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April 29, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE .............................Oakland County Parks and
Recreation Commission
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, May 5, 2010
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt Daniel J. Stencil
Vice Chairman
J. David VanderVeen Executive Officer
Secretary
Tim Burns
Gerald A. Fisher Next Meeting:
Robert Kostin
Christine Long
John P. McCulloch
Charles Palmer
Scott
L—irel J. Stencil
Executive Officer
Wednesday, June 2, 2010 at Oakland County Parks and Recreation
Administration Office.
D:\$Data\Nly documents\COMMISSION\agendaltr.doc
Oakland County Parks and _ :eation Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
May 5, 2010
Agenda
Action Required
1. Call Meeting to Order ---
2. Roll Call ---
3. Pledge of Allegiance -_-
4. Approval of Minutes; 4/14//10 Approval
5. Approval of Agenda Approval
6. Public Comments
7. REGULAR AGENDA
a. Internal Service Funds Journal Voucher Register ending 3/31/10
(FM 6, FY 10); Oak Management, Inc. Credit for Services Rendered Register
(FM 4,5,6 FY 10); Payment Register ending 3/31/10 (FM 6, FY 10) Approval
b. Combined Statement of Operations for month ending 3/31/10 (FM 6, FY 10) Approval
c. Capital Improvement Program for month ending 3/31/10 (FM6, FY 10) Approval
d. FY 2010 2nd Quarter Report with Requested Budget Amendment Approval
e. 2010 County -wide Citizen's Needs Assessment/Survey
f. Trails Plan -County Campus
g. Oakland County Market Business Plan
S. STAFF REPORTS/PRESENTATIONS
a. Marketing Presentation
b. March Activity Report
c. Purchasing — Quarterly Report
d. CIP/Major Maintenance/Natural Resource Management Quarterly Report
Informational
Informational
Approval
Informational
Receive and File
Receive and File
Receive and File
Presenter/Phone #
P. Lewis/248.646.5917
S. Kici/248.858.4603
P. Lewis/D. Stencil/248.858.4944
P. Lewis
S. Cox/248.858.4612/D. Stencil
S. Cox/D. Stencil
S. Cox/D. Stencil
S. Cox/D. Stencil
J. Pung/248.858.4625
R. Vine
J. Noyes/248.858.4624
M. Prowse/248.858.4630
M. Felton/248.858.0911
L. Gee/D. Stencil
J. Smith/248.858.0522
M. Donnellon/248.858.4623
B. Bird/248.858.1726
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
April 14, 2010
Chairman Lewis called the meeting to order at 9:05 a.m. in the commission room of the Administration
Office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim,
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Water Resources Commissioner
Skier's Pier
Michigan State University
Private Citizen
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jon Noyes, Planning Supervisor
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Representative
Matt Felton, Marketing Supervisor
Karen Kohn, Supervisor -Administrative Services
Rachel Boyd, Recreation Program Supv.-Volunteers
Tom Gibbs, Maintenance Supervisor II
Boyd Brokenshaw, Park Supervisor
Brittany Bird, Natural Resource Planner
Sheila Cox, Capital Improvement Coordinator
Jody Hall, Assistant Corporation Counsel
Keith Lerminiaux, Deputy Corporation Counsel
Joe Colaianne, Drain District Insurance Administrator
PJ McMillan, Principal
Dr. Ronald Calhoun (via Skype)
Chris Guzdial
Robert Hauser
Moved by Mr. Palmer, supported by Mr. Kostin to approve the minutes of the regular
meeting of March 3, 2010, as written.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mrs. Long, supported by Mr. Scott to approve the agenda with the revised order of
items.
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
4-1
(Commission Meeting, April 14, 2010)
Motion carried on a voice vote.
PUBLIC COMMENTS:
No public comments were made.
PAYMENT APPROVAL:
Moved by Mr. Skarritt, supported by Mr. Kostin to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 2/28/10 (FM 5, FY 10).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. Kostin, supported by Mr. Palmer to approve the Combined Statement
of Operations for the month ending 2/28110 (FM 5, 2010).
AYES: Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
AWARD PRESENTATIONS:
Dr. Ronald Calhoun, Michigan State University, presented the Commission with the Michigan Turfgrass
Environmental Stewardship Program Certifications via Skype, for certification of Lyon Oaks County Park,
Lyon Oaks Golf Course and Red Oaks Golf Course. All OCPRC golf course facilities are now certified, as
well as Groveland Oaks County Park, the first day -use park facility in Michigan achieving certification.
Executive Officer Stencil presented Chris Guzdial, Robert Hauser and Dick Haines, members of the
Retired Engineer Technical Assistance Program (RETAP), with the Michigan Recreation and Park
Association's Community Service Award for their assistance in conducting an energy audit at Waterford
Oaks.
Jerry Sarasin was also recognized with the MRPA Community Service Volunteer Award for his significant
contributions to the adaptive recreation program.
RED OAKS GOLF_ COURSE ENTRANCE DRIVE RELOCATION:
For the past 18 months staff has worked to secure an easement from Southeastern Oakland County
Resource Recovery Authority (SOCRRA) to realign the entrance driveway to Red Oaks Golf Course with
the existing SOCRRA driveway. It was determined through a traffic study performed by a SOCRRA
consultant that a traffic light was recommended for public safety, minimizing the number of access points
along John R by eliminating the Red Oaks Golf Course and Madison Heights Senior Center driveways
and consolidating traffic flow through the SOCRRA driveway.
Because Corporation Counsel staff has not been able to come to an agreement with SOCRRA, the next
recommended step is condemnation.
Moved by Mr. VanderVeen, supported by Mr. Kostin to initiate condemnation proceedings to
secure an easement from SOCRRA for the driveway relocation at Red Oaks Golf Course.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
4-2
(Commission Meeting, April 14, 2010)
NAYS: (0)
Motion carried on a voice vote.
UPPER BUSHMAN LAKE ACQUISITION UPDATE:
Phase I of the environmental assessment was completed in February; Phase II was completed in March.
Phase 11 samplings came back with a higher level of arsenic in the NE corner of the property near the
previous apple orchard. Corporation Counsel recommends 15 additional soil samples be taken to
determine if the level of arsenic falls within "background levels" to more accurately delineate the site of
the contamination. Corporation Counsel will send a letter to present owner requesting reimbursement for
one half of the fees for additional samples; approximately $2,500.
According to the Michigan Natural Resources Trust, OCPRC is responsible for paying for the
environmental assessment; and we cannot close on the property until MDNE gives permission to close.
Moved by Mr. Fisher, supported by Mr. Palmer to authorize additional samples for Phase 11
Environmental Assessment of the Upper Bushman Lake property for an approximate amount of
$2,500. The owner will be requested to pay one half of the fees.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
POLE TENTS AND PORTABLE LIGHT TOWERS:
Moved by Mr. Palmer, supported by Mr. Burns to approve the purchase of seven (7) pole tents for
Mobile Recreation to the low bidder, Celina Tent, Inc. in the amount of $16,221.,95; and the
purchase of four (4) portable light towers with built-in generators for Facilities Maintenance, to the
low bidder, Evergreen Specialty Services, in the amount of $29,100.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
REVISED RULES AND REGULATIONS/RESOLUTION:
After the March 3, 2010 Commission Meeting, staff worked with Corporation Counsel and Mr. Fisher to
clarify Section 38 of the revised Rules and Regulations regarding Free Speech. The final revision was
presented for approval.
Moved by Mr. Palmer, supported by Mr. Kostin to approve the revised Rules and Regulations and
the supporting resolution:
WHEREAS, the Oakland County Parks and Recreation Commission was
established by the Oakland County Board of Supervisors in 1966 under P.A. 261;
and
WHEREAS, P. A. 261 includes a provision to allow county parks
commissions to make rules for the protection, regulation and control of all its
facilities and areas with the approval of the Oakland County Board of
Commissioners; and
4-3
(Commission Meeting, April 14, 2010)
WHEREAS, the Oakland County Parks and Recreation Commission has
established rules and regulations for this protection, regulation and control; and
WHEREAS, revisions for clarification purposes are requested, which have
been reviewed and approved by the Oakland County Corporation Counsel.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission approves the revisions to the General Information and
Regulations as reviewed by Oakland County Corporation Counsel.
NOW THEREFORE BE IT FURTHER RESOLVED that these revised General
Information and Regulations be forwarded to the Oakland County Board of
Commissioners for approval.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
CITY OF MADISON HEIGHTS INTER -GOVERNMENTAL AGREEMENT:
An inter -governmental agreement has been drafted by Corporation Counsel between the City of Madison
Heights and the Oakland County Parks and Recreation Commission for grounds maintenance of the Red
Oaks Youth Soccer Complex. This agreement aligns with the Tri-Party Agreement dated May 14, 2007
between the City of Madison Heights, GWK Drainage District and OCPRC which established naming
rights and maintenance standards.
Moved by Mr. Scott, supported by Mr. Kostin to approve the City of Madison Heights Inter -
Governmental Agreement between the City of Madison Heights and Oakland County for the
grounds maintenance of the Red Oaks Youth Soccer Complex.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
SPRINGFIELD OAKS AFFIDAVIT OF PERMISSION/RESOLUTION:
Staff and Corporation Counsel identified an area located along the western edge of hole #2 at Springfield
Oaks Golf Course that contains a pond which is partially located on a neighboring parcel of land owned
by Franklin Quinlan. Staff requested Commission's approval of the Affidavit of Permission, which would
convey that the County in no way waives any interest it has to the property on which the pond is located,
including the perimeter of the pond currently being maintained by Mr. Quinlan.
After discussion, the Commission concurred that Corporation Counsel will revise the Affidavit of
Permission to include a signature area for Mr. Quinlan stating that he has been maintaining the pond
perimeter with permission, and include a statement that the statutory period has not expired.
