HomeMy WebLinkAboutAgendas/Packets - 2010.11.03 - 401882800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
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0MAKLANDCOUNTYPARKS
October 29, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE .............................Oakland County Parks and
Recreation Commission
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, November 3, 2010
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
Pecky D. Lewis, Jr.
Chairman Daniel J. Stencil
Richard Skarritt Executive Officer
Vice Chairman
J. David VanderVeen
Secretary
Tim Burns Next Meeting: Wednesday, December 1, 2010 at Oakland County Parks
Gerald A. Fisher Administration Building.
Robert Kostin
Christine Long
John P. McCulloch
les Palmer
Scott
Daniel J. Stencil
Executive Officer
D:\$Data\My documents\COMMISSION\agendattr.doc
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and ration Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
November 3, 2010
Agenda
Action Required Presenter/Phone #
1. Call Meeting to Order ------ P. Lewis/248.646.5917
2. Roll Call "
3. Pledge of Allegiance
4. Approval of Minutes: October 6, 2010 Regular Meeting
5. Approval of Agenda
6. Public Comments
7. REGULAR AGENDA
A. Independence Oaks North —Alexander/Miller Residential Lease
8. STAFF REPORTS/PRESENTATIONS
A. Staff Introductions:
1. Angela Bennett, Intern for Business Development
2. Tom Hughes, Park Supervisor, White Lake & Springfield Oaks
B. September Activity Report
C. Oak Management FY2010 Report
D. Rose Oaks - Enbridge Pipeline Utility Easement Update
E. FY2010 Marketing Review
F. Uncollectible NSF Check Listing Report
Approval S. Kici/248.858.4603
Approval P. Lewis/D. Stencil/248.858.4944
P. Lewis
Approval
Informational
Receive and File
Informational
Informational
Informational
Receive and File
G. FY2010 Staff Update Informational
H. Executive Officer's Report Receive and File
9. CLOSED SESSION — For the purpose of employee discipline and/or evaluation.
10. OLD BUSINESS
11. NEW BUSINESS
12. ADJOURN
*The next meeting will be December 1, 2010, 9 a.m. at the Parks and Recreation's administration office.
*The next Planning Session will be Wednesday, November 17, 2010, 9 a.m. — Noon at White Lake Oaks.
P. Castonia/248.858.0909
D. Stencil
J. Dunleavy/248.858.4647/
L. Gee/248.343.3165
J. Lekss/D. Shaw/248.693.8305
M. Donnellon/248.858.4623/B. Bird/
248.858.1726
M. Felton/248.858.0911
B. Meng hini/248.858.4617
D. Stencil
D. Stencil
P. Lewis
**Due to the end of the year closing, financial statements are not complete and will be presented at the December 151 meeting for approval.
OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
October 6, 2010
Chairman Lewis called the meeting to order at 9:20 a.m. in the banquet room at Lyon Oaks County Park.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Kevin Larsen, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT WITH NOTICE:
Christine Long
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Facilities Maintenance and Operations
OC Board of Commissioners
City of Madison Heights
Private Citizen
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint. North
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Rep.
Jon Noyes, Planning Supervisor
Matt Felton, Marketing Supervisor
John Chasteen, Park Supervisor, Lyon Oaks
Sheila Cox, Capital Improvement Coordinator
Paul Hunter
Gary McGillivray, Commissioner
Jon Austin, City Manager
Kathy Crawford
Mr. Larsen is attending the meeting as Commissioner McCulloch's designee.
APPROVAL OF MINUTES:
Moved by Mr. Scott, supported by Mr. Kostin to approve the minutes of the regular
meeting of September 1, 2010 as written.
AYES: Fisher, Kostin, Lewis, Larsen, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Kostin, supported by Mr. Scott to approve the agenda as written
AYES: Fisher, Kostin, Lewis, Larsen, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, October 6, 2010)
PUBLIC COMMENTS:
Chairman Lewis welcomed Commissioner Gary McGillivray from Madison Heights, Madison Heights City
Manager Jon Austin, and Kathy Crawford to the meeting.
PAYMENT APPROVAL:
Moved by Mr. Palmer, supported by Mr. VanderVeen to approve the Internal Service Funds
Journal Voucher Register and Payment Register for the month ending 8/31/10 (FM 11, FY 10);
the Combined Statement of Operations for the month ending 8/31/10 (FM 11, FY 10); and the
Waterford Oaks Entrance Drive and Playground Parking Lot Repairs increase to contingency in
the amount of $11,522.70, for a total contingency amount of $19,099.79.
AYES: Fisher, Kostin, Lewis, Larsen, Palmer, Scott, Skarritt, VanderVeen (8)
NAYS: (0)
Motion carried on a voice vote.
STAFF INTRODUCTION:
Executive Officer Stencil introduced John Chasteen, Park Supervisor for Lyon Oaks County Park and
Golf Course. John transferred from Springfield Oaks to replace 35-year employee Bill Stokes, who retired
in September.
ACTIVITY REPORT:
The September activity report was received and filed.
OC PURCHASING QUARTERLY REPORT:
Staff was directed to provide detail for the Ecological Consulting contract, associated with natural
resources, which is split between several county departments. The report was received and filed.
SPONSORSHIP PROGRAM PLAN:
Staff provided the next steps to begin implementation of the Sponsorship Policy, approved in May, 2009;
and requested input from the Commission.
Discussion followed about the general language of the policy, specifically items on page 8D-6 regarding
what constitutes an environmental issue and a responsible citizen. Currently the policy incorporates a
$10,000 limit on donations; larger donations would require Commission approval. Jody Hall, Assistant
Corporation Counsel, will provide an opinion on this item.
Chairman Lewis will appoint a sub -committee of the Commission to work with staff to review and finalize
the policy.
URBAN RECREATION INITIATIVE PRELIMINARY DRAFT:
Goal setting remains a critical function of the Oakland County Parks and Recreation Commission as they
respond to the ever changing recreational demands and resource availability. Park initiatives enable the
organization to articulate the role of the organization, target areas for investment and a process for
implement the strategic master plan. As the first of five initiatives, the Urban Recreation Initiative (URI) will
address the unique challenges and opportunities inherent in creating recreational opportunities in urban
areas in order to increase park attendance, enhance facilities, and collaborate with local cities, villages
and townships.
4-2
(Commission Meeting, October 6, 2010)
Oakland County Planning and Economic Development identified Historic Urban Cores (HUC) within
Oakland County. Currently there are four Oakland County park sites in immediate proximity or in HUC
areas; Waterford Oaks, Red Oaks, Glen Oaks and Catalpa Oaks. The history of the parks system
reflects an 82% investment in HUC park sites. Staff sees a real opportunity to partner with local
governments and increase programmatic opportunities.
The 2008 Strategic Master Plan articulates OCPR's vision, mission and goals in which five initiatives were
recognized; urban recreation, rural recreation, natural resources and environment, health and wellness
and sustainability. Staff is proposing to target 12 communities that make up the HUC; and three to five of
these communities within the next year which include Madison Heights, Hazel Park, Royal Oak Township,
and Pontiac.
Factors used to determine need include area of investment, available resources, community need, and
the role of OCPR. Staff will re-evaluate these on a regular basis. Commission consensus was to remove
the paragraph citing "inequitable allocation of recreational resources."
Staff will make the recommended changes discussed, define the opportunity for the Madison Heights
Nature Center, and develop the appropriate business plans and bring back to the Commission for
approval.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--An award for the digital website and support of the Tri-County Summit were shared.
--The OCP outreach display appepred at 75 events in Oakland County this year.
OLD BUSINESS:
None.
NEW BUSINESS:
Moved by Mr. Burns, supported by Mr. Skarritt to authorize staff to review the potential usage of
the Madison Heights Nature Center and negotiate with the City of Madison Heights to develop a
proposal and business plan which staff will bring to the Commission for review and final approval.
ROLL CALL VOTE:
AYES: Burns, Fisher, Kostin, Lewis, Larsen, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
A sufficient majority having voted, the motion carried.
Meeting adjourned at 10:55 a.m. to the Lyon Oaks park tour.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
4-3
ITEM #7A
RESIDENTIAL LEASE AGREEMENT
The Oakland County Parks and Recreation Commission currently leases its residential
properties within the parks system. The attached lease agreement has been prepared by
Oakland County Corporation Counsel and offers the option of renewal.
Staff recommends adopting the attached resolution in support of the lease agreement,
which will be forwarded to the Oakland County Board of Commissioners for approval.
This effort ties into the Oakland County Parks and Recreation Commission's strategic
plan to standardize business practices and enable staff to operate more efficiently.
7A-1
P R10-015
RESOLUTION
RESIDENTIAL LEASE -INDEPENDENCE OAKS
WHEREAS, the County of Oakland is the owner of Independence Oaks County
Park; and
WHEREAS, a one-story one -bedroom house, identified as 9965 Sashabaw
Road, is located on the grounds of Independence Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 9965 Sashabaw Road to Melanie Alexander
and Delmar and Darlene Miller for a period of one year commencing September 1, 2010;
and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Melanie Alexander and Delmar and Darlene Miller will pay rent as follows:
September 1 2010 - August 31, 2011 $1,250.00
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Melanie Alexander and Delmar and Darlene Miller.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of
Commissioners hereby directs its Chairperson or his designee to execute the attached
Lease Agreement and all other related documents between the County of Oakland and
Melanie Alexander and Delmar and Darlene Miller, which may be required.
Moved by:
Supported by:
Date:
7A-2
RESIDENTIAL LEASE AGREEMENT
NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES
TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH
THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE
INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU
MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED
PERSON.
This Lease Agreement ("Lease") is entered into on [insert date], between the County of
Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and Melanie Alexander and
Delmar and Darlene Miller ("Tenant") according to the terms and conditions set forth below.
Premises. The Tenant leases from landlord the real property located at 9965 Sashabaw
Road, Clarkston, Michigan 48348 ("Premises"), together with any furnishings, fixtures,
personal property, and appurtenances furnished by Landlord for Tenant's use.
2. Term. The term of this Lease shall be for one year, beginning on September 1, 2010 and
ending on August 31, 2011. References in this Lease to the tern of the Lease shall
include any renewal term(s). Tenant shall receive possession of the Premises upon
execution of the Lease.
3. Tenant MonetaryObli Obligations.
3.1.Tenant shall pay Landlord one thousand two hundred and fifty dollars and no
cents ($1,250.00) per month, as rent, on or before the first day of each month during
the tern of this Lease. The rent shall be paid by check or money order made payable
to the Landlord and sent to the following address: Oakland County Parks and
Recreation, 2800 Watkins Lake Road, Waterford, Michigan 48328 or another address
designated by Landlord in writing.
3.2.Tenant shall pay the first monthly installment when Tenant executes this Lease. The
first monthly installment shall be pro -rated for such month, if the Lease is executed
on another- day than the first day of the month.
3.3.Tenant shall pay Landlord a late fee of $25 for each monthly installment not received
by Landlord within five days of its due date. This increase shall be considered
additional rent and shall compensate Landlord for costs incurred because of late
payments. Landlord's right to collect this additional rent shall be in addition to
Landlord's right to take action under other provisions of this Lease for Tenant's
default in paying rent. The Tenant shall pay all additional rent to Landlord promptly
after the due date of the delinquent installment. All rent paid after the due date and
payments to cover checks that have been returned for insufficient funds must be paid
at the place designated for payment, by cashier's check, certified check, or money
order.
Alexander Miller --Residential Lease - 073010.doc
7A-3
3.4.During the term of this Lease, the Tenant shall procure and maintain comprehensive
personal liability or tenant's form insurance coverage in the minimum amount of One
Hundred Thousand Dollars ($100,000.00). The Tenant shall also provide the
Landlord with a certificate of insurance coverage listing the County of Oakland and
its employees, officers, and elected and appointed officials as additional insureds.
4. Use of Premises.
4.1. The Tenant shall use the Premises for private residential purposes only. No
persons other than the following listed person(s) shall occupy the Premises for
more than fourteen (14) days during the term of this Lease without the prior
written approval of the Landlord: [insert list of person(s)].
4.2. Tenant shall not do any of the following or allow another person to do any of the
following:
4.2.1 Create any excessive noise or public nuisance;
4.2.2 Do anything to the Premises or its surroundings that may be hazardous or
that will cause Landlord's insurance to be cancelled or premiums to
increase;
4.2.3 Deface or damage any part of the Premises;
4.2.4 Change the locks or install any additional locks or bolts without
Landlord's prior written consent;
4.2.5 Place a waterbed or other heavy article on the Premises without
Landlord's prior written consent;
4.2.6 Install any equipment or appliances that, in Landlord's opinion, would
cause an unsafe conditions on or around the Premises;
4.2.7 Accumulate refuse on or around the Premises that might pose a health
hazard to Tenant or to Tenant's neighbors;
4.2.8 Permit any flammable liquids or explosives to be kept on or around the
Premises; and
4.2.9 Bring any animals on the Premises without Landlord's prior written
consent.
