HomeMy WebLinkAboutAgendas/Packets - 2010.10.06 - 401892800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
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OiZAKLANDCOUNTYPARKS
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt
Vice Chairman
J. David VanderVeen
Secretary
Tim Burns
Gerald A. Fisher
Robert Kostin
Christine Long
John P. McCulloch
-ies Palmer
)Scott
Daniel J. Stencil
Executive Officer
October 1, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE ............................. Oakland County Parks Lyon Oaks
Golf Course
52251 Pontiac Trail
Wixom, MI 48393
TIME .............................. Wednesday, October 6, 2010
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
1 /1 J-1
C�
Daniel J. Stencil
Executive Officer
Next Meeting: Wednesday, November 3 at Oakland County Parks and
Recreation Administration Office.
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
September 1, 2010
Chairman Lewis called the meeting to order at 9:09 a.m. in the commission room of the Parks and
Recreation's administration office.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
COMMISSION MEMBERS ABSENT WITH NOTICE:
Gerald Fisher
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Facilities Maintenance & Operations
OC Information Technology
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Rep.
Karen Kohn, Supervisor -Administrative Services
Phil Castonia, Business Development Rep.
Jon Noyes, Planning Supervisor
Stephanie Mackey, Business Development Rep.
Brittany Bird, Natural Resource Planner
Donna Folland, Parks Helper
Sheila Cox, Capital Improvement Coordinator
Brian Menghini, Supervisor II
Jody Hall, Assistant Corporation Counsel
Mike Hughson, Property Management Specialist
Dawn Siegel, Supervisor
Moved by Mr. Palmer, supported by Mr. Kostin to approve the minutes of the regular
meeting of August 4, 2010 as written.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Skarritt, supported by Mr. Scott to approve the agenda as written.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
4-1
(Commission Meeting, September 1, 2010)
PUBLIC COMMENTS:
No comments.
PAYMENT APPROVAL:
Moved by Mr. Kostin, supported by Mr. Scott to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 7/30/10 (FM 10, FY 10).
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mrs. Long, supported by Mr. Kostin to approve the Combined Statement
of Operations for the month ending 7/30/10 (FM 10, FY 10).
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
FISCAL YEAR 2010 THIRD QUARTER BUDGET REPORT:
Moved by Mr. Scott, supported by Mr. Palmer to approve the FY 2010 Third Quarter Budget
Report as of June 20, 2010.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote.
FISCAL YEAR 2010 OPERATING BUDGET AMENDMENT:
Moved by Mr. Skarritt, supported by Mr. Scott to approve the amendment to the FY 2010
Operating Budget as follows:
Expense by Budget Unit
and Account Line
Administrative Services
5060101-160000-773630
5060101-160000-774636
Fiscal Services
Administration
1020601-182040-702010
1020601-182040-722740
FY2010
Amended
Budget
7/31
Info Tech Development 5,000
Info Tech Operations 150,000
Salaries -Full Time 61,643
Fringe Benefits 24,040
Budget Proposed
Amendment Amended
Request Budget
797,000 802,000
485,000 635,000
15,412 77,055
6,011 30,051
4-2
(Commission Meeting, September 1, 2010)
Glen Oaks Golf Course
5060327-160010-702010
Salaries -Full Time
153,456
11,397
164,853
5060327-160010-722740
Fringe Benefits
93,145
4,901
98,046
5060327-160010-774636
Info Tech Operations
0
10,000
10,000
Lyon Oaks Golf Course
5060356-160010-702010
Salaries -Full Time
207,915
11,397
219,312
5060356-160010-722740
Fringe Benefits
134,674
4,901
139,575
5060356-160010-774636
Info Tech Operations
0
10,000
10,000
Red Oaks Golf Course
5060328-160010-702010
Salaries -Full Time
71,283
11,396
82,679
5060328-160010-722740
Fringe Benefits
44,738
4,900
49,638
5060328-160010-774636
Info Tech Operations
0
10,000
10,000
Springfield Oaks Golf
Course
5060330-160010-702010
Salaries -Full Time
143,342
11,397
154,739
5060330-160010-722740
Fringe Benefits
90,150
4,900
95,050
5060330-160010-774636
Info Tech Operations
0
10,000
10,000
White Lake Oaks Golf
Course
5060326-160010-702010
Salaries -Full Time
114,393
11,397
125,790
5060326-160010-722740
Fringe Benefits
76,520
4,901
81,421
5060326-160010-774636
Info Tech Operations
0
10,000
10,000
Red Oaks Dog Park
5060729-160070-702160
Salaries -Part Time
0
15,885
15,885
5060729-160070-722740
Fringe Benefits
0
652
652
5060729-160070-730814
Grounds Maintenance
0
10,000
10,000
5060729-160070-731241
Miscellaneous
0
9,463
9,463
5060729-160070-771639
Drain Equipment
0
40,000
40,000
Waterford Oaks
Park/Activity Center
5060735-160070-702010
Salaries -Full Time
68,643
28,470
97,113
5060735-160070-722740
Fringe Benefits
40,663
13,313
53,976
5060735-160070-730814
Grounds Maintenance
70,500
116,538
187,038
5060735-160070-731689
Security Expense
10,900
8,000
18,900
Mobile Recreation &
Special Events
5060839-160210-702160
Salaries -Part Time
263,250
36,000
299,250
5060839-160210-722740
Fringe Benefits
45,924
1,500
47,424
5060839-160210-730646
Equipment Maintenance
45,000
29,500
74,500
5060839-160210-750154
Expandable Equipment
4,000
33,700
37,700
Red Oaks Waterpark
5060831-160210-730198 Building (Structure) Maint. 30,000 169,112 199,112
5060831-160210-774636 Info Tech Operations 635 9,365 10,000
Waterford Oaks
Waterpark
5060837-160210-774636 Info Tech Operations 635 9,365 10,000
4-3
(Commission Meeting, September 1, 2010)
Facilities & Maintenance
5060910-160430-702010
Salaries -Full Time
697,117
14,706
711,823
5060910-160430-722740
Fringe Benefits
366,871
6,617
373,488
Recreation Programs &
Services
5060805-160210-702010
Salaries -Full Time
297,204
(48,959)
248,245
5060805-160210-722740
Fringe Benefits
148,646
(19,982)
128,664
Waterford Oaks
Toboggan Complex
5060846-160210-702010
Salaries -Full Time
51,201
(51,201)
0
5060846-160210-722740
Fringe Benefits
28,985
(24,451)
4,534
5060846-160210-730198
Building (Structure) Maint.
531,000
(480,000)
51,000
Operating Contingency
5060201-160000-730359
Contingency
2,400,000
(1,362,503)
1,037,497
Total Expense Re-
6,471,473
0
6,471,473
appropriation
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote
UNIVERSITY PARTNERSHIP CONTRACT:
Moved by Mrs. Long, supported by Mr. McCulloch to approve the contracts to Ferris State
University for the base bid not to exceed $15,591; and Michigan State University for the base bid
not to exceed $44,439 for the development of business plan models at park facilities.