Moved by Mr. Scott, supported by Mr. Fisher to approve the Affidavit of Permission, as revised,
for permission to maintain the pond perimeter at Springfield Oaks Golf Course and the supporting
resolution, as follows:
WHEREAS, the Oakland County Parks and Recreation Commission currently
owns and maintains the property known as the Springfield Oaks Golf Course in
Springfield Township, Oakland County, Michigan; and
WHEREAS, a portion of the property is not fenced on the existing park boundary
due to an existing small body of water (Pond) that is located along the western edge of
Hole #2; and
(Commission Meeting, April 14, 2010)
WHEREAS, this pond and the surrounding perimeter of the pond is located on
Park property and private property owned by Mr. and Mrs. Frank Quinlan; and
WHEREAS, at this time, the Quinlans maintain the property around the entire
perimeter of the pond which includes the maintenance of Park property; and
WHEREAS, OCPRC has not requested that the Quinlans maintain the Park
property nor does the County pay the Quinlans for the maintenance of the Park property;
and
WHEREAS, OCPRC does not wish to waive their right or interest of ownership of
this Park property.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the Affidavit of Permission as drafted by Oakland County
Corporation Counsel; and
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or
designee to execute said Affidavit on behalf of the County of Oakland.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
VOLUNTEER POLICY:
Staff presented the Volunteer Policy which will manage volunteer workers at various OCPRC facilities.
Discussion followed on the redemption of the "Complimentary Recreation Passes," with the determination
that passes may be redeemed while the volunteer is "actively volunteering."
Moved by Mrs. Long, supported by Mr. Fisher to approve the Volunteer Policy as amended.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RED OAKS WATERPARK SLIDE TOWER REPAIR:
Moved by Mr. Palmer, supported by Mr. Burns to approve the contract for structural repairs of the
slide tower at Red Oaks Waterpark to the low bidder, DRV Contractors, Inc., in the amount of
$152,900, plus a 10% contingency of $15,290, for a total approved amount of $168,190; and
approve the transfer of $152,900 from Operating Contingency to the Red Oaks Waterpark —
Building Maintenance line item.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
RESIDENTIAL LEASE AGREEMENTS/RESOLUTIONS:
Moved by Mr. Fisher, supported by Mr. VanderVeen to approve the residential lease agreement
to Mr. Thomas Garvey for the residence at 2930 Watkins Lake Road, Waterford; and the
residential lease agreement to Mr. Robert Hatt for the residence at 6000 Grange Hall Road, Holly,
4-5
(Commission Meeting, April 14, 2010)
and the supporting resolutions which will be forwarded to the Board of Commissioners for
approval:
WHEREAS, the County of Oakland is the owner of Waterford Oaks County Park;
and
WHEREAS, a two-story five -bedroom house, identified as 2930 Watkins Lake
Road, is located on the grounds of Waterford Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 2930 Watkins Lake Road to County
employee Thomas Garvey for a period of five years commencing July 1, 2010; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Thomas Garvey will pay rent as follows:
July 1, 2010 — December 31, 2010 $750.00
January 1, 2011 — December 31, 2011 $765.00
January 1, 2012 — December 31, 2012 $780.00
January 1, 2013 — December 31, 2013 $795.00
January 1, 2014 — December 31, 2014 $810.00
January 1, 2015 — December 31, 2015 $827.00
and pay all utility costs and provide after hours security, coordinate all emergency
activities with local police and fire agencies and provide after hours emergency
maintenance as necessary; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement.
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Mr. Thomas Garvey.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of
Commissioners hereby directs it's Chairperson or his designee to execute the attached
Lease Agreement and all other related documents between the County of Oakland and
Thomas Garvey, which may be required.
WHEREAS, the County of Oakland is the owner of Groveland Oaks County Park;
and
WHEREAS, a one-story three -bedroom house, identified as 6000 Grange Hall
Road, is located on the grounds of Groveland Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 6000 Grange Hall Road to County employee
Robert Hatt for a period of five years commencing April 15, 2010;
WHEREAS, under the terms and conditions of the attached Lease Agreement
Robert Hatt will pay rent as follows:
April 15, 2010 — December 31, 2010
$665.00
January 1, 2011 — December 31, 2011
$678.00
January 1, 2012 — December 31, 2012
$692.00
January 1, 2013 — December 31, 2013
$706.00
January 1, 2014 — December 31, 2014
$720.00
January 1, 2015 — December 31, 2015
$734.00
Eve
(Commission Meeting, April 14, 2010)
and pay all utility costs and provide after hours security, coordinate all
emergency activities with local police and fire agencies and provide after hours
emergency maintenance as necessary and;
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement.
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Mr. Robert Hatt.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of
Commissioners hereby directs it's Chairperson or his designee to execute the attached
Lease Agreement and all other related documents between the County of Oakland and
Robert Hatt, which may be required.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
SKIER'S PIER SKI JUMPING EVENT:
Staff has been working with PJ McMillan, Skier's Pier, to host the "King of Darkness Ski Jumping Event"
at Groveland Oaks on July 17, 2010. Skier's Pier is requesting permission to operate motorized boats on
Stewart Lake for this event. The Commission directed staff to include the $3 million insurance
requirements in the agreement.
Moved by Mr. Skarritt, supported by Mr. Palmer to approve the use of motorized boats on Stewart
Lake at Groveland Oaks for the Skier's Pier ski jumping event on July 17, 2010.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
2010 APPRECIATION DAYS:
Moved by Mr. McCulloch, supported by Mr. Kostin to approve the 2010 Appreciation Days, a joint
effort with Huron -Clinton Metropolitan Authority, to promote recreational activities and outdoor
adventure on national holidays and significant agency milestones.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ACTIVITY REPORT:
4-7
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
May 5, 2010
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
March (FM6, 2010)
*OAK MANAGEMENT INC. CREDIT FOR SERVICES RENDERED REGISTER,
January, February & March (FM4,5 & 6, 2010)
*PAYMENT REGISTER:
Voucher Report Period, March (FM6, 2010)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
1,166,106.22
120.00
839,325.29
$2,005,551.51
7a-1
_-too
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 6, FY 2010
(FOR MONTH ENDING 3/31/10)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$14,129,000.00
$13,591,924.21
$537,075.79
96.2%
Other
297,300.00
197,120.70
100,179.30
66.3%
GLEN OAKS GOLF COURSE
1,152,170.00
122,369.84
1,029,800.16
10.6%
LYON OAKS GOLF COURSE
1,269,500.00
169,422.01
1,100,077.99
13.3%
RED OAKS GOLF COURSE
370,400.00
5,394.98
365,005,02
1.5%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
60,590.16
780,209.84
7.2%
WHITE LAKE OAKS GOLF COURSE
924,250.00
77,653.94
846,596.06
8.4%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
13,278.45
24,141.55
35.5%
ADDISON OAKS
439,665.00
69,287.14
370,377.86
15.8%
ADDISON OAKS CONFERENCE CENTER
126,000.00
37,020.50
88,979.50
29.4%
GROVELAND OAKS
701,400.00
32,961.40
668,438.60
4.7%
HIGHLAND OAKS
13,000.00
120.00
12,880.00
0.9%
INDEPENDENCE OAKS
332,160.00
85,945.00
246,215.00
25.9%
LYON OAKS
90,000.00
26,675.00
63,325.00
29.6%
ORION OAKS
111,200.00
45,241.00
65,959.00
40.7%
RED OAKS DOG PARK
0.00
0.00
0.00
N/A
ROSE OAKS
2,300.00
164.00
2,136.00
7.1%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,425.00
38,383.00
22,042.00
63.5%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,900.00
18,297.50
27,602.50
39.9%
RECREATION PROGRAMS & SERVICES
21,000.00
4,569.50
16,430.50
21.8%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
82,155.00
305,645.00
21.2%
RED OAKS WATERPARK
1,000,600.00
3,349.27
997,250.73
0.3%
WATERFORD OAKS BMX COMPLEX
17,250.00
0.00
17,250.00
0.0%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300.00
745.29
143,554.71
0.5%
WATERFORD OAKS WATERPARK
821,425.00
3,120.55
818,304.45
0.4%
NON -OPERATING PLANNED USE OF BALANCE
3,710,100.00
0.00
3,710,100.00
N/A
TOTAL REVENUE
$27,055,365.00
$14,685,788.44
$12,369,576.56
54.3%
EXPENSES
ADMINISTRATIVE SERVICES
$5,874,758.00
$2,298,797.19
$3,575,960.81
39.1%
FISCAL SERVICES ADMINISTRATION
126,497.00
53,911.08
72,585.92
42.6%
FISCAL SERVICES PARKS & REC
267,836.00
122,441.05
145,394.95
45.7%
GLEN OAKS GOLF COURSE
1,404,809.00
526,632.44
878,176.56
37.5%
LYON OAKS GOLF COURSE
2,041,893.00
686,790.22
1,355,102.78
33.6%
RED OAKS GOLF COURSE
855,496.00
237,069.20
618,426.80
27.7%
SPRINGFIELD OAKS GOLF COURSE
1,108,426.00
374,447.70
733,978.30
33.8%
WHITE LAKE OAKS GOLF COURSE
1,159,553.00
356,221.21
803,331.79
30.7%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
192,324.14
325,208.86
37.2%
ADDISON OAKS
1,469,831.00
448,490.69
1,021,340.31
30.5%
ADDISON OAKS CONFERENCE CENTER
289,187.00
68,471.36
220,715.64
23.7%
GROVELAND OAKS
1,533,180.00
353,610.80
1,179,569.20
23.1%
HIGHLAND OAKS
71,902.00
20,048.29
51,853.71
27.9%
INDEPENDENCE OAKS
1,056,316.00
382,009.94
674,306.06
36.2%
LYON OAKS
366,629.00
151,630.19
214,998.81
41.4%
ORION OAKS
195,505.00
69,094.59
126,410.41
35.3%
RED OAKS DOG PARK
0.00
13,610.83
(13,610.83)
NA
ROSE OAKS
96,352.00
10,827.59
85,524.41
11.2%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
136,243.24
356,647.76
27.6%
WATERFORD OAKS ACTIVITY CENTER/PARK
619,096.00
212,825.83
406,270.17
34.4%
RECREATION PROGRAMS & SERVICES
700,956.00
288,493.82
412,462.18
41.2%
CATALPA OAKS
114,924.00
10,656.43
104,267.57
9.3%
MOBILE RECREATION & SPECIAL EVENTS
695,187.00
162,711.09
532,475.91
23.4%
RED OAKS WATERPARK
1,354,195.00
236,381.25
1,117,813.75
17.5%
WATERFORD OAKS BMX COMPLEX
53,404.00
5,289.11
48,114.89
9.9%
WATERFORD OAKS TOBOGGAN COMPLEX
952,988.00
59,025.81
893,962.19
6.2%
WATERFORD OAKS WATERPARK
1,287,903.00
205,861.88
1,082,041.12
16.0%
FACILITIES & MAINTENANCE
1,487,835.00
544,423.19
'943,411.81
36.6%
CONTINGENCY/INTERNAL SERVICE CHARGES-
600,000.00
243,302.74
356,697.26
N/A
NON -OPERATING CAPITAL
260,283.00
0.00
260,283.00
N/A
$27,055,365.00
$8,471,642.90
$18,583,722.10
31.3%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$6,214,145.54
($6,214,145.54)
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
54.3%
64.9%
65.3%
63.4%
BUDGET BALANCE:
45.7%
35A%
34.7%
36.6%
ACTUAL EXPENSE TO DATE:
31.3%
32.6%
35.3%
34.7%
BUDGET BALANCE:
68.7%
67.4%
64.7%
65.3%
Note: FY2007-2009 percents did not include the non -operating Revenue and Expense budget amounts
CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 7b-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 6, FY 2010
(FOR MONTH ENDING 3131/10)
CONTINGENCY: BUDGET AMENDMENTS
CONTINGENCY: PENDING
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7b-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 6, FY 2010
(FOR MONTH ENDING 3/31/10)
YEAR TO DATE YEAR TO DATE
PARK REVENUE EXPENSE
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
$13,789,044.91
0.00
0.00
13,789,044.91
122,369.84
169,422.01
5,394.98
60,590.16
77,653.94
435,430.93
$2,298,797.19
53,911.08
122,441,05
2,475,149.32
526,632.44
686,790.22
237,069.20
374,447.70
356,221.21
2,181,160.77
REVENUE OVER
(UNDER) EXP.