4.3. Tenant Duties.
4.3.1. To the extent permitted by law, the Tenant shall secure and protect the
Park Property and facilities therein, especially during 'Park Closed" hours.
This shall include contacting and coordinating with police, fire or other
agencies as may be required and the preparation of an Unusual Incident
Report as required by the Landlord.
4.3.2. The Tenant shall arrange for emergency repair and maintenance sei vices
for Park Property and facilities as needed.
4.3.3. The Tenant shall make reports to the Park Supervisor or other entity as
may be required by the Landlord
5. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to
violate federal, state, or local laws regarding the use of controlled substances or the use of
alcohol by minors in or around the Premises. When aware of a violation of this section,
Landlord will file a formal police report.
2
Alexander Miller --Residential Lease - 073010.doc
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6. Condition of Premises.
6.1.Tenant acknowledges that no representations about the condition of the Premises or
promises to alter or to improve the Premises before or during the term of the Lease
have been made except as stated in the Lease.
6.2.Tenants shall return the Premises to the Landlord in the same condition as they were
upon commencement of this Lease, including cleanliness, normal wear and tear
excepted.
7. Maintenance Repairs and Damage to Premises.
7. LThroughout the term of the Lease, Tenant shall maintain the Premises in good
condition and shall allow no waste of the Premises or any utilities. Tenant shall be
liable for any damage to the Premises or to Landlord's other property that is caused
by the acts or omissions of Tenant or Tenant's guests. Tenant shall pay, on
Landlord's demand, to replace any broken window glass on the Premises or any lost
or broken keys.
7.2.Landlord shall be responsible for snow removal and lawn services for the Premises.
7.3.Landlord shall provide repair and maintenance for the Premises. Tenant shall notify
Landlord when there is a need for repairs to the Premises.
7.4.Landlord shall install smoke -detection devices for the Premises along with batteries
to operate the devices. Tenant must regularly test the devices to ensure that they are
operational and if not notify Landlord immediately. Tenant must never remove
batteries from smoke -detection device, except when necessary to replace the batteries.
Decorations and Alterations to Premises. Other than hanging decorations on the walls
with nails or other materials approved by landlord, Tenant shall not alter or decorate the
Premises without prior written consent from Landlord. Landlord's consent to a particular
decoration or alteration shall not be deemed consent to future decorations or alterations.
Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive nails into the
woodwork, or use any adhesive material on the walls without prior written consent from
Landlord.
9. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises
or any portion thereof.
10. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable
access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall also
allow insurance carriers and representatives, fire department inspectors, police, or local
health authorities to inspect the Premises to the extent permitted by law. Tenant shall
allow Landlord or Landlord's agents to show the Premises to prospective Tenants at
reasonable times during the sixty (60) days before the term of the Lease expires and to
prospective purchasers on reasonable notice to Tenant.
Alexander Miller --Residential Lease - 073010.doc
7A-5
11. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's
property from the Premises, Landlord may immediately enter and redecorate the Premises
without abatement of rent; and these acts shall not affect Tenant's obligations under this
Lease. If Tenant abandons the Premises before the Lease expires, all rent for the
remainder of the term of the Lease shall immediately become due.
12. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord's
agents shall not be liable for any damage to property or loss of property that is caused by
theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to
protect Tenant's personal property against such loss or damage.
13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but
they can be restored to a tenantable condition within thirty (30) days, Landlord shall
repair the Premises with reasonable dispatch; however, Landlord's obligation to repair
the Premises shall be limited to the amount of insurance proceeds actually received by
Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are
untenantable. If a casualty damages the Premises to the extent that they cannot be
restored to a habitable condition within thirty (30) days, either Party may terminate this
Lease by giving the other party written notice within fifteen (15) days after the casualty.
Landlord shall not be liable for any reasonable delay or for providing housing for Tenant
during repairs.
14. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and
services for the Premises and for establishing accounts, if they are not already established
for the term of this Lease including but not limited to the following: (a) garbage removal;
(b) water and sewer; (c) gas; (d) electricity; (e) ice removal, including salting the
driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g)
cable television; and (h) Internet. All accounts for utilities and services shall be in the
name of the Tenant.
15. Termination of Lease.
15.1. Tenant may terminate this Lease for any reason upon thirty (30) days written
notice to Landlord.
15.2. Landlord may terminate this Lease for any reason upon ninety (90) days written
notice to Tenant.
15.3. Upon termination of this Lease, Tenant shall surrender possession of the Premises
to the Landlord in the condition they were in when they were delivered to Tenant,
except for normal wear and tear. Upon termination of this Lease, Tenant shall also
notify the Landlord of the move -out date, return all keys to the Premises to Landlord,
and transfer all utility and service accounts into the name of the County of Oakland.
16. Default of Lease and Landlord's Remedies.
16.1 If Tenant defaults on any obligations under this Lease or misrepresents any
information in the application for this lease, landlord may, on written notice to
4
Alexander Miller --Residential Lease - 073010.doc
7A-6
Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant
and any other occupants shall surrender the Premises to Landlord by the date
stated in the notice. If Landlord terminates the Lease, Landlord may recover
Landlord's expenses for enforcing Landlord's rights under the Lease and
applicable law, including court costs and attorney fees, from Tenant, as pennitted
by statute; and rent for the rest of the term of the Lease shall immediately become
due. Tenant may not be liable for the total accelerated amount because of
Landlord's obligation to minimize damages, and either party may ask a court to
determine the actual amount owed, if any. If Tenant fails to pay rent or any other
sums when due to Landlord, Landlord serves a notice of default on Tenant as
required by law, and Tenant fails to remit the amounts due before the notice
period expires, the amount of court costs and attorney fees incurred by Landlord
in enforcing Landlord's remedies and allowed by statute shall be added to the
amount of the arrearage.
16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any
other person under Tenant's control unlawfully manufactures, delivers, possesses
with intent to deliver, or possesses a controlled substance as defined by Michigan
law anywhere on the Premises or surrounding the Premises. Pursuant to
Michigan law, if Tenant violates this provision Landlord may serve a written
demand for possession for termination of this Lease giving Tenant 24 hours'
notice of the Lease termination and demand for possession. Tenant acknowledges
that an order of eviction/writ of restitution may be issued by the court
immediately after the entry of a judgment for possession. Tenant's
initials:
17. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises
after the tern of this Lease expires without renewing this Lease or signing another Lease
for the Premises. Such tenancy shall be on a month -to -month basis and subject to the
provisions of this Lease except that the monthly rent shall increase by ten (10) percent
from the rent for the last month of the term of the Lease, and Landlord may increase rent
on thirty (30) days' notice to Tenant.
18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient
personally or by first class mail fully prepaid at the following locations:
Tenant: [insert address]
Landlord: Oakland County Department of
Facilities Management Property Management
One Public Works Drive, Bldg. 95W
Waterford, MI 48328
and
Oakland County Parks and Recreation
Executive Officer
Alexander Miller --Residential Lease - 073010.doc
7A-7
2800 Watkins Lake Road, Bldg. 97W
Waterford, MI 48328
Unless otherwise required by law, the date of service shall be the date of hand delivery or
the mailing date.
19. Modifications. No modifications of this Lease shall be binding unless they are in writing
and signed by Landlord and Tenant.
20. Whole Agreement. This Lease sets forth the entire agreement between Landlord and
Tenant. There are no verbal or written agreements that are not contained in this Lease
between the parties.
21. BindingEffect. ffect. This Lease shall bind and benefit the parties to the Lease and their heirs,
personal representatives, successors, and permitted assigns.
22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any
extent, the rest of the Lease and the application of the provision to the persons or
circumstances other than those for which it is invalid, unlawful, or unenforceable are not
affected.
23. Time of the Essence. Time shall be deemed to be of the essence in the performance of
this Lease.
24. Effective Date. This Lease is effective on the date stated in Section 2.
TENANT
LANDLORD
Date
Date
6
Alexander Miller --Residential Lease - 073010.doc
7A-8
ITEM NA
STAFF INTRODUCTIONS
Oakland County Parks and Recreation welcomes new Business Strategy and
Development intern Angela Bennett. Angela is currently studying business and
management with a concentration in public policy at Albion College. She is expected to
graduate in May 2012. Angela has worked for Mobile Recreation for four years and is
now working with Business Development Representative Stephanie Mackey on various
projects to complete her school's internship requirements.
Tom Hughes, former Crew Chief at White Lake Oaks, has been promoted to
Park Supervisor at White Lake and Springfield Oaks. He is replacing 36-year employee
Joe DeRousha who has retired. Congratulations are extended to Joe DeRousha for his
years of service and dedication to the Oakland County Parks.
am
ACTIVITY REPORT
September 2010 (FM12, FV2010)
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities -Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
8,214
3,064
66
3,299
7,670
10,960
2,870
0
216
22,262
0
130
1,521
4,564
2,419
6,931
0
382
7,226
-12.0%
54,161
49,800
2,345
-23.5%
23,939
26,475
0
-100.0%
66
25
2,252
-31.7%
36,226
32,239
-100.0%
41,789
70,869
11,196
2.2%
80,568
86,240
1,995
-30.5%
24,828
34,050
0
N/A
2,257
2,854
-100.0%
5,919
5,502
23,247
4.4%
243,090
269,899
25
N/A
4,700
7,695
231
77.7%
1,216
1,731
1,688
11.0%
10,478
10,692
5,064
11.0%
51,452
51,427
3,126
29.2%
28,262
23,118
7,456
7.6%
72,846
76,628
983
N/A
0
3,373
599
56.8%
5,415
5,948
1,730
78.0%
16,771
15,551
0
N/A
91,631
82,000
765
-91.1%
33,052
23,788
651
-35.5%
7,020
6,897
0
N/A
1,337
3,573
286
-81.6%
11,659
12,827
18,422
-3.9%
134,729
136,040
35,016
-18.4%
412,150
474,930
25
-62.1%
7,023
10,574
231
77.7%
1,216
1,731
13,503
17.5%
124,298
131,428
0
N/A
91,631
82,000
651
-35.5%
7,020
6,897
972
0
8,565
1,010
0
1,557
19,174
42,933
66
130
11,495
0
1,010
lof4
8B-1
-8.1%
10.6%
62.1%
11.0%
69.6%
7.0 %
37.1%
26.5%
-7.1%
11.0%
63.7%
42.4%
2.0%
0.0%
-18.2%
5.2%
N/A
9.8%
-7.3 %
10.5%
28.0 %
-1.8%
167.2%
10.0%
1.0%
15.2%
50.6%
42.4 %
5.7 %
-10.5 %
-1.8%
10/29/2010
ACTIVITY REPORT
September 2010 (FM12, FY2010)
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Rounds Played - 18 Hole Equivalent
Driving range
*Banquet Facilities
**Grill Room (**Not included in totals)
RED OAKS
Rounds Played - 18 hole equivalent
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Rounds Played -18 Hole Equivalent
**Grill Room (**Not included in totals)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
TOTAL ROUNDS PLAYED - 9 HOLES
TOTAL ROUNDS PLAYED - 18 HOLES
TOTAL ROUNDS PLAYED - 18 HOLE EQUIV.
