. Waterford Oaks Master Plan Concept
8. STAFF REPORTS/PRESENTATIONS
A. April Activity Report
B. Executive Officer's Report
Action Required Presenter/Phone #
P. Lewis/248.646.5917/
D. Stencil/248.858.4944
--- P. Lewis
m
Approval S. Kici/248.858.4603
Approval P. Lewis/D. Stencil/248.858.4944
P. Lewis
Approval
S. Cox/248.858.4612/D. Stencil
Approval
S. Cox/D. Stencil
Approval
S. Cox/D. Stencil
Approval
M. Prowse/248.858.4630
Approval
S. Wells/248.858.4634
Approval
D. Stencil
Approval
M. Donnellon/248.858.4623
Approval
M. Donnellon
Informational
J. Noyes/248.858.4624
Receive and File
J. Dunleavy/248.858.4647/
L. Gee/248.343.1365
Receive and File D. Stencil
9. OLD BUSINESS
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
June 2, 2010
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
April (FM7, 2010)
*PAYMENT REGISTER:
Voucher Report Period, April (FM7 2010)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
881,771.32
684,686.05
$1,566,457.37
7a-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2010
(FOR MONTH ENDING 4130/10)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$14,129,000.00
$13,965357.84
$163,642.16
98.8%
Other
297,300.00
228:675.57
68,624.43
76.9%
GLEN OAKS GOLF COURSE
1,152,170.00
301,924.60
850,245.40
26.2%
LYON OAKS GOLF COURSE
1,269,500.00
315,210.30
954,289.70
24.8%
RED OAKS GOLF COURSE
370,400.00
70,152.49
300,247,51
18.9%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
190,751.31
650,048.69
22.7%
WHITE LAKE OAKS GOLF COURSE
924,250.00
225,175.40
699,074.60
24.4%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
14,637.57
22,782.43
39.1%
ADDISON OAKS
439,665.00
91,398.14
348,266.86
20,8%
ADDISON OAKS CONFERENCE CENTER
126,000.00
37,020.50
88,979.50
29.4%
GROVELAND OAKS
701,400.00
51,563.40
649,836.60
7.4%
HIGHLAND OAKS
13,000.00
120.00
12,880.00
0.9%
INDEPENDENCE OAKS
332,160.00
105,252.00
226,908.00
31,7%
LYON OAKS
90,000.00
36,000.50
53,999.50
40.0%
ORION OAKS
111,200.00
55,724.00
55,476.00
50,1%
RED OAKS DOG PARK
0.00
0.00
0.00
N/A
ROSE OAKS
2,300.00
164.00
2,136.00
7.1%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,425.00
44,643.00
15,782.00
73,9%
WATERFORD OAKS ACTIVITY CENTERIPARK
45,900.00
22,748.00
23,152.00
49,6%
RECREATION PROGRAMS & SERVICES
21,000.00
4,909.50
16,090.50
23.4%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
109,830.00
277,970.00
28.3%
RED OAKS WATERPARK
1,000,600.00
3,499.27
997,100.73
0.3%
WATERFORD OAKS BMX COMPLEX
17,250.00
0.00
17,250.00
0.0%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300,00
695.29
143,604.71
0.5%
WATERFORD OAKS WATERPARK
821,425.00
3,370.55
818,054.45
0.4%
NON -OPERATING PLANNED USE OF BALANCE
3,710,100.00
0.00
3,710,100.00
N/A
TOTAL REVENUE
$27,055,365.00
$15,878,823.23
$11,176,541.77
58.7%
EXPENSES
ADMINISTRATIVE SERVICES
$5,874,758.00
$2,644,555.96
$3,230,202.04
45.0%
FISCAL SERVICES ADMINISTRATION
126,497.00
63,085.16
63,411.84
49.9%
FISCAL SERVICES PARKS & REC
267,836.00
144,534.60
123,301.40
54.0%
GLEN OAKS GOLF COURSE
1,404,809.00
636,819.55
767,989.45
45.3%
LYON OAKS GOLF COURSE
2,041,893.00
857,112.57
1,184,780.43
42.0%
RED OAKS GOLF COURSE
855,496.00
296,087.46
559,408.54
34.6%
SPRINGFIELD OAKS GOLF COURSE
1,108,426.00
455,698.49
652,727.51
41.1%
WHITE LAKE OAKS GOLF COURSE
1,159,553.00
455,949.97
703,603.03
39.3%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
231,469.53
286,063.47
44.7%
ADDISON OAKS
1,469,831.00
536,730.49
933,100.51
36.5%
ADDISON OAKS CONFERENCE CENTER
289,187.00
84,573.03
204,613.97
29.2%
GROVELAND OAKS
1,533,180.00
428,772.02
1,104,407,98
28.0%
HIGHLAND OAKS
71,902.00
21,433.37
50,468.63
29.8%
INDEPENDENCE OAKS
1,056,316.00
447,366.92
608,949.08
42.4%
LYON OAKS
366,629.00
174,530.28
192,098.72
47.6%
ORION OAKS
195,505.00
79,155.15
116,349.85
40.5%
RED OAKS DOG PARK
0.00
15,903.29
(15,903.29)
NA
ROSE OAKS
96,352.00
13,603.47
82,748.53
14.1%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
165,568.70
327,322.30
33.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
619,096.00
263,876.96
355,219.04
42.6%
RECREATION PROGRAMS & SERVICES
700,956.00
331,068.91
369,887.09
47.2%
CATALPA OAKS
114,924.00
11,797.66
103,126.34
10.3%
MOBILE RECREATION & SPECIAL EVENTS
695,187.00
198,978.11
496,208.89
28.6%
RED OAKS WATERPARK
1,354,195.00
299,500.05
1,054,694.95
22.1%
WATERFORD OAKS BMX COMPLEX
53,404.00
9,852.68
43,551.32
18.4%
WATERFORD OAKS TOBOGGAN COMPLEX
952,988.00
75,338.43
877,649.57
7.9%
WATERFORD OAKS WATERPARK
1,287,903.00
255,804.06
1,032,098.94
19.9%
FACILITIES & MAINTENANCE
1,487,835.00
644,809.07
843,025.93
43.3%
CONTINGENCY/INTERNAL SERVICE CHARGES*
600,000.00
134,369.61
465,630.39
N/A
NON -OPERATING CAPITAL
260,283.00
0.00
260,283.00
NIA
$27,055,365.00
$9,978,345.55
$17,077,019.45
36.9%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$5,900,477.68
($5,900,477.68)
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
58.7%
70.0%
70.5%
66.5%
BUDGET BALANCE:
41.3%
30.0%
29.5%
33.5%
ACTUAL EXPENSE TO DATE:
36.9%
38.3%
41.7%
41.7%
BUDGET BALANCE:
63.1%
61.7%
58.3%
58.3%
Note: FY2007-2009 percents did not include the non -operating Revenue and Expense budget amounts
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 7b-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 7, FY 2010
(FOR MONTH ENDING 4/30/10)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
$116,538 to Waterford Oaks Park -Grounds Maintenance (OCPRC March)
$152,900 to Red Oaks Waterpark-Building Maintenance (OCPRC April)
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7b-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 7, FY 2010
(FOR MONTH ENDING 4/30/10)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$14,194,033.41
0.00
0.00
14,194,033.41
301, 924.60
315,210.30
70,152.49
190,751.31
225,175.40
1,103,214.10
YEAR TO DATE
EXPENSE
$2,644,555.96
63,085.16
144,534.60
2,852,175.72
636,819.55
857,112.57
296,087.46
455,698.49
455,949.97
2,701,668.04
REVENUE OVER
(UNDER) EXP.
$11,549,477.45
(63,085.16)
(144,534.60)
11,341,857.69
(334,894.95)
(541,902.27)
(225,934.97)
(264,947.18)
(230,774.57)
(1,598,453.94)
14,637.57 231,469.53 (216,831.96)
14,637.57 231,469.53 (216,831.96)
91,398.14
37,020.50
51,563,40
120.00
105,252.00
36,000.50
55,724.00
0.00
164.00
44,643.00
22, 748.00
444,633.54
4,909.50
0.00
109,830.00
3,499.27
0.00
695.29
3,370.55
122,304.61
0.00
0.00
0,00
$15,878,823.23
536,730.49
84,573.03
428,772,02
21,433.37
447,366.92
174,530.28
79,155.15
15,903.29
13,603.47
165,568.70
263,876.96
2,231,513.68
331,068.91
11,797.66
198,978.11
299,500.05
9,852.68
75,338.43
255,804.06
1,182,339.90
(445,332.35)
(47,552.53)
(377,208.62)
(21,313.37)
(342,114.92)
(138,529.78)
(23,431,15)
(15,903.29)
(13,439.47)
(120,925.70)
(241,128.96)
(1,786,880.14)
(326,159.41)
(11, 797.66)
(89,148.11)
(296,000.78)
(9,852.68)
(74,643.14)
(252,433.51)
(1,060,035.29)
644,809.07 (644,809.07)
644,809.07 (644,809.07)
134,369.61
$9,978,345.55
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(134,369.61)
$5,900,477.68
(Page 3 of 3) 7b-3
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 21, 2010
Chairman Lewis called the meeting to order at 9:11 a.m. in the commission room of the Administration
Office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Secretary J. David VanderVeen, Tim Burns, Gerald Fisher, Robert Kostin,
Christine Long, John McCulloch, Charles Palmer, John Scott
ABSENT WITH NOTICE:
Vice Chairman Richard Skarritt
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Information Technology
APPROVAL OF AGENDA:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jon Noyes, Planning Supervisor
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Representative
Phil Castonia, Business Development Representative
Matt Felton, Marketing Supervisor
Sheila Cox, Capital Improvement Coordinator
Dawn Siegel, Supervisor
Moved by Mr. Scott, supported by Mr. Fisher to approve the agenda as written.
AYES: Fisher, Kostin, Lewis, McCulloch, Palmer, Scott, (6)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No public comments were made.
BUDGET WORK SESSION:
The triennial budget for FY2011, 2012, and 2013 was presented. Staff compiled the budget utilizing
information received from the Citizens Survey that is completed every two years and recognizes Oakland
County Parks and Recreation Commission as a world class parks system.
The proposed operating revenue budget is $21,244,013; down (.9%) from the amended budget for FY
2010. Of this amount, $8,493,713 comes from charges for services. The remaining balance of
$12,750,300 will come from the'/ millage, $12,458,000 (58.6%); income from investments, $275,000;
and other income; $17,300.
4-1
(Commission Meeting and FY 2011 Budget Work Session, April 21, 2010)
The proposed operating expense budget is $28,441,962; decreased (.5%) from the amended budget for
FY 2010. The .5% net decrease includes many contributing factors:.5% salary reduction as
recommended by the County Executive; fringe benefits increase due to the cost update for many full-time
positions; final payment of $550,000 in FY2010 to the Oakland County Building Authority for the Lyon
Oaks bond; Information Technology Master Plan 3rd year cost decrease ($600,000) to $1,200,000. The
IT Master Plan has been revised to reflect a five-year implementation period.
Other points of interest:
• Salaries and fringe benefits total $11,589,350; 40.74% of the total operating expense budget
• In numerous budget centers Special Events revenue and expenses have increased due to the
increased priority in recreation programming to meet the demand of residents as identified in the
citizen survey.
• IT Roadmap development and its related increase in operational costs is because of the IT
Master Plan, i.e. Point -of -Sale System (POS) and Collaborative Asset Management System
(CAMS)
• Energy conservation audits will be completed for most facilities and energy management systems
upgraded
• Significant increases in recreation programming for Upper Bushman Lake, the Greenhouses, OC
Market and Special Events. All nine core service areas; adaptive recreation, aquatics, special
events, outdoor recreation, mobile recreation, golf, health and wellness, volunteers, and nature
interpretation have been programmed county -wide through outreach, collaborations,
partnerships, sponsorships and parades
• The Revenue Pricing Policy has allowed staff to fill facilities during non -peak times
• Additional budget centers have been forecast: FY2011 revenue for the OC Market is projected to
offset the operation of the market; funds are allocated in contingency for management of the
Madison Heights Nature Center
• Red Oaks Dog Park, our newest facility, opens this year
• Staffs Budget Task goal is to increase actual revenue and/or decrease actual expense by
combined 10% for FY 2010 and by combined 15% for FY 2011 in order to replenish the
Stabilization Fund
• Capital equipment expenditures have been reduced from $508,405 in FY2010 to $228,080, of
which $199,480 will be spent on replacement equipment
• CIP projects have been limited due to the availability of funds; however, staff is projecting out on
a 10-year cycle
• Future CIP projects reflect a strategy of creating "Inventory of Design Opportunities" that will be
grant -ready.
Oakland County General Fund Conformance:
The `Planned Use of Balance" revenue shown in the Operating Budget Revenue summaries increased
$3,487,849. This is due to a change in the line item used to budget a reduction to fund equity. In FY
2011 a reduction to fund equity is budgeted as a positive amount in the Planned Use of Balance revenue
line item. In FY 2010 a reduction to fund equity was budgeted as a negative amount in the Non -
Departmental Capital Improvement Program expense line item.
4-2
(Commission Meeting and FY 2011 Budget Work Session, April 21, 2010)
The FY 2011 figure of $7,197,949 is comprised of $3,651,800 - the amount of non -cash depreciation
included in the current fiscal year's expense, and $3,546,149 - the amount of the reduction to fund equity.
This reduction to fund equity will reduce the funds available for the Capital Improvement Program. A
separate budget book details projects planned for the FY 2011 Capital Improvement Program.
Staff has also been directed to reduce FY2010's budget by a net 10%, and an additional 15% for FY2011
as presented today. Staff will present the revised budget with the 15% reduction at the June 2, 2011
regular meeting.
Discussion followed on the Madison Heights Nature Center and the Oakland County Market and whether
they are part of FY2011's budget. These expenses would come from contingency; business plans will
project phases.
Discussion followed about the fund balance. A comparison chart was requested that details the fund
balance annually.
Moved by Mr. Palmer, supported by Mr. Kostin to approve the preliminary FY2011 budget
and direct staff to prepare the final budget for presentation on June 2, 2010.
Motion withdrawn.
After discussion, Commission directed staff to complete the budget with recommended changes for
approval at the June 2 meeting.
The proposed FY 2011 Operating Budget and Capital Improvement Programs Budget will be available for
review for 30 days as required and will be placed on the agenda for the June 2, 2010 commission
meeting for approval.
URBAN RECREATION INITIATIVE WORK SESSION:
With the Strategic Master Plan in place, staff has identified the need to have a detailed urban recreation
plan in place that can be shared with all cities, villages and townships. With the current economic climate
in Oakland County, there is a changing need for recreational opportunities for its citizens. More than 66%
of Oakland County is deemed urbanized by the census.
Currently there are two Oakland County Parks located in Historical Urban Cores (HUC); Red Oaks and
Catalpa Oaks. The Urban Recreation Initiative will address HUCs and identify community -level needs.
Four Critical Components:
1. Recreational access
• Removing physical barriers
• Transportation barriers
• Financial barriers
• Cultural/education barriers
2. Recreational programs and special events
• Core program plan
• Recreation assistance partnership (RAP)
• Special event development
3. Facility Investment
• Operations
• Major maintenance
• Capital improvements
4. Land Acquisition
• Recreational land
• Land use conversion
4-3
(Commission Meeting and FY 2011 Budget Work Session, April 21, 2010)
This presentation will also be shared at the Oakland County Board of Commissioners Joint Caucus
meeting on April 22 to communicate how OCPRC is developing an urban recreation plan and the
commission's commitment to the urban recreation needs of county residents.
RECREATION ASSISTANCE PROGRAM
Moved by Mr. Fisher, supported by Mr. Palmer to increase the Recreation Assistance
Partnership an additional $50,000 to enhance transportation services; and transfer
$50,000 from contingency for this expenditure.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
PROFESSIONAL SERVICES CONTRACT — SIGNATURE EVENT PLANNING:
Staff sent out a Request for Qualification (RFQ) to establish a Professional Services Contract for a
Signature Event Planner who has the ability to identify and negotiate potential sponsors, partners, and
locations for signature event planning that creates an economic impact and generates income for
Oakland County Parks. The contract would be for a three-year period and a not -to -exceed amount of
$50,000 for the first year. Several proposals were received and reviewed by staff; staff recommended
awarding the contract to Jonathon Witz & Associates of Pontiac.