$11,490,247,72
(53,911,08)
(122,441.05)
11,313,895.59
(404,262.60)
(517,368.21)
(231,674.22)
(313,857.54)
(278,567.27)
(1,745,729.84)
13,278.45 192,324A4 (179,045.69)
13,278.45 192,324.14 (179,045.69)
69,287.14
37,020.50
32,961.40
120.00
85,945.00
26,675.00
45,241.00
0.00
164.00
38,383.00
18,297.50
354,094.54
4,569.50
0.00
82,155.00
3,349.27
0.00
745.29
3,120.55
93,939.61
448,490.69
68,471.36
353,610.80
20,048.29
382,009.94
151,630.19
69,094.59
13,610.83
10,827.59
136,243.24
212,825,83
1,866,863.35
288,493.82
10,656.43
162,711.09
236,381.25
5,289.11
59,025.81
205,861.88
968,419.39
(379,203.55)
(31,450.86)
(320,649.40)
(19,928.29)
(296, 064.94)
(124,955.19)
(23,853.59)
(13,610.83)
(10,663.59)
(97,860.24)
(194,528.33)
(1,512,768.81)
(283,924.32)
(10,656.43)
(80,556.09)
(233,031.98)
(5,289.11)
(58,280.52)
(202,741,33)
(874,479.78)
0.00 544,423.19 (544,423.19)
0.00 544,423.19 (544,423.19)
0.00
$14,685,788.44
243,302.74
$8,471,642.90
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(243,302.74)
$6,214,145.54
(Page 3 of 3) 7b-3
Park
Future Acquisition & Improvements
Addison Oaks (A)
Catalpa Oaks
Glen Oaks
Groveland Oaks
Highland Oaks (B)
Independence Oaks (C)
Lyon Oaks (D)
Orion Oaks
Red Oaks (E)
Rose Oaks (F)
Springfield Oaks
Waterford Oaks (G)
White Lake Oaks
Contingency
Oakland County Parks and Recreation Commission
Capital Improvement Program (CIP) Budget Report
FM 6 FY2010
As of 3/31110
Summary Total for All Parks
Contract(s)
Estimated 2009 2010 Net New Estimated Amount Contract(s) Awd., Pre & Enc. Project
Project Cost Adiustment Adjustment Adjustment Project Cost Paid Retainer Balance " Balance
1,906,000.00
0.00
0.00
0.00
1,906,000.00
0.00
0.00
0.00
1,906,000.00
2,210,000.00
0.00
0.00
0.00
2,210,000.00
(1,692.80)
0.00
0.00
2,208,307.20
1,415,000.00
0.00
0.00
0.00
1,415,000.00
(13,357.30)
0.00
0.00
1,401,642.70
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
130,000.00
0.00
6,874.00
6,874.00
136,874.00
(48,691.50)
0.00
0.00
88,182.50
345,000.00
437,000,00
4,000.00
441,000.00
786,000.00
(425,845.83)
0.00
0.00
360,154.17
4,910,000.00
0.00
0.00
0.00
4,910,000.00
(149,704.96)
0.00
0.00
4,760,295.04
511,000.00
0.00
5,000.00
5,000.00
516,000.00
(72,509.01)
0.00
0.00
443,490.99
50,000.00
0.00
0.00
0,00
50,000.00
(5,175.01)
0.00
0.00
44,824.99
1,131,000.00
160,000.00
256,781.53
416,781.53
1,547,781.53
(450,727.59)
0.00
0.00
1,097,053.94
710,000.00
0.00
22,000.00
22,000.00
732,000.00
0.00
0.00
0.00
732,000.00
360,000.00
0,00
0.00
0.DO
360,000.00
(11,237,97)
0.00
0.00
348,762.03
4,081,512.10
0.00
152,660.17
152,660.17
4,234,172.27
(3,683,991.63)
0.00
0.00
550,180.64
0.00
0.00
0.00
0,00
0.00
0.00
0.00
0.00
0.00
2,531,595.20
(597,000.00)
(447,315.70)
(1,044,315.70)
1,487,279.50
0.00
0.00
0.00
1,487,279.50
Capital Improvement Program Grand Total $20,291,107.30 $0.00 $0.00 $0.00 $20,291,107.30 ($4,862,933.60) $0.00 $0.00 $15,428,173.70
Cy'
I- (A) State Grant $844,800
(B) State Grant $28,160
(C) State Grant $945,000
(D) State Grant $35,200
(E) State Grant $94,160
(F) State Grant $150,480
(G) Federal Grant $190,000/Private Grant $250,000
Grand Total of (possible) grants and donations included in Estimated Project Cost = $2,537,800
Dollar Column Explanation:
Estimated Project Cost is the sum of the current year's Budget columns "Project Cost Estimate" figure, the "Adjusted to Project Cost" figure, and the "Proposed New Projects" figure for the projects still open
(any "Project Balance" funds for projects closed to fixed assets at the end of the prior fiscal year have been added to the contingency).
2009 Adiustment is the net of any adjustments made from/to contingency and individual projects in March - September of the prior fiscal year (the current fiscal year's perpetual budget started with figures
as of 2/28).
2010 Adiustment is the net of any adjustments made from/to contingency and individual projects during the current fiscal year.
Net Adiustment is the sum of "2009 Adjustment" and "2010 Adjustment" figures.
New Estimated Project Cost is the sum of "Estimated Project Cost", "2009 Adjustment" and "2010 Adjustment" (or "Net Adjustment') figures.
Amount Paid is the cost of the project expensed as of the report date. This amount includes the "Contract(s) Retainer" dollars.
Contract(s) Retainer is the amount of retainage withheld from a contract payment and may be in an interest bearing account set-up via the O.C. Treasurer's office. The amount is not part of the "Project Balance"
calculation because it is already included in the "Amount Paid" figure.
Contract(s) Awd., Pre & Enc. Balance is the sum of the Pre -encumbered and Encumbered dollars for the contracts that have been awarded and for outstanding Requisitions and Purchase Orders.
Proiect Balance is the amount of available dollars remaining on a project that have not been paid or encumbered.
Pre -Encumbered & Encumbered charges are NIA at this time, figures are based on large contracts.
Note: Fund Equity's Stabilizaton Fund in FY2010 is $6,750,000. In FY2011 it will be $1,500,000.
ITEM # 7d
FISCAL YEAR 2010 SECOND QUARTER BUDGET REPORT
Attached is the Oakland County Parks and Recreation Commission's Fiscal Year
2010 Second Quarter Budget Report for your review and approval, including a budget
amendment request for your approval.
The report shows the Commission is in sound financial condition. The
Commission's Total Net Assets for the Fiscal Year 2010 Second Quarter Forecast, as of
March 31, 2010, is $88,985,538.
The forecasted Net Loss of $5,249,817 denotes the use of fund balance which is
the "Planned Use of Balance" Revenue line item in the Amended Budget. This is
calculated as follows:
Non -cash Depreciation of $3,710,100 included in the Operating Expense
category: these expenses do not decrease cash which leaves cash
available for the Fiscal Year 2011 Capital Improvement Program
• Fund Equity reduction of $1,539,717: net adjustment for operating costs
that decreases cash funds available for Fiscal Year 2011 Capital
Improvement Program
Fiscal Services-P&R Administration staff is requesting an amendment to the Fiscal
Year 2010 Budget totaling $1,539,717 based on these findings.
1. The 1st part of the amendment for $1,539,717 is to recognize use of fund
balance (Planned Use of Balance).
2. The 2"d part of the amendment for $1,800,000 is to increase the
Contingency line item for the Information Technology Master Plan (year 2 of
3) operating expenses currently budgeted in the Capital Improvement
Program expense line item.
3. The 3rd part of the amendment for a net total of ($260,283) is to re -
appropriate funds from Capital related expense line items; Transfer To
Reserve, Capital Improvement Program, and FA Proprietary Equipment
Expense, to properly budget for capital related expenses. The offset is the
Planned Use of Balance revenue line item to properly recognize the fund
equity reduction.