TOTAL DRIVING RANGE
3,594
1,611
3,408
2,123
2,093
724
2,875
3,237
1,450
1,975
2,925
0
1,659
2,532
3,362
2,498
2,924
1,659
3,121
849
1,655
8,901
8,677
13,128
1,450
0
-100.0%
0
-100.0%
3,185
-6.5%
2,792
31.5%
2,014
-3.8%
0
-100.0%
0
-100.0%
2,510
-22.5%
1,598
10.2%
1,420
-28.1%
31,255
968.5%
1,182 N/A
0
-100.0%
0
-100.0%
2,778
-17.4%
1,703
-31.8%
0
-100.0%
0
-100.0%
2,870
-8.0%
896
5.5%
1,494
-9.7%
1,182
-86.7%
0
-100.0%
12,525
-4.6%
1,598
10.2%
K1,1\11 `
31,881
2,479
-92.2%
10,197
3,353
-67.1%
26,138
27,485
5.2%
35,128
33,785
-3.8%
19,157
20,033
4.6%
6,669
283
-95.8%
19,264
4,707
-75.6%
22,599
22,852
1.1%
12,429
19,598
57.7%
20,020
18,135
-9.4%
22,456
52,890
135.5%
1,523 9,972
14,922
1,044
16,782
3,614
24,243
23,567
18,265
20,046
28,134
2,171
10,544
3,872
24,611
23,253
16,671
14,072
13,557
12,925
83,129
15,949
56,787
15,545
98,352
107,129
12,429
19,598
554.8%
-93.0%
-78.5%
-2.8%
9.8%
-92.3%
-63.3%
-5.5%
-15.6%
-4.7%
-80.8 %
-72.6%
8.9%
57.7%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 2 of 4 10/29/2010
8B-2
ACTIVITY REPORT
i
1 � �,SmE�IAUENTS
LA
MOBILE RECREATION
Bleachers
6
6
0.0%
3,611
2,569
-28.9%
Inflatables
4,025
4,025
0.0%
49,275
76,150
54.5%
Bus
630
630
0.0%
16,740
14,220
-15.1%
Climbing Wall/Tower
1,900
1,900
0.0%
13,300
16,100
21.1%
Dunk Tank
0
2
N/A
0
2
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
225
1,530
580.0%
14,675
19,380
32.1%
Show Mobile
23
23
0.0%
221
219
-0.9%
Adventure Sport Mobile
280
280
0.0%
5,764
6,320
9.6%
Tents
0
0
N/A
11
0
-100.0%
Camps
0
0
N/A
366
371
1.4%
Miscellaneous
0
7
N/A
4,185
1,938
-53.7%
WATERFORD OAKS BMX
539
185
-65.7%
9,928
3,509
-64.7%
WATERFORD OAKS COURT GAMES COMPLEX
0
186
N/A
1,618
1,438
-11.1%
WATERFORD OAKS FRIDGE
0
0
N/A
20,634
0
-100.0%
WATERFORD OAKS LOOKOUT LODGE
310
135
-56.5%
3,882
2,468
-36.4%
WATERFORD OAKS WATERPARK
4,373
2,091
-52.2%
79,252
91,732
15.7%
RED OAKS WATERPARK
4,030
2,237
-44.5%
90,953
127,390
40.1%
THERAPEUTIC EVENTS
86
248
188.4%
6,830
6,549
-4.1%
SENIOR EVENTS
48
0
-100.0%
48
0
-100.0%
TOTAL MOBILE RECREATION VISITS
7,089
8,403
18.5%
108,148
137,269
26.9%
TOTAL FACILITIES AND SPECIAL EVENTS
9,386
5,082
-45.9%
213,145
233,086
9.4%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4 10/29/2010
8B-3
..
D
ACTIVITY REPORT
, -�>
September 2010 (FM12, FY2010)
/
rr•
e r
rf• / l
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
947
1,060
11.9%
18,362 18,869 2.8%
Outreach Visits
260
122
-53.1%
7,960 7,100 -10.8%
"Trail Usage ("Not included in totals)
5,876
5,547
-5.6%
91,093 111,311 22.2%
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
170
124
-27.1%
2,496 1,655 -33.7%
Outreach Visits
0
0
N/A
882 618 -29.9%
**Trail Usage ("Not included in totals)
853
938
10.0%
7,224 7,072 -2.1%
TOTAL NATURE CENTERS
1,117
1,184
6.0%
20,858 20,524 -1.6%
TOTAL OUTREACH VISITS
260
122
-53.1%
8,842 7,718 -12.7%
®
I
/f'
r I
DAY USE PARKS
74,808
67,848
-9.3%
778,067 843,600 8.4%
GOLF COURSES
19,028
2,780
-85.4%
110,781 126,727 14.4%
RECREATION, FACILITIES AND SPECIAL EVENTS
16,475
13,485
-18.1%
321,293 370,355 15.3%
NATURE INTERPRETIVE SERVICES
1,377
1,306
-5.2%
29,700 28,242 -4.9%
BANQUET FACILITIES
16,811
8,125
-51.7%
142,434 125,592 -11.8%
GRANDTOTALS
128,499
93,544
-27.2%
1,382,274 1,494,515 8.1%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 4 of 4 10/29/2010
8B-4
ITEM #8C
OAK MANAGEMENT FY2010 ANNUAL REPORT
The Fiscal Year 2010 Preliminary Report indicates a projected revenue shortfall
of $101,584 for commissions received from Oak Management Corporation due to the
downturn in business. Janet Lekas and Dan Shaw will report on Fiscal Year 2010 and
their steps to improve revenue.
8C-1
ITEM #8D
ENBRIDGE PIPELINE UTILITY EASEMENT UPDATE
ROSE OAKS
The Enbridge Pipeline Company (EPC) is completing preventative
maintenance and repairs to their pipeline in several townships throughout
Oakland County. This program includes two sites within Rose Oaks County
Park. The current project site that is being accessed from Fish Lake Road is
within a wetland area. OCPR's Natural Resource Stewardship Staff are actively
working with EPC to finalize a construction easement agreement and to consider
compensation and a restoration plan for the project site.
Staff will provide a brief presentation including aerial and ground
photographs of the project.
ITEM #8E
FY2010 MARKETING REVIEW
Marketing Supervisor Matt Felton will present a FY2010 Marketing Review. The
presentation will include 2010 marketing goals, highlights of promotions and results,
new partnerships and the upcoming work plan. There will also be discussion on a
revised marketing process as a follow-up to the October 20 Planning Session.
W
ITEM #8F
UNCOLLECTIBLE NON -SUFFICIENT FUNDS REPORT
To continue uniformity with county practices, an annual report detailing uncollectible
non -sufficient funds has been compiled. The Oakland County Fiscal Services Policy states that
items determined uncollectible, up to $1,000, may be written off by approval of the manager of
Fiscal Services. All write-offs shall be reported to the Board of Commissioners with the
quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioners'
approval.
This effort ties into the Oakland County Parks and Recreation Commission's strategic
plan to standardize business practices and enable staff to operate more efficiently.
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ITEM NG
FY2010 STAFF UPDATE
The FY2010 Staff Update summarizes the major accomplishments of the
Executive Officer and his staff for Fiscal Year 2010. This information will be
featured in the upcoming Annual Business Meeting for full-time staff. The report
not only recognizes the considerable effort that has been expended, but also
details the roles played by the various sections/units of our organization.
This information will also be considered in the preparation of the 2010
Oakland County Parks and Recreation Commission Annual Report. This
report will communicate to the general public, political leaders and the business
community not only our major accomplishments, but the stories behind many of
these accomplishments, which demonstrate their impact on quality of life in
Oakland County.
8G-1
2010 Staff Update
DRAFT — October, 2010
Upper Bushman Lake at Independence Oaks - North
Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford MI 48328
DFsfinafian�F!P�I FxI�D<am
Oakland County
Message from the Executive Director
Parks and Recreation
We are pleased to present the following FY2010 Staff Update, reflecting Oakland County
Commission
Parks and Recreation's focus on sustainability and a business -like approach to decision' -
making and project development. This report details the 2010 accomplishments of the
parks system.
Pecky D. Lewis
Chairman
We continue to value what the residents of Oakland County value. In response to survey
Richard Skarritt
efforts, we are creating more opporutnities for trails — hiking, biking, walking and
Vice Chairman
equestrian. We also continue to practice 'high maintenance standards throughout the
parks system; evidenced by the investment of more than $1 million annually in repairs and
J. David VanderVeen
upkeep.
Secretary
Tim Burns
What's new?
The Parks Commission is excited to have 'acquired the 186-acre UpperBushman Lake
Gerald A. Fisher
property, now a part of Independence Oaks County Park. "Independence Oaks — North" is
considered one of the most significant high -quality green spaces in the County and we are !`
Robert Kostln
pleased to add this beautiful property to our system`.
Christine Long
The universally -accessible Paradise Peninsula Playscape at Waterford Oaks opened in July;. a
John P. McCulloch
This unique playground, themed with representing the natural landscape of the
,elements
state of Michigan, is accessible to people with all ages and abilities.
Charles Palmer
John Scott
Continued resident support
Despite the current economic climate, the parks had a very successful year; with more E
Daniel J. Stencil
than 1.4 million visitors, up 7.5% from 2009.
Executive Officer
Reaching out
For the third time in'the past 5 years, staff visited nearly all of the county's cities, villages
and townships to generate dialogue to share information and discuss opportunities for
f recreational program assistance.
r
.Growing volunteers, literally and figuratively
j A core recreation program,' volunteers at the parks grew to more than 400 dedicated
individuals. These volunteers support the parks system in varied capacities, from 3
greenhouse growers and golf ranger/starters to next box monitors, special event workers ;
and Social Media assistants. These volunteer efforts provide the parks system with ,
expanded program support. This support, along' with that of the community service
workers and trusty inmates, allow us to operate more efficiently and provide higher levels
Our Mission
l of maintenance.
The Oakland County Parks
s Partnerships are a win -win relationship
and Recreation Commission is
Oakland County Parks and Recreation staff actively seek opportunities to partner with
dedicated to providing quality
1 business and non-profit groups to further efforts outlined in the strategic master plan
recreation experiences that
Partnerships and sponsorships enable us to do more with less, taking advantage of
encourage healthy lifestyles,
increased marketing opportunities in return for program assistance.
support economic prosperity,
and promote the protection
Focused on the future
of natural resources
As we move forward strategically, we try to be good stewards of our tax dollars, `
maintaining and expanding the parks system in an efficient and effective manner. By
focusing on efficient management of our resources and core recreation areas, we will
achieve our vision of being recognized as a "world class" parks system.
1
i
KLANDl
Q. A
DRAFT - October 2010 8Ci'ge 2
•
Plann
ng
The Planning Unit plans for the future of the Oakland County Parks and
Recreation Commission through strategic visioning and park planning,
trail and recreation planning, conservation planning and stewardship of
the county's natural resources.
Natural Resources Planning
Parks Land Management
• Prescribed burns on 187 acres
• Woody invasives treated on 83 acres
• Herbaceous invasives treated on 48 acres
Natural Resources Volunteer Program
• 10 educational days hosted with 344 attendees
• 2 hands-on stewardship days hosted with 48 attendees
Service Grants Secured
• AmeriCorps NCCC Service Partnership Grant awarded providing
student labor for natural resource stewardship on more than 30 acres
of parkland.
• Federal Stimulus grant received through MDNRE for Swallow -Wort
treatment (211 sites @ 3 parks treated with approximately $25,000 in
grant funding.
Beaver Management Program
• Implemented limited beaver trapping at Rose Oaks
• Installed water flow devices via a IVIDNRE permit at 2 existing dams to
allow for control of beaver activity to prevent flooding
• Installed 4 staff gauge monitoring devices in partnership with the
Water Resource Commission
Hunting Program
• Implemented inaugural archery season at Rose Oaks
• Tightened surveillience and compliance of archery program through a
partnership with the Oakland County Sheriff's Office along with
compliance cards and GPS mapping systems
Storm water Phase II Permit Compliance
• All 5 golf courses and Groveland Oaks became certified (WITH WHAT)
• Completed staff safety training on storm water permit compliance
Native Seed Collection Program
• Inaugural seed collection volunteer day at Highland Oaks
• 21 species of native seed was collected to be used for seeding FY 2011
prescribed burn sites for restoration
• Seed will also be used for propagation and installation in storm water
management areas and ornamental beds at park locations
8G-4
Page 3
DRAFT - October 2010
Planning
Conservation Planning
Conservation planning in 2010 has been assisted by a project advisor
focused solely on these efforts through assistance with grant projects and
project management relating to strategic planning efforts. OCPRC
participated in the drafting of sub -watershed action plans to ensure the
repsresentation of OCPRC property and management priorities in order to
promote the coordination of future stewardship activities and the
likelihood of grant funding.
OCPRC developed a concept for a Wetland Mitigation Bank for
consideration by the MDNRE to showcase OCPRC as a leader in wetland
restoration efforts.
Staff also began the development of a Strategic Plan Implementation
Manual and project evaluation process to consistently guide staff efforts.
Recreation and `rail Planning
Oakland Trails Advisory Council Liaison
• OCPRC continues to support trail recreation in Oakland County and the
expansion of the interconnected trail network Oak Routes.
• Staff solicited and secured sponsorships for the printing of over 15,000
Oak Routes Trail Maps.
• OCPRC hosted the Annual OTAC Trail Summit and Spring Bus Tour,
educational and networking opportunities for trail planners and
recreation staff from across the county.
• Staff coordinated monthly OTAC meetings and speakers, and provided
updates and information for DestinationOakland.com.
Oakland County Parks and Recreation Trail Program
• A Trails Team led by OCPRC's Recreation and Trail Planner revised trail
maps for Independence Oaks (Winter Recreation); Highland, Rose,
Waterford, Addison East, and Addison Main in collaboration with OCPR
Communications and Operational staff.
• Staff improved trail signage and way -finding at Rose, Independence and
Addison Oaks in collaboration with OCPR Communications, Information
Services and Operations staff to improve visitor experience.
Park and Strategic Planning
Master Planning
• OCPRC's master planning process supports the creation of comprehensive
Master Plans to establish a vision and guide the development, operation
and maintenance of park facilities.
