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OZ-AKLANDCOUNTYPARKS
August 26, 2010
Oakland County Parks
and Recreation Commission
Oakland County, Michigan
Commissioners:
A meeting has been called of the Oakland County Parks and Recreation Commission as
follows:
PLACE .............................Oakland County Parks and
Recreation Commission
Administration Building
2800 Watkins Lake Rd
Waterford, MI 48328
TIME .............................. Wednesday, September 1, 2010
9:00 a.m.
PURPOSE .......................... Regular Meeting
This meeting has been called in accordance with the authorization of Chairman Pecky D.
Lewis, Jr. of the Oakland County Parks and Recreation.
Sincerely,
C�
Pecky D. Lewis, Jr.
Chairman Daniel J. Stencil
Richard Skarritt Executive Officer
Vice Chairman
J. David VanderVeen
Secretary
Tim Burns Next Meeting
Gerald A. Fisher
Robert Kostin
Christine Long
John P. McCulloch
'es Palmer
Scott
Daniel J. Stencil
Executive Officer
Wednesday, October 6, 2010 at Lyon Oaks
D:\$Data\My documents\COMMISSION\agendaltr.doc
0 ur mission is to provide quality recreational experiences that encourage healthy lifestyles,
support economic prosperity and promote the protection of natural resources.
Oakland County Parks and . .reation Commission Meeting
2800 Watkins Lake Road, Waterford, MI 48328
September 1, 2010
AZgnda
1. Call Meeting to Order
2. Roll Call
3. Pledge of Allegiance
4. Approval of Minutes: August 4, 2010 Regular Meeting
5. Approval of Agenda
6. Public Comments
7. REGULAR AGENDA
Action Required Presenter/Phone #
------ P. Lewis/248.646.5917
GL
Approval S. Kici/248.858.4603
Approval P. Lewis/D. Stencil/248.858.4944
P. Lewis
A. Internal Service Funds Journal Voucher Register ending 7/30/10
(FM 10, FY 10); Payment Register ending 7/30/10 (FM 10 FY10) Approval
B. Combined Statement of Operations for month ending 7/30/10 (FM 10 FYI 0) Approval
C. Fiscal Year 2010 Third Quarter Budget Report
D. Fiscal Year 2010 Operating Budget Amendment
E. Michigan State University - University Partnership Contract
F. Upper Bushman Cash Donation and Eisele Parcel Donation
1. Ducks Unlimited Acquisition Funding Agreement Resolution
2. Wetlands America Trust, Inc. Declaration of Charitable Gift Resolution
G. Proposed Erosion Control Grant Project Resolution - Waterford Oaks
H. Residential Leases — Upper Bushman Lake Property -Independence Oaks
I. Uncollectible Non -Sufficient Funds Report
8. STAFF REPORTS/PRESENTATIONS
A. July Activity Report
Approval
Approval
Approval
Approval
Approval
Approval
Approval
Informational
Receive and File
S. COx/248.858.4612/D. Stencil
S. Cox/D. Stencil
S. Cox/D. Stencil
S. Cox/D. Stencil
D. Stencil/J. Noyes/248.858.4624
M. Prowse/248.858.4630
M. Prowse
P. Castonia/248.858.0909
B. Menghini/248.858.4617/D. Stencil
J. Dunleavy/248.858.4647/
L. Gee/248.343.3165
B. 2010 Millage Results Report Receive and File S. Mackey/248.431.1268
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OAKLAND COUNTY PARKS AND RECREATION COMMISSION MEETING
August 4, 2010
Chairman Lewis called the meeting to order at 9:14 a.m. in the Training Room of the Groveland Township
Fire Station #1.
COMMISSION MEMBERS PRESENT:
Chairman Pecky D Lewis, Jr., Vice Chairman Richard Skarritt, Secretary J. David VanderVeen, Tim
Burns, Gerald Fisher, Robert Kostin, Christine Long, John McCulloch, Charles Palmer, John Scott
ALSO PRESENT:
Parks and Recreation
OC Fiscal Services
OC Corporation Counsel
OC Fair Association
Groveland Township
APPROVAL OF MINUTES:
Daniel Stencil, Executive Officer
Sue Wells, Administrator -Parks & Rec. Operations
Mike Donnellon, Chief, Facilities, Maint. & Dev.
Jim Dunleavy, Chief-Oper. & Maint. North
Larry Gee, Chief-Oper. & Maint. South
Desiree Stanfield, Supervisor -Communications
Terry Fields, Chief -Recreation Programs/Services
Melissa Prowse, Business Development Representative
Karen Kohn, Supervisor -Administrative Services
Phil Castonia, Business Development Representative
Sheila Cox, Capital Improvement Coordinator
Jody Hall, Assistant Corporation Counsel
LC Scramlin, Manager
Bob DePalma, Supervisor
Moved by Mr. Palmer, supported by Mrs. Long to approve the revised minutes of the regular
meeting and public hearing of June 2, 2010, and the minutes of the regular meeting of July 7,
2010 as written.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
APPROVAL OF AGENDA:
Moved by Mr. Skarritt, supported by Mr. Scott to approve the agenda as amended by adding the
Quinlan Affidavit of Permission and Red Oaks Driveway Easement items to the agenda following
Item 7F.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
PUBLIC COMMENTS:
LC Scramlin, Manager, Oakland County Fair Association, provided a report on the success of the 2010
4-H Fair. More than 82,000 people visited the fair this year, down a little from last year due to inclement
weather.
4-1
(Commission Meeting, August 4, 2010)
Executive Officer Stencil thanked the Citizens for Oakland County Parks and Recreation advocacy group,
led by Jim Meloche of Clarkston, the Cooley Law School, and parks staff for their efforts to renew the
parks millage. The August 3 Primary resulted in 76.46% vote of support for the parks millage renewal,
the highest percentage in parks history (66% in 2000).
PAYMENT APPROVAL:
Moved by Mrs. Long, supported by Mr. Scott to approve the Internal Service Funds Journal
Voucher Register and Payment Register for the month ending 6/30/10 (FM 9, FY 10).
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
COMBINED STATEMENT OF OPERATIONS:
Moved by Mr. VanderVeen, supported by Mr. Palmer to approve the Combined Statement
of Operations for the month ending 6/30/10 (FM 9, 2010).
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
CAPITAL IMPROVEMENT PROGRAM BUDGET REPORT:
Moved by Mr. Palmer, supported by Mr. Burns to approve the Capital Improvement Program
Budget Report ending 6/30/10 (FM 9 FY 10).
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
OAKLAND COUNTY MARKET BUSINESS PLAN:
Business Development Representative Melissa Prowse provided an updated business plan for the
Oakland County Market. Discussion followed regarding the timeline for the management transfer. Mr.
VanderVeen and Mr. McCulloch will meet with the county executive's staff to determine if funds are
available from the general fund to offset some of the necessary improvements.
It was determined that the Commission will not make a commitment to manage the market at this time
SPRINGFIELD OAKS RESIDENTIAL LEASE — RESOLUTION:
Moved by Mr. McCulloch, supported by Mr. Fisher to approve the residential lease with Terry and
Martha Foshia and adopt the following resolution:
WHEREAS, the County of Oakland is the owner of Springfield Oaks County
Park; and
WHEREAS, a one-story three -bedroom house, identified as 12080 Clark Road, is
located on the grounds of Springfield Oaks County Park; and
4-2
(Commission Meeting, August 4, 2010)
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 12080 Clark Road to County employee
Martha Foshia for a period of five years commencing September 1, 2010; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Martha Foshia will pay rent as follows:
September 1, 2010 — December 31, 2010 $705.00
January 1, 2011 — December 31, 2011 $719.00
January 1, 2012 — December 31, 2012 $733.00
January 1, 2013 — December 31, 2013 $748,00
January 1, 2014 — December 31, 2014 $763.00
January 1, 2015 — December 31, 2015 $778.00
and pay all utility costs and provide after hours security, coordinate all emergency
activities with local police and fire agencies, and provide after hours emergency
maintenance as necessary; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Martha Foshia.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County of Oakland Board of Commissioners
hereby directs its Chairperson or his designee to execute the attached Lease Agreement
and all other related documents between the County of Oakland and Martha Foshia, which
may be required.
AYES: Burns, Fisher, Kostin, Lewis, Long, McCulloch, Palmer, Scott, Skarritt, VanderVeen (10)
NAYS: (0)
Motion carried on a voice vote.
ACADEMIC PARTNERSHIP PHASE I — BUSINESS PLAN DEVELOPMENT:
Staff has been working OC Purchasing to develop a contract with local universities to assist with the
development of business plans. A recommendation will be made at the September 1 meeting.
QUINLAN AFFIDAVIT OF PERMISSION — SPRINGFIELD OAKS:
Staff is working with Mr. Quinlan to finalize the agreement to treat and maintain the pond adjacent to
Springfield Oaks Golf Course. An additional parcel abuts the pond, owned by a third party. The owner of
the third parcel has,also been contacted to obtain his permission to treat the pond. Concern was raised
4-3
(Commission Meeting, August 4, 2010)
about the possibility of adverse possession since Mr. Quinlan has been maintaining the pond for the past
15 years. Staff will provide an update on the status of this agreement at the September 1 meeting.
RED OAKS GOLF COURSE ENTRANCE DRIVE EASEMENT:
For the past year staff has worked to secure an easement from Southeastern Oakland County Resource
Recovery Authority (SOCRRA) to realign the entrance driveway to Red Oaks Golf Course with the
existing SOCRRA driveway. It was determined through a traffic study performed by a SOCRRA
consultant that a traffic light was necessary for public safety, minimizing the number of access points
along John R by eliminating the Red Oaks Golf Course and Madison Heights Senior Center driveways
and consolidating traffic flow through the SOCRRA driveway.
Because Corporation Counsel staff has not been able to come to an agreement with SOCRRA, it was
determined that no further action would be taken with SOCRRA and a Right Turn Only sign will be placed
at the driveway exit. Staff will continue to look at possible driveway relocation alternatives.
ACTIVITY REPORT:
The June Activity Report was received and filed.
CAPITAL IMPROVEMENT/MAJOR MAINTENANCE QUARTERLY UPDATE:
Chief -Parks Facilities Maintenance and Development Mike Donnellon provided an update on proposed
projects. Staff was directed to prioritize projects based on funds available, develop a Greens Initiative
policy that will provide standards for the park system, including return on investment, and provide a 15-
year forecast, including existing projects and incorporating existing research.
ADAPTIVE RECREATION EQUIPMENT DEMONSTRATION:
Staff provided a demonstration of adaptive recreation equipment during the tour of Groveland Oaks
County Park.
EXECUTIVE OFFICER'S REPORT:
In addition to the Executive Officer's Report, the following was also noted:
--The King of Darkness water ski jump event at Groveland Oaks was very successful.
--The Upper Bushman Lake Property acquisition closed on July 29, 2010 adding 186 acres of green
space to Independence Oaks.
--The annual Oak Management Corporation audit will be completed on an as -needed basis.
--More than 800 people attended the "Yappy Birthday' 10-year anniversary event at Orion Oaks Dog Park
on August 1.
OLD BUSINESS:
None.
NEW BUSINESS:
None.
Meeting adjourned to the tour of Groveland Oaks County Park at 11:02 a.m.
J. David VanderVeen, Secretary Suzanne L. Kici, Recording Secretary
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
PAYMENT APPROVAL SUMMARY
FOR MEETING OF:
September 1, 2010
*INTERNAL SERVICE FUNDS JOURNAL VOUCHER REGISTER:
July (FM10, 2010)
*PAYMENT REGISTER:
Voucher Report Period, July (FM10 2010)
TOTAL
*BACKUP INFORMATION IS AVAILABLE FOR REVIEW.
