HomeMy WebLinkAboutAgendas/Packets - 2010.10.20 - 401902800 Watkins Lake Road • Bldg 97W • Waterford, MI 48328-1917
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GaZAKLAND COUNTYPARKS
October 15, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A special meeting has been called of the Oakland County Parks and Recreation Commission
as follows:
PLACE ............................. White Lake Oaks Clubhouse
991 Williams Lake Road
White Lake, MI 48393
TIME .............................. Wednesday, October 20, 2010
9:00 a.m.
PURPOSE .......................... Planning Session
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation Commission.
Sincerely,
Jj
Daniel J. Stencil
Executive Officer
Pecky D. Lewis, Jr.
Chairman
Richard Skarritt Next Meeting: Wednesday, November 3 at Oakland County Parks and
Vice Chairman
J. David VanderVeen Recreation Administration Office.
Secretary
Tim Burns Please note the change in meeting location for Wednesday October 20.
Gerald A. Fisher
Robert Kostin
Christine Long
John P. McCulloch
'es Palmer
Scott
Daniel J. Stencil
Executive Officer
D:\$Data\My documents\COMMISSION\2010agendaltr.doc
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and h ks Golf course sion Meeting
White Lake Oahite Lake, M148328
991 Williams Lake Road, W
October 20, 2010
Agenda
PresenterlPhone #
Action Required P. Lewis/248.646.5917
1. Call Meeting to Order - ------
2. R011 Call
3. Pledge of Allegiance
4. Public Comments
AGENDA M. Felton1248•858.0911
5. REGULAR Informational
coach ital
A. Strategic Marketing APp � ended Priorities for Gap M. Donnellon/248.858.4623
B. FY2011 15-Year Projection and Recomm
Infonmational
huprovement projects and Major Maintenance
6. OLD BUSINESS
7. NEW BUSINESS
S. ADJ__ OURN
3 2010, 9 a.m. at the Parks and Recreation's.administration office.
.The next meeting will be Wednesday, November ,
a scheduled for November 17, 2010 from 9 am —Noon at White Lake Oaks.
The next Commission/Staff Planning Session has been
ude: pxoposed Parks Foundation and Strategic Planning Initiatives. -
Topics incl
Item #4A
Strategic Marketing Approach
Skidmore Studios has been a Detroit based full -service advertising agency
since 1959. Skidmore currently works with Oakland County on Prosper Magazine
and Automation Alley, and most recently won an RFP to work on other marketing
projects for OCPR.
Through the Strategic Master Plan, Oakland County Parks and Recreation
identified a need to focus on marketing and brand awareness. If approved,
Skidmore Studios will provide the resources and expertise to guide OCPR
through the process of developing a comprehensive marketing approach.
Marketing Supervisor Matt Felton will make a presentation at the meeting.
.,.
Item #4B
Capital Improvement Program and Major Maintenance Projects
FY2011 Recommended Project Priority
15-Year Project Budget Projections
The purpose of Wednesday's work session is to establish the FY2011 Capital
Improvement (CIP) and Major Maintenance (MM) Project Priorities as well as project
future projects over the next 15 years. Attached are the following documents for your
review and comment:
• FY2011 Recommended CIP Project Priority List
• FY2011 Recommended MM Project Priority List
• 15-Year CIP Project Budget Forecast Summary
• 15-Year MM Project Budget Forecast — Addison Oaks (Example)
Both priority lists were established by administration, maintenance and
operations staff based on Staff's experience as it relates to their professional
recreational background with the public, maintenance and operations of our park
system.
With the assistance of our Fiscal Services Department both 15-year budget
summaries are based on the Adopted FY2011 CIP and Operating Budget. These
budget summaries list an annual budget target expenditure of $3,500,000 for CIP and
$1.500.000 for MM, which is based on historic fiscal service data. The projected
projects do not represent any priority and may be altered depending on public need,
business opportunities, health and wellness, regulatory requirements, etc.
Due to the life cycle of various building and grounds maintenance projects, an
example 15-year budget forecast has been provided for your reference. Historic data
must be confirmed for all facilities before an accurate projection can be made by staff.