• Staff developed abusiness-centric approach to the creation of park
master plans that establishes a long term vision for the role of county
parks while identifying the business concept for the phased development
and sustainable operation of individual park facilities.
DRAFT - October 2010 Vg5 4
Qr,_rl
Planning
Strategic Planning
OCPR Commission and staff continued to guide the implementation of the
2008 Strategic Plan and began to lay the groundwork for the development of
the 2012 5-Year Recreational Master Plan.
Staff also began the development of five Park Initiatives to focus staff effort
in implementing the strategic plan. These five park Initiatives will promote
the ability of the organization to communicate results of the strategic plan to
the community leaders and the general public. The five initiatives under
development are:
Urban Recreation
Rural Recreation
Sustainability
Recreational Programs
Natural Resources & the Environment
In 2010, as a first step in obtaining information to carry out these Initiatives,
OCPRC hosted a series of Urban Recreation Forums to obtain public input on
the role of OCPRC in meeting the recreational needs of the Historic Urban
Core neighborhoods in Oakland County. These meetings were attended by
community leaders, parks and recreation officials, and interested citizens
who provided input on OCPRC's current efforts, as well as recommendations
for future programs and projects for these areas of the county. Staff is
utilizing the information obtained at these forums to develop the OCPRC
Urban Recreation Initiative.
Education Resource Planning
OCPRC participated in the County's OakGreen Initiative with Oakland County
Planning and Economic Development and Oakland County Facilities,
Maintenance and Operations. The goal of the OakGreen program is to share
information, and to connect county residents and businesses with resources
to enhance environmental stewardship, economic growth, and strong
communities. OCPRC will continue to participate in this important program,
as it aligns with our mission and goals.
In 2010 staff developed guidelines for the development and installation of
interpretive signage for the park system. Interpretive signage is an important
part of educating park patrons on all aspects of the parks, from wetland
habitat to storm water management to bird and frog species found within the
parks. Staff will continue to implement interpretive signage for new projects
as appropriate
8G-6
Page 5 DRAFT - October 2010
Planning
Natural Resources staff represented Oakland County Parks and Recreation
on the County's Business Roundtable Quality of Life committee. This has
allowed for collaboration between the OCPRC and other county
departments in promoting environmental sustainability.
OCPRC participated in more than 24 outreach programs and events to
promote the county's stewardship and environmental education efforts.
Example events include: Earth Day Fest, Oakland County Green Summit,
Rouge River Water Festival, Native Plant Festival, MSUE Lake Seminar and
the Clinton River Review.
Since the strategic plan launch in 2008, OCPRC has maintained a "Green
Initiatives Team" to promote environmental stewardship and sustainability
within the park system. The team consists of staff from within all units of
the organization who meet on a monthly basis to set goals for the
organization and assist with implementation. In 2010, goals of the Green
Initiatives Team include:
• Securing a contract for the purchase of biolubricants for park
equipment, reducing risk to the environment and improving
worker safety
Ovt • Provided quarterly reports and educational pieces in the staff
newsletter
• Developed workplace guidelines for energy consumption based
on the county's energy management policy
• Developed an RFP for recycling within the park system
• Developed material for storm water interpretive signage at
Waterford Oaks
DRAFT - October 2010 8G-7
Page 6
Business
Communications
OCPRC had 385 media "contacts" in 2010, including newspaper articles,
radio mentions, magazine stories and exposure on the Web.
More than 150 news releases and feature tips were send to media
contacts in FY2010. OCPRC press releases are often printed verbatim in
major news outlets due to staff expertise and writing quality.
OCPRC had information booths at 3 of the area's largest expos and shows,
reaching more than 80,000 area residents and potential customers.
More than 70 messages were sent to OCPR e-mail blast subscribers in
2010 with information on dog parks, special events, camping, golf,
recreation programs, waterparks, surveys and volunteer opportunities.
The OCPRC e-mail database has nearly 80,000 subscribers.
In 2010 OCPRC produced 90 signs and banners, 113 displays for events
and programs to promote OCPRC parks and program.
Staff coordinated a digital
digital images of OCPRC
management system.
Internal Services
image consolidation project to transfer all
parks and programs to the county's media
Internal Services is responsible for the coordination of information
technology for OCPRC, as well as implementing new technologies such as
Rec Trac and CAMS. Internal Services is also responsible for managing
contracts and acting as the OCPRC liaison with OC Information Technology.
Technology Roadmap
OCPR adopted a Technology Road map in April 2008 that will leverage
county technology strategies and facilitate development and use of
information technology solutions. The plan identifies three separate
Program Areas; Fundamental Data, Hardware and Connectivity, and
Application Solutions. Each of these program areas has been designed to
complement one another and support long❑term, sustainable use of
information technology.
Several initiatives outlined in the Technology Roadmap were launched in
2010. The recreation conservation portal, DestinationOakland.com, and a
new point -of -sale system were developed through the Application
Solutions Program. To support a Collaborative Asset Management System
(CAMS), all park facilities and amenities were, inventoried through the
Fundamental Data Program. Each of these initiatives is described in detail
further sections. Finally, many OCPR computers have been refreshed and
network access has been expanded to additional parks and buildings to
support the implementation of these technology initiatives.
8G-8
Page 7 DRAFT - October 2010
Business Strategy & Development
0 de naflon
MAKLAND.Com
DestinationOakland.com
On October 19, 2010, OCPR launched Destination0akland.com, an
interactive, multi -county -department Web portal to provide
information on all recreational and conservation opportunities,
resources, news and events in Oakland County.
■ 337,288 visits
■ 1,568,578 page views
■ 30% of visitors return
■ July 5, 2010 was busiest day with over 3,600
visitors
■ Following the home, page, Red and Waterford
Oaks Waterparks are most popular pages with
44,849 and 38,491 visitors, respectively.
■ The user directly typed DestinationOakland.com
in 109,739 of 337,288 visits (e.g. we are
successfully promoting Destinatio0akland.com
brand)
■ 2010 Digital Government Achievement Award
Winner by the Center for Digital Government as
an "Outstanding Agency Website"
Facebook
Oakland County Parks and Recreation launched a Facebook page in June
2009 to build awareness of park facilities and recreational programs and
to create an online "community" of supporters.
Statistics (June 23, 2009 to October 27, 2010):
rtt
A � D
Oakland County Parks and Recreation
COUNTY PARKS
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■ 2,751 fans
■ 63% female, 37% male
50% between ages of 25 and 44
■ Average more than 400 active monthly users
during peak season
■ Average more than 50 daily page views during
peak season
DRAFT - October 2010
8G-9
Page 8
Business Strategy & Development
RecTrac
OCPR successfully implemented a centralized point -of -sale and recreation
management application in 2010. Using a centralized system, all facilities are
now generating increased and more consistent data showing how OCPRC
parks are utilized. This data will be an invaluable resource supporting the
decision -making process and marketing efforts.
In addition to providing the administration with increased information,
RecTrac also allows OCPRC to improve customer service for its guests. The
system presents a more professional point -of -sale experience and will offer
enhanced access to parks and programs through system -wide gift cards; a
loyalty program; and online reservations, tee times and activity registration.
Finally, RecTrac has increased OCPRCs ability to efficiently manage and
process revenue. Through increased access to shared revenue information
and semi -automatic revenue processing, OCPR is able to apply revenue to
appropriate accounts with less staff time.
Collaborative Asset Management System (CAMS)
OCPR has partnered with Oakland County Information Technology to develop
a Collaborative Asset Management System (CAMS). CAMS is an asset -based
work order management application that relies upon data developed using a
Geographic Information System (GIS). It will allow staff to efficiently request
and track the status of work orders.
Additionally, it will provide more information on the cost of maintaining
individual assets and entire parks. This information will be used to prioritize
maintenance and capital improvement projects and identify opportunities to
increase efficiencies.
In 2010, Information Technology digitized construction documents, collected
GPS data from each park, and worked closely with park staff to develop asset
data which will be utilized in CAMS. OCPR now has a comprehensive spatial
inventory of each park identifying all park assets and amenities. Following
extensive interviews with maintenance staff that identified tasks, Information
Technology was able to custom -configure CAMS for OCPR. The system will
phased in during 2011 with Waterford Oaks launching in spring 2011.
Fleet Management
Cut just over 13% in expenses from the fleet line item for a savings of almost
$60,000 annually by evaluating our fleet and reducing the number of vehicles
and number of miles driven. During this process 8 vehicles (11%) were
eliminated from the fleet. Also the number of take home vehicles was
reduced by 25% as well.
8G-10
Page 9
DRAFT - October 2010
Business Strategy & Development
Marketing
i In February 2010, Oakland County Parks and Recreation hired its first
�ppin O Marketing Supervisor to help guide the organization's efforts to increase
visibility and generate new users and revenue for the park system. In this
WDFN past year, OCPRC marketing efforts have included the following:
SCABS
■ New signage was created with consultant Skidmore Studios to
increase visibility at key park locations prior to the millage vote on
August 3rd. The signage has been well received and will help guide
future efforts to increase awareness of OCPRC.
■ New advertising methods were implemented to reach target
markets, including:
z^
ffl rcommercials,
WDFN Sports Radio advertising for golf promotion including
-air Web
contest give-away, on announcements,
uxraair aaoars MILK ALL v,i
and Facebook advertising to WDFN'listeners.
■ CBS Radio — Michigan Half Off promotion (Value of $5,000
per park) including: e-mail blasts, commercials, 80+ on -air
•
announcements, Web and Facebook advertising and feature
WXyZ
commercials.
o E T R 0' T
■ 97.1 The Ticket and WXYZ Channel 7: Lesson on Golf, sold out
�E; oP,
o
certificates for Springfield and Lyon Oaks
C
■ Groupon Promotion — In August, OCPRC ran a special through Groupon
to generate awareness of the park system and bring in new users.
More than 1,400 people took advantage of the offer for discounted
camping, waterparks and golf, generating $7,500 in revenue.
■ In June and July OCPR partnered with K-Mart to promote OCPR parks
and programs to more than 20,000 k-mart shoppers through bag
kmart.,
stuffers and in-store promotions over a six -week period.
■ OCPR is now a Lifetime Fitness Preferred Partner, providing for
LIFETIME
Lifetime members to receive special discounts and promotions from
OCPRC (reached 120,000 members).
■ OCPR purchased advertising with Google AdWords and Facebook
0
banners. These banners were shown more than 18 million times
between June and August.
■ OCPR worked with Skiers Pier to market the King -of -Darkness Ski Jump
Event in July, bringing in more than 2,000 visitors to Groveland Oaks.
The event received national recognition as Event of the Year.
® ® ® e
■ OCPR continues to collaborate with Central Michigan University on
user satisfaction surveys and student -led marketing projects.
8G-11
DRAFT - October 2010 Page 10
Business Strategy & Development
Resource Development
Grant Management
A major focus for Resource Development in 2010 was to centralize all
grant management through a single unit. This has allowed for increased
efficiency and accuracy in applying, managing and tracking grant projects
and coordinating with grant agencies. Grant activity in 2010 included:
Grant Projects Completed (representing $1,490,000 in grant funding:
• Michigan Natural Resources Trust Fund Grant of $945,000 for the
acquisition of the Upper Buhshman Lake property (now Independence
Oaks — North).
• Carls Foundation grant of $105,000 through partnership with Ducks
Unlimited for the acquisition of Independence Oaks — North.
• Michigan Department of Natural Resources and Environment
Nonpoint Source Program Grant of $190,000 for storm water
improvements at Waterford Oaks at the administrative complex and
the new playground area.
• Michigan Recreation and Park Association Access to Recreation grant
(funding from the W.K. Kellogg Foundation) for $250,000 for the
construction of a universally accessible playscape (Paradise Peninsula)
at Waterford Oaks.
Grants Applied For:
• Michigan Natural Resources Trust Fund: Natural Areas Accessibility
Improvements. This is an application for $308,000 to construct
boardwalks, floating docks and viewing platforms at four park
locations to improve access to natural areas.
• Michigan Department of Natural Resources and Environment
Nonpoint Source Program Grant: Erosion Control at Waterford Oaks
County Park. This grant application for $41,950 will assist with the
stabilization of an area of significant erosion and associated wetland
fill at Waterford Oaks.
Donations
Donation of Eisele property adjacent to Independence Oaks — North. This
2.3-acre parcel of property, providing access off Sashabaw to the
Independence Oaks — North wetland complex was donated to OCPRC by
Ducks Unlimited. Donated value of the property was $95,000.
Donation of $16,000 from the North Oakland Headwaters Land
Conservancy as match funding for the acquisition of Independence Oaks —
North.