1,992,052.15
3,389,412.82
$ 5,381,464.97
7A-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 10, FY 2010
(FOR MONTH ENDING 7131/10)
2010
YEAR TO
(OVER),
% OF
REVENUE
BUDGET
DATE
UNDER BUDGET
BUDGET
ADMINISTRATIVE SERVICES: Miliage Tax
$14,129,000.00
$14,539,595.00
($410,595.00)
102.9%
Other
297,300.00
372,617.64
(75,317.64)
125.3%
GLEN OAKS GOLF COURSE
1,152,170.00
690,314.46
461,855.54
59.9%
LYON OAKS GOLF COURSE
1,269,500.00
841,503.92
427,996.08
66.3%
RED OAKS GOLF COURSE
370,400.00
217,421.52
152,978.48
58.7%
SPRINGFIELD OAKS GOLF COURSE
840,800.00
472,895.16
367,904.84
56.2%
WHITE LAKE OAKS GOLF COURSE
924,250.00
578,590.90
345,659.10
62.6%
INDEPENDENCE OAKS NATURE CENTER
37,420.00
24,003.46
13,416.54
64.1%
ADDISON OAKS
439,665.00
310,466.50
129,198.50
70.6%
ADDISON OAKS CONFERENCE CENTER
126,000.00
71,740.54
54,259.46
56.9%
GROVELAND OAKS
701,400.00
466,457.27
234,942.73
66.5%
HIGHLAND OAKS
13,000.00
(69.00)
13,069.00
-0.5%
INDEPENDENCE OAKS
332,160.00
224,391,77
107,768.23
67.6%
LYON OAKS
90,000.00
49,539.50
40,460.50
55.0%
ORION OAKS
111,200.00
84,766.00
26,434.00
76.2%
RED OAKS DOG PARK
0.00
5,515.00
(5,515.00)
N/A
ROSE OAKS
2,300.00
218.00
2,082.00
9.5%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
60,425.00
52,528.00
7,897.00
86.9%
WATERFORD OAKS ACTIVITY CENTER/PARK
45,900.00
33,469.50
12,430.50
72.9%
RECREATION PROGRAMS & SERVICES
21,000.00
8,855.50
12,144.50
42.2%
CATALPA OAKS
10,000.00
0.00
10,000.00
0.0%
MOBILE RECREATION & SPECIAL EVENTS
387,800.00
168,124.64
219,675,36
43.4%
RED OAKS WATERPARK
1,000,600.00
740,667.71
259,932.29
74.0%
WATERFORD OAKS BMX COMPLEX
17,250.00
5,887.00
11,363.00
34.1%
WATERFORD OAKS TOBOGGAN COMPLEX
144,300.00
1,345.29
142,954.71
0.9%
WATERFORD OAKS WATERPARK
821,425.00
427,256.05
394,168.95
52.0%
NON -OPERATING PLANNED USE OF BALANCE
5,249,817.00
0.00
5,249,817.00
N/A
TOTAL REVENUE
$28,595,082.00
$20,388,101.33
$8,206,980.67
71.3%
EXPENSES
ADMINISTRATIVE SERVICES
$5,874,758.00
$4,000,194.95
$1,874,563.05
68.1%
FISCAL SERVICES ADMINISTRATION
126,497.00
90,197.91
36,299.09
71.3%
FISCAL SERVICES PARKS & REC
267,836.00
213,936.20
53,899.80
79.9%
GLEN OAKS GOLF COURSE
1,404,809.00
1,154,026.24
250,782.76
82.1%
LYON OAKS GOLF COURSE
2,041,893.00
1,335,475.33
706,417.67
65.4%
RED OAKS GOLF COURSE
855,496.00
559,297.15
296,198.85
65.4%
SPRINGFIELD OAKS GOLF COURSE
1,108,426.00
755,380.09
353,045.91
68.1%
WHITE LAKE OAKS GOLF COURSE
1,159,553.00
740,016.68
419,536.32
63.8%
INDEPENDENCE OAKS NATURE CENTER
517,533.00
341,483,21
176,049.79
66.0%
ADDISON OAKS
1,469,831.00
989,885.91
479,945.09
67.3%
ADDISON OAKS CONFERENCE CENTER
289,187.00
127,019.72
162,167.28
43.9%
GROVELAND OAKS
1,533,180.00
864,874.88
668,305.12
56.4%
HIGHLAND OAKS
71,902.00
41,824.00
30,078.00
58.2%
INDEPENDENCE OAKS
1,056,316.00
749,546.76
306,769.24
71.0%
LYON OAKS
366,629.00
244,370.47
122,258.53
66.7%
ORION OAKS
195,505.00
139,747.62
55,757.38
71.5%
RED OAKS DOG PARK
0.00
28,208.84
(28,208.84)
NA
ROSE OAKS
96,352.00
35,489.72
60,862.28
36.8%
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
492,891.00
275,994.08
216,896.92
56.0%
WATERFORD OAKS ACTIVITY CENTER/PARK
619,096.00
413,583.44
205,512.56
66.8%
RECREATION PROGRAMS & SERVICES
700,956.00
501,673.26
199,282.74
71.6%
CATALPA OAKS
114,924.00
24,287.50
90,636.50
21.1%
MOBILE RECREATION & SPECIAL EVENTS
695,187.00
461,619.74
233,667.26
66.4%
RED OAKS WATERPARK
1,354,195.00
1,011,477.35
342,717.65
74.7%
WATERFORD OAKS BMX COMPLEX
53,404.00
24,458.83
28,945.17
45.8%
WATERFORD OAKS TOBOGGAN COMPLEX
952,988.00
115,753.41
837,234.59
12.1%
WATERFORD OAKS WATERPARK
1,287,903.00
610,431.82
677,471.18
47.4%
FACILITIES & MAINTENANCE
1,487,835.00
946,811.25
541,023.75
63.6%
CONTINGENCY/INTERNAL SERVICE CHARGES*
2,400,000.00
194,123.24
2,205,876.76
N/A
$28,595,082.00
$16,991,189.60
$11,603,892.40
59.4%
REVENUE OVER/(UNDER) EXPENSES
$0.00
$3,396,911.73
($3,396,911.73)
2010
2009
2008
2007
ACTUAL REVENUE TO DATE:
71.3%
87.3%
90.0%
89.4%
BUDGET BALANCE:
28.7%
12.7%
10.0%
10.6%
ACTUAL EXPENSE TO DATE:
59.4%
63.9%
68.5%
69.1%
BUDGET BALANCE:
40.6%
36.1%
31.5%
30.9%
Note: FY2007-2009 percents did not include the non -operating Planned Use of Balance Revenue amounts
FY 2007-2010 Expenses are comparable again as of 5/31/10.
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 1 of 3) 713-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
FM 10, FY 2010
(FOR MONTH ENDING 7/31/10)
.:ONTINGENCY: BUDGET AMENDMENTS
$1,800,000 from Information Technology Master Plan (Year 2 of 3) Capital Improvement Program expense line item
(OCPRC-May/Posted May)
CONTINGENCY: PENDING
$116,538 to Waterford Oaks Park -Grounds Maintenance (OCPRC March)
$152,900 + $16,212 = $169,112 to Red Oaks Waterpark-Building Maintenance (OCPRC April & June)
OTHER: BUDGET AMENDMENTS
OTHER: PENDING
(Page 2 of 3) 7B-2
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
COMBINED STATEMENT OF OPERATIONS
REVENUE AND EXPENSE COMPARISON
FM 10, FY 2010
(FOR MONTH ENDING 7/31110)
YEAR TO DATE
YEAR TO DATE
REVENUE OVER
PARK
REVENUE
EXPENSE
(UNDER)EXP.
ADMINISTRATIVE SERVICES:
ADMINISTRATIVE SERVICES (Inc. Tax Revenue)
$14,912,212.64
$4,000,194.95
$10,912,017.69
FISCAL SERVICES ADMINISTRATION
0.00
90,197.91
(90,197.91)
FISCAL SERVICES PARKS & REC
0.00
213,936.20
(213,936.20)
ADMINISTRATIVE SERVICES SUB -TOTAL
14,912,212.64
4,304,329.06
10,607,883.58
GOLF:
GLEN OAKS GOLF COURSE
690,314.46
1,154,026.24
(463,711.78)
LYON OAKS GOLF COURSE
841,503.92
1,335,475.33
(493,971.41)
RED OAKS GOLF COURSE
217,421.52
559,297.15
(341,875.63)
SPRINGFIELD OAKS GOLF COURSE
472,895.16
755,380.09
(282,484.93)
WHITE LAKE OAKS GOLF COURSE
578,590.90
740,016.68
(161,425.78)
GOLF SUB -TOTAL
2,800,725.96
4,544,195A9
(1,743,469.53)
NATURE:
INDEPENDENCE OAKS NATURE CENTER
24,003.46
341,483.21
(317,479.75)
NATURE SUB -TOTAL
24,003.46
341,483.21
(317,479.75)
PARKS:
ADDISON OAKS
310,466.50
989,885.91
(679,419.41)
ADDISON OAKS CONFERENCE CENTER
71,740.54
127,019.72
(55,279.18)
GROVELAND OAKS
466,457.27
864,874.88
(398,417.61)
HIGHLAND OAKS
(69.00)
41,824.00
(41,893.00)
INDEPENDENCE OAKS
224,391.77
749,546.76
(525,154.99)
LYON OAKS
49,539.50
244,370.47
(194,830.97)
ORION OAKS
84,766.00
139,747.62
(54,981.62)
RED OAKS DOG PARK
5,515.00
28,208.84
(2?,693.84)
ROSE OAKS
218.00
35,489.72
(35,271.72)
SPRINGFIELD OAKS ACTIVITY CENTER/PARK
52,528.00
275,994.08
(223,466.08)
WATERFORD OAKS ACTIVITY CENTER/PARK
33,469.50
413,583.44
(380,113.94)
PARKS SUB -TOTAL
1,299,023.08
3,910,545.44
(2,611,522.36)
RECREATION:
RECREATION PROGRAMS & SERVICES
8,855.50
501,673.26
(492,817.76)
CATALPA OAKS
0.00
24,287.50
(24,287.50)
MOBILE RECREATION & SPECIAL EVENTS
168,124.64
461,619.74
(293,495.10)
RED OAKS WATERPARK
740,667.71
1,011,477.35
(270,809.64)
WATERFORD OAKS BMX COMPLEX
5,887.00
24,458.83
(18,571.83)
WATERFORD OAKS TOBOGGAN COMPLEX
1,345.29
115,753.41
(114,408.12)
WATERFORD OAKS WATERPARK
427,256,05
610,431.82
(183,175.77)
RECREATION SUB -TOTAL
1,352,136.19
2,749,701.91
(1,397,565.72)
FACILITIES & MAINTENANCE:
FACILITIES & MAINTENANCE
0.00
946,811.25
(946,811.25)
FACILITIES & MAINTENANCE SUB -TOTAL
0.00
946,811.25
(946,811.25)
CONTINGENCY/INTERNAL SERVICE CHARGES*
0.00
194,123.24
(194,123.24)
TOTAL
$20,388,101.33
$16,991,18760
$3,396,911.73
*CONTINGENCY YTD FIGURE: INTERNAL SERVICE FUNDS PAYMENTS IN TRANSIT.
(Page 3 of 3) 713-3
ITEM VC
FISCAL YEAR 2010 THIRD QUARTER BUDGET REPORT
Attached is the Oakland County Parks and Recreation Commission's Fiscal Year 2010
Third Quarter Budget Report for your review and approval.
The report shows the Commission is in sound financial condition. The Commission's Total
Net Assets for the Fiscal Year 2010 Third Quarter Forecast, as of June 30, 2010, is $89,414,725
and is comprised of two types of assets:
1. Capital Assets, net of depreciation $68,801,687
2. Unrestricted Assets $20,613,038 —fund equity balance utilized for the Capital
Improvement Program (capital projects in progress and planned)
The forecasted Net Loss of $4,820,630 denotes the use of fund equity balance which is the
"Planned Use of Balance" Revenue line item in the Amended Budget, calculated as follows:
1. Non -cash Depreciation of $3,710,100 included in the Operating Expense category:
these expenses do not decrease cash which leaves cash available for the Fiscal
Year 2011 Capital Improvement Program
2. Fund Equity reduction of $1,110,530: net adjustment for operating costs that
decreases cash funds available for Fiscal Year 2011 Capital Improvement Program
— these revised dollars reflect a favorable variance of $429,187 from the amended
budget mainly because of additional Property Tax revenue collected of $413,008
This report will be included in the Department of Management & Budget's Fiscal Year 2010
Third Quarter Report presented to the Oakland County Board of Commissioners for their review
and approval.
Please contact Sheila Cox, 248-858-4612, if you have any questions.
7C-1
OAKLAND COUNTY PARKS &
RECREATION COMMISSION (50800)
OPERATING REVENUE
OPERATING EXPENSE
V
n
I
tv NET OPERATING INCOME (LOSS)
NON -OPERATING REVENUE
(EXPENSE)
COUNTY OF OAKLAND
FY 2010 THIRD QUARTER REPORT
ENTERPRISE FUND
PARKS & RECREATION
ADOPTED AMENDED FY 2010 VARIANCE
BUDGET BUDGET FORECAST FAV/(UNFAV) PERCENT
EXPLANATION OF SIGNIFICANT VARIANCES
$ 8,908,265.00
$ 8,908,265.00
$
8,908,265.00
$
0.00%
Revenue is seasonal with the majority of activity occurring in the third and fourth
quarters. Attendance is currently up because of the weather and also because of
special marketing/pricing incentives developed to increase opportunities for the
public to participate in park activities.
$ 26,783,807.00
$ 28,583,807.00
$
28,583,807.00
$
0.00%
Operating Expenses are not expected to vary from the budget at this time.
However, budgeted major maintenance projects are being re -prioritized in order to
decrease expenses for Fiscal Year 2010.
$ (17,875,542.00)
$ (19,675,542.00)
$
(19,675,542.00)
$ -
0.00%
$ 14,425,725.00
$ 14,425,725.00
$
14,854,054.00
$ 428,329.00
2.97%
Favorable revenue for Property Taxes $413,008. Fiscal Year 2010 property tax
revenue for Parks and Recreation is based on 2009 Taxable Value (December,
2009 levy).
TOTAL INCOME BEFORE TRANSFERS $ (3,449,817.00) $ (5,249,817.00) $ (4,821,488.00) $ 428,329.00 8.16%
TRANSFERS IN $ - $ - $ 858.00 $ 858.00 0.00% Refund-FM&O engineering services for Glen Oaks roof project (unused balance of
prior year's transfer out).
CAPITAL IMPROVEMENT PROGRAM $ (260,283.00) $ - $ - $ - 0.00%
MR #10131: Department of M&B-FY 2010 Second Quarter Budget Amendments
The net income's favorable variance will result in a lower amount needed from the
TOTAL NET INCOME (LOSS)* $ (3,710,100.00) $ (5,249,817.00) $ (4,820,630.00) $ 429,187.00 fund balance for operating costs.
TOTAL NET ASSETS - BEGINNING $ 94,235,354.91
TOTAL NET ASSETS - ENDING $ 89,414,724.91
`Please note: In the Budget this is the "Planned Use of Balance" Revenue line item. The $5,249,817 is comprised of:
• Non -cash Depreciation of $3,710,100 included in the Operating Expense category (these expenses do not decrease cash which leaves cash available for FY 2011 Capital Improvement Program)
Fund Equity reduction of $1,539,717 (net adjustment for operating costs that decreases cash funds available for FY 2011 Capital Improvement Program)
8/25/2010
ITEM VD
AMENDMENT TO THE FISCAL YEAR 2010 OPERATING BUDGET
In accordance with the Oakland County Parks and Recreation Commission's Fiscal Year
2010 General Appropriations Act, which incorporates the Uniform Local Budgeting Act, the
Executive Officer or his designated fiscal officer shall exercise supervision and control of all
budgeted expenditures within each budget unit, and at no time shall the expenditures exceed the
total appropriation for the department as originally authorized or amended by the Commission.
After reviewing current costs and anticipated costs for each budget unit, staff recommends
the Fiscal Year 2010 Operating Budget Amendment Request as shown on the attached report to re -
appropriate funds in the amount of $1,987,096 between the listed budget units' expense accounts.
Please contact Sheila Cox, 248-858-4612, if you have any questions.