AYES: Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (7)
NAYS: (0)
Motion carried on a voice vote
UPPER BUSHMAN CASH DONATION AND EISELE PARCEL DONATION:
Moved by Mr. McCulloch, supported by Mr. Skarritt to approve the resolution supporting the
Funding Agreement between Oakland County and Ducks Unlimited to facilitate the County's
acquisition of the Upper Bushman Tract and the Eisele Parcel; and the resolution supporting the
Declaration of Charitable Gift for said properties from Wetlands America Trust, Inc.:
PR10-013
DUCKS UNLIMITED ACQUISITION FUNDING AGREEMENT
UPPER BUSHMAN LAKE-EISELE PROPERTY DONATION
WHEREAS, Ducks Unlimited (DU) and the County of Oakland willingly choose to
enter into this Agreement to facilitate the County's acquisition of properties located in
Oakland County, Michigan known as the Upper Bushman Tract and the Eisele Parcel
(hereinafter "Sites") as specifically described in Exhibit A and hereby made a part of this
Agreement; and
(Commission Meeting, September 1, 2010)
WHEREAS, the acquisition of the Sites has also been undertaken to substantially
increase the size of Independence Oaks County Park; and
WHEREAS, Wetlands America Trust, Inc. ("WAT") owns the Eisele Parcel
located in Independence Township, Oakland County, Michigan and this property is
adjacent to the Independence Oaks County Park; and
WHEREAS, the acquisition of the Eisele Parcel by the County from WAT will be
accomplished via a separate "Declaration of Charitable Gift" agreement; and
WHEREAS, the parties desire to work together to further the goals and purposes
of the project as well as the mission and purpose of each respective organization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and accept the terms and conditions of the attached Funding
Agreement between the County of Oakland and Ducks Unlimited.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
Chairperson or his designee to execute the attached Funding Agreement between the
County of Oakland and Ducks Unlimited.
PR10-014
WETLANDS AMERICA TRUST, INC.
DECLARATION OF CHARITABLE GIFT
UPPER BUSHMAN LAKE-EISELE PROPERTY DONATION
WHEREAS, Wetlands America Trust, Inc. ("WAT") and the County of Oakland
("County") willingly choose to enter into this declaration to facilitate the County's
acceptance of WAT's donation of property located in Oakland County, Michigan known
as the Eisele Parcel (hereinafter "Property') as specifically described in Exhibit A of the
Declaration of Charitable Gift and hereby made a part of this Agreement; and
WHEREAS, WAT is a supporting organization of Ducks Unlimited, Inc. which
holds most real estate interests on behalf of Ducks Unlimited, Inc.; and
WHEREAS, WAT owns the Property located in Independence Township,
Oakland County, Michigan and this Property is adjacent to the Independence Oaks
County Park; and
WHEREAS, the County's acquisition of the Property will increase the size of
Independence Oaks County Park; and
WHEREAS, the acquisition of the Property will provide for access to wetland
habitat at Independence Oaks County Park allowing for stewardship and maintenance
opportunities.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and accept the attached Declaration of Charitable Gift between
the County of Oakland and Wetlands America Trust, Inc.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby recommends the Oakland County Board of Commissioners direct its
4-5
(Commission Meeting, September 1, 2010)
Chairperson or his designee to execute the attached Declaration of Charitable Gift
between the County of Oakland and Wetlands America Trust, Inc.
AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote
PROPOSED EROSION CONTROL GRANT PROJECT RESOLUTION — WATERFORD OAKS:
Moved by Mr. Kostin, supported by Mrs. Long to approve the following resolution supporting the
application to the Michigan Department of Natural Resources and Environment's Section 319
Non -Point Source Program to fund an erosion control and associated wetland fill project at
Waterford Oaks County Park:
IN SUPPORT OF THE APPLICATION FOR A
MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT
SECTION 319 NON -POINT SOURCE GRANT
FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION
WHEREAS, the Oakland County Parks and Recreation Commission has been
notified by the Department of Natural Resources and Environment that application for
Section 319 Non -Point Source grants may be submitted by October 20, 2010 for the
2011 funding cycle; and
WHEREAS, the Oakland County Parks and Recreation Commission has
identified and established priorities for the stewardship and maintenance of park natural
resources within the adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission
recommends the filing of the following application to the Department of Natural
Resources and Environment for a $56,850 grant (58% of total project costs) with a local
match of $41,950 (42%):
WATERFORD OAKS EROSION CONTROL PROJECT
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the grant application for Section 319 Non -Point Source Grant for
the Waterford Oaks Erosion Control Project to Michigan Department of Natural
Resources and Environment.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or
designee to execute said application on behalf of the County of Oakland.
AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote
RESIDENTIAL LEASE -INDEPENDENCE OAKS:
Moved by Mr. Palmer, supported by Mrs. Long to approve the following resolution
supporting the residential lease agreement with Kristy Ottman Leahy:
(Commission Meeting, September 1, 2010)
PR10-011
RESOLUTION
RESIDENTIAL LEASE -INDEPENDENCE OAKS
WHEREAS, the County of Oakland is the owner of Independence Oaks County
Park; and
WHEREAS, a one-story one -bedroom house, identified as 5511 Oakhill Road, is
located on the grounds of Independence Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 5511 Oakhill Road to Kristy Ottman Leahy for
a period of one year commencing September 15, 2010; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Kristy Ottman Leahy will pay rent as follows:
September 15, 2010 — September 14, 2011 $700.00
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Kristy Ottman Leahy.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners
hereby directs its Chairperson or his designee to execute the attached Lease Agreement
and all other related documents between the County of Oakland and Kristy Ottman Leahy,
which may be required.
AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt (8)
NAYS: (0)
Motion carried on a voice vote
UNCOLLECTIBLE NON -SUFFICIENT FUNDS REPORT:
Moved by Mr. McCulloch, supported by Mr. VanderVeen to accept the annual report detailing
uncollectible non -sufficient funds for the period October 1, 2009 through July 31, 2010.
AYES: Burns, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (9)
NAYS: (0)
4-7
(Commission Meeting, September 1, 2010)
Motion carried on a voice vote
ACTIVITY REPORT:
The July Activity Report was received and filed.
2010 MILLAGE RESULTS REPORT:
Official millage renewal results, as certified by the Board of Canvassers on August 17, 2010, were
provided which verified the 76.46% approval of the parks millage. Additionally, more than 50% of the
CVT communities approved the millage at 75% or greater.
INFORMATION TECHNOLOGY QUARTERLY UPDATE:
Phil Castonia, Business Development Representative, and Dawn Siegel, IT Supervisor, provided an
update on the Information Technology Road Map.
Mr. Castonia also announced Oakland County Parks and Recreation was awarded the Digital
Government Achievement Award (DGAA) which recognizes outstanding agency and department web
sites and projects at the application and infrastructure level.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--A work session has been scheduled for Wednesday, October 20 from 9 am — Noon. This is the first of
several work sessions to be held during the fall and winter. Meeting site to be determined.
OLD BUSINESS:
None.
NEW BUSINESS:
A residential gas line was cut at Independence Oaks last week. As a result, staff will attend safety
training on Miss Dig and incorporate a process for staff to follow before equipment goes out to a park
construction site.