FY2010
7d-1
Fiscal Year 2010 Second Quarter Budget Report
Revenue by Budget Unit and Account Line
Capital Improvement
Planned Use of
5060201-160000-665882 Balance
Total Revenue
Expense by Budget Unit and Account Line
Capital Improvement
5060201-160000-730359 Contingency
5060201-160000-731969 Transfer To Reserve
5060201-160000-740030
5060201-160000-750168
Total Expense
Capital Improvement
Program
FA Proprietary
Equipment Exp
Amended
Budget
Proposed
Budget,
Amendment
Amended
3/31/10
Request
Budget Comments
Finding # 2, 3,
3,710,100
1,539,717
5,249,817 & 4
3.710 100
5,249 817
Finding # 3 &
600,000 1,800,000 2,400,000 4
Finding # 2 &
550,000 (550,000) 0 4
Finding # 2, 3
(798,122) 798,122 0 & 4
Finding # 2 &
508,405 (508,405) 0 4
860,283 1,539,717 2.400,000
The Executive Officer recommends this amendment to the Fiscal Year 2010 budget
for the listed revenue and expense line items.
Please contact Sheila Cox, 248-858-4612, if you have any questions.
D:\$Data\My documents\SMC\MS Word\C_AGENDA\Budget\Quarter Reports\FY 2010 2nd Quarter Report ParksRec and amendment
request.doc
7d-2
COUNTY OF OAKLAND
FY 2010 SECOND QUARTER REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED
AMENDED
FY 2010
VARIANCE
BUDGET
BUDGET
FORECAST
FAV/(UNFAV)
PERCENT
EXPLANATION OF SIGNIFICANT VARIANCES
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800)
OPERATING REVENUE
$ 8,908,265.00
$
8,908,265.00
$
8,908,265.00
$
0.00%
Revenue is seasonal with the majority of activity occurring in the third and fourth
quarters.
OPERATING EXPENSE
$ 26,783,807.00
$
26,783,807.00
$
28,583,807.00
$ (1,800,000,00)
-6.72%
Operating Expenses are not expected to vary from the budget at this time.
However, a budget amendment is recommended to increase the contingency
account by $1,800,000 to recognize operating expenses for the FY 2010 IT Master
14
Plan (year 2 of 3).
a
1 NET OPERATING INCOME (LOSS)
$ (17,875,542.00)
$
(17,875,542,00)
$
(19,675,542.00)
$ (1,800,000.00)
-10.07%
NON -OPERATING REVENUE
$ 14,425,725.00
$
14,425,725.00
$
14,425,725.00
$
0.00%
Fiscal Year 2010 property tax revenue for Parks and Recreation is based on 2009
(EXPENSE)
Taxable Value (December, 2009 levy). The tax collection forecast equals the
amended budget at this time.
TOTAL INCOME BEFORE TRANSFERS
$ (3,449,817.00)
$
(3,449,817.00)
$
(5,249,817.00)
$ (1,800,000.00)
-52.18%
TRANSFERS IN
$ -
$
-
$
-
$ -
0.00%
CAPITAL IMPROVEMENT PROGRAM
$ (260,283,00)
$
(260,283.00)
$
-
$ 260,283.00
100.00%
A budget amendment is recommended for $1,800,000 for FY 2010 IT Master Plan
(year 2 of 3) operating expenses and for ($260,283) to re -appropriate funds to
properly budget for capital related expenses and properly recognize the Fund
Equity reduction.
TOTAL NET INCOME (LOSS)*
$ (3,710,100.00)
$
(3,710,100.00)
$
(5,249,817.00)
$ (1,539,717.D0)
TOTAL NET ASSETS - BEGINNING $ 94,235,354.91
TOTAL NET ASSETS - ENDING $ 88,985,537.91
`Please note: In the Budget this is the "Planned Use of Balance" Revenue line item. The $5,249,817 is comprised of:
Non -cash Depreciation of $3,710,100 included in the Operating Expense category (these expenses do not decrease cash which leaves cash available for FY 2011 Capital Improvement Program)
Fund Equity reduction of $1,539,717 (net adjustment for operating costs that decreases cash funds available for FY 2011 Capital Improvement Program)
4/2912010
Item #7e
County -wide Citizens Survey Results Presentation
Ron Vine, Vice President of ETC Institute/Leisure Vision will present
findings from a survey conducted among countywide households in March, 2010.
The purpose of the research was to assess awareness, usage,
satisfaction, citizen needs, planning priorities, and support for ballot proposals.
More than 600 households were surveyed in the random survey with a
95% confidence level and +4/-4% accuracy.
01
The survey benchmarks data from other surveys conducted in 2006 and
7e-1
Item #7f
Proposed Trails Plan — County Campus
Oakland County Facilities, Maintenance and Operations has discussed
with Parks staff a proposal to partner for improving trail connectivity of the County
Campus -West as an outcome of discussions to transfer the management of the
County Market.
Staff and representatives from FM & O will make a brief presentation of
the proposed partnership.
7f-1
Item #7g
Oakland County Market Business Plan
Staff will present the final business plan for the Oakland County Market,
including detail on projected expenditures and the finalized 2011 budget. An
electronic copy of the plan will be emailed to Commissioners prior to the meeting.
7g-1
Item Na
Marketing Presentation
Marketing Supervisor Matt Felton will present an update on current marketing
initiatives.
8a-1
ACTIVITY REPORT
March 2010 (FM6, FY2010)
• o
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Rounds Played -18 Hole Equivalent
Driving range
*Banquet Facilities
**Grill Room (**Not included in totals)
RED OAKS
Rounds Played - 9 Holes (Closed 09 Season)
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
**Grill Room (**Not included in totals)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
TOTAL ROUNDS PLAYED - 9 HOLES
TOTAL ROUNDS PLAYED - 18 HOLES
TOTAL ROUNDS PLAYED - 18 HOLE EQUIV,
TOTAL DRIVING RANGE
387
118
312
2,705
0
72
0
36
0
1,690
0
0
48
75
99
0
341
128
299
2,155
87
848
321
745
0
-100.0%
637
439.8%
637
104.5%
2,979
10.1%
0
N/A
-100.0%
315
N/A
315
775.0%
576
N/A
1,567
-7.3%
175
N/A
291
N/A
-100.0%
110
46.7%
110
11.1%
215
N/A
-100.0%
563
339.8%
563
88.6%
1,881
-12.7%
35
-59.8%
291
-65.7%
1,625
406.2%
1,771
137.7%
576
N/A
2,060
2,479
978
1,524
2,008
2,764
17,914
14,792
675
526
351
283
1,799
2,083
1,975
2,225
826
1,209
8,427
7,817
2,583
3,422
1,523
291
795
1,044
1,755
1,825
2,153
2,347
1,029
885
1,738
2,171
902
1,558
1,771
2,644
8,345
6,895
1,092
408
6,467
6,268
5,434
6,990
8,668
10,124
826
1,209
20.3 %
55.8 %
37.6%
-17.4%
-22.1%
-19.4%
15.8%
12.791.
46.4%
-7.2%
32.5%
-80.9 %
31.3 %
4.0%
9.0%
-14.0%
24.9%
72.7%
49.3%
-17.4%
-62.6%
-3.1%
28.6%
16.8%
46.4%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 2 of 4 4/29/2010
8b-2
ACTIVITY REPORT
MarchJ I I I
iREC, FAGtt,IT1ES&:SPECIAL E1/ENTS
MOBILE RECREATION
Bleachers
0
0
N/A
5
160
3100.0%
Inflatables
0
205
N/A
3,505
2,605
-25.7%
Bus
855
675
-21.1%
6,120
4,905
-19.9%
Climbing Wall/Tower
0
0
N/A
1,100
1,800
63.6%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
0
0
N/A
340
850
150.0%
Show Mobile
0
0
N/A
24
23
-4.2%
Adventure Sport Mobile
0
40
N/A
1,000
400
-60.0%
Tents
0
0
N/A
11
0
-100.0%
Camps
0
0
N/A
0
0
N/A
Miscellaneous
2
0
-100.0%
4
3
-25.0%
WATERFORD OAKS BMX
0
N/A
0
0
N/A
WATERFORD OAKS COURT GAMES COMPLEX
206
0
-100.0%
1,228
712
-42.0%
WATERFORD OAKS FRIDGE
2,977
0
-100.0%
20,634
0
-100.0%
WATERFORD OAKS LOOKOUT LODGE
62
0
-100.0%
1,097
910
-17.0%
WATERFORD OAKS WATERPARK
0
0
N/A
0
0
N/A
RED OAKS WATERPARK
0
0
N/A
0
0
N/A
THERAPEUTIC EVENTS*
304
296
-2.6%
2,952
1,956
-33.7%
SENIOR EVENTS
0
0
N/A
0
0
N/A
TOTAL MOBILE RECREATION VISITS
857
920
7.4%
12,109
10,746
-11.3%
TOTAL FACILITIES AND SPECIAL EVENTS
3,549
296
-91.7%
25,911
3,578
-86.2%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4
8b-3
4/29/2010
ACTIVITY REPORT
March 2010 (FM6, FV2010)
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
Outreach Visits
"Trail Usage (**Not included in totals)
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
Outreach Visits
"Trail Usage (**Not included in totals)
TOTAL NATURE CENTERS
TOTAL OUTREACH VISITS
DAY USE PARKS
GOLF COURSES
RECREATION, FACILITIES AND SPECIAL EVENTS
NATURE INTERPRETIVE SERVICES
BANQUET FACILITIES
GRAND TOTALS
*b-ball- 60, Royal Oak- 75, Jr Team-40, boys & girls-86, ferndale-35
i
1,352
1,206
-10.8%
6,661
6,906
3.7%
250
420
68.0%
2,721
2,563
-5.8%
130
10,696
8127.7%
37,680
56,599
50.2%
191
186
-2.6%
1,357
1,142
-15.8%
53
295
456.6%
732
511
-30.2%
130
133
2.3%
3,425
3,268
-4.6%
1,543
1,392
-9.8%
8,018
8,048
0.4%
303
715
136.0%
3,453
3,074
-11.0%
25,795
33,621
30.3%
176,779
182,425
3.2%
1,169
2,492
113.2%
12,727
14,467
13.7%
4,406
1,216
-72.4%
38,020
14,324
-62.3%
1,846
2,107
14.1%
11,471
11,122
-3.0%
10,381
9,831
-5.3%
64,730
52,775
-18.5%
43,597
49,267
13.0%
303,727
275,113
-9.4%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
4 of 4 4/29/2010
8b-4
Item #8c
Oakland County
Purchasin-Quarterly Repo
Attached for your review is the quarterly report from Oakland County
Purchasing.