7D-1
OAKLAND COUNTY PARKS AND RECREATION COMMISSION
FY 2010 OPERATING BUDGET
AMENDMENT
REQUEST
Submitted
in September,
2010
FY2010
Amended
Budget
Proposed
Budget,
Amendment
Amended
Expense by Budget Unit and Account Line
7131
Request
Budget
Comments
Administrative Services
5060101-160000-773630
Info Tech Development
5,000
797,000
802,000
Master Plan-Yr. 2
5060101-160000-774636
Info Tech Operations
150,000
485,000
635,000
Master Plan-Yr. 2
Fiscal Services Administration
1020601-182040-702010
Salaries -Full Time
61,643
15,412
77,055
100%funding
1020601-182040-722740
Fringe Benefits
24,040
6,011
30,051
100% funding
Glen Oaks Golf Course
5060327-160010-702010
Salaries -Full Time
153,456
11,397
164,853
from RecProgSvs
5060327-160010-722740
Fringe Benefits
93,145
4,901
98,046
from RecProgSvs
5060327-160010-774636
Info Tech Operations
0
10,000
10,000
Master Plan-Yr. 2
Lyon Oaks Golf Course
5060356-160010-702010
Salaries -Full Time
207,915
11,397
219,312
from RecProgSvs
5060356-160010-722740
Fringe Benefits
134,674
4,901
139,575
from RecProgSvs
5060356-160010-774636
Info Tech Operations
0
10,000
10,000
Master Plan-Yr. 2
Red Oaks Golf Course
5060328-160010-702010
Salaries -Full Time
71,283
11,396
82,679
from RecProgSvs
5060328-160010-722740
Fringe Benefits
44,738
4,900
49,638
from RecProgSvs
5060328-160010-774636
Info Tech Operations
0
10,000
10,000
Master Plan-Yr. 2
Springfield Oaks Golf Course
5060330-160010-702010
Salaries -Full Time
143,342
11,397
154,739
from RecProgSvs
5060330-160010-722740
Fringe Benefits
90;150
4,900
95,050
from RecProgSvs
5060330-160010-774636
Info Tech Operations
0
10,000
10,000
Master Plan-Yr. 2
White Lake Oaks Golf Course
5060326-160010-702010
Salaries -Full Time
114,393
11,397
125,790
from RecProgSvs
5060326-160010-722740
Fringe Benefits
76,520
4,901
81,421
from RecProgSvs
5060326-160010-774636
Info Tech Operations
0
10,000
10,000
Master Plan-Yr. 2
Red Oaks Dog Park
5060729-160070-702160
Salaries -Part Time
0
15,885
15,885
new budget unit
5060729-160070-722740
Fringe Benefits
0
652
652
new budget unit
5060729-160070-730814
Grounds Maintenance
0
10,000
10,000
new budget unit
5060729-160070-731241
Miscellaneous
0
9,463
9,463
new budget unit
5060729-160070-771639
Drain Equipment
0
40,000
40,000
new budget unit
Waterford Oaks Park/Activity
Center
5060735-160070-702010
Salaries -Full Time
68,643
28,470
97,113
from WOTOB
5060735-160070-722740
Fringe Benefits
40,663
13,313
53,976
from WOTOB
5060735-160070-730814
Grounds Maintenance
70,500
116,538
187,038
paving repair -CA 3/3
5060735-160070-731689
Security Expense
10,900
8,000
18,900
mounted patrol
Mobile Recreation & Special
Events
5060839-160210-702160
Salaries -Part Time
263,250
36,000
299,250
RAPP increase -CA 4/21
5060839-160210-722740
Fringe Benefits
45,924
1,500
47,424
RAPP increase
RAPP increase &
5060839-160210-730646
Equipment Maintenance
45,000
29,500
74,500
rental unit wraps
tents -CA 4/14 & adaptive
5060839-160210-750154
Expandable Equipment
4,000
33,700
37,700
rec. equipment
D:\$Data\SK Documents\Agenda\2010\090110 Agenda Items\
Copy of PR FY2010 Sept Budget Amendments.As
7D-2
1 of 2
Expense by Budget Unit and Account Line
Red Oaks Waterpark
5060831-160210-730198 Building(/Structure) Maint.
5060831-160210-774636 Info Tech Operations
Waterford Oaks Waterpark
5060837-160210-774636 Info Tech Operations
Facilities & Maintenance
5060910-160430-702010 Salaries -Full Time
5060910-160430-722740 Fringe Benefits
Recreation Programs & Services
5060805-160210-702010 Salaries -Full Time
5060805-160210-722740 Fringe Benefits
Waterford Oaks Toboggan Complex
5060846-160210-702010 Salaries -Full Time
5060846-160210-722740 Fringe Benefits
5060846-160210-730198 Building(/Structure) Maint.
Operating Contingency
5060201-160000-730359 Contingency
Total Expense Re -appropriation
FY2010
Amended Budget
Proposed
Budget, Amendment
Amended
7/31 Request
Budget Comments
30,000
635
635
169,112 199,112 slide repair -CA 4/14&6/2
9,365 10,000 Master Plan-Yr. 2
9,365 10,000 Master Plan-Yr. 2
697,117
14,706
711,823
from WOTOB
366,871
6,617
373,488
from WOTOB
297,204
(48,959)
248,245
from WOTOB/ to 5 GCS
148,646
(19,982)
128,664
from WOTOB/ to 5 GCs
51,201
(51,201)
0
to WOPK,RPS,F&M
28,985
(24,451)
4,534
to WOPK,RPS,F&M
531,000
(480,000)
51,000
(toboggan repair)
2,400,000
(1,362,503) 1,037,497
6,471,473
0 61471,473
D:\$Data\SK Documents\Agenda\201 0\0901 10 Agenda Items\
Copy of PR FY2010 Sept Budget Amendments.xls
7D-3
2 of 2
ITEM #7E
UNIVERSITY PARTNERSHIP CONTRACTS
In August staff presented the concept of contracting with Ferris State University
and Michigan State University to support the development of sustainable
business models for several park facilities.
These contracts offer the most cost effective way of providing information for
the development of business plans but offer the value added opportunities of:
❑ Creating opportunities to share information with CVT's and other
recreation providers that are struggling to develop sustainable business
models for similar facilities
❑ Improving the likelihood of future grant funding by leveraging the
university partnerships, developing viable business plans to guide
investment, and proposing consideration of the contract expenditure as a
portion local match
❑ Working with faculty advisors that are at the forefront of the "business
of recreation"
❑ Engaging dozens of students in on -the -ground research
❑ Promoting the profession of recreation to university students
❑ Promoting the status of Oakland County Parks and Recreation as a
state and nationally recognized recreational provider through publications
that could result from this research
Staff recommends entrance into the following contracts to be executed over the
next two -three fiscal years:
Contract #1: Michigan State University
Title: Non -Traditional Recreation Venue — Business Modeling
Base Bid: ($44,439)*
Scope of Work:
❑ Farmers Market —Waterford Oaks
❑ Greenhouse Complex —Waterford Oaks
❑ Regional Dog Park — Urban Concept
❑ Lewis Wint Nature Center — Independence Oaks
* Staff recommends awarding the contract to Michigan State University for the
base bid not to exceed $44,439.
7E-1
Bid Alternate — Business Model Second Phase ($43,654)**
Scope of Work:
❑ Upper Bushman Heritage Sports Center— Independence Oaks
❑ BMX/Mountain Bike Complex —Waterford Oaks
❑ Expo Center Concept — Springfield Oaks
❑ Heritage Farm Concept — Springfield Oaks
** Based on the results of the completion of Base Bid Scope of Work, Staff may
recommend a contract modification to incorporate a second phase.
Contract #2: Ferris State University
Title: Survey Methodology in support of Business Modeling
Base Bid: ($15,591)
Scope of Work:
❑ Work with OCPR staff to develop and implement a targeted survey
program to support the development of business plan models at park
facilities
* Staff recommends awarding the contract to Ferris State University for the base
bid not to exceed $15,591.
7E-2
ITEM #7F
UPPER BUSHMAN CASH DONATION AND EISELE PARCEL DONATION
In early 2010 Ducks Unlimited (DU) was awarded a grant from the Carls
Foundation in -part to support the acquisition of the Upper Bushman Lake property in
Independence Township. The grant was submitted in partnership with the Oakland
County Parks and Recreation Commission, with DU as the grantee and fiduciary.
The grant award provides for a cash donation to OCPRC in the amount of
$105,000 towards the acquisition costs for the 186-acre Upper Bushman Lake property.
The grant also provides for the donation of the 2.3-acre Eisele property from Ducks
Unlimited to OCPRC. The Eisele property is located on Sashabaw Road between
Independence Oaks and the Upper Bushman Lake property. The parcel was identified
as part of a critical connection between the two properties, and will also provide easy
road -side access to the wetland complex for stewardship and natural resource
management.
The attached Funding Agreement was drafted by Ducks Unlimited and Oakland
County Corporation Counsel to satisfy the requirements of the Carls Foundation grant to
Ducks Unlimited. This agreement was presented to the Commission at its June 2010
meeting. At that time it was recommended to table this item until the purchase
agreement (declaration of charitable gift) could be completed for the Eisele parcel.
Since this time OCPRC has also closed on the Upper Bushman property.
Staff is requesting approval of the two attached resolutions for both (1) the
Acquisition Funding Agreement with Ducks Unlimited, and (2) the Declaration of
Charitable Gift with Wetlands America Trust (real estate -holding supporting organization
of Ducks Unlimited). The Acquisition funding agreement will provide for the cash
donation of $105,000 towards the Upper Bushman Acquisition. The Declaration of
Charitable Gift agreement will provide for the donation of the Eisele parcel to OCPRC.
7F1-1
PR10-013
DUCKS UNLIMITED ACQUISITION FUNDING AGREEMENT
UPPER BUSHMAN LAKE-EISELE PROPERTY DONATION
WHEREAS, Ducks Unlimited (DU) and the County of Oakland willingly
choose to enter into this Agreement to facilitate the County's acquisition of
properties located in Oakland County, Michigan known as the Upper Bushman
Tract and the Eisele Parcel (hereinafter "Sites") as specifically described in
Exhibit A and hereby made a part of this Agreement; and
WHEREAS, the acquisition of the Sites has also been undertaken to
substantially increase the size of Independence Oaks County Park; and
WHEREAS, Wetlands America Trust, Inc. ("WAT") owns the Eisele Parcel
located in Independence Township, Oakland County, Michigan and this property
is adjacent to the Independence Oaks County Park; and
WHEREAS, the acquisition of the Eisele Parcel by the County from WAT
will be accomplished via a separate "Declaration of Charitable Gift" agreement;
and
WHEREAS, the parties desire to work together to further the goals and
purposes of the project as well as the mission and purpose of each respective
organization.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and accept the terms and conditions of the attached
Funding Agreement between the County of Oakland and Ducks Unlimited.
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners direct its Chairperson or his designee to execute the attached
Funding Agreement between the County of Oakland and Ducks Unlimited.
Moved by
Supported by
Date
M-2
( ?-_*2�_
DUCKS UNLIMITED, INC.
DUCKS
UNLIMITED
OAKLAND COUNTY PARKS &
RECREATION COMMISSION
Acquisition Funding Agreement
MI-122-2
Upper Bushman Eisele Transfer
This Agreement is effective this day of , 2010, between Ducks Unlimited, Inc.,
a non-profit corporation created under the laws of the District of Columbia, (hereinafter "DU"), and
the County of Oakland, a municipal corporation organized and created under the laws of the State
of Michigan (hereinafter "County"). The Oakland County Parks and Recreation Commission is an
agency of the County, statutorily charged with the custody, control and management of Park
property.
WHEREAS, DU, and the County have entered into this Agreement to facilitate the County's
acquisition of properties located in Oakland County, Michigan known as the Upper Bushman Tract
and the Eisele Parcel (hereinafter "Sites") as specifically described in Exhibit A and hereby made a
part of this Agreement; and
WHEREAS, the acquisition of the Sites is part of a project undertaken by the County and DU in
cooperation with the Carls Foundation to protect the headwaters of the Clinton River, which is an
area of important wetlands and waterfowl habitat and the protection of such land is consistent with
the mission of DU and the mission of the Oakland County Parks and Recreation Commission; and
WHEREAS, the acquisition of the Sites has also been undertaken to substantially increase the size
of Independence Oaks County Park; and
WHEREAS, Wetlands America Trust, Inc. ("WAT") owns the Eisele Parcel located in
Independence Township, Oakland County, Michigan and this property is adjacent to the
Independence Oaks County Park; and
WHEREAS, the acquisition of the Eisele Parcel by the County from WAT will be accomplished
via a separate purchase agreement; and
WHEREAS, the parties desire to work together to further the goals and purposes of the project as
well as the mission and purpose of each respective organization; and
NOW, THEREFORE, in consideration of the mutually beneficial nature of the project and the
terms and conditions listed herein, DU and the County agree to the following:
1. DU agrees to transfer to the County, One Hundred Five Thousand dollars ($105,000) from a
Carls Foundation grant secured by DU. The sole purpose of these funds is to provide the County
with additional funds to assist in its acquisition of the Upper Bushman Tract. In addition to the
M-3
$105,000, DU shall provide in -kind services amounting to approximately Twenty-five Thousand
dollars ($25,000) for its planning and administrative costs associated with this project/Agreement.
2. The transfer of all of the funds described in Paragraph 1 from DU to the County is
contingent upon and shall only be made after the satisfaction of the following conditions:
a. DU's receipt of a fully -executed and recorded Deed showing that the Eisele Parcel has
been transferred to the County;
b. DU's receipt of a fully -executed and recorded Deed showing that the Upper Bushman
Tract has been transferred to the County; and
c. DU's receipt of a request for payment, including a copy of any closing statements and
purchase agreements that identifies purchase price paid by the County for the Upper Bushman
Tract.
3. Except as set forth in Paragraph 1, all costs associated with the acquisition of the Sites shall
be the responsibility of the County.
4. The County shall provide all reasonable and necessary services to ensure the timely
acquisition of both Sites. Such services shall include, but not be limited to, drafting necessary legal
documents, securing any title work that may be needed to either transaction, securing additional
funding to complete the Upper Bushman Tract acquisition, and any other similar services normally
associated with such transactions.
5. The County will work in good faith with North Oakland Headwaters Land Conservancy
(NOHLC) and use its best efforts to acquire seven (7) conservation easements on Sixteen (16) acres
creating the connector parcel between the Upper Bushman Tract and Independence Oaks County
Park.
6. a. DU appoints Jenifer Christman as its Project Contact.
b. The County appoints Melissa Prowse as its Project Contact.
The Parties may change their respective Project Contact at any time by providing written
notification to the other parry identifying the name of their new Project Contact. Correspondence
pertaining to this Agreement shall be sent to the following addresses:
DU - Ducks Unlimited, Inc.
Great Lakes/Atlantic Regional Office
1220 Eisenhower Place
Ann Arbor, MI 48108
County- Oakland County Parks and Recreation Commission
2800 Watkins Lake Road
Waterford, MI 48328
Page 2 of 4
7F1-4
7. DU and the County shall recognize the cooperative nature of this project. Such recognition
shall include, but not necessarily be limited to, the erection and maintenance of mutually acceptable
signs by the County along roads, entrances and/or convenient viewing locations on the Sites and the
acknowledgment of each Parry's contribution in any oral or written communications related to the
project.