Meeting adjourned at 10 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
October 6, 2010
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
August (FM11, 2010)
*PAYMENT REGISTER:
Voucher Report Period, August (FM11 2010)
TOTAL
1,323,890.98
1,071,405.38
$2,395,296.36
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
7A-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 11, FY 2010
(FOR MONTH ENDING 8/31/10)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Millage Tax
$14,129,000.00
$14,519,511.36
($390,511.36)
102.8%
Other
297,300.00
411,899.60
(114,599.60)
138.5%
GLEN OAKS GOLF COURSE
1,152,170.00
812,967.10
339,202.90
70.6%
LYON OAKS GOLF COURSE
1,269,500.00
1,001,029.18
268,470.82
78.9%
RED OAKS GOLF COURSE
370,400.00
272,448.00
97,952.00
73.6%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
581,390.79
259,409.21
69.1%
WHITE LAKE OAKS GOLF COURSE
924,250.00
681,070.91
243,179.09
73.7%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
25,794.73
11,625.27
68.9%
ADDISON OAKS
439,665.00
382,347.25
57,317.75
87.0%
ADDISON OAKS CONFERENCE CENTER
126,000.00
71,740.54
54,259.46
56.9%
GROVELAND OAKS
701,400.00
617,146.80
84,253.20
88.0%
HIGHLAND OAKS
13,000.00
(69.00)
13,069.00
-0.5%
INDEPENDENCE OAKS
332,160.00
249,693.71
82,466.29
75.2%
LYON OAKS
90,000.00
59,230.50
30,769.50
65.8%
ORION OAKS
111,200.00
93,116.00
18,084.00
83.7%
RED OAKS DOG PARK
0.00
11,159.00
(11,159.00)
N/A
ROSE OAKS
2,300.00
218.00
2,082.00
9.5%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,425.00
64,553.00
(4,128.00)
106.8%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,900.00
36,980.00
8,920.00
80.6%
RECREATION PROGRAMS & SERVICES
21,000.00
14,383.50
6,616.50
68.5%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
204,114.64
183,685.36
52.6%
RED OAKS WATERPARK
1,000,600.00
1,075,156.79
(74,556.79)
107.5%
WATERFORD OAKS BMX COMPLEX
17,250.00
18,847.00
(1,597.00)
109.3%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300.00
1,145.29
143,154.71
0.8%
WATERFORD OAKS WATERPARK
821,425.00
668,258.91
153,166.09
81.4%
NON -OPERATING PLANNED USE OF BALANCE
5,249,817.00
0.00
5,249,817.00
N/A
TOTAL REVENUE
$28,595,082.00
$21,874,133.60
$6,720,948.40
76.5%
EXPENSES
ADMINISTRATIVE SERVICES
$5,874,758.00
$4,310,812.04
$1,563,945.96
73.4%
FISCAL SERVICES ADMINISTRATION
126,497.00
99,371.98
27,125.02
78.6%
FISCAL SERVICES PARKS & REC
267,836.00
233,495.71
34,340.29
87.2%
GLEN OAKS GOLF COURSE
1,404,809.00
1,253,135.52
151,673.48
89.2%
LYON OAKS GOLF COURSE
2,041,893.00
1,491,044.25
550,848.75
73.0%
RED OAKS GOLF COURSE
855,496.00
631,581.46
223,914.54
73.8%
SPRINGFIELD OAKS GOLF COURSE
1,108,426.00
840,865.47
267,560.53
75.9%
WHITE LAKE OAKS GOLF COURSE
1,159,553.00
824,970.74
334,582.26
71.1%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
377,983.52
139,549.48
73.0%
ADDISON OAKS
1,469,831.00
1,142,488.55
327,342.45
77.7%
ADDISON OAKS CONFERENCE CENTER
289,187.00
141,703.30
147,483.70
49.0%
GROVELAND OAKS
1,533,180.00
963,108.37
570,071.63
62.8%
HIGHLAND OAKS
71,902.00
44,997.69
26,904.31
62.6%
INDEPENDENCE OAKS
1,056,316.00
836,152.19
220,163.81
79.2%
LYON OAKS
366,629.00
264,485.72
102,143.28
72.1%
ORION OAKS
195,505.00
163,561.41
31,943.59
83.7%
RED OAKS DOG PARK
0.00
40,073.16
(40,073.16)
NA
ROSE OAKS
96,352.00
37,431.17
58,920,83
38.8%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
305,840.39
187,050.61
62.1%
WATERFORD OAKS ACTIVITY CENTER/PARK
619,096.00
540,442.75
78,653.25
87.3%
RECREATION PROGRAMS & SERVICES
700,956.00
554,721.78
146,234.22
79.1%
CATALPA OAKS
114,924.00
29,972.28
84,951.72
26.1%
MOBILE RECREATION & SPECIAL EVENTS
695,187.00
573,643.65
121,543.35
82.5%
RED OAKS WATERPARK
1,354,195.00
1,228,548.86
125,646.14
90.7%
WATERFORD OAKS BMX COMPLEX
53,404.00
34,207.87
19,196.13
64.1%
WATERFORD OAKS TOBOGGAN COMPLEX
952,988.00
126,018.35
826,969.65
13.2%
WATERFORD OAKS WATERPARK
1,287,903.00
773,890.79
514,012.21
60.1%
FACILITIES & MAINTENANCE
1,487,835.00
1,045,060.55
442,774.45
70.2%
CONTINGENCY/INTERNAL SERVICE CHARGES*
2,400,000.00
168,805.29
2,231,194.71
N/A
$28,595,082.00
$19,078,414.81
$9,516,667.19
66.7%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$2,795,718.79
($2,795,718.79)
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
76.5%
93.6%
97.6%
97.0%
BUDGET BALANCE:
23.5%
6.4%
2.4%
3.0%
ACTUAL EXPENSE TO DATE:
66.7%
72.5%
76.8%
79.9%
BUDGET BALANCE:
33.3%
27.5%
23.2%
20.1%
Note: FY2007-2009 percents did not include the non -operating Planned Use of Balance Revenue amounts.
FY 2007-2010 Expenses are comparable again as of 5/31/10.