We expect to have this completed prior to the beginning of the FY2012 budget cycle.
Staff's recommendation for future fiscal years is that staff and commission review
recommended CIP project priorities during the process of adopting the OCPR Operating
Budget. Furthermore, staff recommends adopting a prioritization evaluation model for
projects that will provide a method or evaluating projects based on public need, business
opportunities, health and wellness, regulatory requirements, etc.
Staff will make a brief presentation on these items for your consideration,
including an example of a CIP Project Evaluation Model, for your consideration and
discussion at the meeting.
FY2011 CIP RECOMMENDED PROJECT PRIORITY
to
w
Priority
Park
Account
Project
Type
Budget
Means of
Completion
1
IND
Upper Bushman - Parking Lot
Design/Constr
$40,000.00
Blanket Eng
Bid Requisition
2
IND
1229
Upper Bushman - Boundary Fence
Construction
$100,000.00
Bid Requisition
3
CAT
1103
Restroom Concession Building
Design/Constr
$400,000.00
Bid Requisition
4
ADD
604
Campground Recreation Pavilion (Design)
Design
$20,000.00
Blanket Arch.
5
IND
Upper Bushman - Trail Phase 1
Design/Constr
$216,000.00
Staff
6
CAT
1102
Asphalt Parking Lot Paving
Design/Constr
$330,007.50
Bid Requisition
7
CAT
1330
Play Structure
Design/Constr
$250,000.00
8
GRV
829
Dog Park
Construction
$30,000.00
FM Staff
9
ORN
867
Dog Park Pavilion
Construction
$137,654.99
Bid Requisition
10
WWP
New Water Feature
Design
$40,000.00
RFP
11
GRV
828
Bike Rental/Storage Building
Construction
$89,715.00
Bid Requisition
12
ADD
601
Bulh Lake Boathouse (Design)
Design
$10,000.00
Blanket Arch.
14
CAT
1223
Irrigation (Well/Fields)
Desi n/Constr
$60,000.00
15
ADD
1221
Asphalt Camping Trail
Construction
$200,000.00
Bid Requisition
16
CAT
1225
Asphalt Trail
Design
$55,000.00
17
CAT
1222
Recreational Fields
Design/Constr
$250,000.00
18
CAT
1224
Maintenance Yard
Design
$40,000.00
19
IND
1334
Pole Barn Addition
Design/Constr
$160,000.00
Bid Requisition
20
WTR
1337
Low Ropes Course
Construction
$50,000.00
Partnership
21
IND
1333
SW Property Boundary Fence
Construction
$80,000.00
Bid Requisition
22
SAC
1235
Event Campground - Phase 11
Design/Constr
$218,762.03
Staff
Blanket Contr.
$2 777 139.52
10/15/2010
Pending, Completed/In Progress and Land Acquisition Projects are excluded from the list ($13,790,416)
Projects required by regulatory agencies or safety reasons are in Italics.
FY2011 Recommended Major Maintenance Project Priorities
Priority
Park
Account
Project
Type
Budget
Means of
Completion .
1
GRV
B
Waterslide Painting
Construction
$4,500.00
Blanket Contr.
2
SPG
B
Clubhouse Exterior Painting
Construction
$20,000.00
Blanket Contr.
3
ACC
B
Window Replacement
Design
$30,000.00
Bid Requisition
4
GLG
G
Cart Path Repair
Construction
$10,000.00
Blanket Contr.
5
WWP
B
Bathhouse Repairs
Construction
$11,000.00
Staff
6
B
(9) Roof Projects (Various Parks)
Construction
$74,950.00
Varies
7
SPG
G
Davisburg Dam Repair
Design
$10,000.00
Blanket Eng.
8
GRV
B
Waterslide Structural Repairs
Construction
$20,000.00
9
ACC
B
Stucco Repair
$10,000.00
Blanket Contr.
10
SPG
G
Irrigation #13 & #16
Construction
$50,000.00
Staff
11
B
(4) Carpet Projects (Various Parks)
Installation
$16,900.00
Bid Requisition
12
RWP
B
Lazy River Painting
Construction
$4,800.00
Blanket Contr.