8. DU and the County shall cooperate in recognizing outside contributors who might provide
significant funding to help underwrite costs of the project or who otherwise are mutually deemed to
deserve special recognition. This recognition can include signs, plaques and/or cairns erected on the
Sites. The principal costs of such recognition shall be borne by the Parry initiating the recognition.
9. The County warrants that appropriations sufficient for the completion of the acquisition of
the Upper Bushman Tract have been administratively allocated. This Agreement shall not be
construed as binding the County to expend in any one fiscal year any sum in excess of authorized
appropriations administratively allocated for the purpose of this Agreement for that fiscal year, or to
involve the County in any contract or other obligation, other than this Agreement, for further
expenditure of money in excess of such appropriations or allocations.
10. This Agreement shall become effective upon being signed by their respective
representatives, and thereafter it will continue in force for a period of one (1) year unless mutually
terminated or modified through amendment by the Parties at an earlier date.
11. Either Party may terminate this Agreement by providing thirty (30) days written notice to
the other party if. (1) all or any portion of the both tracts is acquired by any governmental agency by
means of, or under the threat of, eminent domain (a "Taking"); (2) termination is necessary or
desirable for any compelling reasons of public health, safety or welfare (a "Health Reason"); (3) the
County abandons the project or does not obtain title to the Sites (an "Abandonment"); or (4) the
County fails to manage and maintain the Site according to the,terms of this Agreement and does not
cure, or does not take and prosecute diligently reasonable efforts to cure, such failure, within such
30-day period (a "Default"). The Parties also agree that if a termination should occur because of a
Taking, Health Reason, Abandonment or Default, then the County shall pay all costs properly
incurred by DU to complete its obligations under this Agreement; such costs shall not exceed Seven
Thousand and Five Hundred Dollars ($7,500.00).
12. The County agrees that the Sites will be used for long-term conservation and public outdoor
recreation. If the Sites are not used for these purposes the County shall immediately pay to DU the
amount of money paid by DU to the County for the acquisition of the Sites plus the value of the in -
kind services provided by DU (such in -kind services amount shall not exceed twenty-five thousand
dollars ($25,000.00). This paragraph shall survive the termination or expiration of this Agreement
and remain a continuing obligation of the County.
Page 3 of 4
7F1-5
DUCKS UNLIMITED, INC.
BY:
Randy L. Graves
(TYPED NAME)
TITLE: CFO
DATE: F -/ .7 —✓ 0
OAKLAND COUNTY
Im
(TYPED NAME)
TITLE:
DATE:
Page 4 of 4
- M-6
EXHIBIT A
Legal Description
Tax Item No. 08-03-401-004
Land in the Township of Independence, Oakland County, Michigan, described as:
Part of Lot 30, Supervisor's Plat No. 11, according to the plat thereof as recorded in Liber
115, page(s) 38 and 39 of Plats, Oakland County Records, beginning at most easterly lot
corner; thence south 46 degrees 39 minutes 40 seconds west 161.41-feet; thence south 47
degrees 56 minutes 20 seconds west 117.48 feet; thence north 51 degrees 07 minutes 06.
seconds west 561.61 feet to north lot line; thence north 89 degrees 37 minutes 30 seconds
east 315.11 feet; thence south 63 degrees 11 minutes 20 seconds east 336.05 feet to
beginning.
Page 1 of 1
7F1-7
EXHIBIT B
On this day of , 2010, Wetlands America Trust, Inc., whose
address is [insert address] (the "Grantors"), hereby conveys and warrants to the County
of Oakland, a Michigan Municipal and Constitutional Corporation, 1200 North Telegraph
Road, Pontiac, Michigan, 48341 (the "Grantee"), the real property located in the
Township of Independence, County of Oakland, State of Michigan, described in
Attachment A, attached hereto and incorporated herein by this reference (the "Property"),
subject to any easements and building and use restrictions of record and the lien of taxes
not yet due and payable, for and in consideration of the sum of Zero and 00/100 ($0.00)
Dollars, paid by Grantee to Grantor.
Grantor grants to Grantee the right to make all divisions permitted under Section
108 of the Land Division Act, Act No. 288 of the Public Acts of 1967.
The Property upon which the Improvements are situated may be located within
the vicinity of farmland or a farm operation. Generally accepted agricultural and
management practices which may generate noise, dust, odors, and other associated
conditions may be used and are protected by the Michigan Right to Farm Act.
GRANTORS:
WETLANDS AMERICA TRUST, INC.
STATE OF MICHIGAN )
OAKLAND COUNTY )
Acknowledged before me in Oakland County, Michigan, on , 2010,
by
/s/
State of Michigan, County of
My commission expires
Acting in the County of
Drafted by:
Jody S. Hall (P48154)
Assistant Corporation Counsel
Notary Public
7F1-8
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 east
Courthouse West Wing Extension, 3"d Floor
Pontiac, MI 48341
When recorded return to:
Jody S. Hall (P48154)
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 east
Courthouse West Wing Extension, 3rd Floor
Pontiac, MI 48341
Send subsequent tax bills to: Grantee
Recording Fee: $
Transfer Tax: $
7F1=9 '
PR10-014
WETLANDS AMERICA TRUST, INC.
DECLARATION OF CHARITABLE GIFT
UPPER BUSHMAN LAKE-EISELE PROPERTY DONATION
WHEREAS, Wetlands America Trust, Inc. ("WAT") and the County of
Oakland ("County") willingly choose to enter into this declaration to facilitate the
County's acceptance of WAT's donation of property located in Oakland County,
Michigan known as the Eisele Parcel (hereinafter "Property") as specifically
described in Exhibit A of the Declaration of Charitable Gift and hereby made a
part of this Agreement; and
WHEREAS, WAT is a supporting organization of Ducks Unlimited, Inc.
which holds most real estate interests on behalf of Ducks Unlimited, Inc.; and
WHEREAS, WAT owns the Property located in Independence Township,
Oakland County, Michigan and this Property is adjacent to the Independence
Oaks County Park; and
WHEREAS, the County's acquisition of the Property will increase the size
of Independence Oaks County Park; and
WHEREAS, the acquisition of the Property will provide for access to
wetland habitat at Independence Oaks County Park allowing for stewardship and
maintenance opportunities.
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks
and Recreation Commission hereby recommends the Oakland County Board of
Commissioners approve and accept the attached Declaration of Charitable Gift
between the County of Oakland and Wetlands America Trust, Inc.
BE IT FURTHER RESOLVED that the Oakland County Parks and
Recreation Commission hereby recommends the Oakland County Board of
Commissioners direct its Chairperson or his designee to execute the attached
Declaration of Charitable Gift between the County of Oakland and Wetlands
America Trust, Inc.
Moved by
Supported by
Date
M-10
DECLARATION OF CHARITABLE GIFT
This Declaration of Charitable Gift (the "Declaration") is entered into as of the
day of , 2010 between Wetlands America Trust, Inc. ("WAT"),
whose address is One Waterfowl Way, Memphis, TN 38120 and the County of Oakland,
a Michigan Constitutional and Municipal Corporation, whose address is 1200 North
Telegraph Road, Pontiac, Michigan 48341, by and through the Oakland County Parks
and Recreation Commission ("County").
RECITALS
A. WAT is the owner of certain real estate situated in the Township of
Independence, County of Oakland, and State of Michigan, specifically and legally
described in Exhibit A, which is attached and incorporated into the Declaration
(hereinafter "Property")
B. WAT has agreed to make a charitable donation and convey and transfer
all of its right, title and interest in the Property, to the County, in accordance with the
provisions of this Declaration.
C. The County proposes to accept the charitable donation of the Property
from WAT, subject to the County obtaining a Phase One Environmental Site
Assessment that does not identify any adverse environmental condition(s) on the
Property and an ALTA/ACSM Survey.
NOW THEREFORE, the Parties agree as follows:
1. Conveyance of the Property.
1.1. Property Described. WAT shall convey and transfer all of its right,
title and interest in and to the Property to the County by means of a Warranty
Deed in the form attached as Exhibit B ("Warranty Deed")
7F2-1
2. Consideration for Conveyance. Both WAT and the County acknowledge
and represent that the conveyance and transfer of Property is a charitable donation and
is not made with any expectation on the part of WAT of direct or indirect financial
benefits from the County and that no consideration, promise or other value (including
without limitation any zoning change, public permit, or other governmental concession)
is being given, has been given, or will be given by the County to WAT,(or any of the
WAT's members, owners, or affiliated entities), either directly or indirectly, in exchange
for or as a result of the conveyance and transfer.
3. Phase One Environmental Site Assessment and Survey. Upon execution
of this Declaration, the County shall obtain, at its cost, a Phase One Environmental Site
Assessment and an ALTA/ACSM Survey. The conveyance and transfer of the Property
is contingent upon the County obtaining a Phase One Environmental Site Assessment
that does not identify any adverse environmental condition(s) on the Property and an
ALTA/ACSM Survey which is consistent with the legal description attached as Exhibit A
to this Declaration.
4. Effective Date of Conveyance. WAT shall execute and deliver the
Warranty Deed to the County within five (5) business days upon receiving written
notification from the County that the conditions contained in Paragraph 3 of this
Declaration have been satisfied.
5. Charitable Intent. The Parties intend that the conveyance and transfer of
the Property shall be treated as a charitable donation to the County. The valuation of
the charitable donation shall be determined by a qualified appraiser or appraisers
retained and paid by the WAT, in its sole discretion.
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7F2-2
6. Other Provisions.
6.1. Amendments. This Declaration shall not be changed except by a
writing signed by WAT and the County.
6.2. Entire Agreement. This Declaration constitutes the entire
agreement between WAT and the County with respect to the conveyance and
transfer of the Property. All prior agreements between WAT and the County with
respect to the conveyance and transfer of the Property, whether written or oral,
are merged in this Declaration and shall be of no force or effect.
6.3. Applicable Law. This Declaration shall be governed by, and
construed and enforced in accordance with, the laws of the State of Michigan.
6.4. Additional Documents. WAT and the County agree to execute any
and all documents, instruments, certificates and communications deemed to be
reasonably necessary to effectuate the intent of this Declaration and agree to
cooperate and negotiate in good faith with respect to any and all matters relating
to this Declaration.
6.5. Binding Effect. This Declaration shall be binding upon and inure to
the benefit of the successors and assignees of the respective Parties to this
Declaration.
6.6. Notices. Any notice or communication required or permitted under
this Declaration will be deemed duly given if (a) in writing, and (b) hand delivered
or sent by certified or registered mail, postage prepaid, return receipt requested,
to a Party at the address specified below, or at such other address as a Party
may designate to the other Party in a notice pursuant to this Section 5.6.
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7F2-3
If to WAT:
Wetlands America Trust, Inc.
One Waterfowl Way
Memphis, TN 38120
If to the County:
Oakland County Parks and Recreation Commission
Attention: Executive Director
2800 Watkins Lake Road
Waterford MI 48328
With a copy to:
Oakland County Department of Facilities Management
Attention: Property Management Specialist
One Public Works Drive
Waterford MI 48328
6.7. Severability. Where possible, each provision in this Declaration will
be interpreted in such a manner as to be effective and valid under applicable law.
Accordingly, the Parties agree that the provisions of this Declaration will be
deemed severable, and if any provision or part of this Declaration is held illegal,
void, or invalid under applicable law, such provision or part will be changed to the
extent reasonably necessary to make the provision or part, as so changed, legal,
valid, and binding. If any one or more of the provisions contained in this
Declaration will, for any reason, be held to be invalid, illegal, or unenforceable in
its entirety, such invalidity, illegality, or unenforceability will not affect any of the
other provisions of this Declaration, and this Declaration will be construed as if
such invalid, illegal, or unenforceable provision or provisions had never been
contained herein unless the deletion of such provision or provisions would result
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7F2-4
in such a material change as to cause completion of the transactions
contemplated hereby to be unreasonable.
6.8. Section Headings. The Section headings contained in this
Declaration have been inserted only as a matter of convenience and for
reference, and in no way shall be construed to define, limit, or describe the scope
or intent of any provision of this Declaration.
6.9. Counterparts and Facsimile Signatures. This Declaration may be
executed in counterparts, each of which will be deemed an original but all of
which will constitute one and the same instrument. Signatures on this
Declaration may be delivered by facsimile in lieu of an original signature, and the
Parties agree to threat facsimile signatures as original signatures.
The Parties hereto have signed this Declaration on the date first above written.
Wetlands America Trust, Inc.
By:
Randy L. Graves, Assistant Secretary
Wetlands America Trust, Inc.
County of Oakland, a Michigan Constitutional and Municipal
Corporation
By:
Bill Bullard, Jr., Chairperson
Oakland County Board of Commissioners
in
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ATTACHMENT A
Legal Description
Tax Item No. 08-03-401-004
Land in the Township of Independence, Oakland County, Michigan, described as:
Part of Lot 30, Supervisor's Plat No. 11, according to the plat thereof as recorded in Liber
115, page(s) 38 and 39 of Plats, Oakland County Records, beginning at most easterly lot
corner; thence south 46 degrees 39 minutes 40 seconds west 161.41-feet; thence south 47
degrees 56 minutes 20 seconds west 117.48 feet; thence north 51 degrees 07 minutes 06
seconds west 561.61 feet to north lot line; thence north 89 degrees 37 minutes 30 seconds
east 3 15. 11 feet; thence south 63 degrees 11 minutes 20 seconds east 336.05 feet to
beginning.
Page 1 of 1
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EXHIBIT B
WARRANTY DEED
On this day of 2010, Wetlands America Trust, Inc., whose
address is [insert address] (the "Grantors"), hereby conveys and warrants to the County
of Oakland, a Michigan Municipal and Constitutional Corporation, 1200 North Telegraph
Road, Pontiac, Michigan, 48341 (the "Grantee"), the real property located in the
Township of Independence, County of Oakland, State of Michigan, described in
Attachment A, attached hereto and incorporated herein by this reference (the "Property"),
subject to any easements and building and use restrictions of record and the lien of taxes
not yet due and payable, for and in consideration of the sum of Zero and 00/100 ($0.00)
Dollars, paid by Grantee to Grantor.
Grantor grants to Grantee the right to make all divisions permitted under Section
108 of the Land Division Act, Act No. 288 of the Public Acts of 1967.
The Property upon which the Improvements are situated may be located within
the vicinity of farmland or a farm operation. Generally accepted agricultural and
management practices which may generate noise, dust, odors, and other associated
conditions may be used and are protected by the Michigan Right to Farm Act.