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 78-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 11, FY 2010
(FOR MONTH ENDING 8/31/10)
CONTINGENCY: BUDGET AMENDMENTS
$1,800,000 from Information Technology Master Plan (Year 2 of 3) Capital Improvement Program expense line item
(OCPRC-May/Posted May)
CONTINGENCY: PENDING
$116,538 to Waterford Oaks Park -Grounds Maintenance (OCPRC March)
$152,900 + $16,212 = $169,112 to Red Oaks Waterpark-Building Maintenance (OCPRC April & June)
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7B-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 11, FY 2010
(FOR MONTH ENDING 8/31110)
PARK
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
FISCAL SERVICES ADMINISTRATION
FISCAL SERVICES PARKS & REC
ADMINISTRATIVE SERVICES SUB -TOTAL
GOLF:
GLEN OAKS GOLF COURSE
LYON OAKS GOLF COURSE
RED OAKS GOLF COURSE
SPRINGFIELD OAKS GOLF COURSE
WHITE LAKE OAKS GOLF COURSE
GOLF SUB -TOTAL
NATURE:
INDEPENDENCE OAKS NATURE CENTER
NATURE SUB -TOTAL
PARKS:
ADDISON OAKS
ADDISON OAKS CONFERENCE CENTER
GROVELAND OAKS
HIGHLAND OAKS
INDEPENDENCE OAKS
LYON OAKS
ORION OAKS
RED OAKS DOG PARK
ROSE OAKS
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
WATERFORD OAKS ACTIVITY CENTER/PARK
PARKS SUB -TOTAL
RECREATION:
RECREATION PROGRAMS & SERVICES
CATALPA OAKS
MOBILE RECREATION & SPECIAL EVENTS
RED OAKS WATERPARK
WATERFORD OAKS BMX COMPLEX
WATERFORD OAKS TOBOGGAN COMPLEX
WATERFORD OAKS WATERPARK
RECREATION SUB -TOTAL
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
FACILITIES & MAINTENANCE SUB -TOTAL
CONTINGENCY/INTERNAL SERVICE CHARGES*
TOTAL
YEAR TO DATE
REVENUE
$14,931,410.96
0.00
0.00
14,931,410.96
812,967.10
1,001,029.18
272,448.00
581, 390.79
681,070.91
3,348,905.98
YEAR TO DATE
EXPENSE
$4,310,812.04
99,371.98
233,495.71
4,643,679.73
1,253,135.52
1,491,044.25
631,581.46
840,865.47
824,970.74
5,041,597.44
REVENUE OVER
(UNDER) EXP.
$10,620,598.92
(99,371.98)
(233,495.71)
10,287,731.23
(440,168.42)
(490,015.07)
(359,133.46)
(259,474.68)
(143,899.83)
(1,692,691.46)
25,794.73 377,983.52 (352,188.79)
25,794.73 377,983.52 (352,188.79)
382,347.25
71,740.54
617,146.80
(69.00)
249,693.71
59,230.50
93,116.00
11,159.00
218.00
64,553.00
36,980.00
1,586,115.80
14,383.50
0.00
204,114.64
1,07056.79
18,847.00
1,145.29
668,258.91
1,981,906.13
1,142,488.55
141,703.30
963,108.37
44,997.69
836,152.19
264,485.72
163,561.41
40,073.16
37,431.17
305,840.39
540,442.75
4,480,284.70
554,721.78
29,972.28
573,643.65
1,228,548.86
34,207.87
126,018.35
773,890.79
3,321,003.58
(760,141.30)
(69,962.76)
(345,961.57)
(45,066.69)
(586,458.48)
(205,255.22)
(70,445.41)
(28,914.16)
(37,213.17)
(241,287.39)
(503,462.75)
(2,894,168.90)
(540, 338.28)
(29,972.28)
(369,529.01)
(153,392.07)
(15,360.87)
(124,873.06)
(105,631.88)
(1,339,097.45)
0.00 1,045,060.55 (1,045,060.55)
0.00 1,045,060.55 (1,045,060.55)
0.00
$21,874,133.60
168,805.29
$19,078,414.81
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(168,805.29)
$2,795,718.79
(Page 3 of 3) 713-3
Item VC
Waterford Oaks Entrance Drive & Playground Parking Lot Repairs
Construction Modification
With the assistance of Oakland County Facilities Management/Engineering Department,
staff completed the Waterford Oaks Entrance Drive and Playground Parking Lot Repairs
approved at the March 3, 2010 Commission Meeting. During the project, staff made several
field modifications mainly due to deteriorating/unstable concrete curb conditions of the entrance
drive. Additional modifications required the complete reconstruction of existing storm structures
along the existing road. These modifications, based on contract unit prices, resulted in an
expenditure of $11,522.79 more than the previously approved project contingency of $7,577.00.
Therefore, staff requests approval to increase the previously approved contingency of
$7,577.00 (5%) to include the overage of $11,522.79, resulting in a total contingency amount of
$19,099.79 (12.6%).
Funds are available in the Waterford Oaks FY2010 Operating Budget — Grounds
Maintenance line item for this expense.
7C-1
Item NA
Staff Introduction
Effective October 11, 2010 John Chasteen, former Groundskeeper II assigned to
Springfield Oaks Golf Course, will be promoted to Park Supervisor at Lyon Oaks. John is
a graduate of the Michigan State University Turfgrass Management Program. He is
replacing 35-year employee Bill Stokes who is retiring. Bill served as the grow -in
supervisor for Lyon Oaks Golf Course and Park. Congratulations are extended to Bill for
his years of service and dedication to the Oakland County Parks.
ACTIVITY REPORT
August 2010 (FM11, FY2010)
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities - Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
C
8,624
9,260
7.4%
45,947
42,574
-7.3%
4,655
8,183
75.8%
20,875
24,131
15.6%
0
0
N/A
0
25
N/A
3,102
3,290
6.1%
32,927
29,987
-8.9%
3,355
8,304
147.5%
34,119
70,869
107.7%
16,888
21,078
24.8%
69,608
75,044
7.8%
5,102
10,703
109.8%
21,958
32,055
46.0%
355
597
68.2%
2,257
2,854
26.5%
540
441
-18.3%
5,703
5,502
-3.5%
33,760
38,143
13.0%
220,828
246,652
11.7%
0
156
N/A
4,700
7,670
63.2%
158
356
125.3%
1,086
1,500
38.1%
1,684
1,738
3.2%
8,957
9,004
0.5%
5,051
5,214
3.2%
46,888
46,363
-1.1%
3,500
3,116
-11.0%
25,843
19,992
-22.6%
7,433
7,700
3.6%
65,915
69,172
4.9%
0
1,195
N/A
0
2,390
N/A
736
532
-27.7%
5,033
5,349
6.3%
1,785
1,610
-9.8%
15,799
13,821
-12.5%
0
0
N/A
91,631
82,000
-10.5%
811
710
-12.5%
24,487
23,023
-6.0%
636
1,012
59.1%
6,010
6,246
3.9%
200
0
-100.0%
1,337
3,573
167.2%
1,791
5,230
192.0%
10,102
12,541
24.1%
25,512
30,338
18.9%
115,555
117,618
1.8%
56,908
78,000
37.1%
369,217
439,914
19.1%
355
753
112.1%
6,957
10,549
51.6%
158
356
125.3%
1,086
1,500
38.1%
12,484
14,109
13.0%
112,803
117,925
4.5%
0
0
N/A
91,631
82,000
-10.5%
636
1,012
59.1%
6,010
6,246
3.9%
1 of 4
9/28/2010
8B-1
ACTIVITY REPORT
August 2010 (FM11, FY2010)
0 0
GLEN OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
LYON OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
Driving range
*Banquet Facilities
**Grill Room ("Not included in totals)
RED OAKS
Rounds Played - 18 hole equivalent
SPRINGFIELD OAKS
Rounds Played - 9 Holes
Rounds Played - 18 Holes
Rounds Played -18 Hole Equivalent
**Grill Room ("Not included in totals)
WHITE LAKE OAKS
Rounds Played - 9 Holes
Rounds Played -18 Holes
Rounds Played -18 Hole Equivalent
*Banquet Facilities
**Grill Room (**Not included in totals)
TOTAL ROUNDS PLAYED - 9 HOLES
TOTAL ROUNDS PLAYED - 18 HOLES
TOTAL ROUNDS PLAYED - 18 HOLE EQUIV.