13
GLG
G
Asphalt Repairs (Parking Lot)
Construction
$5,000.00
Blanket Contr.
14
GRV
B
Boat House Decking Replacement
Construction
$10,000.00
Staff
15
GRV
B
Bridge Structural Repairs
Construction
$10,000.00
Blanket Eng.
16
B
(13) Energy Audits
Design
$62,500.00
Blanket Eng.
17
GRV
B
Area C Restroom Renovation
Construction
$400,000.00
Bid Requisition
18
SAC
B
Water Tower Painting
Construction
$40,000.00
Blanket Contr.
19
B
(11) Window/Door Projects
Installation
W67,700.00
20
GRV
G
Pines Playground Surfacing
Construction
$25,000.00
Staff
21
SAC
G
Communication Line Burial
Construction
$12,000.00
Staff
22
INC
B
New Exhibit
Design
$10,000.00
23
ADD
G
Disc Golf - Concrete Tees
Construction
$6,900.00
Staff
24
LYG
G
Banquet - Retaining Wall Repair
Construction
$17,000.00
Bid Requisition
25
WTB
G
Concrete Repairs
Construction
$4,800.00
Blanket Contr.
26
IND
B
Upper Bushman House Repair
Construction
$9,000.00
Staff
27
ADD
G
Tub Grinding
Construction
$10,000.00
Blanket Contr.
Total Maintenance Projects
$952,050.00
Exuuwng ADD E-EuGis Gram (�3u,uuu) $922,050.00
by regulatory agencies or safety reasons are in Italics.
10/15/2010
Oakland County Parks and Recreation Commission
Capital Improvement Program Budget and FifteenYear Forecast
October 10, 2010
Summary
Park
Administration (Future Projects)
Addison Oaks
Catalpa Oaks
Glen Oaks
Groveland Oaks
Highland Oaks
Independence Oaks
Lyon Oaks
Orion Oaks
Red Oaks
Rose Oaks
Springfield Oaks
Waterford Oaks
White Lake Oaks
Contingency
Capital Improvement Program Budget Total (Adjusted)
Capital Improvement Program Budget Target
Fifteen Year Forecast (In Dollars)
FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026
$1,906,000
$0
$0
$300,000
$300,000
$300,000
$300,000
$300,000
$300,000
$300,000
$300,000
$300,000
$300,000
$300,000
$300,000
$300,000
$2,008,307
$370,000
$0
$80,000
$220,000
$981,000
$420,000
$120,000
$500,000
$10,000
$150,000
$380,000
$150,000
$50,000
$2,500,000
$2,500,000
$1,393,642
$495,000
$0
$240,000
$0
$36,000
$60,000
$40,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$10,000
$130,000
$550,000
$70,000
$700,000
$0
$0
$0
$0
$0
$0
$0
$0
$119,715
$0
$0
$680,000
$20,000
$140,000
$810,000
$100,000
$0
$10,000
$130,000
$0
$0
$0
$0
$0
$369,000
$0
$0
$285,000
$0
$0
$40,000
$280,000
$0
$0
$0
$0
$0
$0
$0
$0
$3,889,095
$0
$0
$308,000
$608,000
$160,000
$10,000
$180,000
$160,000
$0
$0
$0
$30,000
$0
$0
$0
$250,000
$0
$0
$0
$136,000
$140,000
$0
$0
$0
$20,000
$180,000
$300,000
$1,300,000
$2,250,000
$0
$0
$137,655
$0
$0
$0
$50,000
$60,000
$0
$0
$30,000
$1,280,000
$0
$0
$0
$0
$0
$0
$786,354
$120,000
$0
$214,000
$400,000
$12,000
$120,000
$0
$70,000
$0
$0
$700,000
$0
$0
$0
$0
$732,000
$0
$0
$0
$0
$380,000
$25,000
$250,000
$180,000
$1,750,000
$0
$0
$0
$0
$0
$0
$218,762
$0
$0
$0
$360,000
$50,000
$400,000
$180,000
$1,800,000
$0
$0
$110,000
$1,040,000
$0
$0
$0
$120,000
$400,000
$0
$0
$1,043,000
$620,000
$740,000
$190,000
$100,000
$100,000
$2,700,000
$1,440,000
$0
$0
$0
$0
$0
$0
$0
$0
$165,000
$0
$70,000
$700,000
$0
$0
$0
$0
$0
$0
$0
$0
$1,629,226
$0
$0
$350,000
$350,000
$350,000
$350,000
$350,000
$350,000
$350,000
$350,000
$350,000
$350,000
$350,000
$350,000
$350,000
$13,559,757
$1,385,000
$0
$2,467,000
$3,782,000
$3,779,000
$3,41,5,000
$3,390,000
$3,490,000
$3,820,000
$3,810,000
$3,580,000
$3,170,000
$2,950,000
$3,150,000
$3,150,000
$15,419,646
$1,265,000
$0
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
$3,500,000
All Projected CIP Projects will be reviewed annually for any necessary adjustments and/or project additions due to, but not limited to, public need, funding, trends, etc.