GRANTORS:
WETLANDS AMERICA TRUST, INC.
STATE OF MICHIGAN )
OAK -LAND COUNTY )
Acknowledged before me in Oakland County, Michigan, on , 2010,
by
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/s/
Notary Public
State of Michigan, County of
My commission expires
Acting in the County of
Drafted by:
Jody S. Hall (P48154)
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 east
Courthouse West Wing Extension, 3'd Floor
Pontiac, MI 48341
When recorded return to:
Jody S. Hall (P48154)
Assistant Corporation Counsel
Department of Corporation Counsel
1200 N. Telegraph Road, Bldg. 14 east
Courthouse West Wing Extension, 3'd Floor
Pontiac, MI 48341
Send subsequent tax bills to: Grantee
Recording Fee: $
Transfer Tax: $
7F2-8
Executive Summa
ASTI Environmental (ASTI) was retained by the Oakland County Parks Commission to
conduct a Phase I Environmental Site Assessment (ESA) of Parcel No. 08-03-401-004,
Independence Township, Oakland County, Michigan (Property). The Phase I ESA was
conducted in accordance with ASTM Practice E 1527-05. The information and opinions
rendered in this report are exclusively for reliance by the Oakland County Parks
Commission. ASTI will not distribute or publish this report without the consent of the
Oakland County Parks Commission, except as required by law or court order. The services
provided by ASTI in completing this assessment have been provided in a manner consistent
with the normal standards of the profession. No other warranties, expressed or implied, are
made. This Phase I ESA is to be used by the Oakland County Parks Commission to qualify
for one of three Landowner Liability Protections (Bona Fide Prospective Purchaser,
Contiguous Property Owner, or Innocent Landowner on CERCLA Liability), and for a
property transaction.
The Phase I ESA included (1) a site inspection on March 12, 2010, (2) interviews with
knowledgeable site contacts, (3) review of municipal records, (4) acquisition and review of a
federal and state database search, and (5) review of historical aerial photographs.
No testing or sampling of materials (for example, soil, water, and air) was included in this
assessment. Access to the Property was not limited at the time of the assessment with the
exception of the western portion of the Property was inaccessible due to the Clinton River
and wetlands.
One data gap was encountered during the investigation consisting of the lack of an interview
with the current and past Property owners. The data gap is not considered to be significant
or result in data failure based on available documents.
We have performed a Phase I ESA in conformance with the scope and limitations of ASTM
Practice E 1527-05 of Parcel No. 08-03-401-004, Independence Township, Oakland County,
Michigan, referred to as the "Property". Any exceptions to, or deletions from, this practice
are described in Section 1.4 of this report. This assessment has revealed no evidence of
recognized environmental conditions (RECs) in connection with the Property. No additional
investigation is recommended.
ASTI Project No.7277 v AWN I
ENVIRDNMENTAL
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ITEM #7G
MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT
SECTION 319 NON -POINT SOURCE PROGRAM GRANT APPLICATION
Staff recommends submitting.an application to the Michigan Department of
Natural Resources and Environment's Section 319 Non -Point Source Program to fund
an erosion control and associated wetland fill project at Waterford Oaks County Park.
This project will build upon the success of the Section 319-funded storm water quality
improvement project recently completed at Waterford Oaks. Implementation of the
project will also be an important step toward full compliance of OCPRC's current 2008
Watershed Permit.
The following summary and timeline provide more detail on the proposed project.
Staff will provide a brief presentation with photos of the site. Grant applications are due
October 20, 2010.
7G-1
PR10-012
RESOLUTION
WATERFORD OAKS EROSION CONTROL GRANT PROJECT
IN SUPPORT OF THE APPLICATION FOR A
MICHIGAN DEPARTMENT OF NATURAL RESOURCES AND ENVIRONMENT
SECTION 319 NON -POINT SOURCE GRANT
FOR THE OAKLAND COUNTY PARKS AND RECREATION COMMISSION
WHEREAS, the Oakland County Parks and Recreation Commission has been notified
by the Department of Natural Resources and Environment that application for Section 319
Non -Point Source grants may be submitted by October 20, 2010 for the 2011 funding cycle;
and
WHEREAS, the Oakland County Parks and Recreation Commission has identified and
established priorities for the stewardship and maintenance of park natural resources within the
adopted Recreation Master Plan; and
WHEREAS, the Oakland County Parks and Recreation Commission recommends the
filing of the following application to the Department of Natural Resources and Environment
for a $56,850 grant (58% of total project costs) with a local match of $41,950 (42%):
WATERFORD OAKS EROSION CONTROL PROJECT
NOW THEREFORE BE IT RESOLVED that the Oakland County Parks and
Recreation Commission hereby requests the Oakland County Board of Commissioners
authorize and approve the grant application for Section 319 Non -Point Source Grant for the
Waterford Oaks Erosion Control Project to Michigan Department of Natural Resources and
Environment.
BE IT FURTHER RESOLVED that the Oakland County Parks and Recreation
Commission hereby requests the Board of Commissioners direct its Chairperson or designee
to execute said application on behalf of the County of Oakland.
Moved by:
Supported by:
Date:
7G-2
Waterford Oaks Erosion Control Project
Proposal for Section 319 Grant Application to Michigan DNRE Non Point Source Program
Prepared by Donna Folland — Project Advisor, Oakland County Parks and Recreation
August 23, 2010
Project Summary
The purpose of this project is to correct an area of serious erosion and associated wetland fill at the
southeast corner of Waterford Oaks near the intersection of Telegraph and Pontiac Lake Road.
Continuation of the problem will most likely cause the eroded area to enlarge and is causing silt and
sediment to be released into the Mainland Drain and associated wetland buffer, which is part of the
Clinton Main subwatershed in the Clinton River watershed. In addition to wetland fill and water quality
concerns, the eroded area detracts from the aesthetic appearance of Waterford Oaks. Work to correct
this problem is already a subject of discussion for inclusion in future budgets. Staff proposes to
implement this project in 2012-13, with at least 50% of project funding coming from state or federal
funds that are available for funding for watershed and stormwater improvement projects.
Implementation of this project will be an important step toward full compliance of our current,
governing 2008 Watershed Permit (COC MIG619000). It also builds upon the successful 319 CMI-funded
Waterford Oaks Stormwater Quality Improvements project which comprised the installation of
stormwater management BMP's directly upstream of the proposed project area. Fixing this current
erosion problem will ensure that watershed benefits from these improvements, in which both OCPR and
the state have already invested, will not be compromised.
Project Timeline
Staff recommends funding this project in part with a nonpoint source grant from the Michigan
Department of Natural Resources and Environment (DNRE). There is a two-step application process with
a Letter of Intent due on September 16, 2010 and, if invited, full Application due on October 20, 2010.
Final word on grant approval will come late summer 2011, with the majority of the work occurring
during FY2012 and FY2013.
Project Finance
Detailed budget development is currently underway. It is anticipated that the full project cost will be
approximately $98,800. Staff proposes a grant amount of $56,850, leveraged by an OCPR match of
$41,950 (approximately 42%). OCPR will utilize a comprehensive approach to this grant opportunity by
developing a 3-year project plan that is tied to our 3-year fiscal budgets. After project completion,
maintenance costs are estimated at $200 - $500/ year for continued water quality monitoring, structural
inspections, and management of invasive plants.
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2
Project Outcomes
What follows is a general description of the proposed project outcomes. A detailed analysis of what the
project will entail will only be available after an initial site assessment and engineering studies are
completed.
The proposed project will consist of design and build of a detention area fitted with a water control
structure that will be engineered to sequester and contain stormwater during significant storm events,
and slowly release the contained water downstream over time following such events. This strategic
capture, detention, and controlled release of stormwater will moderate water runoff from peak storm
surges and minimize the erosion currently occurring on the steep slope bordering the Mainland Drain
and associated wetlands within the designated Waterford Oaks project area. The detention basin will
be seeded with a native seed mix to promote function as wildlife habitat.
Concurrently, the eroded slope will be re -graded and stabilized to further minimize sedimentation of
released stormwater. Erosion control may consist of a combination of hard engineering (installation of
appropriate BMP structures), and soft -engineering (installation of stabilizing native plant materials,
fascines, and natural -fiber erosion blankets).
Wetland fill will be addressed by performing a wetland delineation to establish natural perimeter and
extent of the impacted wetland. This delineation will be used to inform removal (dredging) of sediment
that has resulted from adjacent slope erosion. The wetland buffer and basin edges will be re -vegetated
with native emergent and submergent wetland plants to provide additional bank stabilization and filter
sediments and nutrients from stormwater before it enters the creek. The variety of native species
planted will also provide valuable wildlife habitat.
Monitoring and Performance Maurice
A Quality Assurance Project Plan (QAPP) will define monitoring, water quality standards, and
performance metrics. Pre and post BMP implementation monitoring at the additional project site will
assess impact of restoration work to water quality and wildlife habitat (plant composition and diversity).
Long-term Management
Long term management will include annual inspections of the structural integrity of detention basin,
water control structure, and slopes. Native vegetation will be maintained by targeted herbicide
application for control of invasive plants in detention basin, slope, and in wetland.
2010 08 12 WTO Erosion Project Summary DF (2).docx =AKLAND
1 L k + ' . '
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3
Project justification
Implementation of this project is timely because of the emphasis on water quality and habitat
restoration that is occurring on the state and federal level. Several projects and initiatives are in play in
the region which support our work on this project at this time. These include:
Oakland County Parks and Recreation Strategic Plan
The vision for Land in the Strategic Plan Summary Report states: "Acquire, improve and maintain
quality parks that support the community's values for the preservation of natural areas and
open spaces, equity of access, and the natural heritage of Oakland County." Many of these
community values are expressed through the watershed action plans that are developed with
participation from the citizens and community officials within a watershed's communities.
Oakland County Storm water Pollution Prevention Initiative (SWPPI)
under General Watershed Permit COC MIG610042
The project is strongly aligned with the goals and action items called out in the OC SWPPI. If we
knowingly continue this erosion situation with resultant wetland fill and do not actively address
it through planning, design, and budget, we will be in a violation of the terms of our current,
governing 2008 Watershed Permit (COC MIG619000). The MDNRE is currently conducting
Watershed Permit audits at the local and county government levels, so there is impetus for us to
move on beginning to address this issue from a permit compliance standpoint.
In addition to addressing a potential violation, the project would address 5 of 9 Oakland County
Watershed Planning Goals as defined in the 2010 SWPPI:
■ Remove Sources of Pollution that Threaten Public Health (Water Quality)
■ Improve and Maintain Ecosystems for Fish and Wildlife (Habitat)
■ Minimize the Amount of Soil Erosion and Sedimentation (Soil Erosion)
■ Minimize Flow Variability and Associated Negative Impacts (Detention and Infiltration)
■ Educate the Public about their Role in Protecting Water Quality (Public Education)
Clinton Main Subwatershed Management Plan
The project will implement the following goals and objectives of the Clinton Main Subwatershed
Management Plan:
Goal 1: Reduce sources of pollution.
■ Objective I.C. Encourage establishment and implementation of innovative BMP programs
for effective reduction of pollutants
Goal 5: Reduce flow variability.
■ Objective S.C. Establish and implement BMPs for effective storm water peak flow reduction
from new developments and redevelopments. wAKLAND
2010 08 12 WTO Erosion Project Summary DF (2).docx
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H
■ Objective S.D. Protect natural areas, such as wetlands and floodplains that naturally
function to manage peak flows into the river.
Goal 6: Enhance and protect waterfront areas.
■ Objective 6.8. Protect and/or establish naturally vegetated buffers for water quality and
habitat.
■ Objective 6.C. Promote and encourage participation in educational opportunities for land -
use decision makers.
■ Objective 6.D. Improve and protect the aesthetics of the river (odor, trash, color, turbidity,
foams, suspended solids, severe logjams, etc.).
Goal 7: Protect and mitigate loss of natural features and open spaces in the watershed.
■ Objective 7.C. Participate in local and regional efforts to promote green infrastructure
Related Projects
Two projects affecting the Mainland Drain and the Oakland County Campus have been developed. It will
be important to study the relationship of our proposed project to these projects and to explore
opportunities for collaboration.
Oakland County Campus Great Lakes Restoration Initiative Project
The Southeast Michigan Council of Governments (SEMCOG) successfully applied for a Great
Lakes Restoration Initiative (GLRI) grant from the EPA to implement the Regional Green Streets
Program in four counties. In Oakland County, the project includes constructing approximately
2.5 acres of bioswales, grow zones and bioretention areas on the Oakland County Campus.
Stormwater runoff from both County Center Drive and Telegraph Road will be effectively
managed through these techniques. Runoff from the county campus discharges into the
Mainland Drain. The Oakland County project is being managed by Oakland County Facilities and
Operations. Our proposed project is located directly across Telegraph Road from one of the GLRI
project's no -mow meadow plantings.
Water Resources Commissioner: Mainland Drain Report
Areas of flooding and high peak flows along Phases 11 and III of the Mainland Drain located at the
Oakland County Campus have been of concern to the Oakland County Water Resources
Commissioner (WRC). In Phase II, flooding occurs near the Public Works Building. There has also
been reported flooding at the intersection of Telegraph Road and County Center Drive in the
Phase II area. Our proposed project area is located in the vicinity of Phase II of the Mainland
Drain. Communication with the WRC office and discussion of our current project's relationship
to proposed improvements in the Mainland Drain will be an important collaborative aspect of
this project.
2010 08 12 WTO Erosion Project Summary DF (2).docx
-AKLAND
7G-6
Timeline for 319 Grant Application & Implementation
August 23, 2010 October — December 2011
Release of 319 RFP by DNRE Grant Contract Development
August 25, 2010 Begin Engineering & Design
Present high-level summary, purpose and January 2012
budget to OPPR Commission Commission Resolution
September 1, 2010
February 2012
Present to OCPRC for approval and resolution
BOC Approval
for application
Submit to Fiscal Services for county sign -off
March 2012
Final Design & Budget
September 16, 2010
Letter of Intent to DNRE
May 2012
Award Contract
September 21, 2010
Submit information to Planning and Building,
July 2012
including grant sign -off and all grant -related
Construction Complete
paperwork
September 30, 2012
September 23, 2010
Grant Complete
Submit same information to Finance
September 28, 2010
Planning and Building
September 29, 2010
Finance
October 6, 2010
Board of Commissioners approval
October 20, 2010
Submit application
September 2011
Grant Notification
7G-7
Michgian Department of Natural Resources and Environment
Section 319 Non -Point Source Grant Application Budget
Grant OCPRC
Grounds/Maintenance Budget (FY2012-FY2013) 75% 25%
Design/Engineering & Pre-monitoring/QAPP $28,000
Construction/Implementation $47,800
$75,800 $56,850 $18,950
Staff Costs & In -Kind Donations
Post-Monitoring/Evaluation (FY2013-FY2015) $11,000 NR Budget $11,000
OCPR Staff Costs (FY201 1 -FY2015) $12,000 Admin Budget $12,000
$23,000
Total Grant Project Costs $98,800 $56,850 $41,950
Total Match Percentage 58% 42%
7G-8
ITEM #7H
RESIDENTIAL LEASE AGREEMENT
The Oakland County Parks and Recreation Commission currently leases its residential
properties within the parks system. The attached lease agreement has been prepared by
Oakland County Corporation Counsel and offers the option of renewal.