TOTAL DRIVING RANGE
CD KL AND.,
H v
6,393
0
-100.0%
28,287
2,479
-91.2%
1,590
0
-100.0%
8,586
3,353
-61.0%
4,787
5,369
12.2%
22,730
23,366
2.8%
2,710
2,346
-13.4%
33,005
30,993
-6.1%
2,697
3,960
46.8%
17,064
18,019
5.6%
1,332
0
-100.0%
5,945
283
-95.2%
3,189
0
-100.0%
16,389
4,707
-71.3%
3,855
3,650
-5.3%
19,362
20,342
5.1%
1,992
3,033
52.3%
10,979
18,000
63.9%
1,708
1,526
-10.7%
18,045
16,715
-7.4%
4,216
4,735
12.3%
19,531
21,635
10.8%
0
1,894
N/A
1,523
8,790
477.2%
2,973
0
-100.0%
13,263
1,044
-92.1%
3,221
0
-100.0%
14,250
3,614
-74.6%
4,708
5,061
7.5%
20,882
20,789
-a4%
3,281
4,311
31.4%
15,767
18,343
16.3%
6,059
0
-100.0%
25,210
2,171
-91.4%
1,998
0
-100.0%
8,885
3,872
-56.4%
5,028
4,533
-9.8%
21,490
20,383
-5.2%
756
920
21.7%
15,822
13,176
-16.7%
2,556
2,327
-9.0%
11,902
11,431
-4.0%
16,757
1,894
-88.7%
74,228
14,767
-80.1%
9,998
0
-100.0%
48,110
15,545
-67.7%
18,377
20,507
11.6%
85,224
93,669
9.9% ,._
1,992
3,033
52.3%
10,979
18,000
63.9%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
2 of 4 9/28/2010
8B-2
ACTIVITY REPORT
August 2010 / 1
�wC F/CILITIES &f SPECIA[, �1lEfTS
MOBILE RECREATION
Bleachers
750
750
0.0%
3,605
2,563
-28.9%
Inflatables
11,800
16,970
43.8%
45,250
72,125
59.4%
Bus
1,710
1,710
0.0%
16,110
13,590
-15.6%
Climbing Wall/Tower
3,100
3,100
0.0%
11,400
14,200
24.6%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
4,250
4,250
0.0%
14,450
17,850
23.5%
Show Mobile
44
44
0.0%
198
196
-1.0%
Adventure Sport Mobile
1,680
1,680
0.0%
5,484
6,040
10.1%
Tents
0
0
N/A
11
0
-100.0%
Camps
177
177
0.0%
366
371
1.4%
Miscellaneous
280
294
5.0%
4,185
1,931
-53.9%
WATERFORD OAKS BMX
1,639
2,169
32.3%
9,389
3,324
-64.6%
WATERFORD OAKS COURT GAMES COMPLEX
0
0
N/A
1,618
1,252
-22.6%
WATERFORD OAKS FRIDGE
0
0
N/A
20,634
0
-100.0%
WATERFORD OAKS LOOKOUT LODGE
300
164
-45.3%
3,572
2,333
-34.7%
WATERFORD OAKS WATERPARK
30,571
34,261
12.1%
74,879
89,641
19.7%
RED OAKS WATERPARK
34,967
39,980
14.3%
86,923
125,153
44.0%
THERAPEUTIC EVENTS
2,636
3,276
24.3%
6,744
6,301
-6.6%
SENIOR EVENTS
0
0
N/A
0
0
N/A
TOTAL MOBILE RECREATION VISITS
23,791
28,975
21.8%
101,059
128,866
27.5%
TOTAL FACILITIES AND SPECIAL EVENTS
70,113
79,850
13.9%
203,759
228,004
11.9%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4 9/28/2010
8B-3
ACTIVITY REPORT
-0 KLAND
COUNTY PARKS
August 2010 (FM11, FY2010)
rr
r r
rr• r r
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
1,735
2,089
20.4%
17,415 17,809 2.3%
Outreach Visits
295
371
25.8%
7,700 6,978 -9.4%
"Trail Usage ("Not included in totals)
9,622
9,014
-6.3%
85,217 105,764 24.1%
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
107
15
-86.0%
2,326 1,531 -34.2%
Outreach Visits
0
0
N/A
882 618 -29.9%
"Trail Usage ("Not included in totals)
594
605
1.9%
6,371 6,134 -3.7%
TOTAL NATURE CENTERS
1,842
2,104
14.2%
19,741 19,340 -2.0%
TOTAL OUTREACH VISITS
295
371
25.8%
8,582 7,596 -11.5%
rr
r r
rr r r
DAY USE PARKS
96,053
124,568
29.7%
703,259 775,752 10.3%
GOLF COURSES
28,747
4,927
-82.9%
133,317 48,312 -63.8%
RECREATION, FACILITIES AND SPECIAL EVENTS
93,904
108,825
15.9%
304,818 356,870 17.1%
NATURE INTERPRETIVE SERVICES
2,137
2,475
15.8%
28,323 26,936 -4.9%
BANQUET FACILITIES
9,287
8,792
-5.3%
125,623 117,467 -6.5%
GRANDTOTALS
230,128
249,587
8.5%
1,295,340 1,325,337 2.3%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 4 of 4 9/28/ZO10
8B-4
Oakland County Purchasing
Parks and Recreation
Quarterly Report
ni inrtariv Pi irrhasinn Activity Pndinn SPntemher 30. 2010
Start Date
Bid
Event
#
Bid
Due
Date
Description -Awarded Vendor
Award Date
PO /
Contract
Number
Purchase Order
Amount
Contract (NTE)
Not to Exceed
Amounts
Parks Estimated
Contract Usage
Amount of Multi
Department
Contracts
Notes
Bu Y
Buyer
03/06/10
1319
4/7
Earthwork/Sitework
07/14/10
2922
$50,000.002922 $50 000.00
Split Award
EJT
03/12/10
1338
3/31
Safety Boots/Shoes
06/21/10
2884
$ 60,000.00
$ 1,800.00
JED
04/20/10
1383
5/4
Parks Printing
07/15/10
2927
$ 16,000.00
Split Award
EJT
04/20/10
1383
5/4
Parks Printing
07/15/10
2928
$ 11,000.00
Split Award
EJT
04/20/10
1389
5/14
Ecological Consulting
08/11/10
2941
$ 30,000.00
Split Award
JED
04/20/10
1389
5/14
Ecological Consulting
08/11/10
2945
$ 30,000.00
Slit Award
JED
04/20/10
1389
5/14
Ecological Consulting
08/11/10
2958
$ 20,000.00
S lit Award
JED
05/21/10
1430
6/17
Parks Helical Peirs
08/09/10
2939
$ 150,000.00
JED
06/10/10
1452
7/1
Golf Cart Windshields
07/13/10
P0150986
$ 3,694.68
JED
06/22/10
1465
7/23
Annual Vehicle Permits
07/30/10
P0152264
$ 2,760.00
EJT
07/07/10
1488
7/21
Trail Maps
08/23/10
P0153784
$ 3,650.00
EJT
07/23/10
1501
8/6
Rotary Contour Golf Course Mowers
08/13/10
P0153201
$ 11,439.00
JED
07/23/10
1502
8/6
1 Carry All Golf Cart
08/13/10
P0153202
$ 10,132.00
JED
Co $ 31,675.68 $ 317,000.00 4i 1,800.00
Item #8D
Sponsorship Program
Staff will present an approach for the solicitation and fulfillment of sponsorship
funding as a means of increasing revenue for Oakland County Parks and Recreation.