1age 11 DRAFT - October 2010
Strategy
Business
The Oakland County Market
Business Plan
Oakland fo VP,,i and
NxruiOon fommksbn
a,,��nxmn
QAKLAND
COUNTYPARKS
Donation by the Nutro Company of benches and dog waste stations at
the new dog park at Red Oaks, valued at $2,500.
Multiple donations of materials were made to the Waterford Oaks
Greenhouse Complex to support the OCPRC Horticulture Program.
Plant material donated in 2010 is valued at $6,000.
Staff solicited donations for the OCPRC Trail Program, specifically to
offset costs for printing the 2010 Oak Routes trail maps. A total of
$5,000 was donated to OCPRC in sponsorship of this effort.
Miscellaneous contributions to various park programs and projects
totaled $44,000.
FY 2010 donations of cash and land to OCPRC total $168,500.
Earned Income Management and Tracking
Another effort to increase efficiency and consistency for resource
development has been the development of a process for the managing
and tracking of donations and sponsorship revenue. This function is
now centralized in the Business Strategy and Development unit,
utilizing RecTrac to process all incoming donations and sponsorships.
This process, implemented in August, will allow for easy reporting on
earned income by OCPR and will streamline management of
donor/sponsor relationships as well as a process for recognizing and
tracking this income.
Sponsorship Policy and Program Development
In 2010 Resource Development and Marketing staff developed a
proposal for a Sponsorship Program based on the sponsorship policy
passed by the Commission in 2009. Staff researched sponsorship
trends and analyzed current processes and practices at OCPRC, making
recommendations to the Commission on ways to strategically solicit
large-scale sponsorship of programs, facilities and projects.
Business Plan Development
In May, 2010 staff presented to the Commission its first formal business
plan for a potential management opportunity at the Oakland County
Market. The business plan was developed using templates from the
National Recreation and Park Association and outlined all aspects of a
potential management transfer of the County Market to Oakland County
Parks and Recreation. This project is currently pending with the
Commission and will be reevaluated in 2011.
DRAFT - October 2010
8G-13
Page 12
Business
LL Development
Staff is in the process of developing additional business plans, with a long-
term goal of having a business plan or concept for all park facilities and
programs. By using a business model for analyzing current operations and
potential new projects and acquisitions, OCPRC is able to make more
strategic decisions that will allow for greater long-term sustainability of the
park system. Current business plans under development include Catalpa
Oaks and the potential lease/management of an existing municipally -
owned nature center.
In September 2010, OCPR contracted with Michigan State University to
gain student assistance with the creation of business plans for high priority
facilities, including the Lewis Wint Nature Center, the Waterford Oaks
Greenhouse Complex, and a potential new regional dog park.
Organizational Development
Completed Career Development Planning Meetings with 72 Full Time
Staff to review current job descriptions, identify training needs and
discuss individual development goals. The Career Development Planning
process lays the groundwork for individual development, an
organizational training plan, succession management efforts, and future
performance assessment and appraisal efforts.
Coordinated the following training sessions focused on staff development,
safety and administrative support:
Training
Annual Business Meeting
Ladder Safety
Chainsaw Safety & Maintenance
Purchasing Training
Seasonal Supervisors Training
Seasonal Staff Orientation
Administrative Support Staff Training
Personal Protective Equipment
Power Tools & Groundskeeping Equipment
Poisonous Plants
Summer Wilderness First Aid
Driving Safety
Storm Water Pollution Prevention
Biting & Stinging Insects
American Heart Association First Aid
American Heart Association CPR/AED
# staff attended
74
57
105
31
62
493
9
42
82
109
116
87
15
106
39
37
Number of staff
experiences in
specialized training to
improve safety,
knowledge and
awareness: 1,464.
8G-14
Page 13 DRAFT - October 2010
Business Strategy & Development
Communication Methods
Internal
• Training
• Newsbreaks
External
• Surveys
■ Direct mail
■ Information cards
■ Yard signs
■ 3x5 signs
■ Presentations
■ Cash register receipts
■ Website/Podcast
■ Emails
■ Facebook/Twitter
■ Info Booths
■ Parades
■ Media Contacts
■ News Releases
■ Local Cable Stations
Millage Awareness
A variety of internal and external efforts were undertaken as part of
communicating our value to Oakland County voters in preparation for the
August 3, 2010 millage renewal vote. Staff worked with Oakland County
Corporation Counsel to draft ballot language as well as internal and external
communication pieces to ensure compliance with Michigan Campaign Finance
Act. Updates and information were shared with staff in weekly newsbreak
updates that identified opportunities to participate in millage awareness
efforts.
External activities included two surveys; the first survey was completed in
November 2009 with registered voters in Oakland County. The second survey
was a Countywide needs assessment conducted in March 2010. Both surveys
included questions regarding parks awareness and voter perspectives.
The main communications piece for the awareness effort was an information
card themed "What You Value" which outlined information on the parks,
projects completed in the last 10 years and plans for future
funding. Approximately 40,000 information cards were distributed to staff,
park users and local businesses. A'direct mail piece was sent to nearly 80,000
homes of registered voters in Oakland County featuring the same "What You
Value" message. Staff distributed 2,000 yard signs and installed 175 3'x5'
signs at commercial locations throughout Oakland County reminding voters of
the August 3, 2010 vote. Administrative Management Team members
conducted 60 presentations with representatives from local municipalities
throughout Oakland County. The message "Vote on August 3, .2415 millage
renewal Oakland County Parks" was included on all point of sale cash register
receipts throughout the season.
A variety of information was shared with local media resources from January
— August. News releases consistently included a reminder message about the
vote on August 3. Copies of an 8-minute informational video were sent to
local cable stations. Staff participated in local parades and hosted
information booths at special events throughout the County. Information
regarding the millage was included on DestinationOakland.com including a
podcast. Staff sent email messages to nearly 25,000 eGovDelivery subscribers
notifying them of the vote and providing information regarding the millage
renewal. Updates were made through social media outlets including Twitter
as well as Facebook.
The official results as certified by the Board of Canvassers on August 17, 2010
included a countywide approval rating of 76.46% on the 10-year .2415 millage
renewal for Oakland County Parks and Recreation.
DRAFT - October 2010
8G-15
Page 14
ProgramsRecreation
Recreation Programs and Services is the unit responsible for the creation
and implementation of programs and activities which promote and
increase the use and the public value of our parks.
Program Business Plan
Staff developed and implemented a Program Business Plan for the
revenue -driven park attractions and amenities of the park system,
focusing on waterparks, golf courses and campgrounds to position and
maintain these attractions as sustainably as possible. The program
business plan promotes the creation of year-round programming for each
park in the system to increase use and build awareness. The plan also
includes an outreach program to promote the parks system and
encourage Oakland County residents to visit our facilities and programs.
Volunteer Program
In 2010 OCPRC developed a comprehensive Volunteer Program to better
coordinate, track and manage park volunteers. At the end of FY2010,
OCPRC has more than 400 active volunteers who assist staff with
everything from growing plants in the greenhouses, to assisting with youth
programs. An estimated 6,000 hours of volunteer time was logged in 2010
— a value of more than $100,000 to the parks system.
Community Outreach
The Recreation Assistance Partnership Program focused on providing
assistance to the more challenged Oakland County communities, including
Madison Heights, Royal Oak Township, Ferndale, Hazel Park, Oak Park and
Pontiac.
The Oakland County Express (OC Express) was developed in 2010 to
provide opportunities for transportation from the more urban areas of the
county to several OCPRC park facilities including Independence, Addison
and Waterford Oaks.
In the 2010 season, OCPRC participated in more than 40 festivals and
parades to increase visibility.
Focused Program Development
Staff efforts for new programs in 2010 focused on the southern portion of
the county, and included events such as the Marshmallow Drop, Kite
Festival, Concert in the Park Series, Soccer Celebrations and the Healthy
Families Festival.
Staff efforts in 2010 also focused on bringing new users to our golf
courses and generating enthusiasm for the sport of golf. New clinics,
special events, and junior golfer programs were implemented at several
courses.
8G-16
Page 15 DRAFT - October 2010
Recreatil'on Programs & Services
Eight unique dog park programs and events were developed in 2010.
OCPRC's dog parks at Orion, Lyon and Red Oaks continue to be well -
attended and successful operations receiving consistently positive
feedback from park users.
Sponsorship
Recreation Programs and Services staff continue to seek alternative
funding for programs wherever possible. In 2010, RPS staff secured
more than $8,000 in sponsorship revenue to support programs for
therapeutic recreation, dog parks, golf, waterpark and youth activities.
Special Event Highlights
In 2010 the OCPRC celebrated the 251h Anniversary of the Lewis E. Wint
Nature Center at Independence Oaks County Park. This day of
celebration, attended by nearly 500 people, included special programs,
sing-alongs, kids concerts, outdoor activities and nature walks, crafts
and puppet shows.
Staff also worked to improve and enhance the Ellis Barn Festival at
Springfield Oaks, doubling attendance from the 2009 festival. Activities
included carriage rides, cider and rope making, horse demonstrations,
antique tractor display and pony rides.
Mobile Recreation
The OCPRC Mobile Recreation program is designed to provide unique
and creative leisure experiences in local communities in Oakland
County. Mobile units include a climbing tower, inflatables, GO!
Adventure units (fishing, biking, caching, snowshoeing), bus rental,
mobile stages, and a puppet mobile. In 2010, more than 160,000
people took advantage of OCPRC's mobile units at various programs
throughout the county.
DRAFT - October 2010 8G-17
Page 16
Facilities,
The Facilities, Maintenance & Operations .Unit is responsible for the
design, development and maintenance of all park facilities and
structures, and for maintaining daily park operations in an efficient and
sustainable manner.
acllit�, Operations
Processed more than 1,200 work orders, completing nearly 1,100 projects
throughout the park system
Developed emergency plans for park facilities and buildings including
improved contact with first responders, the labeling of park gates, and the
development of facility and building evacuation maps and signage
Coordinated the formation and operation of cross -district seasonal work
crews to support winter service of Grounds, Building Maintenance and
Equipment Mechanics.
Implemented a system -wide Keying Master Plan to improve consistency
and security throughout the park system.
Implemented a system -wide ADA Door Knob replacement program for all
doors throughout the park system to provide for universal access for all
park facilities for visitors and staff.
Horticulture Program
Explored the use of the Waterford Oaks Greenhouse Complex in
preparation of a comprehensive business plan including, but not limited
to:
■ Growing annual flowers for the park system and the Paradise
Peninsula Playscape project at Waterford Oaks
■ Developing a Community Garden Program
■ Developing partnerships with interested agencies/organizations to
further greenhouse programs and educational efforts, including:
o MSUE Master Gardeners Program —joint educational
programming
o MSU School of Horticulture — research collaboration
o MI Nursery and Landscape Association — demonstration project
o Michigan Invasive Plant Council — research cololaboration
o Stewardship Network — native seed propagation
o Southern OC Water Authority— rain garden demonstration
o Oakland University — resource sharing
o Water Resource Commission — Dirt Doctors program
o OC Health Department/Children's Village — seasonal flower
donation
8G-18
Page 17
DRAFT - October 2010
MaintenanceFacilities, Operations &
Capital Improvement and Major Maintenance Projects
In 2010 OCPRC completed more than 38 Capital Improvement and Major
Maintenance projects throughout the park system, including:
Catalpa Oaks
■ Installation of new park sign
Glen Oaks
■ Drainage improvements
■ Facility maintenance inventory
Groveland Oaks
■ Mini -golf upgrade
■ Duck House Repairs
Independence Oaks
■ Waters Edge play lot improvements
■ Ted Gray Trail boardwalk replacement
■ Wildlife viewing area improvements
Lyon Oaks Golf Course
■ Facility maintenance inventory
Lyon Oaks Day Use
■ East Norton Drain bridge replacement
■ Gravel parking lot addition
Orion Oaks
■ Facility maintenance inventory
Red Oaks
■ Installation of soccer complex playground
■ Dumpster area relocation
■ Dog park construction
■ Wterslide tower structural repairs
■ Vegetative swale replacement
■ Dog park entrance sign installation
DRAFT - October 2010 8G-19
Page 18
Facilities,
NIONEMMEMEM
Springfield Oaks Day Use
■ Water tower chlorination system
■ Verizon Wireless agreement for cell tower
Springfield Oaks Golf Course
■ Restoration of Leaking Underground Storage Tank (LUST) site
Waterford Oaks
■ Boundary fencing addition
■ Paradise Peninsula Playground construction
■ Playground parking lot and entrance renovation
■ Playground signage
■ Administrative complex parking lot improvements
White Lake Oaks
■ Facility Maintenance Inventory
Design projects
In 2010 OCPRC completed more than 9 Design Projects in preparation
or future Capital Improvement and Major Maintenance projects,
including:
Addison Oaks
■ Maintenance building re -shingling and gutter replacement
Groveland Oaks
■ Equipment rental building
■ Section C restroom building
Independence Oaks
■ 1/0-North boundary fencing
■ 1/0-North boardwalk location and permitting
■ 1/0-North house removal/demolition plan
■ 1/0-North parking lot
Orion Oaks
■ Dog park pavilion
Lyon Oaks Day Use
■ West Norton Drain bridge
Springfield Oaks
■ Rotary park bridge replacement
$rage 19 DRAFT - October 2010
ITEM #8H
EXECUTIVE OFFICER'S REPORT
1. Huron Clinton Metroparks 2010 Joint Permit Sales: OCPR sold 2,423 2010 Joint Permits.
Per the agreement with HCMA each permit was sold for $48, of which $27 is OCPR
revenue and $21 is HCMA revenue. HCMA sold 1,130 joint permits generating $30,510 in
revenue for OCPR. Last year OCPR sold 2,494 permits and HCMA sold 952 permits.