Discussion followed regarding pricing variables, scope of work, and collaboration of Parks staff and
Jonathon Witz's staff to identify the benefits this company adds to Parks events.
Commission directed staff to obtain additional information, and carry this item forward to the May 5, 2010
meeting.
Meeting adjourned at 1:25 p.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
HE
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
May 5, 2010
Chairman Lewis called the meeting to order at 9:14 a.m. in the commission room of the Administration
Office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D. Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Purchasing
OC Facilities Maintenance & Operations
OC Facilities Engineering
ETC Institute/Leisure Vision
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Larry Gee, Chief-Oper. & Maint. South
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Representative
Matt Felton, Marketing Supervisor
Desiree Stanfield, Supervisor -Communications
Jan Pung, Project Advisor
Brittany Bird, Natural Resources Planner
Sheila Cox, Capital Improvement Coordinator
Jack Smith, Manager
Art Holdsworth, Director
Paul Hunter, Manager
Ron Vine, Vice President
Moved by Mr. Palmer, supported by Mr. Kostin to approve the minutes of the regular meeting of
April 14, 2010.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Scott, supported by Mr. VanderVeen to approve the agenda as revised by
removing item #7f - Trails Plan -County Campus.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No public comments were made.
4a-1
(Commission Meeting, May 5, 2010)
PAYMENT APPROVAL:
Moved by Mr. Skarritt, supported by Mrs. Long to approve the Internal Service Funds Journal
Voucher Register for the month ending 3/31/10 (FM 6, FY10); Oak Management, Inc. Credit for
Services Rendered Register (FM 4,5,6 FY 10); Payment Register ending 3/31/10 (FM 6, FY10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mrs. Long, supported by Mr. Palmer to approve the Combined Statement of Operations
for the month ending 3/31/10 (FM 6, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
Moved by Mr. Scott, supported by Mr. Kostin to approve the Capital Improvement Program
Budget Report for month ending 3/31/10 (FM 6, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
Motion carried on a voice vote.
FY 2010 2ND QUARTER REPORT WITH REQUESTED BUDGET AMENDMENT:
After discussion the Commission directed staff to have a plan in place for implementation in the event that
projected revenue does not meet expectations.
Moved by Mr. McCulloch, supported by Mr. Skarritt to approve the FY 2010 2nd Quarter. Report
and an amendment to the Fiscal Year 2010 Budget totaling $1,539,717 based on the following
findings: use of fund balance (Planned Use of Balance); $1,800,000 to increase the Contingency
line item for the Information Technology Master Plan (year 2 of 3) operating expenses currently
budgeted in the Capital Improvement Program expense line item; and a net total of ($260,283) to
re -appropriate funds from Capital related expense line items; Transfer to Reserve, Capital
Improvement Program, and FA Proprietary Equipment Expense, to properly budget for capital
related expenses. The offset is the Planned Use of Balance revenue line item to properly
recognize the fund equity reduction.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
4a-2
(Commission Meeting, May 5, 2010)
2010 COUNTY -WIDE CITIZEN'S NEEDS ASSESSMENT SURVEY:
Ron Vine, Vice President, ETC Leisure Vision, presented the results of a countywide survey conducted
among 600 households in March for the purposes of assessing awareness, usage, satisfaction, citizen
needs, planning priorities and ballot proposal support. Survey respondents indicated they were most
willing to fund repairing older facilities with their parks and recreation tax dollars. Support for the
acquisition of open space, whether left undeveloped or for recreation usage, remained high.
Staff will provide an update of all millage questions that are on the ballot, by community, at the June 2
meeting.
QUARTERLY PURCHASING REPORT:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to receive and file the Quarterly
Purchasing Report.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY MARKET BUSINESS PLAN:
Melissa Prowse, Business Development Representative, presented the Oakland County Market Business
Plana Discussion followed about maintenance of the building and parking lot and improvement projects
that will assist in making this a profit center. After discussion, staff was directed to pursue with the
Oakland County Board of Commissioners the possibility of the BOC participating in this effort by
contributing additional monies from the general fund.
Moved by Mr. Skarritt, supported by Mrs. Long to postpone approval of the Oakland County
Market Business Plan until September, 2010.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: Palmer, VanderVeen (2)
Motion carried on a voice vote.
MARKETING PRESENTATION:
Marketing Supervisor Matt Felton provided an overview of the 2010 Strategic Marketing Plan utilizing
guest surveys provided by Dr. Patty Janes and Central Michigan University marketing students. Surveys
were completed through an email database. An Executive Summary is being completed and will be
provided to the commission.
ACTIVITY REPORT:
The March Activity Report was accepted as written.
CIP/MAJOR MAINTENANCE/NATURAL RESOURCE MANAGEMENT QUARTERLY REPORT:
The Capital Improvement Program, Major Maintenance and Natural Resource Management quarterly
report was accepted as written.
4a-3
(Commission Meeting, May 5, 2010)
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--Additional samples for Phase II of the Environmental Assessment for Upper Bushman Lake results
indicated arsenic levels do not exceed background levels. The full report is expected next week and will
be forwarded to the Michigan Department of Natural Resources and Environment.
--As of May 1, there is no smoking on any patios or decks at the golf courses. Oak Management is
enforcing this new law.
--FY 2011 Budget will be revised and presented for approval at the June 2 commission meeting.
--The legislative luncheon in Lansing has been cancelled.
--New business cards supporting millage awareness are available. Please contact Sue Kici with your
order.
--Staff is working with NBC for production of various television/media opportunities at Catalpa Oaks and
Red Oaks.
Meeting adjourned at 11:37 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
4a-4
ITEM # 7C
2011 OPERATING BUDGET ADOPTION
Staff is requesting the Parks and Recreation Commission adopt the
2011 General Appropriations Act of $25,003,813 and the subsequent
Operating Expense Budget of $25,003,813. Attached are the following
informational reports:
• Schedule F -- Fiscal Years 2011-2013 Operating Budget line item
Summary
• Schedule G — Fiscal Year 2011 Capital Equipment Plan
• Fiscal Year 2011 Capital Improvement Program Plan
7c-1
D:\$Data\My documents\SMC\MS Word\C_AGENDA\Operating Budget Adoption.doc
FY2011 BUDGET REDUCTION HIGHLIGHTS
The following are highlights of the reductions in the proposed FY 2011 Budget:
• ADA funding for various building and grounds maintenance projects (ie, signage, drinking fountains, hand rails,
ramps) throughout the parks system reduced by $44,950
• Major maintenance projects postponed, including a parks system -wide energy management system upgrade and
tree planting, plus painting of the Springfield Oaks water tower; reduction of $330,710
• Natural resource management projects throughout the parks, including prescribed burns, plant restoration, and
interpretive signage, reduction of $220,900
• Golf cart replacements at the golf courses postponed; reduction of $390,150 in Expendable Equipment line item at
N golf courses
• Reduction of full and part-time salaries, including fringe benefits, resulting from vacant positions and fewer staff
required due to postponed projects: $570,725
• Contracted Services, including postponement of four park master plans and reductions in branding/marketing
initiatives; reduction of $177,000
• Postponement of IT master plan component; reduction of IT Development and IT Operations line items of $315,000
• Contingency, including $100,000 for the Madison Heights Nature Center; reduction of $300,000
• Travel and Conference, along with Training, throughout the parks; reduction of $51,705
• Capital Equipment; reduction of $222,480
OAKLAND COUNTY PARKS & RECREATION COMMISSION
FY 2010 to FY 2013 BUDGET TASK TO ELIMINATE THE PROPOSED OPERATING BUDGETS' FUND EQUITY REDUCTIONS
SUMMARY
FY2010
FY2011
FY2012
FY2013
FUND EQUITY REDUCTION included in the
Proposed FY2011-FY2013 Operating Budget*
(1,539,717.00)
(3,546,149.00)
(5,041,149.00)
(5,589,149.00)
FY2011 REVENUE and EXPENSE
ADJUSTMENT TOTAL Carry Forward to FY2012
and FY2013**
-
-
3,546,149.00
3,546,149.00
FY2012 REVENUE and EXPENSE
ADJUSTMENT TOTAL Carry Forward To
FY2013***
-
-
-
(13,000.00)
ADJUSTMENT NEEDED To The Proposed
Operating Budget, NET of Carry Forwards
(1,539,717.00)
(3,546,149.00)
(1,495,000.00)
(2,056,000.00)
w
REVENUE TOTAL from worksheets****
211,000.00
108,000.00
(13,000.00)
(5,000.00)
EXPENSE TOTAL from worksheets
0.00
3,438,149.00
0.00
0.00
REVENUE and EXPENSE ADJUSTMENT TOTAI
211,000.00
3,546,149.00
(13,000.00)
(5,000.00)
ADJUSTMENTS STILL NEEDED TO THE
PROPOSED OPERATING BUDGETS --MUST
BE ZERO (1,328,717.00) 0.00 (1,508,000.00) (2,061,000.00)
*Fund Equity Reduction is included in the Proposed Operating Budget's Planned Use of Balance revenue line item.
**The adjusted dollars in FY2011 will carry forward to FY2012 and FY2013 (the difference is the decrease in Property Tax revenue)
***The adjusted dollars in FY2012 will carry forward to FY2013 (the difference is the decrease in Property Tax revenue)
****Because Revenue's Charges for Services is largely dependant upon the weather, the focus for eliminating the Fund Equity Reduction
should be on decreasing the Expense Budget. Any ACTUAL "Revenue over Budget" dollars would then be used to replenish the "Stabilization
Fund".
K:\ParksRec\General\Budget\Budget Task, Eliminate Fund Equity Reduction\FY2010 to 2013 Budget Task Summary, Eliminate Fund Equity Reduction.xis Bdgt Task Sum -Carry Frvds
(Fund: 150800 - Parks and Recreation
Schedule F
OAKLAND COUNTY, MICHIGAN
I FY2011 AND FY2012 AND FY2013 County Executive Budget Recommendation I
Revenues
Revenue
Property taxes
601208
Delinquent Tax Prior Years
40,921
20,000
20,000
20,000
20,000
20,000
20,000
20,000
601637
Property Tax Levy
15,087,699
14,109,000
14,109,000
12,839,000
12,198,000
12,566,000
11,058,000
10,505,000
15,128,620
14,129,000
14,129,000
12,859,000
12,218,000
12,586,000
11,078,000
10,525, 000
Charges for Services
630084
Antenna Site Managemeni
21,600
49,925
49,925
50,774
51,649
54,014
54,014
54,014
630301
Commission Contracts
1,260
1,450
1,450
1,450
1,450
1,300
1,300
1,300
630308
Commission Food Services
590,172
615,100
615,100
615,100
615,100
600,100
600,100
600,100
630469
Deck Tennis
6,179
8,000
8,000
8,000
8,000
7,225
7,225
7,225
j 630644
Entrance Fees Gen Admissior
1,532,880
1,720,000
1,720,000
1,720,000
1,720,000
1,670,000
1,670,000
1,670,000
j 630651
Entrance Fees Swimming Class
22,727
29,000
29,000
29,000
29,000
22,000
22,000
22,000
630693
Fees Camping
810,532
800,000
800,000
800,000
800,000
808,000
808,000
808,000
630700
Fees Day Use
619,213
680,300
680,300
680,300
680,300
570,250
570,250
570,250
630707
Fees Driving Range
71,257
68,000
68,000
68,000
68,000
75,000
75,000
75,000
630847
Greens Fees
2,486,670
2,982,000
2,982,000
2,982,000
2,982,000
2,804,000
2,804,000
2,804,000
631001
Interest on Delinquent Taxes
(4,021)
(3,000)
(3,000)
(3,000)
(3,000)
(3,000)
(3,000)
(3,000)
631127
Maintenance Contracts
0
5,000
5,000
5,000
5,000
12,500
12,500
12,500
631253
Miscellaneous
12,290
10,250
10,250
10,250
10,250
9,950
9,950
9,950
631799
Reimb Contracts
11,779
14,000
14,000
14,000
14,000
11,200
11,200
11,200
631911
Rent House
30,675
63,020
63,020
63,020
63,020
45,584
45,584
45,584
631918
Rental Equipment
109,282
116,600
116,600
116,600
116,600
118,580
118,580
118,580
631925
Rental Facilities
111,634
160,695
160,695
160,695
160,695
153,700
153,700
153,700
631932
Rental Golf Carts
686,192
788,400
788,400
788,400
788,400
782,500
782,500
782,500
631946
Rental Units or Events
236,353
297,300
297,300
297,300
297,300
254,500
254,500
254,500
632037
Sales Pro Shop
130,045
152,400
152,400
152,400
152,400
132,500
132,500
132,500
632128
Special and Sanctioned Races
3,425
3,700
3,700
3,700
3,700
2,500
2,500
2,500
632135
Special Contracts
144,163
307,925
307,925
307,925
307,925
328,610
328,610
328,610
632443
Water Feature Ride
23,251
30,700
30,700
30,700
30,700
23,000
23,000
23,000
632471
Weekly Races
5,162
7,500
7,500
7,500
7,500
4,500
4,500
4,500
7,662,720
8,908,265
8,908,265
8,909,114
8,909,989
8,488,513
8,488,513
8,488,513
Contributions
650104
Contributions Operating
52,752
1,500
1,500
1,500
1,500
500
500
500
52,752
1,500
1,500
1,500
1,500
500
500
500
Investment Income
655077
Accrued Interest Adjustments
26,136
50,000
50,000
50,000
50,000
25,000
25,000
25,000
655385
Income from Investments
622,078
250,000
250,000
250,000
250,000
250,000
250,000
250,000
2-7 (1 of 5)
Fund: 150800 - Parks and Recreation
Schedule F
OAKLAND COUNTY, MICHIGAN
I FY2011 AND FY2012 AND FY2013 Countv Executive Budget Recommendation
722750
Workers Compensation
76,846
0
0
0
0
0
0
0
722760
Group Life
13,751
0
0
0
0
0
0
0
722770
Retirement
1,254,540
0
0
0
0
0
0
0
722780
Hospitalization
645,124
0
0
0
0
0
0
0
722790
Social Security
380,185
0
0
0
0
0
0
0
722800
Dental
66,864
0
0
0
0
0
0
0
722810
Disability
15,806
0
0
0
0
0
0
0
722820
Unemployment Insurance
15,473
0
0
0
0
0
0
0
722850
Optical
5,313
0
0
0
0
0
0
0
2,473,902
2,595,935
2,595,935
2,531,035
2,531,035
2,603,605
2,603,605
2,603,605
Personnel
10,231,547
11,415,745
11,415,745
11,130,351
11,130,351
11,015,040
11,015,040
11,015,040
Operating
Expenses
Contractual Services
-,j 730037
Adj Prior Years ExF
31,541
0
0
0
0
0
0
0
730044
Adj Prior Years Revenue
955
0
0
0
0
0
0
0
to 730093
Appraisal Fees
1,000
1,000
1,000
1,000
1,000
1,000
1,000
1,000
730121
Bank Charges
5,187
5,960
5,960
5,960
5,960
6,530
6,530
6,530
730198
Building Maintenance Charges
622,888
1,682,060
1,682,060
1,682,060
1,682,060
657,300
657,300
657,300
730240
Cash Shortage
888
0
0
0
0
0
0
0
730247
Charge Card Fee
54,735
60,590
60,590
60,590
60,590
71,690
71,690
71,690
730359
Contingency
0
600,000
600,000
600,000
600,000
700,000
700,000
700,000
730373
Contracted Services
183,518
548,100
548,100
548,100
548,100
264,100
264,100
264,100
730429
Custodial Services
30,240
41,330
41,330
41,330
41,330
47,230
47,230
47,230
730520
Design Fees
0
136,000
136,000
136,000
136,000
106,000
106,000
106,000
730562
Electrical Service
558,181
807,880
807,880
807,880
807,880
740,680
740,680
740,680
730646
Equipment Maintenance
432,920
511,200
511,200
511,200
511,200
458,950
458,950
458,950
730653
Equipment Rental
11,304
21,900
21,900
21,900
21,900
25,000
25,000
25,000
730709
Fees - Per Diems
2,108
4,200
4,200
4,200
4,200
4,200
4,200
4,200
730786
Garbage and Rubbish Disposal
33,031
39,995
39,995
39,995
39,995
42,325
42,325
42,325
730814
Grounds Maintenance
1,210,004
1,191,690
1,191,690
1,191,690
1,191,690
1,089,820
1,089,820
1,089,820
730926
Indirect Costs
466,212
512,800
512,800
512,800
512,800
622,800
622,800
622,800
730940
Insurance
628
0
0
0
0
2,300
2,300
2,300
731059
Laundry and Cleaning
12,882
15,085
15,085
15,085
15,085
13,275
13,275
13,275
731136
Logos Trademarks Intellect Prg
3,794
3,900
3,900
3,900
3,900
4,500
4,500
4,500
731143
Mail Handling -Postage Svc
1,486
1,000
1,000
1,000
1,000
1,600
1,600
1,600
731213
Membership Dues
10,703
15,405
15,405
15,405
15,405
18,050
18,050
18,050
731241
Miscellaneous
58,115
154,625
154,625
154,625
154,625
86,431
86,431
86,431
731269
Natural Gas
319,026
531,450
531,450
531,450
531,450
429,975
429,975
429,975
731334
Paying Agents Fee Contractua
170
150
150
0
0
0
0
0
731339
Periodicals Books Publ Sub
2,292
13,075
13,075
13,075
13,075
5,790
5,790
5,790
2-7 (3 of 5)
Schedule F
Fund: 50800 -Parks and Recreation OAKLAND COUNTY, MICHIGAN
FY2011 AND FY2012 AND FY2013 County Executive Budget Recommendation
FY 2009 FY 2010 FY 2011 FY 2012 FY 2011 FY 2012 FY 2013
Actual Adopted Amended Amended Amended County Exec. County Exec. County Exec.