The approach is based on both the Strategic Master Plan and the Sponsorship Policy
adopted by the Commission in 2009. A copy of the policy is included for reference. The
presentation will include a summary of sponsorship solicitation and acquisition activities
to date and outline a strategic approach moving forward.
Date Adopted: Dated Revised: C: 09-006
05-06-09 1 05-06-09 Page 1 of 6
Sponsorship Policy
BACKGROUND: Oakland County Parks and Recreation Commission staff has continually
pursued sponsorship and partnerships to generate revenue to offset operational and capital
costs over the last 43 years. In an effort to coordinate sponsorships within the Commission
with the corporate community, business partners, and not -for -profit partners to enhance parks
and recreational services and facilities in the county, staff desires a detailed sponsorship
policy and procedures to guide their efforts.
This policy is intended to guide staff in sponsorship management and development. All gifts,
sponsorships, and collective partnerships must meet county legal considerations and policies
and reinforce the county's mission, values and priorities.
II. PURPOSE:
The purposes of the Sponsorship Policy are the following:
A. To provide guidelines for developing and managing sponsorships which ensure that
all marketing of sponsorships support Oakland County Parks and Recreation
Commission's goals of service to the community and remain responsive to the
public's needs and values.
B. To recognize that corporate and business sponsorships provide an effective means of
generating new revenues and alternative resources to support Oakland County Parks
and Recreation Commission's facilities, programs and services.
C. To establish and guide relationships with existing and potential partners who share
the county's commitment to provide the highest quality parks and recreation
environment throughout Oakland County.
D. To generate revenue to fund existing and additional facilities, projects, programs and
events provided to residents in order to maintain valuable and important parks and
recreation services and facilities within specific boundaries and with built-in
safeguards against misuse of this revenue opportunity tool.
E. To minimize the competition between facilities and programs within Oakland County
Parks and Recreation Commission seeking business support while limiting the
perception of "excessive corporatization" in the number of sponsors and
maximizing the cumulative revenue from these partners.
III. SPONSORSHIP CATEGORIES:
A. Co -Sponsorships
Co -sponsorships are when the Oakland County Parks and Recreation Commission
supports, either in -kind or financially, an outside organization's event or program.
ICAKLAND
5 .S
Date Adopted: ( Dated Revised: ( C: 09-006
05-06-09 05-06-09 Page 2 of 6
Sponsorship Policy
The support must be mutually beneficial and a collaborative venture that furthers
Oakland County Parks and Recreation Commission's mission, goals and priorities, as
well as demonstrates community pride and involvement. It must not have a religious
or political purpose. Example: County and Hospital develop a fitness walk/run for
kids and parents to promote the benefit of a healthy body. This benefits the Oakland
County Parks and Recreation Commission based on its value to promoting healthy
lifestyles and the hospital on promoting preventative care for youth and adults.
B. Partnership
A partnership is an organized and agreed to relationship between Oakland County
Parks and Recreation Commission with another public agency, not -for -profit, or
business where complementary resources are combined to establish a mutual
direction or complete a mutually beneficial project. The level of investment by each
partner is on an equity level and are agreed on in advance to develop a project,
program, facility or event. All partners must receive a return on their investment in a
partnership. Partnerships can take the form of-
1 . Cash gifts and donor programs
2. Improved access to alternative funding
3. Property investments
4. Charitable trust funds
5. Labor
6. Materials
7. Equipment
8. Sponsorships
9. Technical skills and/or management skills, and other forms of value.
The effective use of volunteers also can figure significantly into developing
partnerships. Some partnerships involve active decision malting, while in others,
certain partners take a more passive role. Example: Youth soccer club develops half
the cost of development of a soccer park within Oakland County Parks and
Recreation Commission in exchange for priority use of the facility for their specific
purpose, as well as half the cost of maintenance of the park. Partnerships are subject
to Oakland County Parks and Recreation Commission's Partnership Policy and are
considered separately from sponsorships.
C. Site Specific Sponsorships
Site Specific Program Sponsorships are when a neighborhood, business, local
merchant, or local branch of a corporation sponsors a time -limited event or program
8D-3
()AI(LAND
Date Adopted: I Dated Revised: I C: 09-006
05-06-09 05-06-09 Page 3 of 6
Sponsorship Policy
at an individual Oakland County Parks and Recreation Commission facility.
Sponsorships usually are incorporated as a title sponsor, presenting sponsor,
associated sponsor and product sponsors. Example: An outdoor adventure retail store
or sporting goods company will sponsor a adventure sport special event at the
Oakland County Parks and Recreation Commission park to promote skills and
competition for the cost to produce the event.
D. County -wide Program Sponsorships
County -wide Program Sponsorships are when a local corporation sponsors a
time -limited program held at Oakland County Parks and Recreation Commission
facilities or has a county -wide presence. Example: A local utility sponsors the
Christmas lighting program in a park for the County that includes the purchase of the
lights and the installation, as well as providing the utility cost for the display.
E. Temporary Logo or Recognition Display Sponsorships
Temporary Logo or Recognition Display Sponsorships include a display of
recognition on Oakland County Parks and Recreation Commission property for more
than seven days and less than one year. Example: An ice cream store provides signs
at national events to attract kids and parents in exchange for the cost (usually
minimal) of trophies for the tournament.
F. Long-term Sponsorships
Lorig-wiiii Sponsorsnips include the naming of a facility or portion of a facility for a
corporate sponsor for more than one year. Example: Sponsor provides the cost of
maintenance of a mile of trail for $15,000 a year in exchange for trail markings at the
start of each mile and at the trail heads along with recognition on trail maps.
IV. GENERAL PRINCIPLES AND GUIDELINES
A. Oakland County Parks and Recreation Commission accepts the principle that third
persons may become sponsors of Oakland County Parks and Recreation
Commission -approved programs, projects, events, facilities or activities where such
partnerships are mutually beneficial to both parties and in a manner consistent with
all applicable policies and ordinances set by OCPRC. Under the conditions of this
policy, staff may solicit such sponsorships.
B. At all times, recognition for sponsorships must be evaluated to ensure the Oakland
County Parks and Recreation Commission is not faced with undue commercialism
and is consistent with the scale of each sponsor's contribution.