8c=1
Parks Estimated
Bid
PO /
Contract (NTE)
Contract Usage
Start Date
Event
Description - Awarded Vendor
Award Date
Contract
Purchase Order
Not to
Amount
Notes
#
Number
Amount
Amounts nts
u
Including Multi
Department
Contracts
Toro Landscaping Equipment -
01/15/10
840
Spartan Distributors - State contract
02/02/10
PO140937
$ 70,889.00
pricing
01/08/10
840
Jacobsen Greens Mower - Midwest
02/02/10
PO140999
$ 20,980.00
Golf and Turf
Installing & Maintenance Wireless
04/01/10
968
Connectivity - Relational Technology
10/01/09
2813
$ 155,000.00
$ 139,000.00
Multi Departments
Services
1066
Fire Suppression - Simples Grinnell
11/16/09
2681
$ 40,000.00
$ 25,000.00
Multi Departments
Respiratory Protection -
09/08/09
1076
Occupational Health Centers of
03/02/10
2767
$ 110,202.50
$ 4,050.00
Multi Departments
Michigan
1089
Vegetation Removal Services -
Owen Tree Service
01/13/10
2706
$ 60,000.00
$ 60,0O0.00
1091
Fork Lift Maintenance - Crown Lift
Trucks
12/01/09
2704
$ 3,500.00
$ 500.00
Multi Departments
10/01/09
1129
Non -specialty Gases - Blue Water
Industrial Products
12/01/09
2697
$ 22,400.00
$ 20,000.00
Multi Departments
07/28/09
1159
Consultant for Fridge - Partners in
Architecture
02/22/10
2774
$ 19,500.00
$ 19,500.00
11/04/09
1167
Brochures for Milage Awareness -
02/02/10
PO141000
$ 3,571.00
Macomb Printing
Fire Extinguisher
1182
Maint/Repair/Furnish - Gallagher
01/01/10
2709
$ 25,000.00
$ 15,000.00
Multi Departments
Fire
11/24/09
1188
BMX Sanctioning - NBL
03/08/10
2785
$ 15,000.00
$ 15,000.00
12/04/09
1193
Golf Carts - EZGO
02/12/10
PO141755
$ 83,700.00
12/04/09
1193
Golf Carts - Club Car
02/19/10
P6142058
$ 242,675.00.
03/11/10
1211
Parks Vehicles Wraps - Banner Sign
04/20/10
PO145894
$ 21,713.00
Co.
12/22/09
1225
Snow Groomers - Tidd Tech
01/15/10
PO139885
$ 15,806.80
01/22/10
1248
Security Cameras - 0 Star
02/19/10
PO142094
$ 11,990.00
Technology
03/24/10
1249
Addison Oaks Well - Mike LaLone
04/05/10
2816
$ 12,000.00
$ 12,000.00
01/12/10
1253
Red Oaks Ent - Bernco
03/15/10
2794
$ 327,550,00
$ 327,550.00
01/12/10 1
1254
Single Rider Inflatable Tube - Pro
01/18/10
ProCard
$ 2,355.12
Tube
Parks Estimated
Bid
PO /
Contract (NTE)
Contract Usage
Start Date
Event
Description - Awarded Vendor
p
Award Date
Contract
Purchase Order
Not to Exceed
Amount
Notes
#
Number
Amount
Amounts
Including Multi
Department
Contracts
01/29/10
1260
Portable Toilets - Metro
Environmental
03/01/10
2793
$ 20,000.00
$ 15,000.00
Multi Departments
1265
Roll Off Containers - Bedrock
Express
03/01/10
2761
$ 30,000.00
$ 10,000.00
Multi Departments
01/27/10
1272
Wacker Neusen - Towable Light
04/16/10
PO145670
$ 29,100.00
Towers - Evergreen
02/16/10
1273
Toro Irrit ation - Equipment Maint
03/17/10
2798
$ 10,000.00
$ 10,000.00
02/11/10
1275
RO Entrance Sign - Images
03/12/10
PO143479
$ 13,000.00
Unlimited
02/09/10
1280
A/C - Tech Mech
02/24/10
PO142299
$ 1,849.00
02/01/10
1283
Parkin Lot - ABC
04/01/10
2810
$ 192,825,50
$ 192,825.50
02/04/10
1286
Irrigation Consulting - Michael Kuhn
03/01/10
2796
$ 20,000,00
$ 15,000.00
Multi Departments
Associates
02/08/10
1292
Trash Removal - Veolia
03/01/10
1635
$ 35,000.00
$ 35,000.00
02/10/10
1296
Greenhouse Supplies - BFG Supply
03/24/10
PO144201
$ 4,769.02
12/16/10
1298
Parks Pool Tubes - Rave Sports
04/15/10
PO145555
$ 5,346.98
12/16/10
1299
Pool Chairs - Miracle
03/11/10
PO143439
$ 2,150.00
02/18/10
1300
Resale Golf Items/Pro Shop - Titleist
03/11/10
2792
$ 275,000.00
$ 275,000.00
Foot'o
02/12/10
1301
1 Plant Materials - The Conrad Pyle
03/19/10
PO143953
$ 343.05
02/12/10
1301
Plant Materials - McHutchison, Inc.
03/19/10
PO143925
$ 4,054.78
02/12/10
1301
Plant Materials - CP Meilland, LLC
03/23/10
PO144112
$ 974.40
02/18/10
1302
Kayaks - Riverside Kayak
03/25/10
PO144178
$ 1,940.00
02/26/10
1324
Parks Well Chlorination - Mike
04/08/10
2820
$ 15,000.00
$ 15,000.00
Multi Departments
LaLone
03/05/10
1324
Mobile Rec Stage Repair - RS
04/01/10
PO144740
$ 11,535.00
Welding
03/15/10
1335
Goose Abatement - Goose Works
04/05/10
2822
$ 20,000.00
$ 10,000.00
Multi Departments
03/12/10
1337
Tents - Celena Tent
04/14/10
PO145669
$ 18,235.53
03/19/10
13461
Parks Shed - Tuff Shed
1 04/16/10
PO145637
$ 2,249.10
569,226.78 $ 1,215,425.50
Item #8d
Staff Report
CIP, Major Maintenance, and Natural Resources Management
Mike Donnellon, Chief of Facilities, Maintenance and Development, will
present a brief update on Capital Improvement Projects, Major Maintenance and
Natural Resources Management.
M
5/4/2010
MAY COMMISSION QUARTERLY UPDATE
FY 2010
05/05/2010
FY2010 CIP PROJECTS
❖ Addison Oaks
• Boat House Design : POSTPONED
r
���, . _�-"�y •-ems- ��
g F - t n:4
• Campground Recreation Pavilion Design - POSTPONED
A Campground Asphalt Trail Loop - POSTPONED
® Connector Trail Safety Path (MNRTF) -PENDING
O Upland Hills Land Acquisition & Boundary Fence (MNRTF) -
PENDING
TAKLAND COUNTYPARKS
5/4/2010
FY2010 CIP Projects
❖ Catalpa Oaks
• Renovation Design Project
Research & Analysis to be reported at the
June 2nd 2010 Commission Meeting
❖ Groveland Oaks
• Bike Rental & Waterslide Ticket Booth - POSTPONED
❖ Highland Oaks
• Boardwalks & Trails (MNRTF) - PENDING
ffAKLANDCOUNTYPARKS �
FY2010 CIP PROJECTS
❖ Independence Oaks
• Upper Bushman Fencing & SW Boundary Fencing - POSTPONED
• Nature Center Interpretive Pond - POSTPONED 7 ;.
• Maintenance Pole Barn - POSTPONED
❖ Lyon Oaks
• Recreation Fields & Dog Park Additional Gravel Parking Lot
• Recommendation for Contract presented
Q June 2nd 2010 Commission Meeting
• Boardwalks (MNRTF) - PENDING-
MM
,Y,
• Pedestrian Bridge - PENDING eY,
• Design Complete'' T
QAKLAND COUNTYPMKS
5/4/2010
FY2010 CIP PROJECTS
❖ Orion Oaks Dog Park
• Includes a tempered vending space and sales office
• Recommendation for Contract presented at July 71h 2010
Commission Meeting
C-iAKLAND COUNTYPARKS
FY2010 CIP PROJECTS -�-t"�;` ;-
••• Red Oaks Dog Park
• Anticipated June 2010 Opening
• Includes a 60 space parking lot, pavilion,
(3) 1 + acres off leash dog areas
Red Oaks Water Park New Guest Entrance
• Anticipated Spring 2011 Opening
• Construction to begin Fall 2010 after Waterpark closes
❖ River Ride Pump House Restroom - POSTPONED
•b Boardwalk (MNRTF) - PENDING
d• Golf Training Facility Design - POSTPONED
-AKLAND COUNTYPARKS
5/4/2010
FY2010 CIP PROJECTS
❖ Rose Oaks
• Boardwalks & Trails - PENDING
❖ Waterford Oaks -
• Universally Accessible Playground
Anticipated Memorial day Weekend Opening
Grand Opening on July 7t" 2010
• Boundary Fence Installation - COMPLETE
QAKLAND COUNTYPARKS
FY2010 MAJOR MAINTENANCE PROJECTS
❖ Administration
• Facilities Maintenance Building Repairs
• Completion of design by Facilities Engineering
& Planning Departments
❖ Addison Oaks
• Conference Center - Stucco/Painting Repair
• Yearly Maintenance Project
❖ Glen Oaks
• Banquet Facility Flat Roof Repair - COMPLETE
QAKLAND COUNTYPARKS
5/4/2010
FY2010 MAJOR MAINTENANCE PROJECTS
❖ Groveland Oaks
• Section C Restroom Renovation
Project is POSTPONED and projected as a CIP in FY2014
❖ Independence Oaks
• Nature Center Audio/Visual Equipment Installation
Bids Due June IIt 2010
❖ Springfield Oaks
• Golf Course Maintenance Area Remediation Project (LUST)
• Remediation COMPLETE
• Asphalt repairs are scheduled within next month
QAKLAND COUNTYPMKS
FY2010 MAJOR MAINTENANCE PROJECTS
❖ Red Oaks
• Waterpark Concrete Repairs & Playground Surfacing -
POSTPONED
❖ White Lake Oaks
• ]It Tee Renovation
• Recommendation to be presented at
August 4th 2010 Commission Meeting
• Acoustical Improvements iy
• Recommendation to be presented at
June 2nd 2010 Commission meeting
QAKLAND COUNTYPMKS
5/4/2010
FY2010 MAJOR MAINTENANCE PROJECTS
•S Waterford Oaks
• Fridge Re -appropriation Design/Engineering
• Research & analysis to be reported at the
July 7t" 2010 Commission Meeting
• Entrance and Playground Parking Lot Repaving
• Started May 2nd 2010
• Completion expected before Memorial Day
• Waterpark Slidewinder Tower Repair & Redesign
• Minor modifications are being made to tower for
FY2010 & 2011 seasons.