Staff recommends adopting the attached resolution in support of the lease agreement,
which will be forwarded to the Oakland County Board of Commissioners for approval.
This effort ties into the Oakland County Parks and Recreation Commission's strategic
plan to standardize business practices and enable staff to operate more efficiently.
7H-1
PR10-011
RESOLUTION
RESIDENTIAL LEASE -INDEPENDENCE OAKS
WHEREAS, the County of Oakland is the owner of Independence Oaks County
Park; and
WHEREAS, a one-story one -bedroom house, identified as 5511 Oakhill Road, is
located on the grounds of Independence Oaks County Park; and
WHEREAS, it is the desire of the Oakland County Parks and Recreation
Commission to lease said house located at 5511 Oakhill Road to Kristy Ottman Leahy
for a period of one year commencing September 15, 2010; and
WHEREAS, under the terms and conditions of the attached Lease Agreement
Kristy Ottman Leahy will pay rent as follows:
September 15, 2010 - September 14, 2011 $700.00
each month and pay all utility costs; and
WHEREAS, the Departments of Facilities Management and Corporation Counsel
have reviewed and/or prepared all necessary documents related to the attached lease
agreement; and
WHEREAS, it is the recommendation of the Oakland County Parks and
Recreation Commission and the Department of Facilities Management that the Oakland
County Board of Commissioners accept and approve the terms and conditions of the
attached Lease Agreement.
NOW THEREFORE BE IT RESOLVED that the Oakland County Board of
Commissioners hereby approves and authorizes the attached Lease Agreement between
the County of Oakland and Kristy Ottman Leahy.
BE IT FURTHER RESOLVED that the rent amount received be deposited in the
Oakland County Parks and Recreation Rental House Revenue fund line item.
BE IT FURTHER RESOLVED that the County
Commissioners hereby directs its Chairperson or his designee
Lease Agreement and all other related documents between the
Kristy Ottman Leahy, which may be required.
Moved by:
Supported:
Date:
of Oakland Board of
to execute the attached
County of Oakland and
7x-2
RESIDENTIAL LEASE AGREEMENT
NOTICE: MICHIGAN LAW ESTABLISHES RIGHTS AND OBLIGATIONS FOR PARTIES
TO RENTAL AGREEMENTS. THIS AGREEMENT IS REQUIRED TO COMPLY WITH
THE TRUTH IN RENTING ACT. IF YOU HAVE A QUESTION ABOUT THE
INTERPRETATION OR LEGALITY OF A PROVISION OF THIS AGREEMENT, YOU
MAY WANT TO SEEK ASSISTANCE FROM A LAWYER OR OTHER QUALIFIED
PERSON.
This Lease Agreement ("Lease") is entered into on September 15, 2010, between the County of
Oakland, 1200 North Telegraph, Pontiac, MI 48341 ("Landlord") and Kristy Ottman Leahy
("Tenant") according to the terms and conditions set forth below.
1. Premises. The Tenant leases from landlord the real property located at 5511 Oakhill
Road, Clarkston, Michigan 48348 ("Premises"), together with any furnishings, fixtures,
personal property, and appurtenances furnished by Landlord for Tenant's use.
2. Term. The term of this Lease shall be for twelve months, beginning on September 15,
2010 and ending on September 14, 2011. References in this Lease to the term of the
Lease shall include any renewal term(s). Tenant shall receive possession of the Premises
upon execution of the Lease.
3. Tenant Monetary Obligations.
3.1.Tenant shall pay Landlord seven hundred dollars and no cents ($700.00) per
month, as rent, on or before the first day of each month during the term of this Lease.
The rent shall be paid by check or money order made payable to the Landlord and
sent to the following address: Oakland County Parks and Recreation, 2800 Watkins
Lake Road, Waterford, Michigan 48328 or another address designated by Landlord in
writing.
3.2.Tenant shall pay the first monthly installment when Tenant executes this Lease. The
first monthly installment shall be pro -rated for such month, if the Lease is executed
on another day than the first day of the month.
3.3.Tenant shall pay Landlord a late fee of $25 for each monthly installment not received
by Landlord within five days of its due date. This increase shall be considered
additional rent and shall compensate Landlord for costs incurred because of late
payments. Landlord's right to collect this additional rent shall be in addition to
Landlord's right to take action under other provisions of this Lease for Tenant's
default in paying rent. The Tenant shall pay all additional rent to Landlord promptly
after the due date of the delinquent installment. All rent paid after the due date and
payments to cover checks that have been returned for insufficient funds must be paid
at the place designated for payment, by cashier's check, certified check, or money
order.
Ottman Leahy --Residential Lease - 073010.doc
7H-3
3.4.During the term of this Lease, the Tenant shall procure and maintain comprehensive
personal liability or tenant's form insurance coverage in the minimum amount of One
Hundred Thousand Dollars ($100,000.00). The Tenant shall also provide the
Landlord with a certificate of insurance coverage listing the County of Oakland and
its employees, officers, and elected and appointed officials as additional insureds.
4. Use of Premises.
4.1. The Tenant shall use the Premises for private residential purposes only. No
persons other than the following listed person(s) shall occupy the Premises for
more than fourteen (14) days during the term of this Lease without the prior
written approval of the Landlord: Tenant's minor Children.
4.2. Tenant shall not do any of the following or allow another person to do any of the
following:
4.2.1 Create any excessive noise or public nuisance;
4.2.2 Do anything to the Premises or its surroundings that may be hazardous or
that will cause Landlord's insurance to be cancelled or premiums to
increase;
4.2.3 Deface or damage any part of the Premises;
4.2.4 Change the locks or install any additional locks or bolts without
Landlord's prior written consent;
4.2.5 Place a waterbed or other heavy article on the Premises without
Landlord's prior written consent;
4.2.6 Install any equipment or appliances that, in Landlord's opinion, would
cause an unsafe conditions on or around the Premises;
4.2.7 Accumulate refuse on or around the Premises that might pose a health
hazard to Tenant or to Tenant's neighbors;
4.2.8 Permit any flammable liquids or explosives to be kept on or around the
Premises; and
4.2.9 Bring any animals on the Premises without Landlord's prior written
consent.
4.3. Tenant Duties.
4.3.1. To the extent permitted by law, the Tenant shall secure and protect the
Park Property and facilities therein, especially during "Park Closed" hours.
This shall include contacting and coordinating with police, fire or other
agencies as may be required and the preparation of an Unusual Incident
Report as required by the Landlord.
4.3.2. The Tenant shall arrange for emergency repair and maintenance services
for Park Property and facilities as needed.
4.3.3. The Tenant shall make reports to the Park Supervisor or other entity as
may be required by the Landlord
5. Use of Illegal Substances. Tenant shall not violate or knowingly allow another person to
violate federal, state, or local laws regarding the use of controlled substances or the use of
alcohol by minors in or around the Premises. When aware of a violation of this section,
Landlord will file a formal police report.
2
Ottman Leahy --Residential Lease - 073010.doc
7H-4
6. Condition of Premises.
6.1.Tenant acknowledges that no representations about the condition of the Premises or
promises to alter or to improve the Premises before or during the term of the Lease
have been made except as stated in the Lease.
6.2.Tenants shall return the Premises to the Landlord in the same condition as they were
upon commencement of this Lease, including cleanliness, normal wear and tear
excepted.
7. Maintenance, Repairs, and Damage to Premises.
7.1.Throughout the term of the Lease, Tenant shall maintain the Premises in good
condition and shall allow no waste of the Premises or any utilities. Tenant shall be
liable for any damage to the Premises or to Landlord's other property that is caused
by the acts or omissions of Tenant or Tenant's guests. Tenant shall pay, on
Landlord's demand, to replace any broken window glass on the Premises or any lost
or broken keys.
7.2.Landlord shall be responsible for snow removal and lawn services for the Premises.
7.3.Landlord shall provide repair and maintenance for the Premises. Tenant shall notify
Landlord when there is a need for repairs to the Premises.
7.4.Landlord shall install smoke -detection devices for the Premises along with batteries
to operate the devices. Tenant must regularly test the devices to ensure that they are
operational and if not notify Landlord immediately. Tenant must never remove
batteries from smoke -detection device, except when necessary to replace the batteries.
Decorations and Alterations to Premises. Other than hanging decorations on the walls
with nails or other materials approved by landlord, Tenant shall not alter or decorate the
Premises without prior written consent from Landlord. Landlord's consent to a particular
decoration or alteration shall not be deemed consent to future decorations or alterations.
Tenant shall not remove any furnishings Landlord furnishes to Tenant, drive nails into the
woodwork, or use any adhesive material on the walls without prior written consent from
Landlord.
9. Assignment and Sublease of Premises. Tenant shall not assign or sublease the Premises
or any portion thereof.
10. Access to the Premises. Tenant shall allow Landlord and Landlord's agents reasonable
access to the Premises to inspect, repair, alter, or improve the Premises. Tenant shall also
allow insurance carriers and representatives, fire department inspectors, police, or local
health authorities to inspect the Premises to the extent permitted by law. Tenant shall
allow Landlord or Landlord's agents to show the Premises to prospective Tenants at
reasonable times during the sixty (60) days before the term of the Lease expires and to
prospective purchasers on reasonable notice to Tenant.
Ottman Leahy --Residential Lease - 073010.doc
7H-5
11. Vacation or Abandonment of the Premises. If Tenant removes substantially all Tenant's
property from the Premises, Landlord may immediately enter and redecorate the Premises
without abatement of rent; and these acts shall not affect Tenant's obligations under this
Lease. If Tenant abandons the Premises before the Lease expires, all rent for the
remainder of the term of the Lease shall immediately become due.
12. Property Loss or Damage. To the extent permitted by law, Landlord and Landlord's
agents shall not be liable for any damage to property or loss of property that is caused by
theft or casualty on the Premises. Landlord recommends that Tenant obtain insurance to
protect Tenant's personal property against such loss or damage.
13. Damage or Destruction of the Premises. If a casualty partially destroys the Premises but
they can be restored to a tenantable condition within thirty (30) days, Landlord shall
repair the Premises with reasonable dispatch; however, Landlord's obligation to repair
the Premises shall be limited to the amount of insurance proceeds actually received by
Landlord. Tenant's obligation to pay rent shall be suspended while the Premises are
untenantable. If a casualty damages the Premises to the extent that they cannot be
restored to a habitable condition within thirty (30) days, either Party may terminate this
Lease by giving the other party written notice within fifteen (15) days after the casualty.
Landlord shall not be� liable for any reasonable delay or for providing housing for Tenant
during repairs.
14. Utilities and Services for Premises. Tenant is responsible for the costs of utilities and
services for the Premises and for establishing accounts, if they are not already established
for the term of this Lease including but not limited to the following: (a) garbage removal;
(b) water and sewer; (c) gas; (d) electricity; (e) ice removal, including salting the
driveway and any walks surrounding the Premises or on the Premises; (f) telephones; (g)
cable television; and (h) Internet. All accounts for utilities and services shall be in the
name of the Tenant.
15. Termination of Lease.
15.1. Tenant may terminate this Lease for any reason upon thirty (30) days written
notice to Landlord.
15.2. Landlord may terminate this Lease for any reason upon ninety (90) days written
notice to Tenant.
15.3. Upon termination of this Lease, Tenant shall surrender possession of the Premises
to the Landlord in the condition they were in when they were delivered to Tenant,
except for normal wear and tear. Upon termination of this Lease, Tenant shall also
notify the Landlord of the move -out date, return all keys to the Premises to Landlord,
and transfer all utility and service accounts into the name of the County of Oakland.
16. Default of Lease and Landlord's Remedies.
16.1 If Tenant defaults on any obligations under this Lease or misrepresents any
information in the application for this lease, landlord may, on written notice to
4
Ottman Leahy --Residential Lease - 073010.doc
7H-6
Tenant, terminate the Lease and enter the Premises as permitted by law; Tenant
and any other occupants shall surrender the Premises to Landlord by the date
stated in the notice. If Landlord terminates the Lease, Landlord may recover
Landlord's expenses for enforcing Landlord's rights under the Lease and
applicable law, including court costs and attorney fees, from Tenant, as permitted
by statute; and rent for the rest of the term of the Lease shall immediately become
due. Tenant may not be liable for the total accelerated amount because of
Landlord's obligation to minimize damages, and either party may ask a court to
determine the actual amount owed, if any. If Tenant fails to pay rent or any other
sums when due to Landlord, Landlord serves a notice of default on Tenant as
required by law, and Tenant fails to remit the amounts due before the notice
period expires, the amount of court costs and attorney fees incurred by Landlord
in enforcing Landlord's remedies and allowed by statute shall be added to the
amount of the arrearage.
16.2 It is a violation of this Lease if Tenant, a member of Tenant's household, or any
other person under Tenant's control unlawfully manufactures, delivers, possesses
with intent to deliver, or possesses a controlled substance as defined by Michigan
law anywhere on the Premises or surrounding the Premises. Pursuant to
Michigan law, if Tenant violates this provision Landlord may serve a written
demand for possession for termination of this Lease giving Tenant 24 hours'
notice of the Lease termination and demand for possession. Tenant acknowledges
that an order of eviction/writ of restitution may be issued by the court
immediately after the entry of a judgment for possession. Tenant's
initials:
17. Hold Over. Tenant may, with Landlord's permission, continue to occupy the Premises
after the term of this Lease expires without renewing this Lease or signing another Lease
for the Premises. Such tenancy shall be on a month -to -month basis and subject to the
provisions of this Lease except that the monthly rent shall increase by ten (10) percent
from the rent for the last month of the term of the Lease, and Landlord may increase rent
on thirty (30) days' notice to Tenant.