2. Attached for your review is a report detailing the savings due to the redirection of Lyon
Oaks Nature Center. The nature center closed on October 1, 2010. The restrooms will be
available for the general public. The Longhouse Program will be moved to the Wint Nature
Center at Independence Oaks in the fall, 2011. Longstanding customer requests (8) will be
honored this school year as part of the exit strategy.
3. Attached for your review is the 2011 Proposed Master Calendar which will be presented at
the December 1 meeting for approval.
4. As requested, attached for your review is the Business Expense Guidelines policy, which is
an Administrative Policy, and also includes guidelines for travel and conference.
5. Attached for your review are maps detailing patron zip code information gathered through
Rec Trac at each of the five golf courses.
6. Attached for your review is a report detailing organizational and staff memberships
detailing the benefits of each membership. In an effort to create membership efficiencies,
staff is in the process of reviewing and strategically determining which memberships should
be continued and which staff need to have individual memberships.
7. Attached for your review is communication from the Charter Township of Orion regarding
pending requests for the approval of an Industrial Facilities Exemption Certificate. This
process is available to commercial/business entities as an incentive for business expansion
by receiving a 50% reduction in the additional tax created by the investment. Oakland
County Government is supportive of this incentive. This incentive does not affect our
current millage revenue.
8. A petition is being circulated by a neighbor of Independence Oaks to halt the managed
deer hunts at Independence Oaks. A web site has been created and has 197 signatures to
date. The web site is www.thepetitionsite.com/1/help-independence-oaks-deer.
9. Dave Moilanen is the new director of the Huron -Clinton Metroparks. A 36-year veteran with
the regional park system, Moilanen was appointed October 14, 2010 by the board of
commissioners effective immediately. He had been the interim director since Jayne Miller
resigned from the position last month.
10. The OCPR Massasauga Response Protocol is being finalized and will be presented at the
December 1 St meeting.
11. Attached for your review is a list of November's Upcoming Events.
ROM
Savings resulting from redirection of Lyon Oaks Nature Center
Full -Time Salary: No change. Naturalist not included in budget.
'Part -Time Salary: One (1) Seasonal Program Specialist I @ Q 1,852
Half Seasonal Program Specialist @ S 10, 926
Sub -total M,778
Fringe Benefits included.
Expense Line Items:
Membership
110
Miscellaneous
600
Periodicals
175
Personal Mileage
100
Training
100
Travel/Conference
2,100
Custodial
300
Office Supplies
1,200
Recreation Supplies
1,800
Special Events
600
Print Shop
300
Sub -total ` 7335
Grand Total � 40,163
IVo decrease is foreeast in Utilities due to restrooms remaining open.
"'OC90 Contract will still be required for the Dog Park.
• Page 2
8H-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
2011 PROPOSED MASTER CALENDAR
DAY
DATE
FUNCTION
WEDNESDAY
JANUARY 5
REGULAR COMMISSION MTG — OFFICER ELECTION
WEDNESDAY
JANUARY 19
PLANNING SESSION —WHITE LAKE OAKS
TUES - FRI
FEBRUARY 8-11
MRPA ANN. CONF/TRADE SHOW; TRAVERSE CITY
WEDNESDAY
FEBRUARY 2
REGULAR COMMISSION MEETING
WEDNESDAY
FEBRUARY 16
PLANNING SESSION — WHITE LAKE OAKS
WEDNESDAY
MARCH 2
REGULAR COMMISSION MEETING
SAT -WED
MARCH 5-9
NACo LEGISLATIVE CONFERENCE, WASHINGTON DC
TUES-THURS
MARCH 15-17
NRPA LEGISLATIVE FORUM, WASHINGTON DC
WEDNESDAY
MARCH 16
PLANNING SESSION — WHITE LAKE OAKS
MON-WED
MARCH 28-30
MAC LEGISLATIVE CONFERENCE, LANSING
WEDNESDAY
APRIL 6
REGULAR COMMISSION MEETING
FRIDAY
APRIL 15
RECOGNITION LUNCHEON
WEDNESDAY
APRIL 20
BUDGET PRESENTATION WORK SESSION
WEDNESDAY
MAY 4
REGULAR COMMISSION MTG — INDEPENDENCE OAKS
WEDNESDAY
JUNE 1
REGULAR COMMISSION MEETING (ADOPT 2012 BUDGET)
WEDNESDAY
JULY 6
REGULAR COMMISSION MEETING
FRI - WED.
JULY 15-19
NACo ANNUAL CONFERENCE; PORTLAND, OREGON
WEDNESDAY
AUGUST 3
REGULAR COMMISSION MEETING — SPRINGFIELD OAKS
WEDNESDAY
SEPTEMBER 7
REGULAR COMMISSION MEETING
SUN-TUES
SEPTEMBER 18-20
MAC SUMMER CONFERENCE, GRAND TRAVERSE, ACME
SUN -WED
SEPTEMBER 25-28
SPDF - NORTHERN VIRGINIA REGIONAL PARK AUTHORITY
WEDNESDAY
OCTOBER 5
REGULAR COMMISSION MEETING
WEDNESDAY
OCTOBER 19
PLANNING SESSION —WHITE LAKE OAKS
TUES-FRI
NOVEMBER 1-4
NRPA CONGRESS & EXPOSITION, ATLANDA, GA
WEDNESDAY
NOVEMBER 2
REGULAR COMMISSION MEETING — ADDISON OAKS
WEDNESDAY
NOVEMBER 16
PLANNING SESSION —WHITE LAKE OAKS
WEDNESDAY
DECEMBER 7
REGULAR COMMISSION MEETING
WEDNESDAY
DECEMBER 21
PLANNING SESSION —WHITE LAKE OAKS
NOTE: All regular commission meetings will be held at OCPRC Administration Offices located at Waterford Oaks,
2800 Watkins Lake Road, unless otherwise noted.
REVISED October 28, 2010
2011 MASTER CALENDAR.doc
0MAKLAND
PARKS
Date Adopted: Dated Revised: Policy #
5/24/10 10/28/10 Page 1 of 5
Parks and Recreation Business Expense
Guidelines
PURPOSE: The guidelines listed below provide guidance for parks and recreation staff to align
with rules established by the Oakland County, Michigan Business Expense Reimbursement
Regulations. It is expected that all parks and recreation staff will adhere to the Business
Expense Reimbursement Regulations dated 10/2004. Parks and recreation employees should
read these regulations (J:\GenCounty�mgmtbdgt\policies&procedures\businessregulations.doe) in
their entirety for complete understanding. Procedures specific to the parks and recreation
department for processing reimbursements of allowable expenses are outlined below.
PROCEDURE:
Definitions:
• Employee - any individual employed by the County and eligible to receive the
reimbursements, including Elected Officials and Appointed Officials.
• Department — Oakland County Parks and Recreation
I. Seminars and Conferences
A. Seminars and conferences do not involve an overnight stay.
B. "The County will reimburse employees, if approved, for the cost of attending
seminars and conferences, which do not involve overnight stays, as long as the
event meets the following criteria:
1. The event is hosted by a specific organization;
2. There is a printed program and/or agenda that specifies a fee for the event and
what the fee covers; or
3. Employees may be reimbursed for a noon meal in the event the meal is a
scheduled part of a sponsored event."
C. Department Guidelines
1. All Seminars and Conference expenses must be approved by a
member of the Administrative Management Team (AMT). AMT
approval may include approval from a Chief, Manager of Operations,
or Executive Officer depending on the employee's current position
and reporting relationship.
2. In some cases, the Department may approve a Seminar or Conference
fee that does require an overnight stay if the employee agrees to pay
for travel expenses personally. These exceptions must be reviewed
and approved in advance by the Executive Officer.
II. National and State Travel
8H-4
A. "Compliance and completion of applicable forms is the responsibility of the
individual traveler."
B. "The following County forms are to be used for travel -related reservations and
expenses:
1. MB-1 APPROVAL AND CASH ADVANCE FOR TRAVEL- Used to
request airline tickets, to pre -pay lodging, pre -pay conference registration,
and/or request a travel advance (over $200.00 only).
a. If the conference/travel is approved by the Executive Officer,
Manager of Operations, or their designee, this form is completed
by Administrative Services in advance of the conference, seminar,
or travel.
b. Employees should submit seminar information, conference
registrations, and requests for travel arrangements to their direct
supervisor. This information will be forwarded to the appropriate
Chief, Manager of Operations, or Executive Officer for review.
Upon approval, it will be submitted to the Supervisor of
Administrative Services for processing.
c. Employees should turn in all receipts for travel to the Supervisor of
Administrative Services for processing when they return from a
seminar, conference, or travel.
2. MB-2 TRAVEL EXPENSE VOUCHER - Used to report actual expenses
incurred and to reimburse the County for a cash advance in excess of
expenses or to request County payment of cost incurred.
a. This form is drafted by the employee once they return from a
seminar, conference, or travel.
i. The electronic copy of the form is located at
J:\GenCounty\Mgmtbdgt\FORMS\MB-02(Travel Expense
Voucher).xls
ii. The employee should complete all fields that are known to
them and email the draft of the form to the Supervisor of
Administrative Services within the week that the travel is
completed.
b. Administrative Services will complete the forms that cannot be
completed by the employee and return it to the employee for
signature.
c. The employee will print the form, sign it and return it to
Administrative Services for processing.
i. The employee must sign the form in order for it to be
8H-5
-DKLAN
CGIJNYY PARKS
Date Adopted: Dated Revised: Policy #
5/24/10 10/28/10 Page 3 of 5
Parks and Recreation Business Expense
Guidelines
processed.
ii. If necessary, the Chief of Recreation & Program Services,
Park Facilities, Maintenance & Development, or Operations
& Maintenance may step in to assist with securing
employee signatures on forms for Travel Expense Vouchers
(MB-2).
d. The form is then returned to Administrative Services where the
receipts will be attached to the form and submitted to the Manager
of Operations or the Executive Officer for final approval.
e. The form will then be sent to Fiscal Services for processing.
C. Department Guidelines
1. All travel must be approved by the Executive Officer of Oakland
County Parks and Recreation.
2. In some cases, the Department may approve time and expenses for a
Seminar or Conference that requires travel if the employee agrees to
pay for some or all of the travel expenses personally.
a. These exceptions must be submitted to the Executive Officer in
writing and signed by the requesting employee at least one
month prior to the travel.
b. The Executive Officer must review and approve any exceptions
in advance of the travel.
3. If an employee attends a seminar or conference and incurs travel
expenses without prior approval, the employee may be required to use
personal funds to pay for the expenses, may be charged personal time
to account for time away from work, and may be subject to
disciplinary action.
III. Personal Mileage
A. Parks and recreation department employees should first seek to use a pool vehicle
for work travel, with approval from their supervisor.
B. If a personal vehicle must be used to complete a work assignment, mileage will be
reimbursed in accordance with the Business Expense Reimbursement
Regulations.
8H-6
CZAAK"LAND
UMIT PARKS
Date Adopted: Dated Revised: Policy #
5/24/10 10/28/10 1 Page 4 of 5
Parks and Recreation Business Expense
Guidelines
IV. Personal Cellular Phones and Reimbursement
A. If an employee incurs private cell phone expenses in the course of their work
duties, expenses related to air time only are reimbursable on the MB-4.
B. All calls that are identified as business related calls will be reimbursed at an
established fixed rate as determined by Management & Budget.
C. All requests must be signed and dated by the employee and approved by their
supervisor and Division Manager/Department Director.
D. It is the Division Manager/Department Director's responsibility to attest to the
reasonability of the reimbursement request.
V. Public/Group Meeting Expense
A. "General Guidelines - meeting expenses are a separate expense category of the
Oakland County Business Regulations or the Petty Cash Reimbursement Policy.
Charges should not be made to travel & conference, in-service training, or
training. Appropriate line items include workshops & meetings, business
recruitment, special events, and recognition events."