• Design/Engineering RFP to be issued for potential
replacement by Spring of 2012
QAKLAND COUNTYPARKS
FY2010 NATURAL RESOURCES
••• Prescribed Burns
• 187 Total Acres
• Rose, Highland, Independence, Groveland, Orion, Addison
• Post -burn photo monitoring & wildlife surveys complete
44
Awe, ! V "
QAKLAND COUNTYPARKS
5/4/2010
FY2010 NATURAL RESOURCES
•S Wildlife Management
• Deer densities increased significantly at Orion & Rose Oaks
and the Upper Bushman Property
• Planning for FY2011 Deer Management in progress
• Archery Hunting to begin Fall 2010 at Rose Oaks
QAKLAND COUNTYPARKS
FY2010 NATURAL RESOURCES:
•3 Wildlife Management
❖ Beaver Management
(2) Public Meetings - Rose Township
Commissioner Bullard was the host of the second public
meeting
OCPR management efforts;
• Trapping by special MDNRE permit
• Installation of Water flow Devices (permit)
• Installation of permanent water -level gauges in
partnership with WRC
C FAKLAND COUNTYPARKS
5/4/2010
FY2010 NATURAL RESOURCES
4 Invasive Species Removal
• 30 acres of invasive shrub removal in progress (JAWZ)
• Autumn Olive
• Honeysuckle
• Bittersweet
• Volunteers & Staff are completing herbaceous removals
• Garlic Mustard
• Swallow -wort
FY2010 NATURAL RESOURCES
d4 Native Plant Restoration Projects
A4�{ti
• Encompassing approximately 30 acres
• 2010 Old -field burn units - Independence & Highland Oaks
• Addison Oaks Campground Grassland Restoration Demonstration
Project
• Waterford Oaks Storm Water Project Enhancements
• Red Oaks Golf Course - Parking Lot Swale Restoration
• In conjunction with OCWRC office
• Glen Oaks Golf Course - Pebble Creek Embankment Restoration
• White Lake Oaks Golf Course Wetland Restoration
• Hole #9 Wetland Plantings
QAKLAND COUNTYPMKS
5/4/2010
FY2010 NATURAL RESOURCES
❖ Natural Resource Education & Outreach .
it
• Massasauga Identification & Response for Dog Owners
• May 1 st 2010 @ Orion Oaks
• Garlic Mustard Pull
• May 8th 2010 @ Highland Oaks grit,'
• Greenhouse Rain Garden Demonstration Event }
• May 22nd 2010
• North American Butterfly Association - Butterfly Count " ,y
• June 261h 2010 @ Independence Oaks
• Swallow -wort Management Workshop
• July 17th 2010
• At Highland State Recreation Area in conjunction with
MDNRE & Stewardship Network
• Volunteer -based MDNRE Frog & Toad Surveys and Nestbox
Monitoring - in progress
• State Environmental Literacy Plan - Draft in Progress; OCPR
participating
C-AKLAND COUNTYPARKS
FY2010 NATURAL RESOURCES
Department of
NATURAL RESOURCES
and ENVIRONMENT
Grant Projects
• Swallow -wort Removal Grant (est. $5,000 Value) A
• Federal Stimulus Funds
• Map & treat invasive swallow -wort at Independence,
Rose, & Highland Oaks
• Resubmitting Americorps Service Grant (Fall 2010 - 8 students)
• In 2008; 200 acres surveyed for wildlife; 5 acres invasive
species treated; 800 native plugs installed
• $3.08/ hr cost to OCPR (vs. $9.19/ hr seasonal intern rate)
Environmental Compliance
• Partnering with WRC Staff & county MS4 permitees for
county -wide storm water protection compliance
❖ Ecological Surveys
• Ecological Service contract bidding is due may 15th 2010
• On -going wildlife & vegetation surveys completed by staff
and volunteers
QAKLAND COUNTYPARKS
Item 8e
Executive Officer's Report
1. Attached is the Email Distribution Selection form which details communications available
through email; please complete and return to Sue Kici.
2. Career Development Plans: In accordance with the Strategic Master Plan, 8.1.4
Operational and Financial Sustainability, staff is in the process of conducting Career
Development Planning meetings. These meetings will occur on an annual basis
between full time employees and their direct supervisor facilitated by the Business
Development Representative for Organizational Management. The meetings include a
review of current job descriptions, identification of current training opportunities and
discussion of future career plans for each staff member. Outcomes of these meetings
will be training plans for individual employees, an organizational training plan, and inputs
to a department succession plan. Long term goals of this process include a review of
the current department performance appraisal system.
3. Based on current market rates, alternative energy provider Direct Energy has estimated
an additional $13,000 in savings, adjusting the anticipated annual savings to $29,000 for
this year.
4. Attached for your review is a thank you letter from City of Madison Heights City Manager
Jon Austin thanking the Commission for assistance with the city's Healthy Heights 5k
Run/Walk held on April 17, 2010.
5. Special Park Districts Forum 2010 takes place June 27-30. A daily schedule of events is
attached for your review. If you plan to attend, please contact Sue Kici to confirm travel
arrangements.
6. Staff met with Rose Township residents living on Big School Lot Lake around Rose
Oaks on April 19 and again on April 28 to discuss beaver management. Per group
discussion and consensus, OCPRC plans to move forward with submitting an MDNRE
LWMD permit for the installation of additional flow devices to mitigate beaver damming
activity occurring at Rose Oaks (trapping began April 28 and installation of water gauges
will be completed by WRC within 2 weeks).
7. Attached for your review is the MDNRE Recreation Passport Fact sheet.
8. The next meeting is scheduled for June 2, 2010, 9 a.m. at the Administration Office,
followed by the Waterford Oaks Park tour.
8e-1
%.,ity o Madison
City Hall Municipal Offices Department of Public Services Fire Department Police Department
300 W. Thirteen Mile Road 801 Ajax Drive 31313 Brush Street 280 W. Thirteen Mile Road
Madison Heights, MI 48071 Madison Heights, MI 48071 Madison Heights, MI 48071 Madison Heights, MI 48071
www,madison-heights.org — — -- -- ---
April 26, 2010
Oakland County Parks & Recreation
Daniel J. Stencil, Executive Officer
Building 497 West
2800 Watkins Lake Road
Waterford, MI 48328
f
Dear Mr. Ste r :
The City's Healthy Heights 5K Run/Walk held on April 17, 2010 was a tremendous success with
a record attendance of 271. In fact, Oakland County Parks & Recreation Board Member John
McCulloch participated in the run and turned in a notable performance. The City was very
pleased with the community's response and feels that the event's success was due in large part to
your support.
Specifically, I would like to thank you for the use of the golf course as part of our route the day
of the event, as well as the water park parking lot for overflow parking. I would also like to note
my appreciation for the assistance of Larry Gee, manager of the Red Oaks facilities. The staff did
an excellent job of preparing the site and supporting the City's efforts. I would also like to
mention Laurie Stasiak, Recreation Program Supervisor, who provided Melissa Marsh, our Race
Director, with 450 bottles of water, gifts and gift bags that we gave out to each participant.
Once again, thank you for all your support, and we look forward to working with Oakland
County Parks and Recreation on many future joint endeavors.
Sincerely yours,
I CJon ` . Austin
C' y Manager
JRA/kdv
M:\PERSNNLkWellness\5K 1 Mile Run\Oakland County Parks Thank you 2010.doc
Area Code (248) -
City Assessor ...............................................
583-0820
Fire Department ...........................................
588-3605
Nature Center ... ............ ............................
.... 585-0100
City Clerk .....................................................
583-0826
43rd District Court.......................................
583-1800
Police Department... ................... ..................
585-2100
City Manager ...............................................
583-0829
Housing Commission...................................
583-0843
Purchasing ........ ......................... ..................
837-2602
Community Development ..............................
583-0831
Human Resources ........................................
583-0828
Recreation ........ -.................................
......... 589-2294
Department of Public Services ......................
589-2294
Library.........................................................
588-7763
Senior Citizen Activity Center., ..................
.... 545-3464
Finance ............. -......... .................. -............
583-0846
Mayor & City Council- ..................
.......... -... 583-0829
Water & Treasurer ..... ....................................
583-0845
Q
9-\�' 0�'
Forum 201
Special Park Distri
CHA.LESTON COUNTY PAR
6 RE
w_Charleston,
,,1 r .; o
Registration
• Registration for the Special Park Districts Forum will conducted through our online registration software.
• Participants are asked to set up an account online. Once the account is set up, users can enroll themselves into the Special Park Districts
Forum 38th Annual Conference and then sign up for the conference workshops.
• Each participant will require a separate account.