18. Notices. Any notices under this Lease shall be in writing and delivered to the recipient
personally or by first class mail fully prepaid at the following locations:
Tenant: Kristy Ottman Leahy
5511 Oakhill Road
Clarkston, MI 48348
Landlord: Oakland County Department of
Facilities Management Property Management
One Public Works Drive, Bldg. 95W
Waterford, MI 48328
and
Ottman Leahy --Residential Lease - 073010.doc
7H-7
Oakland County Parks and Recreation
Executive Officer
2800 Watkins Lake Road, Bldg. 97W
Waterford, MI 48328
Unless otherwise required by law, the date of service shall be the date of hand delivery or
the mailing date.
19. Modifications. No modifications of this Lease shall be binding unless they are in writing
and signed by Landlord and Tenant.
20. Whole Agreement. This Lease sets forth the entire agreement between Landlord and
Tenant. There are no verbal or written agreements that are not contained in this Lease
between the parties.
21. BindingEffect. ffect. This Lease shall bind and benefit the parties to the Lease and their heirs,
personal representatives, successors, and permitted assigns.
22. Severability. If any provision of this Lease is invalid, unlawful, or unenforceable to any
extent, the rest of the Lease and the application of the provision to the persons or
circumstances other than those for which it is invalid, unlawful, or unenforceable are not
affected.
23. Time of the Essence. Time shall be deemed to be of the essence in the performance of
this Lease.
24. Effective Date. This Lease is effective on the date stated in Section 2.
TENANT
Kristy Ottman Leahy Date Bill Bullard, Jr. Date
Ottman Leahy --Residential Lease - 073010.doc
7H-8
ITEM #71
UNCOLLECTIBLE NON -SUFFICIENT FUNDS REPORT
To continue uniformity with county practices, an annual report detailing uncollectible
non -sufficient funds has been compiled. The Oakland County Fiscal Services Policy states that
items determined uncollectible, up to $1,000, may be written off by approval of the manager of
Fiscal Services. All write-offs shall be reported to the Board of Commissioners with the
quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioners'
approval.
This effort ties into the Oakland County Parks and Recreation Commission's strategic
plan to standardize business practices and enable staff to operate more efficiently.
71-1
OAKLAND COUNTY PARKS & RECREATION COMMISSION
Uncollectible Non -Sufficient Funds (NSF) Check Listing
October 1. 2009 - July 31. 2010
Name
Budget
Date
Month
Receipt
$25 Fee
Month
Letter
(Last, First)
Center
NSF
Amount
I Replaced
I Number
I Paid?
I Written -off
Sent?
Sanchez, Vidal L. III
VVVVF
UWZWuy
Z� -IU.UU
Wahl, Monica M. & Brandon
WWP
10/15/09
30.00
Burks, Latoya A. *
LYG
07/01/10
211.98
Burks, Latoya A. *
LYG
07/01/10
326.35
McGovern, Sonia D. *
LYG
07/01/10
339.00
McGovern, Sonia D. *
LYG
07/01/10
100.65
Total
$ 1,017.98
n/a
n/a
IN
I U/Uy
I U/UO/UZI
n/a
n/a
No
10/09
10/27/09
n/a
n/a
No
07/10
07/07/10
n/a
n/a
No
07/10
07/07/10
n/a
n/a
No
07/10
07/07/10
n/a
n/a
No
07/10
07/07/10
Oakland County Fiscal Services Policy: If it is determined that a receivable is uncollectible, then amounts up to $1,000 may be
written off by approval of the manager of Fiscal Services. All write-offs shall be reported to the Board of Commissioners with the
quarterly forecast report. Write-offs in excess of $1,000 require Board of Commissioners' approval.
Authorized by:
Daniel J. Stencil
Executive Officer - Oakland County Parks & Recreation Commission
8/25/2010 10:30 AM
M
ACTIVITY REPORT
July 2010 (FM10, FY2010)
ADDISON OAKS PARK
Campers
Day Use (*)
Day Campers
*ADDISON OAKS CONFERENCE CENTER
CATALPA OAKS PARK
Day Use
GROVELAND OAKS PARK
Campers
Day Use
Day Campers
HIGHLAND OAKS PARK
Day Use
INDEPENDENCE OAKS PARK
Day Use
Day Campers
Overnight Youth Group Campers
LYON OAKS
Day Use
Dog Park
ORION OAKS PARK
Day Use
Dog Park
RED OAKS PARK
Dog Park
ROSE OAKS PARK
Day Use
SPRINGFIELD OAKS ACTIVITY CENTER
Day Use
4-H Fair
*Banquet Facilities
WATERFORD OAKS
Activity Center - non banquet
*Banquet Facilities -Activity Center
Day Use
TOTAL CAMPERS
TOTAL DAY USE
TOTAL DAY CAMPERS
TOTAL OVERNIGHT YOUTH GROUP CAMPERS
TOTAL DOG PARK
TOTAL 4-H FAIR
TOTAL ACTIVITY CENTER -NON BANQUET
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals.
16,920
15,838
-6.4%
37,323
33,314
7,049
7,777
10.3%
16,220
15,948
0
25
N/A
0
25
4,143
3,099
-25.2%
29,825
26,697
4,995
6,807
36.3%
30,764
62,565
22,192
33,404
50.5%
52,720
53,966
6,906
12,763
84.8%
16,856
21,352
484
564
16.5%
1,902
2,257
606
441
-27.2%
5,163
5,061
39,866
43,792
9.8%
187,068
208,509
0
3,464
N/A
4,700
7,514
268
273
1.9%
928
1,144
1,326
1,789
34.9%
7,273
7,266
3,977
5,365
34.9%
41,837
41,149
3,172
3,710
17.0%
22,343
16,876
9,139
10,068
10.2%
58,482
61,472
0
1,195
N/A
0
1,195
744
245
-67.1%
4,297
4,817
7,520
3,837
-49.0%
14,014
12,211
91,631
82,000
-10.5%
91,631
82,000
200
518
159.0%
23,676
22,313
409
516
26.2%
5,374
5,234
130
0
-100.0%
1,137
3,573
539
4,153
670.5%
8,311
7,311
39,112
49,242
25.9%
90,043
87,280
72,723
85,314
17.3%
312,309
361,915
484
4,053
737.4%
6,602
9,796
268
273
1.9%
928
1,144
13,116
16,628
26.8%
100,319
103,816
91,631
82,000
-10.5%
91,631
82,000
409
516
26.2%
5,374
5,234
1of4
8A-1
-10.7%
-1.7%
N/A
-10.5%
103.4%
2.4%
26.7%
18.7%
-2.0%
11.5%
59.9 %
23.3%
-0.1%
-1.6%
-24.5 %
5.1%
N/A
12.1%
-12.9%
-10.5%
-5.8%
-2.6%
214.2%
-12.0%
-3.1%
15.9 %
48.4%
23.3%
3.5 %
-10.5%
-2.6%
8/26/2010
ACTIVITY REPORT
y= WLAND
July 2010 (FM10, FY2010)
00.E T �
GLEN OAKS
Rounds Played - 9 Holes
6,151
0
21,894
2,479
-88.7%
Rounds Played - 18 Holes
1,706
0
6,996
3,353
-52.1%
Rounds Played -18 Hole Equivalent
4,782
4,828
1.0%
17,943
17,997
0.3%
*Banquet Facilities
2,320
3,567
53.8%
30,295
28,647
-5.4%
**Grill Room (**Not included in totals)
4,353
3,955
-9.1%
14,367
14,059
-2.1%
LYON OAKS
Rounds Played - 9 Holes
1,486
0
4,613
283
-93.9%
Rounds Played - 18 Holes
3,516
0
13,200
4,707
-64.3%
Rounds Played -18 Hole Equivalent
4,259
4,255
-0.1%
15,507
16,692
7.6%
Driving range
2,436
3,272
34.3%
8,987
14,967
66.5%
*Banquet Facilities
1,461
1,849
26.6%
16,337
15,189
-7.0%
**Grill Room (**Not included in totals)
4,185
4,410
5.4%
15,315
16,900
10.3%
RED OAKS
Rounds Played - 18 hole equivalent
0
1,785
N/A
1,523
6,896
352.8%
SPRINGFIELD OAKS
Rounds Played - 9 Holes
2,973
0
10,290
1,044
-89.9%
Rounds Played -18 Holes
3,221
0
11,029
3,614
-67.2%
Rounds Played -18 Hole Equivalent
4,708
4,586
-2.6%
16,174
15,728
-2.8%
**Grill Room (**Not included in totals)
4,225
4,242
0.4%
12,486
14,032
12.4%
WHITE LAKE OAKS
Rounds Played - 9 Holes
6,059
0
19,151
2,171
-88.7%
Rounds Played - 18 Holes
1,998
0
6,887
3,872
-43.8%
Rounds Played -18 Hole Equivalent
5,028
4,576
-9.0%
16,463
15,850
-3.795
*Banquet Facilities
814
170
-79.1%
15,066
12,256
-18.7%
**Grill Room (**Notincluded in totals)
2,892
3,696
27.8%
9,346
9,104
-2.6%
TOTAL ROUNDS PLAYED - 9 HOLES
16,669
1,785
-89.3%
57,471
12,873
-77.6%
TOTAL ROUNDS PLAYED - 18 HOLES
10,441
0
-100.0%
38,112
15,545
-59.2%
TOTAL ROUNDS PLAYED - 18 HOLE EQUIV.
18,776
20,030
6.7%
66,848
73,162
9.4%
TOTAL DRIVING RANGE
2,436
3,272
34.3%
8,987
14,967
66.5%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 2 of 4 8/26/2010
8A-2
ACTIVITY REPORT
July 2010 I FY201 I
R�c,,f LITIES & SPECIAL EVENTS
C MR, 'N, S
MOBILE RECREATION
Bleachers
1,500
1,050
-30.0%
2,855
1,813
-36.5%
Inflatables
15,470
24,765
60.1%
33,450
55,155
64.9%
Bus
2,745
2,520
-8.2%
14,400
11,880
-17.5%
Climbing Wall/Tower
3,700
4,800
29.7%
8,300
11,100
33.7%
Dunk Tank
0
0
N/A
0
0
N/A
Inline Skate Mobile/Hockey Mobile
0
0
N/A
0
0
N/A
Puppet
5,610
5,100
-9.1%
10,200
13,600
33.3%
Show Mobile
53
55
3.8%
154
152
-1.3%
Adventure Sport Mobile
1,520
2,000
31.6%
3,804
4,360
14.6%
Tents
0
0
N/A
11
0
-100.0%
Camps
182
194
6.6%
189
194
2.6%
Miscellaneous
0
986
N/A
3,905
1,637
-58.1%
WATERFORD OAKS BMX
6,131
340
-94.5%
7,750
1,155
-85.1%
WATERFORD OAKS COURT GAMES COMPLEX
0
0
N/A
1,618
1,252
-22.6%
WATERFORD OAKS FRIDGE
0
0
N/A
20,634
0
-100.0%
WATERFORD OAKS LOOKOUT LODGE
638
560
-12.2%
3,272
2,169
-33.7%
WATERFORD OAKS WATERPARK
23,964
42,880
78.9%
44,308
55,380
25.0%
RED OAKS WATERPARK
27,581
54,238
96.6%
51,956
85,173
63.9%
THERAPEUTIC EVENTS
464
394
-15.1%
4,108
3,025
-26.4%
SENIOR EVENTS
0
0
0
0
N/A
TOTAL MOBILE RECREATION VISITS
30,780
41,470
34.7%
77,268
99,891
29.3%
TOTAL FACILITIES AND SPECIAL EVENTS
58,778
98,412
67.4%
133,646
148,154
10.9%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 3 of 4
8A-3
8/26/2010
ACTIVITY REPORT
QAKLAND
COUNTY N RK
July 2010 (FM10, FY2010)
EM
MEMEEMEMM
rr r r
ENVIRONMENTAL PROGRAM - INDEPENDENCE OAKS
Nature Center
2,147
1,865
-13.1%
15,680 15,720 0.3%
Outreach Visits
518
681
31.5%
7,405 6,607 -10.8%
**Trail Usage (**Not included in totals)
10,268
10,626
3.S%
75,595 96,750 28.0%
ENVIRONMENTAL PROGRAM - LYON OAKS
Nature Center
267
96
-64.0%
2,219 1,516 -31.7%
Outreach Visits
0
0
31.5%
882 618 -29.9%
**Trail Usage (**Not included in totals)
484
630
30.2%
5,777 5,529 -4.3%
TOTAL NATURE CENTERS
2,414
1,961
-18.8%
17,899 17,236 -3.7%
TOTAL OUTREACH VISITS
518
681
31.5%
8,287 7,225 -12.8%
s / Y
rr•
r r
rr• r r
DAY USE PARKS
217,743
238,026
9.3%
607,206 651,185 7.2%
GOLF COURSES
29,546
5,057
-82.9%
104,570 43,385 -58.5%
RECREATION, FACILITIES AND SPECIAL EVENTS
89,558
139,882
56.2%
210,914 248,045 17.6%
NATURE INTERPRETIVE SERVICES
2,932
2,642
-9.9%
26,186 24,461 -6.6%
BANQUET FACILITIES
9,068
9,203
1.5%
116,336 108,675 -6.6%
GRANDTOTALS
348,847
394,810
13.2%
1,065,212 1,075,751 1.0%
*Not included in program totals -only in combined totals.
In-house events are counted in facility totals. 4 of 4 8/26/2010
8A-4
ITEM #8B
OFFICIAL 2010 MILLAGE RENEWAL RESULTS
Stephanie Mackey, Business Development Representative for
Organizational Management, will present an update on official millage renewal
results as certified by the Board of Canvassers on August 17, 2010.
The summary includes official results from the 1990, 2000, and 2010
elections by community for comparison purposes.
Um
Oakland County' %s and Recreation
Official Millar :newal Results
1990, 2000 and 2010
I UIJU KtJULIJ(UI-NWAL)
ZUUU KtbUL 15 lUt-NWAL)
ZU9U KCJUL. I S (VYhIIaAL)
Yes
No
Total
Approval
Yes
No
Total
Approval
Yes
No
Total
Approval
Community
1990
1990
1990 1
1990
2000
2000
2000
2000
2010
2010
2010
2010
TOWNSHIP OFADDISON (LEONARD)
287
279
566
50.71%
457
290'
747
61.18%
960
602'
1,562
61A6%
TOWNSHIP OF MILFORD (VILLAGE OF MILFORD)
632.