Project CIP Projects do not represent order of priority.
Project Priority will be established prior to the beginning of each fiscal year by commission and staff.
Page 1
4B-5
Oakland County Parks and Recreation Commission
FY 2011 15 Year Major Maintenance Budget Forecast
October 20, 2010
ADD - Park & Campground
Four
FY 2011
Bdgt. Proj. New
No. No. Proiect Projects FY 2012
Roofing
Maintenance Building $0 $0
Park Residence $0 $0
Sheriff's Building $0 $0
Campground Contact Station $0 $0
Concession Building $15,000 1 $0
Beach Pavilion $0 1 $0
Timber Ridge Pavilion $0 1 $0
Campground Gazebo $0 1 $0
Section A Restroom/Shower Building $0 1 $0
Section C Restroom/Shower Building $10,000 $0
Section D Restroom (Pit Toilets) $0 $0
Group Area Pavilions (2) $0 $0
Cabins (4) $0 $0
Cabins (2) Accessible $0 $0
,Exterior Painting
Maintenance Building
Park Residence
Sheriff's Building
Campground Contact Station
Concession Building
Section A Restroom/Shower Building
Section C Restroom/Shower Building
Section D Restroom (Pit Toilets)
Cabins (6)
IntenorPainting $2,500:
Maintenance Building
Park Residence
Sheriff's Building
Campground Contact Station
Concession Building
Section A Restroom/Shower Building
Section C Restroom/Shower Building
Section D Restroom (Pit Toilets)
Cabins (6)
Year Forecast (In Dollars)
FY 2013 FY 2014 FY 2015 FY 2016
FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 FY 2022 FY 2023 FY 2024 FY 2025 FY 2026
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$5,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
1 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$5,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
1 $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$2,500
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$20,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
777
Page 3
4B-6
Oakland
County
Parks
and Recreation Commission
FY 2011
15 Year
Major
Maintenance
Budget
Forecast
October 20, 2010
Bdgt.
No.
Four Year Forecast (In Dollars)
FY 2011
Proj. New
Page 3
0-7
Oakland County Parks and Recreation Commission
FY 2011 15 Year Major Maintenance Budget Forecast
October 20, 2010
Bdgt.
No.
ADD - Park & Campground
Four Year Forecast (In Dollars)
FY 2011
Proj. New
Major Maintenance Total
47 000
32 500
Vo
2 500
Vo
5 000
-$-0
5 000
0
20 000
-
$0
U0
$_0
$-Q
Balance of Major Maintenance Target
$665,070
$466,100
$325,000
$1,342,500
$1,480,000
$1,275,000
$1.451,000
$1,475,000
$1,480,000
$1,455,000
$1,465,000
$1,454,000
$1,230,000
$1,480,000
$1,465,000
$1,475,000
Combined Maintenance Totals
$75,900
$32,500
$0
$2,500
$0
$5,000
$0
$5,000
$0
$20,000
$0
$0
$0
$0
$0
$0
4B-8
Page 3