C. Restrictions on Sponsorships and Partnerships: In general, the following industries
and products are not eligible for marketing partnerships:
1. Police -regulated businesses
:M I
Date Adopted: Dated Revised: C: 09-006
05-06-09 1 05-06-09 Page 4 of 6
Sponsorship Policy
2. Companies whose business is substantially derived from the sale or
manufacture of tobacco products
3. Alcoholic beverages when the targeted beneficiaries of the
sponsorship/partnership are youth under the legal drinking age
4. Parties involved in a lawsuit with the County of Oakland
5. Parties involved in any stage of negotiations for a Oakland County Parks and
Recreation Commission contract unless contract is directly linked to a
sponsorship or partnership opportunity
6. Oakland County Parks and Recreation Commission may elect to enter into a
sponsorship or partnership with restricted parties when it is deemed
appropriate and tasteful for the project
7. Anytime Oakland County Parks and Recreation Commission determines the
credibility of affiliation with a specific sponsor would damage its image.
D. Exclusions to Sponsorship Policy
1. Gifts or unsolicited donations to Oakland County Parks and Recreation
Commission where no business relationship exists
2. Sponsorship proposals forwarded to Oakland County Parks and Recreation
Commission may not be subject to the Sponsorship or Partnership Policy if
the proposed sponsorship is determined through a good faith effort to be
unique and without interested competitors.
E. Additional guidelines for the development of sponsorships for Oakland County Parks
and Recreation Commission will include the following:
1. The corporation's or business involvement in community and OCPRC
projects
2. The desirability of association — The "image" of the corporation or business
is in good standing in the community and would not damage the image of
OCPRC
3. The timeliness or "readiness of the corporation to enter into an agreement
4. The level of resident and visitor visual impression points, the number of users
involved, level of media exposure, and costs associated with the park,
recreation facility, activity or event
5. The actual value in cash or in -kind goods or services of the sponsorship in
relation to the benefits received by the corporation or business and the
investment by Oakland County Parks and Recreation Commission
8D-5
6. Community support for or against the sponsor
7. The operating and maintenance costs associated with the sponsorship
8. The corporation's effort of responsible environmental or community
stewardship
V. PROCEDURES:
A. All proposals for sponsorship must be submitted in writing using the Sponsorship
Proposal form to the Business Development Representative for Organizational
Management. The Business Development Representative will review and submit to
the Sponsorship and Partnership Team comprised of staff from various departments
within OCPRC to review and provide comments, as well as make recommendations
to the Executive Officer.
B. The Executive Officer or his/her designee will review the proposal and make a
decision if the sponsorship is less than $10,000 (cash and/or in -kind). If the request
is for more than $10,000 the Oakland County Parks and Recreation Commission will
act on the proposal.
C. If the Executive Officer approves the sponsorship proposal in principle, the Business
Development Representative will work with the staff involved in the sponsorship to
draft a Sponsorship Agreement for signature. This agreement will include the
contract relationship; the term and renewal opportunities; description of programs,
the project, and activities to be provided; description of fees, commissions, and/or
in -kind services provided to Oakland County Parks and Recreation Commission; the
marketing rights and benefits provided to the sponsor; termination provisions, and
performance measures expected on behalf of the partner.
VI. CRITERIA:
The Executive Officer and Sponsorship and Partnership Team may use, but are not limited
to, the following criteria when evaluating a corporate sponsorship proposal:
A. The compatibility of the corporation's products, customers and promotional goals
with Oakland County Parks and Recreation Commission's Mission
B. The corporation's or partner's past record of involvement in community and
Oakland County Parks and Recreation Commission projects
C. The desirability of association — the image of the corporation or business is in
good standing in the community and would not damage the image of Oakland
County Parks and Recreation Commission
D. The timeliness or readiness of the corporation, business, partner to enter into an
:w el
agreement
E. The actual value in cash, or in -kind goods or services, of the proposal in relation
to the benefit to the corporation and Oakland County Parks and Recreation
Commission
F. Community support for, or opposition to, the proposal
G. The operating and maintenance costs associated with the proposal on behalf of
Oakland County Parks and Recreation Commission
H. The corporation's effort of responsible environmental or community stewardship
8D-7
Item #8E
Urban Recreation Initiative (URI)
Preliminary Draft
Staff will make a presentation on the Urban Recreation Initiative (URI) to provide
information on the development of the URI Proposal. An informational packet has been
distributed with the agenda. Staff will discuss the role the URI could play in the
continued implementation of the 2008 Strategic Master Plan and the development of the
2012 Recreation Master Plan. Staff will also address the process that would be required
to implement the URI and obtain Commission input.
E: M
Item #8F
Executive Officer's Report
1. The contract with Ferris State University has been cancelled due to staff changes
at the university. Staff is looking at options to complete the work specified on the
contract.
2. The Oakland County Print shop will close April 1, 2011. Staff will be contracting
with Oakland Schools for print services.
3. Please plan to attend the first Commission Work Session scheduled for
Wednesday, October 20 from 9 a.m. to Noon at the Executive Office Building in
the Pontiac Training Room. Topics for discussion and Commission input are: 1.
Strategic Marketing Review and 2. Capital Improvement and Major Maintenance
15-year Priority Projection. Related information will be forthcoming on these
topics one week prior to the work session.
4. Attached for your review is a letter from Don and Jane Ensley, winners of the
Walk Michigan! Walking Program.
5. Attached for your review are the net captures provided by the Oakland County
Treasurer for FY ending June 30, 2010.
6. Attached for your review is the breakdown of the Marketing and Communications
Supervisor job responsibilities in the Business Development and Strategy
section.
7. Currently Staff is working on the following three CIP projects for the newly
acquired Upper Bushman Lake Property at Independence Oaks as required by
the MNRTF Grant Agreement:
• Boundary Fence (Budget $100,000)
0 5 bids were received on September 2, 2010; a contract was issued to
the lowest qualified bidder, Metamora Fence Company, in the amount
of $46,505.30.
o MDNRE Wetland Permit has been received.
• Gravel Parking Lot (Budget $40,000)
o Final engineering drawings will be completed at the end of
November.
o Due to RCOC permit requirements, staff will be releasing the project
for bid in January and may have to obtain Commission approval in
March if bids are over budget.
■ Current engineer estimate is $70,000 - $80,000.
■ After meeting with the Permits Division of the RCOC, some
, savings may be realized with our agreed revisions.
o Staff originally anticipated this parking lot to be constructed this fall
utilizing existing blanket contract vendors; however, we now anticipate
opening public access April 1, 2011.
• Boardwalks & Trails (Budget $216,000)
o Bids for lumber, hardware, and floatation systems will be released in
October.
8F-1
o Park Staff, trustys and potential volunteers will be constructing the
boardwalks and trails this winter and spring.
o MDNRE Wetland Permit has been received.
8. Staff is in receipt of information detailing the State of Michigan's Recreation
Passport Program. Information is included in the commissioners' folder for your
review. Staff has been educated on the details of the program.
9. Samples will be available of the two styles of button—down shirts available.
Please see Sue Kici for style choice and sizing.