530
1,162
54.39%
1,790
1,120
2,910
61.51%
2,695
1,500
4,195
64.24%
TOWNSHIP OF LYON
286
159
445
64.27%
523
254
777
67.31%
1,479
750
2,229
66.35%
TOWNSHIP OF ROSE
205
169
374
54.81%
327
204
531
61.589/.
936
466
1,402
66.76%
TOWNSHIP OF BRANDON NV (ORTOILLE)
513
450
963
53.27%
800
616
1,610
49.69%
1,961
931
2,892
67.81%
TOWNSHIP OF SPRINGFIELD
448'
421
869
51.55%
713
330
1,043'
68.36%
2,208
946
3,154
70.01%
TOWNSHIP OF HOLLY (VILLAGE OF HOLLY)
215'
144
359
59.89%
316
142
458
69.00%
1,174
481
1,655
70.94%
TOWNSHIP OF GROVELAND
187'
184
371
50.40%
236
118
354
66.67%
810'
326
1,136
71.30%
CITY OF LAKE ANGELUS
5,9
28
87
67.82%
59
17
76
77.63%
109'
43
152
71.71 %
TOWNSHIP OF COMMERCE (WOLVERINE LAKE)
1,502
1,689
3,191
47.07%
1,190
583
1,773
67.12%
5,413
2,130
7,543
71.76%
TOWNSHIP OF OXFORD (VILLAGE OF OXFORD)
672'
434
1,106
60.76%
1,340
769
2,109
63.54%
_ 2,588
1,018
3,606
71.77%
TOWNSHIP OF OAKLAND
686'
513
1.199
57.21%
975
567
1,542
63.23%
2,855
1,100
3,955
72.19%
TOWNSHIP OF BLOOMFIELD
3,468
1,392
4,866
71.36%
4,759
2,077
6,836
69.62%
275
164
379
72.56%
CITY OF KEEGO HARBOR
64
63''
127
50.399/.
94'
70
164
57.32%
4,492
1,685'
6,177
72.72%
TOWNSHIP OF WHITE LAKE
922'
931
1,853
49.76%
3,182'.
2,110'
5,292'
_ 60.13%
874
325'
1,199
72.89%
TOWNSHIP OF HIGHLAND
768
648
1,416
54.24%
1,344
8810
2,224
60.43%
5,776
2,129
7,905
73.07%
CITY OF BLOOMFIELD HILLS
246
118
366
67.76%
332
150
48-2
68.88%
399
146
545
73.21 %
CITY OF NOVI
784
616
1,400
56.00%
1,589
1,229
2,818
56.39%
9,001
3,457
12,458
72.25%
CITY OF ORCHARD_ LAKE
127
119
246
51.63%
194
131
325
59.69%
3,152
1,179
4,331
72.78%
CITY OF WIXOM
316
240
550
56.36%
172
103
275
62.55%
1,214'
434
1,648
73.679X.
TOWNSHIP OF ORION (LAKE ORION)
1,966
1,903
31866
50.81%
2,774
1,872
4,646
59.71%
5,042
1,732
61774
74.439/.
CITY OF TROY
2,527
1,295
3,8221
66.12%
3,030'
1,475
4,505'
67.26%
345
117
462'
74.68%
CITY OF SYLVAN LAKE
139
108
247
56.28%
156
66
222
70.27%
12,368
4,191'
16,559
74.69%
CITY OF SOUTH LYON
237
177
414
57.25%
635
222
857
74.10%
1,327
440
1,767
75.10%
CITY OF NORTHVILLE J
142
147
289
49.131/6
185
126
311
59.49%
611
201
812
75.259A.
TOWNSHIP OF WATERFORD
4,149
5,243
9,392
44.18%
3,597
2,007
5,604
64.19%
9,169
3,002
12,171
75.33%
CITY OF CLAWSON
592
347
939
63.05%
560
287
847
66.12%
1,878
598
2,476
75.85%
TOWNSHIP OF INDEPENDENCE
2,023-
1,531
3,554
56.92%
2,882
1,697
3,979
72.43%
6,420'
2,011
8,431
76.156/6
CITY OF WALLED LAKE
206
129
335
61.49%
246
12-
36-9
66.67%
786
240
1,026
76.61%
CITY OF ROCHESTER HILLS
3,921'
2,641 -
6,562
59.75%
3,633
1,782
5,415
67.09%
11,643
3,525'
15,168
76.76%
CITY OF CLARKSTON
307
91
398
77.14%
CITY OF HAZEL PARK
339
278''
617
54.94%
514'
276
790
65.069/.
1,339
386
1,719
77.89%
CITY OF PONTIAC
1,079
858
1,937
55.70%
1,614
880
2,494
64.72%
3,412'
933
4,345
78.53%
CITY OF MADISON HEIGHTS
858
670'
1,528'
56.15%
1,214
798
2,012'
60.34%
3,312'
901
4,213
78.61%
CITY OF AUBURN HILLS
493
321
814
60.57%
745
336
1,081
68.92%
2,319'
621
2,940
78.88%
CITY OF BERKLEY
1,270
899
2,169
58.55%
762
318
1,080
70.56%
21612
671
3,283
79.56%
CITY OF LATHROP VILLAGE
195
160
295
66.10%
281
145
426
65.96%
858
220
1,078
79.59%
TOWNSHIP OF WEST BLOOMFIELD
4,892
3,101
7,993'
61.20%
5,720'
3,470
9,190''
62.24%
12,954'
3,237'
16,191
80.01%
CITY OF FARMINGTON HILLS
4,990
2,968'
7,958'
62.70%
5,549'
2,339'
7,888
70.35%
3,829'
929
4,758
80.47%
CITY OF OAK PARK
1,364
786
2,156
63.44%
1,054
495
1,549
68.04%
11,607''
2,912
14,519
79.94%
CITYOFBIRMINGHAM
1,537
565
2,042
75.27%
1,645
545
2,190
75.11%
3,330
819
4,149
80.26%
CITY OF SOUTHFIELD
5,754
3,747
9,501
60.56%
3,822
1,768
5,590
68.37%
2,013
468
2,481
81.14%
CITY OF FARMINGTON
688'
305'
993
69.28%
607
294
901'
67.37%
3,363
753
4,116'
81.71%
TOWNSHIP OF SOUTHFIELD(BevedyHills,Franklin &Bingham Farms)
1,033
461
1,434
72.04%
1,256
539
1,795
69.97%
9,481'
2,280
11,761
80.61%
CITY OF FERNDALE
974
486
1,460
66.71%
540
267
8017
66.91%
2,071
413
2,484
K.37%
CITY OF ROCHESTER
397'
170'
567'
70.02%
574
170
744
77.15%
2,716
583
3,299
82.33%
CITY OF ROYAL OAK
6,385'
3,731'
10,116'
63.12%
4,235
1,637
5,872
72.12%
10,100'
1,900'
12,000
84.17%
TOWNSHIP OF ROYAL OAK
155
50
205
75.61%
275
74
349
78.86%
36
6
42
85.71%
TOWNSHIP OF NOVI
18
7
25
----
72.00%
30
9
39
76.92%
278
50
328
84.769).
CITY OF PLEASANT RIDGE
212
64
276
76.81%
137
33
170
80.59%
667'_
98
765
87.19%
CITY OF HUNTINGTON WOODS
700
199
899
77.86%
682
107
789
86.44%
1,851
235
2,086
88.73%
CITY OF FENTON _
0
0
-6
Holly Twp
Holly
Fenton
Ortonville
Groveland Twp
Brandon Twp
Springfield Twp
Rose Twp
Highland Twp
White Lake Twp
Milford
Commerce Twp
Milford Twp
-- Wolvenne
--- — Lake
Walled Lake '
Wixom —
Novi
— Lyon Twp
South,
` Lyon
NovWwp
0Z=1'"W:qAKb'kND
Oxford Twp Leonard COUNTY PARKS
Addison Twp
Oxford
Lake ,
Orion
a
Independence Twp
Orion Twp Oakland Twp
Lake ..Hills .. .
Angelus 2010 OUR Millage Renewal
Voter Approval by Community
Waterford Twp
Legend
Less than 70%
70.1% to 75%
75.1% to 80%
More than 80%
Oakland County Parks and Recreation
2800 Watkins Lake Road
Waterford, MI
248-858-0906
www.uestinationvaKiand.com
Ortonville
Oxford Twp
H011y Twp Groveland Twp
Brandon Twp
Oxford
Holly
Fenton
Lake
Orion
Independence Twp
Springfield Twp
Rose Twp
Orion Twp
OZAKLAND
Leonard COUNTY PARKS
Addison Twp
40
Oakland Twp
/ lake
Angelus
Auburn Hills
-.
-
2000 OCPR Millage Renewal
Highland Twp
'--"—"'
Voter Approval by Community
White Lake Twp
Waterford Twp
Rochester Hills
Pontiac
Legend
Less than 70%
Sylvan Lake
70.1 % to 75
75.1% to 80%
Milford
Commerce Twp
Orchard
More than 80%
Lake
Village
Bloomfield
Hills
Troy
Milford Twp Wolverine
Lake
West Bloomfield Twp Bloomfield Twp
-- Birmingham
..
Walled Lake
_
_
4
_-�-
Clawson
Wixom
Beverly Hills__
—
Franklin
Southfield Twp
Bingham Farms
Farmington Hills
----
Royal Oak Madison
Novi
Berkley _ Heights
- -
- _ Lyon Twp
tathrup
Village
Hu
South
Lyon
Southfield
ods
Oakland County Parks and Recreation
Farmington
Pledge
2800 Watkins Lake Road
NovfTwp
--- -..
Oak Park Hazel
Waterford, MI
Ferndale Park
248-858-0906
Northville
goyaj�y�-Ty,,p
www.Destination0akland.com
OZAKLAND
OrtonviRe
�nwd
COUNTY PARKS
Oxford Twp
Holly Twp
Groveland Twp
Brandon Twp
Addison Twp
Oxford
Holly
Fenton
Lake
Orion
Independence Twp
Springfield Twp
Rose Twp
Orion Twp
Oakland Twp
lake
Angelus
Auburn Hills
----
1990 OUR Millage Renewal
Rochester
Highland Twp
Voter A
VApproval b Community
pp v
White Lake Twp
Waterford Twp
Rochester Hills
Pontiac
Legend
Less than 70%
Sylvan Lake
- 70.1%to 75%
75.1% to 80%
Milford
--
More than 80%
CommerceTwp
Orchard
Lake
Village
Bloomfield '
Hills
Troy
Milford Twp
Wolverine
La ke
West Bloomfield Twp
_.
Bloomfield Twp
Walled Lake
—_
CJawson
Wixom
Beverly Hills
Franklin
Southfield Twp
Bingham Farms
Farmington Hills
Royal Oak Madison
-
Heights
Novi
Berkley
Lyon Twp
Lathrup
Village
South
'
Southfield
Hunt] °as
Oakland County Parks and Recreation
Lyon
_ _
Farmington
Plea i�ge
2800 Watkins Lake Road
Novllwp
Oak Park Hazel
Waterford, MI
Ferndale Park
248-858-0906
Northville
Royau*iwp
www.DestinationOakland.com
ITEM #8C
INFORMATION TECHNOLOGY QUARTERLY REPORT
Phil Castonia, Business Development Representative and Dawn Siegel,
Supervisor -IT, will present a brief update on the Information Technology road
map.
8C-1
ITEM #8D
EXECUTIVE OFFICER'S REPORT
On the occasion of the 1251h anniversary of the founding of the museum in 1885, the Detroit
Institute of Arts, in partnership with SWART Editions, is bringing framed reproductions of forty
of its most famous works to the main streets and landmark outdoor spaces of Wayne,
Macomb, Oakland, and Washtenaw counties. In reconceiving metro Detroit as a grand, open
air gallery, the project aims to connect the audiences outside of traditional museum walls.
Visitors to the Orion Oaks Dog Park in Lake Orion can view Chevy, by English artist Edwin
Henry Landseer, which portrays a dog protecting his master's prey.
2. Oakland County Parks is an in -kind sponsor of Arts Beats and Eats in Royal Oak on Labor
Day weekend by sponsoring the kids stage for this event.
3. Oakland County Parks received a Certificate of Recognition for our participation in the 2010
Oakfit Wellness Health Screening Program; 58.7% of parks staff participated in this event, an
increase of 10% from last year.
4. Attached for your review are the Upcoming Events for August.
5. The next meeting is October 6, 2010, 9 a.m. at the Parks Administration Office. A work
session has been scheduled for October 20 from 9 a.m. to noon. Site to be determined.
:m
UPCOMING EVENTS
SEPTEMBER 2010
Lewis E. Wint Nature Center
Independence Oaks County Park
Public Interpretive Programs
September 11 —Winter Wildlife Readiness
September 18 — Harvest Hayride
Adaptive Recreation
September 8 Junior Wheelchair Basketball — Parent Meeting, Southfield
September 15 Junior Wheelchair Basketball - Southfield
September 17 TGIT — Social for individuals with Developmental Disabilities, Waterford
September 18 Paralympic Day Southfield Beech
September 19 Optical Illusion Picnic — Independence Oaks
September 20 Crafts & Cooking for individuals w/Developmental Disabilities, Ferndale
September 22 Junior Wheelchair Basketball - Southfield
September 23 Rehabilitation of Michigan — W/C Basketball, Detroit
September 24 Michigan Wheelchair Games — Ann Arbor
September 25 Michigan Wheelchair Games — Ann Arbor
September 29 Junior Wheelchair Basketball, Southfield
Outdoor Recreation
September 11 Family Football Tailgate at Groveland Oaks Campground
The Great Huntington Woods Campout at Burton Park, Huntington Woods
September 12 MMBA Bike Race at Addison Oaks County Park
September 18, 19 Women's 24 Hour Experience at Addison Oaks Campground
September 25 Haunted Hallows at Groveland Oaks Campground
September 26 No Child Left Inside Summit at Kensington Metropark
South District
Catalpa Oaks — Leagues
Stay and Play Social Club — Sunday evenings
SOCS — South Oakland County Soccer
Lyon Oaks— Leagues
Total Soccer Tournament — September 21 & 22
Practice and Cages - Michigan Cricket Association
Great Lakes Cricket Association
Michigan Cricket Academy
Volunteers
September 25 Volunteer Appreciation Bus Tour to various parks 10 a.m. -2:30 p.m.
:m