Account Number/Description Budget Budget Plan Plan Recommended Recommended Recommended
33,688
11,275
11,275
0
0
0
0
0
Operating Expenses
8,624,321
14,399,579
14,399,579
13,415,822
12,775,697
11,789,179
11,789,179
11,789,179
Internal Support
Internal Services
770667 Convenience Copier
5,118
4,000
4,000
4,000
4,000
4,100
4,100
4,100
771639 Drain Equipment
7,927
16,900
16,900
16,900
16,900
17,550
17,550
17,550
773630 Info Tech Development
255,492
5,000
5,000
5,000
5,000
620,000
620,000
620,000
774636 Info Tech Operations
282,423
217,320
217,320
217,320
217,320
563,420
563,420
563,420
774677 Insurance Fund
200,893
248,810
248,810
248,810
248,810
246,040
246,040
246,040
775667 Mail Room
15,616
20,000
20,000
20,000
20,000
20,000
20,000
20,000
775754 Maintenance Department Charges
26,828
31,810
31,810
31,810
31,810
33,530
33,530
33,530
776659 Motor Pool Fuel Charges
78,516
148,830
148,830
148,830
148,830
139,145
139,145
139,145
n 776661 Motor Pool
293,204
338,516
338,516
338,516
338,516
333,914
333,914
333,914
776666 Print Shop
43,618
52,250
52,250
52,250
52,250
57,820
57,820
57,820
777560 Radio Communications
331
850
850
850
850
1,000
1,000
1,000
778675 Telephone Communications
149,620
155,755
155,755
155,755
155,755
163,075
163,075
163,075
1,359,585
1,240,041
1,240,041
1,240,041
1,240,041
2,199,594
2,199,594
2,199,594
Internal Support
1,359,585
1,240,041
1,240,041
1,240,041
1,240,041
2,199,594
2,199,594
2,199,594
Transfers/Other Sources (Uses
Transfers Out
788001 Transfers Out
10,734
0
0
0
0
0
0
0
10,734
0
0
0
0
0
0
0
Transfers/Other Sources (Uses)
10,734
0
0
0
0
0
0
0
Grand Total Expenditures
20,226,187
27,055,365
27,055,365
25,786,214
25,146,089
25,003,813
25,003 813
25,003,813
2-7 (5 of 5)
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Park
Administrative Services (Future Projects)
Addison Oaks
Catalpa Oaks
Glen Oaks
Groveland Oaks
Highland Oaks
Independence Oaks
Lyon Oaks
Orion Oaks
Red Oaks
Rose Oaks
Springfield Oaks
Waterford Oaks
White Lake Oaks
Contingency
Capital Improvement Program Plan Total
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Summary
FY 2010
Paid/Awarded
FY 2010
FY 2011
FY 2011
Project Cost
Adjustment to
Through
Project Balance
New
Capital
Estimate
Proiect Cost
2/28/10
2/28/10
Projects
Plan
$1,906,000.00
$0.00
KOO
1,906,000.00
$1,094;000.00
3,000,000.00
2,210,000.00
0.00
(1,692,80)
2,208,307.20
0.00
2,208,307.20
1,415,000.00
0.00
(13,357.30)
1,401,642.70
(8,000.00)
1,393,642,70
0.00
0.00
0.00
0.00
0.00
0.00
130,000.00
6,874.00
(47,159.00)
89,715.00
30,000.00
119,715.00
345,000.00
441,000.00
(425,845.83)
360,154.17
8,845.83
369,000.00
4,910,000.00
0.00
(146,904.96)
4,763,095.04
(874,000.00)
3,889,095.04
511,000.00
5,000,00
(72,509.01)
443,490.99
(193,490.99)
250,000.00
50,000.00
0.00
(2,345.01)
47,654.99
90,000.00
137,654.99
1,131,000.00
174,000.00
(343,273.82)
961,726.18
218,628.00
1,180,354.18
710,000.00
22,000.00
0.00
732,000.00
0.00
732,000.00
360,000.00
0.00
(11,237.97)
348,762.03
(130,000.00)
218,762.03
4,081,512.10
148,491.57
(3,660,318.81)
569,684.86
(277,799.84)
291,885.02
0.00
0.00
0.00
0.00
0.00
0.00
2,531,595.20
(797,365.57)
0.00
1,734,229.63
(104 999.79)
1,629,229.84
$20,291,107.30
$0.00
($4,724,644.51)
$15,566,462.79
($146,816.79)
$15,419,646.00
Where the Funds Come From For Fiscal Year (FY) 2011 Capital Improvement Program Plan:
Fund Equity: Unrestricted Net Assets, 9/30109
$25,433,568
FY 2010 "Stabilization Fund" earmark included in the Unrestricted Net Assets, 9/30109 (25%)
(6,500,000)
FY 2010 Operating Revenue $23,345,265
FY 2010 Operating Expense (includes IT Master Plan, Year 2) (28,595,082L
(5,249,817)
FY 2010 Planned Use of Balance (FY 2010 non -cash Depreciation portion)
3,710,100
(1,539,717)
FY 2011 Operating Revenue $21,352,013
FY 2011 Operating Expense (includes IT Master Plan, Year 3) (25,003,813)
(3,651,800)
FY 2011 Planned Use of Balance (FY 2011 non -cash Depreciation portion)
3,651,800
0
FY 2012 Operating Revenue $19,844,013
FY 2012 Operating Expense (includes IT Master Plan, Balance) (25,003,813)
(5,159,800)
FY 2012 Planned Use of Balance (FY 2012 non -cash Depreciation portion)
3,651,800
(1,508,000)
FY 2013 Operating Revenue $19,291,013
FY 2013 Operating Expense (includes IT Master Plan, Balance) (25,003,813)
(5,712,800)
FY 2013 Planned Use of Balance (FY 2013 non -cash Depreciation portion)
3.651,800
(2,061,000)
FY 2010 Capital Equipment Plan
(508,405)
FY 2011 Capital Equipment Plan
(5,600)
Bonds. Lyon Oaks:
FY 2010 Debt Retirement - Principal Only
(550,000)
Grants :
Land Acquisition -Addison Oaks
616,000
Land Acquisition -Independence Oaks
945,000
Connector Trail Safety Path -Addison Oaks
228,800
Boundless Play Area -Waterford Oaks
250,000
Parking Lot Additions -Waterford Oaks
190,000
Boardwalks,Docks&Overlooks-4 Parks
308.000
2,537,800
Contributions:
Land Acquisition -Independence Oaks
121,000
FY 2011 Capital Improvement Program Plan
$15,419,646
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
$0
$0
$300,000
$300,000
370,000
0
310,000
2,460,000
495,000
0
60,000
305,000
0
0
70,000
780.000
0
0
90,000
960,000
0
0
20,000
425,000
0
0
38,000
380,000
0
0
112,500
2,640,000
0
0
130,000
1,340,000
0
0
70,000
820,000
0
0
560,000
2,000,000
0
0
370,000
3,025,000
400,000
0
525,000
3,780,000
0
0
70,000
865,000
0
0
0
0
$1,265,000
$0
$2,725,500
$20,080,000
Page 1
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Administrative Services
Unfunded Four Year Forecast (In Dollars)
FY 2015
Paid/Awarded FY 2010 FY 2011 FY 2011 and Future
FY 2010 Capital
Bdgt. Project Cost Adjustment to Through Project Balance New Pan FY 2012 FY 2013 FY 2014 Fiscal Years
Estimate Project Cost 2/28/10 2I28/10 Pro'ects
No. Pr°lect 0 300,000 300,000
1,906,000.00 0.00 0.00 1,906,000.00 1,094,000.00 3,000,000.00
0
ADM-01 Future Acquisition & Improvements
Total
W q0 0f� 00 �0 $D 0 , O,. Q �1 A06 0 0.00 . R1 Qg 00 �3 000 000.
Page 2
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Addison Oaks
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011
Bdgt. Proj. Project Cost Adjustment to Through Project Balance New Capital
No. No. Project Estimate Prolect Cost 2/28110 2/28/10 Projects Plan
ADD-35
1099
15 Spray Pad Feature
ADD-41
15 Pole Barn
ADD-42
974
15 Eliminate East Dr Loop -CC
ADD-49
601
15 Boathouse -Buhl Lk
ADD-54
15 Camping -Modern -Phase 4
ADD-66
15 Cabins 2-Phase 3
ADD-68
15 Storage Facility Expansion -CC (A)
ADD-73
604
15 Pavilion-Campgrd Recreation
ADD-82
1221
15 Asphalt Camping Trails
ADD-83
15 Camping -Equestrian Group Area
ADD-84
975
15 Connector Trail Safety Path (B)
ADD-86
976
15 Entrance Drive Lighting -CC
ADD-87
15 Asphalt Day Use Parking Lot
ADD-90
1101
15 Land Acq-Upland Hills Farm (C)
ADD-91
1329
15 Boundary Fence -Upland Hills
ADD-92
15 Fishing Dock (D)
ADD93
15 Play Lot -Beach
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
10,000.00
0.00
0.00
00,000.00
0.00
10,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
20,000.00
0.00
0.00
20,000.00
0.00
1 20.000.00
200,000,00
0.00
0.00
200,000.00
0.00
1 200,000.00
0.00
0.00
0.00
0.06
0,00
0.00
520,000.00
0.00
1,692.80
5 88,307.20
0,00
518,3 77.20
o.o0
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
1.400,000.00
0.00
1 0.00
1 1.400,000.00
0.00
1,400,000.00
60,000.00
0.00
0.00
1 60,000.00
0.00
60,000.00
0.00
0.00
0.00
0.00
0,00
0.00
0,00
0.00
0.00
0.00
0.00
0,00
Addison Oaks Total $ .210.000.00
(A) Subject to Private Funding
(B) MNRTF State Grant $228,800/0.C.P.& R. funds $291,200
(C) MNRTF State Grant $616,0001O.C.P. & R. Funds $784,000
(D) Possible Grant
sm ULU= 91Q&W= $0.00 $2,2Q8.307 20
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
0
40,000
660,000
0
0
0
210,000
0
0
20,000
150,000
80,000
0
0
0
0
0
50,000
500,000
0
0
70,000
0
0
0
0
110,000
290,000
0
0
0
0
0
0
0
0
0
60,000
600,000
0
0
0
0
0
0
0
50,000
0
0
40,000
360,000
0
0
0
0
0
0
0
0
0
0
30,000
0
0
0
0
120,000
IQ
Page 3
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Bdgt.
Proj.
No.
No.
Proiect
CAT-02
1102
70 Asphalt -Curb Parking Lot
CAT-03
1103
70 Restrm-Concessn-StorageBidg
CAT-04
1104
70 Entrance Sign
CAT-05
1222
70 Recreation Fields
CAT-06
1223
70 Well -Irrigation
CAT-07
1224
70 Maintenance Yard
CAT-08
1225
70 Asphalt Trail
CAT-09
1330
70 Play Structure
CAT-10
70 Pavilion -Play Area
CAT-11
70 Pavilion -Hilltop
CAT-12
70 Pavilion -Warming
CAT-13
70 Park Boundary Fence
Catalpa Oaks Total
Catalpa Oaks
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011
Project Cost Adjustment to Through Project Balance New Capital
Estimate Proiect Cost 2/28/10 2128110 Projects Plan
340,000.00
0.00
(9,992.50)
330,007.50
0.00
330,007.50
400,000.00
0.00
0.00
400,000.00
0.00
400,000.00
20,000.00
0.00
3,364.80
16,635.20
8,000.00
8,635.20
250,000.00
0.00
0.00
250,000.00
0.00
250,000.00
60,000.00
0,00
0.00
60,000,00
0.00
60,000.00
40.000.00
0.00
0.00
40,000,00
0.00
40,000.00
55,000.00
0.00
0.00
55,000.00
0.00
55,000.00
250.000.00
0.00
0.00
250,000.00
0.00
250,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0.00
11.415.000.00 ($13_357.30) $t0J&42.70 $ $1.393.642.70
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
360.000
0
0
0
135,000
0
0
0
0
0
0
0
0
0
0
40,000
0
0
0
25,000
0
0
00
60,0
0
0
0
0
240,000
.V $60.000 5 0
Page 4
Bdgt. Proj.
No. No. Project
GLG-36 27 Refreshment Center
GLG-50 27 Golf Training Facility
Glen Oaks Total
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2128110
Glen Oaks
Unfunded Four Year Forecast in Dollars)_
FY 2015
FY 2010 PaidlAwarded FY 2010 FY 2011 FY 2011 and Future
Capital Project Cost Adjustment to Through Project Balance New CPlan FY 2012 FY 2013 FY 2014 Fiscal Years
Estimate Proiect Cost 2128110 2/28110 Projects
0 80 000
M
0.00 0 0
0.00 0 0 70.000 700,000
Page 5
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Groveland Oaks
Bdgt.
Proj.
No.
No.
Project
GRV-20
20 Beach Improvement
GRV-23
20 Court Game
GRV-50
828
20 Rental EquipStation-Storage Design
GRV-52
829
20 Dog Park
GRV-57
20 Cabins 2-Phase 4
GRV-59
1226
20 Play Lot -Section C
GRV-61
20 Play Lot -Concession
GRV-62
20 Fishing Dock (A)
GRV-63
20 Dog Park Fence
GRV-64
20 Restroom Renov: Section C
Groveland Oaks Total
(A) Possible Grant
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011
Project Cost Adjustment to Through Project Balance New Capital
Estimate Proiect Cost 2128110 2128110 Proiects Plan
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
90,000.00
0.00
285.00
89,715.00
0.00
89,715.00
0.00
0.00
0.00
0.00
30,000.00
30,000.00
0.00
0.00
0.00
0.00
0.00
0.00
40,000.00
6.874.00
46,874.00
0.00
0.00
0.00
0.00
0.00
0.00
1 0.00
0.00
1 0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
1 0.00
Unfunded Four Year Forecast (In Dollarsl
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
0
10,000
100,000
0
0
0
60,000
0
0
0
0
0
0
0
0
0
0
10,000
130,000
0
0
0
0
0
0
0
250,000
0
0
30,000
0
0
0
0
20,000
0
0
40,000
400,000
$9 IQ $90.000
Page 6
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2128110
Bdgt.
Proj.
No.
No.
Proiect
HGH-05
1331
65 Trail Development -Phase 1
HGH-06
65 Trail Development -Phase 2
HGH-07
1332
65 Broadwalks-Docks-Overlooks (A)
HGH-08
65 Restroom Shelter Bldg
HGH-09
1267
65 Land Acq-Joseph Hodges
HGH-10
1268
66 Land Acq-Paul Hodges
HGH-11
66 Land Acq-HighlandEquestrian
Highland Oaks Total
V
C)
H
Highland Oaks
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011
Project Cost Adjustment to Through Project Balance New Capital
Estimate Project Cost 2128/10 2/28/10 Projects Plan
285.000.00
0.00
0.00
285,000.00
0.00
285,000.00
0.00
0.00
0.00
0.00
0.00
0.00
60,000.00
4,000.00
0.00
64,000.00
0.00
64,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
260,000.00
(256,522.12)
3,477.88
3,477.88
0.00
0.00
177,000.00
169,323.71
7,676.29
7,676.29
0.00
0.00
1 0.00
1 0.00
0.00
20,000.00
20,000.00
(A) MNRTF State Grant $28,160/O.C.P. & R. funds $35,840
(Total for 4 parks=MNRTF State Grant $308,000/0.C. P. & R. funds $392,000)
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
0
0
0
0
0
0
285,000
0
0
0
0
0
0
20,000
140,000
0
0
0
0
0
0
0
0
0
0
0
0
IQ 0 o
Page 7
V
n
I
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Bdgt.
Proj.
No.
No.
Proiect
IND-19
1333
25 Fence SW Property
IND-40
1227
25 Nature Interpretive Pond
IND-42
980
25 Land Acq-Upper Bushman Lake (A)
IND-61
25 Parking Lot -Beach Cove
IND-81
1334
25 Pole Barn Addition
IND-82
1228
25 Play Lot -Waters Edge
IND-83
1229
25 Boundary Fence-UpperBushman
IND-84
25 Picnic Shelter-NatureCenter
IND-85
25 Play Lot -Twin Chimneys
IND-86
25 Play Lot -Beach -Main
IND-87
25 Play Lot -Beach -Satellite
IND-88
25 Play Lot -Pines
IND-89
25 Parking Lot -Upper Bushman
IND-90
25 BoardwalkTrail-Phl-Bushman
Independence Oaks Total
Independence Oaks
FY 2010 PaidlAwarded FY 2010 FY 2011 FY 2011
Project Cost Adjustment to Through Project Balance New Capital
Estimate Proiect Cost 2128/10 2128110 Proiects Plan
80.000.00
0.00
0.00
80.000.00
0,00
80,000.00
30,000.00
0,00
0.00
30,000.00
30,000.00
0.00
4,500,000.00
0.00
114,178.96
4,385,821.04
1,100,000.00
3,285,821.04
0.00
0.00
0.00
0.00
0.00
0.00
160,000.00
0.00
0.00
160,000.00
0.00
160,000.00
40,000.00
0.00
32,726.00
7,274.00
0.00
7,274.00
100,000.00
0.00
0.00
100,000.00
0.00
100,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
40,000.00
40,000.00
0.00
0.00
0.00 1
0.00
r 216,000.00
216,000.00
$4.910_000-00 $ Q (146 04 961 $4.763 095 % ($874 QQQ.O(�1 R 884 0 04
(A) MNRTF State Grant $945,0001O.C.P.B R. funds $3,555,000 and
Carls Foundation/Ducks Unlimited cash donation $105,000
North Oakland Headwaters Land Conservancy cash donation $16,000
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
0
0
0
0
0
0
0
0
0
0
0
0
0
10,000
140,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
28,000
0
0
0
0
40,000
0
0
0
120,000
0
0
0
40,000
0
0
0
40,000
0
0
0
0
0
0
0
0
IQ Lo $ 8.000
Page 8
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28110
Bdgt.
Proj.
No.
No.
Project
LYP-49
55 Contact Station-PK
LYP-70
673
55 Replace Shelter-WoodsEdge-PK
LYG-71
55 Additional 9 Holes Golf Construct -GC
LYP-73
834
55 Trail Development -Phase 2-PK
LYP-81
55 Cricket Field Lighting-PK
LYP-84
983
55 West Norton Drain Bridge-PK
LYP-86
1335
55 Boardwaiks-Docks-Overlooks (A)
LYP-87
1258
55 Pkg Lot-gravel-Rec Fields -Pk
LYP-88
55 Trail Development -Phase 3-PK
Lyon Oaks
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011
Project Cost Adjustment to Through Project Balance New Capital
Estimate Project Cost 2128110 2/28/10 Projects Plan
0.00
0.00
0.00
0.00
0.00
0.00
110,000.00
0.00
49,032.04
60,967.96
60,967.96
0.00
0.00
0.00
0.00
0.00
0.00
0.00
116,000.00
0.00
23,476.97
92,523.03
92,523.03
0.00
0.00
0.00
0.00
0.00
0.00
0.00
80,000.00.
0.00
0.00
80,000.00
40,000.00
40.000.00
75,000.00
5,500.00
0.00
80,000.00
0.00
80,000.00
130,000.00
0.00
0.00
130,000.00
0.00
130,000.00
0.00
0.00
0.00
0.00
0.00
0.00
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
0
10,000
40,000
0
0
0
0
0
0
0
2,500,000
0
0
0
0
0
0
10,000
100,000
0
0
0
0
0
0
0
0
0
0
1 0
0
0
0
1 92,500
0
Lyon Oaks Total $511_000_0.0 IS72.509.01) 443.4g0.99 iS193_49Q991 5250.000.00 ,IQ 19 5112.500
(A) MNRTF State Grant $35,200/0.C.P.&R, funds $44,800
(Total for 4 parks= MNRTF State Grant $308,000/0.C.P.&R. funds $392,000)
Page 9
Bdgt.
Proj.
No.
No. Proiect
ORN-22
24 Day Use Area Development
ORN-23
867 24 Pavilion -Dog Park
ORN-24
24 Pole Barn
ORN-26
24 Play lot -Dog Park
Orion Oaks Total
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Orion Oaks
Unfunded Four Year Forecast (In Dollars)
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011 FY 2015
Project Cost Adjustment to Through Project Balance New Capital and Future
Estimate Project Cost 2/28/10 2/28/10 Projects Plan FY 2012 FY 2013 FY 2014 Fiscal Years
0.00
0.00��2.34�5[01)
0.00
0.00
0.00
50,000.00
0.00
47.65499
00,000.00
137,654.99
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
00QWMAIN WI.6542
0
0
90,000
1,280,000
0
0
0
0
0
0
0
60,000
0
0
40,000
0
N
Page 10
V
n
I
H
Co
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Red Oaks
Bdgt.
Proj.
No,
No.
Proiect
RWP-66
839
28 Parking Lot -Dog Park
RWP-68
985
28 Relocate Complx Entrance-WP
RDG-73
987
28 Irrigation Well -GC
RDG-75
1108
28 Walking -Bike Trails -GC
RWP-76
1109
28 Walking -Bike Trails-WP
RDG-77
1110
28 Design-Constrt Play Area -SC
RWP-78
1111
28 Entrance Sign -Dog Park
RDG-80
1149
28 Relocate Entrance Drive -GC
RWP-82
1169
28 Fence -Dog Park
RWP-83
1170
28 Pavillion-Dog Park
RWP-84
1230
28 River Pumphse Restrm Add-WP
RDG-87
1233
28 Golf Training Facility -GC
RWP-88
1336
28 Boardwalks-Dock-Overlooks-WP (A)
Red Oaks Total
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011
Project Cost Adjustment to Through Project Balance New Capital
Estimate Proiect Cost 2128110 2/28/10 Proiects Plan
121,000.00
178,000.00
18,274.00
280,726.00
0.00
280,726,00
150.000.00
0.00
36,077.51)
113,922.49
213,628.00
327,550.49
70,000.00
0.00
0.00
70,000.00
70,000.00
0.00
0.00
0.00
0.00
0.00
100,000.00
100,000.00
0.00
0.00
0.00
0.00
100,000,00
100,000.00
250,000.00
0.00
250,000.00
0.00
0,00
0.00
20.000.00
10,000.00
(4,752.72)
5,247.28
0,00
5,247.28
65,000.00
0.00
25,096.77
39,903.23
0.00
39,903.23
21,000.00
0.00
(4,536.41)
16,463.59
65,000,00
81.463.59
44,000.00
8,000.00
4,536.41
31,463.59
0.00
31,463.59
120,000.00
0.00
0.00
120,000.00
120,000,00
0.00
70,000.00
0.00
0.00
70,000.00
70,000.00
0.00
200,000.00
14,000.00
0.00
214,000.00
0.00
214,000.00
(A) MNRTF State Grant $94,160/O.C.P.& R. funds $119,840
(Total for 4 parks=MNRTF State Grant $308,000/O.C. P.& R. funds $392,000)
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
120,000
0
0
70,000
700,000
0
0
0
0
Page 11
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2128110
Rose Oaks
Unfunded Four Year Forecast (In Dollars)
FY 2010
Paid/Awarded
FY 2010
FY 2011
FY 2011
FY 2015
Bdgt.
Proj.
Project Cost
Adjustment to
Through
Project Balance
New
Capital
and Future
No.
No.
Project Estimate
Proiect Cost
2/28110
2/28110
Proiects
Plan
FY 2012
FY 2013
FY 2014
Fiscal Years
RSE-03
60 Day Use Development -Phase 1
0.00
0.00
0.00
1 0.00
0,00
0.00
0
0
180,000
1,750,000
RSE-07
1114
60 Trail Development -Phase 1
390,000.00
0.00
0.00
390,000.00
0.00
390,000.00
0
0
0
0
RSE-10
1115
60 Boardwalks -Docks -Overlooks (A)
320,000.00
22,000.00
0.00
342,000.00
0,00
342,000.00
0
0
0
0
RSEA3
60 Restroom
0.00
0.00
0.00
0.60
0.00
0.00
0
0
0
250,000
RSE-14
60 Trail Development -Phase 2
0.00
0.00
0.00
0.00
0,00
0.00
0
0
380,000
0
Rose Oaks Total $71_.� U00 00
�Q
5732 000 00
30.00
$732.000,00
�0
1
(A) MNRTF State Grant $150,480/O.C.P.&R.funds $191,520
(Total for 4 parks= MNRTF State Grant $308,000/0.C.P.&R. $392,000)
Page 12
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2128110
Springfield Oaks
Bdgt.
Proj.
No,
No.
Proiect
SPG-33
989
30 Kitchen Cooler Addition -GC
SAC-49
990
30 Equestrian Indoor Arena AC
SPG-50
30 Relocate Davis House
SAC-58
1117
30 Dog Park -AC
Sac-59
30 Horse Bldg K Construct -AC
SAC-63
30 Demonstration Arena -AC
SAC-65
1235
30 Event Campground -Phase 2-AC
SAC-76
30 Ellis Barn -Fire Suppression -AC
SAC-77
30 Dog Park Fence -AC
SPG-78
30 Golf Training Facility -GC
Springfield Oaks
V
C�
I
N
O
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011
Project Cost Adjustment to Through Project Balance New Capital
Estimate Project Cost 2/28/10 2/28/10 Proiects Plan
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.U0
0.00
0.00
360,000.00
0.00
11.237.97
348,762.03
130,000.00
218,762.03
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
$360,000.00 $0.00 ($11.237.97) $348,762.03 1$130,000.00) $218,762.03
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
1 0
0
40,000
0
0
0
1,800,000
0
0
0
100,000
0
0
0
30,000
0
0
0
275,000
0
0
0
60,000
0
0
0
0
0
0
300,000
0
0
0
1 0
20,000
0
0
1 70,000
700,000
_0 70 000 $3,025,000
Page 13
Oakland County Parks and Recreation Commission
FY 2011 Capital Improvement Program Plan and Four Year Forecast
as of 2/28/10
Bdgt.
Proj.
No.
No.
Project
WTR-35
1120
35 Picnic Shelter-LO Lodge-TC
WTR-36
670
35 Parking Lot Improvement -AC (A)
WTR-39
35 Play Lot -Toboggan Complex
WTB-56
994
35 T.Tower Platform Shelter-TC
WTR-58
35 Adventure River-WP
WTR-66
35 Asphalt Trail System -Phase 2
WTB-68
1121
35 Picnic Shelter -Sled Hill-TC
WTR-70
35 Skate Park -BMX
WTR-71
1122
35 Parking Lot -Central
WTR-75
35 Picnic Shelte-Parkview
WTB-76
1238
35 Toboggan Conveyor System-TC
WTR-77
995
35 Parking Lot Add -Games Area (B)
WTR-78
996
35 Boundless Play Area (C)
WWP-79
997
35 Spray Pad Feature-WP
WWP-81
35 New Water Feature Construction-WP
WTR-84
1166
35 Land Acquisition -Tolliver
WTR-86
1239
35 Land Acquisition -Ernst
WTR-89
1241
35 Boundary Fence -Kidwell -Wesleyan
WTR-90
1242
35 Boundary Fence -Tolliver -Dalton
WTR-91
1243
35 Boundary Fence -Ernst
WTB-92
1244
35 Toboggan Flume Canopy-TC
WTB-93
1245
35 Toboggan ADA Tower Lift-TC
WTR-94
1337
35 Low Ropes Course
WTR-95
35 High Ropes Course
WTR-96
35 Dog Park-PK
WTR-97
35 Dog Park Pond-PK
WTR-98
35 Dog Park Fence-PK
WTR-99
35 Play Lot -Rabbit Run
Waterford Oaks
FY 2010 Paid/Awarded FY 2010 FY 2011 FY 2011
Project Cost Adjustment to Through Project Balance New Capital
Estimate Proiect Cost 2/28/10 2128110 Projects Plan
0.00
0.00
0.00
0.00
0.00
0.00
415,804.00
39,073.95
(454,877.95)
0.00
10,122.00
10,122.00
0.00
0.00
0.00
0.00
0.00
0.00
150,000.00
0.00
0.00
150,000.00
150,000.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
30,000.00
0.00
0.00
30,000.00
30,000.00
0.00
354,422.00
109,417.62
463,839.62
0.00
11,160.00
11,160.00
540,000.00
0.00
459,396.98
80,603.02
40,000,00
120,603.02
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
40,000.00
40,000.00
1,256,286.10
0.00
1,256,286.10
0.00
0,00
0.00
1,100,000.00
0.00
1,025,918.16
74,081.84
74,081.84
0,00
10,000.00
0.00
0.00
10,000.00
2,500.00
7,500.00
50.000.00
0.00
0.00
50,000,00
12,500.00
37,500.00
20,000.00
0.00
0.00
20,000.00
5,000.00
15,000.00
90,000.00
0.00
0.00
90,000.00
90,000.00
0.00
15,000.00
0.00
0.00
15,000.00
15,000,00
0.00
50,000.00
0.00
0.00
50,000.00
0.00
50,000.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
0.00
Waterford Oaks Total $4.081_51_2.10 5148_� 491JU ($3.660.318,811 $_569.684.86 !$277.799.841 $291_88502
(A) CMI Grant $112,000/0.C.P. &R. funds $303,804
(B) CMI Grant $78,0001O.C.P. & R. funds $276,422
(C) Access to Recreation Grant $250,000/0.C.P. & R. funds $290,000 (GC=Games Complex)
Unfunded Four Year Forecast (In Dollars)
FY 2015
and Future
FY 2012 FY 2013 FY 2014 Fiscal Years
0
0
0
60,000
0
0
0
0
0
0
0
40,000
0
0
0
0
0
0
100,000
1,900,000
0
0
100,000
0
0
0
0
40,000
0
0
1 0
150,000
0
0
100,000
1,000,000
0
0
40.000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
75,000
500,000
400,000
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
50,000
0
0
30.000
0
0
0
60,000
0
0
0
20,000
0
0
0
0
40,000
$2
Page 14
Commission
Recreation ur Year Forecast
t parks and plan and Fo
03w1and Coun y m t pr°gram po -I
st In 015
►mpC°ve en as Of 21` 91 t)nfundedFourYearForeca a dFuture
FY 201,i Capita FiscalYears
Lake Oaks FYI
White FY 2011 2012 FYI 0 000 700,000
000
Bdgt•
PTO f• pro ect
N--
No Faciliry-O
26 Golf'Train� a BuildingAddltion
W _G.46 26 Mainte Building
Njl.G.47 26 storageLotat
WLG-48 white 1 ales Oaks
FY 2010 gdfustmentto
protect Cost pro ect Cost
Estes
m
FY 2010
PaidlAwarded project Balance
-{prou9h 1_2811-0
212� 1
m
FY 2011
New
pro ects
Capital
P
0 0 0
150,000
0
5A
page 15
ITEM # 7D
FUNDING AGREEMENT WITH DUCKS UNLIMITED
FOR UPPER BUSHMAN LAKE ACQUISITION PROJECT
In early 2010 Ducks Unlimited (DU) was awarded a grant from the Carls
Foundation in -part to support the acquisition of the Upper Bushman Lake property in
Independence Township. This grant application was submitted in partnership with the
Oakland County Parks and Recreation Commission, with DU as the grantee and
fiduciary.
The grant award provides for a cash donation to Oakland County Parks and
Recreation in the amount of $105,000 towards the acquisition costs for the 186-acre
Upper Bushman Lake property. The grant also provides for the donation of the 2.3-acre
Eisele property from Ducks Unlimited to Oakland County Parks and Recreation. The
Eisele property is located on Sashabaw Road between Independence Oaks and the
Upper Bushman Lake property. The parcel was identified as part of a critical connection
between the two properties, and will also provide easy road -side access to the wetland
complex for stewardship and natural resource management.
The attached Funding Agreement was drafted by Ducks Unlimited and Oakland
County Corporation Counsel to satisfy the requirements of the Carls Foundation grant to
Ducks Unlimited. The Funding Agreement is not a purchase agreement, but rather an
outline of the relationship between the organizations and a determination of roles and
responsibilities for carrying out the grant and distributing funding and property.
The purchase agreement for the donation of the Eisele Property (a purchase
agreement is necessary even though it is a donation — OCPRC is not "purchasing" the
Eisele property — there is no monetary transaction) will be forthcoming at the July
commission meeting.
Staff is requesting approval of the attached resolution to recommend to the
Oakland County Board of Commission for approval of the Funding Agreement.
7D-1
RESOLUTION #PR10-006
IN SUPPORT OF THE ACQUISITION FOR UPPER BUSHMAN LAKE PROPERTY AND
THE RECEIPT OF DONATED PROPERTY IN INDEPENDENCE TOWNSHIP
ACQUISITION FUNDING AGREEMENT
UPPER BUSHMAN LAKE-EISELE TRANSFER
WHEREAS, Ducks Unlimited (DU) and the County of Oakland willingly choose to
enter into this Agreement to facilitate the County's acquisition of properties located in
Oakland County, Michigan known as the Upper Bushman Tract and the Eisele Parcel
(hereinafter "Sites") as specifically described in Exhibit A and hereby made a part of this
Agreement; and
WHEREAS, the acquisition of the Sites is part of a project undertaken by the
County and DU in cooperation with the Carls Foundation to protect the headwaters of the
Clinton River, which is an area of important wetlands and waterfowl habitat and the
protection of such land is consistent with the mission of DU and the mission of the
Oakland County Parks and Recreation Commission; and
WHEREAS, the acquisition of the Sites has also been undertaken to substantially
increase the size of Independence Oaks County Park; and
WHEREAS, Wetlands America Trust, Inc. ("WAT") owns the Eisele Parcel located
in Independence Township, Oakland County, Michigan and this property is adjacent to the
Independence Oaks County Park; and
WHEREAS, the acquisition of the Eisele Parcel by the County from WAT will be
accomplished via a separate purchase agreement; and
WHEREAS, the parties desire to work together to further the goals and purposes
of the project as well as the mission and purpose of each respective organization;
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and accept the terms and conditions of the attached Funding
Agreement between the County of Oakland and Ducks Unlimited.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
Chairperson or his designee to execute the attached Funding Agreement between the
County of Oakland and Ducks Unlimited.
Moved by
Supported by
Date
7D-2
DUCKS UNLIMITED, INC. OAKLAND COUNTY PARKS &
RECREATION COMMISSION
Acquisition Funding Agreement
MI-122-2
Upper Bushman Eisele Transfer
This Agreement is effective this day of , 2010, between Ducks Unlimited, Inc.,
a non-profit corporation created under the laws of the District of Columbia, (hereinafter "DU"), and
the County of Oakland, a municipal corporation organized and created under the laws of the State
of Michigan (hereinafter "County"). The Oakland County Parks and Recreation Commission is an
agency of the County, statutorily charged with the custody, control and management of Park
property.
WHEREAS, DU, and the County have entered into this Agreement to facilitate the County's
acquisition of properties located in Oakland County, Michigan known as the Upper Bushman Tract
and the Eisele Parcel (hereinafter "Sites") as specifically described in Exhibit A and hereby made a
part of this Agreement; and
WHEREAS, the acquisition of the Sites is part of a project undertaken by the County and DU in
cooperation with the Carls Foundation to protect the headwaters of the Clinton River, which is an
area of important wetlands and waterfowl habitat and the protection of such land is consistent with
the mission of DU and the mission of the Oakland County Parks and Recreation Commission; and
WHEREAS, the acquisition of the Sites has also been undertaken to substantially increase the size
of Independence Oaks County Park; and
WHEREAS, Wetlands America Trust, Inc. ("WAT") owns the Eisele Parcel located in
Independence Township, Oakland County, Michigan and this property is adjacent to the
Independence Oaks County Park; and
WHEREAS, the acquisition of the Eisele Parcel by the County from WAT will be accomplished
via a separate purchase agreement; and
WHEREAS, the parties desire to work together to further the goals and purposes of the project as
well as the mission and purpose of each respective organization; and
NOW, THEREFORE, in consideration of the mutually beneficial nature of the project and the
terms and conditions listed herein, DU and the County agree to the following:
1. DU agrees to transfer to the County, One Hundred Five Thousand dollars ($105,000) from a
Carls Foundation grant secured by DU. The sole purpose of these funds is to provide the County
with additional funds to assist in its acquisition of the Upper Bushman Tract. In addition to the
7d-3
$105,000, DU shall provide in -kind services amounting to approximately Twenty-five Thousand
dollars ($25,000) for its planning and administrative costs associated with this project/Agreement.
2. The transfer of all of the funds described in Paragraph I from DU to the County is
contingent upon and shall only be made after the satisfaction of the following conditions:
a. DU's receipt of a fully -executed and recorded Deed showing that the Eisele Parcel has
been transferred to the County;
b. DU's receipt of a fully -executed and recorded Deed showing that the Upper Bushman
Tract has been transferred to the County; and
c. DU's receipt of a request for payment, including a copy of any closing statements and
purchase agreements that identifies purchase price paid by the County for the Upper Bushman
Tract.
3. Except as set forth in Paragraph 1, all costs associated with the acquisition of the Sites shall
be the responsibility of the County.
4. The County shall provide all reasonable and necessary services to ensure the timely
acquisition of both Sites. Such services shall include, but not be limited to, drafting necessary legal
documents, securing any title work that may be needed to either transaction, securing additional
funding to complete the Upper Bushman Tract acquisition, and any other similar services normally
associated with such transactions.
5. The County will work in good faith with North Oakland Headwaters Land Conservancy
(NOHLC) and use its best efforts to acquire seven (7) conservation easements on Sixteen (16) acres
creating the connector parcel between the Upper Bushman Tract and Independence Oaks County
Park.
6. a. DU appoints Jenifer Christman as its Project Contact.
b. The County appoints Melissa Prowse as its Project Contact.
The Parties may change their respective Project Contact at any time by providing written
notification to the other party identifying the name of their new Project Contact. Correspondence
pertaining to this Agreement shall be sent to the following addresses:
DU - Ducks Unlimited, Inc.
Great Lakes/Atlantic Regional Office
1220 Eisenhower Place
Ann Arbor, MI 48108
County- Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford, MI 48328
Page 2 of 4
7d-4
7. DU and the County shall recognize the cooperative nature of this project. Such recognition
shall include, but not necessarily be limited to, the erection and maintenance of mutually acceptable
signs by the County along roads, entrances and/or convenient viewing locations on the Sites and the
acknowledgment of each Party's contribution in any oral or written communications related to the
project.
8. DU and the County shall cooperate in recognizing outside contributors who might provide
significant funding to help underwrite costs of the project or who otherwise are mutually deemed to
deserve special recognition. This recognition can include signs, plaques and/or cairns erected on the
Sites. The principal costs of such recognition shall be borne by the Party initiating the recognition.
9. The County warrants that appropriations sufficient for the completion of the acquisition of
the Upper Bushman Tract have been administratively allocated. This Agreement shall not be
construed as binding the County to expend in any one fiscal year any sum in excess of authorized
appropriations administratively allocated for the purpose of this Agreement for that fiscal year, or to
involve the County in any contract or other obligation, other than this Agreement, for further
expenditure of money in excess of such appropriations or allocations.
10. This Agreement shall become effective upon being signed by their respective
representatives, and thereafter it will continue in force for a period of one (1) year unless mutually
terminated or modified through amendment by the Parties at an earlier date.
11. Either Party may terminate this Agreement by providing thirty (30) days written notice to
the other party if: (1) all or any portion of the both tracts is acquired by any governmental agency by
means of, or under the threat of, eminent domain (a "Taking"); (2) termination is necessary or
desirable for any compelling reasons of public health, safety or welfare (a "Health Reason"); (3) the
County abandons the project or does not obtain title to the Sites (an "Abandonment"); or (4) the
County fails to manage and maintain the Site according to the terms of this Agreement and does not
cure, or does not take and prosecute diligently reasonable efforts to cure, such failure, within such
30-day period (a "Default"). The Parties also agree that if a termination should occur because of a
Taking, Health Reason, Abandonment or Default, then the County shall pay all costs properly
incurred by DU to complete its obligations under this Agreement; such costs shall not exceed Seven
Thousand and Five Hundred Dollars ($7,500.00).
12. The County agrees that the Sites will be used for long-term conservation and public outdoor
recreation. If the Sites are not used for these purposes the County shall immediately pay to DU the
amount of money paid by DU to the County for the acquisition of the Sites plus the value of the in -
kind services provided by DU (such in -bind services amount shall not exceed twenty-five thousand
dollars ($25,000.00). This paragraph shall survive the termination or expiration of this Agreement
and remain a continuing obligation of the County.
Page 3 of 4
M-5
DUCKS UNLIMITED, INC.
BY:
Randy L. Graves
(TYPED NAME)
TITLE: CFO
DATE:
OAKLAND COUNTY
BY:
(TYPED NAME)
TITLE:
DATE:
Page 4 of 4
7d-6
EXHIBIT A
Legal Description Eisele Parcel:
Tax Item No. 08-03-401-004
Land in the Township of Independence, Oakland County, Michigan, described as:
Part of Lot 30, Supervisor's Plat No. 11, according to the plat thereof as recorded in Liber
115, page(s) 38 and 39 of Plats, Oakland County Records, beginning at most easterly lot
corner; thence south 46 degrees 39 minutes 40 seconds west 161.41-feet; thence south 47
degrees 56 minutes 20 seconds west 117.48 feet; thence north 51 degrees 07 minutes 06
seconds west 561.61 feet to north lot line; thence north 89 degrees 37 minutes 30 seconds
east 315.11 feet; thence south 63 degrees 11 minutes 20 seconds east 336.05 feet to
beginning.
Legal Description Upper Bushman Tract:
10275 Sashabaw Road --Tax Item No. 08-03-201-007
5511 Oak Hill Road --Tax Item No. 08-03-201-006
ti Part of North %2 of Section 3, Town 4 North, Range 9 East, Township of Independence,
Oakland County, Michigan, Being more particularly described as: Beginning at the
Northeast corner of said Section 3; thence S 02°34'58" E, 1,602.15 feet along the East
line of said Section 3 (Sashabaw Road, 33' half -width); thence N 32'35' 18 W, 323.88
feet; thence N 46°19'58" W, 735.04 feet; thence S 18°18'15" W, 221.34 feet; thence S
46019'58" E, 616.12 feet; thence S32°35' 18" E, 646.12 feet to a point on the East line of
Section 3; thence S 02°34'58" E, 504.47 feet along said East line (Sashabaw Road);
thence S 87°25'02" W, 33.00 feet to appoint on the West right of way line of Sashabaw
Road; thence the following two courses along said Westerly right of way line: (1) Along
a non -tangent curve to the right, 475.95 feet, said curve having a radius of 377.27 feet, a
central angle of 72°16'58", and a long chord bearing S 33°33'31" W, 445.01 feet, and (2)
S 69042'00" W, 368.80 feet; thence S 20°18'00" E, 33.00 feet to a point on the North line
of "Supervisor's Plat No. I I" as recorded in Liber 115, Page 38 and 39, Oakland County
Records; thence the following three courses along said North line of "Supervisor's Plat
No. I1"; (1) S 69°42'00" W, 692.95 feet along the centerline of Sashabaw Road as
Platted in " Supervisor's Plat No. 11 ", and (2) continuing along said centerline along a
tangent curve to the left, 422.28 feet, said curve having a radius of 948.88 feet, a central
angle of 25°30' 15" and a long chord bearing S 56°56'52" W, 418.90 feet to a point on
the East-West %z line as monumented and Platted in said "Supervisor's Plat No. I I", and
(3) S 87°16' 14" W, 987.23 feet to the center of Section 3; thence the following two
courses along the East and Northeast line s of "Equestrian Lake Village" as recorded in
Liber 158, Pages 8 through 13, Oakland County Records: (1) N 02'32' 17" W 3,451.83
feet to the North '/a corner of Section 3; thence N 87°47'00" E, 935.50 feet along said
Page 1 of 2
North line (Oak Hill Road, 33' half -width); thence S 47°18'25" E, 543.80 feet; thence S
46019'58" E, 293.24 feet; thence N 27°03'08" E, 208.72 feet; thence 46°19'58" W,
236.26 feet; thence N 47°18'25" W, 344.87 feet to a point on the North line of said
Section 3; thence the following two courses along said North line (Oak Hill Road): (1) N
87°47'00" E, 1,324.97 feet to the Southeast coiner of Section 34 of TSN, R9E, and (2) N
87030'27" E, 98.67 feet to the point of beginning containing 185.7174 acres. Subject to
the rights of the public in Oak Hill and Sashabaw Roads. Subject to the rights of the
public and riparian owners in and existing with respect to Upper Bushman Lake.
Page 2 of 2
7d-8
ITEM #7E
RESOLUTION
NO CHILD LEFT INSIDE ACT
Staff is requesting Commission adoption of the attached resolution
supporting the NO CHILD LEFT INSIDE ACT which encourages participation in
and supports efforts that promote outdoor activities for children to foster healthy,
active lifestyles and reconnect with nature.