B. Allowable Expenses:
"Expenses must be directly related to and associated with the conduct of
County business."
2. "Administrative meetings directly related to County business with official
guests (an official guest is a person not otherwise employed with the
County and is present at the invitation of the employee authorized to incur
expenses on the County's behalf)."
3. "Meetings with an official organization."
4. "Business functions that include meals/refreshments are reimbursable with
an agenda, list of attendees and itemized paid receipt."
5. "Food & beverages may be provided at business meetings that involve
substantive business discussions with an outside party or parties in
attendance. Reimbursement requests for business meals must be supported
by an original itemized receipt."
6. "Conference room expenses directly related to an Oakland County
sanctioned event."
C. Non -Allowable Expenses
8H-7
Date Adopted: Dated Revised: Policy 4
5/24/10 10/28/10 Page 5 of 5
Parks and Recreation Business Expense
Guidelines
1. "Meals at regular staff meetings."
2. "Offsite meals or refreshments to discuss goals, performance, quality of
work, or other normal business that could be conducted on -site during
regular business hours."
D. Department Guidelines
1. Where meetings satisfy the criteria for allowable expenses outlined above,
Parks and Recreation staff should consider the following additional criteria
when arranging for food and beverages at meetings and business
functions:
a. Duration and timing of the meeting
i. Efforts should be made to avoid scheduling meetings
during typical mealtimes, such as the noon hour
ii. If a meeting is scheduled longer than 3 hours, appropriate
break times should be honored in order to provide meeting
attendees time to purchase and consume their own snacks
or meals.
2. Light refreshments for volunteers are allowable with the following
guidelines:
a. Refreshments are provided for volunteers at work and/or training
sessions in lieu of employees performing work.
b. Refreshments are items with a shelf life of at least three months,
and leftovers are used at the next event.
c. Maximum spent on refreshments is $20 per event. This limit may
be exceeded with events having more than 30 volunteers, but on an
exception basis and only if necessary.
3. For allowable expenses, staff should pay for costs of refreshments with a
Procurement Card and submit a Group Meeting Expense form (M13-14)
with receipts attached for reimbursement.
8H-8
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Dever
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Redford
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Ann
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Romulus
Taylor
Southgate
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Wyandotte
Waterford, MI
248-858-0906
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Bridgewater
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Brockway COUNTY PARKS
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lint Lap— Burton Elba
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Almon[ � 1�
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Mundy Grand ■
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Antrum BurnsArgentine
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Hills
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land Highland Lake Rochester
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• • • • • • • • � 100 - 300
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Dexter Wehrter Nonfifeld - Uyo.I.
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Redford due to inaccurate, incomplete, or
- -- out-of-state zip codes.
-- - Ann
i 1 Dearborn
Arbor
J Westland HCIChL
Lima Scle ,;'' "y'' Superior-r_nton- - - Dearborn
iylvan
Ann Inkster _
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Allen
Van Park
Buren
Freedom Ledl Romulu, Taylor Oakland County Parks and Recreation
Pittsncid ypsllantl Southgate 2800 Watkins Lake Road
Sharon Wyandotte
Waterford, MI
248-858-0906
Bridgewatc, Wine York Augusta Sumpter Huron Brownstown Grosse www.Destination0akland.com
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Trenton
New
Haxclton
Flushing
Mt Morris
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Greenwood Q.5AKLAND
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Goodland
Brockway COUNTY PARKS
Lapeer
Flint
Musscy
Imlay
Caledonia
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Flint
Burton
Elba
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Emmett
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Hadley
Dryden
Berlin
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Armada
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Columbus
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Brighton
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Ypsilanti
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Taylor
Southgate
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Wyandotte
Waterford, MI
248-858-0906
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Brldgewater
saline
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Ann Inkster
Arbor Wayne 1 in& = Q rT'.'1^_,
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Freedom Lodi Romulus Taylor Oakland County Parks and Recreation
Pittsfield Ypsilanti Southgate 2800 Watkins Lake Road
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Waterford, MI
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Milford Heights Clinton White Lake Oaks Golf Course
• IMPI.Ald Blnomfleld • Id Less Than 10
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ington Royal Madis99#� Warren 10-50
Putnam GrOon Lyon Noylallls Oak Heigh
Roseville
Hamburg Oak • 50 -100
• Southfield St Clair
• Shores
100 - 300
unaa"'" • • • • • • • • • • • • • • • • • • •
Lyndon
300 -1000
Northville
Dexter Webster Northfield Salem Uvonla More Than 1000
Plymouth Detroit 50% of 27,743 sales are not represented
Redford due to inaccurate, incomplete, or
out-of-state zip codes.
Ann Dearborn
Arbor Westland Heights
>yiwn Llma Sclo Superior Canton Dearborn
Ann Inkster
Arbor WaYRe 1 inch = 9 miles
Van Allen
Buren Park
Oakland County Parks and Recreation
Freedom Lodi Romulus Taylor
Pittsfield Ypsilanti sontngate 2800 Watkins Lake Road
Sharon Wyandotte
Waterford, MI
248-858-0906
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Trenton
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Oakland County Parks and Recreation
2010 Organizational Membership Information
Association Expiration
Date Amount Benefits Staff Name Title
Arboriculture Society of 12/31/2010 Access to Arborist Directory
Michigan Discounts up to 15% off ISA Published books
$ 75.00 Discounts on Conference Registration fees and Qualify Seminars Organizationwide
American Hiking Society
American Hiker, our quarterly magazine, subscription to Backpacker magazine,
member of the national hiking community, opportunity to participate in members -
only Volunteer Vacations, more places to enjoy the outdoors and better trails to
hike, opportunity to purchase insurance in case you need emergency assistance
while hiking, satisfaction that you're establishing, protecting, and maintaining Trails and Recreation
12/31/2011 $ 50.00 hiking trails — and the lands and waters around them. Stephanie Loria Planner
American Hiking Society 12/31/2010 $ 50.00 Dan Stencil Executive Officer
American Platform Tennis
Association
American Society of
Landscape Architects
American Society of
Landscape Architects
Association of RV Parks
and Campgrounds,
Michigan
Platform Tennis Magazine, continuing development of the sport, including clinics
& exhibitions, the APTA Junior Tour, tournament support, facilities growth, rules
$ 50.00 and equipment standards Katie Stavale
ASLA Professional Designation, Landscape Architecture magazine, awareness of
the profession, federal and state advocacy, ASLA Advocacy Network, Chapters,
Land Online, one professional practice network, Business Quarterly, Firm Finder,
National Landscape Monthly, Discounts on insurance, car rentals, ASLA annual
meeting and EXPO registration, ASLA Professional Awards entry fee, professional
3/31/2011 $ 291.00 development and continuing education, Joblink and professional resources Zach Crane
$ 291.00
Education and Service programs, professional seminars, Certified Park Operators
program
Partnership with affiliated state associations and coalitions
Discounts from Member Benefit Providers (MBP), industry's most comprehensive
Outdoor Hospitality Expo, "members' only" section for ARVC's website, "members'
only" listing with www.GoCampingAmerica.com
Participation in the GoRVing Public Relations programs
Access to biennial National Operations and Economic Survey of the RV park and
campground industry, Numerous publications and reports, Affiliated state
12/31/11 $ 900.00 association partnerships,
Page 1 of 10
Mike Donnellon
Park Supervisor
GIS/CAD Tech
Chief, Facilities, Maintenance
and Operations
Boyd Brokenshaw Park Supervisor
Oakland County Parks and Recreation
2010 Organizational Membership Information
Association Expiration
Date Amount Benefits
Athletes with Disabilities Half -page ad in the annual Coalition Resource Guide distributed to all members,
Network local agencies
Member organizations listed in the Hall of Fame Induction Ceremony program
Upcoming events listed in the quarterly e-newsletter.
Upcoming events listed on ADN's website calendar.
Discounted tickets to ADN events
Use of the ADHOF trailer and bus, when available, for awareness and educational
events and demonstrations.
$ 100.00 Logo and link on ADN's website Coalition page
Automation Alley Educational seminars and networking events that assist in building professional
connections
Free meeting space for seminars, presentations and more
Resource guides with information on the latest trends in human resources,
marketing and social media
An informative press release system that allows members to share their news
Online Member Directory that promotes members' key businesses, services and
8/31/2010 $ 250.00 products
00
x
I.I BlazeSports Webinars, videos, policy and advocacy, BlazeNotes, certification, sports
to $ 25.00 resources, Active for life tool kit, BlazeSports manuals,
Staff Name Title
Any employee can participate
Any employee can participate
Any employee can participate
Global ReLeaf Partners on planting tree programs
Provides education and training on tree topics through local seminars and field
workshops
$ 50.00 Publishes newsletter on locally -relevant tree topics Organizationwide
Global ReLeaf;
individual membership
12/31/2010 $ 25.00
Page 2 of 10
Dan Stencil Executive Officer
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Oakland County Parks and Recreation
2010 Organizational Membership Information
Association
Michigan Association of
Parks and Recreation
Officials (MACPRO)
Expiration
Date Amount Benefits
Staff Name Title
Website features job postings, information sharing, "Member's only" section
currently in planning stage, etc.
Biennial benchmarking project.
Biennial presentation participation in the Michigan Association of Counties annual
conference.
Sharing parks and recreation activities/issues/pending legislation/etc.
Scholarship programs for MACPRO members:
a. National Recreation and Park Association Legislative Forum in Washington
D.C.:MACPRO will pay fifty percent not to exceed $350 of the registration and/or
travel expenses for both an agency member and an elected official or
commissioner from that agency.
b. Scholarships will be offered to "first-time" attendees at the Special Parks District
Forum and/or the National Recreation and Park Association annual conference.
MACPRO will pay fifty percent not to exceed $350 of the registration and/or travel
$ 100.00 expenses. Dan Stencil Executive Officer
Michigan Association of
Members seeking a particular service or specific advice need only contact the
RV and Campers
association office to have their questions answered, Public Relations for the
Industry, Communication -Publications and Seminars, Annual Outings and Public
12/31/2010 $
275.00 Shows
Boyd Brokenshaw Park Supervisor
Michigan Barn
Knowledge and resources for barn rehabilitation, establish an endowment for barn
Preservation Network
rehabilitation
Recreation Program
12/31/2010 $
-
Tim Nowicki Supervisor
Michigan Festivals and
MFEA annual convention, Marketplace Trade Show, Spring and summer
Organizationwide:
Events Association
10/14/2011 $
160.00 seminars, MFEA Membership Directory and Buyer's Guide, quarterly newsletter
Terry Fields, contact
Michigan Golf Course
Superintendents of
Access to current information on issues facing golf courses at a local and state
America
level, district activities, which include education, golf, networking and fund-raising,
share your experience and knowledge with colleges to strengthen your facility,
quality, streamlined communications to increase member services, voice in
advocacy issues, philanthropic activities and fund-raising efforts at the state and
national level, access to industry partners, members are recognized nationally as
Chief, South District
12/31/2010 $
75.00 leaders in education, environmental advocacy and promoting the game of golf
Larry Gee Operations
Michigan Golf Course
Superintendents of
Park Supervisor, Springfield
America
$
75.00
Tom Hughes & White Lake
Page 4 of 10
Oakland County Parks and Recreation
2010 Organizational Membership Information
Association Expiration
Date
Amount
Benefits
Staff Name
Title
Michigan Green Industry
Monthly publication, the Landsculptor, is the premiere green industry publication
Association
for the State of Michigan
www.landscape.org offers horticultural information, MGIA events and classes,
Landsculptor online, links to information and resources important to the green
industry
MGIA Trade Show and Convention
Membership Roster & Buyer's Guide, Annual Golf Outing, Environmental
$
215.00
Improvement Awards Program, Referral Services, Membership Meetings
Organ izationwide
Michigan Recreation and
Professional development, MRPA Annual Conference, the Therapeutic Recreation
Park Association
Institute, workshops in park resources and aquatics. Strengthen and advance park
Organ izationwide;
and recreation issues through the legislature and throughout the community.
agency membership
Receive weekly E-Blast which includes up to the minute information on members,
includes
programs, legislation and advocacy, the MRPA PROfessional Quarterly magazine,
commissioners
and an annual Membership Directory. Network, post your resume, search for
and one staff person -
00
$
393.00
career opportunities.
Dan Stencil
x Michigan Recreation and
Park Association
$
87.00
Matt Felton
Marketing Supervisor
00 Michigan Recreation and
Recreation Program
Park Association
$
87.00
Derenda Howard
Supervisor
Michigan Recreation and
Chief-Pks Facilities, Maint. &
Park Association
$
87.00
Mike Donnellon
Development
Michigan Recreation and
Park Association
$
87.00
Matt Pardy
Recreation Specialist
Michigan Recreation and
Park Association
$
87.00
Desiree Stanfield
Communications Supervisor
Michigan Recreation and
Park Association
$
87.00
Melissa Prowse
Business Development Rep.