10. Attached for your review are the Upcoming Events for October, 2010.
ON
1088 N. Adams Road
Rochester Hills, MI 48306
September 13, 2010
County of Oakland
Department of Parks & Recreation
1200 N. Telegraph Rd. Ste. 1
Pontiac, MI 48341-9900
Dear Friends,
We were the winners from Oakland County for the Walk
Michigan! Walking Works Trip. We want to thank you for this fabulous
trip, which was the highlight of our year! As frequent users of the Orion
Oaks Dog Park, we have walked acres for more years than we wish to
admit, and this summer we heard about this wonderful opportunity
through fellow dog walkers at Orion Oaks Dog Park. Mileage we may
not know, but time spent at this outstanding park facility has and will
continue to keep us walking, while our dogs are out there running.
We cannot thank you enough for being a part of this
extraordinary program (Walk Michigan!). As first place winners of Walk
Michigan! we enjoyed a first class trip with phenomenal folks who
guided us through the entire weekend, and provided for us such an
excellent opportunity to enjoy our glorious state. First class
accommodations, transportation, and front row starting on the bridge
walk could not be improved. The ferry crossing with Governor
Granholm being so gracious and encouraging just added extra
enjoyment to the whole experience.
As a retired public school teacher myself, I know how public
service may not always get its due rewards or acknowledgements, but
Oakland County being a participant in the Walk Michigan! program
cannot be underestimated. Thank you, Oakland County, for encouraging
your residents to enjoy better health in your parks and the beauty of our
state.
Continued park support & success! Hopefully you will continue to
be part of the Walk Michigan! program. Once more, thanks again for all
your efforts.
Jane & Don Ensley
8F-3
OAKLAND COUNTY PARKS & RECREATION COMMISSION
OAKLAND COUNTY TREASURER - NET CAPTURES
2009 LEVY - FISCAL YEAR ENDED JUNE 30, 2010
TAX ITEM
DDA / TIFA /
LDFA BRA
CAPTURED
DDA / TIFA /
LDFA / BRA
SHARING `
TOTAL
TAXES LOST
(NET CAPTURED)
AD VALOREM
(521,384.08)
108,389.34
(412,994.74)
DNR
(0.73)
0.00
(0.73)
IFT - FULL
(429.12)
214.56
(214.56)
IFT - HALF
(15,585.75)
4,390.46
(11,195.29)
ALTERNATE ENERGY
(341.09)
0.00
(341.09)
OBSOLETE -FROZEN
(480.15)
0.00
(480.15)
IFT - HALF (CPP)
(985.91)
492.96
(492.95)
GRAND TOTAL
(539,206.83)
113,487.32
(425,719.51)
913012010 11:47 AM Page 1 of 1 FOR TIF Captures - P&R Revenue Lost.xls 2009
8F-4
Supervisor — Communications
• Supervise Communications staff including graphic designers, writers and
communications assistant
• Coordinate media relations
o General/targeted writing services
o Editing/proofing
o Interview/research
Oversee Communications Requests - planning, writing, editing and graphics for
all department communications including:
o Full -color Brochures
o Community Connection Initiative newsletters
o Commission updates
o Portal content (text, photos, video)
o Social Marketing tools (Facebook, Twitter)
o Signage
o Direct mail
o Surveys
• Oversee Media Management System
o Photography & videography plus cataloging of said items
• Coordinate local, state and national award nominations
• Oversee trade show preparation and coordination
• Oversee promotional items
• Assist with elements of Marketing Plans
• Oversee GovDelivery Database and E-marketing messages
• Assist with dedications/grand opening events
• Coordinate Speaker's Bureau
Supervisor — Strategic Marketing
• Develop and implement Marketing Plans for individual units
o Conduct strategic planning meetings with individual units
o Design marketing plans and promotions to increase usage/revenue and
awareness of parks and recreation properties, facilities, projects and
activities
• Design, conduct, analyze market research
o Customer Surveys
o Park Surveys
8F-5
o Mystery shopper program
• Manage media planning/buying, advertising creative and media contacts
• Manage implementation of Pricing Policy and coordinate pricing with operations
sites
• Maintain Cost of Service models with operations to support pricing policy
• Design, develop, implement and maintain cross -marketing efforts
• Design, develop, implement and maintain customer stewardship (loyalty
programs)
• Design, develop, implement and maintain merchandising plan to support
department branding initiative
• Supervise Market Research and Sales staff
• Supervise outside marketing, advertising and research consultants
• Assist with developing corporate partnerships and sponsorships
• Assist with website content enhancement
8F-6
UPCOMING EVENTS
OCTOBER 2010
Adaptive Recreation
October 1
Social for individuals with developmental disabilities, Royal Oak
October 5
OC Parks Express Adaptive Fall Tour - Lockwood of Waterford
October 6
Junior Wheelchair Team, Southfield
October 7
OC Parks Express Adaptive Fall Tour - Cambridge Nursing Center,
Clawson
October 9
Sports -ability: open gym/activities for kids with disabilities, Boys & Girls
Club - Royal Oak
October 12
OC Parks Express Adaptive Fall Tour - Arden Courts, Beverly Hills
October 13
Junior Wheelchair Team, Southfield
October 14
OC Parks Express Adaptive Fall Tour - Oakland Towers, Troy
October 16
Sports -ability: open gym/activities for kids with disabilities, Boys & Girls
Club - Royal Oak
October 18
Crafts and Cooking for individuals with Developmental Disabilities,
Ferndale
October 19
OC Parks Express Adaptive Fall Tour - Pontiac
October 20
Junior Wheelchair Team, Southfield
October 21
Halloween Happiness for Individuals with Developmental Disabilities,
Southfield Civic Center
October 23
Sports -ability: open gym/activities for kids with disabilities, Boys & Girls
Club - Royal Oak
October 18
Crafts and Cooking for individuals with Developmental Disabilities,
Ferndale
October 27
Junior Wheelchair Team, Southfield
October 28
Hall of Fame Dinner
October 30
Sports -ability: open gym/activities for kids with disabilities, Boys & Girls
Club - Royal Oak
Health and Fitness
October 1, 2, and 3 Brooksie Way Run and Health Fair Oakland University
Sunday, October 10 Hidden Forest Runs at Independence Oaks
Golf Programs
Saturday, October 16 Last Chance Golf Outing White Lake Oaks
Dog Programs
Saturday, October 9 Red Oaks, Orion Oaks and Lyon Oaks Dog Parks Tailgating Party
10 am
Saturday, October 16 How17o-ween Bash at Lyon Oaks noon - 4 pm
Special Events
Sunday, October 3 Car Show Classic at Independence Oaks 11 am - 3 pm
Saturday, October 16 Pumpkin Launch at Orion Oaks 11 am - 3 pm
LEWIS E. WINT NATURE CENTER
Public Interpretive Programs
October 2 - Canines in the Park
October 6 and 9 - Tuning Your Tot into Fall
October 9 - Ellis Barn Festival at Springfield Oaks County Park
8F-7
Upcoming Events cont'
October 17 — Applefest
October 23 — Mad Scientist Spooktacular
Scout Badge Day
October 14 — Map & Compass Belt Loop
October Appointments:
Nature Discovery — 1
Field Trip — 15 (5 of which are OCPR "in kind" Senior Tour)
Other:
Garden Work Bee — October 14
Hidden Forest Trail Run (in Independence Oaks) — October 10
October 17 Metroparent's Great Michigan Race, Rochester
8F-8