• Please note that you must add the Special Park Districts Forum 38th Annual Conference to your basket prior to adding workshops.
00
m
i
w
Monday, June 2
6-7am 2-Mile Historical Walk (Pre -registration is required)
Sam Buses leave Hampton Inn for James Island County Park
8:30-8:45am
Welcome and Master Plan Presentation
8:45-9:45am
Small Group initiatives and activities
10:15am-12:45pm
Forum Workshops (Pre -registration is required for each session.)
1-2pm
Lunch and Agency Overview/Enterprise Budget Presentation
2pm
Buses return to hotel
4:30pm
Buses leave hotel for Folly Beach
5:15-6:45
Forum Workshops (Pre -registration is required for each session.)
7-10pm
Dinner and social at the Pelican Watch Shelter, Folly Beach County Park
10pm
Last bus departs for hotel
12:45 - 4:30 5 15
R1b u t
�a.�.,�...�.,ua}..
6-7am Yoga/Stretching in Marion Square (Pre -registration is required.)
Sam Buses leave Hampton Inn for Caw Caw Interpretive Center
8:30-8:45am Welcome and Master Plan Presentation
9-11:30am Forum Workshops (Pre -registration is required for each session.)
Noon-12:45pm Gullah Storytelling
12:45-1:45pm Lunch
2pm Buses return to hotel
5-6:30pm Maritime Center Social and harbor tour
9`30
9:00
-,j
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&, gy
10 3,0,��,_�
Skl .tia itF r`?z. ti rr r.,•.::: ........ .. ....t..,,ts�,�:ik4�a�?st�a l4�ts4r�U.r.��, �.,,�;a�
- 0. % 5
ENE,
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6-7am 2-Mile Walk to Colonial Lake (Pre -registration is required for each session.)
8am Buses leave Hampton Inn for Palmetto Islands County Park
8:30-8:45am Welcome and Master Plan presentation
gam -noon Forum Workshops (Pre -registration is required for each session.)
12:15-1:30pm Lunch
1:30pm Buses return to hotel
5pm Buses leave for Mount Pleasant Pier for cocktails, followed by dinner
5:30-7pm Cocktails and light hors d'oeuvres
00
m I 7-8:30 Dinner and passing of the talking stick
ON
EM M
...... . ...
. .. ...... ...... .. , `11
Sunday Morning Bridge Walk
Come enjoy walking the Arthur Ravenel Bridge which spans from Downtown Charleston to Mount Pleasant. This two and a half -mile walk will allow you to
enjoy the beauty of the Lowcountry waterway. Transportation will be provided. All participants must meet in the Hampton in Lobby 15 minutes prior to
departure.
Holiday Festival of Lights Seminar
Take a look behind the scenes of one of the top ten Christmas Festivals in the country. Learn some new and creative ways of using Christmas displays to
improve park visitation and generate funds. Learn how to organize and operate a festival with over 1000 displays, gift shops, food service, train and
carousel rides, and much more, that operates 53 consecutive days with over 200,000 visitors during the holiday season.
Campground Tour
This tour will cover topics including the economic impact of campgrounds, campsite management, retail opportunities, guest services, and trends in the
industry. Other topics will include the employment of "Work Campers" commonly referred to as "Campground Hosts", and their impact on James
Space Water- Portable Planetarium Programming
Science theorizes that water, on which all earthly life depends, has its origins in the death of stars. When stars, the ultimate source of all the elements, die,
they create an explosion called a supernova. This explosion creates a wave that swashes through space leaving in its wake all the necessary ingredients for
life, including hydrogen and oxygen. In our planetarium we will look to space for water as expressed through science and in some stories and myths
revealed in the constellations.
Climbing Mall
m The Climbing Wall at James Island County Park is the Lowcountry's tallest outdoor climbing facility. The 50-foot wall features more than 4,500 square feet of
m climbing space including 14 top ropes and 2 lead climbing routes. The Climbing Wall offers challenges for every climber, regardless of experience. Come to
IJ climb or just to learn more about the facility; either way, our qualified staff will be on hand to assist you.
Partnerships: Synergy, Productivity, Compromise, Challenges
Partnerships are often touted as a way to do more with less, achieve synergy, and accomplish great things. But for those of us who've managed the day to
day details, partnerships also can be filled with compromises, challenges, and in some cases, conflict. Join this session to hear about several of CCPRC's
long-standing and most successful partnerships with schools, non-profit organizations and other local Recreation Departments. Participants will also have
opportunities to share some stories of their partnership successes or challenges with the group.
Current Property, New Land, and Undeveloped Property
Learn about how CCPRC is working towards a goal of doubling their parkland acreage through a half -cent sales tax funded land acquisition program. Using a
population -based study defining regional parkland needs as a guide, the agency has grown from 5,192 acres in 2006 to over 8,400 acres today.
Dog Parks and Programs
Dog parks have quickly become one of the most highly utilized features in our three Day Parks. Join us to hear how the idea of a dog park went from simply
talk around the water cooler to the opening of three successful dog parks. Learn how CCPRC has created exciting programs to cater to this growing
audience of owners and their four legged friends.
Zipline/Challenge Course
Come brave the excitement of the zipline! Climb up a 30 ft wall and experience the thrill of zipping down a 250 ft cable.
Two -Mile Historical Walk
One of the best ways to see our beautiful city is on foot. Enjoy the southern plantations and classic buildings on a brisk 2-mile historical walk. We'll begin at
6am from the lobby of the Hampton Inn Courtyard and finish in plenty of time for you to enjoy breakfast at your hotel. Please wear appropriate walking
attire, and don't forget to wear sunscreen. Pre -registration is required for this activity.
Value of PRC
Economic and social changes make it prudent for us to measure and communicate to the public and decision makers the full value of parks. CCPRC has
measured its value to the community in terms of air quality, water quality,
tourism, tax benefits, wildlife habitat, and others. Find out how determining the
real value of your parks can help You build credibility and increase support
ocean rescue and waterpark lifeguard programs (USLA and
safety programs incVuding:
workplace safety, Responder.
Program, SHARKS afterschool program, First Responder, and Wilderness First
This session will provide an overview of CCPRC's safety p 9
StarFish Aquatics), Junior Lifeguard
Pier! Take a stroll on the
Come enjoy the Folly Beach Fishing beach, grab a fishing rod, or just explore all that this beautiful facility has to offer.
Free Time on Pier great significance. one of the few
e Preserve Tour laces where natural and cultural resources are both of
Sit
Lighthouse Inlet Heritage d this is one of those p migratingbirds and is Charleston's first line of defense from hurricanes and storms, t
Situated on Folly Island's northeast end,
barrier island provides critical habitat for istoriassault on Confederate defenses and offers one of the best views of historic
undeveloped portions of the barn
was the launch for the Union's 54th Massachusetts Volunteer Infantry h the
Morris Island Light e seine net throng
and floating by you at a South Carolina beach' We will pull a a
in the
net into the
the sea crawling, encouraged to assist CCPRC sand �br ngra towel.
youwSeining prised to discover what's swimming,
You would be sure that can get wet, secure water shoes,
crabs, jellies, and other sea life toidbs Dols and
to l wear clothing ants are
surf to catch fish, process of
ocean and collecting live animals from the net and t p ark development. This session will discuss the p
es for p
Master Plan Presentation beautiful Oceanside facility that presents spe also e(sent the newly completed master plan which challenged designers to produce a
0o Folly Beach County Park is a
Inception to completion and,
it eremaining
m Master nt sensitive to the significant environmental elements on the property.
I producing a mast p
plan that would focus on maximizing human enjoyment
es as well as
Eco-Effective Maintenance practices that are shaping the way
we care for our parks. We will discuss the chalof Caw Caw
eff
- ffective maintenance program. Highlighted in this program will be the maintenance practices
Join us as we explore the Ecoadd
up to
maintenance Effec
many small successes which add up
Interpretive Center.
even too years after the last rice plantations
Native Americans and Africans to carve at vast network of irrigation canals and agricultural
Carolina Gold (Rice) agriculture that
rimordial swamps. Experience elements of 18th century rice ag
The earliest English colonists to South Carolina forced enslaved a �
fields for growing rice from p
closed remains infused into the local landscape and culture. plants and animals. Often, management efforts are a
of native p and prescribed fire, fight
Land management provide optimum habitat for a variety utilize forest thinning
replicate natural occurrences. Learn how staff combat illegal activity, ark lands on this informal one hour walk.
Agency staff monitor and manipulate conditions top interpretive Center and undeveloped p
response to human alterations or
invasive species, and manipulate water and salinity levels at Caw Caw Interp for a water level view of the abandoned rice fields and ghost
our game, join us
Canoeing at Caw Caw interpretive Center er Rail.