Michigan Recreation and
Park Association
$
87.00
Katie Stavale
Parks Supervisor
Michigan Recreation and
Park Association
$
87.00
Boyd Brokenshaw
Parks Supervisor
Michigan Recreation and
Park Association
$
87.00
Phil Gastonia
Business Development Rep.
Michigan Recreation and
Chief-Pks Operations &
Park Association
$
87.00
Larry Gee
Maintenance - S. District
Michigan Recreation and
Park Association
$
87.00
Mike Boyd
Parks Supervisor
Michigan Recreation and
Recreation Program
Park Association
$
87.00
Sandy Dorey
Supervisor
Michigan Recreation and
Park Association
$
87.00
Brad Baker
Parks Project Supervisor
Page 5 of 10
00
x
I
Oakland County Parks and Recreation
2010 Organizational Membership Information
Association Expiration
Date
Amount Benefits
Staff Name
Title
Michigan Recreation and
Chief of Rec Programs &
Park Association
$
87.00
Terry Fields
Services
Michigan Recreation and
Chief-Pks Operations &
Park Association
$
87.00
Jim Dunleavy
Maintenance - N. District
Michigan Recreation and
Park Association
$
87.00
Sue Wells
Mgr - P & R Operations
Michigan Recreation and
Recreation Program
Park Association
$
87.00
Laurie Stasiak
Supervisor
Michigan Recreation and
Recreation Program
Park Association
$
87.00
Rachel Boyd
Supervisor
National Association of
County Parks and
Recreation Officials
Professional Membership is available to any official elected or appointed,
associated with county government, who by virtue of his/her position has parks
and/or recreation administrative or policy -making authority, and whose county is a
member of NACo. Also, any person who, in the opinion of the Association, has
rendered distinguished service to the cause of improving parks and recreation
shall be eligible for honorary membership. As a member, you will have
opportunities to:
Network with other members throughout the country.
Contact sources for technical assistance on park and recreation issues.
Participate in national policy decision -making and in formulating trends in the field.
Obtain up-to-date association news and reports from other county park systems
through the NACPRO newsletter and website.
Link your organization to the official NACPRO website.
Showcase achievements in the field through the NACPRO Awards program.
Tour county park systems across the country and participate in educational
$ 100.00 conferences at membership meetings.
Dan Stencil Executive Officer
National Association of
Includes 2 Subscriptions to Legacy magazine and the Journal of Interpretation
Interpreters
Research, Subscription to NAI Now, NAI's monthly e-newsletter
Access to the NAI Member Area on InterpNet.com, the NAI online forum,
multimedia resources, and an interactive member
directory
Discounted advertising on the NAI Jobs board.
Member discounts for workshops and sales items
$ 225.00 Affiliation with one region and two/three sections
Any employee can participate
National Council for
Therapeutic Recreation
Professional Eligibility, CTRS annual maintenance, CTRS re -certification,
Recreation Program
Certification
$ 80.00 certification testing, verification and monitoring services
Sandy Dorey Supervisor
Page 6 of 10
Oakland County Parks and Recreation
2010 Organizational Membership Information
Association Expiration
Date
Amount
Benefits
Staff Name
Title
National Golf Foundation
Access to all published research, exclusive savings programs, 24/7/365 access to
the best and most timely market intelligence at www.NGF.org. The full members -
only, password protected archive of reports is yours... and it includes information
on golf participation, demographics, consumer spending and behavior (including
junior, female and core golfers), golf course development, retail, facility operations
$ 199.00
profiles and much more.
Matt Felton
Marketing Supervisor
National Recreation and
Advocacy Insider subscription
Organizationwide;
Park Association
agency membership
Access to NRPA's Advocacy Toolbox, Action E-List, National Legislative Forum,
includes
Conferences, Online Learning Opportunities, Publications, Research
commissioners
and one staff person -
$ 550.00
Educational webinars and resources provided by Positive Coaching Alliance
Dan Stencil
National Recreation and
Park Association,
Access to Advocacy Insider publication, NRPA's Advocacy Toolbox, Action E-List,
individual membership
National Legislative Forum, Conferences,
Online Learning Opportunities, Publications, Research, Educational webinars and
resources provided by Positive Coaching Alliance
Focus -specific Information
Membership Directory
Volunteer Opportunities
NRPA Award Programs, Scholarships
Professional Certification
Travel discounts
Recreation Program
$ 105.00
Journal Subscriptions
Rachel Boyd
Supervisor
National Recreation and
Park Association,
individual membership
$ 105.00
Mike Boyd
Park Supervisor
National Recreation and
Park Association,
Business Development
individual membership
$ 105.00
Phil Gastonia
Representative
National Recreation and
Park Association,
Recreation Program
individual membership
$ 105.00
Sandy Dorey
Supervisor
National Recreation and
Park Association,
Chief, North District
individual membership
$ 105.00
Jim Dunleavy
Operations
National Recreation and
Park Association,
Recreation Program
individual membership
$ 105.00
Derenda Howard
Supervisor
National Recreation and
Park Association,
individual membership
$ 105.00
Matt Pardy
Recreation Specialist
Page 7 of 10
Oakland County Parks and Recreation
2010 Organizational Membership Information
Association Expiration
Date Amount Benefits
National Recreation and
Park Association,
individual membership
The Nature Conservancy
$ 105.00
Staff Name
Sue Wells
Four issues of Nature Conservancy Magazine, our award -winning publication to
keep you informed about the latest conservation issues and the many places the
Conservancy is working to protect around the world.
Great Places, our monthly e-newsletter filled with nature photography, enviro-tips,
and the latest conservation news.
Invitations to field trips and special events at Nature Conservancy preserves.
Opportunities to participate in local chapter events in your area.
Discounts with conservation -minded retailers, so you can save money while you
save the planet. Save Now.
An invitation to create your very own My Nature Page, a personalized webpage
which gives you the news in your area and pertaining to your interests.
$ 10.00 The satisfaction of knowing you are making a difference for our planet. Dan Stencil
Title
Mgr - P & R Operations
Executive Officer
00 Northwest Parks and
Recreation Program
xRecreation Association
$
15.00
Sandy Dorey
Supervisor
N Northwest Parks and
Chief, Recreation Programs
~ Recreation Association
$
15.00
Terry Fields
& Services
Northwest Parks and
Recreation Program
Recreation Association
$
15.00
Derenda Howard
Supervisor
Northwest Parks and
Recreation Program
Recreation Association
$
15.00
Laurie Stasiak
Supervisor
Northwest Parks and
Recreation Program
Recreation Association
$
15.00
Tim Nowicki
Supervisor
Rails to Trails Rails -to -Trails Conservancy t-shirt, welcome materials including Destination Rail -
Trails, a guide to some of the nation's finest trails, subscription to RTC's quarterly
magazine, Rails to Trails, Discounts on publications, apparel and other
merchandise, including RTC's popular rail -trail guidebooks, a $5 discount on your Trails and Recreation
$ 18.00 next bike rental at RentaBikeNow.com Stephanie Loria Planner
Sierra Club Subscription to Sierra magazine, Worldwide Members -only outdoor trips,
Automatic membership in your local Chapter, Discounts on Sierra Club calendars,
12/31/2010 $ 39.00 books, and other merchandise Dan Stencil Executive Officer
Page 8 of 10
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2010 Organizational Membership Information
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Page 10 of 10
Charter Township of Or'
u ion
® 2525 Joslyn Rd., Lake Orion, MI 48360 • www.oriontownship.org • (248) 391-0304
NOTICE
TO: Charter Township of Orion Board of Trustees
Brent C. Gatecliff, BCG Properties
Oakland County Equalization, Assessor, Orion Township
Jeffrey D. Key, Fire Chief, Orion Township
Lt. Bruce Naile, OCSD, Orion Substation
Lisa Sokol, Director of Community Programs, Orion Township
All Taxing Units Levying Ad Valorem Property Taxes in the
Charter Township of Orion
DATE: October 13, 2010
RE: BCG Properties, Application for Industrial Facilities Exemption Certificate
This correspondence is to notify you, pursuant to P.A. 198 of 1974, as amended, that BCG
Properties is requesting approval of their application for an Industrial Facilities Exemption
Certificate (IFEC) for real and personal property to be installed at a facility located in Section 35
of Orion Township, at 199 Kay Industrial Drive, Orion, Michigan, 48359. BCG Properties is
requesting a real and personal property exemption of 50% of the taxes for a period of 12 years.
This request will be the subject of a public hearing scheduled by the Charter Township of Orion
Board of Trustees for 7:00 p.m., on Monday, October 18, 2010, during the regular meeting to be
held in the lower level Board Meeting Room at the Orion Township Hall, 2525 Joslyn Road, Lake
Orion, Michigan, 48360. You will be afforded an opportunity for hearing at that time. The Board
of Trustees welcomes your input, either in writing or in person. Please send written comments by
mail to:
Charter Township of Orion
Penny S. Shults, Clerk
2525 Joslyn Road
Lake Orion, MI 48360
by fax: (248) 391-9984, or by e-mail: pshults e
oriontownship.org. For further information,
---p-1 se contact me at (248.) 391-0304, ext. 104.
Penny S. hults, Clerk
Charter Township of Orion
PSS/ecr
8H-24
2525 Joslyn Rd., Lake Orion, MI 48360 • www.oriontownship.org • (248) 391-0304
NOTICE
TO: Charter Township of Orion Board of Trustees
Brent C. Gatecliff, Pipe Systems, Inc.
Oakland County Equalization, Assessor, Orion Township
Jeffrey D. Key, Fire Chief, Orion Township
Lt. Bruce Naile, OCSD, Orion Substation
Lisa Sokol, Director of Community Programs, Orion Township
All Taxing Units Levying Ad Valorem Property Taxes in the
Charter Township of Orion
DATE: October 13, 2010
RE: Pipe Systems, Inc., Application for Industrial Facilities Exemption Certificate
This correspondence is to notify you, pursuant to P.A. 198 of 1974, as amended, that Pipe Systems
Inc., is requesting approval of their application for an Industrial Facilities Exemption Certificate
(IFEC) for new personal property to be installed at a facility located in Section 35 of Orion
Township, at 199 Kay Industrial Drive, Orion, Michigan, 48359. BCG Properties is requesting a
new personal property exemption of 50% of the taxes for a period of 12 years.
This request will be the subject of a public hearing scheduled by the Charter Township of Orion
Board of Trustees for 7:00 p.m., on Monday, October 18, 2010, during the regular meeting to be
held in the lower level Board Meeting Room at the Orion Township Hall, 2525 Joslyn Road, Lake
Orion, Michigan, 48360. You will be afforded an opportunity for hearing at that time. The Board
of Trustees welcomes your input, either in writing or in person. Please send written comments by
mail to:
Charter Township of Orion
Penny S. Shults, Cleric
2525 Joslyn Road
Lake Orion, MI 48360
by fax: (248) 391-9984, or by e-mail: pshults@,oriontowiiship.org. For further information, please
contact me at (248) 391-0304, ext. 104.
Penny S. Shults, Clerk
Charter Township of Orion
PSS/ecr
8H-25
UPCOMING EVENTS - NOVEMBER 2010
LEWIS E. WINT NATURE CENTER
INDEPENDENCE OAKS COUNTY PARK
2010 - A YEAR OF CELEBRATION - 25 YEARS (1985 -2010)
Growing the Green Minds of Tomorrow for 25 Years!
Public Interpretive Programs
November 6 - Fall Star Party
Scout Badge Day
November 13 - Brownie Girl Scout Space Try -It
November 20 - Webelos Geologist Badge
November Appointments:
Field Trip - 4
Birthday Party - 3
StarLab Outreach - 1
Other Outreach - 1 (Lynn Conover presenting @Greater Detroit Co-op Preschool Teachers)
Other:
November 14 - Natural Resources Education - Kathleen Dougherty -
Winter Birding Field Study
November 15, 17, 22, 29 - Independence Oaks Closed - Hunt Dates
8H-26
Upcoming Events - November 2010
Adaptive Recreation
Wednesday, November 3 Junior Sports Team - Southfield
Saturday, November 6 Youth -ability: open gym/activities for kids with
disabilities.
Boys & Girls Club - Royal Oak
Wednesday, November 10 Junior Sports Team - Southfield
Southfield
Saturday, November 13 Youth -ability: open gym/activities for kids with
disabilities.
Boys & Girls Club - Royal Oak
Monday, November 15 Cooking and Crafts for Individuals with Disabilities
Ferndale
Wednesday, November 17 Junior Sports Team - Southfield
Saturday, November 20 Youth Ability: open gym/activities for kids with
disabilities.
Boys & Girls Club - Royal Oak
8H-27