7E-1
ITEM #7E
RESOLUTION #PR10-007
NO CHILD LEFT INSIDE ACT
WHEREAS, the Oakland County Parks and Recreation Commission's mission is
dedicated to providing quality recreation experiences that encourage healthy lifestyles, support
economic prosperity, and promote the protection of natural resources.; and
WHEREAS, parks, recreational activities, and leisure experiences provide opportunities
for young people to live, grow, and develop into contributing members of the society; and
WHEREAS, concerns exist about youth inactivity and related health issues as many
youth favor the use of electronic media, which may lead to sedentary lifestyles and result in
future generations with greater health risks; and
WHEREAS, research has proven that children who are physically active in the outdoors
lower their risks associated with obesity and other health issues; and
WHEREAS, research shows a growing disconnect between children and nature,
producing a younger generation lacking an understanding of the importance of clean air, water
and natural resources stewardship; and
WHEREAS, the Oakland County Parks and Recreation Commission provides outlets for
physical activity at more than 6,500 acres of parkland offering trails, camps, nature centers,
open space and programming, thus nurturing children's health and well-being through exposure
to the outdoors; and
WHEREAS, the Oakland County Parks and Recreation Commission helps build strong
minds and bodies through physical activity in the outdoors in the pursuit of lifelong recreational
activities for all members of our community;
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and Recreation
Commission supports the NO CHILD LEFT INSIDE ACT which encourages participation in and
supports efforts that promote outdoor activities for children to foster healthy, active lifestyles and
reconnect with nature.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
Chairperson or his designee adopt this resolution in support of the NO CHILD LEFT INSIDE
ACT.
Moved by
Supported by
Date
7E-2
ITEM #7F
RESOLUTION
NATIONAL RECREATION AND PARKS MONTH
Staff is requesting Commission adoption of the attached resolution
proclaiming July as Recreation and Parks Month.
7F-1
ITEM #7F
RESOLUTION #PR10-008
NATIONAL RECREATION AND PARKS MONTH
WHEREAS, the Oakland County Parks and Recreation Commission's mission is to
provide all residents of Oakland County with recreational, leisure, and learning experiences,
parks, open spaces, and facilities, resulting in a comprehensive county park system that
enhances quality of life; and
WHEREAS, parks, recreation activities, and leisure experiences provide opportunities
for young people to live, grow, and develop into contributing members of society; and
WHEREAS, parks and recreation creates lifelines and continued life experiences for
older members of our community; and
WHEREAS, parks and recreation generates opportunities for people to come together
and experience a sense of community through fun recreational pursuits; and
WHEREAS, parks and recreation agencies provide outlets for physical activities,
socialization, and stress -reducing experiences; and
WHEREAS, parks, playgrounds, nature trails, open spaces, community and cultural
centers, and historic sites make communities attractive and desirable places to live, work, play,
and visit, in a manner that contributes to our ongoing economic vitality; and
WHEREAS, parks, greenways, and open spaces provide a welcome respite from our
fast -paced, high-tech lifestyles while simultaneously protecting and preserving our natural
environment; and
WHEREAS, parks and recreation agencies touch the lives of individuals, families,
groups, and the entire community, which positively impacts upon the social, economic, health,
and environmental quality of our community.
NOW THEREFORE BE IT RESOLVED, that the Oakland County Parks and Recreation
Commission proclaims July as Recreation and Parks Month and encourages all citizens to
celebrate healthy, active lifestyles by participating in their choice of recreation and park
activities.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
Chairperson or his designee to adopt the resolution proclaiming July as Recreation and Parks
Month.
Moved by
Supported by
Date
7F-2
ITEM #7G
RED OAKS WATERPARK
SLIDE TOWER STRUCTURAL REPAIRS
The Commission approved a contract in April to DRV Contractors in the
amount of $152,900 with a 10% contingency of $15,290 (for unforeseen
structural repairs and other job costs), for a total approved contract amount of
$168,190. Once the project commenced, our engineers, contractor and park
staff identified the following structural modification that required attention:
• Change Order #1 Repair and sealing of 57 existing step
tread surface and faces
$ 9,800.00
• Change Order #2 (7) additional flume saddles
$ 7,455.00
• Change Order #3 Additional steel support beam and welds
under the concrete deck at the top platform of waterslide
$ 1,156.40
Change Order #4 Credit —estimate for additional spot.steel
repairs not necessary (part of job contingency not used)
($2,200.00)
Total Change Orders
$16,211.40
Staff authorized the change orders in order to complete the necessary
repairs prior to opening the waterpark on Memorial Weekend. Therefore, staff is
requesting approval of an additional $921.40 which exceeds the approved
contingency amount, for a total contingency of $16,211.40.
In addition, staff is requesting the transfer of $921.40 from FY2010
Operating Contingency to Red Oaks Waterpark — Building Maintenance Line
Item.
7G-1
ITEM #7H
CATALPA OAKS
DESIGN ENGINEERING AND BUSINESS PLAN UPDATE
Since approval of a preliminary scope of service for Design/Engineering service by
Barton Malow Design (BMD) in August of 2009, staff and consultants have been researching
and analyzing potential improvements at Catalpa Oaks based on the approved Master Plan.
This process began with focus group meetings consisting of staff, BMD staff, and patrons.
Subsequently, BMD staff completed. a phased construction approach and estimate including
all aspects of the Master Plan for an approximate construction range of $4,600,000 -
$6,400,000. This includes the potential for various green building concepts for buildings, site
improvements and turf. Staff took this information and began to review and address budgets,
cost recovery and phasing for Catalpa Oaks.
Based on this review, and the Catalpa Oaks Business Plan currently under
development (see Catalpa Oaks Business Plan Concept on the following pages) staff
recommends proceeding with the design and construction documents for Phase I of the
project, consisting of a multi -purpose recreation building and surrounding site amenities, a
picnic shelter, and a re -designed and improved parking lot. The estimated cost of these
E improvements is $2,041,000, which would be expended in fiscal years 2010 and 2011.
The multi -purpose recreation building will consist of restrooms, a concession area, a
multi -purpose room for meetings, events and storage, and a covered pavilion area. Site -work
for the multi -purpose recreation building may also be considered, including berms, concrete
work, and tiered lawn seating. Parking lot improvements will include re -design of the layout,
paving, striping of the lot, storm water best management practices and surrounding site -work
and landscaping.
Based upon the previously approved design/engineering contract amount of $175,000,
or 8.75% of the Master Plan Budget ($2,000,000), staff recommends an increase to the
existing Barton Malow Contract in the amount of $3,588 for a total adjusted amount of
$178,588.
7H-1
Catalpa Oaks Business Plan Concept
June 2010
Oakland County Parks and Recreation Commission
Park Description
Catalpa Oaks County Park is located at 27725 Greenfield Road in Southfield, Michigan. The 25-
acre park is at the southwest corner of Greenfield and Catalpa roads, adjacent to the Oakland
County Health Department's Southfield office. The main activities on the site include youth and
adult soccer, softball and baseball. There is also a walking path worn into the berm around the
perimeter of the park which is heavily used by neighborhood residents for fitness and dog -
walking. The site contains a 160-car parking lot along its northern boundary. Catalpa Oaks was
acquired by the Oakland County Parks and Recreation Commission (OCPRC) in 2008.
Mission
The mission of the Oakland County Parks and Recreation Commission is to provide quality
recreation experiences that encourage healthy lifestyles, support economic prosperity and
promote the protection of natural resources. The operation of Catalpa Oaks as a multi -use
recreational complex supports all aspects of the OCPRC mission. Active recreation such as field
sports, fitness trails and play equipment will directly facilitate the pursuit of active, healthy
lifestyles for Oakland County residents. The upkeep and maintenance of the 25-acre site as a
quality park facility will support the continued economic growth of the neighboring communities
as well as ensure that the property is maintained as open green space. This green space
contributes directly to the environmental quality of southeast Michigan by assisting with
storinwater retention and soil erosion control, and assist in mitigating the effects of the urban
heat island effect.
Potential Improi ements
Through the master planning process undertaken in 2008, potential future improvements at
Catalpa Oaks may include:
o Accessible restroom/concessions pavilion
o Barrier -free pathway system within the park
o Parking -lot improvements
o Re -grading and irrigating sports fields including appropriate drainage technology
o Multi -use spoils field Layout and marking
o Maintenance yard and storage building
o Cricket pitch
o Universally accessible playground
o Three picnic shelters
o Decorative fencing
o Lighting
Tar get Mirrket
The target market for Catalpa Oaks County Park is (as with all OCPRC parks) all residents of
Oakland County. However, it is estimated that due to the size of the park and its current specific
Catalpa Oaks Business Plan Concept — Draft
June 2010
7H-2
use as a sports complex, the majority of visitors to Catalpa Oaks are residents of the surrounding
9 communities. Comprehensive user data is not currently available, but will be collected prior to
Phase II design and construction of the park. Based on information provided by several youth
soccer organizations that currently utilize the site, it is estimated that nearly 45,000 people (both
children and adults) per year visit Catalpa Oaks specifically to utilize the sports fields. The
vision for Catalpa Oaks is to serve as a multi -use recreational complex for the residents of
Oakland County. This being said, the heaviest use at the park is, and will likely continue to be,
youth soccer. While decisions regarding park design, construction, programming and operations
will be made looking at the park as a whole, including all aspects of use, the market research
performed to date focuses on youth soccer.
Stage of Development
Oakland County Parks and Recreation's Park Development process includes several stages to
assure efficient, appropriate and well-timed development and operation of park facilities. As
staff work to produce business plans for current park facilities and potential acquisitions, this
process will evolve, allowing for concurrent development of master plans and business plans.
The current process is as follows:
Acquisition or transfer of ownership — during and prior to acquiring new parks and facilities
OCPRC staff are acquiring information and building files that will aid in the creation of future
master plans and business plans. (COMPLETED for Catalpa Oaks).
Master Plan — Shortly after acquisition, OCPR staff begin the process of developing Master
Plans for parks and facilities. OCPR follows a standard approach consisting of: site analysis,
public information gathering, concept development, policy review, staff revisions, public
hearings and final adoption of the plan. (COMPLETED for Catalpa Oaks.)
Business Plan with Phased Approach — Once master plans are completed, staff begin to look at
implementation of the master plan, necessitating the development of a business plan (or series of
business plans) to address issues such as: budgets, urgency, timelines, etc. In future master
plans, staff will incorporate the business plan process into the master plan process, providing one
seamless document that contains all information necessary for the development of park facilities.
(IN PROCESS for Catalpa Oaks).
Design — OCPRC has begun a process of designing for facilities in year one, and budgeting for
construction in year 2. This allows adequate time to fine-tune and work through the design
process, assuring that when the projects go out to bid the following year, the design is well -
prepared. This process also allows for a more accurate bidding process, as the design and
construction estimates will be bid prior to construction. (Preliminary design estimates for Catalpa
are completed. Full design and construction documents for Phase I are PENDING).
Construction — In the budget cycle following the design, OCPR will bid out the construction of
the current phase of park development projects pending Commission approval.
Catalpa Oaks has a completed and approved Master Plan. Staff also has preliminary design
estimates for Master Plan Implementation. The current stage of development for Catalpa Oaks is
Catalpa Oaks Business Plan Concept — Draft
June 2010
7H-3
design and construction drawings for Phase 1, concurrent with the completion of a full business
plan for the park.
Park Theme
Given its location, size (25 acres) and primary uses, Catalpa Oaks will continue to be developed
and operated as a regional multi -use recreation complex. The primary use of the park will
continue to be field sports, with added amenities such as a pathway, playground and picnic
shelters to enhance the recreation experience and provide amenities for the local community.
The park will also be themed as a gathering place for special events and programs both hosted by
OCPR and/or other organizations and local communities.
Basic Business Strategy
The basic business strategy for Catalpa Oaks is to offer regional recreation opportunities that will
provide OCPR with a set level of cost -recovery for sustained operations, maintenance and capital
improvements at the park. Cost recovery goals will be met through facility and field rental,
equipment rental, concessions, sales/merchandising, grants and sponsorships.
The strategy for implementing the master plan at Catalpa Oaks is to enhance the park, bringing
in additional users and implementing methods for cost recovery for operations, maintenance and
capital improvements.
Basic vs. Value Added Experiences
It is critical to differentiate between Basic and Value -Added Experiences in order let visitors
know what they are provided at the site simply by paying taxes and being a resident of Oakland
County. Currently there is no vehicle access permit required to park in the lot at Catalpa.
Visitors to the park are currently provided with 25-acres of open space for picnicking,
walking/running, dog -walking, kite -flying, etc. For the surrounding neighborhoods, Catalpa
Oaks is viewed as an "oasis of green" — a peaceful, green area for passive recreation. In future
phases of master plan implementation, the Basic Recreation Experience may also include a
paved walking/jogging loop, accessible playground, sledding hill and picnic tables and shelters.
Value -Added Recreation Experiences at Catalpa will be those uses for which cost -recovery goals
are set, including use of the sports fields and the multi -purpose recreation building. Those
associations or leagues wishing to utilize the sports fields at Catalpa will be charged a pre-
determined fee, which will bundle their use of the fields with use of the concession area,
allowing them to generate revenue both for their own organization, and to pay the usage fees to
OCPR. Value -Added Recreation Experiences may also include rental of the concession building
and/or picnic shelter for private parties and events, for which a set fee would be paid to offset
operations and capital costs.
Phased Implementation of the Master Plan
In an effort to properly budget for capital improvements, maintenance and operation of Catalpa
Oaks, staff are proposing a phased approach to Master Plan implementation. The adopted 2010
Capital Improvement Program has allocated $1,960,000 for capital improvements at Catalpa
Oaks in FY2010 and FY2011. Staff has evaluated need (based on user -input, competitive
analysis, and current uses of the park), timing and cost -recovery goals, and has proposed two
Catalpa Oaks Business Plan Concept — Draft
June 2010
7H-4
capital projects for Phase I (2010/20011). Future phases will be conceptual, and will be
reevaluated with subsequent budget cycles, park user surveys, and the developing cost recovery
philosophy.
Phase L• Parking Lot and Multi -Purpose Recreation Building Complex
Phase I of the master plan implementation is recommended to include the construction of a
multi-puipose recreation building as well as redesign and paving of the parking lot. These two
park amenities will provide the following immediate benefits for Catalpa Oaks:
Multi-Piapose Recreation Building Complex, consisting of restrooms, concessions, meeting
space and a co>>ered picnic shelter:
- Host major sports tournaments
- Host recreation programs (camps, adaptive programs, etc.)
- Host special events
- Provide opportunities for revenue generation
o Building rental (meetings, events, birthday parties)
o Picnic shelter rental
o Lockable storage fees
o Concession revenue (fee, self -operation)
Cost Recovei.y for Multi -Purpose Recreation Bui.ldiiig Complex
Staff is working to determine an appropriate level and timeframe for cost recovery for the multi-
purpose recreation building complex. Researching other Parks and Recreation agencies across
the country has shown that capital expenditures continue to be heavily subsidized by local
government, while programs and facility operations are aiming for higher cost -recovery goals.
However, as the economic climate continues to shift, and capital budgets are depleted,
organizations are exploring new philosophies for cost recovery for all aspects of business,
including programs, maintenance, operations and capital expenditures. The pricing philosophy
currently being drafted will allow the Commission to make sound decisions regarding cost
recovery goals for programs, operations and capital improvements based on a number of criteria
including user benefit, location and feasibility for recovery, as well as relation to the strategic
plan and park initiatives.
The 2010 operating expenses for Catalpa Oaks, including salaries and fringe, is budgeted at
$142,590. Current revenue for Catalpa Oaks is $10,000. The current subsidy rate for the park as
a whole is 93%. Changes in current operations and pricing structure at Catalpa Oaks may be
able to bring the subsidy rate down to 70% - 80%(for operations) with the addition of the multi-
purpose recreation building (additional rentals, concession usage fees, etc.) and picnic shelter.
These improvements will also make the park more competitive with other multi -use field -sports
complexes and will allow OCPR to use more competitive pricing than is currently in place.
Parking Lot hiiprovemei?t•
- Increased efficiency
hnproved drainage
Improved accessibility
7H-5
Catalpa Oaks Business Plan Concept — Draft
June 2010
Phase II and Beyond
Additional research is needed to determine subsequent phases for implementation of the Master
Plan at Catalpa Oaks. Considerations will be made regarding budgeting, feasibility, potential
grants and partnerships, and the needs of park users.
Catalpa Oaks Business Plan Concept — Draft
June 2010
ITEM #71
WATERFORD OAKS MASTER PLAN CONCEPT
Staff will present the concept for the Waterford Oaks Master Plan for the
commission's review.
71-1
ACTIVITY REPORT
April 2010 (FM7, FY2010)
®, .a.
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
---
(1 ` t ;
0
0
N/A
6,292
5,800
-7.8%
294
320
8.8%
3,962
3,509
-11.4%
0
0
N/A
0
0
N/A
1,629
1,830
12.3%
16,653
14,217
-14.6%
714
11,724
1542.0%
14,427
30,037
108.2%
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
0
0
N/A
847
1,020
20.4%
3,325
3,740
12.5%
15,736
17,375
10.4%
86,374
95,538
10.6%
0
0
N/A
0
0
N/A
0
104
N/A
9
485
5288.9%
574
416
-27.5%
3,884
3,411
-12.2%
6,580
4,783
-27.3%
29,598
27,486
-7.1%
2,150
942
-56.2%
14,364
10,590
-26.3%
5,200
7,880
51.5%
34,048
36,204
6.3%
0
0
N/A
0
0
N/A
119
156
31.1%
2,860
4,082
42.7%
851
4,450
422.9%
4,481
5,917
32.0%
0
0
N/A
0
0
N/A
4,974
2,037
-59.0%
18,987
10,863
-42.8%
698
627
-10.2%
3,508
3,242
-7.6%
0
75
N/A
1,007
2,133
111.8%
1,295
357
-72.4%
4,705
2,539
-46.0%
0
0
N/A
6,292
5,800
-7.8%
22,580
36,760
62.8%
138,382
159,362
15.2%
0
0
N/A
0
0
N/A
0
104
N/A
9
485
5288.9%
11,780
12,663
7.5%
63,646
63,690
0.1%
0
0
N/A
0
0
N/A
698
627
-10.2%
3,508
3,242
-7.6%
1 of 4 5/27/2010
ACTIVITY REPORT
April2010 (FM7, FY2010)
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played - 18 Hole Equivalent
Driving range
*Banquet Facilities
**Grill Room ("Not included in totals)
RED OAKS
Rounds Played -18 hole equivalent
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
**Grill Room ("Not included in totals)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
TOTAL ROUNDS PLAYED - 9 HOLES
TOTAL ROUNDS PLAYED -18 HOLES
TOTAL ROUNDS PLAYED -18 HOLE EQUIV.
TOTAL DRIVING RANGE
U _� 1. IVMS
1,908
0
-100.0%
3,968
2,479
-37.5%
829
2,716
227.6%
1,807
4,240
134.6%
1,783
2,716
523%
3,791
5,479
44.5%
2,063
2,231
8.1%
19,977
17,023
-14.8%
1,004
2,043
103.5%
1,679
2,569
53.0%
453
0
-100.0%
804
283
-64.8%
1,302
2,624
101.5%
3,101
4,707
51.8%
1,529
2,624
71.6%
3,503
4,848
38.4%
1,291
3,083
138.8%
2,117
4,292
102.7%
650
198
-69.5%
9,077
8,015
-11.7%
1,580
1,420
-10.1%
4,163
4,842
16.3%
0
1,374
N/A
1,523
1,665
9.3%
849
0
-100.0%
1,644
1,044
-36.5%
828
1,789
116.0%
2,583
3,614
39.9%
1,253
1,789
42.8%
3,405
4,136
21.5%
446
1,337
199.8%
1,475
2,222
50.6%
1,202
0
-100.0%
2,940
2,171
-26.2%
678
2,314
241.3%
1,580
3,872
145.1%
1,279
2,314
80.9%
3,050
4,958
62.S%
865
1,030
19.1%
9,210
7,925
-14.0%
766
380
-50.4%
1,858
788
-57.6%
4,412
1,374
-68.9%
10,879
7,642
-29.8%
3,637
9,442
159.6%
9,071
16,432
81.1%
5,843
10,129
73.4%
14,511
20,253
39.6%
1,291
3,083
138.8%
2,117
4,292
102.7%
*Not included in program totals -only in combined totals,
in-house events are counted in facility totals.
2 of 4 5/27/2010
8a-1
ACTIVITY REPORT
April2010 (FM7, FY2010) COUNTY PAKS
MOBILE RECREATION
Bleachers
0
0
N/A
5
160
3100.0%
Inflatables
1,575
410
-74.0%
5,080
3,015
-40.6%
Bus
1,575
900
-42.9%
7,695
5,805
-24.6%
Climbing Wall/Tower
400
500
25.0%
1,500
2,300
53.3%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
0
0
N/A
340
850
150.0%
Show Mobile
0
9
N/A
24
32
33.3%
Adventure Sport Mobile
4
440
10900.0%
1,004
840
-16.3%
Tents
0
0
N/A
11
0
-100.0%
Camps
7
0
-100.0%
7
0
-100.0%
Miscellaneous
0
26
N/A
4
29
625.0%
n
WATERFORD OAKS BMX
0
0
N/A
0
0
N/A
WATERFORD OAKS COURT GAMES COMPLEX
204
204
0.0%
1,432
916
-36.0%
WATERFORD OAKS FRIDGE
0
0
N/A
20,634
0
-100.0%
WATERFORD OAKS LOOKOUT LODGE
207
178
-14.0%
1,304
1,088
-16.6%
WATERFORD OAKS WATERPARK
0
0
N/A
0
0
N/A
RED OAKS WATERPARK
0
0
N/A
0
0
N/A
THERAPEUTIC EVENTS
276
237
-14.1%
3,228
2,193
-32.1%
SENIOR EVENTS
0
0
N/A
0
0
N/A
TOTAL MOBILE RECREATION VISITS
3,561
2,285
-35.8%
15,670
13,031
-16.8%
TOTAL FACILITIES AND SPECIAL EVENTS
687
619
-9.9%
26,598
4,197
-84.2%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4 5/27/2010
8a-2
ACTIVITY REPORT
April2010 (FM7, FY2010)
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
**Trail Usage(* *Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
**Trail Usage (**Not Included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
I • i
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
1,571
1,789
13.9%
8,232
8,695
5.6%
2,753
2,183
-20.7%
5,474
4,746
-13.3%
8,097
10,401
28.5%
45,777
67,000
46.4%
175
95
-45.7%
1,532
1,237
-19.3%
43
0
-100.0%
775
511
-34.1%
675
460
-31.9%
4,100
3,728
-9.1%
1,746
1,884
7.9%
9,764
9,932
1.7%
2,796
2,183
-21.9%
6,249
5,257
-15.9%
rr r r
,-
M
35,058
50,154
43.1%
211,837
232,579
9.8%
9,340
13,899
48.8%
22,067
28,366
28.5%
4,248
2,904
-31.6%
42,268
17,228
-59.2%
4,542
4,067
-10.5%
16,013
15,189
-5.1%
10,181
7,401
-27.3%
74,911
60,176
-19.7%
63,369
78,425
23.8%
367,096
353,538
-3.7%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 4 of 4 5/27/2010
8a-3
ITEM #8B
EXECUTIVE OFFICER'S REPORT
1. Attached for your review is the media editorial contacts list. Staff will contact these
individuals with millage information and request a meeting to discuss potential
endorsements. Please contact Dan Stencil if you would like to accompany him to any of
these media outlets, so that meeting dates/times can be established.
2. Attached for your review is an update on the Urban Recreation Initiative.
3. Attached for your review is a Staff Comparison for the years 2005-2010 as requested.
4. Attached for your review are the Millage Awareness yard signs being distributed.
5. Attached for your review are the Primary Election Proposals for the August 3, 2010
ballot.
6. Attached for your review is an article which appeared in the Detroit Free Press on May
13, 2010 regarding a bill to legalize the sale of high-powered fireworks to individuals.
7. On May 5, 2010, Carl's Golfland made a donation to OCPRC in the amount of $3,000.
Carl's has participated in the Warren Odick Golf Outing since its inception 14 years ago.
Since that time they have donated more than $50,000 to OCPRC's adaptive programs
through prizes, sponsorships, and waived fees for golf pros and driving ranges. Roger
McCarville was instrumental in the development of this partnership. OCPRC will use this
donation to assist with the purchase of adaptive equipment, scholarships and
tournament expenses.
8. Orion Oaks Dog Park will celebrate its 10 year anniversary on August 1, 2010 with a
"Yappy Birthday" party. There are been more than 461,000 visitors (humans, not dogs)
in the last 10 years at Orion Oaks.
9. Waterford Oaks BMX had 261 riders participate in their Opening Day event. The BMX
Volunteer Association did an outstanding job recruiting volunteers to assist with this
event.
10. An oil and gas lease auction of state-owned parcels netted $178 million in bonus
payments for the state — far exceeding the previous auction record of $23.6 million set in
1981. The auction was driven by recent news of a successful test well in Missaukee
County for natural gas on a formation known as the Utica Shale. This mostly
undeveloped formation exists throughout northern Lower Michigan. Revenue generated
from oil and gas exploration on state-owned land is deposited in to the Michigan Natural
Resources Trust Fund.
11. OCPRC staff submitted an application to the MDNRE for consideration as a pilot for a
wetland mitigation banking promotion. No grant money is being offered as part of the
program but rather the MDNRE would be committing an expedited regulatory process to
help encourage this effort in Michigan. Individual members of the Parks Commission
have recommend that OCPRC staff consider wetland mitigation banking opportunities
after seeing the wetland banks created at the Franklin County Metro Parks (Park Forum
2007). OCPRC and OCWRC staff will meet on June 4 to discuss the opportunity to
create a joint test project. A full proposal will be brought to the Parks Commission for
consideration when a cost/benefit analysis has been completed.
12. Staff is still evaluating the April 21 proposal to retain a signature event planner. Due to
cut backs and budget restraints this initiative may be postponed.
13. Attached for your review are the Upcoming Events for June.
14. The next meeting is scheduled for July 7, 2010, 9 a.m. at the Administration Office,
followed by the Waterford Oaks Playground Dedication.
Media Contacts — Millage Editorials
E-News
Prosper
Kristie Everett Zamore, Editor
E-mail: zamorak@oakgov.com
Web:
http://www.metromodemedia.com/
oaklandcountv/
Print & Online
Birmingham/ Bloomfield Eccentric
Greg Kowalski, News Editor
615 West Lafayette
Detroit, MI 48226
Switchboard: 866-887-2737
Phone: 586-826-7393
E-mail: akowalskiQhometownlife.com
Web: http://www.hometownlife.com/
C&G News, Oakland
John Carlisle, Editorial Director
13650 11 Mile Road
Warren, MI 48089
Phone: 586-498-8000
E-mail: icarlisle(a candgnews.com
Web: http://www.candgnews.com/Oakfand.asg
Clarkston News
Phil Custodio, News Editor
5 South Main Street
Clarkston, MI 48346
Phone: 248-625-3370
E-mail: clarkstonnewsagmail.com
Web: http://www.oxfordleader.com
The Citizen
David Fleet, Editor
PO Box 595
Ortonville, MI 48462
Phone: 248-627-4332
E-mail: citnews charterinternet.com
Web: http://www.oxfordleader.com
The County Line Reminder
Jess Hogan, Editor
1521 Imlay City Road
Lapeer, MI 48446
Phone: 248-627-2843
E-mail: editoracountypress.com
Daily Tribune
Rick Kelley, Editor
100 Macomb Daily Drive
Mount Clemens, MI 48043
Phone: 888-622-6629
E-mail: editor(@dailytribune.com
Web: http://www.dailytribune.com/
Detroit Free Press
Stephen Henderson, Editorial Page Editor
615 West Lafayette
Detroit, Ml 48226
Phone: 313-222-6400
Editorial line: 313-222-6583
Direct line: 313-222-6659
E-mail: shenderson600afreepress.com
Web: http://www.freep.com/
Detroit Jewish News
Robert Sklar, Editorial Director
29200 Northwestern Highway
Suite 110
Southfield, MI 48034
Phone: 248-345-6060
E-mail: rsklar(a�theiewishnews. com
Web: http://theiewishnews.com
Detroit News
Nolan Finley, Editorial Page Editor
615 West Lafayette
Detroit, MI 48226
Phone: 313-222-2064
313-222-2300
E-mail: Nolan.finley_(a)_detnews.com
Web: http://www.detnews.com/
Farmington/ Farmington Hills Observer
Stacy Jenkins, News Editor
615 West Lafayette
Detroit, MI 48226
Switchboard: 866-887-2737
Phone: 313-222-2369
E-mail: slenkins(o-)hometownlife.com
Web: http://www.hometownlife.com/
Lake Orion Review
John Counts, Editor
30 North Broadway
Lake Orion, MI 48362
Phone: 248-693-8331
E-mail: lakeorionreview(D_sbcglobal,net
Web: http://www.oxfordleader.com/
Oakland County Parks Page 1 5/27/2010
8B-3
Milford Times
Phil Allmen, Editor
615 West Lafayette
Detroit, MI 48226
Switchboard: 866-887-2737
Phone: 248-437-2011 ex. 226
E-mail: palimen(a)gannett.com
Web:.http://www.hometownIife.com/
Northville/ Northville Township Record
Cal Stone, Editor
615 West Lafayette
Detroit, MI 48226
Switchboard: 866-887-2737
Phone: 248-349-1700 ex. 237
E-mail: cstone(a)gannett.com
Web: http://www.hometownfife.com/
Novi News
Cal Stone, Editor
615 West Lafayette
Detroit, MI 48226
Switchboard: 866-887-2737
Phone: 248-349-1700 ex. 237
E-mail: cstone(a gannett.com
Web: http://www.hometownlife.com/
Oakland Press
Allan Adler, Editorial Page Editor
48 West Huron
Pontiac, MI 48342
Phone: 248-745-4626
248-332-8181
E-mail: al)an.adler&oakpress.com
Web: http://www.theoakfandpress.com/
Oxford Leader
CJ Carnacchio, Editor
PO Box 108
Oxford, MI 48371
Phone: 248-628-4801
E-mail: shermanpubaaol.com
Web: http://www.oxfordleader.com
Senior Advocate Newsletter
Mary Strobe, Services Coordinator
1200 North Telegraph Road
Pontiac, MI 48341
Phone: 248-858-0213
E-mail: strobemt`c:i.oakgov.com
Web: http://www.oakgov.com/seniors/
South Lyon Herald
Kurt Kuban, Editor
615 West Lafayette
Detroit, MI 48226
Switchboard: 866-887-2737
Phone: 248-437-2011 ex. 245
E-mail: kkubanohometownlife.com
Web: http://www.hometownlife.com/
South Oakland Eccentric
Dan Omeara, Editor
615 West Lafayette
Detroit, MI 48226
Switchboard: 866-887-2737
Phone: 313-222-2323
E-mail: domeara(a)hometownlife.com
Web: http://www.hometownlife.com/
Spinal Column Newsweekly
Tim Dmoch, News Editor
PO Box 14
Union Lake, MI 48387
Phone: 248-360-6397
E-mail: news(a)thescngroup.com
Web: http://www.spinalcolumnonline,corn/
Troy Somerset Gazette
Cynthia Kmett, Editor
PO Box 482
Troy, MI 48099
Phone: 148-524-4868
E-mail: Editor(o)troy-somersetgazette.com
Web: http://www.troy-somersetgazette.com/
Radio
WJR —AM 760
Dick Haefner, News Director
3011 West Grand Boulevard
Suite 800
Detroit, MI 48202
Phone: 313-875-4440
E-mail: dick. haefner(o)citcomm.com
Web: http://www.WJR.net/
WWJ — AM 950
Rob Davidek, News Director
26495 American Drive
Southfield, MI 48034
Phone: 248-455-7200
E-mail: Robert. davidek(cbsradio.com
Web: http://www.WWJ.com/
Oakland County Parks Page 2 5/27/2010
8B-4
Television
WJBK — TV 2
Bill Mullan, Assignment Desk Manager
16550 West Nine Mile Road
Southfield, MI 48075
Phone: 248-557-2000
E-mail: bill. mullan(Woxtv.com
Fox2newsdeskCa,foxtv.com
Web: htto://www.mvfoxdetroit.com/
WDIV — TV 4
Brooke Blackwell, Managing Editor
550 West Lafayette
Detroit, MI 48226
Phone: 313-222-0500
E-mail: brookeb wdiv.com
Web: http://www.clickondetroit.com/
WXYZ — TV 7
Lisa Borich, Managing Editor
20777 West 10 Mile Road
Southfield, MI 48037
Phone: 313-222-0500
E-mail: brookeb(cDwdiv.com
Web: http://www.WXYZ.com/
WKBD — TV 50*
26905 West 11 Mile Road
Southfield, MI 48033
Phone: 248-355-7000
E-mail:
Web: http://cw50detroit.comi
*No direct contact because works in partnership
with Detroit News to obtain stories
Oakland County Parks Page 3 5/27/2010
8B-5
Urban Recreation Initiative Update
Staff continues to develop a comprehensive document that describes OCPRC's approach to
address the unique challenges associated with promoting recreational opportunities in
urbanized areas of Oakland County. During this process, staff has received feedback from the
Parks' Commission, a joint session of the Democratic and Republican Caucuses of the Board of
Commissioners, elected officials (through the Community Connections Initiative) and most
recently during two public forums held at Waterford Oaks County Park.
During public presentations and information gathering sessions, staff emphasized the role of the
county parks to provide recreational opportunities that benefit all Oakland County residents and
the history behind the current distribution of park facilities. Staff also pointed out that less than
ten years after its inception, OCPRC had already begun to address recreational opportunities in
urbanized areas. With the help of state and federal grant assistance, OCPRC become a
pioneer in mobile recreation programs, therapeutics and created major active -recreation
municipal facilities, like the Waterford Oaks Waterpark, capable of drawing residents from
across Southeast Michigan.
As part of the URI presentations, OCPRC staff described current investments in the areas of
Access, Programs and Services, Facilities and Land Acquisition and how those investments
have, and will continue to promote recreational opportunities for all residents while specifically
addressing the needs of residents in Historic Urban Core areas. Despite consistent support
from local leaders and recreation providers, there is a pervasive sentiment that OCPRC should
be doing more to help offset the effect of the economic downturn on the ability of local
governments to meet the recreational needs of their residents.
It is a painful reality that OCPRC has not been immune to the effects of the downturn. For the
first time in OCPRC's history, revenues are not keeping pace with operational costs. If OCPRC
is to do more to address recreational opportunities in urbanized areas, it will be necessary for
OCPRC to reprioritize current and future investments. The challenge for OCPRC staff is for that
reprioritization to not result in a net reduction of recreational opportunity or a simple
redistribution from one user group to another (or one geographic location to another).
In order to move forward strategically, staff proposes that OCPRC consider the following
phased implementation of the URI (similar to the approach taken with facility business plans):
Phase I — Triage (Condition evaluation, stabilization and opportunity development)
• Place a moratorium on all CIP and Major Maintenance projects that are not required for
health and safety or grant compliance (current)
• Cut operating budgets by 15-30% (current)
• Expand the Recreation Assistance Partnership to $150,000 (current)
• Continue to meet with recreation professionals and elected CVT leadership (on -going)
• Expedite the implementation of appropriate business practices to reduce costs and
increase revenue:
- Continue the integration of RecTrac systems for improved revenue tracking and
efficient recreational bookings (on -going)
- Continue the population of park data and launch the CAMS system for detailed
cost tracking and enhanced efficiency of park operations and maintenance(on-
going)
Continue the development and implementation of targeted marketing efforts to
improve park attendance and revenue generation (on -going)
Develop a cost recovery philosophy and link to the Programs & Services pricing
policy (pending)
Develop mechanisms for recouping capital costs (including consideration of a
proposed revolving fund for capital improvement and major maintenance)
(pending)
Identify "cost per experience" for park facilities and develop appropriate business
plans to lower, or eliminate, the "subsidy" rate (pending)
• Contract for the development of a Comprehensive Recreational Inventory & Search
Tool (contract under development)
• Identify and evaluate project opportunities based on a "cost per recreation
experience" analysis and an alignment with the URI goals and other park initiatives.
Public forum responses indicate a significant interest in:
- Recreational Connectivity (trails)
- Special Events (to promote tourism and revitalize communities)
- Support for community based recreational programs
Phase II — Primary Intervention
• Initiate the phased implementation of business plans to reduce expenditures and
increase revenues for existing park facilities
• Evaluate the implementation of business plans and consider the modification or
elimination of ineffective facilities (or those that do not align with the mission of the
organization)
• Reprioritize projects so that the resources saved, or generated, through the
implementation of facility business plans can be redirected to projects in or adjacent
to historic urban core communities
• Develop and approve business plans for target URI projects in order to meet
objectives for cost recovery
RR-7
Oakland County Parks and Recreation
Staff Comparison
2005 - 2010
Full -Time
Part Time
Students
Seasonal
Total
April, 2010
75
262*
3
249*
78
July, 2009
76
261
0
345
682
July, 2008
86
208
4
362
660
July, 2007
95
198
1
365
659
July, 2006
96
182
2
378
658
July, 2005
95
1 199
1 0
1 362
1 656
*Seasonal hiring still in process.
88-8
Millage awareness efforts include yard -type signs that
will be distributed to family, friends, business contacts,
partners and other individual and organization
,ntacts. The larger sign will be placed at key locations
within the parks system (entrance, beach, boathouse,
nature center) and also select commercial locations.
The Communications and Marketing Unit has
standardized information for its 52 park information
signs to provide current information to guests. Currently,
the signs have a millage awareness panel and a general
parks information panel. The signs are changed quarterly
to reflect current programs, events and services.
+\'OTI; Aug. 3; 2010
_c
:.0
VOTE AUG. 3
Millage Renewal
(AI(LANDCOUNTYPARKS
11 Destinationoakland.com
!1
6 = 0 7
VOTE AUG. 3
Millage Renewal
ZAKLAtIDCOUIIIYPARNS
Dnelin alion D.�Alan�l cam
RR-9
August 3, 2010 Primary Election Proposals
The following table provides a summary of County and local proposals on the
August 3, 2010 ballot as listed on the Oakland County Clerk/Register of Deeds
Elections Division website as of May 27, 2010.
Community
Purpose
Amount
Duration
Countywide
Parks and Recreation
.2415 mill
10 years
RENEWAL
2012-2021
Countywide
Public Transportation
.59 mill
2 years
Authority — Suburban
2010-2011
Mobility Aughority for
Regional Transportation
(SMART)
City of Village of
Charter amendment
5 mills
Annual
Clarkston
increase from 15 mills to 20
beginning 2010
mills
City of Keego
Library
.3 mill
Harbor
City of Oak Park
General Bond
Estimated 1.457
Not to exceed
mills
25 years
City of Rochester
Older Person's Commission
.2440 mill
10 years
RENEWAL
2013-2022
City of Rochester
Local Road (replace
.3545 mill
10 years
Hills
expiring bond debt)
2011-2020
City of Rochester
Older Person's Commission
.2403 mill
10 years
Hills
RENEWAL
2012-2021
Township of
Fire Department and
.75 mill
8 years
Addison
Ambulance Service
2011-2018
Township of
Police Protection
3.4874 mills
4 years
Addison
RENEWAL
2011-2014
Charter Township
Fire Protection (includes
Up to 2 mills
of Commerce
Village of Wolverine Lake)
Charter Township
Police Protection (outside of
Up to 2.7 mills
of Commerce
Village of Wolverine Lake)
Charter Township
Library
3250 mill
9 years
of Highland
2010-2018
Charter Township
Medical and Fire Services
1.4372 mills
6 years
of Highland
RENEWAL
2011-2016
Township of Holly
Parks RENEWAL (increase
.5 mill
5 years
from current .4786 mill)
2012-2017
Township of Holly
Library RENEWAL
1.0 mill
5 years
(increase from current
2012-2017
.9574 mill)
Charter Township
Police
08953 mill
4 years
of Independence
beginning 2010
Charter Township
Police RENEWAL
2.0547 mills
4 years
of Independence
beginning 2010
Charter Township
Library RENEWAL
.691 mill
4 years
of Independence
beginning 2010
Charter Township
Police Operating — Increase
.8 mill
8 years
of Milford
of 3.0417 mills renewed in
2010-2017
2006
Community
Purpose
Amount
Duration
Charter Township
Police RENEWAL
1.7646 mills
6 years
of Oakland
starting 2011
Charter Township
Library RENEWAL -
.4971 mill
20 years
of Oakland
distributed to Rochester
2010-2029
Hills Public Library pursuant
to contract
Charter Township
Older Person's Commission
.2342 mill
10 years
of Oakland
RENEWAL
starting
December
2012
Township of Rose
Fire department,
1.3585 mills
6 years
emergency medical
2010-2015
response, ambulance
transport RENEWAL -
disbursed to North Oakland
Count Fire Authority
Township of Rose
Fire department
.75 mill
6 years
suppression and
2010-2015
prevention, emergency
medical response,
ambulance transport
INCREASE- disbursed to
North Oakland County Fire
Authority
Charter Township
Parks and Recreation
.75 mill
4 years
of Springfield
2010-2013
Charter Township
Library RENEWAL
.6586 mill
15 years
of West
2012-2026
Bloomfield
Charter Township
Library
.4 mill
8 years
of White Lake
2010-2017
College District
Oakland Community
.7811 mill
10 years
College RENEWAL
beginning July
1, 2012
Avondale School
Bond
Avg annual 1.1
Not to exceed
District
mills
25 years
current est remain
at or below 7.0
mills
Farmington
Operating Millage
18.00 mills on
5 years
School District
RENEWAL
property not
2011-2015
exempt and
13.5735 mills on
principal
residences and
qualified
agricultural
property
8B-11
Fireworks bill may legalize bigger bangs I freep.com I Detroit Free Press
Page 1 of 3
NEWS AUTOS EUSIN6SS SPORT'S ENS ER-, wiiEt,'T LIFE 0!11N!U6' OU-1 LAMES INDEX
n o k c '�.-� • e
LOCAL NEWS MAIN: DETROIT I OAKLAND I WAYNE ; MACOMB j MICHIGAN i POLITICS: LOTTERY
POSTED: MAY 13, 2010
Fireworks bill may legalize bigger bangs
Explosives stream over border; state Senate to get the bill next
BY CHRIS CHRISTOFF AND ZLATI MEYER
FREE PRESS STAFF WRITERS
cLa.:sIFItDs JOBS CARS REP,L
DEALS
Comments (44) Recommend (2) Print E-mail Letter to the editor Share
LANSING -- It's no theory: The big bang maybe coming to Michigan -- legally and possibly in time for July 4th.
A version of this story appears on p.
Some high-powered fireworks -- such as bottle rockets, roman candles and smaller firecrackers -- now
print edition of the Detroit Free Pre.
banned for individuals could be sold by businesses that buy a $5,000 license and pay 5% of sales to the
state, under a bill passed Wednesday by the House.
RELATED INFORMATION
Powerful firecrackers such as cherry bombs and M8os would remain illegal.
Proposed Changes for fil
Legislation that easily passed the st.
The bill goes to the Senate and is supported by Gov. Jennifer Granholm.
the sale to individuals of many fireA
The bill would legalize sale to individuals of boomers you can now buy legally in Indiana and Ohio, but retail sales would be
What's legal now: Sparklers, sntc
restricted to buildings equipped to snuff out accidental fires. Tent sales of low-grade fireworks would be limited to parking lots
than 0.25 grain of explosive, toy can
of big -box retailers.
small roman candles.
What would be legal under Hoi
Rep. Harold Haugh, D-Roseville, main sponsor of the bill, said licenses and fees for the sales will net the state $6 million a
inches long, bottle rockets and comc
year. Half would go to a fire safety training fund.
and Silver Salutes.
"The reality is maybe hundreds of thousands of dollars of illegal fireworks are coming into the state right now," said Haugh, D-
Proposed new restrictions: Fire
Roseville, "We've been told by law enforcement it's out of control, they can't enforce the law on the books."
school or church property or betwec
holidays, when the ban would be frc
Fans of bottle rockets, flying comets and firecrackers could buy them at designated retailers under Haugh's legislation that
passed the House on Wednesday, 79-28.
The changes wouldn't allow Uncle Fred to launch professional -grade display fireworks from his backyard. Those gargantuan
boomers would be allowed only with a local government permit.
new law would not override federal restrictions, which don't allow high-powered explosives such as cherry bombs, M8os
and Mloos without a special permit,
MORE MICHIGAN HEADLINES
® Bill may legalize bigger firewoi
® Flood watch in effect today for
® Program for black students vio
® Granger, Ind., woman strikes i
® 3 justices ask for probe of colle
8B-12 _inns Anc1 7 r\TU11TQ(1A 11()20q/1'11 --- 5/13/201 O
Fireworks bill may legalize bigger bangs j freep.com ( Detroit Free Press Page 2 of 3
The Senate will give Haugh's bill "due consideration," said Matt Marsden, spokesman for majority Senate Republicans. Gov.
- r
Tennifer Granholm supports the bill. Haugh said it would generate $6 million for the state.0
.
Of that, $3 million would go to a firefighters training fund.
Get local and breaking news alerts
Fireworks dealers could sell the shooting, exploding variety -- called consumer fireworks -- in time for July 4 if the bill is
your phone number:
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signed into law by the second week of June, Haugh said. He expects between Zoo and 30o dealers will dish out $5,000 for the
1 I I
new license to sell more powerful fireworks.
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That'd be nice for Bill Cowger of Troy, who said he's launched illegal fireworks on July 4 for ig years at his home on Emerald
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Lake -- exploding sparklers that shoot 6o to ioo feet high. He buys them in Indiana on his way home from an annual family
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reunion and said he's never been cited by local police.
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"If people do it anyway, why not buy them in Michigan?" said Cowger, 63, who spends between $too and $300 to shoot
fireworks over the lake. "It's like casinos. Why not have them here? It couldn't hurt the economy.
Contin
"It would make it a lot easier. I wouldn't have to depend on a reunion in Indiana."
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Still, Richard Marinucci, deputy director of Northville Township's Fire Department, said legalizing more explosive fireworks is
a bad idea.
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"Any other product that caused the amount of injuries fireworks do, the Consumer Product Safety Commission would ban it,"
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he said.
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Dennis Storrs, the Waterford fire chief and secretary of the Oakland County Mutual Aid Association, said he fears for injuries
1. Check it out, guys: The Top 5 N
^-tung people will suffer if more fireworks are legalized.
2. Man killed in lawnmower accid
3. Boat repo business is cruising i
"We've seen a lot of those over the years from illegal fireworks," he said.
4. Detroit wants to drop Conyers;
5. Texas or Notre Dame a must to
Fireworks dealers who want to offer higher -powered consumer fireworks could sell them out of buildings with at least 2,000
6. Lions defensive tackle Landon
square feet and not within 300 feet of another retail business.
7. Granger, Ind., woman strikes it
8. Best of 2011 in Michigan -- so f.
Those buildings would have to be equipped with fire suppression systems in case of accidental explosions.
9. Program for black students viol
10. Deadly stray bullet brings hear
Contact CHRIS CHRISTOFF: 517-372-866o or cehrislq,fj°fu>freepress.corn
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[t Places - Northville, hil. Waterford, ie
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Upcoming Events - June 2010
Adaptive Recreation
June 2 Junior Sports Team - Southfield
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June 14 Adaptive Golf Lessons - Southfield
June 15 Adaptive Golf League - Red Oaks
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June 16 Wheelchair Tennis - Southfield
June 21 Cooking & Craft Class; individuals w/ Developmental Disabilities -Ferndale
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June 23 Junior Sports Team - Southfield
June 23 Wheelchair Tennis - Southfield
June 24 Picnic for individuals with Developmental Disabilities at Independence Oaks
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June 11 Excellence Day Health and Fitness Expo at Delphi Corp. in Troy 10 am
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