You can only experience so much
tidal marsh grasses for the elusive Clapper
y
forests while peering throngindigo influenced
indigo. It was a short lived endeavor. ur fingers blue angd make a tie
Mood Indiig®er cash crop ' witho field of the State Flag.
the mid- 18th Century South Carolinians
s °Ih s the blue trim odn Gullah ho-anothmes and the indig
During s still visible today local culture in way our time in Charleston.
dyed T-shirt as a souvenir of y
\eadin9 �t�rks��`�a\\o���
e beganed Mood
eC\E`� s\n\\ endanger
r �50 sp \ dera y rE \n ther
e\u of rice Cu,,�fe s• Ou
aye sP°ttedpeted in de n p
atura\fists On SPec\es \species yat\o
r � mm d endurin and consEr
in Part\cu free �s\dents' Co E VOOSt v\t\bof ecrea \and Srna\\. arsh and
birdof Our s u , ,,,Ore! e of one afe for a v �a`\ENyboth grE \n fresh we to On ho N
ntev\s rich with Or o�sotm �5 and E rEprestn .f e O you d at Caw s that \\ GuSston wit\
rds o� a F erPre \-qE Een)°y s �Ers�\' rated un Center ar E p\ante wander eon , a aafish
k
gra`N Caw ke a Na\ enotary �Narb w InterPeS of foreof the nature\ jkhe focus w\eadP°\Es, an n\tor\rag e'w
OgS 'Ca e Proth t Caw Ca d5 of acteser som h\story' re insects, r\ktonuse
to\\ed K\te ra®®Y es found On thousy to d\sG \rag natu nets tO Capra h the okh t\h\ese oro\s•
vs Nat` et\and tV aods uP opp°rtu s amaZ d use or\d' t\\r0ug abou ro9r'a OCus
Cam rnerous�Odalh tf VIS\iC5 with an r Of Caw e vet\and the nature\ w ater rna \o VIAS Leda education P d �E wiG\�\�cerns,
4wcou3 \\N\\\ Prgv\de tars for a Ce %a\k'C Ne fiends and Center s a obser�hip efforts an ned and creels staffing
�aturaC\st \ron`nEnta\ educ sho`-t net ent about ret\\le 9
a®k fora G\tEh\ InterP hYtop\anwo°Our stewards rater was d b 9\din rr�atE
W et%alid o par E\ itats• GO Enerate eX of Caw Ca \aent\fy P 6ence \n IntErpretWe 5 to researc\�, 01 s\an wi\\
IOin one SS' , a\s may g �, Enta\ hEa\tarp°se ioC to C\t\2En w Caw it desig oga 5 . is
,,,,,es
unique an tie Salt �i e env\ +Zak On w hQ E incOrp and winnio and n9 e h,b \5 30 ruin ere istrati\an
ce to ur Or9 d see \n haws e out n'` ster P nd tranquai\\� $u�scveen• Pr
t C�ttset% Sout effort• 5 a Ij ,ab0ratorl an to
thab a a
\_ezvv' b�hes rN e parks e Ceater at®ess\O�tw\aOE�d quEst\on the O\nd ad water, en Ortsf eE
ff t
al;evo
the body C ott\e t e h
O\cr°s°oP �terp kofan invn°dirr9 arpow. \eve coat E'Oon9 a Lowe\ Often d PrE ro E hour wa\k
��e Cay`�5 {� men QErand� want to k c\ses to $t r\C)' P\ea d an\n\a\s�h\n�\n9 a \onfOrrna\
coo loin key h\b\t ce art\6 ti�\ng ey, ,,Uktes E p\ants �, \ze {°rEsnds On this
Q0 on an�th'n9 E\se P QSturEs and brttQ embassy tof�ari�ty of n ati �ct\vite,oped Park \a d bOtto
m
an et�g�erar3 with a sa ttbe Park ado irnun' ha \N staff\ve Oenter a d undev E \ace the nature\ sera stO0 to
YaSa ( our morn\ Oar\On SQu rov\de 00 Lear Interpret dui\t to `op ay Char\� and
begn at �' Broth s aCtNity' diti\onuC ocCurre at Caw Cces,a Ounty pare Cornf� ss present dfrO fn p\an
ed u\ate coots oat • airy \Eve\5 tto Is\and �\ t\es for th coast frog f"10) \y
reaU\r anase e for and mo \por rea wand Sa\\n tEd Pa1n�e aquat\C fa Ed a\Drag t -ana too\s Cam�epges'
e a � M Staff fN to\nuo\.noan d rEnran,\pu\ate w E nature °e5a °f modern \ve PeO coast, foo�ewardsh`P C\,a upon to eOvqa�ated into
�rOp°nse SPec\es, an Cated w\t toed anew ate\y �00 ev d a\Ong; t to rnadErn Ne focus \Nere '\0C
invas\ve ark \o Ci\ity \a X\fn Cart \ns`9 rE s thatEn s that
ErP fa apprQ ups s Enna\ Ve�a a tr d
,19%aa�SP\a h 94 a e m haw th 5 rO\\na it is p\n9h nd t�C1 \ri° 9y for pat i\\ to\k abOcur en P� y9r°and
SO" ex,\°re \e` \n 1 ath Ca 5 000) ces an \New \nc\ude
Come N° in so is g? sour ands• wvA\
„S,NWf\�'\n9 Carovloa n exP\OC L\�at oo t V\6v cu\W rE ®awalo 9 \5ti\n9 9 Qf d\sCusS\an
Prey\�tQr e Of �uroP rota\ PasPpects oft ���e�sgul a, \argE Other areas
pt tv ea des: ea, Sxp\ore ye�l9 to bo jat\ng �� des\gn.
v . e re5ou a p`aY°'r ,e Pr°ces 4s input `nto
�eaQ�ati o5 Q., 0 \Lance
�h\5 SeSsaj\dr t\\e
suCCes
the design and the importance we placed on including elements beyond play equipment such as parent areas, shade, and gathering spaces.
Wildlife Hammocks that sounds tempting). Hammocks are small islands scattered throughout the
No, we're not stringing up hammocks and taking i siesta (although,
for
s of
ing
od and cover
marshlands.
Like little oases, over 3000 of these islands in South Carole eoffer state valuable
lExplore a hammock to discover eiidts hidden ctreasurles and rvaluet'to wildlife.
songbirds. However, because of their location they are very desirable r
we
Paddle Boarding
ddleboarding (Sup) ue of the fastest growing water sport in the country. With a little bit of balance and a
Pa SUP is the newest paddfesport activity being offered by the Charleston County Park and Recreation Commission, loin us as
Stand Up proper technique introduce you to the Bayou can ennjoyty tions, historythe stand up view pand magical sensation of walking on water!
willingness to get wet, y
BikeTour/Crabbing
and uni ue things that Palmetto Islands County Park has to offer by bike. We will make a stop at the crabbing dock where you will
Explore all the wonderful q
learn how to catch and release a blue crab.
est
Come join The Green Team as wmanagement, landscaping, and pond management. Spend a few
The Green Team of u maintenance, p e venture
and stay gaeen'n rf grass
lowcountry
minutes with us and learn how we "gotu9
00 Employee Incentive Programs
o ee of the Year, cook -outs at our staff meetings and competitions among staff. Come
m Charleston County Parks are not my a fun place to visit, but a great place to work! Employees like to be recognized for a job well done so we offer
i The Chrrle
incentive programs with contests and awards. Examplesinclude
max mi e t eir job performance while keeping their morale high.
O learn how we manage our seasonal staff of young
Flow to Recruit and Regain Your BEST Staff9 our comments, challenges and
Are you in a position
where you've asked yourself: how do I find and keep theb �� staff?
e fees year afteryear.Bring Yver 800 seasonal employees each year.
loin us to learn how we recruit great employees and how we retain those same p
suggestions to share with the group!
Geocaching a fun new scavenger bunt program growing in popularity throughout the country.
Come explore Palmetto Islands County Park through Geocaching, facts about the location they have found.
solvin
Geocaching is a great teambus Co activity for all ages, where problem un new s av d navigations skills are put to the test. Teams will be given GPS units with
coordinates' to locate, where they will then answer questions or be given fun
Two -Mile Walk to Colonial Lake popular parks and a perfect place to end your 3 days of
of peninsula of time for you to enjoy breakfast at your hotel.
Colonial Lake Park is a neighborhood park
i the lobby the tCharleston.
of the Hampton Inn Courtyard and finish in plenty
wellness activities. We'llbegin
ire, bottled water, and don't forget to wear sunscreen.
Please wear appropriate walking/running att
Michigan Department of Natural Resources and Environment
www. michigan. go v/dn re
Recreation Passport Replaces State Park Sticker
Fact Sheet
Updated 4-8-10
The Recreation Passport is Michigan's solution for funding your favorite recreation destinations, and it begins
October 1, 2010.
Instead of spending $24 for an annual motor vehicle permit or boating access permit, you will now be asked to
support the Recreation Passport with a $10 fee when renewing your vehicle registration with the Secretary of
State.
When you opt -in, your $10 will do so much more than get you into the state parks:
• 80% will be used to rebuild and maintain _your state parks and recreation areas.
• 10% will be directed to your county, city and township parks through grant funding.
• 7% will go toward your state forest campgrounds, pathways and non -motorized trails.
• 2.75% will support your state park cultural and historic resources.
• 0.25% will be used to educate and update you on the value of the Recreation Passport.
Opt -in and preserve parks for generations to come!
Since 2004, Michigan State Parks and Recreation Areas have received no state tax support and are primarily
funded through user fees.
The Recreation Passport legislation was created to prevent drastic cuts to park and forest programs — and it
will take the support of outdoor enthusiasts like you to make the idea a reality. Opt -in on every vehicle you
register to support green spaces and recreation in your community and throughout Michigan.
ditional Info You Need to Know:
• Supporting the Recreation Passport gives you access to all 98 state parks and recreation areas, 133
state forest campgrounds, 879 miles of trails, and every state -administered boating access site in
Michigan.
• Camping fees will remain in effect.
• When registering a motorcycle, the fee requested is just $5.
• There will be a designation on your normal license plate registration sticker to indicate you have paid.
Entering a park without opting -in will result in paying a Recreation Passport fee of up to $20 or could
result in a $100 fine.
• Out of state visitors will still pay the $8 daily, or $29 annual fee for park and/or boating access site
entrance.
View the complete legislation at www.michigan.gov/recreatioppasspo
For more information, ask state park staff or call 517-373-9900.
"The Department of Natural Resources and Environment is committed to the conservation, protection,
management and accessible use and enjoyment of the state's environment, natural resources and related
economic interests for current and future generations."
8e-11
(Commission Meeting, April 14, 2010)
Moved by Mr. Palmer, supported by Mrs. Long to receive and file the February 2010 Activity
Report as presented.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
URBAN RECREATION INITIATIVE:
Planning Supervisor Jon Noyes presented a preliminary concept for the Urban Recreation Initiative. After
review and discussion, the Commission directed staff to schedule a study session focusing on urban
needs. Consensus was to schedule the study session on April 21 immediately following the budget work
session.
MILLAGE UPDATE/DVD PRESENTATION:
Communications Supervisor Desiree Stanfield presented the new Parks DVD and then circulated Millage
Awareness items. Executive Officer Stencil commended staff for their work on the new DVD.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--Staff has been communicating with State Representative Hugh D. Crawford to host a Legislative
Luncheon in Lansing in June, 2010; and annually thereafter.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
Meeting adjourned at 11:18 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary